Content

Legend

Responded

Response in progress

Declined

Requests

Asylum seekers

Date submitted: 17 December 2018

Summary of request

Please confirm whether your council has volunteered to take in asylum seekers and send me the number of asylum seekers that your council has accommodated since January 1st 2018.

Please also provide the amount of money that your council has spent on accommodating asylum seekers during this time period.

Summary of response

In progress.

Ecological experts

Date submitted: 11 December 2018

Summary of request

Would you please tell me how many in-house ecological experts are currently employed by the council either on a full-time or part-time basis? Please can you define 'ecological expert' as someone who is a chartered ecologist.
As a second part of this request can you please tell me how many ecological experts have been employed in-house by the council over the past five years starting from 1 January 2013 to the present day. Where possible please break this down on an annual basis.

Summary of response

Would you please tell me how many in-house ecological experts are currently employed by the council either on a full-time or part-time basis? Please can you define 'ecological expert' as someone who is a chartered ecologist - We don't employ a District Ecologist or someone who has that qualification

As a second part of this request can you please tell me how many ecological experts have been employed in-house by the council over the past five years starting from 1 January 2013 to the present day. Where possible please break this down on an annual basis - None

Date responded: 13 December 2018

Community led housing

Date submitted: 11 December 2018

Summary of request

The Government has given increased backing to community led housing, a sector made up of organisations like housing co-operatives, cohousing groups, community land trusts, tenant management organisations and self-help housing groups.

• Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear?
• Since 2010 how many grants and/or loans has the council given to community led housing groups or organisations?
• Since 2010 how many land disposals or leases has the council made to community led housing groups or organisations?
• Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? - Mention is made within EDDC Planning Policy 2013 – 2031 , Strategy 27; mention is also made within the draft Affordable Housing Supplementary Planning Document.
Since 2010 how many grants and/or loans has the council given to community led housing groups or organisations? - 8
Since 2010 how many land disposals or leases has the council made to community led housing groups or organisations? - 2
Do you have dedicated staff to support community led housing? If so, what are their job titles? - The Council appointed Wessex Community Asset's Ltd to act in its stead when working with up and coming Community Land Trusts.

Date responded: 13 December 2018

Councillors child care and dependent carers allowance

Date submitted: 10 December 2018

Summary of request

1. Do you offer a childcare allowance for councillors?

2. Do you offer an adult dependent carers’ allowance for councillors?

3. Does i) your childcare allowance and ii) your adult dependent carers’ allowance pay for the actual costs members incur for childcare?

4. If not, what is the maximum payment per hour for i) childcare and ii) adult dependent care?

5. Are councillors permitted to claim allowances for more than one dependent for the same period of time?

6. Are councillors who receive Carers Allowance from the Government able to claim the council’s dependent carers allowance?

7. Is there a maximum payment over the course of a year or any other period of time for dependent carers’ allowance for councillors?

8. What are the requirements in terms of the standard or formality of care that must be met for councillors to receive payments for i) childcare and ii) adult dependent care?

9. Do dependent carers allowances cover all council related business, including all committee meetings, ad-hoc meetings with council staff or other councillors, surgeries, and other related council business?

Summary of response

In progress.

Councillors code of conduct

Date submitted: 10 December 2018

Summary of request

1. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for all councillors? If yes, please provide a copy.

2. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for all councillors?

3. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? If yes, please provide a copy

4. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance?

5. Does the council have a formal standards committee?

6. Does the council have a formal role to oversee member conduct and promote equality (e.g. chair of the standards committee, chief whip, etc)?

7. Does the council’s code of conduct under section 27(2) of the Localism Act 2011 make any reference to promoting equality or tackling sexism?

Summary of response

1. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for all councillors? If yes, please provide a copy – Yes http://eastdevon.gov.uk/council-and-democracy/ & http://eastdevon.gov.uk/media/2537571/cjune18part6.pdf

2. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for all councillors? – N/A

3. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? If yes, please provide a copy – Yes http://eastdevon.gov.uk/council-and-democracy/councillors-with-special-responsibilities/ & http://eastdevon.gov.uk/media/2537571/cjune18part6.pdf

4. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? – N/A

5. Does the council have a formal standards committee? – Yes http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/standards-committee/

6. Does the council have a formal role to oversee member conduct and promote equality (e.g. chair of the standards committee, chief whip, etc)? – Yes. The Chairman of the Council

7. Does the council’s code of conduct under section 27(2) of the Localism Act 2011 make any reference to promoting equality or tackling sexism? – Yes http://eastdevon.gov.uk/media/175259/code-of-conduct-updated-oct-2013.pdf

Date responded: 11 December 2018

Fraud cases investigated by the council

Date submitted: 10 December 2018

Summary of request

Detailed description of the information that I require for your local authority from the financial year 17/18.

Question 1
The total and absolute number of full time employees undertaking the investigation and prosecution of fraud?

Question 2
The total and absolute number of full time employees who are professionally Accredited Counter Fraud Specialists?

Question 3
The total number of fraud cases investigated by your local authority?

Question 4
The total amount of money spent on the investigation and prosecution of fraud by your local authority?

Question 5
The total number of irregularities investigated?

Question 6
The total number of a) the fraud and b) the irregularities that were identified?

Question 7
The total number of individuals who were prosecuted for fraud by the local authority?

Question 8
The total number of individuals who were sanctioned in some other way by the local authority for fraud and related offences?

Summary of response

In progress.

Smoking cessation service

Date submitted: 6 December 2018

Summary of request

Please provide me with the information that relates to

• Did the Local Authority commission a Smoking Cessation service in the 2015-16 financial year
• Did the Local Authority commission a Smoking Cessation service in the 2016-17 financial year
• Did the Local Authority commission a Smoking Cessation service in the 2017-18 financial year
• If the Local Authority did commission a smoking cessation service in the 2017-18 financial year how much money was spent on the service?
• If the Local Authority did commission a smoking cessation service how many patients accessed it in the 2017-18 financial year?

Summary of response

• Did the Local Authority commission a Smoking Cessation service in the 2015-16 financial year - No
• Did the Local Authority commission a Smoking Cessation service in the 2016-17 financial year - No
• Did the Local Authority commission a Smoking Cessation service in the 2017-18 financial year - No
• If the Local Authority did commission a smoking cessation service in the 2017-18 financial year how much money was spent on the service? - N/A
• If the Local Authority did commission a smoking cessation service how many patients accessed it in the 2017-18 financial year? - N/A

Date responded: 7 December 2018

Licensing manager

Date submitted: 5 December 2018

Summary of request

Please could you provide me with the name and contact details of the manager responsible for the enforcement of the councils Market and Street Traders licensing

Summary of response

Stephen Saunders
Licensing Manager
SSaunders@eastdevon.gov.uk

Date responded: 5 December 2018

Sidmouth sea defences

Date submitted: 5 December 2018

Summary of request

Please could you provide me with information on Sidmouth’s coastal defences – when the five rock groynes and sea wall were built, any coastal defences that existed prior to the groynes, and any historical information on flooding in the town, when the sea defences have been overtopped.

Also, I believe you are planning to carry out improvements to Sidmouth’s sea defences – please could you send me information on the plans, why the improvements are needed, and what they will achieve.

Summary of response

The information you are requesting is already published on our website at http://eastdevon.gov.uk/coastal-protection/beach-management-plans/sidmouth-and-east-beach-management-plan/ & http://eastdevon.gov.uk/coastal-protection/schemes-and-projects/sidmouth-and-east-beach-management-scheme/ specifically in the Sidmouth and East Beach Management Plan report. As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information reasonably accessible by other means.

Date responded: 6 December 2018

2nd homes in Lympstone

Date submitted: 4 December 2018

Summary of request

Number of properties in Lympstone Parish that are second homes or holiday lets

Summary of response

For council tax we have 25 Second homes for the Lympstone area last recorded 1st December 2018

Date responded: 17 December 2018

Spend on Information Technology hardware

Date submitted: 4 December 2018

Summary of request

I would like to request a complete list of suppliers/contractors and consultants that have been used over the past year when procuring I.T. hardware and the total spend on Information Technology hardware during the past year. Also could you break this hardware spend down to show what brands of servers, networking and desktop hardware were purchased with a spend amount in each category

Summary of response

In progress.

Business rates

Date submitted: 4 December 2018

Summary of request

I would like a full list of businesses and charities that have become newly liable for business rates between 15th Nov 18 to the 30th Nov 18. Please include the full business name, address, liable party, type of property, RV and date of liability.

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 5 December 2018

Settlement boundaries

Date submitted: 3 December 2018

Summary of request

Under the freedom of information act, we would like to request the following information –

1. Settlement boundaries - Please could you provide us with all of your council's settlement boundaries. Please, could this be provided in ideally the following formate of Shapefile(.shp) or less preferred would be GeoJSON and in worst case KML.
2. Growth villages/growth settlements - Please could you confirm which settlements you have outlines for housing growth within the council. A full list would be very much appreciated. ideally, this would be formatted in excel spreadsheet.

Summary of response

1. Settlement boundaries - Please could you provide us with all of your council's settlement boundaries. Please, could this be provided in ideally the following format of Shapefile(.shp) or less preferred would be GeoJSON and in worst case KML.
2. Growth villages/growth settlements - Please could you confirm which settlements you have outlines for housing growth within the council. A full list would be very much appreciated. Ideally, this would be formatted in excel spreadsheet.

The information you have requested is already published on our website at http://maps2.eastdevon.gov.uk/mapping/localplan2016/?x1=302137&y1=89908&x2=305894&y2=93347 & http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

Date responded: 6 December 2018

Inspection of dog boarding franchises

Date submitted: 29 November 2018

Summary of request

I would be grateful if you could inform me of your Licensing Authority’s policy on inspection of Franchise – both online (eg. Dogbuddy, Rover etc.) and physical Host’s premises according to the DEFRA Guidance in relation to licensing of dog boarding franchises October 2018 for the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018.
In particular:
1. Will you be requiring each franchise company to gain a Licence from you?
2. Will you be inspecting every host’s home to ascertain whether the premises adhere to the new DEFRA guidelines for Home Boarding?

Summary of response

1. Will you be requiring each franchise company to gain a Licence from you? - We don't consider that any franchise needs a licence unless they actually home board themselves. We require those home boarders to make their own application and pay their own fee. We have asked for the names and addresses only for any "hobby hosts" that earn under that threshold.
2. Will you be inspecting every host's home to ascertain whether the premises adhere to the new DEFRA guidelines for Home Boarding? - We will be inspecting any of their host premises which earn more than £1,000 per year from the home boarding activity.

Date responded: 5 December 2018

Incidents with homeboarders for dogs

Date submitted: 29 November 2018

Summary of request

1. The number of incidents compromising the welfare of dogs recorded among licenced dog home boarders and kennels in your area in the last 3 years. Please indicate if any of these are associated with the same boarder/kennels.
2. The nature of the incidents and any contributing factors. Please indicate whether these were home boarders or kennels.
3. The action taken by the council and the outcome.
4. The number of licenced home boarders in your area.
5. The number of unlicenced home boarders identified to you, and the action taken, within the last 3 years.

Summary of response

1. The number of incidents compromising the welfare of dogs recorded among licenced dog home boarders and kennels in your area in the last 3 years. Please indicate if any of these are associated with the same boarder/kennels - 1 incident in a kennels and 2 in a dog day care premises. None in a home boarding premises.

2. The nature of the incidents and any contributing factors. Please indicate whether these were home boarders or kennels.

Small dog killed by a greyhound after it escaped from its kennel and entered an exercise pen through a defective fence.
Whippet injured by a large dog in a day care premises where dogs have been kept in very large groups (in contravention of licence)
French bull dog injured by another dog in the same day care premises for the same reason.

3. The action taken by the council and the outcome - The kennels was successfully prosecuted and fined £800 +£3000 costs. The dog day care premises matters are being taken into account when considering the new licence and conditions.
4. The number of licenced home boarders in your area - 46
5. The number of unlicenced home boarders identified to you, and the action taken, within the last 3 years - None

Date responded: 5 December 2018

Energy Performance Certificate (EPC) rating

Date submitted: 28 November 2018

Summary of request

FOI 1
Since 1st April 2018, how many individual cases of enforcement proceedings have commenced with non-compliant commercial properties within the local authority (both Local Authority owned and privately owned) in accordance with the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015?
For each case please list:
• What Energy Performance Certificate (EPC) rating the property had
• Date enforcement proceedings began

FOI 2
Since 1st April 2018, how many successful prosecutions have taken place for non-compliant commercial properties within the local authority (both Local Authority owned and privately owned) in accordance with the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015?
For each case please list:
• What Energy Performance Certificate (EPC) rating the property had
• Date enforcement proceedings began
• Outcome of prosecution

FOI 3
Please provide a breakdown of the Energy Performance Certificate (EPC) rating of all commercial properties owned by the local authority.

• Please provide the overview in both numbers and percentages for all commercial properties rated A-G, i.e. i.e. X number (Y%) are B rated and X number (Y%) are C rated.
• Please provide the number of any commercial properties that do not yet have an EPC rating and state any reasons why.

Summary of response

In progress.

Lone workers

Date submitted: 28 November 2018

Summary of request

Please can you provide me with answers to the following:

• How many lone workers does your organisation have?
• How many lone worker devices were purchased as part of your existing provision?

Do you have an existing contract in place?

If No:

• Who is responsible for health, safety and risk management of your staff?

If Yes:

• What was the actual value of the contract awarded?
• When was it awarded?
• How long is the contract?
• Who is the incumbent supplier?
• Who were the other unsuccessful bidders?
• Is there a potential extension applicable to this existing contract?
• Are you applying that extension?
• Who will be responsible for writing the specification?

Summary of response

In progress.

Homeless households relocated to alternative accommodation in County Durham

Date submitted: 28 November 2018

Summary of request

Please could you provide me with information on the following questions, for the years 2016-17, 2017-18 and 2018-19 (to date):

1) a) The number of households living in your authority that were recorded as homelessness prevented or relieved by relocating to alternative accommodation in County Durham
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) was involved, please state the name(s) of the letting agent(s) used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

2) a) The number of households living in your authority where your main homelessness duty was discharged (following a homelessness decision) by relocating to alternative accommodation in County Durham
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

3) a) The number of households living in your authority where you assisted them, through advice and signposting and/or partnership working, to relocate to alternative accommodation in County Durham. This will be outside of homelessness legislation but may involve an advertised relocation scheme from your area, by a landlord based in your area.
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

Summary of response

1) a) The number of households living in your authority that were recorded as homelessness prevented or relieved by relocating to alternative accommodation in County Durham - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) was involved, please state the name(s) of the letting agent(s) used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

2) a) The number of households living in your authority where your main homelessness duty was discharged (following a homelessness decision) by relocating to alternative accommodation in County Durham - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

3) a) The number of households living in your authority where you assisted them, through advice and signposting and/or partnership working, to relocate to alternative accommodation in County Durham. This will be outside of homelessness legislation but may involve an advertised relocation scheme from your area, by a landlord based in your area - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

Date responded: 5 December 2018

Schools supplied with meat from animals not stunned prior to slaughter

Date submitted: 26 November 2018

Summary of request

1. Do any of the meat products provided by your authority to schools or other institutions come from animals which were not stunned prior to slaughter?
2. If so, which schools or other institutions provide these non-stunned meat products?
3. If so, which types of meat are non-stunned?
4. If so, are all such meat products clearly labelled as ‘non-stunned’ meat?

Summary of response

The requested information is not held by the District Council.

Date responded: 26 November 2018

Homelessness strategy

Date submitted: 26 November 2018

Summary of request

Please could you provide me with information on the following:

1. What percentage of all new homelessness applications are being collected and reported in accordance with the new H-CLIC data requirement (Homelessness Case Level Collection) since 3rd April 2018?

a. If not all requirements are being met, what information is being collected on homelessness applications and how is this being reported to MHCLG?
b. What percentage of legacy cases are being reported through H-CLIC since 3rd April 2018?

The H-CLIC data requirements can be found here.

2. What percentage of homelessness prevention spending is spent on:

a. Advice and information
b. Early identification
c. Pre-crisis intervention
d. Preventing recurring homelessness
e. Other
f. Total spend
Definitions can be found in Government’s Code of Guidance.

3. Does the local authority monitor adherence to and judge the effectiveness of its homelessness strategy?
a. If so, how?

4. Has any training, or advice, been provided to other public services with a duty to refer following the Homelessness Reduction Act?

a. If so, what?
b. Is there different advice for different services?
c. If not, are there plans in place to provide training or advice?

5. Are there any data sharing agreements within the local authority, or with other local authorities, that aim to prevent homelessness?

Summary of response

1. What percentage of all new homelessness applications are being collected and reported in accordance with the new H-CLIC data requirement (Homelessness Case Level Collection) since 3rd April 2018? - 100%
a. If not all requirements are being met, what information is being collected on homelessness applications and how is this being reported to MHCLG? - N/A
b. What percentage of legacy cases are being reported through H-CLIC since 3rd April 2018? - None, all completed before second quarter

The H-CLIC data requirements can be found here.

2. What percentage of homelessness prevention spending is spent on - It is not possible to answer this question as we do not record any of the suggested 'sections' and there has never been a requirement to do that.
a. Advice and information
b. Early identification
c. Pre-crisis intervention
d. Preventing recurring homelessness
e. Other
f. Total spend
Definitions can be found in Government's Code of Guidance.

3. Does the local authority monitor adherence to and judge the effectiveness of its homelessness strategy? - Homelessness strategy in process of being updated.
a. If so, how? - The new Homelessness Strategy will be reviewed every six months by a working party.

4. Has any training, or advice, been provided to other public services with a duty to refer following the Homelessness Reduction Act? - Yes
a. If so, what? - Briefing sessions/email information
b. Is there different advice for different services? - Same process
c. If not, are there plans in place to provide training or advice? - N/A

5. Are there any data sharing agreements within the local authority, or with other local authorities, that aim to prevent homelessness? - No

Date responded: 17 December 2018

Universal credit

Date submitted: 23 November 2018

Summary of request

I understand that the Benefits Team help claimants moving to Universal Credit.

Does the Council track any metrics relating to this work? For example, the number of residents seeking help, the time taken to deal with each case and changes in any metrics over time?

Please provide all metrics available for 2018-19.

Can the Council confirm whether the workload of the team has gone up or down, month by month during 2018 and by how much?

Has the number of staff (FTEs) in the team changed during 2018-19 and for what reasons? Are any changes to staff numbers planned for 2019-20? If so, why?

Has the Council seen any increase in rent arrears related to tenants moving to Universal Credit and does it expect to see any increase in 2019-20?

Summary of response

Does the Council track any metrics relating to this work? For example, the number of residents seeking help, the time taken to deal with each case and changes in any metrics over time? Please provide all metrics available for 2018-19 - No metrics available
Can the Council confirm whether the workload of the team has gone up or down, month by month during 2018 and by how much? - Housing Benefit caseload slightly reduced since June 2018, however more work required to maintain Council Tax Support claims. Overall, no change
Has the number of staff (FTEs) in the team changed during 2018-19 and for what reasons? Are any changes to staff numbers planned for 2019-20? If so, why? - Rentals and Housing Benefit have had no changes in staffing levels in 2018-19 and no changes are planned for 2019-20
Has the Council seen any increase in rent arrears related to tenants moving to Universal Credit and does it expect to see any increase in 2019-20? - The increase in the rent arrears since we moved to Full Service in July is currently £41,173.33. No information held regarding any possible increase in 2019-20.

Date responded: 28 November 2018

Dangerous wild animal licences

Date submitted: 22 November 2018

Summary of request

1) Please can you supply the number of Dangerous wild animals (DWA) licences issued in your area?

2) The species of animals living under these licenses.

3) How many of each 'dangerous animal' are living in the council area.

Summary of response

1) Please can you supply the number of Dangerous wild animals (DWA) licences issued in your area? – Two licences

2) The species of animals living under these licenses – Ostrich and Ring Tailed Lemurs

3) How many of each 'dangerous animal' are living in the council area – x1 Ostrich and x4 Ring Tailed Lemurs

Date responded: 5 December 2018

Office 365

Date submitted: 22 November 2018

Summary of request

1. Does your organisation currently use Office 365?

2. Does your organisation currently use SharePoint Online?

3. Does your organisation currently use SharePoint on premise?

4. Are you currently using any of the following Office 365 / SharePoint
functionality for records management (retention and disposal)?
a. Records Centre
b. Content Types
c. Labels
d. Information Management Policies
e. A third party product

5. Do you have an Electronic Document and Records Management System
(EDRMS) or Enterprise Content Management System (ECMS), other than SharePoint?

Summary of response

1. Does your organisation currently use Office 365? - Yes for Councillors
2. Does your organisation currently use SharePoint Online? - No
3. Does your organisation currently use SharePoint on premise? - Yes
4. Are you currently using any of the following Office 365 / SharePoint
functionality for records management (retention and disposal)? - No
a. Records Centre
b. Content Types
c. Labels
d. Information Management Policies
e. A third party product
5. Do you have an Electronic Document and Records Management System (EDRMS) or Enterprise Content Management System (ECMS), other than SharePoint? - Yes

Date responded: 11 December 2018

ICT software and applications

Date submitted: 22 November 2018

Summary of request

I am writing to you under the Freedom of Information Act 2000 to request information concerning the types of software and applications that may be in use in your institution.
If it is not possible to provide the information requested, please provide advice and assistance, as to how I can refine my request to be included in the scope of the Act.
Please can you provide information relating to the types of software (and suppliers) you may be using for;
1. What is the name of your current Finance (accounting) software (name of vendor or supplier?)
• What is the current version of the Finance software?
• Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Finance software?
• When is the contract renewal or expiry date for your Finance software?
• What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software?

2. What is the name of your current Payroll software (name of vendor or supplier)
• What is the current version of the Payroll software
• Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Payroll software?
• When is the contract renewal or expiry date for your Payroll software?
• What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software?

3. What is the name of your current HR software (name of vendor or supplier?)
• What is the current version of the HR software
• Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your HR software?
• When is the contract renewal or expiry date for your HR software?
• What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?

4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?)
• What is the current version of the Analytics/Business Intelligence software?
• Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?
• When is the contract renewal or expiry date for your Analytics/Business Intelligence software?
• What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software?

5. What is the name of your budgeting and forecasting system (software)?
• Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
• Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
• When is the contract renewal or expiry date for your budgeting and forecasting system?
• What is the cost of annual support and maintenance for your budgeting and forecasting system?

6. Do you currently use an online procurement or EMarketplace system, if so which one?

7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?


8. Is your IT function in-house or outsourced?
• If outsourced please provide the name of your current managed services provider?
• What services are outsourced?
• When was the original contract start date of that contract(s)?
• What is the contract(s) up for renewal?
• What is the total value of the outsourcing contract(s)?

9. Are any of the Finance, HR and Payroll, Budgeting & Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities?

Summary of response

In progress.

Waste collection data

Date submitted: 22 November 2018

Summary of request

I am looking for weekly residual waste collected during the period 1st July 2016 - 31st July 2018.

Summary of response

EDDC do not hold the data in the weekly format that is preferred. You will need to refer your request to Devon County Council as our Waste Disposal Authority who will be able to provide this data on our behalf.

Date responded: 5 December 2018

TPOs

Date submitted: 22 November 2018

Summary of request

Could you tell me how many individual Tree Preservation Orders are currently administered by the Council?

Could you tell me the date when the oldest TPO currently still valid was served?

Summary of response

Could you tell me how many individual Tree Preservation Orders are currently administered by the Council? = 1524 - some of these will be area ones
Could you tell me the date when the oldest TPO currently still valid was served? = 56/003/TPO - Confirmed 12 April 1956

Date responded: 17 December 2018

Business rates

Date submitted: 19 November 2018

Summary of request

I would like to obtain recent information, from the Council, relating to unclaimed business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 November 2018

Business rates

Date submitted: 16 November 2018

Summary of request

A full list of businesses/charities that have become responsible for business rates between the 1st and 15th November 2018. I would like you to include the full business name and address, type of property and the liable date.

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 November 2018

Fines issued for contaminated waste bins

Date submitted: 16 November 2018

Summary of request

1) How many council refuse lorries are fitted with CCTV cameras?
How many refuse lorries does the council have?

2) Between November 01,2017, to October 31, 2018, how many fines has the council issued for contaminated rubbish bins and how much did they amount to?

Can you repeat this for November 01,2016, to October 31, 2017 and November 01,2015, to October 31, 2016.

3) How many incidents relating to rubbish bins has the council recorded between November 01,2017, to October 31, 2018, November 01,2016, to October 31, 2017 and November 01,2015, to October 31, 2016?

Summary of response

1) How many council refuse lorries are fitted with CCTV cameras? - We have 9 refuse vehicles (including our narrow access ones) with cameras
How many refuse lorries does the council have? - We also have 26 recycling vehicles with cameras.

2) Between November 01 2017 and October 31 2018 how many fines has the council issued for contaminated rubbish bins and how much did they amount to? - We have not issued any fines in East Devon for recycling contamination.
Can you repeat this for November 01 2016 to October 31 2017 and November 01 2015 to October 31 2016 - We have not issued any fines in East Devon for recycling contamination.

3) How many incidents relating to rubbish bins has the council recorded between November 01 2017 to October 31 2018; November 01 2016 to October 31 2017 and November 01 2015 to October 31 2016? - This information is not held
Incorrect recycling i.e. residents putting the wrong waste in a bin? - This information is not held
How much did they amount to? - This information is not held
Put out their waste at the wrong time, overload their bins, leave the lids open or fail to use slop caddies - This information is not held

Date responded: 7 December 2018

Number of residential joint LL1 and CON29 land searches carried out

Date submitted: 16 November 2018

Summary of request

1) How many residential joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018?

a) In the same time period what income did this generate?

2) How many commercial joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018?

a) In the same time period what income did this generate?

3) From April 01, 2018, to November 01,2018, how long on average did a joint LL1 and CON29 land search take?

Summary of response

1) How many residential joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018? - 2681* We do not differentiate between residential and commercial searches

a) In the same time period what income did this generate? - £24,3971** We do not differentiate between residential and commercial searches

2) How many commercial joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018? - *We do not differentiate between residential and commercial searches please see above figure

a) In the same time period what income did this generate? - **We do not differentiate between residential and commercial searches please see above figure

3) From April 01, 2018, to November 01,2018, how long on average did a joint LL1 and CON29 land search take? - 4 days

Date responded: 28 November 2018

New social homes completed between 1st April 2017 and 31st March 2018

Date submitted: 15 November 2018

Summary of request

1a) How many new social homes were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
2a) How many new homes for affordable rent were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
3a) How many new homes for shared ownership were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
4a) How many new homes for private ownership were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
5) How many live applications does your Local Authority currently have on your housing list?
6) How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing?
7) How many wheelchair accessible homes were let to wheelchair users between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process?
8) How many homes were let between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process?

Summary of response

1a) How many new social homes were completed between 1st April 2017 and 31st March 2018? - 229
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
2a) How many new homes for affordable rent were completed between 1st April 2017 and 31st March 2018? - 128
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
3a) How many new homes for shared ownership were completed between 1st April 2017 and 31st March 2018? - 85
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
4a) How many new homes for private ownership were completed between 1st April 2017 and 31st March 2018? - Information not held
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
5) How many live applications does your Local Authority currently have on your housing list? - As of July 18 4,059
6) How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing? - Information not held
7) How many wheelchair accessible homes were let to wheelchair users between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process? - Information not held
8) How many homes were let between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process? - EDDC 328

Date responded: 22 November 2018

Waste Recycling Collections

Date submitted: 15 November 2018

Summary of request

Waste & Recycling Collections during the period April 16 – March 17
1. Number of Missed Collections:
A collection not completed on the specified day, where the container has been correctly set out by the resident, and has not been emptied.
2. Number of Repeat Missed Collections:
A second, and further, instance(s) of the same container not being collected, where the container has been correctly set out by the resident and has not been emptied, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).
3. Number of Missed Collections not Rectified:
A reported missed collection not collected within 48 hours (or other specified timeframe) of the original collection date.
4. Number of Missed Assisted Collection:
An assisted collection not completed on the specified day, where access to the container was available as agreed with resident.
5. Number of Repeat Missed Assisted Collections:
A second, and further, instance(s) of the same container not being collected, where access to the container was available, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).
6. Number of Missed Bulky Waste Collection
A confirmed booking for a bulky waste collection not complete on the agreed date, where the items were set out correctly by the resident for collection.
7. Number of Missed Bulky Waste Collections not Rectified:
A reported missed bulky waste collection not collected within 48 hours (or other specified timeframe) of the original collection date.
8. Number of complaints raised, and percentage upheld:
Number of complaints raised by residents regarding the waste and recycling collection service, and the percentage of complaints that were upheld by the authority.

Street Cleansing during the period April 16 – March 17
1. Number of Fly-tip non-removal
A reported fly-tipping incident not removed within agreed time-limits.
2. Street Cleaning Performance Failure
Street Cleanliness found not to meet standards criteria.
3. Street Cleansing Performance Failure non Rectified
Street Cleanliness not returned to acceptable standards within given time frame of failure being reported.
4. Number of complaints raised, and percentage upheld.
Number of complaints raised by residents regarding the street cleansing service, and the percentage of complaints that were upheld by the authority.
5. Street Cleansing monitoring frequency.
Please provide details about frequency and level of monitoring of street cleansing operations undertaken.

Number of Staff required during the period April 16 – March 17
1. Total number of FTE
Total number of Full Time Equivalent staff employed
2. Number of Staff Absence Days
Broken down between Waste and Recycling collections, and Street Cleansing services
3. Total Staff Hours Worked in between April 16 – March 17
Total number of hours, including overtime
4. Total Number of Overtime Hours worked
Broken down between Waste and Recycling collections, and Street Cleansing services

Summary of response

Waste & Recycling Collections during the period April 16 – March 17
1. Number of Missed Collections: - 3699
A collection not completed on the specified day, where the container has been correctly set out by the resident, and has not been emptied.

2. Number of Repeat Missed Collections: - Information not recorded
A second, and further, instance(s) of the same container not being collected, where the container has been correctly set out by the resident and has not been emptied, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).

3. Number of Missed Collections not Rectified: - Information not recorded
A reported missed collection not collected within 48 hours (or other specified timeframe) of the original collection date.

4. Number of Missed Assisted Collection: - 571
An assisted collection not completed on the specified day, where access to the container was available as agreed with resident.

5. Number of Repeat Missed Assisted Collections: - Information not recorded
A second, and further, instance(s) of the same container not being collected, where access to the container was available, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).

6. Number of Missed Bulky Waste Collection - Information not recorded
A confirmed booking for a bulky waste collection not complete on the agreed date, where the items were set out correctly by the resident for collection.

7. Number of Missed Bulky Waste Collections not Rectified: - Information not recorded
A reported missed bulky waste collection not collected within 48 hours (or other specified timeframe) of the original collection date.

8. Number of complaints raised, and percentage upheld: - 821 (only upheld complaints recorded)
Number of complaints raised by residents regarding the waste and recycling collection service, and the percentage of complaints that were upheld by the authority.


Street Cleansing during the period April 16 – March 17
1. Number of Fly-tip non-removal
A reported fly-tipping incident not removed within agreed time-limits – 0 since we don't have an arbitrary time limit, but instead aim to remove as many as possible within 3 days. Our average response time is 3 days, with some cases taking longer when investigation is required (although removal is still on average within 3 days).

2. Street Cleaning Performance Failure
Street Cleanliness found not to meet standards criteria – No data as we no longer collect data for this previous-NI measure, it is no longer an NI.

3. Street Cleansing Performance Failure non Rectified
Street Cleanliness not returned to acceptable standards within given time frame of failure being reported. - As above, this is no longer an NI, therefore it is not measured.

4. Number of complaints raised, and percentage upheld. - No formal complaints raised
Number of complaints raised by residents regarding the street cleansing service, and the percentage of complaints that were upheld by the authority.

5. Street Cleansing monitoring frequency - Supervision of cleansing staff undertaken on a daily basis, code of practice for litter standards used. - No formal measures as NIs removed by government.
Please provide details about frequency and level of monitoring of street cleansing operations undertaken.

Number of Staff required during the period April 16 – March 17
1. Total number of FTE – Streetscene East and West 26.5 FTE
Total number of Full Time Equivalent staff employed

2. Number of Staff Absence Days – Streetscene East 66; Streetscene West 63
Broken down between Waste and Recycling collections, and Street Cleansing services – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

3. Total Staff Hours Worked in between April 16 – March 17 – Streetscene East 25,012; West 25,932
Total number of hours, including overtime – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

4. Total Number of Overtime Hours worked Streetscene East 782.50; Streetscene West 800
Broken down between Waste and Recycling collections, and Street Cleansing services – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

Date responded: 13 December 2018

Christmas lights switch on

Date submitted: 15 November 2018

Summary of request

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2018?

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Summary of response

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2018? - No

Date responded: 15 November 2018

Suppliers Providing outsourced ICT Services

Date submitted: 15 November 2018

Summary of request

provide me with a list of suppliers providing outsourced ICT Services to your organisation at the current time.
Please present the information back by email (to this address) detailing for each supplier (where more than one is engaged):
- Name of supplier
- Service(s) provided by supplier
- Contract Start Date
- Contract End Date
- Contract Value
- Current spend with supplier for provided service(s) (optional)

In the interests of focusing on suppliers of a material nature it would be acceptable to respond with just those suppliers where annual spend (on any particular service) is in excess of £50,000 per annum.

Summary of response

We do not outsource our ICT services. Strata provides this service which is a wholly owned company between East Devon District Council, Exeter City Council and Teignbridge District Council.

Date responded: 29 November 2018

Business rates

Date submitted: 14 November 2018

Summary of request

We request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including:

• The name of each business in respect of which non-domestic rate credit balances remain payable
• The value of overpayment in each case which remains unclaimed
• The years(s) in which overpayment was made and
• The hereditament address

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 14 November 2018

Noise complaints

Date submitted: 13 November 2018

Summary of request

I would like to know:

1. The number of noise complaints made to the council in 2015
2. The number of noise complaints made to the council in 2016
3. The number of noise complaints made to the council in 2017
4. The number of noise complaints made to the council in 2018, up to the date of this request (November 13th 2018)

I would be grateful if you could break your response down into the following categories of noise complaint types, or their effective equivalents:

Domestic noise
This includes loud music, barking dogs, burglar alarms and late-night parties.

Commercial noise
This includes factory noise, fan noise, chiller noise, delivery noise, construction site noise and music from pubs and clubs.

Noise in streets
This includes car alarms, ice cream chimes, machinery operating in the road and the use of loudspeakers - but excludes traffic.

Summary of response

1.The number of noise complaints made to the council in 2015 - 792
2.The number of noise complaints made to the council in 2016 - 714
3.The number of noise complaints made to the council in 2017 - 677
4.The number of noise complaints made to the council in 2018, up to the date of this request (November 13th 2018) 2018 - (To 12th September 479) up to 13.11.18 is 568

I would be grateful if you could break your response down into the following categories of noise complaint types, or their effective equivalents:

Domestic noise – Our equivalent being Residential
This includes loud music, barking dogs, burglar alarms and late-night parties
2015 - 469
2016 - 400
2017 - 364
2018 - 312

Commercial noise
This includes factory noise, fan noise, chiller noise, delivery noise, construction site noise and music from pubs and clubs
2015 - 296
2016 - 272
2017 - 284
2018 - 223

Noise in streets
This includes car alarms, ice cream chimes, machinery operating in the road and the use of loudspeakers - but excludes traffic
2015 - 27
2016 - 42
2017 - 29
2018 - 33

Date responded: 22 November 2018

Council spending on award ceremonies

Date submitted: 13 November 2018

Summary of request

Could you give me information on what these have cost the council in 2015/16, 2016/17 and 2017/18?

If you could provide the following information that would be very helpful:
1. The number of award ceremonies hosted in 2015/16, 2016/17 and 2017/18?
2. The names of the award ceremonies hosted in 2015/16, 2016/17 and 2017/18?
3. The total cost of hosting award ceremonies in 2015/16, 2016/17 and 2017/18?

By total cost I mean the cost of room and event space hire, food/catering costs, cost of drinks, any entertainment, insurance, decorations, physical awards such as trophies or medals and any fee paid to a host or presenter. Also include any other unmentioned but relevant costs.

Summary of response

1. The number of award ceremonies hosted in 2015/16, 2016/17 and 2017/18 - Zero
2. The names of the award ceremonies hosted in 2015/16, 2016/17 and 2017/18? - Zero
3. The total cost of hosting award ceremonies in 2015/16, 2016/17 and 2017/18? - N/A

Date responded: 14 November 2018

Business rates

Date submitted: 11 November 2018

Summary of request

Please can you give me the following information on business rates properties in your area on excel spread sheet to include the following information:
- Ratepayer name
- Property address
- 2010 RV
- 2017 RV
- Description
- Account start date
- Empty property status
- Type of relief granted, including if more than one type of relief, if any
- Amount of relief granted, if any
- Correspondence address

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 12 November 2018

Theft of waste bins

Date submitted: 11 November 2018

Summary of request

Please could you tell me how many reports of theft you have had of household waste bins in the following calendar years -
2014
2015
2016
2017
2018 to date.
If your council does not record reports of theft please provide me with details of the total number of requests for replacement household waste bins broken down by the same time periods.

How regularly did the council collect household waste bins (i.e. weekly, fortnightly) over the same periods, so - 2014, 2015, 2016, 2017, 2018 to date.

Summary of response

Please could you tell me how many reports of theft you have had of household waste bins in the following calendar years -
2014
2015
2016
2017
2018 to date.

If your council does not record reports of theft please provide me with details of the total number of requests for replacement household waste bins broken down by the same time periods - We only have accurate data for replacement bins and only then since we started using our new CORE system which was from 15 May 2017.

15 May 2017 to 20 Nov 2018 - replacement bins 460

How regularly did the council collect household waste bins (i.e. weekly, fortnightly) over the same periods, so - 2014, 2015, 2016, 2017, 2018 to date.

Refuse collection frequencies.
2014 fortnightly
2015 fortnightly
2016 fortnightly
2017 fortnightly up to June, three weekly after June due to an improved food waste and household recycling scheme which is collected weekly from the doorstep.
2018 three weekly.

Date responded: 22 November 2018

Domestic abuse refuges

Date submitted: 9 November 2018

Summary of request

1. How much money has been spent by your council on specialist domestic abuse refuge services in each of the last eight financial years?

2. How many individual specialist domestic abuse refuge spaces have there been in your local authority area in each of the last eight financial years?

Summary of response

1. How much money has been spent by your council on specialist domestic abuse refuge services in each of the last eight financial years? - We pay a contribution of £5k per year to ADVA (Against Domestic Violence and Abuse) and we have done throughout the timeframe requested. There is no other support service or funding that we have provided.

2. How many individual specialist domestic abuse refuge spaces have there been in your local authority area in each of the last eight financial years? - We do not have any specialist DA refuge support services, until one place of safety in 2016 in our own stock was created, which is a self-contained property that can accommodate up to 5 people in one family, however Devon County Council paid for the set up costs.

Date responded: 12 November 2018

Sexual harassment complaints made against council employees

Date submitted: 9 November 2018

Summary of request

Specifically, I would like to know:
1. The number of sexual harassment complaints made against council employees by other council employees in the 12 months to October for 2016, 2017 and 2018.
2. The number of employees in each period who a) were suspended, b) were fired or c) received another form of disciplinary action as a result of these complaints.
3. Any details you are able to provide about why these decisions were reached.
4. The number of employees who resigned as a result of these complaints.
I would like to receive this information via email in the form of a spreadsheet document (e.g. csv, xls or ods).

Summary of response

1. The number of sexual harassment complaints made against council employees by other council employees in the 12 months to October for 2016, 2017 and 2018 - None
2. The number of employees in each period who a) were suspended, b) were fired or c) received another form of disciplinary action as a result of these complaints - N/A
3. Any details you are able to provide about why these decisions were reached - N/A
4. The number of employees who resigned as a result of these complaints - N/A

Date responded: 12 November 2018

Families with children in B&B or hotel style accommodation

Date submitted: 8 November 2018

Summary of request

Please can you help with the following two questions about Bed and Breakfast (B&Bs), or hotel style accommodation used to house families with children?
Families with children in B&B or hotel style accommodation
1. How many families with children were housed in council owned B&B or other hotel style accommodation in 2017? Please give a separate figure for the number of individual children.
2. How many families accommodated in council owned B&Bs or other hotel style accommodation were there for longer than six weeks? Please give a separate figure for the number of individual children.

Summary of response

The figures for queries 1 and 2 are openly available to the public as each LA feeds back the figures quarterly to central government, these are referred to as P1E statistics. Please go to the Government website at https://www.gov.uk/government/collections/homelessness-statistics for this information.
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

Date responded: 6 December 2018

Hostile vehicle mitigation measures

Date submitted: 7 November 2018

Summary of request

How much money has the council spent on hostile vehicle mitigation measures in past five years (up to and including 2018/19)? Please break down the total figure annually.
At which locations and when were those hostile vehicle mitigation measures installed?

How much money in total has the council spent on counter-terrorism strategies over the past five years (up to and including 2018/19)? Please break down the total figure annually.

Please provide a breakdown of what that money was spent on (e.g. staff training, hostile vehicle mitigation)

Summary of response

How much money has the council spent on hostile vehicle mitigation measures in past five years (up to and including 2018/19)? Please break down the total figure annually - Zero
At which locations and when were those hostile vehicle mitigation measures installed? - N/A
How much money in total has the council spent on counter-terrorism strategies over the past five years (up to and including 2018/19)? Please break down the total figure annually - Zero
Please provide a breakdown of what that money was spent on (e.g. staff training, hostile vehicle mitigation) - The awareness training has been done by an in-house resource at no additional cost.

Date responded: 12 November 2018

Presented homeless while claiming Housing Benefit

Date submitted: 7 November 2018

Summary of request

1. The number of households who presented themselves to the council as homeless while claiming Housing Benefit in
a.2015
b.2016
c.2017
d.2018
2. If known, how many of the people in the answer to 1) were previously
i. housing association tenants
ii. private tenants
iii. local authority tenants
3. If the council has housing stock, how many of its tenants evicted since November 2015 were in receipt of Housing Benefit at the time they were evicted
4. If the council has housing stock, how many of its tenants are claiming Housing Benefit as of 06/11/18
5. How many of the claimants in the answer to 4) are known to be in rent arrears
6. If known, the number of households who are not local authority tenants who have been evicted since November 2015 while claiming Housing Benefit by
a. housing associations
b. private landlords

Summary of response

1. The number of households who presented themselves to the council as homeless while claiming Housing Benefit in - We do not keep records as to whether or not households who present as homeless to us are in receipt of Housing Benefit. This information is therefore not held
a.2015
b.2016
c.2017
d.2018

2. If known, how many of the people in the answer to 1) were previously - This information is not held
i. housing association tenants
ii. private tenants
iii. local authority tenants

3. If the council has housing stock, how many of its tenants evicted since November 2015 were in receipt of Housing Benefit at the time they were evicted - 6
4. If the council has housing stock, how many of its tenants are claiming Housing Benefit as of 06/11/18 - 2380
5. How many of the claimants in the answer to 4) are known to be in rent arrears - 938
6. If known, the number of households who are not local authority tenants who have been evicted since November 2015 while claiming Housing Benefit by - This information is not held.
a. housing associations
b. private landlords

If possible, please supply this information electronically. Regarding 1), I would prefer the information to be broken down by calendar years if possible. If that is not possible I am happy with financial years - N/A

Date responded: 28 November 2018

Self-build and Custom Housebuilding register

Date submitted: 6 November 2018

Summary of request

1. How many entries have been added to your register between 31 October 2017 and 30 October 2018?
a. individual [number]
b. group [number]
c. individuals within groups [number]

2. How many entries on your register in total as at 30 October 2018.
a. individual [number]
b. group [number]
c. individuals within groups [number]

3. As at 30 October 2018 are you keeping specific records as to the number of planning permissions for serviced plots suitable for self and custom build that have been granted from 1 April 2016 to 30 October 2018 so as to track your statutory obligations? [yes/no]
a. If so, how many permissions have you granted? [number]

4. Have you introduced a local connection test? [yes/no]
b. If so, from what date did this apply? [free text]
c. If so, how many entries on part one of the register at 30 October 2018?
i. Individuals [number]
ii. groups [number]
d. If so how many entries on part two of the register at 30 October 2018?
i. Individuals [number]
ii. groups? [number]

5. Have you introduced a financial viability test? [yes/no]
a. If so, from what date did this apply? [date]

6. Have you implemented a charge for entry onto the register? [yes/no]
a. If so, what is the charge (amount, frequency)? [free text]


7. In the period from 31 October 2017 to 30 October 2018 have you publicised your register? [yes/no]
a. If so, please provide a high- level outline to the main methods of publicity the authority has undertaken in that period? [free text]

Summary of response

1. How many entries have been added to your register between 31 October 2017 and 30 October 2018?
a. individual - 18
b. group - 0
c. individuals within groups - 0

2. How many entries on your register in total as at 30 October 2018.
a. individual - 93
b. group - 0
c. individuals within groups - 0

3. As at 30 October 2018 are you keeping specific records as to the number of planning permissions for serviced plots suitable for self and custom build that have been granted from 1 April 2016 to 30 October 2018 so as to track your statutory obligations? - No
a. If so, how many permissions have you granted? - N/A

4. Have you introduced a local connection test? - Yes
b. If so, from what date did this apply? - 31 March 2017
c. If so, how many entries on part one of the register at 30 October 2018?
i. Individuals - 81
ii. groups - 0
d. If so how many entries on part two of the register at 30 October 2018?
i. Individuals - 12
ii. groups? - 0
NB. everyone on the register prior to 31 March 2017 (when local connection test was added) is on Part 1 of register and is included in answer 4c

5. Have you introduced a financial viability test? - No
a. If so, from what date did this apply? - N/A

6. Have you implemented a charge for entry onto the register? - No
a. If so, what is the charge (amount, frequency)? - N/A

7. In the period from 31 October 2017 to 30 October 2018 have you publicised your register? - No
If so, please provide a high- level outline to the main methods of publicity the authority has undertaken in that period? - N/A

Date responded: 13 November 2018

Spend on Services

Date submitted: 6 November 2018

Summary of request

1. In 2017/18, how much did your organisation spend on the following:
• Construction services (including architectural, engineering, health and safety, energy efficiency services).
• Facilities management services (including ‘hard’ and ‘soft’ FM)
• Financial, accounting and auditing services
? ?• Office Furniture and domestic/commercial goods
• Legal services
• Other consultancy services (e.g. IT, business, strategy, leadership and transformation, ancillary services)
?• Temporary staffing
?• Translation services
?• Travel management services
?• Vehicle and fleet management

2. For each of the below, in 2017/18, how much was spent via an external framework (e.g. a framework agreement administered by another organisation)? Please provide the names of the framework or framework owner.
?• Construction services (including architectural, engineering, health and safety, energy efficiency services).
?• Facilities management services (including hard and soft FM)
?• Financial, accounting and auditing services
?• IT products and services
?• Office Furniture and domestic/commercial goods
?• Legal services
?• Other consultancy services (e.g. IT, business, strategy, leadership and transformation, ancillary services)
?• Temporary staffing
?• Translation services
?• Travel management services
?• Vehicle and fleet management

Summary of response

All our contracts are now posted on an online Contract Register which can be found here: https://procontract.due-north.com/ContractsRegister/Index?Page=1&SortColumn=ContractStartDate&SortDirection=Descending&ResultFilterHistoryId=5ba2aa48-f916-4302-9031-3839971ef382&p=696a9836-1895-e511-8105-000c29c9ba21&v=1

Date responded: 28 November 2018

Business rates

Date submitted: 5 November 2018

Summary of request

Please send a full list of businesses that have recently become liable for business rates between 15th Oct-31st Oct 18. Please include the full business name and address, RV and new liability date

Summary of response

The requested information is found on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/

Date responded: 5 November 2018

Incidents with licensed dog home boarders

Date submitted: 5 November 2018

Summary of request

1. The number of incidents compromising the welfare of dogs recorded among licensed dog home boarders in your area in the last 3 years (please indicate if any of these are associated with the same boarder)

2. The nature of the incidents and any contributing factors

3. The action taken by the council and outcome

Summary of response

1. The number of incidents compromising the welfare of dogs recorded among licensed dog home boarders in your area in the last 3 years (please indicate if any of these are associated with the same boarder) – None

2. The nature of the incidents and any contributing factors – N/A

3. The action taken by the council and outcome – N/A

Date responded: 7 November 2018

Food fraud cases

Date submitted: 5 November 2018

Summary of request

1) Please could you provide figures for the total number of local food fraud cases recorded by the council each year from 2016 until 2018 inclusive, ('total reports' includes all reports submitted by regional liaison groups, consumers, industry, police, government departments, enforcement bodies, and regional intelligence databases).

2) Please could you provide brief details of the cases of food fraud which were recorded, broken down by a) food business type, b) food type, c) nature of suspected or confirmed fraudulent activity.

