Content

Legend

Responded

Response in progress

Declined

Requests

Paper and printing costs

Date submitted: 19 October 2017

Summary of request

I would be grateful if you can give me information on the following:

1) The total amount of reams of paper used by the authority in the last 12 months
2) The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use.
3) The amount of recycling of paper from your offices.
4) Does the local authority have a target to reduce the use of paper - if so what is the current progress?
5) Does the local authority have a target to reduce their carbon footprint - if so what is the current progress?

Summary of response

In progress.

Environmental Impact Statements

Date submitted: 19 October 2017

Summary of request

• Number of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is required an Environmental Impact Statement to be submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is where an Environmental Impact Statement has been submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant , that is where an Environmental Impact Statement has been submitted and indication of which applications related to a heritage asset and details of the heritage asset (specifically a National Park, Conservation area, Listed building)

Summary of response

In progress.

Refunds for excessive water and sewerage charges

Date submitted: 18 October 2017

Summary of request

We would be grateful if you would provide:

• All recorded information (including Committee Reports, minutes and e-mails) on your liability to refund excessive water and sewerage charges and the arrangements for such refunds.

• A copy of your standard tenancy agreement including the service charge schedule from 2001 onwards including any subsequent amended tenancy agreements used.

• A copy of all correspondence clearly setting out the negotiations surrounding your Agreement (as social housing landlord) with your Water Company re your water billing of social housing tenants.

• A copy of any agreement/ contract between yourselves and the water company pertaining to the supply of water to your social housing tenants irrespective of whether you consider yourself to be an agent or water re-seller.

Summary of response

In progress.

Apprentices

Date submitted: 17 October 2017

Summary of request

Please send me your response to the following questions:

1. On average, between the period of the 30th September 2016 – 1st October 2017,
a. What was your headcount of employees?
b. What was your headcount of apprentices?
c. What was your headcount of apprentices, that had a disability?
2. In the period between 30th September 2016 – 1st October 2017,
a. How many apprenticeship starts were made during this period?
b. How many apprenticeship starts were made during this period by people that had a disability?
c. How many people applied for your apprenticeships, that had a disability?
d. How many people received interviews for your apprenticeships, that had a disability?
e. How many people were unsuccessful in securing your apprenticeships, that had a disability?
3. In the next year, do you have any plans to increase the number of apprentices you employ that have a disability?
3. Do you currently offer any support initiatives to help enable disabled people to access your apprenticeships?
4. If yes, what are these initiatives?

Summary of response

In progress.

Date responded: 20 October 2017

Services delivered within EDDC's housing portfolio

Date submitted: 17 October 2017

Summary of request

I would be grateful if you could provide answers to the following questions in relation to services delivered within your housing portfolio:
1. Do you sub-contract these services?
2. Are these procured as stand-alone services or as part of a wider service package?
3. Who is your incumbent provider?
4. What is the approximate annual value of the contract?
5. When is the current contract due to expire?
6. What procurement channel will you use to when next tendering for these services?
Please can you provide this information in relation to the following services?
1. Void Security
2. Void Cleaning
3. Void Clearance
4. Bulk Waste Removal and Management
5. Glazing services
6. Lock services
7. Grounds Maintenance
8. Pest Control
9. Guardian Services

Summary of response

In progress.

Revenue from car parks

Date submitted: 17 October 2017

Summary of request

I would like to receive information regarding the revenue taken from all of East Devon District Council-owned car parks.

In particular, I would like the following;

- The total figure of how much revenue all East Devon District Council-owned car parks have taken over each of the last five years, broken down year by year, ie. 2011-2012, 2012-2013, 2013-2014, 2014-2015, 2015-2016, and broken down into the different areas, i.e Honiton, Sidmouth, Exmouth, Ottery etc


- If possible, I would like this information broken down further into each area’s individual car parks.

Summary of response

In progress.

Future population growth

Date submitted: 16 October 2017

Summary of request

Please provide all data you use for planning purposes for future population growth and housing development by area.

Summary of response

In so far as our local plan is concerned, and this is the current overarching planning policy document that we use, our key relevant demographic and housing growth reports can be found at:
http://eastdevon.gov.uk/media/1287185/psd2015t-eastdevonpolicy-onsub-scenarioaug2015.pdf
http://eastdevon.gov.uk/media/1287188/psd2015u-demograpicsunderstandingdataaug2015.pdf
http://eastdevon.gov.uk/media/996504/exeter-shma-final-report-16-03-15.pdf
http://eastdevon.gov.uk/media/962208/edge-analytics-ltd-policy-on-housing-figures.pdf
http://eastdevon.gov.uk/media/962214/ash-futures-employment-projections.pdf

Date responded: 18 October 2017

Cost of outside agencies or private sector contractors for the provision of any council services

Date submitted: 13 October 2017

Summary of request

For the financial years 2014-15, 2015-16 and 2016-17 (and giving individual figures for each year), please tell me how much of council funds was paid to outside agencies or private sector contractors for the provision of any council services - to put this another way, what was the total value of services commissioned by the council, and therefore not provided by the council's own employees?

How much was spent, or what was the total cost to the council or services provided in-house (not by an external contractor) for each financial year.

What was the council's full budget for each financial year?

For the year 2016-17 only, please provide a list of all external contractors for the provision of council services and how much was paid to, or invoiced to each.

Does the council have a policy to refer to service users as customers, clients, residents, taxpayers, or otherwise, in its documentation and web material? Please specify which.

Summary of response

In progress.

Noise complaints

Date submitted: 12 October 2017

Summary of request

How many complaints were there in 2016 about neighbours having noisy sex?

How many of these complaints were investigated?

What was the total cost of these investigations?

How many of these resulted in a conviction?

Summary of response

How many complaints were there in 2016 about neighbours having noisy sex? - 0

How many of these complaints were investigated? - N/A

What was the total cost of these investigations? - N/A

How many of these resulted in a conviction? - N/A

Date responded: 19 October 2017

Donations to schools

Date submitted: 11 October 2017

Summary of request

1. How much money was donated by individuals to schools in your area last year? (NB: "Last year" should ideally refer to the financial year 2016/17, but academic or calendar year is also fine if that is easier for you to provide).
2. If possible, please provide a breakdown of this information by school.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for education and schools at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 October 2017

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I understand that the offer of accommodation needs to be suitable, but does not require the applicant’s acceptance to be a valid offer. Therefore I would be interested to know:

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011, and

(b) in how many instances this has followed the refusal of the offer by the applicant.

Summary of response

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011 - 1

(b) in how many instances this has followed the refusal of the offer by the applicant - 0

Date responded: 12 October 2017

Income generated from car parks

Date submitted: 10 October 2017

Summary of request

Please provide the following information relating to council owned and/or operated car parks within East Devon:

The names of all council owned and/or operated public car parks and corresponding space numbers

Number of On-Street parking spaces within East Devon

Ticket and contract parking revenue generated at the council’s off-street car parks during the 2016/17 financial year

Ticket and contract parking revenue generated by the council’s on-street parking spaces during the 2016/17 financial year

PCN/ECN revenue generated at the above during the same period

Operating expenses incurred at the above during the same period

Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period

Summary of response

In progress.

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I know that the council is not required to make a PRSO within borough, consequently some applicants are being made offers outside of the borough, and outside of London. Can you provide me with a breakdown of:

(a) the geographical location of the properties with which the council have made their PRSOs, and

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough.

Summary of response

(a) the geographical location of the properties with which the council have made their PRSOs - Exmouth

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough - 0 outside and 1 inside

Date responded: 11 October 2017

Parking charge notices

Date submitted: 9 October 2017

Summary of request

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)

Summary of response

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)
706

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)
£11,796 - as at the date of your request.

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)
London Hotel short stay car park, Exmouth. http://eastdevon.gov.uk/parking/car-park-locations-and-information/

Date responded: 10 October 2017

Council Tax relief

Date submitted: 6 October 2017

Summary of request

Please can you tell me what relief or reduction you would give if any to

1. an employed single person earning £5,000 per annum
2. an employed single person earning £10,000 per annum
3. an employed single person earning £15,000 per annum
4. an employed single person earning £20,000 per annum
5. an employed single person earning £25,000 per annum

6. an employed single parent earning £5,000 per annum
7. an employed single parent earning £10,000 per annum
8. an employed single parent earning £15,000 per annum
9. an employed single parent earning £20,000 per annum
10. an employed single parent earning £25,000 per annum

11. an employed couple earning £5,000 per annum
12. an employed couple earning £10,000 per annum
13. an employed couple earning £15,000 per annum
14. an employed couple earning £20,000 per annum
15.an employed couple earning £25,000 per annum

16. a self employed single person earning £5,000 per annum
17. a self employed single person earning £10,000 per annum
18. a self employed single person earning £15,000 per annum
19. a self employed single person earning £20,000 per annum
20. a self employed single person earning £25,000 per annum

21. a self employed single parent earning £5,000 per annum
22. a self employed single parent earning £10,000 per annum
23. a self employed single parent earning £15,000 per annum
24. a self employed single parent earning £20,000 per annum
25. a self employed single parent earning £25,000 per annum

26. a self employed couple earning £5,000 per annum
27. a self employed couple earning £10,000 per annum
28. a self employed couple earning £15,000 per annum
29. a self employed couple earning £20,000 per annum
30. a self employed couple earning £25,000 per annum

31. A couple one of whom is self employed and one employed earning £5,000 per annum
32. A couple one of whom is self employed and one employed earning £10,000 per annum
33. A couple one of whom is self employed and one employed earning £15,000 per annum
34. A couple one of whom is self employed and one employed earning £20,000 per annum
35. A couple one of whom is self employed and one employed earning £25,000 per annum

in all cases the people involved being of working age.

including any details needed
e.g.
1. if the hours that they work would affect the relief given please give the value for each hours of work category i.e. under 16 hours, between 16 and 30 hours, over 30hours etc
2. if the number of children affects the single parent or couple amounts of relief please give the value for 1,2 or 3 children.

Please also tell me what level of savings people can have before they will not get Council tax reduction or relief
e.g. If they have no savings they get the full relief due for their earnings
if they have £5,000 in savings they only get half the relief due for their earnings
if they have £10,000 in savings or more they do not get any council tax relief
or whatever the parameters are that you are working from.

Summary of response

In progress.

Date responded: 16 October 2017

Inspections of temporary accommodation and B&Bs

Date submitted: 5 October 2017

Summary of request

1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority?
2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to?
3. What measures do they take to ensure that properties are safe and suitable for children?
4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? Yes/No
5. Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No
6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No

Summary of response

In progress.

Fixed penalty notices for littering

Date submitted: 3 October 2017

Summary of request

Please let me have the following information in respect of your Borough in the
calendar years April 2017 to October 2017 & April 2016 to October 2016:

The number of:

1. Fixed Penalty Notices issued for littering

2. Fixed Penalty Notices paid for littering

3. Prosecutions made for non-payment of Fixed Penalty Notices for littering

(Please include FPNs issued for other offences such as dog fouling separately)

4. Litter Abatement Notices under S92 of the Environmental Protection Act
(EPA) issued

5. Street Litter Control Notices (EPA S93 & 94) issued

6. Litter Clearance Notices (EPA S92A) issued.

Summary of response

In progress.

Market/street trading licences

Date submitted: 3 October 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders.

Summary of response

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders - Stephen Saunders, Licensing Manager. Licensing Team, East Devon District Council, Tel: 01395 517411. Email: licensing@eastdevon.gov.uk

Information on how to apply for a licence can be found on our website at http://eastdevon.gov.uk/licensing/street-trading/


Date responded: 3 October 2017

Total number of Subject Access Requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 40(1) exemptions did you employ during this same time period?

Summary of response

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year) - 5

2) How many FOI Section 40(1) exemptions did you employ during this same time period? - This information has not been recorded in a way that allows an accurate figure to be given

Date responded: 17 October 2017

Number of FOI requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

I would like to make an FOI request for the following pieces of information:

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 21 exemptions did you employ during this same time period?

Summary of response

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year) - 1st April 2016 - 31st March 2017 = 658 FOI requests received

2) How many FOI Section 21 exemptions did you employ during this same time period? - 5

Date responded: 13 October 2017

National Agreement on pay and conditions of service THE GREEN BOOK

Date submitted: 29 September 2017

Summary of request

REQUEST: 1
Section 10 - Sickness Scheme
Section 10.3
I am only requesting information pertinent to the following clause, contained within Section 10.3 of “The Green Book”:

“Authorities shall have discretion to extend the period of sick pay in exceptional cases.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Extension of Sick Pay”:
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances ;
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.”

REQUEST: 2
Section 10 - Sickness Scheme
Section 10.9 states:

“An employee who is prevented from attending work because of contact with infectious disease shall be entitled to receive normal pay. The period of absence on this account shall not be reckoned against the employee’s entitlements under this scheme.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Period of absence”:
i. In Days ; for each employee that was off work as a result of Section 10.9;
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book”;
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9;
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease.

I appreciate that my request in is two parts, with several specific requests, and I also appreciate your organisation undertaking my request.

For your information, I would like to make you aware that I am a disabled private individual seeking information for personal use and not for any commercial use. I am reliant on benefits to get by, so would appreciate your cognisance of this information when making any determination with respect to any fees that may be required by yourselves.

Summary of response

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Extension of Sick Pay” - None
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances - None
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.” - N/A


Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Period of absence” - None
i. In Days ; for each employee that was off work as a result of Section 10.9 - None
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book” - N/A
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9 - N/A
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease - N/A



Date responded: 3 October 2017

Dangerous Wild Animals Licences

Date submitted: 29 September 2017

Summary of request

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

1 a): how many people currently have a valid licence to keep dangerous wild animals?

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given?

Summary of response

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

2013 - none
2014 - none
2015 - 1
2016 - 2
2017 - 2

1 a) How many people currently have a valid licence to keep dangerous wild animals? - 2

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

2015 - 1 ostrich
2016 - 1 ostrich & 4 ring tailed lemurs
2017 - 1 ostrich & 4 ring tailed lemurs

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given? - None

Date responded: 18 October 2017

Postage costs

Date submitted: 29 September 2017

Summary of request

1) How does your organisation pay for postage on outbound mail?
• Franking machine
• Royal Mail PPI or OBA account
• Downstream Access provider
• Hybrid Mail solution
• Other (please specify)

2) Please advise how you manage any mailshots.
• In-house using manual mail production and apply postage.
• Outsourced to a mailing house for print, fulfilment and postage
• A combination of the above, depending on the number of recipients and mail piece content

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
• 1st class (single page colour, simplex)
• 2nd class (single page colour, simplex)
• Large letter (5 pages colour, duplex)

4) What is your overall spend on outbound mail pa?

5) When will you next review your outbound mail process and/or suppliers?

6) How do you ask potential suppliers to engage with your organisation to introduce products or services?

7) Do you use a tendering website or purchasing consortium? If so, please specify

8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)

Summary of response

In progress.

Project directory for Council's Head Office, Heath Park, Honiton

Date submitted: 28 September 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the Office block for East Devon District Council Headquarters including, kitchen/ staff room, landscaping and car parking.

Summary of response

The contact particulars are as follows;

Consultants: Aecom,
Belvedere House
Pynes Hill
Exeter EX2 5WS
Tel 01392 663 200

Contractors: Interserve Construction Ltd.
Interserve house
Oberon Road
Exeter Business Park
Exeter
EX1 3QD
Tel 01392 203350

Date responded: 3 October 2017

Education and school placements given to children under 16 years of age with Special Educational Needs

Date submitted: 27 September 2017

Summary of request

I write to ask you to provide me with information regarding the education and school placements given to children under 16 years of age with Special Educational Needs. I would like you to supply me with the information requested for the past two school years (2015/16 and 2016/17).

I would ask you to provide the information in an excel document, broken down under the following headings:

Academic Year (2015/16 and 2016/17)
Category of Need (BESD, ASD, etc.)
Name of School
Type of school - (Maintained/non-maintained/independent)
Type of placement - (Day or 38 week placement)
Cost of placement per year

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 September 2017

National Assistance Burials

Date submitted: 27 September 2017

Summary of request

1. From June 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as and when we assist in a national assistance funeral.

Date responded: 27 September 2017

Extraordinary meetings

Date submitted: 25 September 2017

Summary of request

the vote of no confidence against Paul Diviani.
1. Who proposed the motion?
2. Who seconded the motion?
3. Who voted for?
4. Who voted against?
5. Who abstained?
How much did the meeting cost the taxpayer?


The extra ordinary meeting to try to stop the re location of the Knowle.

1.Who proposed the extra ordinary meeting?
2. Who seconded it?
3. Who voted for?
4. Who voted against?
5. Who abstained?
6. How much did that meeting cost the taxpayer?

Summary of response

In progress.

Date responded: 17 October 2017

Use of bailiffs/enforcement agents in 2016/17

Date submitted: 22 September 2017

Summary of request

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax
b. Parking
c. Housing Benefit overpayments
d. Business Rates
e. Commercial Rents
f. Any other debt types, including any other overpayments

By “private bailiffs/enforcement agents” we mean those who are self-employed or who work for private companies, including as high court enforcement officers. Please include cases where local authority employees have visited a property to execute a warrant.

2) The number of:
a. Residential properties
b. Business properties
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities?

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No)

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No)

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No)

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No)

Summary of response

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax - 1168
b. Parking - EDDC have not used bailiffs or enforcement agents to recover outstanding PCN’s for the 12 month period
c. Housing Benefit overpayments - 318
d. Business Rates - 81
e. Commercial Rents - N/A
f. Any other debt types, including any other overpayments - 29

2) The number of:
a. Residential properties - 69,678 domestic properties as at 1/04/2017
b. Business properties - 6186 non-domestic (business) assessments as at 24/03/17
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities? - Yes CAB, Homemaker, Money Advice Plymouth, CAP

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No) - Yes

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No) - Yes

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No) - No

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No) - No


Date responded: 11 October 2017

Dangerous wild animal (DWA) licences

Date submitted: 21 September 2017

Summary of request

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area?
2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species?
3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring?
4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species?
5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months?
And on what grounds were they refused?
6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit.

Zoo licences:
1) How many zoo licences are currently issued in your area?
2) How many zoo licences are issued for/cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species?
3) How many zoo licences are issued for/cover bears and please indicate for each licence, the species and the number of animals per species?
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured).

Travelling circus licences:
1) How many licences are issued (as of the 1st of September 2017) to operate a travelling circus in your area?
2) What animals do these licences cover?

Summary of response

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area? - 2

2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species? - 0

3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring? - N/A

4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species? - 0

5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months? 0
And on what grounds were they refused? - N/A

6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit - N/A

Zoo licences:
1) How many zoo licences are currently issued in your area? - 5
2) How many zoo licences are issued for/ cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species? - 0
3) How many zoo licences are issued for/ cover bears and please indicate for each licence, the species and the number of animals per species? - 0
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured) - N/A

Travelling circus licences:
1) How many licences are issued ( as of the 1st of September 2017) to operate a travelling circus in your area? - 0
2) What animals do these licences cover? - N/A

Date responded: 12 October 2017

Total number of apprentices employed by EDDC

Date submitted: 21 September 2017

Summary of request

1. Total number of apprentices employed by you?

2a. List of job description(s) / job role(s) being carried out by apprentices
2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a)
2c. For newly recruited apprentices– what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles?

3. Are apprentices on the same terms and conditions as your permanent employees? Yes / No

4. Traineeships are positions offered by employers to those aged 16-24 who are considered ‘not ready’ to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? Yes / No
4b. If your organisation offers traineeships, do you pay them? Yes / No

5. What is the apprenticeship completion rate in your organisation in 2016/17?

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No

7. In order to meet the organisation’s target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers); (b) Transfer of existing staff to the apprentice programme; (c) Other (Please specify)

8. In order to meet the organisation’s target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? Yes / No

9. In order to meet the organisation’s target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No

Summary of response

1. Total number of apprentices employed by you? - 3

2a. List of job description(s) / job role(s) being carried out by apprentices

Intelligence Support Apprentice
Revenues Apprentice
Grounds Maintenance Apprentice

2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a) - 1 per role

2c. For newly recruited apprentices – what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles? - National Minimum Wage

3. Are apprentices on the same terms and conditions as your permanent employees? - Yes apart from wage and fixed term contracts

4. Traineeships are positions offered by employers to those aged 16-24 who are considered 'not ready' to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? - Not at the current time

4b. If your organisation offers traineeships, do you pay them? - N/A

5. What is the apprenticeship completion rate in your organisation in 2016/17? - 100%

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No - No

7. In order to meet the organisation's target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers) - 100%

(b) Transfer of existing staff to the apprentice programme; - 0% (c) Other (Please specify) - 0%

8. In order to meet the organisation's target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? - No, yet we have several apprenticeship posts planned

9. In order to meet the organisation's target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No - No, we assess each post on their merits for suitability for an apprenticeship

Date responded: 11 October 2017

Policy on the use of e-cigarettes

Date submitted: 20 September 2017

Summary of request

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans).
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smokefree legislation and should not be routinely included in the requirements of an organisation's smokefree policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future?
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies?

Summary of response

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans) - The Council will not engage in or condone activities that promote smoking or the use of smoking materials or otherwise encourage persons to smoke. For the avoidance of doubt E-Cigarettes are also treated as cigarettes under this policy.
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape - Smoking is banned while employees are carrying out their duties and responsibilities as employees of the Council, other than during rest breaks. No council employee may smoke whilst 'at work'. Staff wishing to smoke during the working day must do so in their own time, ensuring they comply with the Council’s flexitime rules.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape - This policy applies to all employees, consultants, contractors, customers or members and visitors whilst on Council property. Smoking is prohibited in all buildings owned or leased by the Council with the exception of any legally compliant shelter provided with the prior agreement of the Authority.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape - Yes. Main office sites have designated smoking areas.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences - E-Cigarettes are treated as normal cigarettes under our smoking policy.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation - We do not have a policy on smoking cessation and are not intending to introduce one, but have run a number of smoking cessation classes as part of our ‘happy health here’ work.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future - We last reviewed our smoking policy to include e-cigarettes in 2015.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smoke free legislation and should not be routinely included in the requirements of an organisation's smoke free policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future? - We are reviewing our policy.
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies? - The councillors are not currently due to debate/discuss this.

Date responded: 29 September 2017

Business rates

Date submitted: 18 September 2017

Summary of request

• A full list of all commercial properties in your council area with the following information:
o Valuation Office Agency Reference Number
o Valuation Office Agency Property Description
o Full Address and Postcode
o Business Name / Occupier Details
o 2017 Rateable Value
o Details of all Reliefs each property is receiving

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information on our Transparency Code web page at http://eastdevon.gov.uk/access-to-information/transparency-code/
for the following datasets:

•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports will be updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

We are not publishing personal data relating to individuals such as sole traders, partnerships etc. The ratepayer is the person liable to pay the charge. In many cases this may be a leaseholder rather than an owner. Account reference numbers are not included as these are personal to the individual account.

Date responded: 12 October 2017

Temporary attractions on the Fun Park site

Date submitted: 15 September 2017

Summary of request

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise seperately.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.

Please provide the name of the lead officer of the project.

Summary of response

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise separately.
As at the date of your request (15th September) the published minutes of the Exmouth regeneration board are the only information held which falls within the scope of this request http://eastdevon.gov.uk/media/2161311/130717erbcombinedagenda.pdf
I confirm that no correspondence, further meeting notes or written reports were held at the time of your request.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.
As above – please refer to the published minutes of the Exmouth regeneration board meeting. This is the only recorded information held, at the date of your request, which falls within its scope.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.
As at the date of your request, the only formal meeting held to discuss this proposal is as outlined above. The minutes are accessible online. There has been informal officer research and discussions but no recorded information is held in respect of them.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.
No information held at the time of your request.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.
No information held

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).
No information held

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.
No information held

8. Please provide the name of the lead officer of the project.
The project to re-develop the Queens Drive area of Exmouth is being led by our Regeneration and Economic Development Team.

Date responded: 11 October 2017

National assistance burials

Date submitted: 15 September 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/7/2017 to the day of your reply. If there are any new cases where the person died prior to 1/7/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

Date responded: 15 September 2017

Museums owned by EDDC

Date submitted: 14 September 2017

Summary of request

1. The names and addresses of all museums owned and run by the Council, including those run through a Trust on the Council’s behalf.
2. Total annual opening hours for each museum in (1) for each year since 2010.

Summary of response

EDDC do not run or directly fund any museums. No Trust arrangements are in place either.

Date responded: 14 September 2017

Draft budget for the 2018/19 financial year

Date submitted: 14 September 2017

Summary of request

- When will the council publish the draft budget for the 2018/19 financial year?
- Where on its website will the budget documents be published?
- At what meeting and on what date will the draft budget be up for discussion/approval?
- Where on the council’s website will the final budget documents be published?

Summary of response

- When will the council publish the draft budget for the 2018/19 financial year? – January 2018
- Where on its website will the budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/
- At what meeting and on what date will the draft budget be up for discussion/approval? – Cabinet Meeting in January 2018 http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/committee-meeting-dates/
- Where on the council’s website will the final budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201617/ http://eastdevon.gov.uk/council-tax/how-your-money-is-spent/

Date responded: 15 September 2017

Road maintenance and delays

Date submitted: 12 September 2017

Summary of request


1.

a) The total number of scheduled road maintenance carried out to roads in your council area in the financial years of:

2014/2015
2015/2016
2016/2017

b) Out of the above numbers, how many of those scheduled roadworks overran (in days) in the same financial years of:

2014/2015
2015/2016
2016/2017


c) For each year, please provide a breakdown and give the reasons why scheduled maintenance works overran their schedules.

2014/2015
2015/2016
2016/2017

d) Which roadworks resulted in the longest delay? Please state on which portion this happened (Geographical location or between which junctions.) Please also state reasons for delays for all three financial years.

2014/2015
2015/2016
2016/2017


2. In relation to fines to utility companies carrying out maintenance works to roads, please tell me:

a) The total amount of fines in pounds the council charged to utility companies for overstaying and other penalties in the financial years of:

2014/2015
2015/2016
2016/2017

b) Please tell me which utility company was charged the most amount and why in the years:

2014/2015
2015/2016
2016/2017

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 September 2017

EV charging points

Date submitted: 11 September 2017

Summary of request

1. How many total EV charging points are installed in the council area.
2. How many EV charging points are rapid chargers?*
3. How many EV charging points are fast chargers?**
4. How many EV charging points are slow chargers?***
5. What percentage of charging points are used at least once per day?
6. What percentage of charging points are used at least once per week?
7. What percentage of charging points are used at least once per month?
8. How many charging units has East Devon District Council installed in the past 5 years?
9. How many charging units is East Devon District Council planning to install in the next 5 years?

Summary of response

EDDC do not have any EV charging points in any EDDC car parks.

We are currently engaged in discussions with the Energy Saving Trust, Devon County Council and neighbouring District Councils and we are planning to develop a strategy to support the use of ultra-low emission vehicles in this region with appropriate charging infrastructure. How we do this (and when) is far from clear in the current (and rapidly evolving) political, economic and environmental context for these vehicles but we are nonetheless supportive and I hope to be in a position to respond to similar requests with more certainty over the coming months.


Date responded: 14 September 2017

Printers and contract information

Date submitted: 11 September 2017

Summary of request

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of useage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What are the start and end dates for the managed print contract in your organization (if applicable)?
10. Which procurement route or framework was used to procure this service?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Summary of response

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers. 90
2. What percentage of your fleet is in colour vs mono? 22% & 78%
3. In terms of usage, what is your monthly page volumes? 290,000
4. Who are the main manufacturers for the printers (hardware)? Xerox
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)? Xerox
6. What are the start and end dates for the print support contract(s) if applicable? Variable but all end by Sept 2018
7. What is the approximate spend on printers and consumables during the last year? £66,000.
8. What is the length of the MFD contract(s)? 4 years
9. What are the start and end dates for the managed print contract in your organization (if applicable)? A new contract has been awarded to Ricoh started 1st July 2017 till 30th July 2021
10. Which procurement route or framework was used to procure this service? CCS RM3781 Lot 2 - Further competition
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts. Martin Millmow, Document Centre Manager.

Date responded: 9 October 2017

Unaccompanied Asylum Seeking children that went missing

Date submitted: 7 September 2017

Summary of request

I would like to know how many Looked After Vietnamese children (if possible, specifically Unaccompanied Asylum Seeking children) went missing a) permanently, b) temporarily, each month for 2016 and 2017 to date?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 September 2017

Public Spaces Protection Order put forward for consultation

Date submitted: 6 September 2017

Summary of request

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals);
2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order);
3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO.
If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of PSPOs being put up for consultation or introduced, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals)

1 October 2014 to 30 September 2015; Consultation for potential PSPO for personal water craft users at Belshers Slipway and Shelly beach in Exmouth. http://eastdevon.gov.uk/consultation-and-surveys/belshers-slipway/
1 October 2015 to 30 September 2016; None
1 October 2016 to the most recent statistics for September 2017; See below:

Dog Control PSPO: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order) –

Dog Control PSPO 2017: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO 2017: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO 2017: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to September 2017 or the most recent statistics available – 2 fixed penalty notices served

4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO - £80


Date responded: 11 September 2017

Complaints about roads and maintenance

Date submitted: 6 September 2017

Summary of request

I am writing to request data from East Devon for the road (including name and/or postcode of the road) most complained about for maintenance reasons e.g. potholes, road surface etc. including the number of complaints it received. I also request data for the road which has had the most money spent on it by the council for repairs.

I request this data for the year 2016/17 and that the data be returned in the following format:

Road name of the road which has received the most complaints for maintenance reasons - Postcode - Of Complaints

Road name of the road which has had the most money spent on it's repairs - Postcode - Value of repairs to that road in £'s.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 7 September 2017

Cost of using external consultants

Date submitted: 5 September 2017

Summary of request

Relating to external consultants employed by the council for the following services:

* Transportation planning
* Highway engineering, including design and feasibility studies
* Civil engineering/infrastructure projects
* Local regeneration and public realm improvement schemes

please can you supply the following details:

* Whether any or all of these services are provided by external consultants
* The amount spent by the council procuring the services of external consultants for these services

Summary of response

The requested information is not held by East Devon District Council. Devon County Council is the local authority that manages transportation planning and highway engineering. Therefore you may wish to refer your query to via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 September 2017

Community protection notices

Date submitted: 5 September 2017

Summary of request

Please may I be provided with the following information:
1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
4) The number of fixed penalty notices issued for breach of a CPN for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
If you are unable to provide details behind each individual CPN Warning and CPN due to exceeding the cost of compliance limits identified under Section 12 of the Freedom of Information Act, please place the circumstances of each CPN Warning and CPN issued under broad categories such as ‘allowing dog to escape/severely overgrown garden/fly tipping in garden,’ alongside the number issued for that offence.

If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of CPNs or CPN warnings being issued in your local authority area, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods:
1 October 2014 to 30 September 2015; 4
1 October 2015 to 30 September 2016; 3
1 October 2016 to the most recent statistics for September 2017; 11

2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods:
1 October 2014 to 30 September 2015; 1
1 October 2015 to 30 September 2016; 0
1 October 2016 to the most recent statistics for September 2017; 0

3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
1 October 2014 to 30 September 2015; 4 Warnings for feeding pigeons, overgrown garden, music noise, waste left in service lane
1 October 2015 to 30 September 2016; 3 Warnings for feeding seagulls, dog fouling, dog barking
1 October 2016 to the most recent statistics for September 2017; 11 Warnings for odour and flies caused by the keeping of ferrets, dog barking, loud music, waste in garden, dog bite, dog bite, dog on dog attack, dog on person bite, dog on cat attack, dog fouling, dog on puppy attack.
1 October 2014 to 30 September 2015; 1 CPN served for the feeding of birds.

4) The number of fixed penalty notices issued for breach of a CPN for the following time periods:
1 October 2014 to 30 September 2015; 0
1 October 2015 to 30 September 2016; 2
1 October 2016 to September 2017 or the most recent statistics available; 0

5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
£100



Date responded: 8 September 2017

Cllrs with council tax arrears

Date submitted: 4 September 2017

Summary of request

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information:

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Summary of response

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information – None have council tax arrears

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Date responded: 15 September 2017

Planning applications for fast food premises

Date submitted: 4 September 2017

Summary of request

The following questions relate to planning applications featuring use class A5 (i.e. hot food takeaway), under the Town and Country Planning (Use Classes) Order 1987.
Where we refer to “applications featuring use category A5”, this includes applications featuring sole use as category A5, and includes applications featuring a change of use to category A5. But does not include applications featuring a combined use of category A5 alongside another use category (e.g. A3 & A5 combined).
Where we refer to “the last 5 years”, this refers to applications submitted from 1st September 2012 until 1st September 2017.
1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission?
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission?
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant?
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed?
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document)

Summary of response

1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission? - One
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission? - One
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant? - None
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed? - N/A
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document) - No plans


Date responded: 12 September 2017

National assistance burials

Date submitted: 4 September 2017

Summary of request

Please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st April 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

There have been no deceased persons EDDC have dealt with which we were unable to find the next of kin from 1st April 2017 to the present time.

Date responded: 5 September 2017

PSN IT Health Check

Date submitted: 1 September 2017

Summary of request

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing?
When is the ITHC testing usually carried out? (Month/Year) When is the council's PSN submission due? (Month/Year) How much did last year's ITHC testing cost?

Summary of response

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing? - Security & Compliance Manager
When is the ITHC testing usually carried out? (Month/Year) - Varies, depending on when compliance is achieved
When is the council's PSN submission due? (Month/Year) - Varies, depending on when compliance is achieved.
How much did last year's ITHC testing cost? - £6,600

Date responded: 27 September 2017

Fixed penalty notices

Date submitted: 31 August 2017

Summary of request

How many fixed penalty notices were issued by the council for the following years -
2014
2015
2016
Please give a break down of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO?

Does the council employ a private company to issue the fines?

If so what proportion of the fines were issued by the private company?

Please state if the company was only employed for part of the period concerned in the FOI.

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine.

Summary of response

How many fixed penalty notices were issued by the council for the following years -

2014 – Dog fouling 8 FPNs issued; Littering - 1 FPNs issued; Flytipping – 0 FPNs issued
2015 – Dog fouling 3 FPNs issued; Littering - 1 FPN issued; Flytipping – 0 FPNs issued
2016 – Dog fouling 6 FPNs issued; Dog on banned area - 2 FPNs issued; More than 6 dogs – 2 FPNs issued; Littering - 11 FPNs issued; Flytipping – 2 FPNs issued

Please give a breakdown of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO? – Please see above

Does the council employ a private company to issue the fines? – No (carried out in-house)

If so what proportion of the fines were issued by the private company? Please state if the company was only employed for part of the period concerned in the FOI – N/A

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine – N/A

Date responded: 1 September 2017

Taxi and private hire drivers and the Equality Act 2010

Date submitted: 29 August 2017

Summary of request

I would like to know:

- How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred
- I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint
- I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint.

Summary of response

How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred - Nil

I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint - Nil

I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint

One – 5th January 2016: complaint against a previously licensed driver who initially declined to carry the wheelchair of a disabled passenger. Upon discussion the driver then conveyed both the user and wheelchair as required. Driver was provided a formal warning as to future conduct and legal requirements of the act.


Date responded: 30 August 2017

Discretionary housing payment (DHP) budget

Date submitted: 29 August 2017

Summary of request

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted].

2. The amount spent or committed on DHPs at the end of the year 2016/17.

3. The number of applications for DHP received by your local authority in the year 2016/17.

4. The number of applications refused.

Length of time of award
5. The average length of time a DHP award was given for in 2016/17

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority

7. The number of applications refused where the applicant had previously received a DHP from your authority

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap

9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap.

10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded).

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17

12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments)
b. 4 weeks to 12 weeks
c. Between 12 weeks and 26 weeks
d. Between 26 weeks and 52 weeks
e. More than 52 weeks

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded).

C Discretionary Housing Payment’s allocation policy
16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards

Summary of response

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted] - £143,932.00
2. The amount spent or committed on DHPs at the end of the year 2016/17 - 60% - £86,359
3. The number of applications for DHP received by your local authority in the year 2016/17 - 325
4. The number of applications refused - 129

Length of time of award
5. The average length of time a DHP award was given for in 2016/17 - 12 weeks

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority - Information not available
7. The number of applications refused where the applicant had previously received a DHP from your authority - Information not available

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap - 17
9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap - 9
10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded) - Information not available

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17 - 12 weeks
12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments) - 1
b. 4 weeks to 12 weeks - 3
c. Between 12 weeks and 26 weeks - 4
d. Between 26 weeks and 52 weeks - 0
e. More than 52 weeks - 0

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded) - 0

C Discretionary Housing Payment’s allocation policy

16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards
http://eastdevon.gov.uk/benefits-and-support/policies-for-housing-benefit/discretionary-housing-payment-policy/


Date responded: 1 September 2017

Closure of businesses that exist in Queens Drive, Exmouth

Date submitted: 27 August 2017

Summary of request

I wish to know what income each of these premises could have been expected by EDDC had they continued trading under their previous leases, but has been lost by their closure. Please provide full details from date of closure to say the period ending 31/9/2017.

Further, has EDDC any information as to the number of jobs lost as a result of their forced the closure of these two businesses, if so please provide full details. If not, please explain why the loss of jobs may not be of interest to EDDC.

Summary of response

In terms of information held, we can provide you with detail on the rent which was payable on premises formerly leased, but now repossessed, by the District Council. This information is as follows:

Site 1: £5,700 per annum -Closed 30/09/15

Site 2: £6,500 per annum - Closed 30/09/15 (note that this account was running a build-up of outstanding recharges for water and sewerage (£7,578 at time of closure))

Site 3 : £6100.00 per annum - Closed September 2016 (note zero rental charged from May 2016)

The council does not hold information about the number of people that each lessee employed.

Date responded: 20 September 2017

Queen's Drive temporary attractions

Date submitted: 26 August 2017

Summary of request

In response to the closure of businesses on The Queen's Drive in Exmouth EDDC have recently stated that they want to provide temporary attractions on The Queen's Drive in order to provide fresh reasons to visit Exmouth.

Could you please provide the following

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer to have been approached by EDDC about providing temporary attractions on The Queen's Drive? Please describe the attractions that have been sought.

2. Of those contacted how many have entered into negotiations with EDDC about providing temporary attractions?

3. Have any temporary attractions been agreed and if so what are they, who will provide them, what will be the cost of using the attractions, and between what dates will the attractions be in situ?

Summary of response

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer have been approached by EDDC about providing temporary attractions on The Queens Drive?
To test the market, the council limited its approach to one, being an Observation Wheel operator.

2. Of those contacted how many have entered into negotiations with EDDC about providing a temporary attraction?
One

3. Have any temporary attractions been agreed and, if so, what are they, who will provide them, what will be the cost of using the attractions and between what dates will the attractions be in situ?
None agreed so no information held.

Date responded: 20 September 2017

Homelessness accommodation under section 17 of the 1989 Children’s Act.

Date submitted: 25 August 2017

Summary of request

1.
a) The number of households living in accommodation provided by the local authority under section 17 of the 1989 Children’s Act at the end of April 2017
b) (if available) The total number of adults living in these households at the end of April 2017
c) (if available) The total number of children living in these households at the end of April 2017

2.
a) The number of households provided with accommodation by the local authority under section 17 of the 1989 Children’s Act, in the 12 months to April 2017
b) (if available) The total number of adults in these households, in the 12 months to April 2017
c) (if available) and the total number of children in these households, in the 12 months to April 2017

Summary of response

We do not accommodate/deal with S17 of the Children’s Act. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 1 September 2017

Dog breeding licences

Date submitted: 24 August 2017

Summary of request

Questions regarding all dog breeding licences:
1. Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
2. The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
3. Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
4. The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
5. Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
6. Number of dog breeding licences issued, per year from 2006 – 2016.
7. Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
8. Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
9. Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
10. Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.

Summary of response

Questions regarding all dog breeding licences:

1.Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
We only have 2 licensed dog breeders in East Devon. One has been licensed since 2013 and one since 2015.

2.The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
Only one fee is charged and this has been set at £100 plus vets fee for the past 5 years.

3.Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
Only the 2 mentioned above.

4.The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
The renewal fee is £90 plus vets fees.

5.Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
None.

6.Number of dog breeding licences issued, per year from 2006 – 2016.
1 in 2013 and 2014, 2 in 2015 and 2016.

7.Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
2.

8.Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
Both have a combination.

9.Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
Sleeping accommodation is indoors with free access to outdoor runs.

10.Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.
Both are domestic.

More specific questions regarding each dog breeding licensed establishment, per year, from 2006 – 2016:

11.The number, age and breed of all breeding bitches, in each dog breeding licensed establishment.
There are 3 breeding bitches in each establishment. The ages noted at the last inspection were 2 and 3 years. All are Labradors.

12.The breed(s) of dog(s) concerned, in each dog breeding licensed establishment.
See above.

13.Number of kennels, in each dog breeding licensed establishment.
One for each breeding bitch.

14.The total number of dogs kept above 9 months of age, in each dog breeding licensed establishment.
None other than the breeding bitches.

15.The number of litters produced, at each dog breeding licensed establishment.
2 each per year at the last inspection.

16.The total number of puppies born, in each dog breeding licensed establishment.
The first establishment had 10 in 2016, the second had 8.

Date responded: 15 September 2017

Children's services

Date submitted: 23 August 2017

Summary of request

I am looking for information on any organisations that work with children in your area.

Please could you split the information in to different sectors (Early Years, Education, Fostering (IFAs), Children's Placements, Leisure, Faith Groups (incl. Madrassas / Sunday Schools) and Other provisions.

Please could you send to me the information in the form of an excel spreadsheet with the following information:

Column 1 - Sector,
Column 2 - Organisation Name
Column 3 - Contact Name
Column 4 - Address Line 1
Column 5 - Address Line 2
Column 6 - Town
Column 7 - Postcode
Column 8 - Telephone Number
Column 9 - Email address
Column 10 - Type of Service (if different to Column 1)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for children's services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 August 2017

Date submitted: 23 August 2017

Summary of request

Please could you provide me with a list of which businesses in your area have one or more Thermal Oxidisers installed at their site. In particular, I would like to know;
The business name and address of the site which has the Thermal Oxidiser
The type of thermal oxidiser (Regenerative, catalytic, direct fired, etc.)
The flow rate of the oxidiser (Typically in Nm3/h)
The date of installation
The oxidiser manufacturer
A lead contact responsible for the operation of the oxidiser or environmental issues

Summary of response

We are not aware of any processes within East Devon which have thermal oxidiser systems.



Date responded: 30 August 2017

Public health funerals

Date submitted: 22 August 2017

Summary of request

- How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?
- How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?
- And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?

2010 - 5
2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 2
2017 - 0

How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?

2010 - £8,716.80
2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841.00
2017 - £0

And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

2016 – 2 Funerals costing on average £1420.50
2010 – 6 Funerals costing on average £1452.80

Date responded: 23 August 2017

Council's Structure Charts

Date submitted: 21 August 2017

Summary of request

I am writing to request the organisational structure charts under the Freedom of Information Act. I would like to place particular emphasis on the structures of; Estates and Facilities, Hotel Services, Capital Projects, Mechanical Engineering, Electrical Engineering, Procurement, Contracts and Supply Chain departments and Executive management team.

Summary of response

To view our structure charts please go to http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 21 August 2017

Measures taken by the council to control seagulls

Date submitted: 20 August 2017

Summary of request

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

Summary of response

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2010 – 25; 2011 – 40; 2012 – 27; 2013 – 32; 2014 – 59; 2015 – 64: 2016 – 52: 2017 - 46

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

The Council itself did not take any measures against seagulls. We provide advice to building owners regarding measures they can take to reduce the problem.

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

Prior to 2014 there were no anti-social behaviour measures that could be used, and there are still no specific fines (although see below). Between 2013 and 2017 we have carried out a number of educational initiatives such as producing leaflets and posters, local press releases, information on our website and holding a Seagull Summit where interested parties were invited to share their views and suggest solutions. We also encourage local businesses to carry out egg replacement and to use a falcon during the early Spring nesting season as we have found these to be two of the most effective ways of reducing numbers. We continuously encourage commercial businesses to properly manage and contain their waste and discourage any active feeding.

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

This year we have introduced a PSPO which, among other things, includes a provision for people actively feeding seagulls to be fined £80. The presence of this PSPO has received extensive local, national and international publicity and we have erected signs throughout the areas it applies to. There was no measurable cost to introducing this provision, although the signs have cost around £600.

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

No fines have needed to be issued and we have received no reports of people not complying with the requirements.

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

One notice has been issued, in 2015 to a resident who persistently fed pigeons throughout Sidmouth.


Date responded: 30 August 2017

Non-payment of council tax

Date submitted: 18 August 2017

Summary of request

We are asking for information over about two specific years – 2012/13 and 2016/17. We have chosen these years because we think that they will give us a broad overview of the recent trends.

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17?

2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17?

a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17?
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17?
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17?
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17?
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17?
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17?
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17?

3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced?

4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17?

5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17?

6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this..

Summary of response

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17? - None
2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17? - N/A
a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17? - None
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17? - N/A
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17? - None
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17? - None
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17? - N/A
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17? - N/A
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17? - N/A
3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced? - N/A
4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17? - N/A
5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17? - N/A
6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this - N/A

Date responded: 23 August 2017

Does the council have any measures which incentivize the use of low-emission vehicles?

Date submitted: 18 August 2017

Summary of request

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges?
• What is the incentive? If money is saved, please state the amount.
• What criteria does the vehicle need to meet to qualify for the incentive/discount?
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years.

Summary of response

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges? - Not currently
• What is the incentive? If money is saved, please state the amount - N/A
• What criteria does the vehicle need to meet to qualify for the incentive/discount? - N/A
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years - N/A

Date responded: 23 August 2017

Spending by EDDC when administering the 2016 EU referendum and the 2017 UK General Election

Date submitted: 18 August 2017

Summary of request

1. Printing ballot papers
2. Distributing postal votes within the UK
3. Distributing postal votes abroad
4. Staff time for
a. manning polling stations
b. counting ballot papers
c. administering postal votes and proxy vote applications
d. processing received postal votes
5. Promotional material highlighting the date of the vote across the local authority
6. Pencils at polling stations
7. Polling booths
8. Ballot boxes
9. Tactile voting devices
10. Training staff (both counting staff and staff manning polling stations)
11. Signs directing voters to the polling station
12. Polling station signs
13. Hiring polling stations
14. Transporting ballot papers from polling stations to count centres
15. Storing completed ballot papers after the election
16. Provision of disabled access at polling stations

Summary of response

Can you please provide me with the estimated or actual amount of money spent by the local authority on the following items when administering i) the 2016 EU referendum and ii) the 2017 UK General Election?

For 2016 EU referendum costs please request this information from the Electoral Claims Unit, as this has been paid.

Below are the answers for 2017 UK General Election - please note that questions 3, 8 and 9 are all contained within the Presiding Officer’s sundry pack and therefore no individual cost is available.

1. Printing ballot papers - £5,025
2. Distributing postal votes within the UK - £7,200
3. Distributing postal votes abroad - £258
4. Staff time for
a. manning polling stations - £26,896
b. counting ballot papers - £9,380
c. administering postal votes and proxy vote applications - no figure available
d. processing received postal votes - £2,775
2. Promotional material highlighting the date of the vote across the local authority – N/A
3. Pencils at polling stations - no figure available
4. Polling booths - no figure available
5. Ballot boxes - no figure available
6. Tactile voting devices - no figure available
7. Training staff (both counting staff and staff manning polling stations) - £3,950
8. Signs directing voters to the polling station - no figure available
9. Polling station signs - no figure available
10. Hiring polling stations - £15,680
11. Transporting ballot papers from polling stations to count centres - £270
12. Storing completed ballot papers after the election - no figure available
13. Provision of disabled access at polling stations - no figure available
14. Transporting ballot papers from polling stations to count centres - no figure available
15. Storing completed ballot papers after the election - no figure available
16. Provision of disabled access at polling stations - no figure available

Date responded: 6 September 2017

Autodesk/AutoCAD software

Date submitted: 17 August 2017

Summary of request

Please can you provide:-
Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.
Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

We would also like to request the person(s) responsible for keeping the licenses updated or managed.

Summary of response

Please can you provide:-

Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.

5 x AutoCAD multi concurrent user licenses
1 x AutoCAD seat
3 x AutoCAD LT Subscription Single User
2 x AutoCAD Revit LT Suite – Single User Subscription
1 x Vehicle Tracking – 1x seat single user maintenance

Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

3 x Sketchup Pro licenses

Person responsible: David Sercombe, Business Systems Manage. David.sercombe@strata.solutions (01392) 265353 ask for David Sercombe.


Date responded: 14 September 2017

Lost items handed into council offices

Date submitted: 17 August 2017

Summary of request

1. What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings

2. What were the top 10 most frequently lost children’s items handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings
3. How many lost children items were handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings

4. How many lost items were handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings
5. Do you keep hold of lost items that have been handed in worth under £50?
6. How long do you keep hold of lost items that have been handed in before discarding?

Summary of response

EDDC do have a lost property box and this is located in reception. We keep items for a period of 12 months normally before we dispose of them. We do not keep a record of either the number of items handed in nor the nature of the item. The items are literally just placed in the lost property box until they are either claimed or disposed of after 12 months.

LED Leisure do have lost property boxes at each of their leisure facilities but do not keep a record of either the number of items handed in nor the nature of the item. LED collect a large number of items, mostly clothing but do not have the storage capacity to retain items for longer than 3 months.


1. What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

2. What were the top 10 most frequently lost children’s items handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

3. How many lost children items were handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

4. How many lost items were handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

5. Do you keep hold of lost items that have been handed in worth under £50? – EDDC, all items are kept in the lost property box until they are either claimed or disposed of after 12 months; LED hold on to items for 3 months before discarding (typically to charity shops)

6. How long do you keep hold of lost items that have been handed in before discarding? – EDDC, we keep items for a period of 12 months normally before we dispose of them; LED hold on to items for 3 months before discarding.

Date responded: 30 August 2017

Waste collection/charges for bulky waste and fly tipping fines

Date submitted: 15 August 2017

Summary of request

How much money was collected from the FPNs issued in the first year of the scheme (May 2016- May 2017)? I would like to know the total amount collected by the council, not the face value or discounted value of the FPNs.

Does the council charge for bulky waste collections from households? If so, what are the charges?

Does the council charge for garden waste collections from households? If so, what are the charges?

How frequently does the council collect residual (black bin) waste from households? If collections vary for different households, please specify.

Summary of response

How many fixed penalty notices for fly-tipping did the council issue from May 9, 2016 to May 8, 2017, under new powers brought in by the Government on Monday 9 May, 2016? - 9

How much money was collected from the FPNs issued in the first year of the scheme (May 2016- May 2017)? I would like to know the total amount collected by the council, not the face value or discounted value of the FPNs - £900

Does the council charge for bulky waste collections from households? If so, what are the charges? – Yes - £31 (includes VAT) for up to 3 items only.

If you have 4 or more items these will be charged at £5 extra per item to a maximum of 10 items (£66)
1. 1 to 3 items: £31.00
2. 4 items: £36.00
3. 5 items: £41.00
4. 6 items: £46.00
5. 7 items: £51.00
6. 8 items: £56.00
7. 9 items: £61.00
8. 10 items: £66.00

Does the council charge for garden waste collections from households? If so, what are the charges? – EDDC does not currently collect garden waste.

How frequently does the council collect residual (black bin) waste from households? If collections vary for different households, please specify - 3 weekly for houses. Flats will be individually assessed for the frequency of collections but are either weekly or three weekly depending upon storage capacity.


Date responded: 15 August 2017

Disabled Facility Grant

Date submitted: 15 August 2017

Summary of request

This request concerns waiting periods for Disability Facility Grants.

1) Please state the number of applications for Disabled Facility Grants received by your local authority.
Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

2) Of these applications received, please state the number of Disabled Facility Grants that were

a) Approved
b) Rejected
By your local authority.

Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

3) For applications rejected, please state the number of these rejections that were overturned at appeal and approved.
Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

4) Please state the average waiting period for an applicant to receive a decision about their application for a Disabled Facility Grant.
Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

5) Please state the average waiting periods for an applicant to receive their first payment after a decision has been made to approve their application for a Disabled Facility Grant.
Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

6) Please state the mean average total Disabled Facility Grant paid by your local authority to applicants.
Please provide information for the following financial years:

a) 2012/13
b) 2013/14
c) 2014/15
d) 2015/16
e) 2016/17 to 25th July 2017.

Summary of response

In progress.

Date responded: 7 September 2017

News properties planned for Sidmouth

Date submitted: 15 August 2017

Summary of request

Could you please advise me if any new properties in Sidmouth are scheduled to be built in the next few years and if so could I have the details please

Summary of response

Could you please advise me if any new properties in Sidmouth are scheduled to be built in the next few years and if so could I have the details please - Please refer to pages 69-70 of the latest published Housing Monitoring Update at http://eastdevon.gov.uk/media/2077799/combined-hmu-30-sept-2016.pdf. This is the latest information that planning policy has at present on new houses planned for construction.

Date responded: 23 August 2017

Digital solutions (demonstrator projects/accelerator projects etc.) to help drive down costs, and improve public services for the future.

Date submitted: 13 August 2017

Summary of request

Question 1
Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery.

o What is the value of this work?
o What solutions are you working on?
o When will these be complete?
o Will these solutions be scalable to help other authorities and cities?
o Are you developing this yourself or getting funded, if so who is doing the funding?

Question 2
Digital Transformation

• Have you started the journey?
• What are your current successes?
• What technologies are working best for you?

Question 3
With reference to Innovator/Demonstrator/Accelerator projects or Digital Transformation, is there anything you are struggling with (resources, knowledge, expertise etc)?

Question 4
Is there any specific piece of work you would like me to champion or use as an example of great practice or development done by your organisation at these events? If so please provide a summary.

Summary of response

Question 1
Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery - We are investigating a digital platform for our Open Housing system but this is not yet in the planning stage and there is no information yet on this project.

o What is the value of this work? - N/A
o What solutions are you working on? - N/A
o When will these be complete? - N/A
o Will these solutions be scalable to help other authorities and cities? - N/A
o Are you developing this yourself or getting funded, if so who is doing the funding? - N/A

Question 2
Digital Transformation - Please see the response to question 1

• Have you started the journey? - N/A
• What are your current successes? - N/A
• What technologies are working best for you? - N/A

Question 3
With reference to Innovator/Demonstrator/Accelerator projects or Digital Transformation, is there anything you are struggling with (resources, knowledge, expertise etc.)? - N/A

Question 4
Is there any specific piece of work you would like me to champion or use as an example of great practice or development done by your organisation at these events? If so please provide a summary - Not at this time

Date responded: 23 August 2017

Cost of promoting biodiversity

Date submitted: 12 August 2017

Summary of request

• The total amount spent by the council on promoting biodiversity in the last year for which data is available.
• How much the Council plans to spend on promoting biodiversity in the coming year.
• The name and contact details of the officer responsible for promoting biodiversity within the council (if there is no such person, please provide the name and contact details of the officer responsible for managing the Council’s green spaces).

Summary of response

In progress.

Date responded: 4 September 2017

History of the marketing/development of the Watersports centre of the Queens Drive project

Date submitted: 10 August 2017

Summary of request

East Devon District Council has long been talking of plans for a watersports centre in the Queens Drive part of Exmouth and the only name mentioned as partner/provider/developer seems to be Grenadier Estates.

Will you kindly advise what information you hold on the history of the marketing/development of this project with particular emphasis on what steps EDDC took, when it first decided to explore the concept, in determining what interest there was for such a project and from whom. Were EDDC proactive in this matter or did they respond to expressions of interest?

If procative, please advise how EDDC went about progressing the concept, whether any consultants and or agents were engaged and if so, what they did to explore how Exmouth and East Devon might best benefit from any such project and who was the best partner to appoint.

If EDDC reacted to an expression of interest, what measures did they take to determine whether any there were any other parties who might be interested in such a project and to ensure that the selection of a partner was carried out in a fair and proper manner allowing any who may have had an interest to be made aware of the proposal, and that they had an opportunity to participate.

Please supply details of dates of all meetings held between EDDC and any agents of theirs, and Grenadier (or any of their agents) to include dates, venue and parties in attendance. Likewise for any other developer who may have been considered.

Please also provide details of what information you hold about proactive action taken by EDDC, or any of its agents etc, to ensure that their ideas for the development of Queens Drive in parts or as a whole, met with approval by those bodies who are responsible for enforcing the special status elements of the immediately adjacent Exe Estuary (RAMSAR, SSSI etc).

Summary of response

Will you kindly advise what information you hold on the history of the marketing /development of this project with particular emphasis on what steps EDDC took, when it first decided to explore the concept, in determining what interest there was for such a project and from whom. Were EDDC proactive in this matter or did they respond to expressions of interest?
Information held on the history of this project is contained within the vision for Exmouth and the Exmouth Masterplan both of which can be accessed online here http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/

Date responded: 6 September 2017

Payroll information

Date submitted: 10 August 2017

Summary of request

Is your Payroll service outsourced or provided in house

If outsourced cost of outsourcing and number of employees paid
If in house Payroll staffing budget for 17/18
Number of Payroll Staff and breakdown of posts/structure
Payroll system used and annual cost of this system
Number of corporate employees paid monthly
Number of schools employees paid monthly
Do you provide a service to other organisations and if so what organisations
Total cost for Payroll service 16/17
Professional payroll qualification held by the Payroll Team

Summary of response

Is your Payroll service outsourced or in house-In house
If outsourced cost per payslip and total cost-N/A
If in house Payroll staffing budget for 17/18-£81,630
Payroll FTE and breakdown of posts/structure-2 FTE, Senior Payroll Officer + Payroll Officer
Payroll system used and annual cost of this
system-Midland HR - iTrent. We are unable to separate out the specific costs relating to the payroll system
Number of corporate employees paid monthly-Average 600 pm (including Members)
Number of schools employees paid monthly-N/A - District Council
Do you provide a service to other organisations
and if so what organisations-Town Councils & Private Sector Ltd companies
Total cost for Payroll service 16/17-£81,636
Professional payroll qualifications held by the
Payroll Team-IPP and AAT

Date responded: 30 August 2017

Private loans the council is currently repaying

Date submitted: 9 August 2017

Summary of request

1. Please provide a list of all private loans the council is currently repaying with the following details:
a. Lender name (i.e. Depfa, now FMS)
b. Date loan agreed
c. Repayment period
d. Original loan amount (£)
e. Original interest rate %
f. Any agreed “step up” rate (if applicable) %
g. Date of agreed “step up” rate (if applicable)
h. Total repayment amount paid in 2016/2017 (£)
i. Interest rate paid in 2016/107 %
j. Total principal left on the loan (£)

By private loan, I refer to loans from banks and outside organisations. This does not include borrowing from the Public Works Loan Board.

2) Where Lender Option Borrower Loans the council may have were provided by Barclays, please state if these loans were restructured in the past two years and include any new interest rate percentage on the loans and when the council will begin to make these repayments.

Summary of response

EDDC does not have any private loans as defined in the request.

Date responded: 15 August 2017

Cost of palm trees on Mamhead Slipway

Date submitted: 9 August 2017

Summary of request

Please supply the costs of the three potted palm trees situated on the Mamhead Slipway in Exmouth and also supply data of those companies who were requested to quote for their supply and installation

Summary of response

The cost of the three palm trees was £450 and this was funded from our wider Park & Open Spaces budget that is allocated for planting across the District. The purchase was under the £5000 threshold at which we seek multiple quotes. The palm trees were purchased from Kings Garden Centre, a local supplier.

Our own team installed the plants and built the planters to keep costs down.

Date responded: 15 August 2017

Fire safety tests

Date submitted: 9 August 2017

Summary of request

Specifically, I'd like to know the cost of all work undertaken to check buildings for fire safety, including testing of cladding components, following the Grenfell Tower fire on 14th June 2017.

Where possible, I'd like this to be broken down into costs by type - for example, costs incurred due to sending cladding for testing, costs incurred through inspections and costs incurred through remedial works.

If any additional costs have been paid due to relocation of residents (in hotel rooms or other temporary accommodation), please include and specify this as well.

In the case of ongoing works please simply include the budget set aside for the project(s).

Please include all costs even if the money is to be paid back by or has already been reimbursed from central government (for example, the DCLG).

Summary of response

Specifically, I'd like to know the cost of all work undertaken to check buildings for fire safety, including testing of cladding components, following the Grenfell Tower fire on 14th June 2017 - EDDC do not own any residential tower blocks and has not placed any orders to “cover any building in cladding” therefore no testing has been carried out.

Since 2007/08 to present on the corporate side, we do all except one of our fire risk assessments in-house. In the last 6 years, the external spend was £500 per year.
For EDDC's flats and Community Centres - Our most recent FRA’s have been carried out at a cost of £11,305.00; these were commenced at the end of last year and completed in March/April of this year.


Where possible, I'd like this to be broken down into costs by type - for example, costs incurred due to sending cladding for testing, costs incurred through inspections and costs incurred through remedial works - We are not able to breakdown the costs in this way. There are no costs for testing cladding.

If any additional costs have been paid due to relocation of residents (in hotel rooms or other temporary accommodation), please include and specify this as well - N/A

In the case of ongoing works please simply include the budget set aside for the project(s) - N/A - all FRAs have been completed

Please include all costs even if the money is to be paid back by or has already been reimbursed from central government (for example, the DCLG) - N/A

Date responded: 10 August 2017

Social care charges

Date submitted: 8 August 2017

Summary of request

1. In your local authority, on the latest date for which figures were available, how many people paid charges for social care, including those who pay for:
- home care
- day care
- community alarms
- other non-residential community care services?
(please give separate figures for each category)

2. How people are currently in arrears of payment of their social care charges?

3. How many people currently have debt management procedures commenced against them by your authority for non payment of social care charges?

4. How many people have been taken to court to enforce non payment of social care changes in 2016/17 and 2015/16?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 August 2017

Food Inspectors' full reports for food hygiene ratings

Date submitted: 8 August 2017

Summary of request

Please would you provide me with all recent Food Inspectors' full reports for the food hygiene ratings in your area? Ideally, I would like every report from the past year.

Summary of response

Last year we did 660 full FHRS inspections. To take out each file, find the inspector’s full report, remove and either scan or photocopy it, put it back and refile takes about 3 minutes per file. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act and is therefore exempt.

Date responded: 16 August 2017

Selection of developer for The Queen's Drive Exmouth

Date submitted: 8 August 2017

Summary of request

Please clarify when the phase three section of the Queen's Drive site will be remarketed?

How many organisations or individuals have to date entered into any form of negotiation regarding running of the site since July 2016?

What are the names of these developers or individuals and what form of negotiations have been made?

Has any developer or individual entered into any contractual agreement verbal or written with EDDC regarding phase three of the site since July 2016, and if so, please provide names and the nature of any contracts.

Summary of response

Please clarify when the phase three section of the Queens Drive site will be remarketed
Phase 3 of the development of Queen’s Drive is subject to the conduct and outcome of a new visioning exercise. The timing of this process is likely to be toward the end of this year and will follow the planning process for the water sports centre. Information about project timescales can be accessed here http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/queens-drive-frequently-asked-questions-faqs/

How many organisations have to date entered into any form of negotiation regarding running the site since July 2016?
There have been no negotiations regarding the running of the site other than our ongoing, and publicised, involvement with Grenadier regarding Phase 2. Further information about this can be accessed here http://eastdevon.gov.uk/media/1996006/faqs-jan-17.pdf

What are the names of these developers or individuals and what form have negotiations taken?
No information held - see above

Has any developer or individual entered into a contractual agreement, verbal or written, with EDDC regarding phase 3 since July 2016 and, if so, please provide names and nature of contracts.
No information held

Date responded: 16 August 2017

Electrical specification manager

Date submitted: 8 August 2017

Summary of request

Can you please forward me the name and contact details for your Electrical specification manager.

Summary of response

The Council does not have an Electrical Specification Manager.

Date responded: 10 August 2017

International Holocaust Remembrance Alliance (IHRA) definition of antisemitism.

Date submitted: 8 August 2017

Summary of request

Further to the letter from the Secretary of State for Communities and Local Government to the Leader of East Devon dated January 2017 regarding the International Holocaust Remembrance Alliance (IHRA) definition of antisemitism. Could you confirm that East Devon has adopted this definition into their local policies and if so, please provide a link to the decision.

Summary of response

Could you confirm that East Devon has adopted this definition into their local policies and if so, please provide a link to the decision - It is implicit in our equality and diversity policy which covers religion. http://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/equality-policy-and-strategy-2017-20/


Date responded: 23 August 2017

Housing applications for wheelchair accessible homes

Date submitted: 8 August 2017

Summary of request

1. How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing?

2. How many wheelchair accessible homes were let to wheelchair users in the years of 2015 and 2017 inclusive in your locality through your general needs housing process?

Summary of response

1. How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing? - Wheelchair Accessible - 31; Part Wheelchair - 37; Total - 68

2. How many wheelchair accessible homes were let to wheelchair users in the years of 2015 and 2017 inclusive in your locality through your general needs housing process?

2015 0
2016 2
2017 2


Date responded: 10 August 2017

One and two bedroom bungalows owned by the council

Date submitted: 7 August 2017

Summary of request

I would like to know how many one and two bedroom bungalows are owned by the council and how many are rented out out via housing association

Summary of response

I would like to know how many one and two bedroom bungalows are owned by the council and how many are rented out via housing association - 960 in total

Numbers are:
1 Bedroom 513
2 Bedroom 447

None of our stock is let through Housing Associations (HA). If you want to know what stock HAs have you would have to contact each one individually.

Date responded: 10 August 2017

2016 office print summary data

Date submitted: 4 August 2017

Summary of request

2016 office print summary data (i.e. excluding print from the central print room and print produced outside of the council) including:

a) total volume of Print produced in 2016 on the office printers, photocopiers, multi functional devices, fax and scan devices,
b) the percentage of this volume that is colour,
c) the number of active users generating this annual volume,
d) the cost of generating this print including the cost of the devices, Consumables, maintenance, servicing, spare parts and other MPS contacts,
e) the number of Print, copy, scan and fax devices that are generating this print volume

Summary of response

a) Total volume of Print produced in 2016 on the office printers, photocopiers, multi-functional devices, fax and scan devices - 2,560,969
b) The percentage of this volume that is colour - 26.3%
c) The number of active users generating this annual volume - 500
d) The cost of generating this print including the cost of the devices, Consumables, maintenance, servicing, spare parts and other MPS contacts - £47,340
e) The number of Print, copy, scan and fax devices that are generating this print volume - 87

Date responded: 22 August 2017

Organisational Structure chart for the Educational Psychology Department

Date submitted: 3 August 2017

Summary of request

Please provide me with an up to date Organisational Structure chart for all Head of Educational Psychology Department including all manager NAMES, contact details and job titles.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care and education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 August 2017

Property guardian companies

Date submitted: 3 August 2017

Summary of request

Does the Council use property guardian companies (such as Camelot or Ad-Hoc for example) to manage Council owned properties, that are currently vacant/not in use?

If yes, please could you provide a list of each property?

PLEASE NOTE: I do NOT require the names or identities of private companies in contract with the Council.

Summary of response

We do not use any companies for this purpose

Date responded: 8 August 2017

Airbnb rental

Date submitted: 2 August 2017

Summary of request

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4)
b) the dates rented
c) the cost, including any extra charges
d) the purpose of the stay

2. How many Airbnb rentals do you currently have on a retainer?

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016?

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016?

If you have levied any penalties, please state what they were including the amounts of any financial penalties.

Summary of response

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016 – 1

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4) – PL4
b) the dates rented – 19/20 JUNE 2017
c) the cost, including any extra charges – £30.00
d) the purpose of the stay – CONFERENCE

2. How many Airbnb rentals do you currently have on a retainer? - 0

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016? - 0

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016? - 0

If you have levied any penalties, please state what they were including the amounts of any financial penalties - N/A

Date responded: 10 August 2017

Children’s residential care homes outsourced to private providers

Date submitted: 2 August 2017

Summary of request

I am requesting figures for the number of children’s residential care homes outsourced to
private providers in the area under the Council’s Authority.

In addition to this I would like to request figures for the number of children in the Local Authority’s jurisdiction at residential care homes which are currently deemed as ‘inadequate’ or ‘requires improvement’ under Ofsted guidelines.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care and children's services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 August 2017

Taxi Licenses

Date submitted: 2 August 2017

Summary of request

Please send me the following information:
Since 1st August 2015:
1. The number of new and renewed taxi (Hackney Carriage) licenses you have granted.
2. The number of new and renewed Private Hire Vehicle (PHV) licenses you have granted.
3. The number of taxi licences granted to drivers with criminal convictions.
4. The number of PHV licenses granted to drivers with criminal convictions.
In the cases of those convicted:
3.i. The nature and date of conviction.
ii. Whether said driver’s conviction was known at the time of the licence being approved.
iii. In each case, the current licence status of the driver.
4. The criteria/policy that is applied when deciding on an application from a driver with a current/spent conviction.

Summary of response

Since 1st August 2015

1. The number of new and renewed taxi (hackney carriage) licences you have granted.

This request specifies hackney carriages (being a vehicle). This council issues vehicle licences predominantly from November to October for a maximum 12 month licence period annually.
The number of hackney carriage licences issued are as follows:
• 1/08/2015 to 31/10/2015 = 6
• 1/11/2015 to 31/10/2016 = 171
• 1/11/2016 to 1/08/2017 = 82

Total number of hackney carriage licences issued since 01/08/2015 = 259


2. The number of new and renewed Private Hire vehicle (PHV) licences you have granted.

This request specifies Private Hire Vehicles. This council issues PHV licences predominantly from June to May for a maximum 12 month licence period annually.
The number of PHV licences issued are as follows:
• 1/08/2015 to 31/05/2016 = 3
• 1/06/2016 to 31/05/2017 = 16
• 1/06/2017 to 1/08/2017 = 5

Total number of PHV licences issued since 01/08/2015 = 24


3. The number of taxi licences granted to drivers with criminal convictions.

This council does not currently retain details of driver conviction information but may consider doing so in the future. However each licensed driver and new applicant MUST provide a certificate issued by the Disclosure and Barring Service (DBS) which details a full character history.

The full details of each DBS Certificate is fully reviewed by an officer at point of application or renewal.

Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.

Applicants that do not meet the criteria to be licensed against the national standard of being “fit and proper” are referred to a Licensing & Enforcement Sub-committee. Spent convictions can be considered in the decision making process.


3.1 The number of taxi licences granted to drivers with criminal convictions

This information is not recorded, retained or available.


3.2 Whether said driver’s conviction was known at the time of the licence being approved.

This council requires a check for convictions upon renewal of new applications for each driver only with the DBS period lasting for 3 years (unless the conviction circumstances change during that period).

This council does not conduct a DBS check when licensing or renewing vehicle licences unless the application is from a new applicant and would need to obtain their driver licence for the same time.

A person who is not the holder of a HC or PH Driver Licence cannot obtain a vehicle licence and so all drivers will have undergone the driver licensing and vetting process.


3.3 In each case, the current licence status of the driver.

Please see same answer to Question 3.2 - it is only ever the case that a licensed driver will be licensed to drive a licensed vehicle with each driver being vetted subject to DBS.


4. The number of PHV licences granted to driver with criminal convictions.

Please see same answer to Question 3


5. (Shown as another Question 4) The criteria/policy that is applied when deciding on an application from a driver with a current/spent conviction

Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.

Spent convictions can be considered in the decision making process. The revised licensing policy concerning convictions is provided as an attachment

Date responded: 22 August 2017

Business Rates Relief Scheme

Date submitted: 1 August 2017

Summary of request

It was announced in the March 2017 Budget, that £300 million will be allocated to local authorities over four years from 2017-18.

Regarding the Scheme, I would like to know:

(a) Whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme?
(b) If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses?

Summary of response

(a) Whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme? - No. A report on a possible framework for granting this additional rate relief is currently being written for Members to consider at the next Council meeting. When Members have approved a policy it will be published on the Council's website.

(b) If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses? - N/A

Date responded: 4 August 2017

Service fleet vehicles

Date submitted: 1 August 2017

Summary of request

The pay grade for the Fleet Manager/person in charge of your fleet of vehicles
The number of immediate people reporting to that person
The job description for the Fleet Manager/person in charge of your fleet of vehicles
The number of vehicles within your fleet and the breakdown between HCV, LCV, Cars, agricultural.

Summary of response

The pay grade for the Fleet Manager/person in charge of your fleet of vehicles - This position does not exist
The number of immediate people reporting to that person - N/A
The job description for the Fleet Manager/person in charge of your fleet of vehicles - N/A
The number of vehicles within your fleet and the breakdown between HCV, LCV, Cars, agricultural - Please see below


EDDC has 130 vehicles in its service fleet which are made up of –

24 Agricultural machines (tractors and road worthy ride on mowers)
7 Sweepers (2 X HCV's over 6 tonnes)
91 Vans (All LCV's under 6 tonnes)

So 2 HCV's and 96 LCV's plus the tractors.

'A LCV is defined in the Motor Vehicles Act as a vehicle with GVW of not more than 6 ton. A HCV is defined as vehicle with GVW of more than 6 ton.'

There are 8 service fleet cars.

Date responded: 10 August 2017

Investing in property

Date submitted: 31 July 2017

Summary of request

Is East Devon investing in property now or in the past?
If so would you be able to provide me with the detail?
These are the main questions I have:
1) How much has your council borrowed to invest in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 (i.e. so far)

2) For each year, please give details of what the council has invested in: a) the amount borrowed b) the interest rate of the loan, c) details of property i.e. what and where, d) the expected or actual return as appropriate

Summary of response

1) How much has your council borrowed to invest in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 (i.e. so far) - EDDC have not borrowed in the years stated to buy property as an investment strategy.
2) For each year, please give details of what the council has invested in: a) the amount borrowed b) the interest rate of the loan, c) details of property, i.e. what and where, d) the expected or actual return as appropriate - N/A

Date responded: 8 August 2017

Council’s future plans regarding recycling services

Date submitted: 31 July 2017

Summary of request

1. Are the council expecting to re-procure a collections contract of dry recyclates or bring this service back in- house?

2. What is the current material mix the council collects?

3. Does the council expect any change to the material mix available for collection?

Summary of response

1. Are the council expecting to re-procure a collections contract of dry recyclates or bring this service back in- house? - EDDC re-procured its collection service for dry recyclables in 2016. EDDC has awarded a 7 year contract which commenced on 1st July 2016

2. What is the current material mix the council collects? - Recyclable material collected by EDDC is – cardboard, tetra-paks/cartons, small electrical items (WEEE), mixed plastics, steel cans, aluminium cans, paper (including shredded paper), glass, textiles, shoes, batteries, foil, aerosols, food waste

3. Does the council expect any change to the material mix available for collection? - We do not plan to add any dry recyclables to our material mix but we are looking at options to put in place a separate garden waste collection. This is likely to be a chargeable service.




Date responded: 8 August 2017

Cost of the concrete barriers at Cranbrook train station

Date submitted: 31 July 2017

Summary of request

Please can you provide the total cost to the council of the concrete barriers that were placed at Cranbrook train station in order to deter travellers. Please also provide details on whether they have been hired for a fixed term, or if the barriers are being rented on a rolling weekly/ monthly basis and its costs, please also include how information on long you intend to keep the barriers at the site.

Summary of response

They were supplied and installed by Devon County Council (DCC) not EDDC.

Date responded: 8 August 2017

Remarketing of The Queen's Drive site in Exmout

Date submitted: 31 July 2017

Summary of request

I request information relating to the remarketing of The Queen's Drive site in Exmouth as announced in July 2016, as follows:

Please clarify who was awarded the contract to market the site for the second time and when the agent began the process of remarketing the site;
How many developers were contacted with brochures or other marketing materials in respect of the second marketing of the Queen's Drive site;
What has been, or will be, the process and criteria for the selection of a preferred developer;
How many organisations have expressed an interest in bidding since the announcement of since July 2016;
How many organisations have, to date, submitted a bid to develop the site since July 2016;
What are the names of organisations who have submitted a bid to develop the site since July 2016;
What is the timeline with regards to choosing a preferred developer, in particular please state the date that a developer will be chosen if they have not been already, and if different, the date that decision will be announced to the public.
Please provide minutes of meetings and correspondence between East Devon District Council, the marketing agent, and prospective and submitted bidders.
Please provide evidence and explanation of the logic of pursuing vacant possession as a means to entice developer interest and please explain the process of decision making including any minutes, emails, and other communications relating to the decision to pursue vacant possession.

Summary of response

Please clarify who was awarded the contract to market the site for the second time and when the agent began the process of remarketing the site
The requested information is not held - we have not progressed the re-marketing of this site.

How many developers were contacted with brochures or other marketing materials in respect of the second marketing of the Queens Drive site?
The requested information is not held - we have not progressed the re-marketing of this site

What has been, or will be, the process for the selection of the preferred bidder?
The requested information is not held - this process has not commenced

How many organisations have, to date, submitted a bid to develop the site and what are there names?
No information held - we have not progressed the re-marketing of this site

What is the timeline with regards to choosing a preferred developer
Timescales are as published online http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/queens-drive-frequently-asked-questions-faqs/ although there has been some slippage.

Please provide minutes of meetings and correspondence between the council, the marketing agent and prospective and submitted bidders
The requested information is not held - we have not progressed the re-marketing of this site

Please provide evidence and explanation of the logic of pursuing vacant possession as a means ro entice a developer and please explain the process of decision making
The requested information is not held - we have not progressed the re-marketing of this site and so minutes, emails and other communications are not held. Please also note that we are not required to provide commentary or explanation in order to comply with our obligations under Freedom of Information legislation - our responsibility is to provide copies of information held only.

Date responded: 8 August 2017

Trading Standards - Knife test purchases

Date submitted: 30 July 2017

Summary of request

1) How many test purchases you have conducted on websites selling knives in your area?

2) How many passed and how many failed?

3) The dates of these test purchases?

If time permits could you give me data for 16 and 17.

And if time permits please also send the same information for physical retail shops in your area.

Summary of response

The information you have requested is not held by the District Council.

Date responded: 31 July 2017

PSPOs for littering

Date submitted: 29 July 2017

Summary of request

I noticed that you have not issued fixed penalty notices for public space protection orders or community protection notices. I've listed possible reasons below and would be very appreciative if you could state the reason(s).

1) Because the council was previously unaware of these statutory provisions.
2) Because other statutory provisions sufficiently address the litter problem (if so, can you please state the relevant legislation).
3) Because of an education campaign to address litter?
4) Because the council uses other strategies to address the litter problem (if so, can you please provide further details).
5) Because there is not a litter problem in your district/borough.
6) Because the data for littering is not recorded.
7) Other reason(s).

Summary of response

1)Because the council was previously unaware of these statutory provisions.
2)Because other statutory provisions sufficiently address the litter problem (if so, can you please state the relevant legislation).
3)Because of an education campaign to address litter?
4)Because the council uses other strategies to address the litter problem (if so, can you please provide further details).
5)Because there is not a litter problem in your district/borough.
6)Because the data for littering is not recorded.
7)Other reason(s) - We do not currently have any PSPOs for littering

Date responded: 8 August 2017

Arboriculture/tree surgery services

Date submitted: 28 July 2017

Summary of request

1) If the Council has let one or more contracts for Arboriculture/tree surgery services under the EU Procurement Directives, we request, for each contract, (a) the name of the successful contractor, (b) the value at which the contract was let and (c) the term of the contract, including any option to extend.

2) If the Council has procured Arboriculture/tree surgery services within a wider multi-service contract under the EU Procurement Directives, then please provide details of (a) the service provider (b) which services are included in the contract and (c) the approximate value of the Arboriculture/tree surgery packages.

3) If the Council delivers Arboriculture/tree surgery services through an in-house workforce, and prefers to deliver best value through this route, then please inform us of this, and the approximate annual expenditure of the Arboriculture/tree surgery services.

Summary of response


1) If the Council has let one or more contracts for Arboriculture/tree surgery services under the EU Procurement Directives, we request, for each contract, (a) the name of the successful contractor, (b) the value at which the contract was let and (c) the term of the contract, including any option to extend - No

2) If the Council has procured Arboriculture/tree surgery services within a wider multi-service contract under the EU Procurement Directives, then please provide details of (a) the service provider (b) which services are included in the contract and (c) the approximate value of the Arboriculture/tree surgery packages - No

3) If the Council delivers Arboriculture/tree surgery services through an in-house workforce, and prefers to deliver best value through this route, then please inform us of this, and the approximate annual expenditure of the Arboriculture/tree surgery services - We use a small in house tree team to do most of our arboriculture works. Team of 2, so staffing cost of these posts plus equipment. In addition to this we have a small contractor budget of circa £25k per annum. We use this for more complex or large scale jobs, procuring the services of local arborists through Supplying the South West electronic portal, or directly through 3 quotes depending on scale of works.

Date responded: 15 August 2017

Information Governance advice for schools.

Date submitted: 28 July 2017

Summary of request

1. Please provide a copy of your Council’s Information Governance traded support offer to schools. This should include the following information:
a. Actual services available under the offer
b. Cost to schools per service, whether inclusive or ad hoc
2. Please provide a copy of any materials your council has created to support schools to comply with the General Data Protection Regulation.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request
https://new.devon.gov.uk/accesstoinformation/sample-page-2/information-governance-advice-for-schools

Date responded: 28 July 2017

Discretionary Revaluation Relief

Date submitted: 28 July 2017

Summary of request

In accordance with the provisions specified within the above Act I hereby request information relating to the Council’s current or intended policy concerning Revaluation Relief (otherwise known as Revaluation Support)
Required Information:- The eligibility criteria for Revaluation Relief set out in the Council policy. Specifically;
• What is the maximum rateable value to which this relief will be applied.
• What is the minimum increase (%) in rateable value of a business property between the 2010 and 2017 valuation periods required in order for an application to be considered.
• How will Revaluation Relief be calculated (in terms of percentage savings and number of financial years applicable)
• Will eligibility be determined by the length of time the applicant has been located in the authority boundary.
• Any other factors relevant to the consideration of the eligibility of a business for this relief.
Please note that this request is concerned with the centrally funded Discretionary Revaluation Relief and not Transitional Relief, which is applied automatically.

Summary of response

Answers to these questions are not yet available – A report on a possible framework for granting this additional rate relief is currently being written for Members to consider at the next Council meeting. When Members have approved a policy it will be published on the Council's website.

Date responded: 4 August 2017

ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support

Date submitted: 27 July 2017

Summary of request

ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support which may include:
• Server Hardware Maintenance - contracts relating to the support and maintenance of the organisation’s physical servers.
• Virtualisation Licensing (VMware, Solaris, Unix, Linux, Windows Server)-
• Virtualisation Maintenance/Support (VMware, Solaris, Unix, Linux, Windows Server)
• Storage Area Network Maintenance/Support (EMC, NetApp etc)


For each of the types of server ICT contracts above can you please send me the following data types:

1. Contract Title: Please provide me with the contract title.

2. Contract Type: Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network).

3. Existing/Current Supplier: Please provide me with the supplier name for each contract.

4. Hardware Brand: Please state the hardware brand of the servers related to the contract with supplier e.g. Hardware Maintenance could be Dell, IBM etc.

5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.

6. Annual Average Spend: Please provide me with the annual average spend for this contract?

7. Contract Duration: (Please can you also include notes if the contract includes any contract
extension periods.)

8. Contract Expiry Date: Please can you provide me with the date of when the contract expires.

9. Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)

10. Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers where purchased.

11. Number of Physical Server: Please can you provide me with the number of physical servers.

12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.

13. Brief Contract Description: I require a brief description of the service provided under this contract. Please don’t just put maintenance I need at least a sentence.

14. Internal Contact: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

Summary of response

1. Contract Title: Server & Storage Hardware & Maintenance
2. Contract Type: Server Hardware Maintenance & Storage Area Network Maintenance/Support (Same Contract)
3. Existing/Current Supplier: Dell
4. Hardware Brand: Dell
5. Operating System / Software (Platform): Windows/VMware/Linux
6. Annual Average Spend: Total contract value purchased up front. £632K
7. Contract Duration: 5 Years
8. Contract Expiry Date: Rolling
9. Contract Review Date: 2019
10. Purchase of Servers: March 2015
11. Number of Physical Server: 32
12. Number of Virtual Servers: 500+ (change in value for this question is due to migration of EDDC and TDC to the infrastructure)
13. Brief Contract Description: Purchase and support of all new Server, Storage, Backup and Network Hardware and support.
14. Internal Contact: Adrian Smith, Support & Infrastructure Manager; Tel: 01392 265354; Email: adrian.smith@strata.solutions

Date responded: 17 August 2017

Do EDDC routinely ask applicants if they have served in the Armed Forcess

Date submitted: 27 July 2017

Summary of request

o Have housing staff been instructed to ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don’t know, other)
o Do staff routinely ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don’t know, other)

Summary of response

1) Have housing staff been instructed to ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don't know, other) - Yes
2) Do staff routinely ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don't know, other) - Yes

Date responded: 4 August 2017

Any proposed Road, Rail or Traffic Schemes currently in effect within your administrative boundary

Date submitted: 26 July 2017

Summary of request

Please could you advise if there any proposed Road, Rail or Traffic Schemes in regards to CON29R questions 3.4 (a-f), 3.5(a-b) and 3.6(a-l) currently in effect within your administrative boundary

Please treat this email as a request under the Environmental Information Regulations.

Summary of response

In progress.

Date responded: 31 July 2017

Water charges collected from council tenants

Date submitted: 24 July 2017

Summary of request

1. Copies of any agreement governing supply of water to residential tenants within the last 6 years, including any agreements (whenever agreed) between Water Authorities and the Council from whom stock has been transferred.

2. A copy of all pro forma tenancy agreements between the Council and its residential tenants from the time the Council first recovered water charges in the rent (suitably anonymised).

3. The date when the Council first incorporated water charges into its tenancy agreements as a rental payment.

4. The date when the Council ceased to recover water charges in residential tenancy agreements as a rental payment.

5. Decisions and minutes from any meetings within the local authority deciding to incorporate the water rates in the residential tenancy agreements.

6. The number of Council owned residential properties in your administrative area.

Summary of response

EDDC have only 6 HMO lets that incorporate water charges in the rent, address 102 St Andrews Road at £8 per week.
1. Copies of any agreement governing supply of water to residential tenants within the last 6 years, including any agreements (whenever agreed) between Water Authorities and the Council from whom stock has been transferred – These are licence agreements. Please find attached a copy of a standard licence agreement for this purpose.
2. A copy of all pro forma tenancy agreements between the Council and its residential tenants from the time the Council first recovered water charges in the rent (suitably anonymised) – None. We do not use pro-forma tenancy agreements for this particular purpose.
3. The date when the Council first incorporated water charges into its tenancy agreements as a rental payment – First HMO residence was let 21st November 2016.
4. The date when the Council ceased to recover water charges in residential tenancy agreements as a rental payment – N/A as ongoing.
5. Decisions and minutes from any meetings within the local authority deciding to incorporate the water rates in the residential tenancy agreements – Please see links below for committee minutes regarding the initial proposals and subsequent decisions to acquire a property for shared housing incorporating water and other service charges in the rent.
http://eastdevon.gov.uk/media/1187274/combined-hrb-agenda-200613.pdf item 11
http://eastdevon.gov.uk/media/1287754/combined-hrb-agenda-100915-public-version.pdf item 11
http://eastdevon.gov.uk/media/1973368/combined-hrb-agenda-120117.pdf item 20

6. The number of Council owned residential properties in your administrative area – The number of council owned residential properties EDDC owns as at 18 August 2017 is:
• Occupied (4307)
• Void (64)
• Please note 159 are leasehold properties.

Date responded: 21 August 2017

FPNs for littering 2016/17

Date submitted: 23 July 2017

Summary of request

How many fixed penalty notices for littering were there last year alone?

Summary of response

Could you confirm how many fixed penalty notices were issued for littering in 2016/17? - 15 Fixed Penalty notices were issued for Littering 2016/17

Date responded: 27 July 2017

Exe Disturbance Study by Footprint Ecology, 2011

Date submitted: 23 July 2017

Summary of request

Please would you make available all correspondence your offices have received that refers to the Exe Disturbance Study by Footprint Ecology, 2011, in relation to the proposed exclusion zones on the Exe Estuary. I refer to electronic or hardcopy correspondence or documents sent directly to the SEDHRC or its members and supporting officers, and not correspondence directed to the EEMP as part of the consultation process.

Summary of response

The only correspondence that the Executive Committee will have received which references the Exe Disturbance Study is as a result of some of the public questions at the March 2017 meeting – these can be found in the minutes, here http://eastdevon.gov.uk/media/2074196/290317-south-east-devon-hrec-minutes.pdf and here http://eastdevon.gov.uk/media/2167373/270717-sedhrec-agenda-public.pdf

Link to the Exe Disturbance Study: https://www.footprint-ecology.co.uk/reports/Liley%20et%20al.%20-%202011%20-%20Exe%20Disturbance%20Study.pdf

Date responded: 4 August 2017

Private rented sector offers to homeless households in temporary accommodation

Date submitted: 21 July 2017

Summary of request

1. The number of private rented sector offers (PRSOs) made to discharge the authority’s duty to homeless households in temporary accommodation that were made by your authority in 2015/16. These are sometimes also referred to by local authorities as ‘AST discharge of duty’. Below we refer to these as ‘PRSOs’.

2. The amount spent by your authority on the following costs in 2015/16
• The amount spent on cash incentives to private landlords to secure their property for use for a PRSO
• The amount spent on tenancy deposits for PRSOs. Please give a breakdown where possible between:
The amount spent on tenancy deposits given as a bond, to recover at a later date
The amount spent on tenancy deposits as a payment that is not intended to be recovered from the tenant at a later date
• The amount spent on upfront rent payments for PRSOs giving a breakdown where possible between:
The amount spent on upfront rent payments given as a bond, to recover at a later date
The amount spent on upfront rent payments as a payment not intended to be recovered at a later date
• The amount spent on any other payments given to private landlords (for example to cover rent non-payment or void periods) for PRSOs

If it is not possible to separate out costs in such a way, please give the total amount of money spent on the following for securing properties for PRSOs:
• Cash incentives
• Deposits
• Rent upfront
• Any other payments given (for example to cover rent non-payment or void periods)

3. The amount spent by your local authority on the following costs in 2015/16
• The amount spent on staff salaries to secure properties for PRSOs
• The amount spent on any other administrative or other costs involved to secure properties for PRSOs

NB: For all of the costs in 2 or 3, please include payments made from all local authority budgets, including from the local authorities discretionary housing payments budget. Please do not include costs paid for by housing benefit payments that are covered by the Department for Work and Pensions.

Summary of response

1. The number of private rented sector offers (PRSOs) made to discharge the authority’s duty to homeless households in temporary accommodation that were made by your authority in 2015/16. These are sometimes also referred to by local authorities as ‘AST discharge of duty’. Below we refer to these as ‘PRSOs’ - None

2. The amount spent by your authority on the following costs in 2015/16 - N/A
• The amount spent on cash incentives to private landlords to secure their property for use for a PRSO - N/A
• The amount spent on tenancy deposits for PRSOs. Please give a breakdown where possible between:
The amount spent on tenancy deposits given as a bond, to recover at a later date - N/A
The amount spent on tenancy deposits as a payment that is not intended to be recovered from the tenant at a later date - N/A
• The amount spent on upfront rent payments for PRSOs giving a breakdown where possible between:
The amount spent on upfront rent payments given as a bond, to recover at a later date - N/A
The amount spent on upfront rent payments as a payment not intended to be recovered at a later date - N/A
• The amount spent on any other payments given to private landlords (for example to cover rent non-payment or void periods) for PRSOs - N/A

3. The amount spent by your local authority on the following costs in 2015/16 - N/A
• The amount spent on staff salaries to secure properties for PRSOs - N/A
• The amount spent on any other administrative or other costs involved to secure properties for PRSOs - N/A

Date responded: 27 July 2017

Exmouth seafront Grenadier site

Date submitted: 21 July 2017

Summary of request

With regard to the agreement with Grenadier for the site known as the water sports centre.

I would be pleased therefore if you would send me the following information.

Details of the heads of terms for the proposed 125 year lease.

Information on all the covenants that have been included to protect this council and any successor authority and the people of Exmouth.

Details of the reversionary rights that are to be included.

Details of any other safeguards that have been included to protect Exmouth and the Environment should the development fail at any time.

Summary of response

The information you have requested is contained within a document outlining the heads of terms agreed with Grenadier Estates Ltd. This document will be published contemporaneously with a Development Agreement with Grenadier which is currently awaiting completion and sign-off. As such, the information you have asked for is exempt from disclosure under s22(1) of the Freedom of Information Act as being intended for future publication. We believe that it is reasonable for the information to be withheld from publication until such time as negotiations with Grenadier Estates have concluded, at which time the commercial sensitivity of the information will reduce.

The information will be published on the dedicated Exmouth Regeneration section of our website http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/

Date responded: 17 August 2017

Revenue from Canaan Way car park

Date submitted: 20 July 2017

Summary of request

Please advise of the revenue from Canaan Way car park, Ottery St. Mary EX11 1EQ for the last financial year or the most recent available.

Summary of response

Gross revenue (inc. VAT) for Canaan Way car park during the financial year 2016/17 was £22,503.

Date responded: 27 July 2017

Cyber Attacks

Date submitted: 20 July 2017

Summary of request

1. Please provide details of how many cyber-attacks to computer systems, networks or devices have taken place.
2. Please provide details of how many cyber security incidents caused internal systems or devices to be infected or for services to be affected.
3. How many times have you reported cyber security incidents to:
a) Police
b) NCSC
c) Information Commisioner’s Office (ICO)
d) Other, please provide detail
4. How many cyber security incidents have caused the loss/breach of data?
5. Please provide details of the cyber security awareness training provided to staff.
6. Please detail the number of staff trained in cyber security awareness.
7. Please detail what percentage of the annual budget has been allocated towards:
a) securing IT-systems and networks against cyber-attacks
b) training staff in cyber security awareness

Summary of response

1. Please provide details of how many cyber-attacks to computer systems, networks or devices have taken place - We only have data since 2014; Zero
2. Please provide details of how many cyber security incidents caused internal systems or devices to be infected or for services to be affected - Zero
3. How many times have you reported cyber security incidents to:
a) Police - Zero
b) NCSC - Zero
c) Information Commissioner’s Office (ICO) - Zero
d) Other, please provide detail - Zero
4. How many cyber security incidents have caused the loss/breach of data? - Zero
5. Please provide details of the cyber security awareness training provided to staff - Staff are provided with Information Security training annually
6. Please detail the number of staff trained in cyber security awareness - Approximately 500
7. Please detail what percentage of the annual budget has been allocated towards:
a) securing IT- systems and networks against cyber-attacks - No specific budget allocated
b) training staff in cyber security awareness - No specific budget allocated



Date responded: 14 August 2017

Illegal immigrants

Date submitted: 20 July 2017

Summary of request

- How many illegal immigrants have you employed since 2012? If any, please break down the number by years i.e. 2012, 2013, 2014 and so on. For clarification by employed I mean anyone paid to work on a full-time, part-time, freelance, staff, sub-contractor or consultant basis.
- Of those people, if any, please provide where possible the following:
o Nationality
o Position held/work employed to do
o Length of employment

Summary of response

Nil; EDDC have not employed any illegal immigrants since 2012

Date responded: 27 July 2017

Verification statements for the 2017 general election count

Date submitted: 19 July 2017

Summary of request

1. For each of your constituencies, a copy of your full verification statements for the 2017 general election count, including
(i) for each polling district separately, (a) the number of electors; and (b) the verified number of ballots
(ii) for postal votes, (a) total postal ballots issued; and (b) total postal ballots received

2. The same information as in 1), but for the 2015 general election

3. The same information as in 1), but for the 2016 EU referendum
(Note: Some of you sent us this information for the 2016 referendum in response to our survey last year seeking other referendum voting details; if you are one of the authorities who already sent us this, there is no need to send it again, please simply confirm this has already been sent).

4. Please also let us know if the boundaries of any polling districts have changed between the 2015 general election and the 2017 general election. If so, please indicate which polling districts were affected and when the change took effect

Summary of response

1. For each of your constituencies, a copy of your full verification statements for the 2017 general election count, including
(i) for each polling district separately, (a) the number of electors; and (b) the verified number of ballots - This information is not recorded
(ii) for postal votes, (a) total postal ballots issued; and (b) total postal ballots received - This information is not recorded

2. The same information as in 1), but for the 2015 general election - This information is not recorded

3. The same information as in 1), but for the 2016 EU referendum - This information is not recorded
(Note: Some of you sent us this information for the 2016 referendum in response to our survey last year seeking other referendum voting details; if you are one of the authorities who already sent us this, there is no need to send it again, please simply confirm this has already been sent).

4. Please also let us know if the boundaries of any polling districts have changed between the 2015 general election and the 2017 general election. If so, please indicate which polling districts were affected and when the change took effect - This information is not recorded.


Date responded: 27 July 2017

Drug and Alcohol treatment budget

Date submitted: 18 July 2017

Summary of request

From your allocated Public Health budget, how much did you spend on the following areas of drug and alcohol treatment?

1. Total substance misuse budget.
2. Residential rehabilitation budget (tier4)
3. Residential detoxification budget (tier 4)
4. Community substance misuse services (tier 3)

Please can you provide me with the above break down for the following years

2013/14
2014/15
2015/16
2016/17
2017/18

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 18 July 2017

IT and organisational data

Date submitted: 18 July 2017

Summary of request

How many employees do you currently have working for you and are any of those employees remote (working from home or not based in the office)?
Have you had any major organisational changes in the last 18 months? (New directors, CEO’s, change in ownership or turnover increases)
When was the last time you had an IT hardware update? (New computers, servers etc.)
What software do you use for your accounting and budgeting?
How many purchase invoice transactions do you make on average per calendar?
Do you currently use a software based document management system or do you physically file?
Is your IT outsourced, in house or Hosted?
Do you manage or own housing stock? If yes, how many stock? If no, which ALMO or Housing Association manages them for you?
Do you have an internal DSO/DLO/Trading Organisation? If no, which contractor do you use?
Who Manages your public buildings and spaces? Who manages your highways department?



Summary of response

How many employees do you currently have working for you and are any of those employees remote (working from home or not based in the office)? - Headcount - 498.5; A homeworker is defined as spending 70% or more working time at home. We have no homeworkers currently employed at EDDC
Have you had any major organisational changes in the last 18 months? (New directors, CEO’s, change in ownership or turnover increases) - No
When was the last time you had an IT hardware update? (New computers, servers etc.) – Servers 2015/16. PC’s – fully virtualised so no refresh for a number of years
What software do you use for your accounting and budgeting? - ABS E-Financials
How many purchase invoice transactions do you make on average per calendar? - We pay roughly 2000 invoices a month or in a financial year approximately 21,000
Do you currently use a software based document management system or do you physically file? - Software
Is your IT outsourced, in house or Hosted? – In-house provided by STRATA which is owned and funded by EDDC and two other councils
Do you manage or own housing stock? If yes, how many stock? If no, which ALMO or Housing Association manages them for you? - Yes, 4222
Do you have an internal DSO/DLO/Trading Organisation? If no, which contractor do you use? - We used to have DLO, then DSO (when they were ‘privatised’), now that they are back in-house and are currently known as Streetscene
Who Manages your public buildings and spaces? - Simon Allchurch for Corporate Buildings/Assets, Leisure Centres, Council Offices; Charles Plowden for public buildings (Theatres, Galleries etc.) and Countryside and Leisure
Who manages your highways department? - Devon County Council manage highways




Date responded: 10 August 2017

Council Officials Overseas trips

Date submitted: 16 July 2017

Summary of request

From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips council officials have taken in the course of conducting council business.

For each overseas trip, please provide the following information:

- The date and duration of the overseas trip, as well as the country/city that was visited
- The full name, title and position of the council official who went on the overseas trip
- The reason or reasons why the council official went on the overseas trip
- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses)
- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.
- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

Summary of response

From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips council officials have taken in the course of conducting council business - Zero

For each overseas trip, please provide the following information - N/A

- The date and duration of the overseas trip, as well as the country/city that was visited
- The full name, title and position of the council official who went on the overseas trip
- The reason or reasons why the council official went on the overseas trip
- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses)
- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.
- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

Date responded: 18 July 2017

Mileage Allowance Payments to staff in 2015-16 and 2016-17

Date submitted: 14 July 2017

Summary of request

• The rate paid per mile for cars above 1200cc for casual users in 2015-16 and 2016-17
• The total amount spent on Mileage Allowance Payments to staff in 2015-16 and 2016-17

Summary of response

• The rate paid per mile for cars above 1200cc for casual users in 2015-16 and 2016-17

HMRC Rates apply for casual users on normal business mileage (regardless of engine size):
45p per mile
25p per mile >10K per annum
Vocational Training = 25p per mile (this is for college and professional study approved mileage)

• The total amount spent on Mileage Allowance Payments to staff in 2015-16 and 2016-17

Total payment of mileages are:

Normal Business Mileage:
2016/17:
Casual = £10,796
Essential = £166,014

2015/16:
Casual = £13,980
Essential = £169,682

Vocational Training Mileage:
2016/17 = £179
2015/16 = £360

Date responded: 27 July 2017

30 free hours of childcare

Date submitted: 14 July 2017

Summary of request

• With regards to the delivery of 30 free hours of childcare, what is the per child per hour funding arrangement with the local authority from government, including for children with special educational needs and who speak English as a second language.
• With regards to the delivery of 30 free hours of childcare, of your funding arrangement with government, how much per hour per child will be provided to childcare settings in the local authority area, including for children with special educational needs and who speak English as a second language.
• With regards to the delivery of 30 free hours of childcare, how many places for children are required within the local authority area.
• With regards to the delivery of 30 free hours of childcare, how many places for children have been created within the local authority area.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 July 2017

Service user/customer experience feedback surveys

Date submitted: 12 July 2017

Summary of request

I would like to request the following information, for any Service User and/or Customer Experience feedback surveys and contracts in place within the authority.
1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all).
2. Value of individual contract/s (please specify whether “including VAT” or “plus VAT”).
3. Renewal date of current contract/s.
4. Contact details of officer/s responsible for the contract/s.
5. Brief description of service provided by current supplier.
6. Where contracts have been renewed in the last 6 months, please can you also provide a short list of suppliers that bid for each contract.
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.).
8. Does the authority own and/or run care homes and if yes, how many?

Summary of response

1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all) - There are no contracts for any of the surveys carried out as they are done internally by working with staff in the individual services.
2. Value of individual contract/s (please specify whether “including VAT” or “plus VAT”) - N/A
3. Renewal date of current contract/s - N/A
4. Contact details of officer/s responsible for the contract/s - N/A
5. Brief description of service provided by current supplier - N/A
6. Where contracts have been renewed in the last 6 months, please can you also provide a short list of suppliers that bid for each contract - N/A
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.) - N/A
8. Does the authority own and/or run care homes and if yes, how many - No

Date responded: 3 August 2017

Cost of removing graffiti

Date submitted: 11 July 2017

Summary of request

I request to know how much money in Great British Pounds (£) your council has spent on cleaning graffiti during the duration of 30th June 2016 to 1st July 2017?

Summary of response

We do not keep any specific records of the cost of removing graffiti. We are only able to confirm the cost of the materials used not the total amount including labour costs.

Date responded: 18 July 2017

School crossing patrol officer

Date submitted: 11 July 2017

Summary of request

Regarding lollipop ladies and men within your council area, please provide me with:
• How many lollipop ladies and men were employed by the council in the financial year 2016/17, and how many were employed in each of the four previous financial years?
• How much has been spent on the wages of lollipop men and women in the financial year 2016/17, and how much was spent in each of the four previous financial years?
• How many crossings within the council area were staffed by lollipop ladies and men in the year 2016/17? How many crossings were staffed by lollipop ladies and men in each of the previous four financial years?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 July 2017

Investment in commercial properties

Date submitted: 11 July 2017

Summary of request

1. A list of your council’s investments in commercial property from the start of the 2015 financial year to the present;
2. The value of each investment; or, if that is considered commercially sensitive,
3. The total value of the investments in (1)

Summary of response

1. A list of your council’s investments in commercial property from the start of the 2015 financial year to the present - EDDC have not invested in commercial properties
2. The value of each investment; or, if that is considered commercially sensitive - N/A
3. The total value of the investments in (1) - N/A

Date responded: 12 July 2017

Value of property owned by the council that generates an income (excluding council housing)

Date submitted: 10 July 2017

Summary of request

What is the value of property owned by the council that generates an income (excluding council housing)?
How much in monetary value, if any, of this portfolio relates to residential property?
What is the value of this portfolio that has been purchased since 2010 specifically to generate an income?
What is the estimated return on investment from the portfolio over the next five years? e.g. % rental yield
Please provide the type and value of
a) the largest property and
b) the smallest property
What is the value, if any, of property owned outside the local authority area?

Summary of response

What is the value of property owned by the council that generates an income (excluding council housing)? - EDDC do not have any commercial properties
How much in monetary value, if any, of this portfolio relates to residential property? – N/A
What is the value of this portfolio has been purchased since 2010 specifically to generate an income? - N/A
What is the estimated return on investment from the portfolio over the next five years? e.g. % rental yield - N/A
Please provide the type and value of a) the largest property and b) the smallest property - N/A
What is the value, if any, of property owned outside the local authority area? - N/A

Date responded: 12 July 2017

Number of trees and bushes cut down and costs

Date submitted: 7 July 2017

Summary of request

The number of trees and brushes cut down, and if possible the cost of this, by your council for these time periods:
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

Summary of response

You requested to know specifically the number of trees and bushes cut down from 2010 to 2017 including the cost per financial year. We have not recorded this information in a way that the data can be obtained accurately to answer your query. However, a new tree management system is now in operation, so from this date this information should be readily available.

Date responded: 4 August 2017

Costs of using external law firms and barristers

Date submitted: 7 July 2017

Summary of request

I would like to know the amount of money the council spent on the services of external law firms and barristers in the last years (year ending March 31 2017). If this is not possible within the restrictions of the Freedom of Information Act, one year of data will suffice.

Summary of response

2013/14 Legal fees including barristers £285,075.61
2014/15 Legal fees including barristers £353,060.78
2015/16 Legal fees including barristers £79,053.34
2016/17 Legal fees including barristers £107,390.74

Date responded: 27 July 2017

Pest control treatments and revenue

Date submitted: 7 July 2017

Summary of request

The total sum of revenue made from delivering and carrying out pest control services by your council and the total profit from delivering and carrying out pest control services for these time periods:

2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

And the number of pest control treatments and incidents you have performed and carried out, please categorise these (i.e rats, mice, cockroaches, squirrels, bed bugs, fleas, wasps, clothes moths, tropical ants, garden ants etc.) for these time periods:

2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

Summary of response

The service was contracted out prior to 2014 therefore this is no data before this time.

Number of pest control treatments

2014-15
Rats - 259; Mice - 79; Fleas - 27; Wasps, Bees & Hornets - 271; Ants - 3; Bed Bugs - 4; Cluster Flies - 11; Investigations - 111

2015-16
Rats- 234; Mice - 78; Fleas - 44; Wasps, Bees & Hornets - 468; Ants - 8; Bed Bugs - 8; Cluster Flies - 21; Investigations - 92

2016-17
Rats - 245; Mice - 79; Fleas - 29; Wasps, Bees & Hornets - 493; Ants - 8; Bed Bugs - 8; Cluster Flies - 21; Investigations - 71

Income

2014-15 - £21,791
2015-16 - £25,974
2016-17 - £27,383

Date responded: 28 July 2017

National assisted burials

Date submitted: 7 July 2017

Summary of request

1. Does this council have any responsibilities for undertaking public health funerals under the Public Health Act?

2. Does the council release the basic details (name, date of birth and date of death) of deceased persons for whom they have undertaken public health funerals when requested under the Freedom of Information Act 2000?

3. Does the council anonymize the data by withholding names?

4. Does the council publish an online list of public health funerals and if so please provide a link?

5. Has the Council conducted any Public Health Act Funerals between 01/03/17 and the day on which you respond to this request?

6. If the answer to question 4 is yes, please disclose:
a) The full names of the deceased;
b) The date of birth of the deceased;
c) The date of death of the deceased;
d) The last known address of the deceased; and
e) If known, whether you have or intend to refer the case to the Government Legal Department.

Summary of response

1. Does this council have any responsibilities for undertaking public health funerals under the Public Health Act? - Yes

2. Does the council release the basic details (name, date of birth and date of death) of deceased persons for whom they have undertaken public health funerals when requested under the Freedom of Information Act 2000? - Yes

3. Does the council anonymize the data by withholding names? - No

4. Does the council publish an online list of public health funerals and if so please provide a link? - Yes http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

5. Has the Council conducted any Public Health Act Funerals between 01/03/17 and the day on which you respond to this request? - No

6. If the answer to question 4 is yes, please disclose:
a) The full names of the deceased;
b) The date of birth of the deceased;
c) The date of death of the deceased;
d) The last known address of the deceased; and
e) If known, whether you have or intend to refer the case to the Government Legal Department.


Date responded: 12 July 2017

Tenants injured/killed in their homes

Date submitted: 7 July 2017

Summary of request

1) The number of tenants of the council who were injured in accidents which occurred in their home. This includes the whole building, i.e. corridors, stairwells and on-site outdoor areas in multi-unit blocks, or any other part of the site. I would like this information for the following periods:

2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11

2) The number of tenants of the council who were killed in accidents which occurred in their home. This includes the whole building, i.e. corridors, stairwells and on-site outdoor areas in multi-unit blocks. I would like this information for the following periods:

2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11

If possible, I would like the information for both 1) and 2) to be categorised by nature of incident, e.g. slip on stairs, electrocution, etc.

Summary of response

Accidents:
Slip on tape cordoning off scaffolding, pathway outside flats 28/07/2017
Slip on loose floor tile, common parts 24/06/2017
Smoke inhalation and scald from house fire 19/06/2017
Trip over door threshold, common parts 09/04/2017
Slip in stairway, common parts 24/01/2017
CO monitor going off and headaches, in flat 12/01/2017
Slip in stairway, common parts 20/12/2016
Toddler fell while climbing fence around communal garden 28/07/2016
Bruised foot from mis-stepping on to stair lift in house 30/03/2016
Trip over open manhole cover, common parts 03/02/2016
Trip over obstruction in common parts 10/01/2016
Slip in communal garden outside flats 28/12/2015
Slip in communal garden outside flats 31/08/2015
Trip over ramp in communal area outside flats 19/04/2

Deaths:
One tenant died following a chip pan fire on 11/4/2015
Three tenants, (two teenagers and a toddler) died after another child playing with a disposable lighter started a fire 05/04/2013

Date responded: 3 August 2017

Menu description breaches/non compliance

Date submitted: 6 July 2017

Summary of request

1. The number of menu description* breaches/non compliance recorded at establishments such as restaurants and takeaways inspected in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.

2. Details of the aforementioned establishments including their name and details of the breach/problems found.

a. If possible, please split these into which area of menu description rules was breached - i.e. was it mislabelled as home-made, vegetarian etc.

3. The number of establishments that failed to accurately declare food allergens on their menus (including risks of cross-contamination) in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.

4. Details of the aforementioned establishments including their name and details of the breach/problems found.

5. The total number of establishments under your remit.

* Based on trading standards rules, there are regulations about when labelling something 'home-made,' 'fresh,' or 'vegetarian' etc. as well as rules on labelling foods as genetically modified.

Summary of response

This information is not held by East Devon District Council. You may need to refer your request to Trading Standards at http://www.nationaltradingstandards.uk/

Date responded: 11 July 2017

Data Protection Officer

Date submitted: 5 July 2017

Summary of request

Please can you confirm Names, Email addresses and where possible Telephone numbers of The Senior Management within the directorate who would be the individual responsible for compliance of GPDR (General Data Protection Regulation) which takes affect May 2018.

Summary of response

EDDC Data Protection Officer - Henry Gordon Lennox who is the Strategic Lead for Governance & Licensing and is also the Monitoring Officer

Email:monitoringofficer@eastdevon.gov.uk

Date responded: 5 July 2017

Discretionary Housing Payments

Date submitted: 4 July 2017

Summary of request

1. What was the council's total DHP budget (spent and unspent) for the 2016-2017 financial year?

2. What percentage of the council's total DHP funding for 2016-2017 was paid out in awards?

3. Did your council exceed its government Discretionary Housing Payment allocation in the 2016-2017 financial year?

4. If Yes, did your council top up its government allocation?

5. Did your council have any unspent DHP budget at the end of the 2016-2017 year? If Yes, how much?

6. How many applications for Discretionary Housing Payments were made to your council by eligible applicants in the 2016-2017 financial year?

(By “eligible applicants,” I mean DHP applicants who were in receipt of housing benefit or Universal Credit housing costs at the time of their applications and who applied for a Discretionary Housing Payment for help with housing payment problems that DHPs can be used to cover (for example, the bedroom tax, rent shortfall due to LHA caps, rent in advance and tenancy deposit assistance, etc).

7. How many of those applications were rejected/unsuccessful?

8. What were the three main reasons that eligible DHP applicants had their DHP applications turned down in the 2016-2017 financial year?

9. Does your council apply conditions to DHP awards (for example, must people agree to participate in debt advice/debt management sessions or training or other help in order to secure a DHP?)

10. If the answer to Q9 is Yes, what conditions apply?

11. Does your council restrict the number of DHP awards an applicant can receive?

Summary of response

1. What was the council's total DHP budget (spent and unspent) for the 2016-2017 financial year? - £143,932.00

2. What percentage of the council's total DHP funding for 2016-2017 was paid out in awards? - 60%

3. Did your council exceed its government Discretionary Housing Payment allocation in the 2016-2017 financial year? - No

4. If Yes, did your council top up its government allocation? - N/A

5. Did your council have any unspent DHP budget at the end of the 2016-2017 year? If Yes, how much? - Yes, £57,257.00

6. How many applications for Discretionary Housing Payments were made to your council by eligible applicants in the 2016-2017 financial year? - 325

(By “eligible applicants,” I mean DHP applicants who were in receipt of housing benefit or Universal Credit housing costs at the time of their applications and who applied for a Discretionary Housing Payment for help with housing payment problems that DHPs can be used to cover (for example, the bedroom tax, rent shortfall due to LHA caps, rent in advance and tenancy deposit assistance, etc).

7. How many of those applications were rejected/unsuccessful? - 129

8. What were the three main reasons that eligible DHP applicants had their DHP applications turned down in the 2016-2017 financial year? - Had spare income to meet the shortfall; had capital to meet the shortfall and the third reason was the property was not affordable to move into so a deposit/rent in advance was not paid.

9. Does your council apply conditions to DHP awards (for example, must people agree to participate in debt advice/debt management sessions or training or other help in order to secure a DHP?) - No. We offer money advice but this does not prevent an award being made. Any advice given at the money advice appointment is followed up. If the property they are in is too large or expensive, we work with our Housing Team to try to find somewhere more suitable for the person to move to etc. but this is not always possible and does not prevent the person from claiming with us.