3) Please could you confirm the action taken by the council (including 'no action')

Summary of response

1) Please could you provide figures for the total number of local food fraud cases recorded by the council each year from 2016 until 2018 inclusive, ('total reports' includes all reports submitted by regional liaison groups, consumers, industry, police, government departments, enforcement bodies, and regional intelligence databases) – Zero

2) Please could you provide brief details of the cases of food fraud which were recorded, broken down by a) food business type, b) food type, c) nature of suspected or confirmed fraudulent activity – N/A

3) Please could you confirm the action taken by the council (including 'no action') – N/A

Date responded: 7 November 2018

Forecasts of rateable values losses and potential gains in new RV

Date submitted: 2 November 2018

Summary of request

Local Authorities under the provision of the Localism Act 2013 need to produce forecasts of rate able values losses and potential gains in new RV. These forecasts are contained in NNDR 1 and 3 returns to MHCLG. In this connection we would request the following information:-

1. Do you currently have a consultant instructed on behalf of the Authority in these matters?
2. If yes, were they instructed through a procurement process?
3. What is the length of contract if there is one with these consultants.
4. If you don’t currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield?
5. If yes, please state when from and to and for which element (forecasting or increasing yield)

Summary of response

1. Do you currently have a consultant instructed on behalf of the Authority in these matters? - No
2. If yes, were they instructed through a procurement process? - N/A
3. What is the length of contract if there is one with these consultants. - N/A
4. If you don't currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield? - No
5. If yes, please state when from and to and for which element (forecasting or increasing yield) - N/A

Date responded: 7 November 2018

Rough sleeper - reconnections scheme

Date submitted: 2 November 2018

Summary of request

I would like the following information about the council’s Reconnections scheme to assist rough sleepers from outside the area back to accommodation and support in their home area or elsewhere.

For each of the following questions I would like the information broken down by year for: 2013, 2014, 2015, 2016, 2017 and 2018 to date.

1. As part of the council’s reconnection work for rough sleepers, how many times did the council pay for a one-way bus, train or plane ticket to help someone return to another area (broken down by year)?

2. If possible please list:
A. the destination of each ticket provided (town/city name and name of council that covers that area),
B. the date it was issued on
C. and the amount spent on each ticket-
(All broken down by year). If it is not possible to provide the date please provide the other details.

Summary of response

2013 - £207, £118 to Lincoln, £89 to Lichfield
2014 - £86.40, £36.40 to South Somerset, £50 destination not recorded
2015 - £316.05, £7.30, £94.50, £54.50, £4.10, £94.50, £10, £51.15 (Weston Supermare) all other destinations not specified
2016 - £75.70 destination not specified
2017 - £46.80 destination not specified
2018 - £208.50 destination not specified

Date responded: 20 November 2018

Enforcement measures to tackle anti-social behaviour

Date submitted: 1 November 2018

Summary of request

• Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any or all of the nine following enforcement measures to tackle anti-social behaviour in the area: 1) CBOs to address anti-social behaviour 2) Controlled Drinking Zones in place 3) issue Community Protection Notices 4) Dispersal Orders in particular areas 5) Injunctions to Prevent Nuisance and Annoyance 6) the Vagrancy Act to make arrests 7) operate Diverted Giving schemes 8)Public Space Protection Orders 9) employ defensive architecture

• Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any, or all of the same enforcement measures to deal with rough sleeping/homelessness in the area:

• For any yes answers to the above question please provide context, if available, as to how the powers have been used, to what extent (numerical data or anecdotal) and with what purpose.

• Please also provide yes or no answers for each of the nine categories as to whether the council has any future plans to use any, or all, of the same measures to tackle rough sleeping in your area.

Summary of response

Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any or all of the nine following enforcement measures to tackle anti-social behaviour in the area:

1) CBOs to address anti-social behaviour - No
2) Controlled Drinking Zones in place - No, these are now covered by PSPOs http://eastdevon.gov.uk/public-spaces-protection-orders/
3) Issue Community Protection Notices - yes
4) Dispersal Orders in particular areas - No
5) Injunctions to Prevent Nuisance and Annoyance - No
6) The Vagrancy Act to make arrests - No
7) Operate Diverted Giving schemes - No
8) Public Space Protection Orders - Yes. Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
•2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17
•1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018
9) Employ defensive architecture - No

Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any, or all of the same enforcement measures to deal with rough sleeping/homelessness in the area:

1) CBOs to address anti-social behaviour - No
2) Controlled Drinking Zones in place - No
3) Issue Community Protection Notices - No
4) Dispersal Orders in particular areas - No
5) Injunctions to Prevent Nuisance and Annoyance - No
6) The Vagrancy Act to make arrests - No
7) Operate Diverted Giving schemes - No
8) Public Space Protection Orders - No
9) Employ defensive architecture - No

For any yes answers to the above question please provide context, if available, as to how the powers have been used, to what extent (numerical data or anecdotal) and with what purpose - N/A

Please also provide yes or no answers for each of the nine categories as to whether the council has any future plans to use any, or all, of the same measures to tackle rough sleeping in your area - No to all

Date responded: 21 November 2018

Housing Waiting list

Date submitted: 1 November 2018

Summary of request

1. How many people who've stated they have a disability and/or define themselves as disabled are currently on your authorities' waiting list for social housing or council housing? (By social or council housing, I refer to properties owned and managed by you as the local authority, whereby the recipient comes to you to be housed).

2. How many people in total, those with and without a disability, are currently on your waiting list for social or council housing?

3. How many social or council properties do you own and manage in total?

4. How many of the aforementioned properties have full wheelchair access?

5. How many of the aforementioned properties have been adapted in order to meet the needs of a disabled tenant, past or present?

Summary of response

1. How many people who've stated they have a disability and/or define themselves as disabled are currently on your authorities' waiting list for social housing or council housing? (By social or council housing, I refer to properties owned and managed by you as the local authority, whereby the recipient comes to you to be housed).

1703 applicants say they have a disability (includes all household members on Devon Home Choice not just main applicants). Disability refers to ALL types not just a physical disability.
1137 are main applicants

2. How many people in total, those with and without a disability, are currently on your waiting list for social or council housing?

3869 applicants on Devon Home Choice

3. How many social or council properties do you own and manage in total?

4210

4. How many of the aforementioned properties have full wheelchair access?

This information is not held

5. How many of the aforementioned properties have been adapted in order to meet the needs of a disabled tenant, past or present?

Adaptation requests 2017/2018 329
Adaptation requests 2016/2017 249

Date responded: 15 November 2018

Business rates

Date submitted: 1 November 2018

Summary of request

Could you please provide me with the most up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

(a) Billing Authority Reference Code
(b) The current ratepayer of the property (if a LTD company)
(c) Full Property Address (Number, Street, Postal Code, Town)
(d) The date the current ratepayer became liable for the business rates
(e) Occupied / Vacant status
(f) Any relief the property is currently receiving including, but not limited to : mandatory, discretionary, small business rates relief, empty rates relief etc
(g) The current rateable value of the property

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 2 November 2018

National Assistance Burials

Date submitted: 31 October 2018

Summary of request


I would like to know details of anyone who has died with no known next of kin from 1/8/2018 to the day of your reply. If there are any new cases where the person died prior to 1/8/2018, but that were only dealt with after this date, please also include details.

This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is published on our website and is updated as and when we assist in a national assistance burial http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 1 November 2018

National Assistance Burials

Date submitted: 31 October 2018

Summary of request

Please could you kindly send me any information you may hold relating to persons who have been under the care of the Council under any of the following teams and who have died with no known next of kin since 1/8/18 to the day of your reply.
• Deputyship
• Appointeeship
• Adult social care
• Client Finance Team
• Protection of Property
• Financial Assessment
• Other team name whereby Council official(s) were charged with handling the financial affairs of the (now deceased) person(s)
The name of the team responsible varies within Councils. Please ensure you identify the correct team from the list above.

Please include as much of the following information as possible:

1. full names of deceased persons,
2. dates of death,
3. marital status,
4. maiden surnames of married or widowed females,
5. dates of birth or ages at death,
6. last known addresses,
7. estimated value of estates,
8. date(s) when the information was passed (or information that
is about to be or likely to be passed) to the Government Legal Department (formerly Treasury Solicitor) or the Duchy of Lancaster or Cornwall or any other 3rd party, or, confirmation that this will not be happening and the reason why.

Summary of response

We deal with National Assistance Burials but not the duty of care. Therefore, we have dealt with a NAB but the person was under the care of Devon County Council (DCC) so you may need to refer this FOI to DCC at https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 7 November 2018

PSPO

Date submitted: 31 October 2018

Summary of request

• Does the council subcontract enforcement of PSPO[s] to a private company (issuing penalty notices and enforcing their payment)? Please say yes or no, and detail the company used, the length of the contract and provide records of all fixed penalty notices issued under the contract.

• If the council subcontracts enforcement of PSPO[s] does the local authority pay a flat fee under the tender agreement or is revenue from fixed penalty notices incentivised under the contract agreement (ie the more fines issued, the more a company is paid)?

• Please detail all court cases brought by the council (or by a private company in the council's name) for failing to pay a fixed penalty notice for breaching a PSPO in the local authorities territory?

Summary of response

• Does the council subcontract enforcement of PSPO[s] to a private company (issuing penalty notices and enforcing their payment)? Please say yes or no, and detail the company used, the length of the contract and provide records of all fixed penalty notices issued under the contract - No

• If the council subcontracts enforcement of PSPO[s] does the local authority pay a flat fee under the tender agreement or is revenue from fixed penalty notices incentivised under the contract agreement (i.e. the more fines issued, the more a company is paid)? - N/A

• Please detail all court cases brought by the council (or by a private company in the council's name) for failing to pay a fixed penalty notice for breaching a PSPO in the local authorities territory? - No court cases

Date responded: 7 November 2018

Business rates

Date submitted: 30 October 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 31 October 2018

Business rates

Date submitted: 29 October 2018

Summary of request

A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• whether a property is empty or occupied
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

This information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 30 October 2018

5G strategy

Date submitted: 26 October 2018

Summary of request

1. Do you have a 5G strategy?
2. Can you send me a copy of the complete strategy, its ambitions and its objectives.
3. Has the public had the opportunity to read and understand your 5G strategy?
4. Where was this information published?
5. Please can you let me know the name & department of the those in charge of your 5G strategy

Summary of response

1. Do you have a 5G strategy? - No
2. Can you send me a copy of the complete strategy, its ambitions and its objectives - N/A
3. Has the public had the opportunity to read and understand your 5G strategy? - N/A
4. Where was this information published? - N/A
5. Please can you let me know the name & department of the those in charge of your 5G strategy - N/A

Date responded: 7 November 2018

Bedroom tax and universal credit

Date submitted: 25 October 2018

Summary of request

Bedroom tax
This section is heavily dependent on the data the council routinely records. Therefore, if the information for any question from 5-7 is not routinely recorded, please mark the question as 'information not held' and fulfil the remainder of this request.
5. How many households are currently subject to the Spare Room Subsidy ('bedroom tax')?
6. Of the households that are currently subject to the Spare Room Subsidy ('bedroom tax'), how many include a current recipient of Employment Support Allowance, Incapacity Benefit or the Personal Independence Payment?
7. How many of the households referred to in response to question 6 are recipients of a disabled facilities grant for their current accommodation?
Universal Credit rent arrears

If the council does not have its own council housing or ALMO housing stock, please ignore questions 8-19 and proceed straight to question 20 in the next section.
8. How many council housing tenant households are there overall?
9. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least one month?
10. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 9 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 10.
11. How many council housing tenant households currently receive Housing Benefit (not Universal Credit)?
12. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least one month?
13. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 12 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 13.
14. How many council housing tenant households currently receive Universal Credit?
15. Of the households referred to in response to question 14, how many are currently in arrears on their rent by at least one month?
16. Of the households referred to in response to question 15, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 15 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 16.
17. How many council housing tenant households currently receive Universal Credit, whose Universal Credit claim was opened after 1st April 2018?
With regard to question 17, a claim was "opened" when it started; subsequent alterations to the claim (due to variations in monthly earnings, for example) are irrelevant. Regarding households that moved into the local authority area after 1st April 2018 but had (or may have had) a pre-existing Universal Credit claim already in operation - please categorise these at your discretion, based on what is administratively easiest.
18. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least one month?
19. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 18 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 19.

Social housing refusals
20. In 2017/18, how many households towards whom the council had accepted a main homeless duty had their nomination for housing as a homeless household refused by a social housing landlord (including the council itself)?
21. In 2017/18, how many of the households referred to in response to question 20 had their nomination for housing refused by a social housing landlord on grounds of affordability or limited entitlement to welfare assistance? Please break this figure down by each social landlord if possible.

Summary of response

Bedroom tax
This section is heavily dependent on the data the council routinely records. Therefore, if the information for any question from 5-7 is not routinely recorded, please mark the question as 'information not held' and fulfil the remainder of this request.
5. How many households are currently subject to the Spare Room Subsidy ('bedroom tax')? - 396
6. Of the households that are currently subject to the Spare Room Subsidy ('bedroom tax'), how many include a current recipient of Employment Support Allowance, Incapacity Benefit or the Personal Independence Payment? - 266
7. How many of the households referred to in response to question 6 are recipients of a disabled facilities grant for their current accommodation? - Information not held

Universal Credit rent arrears
If the council does not have its own council housing or ALMO housing stock, please ignore questions 8-19 and proceed straight to question 20 in the next section.
8. How many council housing tenant households are there overall? - 4207 tenancies
9. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least one month? - we do not split arrears into how many weeks or months are outstanding
10. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 9 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 10.
11. How many council housing tenant households currently receive Housing Benefit (not Universal Credit)? - 2380
12. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least one month? we do not split arrears into how many weeks or months are outstanding
13. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 12 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 13.
14. How many council housing tenant households currently receive Universal Credit? - 102 (but this is Full Service UC as we do not know who has claimed Live Service UC unless the tenant tells us)
15. Of the households referred to in response to question 14, how many are currently in arrears on their rent by at least one month? - we do not split arrears into how many weeks or months are outstanding
16. Of the households referred to in response to question 15, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 15 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 16.
17. How many council housing tenant households currently receive Universal Credit, whose Universal Credit claim was opened after 1st April 2018? - We have no way of accurately identifying Council Tenants who are in receipt of Universal Credits. Once a person goes onto Universal Credit their Housing Benefit entitlement is ended and we would only award Council Tax Support. These cases show as Council Tax only claims rather than Council Tenant claims. Also, anyone who is claiming Universal Credits and has not previously claimed Housing Benefit with us would only show on our system if they made a claim for Council Tax Support. Again, we would not be able to identify these claims as Council Tenants.
With regard to question 17, a claim was "opened" when it started; subsequent alterations to the claim (due to variations in monthly earnings, for example) are irrelevant. Regarding households that moved into the local authority area after 1st April 2018 but had (or may have had) a pre-existing Universal Credit claim already in operation - please categorise these at your discretion, based on what is administratively easiest.
18. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least one month? - Information not held
19. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least two months? - Information not held
PLEASE NOTE - THE FIGURE FOR QUESTION 18 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 19.

Social housing refusals
20. In 2017/18, how many households towards whom the council had accepted a main homeless duty had their nomination for housing as a homeless household refused by a social housing landlord (including the council itself)? - None
21. In 2017/18, how many of the households referred to in response to question 20 had their nomination for housing refused by a social housing landlord on grounds of affordability or limited entitlement to welfare assistance? Please break this figure down by each social landlord if possible - N/A

Date responded: 15 November 2018

Compromise or settlement agreements

Date submitted: 24 October 2018

Summary of request

Please could you disclose the number of staff exits which have included the use of gagging orders otherwise technically known as compromise or settlement agreements during the last five years.

Please could you provide a breakdown of the numbers and costs of such agreements per year.

If possible please could you indicate how many agreements in each year involved a member of staff exiting the organisation after a complaint of sexual harassment or sexual assault or had such a complaint made against them.

Summary of response

Please could you disclose the number of staff exits which have included the use of gagging orders otherwise technically known as compromise or settlement agreements during the last five years - Settlement Agreements: 10 between 2014 and 2018 (to 31 October 2018). We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

Please could you provide a breakdown of the numbers and costs of such agreements per year - Between 2014 and 2018 (to 31 October 2018) total cost of settlement agreements = £205,074. We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

If possible please could you indicate how many agreements in each year involved a member of staff exiting the organisation after a complaint of sexual harassment or sexual assault or had such a complaint made against them - None

Date responded: 7 November 2018

Use of bailiffs

Date submitted: 24 October 2018

Summary of request

I write to make a freedom of information request concerning council tax.
1. Please supply a copy of your council’s procedure for dealing with unpaid council tax, including a timeline of when bailiffs are involved and bankruptcy charges filed.
2. For each of the past five financial years and the year to date to 15.10.2018, please provide:
The number of individuals owing outstanding council tax in the following categories of arrears: £0-5k, £5k-10k, £10-15k, etc in 5k intervals up to £50k+?
3. Please state:
a)Total spend on bailiff recovery services
b)Total recovered council tax by bailiff providers
in each of the last five financial years, and the current financial year to 15.10.18
4. Please provide a list of all bailiff companies used by your council during the period specified above.
5. Please state:
a) the number of individuals your council has brought bankruptcy charges against in each of the last five financial years, and the current financial year to 15.10.18.
b) Please state how many of these bankruptcy charges that were successful
c) Please provide a list of all administration companies used by your council for the specified period
d) Please state the total spend by your council on administration companies for the specified period.
e) Please state the total cost recovered following a successful bankruptcy charge.

Summary of response

1. Please supply a copy of your council's procedure for dealing with unpaid council tax, including a timeline of when bailiffs are involved and bankruptcy charges filed - Our corporate debt policy published online details the actions taken. Enforcement agents would be engaged after the council has obtained a liability order and we have been unable to engage with the customer. http://eastdevon.gov.uk/council-tax/find-out-about-our-policies-relating-to-council-tax/corporate-debt-policy/

2. For each of the past five financial years and the year to date to 15.10.2018, please provide:
The number of individuals owing outstanding council tax in the following categories of arrears: £0-5k, £5k-10k, £10-15k, etc. in 5k intervals up to £50k - We do not record and store this level of information on individual accounts. However we are able to perform a search on the system as of a set date therefore we have searched the system on 12.11.2018 and these are the current figures. This retrieves all accounts with any amount outstanding on any year previous to 2018-2019. That amount has then been totalled up and put into categories as requested.

The figures are below;
Total Amount(£) No. of Customers
Under 5K = 2466
5K - 10K = 16
10K - 15K = 0
15K and over = 1

3. Please state:
a) Total spend on bailiff recovery services - For Council tax debts we do not pay for Enforcement Agents to collect our debts for us, as the fees they charge are prescribed in legislation and are charged to the debtor. We do pay VAT on fees, which is reclaimed.
b) Total recovered council tax by bailiff providers - in each of the last five financial years, and the current financial year to 15.10.18:
13/14 - £221,754.35
14/15 - £247,771.60
15/16 - £243,925.29
16/17 - £233,389.80
17/18 - £232,643.22
Up to 15.10.18 - £161,519.67

4. Please provide a list of all bailiff companies used by your council during the period specified above
13/14 to 15/16 – Jacobs and Ross & Roberts
16/17 and 17/18 – Rossendales, Ross & Roberts and some residual cases with Jacobs
18/19 Rossendales and Ross & Roberts.

5. Please state:
a) The number of individuals your council has brought bankruptcy charges against in each of the last five financial years, and the current financial year to 15.10.18 - In this time period the Council has not used this option with any of our customers.
b) Please state how many of these bankruptcy charges that were successful
c) Please provide a list of all administration companies used by your council for the specified period
d) Please state the total spend by your council on administration companies for the specified period
e) Please state the total cost recovered following a successful bankruptcy charge

Date responded: 20 November 2018

Transport assistance for homeless people

Date submitted: 19 October 2018

Summary of request

• Please details how many homeless people have been given transport to leave the local authority under your “reconnection policy” in the five years. Please provide data in an annualised format (2014,2015,2016,2017,2018 so far)

• Of these transportation tickets, please detail:
1. How many were one-way train tickets.
2. The destination to where people were sent, if possible.
3. The gender and age of the person travelling, if possible.
4. The reason for the reconnection, if possible.
5. Whether the local authorities performed a follow-up with each person given transport under the “reconnection policy”.

Summary of response

Please detail how many homeless people have been given transport to leave the local authority under your "reconnection policy" in the five years. Please provide data in an annualised format (2014,2015,2016,2017,2018 so far)

• Of these transportation tickets, please detail:
1. How many were one-way train tickets - Please see data below
2. The destination to where people were sent, if possible - Please see data below
3. The gender and age of the person travelling, if possible - Not recorded
4. The reason for the reconnection, if possible - Not recorded
5. Whether the local authorities performed a follow-up with each person given transport under the "reconnection policy" - Not recorded

2014 – 2; £86.40, £36.40 to South Somerset, £50 destination not recorded
2015 – 8; £316.05, £7.30, £94.50, £54.50, £4.10, £94.50, £10, £51.15 (Weston Supermare) all other destinations not specified
2016 – 1; £75.70 destination not specified
2017 – 1; £46.80 destination not specified
2018 – 1; £208.50 destination not specified

Date responded: 14 November 2018

Manager's contact details

Date submitted: 18 October 2018

Summary of request

Please provide me with the name and contact details of the manager/officer responsible within the council for issuing the following licenses
• Personnel Alcohol Licenses
• Premises Licenses
• Temporary Events Notices.
• Pavement & Seating

Summary of response

Stephen Saunders - Licensing Manager
Licensing@eastdevon.gov.uk

Date responded: 22 October 2018

Income from Council tax and investment/spend on parks and open spaces

Date submitted: 17 October 2018

Summary of request

I’d like to know, for each of:

• 2008
• 2009
• 2010
• 2011
• 2012
• 2013
• 2014
• 2015
• 2016
• 2017

1. What was the council’s income from council tax?
2. How much funding from other sources (Central Government, Lottery or similar) did the Council receive specifically to invest in parks and open spaces?
3. How much money did the council spend on improving and maintaining parks and open spaces?

Summary of response

1. What was the council’s income from council tax? – Please see figures below.

FY 2008 £6,662,824
FY 2009 £6,712,600
FY 2010 £6,925,510
FY 2011 £6,950,710
FY 2012 £7,014,770
FY 2013 £6,449,710
FY 2014 £6,581,840
FY 2015 £6,733,090
FY 2016 £7,150,899
FY 2017 £7,574,319

2. How much funding from other sources (Central Government, Lottery or similar) did the Council receive specifically to invest in parks and open spaces? FY 2016 = £9,500
3. How much money did the council spend on improving and maintaining parks and open spaces? – Please see figures below.

FY 2008 Expenditure - £962,000
FY 2009 Expenditure - £831,708
FY 2010 Expenditure - £963,027
FY 2011 Expenditure - £847,930
FY 2012 Expenditure - £998,923
FY 2013 Expenditure - £799,242
FY 2014 Expenditure - £849,747
FY 2015 Expenditure - £1,271,743
FY 2016 Expenditure - £881,309
FY 2017 Expenditure - £1,207,418

Date responded: 5 November 2018

Date submitted: 17 October 2018

Summary of request

Summary of response

In progress.

Date responded: 14 November 2018

Fly tipping costs

Date submitted: 17 October 2018

Summary of request

1) How many incidents of fly-tipping were reported to the council in: a) the year 2015/2016? b) 2016/2017? c) 2017/2018?
2) How much did the council spend on clearing up fly-tipping in the area in: a) 2015/2016? b) 2016/2017? c) 2017/2018?
3) How many people were successfully prosecuted for fly-tipping in: a) 2015/2016? b) 2016/2017? c) 2017/2018?
4) What were the ten highest streets in your locality for fly tipping? I am after the number of times your council has been called or has dealt with fly tipping in a street.

Do you have any dedicated projects or trial schemes aimed at reducing fly-tipping? If so, please give details.

Summary of response

1) How many incidents of fly-tipping were reported to the council in:

a) the year 2015/2016? - 479 cases
b) 2016/2017? - 591
c) 2017/2018? - 578

2) How much did the council spend on clearing up fly-tipping in the area in:

a) 2015/2016? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.
b) 2016/2017? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.
c) 2017/2018? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.

3) How many people were successfully prosecuted for fly-tipping in:

a) 2015/2016? - 0
b) 2016/2017? - 1 person prosecuted
c) 2017/2018? - 0

4) What were the ten highest streets in your locality for fly tipping? I am after the number of times your council has been called or has dealt with fly tipping in a street – This information is not in a reportable format and would require an officer to check through individual cases since 2015 to make a note of the street names in order to determine which are highest for fly tipping. This would exceed the allotted time frame allowed under the Freedom of Information Act 2000 and is therefore exempt under Section 12(1) of the FOIA


Do you have any dedicated projects or trial schemes aimed at reducing fly-tipping? If so, please give details? - Environmental Health and StreetScene are working together to improve a defined residential area in Exmouth Town. The area will be improved through litter picking, jet washing, weed clearance, road sweeping and also education to residents living in the area. This project is due to take place for one week in January 2019. We also hope to support the introduction of voluntary clearance group in Exmouth.

Environmental Health have produced educational posters to advise residents that fly tipping has been taking place within their area and to encourage residents to only use licensed waste contractors for waste removal/house clearances. Environmental Health have produced stickers which are placed on fly tipped waste to encourage residents to provide information about members of the public who may have fly tipped their waste. Environmental Health and StreetScene also write to residents and carry out regular visits in areas which experience regular fly tipping.

Date responded: 14 November 2018

Enforcement actions on unauthorised traveller

Date submitted: 17 October 2018

Summary of request

How many enforcement actions have been taken by your local authority on unauthorised traveller settlements in each local authority area in each year since 2008.

Summary of response

2008 2
2009 No data held
2010 No data held
2011 No data held
2012 No data held
2013 No data held
2014 5
2015 4
2016 6
2017 3
2018 5

Date responded: 14 November 2018

Revenue from car parks

Date submitted: 16 October 2018

Summary of request

Please can you tell me how much has been earned by East Devon District Council owned car parks over the past five years, broken down into individual years?
Which car parks are the most profitable for the council?

Summary of response

Please can you tell me how much has been earned by East Devon District Council owned car parks over the past five years, broken down into individual years?

The below figures are Net so do not include VAT
2017/18 - £3,364,461
2016/17 - £3,291,023
2015/16 - £3,196,181
2014/15 - £3,135,673
2013/14 - £3,137,697

Which car parks are the most profitable for the council?

2017/18 - 1) Ham West, Sidmouth 2) Imperial Road, Exmouth 3) London Hotel, Exmouth
2016/17 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2015/16 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2014/15 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2013/14 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth

Date responded: 24 October 2018

Cost of refreshments at council meetings

Date submitted: 16 October 2018

Summary of request

Please can you tell me how much has been spent on tea and biscuits at Council meetings over the past five years, broken down into individual years?
What type of biscuits and brand of tea was supplied?

Summary of response

Please can you tell me how much has been spent on tea and biscuits at Council meetings over the past five years, broken down into individual years? – The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for Council meetings alone.

What type of biscuits and brand of tea was supplied? – This information is not recorded.

Date responded: 24 October 2018

EDDC submission to House of Lords

Date submitted: 15 October 2018

Summary of request

Please email me the final submission/evidence by EDDC sent very recently to the House of Lords select committee on regenerating seaside towns

Summary of response

The requested information can be accessed here http://eastdevon.gov.uk/regeneration-projects/regenerating-seaside-towns-and-communities/east-devon-responds-to-select-committees-call-for-evidence/

Date responded: 18 October 2018

Computer software

Date submitted: 15 October 2018

Summary of request

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Summary of response

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - ArcGIS, approx. £56k, renewal due March 2019

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - See Q3 above

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - Green spaces is MCPC – approx. £6K per year, renewal due – October 2019

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Date responded: 9 November 2018

Supported living accommodation

Date submitted: 15 October 2018

Summary of request

I request information regarding costs paid to care providers and landlords providing Adult Social Care services to individuals with learning disabilities/mental health difficulties.

Care Providers - supported living
1) How many care providers of Supported Living for adults with learning disabilities/mental health does the council have contracts with? If possible, please list these providers.
2) What is the highest hourly rate paid to providers for adult learning disabilities/mental health Supported Living Services?
3) What is the lowest hourly rate paid to providers for adult learning disabilities/mental health Supported Living Services?
4) If a list of providers is available, please state the average hourly pay to each provider.

Accommodation classed as supported living:
1) A list of supported living accommodation providers (social landlords, voluntary providers, housing associations .etc) that the council has contracts with, or has individuals in placement with, that have a learning disability or mental health difficulty.
2) The highest rent the council pays to landlords for individual rents for tenants with a learning disability/mental health difficulty.
3) The lowest rent the council pays to landlords for individual rents learning disability/mental health difficulty.
4) If possible, please state the average rent (if not available - gross rent or other rent paid) to individual landlords for tenants with learning disability/mental health difficulty.
5) If known, please state whether the above rents are core rent or inclusive of service charges (gross rent).

Summary of response

In terms of care providers EDDC does not employ them so we would not be able to say how much they are paid etc. As a council we do not have contracts with any care providers, those individual tenants living within sheltered housing will have their own personal contracts.

In terms of housing we have our own sheltered housing therefore we do not rent from other landlords or housing associations for our supported housing.

Date responded: 8 November 2018

Public life rescue equipment

Date submitted: 12 October 2018

Summary of request

1. How many items of public rescue equipment (ie Lifebuoys, Lifebelts, Throw Lines or similar) does East Devon maintain at inland or coastal water sites. Excludes Swimming Pools
2. What is the inspection routine for such items?
3. Who should the public contact to report items missing or damaged?

Summary of response

1. How many items of public rescue equipment (i.e. Lifebuoys, Lifebelts, Throw Lines or similar) does East Devon maintain at inland or coastal water sites. Excludes Swimming Pools – 44, see below
2. What is the inspection routine for such items? - Inspection is weekly from Mid March to September and monthly from October to Mid March
3. Who should the public contact to report items missing or damaged? - Missing rings should be reported to EDDC via the Customer Service Centre

24 inch rings only, on 20m of float rope – no throwlines or lifebelts. Coastal only, none at inland sites
Exmouth 16 (two holders were destroyed in the recent storm and are about to be reinstated, so there are only 14 currently on site)
Budleigh Salterton 8
Sidmouth town 5, plus 2 at Jacobs Ladder
Beer 3
Seaton 7
Axmouth 3

Total 44

Date responded: 17 October 2018

ICT licences

Date submitted: 12 October 2018

Summary of request

I would specifically like to request the following, in electronic format please:

1. What is the current number of staff who use a PC or a laptop within your organisation?
2. What are the current Microsoft software licences (server and desktop) that you are using?
3. What is your annual IT spend on Microsoft licences?
4. Has your organisation moved, or is planning to move, to the Cloud in the next 12 months?
5. Are you due to undertake a review of your software estate in the next 12 months?
6. What is the name of the decision maker for IT spend in your organisation?

Summary of response

1.What is the current number of staff who use a PC or a laptop within your organisation? = 1800 - total for 3 councils - East Devon District Council, Exeter City Council and Teignbridge District Council who share ICT services provided through a wholly owned company.
2.What are the current Microsoft software licences (server and desktop) that you are using? = 1800 - total not just EDDC. See table below for breakdown
3.What is your annual IT spend on Microsoft licences? = £212,000 - total for 3 councils
4.Has your organisation moved, or is planning to move, to the Cloud in the next 12 months? = No
5.Are you due to undertake a review of your software estate in the next 12 months? = No
6.What is the name of the decision maker for IT spend in your organisation? = Varies according to what is being purchased.

Enterprise CAL = 1800
Office Professional Plus = 1800
Windows E3 = 1800
Office 365 E3 Add-On = 125
Exchange Server – Enterprise = 6
Project = 40
Skype Server = 4
Skype Server Plus CAL = 200
SharePoint Server = 2
Visio Professional = 4
Visio Standard = 60
Visual Studio Pro = 20
SQL Svr Standard Core = 48
SQL Svr Enterprise Core = 2
Core Infra Svr Ste Std Core = 6
CIS Std 2-core pack = 16
Core Infrastructure Svr Ste DC Core = 19
Core Infrastructure Svr Ste DC Core = 62

Date responded: 29 October 2018

Allergic reaction to food or drink

Date submitted: 11 October 2018

Summary of request

How many times have you had complaints after someone has had an allergic reaction to food or drink in a food or drink outlet in your area in:

• 2017-2018
• 2016-2017
• 2015-2016

For each instance please let us know:

• What reaction the person buying the food or drink had?
• Was it down to mislabelling or inadequate labelling?
• Was it down to contamination?
• What was the food or drink that was bought?
• What outlet it was bought from?
• The date it was bought?
• What was the ingredient missed off of/misrepresented on the food or drink’s labelling?
• What action was taken by trading standards?
• Did the instance result in the death of the person who consumed food/drink?

Summary of response

How many times have you had complaints after someone has had an allergic reaction to food or drink in a food or drink outlet in your area in:

• 2017-2018 - 0
• 2016-2017 - 1
• 2015-2016 - 0

For each instance please let us know:

• What reaction the person buying the food or drink had? - Severe anaphylactic shock
• Was it down to mislabelling or inadequate labelling? - Inadequate labelling
• Was it down to contamination? - NO
• What was the food or drink that was bought? - Sandwich
• What outlet it was bought from? - Flybe training academy
• The date it was bought? - 8 January 2016
• What was the ingredient missed off of/misrepresented on the food or drink's labelling? - Sesame seed
• What action was taken by trading standards? - Visit to supplier and advice on labelling to comply with legislation – Resulted in withdrawing items as unable to provide labels of that complexity
• Did the instance result in the death of the person who consumed food/drink? - NO

Date responded: 23 October 2018

Cyber Security

Date submitted: 10 October 2018

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats


2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation spend for each of contract?
3. What is the description of the services provided for each contract? Please do not just state firewall.
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of License (ONLY APPLIES TO CONTRACT 3)

Summary of response

1.Firewall

1)Who is the existing supplier for this contract? - Lan2Lan
2)What does the organisation spend for each of contract? - £11,500 - total cost, not just EDDC
3)What is the description of the services provided for each contract? Please do not just state firewall.
- Software Updates
- 8x5 Email Support
- Return to Factory Hardware Replacement
- Web Content Filtering Service
- Anti-Virus Service
- Intrusion Prevention Service
- Anti-Spam Service
- DLP (Data Loss Prevention Service)

4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5)What is the expiry date of each contract?- Q2 2021
6)What is the start date of each contract? - Q2 2018
7)What is the contract duration of contract? - 3 yrs.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - N/A

2.Anti-virus

1)Who is the existing supplier for this contract? - Planet IT
2)What does the organisation spend for each of contract? - £535 inc VAT
3)What is the description of the services provided for each contract? Please do not just state firewall - AV licences for PC
4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5)What is the expiry date of each contract? - June 2019
6)What is the start date of each contract? - June 2018
7)What is the contract duration of contract? - 1 yr.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - N/A

3.Microsoft Enterprise Agreement

1)Who is the existing supplier for this contract? - Softcat
2)What does the organisation spend for each of contract? - £212,631 + VAT per year – total cost, not just EDDC
3)What is the description of the services provided for each contract? Please do not just state firewall - Microsoft licences
4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5)What is the expiry date of each contract? - 31/12/2021
6)What is the start date of each contract? - 01/04/18
7)What is the contract duration of contract? - 3 yrs.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - 1800 total number, not just EDDC

Date responded: 24 October 2018

Armed forces applicants currently on the waiting list for council housing

Date submitted: 8 October 2018

Summary of request

Please can you tell me
• how many armed forces applicants are currently on the waiting list for council housing
• how long each armed forces applicant has been on the council house waiting list
• if the council prioritises armed forces applicants for council housing

If the council doesn't have a waiting list, please can you tell me how long armed forces applicants have been on the choice-based lettings register.

Summary of response

How many armed forces applicants are currently on the waiting list for council housing? – 9

How long each armed forces applicant has been on the council house waiting list?

Original date of submission followed by the length of time on the waiting list:

05/02/2018 247
27/05/2017 501
06/08/2018 65
22/06/2013 1937
24/06/2015 1204
05/12/2017 309
18/07/2018 84
04/11/2017 340
01/11/2017 343

If the council prioritises armed forces applicants for council housing - No

*Please note the information above relates to all those on the waiting list who are currently serving in the armed forces. It does not include those who have served in the armed forces in the past and are on the waiting list.

Date responded: 24 October 2018

Incidents reported to the council of death by misadventure, specifically as a result of a food allergy

Date submitted: 8 October 2018

Summary of request

Please can you tell me how many incidents the local coroner has reported to the council of death by misadventure, specifically as a result of a food allergy.

For each incident, please can you tell me the date the incident was reported to the council and the company where the food was purchased from that caused the death.

Summary of response

Please can you tell me how many incidents the local coroner has reported to the council of death by misadventure, specifically as a result of a food allergy - None

For each incident, please can you tell me the date the incident was reported to the council and the company where the food was purchased from that caused the death - N/A

Date responded: 10 October 2018

Visits to licensed Scrap Metal Dealers

Date submitted: 4 October 2018

Summary of request

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013?

Please break down by periods:

Dec 2016 – Nov 2017

Dec 2017 – Date

2. How many Scrap Metal Dealers are licensed with yourselves as of todays date?

Please break down by:

Site License
Collectors License

3. How many closure orders have been issued or enforcement actions undertaken by yourselves between December 2016 – Date?

Summary of response

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013? = 0
Please break down by periods:
Dec 2016 – Nov 2017
Dec 2017 – Date

2. How many Scrap Metal Dealers are licensed with yourselves as of today's date?
Please break down by:
Site License = 7
Collectors License = 12

3. How many closure orders have been issued or enforcement actions undertaken by yourselves between December 2016 – Date? = 0

Date responded: 9 October 2018

Businesses that have not applied for small business rates relief

Date submitted: 3 October 2018

Summary of request

I therefore request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Summary of response

The information you have requested can be found on our website and it is updated quarterly. Please go to the following web page for the information you have requested at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 8 October 2018

Residents with NRPF were offered financial assistance

Date submitted: 3 October 2018

Summary of request

Can you please provide information on:

1. How many residents with NRPF were offered financial assistance by the local authority in each of the following financial years?

2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18

2. How much money in total was provided in financial support to residents with NRPF during each of the above financial years?

Summary of response

Any claims made where the applicant has NRPF would be refused. They would not receive any financial help through Housing Benefit, Council Tax support, Discretionary Housing Payments or Exceptional Hardship Funds.

Date responded: 9 October 2018

CCTV maintenance and support contract

Date submitted: 3 October 2018

Summary of request

Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support
2. How much the Council spend annually with the supplier?
3. What is the renewal date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand.
7. The description of the services provided under this contract. Please state if this contract includes more that just CCTV services.
8. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details.

Summary of response

The information I require is to do with the organisation's CCTV maintenance and support contract.

Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support - Castle CCTV
2. How much the Council spend annually with the supplier? - Approximately £1500 per annum
3. What is the renewal date of this contract? - 2019
4. What is the duration of the contract? - 3 Years
5. What is the review date of this contract? If possible the likely outcome of this review - Contract is currently under review – outcome unknown
6. The primary brand of the CCTV equipment. I don't require the model just the brand - The "CCTV equipment" does not just relate to cameras but also to monitors, recording machines and other equipment some of which is also managed by the Police to which we have no access. It would be helpful if you could clarify what specific equipment you are interested in
7. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services - This contract is purely in connection with CCTV services
8. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details - Colin Whitehead, Principal Building Surveyor; SWhitehead@eastdevon.gov.uk

Date responded: 31 October 2018

Complaints received regarding private landlords

Date submitted: 3 October 2018

Summary of request

1) Between July 2016 and July 2018, how many complaints were received by your local authority regarding landlords of private rented properties?

2) How many of those complaints related to:

a) Failure to do repairs
b) Failure to return deposits
c) ‘Category 1’ hazards - please provide details.
d) Wrongful eviction
e) Rent increases
f) Other

3) During the same period, how many times did your local authority:

a) Carry out an inspection on a private rented property?
b) Start legal proceedings against a landlord? Of those, how many resulted in a successful prosecutions, and if so please provide details including penalties.

Summary of response

1) Between July 2016 and July 2018, complaints received regarding landlords of private rented properties? - 284

2) Number of complaints related to:
a) Failure to do repairs - 359
b) Failure to return deposits - 0
c) 'Category 1' hazards - please provide details - 25 Notices served for cat 1 hazards: 21 (4 resolved without serving notice)
d) Wrongful eviction - 0
e) Rent increases - 0
f) Other - 71

3) During the same period, EDDC:
a) Carried out an inspection on a private rented property? - 82
b) Started legal proceedings against a landlord? Of those, how many resulted in a successful prosecutions, and if so please provide details including penalties - 0

Date responded: 30 October 2018

Hygiene Emergency Prohibition Notices

Date submitted: 3 October 2018

Summary of request

Please can you supply information relating to the following:

- I'm requesting a list of all Hygiene Emergency Prohibition Notices issued to food establishments in your local authority from April 2017 to April 2018.

- Please could you send me details on the reasons why a Hygiene Emergency Prohibition Notice was served to each food establishment?

- And if the information is held, where a Hygiene Emergency Prohibition Notice has been served for a pest-related issue, could you specify which pests were found at these food establishments?

Summary of response

EDDC hasn't done any hygiene emergency prohibition notices in the specified time period.

Date responded: 23 October 2018

Public Spaces Protection Order (PSPO) which prohibits begging

Date submitted: 3 October 2018

Summary of request

Please provide the following information;

1. Since October 2014 has the council introduced a Public Spaces Protection Order (PSPO) which prohibits begging? If so, please specify the number of PSPOs and the date they were implemented.
2. If PSPOs have been introduced by the council since October 2014 how many fixed penalty notices (FPNs) have been issued in regards to begging? If possible, please provide a breakdown per calendar year, including 2018.
3. Of the FPNs issued in regards to begging how many have been paid? If possible, please provide a breakdown per calendar year, including 2018.

Summary of response

Since October 2014 has the council introduced a Public Spaces Protection Order (PSPO) which prohibits begging? If so, please specify the number of PSPOs and the date they were implemented - 6th June 2017 Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017) http://eastdevon.gov.uk/public-spaces-protection-orders/

If PSPOs have been introduced by the council since October 2014 how many fixed penalty notices (FPNs) have been issued in regards to begging? If possible, please provide a breakdown per calendar year, including 2018 – One has now been issued for aggressive begging.

The following have been issued;

Dog control PSPO (2017):
•4 fixed penalty notices for fouling on 29/08/17, 05/09/17, 19/02/18, 07/09/18
•4 fixed penalty notices for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17
•1 fixed penalty notice for walking over 6 dogs in a public place on 08/06/18

Seashores and Promenades PSPO (2017):
•1 fixed penalty notice for walking a dog(s) in the dog exclusion area on 22/05/18

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
•2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17
•1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018

Of the FPNs issued in regards to begging how many have been paid? If possible, please provide a breakdown per calendar year, including 2018 –
•1 Fixed Penalty Notice has been issued for aggressive begging on 24/09/2018. This has not yet been paid.

Date responded: 5 October 2018

Class C2 (Residential Institutions) and class C2a (Secure Residential Institutions)

Date submitted: 3 October 2018

Summary of request

The request relates to planning applications submitted to you under 'class C2' (Residential Institutions) and 'class C2a' (Secure Residential Institutions) within the following periods:
a) 1st Jan 2018 - to date
b) 1st Jan 2017 - 31 Dec 2017
c) 1st Jan 2016 - 31 Dec 2016
d) 1st Jan 2015 - 31 Dec 2015
e) 1st Jan 2014 - 31 Dec 2014

Summary of response

The request relates to planning applications submitted to you under 'class C2' (Residential Institutions) and 'class C2a' (Secure Residential Institutions) within the following periods:
a) 1st Jan 2018 - to date
b) 1st Jan 2017 - 31 Dec 2017
c) 1st Jan 2016 - 31 Dec 2016
d) 1st Jan 2015 - 31 Dec 2015
e) 1st Jan 2014 - 31 Dec 2014


The requested information is published on our planning website at https://planning.eastdevon.gov.uk/online-applications/
You will need to key in 'C2' in the 'Simple' search tab. This will then bring up all the C2 planning applications that we have received.

Date responded: 9 October 2018

Forecasts of rateable value losses and potential gains in new RV

Date submitted: 2 October 2018

Summary of request

Local Authorities under the provision of the Localism Act 2013 need to produce forecasts of rate able values losses and potential gains in new RV. These forecasts are contained in NNDR 1 and 3 returns to MHCLG. In this connection we would request the following information:-

1. Do you currently have a consultant instructed on behalf of the Authority in these matters?
2. If yes, were they instructed through a procurement process?
3. What is the length of contract if there is one with these consultants.
4. If you don’t currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield?
5. If yes, please state when from and to and for which element (forecasting or increasing yield)

Summary of response

1. Do you currently have a consultant instructed on behalf of the Authority in these matters? - NO
2. If yes, were they instructed through a procurement process? - N/A
3. What is the length of contract if there is one with these consultants - N/A
4. If you don't currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield? - NO
5. If yes, please state when from and to and for which element (forecasting or increasing yield) - N/A

Date responded: 8 October 2018

Business rates

Date submitted: 2 October 2018

Summary of request

I would like a full up to date list of businesses that have become newly liable for business rates between the 15/09/2018-30/09/2018

Please include the business name, full address, date of liability and the type of property

Summary of response

The information you have requested can be found on our website and it is updated quarterly. Please go to the following web page for the information you have requested at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 3 October 2018

Day to day work of StreetScene service in Seaton

Date submitted: 1 October 2018

Summary of request

What day to day jobs does the StreetScene service provide in Seaton?

Summary of response

In progress.

Date responded: 24 October 2018

Care home placements

Date submitted: 28 September 2018

Summary of request

1. Please tell me the total number of care home placements for individuals aged 65+ organised by the local authority in the financial years of:

2015/2016:
2016/2017:
2017/2018:


2. Please tell me the total number of care home placements that include a third party top up fee for someone aged 65+ organised by the local authority in the financial years of:

2015/2016:
2016/2017:
2017/2018:


3. Please tell me the percentage of people that were offered a care placement that was within their personal care budget in the financial years of:

2015/2016:
2016/2017:
2017/2018:



4. What was the most expensive and the cheapest third party top up fee in your area in the financial years of:

2015/2016:
2016/2017:
2017/2018:

Summary of response

The requested information is not held by the District Council.

Date responded: 2 October 2018

Waste and recycling collections

Date submitted: 27 September 2018

Summary of request

General:
1. What frequency are residual waste and recycling collections made in your Authority?
i. Are collections for residual waste and recycling made separately or together? (Please advise if separate collections are made for dry and organic recycling)
2. Is residual waste collection for your authority carried out by in house resources or is it outsourced to a third party?
3. Is recycling collection carried out by in house resources or is it outsourced to a third party? (Please advise if there are separate contracts for dry recycling and organic recycling)
If waste collection is managed in house:
4. What is the approximate expenditure, per annum for:
i. Residual waste
ii. Dry recycling
iii. Organic recycling
Please provide gross expenditure (before any income). Please include expenditure on collection only (i.e. no disposal costs)
If waste collection is outsourced:
5. For each outsourced contract:
i. Which outsourcing firm(s) are used?
ii. When did the contract(s) start?
iii. When is the contract(s) due to terminate?
iv. What is the total annual value of the contract(s)?
Where spend is part of a broader multi-service contract, please provide an estimate of spend on waste services only
6. Which of the following services are specified in the contract(s)?
i. Waste services
a. Collection
b. Disposal of general refuse
c. Disposal of recyclates
ii. Type of waste collected
a. Residual waste
b. Food waste
c. Co-mingled recycling
d. Kerbside sort recycling
e. Garden waste
f. Waste Electrical and Electronic Equipment recycling (WEEE)
g. Other (please specify)
iii. Non-waste services
a. Grounds maintenance
b. Street cleaning
c. Beach cleaning
d. Public convenience cleaning
e. Gullies cleaning
f. Highways maintenance
g. Burial services
h. Operation of Household Waste Recycling Centres (HWRCs)
i. Other (please specify)
7. Does the contract(s) cover just your authority or any neighbouring authorities?
8. Who was responsible for waste collection before the start of the current contract(s)?
9. Please specify which outsourcing firm and the annual value of the previous contract
10. Does your current refuse collection contract contain targets for the diversion of waste from landfill? If so, please specify the target for each year of the contract
11. Does the authority receive rebates from recycling? (A rebate is defined as any payment received by the authority in respect to the disposal of recyclates)
12. If so, what has been the annual value of all rebates over the last three years? (please specify the years covered)
13. Does the authority take the risk of changes in commodity prices for recyclates?
14. Please state the nature of any risk sharing mechanisms that the authority has in place with any provider of waste management
Other:
15. Over the latest available period, what proportion of total collections were ‘missed’? (please state the period provided)
i. A ‘missed’ collection is any collection which is known by the authority not to have taken place on the prescribed day due to a failure of the authority or its contractor
16. If garden waste is collected in your authority, which of the following options apply:
i. Garden waste collections are free of charge to residents (i.e. the authority cover the full cost of this service)
ii. Garden waste is collected and paid for by residents (i.e. residents cover the full cost of this service)
iii. Residents pay a contribution to garden waste collection but it is partially subsidised by the authority
iv. Residents pay a one-off 'bin fee' for a green bin that will then be collected by the council

Summary of response

General:
1. What frequency are residual waste and recycling collections made in your Authority? - Household waste 3 weekly; kerbside recycling and food weekly, Chargeable green waste fortnightly
i. Are collections for residual waste and recycling made separately or together? (Please advise if separate collections are made for dry and organic recycling) - Separately

2. Is residual waste collection for your authority carried out by in house resources or is it outsourced to a third party? - Outsourced
3. Is recycling collection carried out by in house resources or is it outsourced to a third party? (Please advise if there are separate contracts for dry recycling and organic recycling) - Outsourced

If waste collection is managed in house:
4. What is the approximate expenditure, per annum for:
i. Residual waste
ii. Dry recycling
iii. Organic recycling
Please provide gross expenditure (before any income). Please include expenditure on collection only (i.e. no disposal costs)

If waste collection is outsourced:
5. For each outsourced contract:
i. Which outsourcing firm(s) are used? - Suez Recycling & Recovery UK Ltd
ii. When did the contract(s) start? - 4th August 2016
iii. When is the contract(s) due to terminate? - 30th June 2023 (can be extended by up to 3 years to 30th June 2026)
iv. What is the total annual value of the contract(s)? - £4,087,360

Where spend is part of a broader multi-service contract, please provide an estimate of spend on waste services only
6. Which of the following services are specified in the contract(s)?
i. Waste services
a. Collection - Yes
b. Disposal of general refuse - No
c. Disposal of recyclates - Trading of some materials is included

ii. Type of waste collected
a. Residual waste - Yes
b. Food waste - Yes
c. Co-mingled recycling - Yes
d. Kerbside sort recycling - Yes
e. Garden waste - Yes
f. Waste Electrical and Electronic Equipment recycling (WEEE) - Yes
g. Other (please specify) - Textiles

iii. Non-waste services
a. Grounds maintenance - No
b. Street cleaning - No
c. Beach cleaning - No
d. Public convenience cleaning - No
e. Gullies cleaning - No
f. Highways maintenance - No
g. Burial services - No
h. Operation of Household Waste Recycling Centres (HWRCs) - No
i. Other (please specify)

7. Does the contract(s) cover just your authority or any neighbouring authorities? - Just EDDC
8. Who was responsible for waste collection before the start of the current contract(s)? - SITA (now SUEZ Recycling & Recovery UK Ltd)
9. Please specify which outsourcing firm and the annual value of the previous contract - See above c. £4.5 million
10. Does your current refuse collection contract contain targets for the diversion of waste from landfill? If so, please specify the target for each year of the contract - To achieve at least 50% recycling by 2020
11. Does the authority receive rebates from recycling? (A rebate is defined as any payment received by the authority in respect to the disposal of recyclates) - Yes
12. If so, what has been the annual value of all rebates over the last three years? (please specify the years covered) - 2016/2017 - £567,406, 2017/2018 - £485,989
13. Does the authority take the risk of changes in commodity prices for recyclates? - The risk is shared
14. Please state the nature of any risk sharing mechanisms that the authority has in place with any provider of waste management - The risk is shared by a 50/50 profit share scheme between EDDC and SUEZ
Other:
15. Over the latest available period, what proportion of total collections were ‘missed’? (please state the period provided)
i. A ‘missed’ collection is any collection which is known by the authority not to have taken place on the prescribed day due to a failure of the authority or its contractor - January – August 2018 missed collections = 0.089% of total collections

16. If garden waste is collected in your authority, which of the following options apply:
i. Garden waste collections are free of charge to residents (i.e. the authority cover the full cost of this service) - No
ii. Garden waste is collected and paid for by residents (i.e. residents cover the full cost of this service) - Yes
iii. Residents pay a contribution to garden waste collection but it is partially subsidised by the authority - No
iv. Residents pay a one-off 'bin fee' for a green bin that will then be collected by the council - Yes


Date responded: 8 October 2018

Households claiming Housing Benefit from a Bed and Breakfast

Date submitted: 26 September 2018

Summary of request

I am writing to request information through the Freedom of Information Act (2000) regarding the Bed & Breakfast population within your local authority. My request covers the following:

The total number of households claiming Housing Benefit from a Bed and Breakfast*, and/or other accommodation with board and lodgings, in the following financial years (only include those not owed a statutory duty but living in a B&B i.e. NOT placed by Housing Options):
a. 2016/2017
b. 2017/2018

AND

The total number of households placed in Bed and Breakfast*, and/or other accommodation with board and lodgings, through homeless placement teams in the following financial years (those owed a statutory duty and were placed in a B&B by Housing Options):

a. 2016/2017
b. 2017/2018

(* We assume that these Bed and Breakfast properties are owned, and/or managed by private landlords)

If your response to the above questions is ‘0’ please clearly explain your reasoning for this.

Please clearly indicate in your response which numbers correspond to which group of B&B residents, i.e. if they are private households living in B&B or if the household has been placed by the local authority’s Housing Options team as part of homelessness. If you cannot differentiate between the two groups please indicate this in your response.

Summary of response

1. The total number of households claiming Housing Benefit from a Bed and Breakfast*, and/or other accommodation with board and lodgings, in the following financial years (only include those not owed a statutory duty but living in a B&B i.e. NOT placed by Housing Options):

The total number of households claiming Housing Benefit from a Bed and Breakfast (not placed by Housing Options):
a. 2016/2017 = 0
b. 2017/2018 = 0

* The only claims were for those placed by our Housing Needs department.

The total number of households claiming Housing Benefit from other accommodation with board and lodgings:
a. 2016/2017 = 42
b. 2017/2018 = 47

2. The total number of households placed in Bed and Breakfast*, and/or other accommodation with board and lodgings, through homeless placement teams in the following financial years (those owed a statutory duty and were placed in a B&B by Housing Options):
a. 2016/2017 = A total of 57 households were placed in B&B
b. 2017/2018 = A total of 79 households were placed in B&B

Date responded: 15 October 2018

Food establishments with zero food rating due to a cockroach infestation

Date submitted: 25 September 2018

Summary of request

Please could you tell me how many restaurants, takeaways or food shops in your local authority have had a low or zero food rating due to a cockroach infestation over the past 12 months?

Summary of response

None

Date responded: 27 September 2018

Disabled parking spaces

Date submitted: 25 September 2018

Summary of request

1) The number of disabled parking spaces available in your council area
2) The number of fines issued to drivers for parking in a disabled parking space without displaying a valid blue badge, broken down by month for the years 2016, 2017 and 2018 to date.
3) The amount of money in fines issued to drivers for parking in a disabled parking space without displaying a valid blue badge, broken down by month for the years 2016, 2017 and 2018 to date.
4) The number of fines issued to drivers for parking in front of a dropped curb broken down by month for the years 2016, 2017 and 2018 to date.
5) The amount of money in fines issued to drivers for parking in front of a dropped curb broken down by month for the years 2016, 2017 and 2018 to date.

Summary of response

1) EDDC Currently have 130 disabled spaces.
2) For contravention code 87 (In a disabled bay with no Blue Badge) the following PCN’s were served: 2016 – 20; 2017 – 32; 2018 to date – 32.
3) PCN’s paid amounted to: 2016 - £350; 2017 - £560; 2018 to date - £455.

Questions 4 & 5 are On Street restriction which is dealt with by Devon County Council.

Date responded: 27 September 2018

Food standard sampling between 2010 and 2018

Date submitted: 24 September 2018

Summary of request

1) Can you please provide the amount of money your authority spent annually on food standard sampling between 2010 and 2018?

2) How many food standard samples did your authority take annually between 2010 and 2018?

3) How much money did you receive annually from the Food Standards Agency (FSA) for the purpose of food standard sampling between 2010 and 2018?

Summary of response

1) Can you please provide the amount of money your authority spent annually on food standard sampling between 2010 and 2018?

2010 £4,731
2011 £3,872
2012 £3,327
2013 £3,158
2014 £1,282
2015 £451
2016 £344
2017 £491
2018 £915

2) How many food standard samples did your authority take annually between 2010 and 2018?

2010 244
2011 226
2012 260
2013 248
2014 250
2015 301
2016 306
2017 227
2018 197

3) How much money did you receive annually from the Food Standards Agency (FSA) for the purpose of food standard sampling between 2010 and 2018? - FSA do not give us any money for food sampling

Date responded: 17 October 2018

Unoccupied class F exempt dwellings charged full council tax for not being recorded at Land Registry

Date submitted: 21 September 2018

Summary of request

How many unoccupied class F exempt dwellings were surcharged full council tax for not being recorded at Land Registry in year 2014/15?
How much revenue was generated by this surcharge in 2014/15?
How many were given a full explanation of the reasons?

Summary of response

How many unoccupied class F exempt dwellings were surcharged full council tax for not being recorded at Land Registry in year 2014/15? - Information not held.
How much revenue was generated by this surcharge in 2014/15? - Information not held.
How many were given a full explanation of the reasons? - Information not held.


Date responded: 8 October 2018

FOI/EIR/SAR software

Date submitted: 21 September 2018

Summary of request

1. What is the name of the organisation/service/authority you represent?

2. If the information I am requesting is available elsewhere (eg, s21) please can you tell me where I can find it?

3. What is the name of the software you use to manage, process and respond to complaints received? (if not applicable or available elsewhere enter N/A)

4. How much does the software in question 3 cost? (if not applicable or available elsewhere enter N/A)

5. When is the software in question 3 due for renewal? (if not applicable or available elsewhere enter N/A)

6. What is the name of the software you use to manage, process and respond to FOI/EIR requests? (if not applicable or available elsewhere enter N/A)

7. How much does the software in question 6 cost? (if not applicable or available elsewhere enter N/A)

8. When is the software in question 6 due for renewal? (if not applicable or available elsewhere enter N/A)

9. What is the name of the software you use to manage, process and respond to SAR requests? (if not applicable or available elsewhere enter N/A)

10. How much does the software in question 9 cost? (if not applicable or available elsewhere enter N/A)

Summary of response

1. What is the name of the organisation/service/authority you represent? EDDC

2. If the information I am requesting is available elsewhere (eg, s21) please can you tell me where I can find it? - Not published

3. What is the name of the software you use to manage, process and respond to complaints received? (if not applicable or available elsewhere enter N/A) - Lagan

4. How much does the software in question 3 cost? (if not applicable or available elsewhere enter N/A) - £10,000 for total software costs – cannot provide split between FOI, SAR/Complaints use

5. When is the software in question 3 due for renewal? (if not applicable or available elsewhere enter N/A) - 1/04/2019

6. What is the name of the software you use to manage, process and respond to FOI/EIR requests? (if not applicable or available elsewhere enter N/A) - Lagan

7. How much does the software in question 6 cost? (if not applicable or available elsewhere enter N/A) - See answer to Q4

8. When is the software in question 6 due for renewal? (if not applicable or available elsewhere enter N/A) - See answer to Q5

9. What is the name of the software you use to manage, process and respond to SAR requests? (if not applicable or available elsewhere enter N/A) - Lagan

10. How much does the software in question 9 cost? (if not applicable or available elsewhere enter N/A) - See answer to Q4

Date responded: 11 October 2018

Potholes

Date submitted: 20 September 2018

Summary of request

1)The number of potholes reported to the council
2) The number of potholes repaired
3) Amount of money spent on pothole repairs (£)
4) Amount of money spent on pothole related compensation (£)
5) The biggest pothole a) that you have dealt with and b) left outstanding in diameter?

Summary of response

The requested information is not held by the District Council.

Date responded: 21 September 2018

Children and young people’s services for ages 13-19

Date submitted: 19 September 2018

Summary of request

1. For the financial year 2016/17:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2015/16) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2015/16), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2015/16) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

2 For the financial year 2017/18:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2016/17) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2016/17), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2016/17) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

3 For the financial year 2018/19:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2017/18) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2017/18), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2017/18) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

4 What is the current balance of expenditure between council provided services and alternative provision of children and young people services (with a focus on a budget for ages 13-19 and young people up to age 25 with a disability if recorded)?

5 Please state whether directly employed youth workers are employed on JNC, NJC, SJC, or other terms and conditions (please specify):

a. JNC for Youth and Community Workers
b. National Joint Council (NJC)
c. Scottish Joint Council (SJC)
d. Other (please specify)
e. No direct youth provision

6 Please supply a copy of the current youth service staffing structure showing the grade and rate of pay, gender and race for each post. Please attach a copy of this separately to your email response and state below whether it is attached or not.

Summary of response

The requested information is not held by the District Council.

Date responded: 20 September 2018

Food premises registered at army bases in East Devon

Date submitted: 19 September 2018

Summary of request

In compiling a list of food premises registrations within my region there was a mixture of responses with some units not being registered, others being registered as a central caterer, and others where each mess was listed separately.
I have therefore been given the task of discovering exactly what food premises are registered at what army bases throughout the UK.

May I therefore request the following information under the Freedom of Information Act

1. The name and address of the all Army Barracks, to include T.A. Centres if food registered within your authority's area
2. The details of all current food registrations (Company, Type of Business)
3. The Food Hygiene Rating associated with each registration and the date of it's last inspection.
4. Name and contact email of the Lead Food Officer

Summary of response

We do not have any Army Bases in East Devon

Date responded: 21 September 2018

Business rates

Date submitted: 18 September 2018

Summary of request

Full and up to date list of companies/businesses/charities that have become
responsible for business rates between 1st-15th September 18

Please include their full business name, address, date of responsibility and property type.

Summary of response

The requested information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 September 2018

Schools

Date submitted: 14 September 2018

Summary of request

1. Please confirm which of the following Service's Public Health in your Authority currently commissions
o School entry vision screening
o School entry hearing screening
o NCMP
o Other systematic health screening of primary school children (please specify)……………………………………………………………………

2. If the answer to (1) is yes, what is the name of the organisation currently commissioned to provide these services?................................................................................................

3. If School Entry Vision Screening is Commissioned, Does your Commissioner require the provider delivers its service according to Public Health England's Service Specifications for child vision screening?

4. When was the service last audited

5. According to the latest audit does the provider meet PHE's Service Specifications:
• Fully • Partially (please specify) • No information available/not audited

6. When is the current contracting period due to end? or when are these services going to be tendered next

Summary of response

The requested information is not held by the District Council.

Date responded: 14 September 2018

Parking Enforcement (PCN issue and processing)

Date submitted: 14 September 2018

Summary of request

1. What software do you use for Parking Enforcement (PCN issue and processing) and when does the current contract end?
2. What system do you use for cashless (pay by phone) parking and when does the current contract end?
3. What software do you use for Fixed Penalty Notice enforcement ( FPN issue and processing) and when does the current contract end?
4. What software do you use to issue parking permits and season tickets and when does the current contract end?

Summary of response

1. What software do you use for Parking Enforcement (PCN issue and processing) and when does the current contract end? - Currently use Conduent Si-Dem and contract ends 31/03/2019. However, a new contract has just been awarded to WSP for their Taranto system due to be live in January 2019. This is a 5 year contract.
2. What system do you use for cashless (pay by phone) parking and when does the current contract end? EDDC use Parkmobile and it's on an annual rolling contract. It 5 years from 2012 – and the contract then provides for the service to continue thereafter until either side gives 90-days’ notice.
3. What software do you use for Fixed Penalty Notice enforcement ( FPN issue and processing) and when does the current contract end? - EH Officers issue paper FPN and then this is recorded in the Idox Uniform system. Contract end date is November 2021.
4. What software do you use to issue parking permits and season tickets and when does the current contract end? - Currently use Conduent Si-Dem and contract ends 31/03/2019. However, a new contract has just been awarded to WSP for their Taranto system due to be live in January 2019. This is a 5 year contract.

Date responded: 11 October 2018

Payments made to people that were subsequently discovered to be deceased

Date submitted: 14 September 2018

Summary of request

For 2017
The number of blue disabled badges that were discovered to be in use despite the holder being deceased.

The total amount (in pounds) of pension payments made to people that were subsequently discovered to be deceased or the number of instances of this occuring i.e. how many people have received payments only to be discovered later that they were deceased.

The total amount (in pounds) of benefits payments made to people that were subsequently discovered to be deceased or the number of instances of this occuring i.e. how many people have received payments only to be discovered later that they were deceased.

Do you have a process in place to identify deceased identity fraud?

Summary of response

For 2017
The number of blue disabled badges that were discovered to be in use despite the holder being deceased – Information not held by the District Council. Devon County Council to answer.
The total amount (in pounds) of pension payments made to people that were subsequently discovered to be deceased or the number of instances of this occurring i.e. how many people have received payments only to be discovered later that they were deceased - Information not held by the District Council.
The total amount (in pounds) of benefits payments made to people that were subsequently discovered to be deceased or the number of instances of this occurring i.e. how many people have received payments only to be discovered later that they were deceased - Zero
Do you have a process in place to identify deceased identity fraud? - The National Fraud Initiative runs checks on deceased persons. This exercise is run every 2 years. The matches are reviewed but to date we have not identified a deceased resident that we were not already aware of.

Date responded: 10 October 2018

National Assistance Burials since June 2018

Date submitted: 14 September 2018

Summary of request


I would like to know details of anyone who has died with no known next of kin from 1/6/2018 to the day of your reply. If there are any new cases where the person died prior to 1/6/2018, but that were only dealt with after this date, please also include details. This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable. Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party. If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:
1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.


Summary of response

There have been no National Assistance Burials (NABs) since June 2018. All previous NABs are listed on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 19 September 2018

Business rate credits

Date submitted: 14 September 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 18 September 2018

commercial properties that have been subject to a Building Preservation Notice

Date submitted: 13 September 2018

Summary of request

I would be grateful if you could please provide me with a register confirming all commercial properties that have been subject to a Building Preservation Notice (in accordance to Planning (Listed Buildings and Conservation Areas) Act 1990) for the past 10 years.
For ease of reference, please interpret the past 10 years as since ‘1st January 2008’.

Summary of response

There have been no commercial properties that have been subject to a Building Preservation Notice in the timeframe specified.

Date responded: 9 October 2018

Use of products that contain glyphosate

Date submitted: 13 September 2018

Summary of request

- Does the council use any garden/environmental products that contain glyphosate? If so, what are they?
- Does the council use Roundup or RangerPro weed killer from company Monsanto? If so, which products?
- How much has the council spent on these items in five years? (Separated by each year and product)
- Does the council have immediate plans to discontinue use of the Roundup and RangerPro weed killer products or any other products mentioned? If so, why?

Summary of response

- Does the council use any garden/environmental products that contain glyphosate? If so, what are they? – Yes, Round Up Pro Vantage and Rosate 36
- Does the council use Roundup or RangerPro weed killer from company Monsanto? If so, which products? – Yes see above
- How much has the council spent on these items in five years? (Separated by each year and product)
• 2013 – Round Up Pro Biactive £360; Rosate £325
• 2014 - £0 (no stock replacement required); Rosate £450
• 2015 – Round Up Pro Biactive £360; Rosate £550
• 2016 – Round Up Pro Vantage £370; Rosate £275
• 2017 – Round Up Pro Vantage £ 480; Rosate £500
• 2018 -£0 (no stock replacement required); Rosate £175

- Does the council have immediate plans to discontinue the use of the Roundup and RangerPro weed killer products or any other products mentioned? If so, why? – Yes. East and West Streetscene teams currently use different products. Both teams will only be using Rosate in the future. This is to bring both teams more in line with the products they use.

Date responded: 9 October 2018

Community equipment over £1000

Date submitted: 12 September 2018

Summary of request

1. Do you charge for community equipment over £1000? If so what impact has it had?
2. Have you put a cap on the LA contribution towards community equipment? If so what impact has it had?

Summary of response

The requested information is not held by the District Council.

Date responded: 12 September 2018

Businesses not receiving small business rates relief

Date submitted: 12 September 2018

Summary of request

I request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Summary of response

The requested information is available on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

I therefore request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Date responded: 14 September 2018

Value of Business rates issued and written off

Date submitted: 12 September 2018

Summary of request

Please could you send me the following information.

1) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2017-18.
2) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2016-17.
3) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2015-16.
4) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2014-15.
5) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2013-14.

6) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2017-18.
7) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2016-17.
8) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2015-16.
9) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2014-15.
10) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2013-14.

Summary of response

1. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2017-18 = £27,721.20
2. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2016-17 = £122,636.60
3. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2015-16 = £147,574.99
4. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2014-15 = £208,612.52
5. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2013-14 = £180,144.04

6. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2017-18 = £34,697,345.29
7. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2016-17 = £34,908,096.88
8. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2015-16 = £32,658,344.38
9. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2014-15 = £31,712,751.57
10. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2013-14 = £31,153,794.57

Date responded: 1 October 2018

Temporary housing placed outside local district

Date submitted: 11 September 2018

Summary of request

1A) The number of households without children placed into temporary accommodation outside of your council area for each of the last three calendar years (broken down by year - I am also happy for this to be financial year if easier)
1B) The location of the temporary accommodation for each household referred to in 1A
1C) The type of temporary accommodation for each household referred to in 1A (ie; hotel, hostel, social housing, private rental housing, B&B)
1D) The duration of their stay in temporary accommodation for each household referred to in 1A.

2A) The number of households with children placed into temporary accommodation outside of your council area for each of the last three years (broken down by year)
2B) The location of the temporary accommodation for each household referred to in 2A
2C) The type of temporary accommodation for each household referred to in 2A (ie; hotel, hostel, social housing, private rental housing, B&B)
2D) The duration of their stay in temporary accommodation for each household referred to in 2A.

Summary of response

We do not keep any information that we could use to respond to the specific queries below:


1A) The number of households without children placed into temporary accommodation outside of your council area for each of the last three calendar years (broken down by year - I am also happy for this to be financial year if easier)
1B) The location of the temporary accommodation for each household referred to in 1A
1C) The type of temporary accommodation for each household referred to in 1A (i.e. hotel, hostel, social housing, private rental housing, B&B)
1D) The duration of their stay in temporary accommodation for each household referred to in 1A.

2A) The number of households with children placed into temporary accommodation outside of your council area for each of the last three years (broken down by year)
2B) The location of the temporary accommodation for each household referred to in 2A
2C) The type of temporary accommodation for each household referred to in 2A (i.e. hotel, hostel, social housing, private rental housing, B&B)
2D) The duration of their stay in temporary accommodation for each household referred to in 2A.

Date responded: 19 September 2018

Daily living aids

Date submitted: 11 September 2018

Summary of request

-How many “daily living aids” (eg commodes, bedraisers, tables, hoists etc) were issued to patients by the Council (Adult Social Care or similar department) in the last financial year

-How many “daily living aids” (eg commodes, bedraisers, tables, hoists etc) were picked up or recycled by the council (or a company working for the council) in the last financial year.

-How much did the council spend on “daily living aids” (eg commodes, bedraisers, tables, hoists etc) in the last financial year.

Summary of response

The requested information is not held by the District Council.

Date responded: 12 September 2018

IT Health Check

Date submitted: 11 September 2018

Summary of request

Please respond to the below freedom of information request questions:

1. During which month do you receive your annual IT Health Check (ITHC)?

2. Other than your ITHC, do you purchase any other Penetration services; if so, during which month?

3. As a local authority, you should use providers of ITHC who are CREST of Tiger Programme accredited; Do you enforce stricter requirements than this, i.e. Check Team accredited?

4. How do you award your penetration/ITHC contracts, i.e. framework, quotations or tender?

5. What is the cost threshold mandated before you go to a public tender?

6. Do you have any other compliance requirements, e.g. N3 or ISO 27001?

7. Do you have any IT security infrastructure projects planned within the next 12 months; if so, what and when?

8. Do you have any managed IT security services; if so, what?

9. Do you have a specific budget for IT security; if so, how much?

10. Who is responsible for managing IT security infrastructure? Please provide their contact details.

11. Who is responsible for IT security infrastructure procurement? Please provide their contact details.

12. Are you currently reviewing IT security controls or goods through any IT transformation processes?

Summary of response

1. During which month do you receive your annual IT Health Check (ITHC)? - Varies according to requirements
2. Other than your ITHC, do you purchase any other Penetration services; if so, during which month? - As and when required
3. As a local authority, you should use providers of ITHC who are CREST of Tiger Programme accredited; Do you enforce stricter requirements than this, i.e. Check Team accredited? - No
4. How do you award your penetration/ITHC contracts, i.e. framework, quotations or tender? - Quotations
5. What is the cost threshold mandated before you go to a public tender? - EU limits, Greater than £50k requires three quotes
6. Do you have any other compliance requirements, e.g. N3 or ISO 27001? - No
7. Do you have any IT security infrastructure projects planned within the next 12 months; if so, what and when? - No
8. Do you have any managed IT security services; if so, what? - No
9. Do you have a specific budget for IT security; if so, how much? - No specific budget. The team who provides security also undertakes additional roles so there is no split.
10. Who is responsible for managing IT security infrastructure? Please provide their contact details - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
11. Who is responsible for IT security infrastructure procurement? Please provide their contact details - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
12. Are you currently reviewing IT security controls or goods through any IT transformation processes? - No

Date responded: 26 September 2018

Has a Community Safety Order been applied to the Exe wildlife refuge

Date submitted: 11 September 2018

Summary of request

We were advised by SEDHRP that a Community Safety Order now applied to the Exe wildlife refuge. Can you please provide a copy as I cannot find it on your website

Summary of response

No such Community Safety Order has been applied to the Exe wildlife refuge, and we have advised no one that this is the case.

Date responded: 12 September 2018

Children's services

Date submitted: 11 September 2018

Summary of request

1. How many children (up to 18 years) in the 2017/2018 financial year did you provide services to where the primary support need was due to a child exhibiting problematic or harmful sexual behaviour (HSB)?


2. How many referrals were for children who were:

a) 9 years and younger
b) 10 – 12 years
c) 13-15
d) 16+


3. Of those children referred for problematic or harmful sexual behaviour, how many were:

a) Boys
b) Girls
c) Not stated


4. Do you have any trained specialists providing child HSB services?

a) Social Care specialists
b) NHS
c) Commissioned private healthcare provider
d) YOT
e) Commissioned voluntary sector
f) Other
g) None

If you wish to state what ‘other’ provision you have or what non-specialist provision the child receives, please give details.


5. What is your local child specific HSB service offer?

a) Specialist risk assessment service,
b) Court reports
c) Therapeutic intervention service
d) Family support
e) Offender resettlement
f) Other (please specify)


6. What guidance frames your current HSB practice?
a) NICE guidelines on ‘harmful sexual behaviour among children and young people’
b) NSPCC HSB Framework
c) Locally developed safeguarding guidance
d) Other guidance
e) No specialist guidance

Summary of response

The requested information is not held by the district council.

Date responded: 12 September 2018

Greendale Business Park rate payer empty property

Date submitted: 10 September 2018

Summary of request

Any periods since 1st April 2010 in which the property has been empty, the ratepayer during the period and the net rates charged during the period.
• UNIT 48A GREENDALE BUSINESS PARK, WOODBURY SALTERTON, EXETER, EXETER, EX5 1EW - BA Reference: 1362347401

Summary of response

48A Greendale Business Park BA Reference: 1362347401 had a new assessment from the 17.09.2016.
Empty since the 9th June 2018, in the name of FWS Carter & Sons Ltd and has no charge since this date due to empty exemption.


The (OLD) 48A Greendale Business Park BA Reference: 1362646451
Empty 10.11.2012 – 26.11.2012 FWS Carter & Sons Ltd (no charge)
Empty 01.08.2013 – 16.09.2013 Hampshire Static Caravans Direct ltd (no charge)
Empty 17.09.2016 – 30.09.2016 Data Solutions 2016 Ltd (no charge)

Date responded: 21 September 2018

Solar Farms owned by EDDC

Date submitted: 10 September 2018

Summary of request

Please can you provide details of all solar farms and rooftop solar schemes over 100kw which are owned by East Devon District Council. Please could you include the coordinates and capacity for each one.

Summary of response

EDDC do not own any solar farms or rooftop solar schemes over 100kw

Date responded: 12 September 2018

House to House charitable collection licence

Date submitted: 10 September 2018

Summary of request

I would greatly appreciate if you could answer the following requests for me:
1) Could you please let me know the licensing department’s budget in 2017-2018?
2) What is the local authority’s policy or internal guideline on the investigation and prosecution of companies operating without an appropriate House to House charitable collection licence?
3) Could you please let me know (in Excel format) when and how many prosecutions the council pursued against which companies or charities found guilty of carrying out a House to House charitable collection without an appropriate licence since 2010?

Summary of response

1) Could you please let me know the licensing department’s budget in 2017-2018? - The annual licensing budget receives income from fees for issuing licences, notices and permits for taxis, Licensing Act (alcohol premises) and gambling matters. Fees are not generated/received for charitable House to House Collections. This council has issued 26 charitable House to House Collection permits in 2017/18 (16 issued in 2017 and 10 issued to date in 2018). 2 members of staff undertake work regarding charitable House to House Collection permits. The salary costs for staff for dealing with 26 permits is not documented.

2)What is the local authority’s policy or internal guideline on the investigation and prosecution of companies operating without an appropriate House to House charitable collection licence? - This council has an overriding policy which can be found on the councils website and via this link: http://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/enforcement-policies/regulatory-enforcement-and-prosecution-policy/

3) Could you please let me know (in Excel format) when and how many prosecutions the council pursued against which companies or charities found guilty of carrying out a House to House charitable collection without an appropriate licence since 2010? - Nil

Date responded: 19 September 2018

Planning permission for annexes

Date submitted: 7 September 2018

Summary of request

I would like to make a request under the Freedom of Information Act into planning applications for building self-contained annexes.

I have detailed the request below:

Q1. How many applications for planning permission did you receive for the below activities in the following timeframes?

2015/16
2016/17
2017/18

Construction of a new external building at a property for residential purposes and;
Conversion of an existing external building at a property for residential purposes

Q2. How many of these planning applications were approved?

2015/16
2016/17
2017/18

Construction of a new external building at a property for residential purposes and;
Conversion of an existing external building at a property for residential purposes.

Summary of response

This information is published on our planning website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=simple&searchType=Application

You will need to type in the search tab the word 'annexe' and this will then bring up all the applications that have been submitted for the development of annexes. You will then need to select the ones that are appropriate and once selected on the summary it will tell you when it was approved.

Date responded: 10 September 2018

Business rates

Date submitted: 7 September 2018

Summary of request

a) List all non-domestic properties including business name, phone numbers and addresses.
b) Property description.
c) The names of the Rate payers referred to above for each property.
d) The date the rate payer became liable for the bill

Can you also please make sure this information is as up-to-date as possible at the time of receiving the request.

Summary of response

The requested information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 September 2018

Staff paid via a Ltd company

Date submitted: 7 September 2018

Summary of request

Please can you tell me how many staff the council pays through a limited company?
If possible, please can you also tell me what pay bracket these staff fall into.

Summary of response

We currently pay 2 employees who are classed as limited companies. The rest of our external engagements are paid via the agency that provides them on a payroll.

These two are paid an agreed contractual rate for the work when they were engaged, with no reference to the Council’s pay brackets/grades.

Date responded: 1 October 2018

Houses of Multiple Occupancy

Date submitted: 7 September 2018

Summary of request

1. How many Houses of Multiple Occupations were registered in 2013? (at least three tenants live there, forming more than one household).
2. How many Houses of Multiple Occupations were registered in 2018? (at least three tenants live there, forming more than one household).
3. How many large Houses of Multiple Occupations were registered in 2013? (at least three storeys high, at least five tenants live there forming more than one household).
4. How many large Houses of Multiple Occupations were registered in 2018? (at least three storeys high, at least five tenants live there forming more than one household).

Summary of response

1. How many Houses of Multiple Occupations were registered in 2013? (at least three tenants live there, forming more than one household) - Unknown, no information held as not mandatory licensed
2. How many Houses of Multiple Occupations were registered in 2018? (at least three tenants live there, forming more than one household) - Unknown, no information held as not mandatory licensed
3. How many large Houses of Multiple Occupations were registered in 2013? (at least three storeys high, at least five tenants live there forming more than one household) - 20 mandatory licenses
4. How many large Houses of Multiple Occupations were registered in 2018? (at least three storeys high, at least five tenants live there forming more than one household) - 23 mandatory licenses

Date responded: 19 September 2018

Brexit plans and preparations

Date submitted: 7 September 2018

Summary of request

Please provide any documents produced by your trust or council outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union.

Second any advice or notices to stakeholders given by your trust in relation to the upcoming exit from the EU.

Finally, a list of any payments made to external organisations or companies for services in relation to your preparation for the exit of the United Kingdom from the European Union since 23 June 2016, including, if possible, the name of the organisation or company and a description of the services requested.

Summary of response

EDDC have not carried out any Brexit impact assessments or any other forms of planning. For further information please refer your enquiry to the Brexit Resilience Group ran by Phil Norrey at Devon County Council:

Frances Williams
Executive PA to the Chief Executive & Head of Organisational Development
Devon County Council
County Hall
Topsham Road
EXETER
EX2 4QD
Tel: 01392 383201 or Frances.williams@devon.gov.uk


First, any documents produced by your trust or council outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union – Please see above
Second any advice or notices to stakeholders given by your trust in relation to the upcoming exit from the EU - None
Finally, a list of any payments made to external organisations or companies for services in relation to your preparation for the exit of the United Kingdom from the European Union since 23 June 2016, including, if possible, the name of the organisation or company and a description of the services requested – N/A

Date responded: 12 September 2018

Modern slavery portfolio

Date submitted: 6 September 2018

Summary of request

Could you please tell me which councillor is looking after the modern slavery portfolio for your council?

Summary of response

Cllr Tom Wright

Date responded: 12 September 2018

Action taken by the council against landlords

Date submitted: 6 September 2018

Summary of request

I would like to request details of action taken by the council against landlords covering the period January 1st, 2014 until the present day.

1. Please can you provide a list of individuals and companies you have successfully prosecuted for offences under the Housing Act 2004, Protection from Eviction Act 1977, Landlord and Tenant Act 1985 ss 1-7, Housing Act 1985 s.331, or other relevant legislation.

In each case, please include:
Name, offence, prosecution date, fine/sentence and, if possible, the address of the property or properties involved and a description of the offence.

2. Please can you provide a list of individuals and companies subject to civil penalties and/or banning orders since these powers came into force under the Housing and Planning Act 2016 in April last year and April 2018 respectively.

In each case, please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

3. Please can you provide a list of individuals and companies you have successfully sought Rent Repayment Orders against.

In each case, please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

4. Finally, please can you also provide a list of individuals and companies fined for failing to comply with a local authority licensing scheme or to comply with the Management of Houses in Multiple Occupation (England) Regulations 2006.

In each case please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

Summary of response

1. Please can you provide a list of individuals and companies you have successfully prosecuted for offences under the Housing Act 2004, Protection from Eviction Act 1977, Landlord and Tenant Act 1985 ss 1-7, Housing Act 1985 s.331, or other relevant legislation - None

2. Please can you provide a list of individuals and companies subject to civil penalties and/or banning orders since these powers came into force under the Housing and Planning Act 2016 in April last year and April 2018 respectively - None

3. Please can you provide a list of individuals and companies you have successfully sought Rent Repayment Orders against - None

4. Finally, please can you also provide a list of individuals and companies fined for failing to comply with a local authority licensing scheme or to comply with the Management of Houses in Multiple Occupation (England) Regulations 2006 - None

Date responded: 4 October 2018

Street lights

Date submitted: 5 September 2018

Summary of request

1. How many street lights is your local authority responsible for in total?
2. How many street lights are switched off all night within your local authority area?
3. How many street lights are switched off for a period of time during the night within your local authority area?
4. How many street lights are dimmed during the night within your local authority area?
5. Is your council planning to switch off or dim street lights in the future?
6. How many street lights were switched off and dimmed in 2015, 2016, 2017 and 2018 (to date)?

Summary of response

The requested information is not held by the District Council.

Date responded: 6 September 2018

Council tax summons

Date submitted: 5 September 2018

Summary of request

1. The total number of summons issued to council tax defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
2. The total number of liability orders issued to council tax defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
3. The total number of summons issued to business rate defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
4. The total number of liability orders issued to business rate defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18

Summary of response

1. The total number of summons issued to council tax defaulters for the following financial years:
a. 2015/16 = 3299
b. 2016/17 = 3156
c. 2017/18 = 3440

2. The total number of liability orders issued to council tax defaulters for the following financial years:
a. 2015/16 = 2809
b. 2016/17 = 2691
c. 2017/18 = 2894

3. The total number of summons issued to business rate defaulters for the following financial years:
a. 2015/16 = 267
b. 2016/17 = 282
c. 2017/18 = 195

4. The total number of liability orders issued to business rate defaulters for the following financial years:
a. 2015/16 = 198
b. 2016/17 = 215
c. 2017/18 = 136


Date responded: 24 September 2018

Business rates

Date submitted: 4 September 2018

Summary of request

Please can you send me the following under the freedom of information act

* Full list of every business/company/charity that have become responsible for business rates
* Between the dates 15/08/2018-31/08/2018
* Include full business name
* Full Address
* Date of responsibility
* Property type
* RV

* Please send over in excel format

Summary of response

The requested information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 September 2018

Third party providers

Date submitted: 4 September 2018

Summary of request

I wish to submit a request to the organisation around their hosting contract(s) with 3rd party providers.
The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers.
Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable?
3. What is the annual contract value for each contract?
4. What type of cloud environment?
Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8. What is the contract period in years? Please include whether the agreement has any extension periods?
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better,
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

Summary of response

1. Dedicated hosting- Managed environment - All of the Councils data/services/applications etc. are hosted, owned and managed by Strata Service Solutions Ltd, which is jointly owned by Exeter City Council, East Devon and Teignbridge District Councils respectively.
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre - N/A
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers - N/A

Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other? - Dedicated
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable? - Strata Service Solutions ltd
3. What is the annual contract value for each contract? - EDDC's contribution to the contract with Strata is £2,418,020
4. What type of cloud environment? - Private Cloud

Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.

5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract - 2014
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract - 2024
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract - New Business Plan will be agreed this year for implementation next financial year
8. What is the contract period in years? Please include whether the agreement has any extension periods? - 10
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better - Strata Service Solutions Ltd provide the complete IT Service for the council
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number - The monitoring of this contract is with the Joint Executive Committee of EDDC,TDC & ECC

Date responded: 21 September 2018

Houses in Multiple Occupation

Date submitted: 3 September 2018

Summary of request

The Licensing of Houses in Multiple Occupation (Prescribed Description) (England) Order 2018 is due to come into effect on October 1, 2018. Similar legislation is in effect in Scotland. It requires private landlords with properties housing three or more tenants, forming more than one household, to obtain an HMO license. Those with properties in which tenants share a bathroom, kitchen or toilet facilities with others also require to be licensed.

I would like to know if your local authority has conducted research to establish how many properties within its area fall into this category and are owned by landlords who now require to obtain an HMO license.

Further, I would like to know if your local authority has conducted research to establish how many properties within its area are, as of September 3, 2018, compliant with the new regulations such that the landlord has been granted a license or could expect to be granted a license.

Summary of response

I would like to know if your local authority has conducted research to establish how many properties within its area fall into this category and are owned by landlords who are now required to obtain an HMO license - We have not been able to conduct the research for technical reasons

Further, I would like to know if your local authority has conducted research to establish how many properties within its area are, as of September 3, 2018, compliant with the new regulations such that the landlord has been granted a license or could expect to be granted a license - We have not been able to conduct the research for technical reasons.

Date responded: 12 September 2018

Physically and mentally disabled people housed in supported living

Date submitted: 3 September 2018

Summary of request

Could you please provide me with:

1) The number of physically and mentally disabled people housed in supported living,
2) The number registered as waiting for housing in supported living,
3) The expectation of demand for housing in supported living (e.g. juveniles turning 18 over the next 2 years)
3) The trend in the first two from 2015 – current.

Summary of response

The number of physically and mentally disabled people housed in supported living:

264 Mental disabled
317 Physically disabled

The number registered as waiting for housing in supported living - Of 3754 applicants on the Devon Home Choice waiting list for a property in East Devon, 1672 say they have a disability. 1115 of these are the main applicant.

The expectation of demand for housing in supported living (e.g. juveniles turning 18 over the next 2 years) – The requested information is not held.

The trend in the first two from 2015 – current – The requested information is not held.

Date responded: 1 October 2018

Street traders

Date submitted: 3 September 2018

Summary of request

I would like to know the current number of street traders you have approved and licenced to operate in your area. Please include those that trade in a market and on isolated pitches. It is essential for us that we know the number of traders that are currently active. If possible, I would also like to know the number of these which sell apparel if this information is captured.
As a nice to have, but not essential, it would be useful for us to know the number of traders that have been approved and licenced to operate each year from 2013 to present (so the above information but over time). As this is not essential, as soon as you have the information relating to the current traders please send that to me, and inform me how long it will take to provide the same information for historical years and then we can make a decision as to whether it is worth the time.

Summary of response

FOI Response (Street Trading East Devon):

I would like to know the current number of street traders you have approved and licenced to operate in your area.
Current 'live' Street Trading Consents = 17
All Street Trading Consents issued to 01.01.18 to 01.09.18 = 154 (inc. 17 current live consents)

Please include those that trade in a market and on isolated pitches. It is essential for us that we know the number of traders that are currently active. If possible, I would also like to know the number of these which sell apparel if this information is captured.
Current 'live' Street Trading Consents that have not expired – 'Isolated' (Independent) locations = 13
Current 'live' Street Trading Consents that have not expired – Market or events = 4

Number of these which sell apparel if this information is captured - Details of products sold are not captured (however the current 17 live consents are known to be for food/drink)

As a nice to have, but not essential, it would be useful for us to know the number of traders that have been approved and licenced to operate each year from 2013 to present (so the above information but over time).
Street Trading Consents issued throughout 2013 = 105
Street Trading Consents issued throughout 2014 = 90
Street Trading Consents issued throughout 2015 = 96
Street Trading Consents issued throughout 2016 = 81
Street Trading Consents issued throughout 2017 = 76
Street Trading Consents issued throughout 2017 = 76
Street Trading Consents issued to 01.09.18 = 154 (inc. 17 current live consents)

Date responded: 12 September 2018

Cost of fencing around crazy golf in Queens Drive

Date submitted: 31 August 2018

Summary of request

I would like to know the total cost of the hire of all the temporary fencing around the old crazy golf site and the fun park at Queens Drive Exmouth since the crazy golf was closed down from its original location and what is the current weekly hire cost.

Summary of response

The hoarding has been purchased outright and the purchase and fitting costs were: £9,956.


Date responded: 7 September 2018

Risk assessment in handling cases on anti-social behaviour

Date submitted: 31 August 2018

Summary of request

1. What risk assessment methodology do you use for assessing the risk of anti-social behaviour? Is this used for all incidents?
2. How many community triggers have taken place each year in 2015-2016 and 2016-2017? For each period, how many cases required further action?
3. Which partner in the CSP is responsible for managing the community trigger process?
4. What case management system do you use for managing cases of anti-social behaviour and who is responsible for managing this system? Typically, how many cases are entered each year?
5. Please provide a copy of the risk assessment method and community trigger questionnaire in place for managing anti-social behaviour.
6. Would you be willing to discuss your management of ASB with us?

Summary of response

1. The Anti-Social Behaviour Officer does not have a risk assessment methodology as such but in any case of anti-social behaviour (ASB) which he has knowledge of, the vulnerability of both victim and offender is taken into account when considering what action to take. Such information is gained from the various agencies involved in the case and from local knowledge. Risk to officers is also discussed.

2. Re Community Triggers there were several activations in 2014 and 2018 but for 2015/2016 (0) and for 2016/2017 (1).

3. Persons wishing to activate the Community Trigger are asked to dial the non-emergency Police number 101 and an application form is completed by the Police call handler. Details are then emailed on the secure Police email system to the various ASB Officers who cover the Devon Districts. ASB Officers who are employed by local authorities have access to certain Police computer systems. If somebody calls the local authority direct it is passed to the ASB Officer. There is no form to complete in this case.

4. A database of names is kept by the ASB Officer but as he does not carry a workload as such because he coordinates action to tackle the issues there is no case management system. However, staff within the Housing and Environmental Health Departments use different databases to manage ASB reported
directly to them.

5. The Community Trigger Application Form is a restricted Police document and there is no direct access to blank ones.

6. The current ASB Officer is willing to discuss management of ASB but he retires on 27th September 2018. Contact details are: gmoore@eastdevon.gov.uk or 01395 273802.

Date responded: 12 September 2018

Local authority owned artwork

Date submitted: 31 August 2018

Summary of request

I am writing to ask for details regarding local authority owned artwork.
Please provide:
1) The total number of works of art owned by the local authority
2) The most up to date figures that the local authority has concerning the value of any and all works of art owned by said authority.
3) A copy of any audits carried out concerning local authority owned art work

Summary of response

Please provide:
1) The total number of works of art owned by the local authority - None
2) The most up to date figures that the local authority has concerning the value of any and all works of art owned by said authority - N/A
3) A copy of any audits carried out concerning local authority owned art work - N/A

Date responded: 12 September 2018

Newbuild completions built by the council

Date submitted: 31 August 2018

Summary of request

1.) The total amount of newbuild completions, built by the council itself. Housebuilding statistics (table 253) show the council built 0 in 2016/2017 and 0 in 2017/2018. Are these figures correct or have they been amended?
2.) Out of the completed figure, what proportion was for rent and what proportion was for outright sale?
3.) What do the council intend to build themselves not including council owned development companies over the next four years (2018/2019 – 2021/2022)?
4.) Does the council have its own development company? If so, what is the development company name and how many homes did they build on behalf of the council in 2016/2017 and 2017/2018.
5.) What do the development company intend to build themselves over the next four years (2018/2019 – 2021/2022)?

Summary of response

1.) The total amount of newbuild completions, built by the council itself. Housebuilding statistics (table 253) show the council built 0 in 2016/2017 and 0 in 2017/2018. Are these figures correct or have they been amended? - Yes they are correct
2.) Out of the completed figure, what proportion was for rent and what proportion was for outright sale? - N/A
3.) What do the council intend to build themselves not including council owned development companies over the next four years (2018/2019 – 2021/2022)? - Currently assessing an opportunity to build
4.) Does the council have its own development company? If so, what is the development company name - East Devon Homes; and how many homes did they build on behalf of the council in 2016/2017 and 2017/2018 - The Business Plan for East Devon Homes says we will build or acquire 100 homes over five years. Over the four years this is 80 homes - these will not necessarily be built by the company. We are flexible so may acquire completed units from developers or purchase individual units.
5.) What do the development company intend to build themselves over the next four years (2018/2019 – 2021/2022)? - As above

Date responded: 12 September 2018

Business rates

Date submitted: 30 August 2018

Summary of request

List of all new non-domestic business rate accounts in credit

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 3 September 2018

Do your libraries hold any copies of the book "As A Man Thinketh" by James Allen and Ben Holden-Crowther

Date submitted: 30 August 2018

Summary of request

(1) Whether any of the libraries operated by the council hold any copies of the book "As A Man Thinketh" by James Allen and Ben Holden-Crowther (ISBN: 9781788441032)?

(2) If yes to (1): How many loans of the book(s) have been made during the last 365 days?
(3) If yes to (1): How many copies of this edition does the council own in total?

(4) If no to (1): Does the library plan to acquire any copies of the book?
(5*) If no to (4): Might I please request that the council purchases one or more copies of this edition for its collection? I would greatly appreciate the message being forwarded to the department responsible for procurement.

*If this is not possible please could you simply provide answers to the other questions.

Summary of response

The requested information is not held by the District Council.

Date responded: 3 September 2018

Councillor allowances and parental leave

Date submitted: 30 August 2018

Summary of request

Would you be able to provide details regarding what the council offers councillors in this respect:
Parental leave and pay for councillors, whether that be maternity, paternity or adoption leave and pay in terms of allowances.

Summary of response

In progress.

Date responded: 30 August 2018

Local Authority residential blocks over ten storeys

Date submitted: 29 August 2018

Summary of request

How many local authority owned residential blocks over 30m/10 stories are in your authority area?
How many housing association owned residential blocks over 30m/10 stories are in your authority area?
How many local authority and housing association owned blocks over 30m/10 stories had sprinklers installed throughout before the Grenfell Tower fire?
Has work started, or is it planned, to retrofit sprinklers in any of these blocks since the Grenfell Tower fire?
If the answer to Q4 was yes, how many blocks are to be retrofitted, and what is the projected cost of this work?
Have you approached Government for help funding retrofitting of sprinklers? (If yes, please give details in notes e.g. how much requested, number of times approached)
How much, if any, funding flexibility has the Government been prepared to give you?

Summary of response

East Devon District Council does not have any residential blocks over ten storeys in height within its housing stock. The requested information is therefore not held.

Date responded: 29 August 2018

Costs of temporary staff

Date submitted: 29 August 2018

Summary of request

Could you please tell me numbers of temporary resource engaged in Investigation and Enforcement skilled roles by the local authority between 2 October 2017 and 31 March 2018.

Could you also tell me the cost of the above named temporary resource?

In this case, for the purpose of definition, Investigation and Enforcement skilled roles include but not limited to those working in the areas of:

• Benefit Fraud
• Environmental (Noise, Waste, Street Scene etc)
• Planning
• Trading Standards
• Anti-Social Behaviour
• Tenancy
• Licensing
• Youth Offending


If possible I would like the data provided under specific role titles.

Summary of response

In progress.

Date responded: 20 September 2018

Council Tax and the deceased

Date submitted: 24 August 2018

Summary of request

a) Your specific policy, written or adopted in relation to Council Tax, when a person has deceased.

b) How you handle that persons name when they have deceased and there are 2 people listed on the property one of which is still living.

c) Your specific policy in relation to non-payment of Council Tax where one of the people on the property demand has deceased leaving a widow or widower in a period of 3 or 6 months following being notified of the persons death.

d) Your policy when you have been notified of probate.

Summary of response

a) Your specific policy, written or adopted in relation to Council Tax, when a person has deceased.
When we become aware of a person passing away an assessment is made using Council Tax law (local Government Finance Act 1992 and SI 539, The Council Tax (Exempt Dwellings) (Amendment) Order 1994) by the officer receiving this information.
The legislation dictates that such an assessment is made so no specific policy relating to this has been written.

b) How you handle that persons name when they have deceased and there are 2 people listed on the property one of which is still living.
The course of action to be taken is outlined within legislation (SI 613 The Council Tax (Administration and Enforcement) Regulations 1992.
The name may be removed or the format changed to show that the person has passed away.

c) Your specific policy in relation to non-payment of Council Tax where one of the people on the property demand has deceased leaving a widow or widower in a period of 3 or 6 months following being notified of the persons death.
Council Tax liability is determined by section 6 of the Local Government Finance Act 1992 if a person is resident they are liable for the charge and would be required to make payments. If payments were not made normal recovery action would need to be taken.

d) Your policy when you have been notified of probate.
The probate date is used to determine the end of the class F exemption as detailed within The Council Tax (Exempt Dwellings) (Amendment) Order 1994. It can also define a transfer in liability in some situations.