10. If the answer to Q9 is Yes, what conditions apply?

11. Does your council restrict the number of DHP awards an applicant can receive? - No

Date responded: 18 July 2017

National assistance burials

Date submitted: 3 July 2017

Summary of request

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st March 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now available on our website and is updated as and when we assist in any national assistance burials. Please visit http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 4 July 2017

On street parking in cycle lanes

Date submitted: 3 July 2017

Summary of request

1. The number of Fixed Penalty Notices (FPNs) issued to vehicle drivers for driving or parking in designated cycle lanes during the following calendar years:

a) 2015
b) 2016
c) 2017 to date (3rd July or the nearest available date)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, the authority responsible for on street parking fines, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 4 July 2017

Homeless deaths

Date submitted: 3 July 2017

Summary of request

Please tell me how many people assessed as homeless died in your local authority area while sleeping rough in a) 2012/13 b) 2013/14 c) 2014/15 d) 2015/16 e) 2016/17

Summary of response

a) 2012/13 - 0
b) 2013/14 - 0
c) 2014/15 - 1 in January 2015 – 51yrs, had approached the Council, refused accommodation.
d) 2015/16 - 1 in November 2015 – 42 yrs (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015)
e) 2016/17 - 0

Date responded: 10 July 2017

Fire Risk Assessments

Date submitted: 30 June 2017

Summary of request

Are the results of fire risk assessments carried out on your buildings published publicly? If so where can I find them?

Summary of response

No the fire risk assessments are not published online.





Date responded: 14 July 2017

Kenton Victory hall constitution

Date submitted: 29 June 2017

Summary of request

We would like a copy of the Kenton Victory hall charity no 294168 constitution please by email attachment.

Summary of response

East Devon District Council would not keep a record of this information.

Date responded: 4 July 2017

Licensing Manager

Date submitted: 28 June 2017

Summary of request

Please can you provide me with the name and contact details of the manager/s in the council that are responsible for the following licences/ registrations: Premise Licence and Personal License (Alcohol & Entertainment), Food Business and Street Trading (relating mainly to cafes with outside seating).

Summary of response

The Licensing Manager is Stephen Saunders

Phone: 01395 517411 ext 2611

Post:
Licensing
East Devon District Council
Knowle
SIDMOUTH
EX10 8HL

Date responded: 28 June 2017

Cladding on residential tower blocks

Date submitted: 27 June 2017

Summary of request

1) How many residential tower blocks are there in your council area? How many people live in these tower blocks?

2) How many of those residential tower blocks do not contain sprinkler systems? How many people live in tower blocks without sprinkler systems?

3) How many residential tower blocks do not have a central fire alarm system? How many people live tower blocks that do not have a central fire alarm system?

4) How many residential tower blocks are cladded? How many people live in cladded residential tower blocks?

5) How many residential tower blocks are cladded with Aluminium Composite Material (also known as Aluminium Composit Panels)? How many people live in tower blocks cladded with ACM/ACP?

6) Please state, for each building cladded with ACM/ACP, the type of insulation and core used with the panels, for example polyethylene (PE), polyurethane (PUR), profiled metal or a mineral core. How many residential tower blocks are cladded with each core? How many people live in each building cladded with each core?

7) How many residential tower blocks are cladded with Reynobond PE cladding? How many people live in tower blocks cladded with Reynobond PE cladding?

8) How many residential tower blocks are cladded with Reynobond FR cladding? How many people live in tower blocks cladded with Reynobond FR cladding?

9) Where another type of cladding was used on a residential tower block, please state the type of cladding used. How many buildings are covered with each other type of cladding and how many people live in them?

10) Where cladding has been installed on a residential tower block, please state the name of the company that carried out the installation (where this is known).

11) Where fire tests have been carried out since the Grenfell Tower fire, please state how many residential tower blocks have been found to be cladded with materials found to be combustible? Please state how many people live in these tower blocks and the type of material that was found to be combustible.

12) Please provide a copy of any fire test reports on cladding that have been produced since the Grenfell Tower fire and the results of these tests.

13) Please provide a list of all buildings in your area (residential and non-residential, where council managed or not) with ACM cladding and buildings more than 18m high. Please provide a copy of fire rest reports and results on these buildings (see 11)

14) How many of these buildings are used to house asylum seekers? How many asylum-seekers live in these buildings?

15) Please provide a copy of any correspondence with the Government about tower block cladding sent or received since 13 June, 2017.

16) Please provide a copy of any correspondence sent or received in the last seven years between the council and your local fire brigade and you local coroner about cladding on any buildings in your area.

17) Please provide a link to any planning applications involving cladding in the last seven years and a copy of any fire safety advice about cladding.

Summary of response

East Devon District Council has no high rise residential accommodation.

Date responded: 28 June 2017

Cyber Attacks

Date submitted: 27 June 2017

Summary of request

Under the Freedom of Information Act 2000 I seek the following information:

1. For 2012, 2013, 2014, 2015, 2016 and 2017 (to date):
a. The number of cyber attacks that you have been a target of, with the date of each attack
b. For each attack, please state whether data was compromised and if so what was compromised
c. For each attack, please state how many devices were affected
d. For each attack, if known, the technique used i.e. DDoS (Direct Denial of Service), Adware, Phishing, Tampering, Spoofing, Bluejacking, Password attacks
e. For each attack, whether it was reported to the police
f. For each attack, whether it was reported to the Information Commissioner’s Office

Summary of response

1. For 2012, 2013, 2014, 2015, 2016 and 2017 (to date):
a. The number of cyber-attacks that you have been a target of, with the date of each attack - Information is only available to Strata from 2014 to the present date, prior to this the data does not exist in a format that can be extracted. Strata only records actual incidents; zero
b. For each attack, please state whether data was compromised and if so what was compromised - N/A
c. For each attack, please state how many devices were affected - N/A
d. For each attack, if known, the technique used i.e. DDoS (Direct Denial of Service), Adware, Phishing, Tampering, Spoofing, Bluejacking, Password attacks - N/A
e. For each attack, whether it was reported to the police - N/A
f. For each attack, whether it was reported to the Information Commissioner's Office - N/A

Date responded: 11 July 2017

Enforcement of Temporary Event Notice (TEN) licenses

Date submitted: 27 June 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for the issuing and enforcement of Temporary Event Notice (TEN) licenses. I am led to believe this in fact falls under the remit of your environmental health department.

Summary of response

EDDC Licensing Team issue TENs. Licensing Manager is Steve Saunders, email: ssaunders@eastdevon.gov.uk

Date responded: 27 June 2017

Residential fencing

Date submitted: 26 June 2017

Summary of request

Fence

1. If you get enquiries or complaints about what to do about fences and walls between residential properties located in back gardens, where one resident believes a fence or wall belonging to the neighbouring resident is danger to health and safety, does the council have a policy for inspecting the fence or wall?

2. Could you supply me a copy of the policy for inspecting the fence or wall?

3. How many complaints or enquiries have you received in last 5 years about fences or walls between residential properties?

4. Which department gets involved in these residential fence and wall matters?

5. Is there a particular law the policy is under?


Movement sensor lights

6. If you get enquiries or complaints about what to do about movement sensor flood light being installed in back gardens of residential properties gardens which triggers when a different neighbour on other side goes to their garden to hang their clothes or do gardening or to sit in the garden, does the council have a policy to prevent this trespass by sensor, nuisance by flood light illuminating which stops them from enjoying the garden?

7. Could you supply me a copy of the policy?

8. How many complaints or enquiries have you received in last 5 years about movement sensor flood lights in residential properties?

9. Which department gets involved in these residential fence and wall matters?

10. Is there a particular law the policy is under?

Summary of response

Fence

1. If you get enquiries or complaints about what to do about fences and walls between residential properties located in back gardens, where one resident believes a fence or wall belonging to the neighbouring resident is danger to health and safety, does the council have a policy for inspecting the fence or wall? - As a rule Building Control (BC) do not take formal action where private land only is affected and where the Public are not at risk, however we give advice to adjacent owners to raise their awareness of the hazards and risks and advise them that it is the landowner's responsibility to take action and that agreement between the two neighbours should be sought.

Environmental Health (EH) - If a dangerous fence/wall is between two residential properties EH do not get involved and advise that this is a private matter, health and safety legislation does not apply.

2. Could you supply me a copy of the policy for inspecting the fence or wall?
Extract from EDDC/BC(Building Control)/DS Handbook V12 09/02/2017
13 POLICY and REPORTING PROCEDURE - ABOUT PRIVATE PROPERTY
13.1 If the building or structure in question is privately owned and the danger only affects land that is not accessible by the public, EDDC Building Control will not, as a rule, take action in default of the Owner to remedy the situation. Affected people should, in the first instance, seek a private remedy for i.e., nuisance or trespass; in addition if we are made aware that a danger exists, we should contact adjacent owners and advise them accordingly.
13.2 If the Building Control Surveyor identifies a dangerous building or structure whilst discharging the normal Building Regulations Enforcement duties (IE Inspection of building work on site), the Responsible Person for the site should be contacted and advised (in writing if necessary) that measures should be taken to protect anyone in or about the building as described in BA 1984 s.77 and 78 (Note: there may be circumstances whereby it is appropriate to issue a s.77 letter/notice).
13.3 If a danger only affects a private road, across which the public do not have a right of access EDDC Building Control will not, as a rule take action. In the case where people's access is restricted, those with a right to use the road are expected to enforce their private rights against the owner of the dangerous structure.
13.4 An issue on private land remains a private problem even though Refuse Collectors, Postmen and visitors who are not aware of the problem may visit the dangerous area. EDDC Building Control reserves the right to instruct its employees not to enter onto private land which it believes to be in a dangerous condition.
13.5 EDDC Building Control's general policy not to take action in default in relation to private property-related issues is based on a need to balance restricted public resources; both in terms of finance and personnel, with alternative remedies which are available to owners and occupiers of land.
13.6 All decisions will be made based on;
The condition of the building.
The likelihood of serious harm to people (as opposed to property) in the near future.
The ability of the person(s) at risk of harm to defend their own interests/ take alternative action to avoid harm.
Whether the identity of the owner of the dilapidated building is known, or can reasonably be ascertained.
The ability of the owner of the dilapidated building to carry out the necessary works within a reasonable time.
Whether the building is in the Listed Building Register.
Where the Proper Officer in charge of the case considers that action in default is necessary, he shall obtain (3) quotes for the proposed works and/or contact the councils procurement officer, and the written authorisation of the (relevant budget/portfolio - holder) to carry out the works.
13.7 EDDC Building Control and its Council will fully defend members of staff from complaints which arise from decisions made in accordance with this policy.

Environmental Health - Do not have a policy on this as it is not an area under their jurisdiction.

3. How many complaints or enquiries have you received in last 5 years about fences or walls between residential properties? - BC - Approximately 30; EH - None

4. Which department gets involved in these residential fence and wall matters? - BC - Records and investigates enquiries and complaints about Dangerous Structures.

5. Is there a particular law the policy is under? - Building Act 1984 Sections 77 and 78.


Movement sensor lights

6. If you get enquiries or complaints about what to do about movement sensor flood light being installed in back gardens of residential properties gardens which triggers when a different neighbour on other side goes to their garden to hang their clothes or do gardening or to sit in the garden, does the council have a policy to prevent this trespass by sensor, nuisance by flood light illuminating which stops them from enjoying the garden? - Commercially EDDC do not have any movement security lights, so no complaints received. Not an area BC get involved with. EH - Do not have a policy on this.

7. Could you supply me a copy of the policy? - EH - No policy exists.

8. How many complaints or enquiries have you received in last 5 years about movement sensor flood lights in residential properties? - EH have had 81 complaints about light pollution since January 2012, covering a range of sources including flood lighting as well as security lighting. We are not able to separate out a specific source.

9. Which department gets involved in these residential fence and wall matters? - BC - records and investigates enquiries and complaints about Dangerous Structures. EH - records and investigates enquiries and complaints about light pollution.

10. Is there a particular law the policy is under? - Building Act 1984 Sections 77 and 78 for dangerous structures.

Date responded: 14 July 2017

Sexual Health Services

Date submitted: 26 June 2017

Summary of request

I would like to request the following information on the sexual health services you commission and provide under FOI legislation:

1 How have successive cuts to the centrally funded local authority public health grant over the past few years affected sexual health service provision?

2 By how much (figure and percentage) have you reduced your spend on sexual health services in 2015-16 and/or 2016-17?

3 Which sexual health services--to include those targeted at prevention--did you cut or reduce in 2015-16 and in 2016-17?

4 By how much (figure and percentage) have you reduced your budget for professional training/education in 2015-16 and in 2016-17?


5 Will you be reducing your budget for sexual health services (figure and percentage) and/or cutting or reducing provision in 2017-18?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 June 2017

Cladding on exterior buildings

Date submitted: 26 June 2017

Summary of request

Please would you provide me with:

1. A list of buildings that your authority has ordered to be covered in cladding from January 1, 2010 to present.

By 'ordered' I mean cases where a contract was signed by the authority that contained a clause for buildings to be covered in cladding.

For each building, please provide:

a) the address
b) the postcode
c) the type of material used in the cladding, in particular whether it used a polyethylene or polyurethane core
d) the date on which the contract was signed off

If you think the January 1, 2010 date would breach the cost limit, please use January 1, 2015 instead.

Summary of response

1. A list of buildings that your authority has ordered to be covered in cladding from January 1, 2010 to present - EDDC has not placed any orders to “cover any building in cladding” in this time frame.

By 'ordered' I mean cases where a contract was signed by the authority that contained a clause for buildings to be covered in cladding - N/A

For each building, please provide:

a) The address - N/A
b) The postcode - N/A
c) The type of material used in the cladding, in particular whether it used a polyethylene or polyurethane core - N/A
d) The date on which the contract was signed off - N/A

If you think the January 1, 2010 date would breach the cost limit, please use January 1, 2015 instead - N/A

Date responded: 14 July 2017

Rights of way orders for public footpaths

Date submitted: 26 June 2017

Summary of request

I would like to request the following information on rights of way orders for public footpaths under the freedom of information act.

- How many claims of a public right of way with regard to either a footpath or bridle path have you received in the last five years?

- How much money has been spent to investigate / ensure the standard of proof is met on these claims?

- How many public rights of way orders has the council made with regard to either a footpath or bridle path?

- How much money has the council spent either contesting or enforcing the existence of these rights of ways with residents who live on or near the paths?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 June 2017

Tree Preservation Order

Date submitted: 23 June 2017

Summary of request

Is the council's set of Tree Preservation Orders (TPOs) indexed in digital form?

If so, please may I have a copy of all the data relating to TPOs from any databases you hold regarding them. One or more CSV exports would be ideal.

Summary of response

Is the council's set of Tree Preservation Orders (TPOs) indexed in digital form? - No. We do not have a complete list indexed in digital form. If you would like information on a specific TPO or TPOs in a specific small area we can provide this level of detail.

Date responded: 4 July 2017

Council Tax/NNDR Revenues Manager

Date submitted: 22 June 2017

Summary of request

Council Tax/NNDR Revenues Manager

Summary of response

Libby Jarrett - Service Lead for Revenues and Benefits

Date responded: 22 June 2017

Collecting garden waste

Date submitted: 22 June 2017

Summary of request

1. Do you charge for collection of garden/green waste?
2. If you do charge, how much do you charge for this in the financial year 17/18?
3. What service to they get for this charge? e.g. are there restrictions such as the number of bags?
4. If you charge for garden waste collection, what year did you start to do this?
5. What months do you offer a garden waste collection?
6. How often is garden waste collected?
7. What is the total number of households, and percentage of households, where garden waste is collected?
8. Are there any additional garden waste charges (e.g. Christmas trees disposal)?

Composting:

9. Do you compost the collected garden waste?
10. If so, what percentage do you sell this back to the public, and at what price? Please include details of the weight of the compost for this price.
11. If so, what percentage do you use for public grounds and gardens? What is the value of this to you in the most recent financial year you have the data for?
12. Are there any additional sources of income from collected garden waste?

Total costs (Forecast 17/18 and actual 16/17):

13. What is the cost to you each year of collecting and disposing of garden waste?
14. How much did you make from any collection charges and sale to the public of composted waste?

Summary of response

EDDC do not collect garden waste.

Date responded: 23 June 2017

Fire risk assessments

Date submitted: 22 June 2017

Summary of request

• How much the council has spent on fire risk assessments in each year from 2007/08 to 2017/18
• Who has carried out your fire risk assessments in each year from 2007/08 to 2017/18 - name of company/individual
• If you own any tower blocks of 6 storeys or higher what was the date of the last fire risk assessment
• Please provide of a copy of the last fire risk assessment for each tower block
• Please tell me the date of the last refurbishment of each tower block

Summary of response

How much the council has spent on fire risk assessments in each year from 2007/08 to 2017/18 - On the corporate side, we do all except one of our fire risk assessments in-house. We cannot go back 10 years, but in the last 6 years, the external spend was £500 per year.

For EDDC's flats and Community Centres - The external fire risk assessor charged £150.00 per property equating to £3,750.00. In September 2014 EDDC's Community Centres were Fire Risk Assessed at a cost of £125.00 per centre.

Who has carried out your fire risk assessments in each year from 2007/08 to 2017/18 - name of company/individual - Corporate side - we cannot go back 10 years but the company was DSD Fire Risk Assessments of Exmouth.

For EDDC's flats and Community Centres - The first FRA’s of communal areas in our flats and Community Centres were carried out between 2012 and 2013. Approximately 93 FRA’s were carried out in-house and a professional fire risk assessor from Devon, Somerset and Dorset Fire Risk Assessments carried out the remaining 25. Our most recent FRA’s were procured through an Advantage South West Framework and have been carried out by a company called Fal Fire Ltd at a cost of £11,305.00; these were commenced at the end of last year and completed in March/April of this year.

If you own any tower blocks of 6 storeys or higher what was the date of the last fire risk assessment - EDDC do not own any residential tower blocks.

Please provide of a copy of the last fire risk assessment for each tower block - N/A

Please tell me the date of the last refurbishment of each tower block - N/A


Date responded: 14 July 2017

Temporary accommodation for victims of domestic violence

Date submitted: 21 June 2017

Summary of request

1)How many people fleeing domestic violence were placed in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each financial year from FY 2009/2010 to FY 2015/2016

2)How many people fleeing domestic violence were placed in temporary accommodation for longer than six weeks, for each year specified in Q1

3)The total cost to the local authority of accommodating people fleeing domestic violence in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each year specified in Q1

4)The total cost to the local authority of accommodating people in hotels, hostels, bed and breakfast or other forms of temporary accommodation in each year specified in Q1

Summary of response

1)How many people fleeing domestic violence were placed in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each financial year from FY 2009/2010 to FY 2015/2016 - We will not be able to provide the answers to these specific requests as our records do not distinguish between the specific reasons why people are placed into any form of emergency accommodation.

2)How many people fleeing domestic violence were placed in temporary accommodation for longer than six weeks, for each year specified in Q1 - N/A

3)The total cost to the local authority of accommodating people fleeing domestic violence in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each year specified in Q1 - N/A

4)The total cost to the local authority of accommodating people in hotels, hostels, bed and breakfast or other forms of temporary accommodation in each year specified in Q1 - N/A

Date responded: 14 July 2017

Cladding on High Rise social housing buildings

Date submitted: 21 June 2017

Summary of request

1.Please supply a list naming all the social housing in your area which is tall (over 18 metres tall or more than four storeys tall).

2.Of the buildings identified in Q1, please name ones that have been fitted with cladding containing “Reynobond PE”.

3.Of the buildings identified in Q1, please name ones that have been fitted with cladding containing plastic of any sort.

Summary of response

EDDC do not have any buildings over 18 metres tall designated for social housing

Date responded: 22 June 2017

Tenant evictions

Date submitted: 21 June 2017

Summary of request

Legal:
1. The number of evictions of tenants from council owned, residential properties that were managed by your council (not by an ALMO) during the year.
2. The average amount spent by the local authority per eviction including:
2.1. The average amount spent on legal advice per eviction (including advice from in-house lawyers and
external legal providers) for the year.
2.2. The average amount spent on other (non-legal) costs per eviction (for example, non-legal staff time spent preparing paperwork) for the year.

Re-Lets:
1. If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1.1. The number of properties - if any - managed by the council?
1.2. The number of properties - if any - managed by an ALMO?
1.3. If any property is managed by an ALMO, please provide the name of the ALMO(s).
I would also like further information relating only to council owned residential properties that are managed by the council and not by an ALMO (“council managed properties”). This information should relate only to re-lets taking place during the year 01 April 2015 to 31 March 2016.
2. The total number of re-lets of council managed properties. These are lets of properties that previously had tenants and were made vacant for any reason (e.g. eviction, abandonment, tenant passing away) during the year.
3. The average number of weeks from the council managed properties becoming empty (for any reason) to them being re-let during the year.
4. The total amount of rent not collected in the void period between one tenant leaving and another moving in during the year.
5. The total amount spent on clearance, repairs, maintenance and/or cleaning in the period between a property becoming empty and it being re-let, at all council managed properties and re-let during the year.

Summary of response

Legal:
1. The number of evictions of tenants from council owned, residential properties that were managed by your council (not by an ALMO) during the year - 5 evictions
2. The average amount spent by the local authority per eviction including - The average cost per eviction was £650.15.
2.1. The average amount spent on legal advice per eviction (including advice from in-house lawyers and
external legal providers) for the year - There were no legal or staffing costs associated with the evictions as evictions are carried out by the Housing team. All the costs were repair costs.
2.2. The average amount spent on other (non-legal) costs per eviction (for example, non-legal staff time spent preparing paperwork) for the year - The average cost per eviction was £650.15. All the costs were repair costs.

Re-Lets:
1. If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1.1. The number of properties - if any - managed by the council? - 4222
1.2. The number of properties - if any - managed by an ALMO? - 0
1.3. If any property is managed by an ALMO, please provide the name of the ALMO(s) - N/A
2. The total number of re-lets of council managed properties. These are lets of properties that previously had tenants and were made vacant for any reason (e.g. eviction, abandonment, tenant passing away) during the year - 330 relets (including mutual exchanges) 61 mutual exchanges
3. The average number of weeks from the council managed properties becoming empty (for any reason) to them being re-let during the year - 6.8 weeks (excluding mutual exchanges)
4. The total amount of rent not collected in the void period between one tenant leaving and another moving in during the year - £158,160.24; Average £594.58
5. The total amount spent on clearance, repairs, maintenance and/or cleaning in the period between a property becoming empty and it being re-let, at all council managed properties and re-let during the year - £2,257,803

Date responded: 18 July 2017

How many cases of Legionnaire's disease have been reported since 2013

Date submitted: 20 June 2017

Summary of request

Would it be possible to get a breakdown of how many cases of Legionnaire's disease were reported to the Council between 2013 and the present day?

I'd like this broken down by year if this information is available (e.g. 2013, 2014, 2015, 2016, 2017 so far). If this isn't available, a total amount of cases is fine.

Summary of response

We have not had any notifications of Legionella since 2013. However, Legionella is not a notifiable disease. You may wish to approach Public Health England for this sort of information.

Date responded: 7 July 2017

Fire risk assessments on high rise council accommodation

Date submitted: 20 June 2017

Summary of request

1. When was the last time a fire risk assessment was carried out on housing where council tenants reside where the building has more than six floors?

1(a). Please can you provide further details as to how many buildings are under your authority and the details of each report.

2. Of those assessments in question 1, please can you provide how many were considered high risk (high risk defined as a serious risk to life from fire, substantial quantities of combustible materials, highly flammable substances, or likelihood of the rapid spread of fire, heat or smoke)?

Summary of response

EDDC do not have any buildings over 6 floors where council tenants reside

Date responded: 20 June 2017

Energy Management Systems

Date submitted: 20 June 2017

Summary of request

1. The supplier who provides the software to the organisation?
2. The cost associated with the software. Please provide me with the annual spend.
3. What is the brand of the software?
4. What is the duration of the contract?
5. When does this contract expires?
6. When does the organisation plan to review this contract?
7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services.

8. What is the organisation’s annual energy spend for the following:
a. Electricity
b. Gas
c. Water

9. What is the total number of meter points for Electricity for:
a. Non Half Hourly (NHH) meter points
b. Half Hourly (HH) meter points

10. What is the total number of Gas meter points?
11. What is the total number of Water meter points?
12. What is the total number of meter points for specialist gases and liquids?
13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management.

14. Can you please send me the organisations’ energy management strategy/plan that covers 2017?

Summary of response

1. The supplier who provides the software to the organisation? - N/A we have no software
2. The cost associated with the software. Please provide me with the annual spend - N/A
3. What is the brand of the software? - N/A
4. What is the duration of the contract? - N/A
5. When does this contract expires? - N/A
6. When does the organisation plan to review this contract? - N/A
7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services - N/A

8. What is the organisation's annual energy spend for the following:
Annual energy spend based on 2016/17 expenditure:
a. Electricity – Electricity £209,074.06
b. Gas – Gas £49,821.04
c. Water – Water £159,012.05

9. What is the total number of meter points for Electricity for:
a. Non Half Hourly (NHH) meter points - 200
b. Half Hourly (HH) meter points - 2

10. What is the total number of Gas meter points? - 24
11. What is the total number of Water meter points? - 100
12. What is the total number of meter points for specialist gases and liquids? - 1
13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management - Simon Allchurch email: SAllchurch@eastdevon.gov.uk
14. Can you please send me the organisations' energy management strategy/plan that covers 2017? - N/A we do not have one

Date responded: 4 July 2017

ICT contracts

Date submitted: 20 June 2017

Summary of request

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier's name, if there is not information available please can you provide further insight into why?
2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
3. Fixed Line- Contract Duration- the number of years the contract is for each
4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP
5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2
6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is not information available please can you provide further insight into why?
7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract
8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable
9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier
10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable

Contract 3
11. Fixed Broadband Provider- Supplier's name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable
14. VOIP/PBX Installation Date of the organisation's primary telephone system: - please provide day, month and year (month and year is also acceptable)

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why?
16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
17. Contract Description: Please can you provide me with a brief description of the contract
18. Number of sites: Please state the number of sites the WAN covers. Approx. will do
19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable

18. Internal Contact: please can you send me there full contact details including contact number and email and job title

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract
· Number of Extensions
· Type of Lines
· Number of Lines
· Minutes Landline Monthly Average Spend
· Fixed Broadband Average Annual Spend
· WAN Average Annual Spend
· Internal Contact: please can you send me there full contact details including contact number and email and job title.

Summary of response

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier's name, if there is not information available please can you provide further insight into why? - Virgin Media Business (VMB), Gamma, See The Light
2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Rolling (Gamma), Q3 2018 (VMB)
3. Fixed Line- Contract Duration- the number of years the contract is for each - 3 years Virgin Media
4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP - Various – SIP, ISDN, PSTN. Migrating towards SIP
5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines - 144 SIP, 4 ISDN, 150 PSTN

Contract 2
6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is not information available please can you provide further insight into why? - Virgin Media Business
7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract - Q3 2018
8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable - Around £600
9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier - Three
10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable - 500

Contract 3
11. Fixed Broadband Provider- Supplier's name if there is not information available please can you provide further insight into why? - Eclipse
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Rolling
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable - £5000pa
14. VOIP/PBX Installation Date of the organisation's primary telephone system: - please provide day, month and year (month and year is also acceptable) - Not yet live

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why? - Virgin Media
16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Q3 2020
17. Contract Description: Please can you provide me with a brief description of the contract - Provide MPLS between 3 main sites with redundant routes
18. Number of sites: Pleas state the number of sites the WAN covers. Approx. will do - Three
19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable - £110,000

18. Internal Contact: please can you send me there full contact details including contact number and email and job title - Adrian Smith, Support & Infrastructure Manager, Adrian.smith@strata.solutions, 01392 265353

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract - N/A
· Number of Extensions
· Type of Lines
· Number of Lines
· Minutes Landline Monthly Average Spend
· Fixed Broadband Average Annual Spend
· WAN Average Annual Spend
· Internal Contact: please can you send me there full contact details including contact number and email and job title.

Date responded: 13 July 2017

Placement service for adult social care

Date submitted: 20 June 2017

Summary of request

1 Do you have a sourcing/brokerage or placement service who source support on behalf of adult social care?
2 If yes to the above what types of care do they source? (Domiciliary Care, Support Living, Residential and Nursing home placements, transport etc.)
3 Do you have a sourcing/brokerage or placement service who source care on behalf of children's services?
4 If yes to the above what types of care do they source? (Independent Fostering Agencies, Supported Lodgings, Residential, Secure, Crisis Care, In House Fostering etc.)
5 If the answer to 1 and 3 was Yes: Are these part of a combined service?
6 If the answer to 1 was Yes: Does the adults team source for continuing health care as well or just for local authority clients ?
7 If the answer to 1 was Yes: Do the adults team source for self-funding clients?
8 If the answer to 1 was Yes: What is your average sourcing time in days for; Domiciliary Support Packages, Residential and Nursing Home Placements? (Sourcing time is defined, in this instance, as the length of time between the referral being received by the service and the support package start date/ placement admission date)
9 If the answer to 1 was Yes: Does your adults team source for acute hospitals in your area? If yes is this all types of support or just specific types such as Domiciliary or Residential and Nursing. (If specific types please list the specific types)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 21 June 2017

Cost of the new green recycling sacks

Date submitted: 20 June 2017

Summary of request

Cost of the new green recycling sacks for the new recycling scheme

Summary of response

We have purchased 95,000 recycling sacks at a total cost of £184,900

Date responded: 21 June 2017

Buildings over 18 metres tall used for social housing

Date submitted: 19 June 2017

Summary of request

A) A list of the buildings within your borders that are considered tall buildings. The standard definition in use in building codes is 18 metres. If there is some other - hopefully similar - definition that would assist you in getting the information more easily, please do contact me. Ideally, we would get the height, too (either in stories or in metres/feet)

B) For each building, please state the postcode

C) For each building, please state whether the buildings are for residential use, for example

D) For each building, please state whether they are owned either by the local authority or a housing association

E) If the information is held easily, please could you supply the date of construction?

Summary of response

EDDC do not have any buildings over 18 metres tall designated for social housing

Date responded: 20 June 2017

Safety inspections for high-rise blocks of flats designated for social housing

Date submitted: 19 June 2017

Summary of request

1) How many high-rise blocks of flats designated for social housing (council flats) are owned by your council? By ‘high-rise flats’ I refer to the definition of a high-rise as a multi-story structure above 35 meters tall, or a building of unknown height from 12 floors and upwards
2) In the last financial year (2016-17), how many of these buildings were found to have a Category 1 hazard? This refers to the Housing Health and Safety Rating System (HHSRS)
2b) How many of these hazards were fire-related? Please list the buildings by address
3) How many of these buildings were found to have any other form of potential fire risk/hazard not listed above? For instance, during a standard risk assessment. Please list the buildings, and list the hazards
4) How many of these buildings have one or zero designated fire exits? Please list the buildings

All questions refer to the most recent financial year (2016-17)

Summary of response

EDDC do not have any high-rise blocks of flats designated for social housing

Date responded: 20 June 2017

Tower blocks - safety inspections

Date submitted: 16 June 2017

Summary of request

• How many tower blocks you own – if any
• How many storeys each tower block has
• If you are planning to carry out a fire safety check on all your tower blocks as a matter of priority
• Please send me a copy of the most recent fire assessment carried out for each block you own
• Who carries out your fire risk assessments
• Who decides if your buildings meet building regulations approval
• What type of cladding/panels each of your tower blocks have

Summary of response

EDDC do not have any tower blocks.

Date responded: 19 June 2017

New Coins accepted in car parking machines

Date submitted: 12 June 2017

Summary of request

Please could you provide me with;
1. The percentage of cash-accepting car park ticket machines, which you are responsible for, that currently accept the new £1 coin
2. If you do not currently have 100% compatibility, when do you estimate all cash-accepting car park ticket machines will be able to accept the new £1 coin

Summary of response

All of our car park ticket machines that accept coin payment accept the new £1 coin, and have done so since they came into circulation.

Date responded: 14 June 2017

Indemnity limit on Official Search Certificates

Date submitted: 12 June 2017

Summary of request

1. What is the indemnity limit on your Official Search Certificates?
2. How many claims have been lodged in the last five years, in relation to local authority searches?
3. How many of those claims were successful?

Summary of response

Our indemnity insurance for searches is £5,000,000 and there have been zero claims lodged with the last 5 years

Date responded: 14 June 2017

Legal Services

Date submitted: 10 June 2017

Summary of request

1. How much is the legal services department training budget?

2. How many fee earners are employed in the legal services department?

3. How many paralegals (or of equivalent title) are employed in the legal services department?

4. How many legal executives are employed in the legal services department?

5. How many solicitors are employed in the legal services department?

6. How many legal apprentices are employed in the legal services department?

7. What is the salary range of paralegals employed in the legal services department?

8. What is the salary range of legal executives employed in the legal services department?

9. What is the salary range of solicitors employed in the legal services department?

10. What is the salary range of legal apprentices employed in the legal services department?

11. Can you supply me with a copy of the job descriptions for each of the following roles:
11.1 Paralegal;
11.2 Legal executive;
11.3 Solicitor; and
11.4 Legal apprentice.

12. Can employees in the legal services department work from home and/or agile work and what is the policy for this?

13. What employee benefits are available for working in the legal services department, for example and including but not limited to: pension schemes, healthcare, flexi-time?

14. Is the legal services department an ABS, shared-service and/or in-house department?

15. Does the legal services department sell services to external clients?

Summary of response

1. How much is the legal services department training budget? - £2,300

2. How many fee earners are employed in the legal services department? - 6 plus strategic lead but including paralegal

3. How many paralegals (or of equivalent title) are employed in the legal services department? - 1

4. How many legal executives are employed in the legal services department? - None

5. How many solicitors are employed in the legal services department? - 4

6. How many legal apprentices are employed in the legal services department? - None

7. What is the salary range of paralegals employed in the legal services department? - £18,746 - £20,661

8. What is the salary range of legal executives employed in the legal services department? - N/A

9. What is the salary range of solicitors employed in the legal services department? - £35,444 - £39,177 (Plus market supplement of £1,239)

10. What is the salary range of legal apprentices employed in the legal services department? - N/A

11. Can you supply me with a copy of the job descriptions for each of the following roles:
11.1 Paralegal;
11.2 Legal executive; N/A
11.3 Solicitor; and
11.4 Legal apprentice. N/A

12. Can employees in the legal services department work from home and/or agile work and what is the policy for this? - Yes. The Council has a flexible working policy

13. What employee benefits are available for working in the legal services department, for example and including but not limited to: pension schemes, healthcare, flexi-time? - Pension, Child Care Voucher purchase, Employee Assistance Scheme, Flexible Working

14. Is the legal services department an ABS, shared-service and/or in-house department? - In house
15. Does the legal services department sell services to external clients? - No

Date responded: 4 July 2017

Budget

Date submitted: 9 June 2017

Summary of request

Under the FOI Act please can you let me know your organisations budget for:

2016
2017

This is the total operating budget for your organisation across all departments etc.

Summary of response

The budget for each new Financial year is always covered in the January Cabinet meeting and can be found published on our website under the January Agenda for each year.
http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

2016 - http://eastdevon.gov.uk/papers/cabinet/60116bpcabinetbudgetbook.pdf
2017 - http://eastdevon.gov.uk/papers/cabinet/110117bpcabinetdraftbudgetbook201718.pdf

Date responded: 9 June 2017

Main Software Systems for: Planning Building Control Environmental Health Licensing

Date submitted: 9 June 2017

Summary of request

Please provide the following information regarding your current IT Systems.

What are the main Software Systems used by the Council for:
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

How many users / licenses for each system do you have?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

How much does each system cost annually?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

When does each contract expire?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Do you have any planned upgrades to the software? If so, when?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Are you planning to go to market for a different Software System? If so, when?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Who is the person responsible for your Software Systems?
Please provide name, title and contact information.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Summary of response

What are the main Software Systems used by the Council for:
1. Planning - Idox Uniform
2. Building Control - Idox Uniform
3. Environmental Health - Idox Uniform
4. Licensing - Idox Uniform

How many users / licenses for each system do you have?
1. Planning - 250 Licenses - shared across systems
2. Building Control - 250 Licenses - shared across systems
3. Environmental Health - 250 Licenses - shared across systems
4. Licensing- 250 Licenses - shared across systems

How much does each system cost annually? - It has not been possible to separate out the cost of each individual system.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

When does each contract expire?
1. Planning - 2019
2. Building Control- 2019
3. Environmental Health- 2019
4. Licensing- 2019

Do you have any planned upgrades to the software? If so, when? No
1. Planning - No
2. Building Control - No
3. Environmental Health- No
4. Licensing- No

Are you planning to go to market for a different Software System? If so, when?
1. Planning - No
2. Building Control - No
3. Environmental Health - No
4. Licensing - No

Who is the person responsible for your Software Systems? - David Sercombe, Business Systems Manager, david.sercombe@strata.solutions 01392 265353
Please provide name, title and contact information.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Date responded: 7 July 2017

Contact details for the Head of Research; Head of Analysis; Head of Intelligence and Head of Performance

Date submitted: 8 June 2017

Summary of request

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job title is not in post at East Devon then the closest person to the role who performs statistical or survey analysis would be helpful

Summary of response

The above roles do not exist. We have Strategic Leads and Service Leads for each of the services that East Devon District Council provides. Please refer to our website where there is a structure chart for each service and one for the Strategic Management Team.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 8 June 2017

East Devon District Council's 151 Officer

Date submitted: 8 June 2017

Summary of request

I require the Full Name of East Devon District Council's 151 Officer: pursuant to the Local Government Act 1972, Financial Administration, section 151

I also require a printed and certified copy of East Devon District Council's Memorandums and Articles of Association (Companies Act 1985)

Summary of response

Full name of East Devon District Council's 151 Officer – Simon Davey, Strategic Lead for Finance.

We are not a company, rather a local authority, which is governed by statute and our constitution, (a copy of which can be found at http://eastdevon.gov.uk/media/2128618/constitution-may-2017.pdf).

Date responded: 13 June 2017

Costs of agency staff/supply teachers in East Devon schools

Date submitted: 8 June 2017

Summary of request

I am interested in the amounts paid by all schools in East Devon District Council in relation to temporary teacher staffing cover / agency costs.

My hope is to receive an electronic breakdown of amounts paid by each school from the Consistent Financial Reporting System for each school. The specific CFR codes I would like to examine are CFR02 - Supply Teachers and CFR26 - Agency Supply Staff.

I would like the information in an electronic format MS Excel please.

The information I require for each school is: School name, CFR02 annual total and CFR26 annual total.

If possible, please could the spend be broken down by primary, secondary, Nursery and Special Needs schools and/or any other classification of school as well?

I would like the information to cover the year 2016/2017

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this FOI request to Devon County Council as the authority responsible for Education, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 June 2017

Average Void costings

Date submitted: 8 June 2017

Summary of request

1. What current schedule of rates do you use?
a. Do you uplift the rate annually and what is this based on?
2. Within a void property there may be a kitchen/bathroom replacement or decorating works required in addition to the void works required. Do you code these under the void costings and increase the average cost or do you use planned contract specific budgets i.e. planned kitchen pays for the kitchen works to be completed during the void process?

Summary of response

1. What current schedule of rates do you use? - We do not use a schedule of rates for our repairs or void works
a. Do you uplift the rate annually and what is this based on? - There is an annual uplift based on RPI
2. Within a void property there may be a kitchen/bathroom replacement or decorating works required in addition to the void works required. Do you code these under the void costings and increase the average cost or do you use planned contract specific budgets i.e. planned kitchen pays for the kitchen works to be completed during the void process? - We are currently including the costs of kitchen/bathroom replacement and any decoration within our Void costs.

Date responded: 13 June 2017

Complaints about dogs

Date submitted: 6 June 2017

Summary of request

• How many fines have been issued by the council for dog fouling in the last three years for which figures are available;
• How many complaints, referring to dog fouling, by members of the public have been made in each of the last three years for which figures are available; and
• How many complaints in total have been made by members of the public to the council in each of the last three years for which figures are available; broken down, where relevant, into categories of complaint.

Summary of response

• How many fines have been issued by the council for dog fouling in the last three years for which figures are available;

2014 - 10 (£800)
2015 - 5 (£400)
2016 - 7 (£560)

• How many complaints, referring to dog fouling, by members of the public have been made in each of the last three years for which figures are available;

2014 - 188
2015 - 290
2016 - 257

• How many complaints in total have been made by members of the public to the council in each of the last three years for which figures are available; broken down, where relevant, into categories of complaint.

Noise
2014 - 169
2015 - 121
2016 - 102

Dangerous
2014 - 100
2015 - 34
2016 - 13

Nuisance
2014 - 13
2015 - 156
2016 - 156

Fouling
2014 - 188
2015 - 290
2016 - 257

Total
2014 - 470
2015 - 601
2016 - 528

• NB. Please note that prior to 2015 minor dog attacks were being wrongly categorised as Dangerous Dogs. Dangerous Dogs are defined in the law and now only dog attacks that result in serious bites on humans are recorded as Dangerous Dog incidents. These are followed up by the Police. Nuisance dogs are those that inflict minor nips and bites on humans and pets or which otherwise interfere with humans.

Date responded: 27 June 2017

Underfleet Car Park revenue 2016

Date submitted: 5 June 2017

Summary of request

Please provide 2016 revenue received from the EDDC public car park located at Underfleet Car Park Seaton Devon.

Summary of response

Gross revenue (inclusive of VAT) for 2016 is:

Seaton Jurassic £ 80,031
The Underfleet (west) £ 18,118
Underfleet (west) only opened in July 2016 and was closed in October for the winter.

We cannot allocate permit holder revenue to either as there is no record of when and how long permit holders use car parks.

Date responded: 13 June 2017

Company cars

Date submitted: 5 June 2017

Summary of request

It is a request for the following information please:
1. Please provide full name, contact phone number and e-mail address for the following individuals within your Council:
a. Financial Director
b. Fleet Manager
c. Sustainability Manager
d. Climate Change Manger
e. Energy Manager
g. In the event that c - e above are the same person, then the details of that person only are fine. Most similar title(s) to the roles describes above is also fine.

2. a. How many grey fleet (personal cars used for Council business) do you pay mileage claims for? (most recent years data please)
b. How many electric vehicles do you have on your fleet? (most recent years data please)

3. a. What is the Councils carbon reduction target and by when is it to be achieved?
b. What carbon reduction has the Council made to date (most recent year’s data)?
c. What is the year that this figure/percentage represents?
d. What is the baseline year that this is based upon?

Summary of response

It is a request for the following information please:
1. Please provide full name, contact phone number and e-mail address for the following individuals within your Council:
a. Financial Director – Simon Davey Strategic Lead – Finance; email: SDavey@eastdevon.gov.uk
b. Fleet Manager - The Council does not have a fleet manager role. The Council’s vans are managed by the Street Scene service and the closed lease car scheme by payroll Services (due to the very small number).
c. Sustainability Manager - Richard Cohen Deputy Chief Executive Development, Regeneration and Partnership; email: RCohen@eastdevon.gov.uk
d. Climate Change Manger - Richard Cohen
e. Energy Manager - Simon Allchurch Senior Building Surveyor; email: SAllchurch@eastdevon.gov.uk
g. In the event that c - e above are the same person, then the details of that person only are fine. Most similar title(s) to the roles describes above is also fine - There is no formal position for the above roles.

2. a. How many grey fleet (personal cars used for Council business) do you pay mileage claims for? (most recent years data please) – The Grey fleet is 211 vehicles for 2016/17 as at 31 March 2017
b. How many electric vehicles do you have on your fleet? (most recent years data please) - 1

3. a. What is the Councils carbon reduction target and by when is it to be achieved? - Please see the below comment
b. What carbon reduction has the Council made to date (most recent year’s data)? - Please see the below comment
c. What is the year that this figure/percentage represents? - Please see the below comment
d. What is the baseline year that this is based upon? - Please see the below comment

In its 2008 Climate Change Strategy EDDC set out its aim to, ‘reduce East Devon’s total carbon dioxide emissions by 2020 to 26% to 32% of 1990 levels. This would require a reduction of 272 kilo tonnes per annum (26%) by 2020 using East Devon’s baseline at 2005 of 1,045 kilo tonnes per annum. This is equivalent to a reduction of 18 kilo tonnes per annum for the next 15 years’.

It needs to be understood though that this was for East Devon as a District, not for the Council’s own operations specifically. The carbon footprint of Council’s own operations can be seen at http://eastdevon.gov.uk/property-services/carbon-footprint/

Date responded: 29 June 2017

Automatic wash/dry toilets for Disabled Home Adaptations in 2016/17

Date submitted: 5 June 2017

Summary of request

1. How many automatic wash/dry toilets your authority provided by way of Grants for Disabled Home Adaptations in 2016/17?

2. How many automatic wash/dry toilets your authority provided for your own housing stock in 2016/17?

Summary of response

1. How many automatic wash/dry toilets your authority provided by way of Grants for Disabled Home Adaptations in 2016/17? = 9

2. How many automatic wash/dry toilets your authority provided for your own housing stock in 2016/17? = 1

Date responded: 21 June 2017

Private companies owned, or part owned, by East Devon District Council

Date submitted: 3 June 2017

Summary of request

Please could you provide me with the following information about each private company owned, or part owned, by East Devon District Council for the dates 2011-present (including companies that have been terminated within those dates):

• Name of company
• Percentage owned by the council
• Main objective or objectives of the company

Please consider the above to include all standard definitions of a company, including: Local Authority Trading Companies (LATCs), arms length management organisations, Community Interest Companies, commercial Partnerships as well as traditional commercial organisations such as a Limited liability company or other legally incorporated companies.

Summary of response

Name of Company : South West Audit Partnership Ltd
Percentage owned by the council : Equal owners along with 21 other organisations.
Main objective or objectives of the company : SWAP is a not for profit organisation that focusses on internal audit but also offers a variety of independent business improvement and assurance services designed to help all public sector entities achieve their goals.

Name of Company : Exeter Science Park Ltd
Percentage owned by the council : 7.12% shareholding
Main objective or objectives of the company: To facilitate the creation of science park within the district in line with the Council Plan and economic development objectives.

Name of Company : Strata Service Solutions Ltd
Percentage owned by the council : Equal owners along with 2 other local authorities (1/3 shareholding)
Main objective or objectives of the company : To provide ICT services to the Council along with two other local authorities.

Date responded: 26 June 2017

Public Health Funerals

Date submitted: 30 May 2017

Summary of request

1. How many public health funerals were carried out in the financial year 2011/12?
2. What was the cost of an individual public health funeral in 2011/12, separately for a) burials and b) cremations
3. What was the total cost of public health funerals for the Local Authority in 2011/12?
4. How many public health funerals were carried out in the financial year 2015/16?
5. What was the cost of an individual public health funeral in 2015/16, separately for a) burials and b) cremations;
6. What was the total cost of public health funerals for the Local Authority in 2015/16?

Summary of response

Information regarding national assistance burials can now be found on our website at the following address and is updated as and when we assist in a burial.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

1. How many public health funerals were carried out in the financial year 2011/12?

2011 - 9
2012 - 5

2. What was the cost of an individual public health funeral in 2011/12, separately for a) burials and b) cremations -

2011 –
5 Cremations £1,552.60; £1,343.00; £1,211.20; £1,353.40; £1,430.20
4 Burials £1,661.60; £1,445.00; £1,467.40; £1,365.80

2012 –
4 Cremations £2,944.00; £1,595.34; £1,430.48; £1,269.36
1 Burial £1,497.76

3. What was the total cost of public health funerals for the Local Authority in 2011/12?

2011 - £12,830.20
2012 - £8,736.94

4. How many public health funerals were carried out in the financial year 2015/16?

2015 - 5
2016 - 2

5. What was the cost of an individual public health funeral in 2015/16, separately for a) burials and b) cremations;

2015
4 Cremations £1,447.00; £0; £1,480.00; £1330.00
1 Burial £1392.00

2016
Cremation £1,424.00
Burial £1,417.00

6. What was the total cost of public health funerals for the Local Authority in 2015/16? - Total cost to EDDC £8,490.00

Date responded: 30 May 2017

Contact details for EDDC's webmaster

Date submitted: 26 May 2017

Summary of request

I was wondering if you could provide the name and email address for the webmaster (or person responsible for website content) for your council website?

Summary of response

David Sercombe, Business Systems Manager; email: david.sercombe@strata.solutions Tel: 01392 265353

Date responded: 1 June 2017

Memorial masons and sculptors

Date submitted: 26 May 2017

Summary of request

I would like to request a copy of your list of approved memorial masons and sculptors within your jurisdiction

Summary of response

This council does not specify or hold a list of approved memorial masons in this district. There is only a need for each monumental stone mason to submit an application to place a memorial in any of the cemeteries that this council administers. The council cannot recommend a particular company.

However to assist you as a general query a Google search will provide a list of companies in East Devon which can be found at this link although others are available in East Devon, Exeter and Dorset:

https://www.yell.com/s/monumental+masons+and+memorials-east+devon+d+c.html



Date responded: 31 May 2017

Assistive Technology, such as Tele Care

Date submitted: 26 May 2017

Summary of request

1) Does your Local Authority have in-house provision for assistive technology and telecare services and what percentage of the total amount is spent with external providers?

2) How much did your Local Authority spend on assistive technology and telecare services in 2015/16 and 2016/17 and how much is it planning to spend in 2017/18 on either a ‘spot’ or ‘block’ contract basis?

3) How many service users in your area received assistive technology and telecare services on 1st April 2015, 1st April 2016 and 1st April 2017?

4) Please provide; full names, job titles and contact details (including telephone numbers and email addresses) of the responsible Managers and Officers and what section / department these staff are part of?

5) Please provide details of any forthcoming tenders and contract renewals for such services? I would also be very interested in reading any other comments about commissioning and implementation of assistive technology and telecare services, including any other requirements in your area you might have.

Summary of response

1. Does your Local Authority have in-house provision for assistive technology and telecare services and what percentage of the total amount is spent with external providers? - Yes, the service is in-house. No external services

2. How much did your Local Authority spend on assistive technology and telecare services in 2015/16 and 2016/17 and how much is it planning to spend in 2017/18 on either a ‘spot’ or ‘block’ contract basis? - East Devon offer sheltered housing and currently there is a capital program of £200K per year to reshape sheltered schemes, money from this budget is being utilised towards upgrading alarm/telecare equipment. Home Safeguard (in-house service) which is the monitoring and out of hours service for East Devon provides an installation and monitoring service to private users within the district.

Budgets for purchasing telecare equipment for:

2015/2016 - £91,000
2016/2017 - £85,000
2017/2018 - £75,000

Home Safeguard is cost neutral, bottom line budget of £360,000

3. How many service users in your area received assistive technology and telecare services on 1st April 2015, 1st April 2016 and 1st April 2017? - East Devon District Council provide 1,400 sheltered housing properties of which alarm equipment is fitted. This figure will apply to the three years specified. In addition telecare is provided to private service users within the district. In all three years the figure remains around 3,000.

4. Please provide; full names, job titles and contact details (including telephone numbers and email addresses) of the responsible Managers and Officers and what section / department these staff are part of? - Sue Bewes Landlord Services Manager, sbewes@eastdevon.gov.uk, 01395 516551; Sue Hodges, Home Safeguard Manager, shodges@eastdevon.gov.uk 01395 578237; Tina Cureton Support Services Manager, tcureton@eastdevon.gov.uk

5. Please provide details of any forthcoming tenders and contract renewals for such services? I would also be very interested in reading any other comments about commissioning and implementation of assistive technology and telecare services, including any other requirements in your area you might have - N/A as service is provided in-house.

Date responded: 31 May 2017

Mobile apps

Date submitted: 25 May 2017

Summary of request

· The amount spent on the development of mobile applications by the Council during each of the last 3 years
· The number of mobile applications the Council has had developed during each of the last 3 years
· Who the Council used to develop apps during the last 3 years - internal / external. If external which organisation(s)?

Summary of response

· The amount spent on the development of mobile applications by the Council during each of the last 3 years - Zero
· The number of mobile applications the Council has had developed during each of the last 3 years - Zero
· Who the Council used to develop apps during the last 3 years - internal / external. If external which organization(s)? - No apps developed

Date responded: 8 June 2017

Gas and Electricity suppliers

Date submitted: 25 May 2017

Summary of request

1-Do you use a public buying organisation - examples of PBOs are defined in https://www.nao.org.uk/wp-content/uploads/2010/05/Collaborative_procurement_List_of_professional_buying_organisations.pdf
2-Name of your supplier for gas
3-Name of your supplier for Non half hourly electricity
4-Name of your supplier for half hourly electricity
5-The end date of your contract for these energy supply contracts.

Summary of response

1-Do you use a public buying organisation - Yes, ESPO

https://www.espo.org/Frameworks/Energy/191b-cNEW-Electricity

https://www.espo.org/Frameworks/Energy/192-Mains-gas

2-Name of your supplier for gas – Total Gas & Power
3-Name of your supplier for Non half hourly electricity – Total Gas & Power
4-Name of your supplier for half hourly electricity – Total Gas & Power
5-The end date of your contract for these energy supply contracts – Gas 31st March 2019; Electricity 30th September 2020

Date responded: 30 May 2017

Special Educational Needs and Disabilities provision

Date submitted: 24 May 2017

Summary of request

Could you please send any policy, strategy, directive or similar document which sets out how Special Educational Needs and Disabilities provision is funded at an individual level, eg. banding, maximum spend per child?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 24 May 2017

Nominations for post of vice chairman

Date submitted: 23 May 2017

Summary of request

In relation to the post of vice-chairman :

1 notes, emails and any other communications, sent by the Conservatives, regarding voting for this post to the press office.

2. Any notes, emails and any other communications sent by the Conservatives, which included as a subject matter, who should be put in this press release, or any press release about the appointments of key roles at East Devon District Council.

Summary of response

1 notes, emails and any other communications, sent by the Conservatives, regarding voting for this post to the press office.
No information held

2. Any notes, emails and any other communications sent by the Conservatives, which included as a subject matter, who should be put in this press release, or any press release about the appointments of key roles at East Devon District Council.
No information held

Date responded: 6 June 2017

Contact details and email address for the person who deals with your cleaning contracts and staff

Date submitted: 23 May 2017

Summary of request

I was hoping to gather the contact details and email address for the person or persons who deal with your cleaning contracts and staff. Primarily the details of people who work with the cleaning of council owned buildings or any outsourced cleaning you provide.

Summary of response

Simon Allchurch, Senior Building Surveyor email:SAllchurch@eastdevon.gov.uk; Tracy Coles, Facilities Manager email:TColes@eastdevon.gov.uk

Date responded: 23 May 2017

South East Devon Habitat Regulation Committee and the proposed zonation and Code of Conduct for the Exe Estuary

Date submitted: 19 May 2017

Summary of request

As a partner organisation responsible for the SEDHRC, please can you make available any documentation relating to any pre or post decision political scrutiny that has been undertaken on the activities of the South East Devon Habitat Regulation Committee in relation to the proposed zonation and Code of Conduct for the Exe Estuary.

Summary of response

There has been no pre or post decision scrutiny at any of the partner authorities into the decision to undertake the consultation for the revision of the zones or codes of conduct. Essentially, this is because it is only the decision to undertake the consultation and codes of conduct that has been made.

A further decision on the recommendations which result from this work is expected in the October meeting of the South East Devon Habitat Regulations Executive Committee. It should be re-emphasised that this will be a decision on whether to support voluntary (not statutory) refuge areas for internationally important (and legally protected) wildlife.

All reports to the Executive are available to the public online (in advance of meetings), here: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/south-east-devon-habitat-regulations-executive-committee-agendas/

Date responded: 8 June 2017

Spending on 13-17 year old victims of domestic abuse

Date submitted: 19 May 2017

Summary of request

• Spending on 13-17 year old victims of domestic abuse for financial years:
o 2015-2016
o 2014-2015
o 2013-2014
• Spending on 13-17 year old perpetrators of domestic abuse for financial years:
o 2015-2016
o 2014-2015
o 2013-2014

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 May 2017

Cost of posters and banners with “Watch this Space” in Sidmouth

Date submitted: 18 May 2017

Summary of request

Please could you tell me the total cost of all the posters and banners with “Watch this Space”, plastered all over Sidmouth?

Summary of response

The total cost for posters and banners in Sidmouth is £185.90

Date responded: 15 June 2017

Specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs

Date submitted: 17 May 2017

Summary of request

1) The number of specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs (BaMER, LGBT, disabled, those with mental health conditions, problematic substance users, older women/non-binary people) in each the council area, and the maximum capacity of these refuges, in FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017

2) The amount of local authority money spent on refuge services for women with specialist needs, in each financial year specified in Q1

3) A list of funding streams and contracts for support services for survivors (or those at risk) of domestic violence, during each financial year specified in Q1

4) A list of all grant funding streams specifically for these services, during each financial year specified in Q1

5) The total value of each grant funding stream in each year specified, during each financial year specified in Q1

6) A list of recipients of grants under each grant funding stream in each year, together with the funding awarded to each organisation each year, and what services were supported through this grant

7) A list of all current contracts for provision of these services, together with the contracted provider under each contract, the start date and length of each contract, the full-term value of each contract, and the funding programme the contract was awarded under (e.g. supported housing), in each financial year specified in Q1

Summary of response

1) The number of specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs (BaMER, LGBT, disabled, those with mental health conditions, problematic substance users, older women/non-binary people) in each the council area, and the maximum capacity of these refuges, in FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 - We do not have any specialist DA refuge support services, until one place of safety in 2016 in our own stock was created, which is a self-contained property that can accommodate up to 5 people in one family, however Devon County Council paid for the set up costs.

2) The amount of local authority money spent on refuge services for women with specialist needs, in each financial year specified in Q1 - We pay a contribution of £5k per year to ADVA (Against Domestic Violence and Abuse) and we have done throughout the timeframe requested. There is no other support service or funding that we have provided.

3) A list of funding streams and contracts for support services for survivors (or those at risk) of domestic violence, during each financial year specified in Q1 - Please refer to the answer for question 2

4) A list of all grant funding streams specifically for these services, during each financial year specified in Q1 - Please refer to the answer for question 2

5) The total value of each grant funding stream in each year specified, during each financial year specified in Q1 - Please refer to the answer for question 2

6) A list of recipients of grants under each grant funding stream in each year, together with the funding awarded to each organisation each year, and what services were supported through this grant - Please refer to the answer for question 2

7) A list of all current contracts for provision of these services, together with the contracted provider under each contract, the start date and length of each contract, the full-term value of each contract, and the funding programme the contract was awarded under (e.g. supported housing), in each financial year specified in Q1 - Please refer to the answer for question 2

Date responded: 9 June 2017

Specialist domestic violence refuge support services

Date submitted: 17 May 2017

Summary of request

1) The amount of money spent on specialist domestic violence refuge support services during FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 (FY denotes financial year in this request)

2) The amount of money spent on supported housing during each year specified for domestic violence victims and their kin

3) The maximum bed capacity in the authority’s refuges, for each year specified for domestic violence victims and their kin

Summary of response

1) The amount of money spent on specialist domestic violence refuge support services during FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 (FY denotes financial year in this request) - We do not have any specialist DA refuge support services, until 1 place of safety in 2016 in our own stock, however, Devon County Council paid for the set up costs.

2) The amount of money spent on supported housing during each year specified for domestic violence victims and their kin - We do not have specific figures for this, in cases where people are fleeing they may end up in supported/refuge accommodation in another area since we do not have specialist accommodation in our area.

3) The maximum bed capacity in the authority's refuges, for each year specified for domestic violence victims and their kin - We do not have any refuges.

Date responded: 23 May 2017

Telecare and Community Equipment Services

Date submitted: 16 May 2017

Summary of request

As an Independent Standards Body, I would like to request the following information in relation to all Telecare and Community Equipment Services, held by you.

1 Details of all current contracts you have, including the name, address and contact details of the service provider;
2 The renewal date of the contract;
3 Start date of the contract;
4 Value of the contract;
5 Spend on telecare for previous financial year 2016-17;
6 Spend on community equipment for previous financial year 2016-­17;
7 Number of citizens receiving a telecare service funded by the local authority;
8 Commissioning officer name, email address and phone number;

Summary of response

1 Details of all current contracts you have, including the name, address and contact details of the service provider; - The service 'Home Safeguard' is an in house provision. There are no external services.
2 The renewal date of the contract; - No renewal date as the service is provided in house.
3 Start date of the contract; - N/A
4 Value of the contract; - East Devon offer sheltered housing and currently there is a capital program of £200K per year to re shape sheltered schemes, money from this budget is being utilised towards upgrading alarm/telecare equipment. Home Safeguard, which is the monitoring and out of hours service for East Devon, provides an installation and monitoring service to private users within the district.

Budgets for purchasing telecare equipment for:
2015/2016 - £91,000
2016/2017 - £85,000
2017/2018 - £75,000

Home Safeguard is cost neutral, bottom line budget of £360,000

5 Spend on telecare for previous financial year 2016-17; - As above
6 Spend on community equipment for previous financial year 2016-­17; - As above
7 Number of citizens receiving a telecare service funded by the local authority; - East Devon District Council provide 1,400 sheltered housing properties of which alarm equipment is fitted. This figure will apply to the three years specified. In addition telecare is provided to private service users within the district. In all three years the figure remains around 3,000.
8 Commissioning officer name, email address and phone number;' - Sue Bewes Landlord Services Manager, sbewes@eastdevon.gov.uk, 01395 516551; Sue Hodges, Home Safeguard Manager, shodges@eastdevon.gov.uk 01395 578237; Tina Cureton Support Services Manager, tcureton@eastdevon.gov.uk

Date responded: 30 May 2017

Potholes

Date submitted: 16 May 2017

Summary of request

1. The number of potholes reported within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

2. The minimum depth and width (in inches or cm) a reported pothole must be in order to be recorded as a pothole by your local authority.

3. The number of potholes repaired within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

4. The amount of money the local authority has spent on repairing potholes within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

5. The amount of money the local authority has spent in 2014, 2015, 2016, 2017 (to date), broken down by year, on paying compensation to claimants where vehicle damage was caused by potholes/damaged road surfaces.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council who are responsible for roads and maintenance, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 16 May 2017

Entertainment licences past 1am

Date submitted: 16 May 2017

Summary of request

I am looking to collect a list of public houses/pubs that hold an entertainment licence past 1am.
Of these public houses/pubs, I am looking to obtain the maximum physical capacity (i.e., 400 people).

Summary of response

I am looking to collect a list of public houses/pubs that hold an entertainment licence past 1am - All individuals and premises licensed to sell alcohol are listed on our Public Register online at http://eastdevon.gov.uk/licensing/public-registers/

Select 'online public registers' then on the list of registers on the left select the register you are interested in. By leaving all the fields blank all the current licences will be listed. Alternatively you can narrow your search by populating the fields. It is possible to search each ward for licensed premises to then view the opening and closing hours.

Of these public houses/pubs, I am looking to obtain the maximum physical capacity (i.e. 400 people) - We cannot provide a list of premises regarding capacity as this was an old requirement before the Licensing Act 2003 introduced licences with specific conditions. Therefore there are no details held regarding which premises holds specific numbers of people or the capacity for each licence.

Date responded: 24 May 2017

Council's pension fund investments

Date submitted: 15 May 2017

Summary of request

I would like to inquire about what investments your councils pension fund has in arms manufacturers. Specifically I would like a list of arms companies that the pension fund invests in and how much each investment is worth.

These would include investments in companies such as, but not limited to: BAE Systems, Thales Group, General Dynamics, Lockheed Martin, Northrop Grumman, Raytheon, Halliburton and Lockheed Martin.

Summary of response

This information is not held by East Devon District Council. You will need to go to Peninsula Pensions as the pension scheme administering authority:

Great Moor House
Bittern Road
Sowton Industrial Estate
Exeter EX2 7NL

Email addresses and more detailed contact details are available on their web site: https://www.peninsulapensions.org.uk

Date responded: 16 May 2017

Recorded deaths of Homeless people

Date submitted: 15 May 2017

Summary of request

I would like to request the number of recorded deaths for homeless people in your local authority for the time period 01/01/2015 - 15/5/2017. This would include all who had an open homelessness application, accessed homeless services or was known to be a rough sleeper by your local authority.

I would like the information broken down by month and by age of the deceased.

Summary of response

01/01/2015 – 15/05/2017
January 2015 – 51 years
November 2015 – 42 years (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015)

Date responded: 16 May 2017

Employment support services for people with a learning disability

Date submitted: 15 May 2017

Summary of request

How much did your local authority area spend on employment support services for people with a learning disability in the following financial years, and how many people with a learning disability did this investment support in that period.

2015/2016
2014/2015
2013/2014
2012/2013
2011/2012
2010/2011

If the local authority does not hold the data for learning disability specifically, please instead provide the data of how much your local authority area spent on employment services for disabled people in the same years, and how many people did this investment support.

If the local authority does not hold the data for learning disability or disability specifically, please instead provide the data of how much your local authority area spent on employment services for all unemployed people in the same years, and how many people did this investment support.

If you hold data for all three, or two of the three above, please provide the information for all of those, unless this takes the request above the cost threshold, in which case, please prioritise learning disability.

If providing this information for all the years outlined takes this request above the cost threshold, please provide data for the following years only:

2015/2016
2012/2013
2010/2011

If these three outlined years still take this request over the cost threshold, please provide data for the following years only:

2015/2016
2010/2011

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 15 May 2017

ICT - Money paid to Microsoft for Windows XP

Date submitted: 15 May 2017

Summary of request

1. The total number of computers on the network in your head council office (including laptops, but excluding mobile devices such as phones and iPads).

2. The total number of computers on the network in your head office (including laptops, but excluding mobile devices such as phones and iPads) that have Microsoft Windows XP as their operating system.

3. The amount of money spent, or allocated to spend, on upgrading the Windows XP operating system in the current financial year.

4. The total amount of any monies paid to Microsoft for services relating to support for Windows XP in the 2013/14, 2014/15, 2015/16 and 2016/17 financial years.

Summary of response

1. The total number of computers on the network in your head council office (including laptops, but excluding mobile devices such as phones and iPads) - 719

2. The total number of computers on the network in your head office (including laptops, but excluding mobile devices such as phones and iPads) that have Microsoft Windows XP as their operating system - Zero

3. The amount of money spent, or allocated to spend, on upgrading the Windows XP operating system in the current financial year - Zero

4. The total amount of any monies paid to Microsoft for services relating to support for Windows XP in the 2013/14, 2014/15, 2015/16 and 2016/17 financial years - Zero


Date responded: 31 May 2017

Contaminated Land

Date submitted: 15 May 2017

Summary of request

Can you please provide details of any information you hold on the following, within the area covered by your council?

1. Entries on the Public Register for Contaminated land under Part IIA of the Environmental Protection Act (1990) since 2015.

Where possible could the information be provided in the following formats in order of preference?

1. ESRI Shape File
2. GML
3. KML
4. Excel/csv

Summary of response

We have no land within East Devon which has been designated as Contaminated Land


Date responded: 16 May 2017

Community Protection Notices (CPN) issued for an aggressive dog since October 2014.

Date submitted: 12 May 2017

Summary of request

Please can I request the following information:

1. Please could you provide the number of Community Protection Notices (CPN) issued to a person responsible for a dog when the dog has shown it's capable of aggression since October 2014.

1 (a) if possible, the month and year of when the CPN was issued.

2. Please can you provide what the CPN ordered the responsible person to do, eg. do specified things like muzzling the dog.

3. Please can you provide the details as to who the person was that issued the CPN, i.e. a police officer, a council officer etc.

4. Please can you provide further detail if anyone issued with a CPN has not complied with that notice, i.e. been given a fine, the dog being removed etc.

5. When issuing a CPN, do you also inform the police?

Summary of response

There has not been any CPN issued by East Devon to date.

Date responded: 17 May 2017

Council's planning policies/applications on shipping container homes

Date submitted: 12 May 2017

Summary of request

1. How many planning applications have been submitted since 2006 to use shipping containers to build a permanent home? Please indicate the status: APPROVED / REJECTED OR PENDING?

2. Under your Development Plans, which Core Strategy could be used in assessing, shipping containers as a sustainable housing solution within your local authority? Please expand on the decision.

3. What supporting documentation is required by a self-builder/construction professional to show compliance with planning policies for shipping containers as a sustainable housing solution?

4. Would building a shipping container home onto a solid foundation change the status from moveable/temporary to a permanent structure? Please expand on your answer.

Summary of response

EDDC have not had any applications for shipping container homes.

Date responded: 17 May 2017

At-home-care for the elderly and/or infirm

Date submitted: 11 May 2017

Summary of request

1. Whether the council has paid a private agency or agencies to provide at-home-care for the elderly and/or infirm within the last 12 month period for which information is available.

2. Details of which agency/agencies were used during the last 12 month period for which information is available.

3. How much money was paid to each agency/agencies in fees during the last 12 month period for which information is available.

4. What proportion of the total cost to the customer these fees represented (if known)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 May 2017

Cyber crime

Date submitted: 11 May 2017

Summary of request

Please could you answer the following:-

1. Does your organisation keep an incident log of cyber attacks?
2. How many cyber-attacks - attempted and successful - were recorded against your organisation in the last three financial years, year by year (i.e. 2014/15, 2015/16, 2016/17)?
3. Where cyber-attacks were successful, what kind of data and what amount of data, if any, was lost or stolen? Was it confidential?
4. For each case, please confirm:- the type of attack (e.g. ransomware, denial of service etc.)
5. What demand, if any, was made to resolve the attack? Did the organisation comply?
6. Whether the attack was reported to police or other responsible authority? Was the attacker traced/convicted?

Summary of response

1. Does your organisation keep an incident log of cyber-attacks? - Strata only records actual incidents
2. How many cyber-attacks - attempted and successful - were recorded against your organisation in the last three financial years, year by year (i.e. 2014/15, 2015/16, 2016/17)? - No successful attacks
3. Where cyber-attacks were successful, what kind of data and what amount of data, if any, was lost or stolen? Was it confidential? - N/A
4. For each case, please confirm:- the type of attack (e.g. ransomware, denial of service etc.) - N/A
5. What demand, if any, was made to resolve the attack? Did the organisation comply? - N/A
6. Whether the attack was reported to police or other responsible authority? Was the attacker traced/convicted? - N/A

Date responded: 1 June 2017

Provision of works and/or services at any of EDDC's leisure facilities

Date submitted: 11 May 2017

Summary of request

Our request is for information relating to contracts between your Authority and the following Companies:

• Broadwater Leisure Limited (Company no: 04383905)
• Parkwood Project Management Limited (Company no: 03330400)
• Parkwood Leisure Limited (Company no: 03232979)
• Parkwood Community Leisure Limited (Company no: 06054092)
• Parkwood Holdings Limited (Company no: 02733592)
• Parkwood Leisure Holdings Limited (Company no: 08923607)
• Leisureplan Limited (Company no: 04351431)
• Legacy Leisure Limited (Company no: 08361324)
• Any other companies within the Parkwood Group

The information we would need regarding such contracts with the above companies is:

• Does your Authority currently have a contract(s) with any of the above companies for provision of works and/or services at any of your leisure facilities? If so, please provide the year when each of them commenced and the length of each of the contracts?

• Did your Authority have in the past a contract(s) with any of the above companies for provision of works and/ services at any of your leisure facilities? If so, when did they terminate? Did they terminate on the contracts' expiry date or were they terminated early by your Authority?"

Summary of response

EDDC has never had any contracts with those companies listed.

Date responded: 12 May 2017

Domiciliary care

Date submitted: 10 May 2017

Summary of request

Within this FOI request, please find attached a short questionnaire for completion, preferably by the social care commissioner responsible for domiciliary care.

• Can I also request that a copy of your current service specification / contract for your domiciliary care services is attached to your response.

Service Overview

1. Approximately how many service users do you provide domiciliary care to via providers directly contracted to the Local Authority?

2. Approximately how many care calls are delivered each week?

3. Approximately how many hours of care are delivered each week?

4. Could you give a brief description of your local authority area to give an idea of the concentration of care delivery in your area?(e.g. rural, high-density urban etc)

5. How do you commission individual care packages? (Eg via a Care Brokerage team / social work team / IT mini-competition system etc)

6. Do you block purchase any dom care services (emergency night sits, day time rotas) etc to increase capacity availability?

7. Do you commission specific start times for dom care calls, or do you indicate an appropriate time banding / time of day for the call to be delivered? (Eg between 8:00 – 9:00am, ‘morning call’ etc)

Commissioning of Services

8. Do all of your domiciliary care service users fall under the same contract, or do you have separate contracts for Learning Disability dom care, Mental Health dom care etc?

9. Could you give a brief description of your model of domiciliary care provision?

Quality Monitoring

10. What various forms of monitoring are utilised to evaluate the quality of the service?

11. What are your KPI’s?

12. How do you monitor missed calls? Do you rely on providers reporting this to you, or do you monitor their electronic call monitoring systems independently / run reports?

13. What time period do you apply to deem a care call as ‘missed’? Eg any call delivered 1 hour earlier / later than the agreed commissioned call time is a ‘missed’ call

Payments

14. What is your average hourly rate for standard day time dom care?

15. Do you pay the providers on commissioned hours, or actual hours delivered?

16. Do you pay in “blocks” of time? (e.g. 15 minute minimum, 30 minute minimum, minute-by-minute etc) Have you found this method to have any advantages/drawbacks?

17. Do you use Electronic Call Monitoring (ECM) to calculate payments for dom care packages, or are invoices still used?

General Information

18. What difficulties are you finding that face the dom care market currently? (Eg staff recruitment and retention, appropriate management at local level, communication, staff wages etc) Has there been any activity (successful or unsuccessful) taken to try and resolve this, and what was the result?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 10 May 2017

Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)?

Date submitted: 9 May 2017

Summary of request

1: Do you use the EDOC system for commercial waste? (www.edoconline.co.uk)
1b. If not, are there any specific reasons why it has not been implemented?

2: What commercial waste streams do you collect?

Please answer yes or no.
Refuse:
Mixed Recycling:
Paper:
Cardboard:
Glass:
Plastics:
Food:
Textiles:
Other (Please describe):

3: Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)?

3a. If yes is this done internally or by an external company?
3b. Is the enforcement facilitated strategically based on intelligence or through random visits?
3c. How many enforcement officers do you have?
3d. Do you offer a grace period when discovering a business is in breach of the EPA where they can improve their compliance? Or is the fixed penalty notice issued immediately?
3e. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not having Duty of Care/Transfer of Waste documents?
3f. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not keeping to the waste hierarchy. Such as keeping waste to a minimum by doing everything they reasonably can to prevent, reuse, recycle or recover waste in that order. As enforced by the Environmental Protection Act?

4: If applicable, what checks are in place to mitigate commercial and trade waste entering household waste sites?
4a. If applicable, do you allow businesses to take waste to your household waste sites? If so, what are the charges?

Summary of response

1: Do you use the EDOC system for commercial waste? (www.edoconline.co.uk) - We do not collect commercial waste
1b. If not, are there any specific reasons why it has not been implemented? - Please refer to the answer for question 1.

2: What commercial waste streams do you collect? - N/A
Please answer yes or no.
Refuse:
Mixed Recycling:
Paper:
Cardboard:
Glass:
Plastics:
Food:
Textiles:
Other (Please describe):

3: Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)? - Yes we would if a complaint about this was brought to our attention.

3a. If yes is this done internally or by an external company? - Internally.
3b. Is the enforcement facilitated strategically based on intelligence or through random visits? - It will usually be intelligence based enforcement.
3c. How many enforcement officers do you have? - All of our enforcement officers cover a wide range of legislation and responsibilities but there are 10 officers who may respond to these types of complaints.
3d. Do you offer a grace period when discovering a business is in breach of the EPA where they can improve their compliance? Or is the fixed penalty notice issued immediately? - All of our enforcement is proportionate to the offence and it would therefore be rare for us to issue any fixed penalty notices to businesses without taking the advice route first.
3e. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not having Duty of Care/Transfer of Waste documents - The figures are:

2 in 2014
1 in 2015
1 in 2016.

3f. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not keeping to the waste hierarchy. Such as keeping waste to a minimum by doing everything they reasonably can to prevent, reuse, recycle or recover waste in that order. As enforced by the Environmental Protection Act? - None.

4: If applicable, what checks are in place to mitigate commercial and trade waste entering household waste sites? - N/A
4a. If applicable, do you allow businesses to take waste to your household waste sites? If so, what are the charges? - N/A

Date responded: 6 June 2017

Software systems used by EDDC

Date submitted: 8 May 2017

Summary of request

I would be grateful if you could please answer the following questions related to the software systems used by your organisation.

1. Does your organisation use any bespoke software systems?

If yes, please kindly complete the following questions. If no, please proceed to question 2.

• What is the core purpose of these system/s?
• Do these system/s integrate with your organisations financial management systems?
• Do these system/s enable e-payments, online payments or BACS transactions?
• Which company/companies are you contracted to for each bespoke software system?
• What is the total value of each of these contracts over their respective terms?
• When does the current contract term for these system/s expire?
• Who are the technical and procurement leads for these system/s and their contact details?

2. Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation’s needs?

If yes, please kindly complete the following questions:

• Will this system/s integrate with your organisations financial management system/s?
• Will this system/s enable e-payments, online payments or BACS transactions?
• Will this system/s automate processes or data currently managed by spreadsheets?
• Will this system/s automate paper based processes?
• Will this system/s capture large volumes of data from outside your organisation?
• When is the prospective go-live date for such system/s?
• What is the estimated budget for such system/s over the intended contractual period (rough order of magnitude)?
• Who will be the technical and procurement lead for these project/s?

Summary of response

1. Does your organisation use any bespoke software systems? - No

2. Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation's needs? - No

Date responded: 10 May 2017

Third party contractors who have constructed homes since 1st January 2012

Date submitted: 8 May 2017

Summary of request

1. Name of scheme
2. Name of main contractor (and developer, if different)
3. Postal address of the development
4. The planning authority responsible for the site of the homes (if different)
5. Number of homes specified in the contract
6. Scope of works under contract
7. The cost or price for construction, including any subdivision of cost information which is held, such as bills of quantities
8. Internal floor area (total or per unit, divided between private and communal areas in flats or apartments)
9. Sale price of homes, if sold (average or total), initial rental prices (average or total per month/year) if rented.
10. Specification of construction plans, architectural performance specifications, employer requirements, architectural drawings and any other appendices or exhibits to the contract.
11. Date of agreement

Summary of response

1. Name of scheme - 1a George Street Honiton
2. Name of main contractor (and developer, if different) - Lite Homes Ltd
3. Postal address of the development - As above
4. The planning authority responsible for the site of the homes (if different) - N/A
5. Number of homes specified in the contract - 1
6. Scope of works under contract - To construct a single two bedroom dwelling
7. The cost or price for construction, including any subdivision of cost information which is held, such as bills of quantities - Purchased completed dwelling for £110,000
8. Internal floor area (total or per unit, divided between private and communal areas in flats or apartments) - Circa 85m2
9. Sale price of homes, if sold (average or total), initial rental prices (average or total per month/year) if rented - N/A
10. Specification of construction plans, architectural performance specifications, employer requirements, architectural drawings and any other appendices or exhibits to the contract - N/A
11. Date of agreement - Completed transaction June 2016

Date responded: 11 May 2017

Health Protection Budget

Date submitted: 5 May 2017

Summary of request

Please can you tell me how much funding your 'health protection' budget (part of the Public Health budget) has received for 2017/18.
Please also tell me how much funding the health protection budget received in 2013/14, 2014/15, 2015/16 and 2016/17.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 May 2017

What Community Interest Companies (CIC) have received grants from EDDC

Date submitted: 4 May 2017

Summary of request

The term Community Interest Company (CIC) appears to have been used in relation to a number of existing or proposed businesses in East Devon and I should welcome some clarification and information as to any support arrangements between EDDC and any such organisations.

Firstly, will you kindly provide me with a list of all CICs which have received some funding, or benefit in kind, or other support from taxpayers via EDDC grant etc.

Will you also provide me with a list of any CIC, or person/company/body which intends to become a CIC that will have any sort of financial relationship/support with EDDC.

In respect of existing CICs, will you kindly give an indication of the sort of financial or other support which they have received from EDDC. I should like specifics but at present I have no idea as to the extent of any such arrangements so I cannot yet assess what sort of task this would be - perhaps we can negotiate, at an early stage, the degree of information that could be provided .

In respect of any and all anticipated near-future arrangements , and I am thinking particularly of Queens Drive Exmouth, please provide the fullest details available, to include, but not be restricted to, time frames, nature and level of EDDC support.

As public funds, in one form or another, are likely to have been, or will be involved, in local CICs, what arrangements exist to ensure that the interests of the ratepayer are protected? Are there any representatives of the council on any governing body of existing CICs, are any such posts anticipated for future CICs?

What mecanisms exist to inform council and the public as to the proper use of public funds by such CICs. Please provide or otherwise make available, any reports, minutes and the like.

I believe LED is a CIC supported by EDDC financially in grants, in promises as to the future and perhaps other ways, with public funds. Please provide any and all information held that relates to the LED take over and running of what is presently called The Ocean (under any/all of its past names) and the support it has received, in any form, from EDDC.

Finally, if LED is a CIC, does EDDC receive any benefit from its association with the CIC and if so what form does any such benefit take (meeting rooms perhaps?). If any, full details please

Summary of response

1. Firstly, will you kindly provide me with a list of all CICs which have received some funding, or benefit in kind, or other support from taxpayers via EDDC grant etc. - We do not hold a specific list of CICs that the Council has had financial dealings with. Equally, there is no timeframe which you expect the Council to consider. Accordingly, and given that CICs were introduced in 2004 / 2005, it is considered that to fully answer the request would exceed 18 hours. If you would like to reframe your question then the Council will consider your request further.

2. Will you also provide me with a list of any CIC, or person/company/body which intends to become a CIC that will have any sort of financial relationship/support with EDDC - We do not hold this information.

3. In respect of existing CICs, will you kindly give an indication of the sort of financial or other support which they have received from EDDC. I should like specifics but at present I have no idea as to the extent of any such arrangements so I cannot yet assess what sort of task this would be - perhaps we can negotiate, at an early stage, the degree of information that could be provided - Please refer to the answer provided for question 1.

4. In respect of any and all anticipated near-future arrangements , and I am thinking particularly of Queens Drive Exmouth, please provide the fullest details available, to include, but not be restricted to, time frames, nature and level of EDDC support - This is still subject to negotiation at this time and is therefore commercially confidential. This aspect of your request is therefore refused under Section 43 of the FOI Act 2000.

5. As public funds, in one form or another, are likely to have been, or will be involved, in local CICs, what arrangements exist to ensure that the interests of the ratepayer are protected? Are there any representatives of the council on any governing body of existing CICs, are any such posts anticipated for future CICs? - You are asking for explanation which falls outside of the scope of FOI. In terms of representatives on external governing bodies, all of the Council appointments are contained in the Council / Agenda minutes from Annual Council held on 17th May, which can be found here - http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/council/.

6. What mechanisms exist to inform council and the public as to the proper use of public funds by such CICs? Please provide or otherwise make available, any reports, minutes and the like - You are asking for explanation which falls outside of the scope of FOI. In terms of specific reports / minutes etc. in respect of CICs, I refer you to answer 1.

7. I believe LED is a CIC supported by EDDC financially in grants, in promises as to the future and perhaps other ways, with public funds. Please provide any and all information held that relates to the LED take over and running of what is presently called The Ocean (under any/all of its past names) and the support it has received, in any form, from EDDC - LED (LED Leisure management Ltd) is not a CIC. The Council agreed to act as a rent Guarantor for LED in relation to Ocean for the first 5 years of operation.

8. Finally, if LED is a CIC, does EDDC receive any benefit from its association with the CIC and if so what form does any such benefit take (meeting rooms perhaps?). If any, full details please - LED is not a CIC.

Date responded: 30 May 2017

Contact details of the Mental Health Commissioner or Mental Health Children's Projects Manager

Date submitted: 4 May 2017

Summary of request

Please could you advise me of the name and email address of your Mental Health Commissioner or Mental Health Children's Projects Manager?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 May 2017

Assaults against Housing Staff

Date submitted: 3 May 2017

Summary of request

1. How many assaults were reported against your housing staff in the year 2016/17?
2. How many of the assaults were verbal?
3. How many of these assaults were physical?

Summary of response

1. How many assaults were reported against your housing staff in the year 2016/17? - 9 in total
2. How many of the assaults were verbal? - 9
3. How many of these assaults were physical? - 0

Date responded: 10 May 2017

Scheme members who have transferred out of the defined benefit pension scheme

Date submitted: 2 May 2017

Summary of request

1. Please disclose how many scheme members have transferred out of your defined benefit pension scheme into cash or money purchase in:

a) Financial Year 2016-17;
b) Financial Year 2015-16.

2. Please disclose how many defined benefit transfer values were of the following sums:
* More than £5m;
* Between £2m and £5m;
* Between £1m and £2m;
* Between £500k and £1m;
* Less than £500k.

3. What current multiple of annual pension benefits are you offering for transfer valuations?

What was the prevailing multiple offered in April '15 and how and when has it changed since then (up to end of financial year '16-'17)? For example, rate changed from 14x to 18x in November 2015 and to 22x in February 2016

4. If you offer different multiples depending on the date the deferred scheme member joined the scheme, please state the multiples offered for the three largest categories of members.

5. What multiple do you offer for those wishing only to take the 25 per cent tax free cash sum?

6. What is the total value you agreed to pay out to members in financial year 2016-17 and financial year 2015-16?


Summary of response

EDDC does not hold this information. You will need to redirect this request to Peninsula Pensions as the pension scheme administering authority:

Great Moor House
Bittern Road
Sowton Industrial Estate
Exeter EX2 7NL

Email addresses and more detailed contact details are available on their web site: https://www.peninsulapensions.org.uk

Date responded: 3 May 2017

EDDC investment in commercial property

Date submitted: 2 May 2017

Summary of request

How much has your authority invested in commercial property in the following years:

2012
2013
2014
2015
2016
2017 to date

If the value of the purchases in any one year amount to more than £10 million could I please be given a brief description of the purchases and their individual value.

Please also include how much has been borrowed from the Public Works Loan Board to help facilitate any purchases in each of these years and the agreed interest rate for repayment and term of loan.

Summary of response

How much has your authority invested in commercial property in the following years:

2012 - Zero
2013 - Zero
2014 - Zero
2015 - Zero
2016 - Zero
2017 to date - Zero

If the value of the purchases in any one year amount to more than £10 million could I please be given a brief description of the purchases and their individual value - N/A

Please also include how much has been borrowed from the Public Works Loan Board to help facilitate any purchases in each of these years and the agreed interest rate for repayment and term of loan - N/A

Date responded: 5 May 2017

Business awarded to Hardscape Products Limited

Date submitted: 2 May 2017

Summary of request

I am writing to request the following information regarding any business your organisation has awarded to Hardscape Products Limited www.hardscape.co.uk Company Number 02986234
• Contract Amount / Spend
• Details of the contract requirement
• Name, title and email address of the person who awarded the contract

Summary of response

I am writing to request the following information regarding any business your organisation has awarded to Hardscape Products Limited www.hardscape.co.uk Company Number 02986234 - No business has been awarded to Hardscape Products Limited
• Contract Amount / Spend
• Details of the contract requirement
• Name, title and email address of the person who awarded the contract

Date responded: 5 May 2017

Legislation, regulations and rules applied in connection with housing benefit

Date submitted: 1 May 2017

Summary of request

Please advise of the legislation, regulations and rules you apply in connection with housing benefit.

In relation to both the employed and the self-employed what heads of expenditure do you allow and what do you disallow?

What forms and limits of income apply to housing benefit?

Summary of response

In relation to both the employed and the self-employed what heads of expenditure do you allow and what do you disallow? - The regulations about the treatment of employed and self-employed earnings in a Housing Benefit claim are included in The Housing Benefit Regulations 2006.

Employed earnings
Regulation 29 explains how we average weekly earnings:
Over a period immediately before a new claims an average is made of:
5 weeks pay if paid weekly or 2 months pay if monthly paid.
However if earnings fluctuate any period can be chosen which enables the average to be estimated more accurately.
If earnings change during an award an estimate is made of the likely earnings over any period up to 52 weeks, provided this reflects an accurate estimate of earned income.

Regulation 35 explains what earnings include:
Any bonus or commission
Any payment in lieu of pay or notice.
Any holiday pay (except any payable more than 4 weeks after terminating or interruption of employment).
Any payment by way of a retainer
Any payment made by the employer in respect of expenses not wholly, exclusively and necessarily incurred in performance of the duties of employment.
Maternity, paternity and sick pay (whether statutory or not).
Adoption pay.

Regulation 36 explains how net employed earnings are calculated:
Deductions are made for tax, national insurance and 50% of pension contributions.


Self-employed earnings
Regulation 38 explains how net profit of self-employed earners should be calculated:
Net profit from self-employment (subject to the deduction of specified expenses (see below)). In the case of a share fisherman his/her share of the net profit from this less deductions for tax, national insurance and 50% of pension contributions.

Allowable business expenses:
Expenditure on repairing a business asset, apart from costs covered on an insurance policy.
Capital repayments on a loan used for repairing and existing business asset, apart from costs covered by an insurance policy.
Capital repayments on a loan used for replacing business equipment or machinery.
Interest payments on any business loan.
Any VAT payable minus VAT received.
Any other expenses reasonably incurred in running the business. This could include:
Telephone, postage, stationery and delivery costs.
Transport and vehicle costs.
Materials, supplies, stocks and protective clothing.
Advertising and subscriptions to trade and professional bodies.
Bank charges, insurance costs and accountancy and legal fees.
Hire and leasing charges.
Staff costs and payments to subcontractors.
Premises costs such as rent, rates, cleaning and fuel.

Non-allowable expenses include:
Capital expenditure, such as buying a vehicle, equipment or business premises.
Capital repayments on loans.
Depreciation of assets.
Expenditure on setting up or expanding your business.
Losses incurred before the assessment period.
Expenditure on business entertainment.
Debts you are owed (proven bad debts and the costs of recovering them are allowable).
Expenditure for domestic or private purposes.

What forms and limits of income apply to housing benefit? - Housing Benefit is a means-tested benefit which East Devon DC administers on behalf of the Department for Work and Pensions. The limits on income depend on the circumstances of the household and the rent that is due, so it is not possible to give a general answer to this question. Income is compared to the applicable amount for the household (this is the amount of money the government has set that a family of this composition can be expected to live on).

Date responded: 5 May 2017

NHS Sustainability and Transformation Plans, “Footprint”

Date submitted: 29 April 2017

Summary of request

“Next steps on the NHS five year forward view” (NHS England, March 2017) “Five year forward view” (NHS England, October 2015)

I refer to the documents published by NHS England entitled “Next steps on the NHS five year forward view” dated March 2017 and the “Five year forward view” dated October 2015.

I note the references to Sustainability and Transformation Plans, “Footprint” areas, Sustainability and Transformation Partnerships, Accountable Care Systems and Accountable Care Organisations in those documents.

I write to request the following information (including copies of any documents relating to the following things), in accordance with the Freedom of Information Act 2000:

What steps, if any, your organisation has taken to implement a:
Footprint
Sustainability and Transformation Plan;
Sustainability and Transformation Partnership; Accountable Care System; Accountable Care Organisation;

What plans you have to implement any or all of the above and the proposed timescale for doing so and decision-making processes to be followed in doing so.
Any documentation or instruction that you have received from NHS England describing the action your organisation is required to take, or may take, to establish the above organisations and/or otherwise to implement the new care models described in the Next steps on the NHS five year forward view and the Five year forward view.

An explanation of the legal and organisational nature of the governance arrangements for the “footprint”, as described in the Next steps on the NHS five year forward view and the Five year forward view, of which your organisation is part.

Your organisation’s understanding of the consequences if it does not implement a Sustainability and Transformation Plan, a Sustainability and Transformation Partnership, an Accountable Care System, an Accountable Care Organisation and/or any of the other new care models described in the Next steps on the NHS five year forward view and the Five year forward view, and the documents on which that understanding is based.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 May 2017

Manager responsible for enforcing the Private Rented Sector Housing Policy

Date submitted: 28 April 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for the enforcement of the councils private rented sector housing policy. I am led to believe this infact falls under the remit of your environmental health department.

Summary of response

Meryl Spencer, Environmental Health Manager (Private Sector Housing); email: MSpencer@eastdevon.gov.uk

Date responded: 3 May 2017

Building control history for Silverdale, Cotmaton Road, Sidmouth, Devon

Date submitted: 28 April 2017

Summary of request

Can I please have details of any building control entries in relation to the following property: Silverdale, Cotmaton Road, Sidmouth, Devon EX10 8SW

Summary of response

There is only one entry registered against this property - 01/B0335 - Garden Room Extension

Date responded: 23 May 2017

Provision of education for 19 to 25 year old students with complex learning difficulties

Date submitted: 28 April 2017

Summary of request

1. Does your authority commission any form of local education provision for 19 to 25 year old students with complex learning difficulties? If so, what is it?
2. Does your authority commission any form of education provision for 19 to 25 year old students with complex learning difficulties outside the local authority area? If so, where do you send these students?
3. Are you planning to expand your provision for 19 to 25 year old students with complex learning difficulties?
4. Are you planning to reduce your local provision or reduce your allocation of student places, for 19 to 25 year old students with complex learning difficulties, commissioned outside your local authority area?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 May 2017

Asbestos and toxic substances reported in relation to flytipping

Date submitted: 28 April 2017

Summary of request

1)

a) How many incidents of asbestos fly-tipping, both small and large scale, there were in the financial years of:

- 2014-2015
- 2015-2016
- 2016-2017

b) What's the largest amount of asbestos that's been fly tipped in the financial years of: (Please give answer in tonnes.)

- 2014-2015
- 2015-2016
- 2016-2017

c) What's the longest time period an asbestos fly tip site, both small and large scale, was left from the moment it was reported until the day of removal in the financial years of: (Please list in days.)

- 2014-2015
- 2015-2016
- 2016-2017

d) How much did it cost the council to remove the asbestos at the sites reported? (Same financial years as above.)

e) Out of those incidents of fly-tipping involving asbestos, how many led to successful prosecution or fines? (Same financial years as above.)

2) How many incidents of fly-tipping that were reported contained toxic material? Please list the items that were found as examples.

- 2014-2015
- 2015-2016
- 2016-2017

Summary of response

1)

a) How many incidents of asbestos fly-tipping, both small and large scale, there were in the financial years of:

2014-2015 - 17
2015-2016 - 17
2016-2017 - 10

b) What's the largest amount of asbestos that's been fly tipped in the financial years of: (Please give answer in tonnes.) - This information is not available as it is not recorded in tonnes.

2014-2015 - N/A
2015-2016 - N/A
2016-2017 - N/A

c) What's the longest time period an asbestos fly tip site, both small and large scale, was left from the moment it was reported until the day of removal in the financial years of: (Please list in days.)

2014-2015 - 3
2015-2016 - 3
2016-2017 - 3

d) How much did it cost the council to remove the asbestos at the sites reported? (Same financial years as above.) - We are unable to provide a specific cost as we remove the asbestos ourselves and it forms part of the overall fly-tipping removal costs.

2014-2015 - N/A
2015-2016 - N/A
2016-2017 - N/A

e) Out of those incidents of fly-tipping involving asbestos, how many led to successful prosecution or fines? (Same financial years as above.)

2014-2015 - 0
2015-2016 - 0
2016-2017 - 0

2) How many incidents of fly-tipping that were reported contained toxic material? Please list the items that were found as examples

2014-2015 - 0
2015-2016 - 0
2016-2017 - 0



Date responded: 22 May 2017

Names and email addresses of the Head of Research, Analysis, Intelligence and Performance

Date submitted: 28 April 2017

Summary of request

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job titles are not in post at East Devon District Council then the closest person to the role who performs statistical or survey analysis would be helpful.

Summary of response

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job titles are not in post at East Devon District Council then the closest person to the role who performs statistical or survey analysis would be helpful.

As the above roles do not exist, please refer to our website where the structure charts are available. There is a structure chart for each Service we provide.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 28 April 2017

Income from car parks

Date submitted: 28 April 2017

Summary of request

1. What is the total income from car parking ticket machines at car parks which fall under your authority?

2. How much of that income was derived from ‘over paying’ sometimes called ‘over vending’?
To be clear, this happens when - for example - a person parking in a car park seeks to pay for an hours parking which may cost £1.50 but they only have a £2.00 coin and the machine does not offer change.

3. Approximately how many car parking ticket machines do you have in total?

4. What is the hourly charge on the majority of your car parking ticket machines?

Please supply this information for the last financial year 2016/17

If costs permit please supply the same information for the previous 3 financial years:

2015/16
2014/15
2013/14

Summary of response

1. What is the total income from car parking ticket machines at car parks which fall under your authority?

2016/17 = £2,500,576
2015/16 = £2,477,442
2014/15 = £2,436,610
2013/14 = £2,323,110

2. How much of that income was derived from 'over paying' sometimes called 'over vending'?

To be clear, this happens when - for example - a person parking in a car park seeks to pay for an hours parking which may cost £1.50 but they only have a £2.00 coin and the machine does not offer change.

There was no overpayment in 2013/14 as our machines were programmed then to give the appropriate time for the money inserted into ticket machines. Because we wanted to add more choice to the customer, from the 1st April 2014 we introduced 2, 3 and 4 day permits. This meant that the memory available in the current ticket machines did not allow for the previous increments and so we introduced 50p increments without the option to give change.

2014/15 - £16,946
2015/16 - £15,066
2016/17 - £15,273

3. Approximately how many car parking ticket machines do you have in total?

2016/17 = 63
2015/16 = 62
2014/15 = 59
2013/14 = 61

4. What is the hourly charge on the majority of your car parking ticket machines?

2016/17 = £1
2015/16 = £1
2014/15 = £1
2013/14 = £1

Date responded: 15 May 2017

Projects funded by the European Regional Development Fund and European Social Fund

Date submitted: 28 April 2017

Summary of request

I am interested to find out about plans for projects run by the council/local authority which were planned to be funded by the European Regional Development Fund and European Social Fund.

I would like to find details of any plans or applications for funds from the ERDF and ESF- their status as at 23 June 2016 and outcomes since.

For this, please could you provide me with:

1. Details of any applications for projects under either fund which were in planning or application stage as at 23 June 20116. Including details of:
- specific projects with their planned postcodes or coordinates.
- Was it a new project or the continuation of an existing project?
- How much money was requested from the fund?
- What percentage of the total required funding was to be from ERDF or ESF funding?
- if possible the Priority Axis the project falls under

2. Details of any plans/ applications which have been a. rejected, b. delayed since 23 June 2016
specific projects with their planned postcodes or coordinates.
- Was it a new project or the continuation of an existing project?
- How much money was requested from the fund?
- What percentage of the total required funding was to be from ERDF or ESF funding?
- if possible the Priority Axis the project falls under
Any drafts budgets/ plans for where alternative funding for these projects will come from

Summary of response

I would like to find details of any plans or applications for funds from the ERDF and ESF - their status as at 23 June 2016 and outcomes since - We have had no plans or applications for funds from the ERDF and ESF in the time frame you have requested.

Date responded: 15 May 2017

Residential Landlords Association

Date submitted: 27 April 2017

Summary of request

Levels of enforcement action taken by Local Authorities against private landlords between 2012 and 2016. Please can you provide information for the following in regards to private landlords:

The number of complaints received per year for Private Rented Housing.
2012/13
2013/14
2014/15
2015/16
2016/17

The number of HHSRS inspections carried out per year.
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Hazard Awareness Notices
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Improvement Notices (Category 1 and 2 Hazards)
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Prohibition Orders
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Emergency Remedial Action
2012/13
2013/14
2014/15
2015/16
2016/17

The number of prosecutions commenced on formal notices per year.
2012/13
2013/14
2014/15
2015/16
2016/17

Summary of response

The number of complaints received per year for Private Rented Housing.
2012/13 147
2013/14 147
2014/15 152
2015/16 176
2016/17 187

The number of HHSRS inspections carried out per year.
2012/13 14
2013/14 16
2014/15 25
2015/16 30
2016/17 43

The number of formal enforcement notices served: Hazard Awareness Notices
2012/13 0
2013/14 0
2014/15 0
2015/16 4
2016/17 3

The number of formal enforcement notices served: Improvement Notices (Category 1 and 2 Hazards)
2012/13 Unknown
2013/14 Unknown
2014/15 4
2015/16 11
2016/17 19

The number of formal enforcement notices served: Prohibition Orders
2012/13 Unknown
2013/14 1
2014/15 1
2015/16 2
2016/17 3

The number of formal enforcement notices served: Emergency Remedial Action
2012/13 0
2013/14 0
2014/15 1
2015/16 0
2016/17 0

The number of prosecutions commenced on formal notices per year.
2012/13 0
2013/14 0
2014/15 0
2015/16 0
2016/17 1

Date responded: 5 May 2017

National Assistance Burials

Date submitted: 27 April 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/2/2017 to the day of your reply. If there are any new cases where the person died prior to 1/2/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

There have been no cases of anyone who has died with no known next of kin from 1/2/2017 to the present day.

Date responded: 28 April 2017

Councillors who missed council tax payments in 2016/17

Date submitted: 25 April 2017

Summary of request

In the 2016/17 council year:

1. How many councillors were issued with reminders for missing council tax payments due in the 2016/17 council year?

2. Of those referred to in question 1, how many councillors complied with the reminders to the point where no further action was required?

3. Of those referred to in question 1, how many councillors were sent court summonses as a result of missing council tax payments due in the 2016/17 council year?

4. Of those referred to in question 3, what was their name, political party and amount owed in each case?

5. Of those referred to in question 3/4, whose cases did not proceed to court and how were those cases resolved? (i.e. a payment plan entered into, deductions from member allowances, the full amount being paid off, etc.)?

6. Of those referred to in question 3/4, whose cases went ahead in court?

7. Of those referred to in question 6, what was the outcome of their case?

8. Were any councillors prohibited from voting on the council's budget at the relevant meeting (most councils hold this meeting in February or March) as a result of these matters? If so, what was their name and political party? Note: It is irrelevant whether they turned up to the meeting or not: The principle laid down by legislation is that, had they turned up, they would not be allowed to vote.

Summary of response

In the 2016/17 council year:

1. How many councillors were issued with reminders for missing council tax payments due in the 2016/17 council year? - 4

2. Of those referred to in question 1, how many councillors complied with the reminders to the point where no further action was required? - 4

3. Of those referred to in question 1, how many councillors were sent court summonses as a result of missing council tax payments due in the 2016/17 council year? - 0

4. Of those referred to in question 3, what was their name, political party and amount owed in each case? - N/A

5. Of those referred to in question 3/4, whose cases did not proceed to court and how were those cases resolved? (i.e. a payment plan entered into, deductions from member allowances, the full amount being paid off, etc.)? - N/A

6. Of those referred to in question 3/4, whose cases went ahead in court? - N/A

7. Of those referred to in question 6, what was the outcome of their case? - N/A

8. Were any councillors prohibited from voting on the council's budget at the relevant meeting (most councils hold this meeting in February or March) as a result of these matters? If so, what was their name and political party? Note: It is irrelevant whether they turned up to the meeting or not: The principle laid down by legislation is that, had they turned up, they would not be allowed to vote - 0

Date responded: 19 May 2017

Telephone Maintenance Information

Date submitted: 24 April 2017

Summary of request

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Number of Users:
5. Hardware Brand: The primary hardware brand of the organisation’s telephone system
6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager
7. Telephone System Type: PBX, VOIP, Lync etc.
8. Contract Duration: please include any extension periods
9. Contract Expiry Date: Please provide me with the day/month/year
10. Contract Review Date: Please provide me with the day/month/year
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract
12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address

Summary of response

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) - Maintenance
2. Existing Supplier: If there is more than one supplier please split each contract up individually - Getronics
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider - Annual spend £6671
4. Number of Users: 350
5. Hardware Brand: The primary hardware brand of the organisation’s telephone system - NEC-PHILIPS
6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager - PABX, Voicemail
7. Telephone System Type: PBX, VOIP, Lync etc. - PABX
8. Contract Duration: please include any extension periods - 1 year
9. Contract Expiry Date: Please provide me with the day/month/year - 31/03/2018
10. Contract Review Date: Please provide me with the day/month/year - 28/02/2018
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract - Hardware and software maintenance for PABX and Voicemail services
12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address - Adrian Smith, Support & Infrastructure Manager. Adrian.smith@strata.solutions 01392 265353

Date responded: 19 May 2017

Probate Services for National Assistance Burials

Date submitted: 24 April 2017

Summary of request

I would like to request details for departments where they will have to deal with someone passing away leaving no known next-of-kin. The type of departments that we have dealt with in other councils are Elderly People Services, Elderly care, Health and social care. I appreciate that these may not be the names of your departments though.

Please can you provide me with contact details for a person within the relevant departments and give me an indication of how many cases of this nature that you deal with each year.

Summary of response

We do not use genealogy and research companies as a rule. The department that deals with National Assistance Burials is Environmental Health, and the contact is Lucy Turner Technical Officer email: LTurner@eastedevon.gov.uk

For a list of all National Assistance Burials that we have assisted in since 2007 please go to the following web page. This list is updated as and when there are new assisted burials.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 24 April 2017

Public grass maintenance

Date submitted: 22 April 2017

Summary of request

I would like to ask a couple of questions regarding how East Devon manages its lawns.
• How much money does East Devon spend on public grass maintenance each year?
• Who is responsible for this spend? Please include their name, email address and telephone number

Summary of response

• How much money does East Devon spend on public grass maintenance each year? - Our annual parks and gardens budget for 2016/17 is £995,120. To break down this figure to reveal the amount spent on grass maintenance only would require an officer to go through over 700 sites to specifically retrieve the cost for grass maintenance only, which we estimate would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act, therefore this information is exempt.
• Who is responsible for this spend? Please include their name, email address and telephone number -

Andrew Hancock, Service Lead for StreetScene
AHancock@eastdevon.gov.uk
01395 571611

Date responded: 27 April 2017

Dangerous Wild Animals licences

Date submitted: 21 April 2017

Summary of request

1. Provide details of how many animals of each species are covered under each licence.

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal.

Summary of response

1. Provide details of how many animals of each species are covered under each licence - 2 Licences that cover 4 Lemur Catta Ring Tailed Lemurs and 1 Ostrich

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

Bicton College – 4 Lemurs Catta Ring Tailed
Whitwell Farm – 1 Ostrich

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal - There have been no refusals.

Date responded: 11 May 2017

Exe Estuary Zonation and Codes of Conduct Review

Date submitted: 21 April 2017

Summary of request

Having attended a public consultation meeting last night, I am very concerned and would like to have a better understanding as to how the current proposals have developed. Accordingly I require, as a matter of extreme urgency, copies of the 2016 and 2017 minutes of the SEDHRC and reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review. Please provide all documents relating to any Pre-Decision Scrutiny within the last two years in relation to the SEDRHC.

If these are held on-line, please direct me to a site where they are readily accessible.

Summary of response

You requested copies of the 2016 and 2017 minutes of the SEDHREC and reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review - Copies of the 2016 and 2017 minutes of the SEDHREC can be found here: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/south-east-devon-habitat-regulations-executive-committee-minutes/

So far there have been no reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review. These are expected in September.

You requested 'all documents relating to Pre-Decision Scrutiny within the last two years in relation to the SEDHREC' - All documents considered by the Committee in 2016/17 (Committee was formed June 2016) may be found by visiting: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/

Date responded: 8 May 2017

Wheelchair accessible properties

Date submitted: 21 April 2017

Summary of request

1. How many council owned wheelchair accessible properties are there in total your local authority area? i.e. combined number of properties that are occupied and unoccupied.
a. What standard is your local authority using for determining if the property is wheelchair accessible?

2. What is your area’s policy for providing temporary accommodation for applicants who require wheelchair accessible accommodation?

a. If there is no written policy, could you please provide information as to what your area might do in these types of situations?

3. How many applicants requiring a wheelchair accessible property are on your waiting list?

4. How many unoccupied wheelchair accessible properties are there currently available for bidding in your local authority area?

5. Does your local authority operate a policy whereby people registering on your Housing Register must have lived within the local authority area for a minimum period of time?

a. If yes, how long is this period?

6. How many people were registered as homeless or required homelessness prevention in your local authority area in the past 3 years, and of those how many were disabled people with a long term health condition? (please break down by year)

Summary of response

1. How many council owned wheelchair accessible properties are there in total in your local authority area? i.e. combined number of properties that are occupied and unoccupied – We are unable to extract this information from our data base

a. What standard is your local authority using for determining if the property is wheelchair accessible? – We do not have an adapted standard, we would adapt a property in accordance with agreement with an Occupational Therapist

2. What is your area’s policy for providing temporary accommodation for applicants who require wheelchair accessible accommodation? – We are in the process of writing a temporary accommodation policy. If we have an approach for someone requiring specific wheelchair accessible accommodation we make efforts to prevent their homelessness wherever possible by enabling them to remain in their current home, or identify suitable alternative accommodation. Should they actually become homeless and require temporary accommodation whilst waiting for a suitable property to become available, we will identify wheelchair accessible accommodation in the district if possible

a. If there is no written policy, could you please provide information as to what your area might do in these types of situations? – Please refer to the response for question 2

3. How many applicants requiring a wheelchair accessible property are on your waiting list? – 28

4. How many unoccupied wheelchair accessible properties are there currently available for bidding in your local authority area? – 0

5. Does your local authority operate a policy whereby people registering on your Housing Register must have lived within the local authority area for a minimum period of time? – Not to secure a Council property, but it does exist on other social housing, normally captured in a Section 106 Agreement. This can vary but on average it is 3 years

a. If yes, how long is this period? – See answer to question 5

6. How many people were registered as homeless or required homelessness prevention in your local authority area in the past 3 years, and of those how many were disabled people with a long term health condition? (please break down by year) – We are unable to extract the number of approaches that were disabled from our data base. Below is the total number of approaches for each financial year.

Year Number of approaches
2016-2017 = 320
2015-2016 = 371
2014-2015 = 394

Date responded: 4 May 2017

Primate licensing

Date submitted: 21 April 2017

Summary of request

We would like to make a Freedom of Information request to your council regarding primate licensing.

This request is in 2 parts. We ask that you answer all of the questions in the first section whether or not you have any licences issued under the Dangerous Wild Animals (DWA) Act. If there are any current DWA licences for primates in your area, please also complete all of the questions in the second section.

As of 25th February 2017:

PART 1

1) How many DWA licences are currently issued in your area?

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)?

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months?

On what grounds were they refused?

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

5) What is the cost of “renewing” a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

6) Are you aware of any breeders or dealers of primates in your area?

If yes how many? And are they licensed under the Pet Animals Act?

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area?

8) In order to be granted DWA licences for primates, must applicants
demonstrate that they meet the conditions laid out in the Code of Practice for
the Welfare of Privately Kept Non-human Primates?

9) If a DWA licence is not renewed, do you contact previous licence holders to establish why it has not been renewed? What are your reasons for your policy on this?

Would you investigate what has happened to primates that were licensed in your area but are no longer licensed?

PART 2

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:
a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?

a) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.

b) Where was each primate obtained? If this information is not kept by your council, please indicate so.

c) Are these primates considered to be pets? If not, how are they classified?

d) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last.

e) Has a licence been issued to the licence holder previously?

f) If so, what was the last year a licence was issued, and what primates were licenced?

11) Would you or someone in your department, be willing to share any further information about DWA licensing?

And who can we contact for such information?

Summary of response

As of 25th February 2017:

PART 1

1) How many DWA licences are currently issued in your area? 2

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)? None

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months? None

On what grounds were they refused? N/A

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? £100 plus vet’s fee

5) What is the cost of “renewing” a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? £100 plus vet’s fee

6) Are you aware of any breeders or dealers of primates in your area? No

If yes how many? And are they licensed under the Pet Animals Act? N/A

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area? RSPCA

8) In order to be granted DWA licences for primates, must applicants
demonstrate that they meet the conditions laid out in the Code of Practice for
the Welfare of Privately Kept Non-human Primates? No

9) If a DWA licence is not renewed, do you contact previous licence holders to establish why it has not been renewed? What are your reasons for your policy on this? No

Would you investigate what has happened to primates that were licensed in your area but are no longer licensed? No


PART 2 N/A

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:
a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?

a) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.

b) Where was each primate obtained? If this information is not kept by your council, please indicate so.

c) Are these primates considered to be pets? If not, how are they classified?

d) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last.

e) Has a licence been issued to the licence holder previously?

f) If so, what was the last year a licence was issued, and what primates were licenced?

11) Would you or someone in your department, be willing to share any further information about DWA licensing?

And who can we contact for such information?

Date responded: 5 May 2017

Refugees resettled in East devon

Date submitted: 20 April 2017

Summary of request

I seek the following information, broken down by month since January 2014:
1. Total number of adult refugees resettled by your council under all government resettlement programmes
2. Total number of child refugees resettled by your council under all government resettlement programmes
3. Number of disabled adult refugees successfully resettled by your council
4. Number of disabled child refugees successfully resettled by your council

NB: 'Disabled' refers to those with special educational or mobility needs. 'Resettled' refers to those accepted by your council under central government agreements (or equivalent).

Summary of response

So far there has been one family, resettled in September 2016, with two adults and four children (one child was disabled) and another family resettled in April 2017, with two adults and one child (no disabilities).

Date responded: 27 April 2017

Taxi licensing

Date submitted: 20 April 2017

Summary of request

1) Please advise if you have produced, or currently intend to produce, a list of wheelchair accessible:
a) taxis
and
b) private hire vehicles
under the powers set out in S167 of the Equality Act 2010.

2) Please identify how many a) taxi and b) PHV drivers have applied for medical / physical impairment exemption under S166 of the Equality Act 2010 since S166 was commenced. If you've created a list under S167, please identify how many of the exemptions were in place before S167 and how many have been put in since.

3) Please state whether you voluntarily compiled a list of accessible taxis and private hire vehicles following the Department for Transport's guidance of 15th September 2010, which stated, in relation to section 167, “although the list of designated vehicles will have no actual effect in law until the duties are commenced, we would urge licensing authorities to start maintaining a list as soon as possible for the purpose of liaising with the trade and issuing exemption certificates”. If you did produce such a voluntary list, please indicate when you did so, and provide the current list.

If you have produced a list of wheelchair accessible taxis and/or private hire vehicles under S167, or are going to, please tell me the following.

4) The date the list was instated or by which you intend to do so.

5) The accessibility requirements of a taxi for it to appear on the list.

6) How you intend to enforce drivers' compliance with S165.

7) The list.

Summary of response

1) Please advise if you have produced, or currently intend to produce, a list of wheelchair accessible:
a) taxis
and
b) private hire vehicles
under the powers set out in S167 of the Equality Act 2010.

This council is intending to produce a list of both wheelchair accessible private hire and hackney carriage vehicles to comply with the act. The list will be available in the future on the council’s website.

2) Please identify how many a) taxi and b) PHV drivers have applied for medical / physical impairment exemption under S166 of the Equality Act 2010 since S166 was commenced. If you've created a list under S167, please identify how many of the exemptions were in place before S167 and how many have been put in since.

This council has not yet completed the preparatory work under the transition with vehicle proprietors to establish drivers that may wish to seek an exemption. Prior to the act, this authority had no drivers (PH or HC) with an exemption.

3) Please state whether you voluntarily compiled a list of accessible taxis and private hire vehicles following the Department for Transport's guidance of 15th September 2010, which stated, in relation to section 167, “although the list of designated vehicles will have no actual effect in law until the duties are commenced, we would urge licensing authorities to start maintaining a list as soon as possible for the purpose of liaising with the trade and issuing exemption certificates”. If you did produce such a voluntary list, please indicate when you did so, and provide the current list.

This council has not yet voluntarily produced a publicly available list but intends to do so once the current work with proprietors has been completed.

If you have produced a list of wheelchair accessible taxis and/or private hire vehicles under S167, or are going to, please tell me the following.

4) The date the list was instated or by which you intend to do so.

This council currently awaits the responses from proprietors of vehicles. It is anticipated that a list will be available and published on the council website in June 2017 (subject to returns). Currently the council is in the transition period stipulated within the Department for Transport guidance.