Date responded: 24 September 2018

Inbound telephone calls

Date submitted: 23 August 2018

Summary of request

Using your telephone system call data/analytics as generally provided by your telephone system provider and/or telephone line provider or available from them upon your request please send me the following information for each month within the time period: 1st July 2017 to 31st June 2018:
• 1. The total amount of inbound telephone calls that were received by your local authority that were answered between 9am-5pm on a Monday - Friday basis
• 2. The total amount of inbound telephone calls that were received by your local authority that were unanswered between 9am-5pm on a Monday - Friday basis
• 3. The total amount of inbound telephone calls that were received by your local authority that were answered outside of 9am-5pm on a Monday - Friday basis
• 4. What was the total amount of inbound telephone calls that were received by your local authority that were unanswered outside of 9am-5pm on a Monday - Friday basis

Summary of response

Below are the number of calls received and answered and unanswered to EDDC's Customer Service Centre (CSC) which also includes some service area calls and all switchboard calls. However, this excludes calls that may have been presented to the council using a direct dial facility. We can only provide information between 1st July 2017 to 30th June 2018 and between the hours of 8:30am to 5pm. Out of hours call data for this period is not held in a format that would enable an officer to run a report. It would mean an Officer going through the log of calls for each 24 hour period 7 days a week over the time frame you have specified. We estimate that the cost of complying with the request would exceed the appropriate limit permitted for such requests and is therefore exempt under S.12(1) of the FOI Act 2000.

Calls presented to the Council via the CSC that were answered between 8:30 and 17:00 - 1st July 2017 to 30th June 2018 - 124,832
Calls presented to the Council via the CSC that were unanswered between 8:30 and 17:00 - 1st July 2017 to 30th June 2018 - 6,494

A new telephony system was implemented from April 2018 but staggered across the Services and the CSC moved over at the end of June. Below are the number of calls received and answered and received and unanswered from 1st April 2018 to 31st August 2018 for the whole council. Data earlier than this is not available. Additionally the system only records analytical data for the published numbers, not calls to individual officers. Call data is from Councils opening times – 08:30 – 17:00 Mon-Friday. Out of hours call data includes weekends, not just Mon-Friday. Currently we cannot provide answered calls out of hours.

1. The total amount of inbound telephone calls that were received by your local authority that were answered between 9am-5pm on a Monday - Friday basis - 125,543
2. The total amount of inbound telephone calls that were received by your local authority that were unanswered between 9am-5pm on a Monday - Friday basis - 11,975
3. The total amount of inbound telephone calls that were received by your local authority that were answered outside of 9am-5pm on a Monday - Friday basis - Unknown at this time
4. What was the total amount of inbound telephone calls that were received by your local authority that were unanswered outside of 9am-5pm on a Monday - Friday basis - 3,279

Date responded: 19 September 2018

ICT 3rd party suppliers

Date submitted: 23 August 2018

Summary of request

The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers.
Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable?
3. What is the annual contract value for each contract?
4. What type of cloud environment?
Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8. What is the contract period in years? Please include whether the agreement has any extension periods?
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better,
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

Summary of response

The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment - All of the Councils data/services/applications etc. are hosted, owned and managed by Strata Service Solutions Ltd, which is jointly owned by Exeter City Council, East Devon and Teignbridge District Councils respectively.
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre - N/A
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers - N/A

Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other? - Dedicated
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable? - Strata Service Solutions ltd
3. What is the annual contract value for each contract? - EDDC's contribution to the contract with Strata is £2,418,020
4. What type of cloud environment? - Private Cloud

Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.

5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract - 2014
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract - 2024
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract - New Business Plan will be agreed this year for implementation next financial year
8. What is the contract period in years? Please include whether the agreement has any extension periods? - 10
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better - Strata Service Solutions Ltd provide the complete IT Service for the council
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number - The monitoring of this contract is with the Joint Executive Committee of EDDC,TDC & ECC

Date responded: 20 September 2018

Date submitted: 23 August 2018

Summary of request

Summary of response

In progress.

Date responded: 6 September 2018

Licensed taxis

Date submitted: 23 August 2018

Summary of request

Motor Vehicles registered for public hire i.e. Taxi or Chauffeur hire relating to the period January 1st 2012 to the current date.
Specifically, I would like to know: (If any of these elements are not available, please supply the ones that are)
Vehicle registration
Manufacturer (Make)
Model
Date at which they were first licensed
Date at which the license ceased

Summary of response

The requested information is already published on our website at http://eastdevon.gov.uk/licensing/public-registers/

Date responded: 24 August 2018

Number of dwellings in Exmouth

Date submitted: 22 August 2018

Summary of request

The total number of Dwellings in the whole of Exmouth and the corresponding number of Council Tax payers, which presumably will be
the same?

If E.D.D.C. cannot furnish me with these details can you please direct me to the source where this
Information can be obtained.

Summary of response

We have a total of 16,997 properties. 41 are unbanded, these are most likely new properties where they have not been banded yet. 91 are Temp deleted, these may be business rated and they will not be charged Council tax. That leaves 16,865 Banded properties where they will be charged Council Tax.

Date responded: 6 September 2018

Business rates

Date submitted: 22 August 2018

Summary of request

I want a list of companies that have just started paying business rates between the 01st August 2018 to the 15th August 2018. Can you include the full business name and address with the type of property and the date they became responsible please.

Summary of response

This information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 23 August 2018

Fire risk assessors

Date submitted: 22 August 2018

Summary of request

1. The names of every fire risk assessor (individual person, not company name) contracted by the council to carry out fire risk assessments on residential buildings owned by the local authority from 1 January 2010 until the present day, or most recently available. If the name of the actual person who carried out a fire risk assessment is not known, please provide the name of the company.

2. For each fire risk assessor, if their name appears on an official register of fire risk assessors, please provide the name of that register.

Summary of response

1. Dean Baxter of Fal Fire & Security which is a registered part of Fal Fire Protection Ltd, carried out our most recent fire risk assessments from 2016. Prior to this Ray Dwan (Devon Somerset Dorset) carried out the fire risk assessments.

2. Dean Baxter is a technician of the Institute of Fire Safety Managers. Ray Dwan no longer appears on the official register of fire risk assessors.

Date responded: 5 September 2018

Play grounds

Date submitted: 21 August 2018

Summary of request

1. How many public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) do you currently have available to the public in your LA area?

2. What was your total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years?

• 2016-17
• 2017-18

3. What is your expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years?

• 2018-19
• 2019-20
• 2020-21

4. How many public playgrounds and play facilities were closed in your LA area and what proportion of your total play facilities did this represent, in each of the following years?

• 2016-17
• 2017-18

5. How many public playgrounds and play facilities do you expect will close and what proportion of your total play facilities will this represent, in each of the following years?

• 2018-19
• 2019-20
• 2020-21

Summary of response

1. How many public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) do you currently have available to the public in your LA area? - 70 play areas; 4 Skate parks and 6 Outdoor gyms.

2. What was your total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years? - This information is published on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/

• 2016-17 - http://eastdevon.gov.uk/media/2140488/eddc-revenue-and-capital-outturns-2016-2017.pdf Streetscene Portfolio
• 2017-18 - http://eastdevon.gov.uk/media/2046037/revenue-and-capital-estimates-2017-18.pdf Streetscene Portfolio

3. What is your expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years? - This information is published on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/

• 2018-19 - http://eastdevon.gov.uk/media/2413383/revenue-and-capital-estimates-201819-final-for-circulation.pdf Streetscene Portfolio
• 2019-20 - http://eastdevon.gov.uk/media/2140801/financial-strategy-2017.pdf Streetscene Portfolio
• 2020-21 - http://eastdevon.gov.uk/media/2140801/financial-strategy-2017.pdf Streetscene Portfolio

4. How many public playgrounds and play facilities were closed in your LA area and what proportion of your total play facilities did this represent, in each of the following years?

• 2016-17 – None, zero
• 2017-18 – None, zero

5. How many public playgrounds and play facilities do you expect will close and what proportion of your total play facilities will this represent, in each of the following years?

• 2018-19 - No plans at present to close public playgrounds and play facilities, zero
• 2019-20 - No plans at present to close public playgrounds and play facilities, zero
• 2020-21 - No plans at present to close public playgrounds and play facilities, zero

Date responded: 5 September 2018

Music licences

Date submitted: 20 August 2018

Summary of request

1. How much money did your authority pay PRS for Music for licences to play music at work during the following financial years:

a) 2015/16
b) 2016/17
c) 2017/18

Summary of response

We have had no transactions with PRS for Music in the years below.

a) 2015/16
b) 2016/17
c) 2017/18

Date responded: 20 August 2018

Children taken into care

Date submitted: 20 August 2018

Summary of request

- Please detail the number of children taken into care by your local authority as a result of the detention of a parent by the Home Office and/or immigration services in the last 5 years. If possible for each case, please provide details of the age of the child, the length of their stay in care, the year it took place and any details about the case that would not violate data protection laws.

- Please detail number of children in the care of your local authority who have gone missing in the last 5 years. Break down these figures by those children taken into care by your local authority as a result of the detention of a parent by the Home Office and/or immigration services, and those who have not. If possible for each case, please provide details of the age of the child, the length of their stay in care, the year it took place and any details about the case that would not violate data protection laws.

Summary of response

The requested information is not held by the District Council.

Date responded: 20 August 2018

Sale of the open voting register for commercial or marketing purposes.

Date submitted: 20 August 2018

Summary of request

I request that you provide information regarding the sale of the open voting register for commercial or marketing purposes. I would like to know the following:

• How many number of copies and entries of the open voting register has the council sold?
• How much income has the council generated?
• Which companies and individuals that have purchased data and at what cost?
• What is the total number of companies and/or individuals that have purchased data?
Please could I get this data broken down by:

• Annually since 2015
• Data format and printed format

Summary of response

How many number of copies and entries of the open voting register has the council sold? - 5 open registers

How much income has the council generated? - £89.50

Which companies and individuals that have purchased data and at what cost?
2015 – 1 individual @ £21.50 Data
2016 – Friends of Fairlynch Museum & Arts Centre - £23.00 Data; 1 individual @ £15.00 Paper
2017 – 1 individual @ £15.00 Paper; 1 individual @ £15.00 Paper.

What is the total number of companies and/or individuals that have purchased data? - 5

Date responded: 5 September 2018

Cllrs votes on Goodmores Farm application

Date submitted: 16 August 2018

Summary of request

Could you please provide me with the names of the councillors who recently voted for the approval of the Goodmores Farm development and the names of those those who voted against the development.

Summary of response

We do not hold names of those who voted at committee only numbers, very occasionally a member will request for names to be taken. This did not happen at this meeting. A recording of the meeting is available on our website starting at 3.50 minutes for this application. This will allow identification of how members discussed it but not exactly how each councillor voted.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/development-management-committee/development-management-committee-minutes/

Date responded: 5 September 2018

Street works/opening notices for Green Park Road

Date submitted: 16 August 2018

Summary of request

Street works/opening notices for Green Park Road Exmouth EX8 4JT for around February/March 2018. BT has suffered damage to its underground cables at the above location and I am trying to find out who had been digging in the area. Please can you search the street works register to see who was working around that location prior to the 26 March 2018.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council who is responsible for road maintenance and street works/opening notices in Devon.

Date responded: 17 August 2018

Business rates

Date submitted: 16 August 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 17 August 2018

Properties managed by EDDC

Date submitted: 16 August 2018

Summary of request

I would like to know the following:
• The number of properties that are/were managed by your local authority in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties let out where payment was late at least once in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where payment was late 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 times in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where tenants have fallen into arrears in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where tenants have been evicted because of late payments in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18

Summary of response

The number of properties that are/were managed by your local authority in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
The number of properties managed by EDDC in years (this does not include leaseholds and garages we let):
2012/13 – 4282
2013/14 – 4279
2014/15 – 4244
2015/16 – 4222
2016/17 – 4211
2017/18 – 4210

The number of properties let out where payment was late at least once in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where payment was late 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 times in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where tenants have fallen into arrears in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where tenants have been evicted because of late payments in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
The number of properties where tenants have been evicted because of late rent payments:
2012/13 – 5
2013/14 – 3
2014/15 – 9
2015/16 – 1
2016/17 – 5
2017/18 – 6

Date responded: 5 September 2018

Proposal to sell the Drill Hall

Date submitted: 15 August 2018

Summary of request

I would like to know how much so far this has cost EDDC in:

1.Officers time
2.Tax
3.Is the building insured and if so, how much?

Summary of response

In regards to the Drill Hall you asked how much so far this has cost EDDC in:

1. Officers' time – We do not record Officers' time in this respect.

2. Tax - This property was taken out of rating by the Valuation Office on the 27th June 2005 as it was 'Incapable of Occupation' therefore there has been no Business Rates Charge on this property since this date.

3. Is the building insured and if so, how much? - The insurance for this building is included in one large premium for the Council as a whole. There is not a separate insurance premium figure for the Drill Hall.

Date responded: 11 September 2018

Direct Labour Organisation (DLO) stores

Date submitted: 15 August 2018

Summary of request

In regards to the questionnaire below on how the council operates its Direct Labour Organisation (DLO) stores could you please disclose the following information;

1. How is the DLO operated?
(a) DLO(s) only
(b) Contractors only
(c) DLO & Contractors

2. The name your DLO operates under?

3. Is the DLO a Limited (separate) company?
(a) Yes
(b) No

4. Does the DLO office have its own stores?
(a) Yes: In House
(b) Yes: Contracted Out
(c) No: Just local trade accounts

5. If ‘Yes: Contracted out’, who is the store provider?
For example Buildbase, Drews Limited, Travis Perkins, Jewson Limited

Summary of response

We do not have any direct labour organisations working for EDDC housing, everything is contracted out externally.

Date responded: 5 September 2018

Staff structure charts and recruitment

Date submitted: 15 August 2018

Summary of request

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments;
• Council Tax (billing, collection, recovery and enforcement)
• Council Tax Reduction (assessment and awards)
• Housing Benefits (assessment, awards and overpayments)
• Discretionary Housing Payments (assessment and awards)
• Crisis Support (assessment and awards)
• Business Rates (billing, collection, recovery and enforcement)
• Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)


Please can you also advise:
• What Revenue and Benefits Systems are used?
• What the total spend on Temporary/Interim staff has been in the last twelve months
• Which/if any recruitment consultancies have been used to provide these staff

Summary of response

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments - We are currently going through a restructure so at this point we are unable to provide accurate names with corresponding job titles. However structure charts are available on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Revenues covers:
Council Tax (billing, collection, recovery and enforcement)

Benefits covers:
Council Tax Reduction (assessment and awards)
Housing Benefits (assessment, awards and overpayments)
Discretionary Housing Payments (assessment and awards)

NDR covers:
Business Rates (billing, collection, recovery and enforcement)

We don’t do:
Crisis Support (assessment and award)
Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)


• Council Tax (billing, collection, recovery and enforcement)
• Council Tax Reduction (assessment and awards)
• Housing Benefits (assessment, awards and overpayments)
• Discretionary Housing Payments (assessment and awards)
• Crisis Support (assessment and awards)
• Business Rates (billing, collection, recovery and enforcement)
• Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)

Please can you also advise:
• What Revenue and Benefits Systems are used? - Our system is Capita
• What the total spend on Temporary/Interim staff has been in the last twelve months - £472,131.84
• Which/if any recruitment consultancies have been used to provide these staff - Robert Half Ltd, Penna Plc, Morgan Hunt UK Limited, Huntress Search Limited, Hays, Girling Jones, Devon County Council First Stop, Commensura, Building Recruitment Limited, Bishopsgate Business Solutions ltd, Badenoch and Clark


Date responded: 7 September 2018

Subcontractors, suppliers and consultantss involved in the construction of new EDDC office block

Date submitted: 14 August 2018

Summary of request

I am writing to request a list of all subcontractors, suppliers and consultants & telephone numbers involved in the construction of new office block with SUDS and associated car parking, for new East Devon District Council headquarters. The associated works include sewer systems, landscaping, infrastructure, enabling and access roads. .

Summary of response

We do not hold the information you have requested. This is information that is held by Interserve, the main contractor.

You may therefore wish to refer your request to Interserve directly at:

Interserve Construction Ltd
Interserve House
Oberon Road
Exeter Business Park
Exeter
EX1 3QD

Date responded: 6 September 2018

Total spending on hotel rooms to house people under its obligations to provide temporary accommodation

Date submitted: 13 August 2018

Summary of request

Please can you tell me, individually for the financial years 2015-16, 2016-17 and 2017-18, the council's total spending on hotel rooms to house people under its obligations to provide temporary accommodation.

If possible can you also provide information for each year detailing either the number of hotel nights paid for by the council over each year, and the number of stays which involved a family with at least one child (or, if this information is available, the number of stays which required more than one room per case.

Summary of response

This information is not available as we do not distinguish in our records between those housed in B&Bs, hostels, caravan parks or hotels etc. and we are therefore unable to provide a breakdown of costs.

Date responded: 6 September 2018

Social Housing using modular or off site construction

Date submitted: 13 August 2018

Summary of request

1. What is the name of your organisation?

2. Has your organisation built or commissioned any new builds for social or affordable rent within the last ten years (2008 – 2018)?

3. If you answered yes to the above question did any of those new builds involve the use of modular or off site construction?

4. Does your organisation plan on using modular or off site construction for any future developments of social or affordable rented properties?

Summary of response

1. What is the name of your organisation - East Devon District Council

2. Has your organisation built or commissioned any new builds for social or affordable rent within the last ten years (2008 – 2018)? - Yes we built a small number of new homes in 2010

3. If you answered yes to the above question did any of those new builds involve the use of modular or off site construction? - No they were traditional construction

4. Does your organisation plan on using modular or off site construction for any future developments of social or affordable rented properties? - It is something we are looking into and considering but no plans for the immediate future.

Date responded: 16 August 2018

Contaminated land officers

Date submitted: 13 August 2018

Summary of request

1. Do you have specialist 'contaminated land officers' (CLO) employed within the Council? YES NO If answer is 'No' does the council engage 'independent specialist consultants' to advise council on sites.

2. With regard to Brownfield sites (including contaminated land sites), do the Council carry out routine site inspections to discharge planning conditions? Yes / No

3. With regard to Brownfield sites (including contaminated land sites), what verification does the council rely upon to discharge planning conditions related to remediation of brownfield / contaminated land sites?

Summary of response

1. Do you have specialist 'contaminated land officers' (CLO) employed within the Council? YES NO If answer is 'No' does the council engage 'independent specialist consultants' to advise council on sites - We have one EHO who undertakes the council's contaminated land responsibilities alongside other work. If necessary in relation to a specific site independent consultant's would be used, but the occasions on which we need to do this are rare

2. With regard to Brownfield sites (including contaminated land sites), do the Council carry out routine site inspections to discharge planning conditions? - No. This can often be a desk-based exercise. We do not visit every site

3. With regard to Brownfield sites (including contaminated land sites), what verification does the council rely upon to discharge planning conditions related to remediation of brownfield / contaminated land sites? - Where a condition has been placed on a consent relating to contamination and requiring discharge, once the details are received the planning department consults the Council's Contaminated Land Officer in Environmental Health. The Contaminated Land Officer would advise whether the details within the report are acceptable or not. If acceptable then the relevant condition would be discharged. If the information is not acceptable, the planning department would go back to the applicant/developer to seek the further necessary information or changes and agree these with the Contaminated Land Officer once received. If suitable details are not received, the condition would not be discharged. The applicant/developer is responsible for carrying out this work and issuing verification documents which are evaluated by the CLO.

Date responded: 20 August 2018

'Pop up brothels'

Date submitted: 13 August 2018

Summary of request

I would like to receive information regarding so-called 'pop up brothels'.


- How many properties has this local authority investigated in relation to complaints of alleged sex work in the past three years?
- How many of these reports turned out to be substantiated, i.e. how many properties were proven to have been used as a place of temporary sex work?

Summary of response

- How many properties has this local authority investigated in relation to complaints of alleged sex work in the past three years? - None
- How many of these reports turned out to be substantiated, i.e. how many properties were proven to have been used as a place of temporary sex work? - N/A

Date responded: 16 August 2018

Rail infrastructure

Date submitted: 10 August 2018

Summary of request

Q1. How much funding is your authority providing and/or has it authorised funding for:
(a) Rail infrastructure (e.g. new track, pointwork, signalling, bridges, platforms, stations, refurbishment)
(b) Rail vehicles (locomotives, coaches, wagons)
(c) Rail services
(d) Railway enhancement (e.g. station refurbishment, bus and cycle facilities, CCTV, heritage refurbishment)?
If so, please confirm whether the service is jointly funded by any other public authority or public body.

Q2. Under any adopted policy, what local rail routes would your authority like to see reopened for passenger use, and for what categories from those shown below?
(a) Express service (fast, high speed, long distance, Inter City, Eurostar etc.)
(b) Regional service (semi-fast, limited stop, inter-urban, commuter etc.)
(c) Local service (stopping, commuter etc.)
(d) Metro (suburban, stopping, commuter, overground etc.)
(e) Subway/Underground/Tube (urban, stopping, part underground)
(f) Light Rail/Tram/Tramtrains etc (urban, stopping, bus equivalent)
(g) Heritage/tourist (steam, diesel, electric – please state if narrow not standard gauge)
(h) Other (please provide further information).

Q3. Under any adopted policy, what local rail routes would your authority like to see reopened for freight use?
(a) Intermodal (container) freight (e.g. freightliner shipping containers, waste trains)
(b) Trainload haul (e.g. bulk like metals, oil, construction materials, coal, biomass)
(c) Cars or other vehicles (e.g. BMW, Jaguar Land Rover, Ford, including international)
(d) General freight (e.g. timber, packaged goods e.g. such Asda and Tesco rail, vegetables etc.).

Q4. If passenger services should be restored or new services introduced on reopened rail lines, does your authority have a policy preference for provision by:
(a) Direct local authority service contract (as with say, bus services) – for example, with a modern operating company of a current heritage railway operation?
(b) A special independent ‘microfranchise’ contract, but simpler, less costly and more focused than national or regional franchises - as originally proposed by the Government?
(c) A Community Rail Partnership or sub contract of an existing larger franchise operation?

Summary of response

The requested information is not held by the District Council.

Date responded: 23 August 2018

Software license review

Date submitted: 10 August 2018

Summary of request

If you have been the subject of a ‘software license review’ or software audit
- In 2015-2018
- by Oracle, SAP, IBM or Microsoft

did they use any of:
o EY (Ernst & Young)
o KPMG,
o Deloitte or
o PriceWaterhouseCoopers

to carry out such review or audit and if so which?

Summary of response

If you have been the subject of a 'software license review' or software audit
- In 2015-2018 - No
- by Oracle, SAP, IBM or Microsoft - N/A

did they use any of:
o EY (Ernst & Young)
o KPMG,
o Deloitte or
o PriceWaterhouseCoopers

to carry out such review or audit and if so which? - N/A

Date responded: 14 August 2018

Stability of Tips adjacent to the railway

Date submitted: 10 August 2018

Summary of request

The stability of tips adjacent to the railway is a material consideration for Network Rail, such tips may also pose a risk from the effects of spontaneous combustion and from the effects of uncontrolled surface water runoff.

As a consequence of the Hatfield Colliery incident in 2013 and subsequent incidents in proximity to track, a project has been initiated to identify all colliery tips in proximity to our infrastructure. The project will determine how they are being managed to ensure they are kept stable and risks controlled. Network rail is of the opinion that it falls to local authorities to satisfy themselves that tips in their area are stable and to intervene in the event that the owner fails to keep them stable. Network Rail is interested to know if you have any records of such tips within your administrative boundary. And if so, please can you provide a commentary on how you are discharging your responsibilities in this regard and any evidence you hold to demonstrate the stability of the tips near the railway.

Summary of response

We are not aware of any tips in the area near the railway. However you might want to send this query to Devon County Council (DCC) as they were responsible for tips whilst they were open.

Date responded: 16 August 2018

Cleaning companies used by the council

Date submitted: 10 August 2018

Summary of request

I am writing to request a list of all businesses approved by the council, and/ or employed by the council for activities involving cleaning, refuse removal and other hygiene-related activities in commercial and domestic properties as well as public spaces.

Summary of response

Our domestic recycling, food waste, refuse and green waste collections are made by:
SUEZ Recycling & Recovery UK Ltd
SUEZ also collect waste from dog bins and some litter bins in East Devon.
EDDC does not make commercial waste collections.

Other cleansing operations are mainly in-house however we do use the following companies also;

We use PHS in our toilets, as well as Pyramid Hygiene and Wallgate.
Coastal (Leases) for skips at our depots.
Viridor Waste Management – general waste & recycling collections. Viridor for wheeled bins at satellite sites.
Perrys for recycling of paper, cardboard and plastic milk bottles.
PHS for servicing sanitary units in toilets and sanitary waste collections.
PVM for supply of hand towels in toilets.
Devon Norse for cleaning the meeting rooms & communal spaces.
Les Jones – confidential waste collections.
M & J Bowers – confidential waste collections.
City Electrical Factors – electrical waste.

Skinners Construction and MD Group are our contractors for responsive repairs and voids to housing stock and they deal with cleaning issues either as a result of re-letting a property or cleaning up after maintenance works have taken place.

Other contractors are used on an ad-hoc basis for various tasks, but too sporadic to give a definitive list.

Date responded: 3 September 2018

Taxi licences

Date submitted: 9 August 2018

Summary of request

Please can I have the following information:
Registration number:
Make:
Model:
Licence to:
Licence from:
Of all vehicles registered as a Taxi, hackney carriage or for private hire from 31/03/2018 to 31/07/2018.

Summary of response

This information is published on our website at http://eastdevon.gov.uk/licensing/public-registers/

Date responded: 23 August 2018

Housing property construction type

Date submitted: 8 August 2018

Summary of request

“By full address (i.e. house number/name & full postcode area), can you please provide the following data for all residential properties within your respective district area in an spreadsheet format (Excel etc)?
- Property Type (House, Flat etc)
- Property Style (Detached, Semi Detached etc)
- Number of Bedrooms
- If a flat, how many storeys? (Where Applicable)
- If a flat, what cladding was used? (Where applicable)
- Date of Construction
- If property is of Non-Traditional construction (Where applicable i.e. Wimpey No Fines, Airey)
- If any property is Non-Traditional construction, has a repair certificate been issued and if so what was the data of issue? (Where Applicable)
- If the property is ex-Local Authority (Where applicable)

Summary of response

The requested information on all residential properties within East Devon is not held by this council. If the information you request is regarding housing stock owned by EDDC then please resubmit your request clearly stating this.

Date responded: 20 August 2018

Fire doors

Date submitted: 6 August 2018

Summary of request

Can you detail how many fire doors have been installed in properties under your management that have been supplied by the following companies:

Manse Masterdor

Masterdor Limited

Specialist Building Products Limited, trading as Permadoor

Solar Windows Limited

Birtley Group Limited, trading as Bowater by Birtley

Have you taken any action to remove fire doors supplied by these companies since the Ministry for Housing, Communities and Local Government announced these five suppliers have now been identified as failing to meet requisite fire performance standards?

https://www.gov.uk/government/news/action-to-address-recent-fire-door-issues

Have any doors supplied by these companies been removed before the announcement?

Summary of response

We can confirm that within East Devon District Council (Council Housing Stock) we have not installed any fire doors supplied by the following companies: -

Manse Masterdor
Masterdor Limited
Specialist Building Products Limited, trading as Permadoor
Solar Windows Limited
Birtley Group Limited, trading as Bowater by Birtley

We have therefore not had to take any action to remove any fire doors within our Council Housing stock.


Date responded: 3 September 2018

Plastic recycling

Date submitted: 6 August 2018

Summary of request

Can you please let us have details of what has happened to your plastic recycling for the last three financial years viz 2015-16, 2016-17 and 2017-18? What percentage is recycled, what percentage is incinerated and what percentage goes to landfill and the total number of tons for each category? Is black plastic a problem for you?

Summary of response

Can you please let us have details of what has happened to your plastic recycling for the last three financial years viz 2015-16, 2016-17 and 2017-18?

In the last three years our plastics have been sent to the following processors at various times:

Monoworld
Viridor Waste Management
Lovell Recyling
Midwest Recycling
Roydon Polythene
SUEZ Avonmouth MRF

Total tonnages sent to processors are:

2015/2016 plastic bottles 528.18 tonnes
2016/2017 plastic bottles 757.10 tonnes
2017/2018 plastic bottles 1055.44 & mixed plastics 399.85 tonnes


What percentage is recycled, what percentage is incinerated and what percentage goes to landfill and the total number of tons for each category? - We do not hold this data. It would have to be provided by the processors. In general teams any rejects from the processors' operations would be sent to Energy from Waste (EfW)

Is black plastic a problem for you? - We collect black plastics in our mixed plastics. Black plastic collected in this way is sent onto our processors with the mixed plastics and is rejected at the processing stage. Black plastic rejected at processing stage is sent to EfW. We make it clear to customers that any black plastics collected as part of our mixed plastics will be rejected as described. If customers ask if they can put black plastics in their refuse bins we tell them that they can do so if they wish and explain that it will go to our local EfW plant.

Date responded: 21 August 2018

Traffic calming measures

Date submitted: 6 August 2018

Summary of request

Specifically, please provide the following figures:

1) Total number of installations of speed bumps and associated traffic calming measures on roads in the local authority area (please provide a breakdown for each type of measure)
2) Total number of roads fitted with speed bumps and associated traffic calming measures
3) Total number of road miles fitted with speed bumps and associated traffic calming measures
4) A yearly breakdown of installations referenced in Question 1 for last three years (2015/16, 2016/17, 2017/18)
5) Total number of miles of roads the council is responsible for maintaining/installing traffic calming measures

Summary of response

The requested information is not held by the District Council.

Date responded: 8 August 2018

Restrictions on the use of fireworks and sky lanterns

Date submitted: 6 August 2018

Summary of request

Fireworks
1. Does the local authority impose any restrictions on the sale, possession and use of fireworks?

2. If yes, what restrictions are in place and which local byelaw (/legal mechanism) does it fall under?

3. Who within the local authority is responsible for enforcing this?

4. How many complaints has the council received in relation to fireworks in the last 3 years:


Restrictions on sky lanterns and balloon releases

1. Does the local authority impose any restrictions on the use of sky, or Chinese lanterns, and balloons on land controlled by the local authority?

2. If yes, what restrictions are in place?

Summary of response

Fireworks
1. Does the local authority impose any restrictions on the sale, possession and use of fireworks? – The requested information is not held by the District Council
2. If yes, what restrictions are in place and which local byelaw (/legal mechanism) does it fall under? – N/A
3. Who within the local authority is responsible for enforcing this? – N/A
4. How many complaints has the council received in relation to fireworks in the last 3 years - None


Restrictions on sky lanterns and balloon releases
1. Does the local authority impose any restrictions on the use of sky, or Chinese lanterns, and balloons on land controlled by the local authority? – Yes
2. If yes, what restrictions are in place? - The current position is that we don't allow Chinese lanterns or balloon releases at organised events on our land, but it's not prohibited.

Date responded: 16 August 2018

Adult Social Work needs assessment

Date submitted: 4 August 2018

Summary of request

I would like you to provide stats on the average wait times for an Adult Social Work needs assessment over the last 3 years. If possible please break it down by month.

Summary of response

The requested information is not held by the District Council.

Date responded: 7 August 2018

Brexit impact assessments

Date submitted: 3 August 2018

Summary of request

1. Please provide any Brexit impact assessments conducted by your council, or other forms of Brexit planning. If you haven't undertaken any Brexit impact assessments please provide other forms of Brexit planning, as well as any notes for context.

2. Please provide any emails relating to Brexit planning/the impact of Brexit.

Summary of response

1. Please provide any Brexit impact assessments conducted by your council, or other forms of Brexit planning. If you haven't undertaken any Brexit impact assessments please provide other forms of Brexit planning, as well as any notes for context - EDDC have not carried out any Brexit impact assessments or any other forms of planning. For further information please refer your enquiry to the Brexit Resilience Group ran by Phil Norrey at Devon County Council:

Frances Williams
Executive PA to the Chief Executive & Head of Organisational Development
Devon County Council
County Hall
Topsham Road
EXETER
EX2 4QD
Tel: 01392 383201 or Frances.williams@devon.gov.uk

2. Please provide any emails relating to Brexit planning/the impact of Brexit - None

Date responded: 14 August 2018

minors referred to your authority under the National Referral Mechanism

Date submitted: 3 August 2018

Summary of request

I am asking for annual data from 2013 onwards about the number of minors referred to your authority under the National Referral Mechanism AND how many of these children have been reported missing after entering your care. If possible, please could you include their ages and nationality (although if this would be too time-consuming under the Act and would lead to my request being denied, please omit this data).

Summary of response

The requested information is not held by the District Council.

Date responded: 7 August 2018

Large Panel System (LPS) buildings

Date submitted: 3 August 2018

Summary of request

Following the letter sent by the Department for Communities and Local Government regarding the safety of Large Panel System (LPS) buildings, can you provide details of the last time you carried out a structural survey of LPS blocks, what the survey found, and whether any action was taken as a result.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/642741/Local_authorities_Large_Panel_System_buildings_letter.pdf

Can you also provide a list of the names of LPS blocks the organisation owns, and which LPS blocks have been demolished while under your organisation's control.

Summary of response

Following the letter sent by the Department for Communities and Local Government regarding the safety of Large Panel System (LPS) buildings, can you provide details of the last time you carried out a structural survey of LPS blocks, what the survey found, and whether any action was taken as a result - We do not have any Large Panel System buildings

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/642741/Local_authorities_Large_Panel_System_buildings_letter.pdf

Can you also provide a list of the names of LPS blocks the organisation owns, and which LPS blocks have been demolished while under your organisation's control - N/A

Date responded: 16 August 2018

Public Health Funerals

Date submitted: 2 August 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/5/2018 to the day of your reply. If there are any new cases where the person died prior to 1/5/2018, but that were only dealt with after this date, please also include details.

This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.


Summary of response

The detail you are requesting can be found on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ therefore it is exempt under Section 21 of the FOI Act 2000 – Information reasonably accessible by other means.

Date responded: 2 August 2018

Public Health Funerals

Date submitted: 2 August 2018

Summary of request

Please can you tell me over the last 5 years how many funerals the council has had to arrange where no known next of kin has been located, or the next of kin are either unwilling or unable to make arrangements.
This comes under Section 46 of the Public Health (Control of Diseases) Act 1984.

Please state -
• how many of these funerals have taken place in each year over the past 5 years
• the name of the deceased and if they had no fixed address
• how much was spent by the council in each year over the last 5 years

Summary of response

The detail you are requesting can be found on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ therefore it is exempt under Section 21 – Information reasonably accessible by other means.

Date responded: 2 August 2018

Unclaimed business rate credit balances

Date submitted: 2 August 2018

Summary of request

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within your authority's billing area, including the following information:
A. The legal name of each business in respect of which non-domestic rate
credit balances remain payable
B. The value of overpayment in each case which remains unclaimed
C. The years(s) in which overpayment was made D. The hereditament address
E. The legal name of each business in
respect of which non-domestic rate credit balances have been written back on to the NDR account
F. The value of write back in each case which remains unclaimed
G. The years(s) in which the write back was made (if available)
H. The hereditament address that the write back relates to.

Summary of response

The requested information is already published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 August 2018

What are Councils currently doing to identify and tackle public sector fraud?

Date submitted: 2 August 2018

Summary of request

This FOI seeks to understand what Councils are currently doing to identify and tackle public sector fraud.

1. Does the Council have a Counter Fraud Team or persons in the Council responsible for investigating public sector fraud cases?
2. If so, how many fraud investigators do you have?
3. If not, are you part of a shared counter fraud service with another council or other organisation? Please detail who.
4. Did the Council’s benefits/counter fraud team transfer to SFIS when SFIS was established?
5. Has the Council increased/decreased the number of fraud investigation officers within the last 24 months? If so, by how many?
6. How many fraud referrals or reports of fraud did the council receive in financial year 207/18?
7. Please supply a notional value for fraud successfully stopped and/or prosecuted in 2017/18?
8. Do you record fraud statistics? If so, are they published? Where? Online?
9. How do you record and manage your fraud cases? Spreadsheet or software package?
10. Do you use a fraud case management system? If so, which one?
11. How many referrals/cases did you receive from the NFI (National Fraud Initiative) in 2017/18? How many led to a successful prosecution/outcome?
12. Do you use reports from NAFN? If so, how much did you spend on these in 2017/18?
13. Do you use credit bureau reports/data/services? If so, how much did you spend on these in 2017/18?
14. Do you have plans to increase your counter fraud capability/budget in 2018/19?

Summary of response

1. Does the Council have a Counter Fraud Team or persons in the Council responsible for investigating public sector fraud cases? - Yes
2. If so, how many fraud investigators do you have? - One
3. If not, are you part of a shared counter fraud service with another council or other organisation? Please detail who. - N/A
4. Did the Council’s benefits/counter fraud team transfer to SFIS when SFIS was established? - No
5. Has the Council increased/decreased the number of fraud investigation officers within the last 24 months? If so, by how many? - No change in the last 24 months
6. How many fraud referrals or reports of fraud did the council receive in financial year 2017/18? - 57
7. Please supply a notional value for fraud successfully stopped and/or prosecuted in 2017/18? - We look at several different types of Fraud and record HB Fraud that is dealt with by DWP - how much/which areas do you want us to include?
8. Do you record fraud statistics? If so, are they published? Where? Online? - Yes, not published
9. How do you record and manage your fraud cases? Spreadsheet or software package? - Software package
10. Do you use a fraud case management system? If so, which one? - Datatank Opus
11. How many referrals/cases did you receive from the NFI (National Fraud Initiative) in 2017/18? How many led to a successful prosecution/outcome? - None
12. Do you use reports from NAFN? If so, how much did you spend on these in 2017/18? - Yes
13. Do you use credit bureau reports/data/services? If so, how much did you spend on these in 2017/18? - None outside of NAFN for Fraud/ Compliance
14. Do you have plans to increase your counter fraud capability/budget in 2018/19? - No firms plans for 2018/19 to increase budget but is something that we haven’t finalised yet.

Date responded: 21 August 2018

Cost of cleaning graffiti

Date submitted: 2 August 2018

Summary of request

For the past ten years, year on year, please provide the following data, (please specify whether the data is calendar or financial year):

How much has the council been spending on clearing up graffiti? (year on year for the past 10 etc)
How many cases of graffiti have been reported/recorded year on year, for the past 10 years?
How many of these cases were reported/recorded as racist – year on year, for the past 10 years?
How many of these cases were reported/recorded as sexist – year on year, for the past 10 years?
(Or are they recorded as hate crimes?)
How many times have places of worship been targeted – year on year, for the past 10 years?
Are there any examples of places that have been repeatedly targeted? If so how many times in the time frame.
What are the most targeted type of places / spaces?

Summary of response

For the past ten years, year on year, please provide the following data, (please specify whether the data is calendar or financial year):

How much has the council been spending on clearing up graffiti? (year on year for the past 10 etc.) – Part of overall service costs so not itemised
How many cases of graffiti have been reported/recorded year on year, for the past 10 years? –

2008/09 - Data not available
2009/10 - Data not available
2010/11 - 3
2011/12 - 2
2012/13 - 3
2013/14 - 10
2014/15 - 13
2015/16 - 31
2016/17 - 27
2017/18 - 17

How many of these cases were reported/recorded as racist – year on year, for the past 10 years? – This information is not recorded
How many of these cases were reported/recorded as sexist – year on year, for the past 10 years? – This information is not recorded
(Or are they recorded as hate crimes?) – This information is not recorded
How many times have places of worship been targeted – year on year, for the past 10 years? – This information is not recorded
Are there any examples of places that have been repeatedly targeted? If so how many times in the time frame. – This information is not recorded
What are the most targeted type of places / spaces? – This information is not recorded

Date responded: 21 August 2018

Impact of Premier Inn, Exmouth

Date submitted: 1 August 2018

Summary of request

What information does council hold on any negative aspects that may have been discovered following the opening of the Premier Inn in 2015.
In addition and more specifically:
1 What ‘cons’ were identified by council or its agents JLL during the pre-sale process?
2. Have any ‘cons’ been identified following the opening?
3. Of the 50 jobs promised how many were delivered in the first instance and how many still exist ? (Please clarify the breakdown in terms of whether they are full time or part time and give FT equivalents for both?)
4 How many jobs went to local people (how was local defined?) and how many local people are currently employed?
5. What thought was given to the effect on pre-existing B&B and hotel accommodation, and what checks have been made as to any effect on them post Premier Inn? Have any closed?
6. Did council enquire as to where Whitebread bought the food and other goods necessary for their operation, if so where? Any local (east Devon) suppliers?
7. Did council enquire as to whom Whitebread used for their maintenance work, if so whom? (local or otherwise)
8. Premier Inn’s website states that limited parking is available on site. Has council ascertained the additional impact on local public parking by those guests who cannot use the hotel car park? (problems are mentioned in several Trip Advisor comments)
9. Budget chains like Premier Inn and Travelodge are usually associated with city centre locations and attracting mostly overnight visitors (who spend little ocally) rather than families on holiday who do spend out of the hotel. Were enquiries made of Premier Inn before the sale as to their anticipated client profile and do you have any information from the owners as to the present client profile that has been established in practice? )
10 The Premier Inn was to include a meeting room that would serve to replace the Elizabeth Hall meeting facilities. To what extent are their meeting rooms meeting that promise, can council say if they are they being booked regularly by local groups?

Summary of response

What information you hold on the potentially negative aspects of a Premier Inn on the Elizabeth Hall site at Exmouth, factors that you took account of in your deliberations prior to the sale to Whitbread – No information held.

Further, what information does council hold on any negative aspects that may have been discovered following the opening of the Premier Inn in 2015 – No information held.

In addition and more specifically:
1 What ‘cons’ were identified by council or its agents JLL during the pre-sale process? – No information held.
2. Have any ‘cons’ been identified following the opening? – No information held.
3. Of the 50 jobs promised how many were delivered in the first instance and how many still exist? (Please clarify the breakdown in terms of whether they are full time or part time and give FT equivalents for both?) – No information held. You may wish to refer this part of your request to Whitbread.
4 How many jobs went to local people (how was local defined?) and how many local people are currently employed? – No information held. You may wish to refer this part of your request to Whitbread.
5. What thought was given to the effect on pre-existing B&B and hotel accommodation, and what checks have been made as to any effect on them post Premier Inn? Have any closed? – Outside of an assessment in the report to planning committee (available through our website) no information is held.
6. Did council enquire as to where Whitbread bought the food and other goods necessary for their operation, if so where? Any local (east Devon) suppliers? – No information held.
7. Did council enquire as to whom Whitbread used for their maintenance work, if so whom? (local or otherwise) – No information held.
8. Premier Inn’s website states that limited parking is available on site. Has council ascertained the additional impact on local public parking by those guests who cannot use the hotel car park? (problems are mentioned in several Trip Advisor comments) – No information held.
9. Budget chains like Premier Inn and Travelodge are usually associated with city centre locations and attracting mostly overnight visitors (who spend little locally) rather than families on holiday who do spend out of the hotel. Were enquiries made of Premier Inn before the sale as to their anticipated client profile and do you have any information from the owners as to the present client profile that has been established in practice?) – No information held. You may wish to refer this part of your request to Whitbread.
10. The Premier Inn was to include a meeting room that would serve to replace the Elizabeth Hall meeting facilities. To what extent are their meeting rooms meeting that promise, can council say if they are they being booked regularly by local groups? – No information held. You may wish to refer this part of your request to Whitbread.

In those cases where negative, or potentially negative elements were identified and formed part of the discussion and decision making, please provide references and/or copies of the relevant record.

Date responded: 28 August 2018

Care homes and transfer of care

Date submitted: 1 August 2018

Summary of request

1 Empowering staff working in care homes
a. What plans do you have in place to assist staff in care homes so that they can access relevant health and care records and therefore be able to provide better care without needing to resort to hospital admissions?
b. What are the current / proposed mechanisms for ensuring effective and efficient transfers of care between NHS and Social Services?
c. What are the current plans for implementing these proposed mechanisms?
i. Have the required resources been agreed?

2 Barriers to integration of health and social care records
a. How do your staff currently access records from organisation outside of their employer?
b. What are the current / proposed plans to address the current barriers to sharing records?
i. Have you a timeframe for going to market or producing an ITT?
1. If so when?
3 The new Child Health Information System
a. At what stage are you currently in the implementation of this solution?
b. If you have not already commenced, are you going to incorporate education systems into the overall record to achieve a comprehensive view of the child’s needs?

Summary of response

The requested information is not held by the District Council.

Date responded: 1 August 2018

Business rates

Date submitted: 31 July 2018

Summary of request

Business rates for newly liable businesses between 1st July 2018 and 31st July 2018.

Summary of response

This information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 2 August 2018

On street charging points for residents

Date submitted: 31 July 2018

Summary of request

Please note that any use of the phrase “On Street Charging Point” refers to the installation of charging points for electric vehicles in on-street locations with the primary purpose of being used by residents.

QUESTION 1
1) Has your council applied for funding from the government’s ‘On Street Residential Chargepoint Scheme’? (The scheme that is being run by OLEV and the Energy Saving Trust).
If your answer to question 1 is YES, please answer question 2:
QUESTION 2
2 a) How much government money has your council been granted to date through the ‘On Street Residential Chargepoint Scheme’?
2 b) How many on street charging points has your council installed to date, using funding from the‘’On Street Residential Chargepoint Scheme’?
2 c) How many on street charging points had your council already installed before applying for the ‘On Street Residential Chargepoint Scheme’? (to include any on street charging points that the council has installed to date without any government funding).
2 d) How many on street charging points in total does your council plan to have installed by the year 2020?
If your answer to question 1 is NO, please answer question 3:
QUESTION 3
3 a) Has your council installed any on street charging points to date? If so, please provide a figure of how many on street charging points you have installed.
3 b) Does your council have any future plans, or plans already underway, to apply for funding from the government’s ‘On Street Residential Changepoint Scheme’?
3 c) Does your council have any plans to install any on street charging points in the future?
3 d) How many on street charging points in total does your council plan to have installed by the year 2020?

Summary of response

The requested information is not held by the District Council.

Date responded: 1 August 2018

National Assistance Burials

Date submitted: 31 July 2018

Summary of request

Please could you kindly send me any information you may hold relating to persons who have been under the care of the Council under any of the following teams and who have died with no known next of kin since 1/6/18 to the day of your reply.
• Deputyship
• Appointeeship
• Adult social care
• Client Finance Team
• Protection of Property
• Financial Assessment
• Other team name whereby Council official(s) were charged with handling the financial affairs of the (now deceased) person(s)
The name of the team responsible varies within County Councils and within Borough Councils.

Please include as much of the following information as possible:

1. full names of deceased persons,
2. dates of death,
3. marital status,
4. maiden surnames of married or widowed females,
5. dates of birth or ages at death,
6. last known addresses,
7. estimated value of estates,
8. date(s) when the information was passed (or information that is about to be or likely to be passed) to the Government Legal Department (formerly Treasury Solicitor) or the Duchy of Lancaster or Cornwall or any other 3rd party, or, confirmation that this will not be happening and the reason why.

Summary of response

The requested information is not held by the District Council.

Date responded: 1 August 2018

Electric vehicles and charging points

Date submitted: 31 July 2018

Summary of request

Question 1: Please state the name of the Authority?

Question 2: Please state approx Population in your district?

Question 3: Do you currently have any public on street/ car park electric charging points in your district?

Question 4: Do you have any Air Quality Management Areas (AQMA) designated?

Question 5: Have you received any funding or grants to install Electric Vehicle Charging Points?

Question 6: Does your Authority have a current policy for electric vehicle charging points and associated infrastructure?

Question 7: If electrical charging points are installed in your District, are these used on a regular basis?

Question 8: If charging points are installed and are not used on a regular basis, what are the reasons you believe contribute to this lack of use/ requirement?

Question 9: Do you believe that more incentives should be introduced from central government to attract more consumers to buy electric vehicles?

Question 10: What incentives do you believe will attract more consumers to buy electric vehicles? Please Comment:

Summary of response

Question 1: Please state the name of the Authority? Answer - EDDC

Question 2: Please state approx Population in your district? Answer - 69,220 households

Question 3: Do you currently have any public on street/ car park electric charging points in your district? Answer - None operated by EDDC, there are some in private ownership at Darts Farm.

Question 4: Do you have any Air Quality Management Areas (AQMA) designated? Answer - No

Question 5: Have you received any funding or grants to install Electric Vehicle Charging Points? Answer - No

Question 6: Does your Authority have a current policy for electric vehicle charging points and associated infrastructure? Answer - Yes

Question 7: If electrical charging points are installed in your District, are these used on a regular basis? Answer - Not known

Question 8: If charging points are installed and are not used on a regular basis, what are the reasons you believe contribute to this lack of use/ requirement? Answer - N/A

Question 9: Do you believe that more incentives should be introduced from central government to attract more consumers to buy electric vehicles? Answer - Yes

Question 10: What incentives do you believe will attract more consumers to buy electric vehicles? Please Comment: Answer - The cost of buying an ULEV should be much closer to the cost of buying an equivalent petrol or diesel vehicle.