5) The accessibility requirements of a taxi for it to appear on the list.

Those private hire and hackney vehicles that will be subject will be in accordance with the Department for Transport guidance where it would be possible for the user of a ‘reference wheelchair’ being able to enter, leave and travel in the passenger compartment of a licensed vehicle (with less than 9 seats).

6) How you intend to enforce drivers' compliance with S165.

Compliance will be achieved through the transition from guidance and clarification with the relevant proprietors initially to ensure the legal principles are fully understood. Thereafter random enforcement / compliance inspections will be considered together with public information being available on the council website supporting members of the public who may have cause to complain in the future.
• Guidance
• Support
• Clarification
• Inspections
• Briefing and awareness

7) The list

As advised, this information is not currently held but is due for future publication.

Date responded: 20 April 2017

Tenant evictions and rent arrears

Date submitted: 20 April 2017

Summary of request

I am requesting information relating to the time period of 01 April 2015 to 31 March 2016, or the
equivalent financial year for the council (“the year”). I am aware that this will mean that the data
collected for each question may not be directly comparable.
The Requested Information:

Evictions:
If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1. The number of properties - if any - managed by the council?
2. The number of properties - if any - managed by an ALMO?
3. If any property is managed by an ALMO, please provide the name of the ALMO(s).

For council owned, residential properties that are managed by the council (not by an ALMO), please
provide:
4. The number of possession claims issued against tenants in these properties for the year.
5. The number of evictions of tenants from these properties for the year.
Please also provide:
6. The total rent account losses in the year due to the writing off of outstanding rent arrears
accrued by tenants who have been evicted from these properties that has been deemed
non-recoupable. (Tenants may have been evicted in any financial year, we would like to
understand the total losses accrued by evicted households that have been written off as
non-recoupable in the year).
If the council does not hold or is unable to provide the total rent account losses, I request that the
council provides instead information it does hold from which this figure may be calculated. If the council does hold and is able to publish the total rent account losses, then I do not require the information described at 7 to 9 and I respectfully ask that this is not considered when assessing the time needed to respond to this request in the first instance. In particular, I request:
7. The total rent arrears of tenants evicted in the year at the point at which they were evicted.
8. The total rent arrears of all tenants who ceased to be tenants (for all reasons, e.g. eviction,
abandonment, tenant passing away) in the year at the point at which they ceased to be tenants.
9. The total amount of outstanding rent written off during the year because it is deemed non-recoupable.

Summary of response

Evictions:
If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1. The number of properties - if any - managed by the council? - 4222
2. The number of properties - if any - managed by an ALMO? - N/A
3. If any property is managed by an ALMO, please provide the name of the ALMO(s) - N/A

For council owned, residential properties that are managed by the council (not by an ALMO), please provide:
4. The number of possession claims issued against tenants in these properties for the year - Unfortunately this information is not available due to a change in software systems in January 2016
5. The number of evictions of tenants from these properties for the year - 1
Please also provide:
6. The total rent account losses in the year due to the writing off of outstanding rent arrears accrued by tenants who have been evicted from these properties that has been deemed non-recoupable. (Tenants may have been evicted in any financial year, we would like to understand the total losses accrued by evicted households that have been written off as non-recoupable in the year) - £405
7. The total rent arrears of tenants evicted in the year at the point at which they were evicted - £405
8. The total rent arrears of all tenants who ceased to be tenants (for all reasons, e.g. eviction, abandonment, tenant passing away) in the year at the point at which they ceased to be tenants - £59,694
9. The total amount of outstanding rent written off during the year because it is deemed non-recoupable - £37,244

Date responded: 27 April 2017

Right to Buy replacements acquisitions

Date submitted: 19 April 2017

Summary of request

Can you tell me the tenure mix of the 43 homes you have submitted as Right to Buy replacement acquisitions and starts to DCLG since 2012/13 Q1?
This is the figure DCLG published here, table 693 - https://www.gov.uk/government/statistical-data-sets/live-tables-on-social-housing-sales

Can you also tell me how many are new builds and how many are acquisitions?

Summary of response

Can you tell me the tenure mix of the 43 homes you have submitted as Right to Buy replacement acquisitions and starts to DCLG since 2012/13 Q1? - All for affordable rent

Can you also tell me how many are new builds and how many are acquisitions? - No new builds, all are acquisitions.

Date responded: 27 April 2017

Missing children

Date submitted: 18 April 2017

Summary of request

How many children were reported missing in 2016
How many children were missing more than once
How many children were missing frequently
How many children were missing for more than 24 hours, 48 hours , 72 hours, a week, more than a week , more than a month for each episode?
How many children have not been located?
How many children who are reported missing have been referred to services at risk of child sexual exploitation?

Summary of response

This authority is not responsible for social services and so the requested detail is not held. You may wish to refer your request to Devon County Council if you have not already included them in your circulation list.

Date responded: 18 April 2017

Referrals to Social Services

Date submitted: 18 April 2017

Summary of request

How many children were referred to children's social services due to concern that they may be at risk of child sexual exploitation in 2016?

Does this represent an increase on previous years?

Summary of response

This authority is not responsible for providing Social Services and so the requested detail is not held. You may wish to refer your request to Devon County Council if you have not already included them in your circulation list www.devon.gov.uk

Date responded: 18 April 2017

Resettlement of refugees

Date submitted: 18 April 2017

Summary of request

1. Number of disabled adult refugees successfully resettled by your council
2. Number of disabled child refugees successfully resettled by your council

Summary of response

Number of disabled adult refugees successfully resettled by your council
0
Number of disabled child refugees successfully resettled by your council
1

Date responded: 19 April 2017

Parking fines

Date submitted: 18 April 2017

Summary of request

I would like to request the number of parking fines issued in the council's name over the last three years (from January 1, 2014 – January 1, 2017) broken down by year.

Could you please also provide:

• The number of appeals made against these fines, both successful and unsuccessful, broken down by year.

• The total income made from the fines, broken down by year.

• The top three most common reasons for a successful appeal.

• The average fine paid during this period.

Summary of response

2014
Number of PCNs served 3,294
Challenges & Appeals 1,223
Successful 434
Unsuccessful 546
PCN income £80,839
Cancelled reasons: 1 Special Circumstance; 2 Valid P&D ticket; 3 Owner not traceable
Average fine £24.54

2015
Number of PCNs served 2,408
Challenges & Appeals 946
Successful 452
Unsuccessful 373
PCN income £48,923
Cancelled reason: 1 Special Circumstance; 2 Valid P&D ticket; 3 Valid permit
Average fine £20.31

2016
Number of PCNs served 2,250
Challenges & Appeals 759
Successful 339
Unsuccessful 306
PCN income £48,262
Cancelled reason: 1 Special Circumstance; 2 Valid Permit ticket; 3 Valid P&D ticket
Average fine £21.45

From 1st January 2014 to 31st March 2014 EDDC carried out ON Street enforcement on behalf of Devon County Council, which they then took back in house, and this is why there is a higher number of PCN's and income in 2014

We have numerous cancelled reasons on the system like P&D machine faulty, medical reason, unavoidable late return, etc. but we cancel some PCNs that do not fit the cancellation reason and so they get cancelled under the 'Special Circumstance' reason. A good example of this is when we do the winter shopper offer and people have bought the ticket prior to 10am or believe the ticket is valid for 24 hours (and not till the end of the day) so we would cancel under this reason and using a 1st strike rule.

We have calculated the average fine by dividing the income by the number of PCNs served. However, the majority of the Off Street contraventions are the lower PCN rate of £50, discounted to £25 if paid with 14 days of serving.

Date responded: 26 April 2017

Electric Vehicle charging

Date submitted: 16 April 2017

Summary of request

What are East Devon's plans regarding central governments initiative to improve the national infrastructure for Electric Vehicle charging?

What provision do you provide already?

• Number and type of chargers already deployed
• Where are they located?
• Are these chargers available to the public?
• If so are there any access restrictions?
• How were these chargers funded?
• If OLEV funded under which scheme and when?

What are your plans to deploy chargers or increase the number of chargers in public places and when is this scheduled to happen?

If you already have deployed charging what percentage of usage if for your vehicles in comparison to public utilisation.

If your chargers are in public car parks do you or your car park management partners enforce them and if so what is the penalty for inappropriate use?

• Are these bays clearly marked as Charging bays

What are the roadblocks that East Devon has encountered in trying to deliver the EV infrastructure?

Does your Planning department require all new car parking where the public will be the primary visitors, ie retail parks, superstore, leisure facilities etc. to have EV charging provisions?

Summary of response

What are East Devon's plans regarding central government's initiative to improve the national infrastructure for Electric Vehicle charging? - We are currently working with the Energy Saving Trust (EST), Devon County Council, Exeter City Council, Teignbridge District Council and Mid Devon District Council on a regional strategy to encourage and support the use of ultra-low emission vehicles in the greater-Exeter area. This "Greater Exeter ULEV partnership" is new but is mobilizing quickly to get an Outline Application in to the ESIF call, deadline 30/4. Devon County Council has agreed to lead the bid. DfT provide funding for the EST's Transport team and they are providing technical support. We have one "experimental" small van on trial in the Council fleet. It is a Renault Kangoo ZE electric van (this is charged at the depots) and this is the only electric van on fleet at this time, but as advised we are working with the EST to be able to change over more of our smaller vans in the next 2 years.

What provision do you provide already? - None

• Number and type of chargers already deployed - N/A
• Where are they located? - N/A
• Are these chargers available to the public? - N/A
• If so are there any access restrictions? - N/A
• How were these chargers funded? - N/A
• If OLEV funded under which scheme and when? - N/A

What are your plans to deploy chargers or increase the number of chargers in public places and when is this scheduled to happen? - This will arise out of the work described in 1 above. The delivery phase will be between January 2018 and December 2019.

If you already have deployed charging what percentage of usage if for your vehicles in comparison to public utilisation? - N/A

If your chargers are in public car parks do you or your car park management partners enforce them and if so what is the penalty for inappropriate use? - None yet

• Are these bays clearly marked as Charging bays - N/A

What are the roadblocks that East Devon has encountered in trying to deliver the EV infrastructure? - None. We have only just started work on this.

Does your Planning department require all new car parking where the public will be the primary visitors, i.e. retail parks, superstore, leisure facilities etc. to have EV charging provisions? - We do not require charging points but Policy TC9 of the Local Plan does encourage their provision stating that "All small scale and large scale major developments should include charging points for electric cars".

Date responded: 26 April 2017

Council house building and sales

Date submitted: 16 April 2017

Summary of request

1)How many council houses were a) built b) funded (be that fully or in part funded eg funding given to a third party or housing trust or the council providing land or property in lieu of cash to support a new development) and c) sold in the financial years of 2014-2015, 2015-2016 and 2016-2017. Can I have this broken down by year and in each year by built, funded and sold.
2) In relation to 1b, if you have funded or part funded any development(s) how much did you spend?
3)In relation to 1c how many properties worth over a million were sold? If so, a) when b) for how much c) what is the postcode of the property?
4) In relation to 1c how much was raised by these sales, in total, in each of the years?
5) The amount of these sales (if any) retained to provide one for one replacements? I'd like as an £ amount.
6) a)How many servicemen and women and their families have been applied to be given priority status since your authority's introduction of the Armed Forces Covenant? b) How many servicemen and women and their families have been given priority status in applying for Government-sponsored
affordable housing schemes c) What is their average wait for a home (including application process) d) what was the longest wait for a home?

Can I have all this broken down year on year please? Ideally I'd not like to be pointed to a report, I'd prefer you just answer the questions above.

Summary of response

1) How many council houses were:
a) Built - We have not funded nor built any new council houses in the financial years 2014-2015, 2015-2016 and 2016-2017. All new council housing have been acquisitions only.

b) funded (be that fully or in part funded e.g. funding given to a third party or housing trust or the council providing land or property in lieu of cash to support a new development) - We have not funded nor built any new council houses in the financial years 2014-2015, 2015-2016 and 2016-2017. All new council housing have been acquisitions only.

c) Sold in the financial years of 2014-2015, 2015-2016 and 2016-2017. Can I have this broken down by year and in each year by built, funded and sold -

• 2014/15– number of properties sold - 35
• 2015/16– number of properties sold - 23
• 2016/17– number of properties sold - 28


2) In relation to 1b, if you have funded or part funded any development(s) how much did you spend? – Purchase of 1 property £110,000

3) In relation to 1c how many properties worth over a million were sold? - None

If so;
a) When - N/A
b) For how much - N/A
c) What is the postcode of the property? - N/A

4) In relation to 1c how much was raised by these sales, in total, in each of the years? - The retained receipts for replacement homes are;

• 2014/15 - £1,478,414
• 2015/16 - £665,085
• 2016/17 - £1,148,621
Please be advised that the receipts in each year are supposed to be spent on replacement homes within three years and not necessarily in the year of receipt.


5) The amount of these sales (if any) retained to provide one for one replacements? I'd like as an £ amount - Receipts from Right to Buy’s do not equate to one for one replacements.

6)
a) How many servicemen and women and their families have been applied to be given priority status since your authority's introduction of the Armed Forces Covenant? -

DHC started giving additional priority to current or former members of the armed forces from 1st October 2013. The number of applications with a submission date after that time where the applicant has advised that they served in the armed forces is shown in the table below. Some of these applications may pre-date 01/10/2013 and been updated since then but we are unable to filter those out.

East Devon 187


b) How many servicemen and women and their families have been given priority status in applying for Government-sponsored affordable housing schemes – Please refer to the above

c) What is their average wait for a home (including application process) – Please see below

d) What was the longest wait for a home? – Please see below

East Devon
Average wait time (days) 421
Longest wait time (days) 2162

Date responded: 12 May 2017

Tenders for the purchase of The Moridunum at Seaton Esplanade and the report on the Beach Flood Defence Plan for Seaton Beach

Date submitted: 16 April 2017

Summary of request

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the purchase of The Moridunum at Seaton Esplanade.

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the report on the Beach Flood Defence Plan for Seaton Beach. I understand there have been 11 interested parties so far.

Summary of response

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the purchase of The Moridunum at Seaton Esplanade - We have not tendered our interest in the Moridunum so do not have a record of people enquiring about buying it.

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the report on the Beach Flood Defence Plan for Seaton Beach. I understand there have been 11 interested parties so far.

For Seaton Beach Management Plan
23 Companies expressed an interest in the tender

8 Companies submitted a tender:
AECOM
Black and Veatch
CH2M
JBA
HR Wallingford
Mott MacDonald
Royal Haskoning DHV
WSP Parsons Brinkahoff

CH2M were awarded the project

Date responded: 15 May 2017

Rates for concessions on Beer beach

Date submitted: 15 April 2017

Summary of request

Please could you let me know the annual rates and any relevant fees paid by the concessions (tea huts) on Beer beach. I would like this broken down by each concession please and what each fee relates to. Could you give me this information for this current financial year and the three previous please.

Summary of response

Site 1 Kiosk, Beer: - £770.00 annual rent. The rental value has remained the same over the previous three years.

Site 2 Kiosk, Beer: - £770.00 annual rent. The rental value has remained the same over the previous three years.

The Beach Tea Huts have rateable values of £920; the rate in the pound is 0.466.
Previous RVs £800 (years 2010/11 to 2016/17) for both kiosks; rates in the pound: 48.8p for 2016/17; 48.0p for 2015/16; 47.1p for 2014/15

Date responded: 15 May 2017

Household waste recycling centres

Date submitted: 13 April 2017

Summary of request

FOI Request: please EXCLUDE any charges for trade/commercial waste for this whole FOI. I am looking for charges applicable to residents not businesses.

1) Please detail what charges there are, if any, at your Household Waste Recycling Centres (HWRC)?

2) Please state when charges were introduced and whether they have increased or decreased from their introduction to date.

3) Please provide a copy of the minutes of the meeting where it was decided to introduce charges, if your authority has done so.

4) Please state the total income generated by your local authority from any charges in the following financial years:

i) 2013/14
ii) 2014/15
iii) 2015/16
iv) 2016/17

5) Please state whether opening hours at your HWRC’s have been reduced in the past financial year.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 April 2017

Rented social housing used as B&B businesses by tenants

Date submitted: 13 April 2017

Summary of request

Policies and guidance in relation to the use of rented social housing as a bed and breakfast businesses by your tenants

Summary of response

There have been no permissions granted for running bed and breakfast businesses by tenants from rented social housing and those in Housing Association accommodation.

Date responded: 2 May 2017

Number of full time food safety and hygiene Environmental Health Inspectors

Date submitted: 12 April 2017

Summary of request

Please could you supply the following information:

1. How many full time food safety and hygiene Environmental Health Inspectors do you employ?
2. Please supply figures for the last three calendar years broken down by year.

Summary of response

For the past three years (since July 2014) the team has comprised 1 FT EHO as manager and 2 FT EHO’s and 2 FT Technical Officers.

Date responded: 11 May 2017

Counter Fraud/Investigations team

Date submitted: 12 April 2017

Summary of request

Oxford City Council are carrying out national research to determine the strength of Local Authority counter-fraud teams across the country. It would be very much appreciated if you could help with this research by taking a few moments to answer the following questions.


1. Does your authority have a Counter Fraud / Investigations team? If no, go to Q3.

2. Please advise the number of staff in the team and their job titles. Please include all staff in the team; Managers, Senior Investigators, Investigators, Intelligence and admin support staff, trainees and apprentices, and the number of each.

3. Does a third party provide a counter fraud function to your authority? If so, who is the provider?

Summary of response

1. Does your authority have a Counter Fraud / Investigations team? If no, go to Q3 - Yes

2. Please advise the number of staff in the team and their job titles. Please include all staff in the team; Managers, Senior Investigators, Investigators, Intelligence and admin support staff, trainees and apprentices, and the number of each.

1 x Benefits, Corporate Fraud and Compliance Team Leader
1 x Corporate Fraud and Compliance Officer

3. Does a third party provide a counter fraud function to your authority? If so, who is the provider? - No

Date responded: 13 April 2017

Telephone equipment

Date submitted: 12 April 2017

Summary of request

Who is the manufacturer of the telephone equipment installed within your organisation please? (for example Avaya, Cisco, Mitel etc.)

When was the equipment installed?

When is the equipment end of life / end of contract?

Who in the organisation is responsible for comms estate please?

Summary of response

Who is the manufacturer of the telephone equipment installed within your organisation please? (for example Avaya, Cisco, Mitel etc. ) - Philips Sopho 3050

When was the equipment installed? - Unknown

When is the equipment end of life / end of contract? - 31st March 2018

Who in the organisation is responsible for comms estate please? - Adrian Smith, Support & Infrastructure Manager, 01392 265354, Adrian.smith@strata.solutions

Date responded: 8 May 2017

Public Health Funerals

Date submitted: 11 April 2017

Summary of request

1. From February 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

Please go to the following web page to see a list of all National Assistance Burials since 2007. This list is updated as and when there are new assisted burials.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 12 April 2017

Car park revenue in Exmouth

Date submitted: 10 April 2017

Summary of request

How much does EDDC collect from the car parks in Exmouth?

Summary of response

For the calendar years 2015 & 2016 the car parks in Exmouth generated £1,066,339 & £1,131,422 respectively. This figure is gross (and includes VAT) and is made up of cash, card and Parkmobile transactions.

Date responded: 26 April 2017

Access Officers

Date submitted: 7 April 2017

Summary of request

You asked whether we have any Access Officers working in our council/authority and if we have an Access Group

Summary of response

We do not have any Access Officers working for East Devon District Council neither do we have an Access Group. We do pay a sum of money each year to Devon County Council (DCC), who is the local authority in this area that does offer this service. You may wish to refer this request to DCC via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 April 2017

Licensees & Club Premises in the district who are permitted to sell alcohol

Date submitted: 6 April 2017

Summary of request

I am writing to you to request under the Freedom of Information Act for all Licences & Club Premises names addresses and phone numbers currently held in you district who are permitted to sell alcohol

Summary of response

All individuals and premises licensed to sell alcohol are listed on our Public Register online at http://eastdevon.gov.uk/licensing/public-registers/

Select 'online public registers' then on the list of registers on the left select the register you are interested in. By leaving all the fields blank all the current licences will be listed. Alternatively you can narrow your search by populating the fields.

Date responded: 6 April 2017

Fraudulent right to buy applications

Date submitted: 6 April 2017

Summary of request

The number of right to buy applications you or the organisation that manages your council housing had in financial years 2014/15, 2015/16, 2016/17.

The number of fraudulent right to buy applications that you or the organisation that manages your council housing prevented in financial years 2014/15, 2015/16, 2016/17.

The estimated cash amount that was saved by preventing fraudulent right to buy applications in 2014/15, 2015/16 and 2016/17.

Summary of response

The number of right to buy applications you or the organisation that manages your council housing had in financial years 2014/15, 2015/16, 2016/17:

01/04/2014 – 31/03/2015 35
01/04/2015 – 31/03/2016 24
01/04/2016 – 31/03/2017 36

The number of fraudulent right to buy applications that you or the organisation that manages your council housing prevented in financial years 2014/15, 2015/16, 2016/17 - We carefully confirm all the information given at the time through various avenues and as such there are no instances of fraudulent right to buy applications.

01/04/2014 – 31/03/2015 0
01/04/2015 – 31/03/2016 0
01/04/2016 – 31/03/2017 0

The estimated cash amount that was saved by preventing fraudulent right to buy applications in 2014/15, 2015/16 and 2016/17 - N/A

01/04/2014 – 31/03/2015 0
01/04/2015 – 31/03/2016 0
01/04/2016 – 31/03/2017 0

Date responded: 26 April 2017

ERP Systems

Date submitted: 5 April 2017

Summary of request

What Applications are you running for:
Finance?
HR?
Payroll?
Project?
CRM?
Manufacturing?
Sourcing?
Invoice Scanning Tool?
Are you using Config Snapshot?
What BI Tool are you using?
What versions of the above Applications are you running?
When was your last Application upgrade?
Are you planning another upgrade in the next 12-18 months?
Do you have an Oracle support partner for applications? If so who?
Do you have an SAP support partner for applications? If so who?
What kind of support is included in the contract/s (functional/technical/etc.?)
What is the value of the SAP application support contract and when does it end?
What is the value of the Oracle application support contract and when does it end?
When does the SAP and/or Oracle contracts expire?
Are you running any Oracle Databases, if so what versions are you running?
Are you running any SAP Databases if so what versions are you running?
What applications are being run on these Databases?
Are you planning another Database upgrade in the next 12-18 months?
Do you have an Oracle support partner for Databases? If so who?
Do you have an SAP support partner for Databases? If so who?
What is the value of the database support contract for SAP and when does it expire?
What is the value of the database support contract for Oracle and when does it expire?
Where are the databases held? Hosted, onsite/offsite?
If not, how many in-house DBAs do you have?
Where do you advertise any Oracle and/or SAP procurement opportunities?
Who is responsible for looking after the contract for the Oracle and/or SAP estate?
Who is responsible for looking after the licenses for the Oracle and/or SAP estate?
How much do you pay annually for Oracle Support & Maintenance and when does it renew?
How much do you pay annually for SAP Support & Maintenance and when does it renew?
Do you work with off-shore partners?

Summary of response

What Applications are you running for:
Finance? - ABS E-Financials
HR? - MidlandHR iTrent
Payroll? - MidlandHR iTrent
Project? - In house
CRM? - Lagan
Manufacturing? - N/A
Sourcing? - N/A
Invoice Scanning Tool? - ABS E-Financials
Are you using Config Snapshot? - No
What BI Tool are you using? - Business Objects
What versions of the above Applications are you running? - Current versions available
When was your last Application upgrade? - Ongoing
Are you planning another upgrade in the next 12-18 months? - No
Do you have an Oracle support partner for applications? If so who? - Yes - Interoute
Do you have an SAP support partner for applications? If so who? - N/A
What kind of support is included in the contract/s (functional/technical/etc.?) - Functional and technical
What is the value of the SAP application support contract and when does it end? - N/A
What is the value of the Oracle application support contract and when does it end? - £20K renewed Annually
When does the SAP and/or Oracle contracts expire? - Feb 2018
Are you running any Oracle Databases, if so what versions are you running? - 12C
Are you running any SAP Databases if so what versions are you running? - No
What applications are being run on these Databases? - Uniform/ ABS eFinancials
Are you planning another Database upgrade in the next 12-18 months? - No
Do you have an Oracle support partner for Databases? If so who? - Interoute
Do you have an SAP support partner for Databases? If so who? - N/A
What is the value of the database support contract for SAP and when does it expire? - N/A
What is the value of the database support contract for Oracle and when does it expire? - N/A
Where are the databases held? Hosted, onsite/offsite? - On Site
If not, how many in-house DBAs do you have? - 0 - outsourced
Where do you advertise any Oracle and/or SAP procurement opportunities? - N/A
Who is responsible for looking after the contract for the Oracle and/or SAP estate? - Business Systems Manager
Who is responsible for looking after the licenses for the Oracle and/or SAP estate? - Business Systems Manager
How much do you pay annually for Oracle Support & Maintenance and when does it renew? - £2,800 - April 2018
How much do you pay annually for SAP Support & Maintenance and when does it renew? - N/A
Do you work with off-shore partners? - No

Date responded: 11 April 2017

Council Tax exemption

Date submitted: 4 April 2017

Summary of request

1. How many homeowners/tenants are currently claiming council tax exemption?

2. How many people has East Devon District council taken action against over the past 5 years for fraudulently claiming council tax exemption?

3. How many people is the council currently investigating for council tax fraud?

4. How many people has the council taken to court over non-payment of council tax over the past 5 years? And how much did these people owe the city council in non-payments?

5. Can you give me the numbers of staff in the council tax department over the last 5 years – and the reductions in staff numbers which have been made?

6. Are there any audit’s which have been carried out by the council over the last 12 months which reveal how many people are fraudulently claiming council tax exemption (living in the property but claiming exemption)? Is so, what are the results?

Summary of response

1. How many homeowners/tenants are currently claiming council tax exemption? - As at 1st April 2017 we have 1287 properties claiming a council tax exemption

2. How many people has East Devon District council taken action against over the past 5 years for fraudulently claiming council tax exemption? - We have taken no action against any council tax payers fraudulently claiming a 100% exemption from Council Tax

3. How many people is the council currently investigating for council tax fraud? - We have 12 current investigations

4. How many people has the council taken to court over non-payment of council tax over the past 5 years? And how much did these people owe the city council in non-payments?

This can only be given by the number of Liability Orders granted in the financial year from April to March:
2011/12 - 2138
2012/13 - 2229
2013/14 - 2631
2014/15 - 467
2015/16 - 2809
2016/17 - 3356

5. Can you give me the numbers of staff in the council tax department over the last 5 years – and the reductions in staff numbers which have been made? - We do not keep these statistics however, at present we have 5.6 full time equivalent staff dedicated to Council Tax only and a customer Services team who do not deal solely with council tax but with other matters as well such as Housing Benefit

6. Are there any audit's which have been carried out by the council over the last 12 months which reveal how many people are fraudulently claiming council tax exemption (living in the property but claiming exemption)? Is so, what are the results? - Regular reviews of exemptions are carried out and properties inspected. No fraudulent claims have been identified.

Date responded: 27 April 2017

Compulsory Purchase Order

Date submitted: 4 April 2017

Summary of request

Please provide a list of all properties which your Council has obtained a Compulsory Purchase Order on since 1st April 2010. Please include the following information in each case:

• Property address (including postcode)
• Date which the order was obtained

Summary of response

• Property address (including postcode) - Only one in respect of an ongoing CPO of St Winifred's Graveyard, Branscombe - it was confirmed by Council in 2015, although the land transaction is not yet complete
• Date which the order was obtained - 2015

Date responded: 6 April 2017

Countryside and Leisure contact information

Date submitted: 3 April 2017

Summary of request

I was wondering if you could assist me with pointing me in the right direction (email address) of the person who deals with the sport and leisure, and also in charge of the education sector I’m not sure if this would come under the same person or if this would be two different people?

Summary of response

Charles Plowden is Service Lead for Countryside and Leisure, email: CPlowden@eastdevon.gov.uk

You will need to refer the second part of your FOI request to Devon County Council via their website as they are the local authority responsible for Education in this area

https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 4 April 2017

Temporary accommodation capacity and costs

Date submitted: 31 March 2017

Summary of request

1. How many households does the council currently have placed in temporary accommodation (including council housing and non-council housing, and any location inside or outside the council area)?

2. Of the households listed in response to question 1, please state how many are being housed outside the local authority area?

3. Please list all the local authority areas where the council currently has placed any of households (as referred to in response to question 1) in temporary accommodation, and how many households are currently placed in each local authority area.

4. For each local authority area listed in response to question 3, please state how many households have been temporarily placed there for more than 12 months.

If the council can only provide data for questions 1-4 for individuals rather than households, please do so, specifying that this is the case.

5. Of the households your council has currently temporarily housed within your local authority area (as opposed to housed in other local authority areas), what is the average monthly rent charged for a two-bedroom property?

If the council only has figures for question 5 that include placements that ended recently (e.g. this financial year), that will suffice.

6. What is the average monthly rent charged for a two-bedroom council house property under a normal council (or ALMO) tenancy in your local authority area?

Please note that questions 7-9 exclude refugees and NRPF cases. For questions 7-9 please provide separate figures in each case for gross expenditure, and expenditure net of housing benefit.

7. Please state the council's currently forecast (or confirmed) full-year spending on temporary accommodation (for people declaring themselves homeless) for 2016/17 (as per the most recent revenue budget outturn monitoring, or final full-year outturn). Please state whether a forecast or confirmed full-year figure has been provided.

8. Please state the initial full-year temporary accommodation budget (for people declaring themselves homeless) for 2016/17 (as set in the council's 2016/17 budget before the start of the financial year)

9. Please state the full-year temporary accommodation expenditure (for people declaring themselves homeless) for 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16 respectively

Sheltered housing

These questions incorporate housing owned by the council and external placements, and warden/alarm systems, where the council funds them.

10. Please state how much funding the council is budgeted to provide in 2016/17 for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+).

11. Please state how much funding the council provided for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) in 2009/10 (if available) and 2012/13.

12. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in 2016/17.

13. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in the year whose expenditure figure has been provided in response to question 13 (i.e. 2009/10 or 2012/13)

For questions 10 to 13, housing for "older people" does not include housing specifically for other defined groups (disabled, domestic violence victims etc.) that might happen to include older people within their ranks.

Summary of response

Temporary accommodation

1. How many households does the council currently have placed in temporary accommodation (including council housing and non-council housing, and any location inside or outside the council area)?
- 11

2. Of the households listed in response to question 1, please state how many are being housed outside the local authority area
- 0

3. Please list all the local authority areas where the council currently has placed any of households (as referred to in response to question 1) in temporary accommodation, and how many households are currently placed in each local authority area
- N/A

4. For each local authority area listed in response to question 3, please state how many households have been temporarily placed there for more than 12 months
- N/A
If the council can only provide data for questions 1-4 for individuals rather than households, please do so, specifying that this is the case.

5. Of the households your council has currently temporarily housed within your local authority area (as opposed to housed in other local authority areas), what is the average monthly rent charged for a two-bedroom property?
- None of the accommodation consists of a two bedroom property. If we used a two bedroom property within our own stock to discharge our interim duty the average rent cost is £79.92 per week.
If the council only has figures for question 5 that include placements that ended recently (e.g. this financial year), that will suffice.

6. What is the average monthly rent charged for a two-bedroom council house property under a normal council (or ALMO) tenancy in your local authority area?
- 2 Bed = £79.92 per week

Please note that questions 7-9 exclude refugees and NRPF cases. For questions 7-9 please provide separate figures in each case for gross expenditure, and expenditure net of housing benefit.

7. Please state the council's currently forecast (or confirmed) full-year spending on temporary accommodation (for people declaring themselves homeless) for 2016/17 (as per the most recent revenue budget outturn monitoring, or final full-year outturn). Please state whether a forecast or confirmed full-year figure has been provided
- Please see table below for 2016/17 net and gross cost of temporary accommodation.

8. Please state the initial full-year temporary accommodation budget (for people declaring themselves homeless) for 2016/17 (as set in the council's 2016/17 budget before the start of the financial year)
- We budgeted for a net cost of £20,000.

9. Please state the full-year temporary accommodation expenditure (for people declaring themselves homeless) for 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16 respectively


2011/12 Gross Cost £77585; Net Cost Not recorded
2012/13 Gross Cost £43582; Net Cost £6521
2013/14 Gross Cost £63373; Net Cost £9138
2014/15 Gross Cost £16853; Net Cost £4175
2015/16 Gross Cost £15383; Net Cost £2550
2016/17 Gross Cost £62362 (to date); Net Cost £10270 (to date)

Above = B&B expenditure.
Gissage House cost per year is net cost of £16,000 on top.

Sheltered housing

These questions incorporate housing owned by the council and external placements, and warden/alarm systems, where the council funds them.

10. Please state how much funding the council is budgeted to provide in 2016/17 for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+)
- We do not provide residential places for older people, and our supported housing is not just for older people, it is for anyone who has a support need, so there is no lower limit. Neither do we provide funding for others to provide sheltered housing.

11. Please state how much funding the council provided for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) in 2009/10 (if available) and 2012/13
- N/A

12. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in 2016/17
- N/A

13. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in the year whose expenditure figure has been provided in response to question 13 (i.e. 2009/10 or 2012/13)
- N/A
For questions 10 to 13, housing for "older people" does not include housing specifically for other defined groups (disabled, domestic violence victims etc.) that might happen to include older people within their ranks.


Date responded: 26 April 2017

Council funding of residents in Care Homes

Date submitted: 31 March 2017

Summary of request

1. Maximum weekly Council funding cost of an indivual being placed in a Care Home within the EX14 post code area without any special needs being required.
2. Do these fees vary from Home to Home and if so please quote max/min figures.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Troubled Families programme(s)

Date submitted: 30 March 2017

Summary of request

1. Does the work of your Troubled Families programme(s) include help for parents to work through difficulties in their couple relationships as well as with their parenting skills? If yes, please describe in as much detail as possible what work is typically done with couples.

2. Do you use any specific programmes and/or refer to external agencies e.g. Relate, or is help delivered directly by keyworkers working within the Troubled Families programme?

3. Do you provide any Children and Adolescent Mental Health Services (CAMHS)? If yes:

a. Do your CAMHS workers routinely collect information on the background circumstances of children and young people presenting with mental health services in particular with regard to exposure to intense, unresolved and frequent parental conflict (violent and non-violent) or experience of the breakdown of their parents' relationship, and if so, how?

b. When and if negative family circumstances such as parental conflict and relationship breakdown are considered to be implicated in their children's mental health problems, are parents i) seen by the services treating the child or young person and/or ii) routinely referred to other services such as Relate?

c. If the answer to either part of 3.b is yes, how many parents have been seen in CAMHS or referred to other services in the last year?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care for children in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Food that has been seized

Date submitted: 29 March 2017

Summary of request

I am interested in any food that has been either formally seized by your authority or voluntarily surrendered by a food business within your area since Jan 2015. I would be grateful if you could supply me with the following information.

No. of formal seizures of food (i.e. where a court formally condemned food)

No. of voluntary surrenders (where a food business agreed to voluntarily dispose of food)

No. of unsuccessful seizures (where the court refused to condemn)


Summary of response

I am interested in any food that has been either formally seized by your authority or voluntarily surrendered by a food business within your area since Jan 2015 - There have been no seizures or surrenders in the time frame specified.

I would be grateful if you could supply me with the following information.
No. of formal seizures of food (i.e. where a court formally condemned food) - N/A
No. of voluntary surrenders (where a food business agreed to voluntarily dispose of food) - N/A
No. of unsuccessful seizures (where the court refused to condemn) - N/A

Date responded: 25 April 2017

Spend on laptops and computers

Date submitted: 29 March 2017

Summary of request

Could I please request the following information?

• The East Devon District Council spending on computers and laptops, per calendar year since 1st January 2013 (separated by year)

• The number of computers and laptops purchased by the East Devon District Council, per calendar year since 1st January 2013 (separated by year)

• The number of computers and laptops disposed by the East Devon District Council, per calendar year since 1st January 2013 (separated by year)

• The total East Devon District Council IT department spending per year (everything: hardware, software, labour costs etc.), per calendar year since 1st January 2013 (separated by year)

Summary of response

Could I please request the following information?

• The East Devon District Council spending on computers and laptops, per calendar year since 1st January 2013 (separated by year) - Strata only has financial information available since November 2014, furthermore we can only provide a hardware cost, which would include every hardware item, i.e. network devices, printers, mouse and keyboards etc. so this should be taken into consideration when viewing the information below:

14/15 financial year (running from 1st Nov 14-31st March 15) - £68,313.90
15/16 financial year - £278,422.63
16/17 financial year (audited accounts not yet available) - £221,506.36

• The number of computers and laptops purchased by the East Devon District Council, per calendar year since 1st January 2013 (separated by year) - Strata procures computers and laptops which are provisioned to each council as required. East Devon District Council does not specifically purchase PCs and laptops independent of Strata
• The number of computers and laptops disposed by the East Devon District Council, per calendar year since 1st January 2013 (separated by year) - The totals since Strata started in November 2014 are as follows: 74 PCs, 26 laptops and 2 PDAs. We do not record specific dates/years when equipment is disposed of.
• The total East Devon District Council IT department spending per year (everything: hardware, software, labour costs etc.), per calendar year since 1st January 2013 (separated by year) - It should be noted that Strata is owned equally by Exeter, East Devon and Teignbridge District councils to whom it provides an IT service. Financial data available to Strata does not provide separate figures for each authority, therefore the figures shown represent the total turnover of Strata in the provision of an IT service to all three councils.

Turnover is defined as below in Strata's accounts:

Turnover
Turnover represents amounts chargeable, net of value added tax, in respect of the provision of information technology services to the relevant councils.

14/15- £2,466,140 – Partial year (Aug 2014 – March 2015)
15/16- £6,565,165
16/17- £7,192,302

Date responded: 28 April 2017

Bedroom need of applicants in housing need (Bands A to D) as at 3 April 2017

Date submitted: 28 March 2017

Summary of request

I would like to know the breakdown of your authority's social housing waiting list, by the bed need of its households.

For example, if you have 4,000 households on your housing list, the format of response I am looking for is

- 500 households requiring a one bed home
- 1,500 households requiring a two bed home
- 1,000 households requiring a three bed home
- 1,000 households requiring a four bed home or larger.

Summary of response

Bedroom need of applicants in housing need (Bands A to D) as at 3 April 2017:

- 911 households requiring a one bed home
- 396 households requiring a two bed home
- 160 households requiring a three bed home
- 104 households requiring a four bed home or larger.

Date responded: 26 April 2017

Unaccompanied child refugees taken into care

Date submitted: 28 March 2017

Summary of request

Please supply information into the council's intake of lone child refugees over the past year, and the number of these minors (if any) have gone missing during this time.

• How many unaccompanied minors has your council taken in overall over the past year (April 2016 – March 2017)?
• How many unaccompanied minors are in the care of your council at present?
• How many of the unaccompanied minors your council has taken (if any) have gone missing from local authority care (incl foster placements) over the past year (April 2016 - March 2017) for a period longer than two days?
• How many unaccompanied minors has your council taken in under the Dubs amendment over the past year (April 2016 – March 2017)?
• How many child refugees has your council taken in under the National Transfer Scheme over the past year (April 2016 - March 2017)?
• Could your council take in more child refugees with no extra funding? If so how many?
• Could your council take in more child refugees with extra funding? If so how many?

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 31 March 2017

Contact details for Head of Procurement; Head of Marketing & Head of Leisure Services

Date submitted: 28 March 2017

Summary of request

Please could you provide the Full Contact Name – Title - E-mail contact addresses for your current Head of Procurement – Head of Marketing & Head of Leisure Services ?

Summary of response

At present there is no Head of Procurement.
Strategic Lead for Organisational Development and Transformation - Karen Jenkins email: KJenkins@eastdevon.gov.uk
Service Lead for Countryside and Leisures - Charles Plowden email: CPlowden@eastdevon.gov.uk

Date responded: 31 March 2017

Childrens services

Date submitted: 28 March 2017

Summary of request

How does your council authority record and support children under 18 years-old who run away from home or care.


1) Do you offer children who run away or go missing a return home interview after each episode of running away?
a. Are these provided to all children missing from home or those who meet a set criteria?

2) Do you offer children who run away from care a return home interview after each episode of running away?
a. Are these provided to all children missing from care or those who meet a set criteria?

3) In 2016 and 2015, (two separate answers please) how many children ran away:
a. From care
b. From home

4) Of those children who ran away in the years above:
a) how many were male?
b) how many were female

5) Of those children reported missing after running away from home in 2015, how many had a return home interview?

6) Of those children reported missing in 2016 how many had a return home interview?

7) Of those who had a return home interview, how many were carried out within the 72 hour time frame?

8) Do you have a named senior children’s service manager responsible for monitoring policies and performance relating to children who go missing from home or care?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Childrens Social Services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Schools which contain asbestos

Date submitted: 27 March 2017

Summary of request

a. How many schools your Authority is responsible for?
b. How many contain asbestos?
c. The names of the schools that contain chrysotile?
d. The names of the schools that contain amosite?
e. The names of the schools that contain crocidolite?
f. How many system built schools your Authority is responsible for?
g. The names of the schools that are system built, including:
i What type of system building are they?
ii What mark are they?
iii When were they constructed?
I would prefer this data broken down by year please.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 March 2017

Planning permissions granted to those applications using Land Promotion Companies

Date submitted: 24 March 2017

Summary of request

Please send me:
1: The percentage of housing development planning permissions which are granted to those applications using Land Promotion Companies
2: The percentage of housing development planning permissions which are waiting to be built on.

Summary of response

1: The percentage of housing development planning permissions which are granted to those applications using Land Promotion Companies - This information is not held
2: The percentage of housing development planning permissions which are waiting to be built on - Please see the latest published housing monitoring update, which was considered by the Strategic Planning Committee on Wednesday 29th March 2017

http://eastdevon.gov.uk/media/2049902/290317-combined-strategic-planning-agenda-compressed.pdf

For a comprehensive list of housing development planning permissions which are waiting to be built on please go to page 30 of the report and

http://eastdevon.gov.uk/papers/strategicplanning/290317bphousingmonitoringappendix1.pdf

The report and the background papers list all of the sites expected to contribute to housing supply as of 30th September 2016 including permissions as a part of that supply. We do not have any more recent data than this at this stage.

Date responded: 11 April 2017

Planning consents for mineral extraction within East Devon

Date submitted: 24 March 2017

Summary of request

Could you please provide me with the locations of existing mine shafts, adits and quarry extents for mineral extraction in your local authority area, along with locations of any pending or agreed planning consents for mineral extraction within East Devon District Council's district?

If possible please provide the mining data in a GIS vector format, I would prefer ESRI Shapefile (SHP) format. (Any popular GIS-based format such as GML, MapInfo MAP, OpenGIS, GeoJSON or AutoCAD DXF may also be used. If vector based data is not available please provide a list of addresses or X-Y coordinates or a raster based map.)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, as they deal with all mines and mineral workings, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 28 March 2017

Structure charts

Date submitted: 24 March 2017

Summary of request

Can you please let me have the names, email addresses and phone numbers of:


Housing Director
Housing Manager
Business Transformation Director
Business Transformation Manager

Summary of response

Karen Jenkins - Strategic Lead - Organisational Development and Transformation email: KJenkins@eastdevon.gov.uk phone: 01395 517562
No manager

John Golding - Strategic Lead - Housing, Health & Environment email: JGolding@eastdevon.gov.uk phone: 01395 517567
Meryl Spencer - Environmental Health Manager (Private Sector Housing) email: MSpencer@eastdevon.gov.uk
Andrew Mitchell - Housing Needs & Strategy Manager email: AMitchell@eastdevon.gov.uk
Sue Bewes - Landlord Services Manager email: SBewes@eastdevon.gov.uk
Amy Gilbert-Jeans – amy.gilbert-jeans@eastdevon.gov.uk

Date responded: 24 March 2017

Paper and Printed envelopes

Date submitted: 24 March 2017

Summary of request

I would like to know who would be responsible in the Council for sourcing paper for your reprographics department and also printed envelopes for those departments that use these.

Summary of response

Martin Millmow, Document Centre Manager, email: martin.millmow@strata.solutions

Date responded: 11 April 2017

Road works

Date submitted: 23 March 2017

Summary of request

Please could you confirm the dates of the roadwork's carried out and scheduled on Exeter Road, Exmouth by Wales & West Utilities from December 2016 until July 2017?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

DCC Highways department, by email to csc.roads@devon.gov.uk or by telephone on 0845 155 1004.

Date responded: 23 March 2017

Compulsory and voluntary redundancies

Date submitted: 22 March 2017

Summary of request

Please provide the following information for each of the financial years 2013-14, 2014-15, 2015-16 and for cases approved for 2016-17:

1) Number of employees made redundant broken down into compulsory and voluntary redundancies.
2) Please also provide total amount of redundancy payouts for each year and then broken down by a) compulsory and b) discretionary. I would also like the data broken down year on year please.

Summary of response

2013/14
Total 5 redundancies = £29,154
3 Voluntary = £19,860
2 Compulsory = £9,294

2014/15
Total 5 redundancies = £138,899
3 Voluntary = £34,342
2 Compulsory = £104,557

2015/16
Total 3 redundancies = £92,780
1 Voluntary = £34,011
2 Compulsory = £58,769

None for 2016/17

Date responded: 10 April 2017

Exmouth Visitors Survey

Date submitted: 22 March 2017

Summary of request

Now that this survey has been published I would like to request a copy of the raw data collected by the research company. I would also like to request additional methodological information in particular:

Where exactly were the interviewers located when conducting interviews?
What times of day did interviews take place?
What days of the week did interviews take place?
If you are unable to provide exact dates could you please confirm whether the dates correspond with Devon school term time or school holidays?

Additionally a claim was made in the report that there is an average spend per person per day/night in East Devon District of £33.97. The source of this claim is not cited, so could you please provide the source.

Summary of response

In respect of the Exmouth Visitor Survey:

I would like to request the raw data collected by the research company
The raw data contains personal information relating to identifiable living individuals and, as such, is exempt from disclosure under s40 (2) of the Freedom of Information Act. Data collection was undertaken by the South West Research Company in accordance with Market Research Society guidelines and respondents were informed that the information they provided would not be shared with any third party. The published reports contain all of the relevant information in relation to the Exmouth Visitor Survey and these are available on our website at http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/other-panels-and-forums/coastal-community-team/

Where exactly were the interviewers located when conducting interviews?
The map on page 20 of the Exmouth Visitor Survey final report http://eastdevon.gov.uk/media/2048422/exmouth-visitor-survey-2016-final-report-20317.pdf provides detail of the five different sample points chosen to cover the whole of the seafront area and the town centre. Specific detail of each sample point is as follows:
Point 1 – from Marina/Western End of promenade to Alexandra Terrace
Point 2 – from Alexandra Terrace to end of Exmouth Pavilions
Point 3 – from road next to Exmouth Pavilions up to Lifeboat Station
Point 4 – from Lifeboat Station to Orcombe Point (East end of promenade)
Point 5 – Town centre

What times of day did the interviews take place?
Typically between 11am and 5pm

What days of the week did the interviews take place?
As detailed on page 23 of the report http://eastdevon.gov.uk/media/2048422/exmouth-visitor-survey-2016-final-report-20317.pdf the survey included all days of the week with an approximate split of 70% of the interviews undertaken during a weekday (Mon-Fri) and 30% during the weekend (Sat/Sun). Interviews took place between June and October specifically broken down as follows:
% of total sample: June 14%, July 22%, August 30%, September 20% and October 14%

What is the source of the claim that there is an average spend per person per day/night in East Devon of £33.97
This figure is derived from The Economic Impact of Devon’s Visitor Economy 2015 report.

Date responded: 20 April 2017

Public Health services

Date submitted: 22 March 2017

Summary of request

You requested information relating to two key Public Health services, Substance Misuse (Drug and Alcohol) related contracts currently in place and Sexual Health related contracts currently in place.

Summary of response

The information you require is not held by the District Council. You may wish to redirect this request to Devon County Council, as the local authority responsible for services related to Substance Misuse and Sexual Health, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 22 March 2017

Contract for the refurbishment to Honiton Primary School, Clapper Lane, Honiton

Date submitted: 21 March 2017

Summary of request

Has the contract for the refurbishment to Honiton Primary School, Clapper Lane, Honiton (tendered 16th December 2016) been awarded and if so, are you able to tell me who to?

Summary of response

We do not hold this information, you will need to refer this queryto the Education Authority.

Date responded: 23 March 2017

Workforce Management

Date submitted: 21 March 2017

Summary of request

1. Please provide the organisation’s total expenditure on temporary agency staff for 2015/16

2. Please state which staffing group has the highest temporary agency spend for 2015/16 (eg. admin & clerical, community services, legal etc.)

3. Does the organisation use any 3rd party services/software to manage agency workers? If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date
e. Framework used for procurement

4. Please provide the organisation’s total expenditure on internal bank staff for 2015/16 (£)

5. Does the organisation use any 3rd party services/software to manage bank workers? If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced)
b. How frequently does the organisation run its payroll? (monthly/weekly)
c. Which staff types does the payroll cover? (substantive/temporary)
d. How many payslips did the organisation process in 2015/16?
e. What is the annual cost of the payroll services provision in 2015/16?
f. If outsourced, which 3rd party do you use?
g. If outsourced, what is the contract end date?

Summary of response

1. Please provide the organisation's total expenditure on temporary agency staff for 2015/16 - £469,020.62


2. Please state which staffing group has the highest temporary agency spend for 2015/16 (e.g. admin & clerical, community services, legal etc.) - Development Management

3. Does the organisation use any 3rd party services/software to manage agency workers? If so, please provide the following information:
a. Provider Name - Comensura; Matchtech Group UK Ltd; The Oyster Partnership Limited; Devon County Council Temp Solutions – Devon County Council in-house agency (HR One)

b. Description of Services - Agency staff are used across the authority as required
c. Annual Cost to Organisation in 2015/16 (£) - £405,567.99
1. Please provide the organisation's total expenditure on temporary agency staff for 2015/16 - £469,020.62

From 1 April 2015 to 31 March 2016 - Comensura £137,498.33 - The current end date of the contract is 13th March 2019 plus the option of a further twelve months
Matchtech £98,413.50 - No contract
Oyster Partnership £129,179.65 - No contract
Devon County Council £14,213.99 (HR One) - No contract
Interim £26,262.52 - No contract

d. Contract End Date - See above
e. Framework used for procurement - We use Devon County Council's framework for procurement

4. Please provide the organisation's total expenditure on internal bank staff for 2015/16 (£) - £87,323

5. Does the organisation use any 3rd party services/software to manage bank workers? If so, please provide the following information:

a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date

Bank workers, if they are casual workers are paid via the council's HR/Payroll system called iTrent in the same way as other employees.

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced) - In house
b. How frequently does the organisation run its payroll? (monthly/weekly) - Monthly
c. Which staff types does the payroll cover? (substantive/temporary) - All employees
d. How many payslips did the organisation process in 2015/16? - 8833
e. What is the annual cost of the payroll services provision in 2015/16? - £81,787 (Payroll costs excludes the cost of the IT licences and system support as these are the responsibility of Strata Service Solutions. However the cost would be £22,070).
f. If outsourced, which 3rd party do you use? - N/A
g. If outsourced, what is the contract end date? - N/A

Date responded: 13 April 2017

Solar-powered bins

Date submitted: 21 March 2017

Summary of request

1. How many ‘Big Belly’ solar-powered bins have you purchased in total?
2. How much have you spent in total on the ‘Big Belly’ solar-powered bins?

Summary of response

1. We currently have a total of 30 'Big Belly' solar-powered bins

2. Total spend annually is £38,740

Date responded: 10 April 2017

Number of Taxi/Private car hire operators with a licence in Exmouth and East Devon

Date submitted: 20 March 2017

Summary of request

May I have the information about how many Taxi and Private car hire there are operating with a licence in East Devon and how many operate in the town of Exmouth.

I would also like the names of the operators who run the Taxi and Private car hire business.

Summary of response

May I have the information about how many Taxi and Private car hire there are operating with a licence in East Devon and how many operate in the town of Exmouth.

• Licensed Hackney Carriages in East Devon = 169
• Licensed Private Hire Cars in East Devon = 17
• Licensed Hackney Carriages based in Exmouth = 43
• Licensed Private Hire Cars based in Exmouth = 3

I would also like the names of the operators who run the Taxi and Private car hire business.

All names of operators can be found on the council public register which can be searched by going to the website and then choosing the ‘search’ tab which provides all vehicle details and the named proprietor:

http://licensing.eastdevon.gov.uk/protected/wca/main.jsp

Date responded: 20 March 2017

Yearly mooring fee on the River Exe

Date submitted: 17 March 2017

Summary of request

The yearly rental fee and how it is calculated, charged to the Lower Exeter Mooring Association Ltd for mooring on the Exe riverbed

Summary of response

The fee was agreed when the agreement was being negotiated and follows a valuation process to ensure that the fee represents market value. The fee paid is £35,100 per annum.

Date responded: 12 April 2017

Over payments from car parking meters/machines

Date submitted: 17 March 2017

Summary of request

Please could you provide me with information about the amount of money the council has collected in unreturned change or money recorded as over-vend from car parking meters/machines in 2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Could you also provide me with the total number of car parking meters/machines the council was responsible for and the number equipped to take non-cash forms of payment (e.g. card or mobile app) in each of those years (2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16). For example, with the second part if a council car park has three payment machines but drivers can pay through an app for the car park as a whole, that would be three payment machines with non-cash forms of payment.

Summary of response

Please could you provide me with information about the amount of money the council has collected in unreturned change or money recorded as over-vend from car parking meters/machines in 2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Prior to 1st April 2014 there was no unreturned change or over vend for the ticket machines, as the tariff gave people the time on the ticket for the money entered into the ticket machine. From 1st April 2014 we offered customers the choice to purchase 2, 3 and 4 day tickets direct from the ticket machines. Due to these additional tariffs the machines do not have enough capacity to give the time for money inserted, so the tariffs changed to 50p increments for every 30 minutes. However, our Officers check the value of money inserted to purchase a ticket and do not commence any enforcement action until this total time has expired. For example, if a customer had entered £1.40 to purchase a ticket then the expiry time shown on the ticket would be 1 hour after purchase time. The Officers would not start enforcement action until at least 24 minutes after the expiry time shown on the ticket, as every 10p inserted would give 6 minutes worth of parking time (after the minimum payment of 50p for 30 minutes).

The unreturned change and over vends for 2014/15 and 2015/16 amounted to £23,364 and £21,733 respectively.

Could you also provide me with the total number of car parking meters/machines the council was responsible for and the number equipped to take non-cash forms of payment (e.g. card or mobile app) in each of those years (2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16). For example, with the second part if a council car park has three payment machines but drivers can pay through an app for the car park as a whole, that would be three payment machines with non-cash forms of payment.

Please find below details on the number of ticket machines:
Year No of machines
2010/11 62 machines - no card machines
2011/12 62 machines - no card machines
2012/13 62 machines – no card machines
2013/14 61 machines – no card machines
2014/15 59 machines – 9 machines accept card payments
2015/16 62 machines – 10 machines accept card payments

In December 2012 East Devon District Council commenced using Parkmobile (cashless parking session provider) and every single car park was set up with a zone location number so customers could start a non cash parking session. Due to the capacity of Parkmobile tariff tables the charges increase by 10p for every 6 minutes so the customer only pays for the time the session is live.

Date responded: 21 March 2017

Employment Referencing procedures

Date submitted: 16 March 2017

Summary of request

1) Do you request references for all of your new applicants or just for certain posts? If only certain posts, please can you confirm the job roles in which you do not need references for?

2) If you need references for a new applicant, how many do you require, or how far back (in years) do you seek references for?

3) When a reference is received, do you verify its origin to ensure that it is real?

4) If yes to the above, how is verification undertaken?

5) Where verification is carried out, how long can this take? (an average per reference is sufficient. A min – max time is also sufficient)

6) If a fake reference is discovered prior to the applicant beginning a role, would the application be terminated?

7) What would happen if a reference was discovered to be fake after the person had started their job? Would this be a legal issue, or dealt with via your in-house procedures?

8) Have you received a fake reference in the last 2 years?

9) What is the name and email address of your Head/Director of Human Resources? (or equivalent Head of the department that deals with Workforce, Recruitment or People Services).

Summary of response

1) Do you request references for all of your new applicants or just for certain posts? If only certain posts, please can you confirm the job roles in which you do not need references for? - We seek references for all posts including casual

2) If you need references for a new applicant, how many do you require, or how far back (in years) do you seek references for? - We require a minimum of 2 references, one of which must be the most recent employer. We also need to verify employment history for the last 3 years so referees need to cover this period

3) When a reference is received, do you verify its origin to ensure that it is real? - No not as a general rule

4) If yes to the above, how is verification undertaken? - N/A

5) Where verification is carried out, how long can this take? (an average per reference is sufficient. A min – max time is also sufficient) - N/A

6) If a fake reference is discovered prior to the applicant beginning a role, would the application be terminated? - We would undertake some initial enquiries and if the reference was found to be fake or we had a reasonable belief it was fake, the Council would withdraw the offer of employment. All offers of employment are conditional upon receipt of satisfactory references

7) What would happen if a reference was discovered to be fake after the person had started their job? Would this be a legal issue, or dealt with via your in-house procedures? - We would deal with this situation under our disciplinary process

8) Have you received a fake reference in the last 2 years? - No

9) What is the name and email address of your Head/Director of Human Resources? (or equivalent Head of the department that deals with Workforce, Recruitment or People Services) - Karen Jenkins, Strategic Lead, Organisational Development and Transformation. Email: KJenkins@eastdevon.gov.uk

Date responded: 23 March 2017

Council's Housing Related Support services

Date submitted: 15 March 2017

Summary of request

Could the Council provide details of individual contracted services they have for Housing Related Support (including accommodation based, floating support, rough sleeper and Housing First services)

For each individual contract over £100,000 per annum, could the Council please provide the following information:

• Contract name
• Contract start and end date
• Contract value (please indicate total or annual)
• The current contract provider
• Owner of the building the contract is delivered from
• The client group (please include contracts for single homeless, families, young people and rough sleepers)
• Number of clients supported under the contract
• Whether there is an intention to extend or re-procure the contract
• Lead commissioner name and contact details

Summary of response

None of the contracts we have for Housing Related Support services are over £100,000 per annum.