Date responded: 20 August 2018

Cost of services of external law firms and barristers

Date submitted: 30 July 2018

Summary of request

I would like to know the amount of money the council spent on the services of external law firms and barristers in the last year (year ending March 31 2018).

Summary of response

Please find below the response to the FOI request: “Under the Freedom of Information Act, I would like to know the amount of money the council spent on the services of external law firms and barristers in the last year (year ending March 31 2018)”.

The total is £157,458.26.


Date responded: 1 August 2018

Pupil Referral Units

Date submitted: 30 July 2018

Summary of request

Please send me:
• The total number of Pupil Referral Unit places funded in East Devon for the academic year 2016-17

• The total number of pupils on the roll of Pupil Referral Units in East Devon over the course of the academic year 2016-17

• The number of secondary-age pupils admitted to Pupil Referral Units in East Devon in the academic year 2016-17, broken down by term of admission of pupils i.e. (Year 7 Term 1, Year 7 Term 2 etc.)

• The number of cases considered by Fair Access Panels in East Devon in the academic year 2016-17

• The number of intentions to direct issued by East Devon to local schools in the academic year 2016-17

• The number of refusals made by academies in East Devon in the academic year 2016-17

• The number of appeals to the Schools Adjudicator made by governing bodies of maintained schools in East Devon in the academic year 2016-17

• Total expenditure by East Devon on alternative provision in the academic year 2016-17, and the percentage of this that related to:

o Per pupil entitlement
o Free School Meals
o Looked After Children
o High Needs block
o EAL
o Standard lump sum to AP school

Summary of response

The requested information is not held by the District Council.

Date responded: 31 July 2018

Business rates

Date submitted: 30 July 2018

Summary of request

I require a full and up to date list of businesses/companies/charities that have become newly liable for non domestic rates between the 06/07/2018-31/07/2018.

Please include the following

Business Name
Full address
Type of property
Date of responsibility

Summary of response

This information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 31 July 2018

Electoral Fraud

Date submitted: 30 July 2018

Summary of request

Please send to me any record of information on United Kingdom general elections, United
Kingdom local elections, and United Kingdom referendums which alleges that electoral fraud (the
staging of a desired election outcome) was legalised, or found to be legal and constitutionally
permissible, and committed at any of the elections and referendums listed below.
Elections and referendums:
1. The June 23rd, 2016, United Kingdom European Union membership referendum.
2. The May 3rd, 2017, United Kingdom local elections.
3. The June 8th, 2017, United Kingdom general election.
4. The May 4th, 2018, United Kingdom local elections.

Summary of response

The requested information is not held by the District Council.

Date responded: 1 August 2018

Cost of Overseas trips

Date submitted: 29 July 2018

Summary of request

From June 2016 to the day this request is processed, I would like to know the number of overseas trips councillors, members of the management team (including the chief executive), and council officers have taken in the course of conducting council business. For each overseas trip, please provide the following information:

- The date and duration of the overseas trip, as well as the country/city that was visited

- The full name, title and position of the councillor/member of management team/council officer who went on the overseas trip

- The reason or reasons why the councillor/member of management team/council officer went on the overseas trip

- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses etc.)

- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.

- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

Summary of response

No overseas trips were conducted by councillors, members of the management team (including the chief executive), and council officers in the course of conducting council business from June 2016 to the present day.

Date responded: 17 August 2018

Regeneration costs

Date submitted: 29 July 2018

Summary of request

How much money has been spent on regeneration within this council area for the times specified?

I would like to know the total cost for the year 2017 (January 1st 2017 to December 31st 2017) and the total cost for the year 2007 (January 1st 2007 to December 31st 2007)

Please provide the information in the form:
Cost in 2007:
Cost in 2017

Summary of response

Cost in 2007 - No regeneration costs found which may mean that there was no such money set aside for this purpose.

Cost in 2017: From 1st January 2017 to 31st December 2017:
£143,430.27 cost for the service including wages etc.
£655,182.78 capital costs on regeneration projects

Date responded: 14 August 2018

Skate park re-development in Phear Park Exmouth

Date submitted: 28 July 2018

Summary of request

I am contacting your offices to make a request under the Freedom of Information act. Regarding the risk assessment that was made regarding the new Skate park re-development in Phear Park Exmouth. In particular, the assessment that was used to decide if there was a need for a perimeter fence around the new Skate park.

Summary of response

The skate park has been designed in accordance with BS EN 14974 Facilities for users of roller sports equipment - Safety requirements and test methods. Our designers, Maverick Industries, have avoided large falls from heights from ramps so that large amounts of perimeter fencing are not required.

Date responded: 20 August 2018

Discretionary Housing Payments

Date submitted: 27 July 2018

Summary of request

1. The number of applications for Discretionary Housing Payments that were rejected by the council during 2017/18 (including where the application was rejected because the DHP budget had been exhausted)
2. The total combined value of the DHPs unsuccessfully applied for in the applications referred to in response to question 1
3. Any breakdown of the reasons for the rejection of the applications referred to in response to question 1.

Summary of response

1. The number of applications for Discretionary Housing Payments that were rejected by the council during 2017/18 (including where the application was rejected because the DHP budget had been exhausted) = 130 (0 due to DHP budget being exhausted)
2. The total combined value of the DHPs unsuccessfully applied for in the applications referred to in response to question 1 = Not known
3. Any breakdown of the reasons for the rejection of the applications referred to in response to question 1 = No breakdown available but the main reasons would be either enough income and/or capital to meet the shortfall in the rent.

Date responded: 1 August 2018

Capital receipts following disposal of assets

Date submitted: 27 July 2018

Summary of request

For each of the following financial years: 2014/15, 2015/16, 2016/17, 2017/18, 2018/19 (up to the date on which you received this request) I request the following information:

A) The total amount of capital receipts (in £) received by the council following the disposal of any type of asset

B) A breakdown of the use of capital receipts within each financial year by the following three categories:
i)To help meet the cost of borrowing related to capital expenditure ii)To invest in new capital expenditure
iii) To finance the revenue costs of service reform (as introduced in March 2016 - https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/507170/Flexible_use_of_capital_receipts__updated_.pdf)
iv) Other

C) A list of service reforms financed through capital receipts since flexible use of capital receipts was introduced in March 2016, including:
i) The date the reform began
ii) The amount (in £) of capital receipts used
iii) The savings target at the time
iv) The % of that savings target which has been met to-date

D) The amount of capital receipts (in £) used to meet the cost of redundancies made (or in the process of being made) by the council during each financial year

E) The number of redundancies made by the local authority in each financial year broken down by the service they relate to

Summary of response

For each of the following financial years: 2014/15, 2015/16, 2016/17, 2017/18, 2018/19 (up to the date on which you received this request) I request the following information:

A) The total amount of capital receipts (in £) received by the council following the disposal of any type of asset:

Capital receipts received and available;
2014 £2.132M
2015 £1.192M
2016 £2.723M
2017 £2.397M
And
2018 £0.399M (year to date)

B) A breakdown of the use of capital receipts within each financial year by the following three categories:

i)To help meet the cost of borrowing related to capital expenditure - None
ii)To invest in new capital expenditure - Yes, Capital receipts used to invest in new capital expenditure 100% each year
iii) To finance the revenue costs of service reform (as introduced in March 2016 - https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/507170/Flexible_use_of_capital_receipts__updated_.pdf) - None
iv) Other - None

C) A list of service reforms financed through capital receipts since flexible use of capital receipts was introduced in March 2016, including: - None to each of these
i) The date the reform began
ii) The amount (in £) of capital receipts used
iii) The savings target at the time
iv) The % of that savings target which has been met to-date

D) The amount of capital receipts (in £) used to meet the cost of redundancies made (or in the process of being made) by the council during each financial year - None

E) The number of redundancies made by the local authority in each financial year broken down by the service they relate to :

2014/15 - 5
2015/16 - 3
2016/17 - 0
2017/18 - 3
2018/19 - 0

Date responded: 14 August 2018

Bulk Item Collection Service

Date submitted: 26 July 2018

Summary of request

Please provide me with the name and contact details of the manager responsible for the issuing and enforcement of Bulk Item Collection Service. I am led to believe this in fact falls under the remit of your environmental health department.

Summary of response

We do not enforce anything in connection with the bulky household collections but there are some items that we are unable to take e.g. commercial white goods.

Gareth Bourton - Recycling and Waste Contract Manager GBourton@eastdevon.gov.uk


Date responded: 30 July 2018

Libraries

Date submitted: 26 July 2018

Summary of request

I request the following information from your library/libraries.

For the last year

1) Which book gets taken out the most?
2) Which book doesn't get returned?
3)Which book gets checked out the least?
4) What is the highest late fee you had to charge and for which book?

Summary of response

The requested information is not held by the District Council.

Date responded: 30 July 2018

White goods and small electrical recycling facilities

Date submitted: 26 July 2018

Summary of request

Please could you provide me with the following information:

1. Are there white goods (fridges, washing machines, tumble dryers) recycling facilities in the local authority area?
2. If yes in what form for white goods a) council collection service b) municipal recycling facility c) both?
3. Are there small appliance (e.g. irons, toasters, kettles) recycling facilities in the local authority area?
4. Are there on-street municipal recycling facilities (e.g. appliance bins) for small appliances in the local authority area?
5. Is there advice available for local residents on recycling appliances on the local authorities website?

Summary of response

1. Are there white goods (fridges, washing machines, tumble dryers) recycling facilities in the local authority area? - Yes but these are not run by EDDC. For a charge we will collect large domestic white good items (not commercial) which will then be disposed of. Please see our website for more details at http://eastdevon.gov.uk/recycling-and-rubbish/large-item-collections/
2. If yes in what form for white goods a) council collection service b) municipal recycling facility c) both? - District Council chargeable bulky household collections for domestic white goods and County Council household recycling centres
3. Are there small appliance (e.g. irons, toasters, kettles) recycling facilities in the local authority area? - District Council kerb-side collection of small electricals and County Council household recycling centres
4. Are there on-street municipal recycling facilities (e.g. appliance bins) for small appliances in the local authority area? - Yes, EDDC offers a kerbside collection service for small electrical items once a week. For more information please go to http://eastdevon.gov.uk/recycling-and-rubbish/a-z-of-recycling-and-disposals/
5. Is there advice available for local residents on recycling appliances on the local authorities website? - Yes please go to http://eastdevon.gov.uk/recycling-and-rubbish/

Date responded: 30 July 2018

Costs of interpreting services

Date submitted: 26 July 2018

Summary of request

• costs of face to face interpreting services
• costs of telephone interpreting services
• costs of written translation services
I would appreciate it if you could provide us with the above information for the last 2 financial years, the current year and budget for next year?
I would also appreciate if you could please provide me with the following information:
1. The annual cost for each of the services
2. Whether interpreting hourly fee is inclusive of travel or plus costs?
3. How much is the cost per hour?
4. Breakdown of the top 30 most popular languages used over these periods
5. Details of your current provider(s) (company name, date contract
was awarded)
6. Spend per language service provider (LSP)
7. When are your current language service contracts with your LSPs
due to end?
8. Where do you advertise your face to face interpreting and translation contracts?
9. Name, addresses and contact point(s) for your Procurement
Department responsible for awarding Interpreting and Translation
contracts.

Summary of response

• costs of face to face interpreting services - Nil
• costs of telephone interpreting services - Nil
• costs of written translation services - Nil

I would appreciate it if you could provide us with the above information for the last 2 financial years, the current year and budget for next year? - N/A
I would also appreciate if you could please provide me with the following information:
1. The annual cost for each of the services - N/A
2. Whether interpreting hourly fee is inclusive of travel or plus costs? - N/A
3. How much is the cost per hour? - N/A
4. Breakdown of the top 30 most popular languages used over these periods - N/A
5. Details of your current provider(s) (company name, date contract was awarded) - N/A
6. Spend per language service provider (LSP) - N/A
7. When are your current language service contracts with your LSPs due to end? - N/A
8. Where do you advertise your face to face interpreting and translation contracts? - N/A
9. Name, addresses and contact point(s) for your Procurement Department responsible for awarding Interpreting and Translation contracts - We use Devon County Council’s Procurement services.

Date responded: 20 August 2018

Fines for driving in bus lanes

Date submitted: 26 July 2018

Summary of request

1. The total number of fines issued to motorists for driving in a bus lane in your local authority area for the years 2016, 2017 and 2018 to date.
2. The total cost of fines (£) issued to motorists for driving in a bus lane in your local authority area for the years 2016, 2017 and 2018 to date.
3. The location of the top three bus lanes in your local authority area which have incurred the most number of fines.
4. The total a) number of fines and b) cost of fines (£) incurred by these specific bus lanes, broken down by month for the years 2016, 2017 and 2018 to date.

If limited by time constraints, please answer question in order of priority eg 1, 2, 3, 4

Summary of response

The requested information is not held by the District Council.

Date responded: 26 July 2018

Child domestic abuse

Date submitted: 26 July 2018

Summary of request

Please can you tell me how many children have been identified by the council as witnessing or suffering domestic abuse in each year over the past 5 years.
Please can you also tell me what action was taken by the council in each case e.g. referred to police.

Summary of response

The requested information is not held by the District Council.

Date responded: 26 July 2018

Organisations providing “specified accommodation” for housing benefit purposes

Date submitted: 26 July 2018

Summary of request

Please supply the list of organisations currently providing accommodation classified as “specified accommodation” for housing benefit purposes (regulation 75H of the Housing Benefit Regulations SI 2006/213) in your area. For the avoidance of doubt, we only require the names of the provider organisations.

Summary of response


Abbeyfield Axminster Society Ltd
Abbeyfield Colyton Society Ltd
Abbeyfield Exmouth Society Ltd
Abbeyfield Honiton Society Ltd
Abbeyfield Sidmouth Society
Bespoke Supportive Tenancies Housing Association
The Church of England Pensions Board
Devon Sheltered Homes Trust
Guinness Care and Support Ltd
Housing and Care 21
Leonard Cheshire Foundation
Liverty Ltd
New Foundation Housing Association
The Otterhayes Trust
The Parkview Society
Progress Care Housing Association
Rethink Mental Illness
Salvation Army Housing Association
See Ability
Westward Housing

Date responded: 22 August 2018

Local Authority funded Day Centres

Date submitted: 25 July 2018

Summary of request

1.) How many partially or fully Local Authority funded Day Centres were open at the end of each of the following years: 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017?

2.) How many partially or fully Local Authority funded Day Centres are currently open?

3.) How many of those that are currently open have had their Local Authority funding reduced since May 6th 2010?

4.) How much Local Authority funding was allocated to Day Centres in each of the following financial years: 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018?

Summary of response

The requested information is not held by the District Council.

Date responded: 25 July 2018

Business rates

Date submitted: 25 July 2018

Summary of request


I would like to obtain recent information, from the Council, relating to unclaimed business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 25 July 2018

S106 payments

Date submitted: 25 July 2018

Summary of request

Please provide information related to section 106 (S106) planning obligations/agreements of the Town and Country Planning Act 1990 (as amended), for each financial year from 2012 to 2018 for the following in GBP £:

• The value of the payment
• The purpose of the payment
• The amount of the payment that has been spent
• The amount that has been committed but not spent
• The amount that has not been committed or spent
• The amount that has been repaid/returned
• The reason for the repayment

Summary of response

• The value of the payment – We are introducing a new system in next 6 months where this information will be publically available. Therefore under Section 22 of the FOI Act 2000 Information intended for future publication, this information is presently exempt.
• The purpose of the payment – We are introducing a new system in next 6 months where this information will be publically available. Therefore under Section 22 of the FOI Act 2000 Information intended for future publication, this information is presently exempt.
• The amount of the payment that has been spent – We are introducing a new system in next 6 months where this information will be publically available. Therefore under Section 22 of the FOI Act 2000 Information intended for future publication, this information is presently exempt.
• The amount that has been committed but not spent – We are introducing a new system in next 6 months where this information will be publically available. Therefore under Section 22 of the FOI Act 2000 Information intended for future publication, this information is presently exempt.
• The amount that has not been committed or spent – We are introducing a new system in next 6 months where this information will be publically available. Therefore under Section 22 of the FOI Act 2000 Information intended for future publication, this information is presently exempt.
• The amount that has been repaid/returned – £0 to date
• The reason for the repayment – N/A

Date responded: 22 August 2018

Football Pitches

Date submitted: 25 July 2018

Summary of request

1. What was the total number of football pitches (excluding those belonging to schools) which were sold by the council for redevelopment into a non-sports related purpose (eg housing) for the financial years:
1. 2013/14
2. 2014/15
3. 2015/16
4. 2016/17
5. 2017/18


2. How many football pitches do you currently have for sale for redevelopment into a non-sports related purpose (eg housing)?


3. Excluding pitches for sale, how many football pitches have been closed or had their maintenance withdrawn for the financial years:
1. 2013/14
2. 2014/15
3. 2015/16
4. 2016/17
5. 2017/18


4. How many football pitches have had their management transferred from the council to an external organisation, during?
1. 2013/14
2. 2014/15
3. 2015/16
4. 2016/17
5. 2017/18
(for clarity on question 4, I would like to know about football pitches owned by the council which have had their management/day-to-day running/ownership signed over to another organisation such as a private company or community trust which continues to operate it as a football pitch)

Summary of response

In progress.

Date responded: 20 August 2018

Toilets

Date submitted: 24 July 2018

Summary of request

1) The number of public toilets currently available in your local authority

2) The number of public toilets that were available as at the end of the financial year 1999/2000

If possible under cost limits,

3) The number of public toilets that were available at the end of the following financial years: 2004/05; 2009/10; 2014/15.


Summary of response

1) The number of public toilets currently available in your local authority - 27

2) The number of public toilets that were available as at the end of the financial year 1999/2000 - Not known

If possible under cost limits,

3) The number of public toilets that were available at the end of the following financial years:
2004/05 - Unknown
2009/10 - 31
2014/15 - No data for this period

Date responded: 24 July 2018

All correspondence from Precision Risk and Intelligence Limited

Date submitted: 24 July 2018

Summary of request

This is a request for information under the Freedom of Information Act. I would like to request the following information:

(1) All internal correspondence and communications that mentions, or refers to, the private investigations firm Precision Risk and Intelligence Limited (https://beta.companieshouse.gov.uk/company/08680122).

(2) All external correspondence and communications that mentions, or refers to, the private investigations firm Precision Risk and Intelligence Limited, including communications between the council and the firm’s directors and secretaries (past and present).

By ‘correspondence and communications’, I define this as including, but not limited to the following:

- Emails (and their attachments)
- Letters
- Memos
- Minutes taken during meetings
- Ministerial submissions
- Briefings
- Research documents
- Press clippings
- Presentation slides
- Notes taken during telephone conversations
- Text messages / WhatsApp messages
- Drafts of reports
- Invoices

Summary of response

(1) All internal correspondence and communications that mentions, or refers to, the private investigations firm Precision Risk and Intelligence Limited (https://beta.companieshouse.gov.uk/company/08680122) – This information is not held by the District Council
(2) All external correspondence and communications that mentions, or refers to, the private investigations firm Precision Risk and Intelligence Limited, including communications between the council and the firm's directors and secretaries (past and present) – This information is not held by the District Council

Date responded: 17 August 2018

Potholes

Date submitted: 24 July 2018

Summary of request

1.) How many Potholes are you currently aware of in your area?

2.) How many claims have been made against the council for pothole damage in the year long period: July 2017 – June 2018 (both months inclusive)?

3.) How many claims have been paid out by the council for the same issue during the same period?

Summary of response

The requested information is not held by the District Council.

Date responded: 25 July 2018

Supported living for individuals with Learning Disabilities and/or Autism

Date submitted: 23 July 2018

Summary of request

I am writing to request a list of the non-registered providers of supported living for individuals with Learning Disabilities and/or Autism in your area. I have a list of the registered providers from CQC, but require those who have not registered with the CQC.

Summary of response

The requested information is not held by the District Council.

Date responded: 24 July 2018

Empty homes

Date submitted: 22 July 2018

Summary of request

Please could you provide information on the following regarding empty properties within your Local Authority area:
1. The total number of currently empty homes, and then of these;
A) The total number that have been empty for more than 6 months.
B) The total number that have been empty for more than 2 years.
C) The total number that have been empty for more than 5 years.

2. Please can you tell me the number of homes in total within your local authority area (including all empty and occupied homes etc.)
3. The number of staff that specifically deal with empty homes within your Local Authority?
4. Does your local authority carry out a review of all the empty homes listed empty on the council tax register to check if they are empty?
5. Do you charge extra council tax for empty homes?
6. Does your local authority offer any financial support to help bring empty properties back in to use?
7. How many empty properties were returned to use via interaction from you as the Local Authority, each year from 2014 to date?
8. Does your local Authority have an empty homes strategy to bring empty homes back in to use? Please provide details if possible.

Summary of response

1 Answer - 1362 Total (852 under 6 months/510 over 6 months)
A) 410 over 6 months under 2 years
B) 66 over 2 years
C) 34 over 5 years

2 Answer - 70097
3 Answer - There is presently no one person who specifically deals with Empty Homes
4 Answer - Yes
5 Answer - There is 50% premium on Long Term Empty properties that have been empty for over 2 years
6 Answer - We offer low cost loans through our financial partner Wessex (see our policy and website).
7 Answer - This information is not available
8 Answer - Yes. Please click on the link below which will take you through to our Empty Homes Strategy

http://eastdevon.gov.uk/housing/housing-strategies-and-policies/empty-homes-strategy/introduction/

Date responded: 14 August 2018

Child labour

Date submitted: 20 July 2018

Summary of request

2018 (Jan-30 June)
1a) How many applications for child work permits have you received so far in 2018 (1 Jan-30 June)?

1b) How many of these applications have been approved?

1c) How many of these applications have been declined?

Previous years
2a) How many applications for child work permits did you receive in 2017, 2016, 2015, 2014 and 2013 (full calendar year)?

2b) In each of these years (2017, 2016, 2015, 2014 and 2013) how many applications were approved?

2c) In each of these years (2017, 2016, 2015, 2014, and 2013) how many applications were declined?

Child workforce
3a) In your area, how many children under the age of 16 currently have permission to work?

3b) Please provide a % breakdown by age (i.e. 13,14,15,16) if possible

If possible within the time restriction, please also answer the following questions:
4) What were the top three reasons applications for child work permits were declined in 2017 and 2018 (1 January 2017-30 June 2018)?

5a) Based on child work permits approved in 2017 and 2018 (1 January 2017-30 June 2018), what is the average number of hours worked by 13-year-olds in your area?

5b) Based on child work permits approved in 2017 and 2018 (1 January 2017-30 June 2018), what is the average number of hours worked by 14-year-olds in your area?

5c) Based on child work permits approved in 2017 and 2018 (1 January 2017-30 June 2018), what is the average number of hours worked by 15-year-olds in your area?

5d) Based on child work permits approved in 2017 and 2018 (1 January 2017-30 June 2018), what is the average number of hours worked by 16-year-olds in your area?

6) How many children aged between 13 and 16 years old are currently approved to work in each of the following jobs:
a. Delivery of newspapers, journals or other printed materials
b. Agriculture or horticultural work
c. In shops, including shelf stacking
d. In hairdressing salons
e. In office work
f. Car washing by hand
g. In cafes or restaurants
h. In riding stables
i. In domestic work in hotels and other establishments offering accommodation

Summary of response

The requested information is not held by the District Council.

Date responded: 20 July 2018

Date submitted: 20 July 2018

Summary of request

We are submitting the following Freedom of Information Request for documents relating to uses of data analytics, predictive analytics, or algorithmic automated systems used for risk assessment, scoring systems or automated decision making within the jurisdiction of your authority. This could include the use of these data systems in order to draw insights from large and integrated datasets, or to influence decisions about resources, funding or service delivery. This could include, but may not be limited to, uses of predictive analytics in child welfare, health care, adult social care, fraud detection, or policing

Specifically, we are requesting
· Any briefing notes, reports, evaluations, or summaries concerning uses of algorithmically driven data systems. Ideally this would include information about software, hardware, operations and types of data
· Any overviews about how system outputs are produced.
· Any training manuals or materials (e.g. slides, etc.) for staff about data collection, analysis, assessment and reporting as related to the use of the systems.
. Any impact assessments
· Any data visualisation outputs connected to the systems.
· Any promotional material, presentation material, or staff educational material related to the systems.
. Any contracts relating to the systems. We argue that the release of contracts does not compromise commercial sensitivity. The full argument is provided below.*

Summary of response

EDDC do not use any predictive analysis systems at present.

Date responded: 17 August 2018

Payments to Pharmacies

Date submitted: 20 July 2018

Summary of request

I was wondering if I could please request details of payments made to pharmacies for locally commissioned NHS or private services, for example smoking cessation, emergency hormonal contraception, supervised consumption of medicines, & needle exchange services.

If you could kindly provide this in spreadsheet(s) format, with a breakdown by pharmacy (name and address), month, service, and payment, I would greatly appreciate it (if you also have the ODS code identifier for the pharmacy, then please kindly include this also). If possible, details of the most recent 12 months worth of payments.

Summary of response

The requested information is not held by the District Council.

Date responded: 24 July 2018

HR Structure Chart

Date submitted: 19 July 2018

Summary of request

Please could you send me a detailed structure chart of your HR function

Summary of response

Please see EDDC's structure charts published on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 20 July 2018

Parking meters

Date submitted: 19 July 2018

Summary of request

Who is responsible for purchasing of parking meter or parking machine batteries?
Who is responsible for parking meter or parking machine maintenance?
How many parking meters or parking machines does the council operate?
What is the annual revenue from parking Meters and or parking machines?

Summary of response

Who is responsible for purchasing of parking meter or parking machine batteries? - Andrew Ennis, Service Lead – Environmental Health & Car Parks is the budget holder and approves all ticket machine purchases.
Who is responsible for parking meter or parking machine maintenance? - Once a machine has been purchased and it’s warranty expires we then pay an annual maintenance cost to the relevant ticket machine manufacturer.
How many parking meters or parking machines does the council operate? - 2016/17 = 63; 2017/18 =64
What is the annual revenue from parking Meters and or parking machines? - 2016/17 = £2,517,057; 2017/18 = £2,524,960

Date responded: 20 July 2018

Robotic Process Automation and Artificial Intelligence

Date submitted: 18 July 2018

Summary of request

OIR - Public Sector RPA use and adoption with exemption clauses
1. Which Authority * do you represent?
2. Please provide an email address for PDF of your answers.
1
No file chosen
3. If you are unable to respond to this survey, please upload any documents explaining the reasoning,
details on how to appeal and any other related information that you believe is relevant.
Choose File
4. Please enter any text regarding FOIR that you wish to be declare such as reasons for not responding
to this Survey, details of the appeal process etc. Please feel free to input here any comments. (Max
20,000 words)
RPA Definition
Robotic process automation (RPA) refers to software that can be easily programmed to do basic
tasks across applications just as human workers do. For example, local authorities are
automating processing of applications from web forms (direct debits over web, waste garden
subscriptions etc.).
The objective of the questions on this page is too ascertain if and how far you have progressed
using AI and Robotic Process Automation (RPA)
Definition
FOIR - Public Sector RPA use and adoption with exemption clauses
5. Has the Authority published a plan for using Robotic Process * Automation (RPA)
a) No - We have no current plans to do so
b) No - Not yet, it's at least 12 months away
c) No - It is going to happen soon
d) Yes - We have published a draft outline
e) Yes - We have a fully published approach to RPA
f) Yes - We have both plans and implementation in process
For offline PDF responses, please enter appropriate value (a,b, c etc).
2
6. Has the Authority published a plan for using Artificial * Intelligence
a) No - We have no current plans to do so
b) No - Not yet, it's at least 12 months away
c) No - It is going to happen soon
d) Yes - We have published a draft outline
e) Yes - We have a fully published approach to AI
e) Yes - We have both plans and implementation in process
For offline PDF responses, please enter appropriate value (a,b, c etc).
* 7. How many areas in the Authority are considering using RPA?
a) None - The Authority has no insight or plans for RPA
b) None - The Authority has plans with no action as yet
c) None - The Authority is interested in learning more
d) Some - Less than 2 Robots
e) A Few - Less than 6 Robots
f) More than 10 Robots, less than 20
g) Lots of RPA, more than 20 Robots
For offline PDF responses, please enter appropriate value (a,b, c etc).
* 8. If applicable, where is the Authority on its journey with RPA?
1) Considering
2) Researching
3) Piloting
4) Deployed a single project/process
5) Deployed multiple projects/processes
6) Scaling Enterprise-wide
7) Retiring Solutions
8) Ad-hoc usage (transitioning data or systems)
9) End User Computing type deployments
10) No plans
For offline PDF responses, please enter appropriate value (1,2, 3 etc).
3
9. If applicable, what Automation products are you considering * reviewing?
1) Automation Anywhere
2) Blue Prism
3) Epiance
4) Infosys
5) Jacada
6) Kryon Systems
7) Lexmark (Kofax Kapow)
8) Nice
9)OpenConnect
11) Pegasystems
12) Redwood Software
13) UiPath
14)WorkFusion
15) Xerox Services (Soon to be Conduent)
16) None
For offline PDF responses, please enter appropriate value (1,2, 3 etc).
Business Case
FOIR - Public Sector RPA use and adoption with exemption clauses
4
10. What areas within the Authority are currently using RPA? (Please select as many areas as
appropriate)
*
1) Revenue and Benefits
2) Care Support and Housing Services
3) Planning, Environment and Waste
4) Transport, Parking and Streets
5) Libraries, Culture and Heritage
6) Schools and learning
7) Registration and Bereavement Services
8) Leisure and Sport
9) Licensing
10) Regeneration
11) Environmental Health
12) Trading Standards
13) Business Rates
14) None
For offline PDF responses, please enter appropriate value (1,2, 3 etc).
Benefits and Budgets
FOIR - Public Sector RPA use and adoption with exemption clauses
a) - 50%
deterioration
(Very Poor)
b) - 25%
deterioration
(Poor)
c) - Zero
Improvement
(disappointing)
d) + > 25%
Improvement
(good)
e) + > 50
Improvement
(very good)
f) + > 100%
improvement
(excellent)
Quality Improvement
For offline PDF responses, please enter appropriate value (a,b, c etc).
Speed of Service
For offline PDF responses, please enter appropriate value (a,b, c etc).
Reduced Costs
For offline PDF responses, please enter appropriate value (a,b, c etc).
Return on Investment
11. What RPA benefits have been realised?
5
For offline PDF responses, please enter appropriate value (a,b, c etc).
Customer Satisfaction
For offline PDF responses, please enter appropriate value (a,b, c etc).
Employee Satisfaction
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Retention Rates
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Absence Rates
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Efficiency
For offline PDF responses, please enter appropriate value (a,b, c etc).
a) - 50%
deterioration
(Very Poor)
b) - 25%
deterioration
(Poor)
c) - Zero
Improvement
(disappointing)
d) + > 25%
Improvement
(good)
e) + > 50
Improvement
(very good)
f) + > 100%
improvement
(excellent)
12. How much RPA/AI budget for this Financial * Year do you have?
* 13. How much budget has been invested on the RPA investments to date?
* 14. How much money has been returned on the RPA investments to date?
FOIR - Public Sector RPA use and adoption with exemption clauses
6
Service Improvements
15. If RPA has been deployed, has Robotic Process Automation enabled the means to provide more
services with the same or less staff?
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).
For offline PDF responses, please enter appropriate value (a,b, c etc).
16. If RPA has been deployed, has Robotic Process Automation enabled the Authority to do more work
for less monetary expenditure?
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).
17. If RPA has been deployed, has Robotic Process Automation enabled the means to redeploy staff to
other value add activities?
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion
7
18. if applicable, what challenges to Automation have you experienced?
a) Workforce resistance
b) Business process mapping errors
c) End to End process flow gaps
d) Organised workforce rejection
e) Education and Enabling of workforce
f) Management resistance
g) Public or Partnership resistance
h) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).
Partnerships
FOIR - Public Sector RPA use and adoption with exemption clauses
19. Does the Authority have an RPA partner * and if so who?
* 20. When does the current RPA partnership arrangement end?
* 21. Are you planning additional RPA projects in the next 3-6 Months?
Yes
No
For offline PDF responses, please enter appropriate value (Yes, No).
22. Please provide an email address for the area responsible for Process Automation within the
Authority?
8
23. If T-Impact Ltd were to run a series of Local Government RPA 20K Hackathons, would you be
interested in learning more? (£20,000 to the Winning Authority)
*
Yes
No
For offline PDF responses, please enter appropriate value (Yes or No). If yes, please provide contact details.
Investment and Return
FOIR - Public Sector RPA use and adoption with exemption clauses
24. What is your preferred commercial model * for deploying RPA?
a) Time & materials projects
b) Fixed-price projects
c) Revenue-share model
d) Risk & reward
e) Cost per transaction
f) RPA-as-a-Service (e.g. monthly subscription)
g) No viewpoint at this moment in time
For offline PDF responses, please enter appropriate value (a,b, c etc).
* 25. What cost size of cost saving do you require from RPA?
a) > £10,000
b) >£ 50,000
c) >£100,000
d) >£500,000
e) > £1 MM
f) > £10 MM
g) No viewpoint at this moment in time
For offline PDF responses, please enter appropriate value (a,b, c etc).
9
26. Would a Cloud based - low cost model be of interest?
Yes
No
For offline PDF responses, please enter appropriate value (Yes or No).

Summary of response

1. Which Authority * do you represent? – Answer East Devon District Council

2. Please provide an email address for PDF of your answers – Answer foi@eastdevon.gov.uk

3. If you are unable to respond to this survey, please upload any documents explaining the reasoning,
details on how to appeal and any other related information that you believe is relevant.

4. Please enter any text regarding FOIR that you wish to be declare such as reasons for not responding
to this Survey, details of the appeal process etc. Please feel free to input here any comments.


Definition
FOIR - Public Sector RPA use and adoption with exemption clauses
5. Has the Authority published a plan for using Robotic Process * Automation (RPA) – Answer b
a) No - We have no current plans to do so
b) No - Not yet, it's at least 12 months away
c) No - It is going to happen soon
d) Yes - We have published a draft outline
e) Yes - We have a fully published approach to RPA
f) Yes - We have both plans and implementation in process
For offline PDF responses, please enter appropriate value (a,b, c etc).

6. Has the Authority published a plan for using Artificial * Intelligence – Answer b
a) No - We have no current plans to do so
b) No - Not yet, it's at least 12 months away
c) No - It is going to happen soon
d) Yes - We have published a draft outline
e) Yes - We have a fully published approach to AI
e) Yes - We have both plans and implementation in process
For offline PDF responses, please enter appropriate value (a,b, c etc).

* 7. How many areas in the Authority are considering using RPA? – Answer b
a) None - The Authority has no insight or plans for RPA
b) None - The Authority has plans with no action as yet
c) None - The Authority is interested in learning more
d) Some - Less than 2 Robots
e) A Few - Less than 6 Robots
f) More than 10 Robots, less than 20
g) Lots of RPA, more than 20 Robots
For offline PDF responses, please enter appropriate value (a,b, c etc).

* 8. If applicable, where is the Authority on its journey with RPA? – Answer 2
1) Considering
2) Researching
3) Piloting
4) Deployed a single project/process
5) Deployed multiple projects/processes
6) Scaling Enterprise-wide
7) Retiring Solutions
8) Ad-hoc usage (transitioning data or systems)
9) End User Computing type deployments
10) No plans
For offline PDF responses, please enter appropriate value (1,2, 3 etc).

9. If applicable, what Automation products are you considering * reviewing? – Answer N/A
1) Automation Anywhere
2) Blue Prism
3) Epiance
4) Infosys
5) Jacada
6) Kryon Systems
7) Lexmark (Kofax Kapow)
8) Nice
9)OpenConnect
11) Pegasystems
12) Redwood Software
13) UiPath
14)WorkFusion
15) Xerox Services (Soon to be Conduent)
16) None
For offline PDF responses, please enter appropriate value (1,2, 3 etc).
Business Case
FOIR - Public Sector RPA use and adoption with exemption clauses

10. What areas within the Authority are currently using RPA? (Please select as many areas as appropriate) – Answer N/A
*
1) Revenue and Benefits
2) Care Support and Housing Services
3) Planning, Environment and Waste
4) Transport, Parking and Streets
5) Libraries, Culture and Heritage
6) Schools and learning
7) Registration and Bereavement Services
8) Leisure and Sport
9) Licensing
10) Regeneration
11) Environmental Health
12) Trading Standards
13) Business Rates
14) None
For offline PDF responses, please enter appropriate value (1,2, 3 etc).

FOIR - Public Sector RPA use and adoption with exemption clauses – Answer N/A
a) - 50%
deterioration
(Very Poor)
b) - 25%
deterioration
(Poor)
c) - Zero
Improvement
(disappointing)
d) + > 25%
Improvement
(good)
e) + > 50
Improvement
(very good)
f) + > 100%
improvement
(excellent)
Quality Improvement
For offline PDF responses, please enter appropriate value (a,b, c etc).
Speed of Service
For offline PDF responses, please enter appropriate value (a,b, c etc).
Reduced Costs
For offline PDF responses, please enter appropriate value (a,b, c etc).
Return on Investment

11. What RPA benefits have been realised? – Answer N/A

For offline PDF responses, please enter appropriate value (a,b, c etc).
Customer Satisfaction
For offline PDF responses, please enter appropriate value (a,b, c etc).
Employee Satisfaction
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Retention Rates
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Absence Rates
For offline PDF responses, please enter appropriate value (a,b, c etc).
Staff Efficiency
For offline PDF responses, please enter appropriate value (a,b, c etc).
a) - 50%
deterioration
(Very Poor)
b) - 25%
deterioration
(Poor)
c) - Zero
Improvement
(disappointing)
d) + > 25%
Improvement
(good)
e) + > 50
Improvement
(very good)
f) + > 100%
improvement
(excellent)

12. How much RPA/AI budget for this Financial * Year do you have? – Answer None

* 13. How much budget has been invested on the RPA investments to date? – Answer None

* 14. How much money has been returned on the RPA investments to date? – Answer N/A
FOIR - Public Sector RPA use and adoption with exemption clauses

15. If RPA has been deployed, has Robotic Process Automation enabled the means to provide more services with the same or less staff? – Answer N/A
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).
For offline PDF responses, please enter appropriate value (a,b, c etc).

16. If RPA has been deployed, has Robotic Process Automation enabled the Authority to do more work for less monetary expenditure? – Answer N/A
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).

17. If RPA has been deployed, has Robotic Process Automation enabled the means to redeploy staff to other value add activities? – Answer N/A
a) Strongly agree
b) Agree
c) Disagree
d) Strongly disagree
e) No deployment thus No opinion

18. if applicable, what challenges to Automation have you experienced? – Answer N/A
a) Workforce resistance
b) Business process mapping errors
c) End to End process flow gaps
d) Organised workforce rejection
e) Education and Enabling of workforce
f) Management resistance
g) Public or Partnership resistance
h) No deployment thus No opinion
For offline PDF responses, please enter appropriate value (a,b, c etc).
Partnerships
FOIR - Public Sector RPA use and adoption with exemption clauses

19. Does the Authority have an RPA partner * and if so who? – Answer NO

* 20. When does the current RPA partnership arrangement end? – Answer N/A

* 21. Are you planning additional RPA projects in the next 3-6 Months? – Answer NO
Yes
No
For offline PDF responses, please enter appropriate value (Yes, No).

22. Please provide an email address for the area responsible for Process Automation within the Authority? – Answer N/A

23. If T-Impact Ltd were to run a series of Local Government RPA 20K Hackathons, would you be interested in learning more? (£20,000 to the Winning Authority) – Answer NO
*
Yes
No
For offline PDF responses, please enter appropriate value (Yes or No). If yes, please provide contact details.
Investment and Return
FOIR - Public Sector RPA use and adoption with exemption clauses

24. What is your preferred commercial model * for deploying RPA? – Answer g
a) Time & materials projects
b) Fixed-price projects
c) Revenue-share model
d) Risk & reward
e) Cost per transaction
f) RPA-as-a-Service (e.g. monthly subscription)
g) No viewpoint at this moment in time

* 25. What cost size of cost saving do you require from RPA? – Answer g
a) > £10,000
b) >£ 50,000
c) >£100,000
d) >£500,000
e) > £1 MM
f) > £10 MM
g) No viewpoint at this moment in time

26. Would a Cloud based - low cost model be of interest? – Answer Not Known
Yes
No


Date responded: 10 August 2018

Non-disclosure agreements

Date submitted: 18 July 2018

Summary of request

Please can you tell me how many non-disclosure agreements the council has agreed in each year over the past 10 years?
Please can you also tell me which department of the council ex-employees or employees who signed the NDAs were working for?

Summary of response

Please can you tell me how many non-disclosure agreements the council has agreed in each year over the past 10 years? –

2009 - 0
2010 - 2
2011 - 1
2012 - 0
2013 - 1
2014 - 5
2015 - 4
2016 - 2
2017 - 1
2018 - 2

Please can you also tell me which department of the council ex-employees or employees who signed the NDAs were working for? – Finance; Housing; Property Services; Organisational Development; Street Scene; Chief Executives Office and Economy.

Please can you tell me the financial value of the non-disclosure agreements over the past 10 years – £401,888

Date responded: 2 August 2018

Parking permits

Date submitted: 17 July 2018

Summary of request

Note - Please reply with Rebecca Collins (cc’d) into this email, for both acknowledgement and the FOI information itself. (Rebecca.collins@bbc.co.uk)

Do you charge for resident parking permits in Controlled Parking Zones?

If you do currently have a charge:
1) How many resident parking permit holders are there in your area?

2) What is the minimum and maximum charge levied for resident parking permits in Controlled Parking Zones?

3) How much revenue did the charge generate in financial years:
a. 2014/5
b. 2015/6
c. 2016/7
d. 2017/8

4) Is there currently a plan to increase or decrease the charge for resident parking permits over the next three years (for example, in line with inflation, or if the introduction of a charge has been staggered)?

5) How much was generated by fining drivers who parked in Controlled Resident Parking Zones without a valid permit in financial years:
a. 2014/5
b. 2015/6
c. 2016/7
d. 2017/8

If you do not currently have a charge for resident parking permits in Controlled Parking Zones:
6) Is the council implementing such a charge in the next 24 months?

Summary of response

EDDC do not operate Controlled Parking Zone (CPZ). These CPZ’s are to allow residents to park near their homes so in our case is the responsibility of Devon County Council.

Date responded: 19 July 2018

Telephone maintenance contract

Date submitted: 17 July 2018

Summary of request

I would like to request information under the Freedom of Information Act. The information that I require relates to a specific telephone maintenance contract that maintains the telephone system (hardware) and the applications on the systems (software).

The contract information sent by the organisation previously has now expired please can you provide me with a new update of the telephone maintenance contract:

Please can you send me the following contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider?

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible for that particular contract?

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users:
2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
4. Contact Detail: Of the person from with the organisation responsible for telephone
maintenance full Contact details including full name, job title, direct contact number and direct email address.

Also if the contract is due to expire please provide me with the likely outcome of the expiring contract.
If this is a new contract or a new supplier please can you provide me with a short list of suppliers that bid on this service/support contract?

Summary of response

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) - Support
2. Existing Supplier: If there is more than one supplier please split each contract up individually. - Nexus
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider - Current Spend £1390 per month
4. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
5. Number of telephone users: 425
6. Contract Duration: please include any extension periods. - Monthly, two month notice period
7. Contract Expiry Date: Please provide me with the day/month/year. - Q1 2019
8. Contract Review Date: Please provide me with the day/month/year. - Q1 2019
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
10. Telephone System Type: PBX, VOIP, Lync etc. - Skype for Business
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract. - Real-time monitoring and support
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes. - Contract value did not require a tender or framework procurement.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users: 425
2. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Tel : 07889 646467
Adrian.Smith@strata.solutions

Date responded: 30 July 2018

Is EDDC Subsidising the Big Wheel and other attractions in Exmouth?

Date submitted: 17 July 2018

Summary of request

Can you please tell me, under the Freedom of Information Act, by how much is E.D.D.C. subsidising the Big Wheel in Exmouth? Also, the same question regarding the various attractions the Council has organised at Exmouth this summer?

Summary of response

We are not subsidising businesses. We are trialling and promoting a range of new attractions on Exmouth seafront some of which are commercially independent such as the observation wheel and some have been wholly or part funded by the council such as specific big screen showings, the new free play space and facilities in the events and food and drink zones. EDDC has allocated a budget of £300,000 to invest in these new attractions. We will be receiving some income from the operators and from sponsors and through ticket sales and donations for some of the entertainments.

Date responded: 19 July 2018

Children/young people in care

Date submitted: 17 July 2018

Summary of request

1) Please provide the number of children/ young people in care (CLA) at March 31st 2018.

2) Please provide the number of CLA placed in IFA foster care placements at March 31st 2018.

3) Please provide the number of CLA placed out of borough / authority boundary in IFA foster care placements at March 31st 2018.

4) What provision do you have for foster care placements (e.g. in house, frameworks, blocks, spots) and how many placements did these arrangements accommodate for 2017/18.

5) If you have internal provision for children’s foster care, please specify the number of placements you are able to accommodate in this provision (including filled and vacant beds).

6) Please specify the provider name of any block contracts for children’s foster care you have, broken down by the number of beds they are contracted to provide if more than one provider.

7) For block contracts please specify whether these are for specific categories of need i.e. preventing residential, children with disabilities, step down from residential, sibling groups etc.

8) For any block contracts, please specify when these contracts commenced and the duration of these contracts.

9) Please provide details for the actual spend for 2017/18 for IFA foster care placements commissioned from Block Contracts.

10) Please provide the average weekly spend for 2017/18 for IFA placements commissioned from Block Contracts.

11) Please provider details - role, name, job title, email address for staff within your authority involved in the commissioning of provision for CLA.

Summary of response

The requested information is not held by the District Council.

Date responded: 17 July 2018

IT Health Check

Date submitted: 17 July 2018

Summary of request

In which months of the year do you generally receive the penetration testing requirement of the annual IT Health Check (ITHC)?

In which months of the year do you procure the penetration testing services for the ITHC?

For your last ITHC, how many days were required by the provider to complete the ITHC. Where possible, please break it down by onsite, external and reporting days?

Did you purchase external services to assist with your ITHC remediation actions?

Did you require further penetration testing after your PSN code of compliance submission (due to ITHC failure or major infrastructure changes)?

How was your last ITHC contract awarded, i.e. framework, quotes or public tender?

How many virtual servers do you have on premise?

Do you have any managed security services? Please list.

Do you have any other compliance, i.e ISO27001 or N3?

Do you have any security infrastructure projects in the next 12 months?

What is your IT security training budget?

Do you purchase any security infrastructure training for IT staff and / or red team security training?

Who is responsible for managing security infrastructure? Please provide their contact details

Who is responsible for procuring security infrastructure? Please provide their contact details

Who is responsible for procuring ITHC services? Please provide their contact details

Who is responsible for procuring training for IT staff? Please provide their contact details

What is cost threshold that mandates a public tender?

Summary of response

In which months of the year do you generally receive the penetration testing requirement of the annual IT Health Check (ITHC)? - The date varies according to when PSN certification is granted and is usually 6 months on from that date.
In which months of the year do you procure the penetration testing services for the ITHC? - See above
For you last ITHC, how many days were required by the provider to complete the ITHC. Where possible, please break it down by onsite, external and reporting days? - 20

5 days onsite, 2 consultants
9 days off-site
1 day reporting

Did you purchase external services to assist with your ITHC remediation actions? - No
Did you require further penetration testing after your PSN code of compliance submission (due to ITHC failure or major infrastructure changes)? - No
How was your last ITHC contract awarded, i.e. framework, quotes or public tender? - Quotes
How many virtual servers do you have on premise? - 500
Do you have any managed security services? Please list. - No
Do you have any other compliance, i.e. ISO27001 or N3? - No
Do you have any security infrastructure projects in the next 12 months? - No
What is your IT security training budget? - There is no specific budget
Do you purchase any security infrastructure training for IT staff and / or red team security training? - Yes
Who is responsible for managing security infrastructure? Please provide their contact details - Adrian Smith, Support & Infrastructure Manager, Adrian.smith@strata.solutions
Who is responsible for procuring security infrastructure? Please provide their contact details - See above
Who is responsible for procuring ITHC services? Please provide their contact details - Robin Barlow, Security & Compliance Manager, robin.barlow@strata.solutions
Who is responsible for procuring training for IT staff? Please provide their contact details - Varies as usually managed by individual teams
What is cost threshold that mandates a public tender? - Technically this is EU limits, as up to this point there is a company exemption route.

Date responded: 30 July 2018

Date submitted: 17 July 2018

Summary of request

I request statistics concerning unaccompanied asylum seeking children (UASC) in your care.

Can you please provide the following statistics:
Of the 1,154 USAC that were granted asylum in 2017, how many were put into your care and can now be accounted for?

Please can you break down the numbers as per the below:

How many were put in the care of your Council?

And, how many have absconded from your Council’s care?

Summary of response

The requested information is not held by the District Council.

Date responded: 19 July 2018

Electoral fraud at June 8th, 2017, United Kingdom general election

Date submitted: 16 July 2018

Summary of request

Please send to me information which alleges, or proves, that the U.S. Department of State and/or
U.S. Department of Defense and/or any other entity committed electoral fraud at the June 8th, 2017, United Kingdom general election and/or the June 23rd, 2016, United Kingdom European Union
membership referendum.

Summary of response

The requested information is not held by the District Council.