Date responded: 28 March 2017

Average rent for Social Housing

Date submitted: 15 March 2017

Summary of request

1. Do you have any provisions in your housing allocation policy which favour existing local residents e.g. residence criteria for access to register or additional preference for those meeting a residence requirement? If yes, how does it work?

2. What is the average rent for social housing including assured tenants of housing associations by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

3. What is the average rent for temporary accommodation arranged by the authority under Part 7 Housing Act 1996, by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

Summary of response

1. Do you have any provisions in your housing allocation policy which favour existing local residents e.g. residence criteria for access to register or additional preference for those meeting a residence requirement? If yes, how does it work?

No, in East Devon we will allow anyone to join Devon Home Choice. Individual properties may have additional preferences attached to them though, for example 106 agreements. Some of the other LAs signed up to DHC which have residency requirements.

2. What is the average rent for social housing including assured tenants of housing associations by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

2 Bed - £79.92

3 Bed - £87.35

4 Bed - £95.74

3. What is the average rent for temporary accommodation arranged by the authority under Part 7 Housing Act 1996, by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

We do not have any temporary accommodation that is 2, 3 or 4 bed in size

Date responded: 22 March 2017

Public Health Funerals

Date submitted: 14 March 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/1/2017 to the day of your reply. If there are any new cases where the person died prior to 1/1/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

There have been no Public Health Funerals since January 2017 where there was no known next of kin.

Date responded: 15 March 2017

Planning applications for isolated homes in the country

Date submitted: 14 March 2017

Summary of request

1. How many applications for new isolated homes in the countryside did your council receive each year from 2004-2012, related to, citing or under PPS7, Paragraphs 11, and how many of those did it approve?

2. How many applications for new isolated homes in the countryside did your council receive each year since 2012, related to, citing or under NPPF, Paragraph 55, and how many of those did it approve?

Summary of response

1. We do not record these kind of applications separately and there is no category under 'Development Type' which will allow a specific search to be carried out on our planning portal online (https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Application)

It would require an officer to go through every single application between 2004 and 2012, which would exceed the appropriate time limit of 18hrs for this FOI request. Therefore this information is exempt under Section 12(1) of the Freedom of Information Act 2000.

2. We do not record these kind of applications separately and there is no category under 'Development Type' which will allow a specific search to be carried out on our planning portal online. It would require an officer to go through every single application between 2012 and 2017, which would exceed the appropriate time limit of 18hrs for this FOI request. Therefore this information is exempt under Section 12(1) of the Freedom of Information Act 2000.

Date responded: 22 March 2017

Establishments that have had enforcement actions taken against them

Date submitted: 13 March 2017

Summary of request

We are interested in establishments in East Devon that were subject to the following from January 1st 2011 to December 30th 2016:

Hygiene Emergency Prohibition Notices (HEPN)
Hygiene Prohibition Orders (HPOs)
Voluntary closures
Suspension/revocation of approval

In particular, we would like restaurant/cafe/canteens, pub/bar/nightclubs, takeaway/sandwich shops, and mobile caterers (and other catering premises) for which the above enforcement actions have been made between January 1st 2011 to December 30th 2016. We would like to request the following information for those:

Local Authority Name
Date (of the enforcement)
Premise Name
Premise Address
Premise Postcode
Premise Type
Enforcement Type
Enforcement Reason

Summary of response

Hygiene Emergency Prohibition Notices (HEPN) - Zero
Hygiene Prohibition Orders (HPOs) - Zero
Voluntary closures - 1
Suspension/revocation of approval - Zero

EDDC response - One voluntary closure in the time period requested

Date (of the enforcement) 17/04/15
Premise Name Charcoal Grill
Premise Address 5 Mill Street, Ottery St Mary
Premise Postcode EX11 1AB
Premise Type Take away
Enforcement Type Informal
Enforcement Reason Required deep clean

Date responded: 6 April 2017

Contact details for CEO

Date submitted: 13 March 2017

Summary of request

Could please send me the contact details including email address and phone number for your CEO

Summary of response

Mark Williams is the CEO and his email address is mwilliams@eastdevon.gov.uk and telephone: 01395 571695.

Date responded: 14 March 2017

Public Health Funerals

Date submitted: 13 March 2017

Summary of request

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st February 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).


Summary of response

Stanislaw Kadziewicz DOB 25/07/1926 DOD 10/05/2016 Address: 1 All Saints Close, East Budleigh, Budleigh Salterton, EX9 7DB; Next of kin – None; No estate to refer to any third party.

Date responded: 14 March 2017

Off street car parking provision

Date submitted: 11 March 2017

Summary of request

According to information published online by the Department for Communities & Local Government (DCLG) in its local authority revenue expenditure and financing section, East Devon District Council generated a total income of £3,202,000 from off-street parking in 2015-16.

Please provide the following information:

1. How many car parking spaces are currently provided by the local authority to generate this annual income?

2. Does the local authority have any plans to increase its number of off-street car parking spaces, and if so, by how many?

3. If the local authority holds any information regarding the number of off-street car parking spaces provided in the local authority area by other providers (such as private car parking operators) please advise how many spaces are provided, and by which operator.

4. Are the local authority’s off-street car parking operations run entirely in-house, or are these subject to alternative arrangements, such as a management contract or a partnership agreement with the private sector or another local authority, and if so:
a. What are the current arrangements – i.e. a management contract, a partnership / joint venture or other (please specify);
b. who provides the service to / partners with the local authority; and
c. When is this contract / partnership scheduled to end?

5. Has the local authority given any consideration (and / or made any decision) in the past two years to explore alternative managerial and operational arrangements for its off-street car parking provision (such as private sector involvement) and if so, what?

6. Does the local authority have an up-to-date Parking Strategy? If so, please provide a weblink.

7. Please provide a weblink to your latest Annual Parking Report.

8. As the local authority will have just set its budget for the forthcoming financial year (and its Medium Term Financial Strategy), has it agreed for 2017-18, 2018-19 and 2019-20:
a. any savings to be delivered in the running costs of off-street car parking; and
b. any projected increase in income.
Please provide any figures of savings and income agreed for these years.

9. Likewise, has the local authority allocated any capital funding for expenditure on car parks during the next three years, or identified the need to allocate capital in due course? Please provide figures and details of proposed expenditure.

Summary of response

1. How many car parking spaces are currently provided by the local authority to generate this annual income? - 5,158 spaces

2. Does the local authority have any plans to increase its number of off-street car parking spaces, and if so, by how many? - Yes. In the short term 97 spaces will be created from extensions to Camperdown Terrace, Exmouth and a new car park at Manor Pavilion, Sidmouth. In the long term we will look to terminate leases/agreements and manage the car parks for Blackmore Drive, Sidmouth and Upper Station Road, Budleigh Salterton.

3. If the local authority holds any information regarding the number of off-street car parking spaces provided in the local authority area by other providers (such as private car parking operators) please advise how many spaces are provided, and by which operator - We do not hold this information.

4. Is the local authority's off-street car parking operations run entirely in-house, or are these subject to alternative arrangements, such as a management contract or a partnership agreement with the private sector or another local authority, and if so - Managed entirely in house (but use third party software for enforcement process)
a. What are the current arrangements – i.e. a management contract, a partnership/joint venture or other (please specify);
b. Who provides the service to/partners with the local authority; and
c. When is this contract/partnership scheduled to end?

5. Has the local authority given any consideration (and/or made any decision) in the past two years to explore alternative managerial and operational arrangements for its off-street car parking provision (such as private sector involvement) and if so, what? – No, apart from procuring a new software system through ESPO. We did also give consideration to working with a private sector provider to operate an ANPR enforced car park. We concluded that CPE procedures were more appropriate; we added the car park to our PPO and continue to manage it in-house.

6. Does the local authority have an up-to-date Parking Strategy? - Our strategy is at present set out in a number of Cabinet reports and we are currently engaged in collating these into a single strategy document that will be published later this year.

7. Please provide a weblink to your latest Annual Parking Report. http://eastdevon.gov.uk/parking/car-park-financial-information/annual-information/

8. As the local authority will have just set its budget for the forthcoming financial year (and its Medium Term Financial Strategy), has it agreed for 2017-18, 2018-19 and 2019-20:
a. any savings to be delivered in the running costs of off-street car parking; and
b. any projected increase in income.
Please provide any figures of savings and income agreed for these years - We have agreed to continue to operate our car parks and we are not seeking to reduce running costs. Our projected income is based on what we believe is an average year (being a tourist destination our revenue is affected by summer weather by a substantial degree). Please see the annual budget for 2017/18 published on our website at http://eastdevon.gov.uk/papers/cabinet/110117bpcabinetdraftbudgetbook201718.pdf and go to page 37 for the projected income for 2017/18.

9. Likewise, has the local authority allocated any capital funding for expenditure on car parks during the next three years, or identified the need to allocate capital in due course? Please provide figures and details of proposed expenditure - We are proposing to improve the entrance to one car park and to increase the capacity of another and to undertake extensive resurfacing works. Total capital investment equals £275,000; see page 71 of the annual budget for a breakdown.

Date responded: 22 March 2017

Empty properties

Date submitted: 10 March 2017

Summary of request

Please can you provide the number of homes, including council but not limited to, that are owned by your council and currently sat unoccupied. This includes all council and social housing, as well as anything privately owned by your council.

Summary of response

As at March 15 2017, 50 dwellings are currently void and of these 2 are leasehold properties.

Please note this does not include garages, community centres, offices or shops. This figure includes all voids, including long term voids.

Date responded: 16 March 2017

Has EDDC used genealogists, probate researchers or tracing agents in relation to public health funerals

Date submitted: 9 March 2017

Summary of request

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person for whom the authority is to undertake, or has undertaken, a public health funeral?

2. Has the local authority used a genealogical researcher or similar organisation to trace owners or relatives where a property in their designated area has been left empty?

3. Has the Deputyship/appointeeship team at the council ever used a genealogical researcher or similar organisation to trace relatives of a person for whom they are acting as deputy?

Summary of response

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person for whom the authority is to undertake, or has undertaken, a public health funeral? - No, we do not use any Genealogists or probate researchers.

2. Has the local authority used a genealogical researcher or similar organisation to trace owners or relatives where a property in their designated area has been left empty? - No, we do not use any Genealogists or probate researchers.

3. Has the Deputyship/appointeeship team at the council ever used a genealogical researcher or similar organisation to trace relatives of a person for whom they are acting as deputy? - No, we do not use any Genealogists or probate researchers.

Date responded: 16 March 2017

HR Employment References

Date submitted: 8 March 2017

Summary of request

1. Which department/person(s) deals with Employment References at your organisation and what is the name of the Head of Department?

2. What is the average hourly rate of the person(s) dealing with Job References? (If outsourced, how much do you pay annually for this service?)

3. How are Employment References requested for new starters? How are they chased up? (email/telephone/postal service/fax)

4. How are Employment References completed for ex-employees (email/telephone/postal service/fax)?

5. How many hours (on average) does your company (or the outsourced company) spend, each month, requesting employment references for new candidates?

6. How many hours (on average) does your company (or the outsourced company) spend, each month, chasing up employment references for new candidates?

7. How many hours (on average) does your company spend (or the outsourced company), each month, completing employment references for former employees?

8. How many leavers (on average) does your company have per month?

9. How many new starters (on average) does your company have per month?

10. How many staff does your organisation employ at the moment?

Summary of response

1. Which department/person(s) deals with Employment References at your organisation and what is the name of the Head of Department?
Human Resources
Karen Jenkins Strategic Lead for Organisational Development

2. What is the average hourly rate of the person(s) dealing with Job References? (If outsourced, how much do you pay annually for this service?) - The average hourly rate of the administrative function is £10.15 per hour.

3. How are Employment References requested for new starters? How are they chased up? (email/telephone/postal service/fax) - Email

4. How are Employment References completed for ex-employees (email/telephone/postal service/fax)? - Email

5. How many hours (on average) does your company (or the outsourced company) spend, each month, requesting employment references for new candidates? - We do not log this information but on average a straight forward candidate would take about 10 minutes, we phone the applicant to check with them that we can proceed to request references, we check the details and we then send a standard reference form to an email address provided - on this basis we estimate we spend between 50 minutes to 1 hour a month requesting references.

6. How many hours (on average) does your company (or the outsourced company) spend, each month, chasing up employment references for new candidates? - We do not log this information

7. How many hours (on average) does your company spend (or the outsourced company), each month, completing employment references for former employees? - We do not log this information, however we have a standard letter and takes around 5 minutes to administer.

8. How many leavers (on average) does your company have per month? - 4

9. How many new starters (on average) does your company have per month? - 5

10. How many staff does your organisation employ at the moment? - 504 as of February 2017

Date responded: 22 March 2017

Maintenance of the road network

Date submitted: 8 March 2017

Summary of request

Could you please provide answers to the following questions about East Devon? If your authority is not responsible for the management and maintenance of the road network and you would normally answer ‘no’ to the questions, please indicate which authority I should contact instead rather than forwarding the request.

1. Does your organisation carry out any of the following activities / services?
1.1. Input of STATS19 injury collision data (if the answer is yes, please state which system you use)
1.2. Editing / correcting / cleansing of STATS19 injury collision data (if the answer is yes, please state which system you use)
1.3. Analysis of STATS19 injury collision data (if the answer is yes, please state which system you use)

2. Does your organisation make STATS19 collision data available to the public via a website? Note: This is often in the form of a searchable map showing the location of collisions, possibly with supporting information.

3. Do you supply full* details of individual collisions upon request and is there a charge (please state value) for:
3.1. Members of the public
3.2. Community groups
3.3. Planners, developers and other organisations with a commercial interest

*Full details assumes that personal information is redacted; please state if any field other than VRM and postcode are redacted.

4. Do you poses a map of current speed limits within your authority and if so:
4.1. It this in a GIS format
4.2. Another digital format e.g. spreadsheet or database
4.3. Paper-based map

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 March 2017

Financial Management System

Date submitted: 7 March 2017

Summary of request

Please can you confirm what Financial Management System you use. Please provide the name of the supplier and the name of the software.

Summary of response

eFinancials which is provided by Advanced Business Solutions.

Date responded: 13 March 2017

Discretionary Housing Payment (‘DHP’) award to households affected by the benefit cap

Date submitted: 7 March 2017

Summary of request

1. On how many occasions since 7 November 2016 have you made a prospective discretionary housing payment ('DHP') award to households affected by the benefit cap, that is, agreed to make payment before a tenancy agreement has been entered into? If you do not have figures for the period since 7 November 2016, please provide figures for the 3 month period prior to the date on which figures were last captured

2. On how many occasions have you made an indefinite award of DHP (subject to continued eligibility) for a benefit capped household?

3. What is the median length of time for a DHP for benefit capped households?

4. What is the maximum period of time between an application for DHP and the decision that payment will be made?

5. What is the maximum period of time between an application for DHP and the payment of DHP?

Summary of response

1. On how many occasions since 7 November 2016 have you made a prospective discretionary housing payment ('DHP') award to households affected by the benefit cap, that is, agreed to make payment before a tenancy agreement has been entered into? If you do not have figures for the period since 7 November 2016, please provide figures for the 3 month period prior to the date on which figures were last captured - None as we do not agree any DHP until either Housing Benefit or the Housing Costs of Universal Credit are in payment

2. On how many occasions have you made an indefinite award of DHP (subject to continued eligibility) for a benefit capped household? - None, as claims are reviewed regularly throughout the award and circumstances may change that affect the amount they will receive

3. What is the median length of time for a DHP for benefit capped households? - The median length of time is 13 weeks

4. What is the maximum period of time between an application for DHP and the decision that payment will be made? - The average is 7 days, although it can take up to a month if we require further information

5. What is the maximum period of time between an application for DHP and the payment of DHP? - 14 days if through our normal weekly pay run, although we can make faster payments if required.

Date responded: 8 March 2017

Costs to rectify building maintenance works

Date submitted: 3 March 2017

Summary of request

Requested information - questions to be answered:

1. Please indicate the average annual cost to the Council of having to rectify building construction or building maintenance works where the works have not complied with the specification
2. What percentage of the above cost related to building services (e.g. mechanical, electrical, plumbing works and maintenance)?
3. Please indicate, as a percentage, the extent to which the above cost was incurred because the firm(s) involved did not possess the requisite technical capability(ies)
4. Please indicate the amount of retentions held over the last 5 years by the Council for building construction or building maintenance works
5. What percentage of the above amount was used for the purpose of rectifying work because the appointed firms failed to do so?

Summary of response

We do not record the information you have requested.

Requested information - questions to be answered:

1. Please indicate the average annual cost to the Council of having to rectify building construction or building maintenance works where the works have not complied with the specification - N/A
2. What percentage of the above cost related to building services (e.g. mechanical, electrical, plumbing works and maintenance)? - N/A
3. Please indicate, as a percentage, the extent to which the above cost was incurred because the firm(s) involved did not possess the requisite technical capability(ies) - N/A
4. Please indicate the amount of retentions held over the last 5 years by the Council for building construction or building maintenance works - N/A
5. What percentage of the above amount was used for the purpose of rectifying work because the appointed firms failed to do so? - N/A

Date responded: 8 March 2017

Organisation Structure Charts

Date submitted: 2 March 2017

Summary of request

Organisation Structure for the following areas:
- Estates
- Facilities
- Finance
- Legal
- Procurement
- IT
- Operational Management

Summary of response

Our organisation structure charts are on our web site at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 3 March 2017

18-21 year olds receiving Housing Benefit

Date submitted: 2 March 2017

Summary of request

Please can you tell me how many 18-21 year olds are currently receiving Housing Benefit in your local authority area?

Summary of response

We currently have 51 applicants aged between 18-21 claiming Housing Benefit.

Date responded: 3 March 2017

Public health funerals

Date submitted: 1 March 2017

Summary of request

I would like to request the following information for public health funerals:

Name of deceased
Date of birth and date of death
Last residential address
Have the next of kin/family members been traced?
What date have the details been referred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?

Summary of response

Bettilou Kitcher DOB 26/06/1944 DOD 17/12/2015 Address: 2 Grove Road, Whimple, Exeter; Next of kin - yes, but she was unable to arrange the funeral due to lack of funds. It was referred to the Social Fund in the first instance, but the funeral payment offered by them was inadequate and would not cover a basic funeral. We proceeded to arrange the funeral on the basis that 'suitable arrangements' were not being made.

Edith Mary Boyland DOB 28/02/1927 DOD 31/12/2015 Address: Ashfield Residential Home, 18 Windsor Square, Exmouth; Next of kin - yes there was a next of kin but they were not well enough to take on the responsibilities of arranging the funeral; No estate to refer to any third party.

Stanislaw Kadziewicz DOB 25/07/1926 DOD 10/05/2016 Address: 1 All Saints Close, East Budleigh, Budleigh Salterton, EX9 7DB; Next of kin – None; No estate to refer to any third party.

Paul Dossetter DOB 19/04/1963 DOD 16/06/2016 Address: Sidford High Street, Sidford, Sidmouth EX10 9SL; Next of kin - yes mother; Affairs are being dealt with by the Court of Protection.

Date responded: 7 March 2017

Business rates

Date submitted: 25 February 2017

Summary of request

Please provide answers to the following five questions for the current financial year to date and the last four financial years, i.e.
2016/2017 so far
2015/2016
2014/2015
2013/2014
2012/2013

Please provide
1. The total value of business rates (NNDR) owed to the authority in each year
2. The total number of businesses owing rates to the authority in each year
3. The value of (1) written off as unrecoverable in each year
4. The total value of business rates successfully collected in each year
5. The largest sum owed by any single business in each year
6. The trading name and company number of the business owing the largest amount in each year

Summary of response

Total Owed Per Year
201213 - £29,942,367.36
201314 - £31,266,404.99
201415 - £31,874,854.05
201516 - £32,918,398.89
201617 - £35,098,803.17

Total Number Businesses Per Year
201213 - 7,295
201314 - 7,456
201415 - 7,396
201516 - 7,744
201617 - 7,405

Total Amount Written Off Per Year
201213 - £127,123.43
201314 - £110,490.16
201415 - £115,887.51
201516 - £58,896.37
201617 - £44,014.32

Total Amount Paid Per Year
201213 - £29,766,927.31
201314 - £31,082,962.61
201415 - £31,569,491.67
201516 - £32,518,583.00
201617 - £33,833,086.28

Largest Amount Owed Per Year
201213 - £650,360.00
201314 - £668,820.00
201415 - £676,939.29
201516 - £704,747.55
201617 - £734,566.00

Liable Name Largest Amount Owed Per Year
201213 - BOURNE LEISURE LTD - no company number on system
201314 - BOURNE LEISURE LTD - no company number on system
201415 - BOURNE LEISURE LTD - no company number on system
201516 - BOURNE LEISURE LTD - no company number on system
201617 - BOURNE LEISURE LTD - no company number on system

Date responded: 3 March 2017

Council direct communication magazines

Date submitted: 25 February 2017

Summary of request

1) The amount spent in pounds sterling on any council direct communication magazines (e.g. Brent’s The Brent Magazine), broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure)

2) How often any council direct communication magazines are produced? (i.e. annually, quarterly, monthly)

3) How many copies of any council direct communication magazines are printed each issue?

4) The name and address of the company that designs and/or produces the content for any council direct communication magazines, if not an in-house production

5) The amount paid in pounds sterling to the company that designs and/or produces the content for any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production

6) The name and address of the company that prints any council direct communication magazines, if not an in-house production

7) The amount paid in pounds sterling to the company that prints any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production

8) A PDF copy of the latest issue of any council direct communication magazines



Summary of response

1) The amount spent in pounds sterling on any council direct communication magazines (e.g. Brent’s The Brent Magazine), broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure) - Zero

2) How often any council direct communication magazines are produced (i.e. annually, quarterly, monthly) - No hard copy magazines are produced although we do produce an e-magazine

3) How many copies of any council direct communication magazines are printed each issue - None

4) The name and address of the company that designs and/or produces the content for any council direct communication magazines, if not an in-house production - N/A

5) The amount paid in pounds sterling to the company that designs and/or produces the content for any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production - N/A

6) The name and address of the company that prints any council direct communication magazines, if not an in-house production - N/A

7) The amount paid in pounds sterling to the company that prints any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production - N/A

8) A PDF copy of the latest issue of any council direct communication magazines - N/A

Date responded: 3 March 2017

Pot holes

Date submitted: 24 February 2017

Summary of request

Please could you provide the following information regarding potholes dealt with by the council:

1. How many potholes were reported to the council during in 2016?
2. How many potholes were reported to the council during in 2015?
3. How many potholes were reported to the council during in 2014?
4. How many potholes were repaired by the council (or council
contractors) in 2016?
5. How many potholes were repaired by the council (or council
contractors) in 2015?
6. How many potholes were repaired by the council (or council
contractors) in 2014?
7. If known, what was the total cost to the council of repairing potholes in 2016? (An estimate is sufficient)
8. If known, what was the total cost to the council of repairing potholes in 2015? (An estimate is sufficient)
9. If known, what was the total cost to the council of repairing potholes in 2014? (An estimate is sufficient)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 February 2017

Contaminated land register

Date submitted: 24 February 2017

Summary of request

Could you please provide details (including location) of any sites that have been added to your contaminated land register since 18/08/2016?
If it is more convenient for you to send me a copy of the whole register, then this will be acceptable.

Summary of response

There have been no sites added to the register since 18th August 2016.

Date responded: 27 February 2017

ICT cyber security

Date submitted: 24 February 2017

Summary of request

I seek the following information about the Department's cyber security strategy:

1. Has your department been a victim of Ransomware?

2. If Yes - did you pay to release your data?

3. If yes, how much did you pay?

4. If no, how did you gain back control of your data?

5. Do you have the following in place:
a. Backup – if yes:
I. What software do you use?
II. When does your maintenance expire?
III. How many TB of data do you back up?
b. Firewall – if yes:
I. What firewall do you use?
II. When does maintenance expire?

6. What Email system do you use, how many users?

7. Are you planning to migrate to Microsoft Office 365?
a. If yes, why?
b. Will you be adding extra security to this?

8. What email security solution do you use?

9. Do you use a public cloud provider, if so which one?
a. How do you secure the data in the cloud?

Summary of response

1. Has your department been a victim of Ransomware? - No

2. If Yes - did you pay to release your data? - N/A

3. If yes, how much did you pay? - N/A

4. If no, how did you gain back control of your data? - N/A

5. Do you have the following in place:
a. Backup – if yes:
I. What software do you use? - Veeam/Backup exec
II. When does your maintenance expire? - 2016
III. How many TB of data do you back up? - 20TB approximately
b. Firewall – if yes:
I. What firewall do you use? - Cisco
II. When does maintenance expire? - 2018

6. What Email system do you use, how many users? - MS Exchange 494

7. Are you planning to migrate to Microsoft Office 365? - No
a. If yes, why? - N/A
b. Will you be adding extra security to this? - N/A

8. What email security solution do you use? - ClearSwift

9. Do you use a public cloud provider, if so which one? - No
a. How do you secure the data in the cloud? - N/A

Date responded: 13 March 2017

External waste collection contractors

Date submitted: 23 February 2017

Summary of request

Can you please tell me:

1.Details of any external waste management contracts you currently have - including the name of the supplier

2.The length of the contract and when it started and when it expires

3.The annual average spend on the supplier - and for new contracts please estimate the annual average spend

4.A brief description of what the contract includes – i.e. Services

5.The person responsible for reviewing this contract - please send me their full name, actual job title, contact number and their direct email address

Summary of response

Can you please tell me:

1.Details of any external waste management contracts you currently have - including the name of the supplier -
SUEZ Recycling & Recovery UK Ltd
Recycling collection, waste collection and associated services contract

2.The length of the contract and when it started and when it expires -
Contract length – 7 years with provision for 3 years of extension
Start date – 1st July 2016
Expiry date – 30th June 2023 (without extensions)

3.The annual average spend on the supplier - and for new contracts please estimate the annual average spend -
£4 million/year

4.A brief description of what the contract includes – i.e. Services
68,000 properties served
Weekly collection of dry recycling and food waste
Three weekly collection of refuse
Some associated services such as litter and dog bin emptying
Haulage of refuse to EfW
Trading of some recyclable materials

5.The person responsible for reviewing this contract - please send me their full name, actual job title, contact number and their direct email address -
Gareth Bourton
Recycling & Waste Contract Manager
07890 612850
gbourton@eastdevon.gov.uk

Date responded: 28 February 2017

Green waste collections

Date submitted: 22 February 2017

Summary of request

Do you currently charge for green waste collections? If Yes, can you please provide the following information

Have you applied increases to such charges in the last 24 months and if so

• What is the current charge?
• How much did you increase the charge(s) by?
• What % impact did this have on subscribers to the service?

Summary of response

EDDC do not currently offer this service. Please go to our website for information on how garden waste can be disposed of.

http://eastdevon.gov.uk/recycling-and-rubbish/garden-waste-and-composting/garden-waste-collections/

Date responded: 22 February 2017

Commissioned services for survivors of domestic violence and abuse

Date submitted: 22 February 2017

Summary of request

We request information regarding your commissioned services for survivors of domestic violence and abuse.

For each question apart from Question 7, please provide information broken down into the following categories:
a) Your commissioned services for women experiencing domestic violence and abuse
b) Your commissioned services for men experiencing domestic violence and abuse
c) Your commissioned services which are for either women or men experiencing domestic violence and abuse
d) Your commissioned services for groups with specific needs such as BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse

1. What is the value of your commissioned services, and has this amount increased or decreased since it was last commissioned?

2. Which organisation or organisations currently hold the contract for your commissioned services? When are these services due to be recommissioned? Please include dates of then tender documents will be available.

3. When your services were commissioned, was an Equality Impact Assessment carried out? Has your procurement team or legal advisors ensured that your decisions were compliant with both the EU Procurement Directive and the EU Directive on Victim’s Rights?

4. How many expressions of interest did you receive and how many final bids did you receive?

5. How much did the commissioning process cost your local authority?

6. Was the decision to commission your services made as part of a Violence Against Women and Girls (VAWG) strategy?

7. Mapping of provision:
a. Did you undertake mapping of service provision as part of the commissioning protect for domestic violence and abuse?
b. If yes, please list details of the domestic violence service providers in your local authority that are NOT commissioned by the local authority following categories: (i) services for women experiencing domestic violence and abuse (ii) services for men experiencing domestic violence and abuse; (iii) women or men experiencing domestic violence and abuse (iv) BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse.

Summary of response

You requested information regarding commissioned services for survivors of domestic violence and abuse - Splitz/Devon Domestic Abuse Services, are the providers for services in Devon. Devon County Council (DCC) commissions the service and East Devon District Council pays £5000 per year to DCC as a contribution to the Devon Domestic and Sexual Violence and Abuse (DVSA) Budget. For further information on this service provided by Devon County Council please go to https://new.devon.gov.uk/dsva/

If you haven't already you may wish to refer this FOI request to DCC as the commissioners of this service via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 March 2017

Enforcement of animal welfare legislation, regulations and codes of practice

Date submitted: 22 February 2017

Summary of request

The information I request it as follows:

1. A breakdown of any action taken by the Public Authority which relates to businesses or individuals involved in the farming, trading, movement or slaughter of livestock, including, but not limited to, formal advice, warnings, inspections, or prosecutions, for each of the years since 2014.

Each breakdown should include, where available, the date, location and a brief description of the incident and what action was taken. For the avoidance of doubt 'livestock' is defined as cattle, sheep, pigs, rabbits or poultry.

Summary of response

No action taken by EDDC which relates to the above.

Date responded: 7 March 2017

Number of libraries closed and youth centres opened

Date submitted: 22 February 2017

Summary of request

I am making a number of requests, some of which will not pertain to your council level.
1. How many libraries have been closed in the years 2013, 2014, 2015, 2016?
2. In percentage terms how much has arts funding in your council area been cut (or rose) in the years 2013, 2014, 2015, 2016?
3. What is the net Increase/decrease of the number of youth centres open in your council area in the years 2013 (with a starting figure), 2014, 2015, 2016?
4. What is the net Increase/decrease of the number of children’s centres (including sure start centres) open in your council area in the years 2013 (with a starting figure), 2014, 2015, 2016?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 February 2017

Budget for temporary housing

Date submitted: 22 February 2017

Summary of request

I am interested in obtaining information which accurately represents the amount of a local authority’s budget which is spent on providing people with temporary accommodation. In this interest, I would be grateful if you could tell me what the;
a) gross, and
b) net spend of the council is, in providing temporary accommodation in each year since 2012.

Summary of response

Year Gross Net
2011/12 £77585 Not recorded
2012/13 £43582 £6521
2013/14 £63373 £9138
2014/15 £16853 £4175
2015/16 £15383 £2550
2016/17 £62362 (to date) £10270 (to date)

Above = B&B expenditure.

Gissage House costs per year is £16000 on top.

Date responded: 28 February 2017

Planning Application 16/2964/FUL

Date submitted: 21 February 2017

Summary of request

We request a copy of the "forecast profit and loss account" submitted for the years 2017 - 2019 with Planning Application 16/2964/FUL.

Summary of response

Under Regulation 12(5)(e) of the Environmental Information Regulations 2004, this information is exempt from disclosure as it is regarded as commercially confidential. It is also exempt under regulation 12(5)(f) to protect the interests of the person who provided the information.

For further information on the above exceptions please visit the following pages on the ICO's website:

https://ico.org.uk/media/for-organisations/documents/1624/eir_confidentiality_of_commercial_or_industrial_information.pdf

https://ico.org.uk/media/for-organisations/documents/1638/eir_voluntary_supply_of_information_regulation.pdf

Date responded: 20 March 2017

PSPOs

Date submitted: 17 February 2017

Summary of request

In the calendar years 2016 and 2015, did you have any Public Space Protection Orders in place?
If yes, please answer the following questions:

- For the calendar years 2016 and 2015, how many Fixed Penalty Notices for breaking a PSPO did you issue? Please can this information be broken down into months.

- Please then detail for what offence or type of behaviour each FPN was issued for.

- For each offence, how much was the offender fined?

Summary of response

There were no PSPOs in place in 2015 or 2016. We currently have no PSPOs in place across East Devon.

Date responded: 17 February 2017

Care packages

Date submitted: 17 February 2017

Summary of request

In the last three financial years, how many people died while waiting for a care package to be arranged by your local authority?

Please state a) the age and b) how long each individual had been waiting for a care package to be arranged at the time of death?

If there were delays in arranging the care package, please provide the reasons for the delays.

Can I have the data broken down by year please.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Project directory - Exmouth Community College - Classroom Block

Date submitted: 17 February 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the 16 classroom teaching block, replacement facilities management building and re-configuration of car parking. Associated access, landscaping and security wall.

Summary of response

We do not hold this information.

Date responded: 20 February 2017

FOI data

Date submitted: 16 February 2017

Summary of request

I would like to request the following information:
• How many FOI requests did you authority receive for the years including and between 2010 and 2016? I would ask that the breakdown shows how many were successful and how many requests were denied?
• For each year, how many of the requests received were responded to within the 20 working days as stipulated by the act?
• For the requests that were denied, I would ask for a breakdown as to why the request was denied. For example, cost of compliance, failure of person to clarify response etc.

Summary of response

I would like to request the following information:
• How many FOI requests did you authority receive for the years including and between 2010 and 2016? I would ask that the breakdown shows how many were successful and how many requests were denied? – See below
• For each year, how many of the requests received were responded to within the 20 working days as stipulated by the act? - This information is not available for the time frame you have specified. The data you require has not been recorded in a way that allows us to run a report to answer the questions you have raised. From 1st April 2016 this information has been recorded differently which allows us to run reports to provide this kind of data.
• For the requests that were denied, I would ask for a breakdown as to why the request was denied. For example, cost of compliance, failure of person to clarify response etc - This information is not available for the time frame you have specified. The data you require has not been recorded in a way that allows us to run a report to answer the questions you have raised. From 1st April 2016 this information has been recorded differently which allows us to run reports to provide this kind of data.

Number of FOI's received
2009 - 2010 Data not available
2010 - 2011 Data not available
2011 - 2012 252
2012 - 2013 340
2013 - 2014 563
2014 - 2015 486
2015 - 2016 588

Date responded: 28 February 2017

Number of children home educated in East Devon

Date submitted: 16 February 2017

Summary of request

I would like to request information on the number of children recorded as home educated in East Devon for 2016, 2011, 2006 - broken down by school year (or just a primary/secondary split, if school year is not available).

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 February 2017

Compulsory microchipping of dogs

Date submitted: 16 February 2017

Summary of request

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped?

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped?

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to?

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip?

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip?

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to?

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years?

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years?

Summary of response

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped? - 0

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped? - 0

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to? - 0

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip? - 0

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip? - 0

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to? - 0

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years? - 0

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years? - 0

Date responded: 20 February 2017

Social care for adults with learning difficulties

Date submitted: 15 February 2017

Summary of request

Please can you tell us the amount spent by your council on support for adults (aged 18-64yrs) with learning disabilities for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving long term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving short term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the amount spent by your council on individual care packages for adults (aged 18-64yrs) with a learning disability for of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

By 2020 do you expect to be securing support for fewer adults, the same number of adults or more adults with a learning disability? Please provide projected figures, if available.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Recycling sack delivery for Exmouth

Date submitted: 13 February 2017

Summary of request

How many sacks should have been delivered for the start this week in Exmouth. How many were delivered on time. How many still to deliver for the start date of this week.

Summary of response

Recycling sacks for Exmouth were delivered in two stages.

First day was 26 January 2017
Second day was 2 February 2017

In total we delivered approx 15,000 sacks over these days and all were delivered in time for the start of the new service.

Any customer contacting us after these days to say they had not received sack were given an individual delivery.

Date responded: 7 March 2017

Telephony data

Date submitted: 13 February 2017

Summary of request

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received?

How many telephone calls from customers with regards to Council Tax and Business rates were answered?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered?

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision?

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves)
Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries)
Refuse collection
Waste issues (e.g. flytipping, recycling, drains)
Street lights
Housing repairs
Bulky waste collection
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths)
Trading standards
Animal welfare

Summary of response

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Council Tax and Business rates were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public - Hours are between 8.30am and 5pm Monday to Friday

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision – No all have a general telephone number and the opening hours are between 8.30am and 5pm Monday to Friday.

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves) – No there is a general telephone number for Council tax 01395 517446 Monday to Friday from 8.30am to 5pm

Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries) - No there is a general telephone number for Benefits 01395 517446 Monday to Friday from 8.30am to 5pm

Refuse collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Waste issues (e.g. flytipping, recycling, drains) – No there is a general telephone number (Fly tipping StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm and Recycling CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Street lights – NOT EDDC
Housing repairs – No there is a general telephone number (Repairs 01395 517458 Monday to Friday from 8.30am to 5pm)
Bulky waste collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths) – No there is a general telephone number for abandoned vehicles and graffiti - StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm. Footpaths and potholes are the responsibility of Devon County Council
Trading standards – Trading standards is the responsibility of Devon County Council their telephone number is 0345 4040506
Animal welfare – No there is a general telephone number (Environmental Health 01395 517457 Monday to Friday from 8.30am to 5pm)

Date responded: 22 February 2017

Cost of planning application at manstone depot site

Date submitted: 11 February 2017

Summary of request

> Could you provide me with any such references to this project (other than the planning application itself), either as documentation or weblinks.

> And could you provide me with the full and exact costings for this planning application: the building costs of the new offices and where the finance for this project will be coming from.

Summary of response

Could you provide me with references to this project (other than the planning application itself) either as documentation or weblinks
This element of the relocation project, as with all other relevant matters, is discussed and noted in the minutes of the office accommodation working party and project executive group meetings. These minutes are available to the public online here http://eastdevon.gov.uk/access-to-information/historical-information/relocation-project-documentation-archive/ and these pages are updated on a quarterly basis so any minutes not yet published will soon be available.
The easiest way to extract the data you need is to use the “find” facility and enter key words such as “Manstone” or “depot”. If you are unsure how to do this, please let me know and I can talk you through it.

Could you provide me with the full and exact costings for this planning application; the building costs of the new offices; and where the finance for this project is coming from
Full and exact costings are not yet known. We have a working estimate which indicates that the cost of this element of the project is likely to be between £71,750 and £106,750 but, as we will soon be securing bids for this work, we are not prepared to disclose our budget estimate breakdown as this will seriously weaken our contract negotiating position and our ability to achieve best value for the work needed. We are withholding this information under Reg 12(5)(e) of the Environmental Information Regulations. We believe that the overall budgetary cost being in the public domain allows for the public interest in this matter to be adequately served.
This is an existing costed element of the relocation project and £100,000 is included within the overall re-location budget for this project and was in the budget when considered by the Council back in March 2015.

Date responded: 9 March 2017

Data on EIR requests

Date submitted: 9 February 2017

Summary of request

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016?

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month?

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused?


As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority?

Summary of response

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016? - 702

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month? - 702

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused? – 3

1 x Regulation 12(4)(e)
2 x Regulation 12(5)(e)

As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority? - None

Date responded: 13 February 2017

Statistics on Brexit voters

Date submitted: 8 February 2017

Summary of request

- The age of leave/ remain voters in your local authority
- The ethnicity of leave/ remain voters
- Whether there is any scope for data to be released down to a polling district areas level, ie would be great to see how many people on X Street voted leave or remain

Summary of response

The requested detail is not held.

Date responded: 9 February 2017

Food Safety and Hygiene offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council:

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal food incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal food incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council - EDDC haven't carried out any prosecutions over the last year for Food Safety and Hygiene offences.

Date responded: 16 February 2017

Health and Safety offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of health and safety offences prosecuted by the Council.

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal health and safety incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal health and safety incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g. leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

EDDC have not carried out any prosecutions over the last year for health and safety offences.

Date responded: 10 February 2017

Unaccompanied asylum-seeking children

Date submitted: 7 February 2017

Summary of request

A) copies of all responses provided by (or collectively on behalf of) your local authority to:

i) the letter sent to 'All Local Council Leaders' by Robert Goodwill MP, Minister of State for Immigration, dated 8/9/2016 (this letter had the heading 'UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN');

ii) the letter sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families, dated 14/10/2016 (this letter had no heading, but concerned local authority capacity to care for unaccompanied asylum-seeking minors and began 'At the start of September the Immigration Minister wrote to you...');

iii) any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment);

B) the total number of:

i) places pledged by your council for unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment) (if this has been altered at any point since the Home Office consultation began, please provide all numbers and indicate which is the most recent);

ii) places that have been filled (by the date of your response) by unaccompanied asylum-seeking children who arrived under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment).

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council via their website at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

Public Health Funerals

Date submitted: 7 February 2017

Summary of request

1. From January 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin)
2. Date of Death and Date of Birth
3. Last known address
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending)
5. The approximate value of estate
6. Please email your response.

Summary of response

From the 1st January 2017 there have been no deaths where there have been no known next of kin.

Date responded: 8 February 2017

Provision of health services by community pharmacies

Date submitted: 7 February 2017

Summary of request

Q1 Has East Devon District Council had any discussions with the local pharmaceutical committee regarding the provision of health services by community pharmacies in your area?

(Please note, services may include but are not limited to smoking cessation, minor ailments, weight management, EHC, vascular risk checks, Chlamydia screening, vaccinations etc)

Q2 Where such a discussion has been held, please could you give me the following details:
a) The date of the meeting
b) A full list of the services discussed
c) A full list of the attendees
d) A copy of the minutes of the meetings

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

Household Benefit Cap

Date submitted: 7 February 2017

Summary of request

1. Please provide the most recent data available for your local authority:

All households
• The number of households who have their benefits reduced by the Household Benefit Cap introduced by the Welfare Reform and Work Act 2016 in your area. (Please include both households who were already subject to the previous benefit cap of £26,000/£18,200, and those newly affected by the lowered cap)
• The average reduction in these households' benefit award, and the number of these households who have a reduction of £100 or more a week

Homeless households in temporary accommodation
• The number of homeless households accommodated by your authority in temporary accommodation who have their benefits reduced by the Household Benefit Cap
• The average reduction in these households' benefit award

2. If you have carried out an assessment of the impact of lowering the cap in your local authority, please provide this document

Summary of response

1. Please provide the most recent data available for your local authority:

All households
• The number of households who have their benefits reduced by the Household Benefit Cap introduced by the Welfare Reform and Work Act 2016 in your area. (Please include both households who were already subject to the previous benefit cap of £26,000/£18,200, and those newly affected by the lowered cap) - 8 old cases that reduced to £500.00 per week and 47 new cases from November 2016. Total cases 55.

• The average reduction in these households' benefit award, and the number of these households who have a reduction of £100 or more a week - The average reduction is £61.90 per week with 5 cases that have been reduced by over £100.00 per week.

Homeless households in temporary accommodation
• The number of homeless households accommodated by your authority in temporary accommodation who have their benefits reduced by the Household Benefit Cap – There are no homeless households in temporary accommodation on the Benefit Cap.
• The average reduction in these households' benefit award - N/A

2. If you have carried out an assessment of the impact of lowering the cap in your local authority, please provide this document - No impact assessment has been carried out.

Date responded: 15 February 2017

Play clubs

Date submitted: 7 February 2017

Summary of request

Please disclose whether the council places any restrictions on who is able to take children to play clubs. For example: Are nannies and childminders allowed to take children to clubs - or do they have to be with a parent? Please disclose the council’s policy/advice on this and which club/s it applies to.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

EDDC's average time to pay invoices submitted by suppliers

Date submitted: 6 February 2017

Summary of request

I would like to know the average time taken for the council to pay invoices submitted to it by suppliers. I would like this data for the year ending March 31 2016

If the yearend (March 31) makes responding to this request difficult, please base the response on the year end in the council’s latest annual report/financial accounts.

Summary of response

For the year 2015 97% paid within 30 days or 92% paid within 10 working days.

Date responded: 6 February 2017

CIL charging schedules

Date submitted: 6 February 2017

Summary of request

• Which planning authorities sit within your boundary?

In terms of the planning authorities within your boundary:

• How much CiL has been collected in each of the years 2015 and 2016?
• Of the CiL collected, how much has been spent and how was it spent?
• In each of 2015 and 2016 how much of the CiL was spent on Health related projects and what were the projects?
• In each of 2015 and 2016 how much of the CiL was spent on Social Care related projects and what were the projects?
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for Health purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to?
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for social care purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to?

Summary of response

• Which planning authorities sit within your boundary? - East Devon District Council

In terms of the planning authorities within your boundary:

• How much CiL has been collected in each of the years 2015 and 2016? - £0
• Of the CiL collected, how much has been spent and how was it spent? - N/A
• In each of 2015 and 2016 how much of the CiL was spent on Health related projects and what were the projects? - N/A
• In each of 2015 and 2016 how much of the CiL was spent on Social Care related projects and what were the projects? - N/A
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for Health purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to? - We have made no decisions on the spending of future receipts.
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for social care purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to? - We have made no decisions on the spending of future receipts.

EDDC started charging CIL on 1 September 2016 and as such has not yet had a full year of charging. Income has been limited to date and no CIL has been spent or allocated as yet. The ‘Regulation 123 List’ identifies health centres as having potential to be funded by CIL and the Infrastructure Delivery Plan (IDP) identifies a number of health related projects as potentially being partly or wholly funded by CIL in years to come. This is not a guarantee that CIL will be spent on those projects or on health in general. Governance arrangements for CIL including funding allocations projects going forwards is due to be considered by the Council’s Strategic Planning Committee in March 2017.

Date responded: 8 February 2017

Manstone depot site

Date submitted: 4 February 2017

Summary of request

Please let me know if EDDC have decided that the site of the Manstone depot shall not be allocated for Housing of any type, (bearing in mind the decision to withdraw the site from housing on cost grounds and the decision to build an office there), and in any event, supply documentation of any any correspondence, records of meetings, (both internal and external), which have relevance to any decision

Summary of response

I can confirm there has been no decision made that this site shall not be allocated for housing and therefore no documentation is held in relation to meetings or discussions about such a decision.

You refer to planning application ref 16/2526 in yoru request and you can view relevant planning documentation here http://planningapps.eastdevon.gov.uk/Planning/StreamDocPage/obj.PDF?DocNo=2565430&PageNo=1&content=obj.PDF

Date responded: 21 February 2017

School holiday dates from 2005/06 to 2017/18

Date submitted: 3 February 2017

Summary of request

This is an FOI request, made in accordance with the Freedom of Information Act 2000, for past, present and future school holiday dates from 2005/06 to 2017/18.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 February 2017

Document Management Software Systems

Date submitted: 2 February 2017

Summary of request

1. Do you use a Document Management software system in your Revenues Department?
2. If yes which company provides it?
3. How much do you pay for this system annually?
4. When is this contract due to finish?
5. Do you use a Document Management software system in your Benefits Department?
6. If yes which company provides it?
7. How much do you pay for this system annually?
8. When is this contract due to finish?
9. Do you use a Document Management software system in your Housing Department?
10. If yes which company provides it?
11. How much do you pay for this system annually?
12. When is this contract due to finish?

Summary of response

1. Do you use a Document Management software system in your Revenues Department? - Yes
2. If yes which company provides it? - Civica
3. How much do you pay for this system annually? - £11,042
4. When is this contract due to finish? - Annual renewal
5. Do you use a Document Management software system in your Benefits Department? - Yes
6. If yes which company provides it? - Civica
7. How much do you pay for this system annually? - £11,042
8. When is this contract due to finish? - Annual renewal
9. Do you use a Document Management software system in your Housing Department? - Yes
10. If yes which company provides it? - Civica
11. How much do you pay for this system annually? - £11,042
12. When is this contract due to finish? - Annual renewal

Date responded: 15 February 2017

Second homes in Otterton

Date submitted: 2 February 2017

Summary of request

I would like to know how many homes in Otterton are second homes

Summary of response

In terms of second homes which are known for the purposes of council tax as class B dwellings, we have 28 properties listed in Otterton. These properties do not receive a council tax reduction.

More information about council tax exemptions and discounts can be found here http://eastdevon.gov.uk/council-tax/council-tax-discounts-and-exemptions/

Our Business Rates system holds detail of a further 5 properties which are registered as self catering hereditaments for the purposes of Business Rates.

Date responded: 14 February 2017

Business case for relocation

Date submitted: 1 February 2017

Summary of request

> The current business case which reflects the costs of the project as they stand right now (1st February 2017).

> The proper impact assessment which reflects the considerable changes to the scope of the project.

> The formal change management process which reflects the changes to the project.

> An assessment of the general financial risks and the rationale for decisions made, with reference to:
– the relocation of departments, as decided, to premises at Exmouth and Manstone; and, as planned, to the new HQ in Honiton; – the lack of certainty and clarity as to how to finance these stages, following the failure to secure planning permission for the Knowle site.

> An assessment of any specific financial risks and the rationale for decisions made, for example:
– the updating of refurbishment costs for Exmouth Town Hall; – estimates for staff relocation costs, TUPE conditions for staff reimbursement and any moving costs; – the mothballing of parts of the current Knowle HQ.

> Any recent surveys which have been carried out to determine the above.

> The model prepared by Grant Thornton which was reviewed by Members before the vote to postpone the project was made in March 2015.

> [And if this is a different document] “The business case by the Audit
> and Governance Committee and external auditors Grant Thornton” as
> referred to in the agenda of the Scrutiny Cttee of 2nd February 2016:
> http://eastdevon.gov.uk/media/1985871/020217-scrutiny-agenda-combined.
> pdf

> A demonstration of the current status of Gateway 7 of the project, specifically with regard to the decision by the DMC of 6th December 2016 and the failure to secure planning permission for the Knowle site.

> The case for “decoupling” relocation to Exmouth from the relocation to Honiton, which is not allowed for under Gateway 7 of the project; the case for separating the two into distinct projects to pass through Gateway 7, each with its own governance; and the checks and systems to ensure that the business case for each new stand-alone project is still valid.

> A demonstration that there is a net positive benefit on a formal business case for both the Exmouth and Honiton projects.

> A demonstration that the project is complying with best practice for
> Gateway Reviews, which “assist the delivery of … procurement projects
> in local government”, whose “use is recommended in the Efficiency
> Review and the National Procurement Strategy” and which highlight the
> need to “Develop [a] business case”– for example:
> https://www.whatdotheyknow.com/request/31732/response/84274/attach/34/
> Gateway%20Review%20Guidance.pdf

Summary of response

The current business case which reflects the costs of the project as they stand right now (1st February 2017).
In addition to the information we provided in response to your recent similar request, in which we reiterated that there is no file entitled ‘Business Case’, we assume you are essentially after the most up to date costs of the project. Accordingly, please find attached the latest cost report currently available (as at 31st December). You will note that there have been some redactions to the figures. This is to reflect the fact that these figures are not yet subject to contract and the disclosure of this detail, at this point in time, would weaken the council’s negotiating position and our ability to achieve best value. This information is exempt from disclosure under Reg 12(5)(e) of the Environmental Information Regulations.

The proper impact assessment which reflects the considerable changes to the scope of the project.
There have been no “considerable changes to the scope of the project” and so we are unsure precisely the type of information you are seeking here. If you would like to clarify this element of your request, we can then perhaps refine our information search.

The formal change management process which reflects the changes to the project.
There is no ‘change management process’ which is generally speaking phraseology associated with commercial contracts where parties may need to change the scope of what was agreed between them. Any changes or developments to the process are documented in the minutes of the officer relocation group, executive board, project reports and reports to Cabinet. Minutes up to September 2016 are available here http://eastdevon.gov.uk/access-to-information/historical-information/relocation-project-documentation-archive/ and minutes up to December 2016 will be published online in early April 2017, and will continue to be updated on a quarterly basis thereafter.

An assessment of the general financial risks and the rationale for decisions made, with reference to:
– the relocation of departments, as decided, to premises at Exmouth and Manstone; and, as planned, to the new HQ in Honiton; – the lack of certainty and clarity as to how to finance these stages, following the failure to secure planning permission for the Knowle site.
The Cabinet report of December 2016 http://eastdevon.gov.uk/media/1950011/item-14-relocation-report.pdf provided an update specifically referencing Exmouth Town Hall. Again, minutes up to September 2016 for the office relocation group and executive group are available online and more recent minutes are due for future publication in line with the timescale above.

An assessment of any specific financial risks and the rationale for decisions made, for example:
– the updating of refurbishment costs for Exmouth Town Hall; – estimates for staff relocation costs, TUPE conditions for staff reimbursement and any moving costs; – the mothballing of parts of the current Knowle HQ.
Refurbishment costs for Exmouth Town Hall and staff relocation costs http://eastdevon.gov.uk/media/1950011/item-14-relocation-report.pdf
No information is currently held with regard to the financial risks and rationale for mothballing parts of the current Knowle HQ.

Any recent surveys which have been carried out to determine the above.
No recent surveys are held.

The model prepared by Grant Thornton which was reviewed by Members before the vote to postpone the project was made in March 2015.
It is presumed you mean ‘proceed with’ rather than ‘postpone’. This matter is currently the subject of a complaint you have made to the Information Commissioner. We have explained that the council owns the rights to this computer model. It is a working model which, if printed in its entirety, would run into approximately 8000 pages and it is really only practical to view the model on-screen. Within the model is commercially confidential detail identifying budgeted construction costs for the new build offices in Honiton – which have not yet been subject to contract and which have been subject to a decision by the ICO already https://ico.org.uk/media/action-weve-taken/decision-notices/2016/1625296/fer0608237.pdf
The purpose of the model is to produce outputs which have been reported to committee. The model would not make very much sense to the untrained eye and, as a live working model, we would be concerned about allowing access to the public who could inadvertently make changes which would be extremely difficult to detect and rectify. Once contracts have been awarded for this work, we would be happy to allow Mr Woodward to view the model here at the council offices, should he wish to.
To clarify our position in terms of this model, to extract commercially confidential data would take an unreasonable amount of time, if indeed it would be possible to do so. We estimate that this work would take at least 3 days possibly longer and, even then, the model would not be accurate / function correctly, nor could we be sure that all confidential data has been removed.
As the outputs from the model have been reported publicly, we do not see that there is significant public interest in viewing this very complex background working model.


[And if this is a different document] “The business case by the Audit > and Governance Committee and external auditors Grant Thornton” as referred to in the agenda of the Scrutiny Cttee of 2nd February 2016: http://eastdevon.gov.uk/media/1985871/020217-scrutiny-agenda-combined.
This is not a different document.

A demonstration of the current status of Gateway 7 of the project, specifically with regard to the decision by the DMC of 6th December 2016 and the failure to secure planning permission for the Knowle site.
No demonstration of this is currently held and we are not obliged to create new information in order to respond to this request.

The case for “decoupling” relocation to Exmouth from the relocation to Honiton, which is not allowed for under Gateway 7 of the project; the case for separating the two into distinct projects to pass through Gateway 7, each with its own governance; and the checks and systems to ensure that the business case for each new stand-alone project is still valid.
Information regarding the decision to bring the relocation to Exmouth forward can be found here http://eastdevon.gov.uk/media/1950011/item-14-relocation-report.pdf

A demonstration that there is a net positive benefit on a formal business case for both the Exmouth and Honiton projects.
No information which constitutes a demonstration of this is held over and above the regular minutes and project reports which are referred to elsewhere and we are not obliged to create new information in order to respond to this request.

A demonstration that the project is complying with best practice for Gateway Reviews, which “assist the delivery of … procurement projects in local government”, whose “use is recommended in the Efficiency Review and the National Procurement Strategy” and which highlight the need to “Develop [a] business case”– for example: https://www.whatdotheyknow.com/request/31732/response/84274/attach/34/ Gateway%20Review%20Guidance.pdf
No information held

Date responded: 28 February 2017

IT and finance information

Date submitted: 31 January 2017

Summary of request

Can you please provide the Name, Email address and Direct Line for the following members of the Senior Management Team?

Chief Executive
Head of Finance/Director of Finance
IT Director/CIO (Chief Information Officer)
Director of Adult Social Care
Director of Children's Social Care

What was the council's overall IT budget for 2015/16 (split by capital and revenue)?

What is the council's overall IT budget for 2016/17 (split by capital and revenue)?

What is the name, supplier, value of contract and contract expiry of the Adult Social Care IT System your organisation is using?

What is the name, supplier, value of contract and contract expiry of the Children's Social Care IT System your organisation is using?

Does your organisation have a Cyber Security strategy?

Has your organisation suffered disruption of access to data and/or systems as result of a cyber attack in the past 12 months?

Does your organisation have a SIRO (Senior Information Risk Owner)? If yes, what is his/her name and contact details?

Does your organisation have a Caldicott Guardian? If yes, what is his/her name and contact details?

Summary of response

Can you please provide the Name, Email address and Direct Line for the following members of the Senior Management Team?

Chief Executive – Mark Williams mwilliams@eastdevon.gov.uk
Head of Finance/Director of Finance – Simon Davey SDavey@eastdevon.gov.uk
IT Director/CIO (Chief Information Officer) - Chris Powell - Chief Operating Officer CJPowell@eastdevon.gov.uk
Director of Adult Social Care – N/A as EDDC does not provide this service
Director of Children's Social Care – N/A as EDDC does not provide this service

What was the council's overall IT budget for 2015/16 (split by capital and revenue)? - £2,254,240 – revenue only. £31,296 capital, plus EDDC paid a share of £150,0000 towards IT. The IT services for EDDC along with two other councils are managed by Strata, a company wholly owned by the three councils.