Date responded: 17 July 2018

Waste & Recycling Department

Date submitted: 16 July 2018

Summary of request

The contact name, email address and telephone number for your Waste & Recycling Department

Summary of response

EDDC Waste & Recycling Service; recyclingandwaste@eastdevon.gov.uk; 01395 571650

Date responded: 16 July 2018

rRisk-based-verification software applied to Housing Benefit claims

Date submitted: 16 July 2018

Summary of request

The points in the following request refer to the use of risk-based-verification software applied to Housing Benefit claims in the year 2017/18, or the most recent financial year for which full-year data is available.

I would like to request the following information:

1. The name of the software system used by the council for the purposes of risk based verification and the company that manufactures said software
2. The total number of claims on which risk based verification was used
3. the total number of claims from white* applicants which were flagged by the system as being a) low-risk b) medium-risk, c) high-risk and the number of said claims which were subsequently refused/withdrawn
4. the total number of claims from black* applicants which were flagged by the system as being a) low-risk b) medium-risk, c) high-risk and the number of said claims which were subsequently refused/withdrawn
5. the total number of claims from Asian* applicants which were flagged by the system as being a) low-risk b) medium-risk, c) high-risk and the number of said claims which were subsequently refused/withdrawn
6. the total number of claims from mixed-race* applicants which were flagged by the system as being a) low-risk b) medium-risk, c) high-risk and the number of said claims which were subsequently refused/withdrawn
7. the total number of claims from other* applicants which were flagged by the system as being a) low-risk b) medium-risk, c) high-risk and the number of said claims which were subsequently refused/withdrawn

* or equivalent ethnicity as recorded by the council.

Summary of response

EDDC do not use any risk-based verification software for our Housing Benefit cases.

Date responded: 19 July 2018

Outsourcing the Planning Department

Date submitted: 15 July 2018

Summary of request

1. Has the council outsourced its planning department (responsible for town and country planning)? If so, who is responsible for providing these services?
2. Has the council outsourced any part of its planning services (planning policy, development management, planning enforcement)? If so, who is responsible for providing these services?
3. Please provide details of any company providing statutory planning services or service support for planning to the council. If such provision exists, how long has the company provided services to the council, how long does the contract last for and what is the value of the contract?
4. Are planning officers responsible for delivering the council’s town and country planning responsibilities employed directly by the council? If not, who are they employed by?
5. Is routine use of private sector consultants made to process planning applications on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year?
6. Is routine use of private sector consultants made to develop planning policy on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year?
7. Is routine use of private sector consultants made to conduct planning enforcement work on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year?

Summary of response

1. Has the council outsourced its planning department (responsible for town and country planning)? If so, who is responsible for providing these services? - No

2. Has the council outsourced any part of its planning services (planning policy, development management, planning enforcement)? If so, who is responsible for providing these services? - No

3. Please provide details of any company providing statutory planning services or service support for planning to the council. If such provision exists, how long has the company provided services to the council, how long does the contract last for and what is the value of the contract? - None

4. Are planning officers responsible for delivering the council’s town and country planning responsibilities employed directly by the council? If not, who are they employed by? - Yes

5. Is routine use of private sector consultants made to process planning applications on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year? -No

6. Is routine use of private sector consultants made to develop planning policy on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year? - No

7. Is routine use of private sector consultants made to conduct planning enforcement work on behalf of the council? If so, which company/companies are used for this and how much was paid for such consultancy in the 2017-18 financial year? - No


Date responded: 16 July 2018

IT and Intranet budget

Date submitted: 13 July 2018

Summary of request

1) How many employees are working in the council ?
2) What is your annual IT budget ?
3) What is your annual Intranet budget ?
4) What is your current Intranet solution and how long has it been in use ?
5) Do you use Open Source applications, such as Drupal or Wordpress?
6) Who is responsible for managing your Intranet ?
7) Who is responsible for the procurement of your Intranet ?
8) Who is responsible for managing your IT Team ?
9) Do you use any other SaaS (Software as a service) applications ?
10) Who are your main software vendors ?
11) Do you use Azure / Amazon Web Services or Office365 ?
12) Do you have a digital workplace strategy?

Summary of response

1) How many employees are working in the council ? - Headcount - 492
2) What is your annual IT budget ? - 280,180
3) What is your annual Intranet budget ? - Zero
4) What is your current Intranet solution and how long has it been in use ? - Developed in-house, 10 years
5) Do you use Open Source applications, such as Drupal or Wordpress ? - Yes
6) Who is responsible for managing your Intranet ? - Communications
7) Who is responsible for the procurement of your Intranet ? - N/A
8) Who is responsible for managing your IT Team ? - Laurence Whitlock, IT Director, Strata Solutions
9) Do you use any other SaaS (Software as a service) applications ? - Yes
10) Who are your main software vendors ? - Microsoft, VMWare & Capita
11) Do you use Azure / Amazon Web Services or Office365 ? - Yes
12) Do you have a digital workplace strategy? - Yes

Date responded: 30 July 2018

Museums and Galleries

Date submitted: 12 July 2018

Summary of request

• What was expenditure on museums and galleries in each year since 2009-10
• How many museums and galleries did the local authority provide funding for in each year since 2009-10
• How many museums and galleries have been closed or cancelled in each year since 2009-10?
• How many jobs in museums and galleries were there in each year since 2009-10?
• How many museums and galleries are proposed for closure within the next year?

Summary of response

The requested information is not held by the District Council.

Date responded: 12 July 2018

Amount paid to Kenyon International Emergency Services on retainer

Date submitted: 11 July 2018

Summary of request

1) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2015/16 financial year; and

2) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2016/17 financial year; and

3) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2017/18 financial year; and

4) A copy (or copies) of the retainer document, contract or agreement referred to in question (3) above.

Summary of response

1) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2015/16 financial year - Nil

2) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2016/17 financial year - Nil

3) The total amount of money, if any, paid by your council to Kenyon International Emergency Services on retainer, under a contract or agreement in the 2017/18 financial year - Nil

4) A copy (or copies) of the retainer document, contract or agreement referred to in question (3) above - N/A

Date responded: 16 July 2018

Armed Forces Covenant policy

Date submitted: 11 July 2018

Summary of request

How much progress has been made in implementing the Armed Forces Covenant policy?

Summary of response

EDDC do not have anything specific in place but this is our policy in relation to Reserve Forces:

Employees required for service with Volunteer Reserve Forces (VRF) as requested by the appropriate Commanding Officer
The Volunteer Reserve Forces (VRF) consists of men and women who train in their spare time to serve alongside the Regular Forces in times of increased demand. The VRF consists of the Royal Naval Reserves, the Royal Marines Reserve, the Territorial Army and the Reserve Air Forces.

High Readiness Reserves have specific skills which the Armed Forces must have access to but which are only required occasionally. If a High Readiness Reserve (HRR) has a regular job and works more than two days per week, they require the written consent of their employer to hold this status. This consent takes the form of an agreement, which is renewed annually. Should they be mobilised, an HRR can be asked to serve for up to nine months.

The Reserve Forces Act 1996 allows the compulsory mobilisation of Reservists for military operations. Reservists may also be asked to volunteer for operations where there is no compulsory
Mobilisation, but this requires the agreement of the individual's employer.

Where a reservist is compulsorily mobilised the employee's notice includes a letter for their employer. This sets out the date and possible duration of mobilisation, and gives details of the employer's statutory rights and obligations – including the entitlement to apply for an exemption from mobilisation under certain circumstances such as harm to the organisation or business arising from the employee's absence.

Reservists who are mobilised will not be paid by East Devon District Council.

Subject to the severity and immediacy of the crisis, it is the intention that both the employer and the reservists should have at least two weeks' warning of the date they are required to report for mobilisation. Reservists can be called up for short operational tours of three months or less, up to a maximum of 12 months in total.

Date responded: 19 July 2018

New builds

Date submitted: 11 July 2018

Summary of request

I’m currently researching new build housing in local authorities in the UK.

In regards to new builds;

• Number of new build completions 2016/17?
• How many of these were for rent / sale?
• Predicted number of new build completions 2017/18 – 2020/21?

Summary of response

The information on completed new build and predicted new build can be found in the latest housing monitoring report (to 31.3.2017), on our website at:

http://eastdevon.gov.uk/media/2411826/schedule-of-housing-sites-for-year-ending-31-march-2017.pdf

Some more information on completed affordable housing can be found in previous reports at

http://eastdevon.gov.uk/planning/planning-policy/policy-work-whats-new/monitoring/

Date responded: 20 July 2018

Correspondence between the Council and tobacco companies

Date submitted: 11 July 2018

Summary of request

I’d like to request all correspondence between Trust staff or board members and:
• Philip Morris International
• British American Tobacco
• Japan Tobacco International
• Imperial Brands (formally Imperial Tobacco)
• Tobacco Manufactures Association
• Tobacco Retailers Alliance

between 11th July 2017 and 11th July 2018.

Summary of response

The requested information is not held by the District Council.

Date responded: 11 July 2018

Community Protection Notices served by EDDC

Date submitted: 10 July 2018

Summary of request

Please provide data on how many Community Protection Notices (CPNs) - contained in the Anti-Social Behaviour, Crime and Policing Act 2014 - have been issued by your council in the year between July 1, 2017 and June 30, 2018.


I would like to know:


- The number of CPNs that were issued by your council in the year between July 1, 2017 and June 30, 2018.


- If it is compliant with the limits identified in Section 12 of the FOIA, please provide the reason why the CPN was issued in each instance.


- If itemising the reason for each CPN does exceed the limits identified in Section 12 of the FOIA, please provide a summary of the reasons (e.g. nuisance dog, Anti-social behaviour etc.).


If it is not possible to provide data for the year requested, then could you please provide data for the most recent 12-month period possible.

Summary of response

- The number of CPNs that were issued by your council in the year between July 1, 2017 and June 30, 2018 - We have served one Community Protection Notice between 01 July 2017 and 30 August 2018

- Please provide the reason why the CPN was issued in each instance - We served a Community Protection Notice for feeding seagulls and encouraging them into the area to nest and feed

Date responded: 16 July 2018

Residential properties over four floors high

Date submitted: 10 July 2018

Summary of request

1) Please provide the name of your council?

2) How many residential properties owned by the council are over four floors high?

3) How many people currently living in a council property four floors and above do you identity as having a disability?

Please tick all that apply to each individual case

a) Are a holder of a blue badge

c) Have mobility issues and use a wheelchair

d) Have mobility issues and use a tri-walker

e) Have a visual impairment

f) Have a hearing impairment


4) Of the total number of people, you answered in Question 3 how many of these people are over the age of 65?

5) Please clarify how many of the council properties answered in Question 2 have

a) a lift
b) stairs
c) both

Summary of response

1) Please provide the name of your council? - East Devon District Council
2) How many residential properties owned by the council are over four floors high? - None; the only possible anomaly is Morgan Court, Exmouth which has 4 floors of residential accommodation/flats but there is a basement area at the rear which could possibly be interpreted as a fifth floor (the basement area is used for car parking/storage etc.)
3) How many people currently living in a council property four floors and above do you identity as having a disability? - Not known

Please tick all that apply to each individual case:

a) Are a holder of a blue badge - This is not something we record. We know of 4 tenants that have a Blue Badge.
c) Have mobility issues and use a wheelchair - We know of 11 tenants that have mobility scooters. 1 has a wheelchair (top floor) and 1 has electric wheelchair (ground floor).
d) Have mobility issues and use a tri-walker - We do not record who has a walker but we are aware of 3 tenants who have a walker but it may not be a Tri-Walker.
e) Have a visual impairment - What is considered a visual impairment? Most wear glasses. 0 tenants are severely sight impaired or blind.
f) Have a hearing impairment - What is considered a hearing impairment? Some have trouble with hearing but either don't, or choose not to, wear hearing aids. 2 tenants (under 65) are profoundly deaf; 7 are recorded as wearing hearing aids; 1 has considerable hearing loss; 2 are deaf in left ear and 1 has a perforated ear drum.

4) Of the total number of people, you answered in Question 3 how many of these people are over the age of 65? - At Morgan Court we have 23 tenants over the age of 65.
5) Please clarify how many of the council properties answered in Question 2 have:

a) a lift - Lifts are installed at Morgan Court, Exmouth; Dray Court, Exmouth; Albion Court, Exmouth; Trumps Court, Sidmouth; Poplar Mount, Axminster (3no.); Dunning Court, Honiton
b) stairs - All blocks of flats have stairs
c) both - Only the blocks listed in item a. above have both lifts and stairs

Date responded: 2 August 2018

Drill Hall Sidmouth

Date submitted: 10 July 2018

Summary of request

What information do you hold relating to the condition and structural integrity of the Drill Hall Sidmouth, including surveys of any kind?

Summary of response

We do not hold any information relating to the condition and structural integrity of the Drill Hall Sidmouth, including surveys of any kind.

Date responded: 30 July 2018

Child care provision

Date submitted: 9 July 2018

Summary of request

• How many maintained early education and childcare settings your LA runs and have registered on the Ofsted EYR, in 2015, 2016, 2017 and 2018.
• The name, address and postcode of maintained settings in your LA on the Ofsted EYR now.
• Of the total maintained settings your LA has in 2018, how many offer
a. a) full day-care
b. b) sessional care and
c. c) out of school care.

(Provision in maintained nursery SCHOOLS and primary schools should not be included unless it is separate provision registered on the Ofsted EYR).

Summary of response

The requested information is not held by the District Council.

Date responded: 10 July 2018

Seaton seafront enhancement project

Date submitted: 9 July 2018

Summary of request

Costs incurred by EDDC relating to the Seaton seafront enhancement project

Summary of response

In progress.

Date responded: 16 July 2018

Riding establishments

Date submitted: 9 July 2018

Summary of request

Please could you let me have details of the licensed riding establishments, together with the licence expiry date.

Summary of response

In progress.

Date responded: 19 July 2018

Unauthorised encampments

Date submitted: 8 July 2018

Summary of request

Please can you provide the number of unauthorised encampments that have occurred in your administrative area for the years 2016, 2017 and 2018 to date. By unauthorised encampment i mean any trespass by a person or persons where caravans, mobile homes or motor homes are stationed on public or private land.

Summary of response

2016 = 3
2017 = 4
2018 = 4

Date responded: 2 August 2018

Proof of Electoral fraud

Date submitted: 6 July 2018

Summary of request

Please send to me information which alleges, or proves, that the U.S. Department of State and/or
U.S. Department of Defense and/or any other entity committed electoral fraud at the June 8th, 2017, United Kingdom general election and/or the June 23rd, 2016, United Kingdom European Union
membership referendum.

Summary of response

The requested information is not held by the District Council.

Date responded: 6 July 2018

Online customer account (MyAccount)

Date submitted: 6 July 2018

Summary of request

1. Does your Local Authority have an online customer account (MyAccount)?
2. If yes to question 1, the number of households in your borough?
3. If yes to question 1, how many people in total have registered (to date) for a MyAccount?
4. If yes to question 1 , a full list of services within MyAccount and the percentage take up of those services (or number of registered users).

Summary of response

We do not use ‘My Account’ however, we have a Revenues and Benefits customer online self-service account, so based on your request I have provided data from this service which I believe is what is being requested.


1. Yes this is a Capita product called Advantage Digital.
2. 69220
3. 6004
4.
View your Business Rates details 352
View your Council Tax 3319
View your Housing Benefit 377
View your Tenants 153
Sign up to Business Rates Paperless Billing 27
Sign up to Council Tax Paperless Billing 743
Sign up to Paperless Letters (Benefits) 117
Sign up to landlords Paperless Letters 62

*Other Services available within an Advantage Digital account are…..

Report a change of address
Sign up for or amend your Direct Debit
Make a payment
Apply for or cancel a Single Person Discount
Search for a Council Tax Band
Search for a Business Rates Band
Search for a Business Rates rateable value
Claim on line


*These other services are also available to non-registered customers and the figures are not reported separately, therefore we are unable to provide figures solely of registered customers who have used these services.

Date responded: 20 July 2018

Business rates

Date submitted: 6 July 2018

Summary of request

A full list of businesses, companies and charities that have become newly responsible for business rates from 20th June to 5th July:

Please include the full business name; address; property type and date they became liable.

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 10 July 2018

Burial plots

Date submitted: 6 July 2018

Summary of request

Regarding each cemetery your council manages and/or owns, could you provide the following information

1) Do you have any rules or regulations regarding maximum coffin size for burial (width and length) and if so what are they?
2) Do you have any rules or regulations regarding maximum burial plot size (width and length) and if so what are they?

Summary of response

1) Do you have any rules or regulations regarding maximum coffin size for burial (width and length) and if so what are they? - We don’t stipulate the coffin size, but it must fit the grave size of 9ft by 4ft and we don’t permit American Style coffins
2) Do you have any rules or regulations regarding maximum burial plot size (width and length) and if so what are they? - The grave size is 9ft by 4ft and must not exceed 6ft in depth

Date responded: 24 July 2018

Total amount spent on temporary accommodation

Date submitted: 5 July 2018

Summary of request

The total amount spent by the council on temporary accommodation, in

2013/14
2014/15
2015/16
2016/17
2017/18

If possible and applicable, please break these figures down into spend on type of accommodation, e.g. council-owned TA, private sector leasing, housing association leasing, B&B/nightly let accommodation. If these figures are not available, please just provide a total figure for temporary accommodation spend.

Summary of response

2012 - 39688.87
2013 - 55749.58
2014 - 19621.02
2015 - 19401.09
2016 - 77115.35
2017 - 219024.13

We are not able to break the data down further.

Date responded: 20 July 2018

Sports & Leisure Equipment

Date submitted: 3 July 2018

Summary of request

Would you be so kind as to tell me who is responsible for deciding the activities that you provide for the public.

Summary of response

Dave Turner - Engineering Projects Manager; DTurner@eastdevon.gov.uk

Date responded: 5 July 2018

Schools

Date submitted: 3 July 2018

Summary of request

1. Does your authority currently provide or commission a local Healthy Schools Programme or a similar type of programme based on the former National Healthy Schools Programme where schools are recognised for the work they do in supporting the health and wellbeing of pupils?
2. If yes, who is the Programme funded by or do schools have to pay for or contribute to the Programme themselves?
3. If schools have to pay for or contribute to this Programme themselves, how much is an individual school charged per year?

Summary of response

The requested information is not held by the District Council.

Date responded: 5 July 2018

Suppliers and procurement processes

Date submitted: 2 July 2018

Summary of request

I would like to ask for information regarding your suppliers and procurement processes.

I’ve detailed the questions below.

1. How many suppliers in total did you procure goods and services from in:
a. 2015: Please provide a figure
b. 2016: Please provide a figure
c. 2017: Please provide a figure
2. Do you plan to increase or decrease the number of suppliers you work with in the next 12 months? Increase/decrease/the same
3. How much have you saved through your procurement department in the last 12 months?
a. Please provide figures as requested but please note if you don’t record figures in this way then please provide the results as you record them.
4. How much did was spent via your procurement department in the last 12 months?
a. Please provide figures as requested but please note if you don’t record figures in this way then please provide the results as you record them.
5. How much was spent on your top five suppliers in the last 12 months? Please provide a figure
6. Was Carillion a supplier you worked with? Yes/No

Summary of response

1. How many suppliers in total did you procure goods and services from in:
a. 2015: Please provide a figure - 1363
b. 2016: Please provide a figure - 1340
c. 2017: Please provide a figure - 1253

2. Do you plan to increase or decrease the number of suppliers you work within the next 12 months? Increase/decrease/the same - No Plans to change; the same

3. How much have you saved through your procurement department in the last 12 months? - Not recorded
a. Please provide figures as requested but please note if you don't record figures in this way then please provide the results as you record them

3. How much did was spent via your procurement department in the last 12 months? - None, devolved procurement into services
a. Please provide figures as requested but please note if you don't record figures in this way then please provide the results as you record them

4. How much was spent on your top five suppliers in the last 12 months? - We spent £16,634,821.60 on the suppliers with the most spend
5. Was Carillion a supplier you worked with? Yes/No - No

Date responded: 30 July 2018

Litter picking

Date submitted: 2 July 2018

Summary of request

1) The amount spent by the local authority on litter picking.
2) The number of staff employed to pick litter.
3) The number of public litter bins in the local authority area.

The time range I am interested in is for each of the three years 2015, 2016, 2017.

Summary of response

1) The amount spent by the local authority on litter picking. - These are the budget figures for Street Cleansing in general. We are unable to separate out the figures specifically for litter picking.

2015 - £242,851.71
2016 - £229,624.05
2017 - £164,623.86

2) The number of staff employed to pick litter.

2015 - 41
2016 - 39
2017 - 46

3) The number of public litter bins in the local authority area - We have approximately 700 litter bins.

Date responded: 30 July 2018

Brownfield sites

Date submitted: 2 July 2018

Summary of request

Please can you send me a list of all the brownfield sites in your area?
Please can you also send a list of brownfield sites where planning permission has been granted, the name of the applicant to receive planning permission and the date planning permission was given.

Summary of response

Please can you send me a list of all the brownfield sites in your area? - We don't hold a list of all land that could be considered to be 'brownfield' land, but we do have a brownfield register available on our web site - http://eastdevon.gov.uk/planning/planning-policy/housing-issues/brownfield-land/


Please can you also send a list of brownfield sites where planning permission has been granted, the name of the applicant to receive planning permission and the date planning permission was given - The spreadsheets (PDF and CSV) include details of planning permissions and a link to each application on the EDDC website as well as an interactive map of the sites. Only sites that meet the criteria outlined on the webpage are included in the register.


Date responded: 20 July 2018

Establishment of a business improvement district

Date submitted: 2 July 2018

Summary of request

I would like to request details of any funds used by the authority in relation to the establishment of a business improvement district regardless, of the outcome of this spend.

I am interested in monies spent hiring consultants to write a business plan and carry out a ballot as well as funds spent on any feasibility studies which may have not, or not yet, resulted in a business improvement district being established.

In the event of funds having been spent I would also like to know the name of the area in question, X Town Centre or Y Industrial Estate for example. In the event of a business improvement district being established the only information I require is the name of the organisation.

Summary of response

We are not aware of any Council funds being spent on BID.

Date responded: 24 July 2018

Credit balances

Date submitted: 1 July 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 5 July 2018

Potholes

Date submitted: 29 June 2018

Summary of request

1) The number of potholes identified in the local authority.
2) The number of potholes identified by the local authority that were not filled during the given year.

The time range I am interested in is for each of the three years 2015, 2016, 2017.

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Volume of waste and recycling collected

Date submitted: 29 June 2018

Summary of request

1) The amount of waste local authorities collected in tonnes, broken down by recycling and non-recycling.
2) If the local authority exported waste to China during the years listed, how many tonnes of waste was exported to China and how much of the waste in tonnes was recycling and non-recycling?
3) The distance in miles collected waste is transported to recycling centre, landfill, incinerators etc. and what proportion of waste is transported to those different places.

The time range I am interested in is for each of the three years 2015, 2016, 2017.

Summary of response

1) The amount of waste local authorities collected in tonnes, broken down by recycling and non-recycling;

2015 – recycling = 15948 tonnes, non-recycling = 20854 tonnes
2016 – recycling = 16726 tonnes, non-recycling = 21513 tonnes
2017 – recycling = 19779 tonnes, non-recycling = 18040 tonnes

2) If the local authority exported waste to China during the years listed, how many tonnes of waste was exported to China and how much of the waste in tonnes was recycling and non-recycling? - We do not hold this data

3) The distance in miles collected waste is transported to recycling centre, landfill, incinerators etc. and what proportion of waste is transported to those different places.

• We are unable to provide distances to recycling processors as there have been multiple changes to these over the period stated
• Distance travelled to our energy waste plant is averaged at 8 miles but this is a broad average as our residual waste is taken directly from collection rounds to the EfW with no transfer operation
• All of our refuse is taken to Energy from Waste disposal
• Landfill is used for dog bin waste only – 2015 = 308 tonnes, 2016 = 276 tonnes, 2017 = 236 tonnes.

Date responded: 11 July 2018

School buses

Date submitted: 29 June 2018

Summary of request


1) The number of school buses operated by or on behalf of the local authority, the Starting and End point of each bus and the length of the route in miles.
2) The amount of subsidy (if any) given to each operator to run a school bus service.
3) The estimated number of school children who us the buses to travel to school in the given years.

The time range I am interested in is for each of the three years 2015, 2016, 2017.

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Electric Vehicles

Date submitted: 29 June 2018

Summary of request

Under the Freedom of Information act, please provide me with the following details:

1) Does the local authority have a procurement plan for Electric or other low emission vehicles with a view to replace its current fleet of vehicles with low emission alternatives?
2) Does the local authority have a plan in place to build increase Electric Vehicle charging points in the local authority area?

The time range I am interested in is for each of the three years 2015, 2016, 2017.

Summary of response

Does the local authority have a procurement plan for Electric or other low emission vehicles with a view to replace its current fleet of vehicles with low emission alternatives?
2015 – Nothing in place
2016 – Nothing in place
2017 – Procured for one electric vehicle with a view to reviewing individual vehicles as they are due for replacement.

Does the local authority have a plan in place to build increase Electric Vehicle charging points in the local authority area? - East Devon District Council is committed to developing an appropriate electric vehicle charging infrastructure locally to encourage and facilitate the uptake of ultra-low emission vehicles in the region. We have been working with partners in the area to ensure compatibility of technology and a sensible geographical distribution. On behalf of the partnership Devon County Council has submitted a funding bid for this project known as DELETTI (The Devon and Exeter Low-carbon Energy and Transport Technology Innovator) to the European Structural Investment Funds programme via the Ministry of Housing, Communities and Local Government. The project includes electric vehicle at charging points at various strategic locations including East Devon and we are eagerly awaiting a decision on our application.


Date responded: 20 July 2018

Nursing and residential care

Date submitted: 29 June 2018

Summary of request

1. How do you determine annual increases across the client group?

2. Do you have a model that you use to determine fees?

3. Do you have a fee breakdown for placements? E.G Staff and non-staff, 70/30 65/35

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Gulley cleaning

Date submitted: 29 June 2018

Summary of request

1. Does the council undertake gully cleaning with direct labour or through a contractor?
2. If a contractor is used, please provide the name of the contractor and ignore questions 3 to 6.
3. Are the gully pots refilled after the cleaning process?
4. Is the water collected from the gully pot used in the cleaning process?
5. Is the water collected from the gully pot used to refill the gully pot?
6. If the answer to question 4 or 5 is no, please advise where the water collected from the gully pots is taken?

Summary of response

The requested information is not held by the District Council. Devon County Council is responsible for road cleaning in East Devon.

Date responded: 3 July 2018

ParkMobile invoices and contract

Date submitted: 28 June 2018

Summary of request

Would you please provide the invoices that you’ve had since 2013 or when the contract started with ParkMobile?

Would you please provide a copy of the contract currently in force with ParkMobile?

Summary of response

Would you please provide the invoices that you've had since 2013 or when the contract started with ParkMobile? - Invoices detailing the payments between ParkMobile and the Council contain commercially sensitive information and are therefore exempt from publication under Section 43 of the FOI Act 2000.

Would you please provide a copy of the contract currently in force with ParkMobile? - This information is commercially sensitive for Cobalt Telephone Technologies (ParkMobil) and their clients. Knowledge of this information by their competitors could affect their commercial operations and the competitiveness of future tender processes for cashless parking opportunities. Therefore we believe this information is exempt from publication under Section 43 of the FOI Act 2000.

Date responded: 26 July 2018

Recycled plastic

Date submitted: 28 June 2018

Summary of request

On the Recycle Devon website http://www.recycledevon.org/what-happens... it states:

“Plastic: What happens: plastic is sorted into different grades and then sent to the correct reprocessor where it is turned into new plastic items such as bottles, fleeces and food containers.”

I would be grateful if you could answer the following questions:

What systems do you use to determine how the “plastic is sorted into different grades”?

How much of the plastic is sent on to “reprocessors” and how much is dealt with by other means, such as landfill waste, incineration or other methods of disposal, by yourself and by other bodies?

What systems do you use to determine who “the correct reprocessor” is?

Who precisely are the “reprocessors” you send the plastic to? By which I mean: What are the names and exact functions of these “reprocessors”?

What systems do these ‘reprocessors’ use to determine how they then deal with the plastic?

What percentages of the “new plastic items” are turned into “bottles, fleeces and food containers” – and other items?

What systems do you use to keep track of the plastic to ensure that it is properly dealt with, from it leaving the sorting/ grading process to the final end-use?

Finally: What percentage, if any, leaves our shores?

To reiterate the above, in the context of any non-UK treatment of plastic:

How much of the plastic is sent on to “reprocessors” abroad; and how much is dealt with by other means, such as landfill waste, incineration or other methods of disposal, by other bodies, when sent abroad?

What systems do you use to determine who “the correct reprocessor” is, if any plastic is sent abroad?

Who precisely are the non-UK “reprocessors” you send the plastic to? By which I mean: What are the names and exact functions of these “reprocessors”?

What systems do these non-UK “reprocessors” use to determine how they then deal with the plastic?

What percentages of the “new plastic items” are turned into “bottles, fleeces and food containers” – and other items?

What systems do you use to keep track of the plastic to ensure that it is properly dealt with, from it leaving the sorting/ grading process to the final end-use abroad?

Finally, I would like to add the following question:
Could you supply me with the details of "the contractors operating the HWRCs".

Summary of response

1. What systems do you use to determine how the "plastic is sorted into different grades"? - EDDC sell plastics collected as a mixed plastics grade. The mixed grade goes to a number of plastic recycling plants who then sort it into grades and they then sell it on to a number of processors. The missed plastic grade is sold to a number of plants who provide the best prices at the time. Our most recent loads have gone to Roydon Polythene in Manchester but this will change regularly.

2. How much of the plastic is sent on to "reprocessors" and how much is dealt with by other means, such as landfill waste, incineration or other methods of disposal, by yourself and by other bodies? - EDDC do not hold this data. A small proportion of plastic sent to any processor will be rejected for quality and other reasons and alternative means of disposal is used for this fraction

3. What systems do you use to determine who "the correct reprocessor" is? - See 1 above

4. Who precisely are the "reprocessors" you send the plastic to? By which I mean: What are the names and exact functions of these "reprocessors"? - See 1 above

5. What systems do these 'reprocessors' use to determine how they then deal with the plastic? - This question needs to be addressed to the processors

6. What percentages of the "new plastic items" are turned into "bottles, fleeces and food containers" – and other items? - EDDC do not hold this data

7. What systems do you use to keep track of the plastic to ensure that it is properly dealt with, from it leaving the sorting/grading process to the final end-use? - See 1 above

8. Finally: What percentage, if any, leaves our shores? - This question needs to be addressed to the processors

To reiterate the above, in the context of any non-UK treatment of plastic:

1. How much of the plastic is sent on to "reprocessors" abroad; and how much is dealt with by other means, such as landfill waste, incineration or other methods of disposal, by other bodies, when sent abroad?

2. What systems do you use to determine who "the correct reprocessor" is, if any plastic is sent abroad?

3. Who precisely are the non-UK "reprocessors" you send the plastic to? By which I mean: What are the names and exact functions of these "reprocessors"?

4. What systems do these non-UK "reprocessors" use to determine how they then deal with the plastic?

5. What percentages of the "new plastic items" are turned into "bottles, fleeces and food containers" – and other items?

6. What systems do you use to keep track of the plastic to ensure that it is properly dealt with, from it leaving the sorting/ grading process to the final end-use abroad?

7. Finally, I would like to add the following question:
Could you supply me with the details of "the contractors operating the HWRCs".

The HWRCs in Devon are run by SUEZ Recycling & Recovery (UK) Ltd under contract to Devon County Council. Devon County Council will be able to provide further details.

Date responded: 9 July 2018

Specialist equipment provided in residential and nursing care settings by the care home provider

Date submitted: 27 June 2018

Summary of request

1. In the delivery of residential and nursing care do you have a list of the standard/ specialist equipment that should be provided in residential and nursing care settings by the care home provider? If so, please share this list splitting it into residential and nursing and which items of equipment you deem standard and specialist.

2. In meeting individual assessed needs of those in residential/ nursing care, is there loaned equipment that is provided through a prescription to meet need via your community equipment service? If so, please share this list of equipment

3. In meeting individual assessed needs of those in residential/ nursing care, are there any other organisations/ providers providing equipment? if so, can you please list the organisation and the equipment provided for each.

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Prevent Projects

Date submitted: 27 June 2018

Summary of request

I would like to request the following information:
• What Prevent projects have been confirmed to deliver in your district/borough between 2018 and 2019 as part of the government’s counter-terrorism strategy (CONTEST)?

• What organisations will be delivering these Prevent projects between 2018 and 2019?

• How much funding will each project receive for 2018 and 2019?

• Who will be the target audience and what will be the target numbers of these Prevent projects?

• What are the aims and objectives of each of the projects?

Summary of response

An EDDC representative attends the county wide Prevent meetings and although we have no specific projects in East Devon, we are aware of what is taking place on a county wide basis. You will however need to refer this FOI request Devon and Cornwall Police for further details.

Date responded: 19 July 2018

Rent arrears

Date submitted: 26 June 2018

Summary of request

1. What were the total rent arrears from council maintained/owned housing for the financial years: (Please supply as both a monetary figure, and a percentage of council homes rental income).
a) 2015-16
b) 2016-17
c) 2017-18

2. What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit
b) Legacy benefits (the old Housing Benefit);

3. In your housing accounts, what was the monetary value of bad debt provision (rent that cannot be collected) for the financial years:
a) 2015 – 16
b) 2016 - 17
c) 2017 - 18

4. As part of your future financial planning:
a) What are the predicted rent arrears levels, ( in both monetary terms, and as a percentage of rental income), for 2022 – 2023, (when Universal Credit is expected to have been rolled out across the country)?
b) Of this amount, how much in monetary terms is “bad debt” –i.e. rent that cannot be collected?

5. How many evictions from council properties (with rent arrears being the primary reason) have there been for the financial years:
a) 2015-16
b) 2016-17
c) 2017-18

6. Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it.

Summary of response

What were the total rent arrears from council maintained/owned housing for the financial years: (Please supply as both a monetary figure, and a percentage of council homes rental income).
a) 2015-16 - £210,125.77 or 1.11%
b) 2016-17 - £255,458.07 or 1.34%
c) 2017-18 - £274,856.98 or 1.47%

What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit - This information is not known
b) Legacy benefits (the old Housing Benefit) - £30.36 average per tenant

In your housing accounts, what was the monetary value of bad debt provision (rent that cannot be collected) for the financial years:
a) 2015 – 16 - £60,000
b) 2016 - 17 - £50,000
c) 2017 – 18 - £44,000

As part of your future financial planning:
a) What are the predicted rent arrears levels, ( in both monetary terms, and as a percentage of rental income), for 2022 – 2023, (when Universal Credit is expected to have been rolled out across the country)? - Predicted rent arrears level of £505,890, which would be a percentage of current rent income of 2.72%. This is difficult to predict as the rent decrease ends in 2020 and we don't know what we may be allowed to do with rents after this point.
b) Of this amount, how much in monetary terms is "bad debt" –i.e. rent that cannot be collected? - £80,942.40 would be bad debt, based on current levels.

How many evictions from council properties (with rent arrears being the primary reason) have there been for the financial years:
a) 2015-16 - 1
b) 2016-17 - 5
c) 2017-18 - 6

Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it ? - We have factored Universal Credit rollout in our HRA Business Plan risk register and assumed higher levels of tenant debt. Our plans also recognise the likely need to provide more tenant support in terms of their finances, but it is too early to be specific until we have experienced more of the rollout. The Council is also working closely with DWP to support customers moving from Housing Benefit to UC, we have staff based in our local job centre plus offices to facilitate this.

Date responded: 19 July 2018

FOI Administration Info

Date submitted: 26 June 2018

Summary of request

1. How many people are employed to deal with FOI?
2. What is the budget for administering FOI?
3. Do you use case management software for FOI? If so, which one?
4. Do you publish a disclosure log?

Summary of response

1. How many people are employed to deal with FOI? – 2 members of staff with the Monitoring Officer carrying out internal reviews.
2. What is the budget for administering FOI? – Information not held. FOI forms part of a service that covers a range of activities and there is no budget specifically assigned for FOIs.
3. Do you use case management software for FOI? If so, which one? – Lagan
4. Do you publish a disclosure log? – Yes there is a list of Freedom of Information requests we have received in the last two years at http://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/

Date responded: 20 July 2018

FOI statistics

Date submitted: 26 June 2018

Summary of request

Freedom of Information request - FOI Statistics for 2017

I would like to make an FOI request about the following statistics in the previous annual period. If figures are recorded in calendar year this would be 2017, if financial year 2017-18. If available in both, I would prefer calendar for comparison to central government FOI statistics.

1. What period do you record FOI statistics in? Financial Year/Calendar Year/Other?
2. How many FOI requests have you received? (if this figure includes EIR requests, please state) 3. The number of requests where the information was granted?
4. The number of requests where the information was entirely withheld (no information provided)?
5. The number of requests where the information was partially withheld (some, but not all information requested, provided)?
6. How many requests were completed inside the statutory deadline?
7. How many requests were appealed to internal review?
8. How many decisions were upheld at internal review?
9. How many FOI decisions have been appealed to the ICO?
10. How many decisions were upheld by the ICO?
11. How many vexatious requests were received?

Summary of response

1. What period do you record FOI statistics in? Financial Year/Calendar Year/Other? - Financial year
2. How many FOI requests have you received? (if this figure includes EIR requests, please state) - 1418 in total were received of which 647 were land charge requests and 88 were not EDDC leaving 683 FOIs.
3. The number of requests where the information was granted? - 631
4. The number of requests where the information was entirely withheld (no information provided)? - 48 (42 were under s.21(1) and 5 under s.40(1) s.40(2) personal information)
5. The number of requests where the information was partially withheld (some, but not all information requested, provided)? - 4
6. How many requests were completed inside the statutory deadline? - All
7. How many requests were appealed to internal review? - 6
8. How many decisions were upheld at internal review? - 5
9. How many FOI decisions have been appealed to the ICO? - 0
10. How many decisions were upheld by the ICO? - N/A Details of all decision notices can be accessed from the ICO website https://icosearch.ico.org.uk/s/search.html?collection=ico-meta&profile=decisions&query&query=&f.By+authority|publicAuthority=East Devon District Council
11. How many vexatious requests were received? - None

Date responded: 16 July 2018

Potholes

Date submitted: 26 June 2018

Summary of request

FOI Request - Potholes

How many reports and complaints about potholes you have received in each year since 2009-10

How much was spent on resurfacing and fixing potholed roads in each year since 2009-10?

How much was spent on resurfacing and fixing potholed roads per quarter, each year since 2009-10?

The number of carriageway safety inspections were carried out in each since year 2009-10?

How many claims relating to vehicle damage and injury caused by potholes / road were received in each year since 2009-10?

What was the overall compensation provided by the council for successful claims relating to vehicle damage and injury in each year since 2009-10?

Approximately what proportion of the roads in your area needed maintenance work because of uneven surfaces or potholes in each year since 2009-10?

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Deferred payment agreements

Date submitted: 25 June 2018

Summary of request

Below there are three questions we would be interested in finding out the relevant information for:

• How many deferred payment agreements do you currently (as at 25 June 2018) have in place?
• In 2017, how many people contacted you for information on how to pay for care?
• In 2017, how many peoples long term care did you - as the local council - pay for:
o In full
o Partially

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Amount paid to NowMedical Ltd

Date submitted: 25 June 2018

Summary of request

Could you please send me:
- The amount the council paid to NowMedical Ltd in the financial years 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17 and 2017/18

Summary of response

The requested information is not held by the District Council.

Date responded: 3 July 2018

Public meetings

Date submitted: 25 June 2018

Summary of request

For the financial years 2013/14, 2014/15, 2015/16, 2016/17 and 2017/18 could you please provide me with:
1) The number of council executive, committee and sub-committee meetings held in private
2) The number off successful applications to Chairman of the Overview and Scrutiny Committee to hold a meeting of the council executive, a committee or sub-committee in private without providing 28 days’ notice
3) The number of times journalists or members of the public have been asked to leave council executive, committee and sub-committee meetings

Summary of response

1. All of our statutory committee meetings are held in public
2. This information is held in the public domain for all years requested, here is the link to our web page: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/notices-for-private-meetings-urgent-items-and-key-decisions/
3. We don't record when members of the public are physically asked to leave due to disruption. Also, if the request is referring to when the public are asked to leave due to an item in part B of a meeting then the vice chairman will ask the public to leave regardless if there are 10 or 0.

The Vice Chairman will move the following:
"that under Section 100(A) (4) of the Local Government Act 1972 the public (including the press) be excluded from the meeting as exempt information, of the description set out on the agenda, is likely to be disclosed and on balance the public interest is in discussing this item in private session (Part B)".

Part B items can be found in the agenda of each committee meeting – web pages are:
Council: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/council/council-agendas/
Cabinet: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/
Scrutiny: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/scrutiny-committee/scrutiny-committee-agendas/
Overview: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/overview-committee/overview-committee-agendas/
Strategic Planning: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/strategic-planning-committee/strategic-planning-committee-agendas/
Development Management: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/development-management-committee/development-management-committee-agendas/
Audit and Governance: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/audit-and-governance-committee/audit-and-governance-committee-agendas/
Housing Review Board: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/housing-review-board/housing-review-board-agendas/
Licensing and Enforcement: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/licensing-and-enforcement-committee/licensing-and-enforcement-committee-agendas/
Licensing and Enforcement Sub Committee: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/licensing-and-enforcement-sub-committee/licensing-and-enforcement-sub-committee-agendas/
Standards: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/standards-committee/standards-committee-agendas/
South East Devon Habitats Executive: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/south-east-devon-habitat-regulations-executive-committee-agendas/

Date responded: 9 July 2018

Beach huts

Date submitted: 24 June 2018

Summary of request

We are currently conducting some research relating to local Councils across the UK and would very much appreciate some information / guidance from yourselves to support this research.

Please can you assist by answering the following questions:

PART 1 (Beach Huts)
1. Does your council's area include coastline?
2. (if yes to no.1) Does your council have any Beach Hut provision within your area?
3. (if yes to no.1) Does your council manage this provision directly, or through an operational partner?
4. (if yes to no.1) Is the Beach Hut provision offered through annual licence, short/medium/long lease, casual hire or other means? (please provide all details and prices)
5. (if yes to no.1) What is your projected annual income associated with all beach hut provision for 2018/19?
PART 2 (Play Space)
1. Does your council manage public outdoor play spaces?
2. (if yes to no.1) How much S106 and CIL (Community Infrastructure Levy) funding do you currently hold? (please provide full details of all S106 contributions).
3. (if yes to no.1) Does your council currently have a Play Development / Maintenance and Management Strategy?
4. (if yes to no.1) Does you council evaluate the 'Play Value' of your outdoor play spaces? (if not, how do you allocate funds for replacement / improvements)
5. (if yes to no.1)What is your annual play maintenance budget for 2018/19?

Summary of response

1. Does your council's area include coastline? - YES
2. (if yes to no.1) Does your council have any Beach Hut provision within your area? - YES
3. (if yes to no.1) Does your council manage this provision directly, or through an operational partner? - Directly
4. (if yes to no.1) Is the Beach Hut provision offered through annual licence, short/medium/long lease, casual hire or other means? (please provide all details and prices) - Annual hire. All info and prices can be found here: http://eastdevon.gov.uk/beaches/beach-huts-and-beach-hut-sites/
5. (if yes to no.1) What is your projected annual income associated with all beach hut provision for 2018/19? - £205,920

Date responded: 13 July 2018

Civil Weddings

Date submitted: 22 June 2018

Summary of request

I request the following information from this council:
1. How many religious weddings were conducted within your council area between June 1st 2017 and 31st May 2018?
2. How many civil weddings were conducted within your council area between June 1st 2017 and 31st May 2018?

Please provide the information in this form:
1. “There were 2,000 religious weddings conducted within this council area between June 1st 2017 and 31st May 2018”
2. “There were 3,000 civil weddings conducted within this council area between June 1st 2017 and 31st May 2018”

Summary of response

The requested information is not held by the District Council.

Date responded: 6 July 2018

Violence against women and girls services

Date submitted: 22 June 2018

Summary of request

What budget has your local authority set aside for the costs associated with commissioning Violence Against Women and Girls (VAWG) services? This might include staff costs, legal costs, cost of market engagement events etc. Please supply the answer as total budget for the financial year 2018/19.

Summary of response

The requested information is not held by the District Council

Date responded: 22 June 2018

High Rise tower blocks above 18 metres

Date submitted: 21 June 2018

Summary of request

1. How many high rise residential buildings (above 18m) are contained in your council housing stock?
2. Following the Grenfell Tower fire last June, how many of these towers were identified as having cladding systems which require removal?
3. How many of the tower blocks in the answer to (1) have a High Pressure Laminate (HPL) or polystyrene render insulation system fitted?
4. How many of the tower blocks in the answer to (1) have been fitted with insulated infill panels framed within window sets?
5. Please provide the year in which the answer to (4) was fitted, and the materials which comprise these panels.

Summary of response

The requested information is not held by the District Council.

Date responded: 22 June 2018

Trade union facility time/spending

Date submitted: 21 June 2018

Summary of request

Total number (absolute number and full time equivalent) of staff who are union representatives (including general, learning and health and safety representatives)

Total number (absolute number and full time equivalent) of union representatives who devote at least 50 per cent of their time to union duties

Names of all trade unions represented in the local authority

A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary).

A basic estimate of spending on unions as a percentage of the total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill).

Summary of response

The following is the number and FTE, as at 1 April 2018 and the amount of time and cost to the authority of representatives of the recognised trade union (Unison), for the 2017/18 year.

1. Headcount and FTE of representatives as at 1 April 2018:
13 employees equating to 11.21 FTE's

2. Amount of time spent on Unison activity in 2017/18 year where it exceeds 50% of the time available: NIL


Please include the following information:
Total number (absolute number and full time equivalent) of staff who are union representatives (including general, learning and health and safety representatives) – 13 Head count and 11.21 FTE's
Total number (absolute number and full time equivalent) of union representatives who devote at least 50 per cent of their time to union duties – NIL
Names of all trade unions represented in the local authority – Unison
A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary) – NIL
A basic estimate of spending on unions as a percentage of the total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill) – NIL

Date responded: 9 July 2018

Property guardians

Date submitted: 21 June 2018

Summary of request

1. The number of council-owned buildings occupied by live-in property guardians annually.
2. The total number of individuals living in council-owned buildings as live-in property guardians annually.
3. The total annual spend on contracts with property guardian companies.
4. The total annual income received from contracts with property guardian companies.
5. The total number of property guardian companies the council uses for council-owned buildings and the names of these companies.
6. For 1-5 can I have the annual figures for the last five financial years (2017-18, 2016-7, 2015-16, 2014-15, 2013-14)
7. The addresses of council-owned buildings currently occupied by live-in property guardians.

Summary of response

The requested information is not held by the District Council.

Date responded: 22 June 2018

Chief Finance Officer

Date submitted: 20 June 2018

Summary of request

For each year, please provide the name of the section 151 (Chief Finance Officer) in the period of 1997-2014.

Summary of response

For each year, please provide the name of the section 151 (Chief Finance Officer) in the period of 1997-2014.

From 1997 - 29/4/2011 - Diccon Pearce
From 30/4/2011 - to present day - Simon Davey

Date responded: 9 July 2018

Toilets

Date submitted: 19 June 2018

Summary of request

We are requesting information from you about public toilets in your council area. Can you please respond via email informing on the following:

• Number of public toilets currently available in your local council (including toilets in public buildings i.e. Libraries, sports centres, etc.)
• Number of public toilets currently managed by your local council
• Number of public toilets offering disabled access
• If you are part of any programme or scheme that works to grant increased access to public toilets such the Council Community Toilet Scheme, RADAR or others
• The number of public toilets managed for the council available in the year 2000 in your council area

Summary of response

• Number of public toilets currently available in your local council (including toilets in public buildings i.e. Libraries, sports centres, etc.) – Unknown. We are responsible for public toilets across the district, some of which are managed in partnership with town or parish councils. We do not hold data of public toilets offered within other public buildings not associated with EDDC.
• Number of public toilets currently managed by your local council – 27
• Number of public toilets offering disabled access – Most offer disabled access
• If you are part of any programme or scheme that works to grant increased access to public toilets such the Council Community Toilet Scheme, RADAR or others – RADAR
• The number of public toilets managed for the council available in the year 2000 in your council area – Not Known

Date responded: 9 July 2018

Business Rates credit balances

Date submitted: 19 June 2018

Summary of request

I would like to obtain most recent information, from the Council, relating to unclaimed live business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.
I am aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council.
I therefore request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 20 June 2018

Business Rates credit balances

Date submitted: 19 June 2018

Summary of request

I am writing to you to request the following information on NNDR Accounts;

• A list of credit balances for both current and closed accounts
• A list of credit balances which have not been brought forward from previous years
• A list of credit balances which have been written on instead of refunded
Could you please include the following information for both credit balances and write ons;

• The full address of the hereditament
• The name of the account holder
• The value of the credit/overpayment
• The year of which the credit balance refers to

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 20 June 2018

Right to buy

Date submitted: 19 June 2018

Summary of request

Over the last 10 years how many properties have been purchased by council and HA tenants on the right to buy scheme and what was the purchase value including discount amount.

Over the last 10 years what has it cost the council to by back ex authority properties that were sold under the right to buy scheme

Could you give the amount of monetary loss in pounds and as a percentage to the tax payer

Summary of response

Right to buy sales value and councils repurchasing council houses cost.

Over the last 10 years how many properties have been purchased by council and HA tenants on the right to buy scheme and what was the purchase value including discount amount?

168 RTB sales since 01/04/2010
Purchase value £14,224,451.69
Discount Amount £11,340,048.31

Over the last 10 years what has it cost the council to buy back ex authority properties that were sold under the right to buy scheme? Could you give the amount of monetary loss in pounds and as a percentage to the tax payer.

15 properties repurchased since 01/04/2010 at cost of £2,423,560.00

Date responded: 9 July 2018

Director of Social Services

Date submitted: 18 June 2018

Summary of request

1. The name and email address of your Director of Social Services.
2. The name and email address of the person responsible for Adult Services

Summary of response

The requested information is not held by the District Council.

Date responded: 19 June 2018

Avery Court house

Date submitted: 15 June 2018

Summary of request

You requested the following information regarding Avery Court house.

How did EDDC obtain the "no-mans land" on which Avery Court was built?

What consideration (if any) was given by EDDC on the impact such a building (i.e. loss of privacy, obstructed view etc.) would have to the residents of no 26 Birchwood Road?

Please explain how the garden extensions (into "no mans land") at no 30 & 32 Birchwood Road was facilitated, since the residents of no 28 & 26 Birchwood Road were not afforded the same opportunity.

In essence, I believe EDDC were deliberately obscure about the impact of Avery Court construction of those most directly affected by this build, and in an effort to prevent any serious objection to this construction, the residents of no 24 - 28 Birchwood Road were kept in the dark about the project and not afforded any decent consideration or consultation.

I would be prepared to visit your office (by appointment) to read/peruse any file(s)on this matter - if that is more practical to do?

Summary of response

You requested the following information regarding Avery Court house.

How did EDDC obtain the "no-mans land" on which Avery Court was built? – This information is available on our planning web pages. Follow this link https://planning.eastdevon.gov.uk/online-applications/ and type in the planning application number below. You will find the information you require in the 'documents' section.

80/C1559 | 6 GENERAL PURPOSE ONE PERSON FLAT | Avery Court Cunningham Road Exmouth Devon EX8 4DS


What consideration (if any) was given by EDDC on the impact such a building (i.e. loss of privacy, obstructed view etc.) would have to the residents of no 26 Birchwood Road? – This information is available on our planning web pages. Follow this link https://planning.eastdevon.gov.uk/online-applications/ and type in the planning application number above. You will find the information you require in the 'documents' section.

Please explain how the garden extensions (into "no mans land") at no 30 & 32 Birchwood Road was facilitated, since the residents of no 28 & 26 Birchwood Road were not afforded the same opportunity – This is a request for an explanation, not a request for information under the FOI Act 2000.

In essence, I believe EDDC were deliberately obscure about the impact of Avery Court construction of those most directly affected by this build, and in an effort to prevent any serious objection to this construction, the residents of no 24 - 28 Birchwood Road were kept in the dark about the project and not afforded any decent consideration or consultation – This is not a request for information under the FOI Act 2000.

I would be prepared to visit your office (by appointment) to read/peruse any file(s)on this matter - if that is more practical to do? – This information is available on our planning web pages. Follow this link https://planning.eastdevon.gov.uk/online-applications/ and type in the planning application number above. You will find the information you require in the 'documents' section.

Date responded: 20 June 2018

NDR credit balances

Date submitted: 15 June 2018

Summary of request

This is a request for information, filed under the Freedom of information act 2000. We wish to obtain the information, from the Council, relating to unclaimed business rate credit balances.

We are aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council.

We therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including

• The name of each business in respect of which non-domestic rate credit balances remain payable
• The value of overpayment in each case which remains unclaimed
• The years(s) in which overpayment was made and
• The hereditament address

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 19 June 2018

National Assistance Burials

Date submitted: 15 June 2018

Summary of request

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

There have been no National Assistance Burials where there was no known next of kin from 1/4/2018 to the day of our reply. Neither have there been any new cases where the person died prior to 1/4/2018, but that were only dealt with after this date.

Date responded: 9 July 2018

Libraries operating a "self-service" opening system

Date submitted: 14 June 2018

Summary of request

1) How many of your libraries operate a "self-service" opening system where people are not allowed to access the library building unless they have registered in advance?
2) How many of your libraries have a minimum age limit (eg only those over 16 or 18) for access to the library during these self-service hours?
3) If so, what is the age limit?
4) How many people who live within your council area are under the age limit discussed above?

Summary of response

The requested information is not held by the District Council

Date responded: 14 June 2018

Children with special educational needs and disabilities

Date submitted: 14 June 2018

Summary of request

The following request relates to children with special educational needs and disabilities - classed as SEND.

1) In the last three years for which figures are available (Sept 2017, Sept 2016 and Sept 2015) could you please provide the following information?

a) How many children classed as SEND were placed in their first-choice secondary school and what is that as a percentage of the number who applied?

b) How many children classed as SEND were placed in their second-choice secondary school and what is that as a percentage of the number who applied?

c) How many children classed as SEND were placed in their third-choice secondary school and what is that as a percentage of the number who applied?

d) How many children classed as SEND were not placed in their first, second or third choice secondary schools and what is that as a percentage of the number who applied?

Summary of response

The requested information is not held by the District Council.

Date responded: 14 June 2018

HGV parking

Date submitted: 13 June 2018

Summary of request

I am researching truck parking on local authority sites.

Please provide details and charges of any HGV parking available or managed by your authority.

Summary of response

The only designated HGV parking we have is at the Estuary Lorry park at The Royal Avenue, Exmouth, EX8 1DB.

The charges are £1 per hour and £5 gets a 24 hours ticket and there are 21 HGV spaces.

Date responded: 20 June 2018

Land owned by EDDC

Date submitted: 13 June 2018

Summary of request

1. The total amount of land (in acres) currently owned by your Council.

2. The total amount of land (in acres) currently owned by your Council that has been identified as surplus to requirements.

3. The total amount of land (in acres) currently owned by your Council that is scheduled to be sold.

4. The total amount of land (in acres) currently owned by your Council scheduled for joint venture housing development or where such development is already taking place.

Summary of response

1. The total amount of land (in acres) currently owned by your Council - 2302 acres

2. The total amount of land (in acres) currently owned by your Council that has been identified as surplus to requirements - 0 acres

3. The total amount of land (in acres) currently owned by your Council that is scheduled to be sold - 0.3 acres

4. The total amount of land (in acres) currently owned by your Council scheduled for joint venture housing development or where such development is already taking place - 0 acres

Date responded: 20 June 2018

Complaints made between January 2012 - May 2018, which relate to a neighbours fence or hedge

Date submitted: 12 June 2018

Summary of request

Please could you provide a full list of complaints made to the council between January 2012 - May 2018, which relate to a neighbours fence or hedge. Please include:
• A total number of complaints per year
• A total number of complaints relating to hedges per year
• A total number of complaints relating to fences per year

Summary of response

To search for all the complaints that have been logged since January 2012 that have either been about a neighbour's fence or hedge would require an Officer to go into each complaint logged to determine the nature of the complaint and would take over the permitted 18 hours. It is therefore exempt under Section 12(1) of the FOI Act 2000. However you can search on our website as this information is freely available if you use the search engine for Planning Enforcement cases on the planning online pages. See https://planning.eastdevon.gov.uk/online-applications/ and if you go to this link then select enforcement and type in a keyword like tree or hedge then you will see the cases relating to these issues.

Date responded: 20 June 2018

Cost of transporting children by taxi to schools outside your council area

Date submitted: 12 June 2018

Summary of request

What was the total cost to your council in the 2016/17 academic year of transporting children registered as living in your council's area by taxi to schools outside your council area and the numbers of children being transported?

Of these, without revealing any names or personal data, can you tell me furthest five distances travelled by taxi by these pupils and the transport costs to the council in 2016/17 of each?

Can you break the overall figures (both numbers of children and cost) down into two groups - children with special needs and deaf children - providing also the distances travelled by the five children in each group that travelled the furthest by taxi and the cost to the council of each?

Summary of response

The requested information is not held by the District Council

Date responded: 13 June 2018

Committed electoral fraud

Date submitted: 11 June 2018

Summary of request

Please send to me any record of information that relates to the formulation and execution of U.S.
Foreign Policy and the administration and operations of the U.S. Department of State and U.S.
Department of Defence which alleges the U.S. Department of State and U.S. Department of
Defence committed electoral fraud at the June 23rd 2016, United Kingdom European Union
membership referendum and/or the June 8th 2017, United Kingdom general election.

Summary of response

The requested information is not held by the District Council

Date responded: 11 June 2018

Software system for legal teams

Date submitted: 7 June 2018

Summary of request

I would like to know if you could please tell us what software system your legal teams use for Case Management, Matter Management, Time Recording and Court Bundling (where applicable).

In addition, if any of these systems are under contract and when the contract renewal/end date is.

Summary of response

I would like to know if you could please tell us what software system your legal teams use for Case Management, Matter Management, Time Recording and Court Bundling (where applicable). In addition, if any of these systems are under contract and when the contract renewal/end date is - Timeslice Lawman; Annual Renewal – June 2019.



Date responded: 2 July 2018

Pavement hazards

Date submitted: 7 June 2018

Summary of request

I am requesting the following information related to pavement hazards:

1) How many individual claims have been made to your council for damage / injury sustained by pedestrians encountering pavement hazards (such as poor surfaces, loose paving slabs, raised or sunken iron work, potholes, damaged kerbs, flooded footpaths, head-height signs etc)

2) The percentage of the total number of claims that were successful

3) The total value of compensation claims paid by your authority for such injuries

Please provide this information for the 12 months to the end of April 2018 (or 12 months to the closest date possible to the end of April).

Summary of response

The requested information is not held by the District Council

Date responded: 7 June 2018

Housing Benefit

Date submitted: 5 June 2018

Summary of request

I would be grateful if you could provide the following information in respect of the level of Housing Benefit paid to providers of exempt accommodation in 2017-2018 for the following configurations of accommodation:

Type of Property: 1person/1bedroom
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 1person/1bedroom: 1 person/2 bedroom i.e. with a sleep-in room
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 2 person/2 bedroom
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 2 person/3 bedroom i.e. with a sleep-in room
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 3 person/3 bedroom
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 3 person/4 bedroom i.e. with a sleep-in room
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 4 person/4 bedroom
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

Type of Property: 4 person/5 bedroom i.e. with a sleep-in room
Lowest awarded eligible core rent:
Highest awarded eligible core rent:
*Lowest awarded gross eligible rent:
*Highest awarded gross eligible rent:

*Inclusive of core rent and eligible service charges

Summary of response

You requested information in respect of the level of Housing Benefit paid to providers of exempt accommodation in 2017-2018. We have looked at the FOI and interpreted "Exempt Accommodation" as Exempt Support Accommodation and "with a sleep in room" as an additional bedroom for an overnight carer.

We are unable to provide this information as our Exempt Support Accommodation cases are all assessed under different rent schemes. Our system only holds property and room details and additional room requirement data if they are a Housing Association or fall under the Local Housing Allowance scheme.

Date responded: 20 June 2018

Business Rates unclaimed credits

Date submitted: 5 June 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 June 2018

Contracts for Recycling and Procurement of IT products / scheduled tenders, relating to Data Eraser inline with GDPR

Date submitted: 5 June 2018

Summary of request

Under the Freedom of Information Act 2000, please provide me with copies of the following:

1. Start and end date of any and all contracts; including any current or scheduled tenders, relating to the Recycling and Procurement of IT products involving equipment such as computers, laptops, mobile devices, mobile device accessories, printers, copiers, scanners, servers, PBX boxes, Teleconferencing equipment, tablets, point-of-sale devices and data storage.
2. Start and end date of any and all contracts; including any current or scheduled tenders, relating to Data Eraser inline with GDPR requirements for, but not limited to, IT equipment (relevant products listed above), Mobile Devices & Tablets.

Summary of response

1. Start and end date of any and all contracts; including any current or scheduled tenders, relating to the Recycling and Procurement of IT products involving equipment such as computers, laptops, mobile devices, mobile device accessories, printers, copiers, scanners, servers, PBX boxes, Teleconferencing equipment, tablets, point-of-sale devices and data storage - There are no such contracts in place.
2. Start and end date of any and all contracts; including any current or scheduled tenders, relating to Data Eraser inline with GDPR requirements for, but not limited to, IT equipment (relevant products listed above), Mobile Devices & Tablets - There are no such contracts in place.

Date responded: 11 June 2018

Spending on Mayoral cars

Date submitted: 5 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on mayoral cars in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• How many cars your organisation has. Please also specify the make and model.
• The cost of purchasing a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of leasing a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of fuel for a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of purchasing a personalised number plate(s) during 2015/16, 2016/17 and 2017/18.
• The costs associated with maintaining a car(s) during 2015/16, 2016/17 and 2017/18. This includes, but is not limited to, MOT, general service, insurance, and new tyres and parts.

If your authority has a lord mayor, chairman/woman or vice-chairman/woman, please also include this as part of your response.

Summary of response

This information is not held by the District Council.

Date responded: 6 June 2018

Prosecutions for illegally inported puppies

Date submitted: 5 June 2018

Summary of request

Information request:
1) Between 1st May 2017 and 30th April 2018
a) how many puppies were seized each month by Trading Standards on suspicion that they were in breach of the Rabies Order 1974; and
b) how many of these puppies were subsequently quarantined each month?

2) For each calendar year from 2012 up to 30th April 2018, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either
a) the Rabies Order 1974,
b) The Non-Commercial Movement of Pet Animals Order 2011) or
c) The Fraud Act 2006?

3) For each calendar year from 2012 up to 30th April 2018, how many prosecutions were carried out under
a) the Breeding and Sale of Dogs (Welfare) Act 1999 and
b) the Pet Animals Act 1951 in relation to dogs?

Summary of response

Information request:
1) Between 1st May 2017 and 30th April 2018
a) how many puppies were seized each month by Trading Standards on suspicion that they were in breach of the Rabies Order 1974 - 0
b) how many of these puppies were subsequently quarantined each month? - 0

2) For each calendar year from 2012 up to 30th April 2018, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either
a) the Rabies Order 1974 - 0
b) The Non-Commercial Movement of Pet Animals Order 2011 - 0
c) The Fraud Act 2006? - 0

3) For each calendar year from 2012 up to 30th April 2018, how many prosecutions were carried out under
a) the Breeding and Sale of Dogs (Welfare) Act 1999 - 0
b) the Pet Animals Act 1951 in relation to dogs? - 0



Date responded: 8 June 2018

Business Rates unclaimed credit balances

Date submitted: 5 June 2018

Summary of request

I am looking to obtain under the Freedom of Information Act a report detailing unclaimed business rate credit balances.
I have obtained these reports via download from a large majority of councils, but cannot locate this being available via your website.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies.
Naturally I understand that the names for any individual, rather than a company, will be redacted.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 June 2018

Contaminated land

Date submitted: 4 June 2018

Summary of request

We are interested in analysing the contaminated land around UK. Can you please share the shape file showing the contaminated land in East Devon?

Summary of response

EDDC do not have any contaminated land in East Devon.

Date responded: 4 June 2018

Cost of printing and buying tablets

Date submitted: 4 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on paper for printing and tablets in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• What was the total cost of paper used for printing in each of 2015/16, 2016/17 and 2017/18?
• What was total cost of buying tablets in each of 2015/16, 2016/17 and 2017/18?
Please include spending on tablets for both permanent staff and elected officials.


Summary of response

• What was the total cost of paper used for printing in each of 2015/16, 2016/17 and 2017/18?
2015/16 £7,339.48
2016/17 £9,298.44
2017/18 £4,706.69

• What was total cost of buying tablets in each of 2015/16, 2016/17 and 2017/18? - Strata does not hold financial data with this level of detail

Please include spending on tablets for both permanent staff and elected officials - Strata does not hold financial data with this level of detail

Date responded: 2 July 2018

Cost of award ceremonies

Date submitted: 4 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on award ceremonies in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• What was the total cost of award ceremonies in each of 2015/16, 2016/17 and 2017/18?
• What was the total number of award ceremonies in each of 2015/16, 2016/17 and 2017/18?
• What was the name of the award ceremony in each of 2015/16, 2016/17 and 2017/18?

The total cost includes, but is not limited, the cost of room/event space hire, catering, drinks, entertainment, insurance, decorations, physical awards and compères.

Summary of response

Please include the following information:
• What was the total cost of award ceremonies in each of 2015/16, 2016/17 and 2017/18? - Zero
• What was the total number of award ceremonies in each of 2015/16, 2016/17 and 2017/18? - Zero
• What was the name of the award ceremony in each of 2015/16, 2016/17 and 2017/18? - N/A

Date responded: 20 June 2018

HMO licences

Date submitted: 2 June 2018

Summary of request

1 )Does your authority have any jurisdiction regarding Houses in Multiple Occupancy (HMO’s) as defined by the Housing Act 2004?
If the above answer is yes, then please proceed to question 2, if not then thank you for your time.

2) Has, or does, your authority charge for the provision of a licence?
If yes, then please can you proceed to question 3, if not, again, thank you for your assistance.

3) Please provide a breakdown of the cost of the licence for every financial year since 2004. i.e.
2004/5 n/a
2005/6 n/a
2006/6 n/a
2007/8 £300 then £50 per additional room
2008/9 £300 then £50 per additional room
Etc up to and including 2018/19

Summary of response

1 )Does your authority have any jurisdiction regarding Houses in Multiple Occupancy (HMO’s) as defined by the Housing Act 2004? - Yes

2) Has, or does, your authority charge for the provision of a licence? - No

Date responded: 4 June 2018

Date submitted: 2 June 2018

Summary of request

For each of 2015, 2016 and 2017 please supply:-
The number of homeless people in receipt of emergency or temporary accommodation because they were vulnerable by reason physical disability.

Summary of response

We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information.

Date responded: 4 June 2018

Zurich Municipal Specification

Date submitted: 1 June 2018

Summary of request

This is a request under the Freedom of Information Act which relates to the Councils insurance so should be passed to the Insurance Officer or person responsible for insurance within your organisation.
Can you please provide me with a copy of your current Zurich Municipal Specification a sheet which relate to the property Module - Part K "all risks". The specification a sheet is renewed each year by your insurers and briefly outlines the items that your Council are insuring for all risks cover. It will reside in a ring binder folder within your insurance office along with all the other insurance portfolio documents. Please redact any information which is confidential.


Summary of response

East Devon is not currently insured by Zurich Municipal, therefore, we have no such document to disclose.

Date responded: 8 June 2018

Business rates credits

Date submitted: 1 June 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 1 June 2018

Museums

Date submitted: 30 May 2018

Summary of request

1) How many museums does your council run?
2) How many items are there in your museums’ collections? What is their combined value?
3) How many of those items are currently on display? What is their combined value?
4) For each of the last four financial years, ending with 2017/18:
a. How many items have been sold by your museums? What is the sum of money those sales have raised?
b. How much of that money was kept within museums rather than going to other parts of the council?
c. How many items have been bought by your museums? How much, in total, was paid for them?
5) Over the last four years, what is the single biggest amount raised by selling an item? What was the item in question? How and to whom was it sold?
6) Even if no sales have been made, has the council considered selling any of its collection at any point over the last four years?
To be clear – I am only interested in items in the museums’ collection of historical artefacts. I am not interested in how much the museum is spending on buying and selling items like cleaning products, pens or computer equipment.

Summary of response

The requested information is not held by the District Council.

Date responded: 31 May 2018

Cranbrook Town Council Service Charge

Date submitted: 30 May 2018

Summary of request

Please could you tell me the number of dwellings that Cranbrook Town Council took over from Blenheims in the phase 1 & 2 estate services charge buy out.

Summary of response

The requested information is not held by the District Council. You would have to request this information directly from Cranbrook Town Council.


Date responded: 11 June 2018

Press release relating to a planning application

Date submitted: 29 May 2018

Summary of request

Please provide me with a copy of any press release relating to a planning application issued after that planning application had been determined. The period to be covered is 1 January 2016 to date.

Summary of response

There have been 624 press releases since 1st January 2016. An officer would need to search through each press release to see if it refers to a planning application and this is likely to take 5 minutes per item. We estimate that to search through all 624 press releases would take in excess of 52 hours and is therefore exempt under Section 12(1) of the FOI Act 2000.

If you are interested in a specific planning application or are able to narrow down your time frame we may be able to review the request again.

Date responded: 30 May 2018

Business rate credits

Date submitted: 29 May 2018

Summary of request

I therefore request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 30 May 2018

Animal Rescue Centres/Sanctuaries

Date submitted: 29 May 2018

Summary of request

1. How many Animal Rescue Centres/Sanctuaries currently operate in the council area
2. How many stray animal contracts the Council holds with rescue centres

Summary of response

1. How many Animal Rescue Centres/Sanctuaries currently operate in the council area - 1 Animal Rescue Centre
2. How many stray animal contracts the Council holds with rescue centres - None

Date responded: 1 June 2018

Public plans to support the England men's national team at this summer's World Cup in Russia

Date submitted: 28 May 2018

Summary of request

I'm writing to you to request information relating to the following two questions:

1) Does East Devon District Council have any public plans in place to support the England men's national team at this summer's World Cup in Russia (2018)? Including, but not limited to, public screenings of the matches.

2) If so, how much has been budgeted for these event(s)? Including a breakdown of the budget, if possible.

Summary of response

1) Does East Devon District Council have any public plans in place to support the England men's national team at this summer's World Cup in Russia (2018)? Including, but not limited to, public screenings of the matches - No

2) If so, how much has been budgeted for these event(s)? Including a breakdown of the budget, if possible - N/A

Date responded: 22 June 2018

Looked After Children

Date submitted: 27 May 2018

Summary of request

Based on the latest available figures:

1. How many Looked After Children, who are in the care of the local authority, are:
(a) EU (non-UK) citizens
(b) have an Undocumented or Unknown immigration status (including children whose nationality is unknown).

2. What plans and provisions does the Local Authority have in place - or is considering - to deal with any Children In Care who will need to obtain Settled Status, as a result of Brexit, if they wish to remain in the UK? Please provide details of any plans, analysis or forecasts, including any estimates of the financial cost to the Local Authority, or any reports which have been written about this issue.

Summary of response

The requested information is not held by the District Council

Date responded: 29 May 2018

Mobile phone contracts

Date submitted: 25 May 2018

Summary of request

1. How many mobile phone users do you have (this includes smartphone users, basic mobile phone users, data only users and any other devices)
2. Which network(s) are these currently with?
3. When are these contracts due to expire?
4. The name of the person responsible for the administration of these contracts?
5. The name under which the contract is awarded i.e. London borough of...

Summary of response

1. 561
2. EE, 02, Gamma & Vodafone
3. All sims vary on 2 year contracts
4: Adrian Smith
Support & Infrastructure Manager
Strata | Solutions for government
Tel : 07889 646467
5. EE: East Devon District Council
02: Strata Service Solutions
Vodafone: Strata Service Solutions
Gamma: Strata Service Solutions

Date responded: 5 June 2018

NDR leasehold properties

Date submitted: 23 May 2018

Summary of request

We are interested of analysing the leasehold commercial properties data. As you may know the ownership data from the land registry only provides the leases over 7 years. However we have come across the leasehold details of the commercial properties from some of the councils. Can you please provide us the lease details (holding name, address, UPRN, start date and end date of the lease) of the non-domestic properties in East Devon?

Summary of response

We don’t hold leasehold details for our non-domestic properties as it is not a requirement.

Date responded: 1 June 2018

Procurement contracts and tenders

Date submitted: 23 May 2018

Summary of request

Please could you provide me with the following information:

• What number, and value, of procurement contracts and/or tenders with a value of over £10,000 have been issued by the council, but not listed on the Contracts Finder website, in a) current financial year b) each financial year since 2015/16?

• What, if any, standing orders does the council have in relation to when a procurement contract and/or tender must be published on the Contracts Finder website, including any specified minimum contract value, setting out the method by which the contract is issued i.e. single quotation, three quotations or tender.

• Any internal guidelines, documents or policies relating to when procurement contracts and/or tenders should or should not be published on the Contracts Finder website.

Summary of response

• What number, and value, of procurement contracts and/or tenders with a value of over £10,000 have been issued by the council, but not listed on the Contracts Finder website, in a) current financial year b) each financial year since 2015/16? – We estimate that to search through every contract/tender and then cross reference with data on other systems to match the requirements you have listed would exceed the 18hrs permitted and is therefore exempt under Section 12(1) of the FOI Act 2000.

• What, if any, standing orders does the council have in relation to when a procurement contract and/or tender must be published on the Contracts Finder website, including any specified minimum contract value, setting out the method by which the contract is issued i.e. single quotation, three quotations or tender – Please refer to our Constitution, specifically Part 4.6 (Financial Regulations) and Part 4.7 (Contract Standing Orders) from page 152 onwards.

http://eastdevon.gov.uk/media/2537583/constitution-june-2018.pdf

• Any internal guidelines, documents or policies relating to when procurement contracts and/or tenders should or should not be published on the Contracts Finder website – Please refer to our Constitution, specifically Part 4.6 (Financial Regulations) and Part 4.7 (Contract Standing Orders) from page 152 onwards.

Date responded: 21 June 2018

Tendered ballot papers

Date submitted: 23 May 2018

Summary of request

How many tendered ballot papers in total were issued by the council’s electoral staff at polling stations on 8 June 2017 for the General Election, in each parliamentary constituency counted in your local authority:

a.) As an absolute number?

b.) As a percentage of the total number of ballots issued?

Summary of response

The Freedom of Information Act does not cover the work of the electoral registration officer or returning officer and so the information you have requested does not fall within the scope of the Act.

Date responded: 30 May 2018

Treasury management advisors

Date submitted: 23 May 2018

Summary of request

For each year, please provide the name of the treasury management advisors for East Devon from 1997-2014.

Summary of response

For each year, please provide the name of the treasury management advisors for East Devon from 1997-2014 - We were with the Public Sector Department of the Union Bank of Switzerland who were acquired by Sector Treasury Services, a wholly owned subsidiary of Sector Holdings Limited and USB Limited during October 1997, since that date to 2014 we used the Sector Group.

Date responded: 11 June 2018

Ferris wheel Exmouth Seafront

Date submitted: 21 May 2018

Summary of request

Would you please inform if the ferris wheel on Exmouth Seafront pays rent or is actually paid to be operated on Public Owned land? Is there any Business Rates charged to the operating company? Is this paid for by EDDC or even subsidised by them?
What is the actual termination date for the ferris wheel to stop operating on the Public Land and who will be responsible for making good the damage to the land that it occupies?

Summary of response

Would you please inform if the Ferris Wheel on Exmouth Seafront pays rent or is actually paid to be operated on Public Owned land? - They pay for the use of the space
Is there any Business Rates charged to the operating company? - Not by us
Is this paid for by EDDC or even subsidised by them? - N/A
What is the actual termination date for the Ferris Wheel to stop operating on the Public Land and who will be responsible for making good the damage to the land that it occupies - The Wheel is closing for business on the 2nd September and due to be off site on the 6th September. We have a deposit for any damage, but we expect some normal wear and tear to the grass. StreetScene will rectify any damage as appropriate.

Date responded: 22 May 2018

Domestic household waste collection services

Date submitted: 21 May 2018

Summary of request

Please can you answer the following questions on your domestic household waste collection services.

1 Do you operate a joint food and garden waste collection service (where food and garden waste is collected comingled) ?

2 If yes to 1 above - do you charge for either collection and/or disposal for a garden and food waste service?

3 If yes to 2 above - what is the charge and frequency of collections?.

3 If no to 2 above - do you charge just for garden waste collection? if yes please tell us the cost and frequency of collections.

5 Do you make any charge directly or indirectly for collection and /or disposal of household food waste in any form.

Summary of response

Please can you answer the following questions on your domestic household waste collection services.

1 Do you operate a joint food and garden waste collection service (where food and garden waste is collected comingled) ? – No

2 If yes to 1 above - do you charge for either collection and/or disposal for a garden and food waste service? – N/A

3 If yes to 2 above - what is the charge and frequency of collections? – N/A

3 If no to 2 above - do you charge just for garden waste collection? If yes please tell us the cost and frequency of collections – Yes £48 per annum and the green waste collections are fortnightly.

5 Do you make any charge directly or indirectly for collection and /or disposal of household food waste in any form – No

Date responded: 24 May 2018

Trading standards

Date submitted: 21 May 2018

Summary of request

- Number of complaints made against retailers about faulty or inadequate plumbing fittings and/or installations (e.g taps, boilers, water pipes, toilets, showers) in 2016 and 2017
- Number of complaints made against plumbing tradesmen about faulty plumbing fittings and/or installations in 2016 and 2017
- Number of complaints made about plumbing tradesmen in 2016 and 2017
- Number of plumbing tradesmen taken to court under consumer protection legislation in 2016 and 2017
- Number of plumbing tradesmen taken to court under consumer protection legislation about plumbing and/or fittings in 2016 and 2017
- Number fines issued to plumbing tradesmen under consumer protection legislation faulty plumbing fittings and/or installations in 2016 and 2017
- Total value of fines issued to plumbing tradesmen under consumer protection legislation for faulty or inadequate plumbing fittings and/or installations in 2016 and 2017
- Number of retailers taken to court under consumer protection legislation for plumbing fittings and/or installations (e.g taps, boilers, water pipes, toilets, showers) in 2016 and 2017
- Number fines issued to retailers under consumer protection legislation for faulty plumbing fittings and/or installations in 2016 and 2017
- Total value of fines issued to retailers under consumer protection legislation faulty plumbing fittings and/or installations in 2016 and 2017

Summary of response

The requested information is not held by the District Council

Date responded: 22 May 2018

Social care

Date submitted: 21 May 2018

Summary of request

Please send me answers to the following questions below regarding the council’s social care case management system(s).

1.) What is the name of the system the council operates for both the adults and children’s social care case management systems?
2.) When do the contracts for both the adults and children’s social care case management systems expire?
3.) If the council was in a position to procure a new adult’s (and/or) children’s social care case management systems, who would be the person to lead that procurement process?
4.) If the council was in a position to implement a new system for adult’s (and/or) children’s social care case management systems, who would be the person to lead that implementation process?

Summary of response

The requested information is not held by the District Council

Date responded: 22 May 2018

Fines for dropping litter

Date submitted: 20 May 2018

Summary of request

How many officers do East Devon district council employ who can fine people for dropping litter?

How many fines have been given out for people dropping litter over the last 3 years and what was the total value

Summary of response

How many officers do East Devon district council employ who can fine people for dropping litter? - There are 24 Officers.

How many fines have been given out for people dropping litter over the last 3 years and what was the total value (This isn’t referring to fly tipping, I mean people dropping litter)

2015: 2 issued (2 collected)
2016: 11 (9 collected)
2017: 2 (2 collected)

Each fine amounts to £80. Therefore the total value has amounted to £1040


Date responded: 25 May 2018

Planning applications approved

Date submitted: 18 May 2018

Summary of request

I would like to know the number of planning permissions received in each of the last 5 years. I would like this information broken down by year, with a year end of March 31st.
I would also like to know how many of those planning permissions were approved and how many were rejected. I would like this information broken down by year, with a year end of March 31st.
I would also like to know the average (mean) time taken for a planning permission to be approved in each of the last 5 years. I would like this information broken down by year, with a year end of March 31st.
I would also like to know how many of the approved planning permissions in each of the last 5 years have now been completed. I would like this information broken down by year, with a year end of March 31st.

Summary of response

This information can be found on Gov.uk's website as this information is regularly supplied to them for statistical purposes. https://www.gov.uk/government/statistical-data-sets/live-tables-on-planning-application-statistics#local-planning-authority-performance-tables

Date responded: 21 May 2018

June 8th 2017 United Kingdom general election

Date submitted: 18 May 2018

Summary of request

Please send to me any record of evidence which alleges the Conservative Party won an outright majority of MPs at the June 8th 2017 United Kingdom general election.

Summary of response

The requested information is not held by the District Council

Date responded: 21 May 2018

Cavity wall insulation

Date submitted: 18 May 2018

Summary of request

How many properties are you responsible for?

If you have outsourced your social housing provision to another body or
bodies, what is/are the name and contact details of the body or bodies?

What percentage of your housing stock has cavity wall insulation been
installed into?

What percentage of your housing stock has external wall insulation been
installed onto?

How many disrepair claims have been made by tenants, house holders in the past
5 years due to poor property condition?

How many disrepair claims have been made by tenants, house holders in the past
5 years due to cavity wall insulation?

How many disrepair claims have been made by tenants, house holders in the past
5 years due to external wall insulation?

How many damp, condensation and mould complaints have been made by tenants,
house holders since 1st January 2012, by year?

What is the value of financial settlements made to claimants since 1st January
2012, by year?

What is the value of financial settlements made for litigation cases relating to cavity wall insulation since 1st January
2012, by year?

What is the value of financial settlements made for litigation cases relating to external wall insulation since 1st January
2012, by year?

How many cavity insulation extractions have you undertaken or have been
undertaken on your behalf since 1st January 2012, by year?

Do you have a current cavity extraction project/s being undertaken?

Do you have a current external wall insulation scheme/s being undertaken?

Do you have a current cavity wall insulation scheme/s being undertaken?

Summary of response

How many properties are you responsible for? 4,211

If you have outsourced your social housing provision to another body or bodies, what is/are the name and contact details of the body or bodies? Not applicable

What percentage of your housing stock has cavity wall insulation been installed into? Approximately 50%

What percentage of your housing stock has external wall insulation been installed onto? None

How many disrepair claims have been made by tenants, house holders in the past 5 years due to poor property condition? None

How many disrepair claims have been made by tenants, house holders in the past 5 years due to cavity wall insulation? None

How many disrepair claims have been made by tenants, house holders in the past 5 years due to external wall insulation? None

How many damp, condensation and mould complaints have been made by tenants, house holders since 1st January 2012, by year? We do not retain this information. Complaints are minor and resolved as they arise.

What is the value of financial settlements made to claimants since 1st January 2012, by year? £0

What is the value of financial settlements made for litigation cases relating to cavity wall insulation since 1st January 2012, by year? £0

What is the value of financial settlements made for litigation cases relating to external wall insulation since 1st January 2012, by year? £0

How many cavity insulation extractions have you undertaken or have been undertaken on your behalf since 1st January 2012, by year? Information not available by year. Overall, fewer than 100.

Do you have a current cavity extraction project/s being undertaken? No

Do you have a current external wall insulation scheme/s being undertaken? No

Do you have a current cavity wall insulation scheme/s being undertaken? No


Date responded: 18 June 2018

Schools places

Date submitted: 16 May 2018

Summary of request

Please answer the following questions for all Local Authorities in England for the last three years 2017-18, 2016-17, 2015-16.

1. What percentage of total LA home applications for Primary School reception for September 2018, September 2017 and September 2016 received an offer for their first preference? Same question with actual numbers.
2. What percentage of total LA home applications for Secondary School Year 7 for September 2018, September 2017 and September 2016 received an offer for their first preference? Same question with actual numbers.
3. What percentage of total LA home applications for Primary School reception received an offer for September 2018, September 2017 and September 2016 for any of their preferences? Same question with actual numbers.
4. What percentage of total LA home applications for Secondary School Year 7 received an offer for September 2018, September 2017 and September 2016 for any of their preferences? Same question with actual numbers.
5. What were the total number of applications made for (a) Reception places in the 3 years 2016, 2017 and 2018 and (b) Year 7 places in the 3 years 2016,2017 and 2018.

Summary of response

The requested information is not held by the District Council

Date responded: 17 May 2018

PSPOs

Date submitted: 15 May 2018

Summary of request

1. How many Public Spaces Protection Orders (sometimes known as Public Space Protection Orders or PSPOs) did the council implement in 2014, 2015, 2016, 2017 and between Jan 1st and May 3rd in 2018?

1a. Could you please provide the text of the order (or a link to it) in each case for those PSPOs implemented in 2017 and from Jan 1st - May 3rd 2018?

2. How many fines were issued for a breach of a PSPO in each of 2014, 2015, 2016, 2017 and Jan 1st- May 3rd 2018?

2a. For the fines issued in 2017 and Jan 1st-May 3rd 2018, please break these down according to which PSPO they were linked to. ie: '10 fines relating to PSPO x' and '8 fines relating to PSPO y' etc.

3. Are there any consultations currently open (or recently closed and still under consideration) for new PSPOs? If so, how many and please provide a link to the consultations.

Summary of response

1. How many Public Spaces Protection Orders (sometimes known as Public Space Protection Orders or PSPOs) did the council implement in 2014, 2015, 2016, 2017 and between Jan 1st and May 3rd in 2018? - 3 in 2017

1a. Could you please provide the text of the order (or a link to it) in each case for those PSPOs implemented in 2017 and from Jan 1st - May 3rd 2018? - http://eastdevon.gov.uk/public-spaces-protection-orders/

2. How many fines were issued for a breach of a PSPO in each of 2014, 2015, 2016, 2017 and Jan 1st- May 3rd 2018? -

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
• 3 for fouling on 29/08/17, 05/09/17, 19/02/18
• 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17

2a. For the fines issued in 2017 and Jan 1st-May 3rd 2018, please break these down according to which PSPO they were linked to. ie: '10 fines relating to PSPO x' and '8 fines relating to PSPO y' etc. - See above

3. Are there any consultations currently open (or recently closed and still under consideration) for new PSPOs? If so, how many and please provide a link to the consultations - Not currently

Date responded: 16 May 2018

Receipt of Universal Credit when in rent arrears

Date submitted: 14 May 2018

Summary of request

1. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, are in rent arrears.

2. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, have received possession orders as a result of being in rent arrears.

Summary of response

1. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, are in rent arrears – Requested information is not held

2. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, have received possession orders as a result of being in rent arrears – Requested information is not held

We do not hold information regarding rent arrears and possession orders on our system, and we have no way of accurately identifying Council Tenants who are in receipt of Universal Credits.
Once a person goes onto Universal Credit their Housing Benefit entitlement is ended and we would only award Council Tax Support. These cases show as Council Tax only claims rather than Council Tenant claims.
Also, anyone who is claiming Universal Credits and has not previously claim Housing Benefit with us would only show on our system if they claimed Council Tax Support. Again, we would not be able to identify these claims as Council Tenants.

Date responded: 21 May 2018

Date submitted: 14 May 2018

Summary of request

1. How much money has the council spent for each of the past three financial years?

2. How much money has the council spent on Discretionary Housing Payments, for each of the past three financial years?

3. How much money has the council spent on Discretionary Housing Payments to households receiving Universal Credit, for each of the past three financial years?

4. How many households have applied for Discretionary Housing Payments for each of the past three years?
a) How many of these households receive Universal Credit?
b) How many of these households receive Housing Benefit?

Summary of response

1.How much money has the council spent for each of the past three financial years – Please could you clarify whether this refers all council spending?

2.How much money has the council spent on Discretionary Housing Payments, for each of the past three financial years.
2015/16 - £109,901.00
2016/17 - £86,676.00
2017/18 - £182,788.00

3.How much money has the council spent on Discretionary Housing Payments to households receiving Universal Credit, for each of the past three financial years.
2015/16 - UC live from 09/11/2015 - £891.13
2016/17 - £2,436.37
2017/18 - £15,271.83

4.How many households have applied for Discretionary Housing Payments for each of the past three years.
2015/16 - 434
2016/17 - 325
2017/18 - 409

a)How many of these households receive Universal Credit.
2015/16 - 4
2016/17 - 7
2017/18 - 20

b)How many of these households receive Housing Benefit.
2015/16 - 430
2016/17 - 318
2017/18 - 389

Date responded: 21 May 2018

Digital Transformation strategy

Date submitted: 14 May 2018

Summary of request

A) Digital Transformation strategy
1. Do you have any Digital Transformation program and/or strategy?
2. What are your digital transformation priorities / objectives for 2018/19?
3. What is the value of any budgetary savings associated with digital transformation for 2018/19?
4. What is the breakdown of these budgetary savings by service area?
5. Who is in charge of this program/strategy development in your organisation?
6. Does the council have a specific digital transformation team?
7. Who is the officer responsible for digital transformation in your organisation?
8. Have you allocated a specific budget for Digital Transformation activities in 2018/19 and 2019/20? If yes, please state how much for each year.
9. Have you applied or do you plan to apply to government funding for Digital Transformation? (e.g. City deals, DCMS Urban Connected Communities)
10. Have you received or do you plan to apply for government funding to support digital transformation? E.g. City deals, DCMS Urban Connected Communities. If yes, who from and how much has been received?
B) Data sharing and analysis
1. Do you have an internal data sharing plan/strategy for enhancing the efficiency & effectiveness of operations within the council? (e.g. Data sharing across Revenue & Benefit, Social Care, Housing, Community Safety, Environment)
2. Do you have a multi-agency data sharing plan/strategy for enhancing the efficiency & effectiveness of your operations within your council? (e.g. data sharing across police, fire and rescue, NHS services.
3. Who is the officer responsible for delivering your data sharing program/strategy development?
4. What are your priorities / focus relating to data sharing/analytics?
5. Have you allocated a budget for data sharing activities during 2018/19 and 2019/20? If yes, how much for each year?
6. Are you using or do you plan to use a specific technology platform for delivering data sharing within your organisation?
7. If yes, was / will this technology be an off the shelf packaged solution, a bespoke solution or developed in-house?

Summary of response

A) Digital Transformation strategy

1. Do you have any Digital Transformation program and/or strategy? - Not in detail but we have a transformation strategic which incorporates a key strategic theme of improving our online capability for customers.
2. What are your digital transformation priorities / objectives for 2018/19? - Introduction of Firmstep from March 2019 in conjunction with Strata our IT provider.
3. What is the value of any budgetary savings associated with digital transformation for 2018/19? - These have yet to be defined.
4. What is the breakdown of these budgetary savings by service area? - N/A
5. Who is in charge of this program/strategy development in your organisation? - Strategic Management Team including
6. Does the council have a specific digital transformation team? - No
7. Who is the officer responsible for digital transformation in your organisation? - Strategic Lead OD and Transformation
8. Have you allocated a specific budget for Digital Transformation activities in 2018/19 and 2019/20? - No
9. Have you applied or do you plan to apply to government funding for Digital Transformation? (e.g. City deals, DCMS Urban Connected Communities) - No
10. Have you received or do you plan to apply for government funding to support digital transformation? E.g. City deals, DCMS Urban Connected Communities - No

B) Data sharing and analysis
1. Do you have an internal data sharing plan/strategy for enhancing the efficiency & effectiveness of operations within the council? (e.g. Data sharing across Revenue & Benefit, Social Care, Housing, Community Safety, Environment) - No plan as such but we do share in some cases.
2. Do you have a multi-agency data sharing plan/strategy for enhancing the efficiency & effectiveness of your operations within your council? (e.g. data sharing across police, fire and rescue, NHS services) - No.
3. Who is the officer responsible for delivering your data sharing program/strategy development? - N/A
4. What are your priorities / focus relating to data sharing/analytics? - N/A
5. Have you allocated a budget for data sharing activities during 2018/19 and 2019/20? If yes, how much for each year? - No
6. Are you using or do you plan to use a specific technology platform for delivering data sharing within your organisation? - Yes
7. If yes, was / will this technology be an off the shelf packaged solution, a bespoke solution or developed in-house? - Firmstep


Date responded: 25 May 2018

Use of Experian

Date submitted: 11 May 2018

Summary of request

Specifically, I am asking the following:

1. Does your organisation use any type of data or services provided by Experian?
If yes, can you please provide details of:

a. The type of data or service acquired.

b. The dates that these data and/or services were acquired and were in use.

c. The amount of money spent on these products.

d. Any instances where these products were used for predictive modelling.

2. Has your organisation purchased any data or services from other companies engaged in market research/consumer behaviour data aggregation and/or analysis?
If yes, please provide company names and details of:

a. The type of data or service acquired.

b. The dates that these products were acquired and were in use.

c. The amount of money spent on these products.

d. Any instances where these products were used for predictive modelling.

Summary of response

1. Does your organisation use any type of data or services provided by Experian? - No
If yes, can you please provide details of:

a. The type of data or service acquired.
b. The dates that these data and/or services were acquired and were in use.
c. The amount of money spent on these products.
d. Any instances where these products were used for predictive modelling.

2. Has your organisation purchased any data or services from other companies engaged in market research/consumer behaviour data aggregation and/or analysis? - We don’t use any external organisations to do any data profiling. Internally, we might use OH to help us ‘target’ tenants for particular work and in the past we have used anonymous survey data to understand the needs and expectations of particular ‘groups’ better e.g. any differences between sheltered and general need tenants etc. Not for any data segmentation or profiling reasons but we do share our data with others. For example, Devon Home Choice and data has been sent out re the repairs contract. We are also in the midst of the longitudinal study where anonymous data has been shared with Liverty and Birmingham University.

If yes, please provide company names and details of:

a. The type of data or service acquired.
b. The dates that these products were acquired and were in use.
c. The amount of money spent on these products.
d. Any instances where these products were used for predictive modelling.


Date responded: 6 June 2018

Business rate credits

Date submitted: 10 May 2018

Summary of request


1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 11 May 2018

Adult Safeguarding

Date submitted: 10 May 2018

Summary of request

1. How many safeguarding staff the local authority has employed in every year since 2010.
2. The number of social care services which the local authority safeguarding team has monitored in every year since 2010?
3. The number of services in the local authority’s area rated Outstanding, Good, Requires Improvement and Inadequate
4. The number of proactive visits the local authority safeguarding team have carried out in every year since 2010.
5. The number of alerts the local authority safeguarding team have received in every year since 2010.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council as the welfare authority and the primary responsibility for safeguarding.

Date responded: 11 May 2018

Support services commissioned

Date submitted: 10 May 2018

Summary of request

Please could you send me a spreadsheet with all support services commissioned by or connected to your council? e.g. drugs services, mental health, accommodation etc.

The information I need is: Categories (drugs/health); name; brief description; telephone number(s); email address(es); postal address (with post code); opening hours; other criteria (e.g. age groups/ethnicity/gender); and any other information that you hold (e.g. contact person).

Summary of response

The requested information is not held by the District Council

Date responded: 11 May 2018

Public Space Protection Orders

Date submitted: 10 May 2018

Summary of request

• What Public Space Protection Orders relating to dog ownership does your council currently have in place?
• On what date did these orders come into force?
• How many fixed penalty notice fines have been issued to dog owners for violating any of these orders since they were implemented?
• If any, which orders in specific have owners violated?

Summary of response

• What Public Space Protection Orders relating to dog ownership does your council currently have in place? - Control of Dogs; Seashores and Promenades; http://eastdevon.gov.uk/public-spaces-protection-orders/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

• On what date did these orders come into force? - 2017

• How many fixed penalty notice fines have been issued to dog owners for violating any of these orders since they were implemented? -

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
3 for fouling on 29/08/17, 05/09/17, 19/02/18
4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

• If any, which orders in specific have owners violated? – See above


Date responded: 11 May 2018

Number of applicants on the council's housing register

Date submitted: 9 May 2018

Summary of request

The total number of applicants on the council's housing register.

The total number of applicants that on the housing register that are in full or part time employment.

Summary of response

The total number of applicants on the council's housing register - 3926

The total number of applicants that on the housing register that are in full or part time employment - 1475
and Other household member employed - 449

Date responded: 10 May 2018

Exclusions relating to the "sexual misconduct" code

Date submitted: 9 May 2018

Summary of request

Are you able to disclose the number of exclusions relating to the "sexual misconduct" code over the 2017, 2016, 2015, 2014 academic years? Or an appropriate length of time that is manageable within the cost limit.

Please disclose the total number of schools the figure applies to, if possible.
Please break down by type of school, secondary or primary, and the type of incident.
Please also disclose the ages of the victims and perpetrators.


Please disclose the form of punishment or disciplinary action taken in each case

(I am interested in ages of the victims and perpetrators and the form of punishment or disciplinary action taken in each case, so if you could provide the information that would be great as it is not broken down in this form on the DofE's website.)

Summary of response

The requested information is not held by the District Council

Date responded: 10 May 2018

Cladding on privately owned residential tower blocks

Date submitted: 8 May 2018

Summary of request

1. Please can you tell me if the residential tower blocks in your council area that are privately owned with cladding have been submitted for testing for the government’s fire safety tests?
2. If there are tower blocks that have not been tested please can you tell me how many and the name of the block?
3. Is the council planning to take any action against private block owners who have not had the cladding tested or who have no plans to remove the cladding?

Summary of response

1. Please can you tell me if the residential tower blocks in your council area that are privately owned with cladding have been submitted for testing for the government’s fire safety tests - None identified which fit this category
2. If there are tower blocks that have not been tested please can you tell me how many and the name of the block - N/A
3. Is the council planning to take any action against private block owners who have not had the cladding tested or who have no plans to remove the cladding? - N/A

Date responded: 9 May 2018

Unaccompanied asylum-seeking children

Date submitted: 8 May 2018

Summary of request

(1) How many unaccompanied asylum-seeking children (“unaccompanied minors”) are looked after by your local authority? How many are aged 16-18?
(2) How many unaccompanied minors have been moved from foster care into semi-independent caring arrangements (supported care), such as the YMCA, after reaching the age of 16 in any of the last 5 years?
(3) How many of these unaccompanied minors were then returned from such supported care arrangements to foster care before or on reaching age 18?
(4) Do you as a local authority have a policy on supporting unaccompanied asylum-seeking children? If so, may I please receive a copy.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 May 2018

Date submitted: 8 May 2018

Summary of request

A full and up to date list of businesses that have become newly responsible for business rates between the 14th April 2018- 02nd May 2018.
Please include the full business name,
Address and postcode
The type of property
Date of liability

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 9 May 2018

Public Health Funerals

Date submitted: 8 May 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/3/2018 to the day of your reply. If there are any new cases where the person died prior to 1/3/2018, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

Name - Jonathon Ingram
Private Rented - Exmouth
Sex - Male
Date of Birth (age) - 20/01/1955 (62)
Date of death - 04/01/2018
Burial or Cremation - Cremation
Cost to EDDC - £1,370.00
Amount reclaimed - Nil
Funeral arranged by EDDC (Relatives not willing/No funds) – Yes, son referred to us due to lack of funds
Details sent to Treasury solicitor (Y or N) - No

Name – John Jewell
Council Tenant - Sidmouth
Sex - Male
Date of Birth (age) - 29/03/1944 (73)
Date of death - 28/01/2018
Burial or Cremation - Burial
Cost to EDDC - £1,463.00
Amount reclaimed - £1,463.00
Funeral arranged by EDDC (as no traceable relatives) – Yes (Council Tenant - no savings/estate)
Details sent to Treasury solicitor (Y or N) - No



Date responded: 25 May 2018

Do council meetings begin with a prayer?