What is the council's overall IT budget for 2016/17 (split by capital and revenue)? - £2,311,860 – revenue only and a capital share contribution of £150,000 towards IT

What is the name, supplier, value of contract and contract expiry of the Adult Social Care IT System your organisation is using? – N/A as EDDC does not provide this service

What is the name, supplier, value of contract and contract expiry of the Children's Social Care IT System your organisation is using? – N/A as EDDC does not provide this service

Does your organisation have a Cyber Security strategy? - No

Has your organisation suffered disruption of access to data and/or systems as result of a cyber attack in the past 12 months? - No

Does your organisation have a SIRO (Senior Information Risk Owner)? If yes, what is his/her name and contact details? – Simon Davey, contact details above

Does your organisation have a Caldicott Guardian? If yes, what is his/her name and contact details? – No

Date responded: 16 February 2017

National Assistance Funerals

Date submitted: 31 January 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/10/2016 to the day of your reply. If there are any new cases where the person died prior to 1/10/2016, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

We have not had to carry out any national assistance funerals since the 1st October 2016. There have been no deaths where there were no next of kin from the 1st October 2016 to the present day.

Date responded: 2 February 2017

Parks and open spaces strategy

Date submitted: 30 January 2017

Summary of request

1) A copy of your parks and green spaces strategy?

2) Has the council met with or otherwise consulted any third parties about the funding, ownership, maintenance &/or staffing of parks and green spaces and, if so, who did you meet, when and why?

Summary of response

1) A copy of your parks and green spaces strategy? - We do not currently have a parks and green space strategy. 'The Green Space Plan' has been drafted and will be presented to Cabinet at the meeting on the 5th April. You will be able to view the plan along with the April Cabinet Agenda, usually published a week before the meeting on our website. As this information will be made available in the near future, it is exempt under Section 22 of the Freedom Of Information Act 2000.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

2) Has the council met with or otherwise consulted any third parties about the funding, ownership, maintenance &/or staffing of parks and green spaces and, if so, who did you meet, when and why?

As part of the Council's plans to relocate its Headquarters away from the Knowle site and sell a proportion of the site for redevelopment, the Council has offered the remaining parkland to Sidmouth Town Council. The offer has been the subject of negotiation with the Town Council but no formal outcome has been agreed. This matter has been the subject of previous public awareness via Council reporting and local publicity.

A report will be presented to the Cabinet meeting on the 8th March about asset devolution to Beer Parish Council (PC), which would include an area of park in Beer if it is approved. This is following a request from Beer PC to take ownership of some assets in Beer under the Localism Act. We have met with Cllr Geoff Pook on a number of occasions, he was representing Beer PC, to discuss the potential asset transfer. Details will be included in the March Cabinet papers, which you will be able to find on our website once they are published.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

Date responded: 20 February 2017

Prosecutions for littering offences

Date submitted: 30 January 2017

Summary of request

How many prosecutions have taken place each year (for the last 5 years) for litter offences? Do you have a breakdown of these figures for each parish or by type of litter offence (e.g. public space protection order, community protection notice)?

Summary of response

We have not prosecuted anyone for littering in the last five years therefore no fines have been issued.

Date responded: 30 January 2017

Children's Social Services

Date submitted: 30 January 2017

Summary of request

Please can you send me the name and the email address for:

Children Social Services Lead and
Head of Child Protection

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Children’s Social Services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 January 2017

Cost of relocation

Date submitted: 29 January 2017

Summary of request

Please let me have the costs to date of the Knowle relocation project, to include all preliminary pre "moving decision" costs, and subsequent costs of all work associated with the intended reallocation, including those at The Knowle, Manstone, the intended Honiton site and Exmouth Town Hall

Summary of response

Cost information is published regularly on our project document archive which can be accessed here http://eastdevon.gov.uk/access-to-information/historical-information/relocation-project-documentation-archive/

Please also find attached the most recent cost report as at the date of your request for information. You will note that there have been some redactions to the figures published, and attached. This is to reflect the fact that these figures are not yet subject to contract and the disclosure of this detail, at this point in time, would weaken the council’s negotiating position and our ability to achieve best value. This information is exempt from disclosure under Reg 12(5)(e) of the Environmental Information Regulations.

Costs for the Exmouth Town Hall element of the project can be accessed here http://eastdevon.gov.uk/media/1950011/item-14-relocation-report.pdf

Date responded: 22 February 2017

Waiting list for housing

Date submitted: 29 January 2017

Summary of request

Please can you provide the number of people on council waiting lists (who have requested to be housed) who already live in Exmouth and have requested/are requesting to be housed in Exmouth, starting from the year 2000 until the present date

Please could you also provide a list in the same style for residents who do not live in Exmouth, but have requested/are requesting to be housed in Exmouth

I understand these lists may fluctuate daily, but if you could provide the numbers on an annual basis, excluding the year 2017

These lists must include people who are seeking emergency housing AND those who are already classed as "adequately housed"

Summary of response

Please can you provide the number of people on council waiting lists (who have requested to be housed) who already live in Exmouth and have requested/are requesting to be housed in Exmouth, starting from the year 2000 until the present date - This information is not held. It is not a mandatory field on the form and as such we are unable to run reports for this specific data.

Please could you also provide a list in the same style for residents who do not live in Exmouth, but have requested/are requesting to be housed in Exmouth - This information is not held. It is not a mandatory field on the form and as such we are unable to run reports for this specific data.

I understand these lists may fluctuate daily, but if you could provide the numbers on an annual basis, excluding the year 2017 – As above.

These lists must include people who are seeking emergency housing AND those who are already classed as "adequately housed" - As above.

Date responded: 16 February 2017

Coastal Communities Team

Date submitted: 29 January 2017

Summary of request

I would like to ask under the FOI act whether the Coastal Communities Team have been made aware of the preliminary findings, and if so, when, with details of any meetings when this was discussed (including those present) provided.

Summary of response

I can confirm that no information is held in relation to your request. I have been advised that the survey findings have not been reported to the Coastal Community Team.

Date responded: 8 February 2017

Name and email address of the Monitoring Officer at EDDC

Date submitted: 28 January 2017

Summary of request

Please can you tell me the name and email address of your Monitoring Officer, or point me to your website showing the information.

Summary of response

The Monitoring Officer is Mr Henry Gordon Lennox and his email address is monitoringofficer@eastdevon.gov.uk
This information can also be found on the EDDC website at http://eastdevon.gov.uk/council-and-democracy/councillor-conduct/monitoring-officer/

Date responded: 30 January 2017

Litter fines, PSPOs and CPNs issued

Date submitted: 28 January 2017

Summary of request

I would like to request the following information on:
1) Litter under the Environmental Protection Act 1990
2) Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014 and
3) Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014.

1. Data for the last 5 years on the following:
a) Under the Environmental Protection Act (EPA) 1990, s87 how many individuals committed the offence of leaving litter?
b) Under the EPA s88 how many fixed penalty notices for leaving litter were issued?
c) How many of these fines were paid and/or how many fines remain unpaid?
d) How many challenges have been made against payment of fines?
e) How many litter abatement notices were issued under the EPA s92?
f) How many street litter control notices were issued under EPA ss93-94?
g) How many litter clearance notices were issued under the EPA s92A?

2. Data from the time of commencement of Public Space Protection Orders (PSPOs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s59 how many PSPOs have been made?
b) Under the ASBCPA, s67 how many individuals have failed to comply with the order?
c) How many fixed penalty notices were issued for PSPOs under the ASBCPA, s68?
d) Under the ASBCPA, s61 how many further various have been made to orders in effect?
e) Under the ASBCPA, s66 how many times has the validity of the orders been challenged?
f) How many of these fines were paid and/or how many fines remain unpaid?

3. Data from the time of commencement of Community Protection Notices (CPNs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s43 how many CPNs have been issued?
b) Under the ASBCPA s43 how many Community Protection Notices have been issued?
c) Under the ASBCPA, s52 how many fixed penalty notices have been issued?

Under the ASBCPA, s48 how many individuals have committed the offence of failing to comply with the order?
d) Under the ASBCPA, s46 how many appeals have there been against the CPNs?
e) How many fines have been paid and/or how many fines remain unpaid?

If possible, it would be helpful if the data could be broken down by year, parish and type of litter offence (e.g. car litter, etc). If the council does not have the data (mentioned above) which body holds this data?

Summary of response

I would like to request the following information on:
1) Litter under the Environmental Protection Act 1990
2) Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014 and
3) Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014.

1. Data for the last 5 years on the following:
a) Under the Environmental Protection Act (EPA) 1990, s87 how many individuals committed the offence of leaving litter? – 5 (1 per year)
b) Under the EPA s88 how many fixed penalty notices for leaving litter were issued? - 5
c) How many of these fines were paid and/or how many fines remain unpaid? – All paid
d) How many challenges have been made against payment of fines? - None
e) How many litter abatement notices were issued under the EPA s92? - None
f) How many street litter control notices were issued under EPA ss93-94? - None
g) How many litter clearance notices were issued under the EPA s92A? - None

2. Data from the time of commencement of Public Space Protection Orders (PSPOs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s59 how many PSPOs have been made? - 0
b) Under the ASBCPA, s67 how many individuals have failed to comply with the order? – N/A
c) How many fixed penalty notices were issued for PSPOs under the ASBCPA, s68? – N/A
d) Under the ASBCPA, s61 how many further various have been made to orders in effect? – N/A
e) Under the ASBCPA, s66 how many times has the validity of the orders been challenged? – N/A
f) How many of these fines were paid and/or how many fines remain unpaid? – N/A

NB. East Devon DC is currently going through the process of introducing PSPOs for dog related offences.

3. Data from the time of commencement of Community Protection Notices (CPNs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s43 how many CPNs have been issued? – None in that period
b) Under the ASBCPA s43 how many Community Protection Notices have been issued? – None in that period
c) Under the ASBCPA, s52 how many fixed penalty notices have been issued? - Three

Under the ASBCPA, s48 how many individuals have committed the offence of failing to comply with the order? - One
d) Under the ASBCPA, s46 how many appeals have there been against the CPNs? - One
e) How many fines have been paid and/or how many fines remain unpaid? – All paid

If possible, it would be helpful if the data could be broken down by year, parish and type of litter offence (e.g. car litter, etc). If the council does not have the data (mentioned above) which body holds this data?

The appeal related to a CPN issued in 2015 for the feeding of seagulls in Sidmouth and all 3 fixed penalties referred to the same case.

Date responded: 1 February 2017

Health and social care

Date submitted: 27 January 2017

Summary of request

This is a Freedom of Information request regarding Local Authority commissioned weight management. Please can you answer Part A, and if the answer is Yes complete Part B.

Part A

Does your Local Authority commission a weight management service, such as Weight Watchers/Slimming World etc and subsidise/provide this free to the public on prescription from their GP for a period of time?

Part B – Please answer the questions in Red Bold which relate to people who were referred to the programme at least 12 months ago.

How long does the Local Authority/commissioner subsidise this programme for social prescribing (in weeks)?
Number of weeks the public are able to obtain this support via a GP referral without cost to themselves/as a subsidised package

About the participants

Number of participants
Number of men and women who enrol in the intervention broken down by gender

Mean age
Average age of participants at the start of the intervention broken down by gender

Mean starting BMI
The average BMI of participants when starting on the intervention


About your intervention

Uptake period
The time before full uptake of the intervention is achieved, the time period between the first and last participant being recruited

Drop outs (percent) (men & women)
The percentage of individuals who enrol on the programme who do not complete it.

Reduction in BMI
The average reduction in BMI for people who complete the intervention

Time taken to achieve reduction
The average time between starting on the intervention and achieving the final weight reduction

Duration of maximum weight loss
The average time the maximum weight loss is maintained

The number of people sustaining weight loss at 3 months, 6 months and 12 months after completion of the subsidised/free weight loss sessions as a percentage of the total number of people referred to the programme in the past 18 months


Costs of Intervention

Cost to Local Authority (£s)
Centralised Local Authority project costs independent of the number of participants

Local Authority costs per participant recruited
Total costs

Costs to NHS (£s)
Centralised NHS project costs independent of the number of participants
NHS costs per participant recruited
Total costs

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 30 January 2017

Member's maternity, paternity, parental and adoption leave policy

Date submitted: 26 January 2017

Summary of request

A copy of the council's formal maternity, paternity, parental and/or adoption leave policy for all Councilors.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for all Councillors, does the council have any other means by which it would make provision for a Councillor who had recently given birth or become a carer for a child?

Does the council have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance? If so, please provide a copy of that policy.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance, does the council have any other means by which it would make provision for a such a Councillor who had recently given birth or become a carer for a child?

Summary of response

A copy of the council's formal maternity, paternity, parental and/or adoption leave policy for all Councilors - There is policy in relation to Member's maternity leave but not for paternity leave or parental and or/adoption leave. Should the need arise policy will be written in line with the statutory regulations. The policy on Member's maternity leave can be found in the constitution see pages 236 and 237.

http://eastdevon.gov.uk/council-and-democracy/constitution/

For the Member's allowances guidelines please go to:
http://eastdevon.gov.uk/media/1768999/members-allowances-guidance-notes-2016-17.pdf

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for all Councillors, does the council have any other means by which it would make provision for a Councillor who had recently given birth or become a carer for a child? – Yes, please refer to the Member's allowances guidance notes.

Does the council have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance? If so, please provide a copy of that policy – It is the policy of this Council that any Special Responsibility Allowances will cease to be paid if a Member is unable to continue with those duties and they are transferred to another Councillor.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance, does the council have any other means by which it would make provision for a such a Councillor who had recently given birth or become a carer for a child? – It is the policy of this Council that any Special Responsibility Allowances will cease to be paid if a Member is unable to continue with those duties and they are transferred to another Councillor.

Date responded: 3 February 2017

Income management system

Date submitted: 26 January 2017

Summary of request

I am requesting an answer to the following questions relating to the councils Income Management system.
• Who currently supplies the authority with this service?
• How much has the council paid in capital for this solution and service?
• How much does the council pay for annual maintenance?
• When does this contract come up for renewal or replacement?
• Please supply the name of the person or persons who are responsible for this activity within the council?
• How can they be contacted?

Summary of response

Who currently supplies the authority with this service? - Capita
• How much has the council paid in capital for this solution and service? – Solution purchased prior to Strata, no data available
• How much does the council pay for annual maintenance? - £3,746
• When does this contract come up for renewal or replacement? – Rolling annual contract

Date responded: 23 February 2017

Public health funerals

Date submitted: 26 January 2017

Summary of request

1. Please can you tell me how many public health funerals have been carried out each year for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2. Please can you tell me how much these funerals have cost for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

3. Please can you tell me if you record the reason why a public health funeral was required? If there were family and friends who were unwilling or unable to pay or if the deceased person had no family or friends that you were able to contact? If you do not collect this information please let me know.

Summary of response

1. Please can you tell me how many public health funerals have been carried out each year for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2014 = 9
2015 = 5
2016 = 4

2. Please can you tell me how much these funerals have cost for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2014 - £13,480.04
2015 - £5,649.00
2016 - £2841.00

3. Please can you tell me if you record the reason why a public health funeral was required? If there were family and friends who were unwilling or unable to pay or if the deceased person had no family or friends that you were able to contact? If you do not collect this information please let me know - Yes we do record this information.

Date responded: 30 January 2017

Housing for Veterans

Date submitted: 25 January 2017

Summary of request

- How many war veterans have been supplied with permanent accommodation via the council's housing waiting list since the start of 2015?
- How many refugees and asylum seekers have been given accommodation within your council's boundary since the start of 2015 under Section 95 of the Immigration and Asylum Act 1999?

Summary of response

- How many war veterans have been supplied with permanent accommodation via the council's housing waiting list since the start of 2015? - 4
- How many refugees and asylum seekers have been given accommodation within your council's boundary since the start of 2015 under Section 95 of the Immigration and Asylum Act 1999? - 0

Date responded: 1 February 2017

Number of people on the housing waiting list for EDDC

Date submitted: 25 January 2017

Summary of request

Please can you inform me of the number of people currently on your housing waiting list?

What is the average length of time an individual spends on your council's housing waiting list before they are housed in permanent accommodation?

Summary of response

Please can you inform me of the number of people currently on your housing waiting list? - 3190

What is the average length of time an individual spends on your council's housing waiting list before they are housed in permanent accommodation? - The figures below are in days and based on lets in the calendar year from band start date to tenancy start date

2014 - 448
2015 - 401
2016 - 359

Date responded: 1 February 2017

Trees owned/managed by EDDC

Date submitted: 25 January 2017

Summary of request

(a) Do you know how many individual trees the council own or are responsible for?
(b) If so, how many? (please exclude woodland/forest type areas from the answer)
(c) If not, please give an approximate number
(d) If possible please split the number between highway, housing, authority land/buildings, and park areas
(e) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on tree work activities such as pruning, felling, and bracing/support?
(f) During financial year beginning April 2015 – to end March 2016 how much did the council spend (£ excluding VAT) on tree planting activities?
(g) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on arboricultural consultancy activities such as tree surveying, decay detection, subsidence investigation, etc?
(h) During financial year beginning April 2015 – to end March 2016 how many authority owned trees were felled?
(i) During financial year beginning April 2015 – to end March 2016 how many trees were planted by the authority?
(j) Across all departments, based on a normal working week how many persons are employed by the authority with responsibility for the management of trees such as; managers, tree/ arboricultural officers; surveyors? Please include any persons employed through PFI contracts servicing the authority. When answering please detail how many persons in which departments, the job role and how many hours per week, on average, are dedicated to tree management
(k) If persons are employed through PFI contracts, please confirm how many?

Summary of response

(a) Do you know how many individual trees the council own or are responsible for? - NO
(b) If so, how many? (please exclude woodland/forest type areas from the answer) - Not known
(c) If not, please give an approximate number - Between 4000 and 50000
(d) If possible please split the number between highway, housing, authority land/buildings, and park areas - Information is not held in this format
(e) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on tree work activities such as pruning, felling, and bracing/support? - £12,255
(f) During financial year beginning April 2015 – to end March 2016 how much did the council spend (£ excluding VAT) on tree planting activities? - £0
(g) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on arboricultural consultancy activities such as tree surveying, decay detection, subsidence investigation, etc? - £11,037.07
(h) During financial year beginning April 2015 – to end March 2016 how many authority owned trees were felled? – This information is not held in this format
(i) During financial year beginning April 2015 – to end March 2016 how many trees were planted by the authority? - No trees have been planted
(j) Across all departments, based on a normal working week how many persons are employed by the authority with responsibility for the management of trees such as; managers, tree/ arboricultural officers; surveyors? Please include any persons employed through PFI contracts servicing the authority. When answering please detail how many persons in which departments, the job role and how many hours per week, on average, are dedicated to tree management - 4 arboricultural officers: 3 deal with TPO, CA, planning, 1 with council owned trees for 22.5 hours.
(k) If persons are employed through PFI contracts, please confirm how many? – N/A

Date responded: 7 February 2017

Is recycling compulsory?

Date submitted: 25 January 2017

Summary of request

1) Is recycling compulsory in your council?

2) Do you issue fines connected with recycling?

3) Please list all circumstances when people can be fined in connection with recycling.

4) Do you fine people for putting the wrong item in the recycling, or the wrong product in the wrong bin?

5) If applicable how much money have you made from fines connected with recycling?
a) Please provide data for the last 2 full 12 months.

6) If applicable how much money have you made specifically from people putting the wrong item in the recycling or the wrong product in the wrong bin?
a) Please provide data for the last 2 full 12 months.

7) If applicable, how much money have you made from fining people who do not recycle?
a) Please provide data for the last 2 full 12 months.

Summary of response

EDDC do not levy any form of financial penalty for non-participation in recycling. Our approach is to explain, coach and encourage rather than enforce. We have no plans to change this approach in the foreseeable future.

Date responded: 25 January 2017

Refugees resettled under the Syrian Vulnerable Persons Resettlement scheme

Date submitted: 25 January 2017

Summary of request

1. How many people has your LA pledged to resettle under the SVPRS by the end of the scheme (end of 2020?)

2. How many people have been resettled in your LA under the SVPRS as of Friday 9 December 2016?

3. Can you provide any information about the way housing is found for refugees resettled under the SVPRS, specifically:
- are any of the houses organised through private companies such as G4S or Serco? If so how many properties?

- are you aware of any charities or faith groups making property available to house refugees brought in through the scheme? If so, how many properties?

Summary of response

1. How many people has your LA pledged to resettle under the SVPRS by the end of the scheme (end of 2020?) - We have recently amended our 'pledge' so the revised total will be 8 households.

2. How many people have been resettled in your LA under the SVPRS as of Friday 9 December 2016? - One household has been resettled in East Devon so far under the scheme.

3. Can you provide any information about the way housing is found for refugees resettled under the SVPRS, specifically:
- are any of the houses organised through private companies such as G4S or Serco? If so how many properties? - None of the properties are organised through private companies, the requests have been made directly to the public.

- are you aware of any charities or faith groups making property available to house refugees brought in through the scheme? If so, how many properties? - There are faith groups who have discussed making properties available, and are making plans to do so. But to date no refugees have been accommodated in this way.

Date responded: 1 February 2017

Structure chart IT

Date submitted: 25 January 2017

Summary of request

Please provide me with an up to date Organisational Structure chart for all IT middle management including all manager NAMES, contact details and job titles.

Summary of response

Please provide me with an up to date Organisational Structure chart for all IT middle management including all manager NAMES, contact details and job titles - Strata Service Solutions manages the ICT for East Devon and there is no structure chart available at this time. However the Manager roles are as follows:

Chris Powell - Chief Operating Officer
Dave Sercombe - Business Applications Manager
Adrian Smith - Infrastructure and Support Manager
Robin Barlow - Compliance & Security Manager
Martin Millmow - Document Centre Manager
Steve Gammon - Programme & Resource Manager

Contact number: 01392 265353 and ask for the relevant person.

Date responded: 26 January 2017

Street lights

Date submitted: 23 January 2017

Summary of request

1. How many street lights is/was your council responsible for? A) 2010 B) 2017

2. Does your council switch-off street lights for a period of time during the night? If so, how many lights are switched off?

3. Does your council dim street lights for a period of time during the night? If so, how many lights are dimmed?

4. Is your council planning to switch off or dim street lights in the future? If so, a) how many? and b) when?

5. If your council dims or switches-off street lights for a period of time during the night, how much money does this save annually?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council as the authority responsible for highway services via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 January 2017

Road side tree felling

Date submitted: 22 January 2017

Summary of request

1) How many street/highway trees have been felled by the council or by council contractors since 1 April 2010? If you do not have a full total, please provide a figure for those you have recorded in the period.

2) How many of those trees were protected by a Tree Preservation Order? If you do not have a full total, please provide a figure for those you have recorded in the period.

3) How many of those trees were ancient/veteran trees? If you do not have a full total, please provide a figure for those you have recorded in the period.

4) How much has it cost the council to fell street/highway trees in the period?

5) Please state how many trees were felled because they were diseased, decayed, dying or dead.

6) Please state how many were felled because they were causing structural damage or an obstruction.

7) How many were felled for other reasons? Please state in broad terms what these reasons might have been.

8) How many of the felled street/highway trees have been replaced on streets in this period?

9) How many the felled trees have been replaced off-street in this period - i.e. in woodlands/nature reserved.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, the authority responsible for highway services via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 January 2017

Charity shop recycled domestic goods

Date submitted: 20 January 2017

Summary of request

1. The Controlled Waste (England and Wales) Regulations 2012 advise that waste produced by a charity shop selling donated goods which have originated from domestic property (e.g. from private donors) should be counted as household waste, not commercial. With this in mind:

a. Do you accept this kind of waste in the event that a local charity shop were to bring it to one of your council's sites?
b. Do you levy a charge to dispose of such items of domestic waste in the event that a local charity shop were to bring them to one of your civic amenities sites?

2. If your answer to (1 b) is yes, please provide details of your charging scheme, including any different rates of charges for different categories of waste (for example WEEE items) and any plans to change your charging policies in the future.

3. Do you host any charity shops at your civic amenities sites, and if so how many?

4. How many charity shops are you aware of operating within your local authority area?

5. Under the system of business rates relief in England and Wales, local authorities have discretionary powers to grant additional rate relief of up to 20 per cent to charity shops within their area. To how many of the above charity shops do you:

a. Grant the full 20 per cent rate relief discount?
b. Grant some discretionary rate relief to, but not the full 20 per cent?
c. Not grant any additional discretionary rate relief?

6. Under what criteria would you grant additional discretionary rate relief to charity shops in your area, and do you have any plans to reform these policies in the future?

7. How many textile recycling banks do you directly manage within your local authority area and what is the average annual income generated by these banks?

8. How much would your local authority charge a charity for a licence to operate a textile recycling bank in your area?

Summary of response

East Devon District Council is a waste collection authority and does not operate any household recycling centres (civic amenity sites) in its area. These are operated by Devon County Council as the waste disposal authority. Therefore, we are unable to provide answers to most of your questions. Licensing does oversee charity collections in the street but not charity shops or wholesale recycling issues.

1. The Controlled Waste (England and Wales) Regulations 2012 advise that waste produced by a charity shop selling donated goods which have originated from domestic property (e.g. from private donors) should be counted as household waste, not commercial. With this in mind:

a. Do you accept this kind of waste in the event that a local charity shop were to bring it to one of your council's sites? - Not applicable to EDDC
b. Do you levy a charge to dispose of such items of domestic waste in the event that a local charity shop were to bring them to one of your civic amenities sites? - Not applicable to EDDC

2. If your answer to (1 b) is yes, please provide details of your charging scheme, including any different rates of charges for different categories of waste (for example WEEE items) and any plans to change your charging policies in the future - Not applicable to EDDC

3. Do you host any charity shops at your civic amenities sites, and if so how many? - Not applicable to EDDC

4. How many charity shops are you aware of operating within your local authority area? - We do not have this information

5. Under the system of business rates relief in England and Wales, local authorities have discretionary powers to grant additional rate relief of up to 20 per cent to charity shops within their area. To how many of the above charity shops do you:

a. Grant the full 20 per cent rate relief discount? - 0
b. Grant some discretionary rate relief to, but not the full 20 per cent? - 0
c. Not grant any additional discretionary rate relief? - 56

6. Under what criteria would you grant additional discretionary rate relief to charity shops in your area, and do you have any plans to reform these policies in the future? - Applications are considered on an individual basis with reference to the Council's Local Discretionary Rate Relief policy which outlines when we give any discretionary rate relief. The policy can be viewed via our website.

7. How many textile recycling banks do you directly manage within your local authority area and what is the average annual income generated by these banks? - EDDC does not directly manage any textile banks in its area. Textile banks are provided by the Salvation Army under contract with Devon County Council. The contract is exclusive and banks from other providers would not be hosted.

8. How much would your local authority charge a charity for a licence to operate a textile recycling bank in your area? - This service is provided by Devon County Council https://new.devon.gov.uk/

Date responded: 25 January 2017

Contaminated land register

Date submitted: 20 January 2017

Summary of request

The list of contaminated lands in your council up to date, with type of contamination

The list of development projects in those areas

The list of lands in your council that were decontaminated over the last 10 years

The cost of decontamination for your council over the last 10 years

Summary of response

The list of contaminated lands in your council up to date, with type of contamination - We have no land within East Devon which has been designated as Contaminated Land

The list of development projects in those areas - There are none

The list of lands in your council that were decontaminated over the last 10 years - No land has been designated as Contaminated Land in the last 10 years

The cost of decontamination for your council over the last 10 years - The council has not incurred costs relating to the decontamination of land designated as Contaminated Land.

Date responded: 6 February 2017

Penalty Charge Notices (PCNs) for moving traffic offences

Date submitted: 19 January 2017

Summary of request

1) The number of Penalty Charge Notices (PCNs) issued for moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

2) The number of Penalty Charge Notices (PCNs) upheld for moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

3) The income received from Penalty Charge Notices specifically from moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 January 2017

Traffic enforcement cameras

Date submitted: 19 January 2017

Summary of request

1) The number of cameras (CCTV/ANPR) used to enforce moving traffic offences on roads for which you are the responsible highway authority
2) The total length of coverage from all your cameras (CCTV/ANPR) used to enforce moving traffic offences on roads for which you are the responsible highway authority

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 January 2017

Council funded home care waiting list

Date submitted: 18 January 2017

Summary of request

I am writing an article about waits for council funded home care. I would be grateful if you could tell me:

The number of people who were eligible for council funded home care and who were on a waiting list for such care on Tuesday January 1 2017.

The longest time any individual on the list has been waiting for a home care package, and the average wait.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request



Date responded: 18 January 2017

Public Health funerals

Date submitted: 17 January 2017

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st December 2016 to the present time.

Summary of response

We have not dealt with any funerals since the 1st December 2016.

Date responded: 19 January 2017

Project directory for Manor Lodge Residential Care Home – Extension

Date submitted: 17 January 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the First and Second floor extension to provide 14 bedrooms for existing care home, with associated parking and landscaping.

Summary of response

We do not hold this information.

Date responded: 6 February 2017

Premises licensed to sell alcohol

Date submitted: 16 January 2017

Summary of request

Under the Freedom of Information Act please may I have a list of all premises licensed to sell alcohol in your district.

Summary of response

Please go to http://eastdevon.gov.uk/licensing/public-registers/ and click on 'online public registers' - 'premises register' and then 'search'. This will bring up all the premises that currently have a licence to sell alcohol.

Date responded: 17 January 2017

Fines for stationary idling

Date submitted: 16 January 2017

Summary of request

1. Are Civil Enforcement Officers, or your equivalent, empowered to fine motorists for 'stationary idling' within your authority?
2. If you have answered 'yes' to question 1, please state how many Fixed Penalty Notices, or their equivalents, have been given to motorists for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far
3. If you have answered 'yes' to question 1, please state how much money has been collected in fines by your authority for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far

Summary of response

1. Are Civil Enforcement Officers, or your equivalent, empowered to fine motorists for 'stationary idling' within your authority? - Yes in certain car parks in East Devon there are signs in coach bays advising coach drivers that they are not permitted to leave their engines running whilst idle.
2. If you have answered 'yes' to question 1, please state how many Fixed Penalty Notices, or their equivalents, have been given to motorists for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far - There have been no FPNs or equivalent issued for this offence in the years specified.
3. If you have answered 'yes' to question 1, please state how much money has been collected in fines by your authority for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far - Zero

Date responded: 17 January 2017

Parking tickets

Date submitted: 16 January 2017

Summary of request

1. The number of parking tickets issued in the 2014/15 and 2015/16 financial year (up to the end of March 2016)

2. The amount paid in parking tickets (£) in the 2014/15 and 2015/16 financial year

3. The number of parking tickets in the 2014/15 and 2015/16 financial year where drivers appealed

4. Of that number of appeals, how many were rejected by the council and how many were successful or have yet to conclude

5. The exact same four questions for the period 1/04/2016 up to and including 30/11/2016

Summary of response

The information is for off road parking alone.

1. The number of parking tickets issued in the 2014/15 and 2015/16 financial year (up to the end of March 2016) -

2014/15 - 2239
2015/16 - 2238

2. The amount paid in parking tickets (£) in the 2014/15 and 2015/16 financial year -

2014/15 - £45,564
2015/16 - £48,498

3. The number of parking tickets in the 2014/15 and 2015/16 financial year where drivers appealed - The system does not report on the number of PCN's appealed. For example someone could send an informal challenge and if rejected make formal representations after receiving NTO, so this PCN has been appealed. But as we deal with two different pieces of work at different stages it's classed as two appeals. We dealt with 774 appeals in 2014/15 and 754 appeals in 2015/16

4. Of that number of appeals, how many were rejected by the council and how many were successful or have yet to conclude - Using the same principle above we rejected 335 and 377 appeals in 2014/15 and 2015/16 respectively. We also accepted 425 and 361 appeals for 2014/15 and 2015/16 respectively

5. The exact same four questions for the period 1/04/2016 up to and including 30/11/2016 -

1,567 PCN's
£34,325
448 appeals
202 rejections and 238 accepted.

Date responded: 11 January 2017

School names and contact details

Date submitted: 16 January 2017

Summary of request

I would like to request a list of School names and addresses, with the contact details for the following administrative and academic job functions, as appropriate to each school type:

Admin Contacts
Head Teacher
Deputy Head
Bursar
Business Manager
Site Services Manager and/or Caretaker
IT Manager (infrastructure)
School Secretary
Catering Manager

Curriculum Contacts
Head of Art and Design
Head of Citizenship
Head of Computing
Head of Classics
Head of Design and Technology
Head of English / Literacy
Head of Geography
Head of History
Head of Humanities
Head of Maths / Numeracy
Head of Modern Foreign Languages
Head of Music
Head of Personal, Social and Health Education (PSHE)
Head of Physical Education
Head of Psychology
Head of Religious Education
Head of Science
Head of Sociology

Please include the DFE School Number with each record.

If it were possible to have direct email addresses for each contact this would also be favourable.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 January 2017

Garden waste charges

Date submitted: 14 January 2017

Summary of request

1. Does your council charge to collect garden waste? If the answer is no, you may disregard the remaining questions
2. What is the charge – is it one-off or annual?
3. How much money has been received for garden waste charges in each of the past three years – 2014, 2015 and 2016?
4. How many households are currently paying for garden waste collection?
5. Do you also charge for supply of garden waste bins? If so, how much?
6. What is the total amount of money you have received for the supply of garden waste bins in each of the past three years – 2014, 2015 and 2016?
7. What is the overall annual cost to the council of garden waste collection, taking into account the income from households and the price of disposing of it and any money made from selling it i.e. overall £10billion surplus, 50p loss etc?

Summary of response

1. Does your council charge to collect garden waste? If the answer is no, you may disregard the remaining questions - EDDC do not collect garden waste.
2. What is the charge – is it one-off or annual?
3. How much money has been received for garden waste charges in each of the past three years – 2014, 2015 and 2016?
4. How many households are currently paying for garden waste collection?
5. Do you also charge for supply of garden waste bins? If so, how much?
6. What is the total amount of money you have received for the supply of garden waste bins in each of the past three years – 2014, 2015 and 2016?
7. What is the overall annual cost to the council of garden waste collection, taking into account the income from households and the price of disposing of it and any money made from selling it i.e. overall £10billion surplus, 50p loss etc?

Date responded: 17 January 2017

Vacant homes

Date submitted: 12 January 2017

Summary of request

• How many empty homes has your authority registered as vacant in the financial year 2015/2016?

• How many of those properties have lay vacant for over a) two years b) five years and c) ten years?

• In the year 2016-2017 how many of those homes have been brought into use? By that I mean is now occupied?

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in the last five years?

Summary of response

• How many empty homes has your authority registered as vacant in the financial year 2015/2016?

On 1st April 2016 we had 406 properties that were empty for over 6 months (under 2 yrs).

• How many of those properties have lay vacant for over a) two years b) five years and c) ten years?

97 properties that were empty for over 2 years :
a) Between 2 to 5 years = 66
b) Between 5 to 10 years = 20
c) Over 10 years = 11

Out of those 406 properties which were empty under 2 years, 55 remain unoccupied.
Out of the 97 properties which were empty over 2 years, 63 remain unoccupied.

• In the year 2016-2017 how many of those homes have been brought into use? By that I mean is now occupied? - 25

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in the last five years? - 0

Date responded: 25 January 2017

Referrals by the authority under the ‘Prevent' scheme for further action/assessment

Date submitted: 12 January 2017

Summary of request

1. How many individuals have been referred by the authority under the ‘Prevent' scheme for further action/assessment during the last three financial years (including 2016/17 so far)?

- What is the sex and age of those referred and date of referral.

2. A list of organisations and societies which have received ‘Prevent' funding in the areas covered by the authority for each the last three financial years (including 2016/17 so far). For each please provide the amount of funding received.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 January 2017

Work-related deaths

Date submitted: 12 January 2017

Summary of request

Can you please provide me with a list of work-related deaths reported to you as part of your responsibilities under The Health and Safety (Enforcing Authority) Regulations 1998 since 2008. I would like to receive the information as a series of columns detailing:

1. The date of the incident.
2. The name of the deceased.
3. The deceased's age.
4. A description of the incident.
5. The industry sector.
6. The deceased's employment status (i.e. employed, self-employed).
7. The name of organisation where the work-related death occurred.

Summary of response

The HSE website proactively publishes, on a monthly basis, the names of the deceased reported to them and can be viewed at: http://www.hse.gov.uk/foi/fatalities/in-year-names.htm

Since 2008 there has been only one actual work-related death reported to us which is currently being investigated, and as such it would be inappropriate to release the details of the persons involved. Therefore this information is exempt from disclosure under Section 30 (1) (Investigations and proceedings) of the Freedom of Information Act 2000.

Date responded: 1 February 2017

Absence rate for teachers

Date submitted: 12 January 2017

Summary of request

Under the Freedom of Information Act can I ask for the following information:

1. Please provide details of the total number of days that: a) teachers and b) other school staff were absent due to sickness in each academic year, in Local Authority Maintained Schools since 2013-14, including the current year to date.

2. Please provide the absence rate for a) teachers and b) other school staff in each academic year since 2013-14, including the current year to date (expressed as a percentage).

3. Please provide (a) the number and (b) the percentage of the total number of sickness days (referred to in Q1 and Q2), which were attributed to mental ill-health or stress-related conditions.

4. If it is possible to do so within the limits of the FOI legislation, please also provide a breakdown of all the other reasons provided for these absences(for example, heart problems, broken bones, etc.

I would like all this data by academic year please.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 January 2017

Revenue generated from parking meters

Date submitted: 12 January 2017

Summary of request

• In the following financial years, what was the total amount of revenue generated from parking meters owned by your council?
Timescale Revenue generated
2012 – 2013
2013 – 2014
2014 – 2015
2015 – 2016
2016-2017 (if available)

Summary of response

• In the following financial years, what was the total amount of revenue generated from parking meters owned by your council?
Timescale Revenue generated
2012 – 2013 = £2,244,874
2013 – 2014 = £2,346,703
2014 – 2015 = £2,477,864
2015 – 2016 = £2,554,583
2016-2017 (if available) = Unavailable

Date responded: 17 January 2017

Parking meters - changes to accommodate the new £1 coin

Date submitted: 12 January 2017

Summary of request

• What is the total number of parking meters owned by your council?
• Of this number, how many will need to be completely replaced to cater for the introduction of the new pound coin?
• Of this number, how many will only need software updates to cater for the introduction of the new pound coin? Had to have new coin validators (not software but hardware) to accept new style coin?
• Approximately how much will it cost to completely replace one of the parking meters owned by your council?
• Approximately how much will it cost to upgrade the software of a single machine to cater for the new pound coin?

Summary of response

• What is the total number of parking meters owned by your council? - 63
• Of this number, how many will need to be completely replaced to cater for the introduction of the new pound coin? - 0
• Of this number, how many will only need software updates to cater for the introduction of the new pound coin? Had to have new coin validators (not software but hardware) to accept new style coin - In total 57 machines had new validators
• Approximately how much will it cost to completely replace one of the parking meters owned by your council? - N/A
• Approximately how much will it cost to upgrade the software of a single machine to cater for the new pound coin? - Dependent on the age, make and model of the machine new validators cost either £95 or £280. We had one at £280 and rest at £95.

Date responded: 17 January 2017

Maintenance of empty buildings

Date submitted: 11 January 2017

Summary of request

Please advise the total maintenance costs for empty buildings owned owned by your local authority for 2015/16 and a list of the buildings that you own that are currently empty.

If possible please also specify your costs for empty buildings for
2015/16 with regard to:

1. Insurance.
2. Security.
3. Building maintenance.

Summary of response

For the period 2015/16:

Moridunum Former Public Toilets, Seaton: No maintenance costs were incurred.

Former ATC Hut, Manstone, Sidmouth: No maintenance costs were incurred.

Former Drill Hall, Esplande, Sidmouth: Maintenance costs were £2630.99.

New Street Former Chapel, Honiton: Maintenance costs were £12,224.43

Insurance costs for these buildings in 2015/16: £372

Date responded: 7 February 2017

Wild Cat licences

Date submitted: 10 January 2017

Summary of request

You asked whether EDDC has issued licences for the ownership of and will allow F1 Savannah Cats or Wild Cats such as servals, caracal, bobcats in the home without a 'licensed enclosure' in the UK.

Summary of response

We do not have any feline Dangerous Wild Animal Act licences, and we do not have a set of licence conditions to cover them. In the event we got an application from a person wishing to keep felines, we would be guided by the vets on what conditions we would provide.

Date responded: 23 January 2017

Council spend for 2016 on Government Procurement Cards

Date submitted: 10 January 2017

Summary of request

Can you please provide me under the FOI Act a breakdown of all council procurement card/credit card spending for the 2016 calendar year.

If you can only provide the information for the last full financial year, that will also be acceptable. For clarity, I am referring to Government Procurement Cards (GPC).

Summary of response

We do not have the Government Procurement Cards (GPC) and council spend on our purchase cards is online as part of local transparency in the Datasets http://eastdevon.gov.uk/access-to-information/transparency-code/

Date responded: 13 January 2017

Discretionary Housing Payment

Date submitted: 10 January 2017

Summary of request

Please can you tell me what information you ask Discretionary Housing Payment applicants to provide to help ascertain whether they are eligible for the payment.

Summary of response

•The applicant's total household income
•The applicant and partner's savings
•The applicant's or partner's loans or debts

This information can be found on our website at http://eastdevon.gov.uk/benefits-and-support/housing-benefit/apply-for-a-discretionary-housing-payment/#

Date responded: 11 January 2017

Has EDDC paid private agencies to provide at-home-care for the elderly and/or infirm

Date submitted: 10 January 2017

Summary of request

1. Whether the council has paid a private agency or agencies to provide at-home-care for the elderly and/or infirm within the last 12 month period for which information is available.
2. Details of which agency/agencies were used during the last 12 month period for which information is available.
3. How much money was paid to each agency/agencies in fees during the last 12 month period for which information is available.
4. What proportion of the total cost to the customer these fees represented (if known)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 January 2017

IT Service Desk Software

Date submitted: 9 January 2017

Summary of request

1.Do you currently have an IT service desk in place?
2.What software tool is in place?
3.What is the cost for this service charged by the provider (including any maintenance fees)
4.When is the contract due to be reviewed?
5.Who is the contact responsible for your IT Service Desk Software

Summary of response

1.Do you currently have an IT service desk in place? - Yes
2.What software tool is in place? - MiCore/MiSupport
3.What is the cost for this service charged by the provider (including any maintenance fees) - £1k
4.When is the contract due to be reviewed? - 29 July 2017
5.Who is the contact responsible for your IT Service Desk Software - Adrian Smith, Support & Infrastructure Manager

Date responded: 11 January 2017

Results of Exmouth Visitor Survey

Date submitted: 9 January 2017

Summary of request

With reference to the Exmouth Visitors Survey, is the research company in a position to provide the results yet? It says the link will be available at the end of 2016. I am very interested to read the report findings and particularly to see the methodology used in more detail.

Summary of response

The results of this survey are due for future publication and, as such, are currently exempt from disclosure under s22 of the Freedom of Information Act. It is our view that it is reasonable not to disclose detail ahead of this publication as the work is still in the course of completion and we are working with a number of partner organisations in producing this information.

I have been advised that this information is due to be published in March 2017 and that it will be available from our website.

Date responded: 26 January 2017

Cemetery plots

Date submitted: 9 January 2017

Summary of request

For all cemeteries for which the council is responsible:

a) The number of plots remaining for full burial

b) The most up-to-date estimated time (in years) that it will take to reach capacity

c) The number of full burials conducted in the 2014/15 financial year

d) The number of full burials conducted in the 2015/16 financial year

Summary of response

For all cemeteries for which the council is responsible:

Sidmouth cemetery
Temple Street, Sidmouth EX10 9BN

Sidbury cemetery
Deepway, Sidbury EX10 0AS.

Seaton cemetery
Colyford Road, Seaton EX12 2DQ

a) The number of plots remaining for full burial

Sidmouth cemetery - an unused burial section for +150 burials is still available in years ahead

Sidbury cemetery - the council purchased an additional area of land adjoining the cemetery in 2010 and in that section has availability for +150 burials in years ahead

Seaton cemetery - the council has 2 current sections in use, one being burials and also a natural woodland for burials area where +75 are available

b) The most up-to-date estimated time (in years) that it will take to reach capacity

Sidmouth cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Sidmouth for the next 10 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

Sidbury cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Sidbury for the next 20 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

Seaton cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Seaton for the next 7 to 10 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

c) The number of full burials conducted in the 2014/15 financial year

This council does not currently have a cemetery software package or computer system for allocation of burials and so the of burials are completed through recording each burial in existing and historic ledgers. The ledgers are not sequential as many burial plots have already been purchased and therefore the relevant entry may date back over a decade. Statistical data and figures regarding the annual number of burials is not kept or measured. This data may become available and retrievable in late 2017 when a cemetery software solution is due to be introduced with funding already allocated for the financial year of 2017/18.

d) The number of full burials conducted in the 2015/16 financial year

Please see response to C above

Date responded: 19 January 2017

Financial system for BACS payments

Date submitted: 6 January 2017

Summary of request

• Who provides the organisations BACS payments and Direct Debit collection software?
• Please provide a list of your suppliers of the above software
• How you came to the decision to choose these companies?
• Are these solution(s) hosted on premise or cloud hosted?
• Please provide expenditure on computer software used for Bacs payment processing and Direct Debit collection. For financial years 2014/2015 and 2015/2016
• When does your current contract(s) with BACs payment and direct debit collection software expire?
• Will this service(s) be tendered and if so where?
• What is the total value of your current BACS payment and Direct Debit collection software contract(s) and over what period?
• With whom does the organisation hold its primary bank account?
• Does the organisation, acting as a Bureau, provide Bacs processing on behalf on any other organisation?
• What payment types does the organisation use? (e.g. Bacs (Direct Credit), Direct Debit, Faster Payments, etc.)
• Who is the person responsible for BACS processing and Direct Debit collection software?

Summary of response

• Who provides the organisations BACS payments and Direct Debit collection software? - SmarterPay
• Please provide a list of your suppliers of the above software - Data Interchange PLC
• How you came to the decision to choose these companies? – This Information is not recorded
• Are these solution(s) hosted on premise or cloud hosted? - On premise
• Please provide expenditure on computer software used for Bacs payment processing and Direct Debit collection. For financial years 2014/2015 and 2015/2016 - £330
• When does your current contract(s) with BACs payment and direct debit collection software expire? - 2020
• Will this service(s) be tendered and if so where? - This will be reviewed nearer the contract end date
• What is the total value of your current BACS payment and Direct Debit collection software contract(s) and over what period? <£5,000, over 5 years
• With whom does the organisation hold its primary bank account? - LLoyds
• Does the organisation, acting as a Bureau, provide Bacs processing on behalf on any other organisation? - We do not, acting as a Bureau, provide BACS processing on behalf of any other organisation
• What payment types does the organisation use? (e.g. Bacs (Direct Credit), Direct Debit, Faster Payments, etc.) -

Predominately:
BACS (Direct Credit)
Manual and computer cheques
To a much lesser extent:
Direct debits
Purchasing cards
Faster payments
International payments

• Who is the person responsible for BACS processing and Direct Debit collection software? - David Sercombe, Business Systems Manager, 01392 265353 david.sercombe@strata.solutions

Date responded: 2 February 2017

Highway maintenance

Date submitted: 5 January 2017

Summary of request

Please can you supply the following information at your earliest convenience.

Dates of all safety inspections undertaken on the carriageway in the two years to 05/01/17

Details of all carriageway defects identified during safety inspections in the two years to 05/01/17

Details of how carriageway safety inspections are undertaken, including whether walked or driven, the speed of the inspection vehicle and the number of persons in the vehicle.

The intended frequency of carriageway safety inspections.

Details of all complaints and/or enquiries relating to the carriageway, received in the two years to 05/01/17

The hierarchy classification.

The road/section number.

The defect intervention criteria adopted in relation to the identification of all categories of carriageway potholes (in other words, how a pothole is defined as requiring attention)

The time period(s) adopted between identification and repair (temporary and permanent) of all categories of carriageway defects.

Whether or not East Devon authority has formally adopted all or part of the standards contained within the national code of practice for highways maintenance management.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council (DCC), via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request as DCC is responsible for highways and highway maintenance in East Devon.

Date responded: 6 January 2017

Road safety and cyclists

Date submitted: 5 January 2017

Summary of request

For the period beginning January 2006 until the end of December 2016, please provide information for the following questions.

1) How many cyclists make complaints to (relevant department) about road safety every month?
2) How many road safety incidents take place each month involving a cyclist?
3) How many crashes occur each month involving a cyclist and a motor vehicle?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for road safety in East Devon at https://new.devon.gov.uk/

Date responded: 5 January 2017

Planning applications that went over 26 weeks before a decision was made

Date submitted: 4 January 2017

Summary of request

Please provide a list (in Excel format) of all planning applications submitted on or after 1st October 2013 where no decision was made within 26 weeks (unless a longer period has been agreed in writing between the applicant and the local planning authority) and NO refund of fees has been made to date. The information should be provided in the following format/columns.

Col 1: Planning Application Number
Col 2: Applicant Name
Col 3: Planning Application Date
Col 4: Planning Application Fee Paid / £
Col 5: Decision 'Due By' Date
Col 6: Decision Date 'Actual'
Col 7: Extension Agreed (if appropriate) - Yes or No?

Summary of response

In all instances where a decision has not been reached within 26 weeks an extension has been agreed with the applicant.

Date responded: 11 January 2017

Leisure facilities

Date submitted: 4 January 2017

Summary of request

1. Description of service provided
2. Name of contractor
3. Start date of contract
4. Duration of contract plus any extension options
5. End date of contract
6. Contract value (please make clear if the figure provided is the total contract value or an annual value)

Summary of response

1. Description of service provided - Outsourced to a local trust - Leisure East Devon (LED) - Is a leading charitable trust and runs sports and leisure activities as well as entertainment facilities and parks throughout East Devon on behalf of the council. The land and buildings are still owned by the council, but leased to LED who have centres in Axminster, Colyton, Sidmouth, Broadclyst, Exmouth, Honiton, Ottery St Mary and Seaton. Further information on all the sites can be found on our website at http://eastdevon.gov.uk/visit/attractions-in-east-devon/ and at https://www.ledleisure.co.uk/

2. Name of contractor - LED Leisure Management Ltd

3. Start date of contract - October 2006

4. Duration of contract plus any extension options – 30 years

5. End date of contract – Lease is until 2036

6. Contract value (please make clear if the figure provided is the total contract value or an annual value) - The Budget for the LED contract payment for year 2016/17 is £893,720 and is paid quarterly.

Date responded: 11 January 2017

Non payment of council tax

Date submitted: 3 January 2017

Summary of request

1. How many people were found guilty of not paying their council tax by a court in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

2. How many people were sentenced to imprisonment for failure to pay their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

2 (a) Of those people sentenced to imprisonment, how many people subsequently paid their council tax in full to avoid imprisonment in those same years?

3. If possible, please provide how long each prison sentence was for the individual found guilty of not paying their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Summary of response

1. How many people were found guilty of not paying their council tax by a court in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
This can only be given by the number of Liability Orders granted in the financial year from April to March:
2011/12 – 2138
2012/13 – 2229
2013/14 – 2631
2014/15 – 2467
2015/16 – 2809

2. How many people were sentenced to imprisonment for failure to pay their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
None

2 (a) Of those people sentenced to imprisonment, how many people subsequently paid their council tax in full to avoid imprisonment in those same years?

Answer:
N/A

3. If possible, please provide how long each prison sentence was for the individual found guilty of not paying their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
N/A

Date responded: 18 January 2017

Microchipping of Dogs

Date submitted: 1 January 2017

Summary of request

On 6 April 2016 it became compulsory for owners and keepers to ensure that their dog(s) is/are microchipped. I would like to request the following information:

1. How many owners/keepers have been served with a notice requiring them to have their dog(s) microchipped within 21 days?

2. How many owners/keepers have been charged with an offence for failing to comply with a notice requiring them to have their dog(s) microchipped within 21 days?

3. How many owners/keepers have been convicted for failing to comply with the regulation or failing to comply with a notice served under the legislation?

Summary of response

1. How many owners/keepers have been served with a notice requiring them to have their dog(s) microchipped within 21 days? - None

2. How many owners/keepers have been charged with an offence for failing to comply with a notice requiring them to have their dog(s) microchipped within 21 days? - None

3. How many owners/keepers have been convicted for failing to comply with the regulation or failing to comply with a notice served under the legislation? - None

Date responded: 11 January 2017

Childcare costs

Date submitted: 30 December 2016

Summary of request

• How much does it cost for an hour of council provided/or third party childcare for a 2 year old? In a) 2011 and b) 2016
• How much does it cost for twenty five hours of council provided/or third party childcare for a 2 year old? In a) 2011 and b) 2016
• Do you have a waiting list for council provided/or third party childcare? If so, how big is that waiting list?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children’s services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Request for all FOI final responses from 1st January 2016 to 31st December 2016

Date submitted: 30 December 2016

Summary of request

I would like to request the FOI responses for the last calendar year. To clarify:

Please send a zip file (or some other way of grouping files) of all final responses and any attachments of all FOI requests you have responded to from January 1st 2016 to today.

If you consider this to take more than the acceptable time limit please provide your FOI log (or equivalent report / Excel spreadsheets) indexing requests and their outcomes.

I am aware you may have over 500 requests to compile but please bear in mind the final responses I am asking for should already be considered in the public domain and as such should not need redacting.

Summary of response

From the 1st January 2016 to the 31st December 2016 we received in total 1276 FOI requests, of which 525 are land charge requests leaving 751 general FOI requests. Of these, 359 FOI responses are already published on our website at http://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/

We are at present unable to add attachments on the webpage, so the FOI responses not published are those requiring an attachment. These tend to be land charge requests, business rates requests and other requests where tables or spreadsheets with time relevant data make up the response and which is likely to be out of date the minute it is sent.

The personal information on each request, such as contact information, would need to be redacted which will require an officer to go into each request and response individually. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act.

Date responded: 17 January 2017

Social workers

Date submitted: 27 December 2016

Summary of request

1. Please list the total number of vacancies for the role of Qualified Social Work Professional according to the latest figures and the date on which that information was last collated.

2. The total number of positions for Qualified Social Work Professionals at the Council as of the date in response to Question 1, or as of December 2016 if that information is not available for the date in Question 1.

3. The total number of employed personnel in those positions as of December 2016.

4. How many of these positions have become vacant in the last 12 months.

5. The number of posts detailed in Question 2 which were advertised during the last 12 months.

6. The Number of posts filled during the last 12 months.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Unpaid parking fines served to foreign vehicles

Date submitted: 26 December 2016

Summary of request

1) How many parking fines issued by the council to foreign-registered vehicles in 2015 and 2016 remain UNPAID and WRITTEN-OFF by the authority

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2015 and 10 unpaid tickets from 2016, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2015 and 2016.

Summary of response

1) How many parking fines issued by the council to foreign-registered vehicles in 2015 and 2016 remain UNPAID and WRITTEN-OFF by the authority

PCN's served to foreign vehicles:
2015 = 12
2016 = 22

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2015 and 10 unpaid tickets from 2016, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2015 and 2016.

Value of PCN's served to foreign vehicles:
2015 = value of fines £600 written off
2016 = value of fines £1150 written off

Date responded: 13 January 2017

Number of vehicles provided to all grades of Administrative/Management staff

Date submitted: 25 December 2016

Summary of request

The number of vehicles provided to all grades of Administrative/Management staff by your Council.
The annual cost of this provision for the most recently available financial year.
Confirmation that this provision registered with HMRC as a 'Benefit in Kind'.

Summary of response

Streetscene have 88 lease vehicles
Cost for 2015/2016 for the leases were - £192824.12
2015/2016 Fuel was £169074.30 - 10% = £152166.87 / 88 = £1729.17 average per vehicle

EDDC - The current number of lease cars provided to employees is 11. Please note that this is a closed scheme and this number is decreasing.
Cost for 2015/2016 was £51,273.52 (14 vehicles), of which the employees contributed £3506.49 (net cost = £54780.01). Fuel is not provided to these employees.

These company vehicles are all declared as a taxable benefit in kind on the annual tax returns.

Date responded: 11 January 2017

Public health funerals

Date submitted: 24 December 2016

Summary of request

Under the Freedom of Information Act can I ask for the following information:
• How many paupers funerals took place in 2011, 2012, 2013, 2014, 2015 and 2016?

• How much has the council spent on paupers funerals in 2011, 2012, 2013, 2014, 2015 and 2016?

• How much was your a) cheapest and b) most expensive paupers funeral?

• How many under 18 year old and over 65 had a paupers funeral in 2011, 2012, 2013, 2014, 2015 and 2016?

Summary of response

Under the Freedom of Information Act can I ask for the following information:
• How many paupers funerals took place in 2011, 2012, 2013, 2014, 2015 and 2016?

2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 4

• How much has the council spent on paupers funerals in 2011, 2012, 2013, 2014, 2015 and 2016?

2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841 to date

• How much was your a) cheapest and b) most expensive paupers funeral?

2011 - £1211.20 and £1661.60
2012 - £1269.36 and £1595.34
2013 - £1241.31 and £1822.78
2014 - £1276.00 and £1729.00
2015 - £1330.00 and £1480.00
2016 - £1417.00 and £1424.00

• How many under 18 year old and over 65 had a paupers funeral in 2011, 2012, 2013, 2014, 2015 and 2016? – There have been no under 18 year olds whom we have arranged a funeral for.

Over 65's council arranged funerals:

2011 – 5
2012 – 5
2013 – 12
2014 – 7
2015 – 4
2016 – 1

Date responded: 11 January 2017

On street parking fine appeals

Date submitted: 23 December 2016

Summary of request

I would like to know the following:

1) Between January 1st and October 31st 2016, how many on street parking fines / penalty charge notices were appealed or challenged?

By appeal or challenge, I mean the process by which drivers can appeal to or challenge the council on the fine. I.e. when you first get a driving fine, you can't go straight to court or to a tribunal - you have to initially appeal or challenge the fine via the council website. I am seeking to understand how many of those challenges or appeals were made - ie how many on street parking fines in that date range were challenged or appealed to the council directly as the first and initial action of the driver - though of course that figure will include challenges or appeals which were later taken to court / heard by a tribunal.

2) Between January 1st and October 31st 2016, how many of the challenged or appealed on street parking fines / penalty charge notices from question 1 were successful in their initial challenge / appeal?

I do not wish to include challenges or appeals which were successful at the Traffic Penalty Tribunal / court / after further action. I seek to understand how many of the challenges or appeals quoted in question 1 were successful in their initial challenge or appeal to the council, eg the council said the application is successful and no fine was paid as a result. If the council denied the challenge or appeal, but the driver was later successful at the tribunal / after further action, I do not want them to be included in this figure.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Private Sector Housing contact information

Date submitted: 21 December 2016

Summary of request

Environmental health Department
(Or whoever would be appropriate for people in private rented accommodation to contact about repairs, unsafe conditions, damp and mould etc that they have reported to their landlord but who has not carried out any remedial action)

I would like:
The phone number/s
Email address/es
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)


And

Tenancy relations officer / department
(Or whoever would be appropriate for people in private rented accommodation to contact about being threatened with illegal or retaliatory eviction, or harassment from a landlord.

I would like:
The phone number/s
Email address/s
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)

Summary of response

Environmental Health Department
(Or whoever would be appropriate for people in private rented accommodation to contact about repairs, unsafe conditions, damp and mould etc that they have reported to their landlord but who has not carried out any remedial action)

I would like:
The phone number/s – Private Sector Housing phone: 01395 571572
Email address/es – pshousing@eastdevon.gov.uk
Address of the page on your website that relates to the role of this officer or department in question - http://eastdevon.gov.uk/housing/housing-in-the-private-sector/
Text message service (if you have one) – N/A
Any means by which they can be contacted via social media (if applicable) – Email: pshousing@eastdevon.gov.uk Phone: 01395 571572
Post:
Private sector housing
East Devon District Council
Knowle
Sidmouth
EX10 8HL

And

Tenancy relations officer / department – This role and department do not exist. Any enquiries should be referred to Private Sector Housing at pshousing@eastdevon.gov.uk
(Or whoever would be appropriate for people in private rented accommodation to contact about being threatened with illegal or retaliatory eviction, or harassment from a landlord.

I would like:
The phone number/s
Email address/s
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)
If you do not provide such a service do you provide any other information to someone who might contact you with such problems.

Date responded: 9 January 2017

Benefits cap implications to tenants and benefit recipients

Date submitted: 21 December 2016

Summary of request

Please can you tell me if the council has done any work looking at how many tenants or benefit recipients are now affected by the new benefit cap introduced on 7 November?
If so, please tell me:
• How many tenants or benefit recipients are now affected
• How many tenants or benefit recipients were affected under the first benefit cap
• How many of these tenants are in rent arrears?
• What size home tenants affected by the new benefit cap occupy? i.e. 1 bed, 2 bed
• How much money has been spent by the council to support people affected by the new benefit cap i.e. helping to manage money, set up training or employment opportunities

Summary of response

Please can you tell me if the council has done any work looking at how many tenants or benefit recipients are now affected by the new benefit cap introduced on 7 November?
If so, please tell me:

• How many tenants or benefit recipients are now affected - 81 Benefit Customers

• How many tenants or benefit recipients were affected under the first benefit cap - 10 Benefit Customers

• How many of these tenants are in rent arrears? - We do not hold this information

• What size home tenants affected by the new benefit cap occupy? i.e. 1 bed, 2 bed - 1 x 2-bedrooms, 17 x 3-bedrooms, 2 x 4-bedrooms others unknown.

• How much money has been spent by the council to support people affected by the new benefit cap i.e. helping to manage money, set up training or employment opportunities - Discretionary Housing Benefit (DHP) has been awarded to 2 customers to help meet the shortfall following the new Benefit Cap. Total DHP awarded for both is £249.06.

Date responded: 9 January 2017

Council tax not collected

Date submitted: 19 December 2016

Summary of request

• In the last five financial years how much in Council Tax was not collected by your authority? A) I would like the data year by year B) How many households did this involve year on year?

• In the last five financial years how much in Business Rates was not collected by your authority? A) I would like the data year by year B) How many business did this involve year on year?

• In the last five years how much have you put Council Tax up by? In total over that period. Ideally I'd like that as a percentage and the increase in £ on a Band D property

Summary of response

• In the last five financial years how much in Council Tax was not collected by your authority? A) I would like the data year by year B) How many households did this involve year on year?

2011/12 £56,759.77 Council Tax written off 1082
2012/13 £29,707.39 Council Tax written off 904
2013/14 £41,522.56 Council Tax written off 819
2014/15 £90,844.81 Council Tax written off 1015
2015/16 £133,938.01 Council Tax written off 1179

Please note – there are lots of accounts where 1p has been written off – these are included in the totals.

• In the last five financial years how much in Business Rates was not collected by your authority? A) I would like the data year by year B) How many business did this involve year on year?

2011/12 £32,498.37 NDR written off 207
2012/13 £176,896.21 NDR written off 208
2013/14 £114,622.07 NDR written off 1343
2014/15 £184,881.62 NDR written off 730
2015/16 £96,033.54 NDR written off 461 (In context total amount to be collected £32m)

Please note – there are lots of accounts where 1p has been written off – these are included in the totals.

• In the last five years how much have you put Council Tax up by? In total over that period. Ideally I'd like that as a percentage and the increase in £ on a Band D property - Increase by £5.00 or 4.1% (2012/13 = £121.78, 2016/17 = £126.78)

Date responded: 16 January 2017

Scrap metal dealer licences

Date submitted: 19 December 2016

Summary of request

The number of metal dealer 'site licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015, and 2016:

2. The number of metal dealer 'collector's licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

3. The number of metal dealer 'site licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

4. The number of metal dealer 'collector licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

5. The number of unlicensed metal dealers which have been subject to enforcement/ legal action by yourselves, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

Summary of response

The number of metal dealer 'site licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015, and 2016:

2013 = 6
2014 = 0
2015 = 0
2016 = 6

2. The number of metal dealer 'collector's licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 19
2014 = 3
2015 = 1
2016 = 9
Scrap metal licences issued in 2013 expired in 2016.

3. The number of metal dealer 'site licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0

4. The number of metal dealer 'collector licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0


5. The number of unlicensed metal dealers which have been subject to enforcement/ legal action by yourselves, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0

Date responded: 9 January 2017

Business rates and enforcement action

Date submitted: 14 December 2016

Summary of request

1) Total number of all assessments liable for non-domestic (business) rates in the local authority area

2) In the financial years 2014/15, 2015/16 and 2016 to 30th November 2016 please advise:-

I) Total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):

II) Total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):

III) Total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates):

Summary of response

1) Total number of all assessments liable for non-domestic (business) rates in the local authority area - 6123 as at 21st December 2016

2) In the financial years 2014/15, 2015/16 and 2016 to 30th November 2016 please advise:-

I) Total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 251
2015/16 - 261
2016 - 30th November - 232

II) Total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 202
2015/16 - 198
2016 - 30th November - 178

III) Total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 114
2015/16 - 82
2016 - 30th November - 75

Date responded: 6 January 2017

Business processes automation

Date submitted: 14 December 2016

Summary of request

I would like to find out the extent of business process automation in your organisation. Business process automation (BPA) describes use of a digital platform to replace manual and/or paper-based systems, to reduce costs, increase efficiency and empower service users to be able to do more for themselves.

The questions are as follows:

1 Do you have an organisation-wide strategy for BPA for the delivery of council services? If not, do you plan to develop such a strategy in the next 24 months?

2 Does each council directorate have its own strategy for BPA? If not, please can you indicate if they are in development?

3 Please can you list the top five business processes in your organisation by volume of transactions per annum and indicate which are fully automated, partly automated or not yet automated?

4 Please can you list the top five business processes in your organisation by total financial cost and indicate which are fully automated, partly automated or not yet automated?

5 Have you conducted an organisation-wide audit to identify business processes which can be automated? If not, please can you indicate if you are currently planning such an audit and when it will be complete?

6 Have you identified the current council activities where the highest cost savings can be delivered through business process automation? If not, please can you indicate if you are currently planning such an audit?

7 Please can you indicate council services that will introduce or improve automation in the next year?

8 What budget has your council allocated to support business automation projects in the past two years? Please indicate any documents relating to the business case to support such a budget

9 What is the job title of the person who is ultimately responsible for business process automation strategy in your organisation?

Summary of response

I would like to find out the extent of business process automation in your organisation. Business process automation (BPA) describes use of a digital platform to replace manual and/or paper-based systems, to reduce costs, increase efficiency and empower service users to be able to do more for themselves.

The questions are as follows:

1 Do you have an organisation-wide strategy for BPA for the delivery of council services? If not, do you plan to develop such a strategy in the next 24 months? - East Devon District Council works with a council owned shared company for the delivery of technology. We have developed a number of transactions through our website and through other applications which include:

• Planning portal
• My Services Planning
• Online licensing resisters
• GOV.UK Licence applications
• GOV.UK Electoral registration
• Online payments
• Online council tax portal

It is likely that a corporate digital platform will be considered for implementation at EDDC in the next 2-3 years but this depends on final agreement by each council and no decisions have yet been taken. The first stage will be to draw up a business case with our ICT colleagues.

2 Does each council directorate have its own strategy for BPA? If not, please can you indicate if they are in development? - Our organisational approach is that we are open for business where and when our customers choose to transact with us. We have not sought to channel shift but over the last 5 years we have seen an overall steady increase in the online transactions as we have improved our online capability across different service areas.

3 Please can you list the top five business processes in your organisation by volume of transactions per annum and indicate which are fully automated, partly automated or not yet automated? - As well as high volumes going through other applications such as licensing and planning, we have developed the following transactional capability via our website based on volume/demand.

Environmental Health 32
StreetScene 27
Waste management 17
Private Sector Housing 16
Parking Services 10
Property Services 6
Revenues 5
Planning Practice 4
Human Resources 3
Licensing 2
Electoral
Street Name and Numbering 1
Income and Payments 1
Local Land charges 1

4 Please can you list the top five business processes in your organisation by total financial cost and indicate which are fully automated, partly automated or not yet automated? - We analysed by demand not in financial terms for instance cost per transaction.

5 Have you conducted an organisation-wide audit to identify business processes which can be automated? If not, please can you indicate if you are currently planning such an audit and when it will be complete? - Yes

6 Have you identified the current council activities where the highest cost savings can be delivered through business process automation? If not, please can you indicate if you are currently planning such an audit? - As above.

7 Please can you indicate council services that will introduce or improve automation in the next year? - Continued development of our housing and revenue and benefits customer portals and also on line transactions in our licensing team.

8 What budget has your council allocated to support business automation projects in the past two years? Please indicate any documents relating to the business case to support such a budget - An overall budget was allocated of £0.361m to deliver many of the outcomes detailed in this response. This was agreed before the two year period asked in the question, but has been used over a number of years to deliver automation. In addition, advances would have been achieved as part of service department updates and purchase of new software, but this is an added benefit and not separately budgeted for the purpose BPA.

9 What is the job title of the person who is ultimately responsible for business process automation strategy in your organisation? - There is no one person overall other than the Chief Executive. The following officers play a key role - Karen Jenkins Strategic Lead Transformation and Organisational Development and then each relevant Strategic Management Team member in partnership with Strata Service Solutions Ltd. For further information please see http://eastdevon.gov.uk/media/1949537/smt-structure-chart-dec-2016.pdf and http://strata.solutions/

Date responded: 13 January 2017

Unaccompanied asylum seeking children in the UK

Date submitted: 14 December 2016

Summary of request

Please supply copies of all responses provided by your local authority to the following Home Office correspondence concerning local authority capacity to care for unaccompanied asylum seeking children.

(a) The letter dated 8 September 2016 sent to ‘All Local Council Leaders’ by Robert Goodwill MP, Minister of State for Immigration. This letter had the heading ‘UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN’; and
(b) The letter dated 14 October 2016 sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families. This letter had no heading but concerned local authority capacity to care for unaccompanied asylum seeking children and began with ‘At the start of September the Immigration Minister wrote to you to ask you to participate...”; and
(c) Any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum seeking children under s.67 Immigration Act 2016, ‘the Dubs Amendment’ or under the National Transfer Scheme.

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 15 December 2016

Health & safety competence accreditation scheme

Date submitted: 13 December 2016

Summary of request

Can you please tell me who at the council is responsible for checking the health & safety competence, training certificates & insurances of contractors used within the council's frameworks?

Summary of response

We use Devon County Council's contracting framework, and their accreditation scheme provider is ACDC (www.acdcregister.co.uk).

Date responded: 14 December 2016

Public Houses which receive the most complaints

Date submitted: 12 December 2016

Summary of request

Please could you tell me, under the FOI Act, which three pubs within your district (where your council is responsible for licencing) received the most complaints against them during 2016 (January 1st - present).
Please name the pubs and provide the number of complaints against them. For the highest ranking pub, please also provide the nature of the complaints (i.e. noise complaint, etc)

Summary of response

Fever & Boutique 4
The Point 3
The Bank 2

They are all music noise complaints.

Date responded: 6 January 2017

Public Heath Funerals

Date submitted: 12 December 2016

Summary of request

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

I can confirm that we have not arranged any funerals since the 1st September 2016.

Date responded: 15 December 2016

Housing waiting list

Date submitted: 12 December 2016

Summary of request

What is your total council house waiting list?

How many people have been on a waiting list for a council owned/arm's length run property for a) 5 years or b) 10 years?

Summary of response

What is your total council house waiting list? - 3116

How many people have been on a waiting list for a council owned/arm's length run property for a) 5 years or b) 10 years? – Applicants register and choose to bid on properties. If somebody is specifically waiting to bid on this type of property we would not be aware as this question is not asked on the application. We are not aware of any ALMO type properties in East Devon.

Date responded: 14 December 2016

School capacity

Date submitted: 10 December 2016

Summary of request

• How many schools in your area/authority do you deem as a) under capacity? b) full and c) over capacity?
• Will your local authority be in need of yet more additional primary school places by September 2017?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for education and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 12 December 2016

right to rent provisions set out in the Immigration Acts 2014 and 2016

Date submitted: 9 December 2016

Summary of request

1. Do you have a scheme in place regulating or licensing landlords in your area?
2. Have you put in place any internal policies or guidance to assist the following teams, or others, to carry out their work in light of the right to rent scheme?
a. Housing team Private Sector Housing Service

b. Trading Standards team (in relation to letting agents)
c. Landlord licensing team (if applicable) – Please provide copies of any such policies or guidance
3. Have you put in place any systems to monitor the impact of the right to rent scheme on:
a. Homelessness
b. Discrimination
Please provide copies of any documents, emails, meeting minutes relating to such monitoring efforts
4. Are you providing training, outreach, or other engagement in respect of the right to rent scheme, for example to landlords, service users, or your staff? Please provide copies of training materials, or other related documents
5. Are you taking any other action to ensure compliance with your Public Sector Equality Duty in relation to the right to rent scheme? If so, what?

Summary of response

1. Do you have a scheme in place regulating or licensing landlords in your area? - No
2. Have you put in place any internal policies or guidance to assist the following teams, or others, to carry out their work in light of the right to rent scheme?
a. Housing team Private Sector Housing Service – Housing in Multiple Occupation mandatory licensing scheme which includes questions regarding whether the Owner/Manager of properties are Fit and proper and this question about 'right to rent' is included in the application process. Reactive work involving landlords of single occupied properties; this scheme would be raised with them at the time of inspection. Our policy although not written down, requires us to contact HM Immigration if we have any concerns. HM Immigration is the body who would take action.

b. Trading Standards team (in relation to letting agents) - No
c. Landlord licensing team (if applicable) – Please provide copies of any such policies or guidance - No, N/A
3. Have you put in place any systems to monitor the impact of the right to rent scheme on:
a. Homelessness - No
b. Discrimination - No
Please provide copies of any documents, emails, meeting minutes relating to such monitoring efforts - N/A
4. Are you providing training, outreach, or other engagement in respect of the right to rent scheme, for example to landlords, service users, or your staff? Please provide copies of training materials, or other related documents - We had training from HM Immigration prior to the scheme coming into force.
5. Are you taking any other action to ensure compliance with your Public Sector Equality Duty in relation to the right to rent scheme? If so, what? - No

Date responded: 6 January 2017

PSPO homelessness

Date submitted: 8 December 2016

Summary of request

How many Public Space Protection Orders does the council have in place?

How much does the council fine people for sleeping rough/being in breach of the order?

How much (total cost) has the council fined people for sleeping rough/ being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years)

How many people have been fined for sleeping rough/being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years)

Summary of response

How many Public Space Protection Orders does the council have in place? - None at present

How much does the council fine people for sleeping rough/being in breach of the order? - No fines are issued for people sleeping rough/ being in breach of the order

How much (total cost) has the council fined people for sleeping rough/ being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years) - No fines have been issued for people sleeping rough/being in breach of the order

How many people have been fined for sleeping rough/being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years) - No fines have been issued for people sleeping rough/being in breach of the order.

Date responded: 14 December 2016

Public Health funerals data

Date submitted: 8 December 2016

Summary of request

How many Public Health Funerals took place and how much has the council spent on Public Health Funerals in the following years; 2011, 2012, 2013, 2014, 2015 and 2016

Summary of response

2011 - 9 £12,830.20 (£4,719.15 recovered from estates)
2012 - 5 £8,736.94 (£7,376.36 recovered from estates)
2013 - 16 £24,739.81 (£11,641.64 recovered from estates)
2014 - 9 £13,480.04 (£7,046.17 recovered from estates)
2015 - 5 £5,649.00 (£2,353.47 recovered from estates)
2016 - 4 £2841 to date (£1417 recovered to date from estates)

Date responded: 8 December 2016

Housing repair claims

Date submitted: 8 December 2016

Summary of request

Under the Freedom of Information legislation please disclose to me the following information:

- In each of the last five financial years the number of claims that have been brought against your authority, for failing to adequately maintain or undertake repairs, on the housing stock for which your authority had control of.

- In each of the last five financial years how many claims have been settled by your authority, for failing to adequately maintain or undertake repairs, on the housing stock for which your authority had control of.

- In respect of the settled claims made within the last five financial years, please disclose to me the amount of money that your local authority paid in damages and legal costs , for failing to adequately maintain or undertake repairs on the housing stock for which your authority had control.

For your reference please provide the information to me in a sequential order, broken down by each financial year. For example individual totals for the financial years 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Summary of response

We have had no legal claims over the last 5 financial years.

Date responded: 6 January 2017

IT software information

Date submitted: 7 December 2016

Summary of request

1. Do you look after your own IT or is it outsourced?
2. Do you use software from any of the following vendors: Microsoft, Oracle, SAP and IBM
If so, how much did you pay in last financial year for these software licences?
3. How many computer users do you have?
4. Do you use any Apple Macs?
5. When do you need to renew the contract with your vendors for software licences? What was the value of your last contract?
6. Do you currently measure software usage versus the number of licences purchased? If so what is used for software usage metering?
7. Do you use a software asset management tool, if so which one?
8. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement

Summary of response

1. Do you look after your own IT or is it outsourced? - Internal
2. Do you use software from any of the following vendors: Microsoft, Oracle, SAP and IBM - Yes
If so, how much did you pay in last financial year for these software licences? - Microsoft Enterprise Licence £200,489 per year for 3 years (for all 3 Councils covered by the agreement. It is not possible to break it down individually). Oracle licences is £2545.49
3. How many computer users do you have? - 600
4. Do you use any Apple Macs? - Yes, single device only, used to configure iPhone/iPad devices.
5. When do you need to renew the contract with your vendors for software licences? What was the value of your last contract? - See answer to 2
6. Do you currently measure software usage versus the number of licences purchased? If so what is used for software usage metering? - No, N/A
7. Do you use a software asset management tool, if so which one? - In-house database
8. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement - Contract Manager post does not exist within Strata. Software procurement is not with one particular individual. For information regarding interests in supplying software, please check procurement on strata.solutions web page.

Date responded: 6 January 2017

Children's services

Date submitted: 7 December 2016

Summary of request

1. Please could you supply the name, email address and telephone number of the commissioner with responsibility for children in need of help and/or protection.

For questions 2-6 inclusive, please supply the following information as a snapshot at the end of the year for the financial years 2013/14 – 2016/17 (predicted).
For questions 2-6 inclusive, please supply the following information specific to those cases where drug and/or alcohol misuse is a factor.

2. Please advise on the number of children identified as children in need.
3. Please advise on the number of children who were subject to Section 47 enquiries.
4. Please advise on the number of children who were subject to child protection conferences.
5. Please advise on the number of children who were the subject of a child protection plan.
6. Please advise on the number of children whose cases were taken to court proceedings concluding in care/placement/adoption orders.
7. Please advise on the average cost per case in 2015/16 (or 2016/17 if available) of each of the above stages.
8. Please advise as to which of the above stages may use drug and alcohol testing as evidence and reasons as to why it is/isn't used.
9. For each financial year 2015/16 and 2016/17, how many hair drug and alcohol tests were conducted?
10. In a situation where hair drug/alcohol testing is used as evidence, do you have a preferred provider for this service? If not, please provide a list of providers used in these cases and the total expenditure with each provider for financial years 2015/16 and 2016/17.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children's services in East Devon

https://new.devon.gov.uk/
https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 December 2016

Waste collection data

Date submitted: 6 December 2016

Summary of request

What charging increases have been introduced for householders and on what type of waste between November 2015 and December 2016?

What charging increases or restrictions have been introduced for commercial customers (businesses) and on what types of waste between November 2015 and December 2016?

How many recycling centres and tips have been closed between November 2015 and December 2016?

Have opening hours of any recycling centres and council tips changed between November 2015 and December 2016?

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2015 and December 2016? What were those usual opening hours?

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2014 and December 2015? What were those usual opening hours?

Did you charge for the collection of garden waste between November 2015 and December 2016? If so, how much?

Did you charge for the collection of bulky waste between November 2015 and December 2016? If so, how much?

What waste did you charge for and how much was the charge before November 2015?

How many incidents of fly tipping have been reported to the council between November 2015 and December 2016?

How many on the spot fines have been issued for fly tipping since the new powers were given in May 2016 to December 2016?

How much money has been made from on the spot fines for fly tipping between May 2016 and December 2016?

How many prosecutions have there been for fly tipping and waste crimes between November 2015 and December 2016?

How many people have received jail sentences for fly tipping or waste crimes between November 2015 and December 2016?

Summary of response

What charging increases have been introduced for householders and on what type of waste between November 2015 and December 2016? – A charge for additional waste collection was introduced in this period. From the 1st July 2016 we charge £30 for 1 – 10 bags, £60 for 11 – 20 bags, £90 for 21 – 30 bags of additional waste

What charging increases or restrictions have been introduced for commercial customers (businesses) and on what types of waste between November 2015 and December 2016? – We do not collect commercial/trade waste from businesses unless it has been identified as what is known as a 'schedule 2' property, which are either holiday homes, guest houses, universities, schools, and other educational establishments, charity shops, residential homes and camp sites. Current schedule 2 charges are listed below with increases from November 2015
• 1 x 180 litre wheeled bin £192.50 increased from £188.00
• 1 x 240 litre wheeled bin £270.00 increased from £264.00
• 1 x 660 litre wheeled bin £566.50 increased from £555.00
• 1 x 1100 litre wheeled bin £864.00 increased from £847.00

How many recycling centres and tips have been closed between November 2015 and December 2016? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.

Have opening hours of any recycling centres and council tips changed between November 2015 and December 2016? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2015 and December 2016? What were those usual opening hours? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2014 and December 2015? What were those usual opening hours? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

Did you charge for the collection of garden waste between November 2015 and December 2016? If so, how much? – We do not collect garden waste

Did you charge for the collection of bulky waste between November 2015 and December 2016? If so, how much? - £31 (includes VAT) for up to 3 items only.
If you have 4 or more items these will be charged at £5 extra per item to a maximum of 10 items (£66). 1 to 3 items: £31.00; 4 items: £36.00; 5 items: £41.00; 6 items: £46.00; 7 items: £51.00; 8 items: £56.00; 9 items: £61.00 and 10 items: £66.00. There are no concessions or exceptions to this charge. The Council has been unable to offer a free collection service since the introduction of disposal charges for waste collection centres by the Government

What waste did you charge for and how much was the charge before November 2015? – Our only charges before November 2015 were for schedule 2 waste. See above for charges and increases from November 2015

How many incidents of fly tipping have been reported to the council between November 2015 and December 2016? – Approximately 479

How many on the spot fines have been issued for fly tipping since the new powers were given in May 2016 to December 2016? – 1

How much money has been made from on the spot fines for fly tipping between May 2016 and December 2016? - £0 (fine was £400 but has not been paid – court action is proceeding)

How many prosecutions have there been for fly tipping and waste crimes between November 2015 and December 2016? - 0

How many people have received jail sentences for fly tipping or waste crimes between November 2015 and December 2016? - 0

Date responded: 5 January 2017

Electronic Fax Management System (A Fax Server)

Date submitted: 6 December 2016

Summary of request

1. Do you have an Electronic Fax Management System (A Fax Server)?
2. How many manual fax machines do you have?
3. Who is the Manufacturer of your MultiFunction Printers, and who maintains them?
4. Who is the manufacturer of your Telephony system and who maintains it?
5. What is the job title of the person responsible for your Fax policy/strategy?
6. Do you use Text Messaging?
7. What is the job title of the person responsible for your Text Messaging policy/strategy?

Summary of response

1. Do you have an Electronic Fax Management System (A Fax Server)? - No
2. How many manual fax machines do you have? - 11
3. Who is the Manufacturer of your MultiFunction Printers, and who maintains them? - Xerox for both
4. Who is the manufacturer of your Telephony system and who maintains it? - NEC Phillips
5. What is the job title of the person responsible for your Fax policy/strategy? - Support and Infrastructure Manager
6. Do you use Text Messaging? - Yes
7. What is the job title of the person responsible for your Text Messaging policy/strategy? - Currently no overall strategy.

Date responded: 8 December 2016

Survey for replaced with UPVC in the Sidmouth Town Centre Conservation Area.

Date submitted: 5 December 2016

Summary of request

Has the Council carried out any survey work as to the number of windows that have been replaced with UPVC in the Sidmouth Town Centre Conservation Area. If so I request a copy of the survey.

Summary of response

The District Council has not carried out any survey for windows replaced with UPVC in the Sidmouth Town Centre Conservation Area.

Date responded: 5 December 2016

Frequency of household waste collections

Date submitted: 5 December 2016

Summary of request

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly
b) fortnightly
c) other (please specify)

2. Are there any areas of your authority where this frequency differs? If so, please specify.

Summary of response

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly - See answer to question 2
b) fortnightly - The vast majority of properties currently have a fortnightly refuse collection but under our new scheme this will change to three weekly.
c) other (please specify) - The trial areas currently having three weekly collections are The Colony (Exmouth) and Feniton. For further information about the new scheme being rolled out next February 2017, please visit http://eastdevon.gov.uk/recycling-and-rubbish/new-recycling-and-waste-service-2017/what-are-the-changes/

2. Are there any areas of your authority where this frequency differs? If so, please specify - The exceptions to this are flats and houses of multiple occupancy. These have a variety of collection frequencies depending upon the storage capacity at each individual property. These properties can have weekly or fortnightly collections at the moment but some will change to three weekly where storage capacity permits under the new scheme. These properties are scattered throughout the district.

Date responded: 12 December 2016

Council tax charging order

Date submitted: 3 December 2016

Summary of request

Q. Please disclose the information held by the Council regarding the specific case (or cases) to support its statement that payment is allocated to the current year debt first.

Summary of response

Q. Please disclose the information held by the Council regarding the specific case (or cases) to support its statement that payment is allocated to the current year debt first - We would always act on the instruction of the customer, if asked to allocate money to a specific year we would do so. If a payment matches an amount owed or an instalment amount then it would be allocated against that debt. If a customer wants us to make payments towards a charging order debt then this is what we will do.

In the majority of cases where we have a charging order in place, we do not tend to have them paying as well for the current year, they are normally closed accounts. In the few instances where this is the case, the payment being made matches the instalment profile and will therefore be allocated to that debt.

Date responded: 14 December 2016

Children's services

Date submitted: 1 December 2016

Summary of request

1. How many looked after children do you have who are currently pregnant?
2. How many looked after children have you had who have had children themselves in the last 3 years?
3. Of those looked after children who have had children themselves, how many of their children have become (i) looked after or (ii) children in need?
4. How many children leaving care for whom you are still responsible are currently pregnant?
5. How many children leaving care for whom you are still responsible have had children in the last 3 years?
6. Of those children leaving care who have had children themselves, how many of their children have become (i) looked after or (ii) children in need?
7. Do you have any specific policies relating to support services provided by the authority for looked after children who have become pregnant or who have children? If so please provide us with a copy of any policies.
8. Do you have any specific policies relating to support services provided by the authority for children leaving care who have been pregnant or have had children. If so, please provide us with a copy of any polices.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 1 December 2016

Deregulation Act 2015 concerning retaliatory (revenge) evictions which came into effect October 1st 2015

Date submitted: 1 December 2016

Summary of request

1. How many retaliatory evictions has your authority stopped since the Deregulation Act came into effect on 1st October 2015? (If you have no official statistics recorded please give your best estimate)

2. How many inspections of private rented properties has your authority carried out since October 1st 2015?

3. How many inspections at the request of tenants of private rented properties has your authority carried out since October 1st 2015?

4. How many complaints from tenants about the condition of private rented accommodation has your authority received since October 1st 2015?

5. How many Improvement Notices/Notices of Emergency Remedial Action has your authority served with regards to private rented accommodation since October 1st 2015?

Summary of response

1. How many retaliatory evictions has your authority stopped since the Deregulation Act came into effect on 1st October 2015? (If you have no official statistics recorded please give your best estimate) - Estimated number 12. Contact is usually following receipt of s21 notice or when the tenant has given notice themselves. HMO evictions are not known.

2. How many inspections of private rented properties has your authority carried out since October 1st 2015? - 76. Proactive or received via third party.

3. How many inspections at the request of tenants of private rented properties has your authority carried out since October 1st 2015? - 47. Tenant led.

4. How many complaints from tenants about the condition of private rented accommodation has your authority received since October 1st 2015? - 138

5. How many Improvement Notices/Notices of Emergency Remedial Action has your authority served with regards to private rented accommodation since October 1st 2015? - 11

Date responded: 5 December 2016

Unaccompanied asylum seeking children

Date submitted: 30 November 2016

Summary of request

1) How many Unaccompanied Asylum Seeking Children (UASC) is the local authority currently responsible for? (As of November 30, 2016, or nearest marker.)

2) What is the breakdown, by nationality and by gender, of the UASC currently in your care? (As of November 30, 2016, or nearest marker.)

3) What was the total cost of UASC to the council’s budget each year in the last 12 months?

4) How many UASC have been identified by the local authority as being over the age of 18 in the last 12 months? (Please state their nationality and gender in each case.)

5) How many UASC have been removed from schools because they were suspected to have been over the age of 18 in the last 12 months? (Please state their nationality and gender in each case.)

6) How many UASC did the local authority receive when the Calais migrant camp closed in October 2016? (Please state their nationality and gender in each case.)

7) How many of these UASC from the Calais camp closure in October 2016 have since been identified as over the age of 18? (Please state their nationality and gender in each case.)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 1 December 2016

HR and Payroll provider and solution

Date submitted: 24 November 2016

Summary of request

• Current HR provider & solution
• Current payroll provider & solution
• HR solution contract end date
• Payroll solution contract end date
• Cost of HR solution
• Cost of payroll solution

Summary of response

• Current HR provider & solution - Midland HR iTrent for HR & Payroll
• Current payroll provider & solution - as above
• HR solution contract end date - Midland HR iTrent - 20 Sep 2021
• Payroll solution contract end date - as above
• Cost of HR solution - iTrent is approximately £26,000 pa, but this is through Strata Service Solutions Ltd, who manage the IT services for East Devon and two additional Council's and therefore the contract price reflects this, for all three councils.
• Cost of payroll solution – as above

Date responded: 24 November 2016

Allocation of funds towards council tax

Date submitted: 24 November 2016

Summary of request

Please can you confirm what the council policy is when money is sent to the council for council tax are these payments allocated to the current outstanding bill.

For example if someone already had a charging order granted by the court on their home for a previous council tax bill , does the council automatically put the funds towards the current outstanding bill or would the funds be used instead to pay off the charging order first or does this only get collected when the property is sold.

Please can I also have a copy of your policy.

Summary of response

Please can you confirm what the council policy is when money is sent to the council for council tax are these payments allocated to the current outstanding bill - Yes, we would allocate to the current year debt first. We would not automatically allocate money to reduce a charging order debt if money was paid to us for Council Tax.

Please can I also have a copy of your policy - We have a Corporate Debt Policy covering how we look at debt holistically, but this would not be specific to allocating monies. The Corporate Debt Policy can be found on our website at http://eastdevon.gov.uk/council-tax/find-out-about-our-policies-relating-to-council-tax/corporate-debt-policy/

Date responded: 2 December 2016

Printing data

Date submitted: 23 November 2016

Summary of request

How many Full Time Employees do you have?
How many locations do you have?
How many MFDs do you have?
What is the annual spend on MFDs – including lease costs, consumables, costs per click and service charges?
How many printers do you have?
What was the annual spend on printing in the last 10 years?
Please confirm the annual volumes of mono and colour prints. (Per sheet)

Summary of response

How many Full Time Employees do you have? – EDDC 494
How many locations do you have? – 7
How many MFDs do you have?- 24
What is the annual spend on MFDs – including lease costs, consumables, costs per click and service charges? - £34,680
How many printers do you have? 66 (includes 21 'retired')
What was the annual spend on printing in the last 10 years? £197,040 Two years; November 2014 – November 2016
Please confirm the annual volumes of mono and colour prints. (Per sheet) Mono = 3,060,306 colour = 780,088.

Date responded: 13 December 2016

Teachers and school staff making contact with pupils on social media

Date submitted: 23 November 2016

Summary of request

Please could you provide us with the following:

1. How many members of school staff have been reported to your LADO or designated officer, or authority, (broken down by year over the last three full academic years 2013/14, 2014/5 and 2015/16), where the allegations have included evidence of contact on social media (including texting, all communications over the internet) between them and a pupil?
2. Please supply the ages of the pupils and the year group if available.
3. If the information is available which named social media platform was used? (Facebook etc)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/

Date responded: 23 November 2016

Fly tipping fixed penalty notices

Date submitted: 23 November 2016

Summary of request

How many fixed penalty notices for fly tipping has the council issued since the powers were introduced by the Government on Monday 9 May, 2016?
https://www.gov.uk/government/news/new-penalties-to-crack-down-on-fly-tipping

What is the total value of the fines issued?

Summary of response

How many fixed penalty notices for fly tipping has the council issued since the powers were introduced by the Government on Monday 9 May, 2016? - 1 https://www.gov.uk/government/news/new-penalties-to-crack-down-on-fly-tipping

What is the total value of the fines issued? - The fine was £400

Date responded: 23 November 2016

What percentage of your 2015 budget was spent on cyber security?

Date submitted: 22 November 2016

Summary of request

1. What percentage of your 2015 budget was spent on cyber security?
2. Did your cyber security budget in 2015 increase or decrease compared to the previous year? And by what percentage?

Summary of response

1. What percentage of your 2015 budget was spent on cyber security? - The ICT spend is not broken down into specific areas, therefore we are unable to provide a response to this question.
2. Did your cyber security budget in 2015 increase or decrease compared to the previous year? And by what percentage? - See above.

Date responded: 24 November 2016

Flood damage and council tax relief

Date submitted: 22 November 2016

Summary of request

1) How many people are known to still be unable to return to their homes due to damage caused by last winter's floods?

2) How many households are known to still be unable to return to their homes due to the damage caused by last winter's floods?

3) How many people/households/businesses (please break down the figures) are still receiving council tax rebates because they are unable to return to their homes/businesses following last winter's floods. (Local authorities can use powers under Section 13A of the Local Government Finance Act 1992 to grant council tax discounts on properties affected by flooding.)

4) How much council tax money in total has been rebated to people/households/businesses affected by last winter's floods? (please breakdown and also give an overall total)

5) How much money has been paid out under the Communities and Business Recovery Scheme in relation to last winter's floods?

6) Please provide a breakdown of the money paid out under the Communities and Business Recovery Scheme for people/households/businesses in relation to last winter's floods

7) How many businesses have received business rate relief due to last winter's floods? How much relief has there been in total due to last winter's floods and how many are still receiving it?

8) How many households have requested Household Flood and Resilience Grants following last winter's floods? How many requests have been paid out? How much has been paid out in total on these grants in total in relation to last winter's floods?

Summary of response

1) How many people are known to still be unable to return to their homes due to damage caused by last winter's floods? - Unknown

2) How many households are known to still be unable to return to their homes due to the damage caused by last winter's floods? - Unknown

3) How many people/households/businesses (please break down the figures) are still receiving council tax rebates because they are unable to return to their homes/businesses following last winter's floods. (Local authorities can use powers under Section 13A of the Local Government Finance Act 1992 to grant council tax discounts on properties affected by flooding.) – None as we had no claims for last winter

4) How much council tax money in total has been rebated to people/households/businesses affected by last winter's floods? (please breakdown and also give an overall total) – N/A

5) How much money has been paid out under the Communities and Business Recovery Scheme in relation to last winter's floods? – N/A

6) Please provide a breakdown of the money paid out under the Communities and Business Recovery Scheme for people/households/businesses in relation to last winter's floods – N/A

7) How many businesses have received business rate relief due to last winter's floods? How much relief has there been in total due to last winter's floods and how many are still receiving it? – N/A

8) How many households have requested Household Flood and Resilience Grants following last winter's floods? How many requests have been paid out? How much has been paid out in total on these grants in total in relation to last winter's floods? – N/A

Date responded: 19 December 2016

Queen’s Drive - Community Interest Company

Date submitted: 22 November 2016

Summary of request

1) "The watersports centre element of their project" - Isn't the whole project a watersports centre? If not - which by the sounds of it, it isn't - what percentage of the project is a watersports centre? And what does the rest of the project include?

2)"Community Interest Company" - What does this mean? Can you provide any examples of such a company? Why has it been chosen to happen like this?

3) " Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community" - What does this mean?

4)"But the primary focus remains on achieving benefit for the community" - What is defined by "benefit for the community"? And who judges that it is being upheld?

5)"Reserved matters has already been approved for phase 1. " - Does this mean that there is no need for any further planning permission?

6)"The council has to submit a reserved matters application for phases 2 and 3 of the Queen's drive site" - Why is it that reserved matters has already been approved for phase 1, but the council has to submit a reserved matters application for phase 2 and 3?

7) "The application will stay within the terms of the existing outline approval and the Council does not intend to deliver the proposals shown in the reserved matters, hence this is a technical exercise to secure the planning status of the site." - Please can you explain what this means?

Summary of response

1."The watersports centre element of their project" - Isn't the whole project a watersports centre? If not - which by the sounds of it, it isn't - what percentage of the project is a watersports centre? And what does the rest of the project include? - East Devon District Council is planning to create a modern, exciting and attractive new leisure area on the seafront in Exmouth. We would like the Queen’s Drive leisure area to offer all-weather and all-year-round entertainment, suitable for all ages with a range of free and pay to play facilities, places to socialise, water sports, leisure and open spaces. For further helpful information on what will be available to the public on this site please visit our ‘Queen’s Drive: Frequently Asked Questions and Answers’ at http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf and http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf

2."Community Interest Company" - What does this mean? Can you provide any examples of such a company? Why has it been chosen to happen like this? – As a gesture of goodwill and to be helpful I have provided the following information on what a Community Interest Company (CIC) is, but this is not within the scope of your request as it is not information “held” by the council. This information has been found on the following websites; https://en.wikipedia.org/wiki/Community_interest_company
http://www.cicassociation.org.uk/about/what-is-a-cic

Community Interest Company is a type of company introduced by the United Kingdom government in 2005 under the Companies (Audit, Investigations and Community Enterprise) Act 2004, designed for social enterprises that want to use their profits and assets for the public good. Further information and explanation on what CIC means can be found at the following website https://en.wikipedia.org/wiki/Community_interest_company
The primary core features of any company holding CIC status are twofold;
- Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community.
- Limitations applied to dividend and interest payments made to shareholders and financiers ensure a profit can be made, but the primary focus remains on achieving benefit for the community
This new right means communities can ask the council to list certain assets as being of value to the community. If an asset is listed and then comes up for sale, the new right will give communities that want it six months to put together a bid to buy it. This gives communities an increased chance to save much loved shops, pubs or other local facilities.

3.“Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community" - What does this mean? – As a gesture of goodwill and to be helpful I have provided the following information on what an asset lock is, but this is not within the scope of your request as it is not information “held” by the council. This information has been found on the following website;
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/524154/14-1089-community-interest-companies-chapter-6-the-asset-lock.pdf

An asset lock is designed to ensure that the assets of the CIC (including any profits or other surpluses generated by its activities) are used for the benefit of the community. This means that, subject to the CIC meeting its obligations, its assets must either be
retained within the CIC to be used for the community purposes for which it was formed, or, if they are transferred out of the CIC, the transfer must satisfy one of the following requirements:
It is made for full market value so that the CIC retains the value of the assets transferred;
It is made to another asset-locked body (a CIC or charity, a registered society or non-UK based equivalent) which is specified in the CIC’s Articles of Association;
It is made to another asset locked body with the consent of the Regulator; or
It is made for the benefit of the community.

4)"But the primary focus remains on achieving benefit for the community" - What is defined by "benefit for the community"? – Please refer to the answers for Q.2 and Q.3. And who judges that it is being upheld? - Community Interest Company Regulator

5)"Reserved matters has already been approved for phase 1" - Does this mean that there is no need for any further planning permission? - Although the council already has an outline planning permission for the entire site and a reserved matters permission for phase 1 (road and car park), the outline planning permission, which was granted in January 2014, expires in January 2017 unless reserved matters are approved for the remainder of the site. Therefore, in order to retain the potential to develop under the existing outline planning permission, the council needs to apply for reserved matters for phases 2 and 3 of the site. This is a technical exercise in order to continue the existing planning approval and the council does not intend to implement these designs and proposals for buildings. The important proposals for consideration will be the full applications that will come forward by the developers for phases 2 and 3. To see our ‘Queen’s Drive: Frequently Asked Questions and Answers’ where there is helpful information on this development, please visit our website at http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf and http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf

6)"The council has to submit a reserved matters application for phases 2 and 3 of the Queen's drive site" - Why is it that reserved matters has already been approved for phase 1, but the council has to submit a reserved matters application for phase 2 and 3? – Please see the answer to Q.5

7) "The application will stay within the terms of the existing outline approval and the Council does not intend to deliver the proposals shown in the reserved matters, hence this is a technical exercise to secure the planning status of the site." - Please can you explain what this means? – Please see the answer to Q.5

Date responded: 12 December 2016

Parking fines 2016

Date submitted: 21 November 2016

Summary of request

1) In the first nine months of this year (January 1 - September 30 2016), how many parking fines (Penalty Charge Notices) have you issued?

2) How much do these parking fines add up to in £, using the reduced fine amount if paid within a certain period of time AND the initial fine amount. (For example "X council have issued fines adding up to between £50,000 and £100,000 depending on whether the driver paid within 14 days or waited until the 28 day limit"). This is not how much money you received from fines, but asking if everyone had paid their fines, how much would your issued fines be worth.

3) Of those that paid fines issued between January 1 and September 30 2016, how much money was paid?

4) How many of the parking fines issued between January 1 - September 30 were not paid (this does not include people currently challenging the fine, but people who have missed the deadlines set by the council to pay the fine and have simply not paid).

5) How much do these unpaid fines add up to in £? (Again using the reduced amount and initial amount as formatted in question 2).

6) How many of the parking fines issued between January 1 - September 30 were challenged / appealed?

7) How many of those challenged fines were successful in their appeal and were subsequently 'let off' paying the fine?

8) At the last census or count, how many people lived in your council area?

9) How many parking fines did the worst single driver / offender in your council area receive in the first nine months of the year?

Summary of response


1) In the first nine months of this year (January 1 - September 30 2016), how many parking fines (Penalty Charge Notices) have you issued?

Answer - 1,814 PCNs (Penalty Charge Notices)

2) How much do these parking fines add up to in £, using the reduced fine amount if paid within a certain period of time AND the initial fine amount. (For example "X council have issued fines adding up to between £50,000 and £100,000 depending on whether the driver paid within 14 days or waited until the 28 day limit"). This is not how much money you received from fines, but asking if everyone had paid their fines, how much would your issued fines be worth.

Answer - £46,890 - £93,780

3) Of those that paid fines issued between January 1 and September 30 2016, how much money was paid?

Answer - £36,820

4) How many of the parking fines issued between January 1 - September 30 were not paid (this does not include people currently challenging the fine, but people who have missed the deadlines set by the council to pay the fine and have simply not paid).

Answer - 177

5) How much do these unpaid fines add up to in £? (Again using the reduced amount and initial amount as formatted in question 2).

Answer - £4,535 - £9,070

6) How many of the parking fines issued between January 1 - September 30 were challenged / appealed?

Answer - The reporting tool we use does not show how many of the 1,814 PCN's were challenged but we can confirm we had 587 challenges and appeals. Some people make more than one informal challenge and if the informal challenge is rejected they wait for Notice Owner and then make formal representations (appeal). We count all these individually as they all require a response so we have responded to 587 challenges / appeals in this period

7) How many of those challenged fines were successful in their appeal and were subsequently 'let off' paying the fine?

Answer - We have cancelled 414 PCN's

8) At the last census or count, how many people lived in your council area?

Answer - 132,457

9) How many parking fines did the worst single driver / offender in your council area receive in the first nine months of the year?

Answer - The system does not know if the same driver is using different vehicles as the system uses the vehicle registration number only. The vehicle with the most PCN's served in the period had 11 PCN's.

Date responded: 23 November 2016

Alternate Weekly Collections (AWC)

Date submitted: 21 November 2016

Summary of request

Alternate Weekly Collections (AWC). Please answer the following questions to the best of your ability:

Q1: Does your council operate a service for Alternate Weekly Collections (AWC)? Specifically refuse collected one week and recycling the next.
If no please respond without answering the following questions.
Q2: When did your council change to AWC?
Q3: Did you provide an additional service (i.e. food waste) at the same time as moving to AWC?
If no, please move on to question 4.
Q3A: If yes, please describe the service you provided.
Q4: Please provide the amount of larger or additional refuse bins provided after the move to AWC and what litre capacity they were (if available).
Q5: Please provide the amount of larger or additional recycling bins (or bags/boxes) provided after the move to AWC and what litre capacity they were (if available).
Q6: Please provide the tonnage increase/decrease in refuse collected for the year following the move to AWC compared with the previous year.
Q7: Please provide the tonnage increase/decrease in dry recycling collected for the year following the move to AWC compared with the previous year.
Q8: If you did offer additional capacity for recycling, did you charge for the bin or container? If so, how much?

Summary of response

East Devon District Council does not operate AWC.

Our current recycling and waste collection system is weekly recycling and food waste collection and fortnightly waste collection.

However, in early 2017 we will move to weekly recycling and food waste collection which will include a greater range of recyclables and three weekly waste collection.

Date responded: 21 November 2016

Planning applications made in regards to tree works covering conservation areas

Date submitted: 21 November 2016

Summary of request

• Please could you confirm the number of planning applications made in regards to tree works covering conservation areas the East Devon Council Area from 1/1/2015 to 30/11/2016
• Please could you confirm the number that were successfully approved and the number rejected by the planning department

Also

• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for non-approved pruning works to trees in these conservation areas for the same time period
• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for the illegal felling of trees in these conservation areas for the same time period
• Please for the above could you confirm the number of prosecutions that were successful in relation to the council, and those that were lost or the case dropped in these conservation areas for the same time period
• Please confirm the approximate cost per case to the Council for a successful or unsuccessful prosecution in these conservation areas for the same time period
• Please confirm the total value of the fines paid for successful prosecutions in these conservation areas for the same time period

Summary of response

• Please could you confirm the number of planning applications made in regards to tree works covering conservation areas the East Devon Council Area from 1/1/2015 to 30/11/2016 - 208
• Please could you confirm the number that were successfully approved and the number rejected by the planning department - 185 approved; 1 refused; 10 awaiting decision; 12 - withdrawn

Also

• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for non-approved pruning works to trees in these conservation areas for the same time period - 0
• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for the illegal felling of trees in these conservation areas for the same time period - 0
• Please for the above could you confirm the number of prosecutions that were successful in relation to the council, and those that were lost or the case dropped in these conservation areas for the same time period - 0 and 2
• Please confirm the approximate cost per case to the Council for a successful or unsuccessful prosecution in these conservation areas for the same time period - NA
• Please confirm the total value of the fines paid for successful prosecutions in these conservation areas for the same time period - NA

Date responded: 30 November 2016

Unaccompanied asylum seeking children

Date submitted: 20 November 2016

Summary of request

1 - How many unaccompanied asylum seeking children (UASC) have been placed with your authority in the past 5 years (or the last 5 years for which information is available)? Breakdown per year please.
2 - Of those, how many were age assessed? Breakdown per year please.
3 - How many of those age assessments found the UASC to be 18 or over? Breakdown per year please. Please detail age assessment results where possible, e.g. claimed to be 14, found to be 19, claimed to be 17, found to be 16, etc.
4 - Of those decisions, how many were then challenged by the individuals involved? Breakdown per year please.
5 – How many of those challenges resulted in a court hearing or judicial review? Breakdown per year please. Also where possible please detail the type of hearing, i.e. County Court, High Court, Judicial Review.
6 – How much has the authority spent per year on such legal action?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 21 November 2016

System used for recording and managing FOI requests

Date submitted: 18 November 2016

Summary of request

1. What system do you currently use for recording and managing the FOI requests your authority receives?

2. The initial cost to set up and implement this system.

3. The Annual Cost of this system.

4. Have you changed system in the last 5 years?

a. If yes, which system did you use previously?

Summary of response

1. What system do you currently use for recording and managing the FOI requests your authority receives? - Lagan

2. The initial cost to set up and implement this system - The initial cost was approximately £185,000 in 2006, which included licence fees (£102,000 as well as professional services and training). However the system was purchased for all purpose use and FOIs were only introduced in the summer of 2011 as one of the many enquiry types.

3. The Annual Cost of this system - £17,468.50 GBP EX VAT, although this is for the whole of the CRM (customer relationship management) software, which handles thousands of enquiries each month relating to all council departments. FOIs are a very small proportion of the overall customer contact.

4. Have you changed system in the last 5 years? - No

a. If yes, which system did you use previously? - N/A

Date responded: 24 November 2016

FTE planning case officers and admin staff

Date submitted: 18 November 2016

Summary of request

The number of FTE Planning case officers dedicated to dealing with all types of planning applications and the number of FTE administering the applications.

Summary of response

The number of FTE Planning case officers dedicated to dealing with all types of planning applications and the number of FTE administering the applications - 19 FTE planning officers; 7 FTE Admin.

Date responded: 21 November 2016

Cost of bird control measures

Date submitted: 18 November 2016

Summary of request

Please could you tell me how much money has been spent by your council on bird control measures (primarily pigeons) in each of the past three financial years please and provide details of the types of control measures used (e.g. shooting, roof spikes, hawk-use etc).

Summary of response

Please could you tell me how much money has been spent by your council on bird control measures (primarily pigeons) in each of the past three financial years please and provide details of the types of control measures used (e.g. shooting, roof spikes, hawk-use etc) - We have not spent any money on bird control as part of our pest control service. We do not offer this service to third parties, we give advice to building owners to do this themselves.

Date responded: 25 November 2016

Number of FOI/EIR requests from 01 January 2016 - 01 July 2016

Date submitted: 17 November 2016

Summary of request

1. How many FOI/EIR requests did you receive in the first six months of 2016?
2. Of those requests, how many were not answered within the statutory time limit (i.e. 20 working days in most instances)?

Summary of response

1. How many FOI/EIR requests did you receive in the first six months of 2016? – FOI 370; EIR 294
2. Of those requests, how many were not answered within the statutory time limit (i.e. 20 working days in most instances)? - All were answered within the statutory 20 working days. We have employed another officer from the beginning of this year specifically to deal with the increasing volume of FOI/EIR requests that we are receiving year on year. EDDC now have 1 full time officer and one part time officer dealing with FOI/EIR requests and complaints.

Date responded: 17 November 2016

All Consultations conducted for the Queen's Drive development

Date submitted: 16 November 2016

Summary of request

Please could you provide the following information:
1) All consultation that East Devon District Council (EDDC) has conducted with regards to the Queen's Drive Development (also known as 'Splash' zone)

And, I would also be really grateful if you could provide the:

2) Total costing involved in the consultation(s)
3) Timeframe it took for the consultation(s)

This includes from the preparation of the consultation(s) through up until, and including, the findings were finalised for publication.

Summary of response

Please could you provide the following information:
1) All consultation that East Devon District Council (EDDC) has conducted with regards to the Queen's Drive Development (also known as 'Splash' zone) – This information can also be found on our website on the ‘Frequently Asked Questions and Answers’ page at http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf and http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf

As well as consultation for the Exmouth masterplan in 2011, there was also consultation around the masterplan proposal called ‘Exmouth Splash’ (which we now refer to as ‘Queen’s Drive redevelopment’). This took place during Winter 2012/13 and was followed by further consultation on an outline planning application for the site in Autumn 2013. The Queen’s Drive development proposals have involved the following consultation activity.

The breadth of consultation with local people and organisations has included:
• Several press releases and media statements
• Social media information including Facebook and Twitter
• Adverts on the Council website and dedicated webpages giving information and an online questionnaire
• Display boards set up in the windows of Thomas Tucker
• Councillors and officers setting up stall at the Christmas Cracker in the Strand and giving out 600 copies of information and consultation forms
• Information displayed at the college and assembly presentations to every student in years 7-11 with arrangements in the college to gather their views
• Consultation packs sent out to 1,000 randomly selected households from throughout Exmouth. Reminder letters sent out as well
• An evening and a daytime stall staffed at the Pavilion theatre with display panels and information
• Presentations given to the Exmouth Community Association and the Exmouth Residents and Traders Association on the proposals and people present encouraged to complete the consultation
• All district and town councillors asked to publicise the consultation and posters provided for the purpose
• Information sent to Devon County Council and Exeter City Council to publicise to their contacts
• All East Devon town and parish clerks contacted and posters sent to the four neighbouring parishes
• Posters, information and consultation questionnaires distributed to local businesses, the Chamber of Commerce, Exmouth youth and children’s centres, police station and Devon Cliffs Holiday Park
• Posters and bulk copies of the consultation given out to the following for them to distribute to their customers:

o Exmouth Leisure Centre
o Exmouth Tennis Centre
o Exmouth Library
o Exmouth Town Council
o East Devon District Council’s Sidmouth Offices
o Exmouth Tourist Information Centre
o Exmouth Community College

This was the extent and variety of methods used to make sure that the people of Exmouth, their local organisations and businesses were aware and had the opportunity if they wished to comment on ideas for the renewal of the Queen’s Drive site.
Grenadier, the developer of the watersports centre, will conduct their own pre-application consultation on their proposals for the watersports centre. This is hoped to be in April 2017.

And, I would also be really grateful if you could provide the:

2) Total costing involved in the consultation(s) - As the consultations were carried out a number of years ago and the council carried out as much work as possible in-house, for which we do not charge, we are unable to provide an exact record of the consultation costings. The marketing costs were approximately £2,000.

3) Timeframe it took for the consultation(s) This includes from the preparation of the consultation(s) through up until, and including, the findings were finalised for publication - We do not keep records of this information. However, the consultations were open as follows:
- Exmouth Masterplan consultation 2011/2012: 27 June 2011 to 12 September 2011
- Exmouth Splash consultation 2012/2013: 26 November 2012 to 14 January 2013

Date responded: 12 December 2016

Services for women experiencing multiple disadvantage

Date submitted: 16 November 2016

Summary of request

As part of a national project to map services for women experiencing multiple disadvantage, I would like to request the following information from your organisation:

1) What services you currently commission specifically for women affected by:

Substance use problems
Mental health problems
Homelessness
Involvement in offending

2) For each type of service commissioned:

What organisation delivers the service and what are their contact details?
How many women can they support at any one time?
When does the current contract end?

Summary of response

1) What services you currently commission specifically for women affected by:

Substance use problems - None
Mental health problems - None
Homelessness - None
Involvement in offending - None

2) For each type of service commissioned:

What organisation delivers the service and what are their contact details? - N/A
How many women can they support at any one time? - N/A
When does the current contract end? - N/A

We pay £5000 per year to Devon County Council as a contribution to Devon Domestic and Sexual Violence and Abuse (DVSA) Budget. For further information on this service provided by Devon County Council please go to https://new.devon.gov.uk/dsva/

Date responded: 24 November 2016

National Assistance Burials

Date submitted: 16 November 2016

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st August 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known)

Summary of response

We have had no national assistance burials since 1st August 2016.

Date responded: 18 November 2016

Drug and alcohol treatment

Date submitted: 15 November 2016

Summary of request

Under the Freedom of Information Act 2000, I would be grateful if you could provide me with the following information on behalf of the East Devon.
In the years 2010/11, 2012/13, 2013/14, 2014/15 and 2015/16,
• A record of whom you have commissioned to deliver drug and alcohol treatment, and what service was provided. (Please specify any instances of residential rehabilitation in the data).
• What percentage of your drug and alcohol treatment budget has been spent on residential rehab, and from which fund or grant it has come.
• How much from alternative budgets have been used to treat drug and alcohol addiction, and please specify the alternative budgets.

Summary of response

The requested information is not held by the District Council. You may wish to refer this request to Devon County Council as the provider responsible for these services at https://new.devon.gov.uk/

Date responded: 16 November 2016