Date submitted: 7 May 2018

Summary of request

Do your council meetings begin with a prayer, whether formally and on the minutes of the meeting, or informally before the meeting has officially begun?

If they do, to what religion do the prayers adhere to?

Summary of response

Do your council meetings begin with a prayer, whether formally and on the minutes of the meeting, or informally before the meeting has officially begun? - Prayers are said prior to the start of the council meetings and are not part of the agenda/meeting itself.

If they do, to what religion do the prayers adhere to? - Church of England predominantly.

Date responded: 9 May 2018

Offences recorded under the Public Spaces Protection Order

Date submitted: 7 May 2018

Summary of request

1. Each offence recorded under the Public Spaces Protection Order since it was enacted, including the date, the reason, the ethnicity of the offender and the nationality of the offender. Please provide this data in an Excel spreadsheet.
2. A list of the types of PSPO currently active at the council, as well as any under consideration
3. If the council is using private contractors to enforce PSPOs – stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines

Summary of response

With regards to the request below, we do not store information about the offender's nationality and ethnicity.


1. Each offence recorded under the Public Spaces Protection Order since it was enacted, including the date, the reason, the ethnicity of the offender and the nationality of the offender. Please provide this data in an Excel spreadsheet.

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
• 3 for fouling on 29/08/17, 05/09/17, 19/02/18
• 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17


2. A list of the types of PSPO currently active at the council, as well as any under consideration

Control of Dogs
Seashores and Promenades
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviour.

3. If the council is using private contractors to enforce PSPOs – stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines

N/A

Date responded: 10 May 2018

Residential parenting assessments

Date submitted: 4 May 2018

Summary of request

I would like to know what East Devon's annual expenditure on residential parenting assessments was in each of the last 10 years. I.E. in 2017,16,15,14,13,12,11,10,09,08,07.

I would also like to request the number of individual parental assessments commissioned by East Devon in each of the last 10 years.

May I lastly request the names of the residential parenting assessment providers you use most often.

Summary of response

The requested information is not held by the District Council

Date responded: 4 May 2018

Date submitted: 3 May 2018

Summary of request

Query 1: Homelessness presentations, assessments and eligibility in 2017-2018

Within your local authority in 2017-2018, how many 16-24 year olds:
1) Presented themselves as homeless, or at risk of homelessness
2) Were assessed under the Housing Act 1996
3) Were accepted as statutorily homeless and owed a duty
4) Were prevention and relief cases

Query 2: Reason left last settled base

Within your local authority, how many 16-24 year olds accepted as statutorily homeless and owed a duty had one of the following main reasons for leaving their last settled base in 2017-2018?

1) Parents no longer willing or able to accommodate
2) Other relatives or friends no longer willing or able to accommodate
3) Non-violent breakdown of relationship with partner
4) Violence
a. Violent breakdown of relationship, involving partner
b. Violent breakdown of relationship, involving associated persons
c. Racially motivated violence
d. Other forms of violence
5) Harassment, threats or intimidation
a. Racially motivated harassment
b. Other forms of harassment
6) Mortgage arrears (repossession or other loss of home)
7) Rent arrears on:
a. Local authority or other public sector dwellings
b. Registered Provider dwellings
c. Private sector dwellings
8) Loss of rented or tied accommodation due to:
a. Termination of assured shorthold tenancy
b. Reasons other than termination of assured shorthold tenancy
9) Required to leave accommodation provided by Home Office as asylum support
10) Left an institution or LA care:
a. Left prison/on remand
b. Left hospital
c. Left other institution or LA care
11) Other reason for loss of last settled home
a. Left HM-Forces
b. Other reason (e.g. homeless in emergency, sleeping rough or in hostel, returned from abroad)

Summary of response

We have not had an IT system covering homelessness until this year and we are unable to access any records that would provide the necessary breakdowns requested below.

Date responded: 4 June 2018

Temporary accommodation placements

Date submitted: 3 May 2018

Summary of request

I am requesting information about temporary accommodation placement for the following year-long time periods, listed here:
a) April 2008 to March 2009
b) April 2015 to March 2016
c) April 2016 to March 2017
d) April 2017 to March 2018

For each of these time periods, could you provide the following information?
1) Please could you provide a list of the local authority areas (including your own) where you offered temporary accommodation to homeless households, and for each local authority state how many households were located in each authority? (e.g. London Borough of Barking and Dagenham - 4)
2) How many offers of temporary accommodation in the local authority were made to households in this time period in total, and how many were accepted?
3) How many offers of temporary accommodation in the local authority were made to family units in this time period and how many of those offers were accepted?
4) In total, how many family units were relocated outside of your local authority?

Summary of response

a) April 2008 to March 2009 - No records held for this period
b) April 2015 to March 2016 - A total of 27 households were placed in B&B, 7 of which were family units
c) April 2016 to March 2017 - A total of 57 households were placed in B&B, 18 of which were family units
d) April 2017 to March 2018 - This information is currently unavailable due to a system upgrade.

For each of these time periods, could you provide the following information?
1) Please could you provide a list of the local authority areas (including your own) where you offered temporary accommodation to homeless households, and for each local authority state how many households were located in each authority? (e.g. London Borough of Barking and Dagenham - 4) - Our records do not contain this level of information
2) How many offers of temporary accommodation in the local authority were made to households in this time period in total, and how many were accepted? - Our records do not contain this level of information
3) How many offers of temporary accommodation in the local authority were made to family units in this time period and how many of those offers were accepted? - Our records do not contain this level of information
4) In total, how many family units were relocated outside of your local authority? - Our records do not contain this level of information

Date responded: 4 June 2018

Licences issued under the Dangerous Wild Animals Act 1976/2007 for keeping wild boar

Date submitted: 3 May 2018

Summary of request

Please can you send me:

1) The number of current licences issued by your authority under the Dangerous Wild Animals Act 1976/2007 for keeping wild boar (Sus scrofa) and/or wild boar hybrids (wild boar x domestic pig crosses), and when these were first issued.

2) Whether these licences are granted to agricultural enterprises, private landowners/estates or zoological organisations/collections.

3) The number of individual wild boar and wild boar x domestic pig crosses that these licenses cover.

4) The number of Dangerous Wild Animal licences issued for wild boar that are now rescinded/defunct, and when these were granted and ended.

5) Whether any escapes of wild boar or wild boar hybrids were reported by these license holders, and the approximate date and number of animals that they were reported escaping.

Summary of response

I confirm that we have 2 DWA licences – neither of which are for Wild Boar / Hybrids.

Date responded: 21 May 2018

Use of geodemographic segmentation products and profiling systems

Date submitted: 3 May 2018

Summary of request

I write to request information and records under the FOIA, regarding your authority’s use of geodemographic segmentation products and profiling systems.


Specifically, I am asking the following:

1. Does your organisation use any commercial geodemographic segmentation data or services such as Experian’s MOSAIC, CACI’s ACORN?
2. If yes, can you please provide details of:

a. The dates that these products were acquired and were in use.

b. The amount of money spent on these products.

c. The purposes for which you use these products.
d. What categories of data do you specifically use from within these products for your work?
e. Any instances where these products were used for predictive modelling.

3. Do you have any partnerships with any other public or commercial bodies for data sharing?
4. Have you developed your own demographic profiling systems?
5. If yes, can you please provide details of:

a. What methodology was used in the creation of these profiling systems?

b. The sources of any open, partnership, and/or third party data used in the creation of these profiling systems?

Summary of response

Does your organisation use any commercial geodemographic segmentation data or services such as Experian's MOSAIC, CACI's ACORN? - We don't use any external organisations to do any data profiling. Internally, we might use OH to help us 'target' tenants for particular work and in the past we have used anonymous survey data to understand the needs and expectations of particular 'groups' better e.g. any differences between sheltered and general need tenants etc.

If yes, can you please provide details of:

a. The dates that these products were acquired and were in use.
b. The amount of money spent on these products.
c. The purposes for which you use these products.
d. What categories of data do you specifically use from within these products for your work?
e. Any instances where these products were used for predictive modelling.

Do you have any partnerships with any other public or commercial bodies for data sharing? - Not for any data segmentation or profiling reasons but we do share our data with others. For example, Devon Home Choice and data has been sent out in conjunction with our repairs contract. We are also in the midst of the longitudinal study where anonymous data has been shared with Liverty and Birmingham University.

Have you developed your own demographic profiling systems? - No
If yes, can you please provide details of:

a. What methodology was used in the creation of these profiling systems?
b. The sources of any open, partnership, and/or third party data used in the creation of these profiling systems?

Date responded: 30 May 2018

Use of algorithms or machine-learning systems

Date submitted: 3 May 2018

Summary of request

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services?
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use;
(ii) Of whether you use a commercial product or whether you have developed your own system;
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates;
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist;
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process;
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review;
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software?
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software;

Summary of response

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services? - Algorithms = Yes, AI = No
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use - Algorithms are used extensively as part of every IT system, there are many thousands of Algorithms in each system therefore this question is impossible to answer. AI – not used.
(ii) Of whether you use a commercial product or whether you have developed your own system - Mix of both
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use (vii)
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software? - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use

Date responded: 4 June 2018

Implementation of S165-167 of the Equality Act relating to taxi services for wheelchair users

Date submitted: 2 May 2018

Summary of request

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you still have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

2) If so, please provide information in response to the following questions 2a) to 2i):
2a) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

2b) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

2c) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

2d) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

2e) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

2f) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

2g) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

2h) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

2i) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

3) Since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

3a) How many exemptions have you granted under S166 of the Equality Act 2010?

3b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

3c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

3d) Please provide a copy of your application form for driver exemption under S166.

3e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

3f) How many appeals against refusal to issue S166 exemptions were successful?

4) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

Summary of response

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra." Please can you indicate whether you still have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles? - YES - list of wheelchair accessible taxis maintained/published on council website

2) If so, please provide information in response to the following questions 2a) to 2i):
2a) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair." Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list? - YES

2b) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator." Have you published your list? - YES

Is it marked "designated for the purposes of Section 165 of the Act"? - YES

Is the make and model of each vehicle listed? - YES

Is each vehicle identified as a taxi or a private hire vehicle? - YES

Is the name of the operator of each vehicle given in the list? - YES

Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed? - YES

2c) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated." Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated? - NO

2d) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance? - YES

2e) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running". Have you updated such rules to make this clear? - NO

2f) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list." Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful - NO APPEALS MADE

2g) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? - 0

How many such prosecutions were successful? - NOT APPLICABLE

What were the sentences? - NOT APPLICABLE

2h) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? - 0

How many such prosecutions were successful? What were the sentences? - NOT APPLICABLE

2i) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses? - NOT APPLICABLE

3) Since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

3a) How many exemptions have you granted under S166 of the Equality Act 2010? - 0

3b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166? - YES

3c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant" Have you appointed independent medical assessors to determine applications for medical exemption under S166? - NO

3d) Please provide a copy of your application form for driver exemption under S166 - ATTACHED

3e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard? - 0

3f) How many appeals against refusal to issue S166 exemptions were successful? - NOT APPLICABLE

4) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance." Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle? - NO

Date responded: 21 May 2018

Business rates

Date submitted: 2 May 2018

Summary of request

I would like to obtain most recent information, from the Council, relating to unclaimed live business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.
I am aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council.
I therefore request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly


Date responded: 3 May 2018

School trips

Date submitted: 1 May 2018

Summary of request

I would like to request answers to the following questions – they should be related to the last four financial/academic years (whichever is in the easiest accessible/presentable format) and be broken down for each year.

1. For each year, please provide a list of schools who provide trips to destinations abroad (outside the UK) and, if possible, what level the trips are aimed at i.e three days in Paris for year seven pupils, a week of skiing in Switzerland for year 11 pupils, etc).

2. Please provide details of the cost of each trip in each year (this should be the standard rate issued for a trip and not include any optional extras. For example, if a group was taken on a skiing trip to Switzerland the base cost might be £700, but pupils may have the option to alter this in favour of snowboarding for an additional fee of £65 – in these cases, please provide only the base cost [£700]).

3. For each year (or if it’s possible, for each TRIP) please provide details on the number of pupils who are eligible to attend each trip and how many actually went – please also provide the total amount of money collected for school trips (again, either for each year or each trip – whichever is most readily/easily accessible/presentable).

Summary of response

The requested information is not held by the District Council

Date responded: 2 May 2018

"Peer to peer" incidents between students on school premises

Date submitted: 1 May 2018

Summary of request

Could you please disclose how many incidents of sexual misconduct whether that be harassment, inappropriate touching, assault, or sharing of explicit images of another pupil, were recorded at schools in your area. Please note, I am only interested in "peer to peer" incidents between students on school premises.

Please disclose the total number of schools the figure applies to.
Please break down by type of school, secondary or primary, and the type of incident. Please also disclose the ages of the victims and perpetrators.


Please disclose the form of punishment or disciplinary action taken in each case.

Please provide figures for 2017, 2016, 2015, 2014, 2013, if possible.

Summary of response

The requested information is not held by the District Council.

Date responded: 2 May 2018

Watching wake or fire watch on residential buildings

Date submitted: 30 April 2018

Summary of request

Could you please detail how many purpose built flats in your area are subject to a watching wake or fire watch?

Please disclose why the decision was made to make use of a waking watch and the exact duties that the fire watch covers.

Summary of response

Could you please detail how many purpose built flats in your area are subject to a watching wake or fire watch? - EDDC do not have any tower blocks and neither do we have waking watch or fire watch in any of our properties.
Please disclose why the decision was made to make use of a waking watch and the exact duties that the fire watch covers - N/A

Date responded: 9 May 2018

Persons responsible for the maintenance, upkeep and procurement of any required products for car parks

Date submitted: 30 April 2018

Summary of request

Please could you email me the contact details for the person responsible within the council for the maintenance, upkeep and procurement of any required products for the roads, car parks and highways in your local area.

Summary of response

EDDC is not responsible for roads or highways. That is the responsibility of Devon County Council. EDDC does have a number of car parks and the following feedback is in relation to car parks only.

Andrew Ennis - AEnnis@eastdevon.gov.uk is the Service Lead and would agree any major purchases (e.g. new parking system / bulk purchases of ticket machines).
Jacky Collins - JCollins@eastdevon.gov.uk is the Parking Services Team Leader and liaises with Street Scene / Engineers over the upkeep and general maintenance / repairs of car parks and deals with day to day supplies.
Chris Hall - CHall@eastdevon.gov.uk is the Business Support Manager and liaises with Engineers when new bollards are needed and approves smaller purchases for parking (e.g. new stock of tickets for machines).

Date responded: 3 May 2018

Public funerals

Date submitted: 30 April 2018

Summary of request

1. How many public health funerals were carried out in the financial year 2016/17?

2. What was the total cost of public health funerals to the Local Authority in 2016/17?

3. If you recovered funeral costs in 2016/17, what was the total amount that was recovered?

4. What was the most common reason for the council performing a public health funeral in 2016/17? (Choose one option below)
a. The deceased had no family
b. The deceased’s family were unable to pay for the funeral
c. The deceased’s family were unwilling to pay for the funeral

5. How many public health funerals were carried out in the financial year 2017/18?

6. What was the total cost of public health funerals to the Local Authority in 2017/18?

7. If you recovered funeral costs in 2017/18, what was the total amount that was recovered?

8. What was the most common reason for the council performing a public health funeral in 2017/18? (Choose one option below)
a. The deceased had no family
b. The deceased’s family were unable to pay for the funeral
c. The deceased’s family were unwilling to pay for the funeral

Summary of response

How many public health funerals were carried out in the financial year 2016/17? - 2
2. What was the total cost of public health funerals to the Local Authority in 2016/17? - £2841
3. If you recovered funeral costs in 2016/17, what was the total amount that was recovered? - £1417
4. What was the most common reason for the council performing a public health funeral in 2016/17? - Estranged family who could not be located / family member too poorly to arrange funeral
5. How many public health funerals were carried out in the financial year 2017/18? - 5
6. What was the total cost of public health funerals to the Local Authority in 2017/18? - £7609
7. If you recovered funeral costs in 2017/18, what was the total amount that was recovered? - £6239
8. What was the most common reason for the council performing a public health funeral in 2017/18? - Deceased’s family were unable to pay for the funeral


Date responded: 3 May 2018

Commercial properties

Date submitted: 30 April 2018

Summary of request

Could you please provide me with a complete and up-to-date list of all commercial (non-residential) properties for your local authority, and including the following fields only:

1. Billing Authority Property Reference Code (linking the property to the VOA database reference)
2. Unique Property Reference Number (UPRN)

Summary of response

The information you have requested is now published on our website at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 1 May 2018

Pupils excluded from schools

Date submitted: 30 April 2018

Summary of request


How many pupils have been excluded from school in the last three years? Could this information be split into age groups?
How many pupils were excluded from an academy?
How many pupils were excluded from a council-run school?
How many were excluded from a free school?
How many pupils are being schooled in a pupil referral unit? What are the ages of these children?

Summary of response

The requested information is not held by the District Council.

Date responded: 30 April 2018

Council's public leisure centres, sports centres, swimming pools or lidos

Date submitted: 30 April 2018

Summary of request

For each of the council's public leisure centres, sports centres, swimming pools or lidos (whether operated directly or by contractors or partners) could you please state, for the most recent available year:

1. The number of users in that year.
2. Whether the changing facilities are single-sex or unisex.
3. The number of complaints of sexual misconduct (harassment, voyeurism, assault, etc) made by users, whether or not a culprit was identified and whether or not the police were involved.

Summary of response

1. The number of users in that year.

Total Attendances by site in 2017 –

Exmouth Leisure Centre -404,637
Exmouth Tennis Centre -102,906
Ottery Leisure Centre -73,484
Honiton Leisure Centre -248,788
Broadclyst Leisure Centre -20,110
Axminster Leisure Centre -65,922
Colyton Leisure Centre -32,740
Sidmouth Leisure Centre -66,393
Sidmouth Pool -111,202
Seaton Gym -69,035

2. Whether the changing facilities are single-sex or unisex - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex for the pool only (plus single sex for the 'dry' sports)

3. The number of complaints of sexual misconduct (harassment, voyeurism, assault, etc.) made by users, whether or not a culprit was identified and whether or not the police were involved - We do not keep statistics for this response.

Date responded: 21 May 2018

Snoring complaints

Date submitted: 29 April 2018

Summary of request

I am seeking any information you hold about how you deal with complaints about snoring as a noise nuisance.
Do you regard snoring as a noise nuisance and accept and investigate complaints about snoring if any are made?
If yes
1) Have you ever received any complaints about snoring?
2) How many complaints have you received?
3) Were the complainants from tenants or home owners?
If you hold this information please separate them into figures for each.
4) How did you deal with the complaints to try to resolve them and what were the outcomes?
I would like as much detail about how you intervened from the time of the complaint/s to the end of the process.
Especially interested in how you deal with the person complained about IE write to them to tell them to stop the noise and on what grounds they have to stop it.
If you have a copy of the wording of any sent letter (a template one or a copy of just the text that was in the letter with all personal details removed), could you supply me with that wording?
5) Did any of the complaints result in any legal action and if so why was that action deemed necessary? IE they failed to comply with requests to stop the noise
Please be as detailed as you are able in reply to any attempts that were made before legal action was taken.
6) If you took legal action what were the judgments and could you supply me with a copy of any of these judgments?
7) If you attempt to gather any evidence to try to support snoring complaints what evidence do you look to find to support the complaints?
8) If you received complaints but took no action what were the grounds to dismiss the complaints?
I would like as much detail as you can supply as to why in those cases you did not take it further.
9) If you have never received complaints about snoring, do you have information on how you will deal with such complaints if different from any other noise complaint?
If yes could you please supply that information?
If no
Please state:
1) What that decision to not accept snoring as a noise nuisance was based on?
2) When that decision was made?
3) Who took that decision?
4) What evidence source was used to come to the conclusion snoring is not a noise nuisance?
5) Do you have a copy of that decision process/outcome?
If yes could I have a copy?
6) What do you inform the complainant upon receipt of the complaint about snoring?
Could you tell me what you would typically tell the complainant is the reason you are rejecting their complaint without investigation?

Summary of response

Do you regard snoring as a noise nuisance and accept and investigate complaints about snoring if any are made? - No we do not accept complaints about snoring as a potential noise nuisance.

If no
Please state:
1) What that decision to not accept snoring as a noise nuisance was based on? - Snoring is an uncontrollable noise made by some human beings when they are asleep – it is not a deliberate or malicious act that could ultimately be controlled by a third party. It would be considered in the same way as noisy children, shouting or talking loudly in the home. Furthermore if snoring can be heard through a party wall there will be some deficiency in the sound insulation.
2) When that decision was made? - The Environmental Protection Act 1990 introduced the concept of noise nuisance; snoring cannot be a noise nuisance for the reasons given above and therefore this has been the case since 1990, it did not need introducing by each individual authority.
3) Who took that decision? - See above.
4) What evidence source was used to come to the conclusion snoring is not a noise nuisance? - See above.
5) Do you have a copy of that decision process/outcome? - No – see above.
If yes could I have a copy?
6) What do you inform the complainant upon receipt of the complaint about snoring? - We do not accept complaints about snoring as a potential noise nuisance.
Could you tell me what you would typically tell the complainant is the reason you are rejecting their complaint without investigation? - We encourage complainants to raise the issue directly with their neighbour or to take steps in their own premises so that normal domestic noise is less audible through the party wall.

Date responded: 14 May 2018

Evidence of electoral fraud

Date submitted: 29 April 2018

Summary of request

Please send to me any record of evidence that shows electoral fraud will be committed at the May 3rd 2018, United Kingdom local elections.

Summary of response

The requested information is not held by the District Council

Date responded: 30 April 2018

Public health funerals

Date submitted: 27 April 2018

Summary of request

1. Has the Council conducted any public health funerals since 01/01/2018- the date of your response. Can you please include any pending funerals?
2. If the answer to question 1 is yes, can you send me the deceased’s:

a) Full name
b) Date of birth
c) Date of death
d) Date of funeral
e) Last Known Address and if privately owned or rented
f) Whether the Council has located a next of kin?
g) Whether the Council has located a will?
h) Whether details of the estate have been/will be referred to the Government Legal Department?
i) Approximate value of estate (if known)?
j) In each case, has the Council given the information away in another FOI request
k) In each case, has the Council passed the information (outside the parameters of FOI) to a probate or genealogy firm? If so which ones and when?
l) Any other information the Council holds about the deceased

Summary of response

This information is published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 27 April 2018

Town centre commission

Date submitted: 27 April 2018

Summary of request

• Has your authority set up a town centre commission?
• Has it established a 10-year plan?
• Do you a have a policy to locate public sector buildings in the town centre?
• Have you established the concept of a community hub for your town centre?
• Does your council provide loans to small companies?
• Does your authority subsidise business rates for charity shops?
• Does your authority require malls to provide affordable space for small traders?
• Does your town centre have a process to carry out regular health checks to assess performance?

Summary of response

In accordance with the provisions specified within the Act, we request the following information, which relates to the type of support or initiatives that a local authority might be able to offer to businesses within its town centre:
• Has your authority set up a town centre commission? - No
• Has it established a 10-year plan? - No
• Do you a have a policy to locate public sector buildings in the town centre? - There are seven different towns in East Devon. EDDC is currently working with other public sector partners to establish the viability of a One Public Estate (OPE) programme which will review public sector buildings and services in two of our towns
• Have you established the concept of a community hub for your town centre? - Exmouth Town Hall houses district council services, town council, volunteer agency and the registry office
• Does your council provide loans to small companies? - No
• Does your authority subsidise business rates for charity shops? - No - We have to give mandatory relief where applicable but we do not give any discretionary relief
• Does your authority require malls to provide affordable space for small traders? - No
• Does your town centre have a process to carry out regular health checks to assess performance? - No

Date responded: 14 May 2018

High-rise tower blocks

Date submitted: 27 April 2018

Summary of request

Please send me:
a) A list of high-rise tower blocks, of 18 stories and above, within your authority that have been listed as failing to meet standards following their latest Fire Risk Survey.
b) Please breakdown the list according to whether they are; council owned, housing association or private.
c) The reason(s) given for not meeting standards

Summary of response

East Devon District Council do not own any high-rise tower blocks

Date responded: 30 April 2018

Funding for domestic abuse services

Date submitted: 27 April 2018

Summary of request

(i) The total amount of funding your council provided for all domestic abuse services in the financial year 2009/10.

(ii) The total amount of funding your council provided for specialised domestic violence services for black and minority ethnic (BAME) victims of domestic abuse in the financial year 2009/10.

(iii) The total amount of funding your council provided for all domestic abuse services in the most recent financial year for which full data are available (ideally 2017/18, but, failing that, 2016/17).

(iv) The total amount of funding your council provided for specialised domestic violence services for black and minority ethnic (BAME) victims of domestic abuse in the most recent financial year for which full data are available (ideally 2017/18, but, failing that, 2016/17).

Summary of response

The requested information is not held by the District Council

Date responded: 30 April 2018

Planning & Legal Services

Date submitted: 27 April 2018

Summary of request

Can you provide contact details, telephone number and email address for:

1. the Head of Planning;
2. the Head of Legal Services
Please confirm which of the following you use for planning legal services:

1. in-house legal services (i.e. employees);
2. services from another Council;
3. or you are an ABS that provides planning legal services.

Summary of response

1. the Head of Planning – Ed Freeman, Service Lead for Planning Strategy & Development Management; EFreeman@eastdevon.gov.uk
2. the Head of Legal Services – Henry Gordon Lennox, Strategic Lead - Governance & Licensing; HGordonLennox@eastdevon.gov.uk
Please confirm which of the following you use for planning legal services:

1. in-house legal services (i.e. employees) - Yes
2. services from another Council;
3. or you are an ABS that provides planning legal services.

Date responded: 30 April 2018

Policies for affordability assessments

Date submitted: 27 April 2018

Summary of request

We would like to request copies of all your authority’s documents currently in use relating to how housing officers assess whether a household’s last settled accommodation was affordable for them, when they present in need of housing advice and assistance.

1. 1. Please can you send us copies of all documents currently used by your housing officers to conduct these housing affordability assessments (such as guidance notes, briefings, training sessions and template forms). If any of these documents are already in the public domain, please can you send a link to where we can retrieve these exact documents?

These documents could include (but not be limited to):

• Guidance for housing officers on how to carry out affordability assessments
• Training materials on how to assess affordability
• Template income and expenditure forms
• Details of what costs are regarded as essential living needs.
• Costs of essential living needs, for different family types, used in affordability assessments

2. 2. If not included in the above documents, please can you send us the following information:

• A list of items that are regarded as essential living needs, for the purpose of assessing affordability
• A list of costs of essential living needs, for different family types, that are used for the purpose of assessing affordability

Summary of response

We currently outsource affordability assessments to Homemaker South-West so would be unable to provide the details requested. We fund the arrangement, alongside Revs&Bens, with one of the benefits being that the public consider the assessment to be relatively independent.

Date responded: 3 May 2018

Liability Orders

Date submitted: 25 April 2018

Summary of request

1. How many court summonses did you issue or were issued on your authority's behalf for late or non-payment of Council Tax in:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the summonses were sent.

2. How many council tax liability orders were issued in your authority as a result of the summonses issued in Q1 during:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the liability orders were applied.

Please specify for Q2 precisely which powers the courts gave to you (e.g. salary deductions, benefits deductions etc.) if possible.

Summary of response

1. How many court summonses did you issue or were issued on your authority's behalf for late or non-payment of Council Tax in:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the summonses were sent.

Summonses Issued;

2016/2017 – 3156
2017/2018 – 3440


In respect of splitting this information by wards, this is not possible to provide as this data is not captured at the time the summonses are issued, and could have been subject to change since that time.

2. How many council tax liability orders were issued in your authority as a result of the summonses issued in Q1 during:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the liability orders were applied. Please specify for Q2 precisely which powers the courts gave to you (e.g. salary deductions, benefits deductions etc.) if possible.

Liability orders Granted

2016/2017 – 2691
2017/2018 – 2894

In respect of splitting this information by wards, this is not possible to provide as this data is not captured at the time the summonses are issued, and could have been subject to change since that time.

When we obtain liability orders the courts grant us certain powers in all cases, and it is then at the discretion of the council if we use these powers depending on if each option is relevant on a case by case basis. The powers granted at Liability order stage are;

Attachment to Earnings
Attachment to Benefits
Enforcement Agent action

We also receive the power to pursue further options;
Apply for bankruptcy
Charging orders
Committal to Prison

Although the liability order does grant us the power to pursue these options, further court action is required for these recovery options. I would refer you to the Council tax Administration and recovery regulations 1992 which covers all of this information.


Date responded: 17 May 2018

Household waste collections

Date submitted: 25 April 2018

Summary of request

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly
b) fortnightly
c) other (please specify)

2. Have you changed the frequency of collections of household waste (i.e. non-recyclable rubbish) since March 1, 2017?

a) Yes
b) No

3. If the answer to Q2 is 'yes' please specify the frequency used to be and the date on which the changes came into effect.

4. Please tell me the current frequency of collections for other types of rubbish (e.g. food waste, other recycling)

Summary of response

In progress.

Date responded: 25 April 2018

Provision of Adult Social Care

Date submitted: 24 April 2018

Summary of request

1/ Is your authority responsible for the provision of Adult Social Care?

2/ If the answer is yes but responsibility for managing ASC has been delegated to another organisation (such as an NHS Trust) then please name the organisation.

3/ If responsibility has not been delegated and ASC is managed by your organisation then please complete the schedule below

Net Budget £000s
Net Spend £000s
Variance £000s
Total No. of Clients Receiving a Service

Financial year:
2012/13
2013/14
2014/15
2015/16
2016/17


4/ Please state the number of finance staff/management accountants currently responsible for monitoring ASC budgets.

5/ Please state the total number of budget holders currently managing the overall ASC budget.

Summary of response

The requested information is not held by the District Council.

Date responded: 25 April 2018

Rough sleepers

Date submitted: 24 April 2018

Summary of request

1) How many rough sleepers have died in your authority in each of the last five years?

2) How many Safeguarding Adults Reviews has your authority commissioned as a result of the death of a rough sleeper in each of the last five years?

Summary of response

1) How many rough sleepers have died in your authority in each of the last five years?

2012/13 - 0
2013/14 - 0
2014/15 - 1 in January 2015 – 51 years, male, had approached the Council, refused accommodation, cause unknown
2015/16 - 1 in November 2015 – 42 years, male, (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015) cause unknown
2016/17 - 0

2) How many Safeguarding Adults Reviews has your authority commissioned as a result of the death of a rough sleeper in each of the last five years? - Zero

Date responded: 26 April 2018

Code of Conduct for Members

Date submitted: 22 April 2018

Summary of request

In the current Code of Conduct for Members, paragraph 7.4 states:

"Any gifts or hospitality worth more than an estimated value of £25 which you have received by virtue of your office."

Can you please provide me with the meaning of the phrase "received by virtue of your office" together with examples of where it does and does not apply?

For example:

Does this refer only to gifts or hospitality that a member is given as part of their formal role as a councillor e.g. they are invited to attend a dinner because they are Leader of the Council or Chair of the Council etc. and to attend in that role?; or

Does this refer to any gifts or hospitality that could have the appearance of being related in any way to their role as a councillor?

So for example, if a councillor is invited to a dinner by someone who is a developer, but that invitation is made to them as an individual rather than as Council Member for xxxxxx, does that need to be declared?

Summary of response

You have requested a definition of the phrase "received by virtue of your office" together with examples of where it does and does not apply? – It is unclear what actual information you are requesting under the FOI Act. If it is clarification or an explanation you seek then you can do this by emailing your query to EDDC's Monitoring Officer who will be happy to respond directly to your query.

monitoringofficer@eastdevon.gov.uk

Date responded: 24 April 2018

Approaches for homelessness

Date submitted: 20 April 2018

Summary of request

Please can you tell me how many people have approached the council for homelessness help because they have not passed Right to Rent checks with a private landlord, since February 2016.
If you do not record this information, please can you tell me how many non UK citizens have approached the council for homelessness help in each year for the past 10 years.

Summary of response

Please can you tell me how many people have approached the council for homelessness help because they have not passed Right to Rent checks with a private landlord, since February 2016 - We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information

If you do not record this information, please can you tell me how many non UK citizens have approached the council for homelessness help in each year for the past 10 years - We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information.


Date responded: 20 April 2018

Licensed taxis

Date submitted: 20 April 2018

Summary of request

1. Do you/are you able to provide a list of licensed taxis within your authority area?
2. If the answer to 1 is yes, is it available in bulk i.e. a spreadsheet, or is it only available via and individual ‘lookup’ (please confirm the internet link for this)?
3. Does your licensing area operation any exemptions to the standard government MOT or Tax rules?
4. If the answer the 3 is yes, please can you clarify what those rules are.

Summary of response

1. Do you/are you able to provide a list of licensed taxis within your authority area? - YES. Registration Numbers of our licensed vehicles can be found via our online http://eastdevon.gov.uk/licensing/ Public register/Vehicle-Search
2. If the answer to 1 is yes, is it available in bulk i.e. a spreadsheet, or is it only available via and individual ‘lookup’ (please confirm the internet link for this)? - Via Online link – See 1 above
3. Does your licensing area operation any exemptions to the standard government MOT or Tax rules? - NO
4. If the answer the 3 is yes, please can you clarify what those rules are - N/A

Date responded: 17 May 2018

Business rates

Date submitted: 20 April 2018

Summary of request

List of all Business rated properties in credit

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 23 April 2018

Disabled Facilities Grant

Date submitted: 20 April 2018

Summary of request

Please send me answers to the following questions:
• What was your Disabled Facilities Grant budget for the period from 1st April 2016 to 31 March 2017?
• What proportion of the budget mentioned above was spent on DFGs during the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs did you receive in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs did you receive from people living with motor neurone disease in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs were rejected in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs from people living with motor neurone disease were rejected in the period from 1st April 2016 to 31 March 2017?
• Please provide a breakdown of the reasons for rejecting DFG applications in the period from 1st April 2016 to 31 March 2017.
• What proportion of DFG applications received during the period from 1st April 2016 to 31st March 2017 received a decision within the nationally recommended target timescale of 6 months?
• What proportion of approved DFG applications received during the period from 1st April 2016 to 31st March 2017 received funding within the nationally recommended target timescale of 1 year?
• Do you currently have a fast –track application process in place to provide DFG funding more rapidly to applicants with urgent needs?
• How many applications were made under the fast track process (if applicable) during the period from 1st April 2016 to 31st March 2017, and how many of these were approved?
• How many requests for funding under £1000 for equipment and adaptations were received during the period from 1st April 2016 to 31st March 2017, and how many of these were approved?

Summary of response

• What was your Disabled Facilities Grant budget for the period from 1st April 2016 to 31 March 2017? - Budget for DFG’s for the period was £1,235,300
• What proportion of the budget mentioned above was spent on DFGs during the period from 1st April 2016 to 31 March 2017? - Spend was £567,289 plus commitments of £135,309. Total of £702,598 including Commitments
• How many applications for DFGs did you receive in the period from 1st April 2016 to 31 March 2017? - 111
• How many applications for DFGs did you receive from people living with motor neurone disease in the period from 1st April 2016 to 31 March 2017? - Unknown
• How many applications for DFGs were rejected in the period from 1st April 2016 to 31 March 2017? - None were rejected
• How many applications for DFGs from people living with motor neurone disease were rejected in the period from 1st April 2016 to 31 March 2017? - Unknown
• Please provide a breakdown of the reasons for rejecting DFG applications in the period from 1st April 2016 to 31 March 2017 - Not applicable
• What proportion of DFG applications received during the period from 1st April 2016 to 31st March 2017 received a decision within the nationally recommended target timescale of 6 months? - All
• What proportion of approved DFG applications received during the period from 1st April 2016 to 31st March 2017 received funding within the nationally recommended target timescale of 1 year? - All
• Do you currently have a fast –track application process in place to provide DFG funding more rapidly to applicants with urgent needs? - We have a fast track process for simple straight Stair lifts
• How many applications were made under the fast track process (if applicable) during the period from 1st April 2016 to 31st March 2017, and how many of these were approved? - 4 all
• How many requests for funding under £1000 for equipment and adaptations were received during the period from 1st April 2016 to 31st March 2017, and how many of these were approved? - None as the DFG grant is applicable for adaptations over £1,000

Date responded: 9 May 2018

Planning Traffic regulation orders

Date submitted: 19 April 2018

Summary of request

Can you please confirm where if online and which newspaper(S) you advertise all your public notices, including planning Traffic regulation orders, Rights of way Path Diversion, Stopping up orders to name a few.

If your Traffic regulation orders are available online and if not do you have a list of consultees - is it possible to be sent copies of schedule and plan when they are advertised?

Summary of response

The information you have requested in relation to traffic regulation orders, path diversions and stopping up orders is not held by the District Council. You will need to refer this request to Devon County Council.

Date responded: 20 April 2018

Waste contract

Date submitted: 18 April 2018

Summary of request

Please could I have the name/ full tile and possible email address of the following people /roles

Cabinet member of environment
Director of environment
Assistant director of environment
Head of service for environment
Council senior recycling contact
Council senior trade waste contact
Street cleansing manager
Parks manager
Council procurement contact for waste machinery /goods purchase

Please provide the closest match to the roles if the description does not match fully

Please provide information on if the waste and recycling and street cleansing collection contract is contracted out or not, if the contract is contracted out who is this to and the expiry date of the contract

Summary of response

Cabinet member of environment - Current portfolio holder is Tom Wright, with Marcus Hartnell as deputy portfolio holder
Director of environment - Strategic Lead John Golding for Housing, Health & Environment; JGolding@eastdevon.gov.uk
Assistant director of environment - N/A
Head of service for environment - Service Lead Andrew Ennis for Environmental Health & Car Parks; AEnnis@eastdevon.gov.uk
Council senior recycling contact - Service Lead Andrew Hancock for Streetscene & Waste; AHancock@eastdevon.gov.uk
Council senior trade waste contact - EDDC do not operate a trade waste service
Street cleansing manager - Nicholas Christo - Streetscene Area Manager West NChristo@eastdevon.gov.uk & Tim Harris - Streetscene Area Manager East THarris@eastdevon.gov.uk
Parks manager - Service Lead Charles Plowden for Countryside and Leisure; CPlowden@eastdevon.gov.uk
Council procurement contact for waste machinery /goods purchase – Gareth Bourton GBourton@eastdevon.gov.uk & Steve Maclure SMaclure@eastdevon.gov.uk


Please provide information on if the waste and recycling and street cleansing collection contract is contracted out or not, if the contract is contracted out who is this to and the expiry date of the contract – Streetscene is in house. Waste and Recycling is contracted out to Suez and the expiry date of the contract is 30th June 2026

Date responded: 18 April 2018

Headcount

Date submitted: 18 April 2018

Summary of request

Under FOI rules can you provide me with the details of your total headcount in 2010 compared to your headcount in April 2018.

Summary of response

Headcount = 526 as at 1st April 2010
Headcount = 598.5 as at 31st March 2018 (April's headcount has not yet been published but will be published in May here http://eastdevon.gov.uk/council-and-democracy/council-business/our-performance/employee-statistics/ )

Date responded: 18 April 2018

Business rates

Date submitted: 18 April 2018

Summary of request

Business rates newly liable from 01/04/2018 - to 15/04/2018.

Please include the full business name, address date of liability and property type.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 19 April 2018

High-rise tower blocks

Date submitted: 18 April 2018

Summary of request


1. A list of high-rise tower blocks within your authority
2. A copy of the latest fire safety assessment for each high-rise tower block under your authority

Summary of response

EDDC do not have any high-rise tower blocks

Date responded: 19 April 2018

Taxi Licensing

Date submitted: 18 April 2018

Summary of request

Please can you provide me with the name and contact details of the manager in the council that is responsible for the Taxi Licensing.

Summary of response

Stephen Saunders Licensing Manager SSaunders@eastdevon.gov.uk

Date responded: 19 April 2018

FPNs issued to foreign registered vehicles

Date submitted: 17 April 2018

Summary of request

1) How many parking fines issued by the council to foreign-registered vehicles in 2016 and 2017 - and 2017 to date in 2018 - remain UNPAID and WRITTEN-OFF by the authority

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2016 and 10 unpaid tickets from 2017, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2016 and 2017.

If you only record data in financial years, please provide from 2016/2017 and 2017 to 2018

Summary of response

1) How many parking fines issued by the council to foreign-registered vehicles in 2016 and 2017 - and 2017 to date in 2018 - remain UNPAID and WRITTEN-OFF by the authority
2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2016 and 10 unpaid tickets from 2017, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

2016 PCN's served to foreign vehicles 22
2016 Value of PCN's w/off to f/vehicles £1,150

2017 PCN's served to foreign vehicles 11
2017 Value of PCN's w/off to f/vehicles £550

2018 PCN's served to foreign vehicles to date 3
2018 Value of PCN's w/off to f/vehicles to date £150


If a PCN served to a foreign vehicle remains unpaid when it gets to the stage when we request Registered Keeper details from the DVLA then it is written off as will never be paid. DVLA doesn't have details of foreign vehicles / drivers and also we can only enforce PCN's under English and Welsh law.

Date responded: 18 April 2018

Unclaimed business rate credit balances

Date submitted: 17 April 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 17 April 2018

Business rate credits

Date submitted: 17 April 2018

Summary of request

In accordance with the above Act could I put you to the trouble of providing details of the credits held on your records for ratepayers in respect of payment of Business Rates.

The information I require would be the Ratepayer name, address, credit amount and the financial year the credit sits in. This would only be for Limited Companies (corporate) and Government Bodies and not for individuals (sole traders, partnerships).

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 17 April 2018

Business rates

Date submitted: 17 April 2018

Summary of request

We would like to obtain a list of businesses who are paying business rates who have created a new account within the last 12 months. If this information is available on the website then please also indicate when the requested information (spreadsheet or website) has been updated and a link to this if available.
I therefore request a breakdown including the following information:

A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property.
C) The address of the business in respect of which non-domestic rates apply.
D) The date the account was created.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 18 April 2018

Spend to date and the projected expenditure on the Temporary Attractions Area on Queen's Drive

Date submitted: 17 April 2018

Summary of request

1. Temporary Attractions Area
What is the actual spend to date and the projected expenditure on each of the following for the Temporary Attractions Area?
? Groundworks to prepare all of the area, both labour costs and materials -
? Signage for the whole area -
? Removal of existing security fencing, signage -
? Security for the area -
? CCTV, including cameras, wiring, masts and any other equipment -
? CCTV associated costs including installation, monitoring, software, internet connections, etc -

2. The Play Zone
Are there any costs beyond the £150,000 budget agreed at Cabinet for play equipment for this zone? If so, what are these and their costs?

3. The Events Zone
What are the costs for installation of utilities such as electricity points, water and gas (if relevant) at the required power locations? -
What are the costs for portable toilets for the public to use in this area? -

4. Food / Seating Zone
What are the costs for the material and installation of the decked area? -
What is the cost of the bespoke wooden seating and tables, both materials and installation? Likewise, the rain shelters, hammocks, and festival benches? - Included above
What is the cost of materials and installation for the lighting for the evening atmosphere of this area? -

What are costs to EDDC for staffing the Temporary Attractions area? -
How many Full Time Equivalents is this? -
What are other additional staffing costs such as training for health & safety, child protection? -


Summary of response

1. Temporary Attractions Area
What is the actual spend to date and the projected expenditure on each of the following for the Temporary Attractions Area?
? Groundworks to prepare all of the area, both labour costs and materials - £48,000 actual spend
? Signage for the whole area - £3,500 projected
? Removal of existing security fencing, signage - no info held
? Security for the area - No info held
? CCTV, including cameras, wiring, masts and any other equipment - see below
? CCTV associated costs including installation, monitoring, software, internet connections, etc - £4,950 projected

2. The Play Zone
Are there any costs beyond the £150,000 budget agreed at Cabinet for play equipment for this zone? If so, what are these and their costs? None

3. The Events Zone
What are the costs for installation of utilities such as electricity points, water and gas (if relevant) at the required power locations? - £4,130 projected
What are the costs for portable toilets for the public to use in this area? - £6,000 projected

4. Food / Seating Zone
What are the costs for the material and installation of the decked area? - £24,000 (actual and projected)
What is the cost of the bespoke wooden seating and tables, both materials and installation? Likewise, the rain shelters, hammocks, and festival benches? - Included above
What is the cost of materials and installation for the lighting for the evening atmosphere of this area? - £6,500

What are costs to EDDC for staffing the Temporary Attractions area? - No info held
How many Full Time Equivalents is this? - No info held
What are other additional staffing costs such as training for health & safety, child protection? - No info held

Date responded: 14 May 2018

Queen’s Drive Exmouth - expenditure on securing the Fun Park and the other disused property

Date submitted: 17 April 2018

Summary of request

1. Former Fun Park & Nearby Disused Sites What has been the expenditure between end of August 2017 (the closure of the Fun Park) and the end of March 2018 on securing the Fun Park and the other disused property along this area, including the cost of security fencing, hoardings, signage (including ‘EDDC Visionary’ signs) and installation of all these?

Please list any other costs not listed above, such as legal costs?

What has been the expenditure on the following for the disused properties along Queen’s Drive over this period (end of August 2017 and the end of March 2018)?
- grounds maintenance
- any other maintenance
- security costs

2. Sand Removal
What is the arrangement between EDDC and Devon CC regarding the clearance of sand from the road and paths along Queen’s Drive?

How many occasions has EDDC provided sand removal from the road and paths along Queen’s Drive between the Harbour View and the RNLI station over the period from October 2017 to end of March 2018?

What has been the time taken (man hours or similar measure, such as truck loads or tonnage) and cost to EDDC to clear this sand?

Summary of response

1. Former Fun Park & Nearby Disused Sites What has been the expenditure between end of August 2017 (the closure of the Fun Park) and the end of March 2018 on securing the Fun Park and the other disused property along this area, including the cost of security fencing, hoardings, signage (including ‘EDDC Visionary’ signs) and installation of all these? £3,818

Please list any other costs not listed above, such as legal costs? No information held - no legal costs incurred

What has been the expenditure on the following for the disused properties along Queen’s Drive over this period (end of August 2017 and the end of March 2018)?
- grounds maintenance - None
- any other maintenance - None
- security costs - None

2. Sand Removal
What is the arrangement between EDDC and Devon CC regarding the clearance of sand from the road and paths along Queen’s Drive?
There has been a longstanding agreement that EDDC will keep the paths and roads clear of sand during the summer months (April – September) and DCC will keep it clear during the winter. Due to cutbacks, DCC have reduced this clearance to one major clear up during the winter (normally after a big storm around the New Year time, and in between EDDC do what we can, clearing the footpaths as a priority and using the sweepers where / when appropriate on the road to prevent build up.

How many occasions has EDDC provided sand removal from the road and paths along Queen’s Drive between the Harbour View and the RNLI station over the period from October 2017 to end of March 2018?
We have done 1 major road clear during this time period however in getting ready for the early Easter Holiday (end of March) we have worked on removing sand from pavements weekly from mid – February

What has been the time taken (man hours or similar measure, such as truck loads or tonnage) and cost to EDDC to clear this sand?
The beach pull back that EDDC organises over the winter months has cost £1,920 however this cost is directly related to activity on the beach It would be very hard to quantify how much time /how many truck loads and no further information is held in this respect.

Date responded: 14 May 2018

Value of the local authority's pension fund

Date submitted: 17 April 2018

Summary of request

1. What is the most recent available value of the local authority's pension fund?

2. What is the value of the fund’s directly-held investment in shares or bonds of the following companies: British American Tobacco, Imperial Brands, Japan Tobacco International, Altria Group Inc, Philip Morris International, Universal Corp, Alliance One International?

3. What is the total combined value of the fund’s directly-held investments in the companies named above?

4. What income did the fund receive from these investments in the last 12-month period for which records are available?

5. Does the fund have any other investments in tobacco via pooled investments? What is the value of these?

6. What is the local authority’s annual spend on smoking-related illness?

7. Please supply the number of deaths attributable to smoking in the local authority areas covered by your pension fund. Your Director of Public Health or equivalent should be able to supply this figure.

Summary of response

The information you have requested regarding pension fund investments is not held by the District Council. You will need to refer this FOI request to Devon County Council for this information.

Date responded: 18 April 2018

Value of any deductions under PFI and PF2 contracts

Date submitted: 17 April 2018

Summary of request

1. I would like to know the value of any deductions made over each of the past two years (years ended March 31) under PFI and PF2 contracts

2. I would like to know how many material defects (where the cost of remediation is estimated to be over £50,000) reported in connection with any PFI projects over each of the past two years (years ended March 31)

Summary of response

EDDC does not have any PFI schemes

Date responded: 18 April 2018

Complaints about missed collections

Date submitted: 13 April 2018

Summary of request

How many complaints have been received regarding missed collection of recycling rubbish?

How many complaints have been received regarding items left uncollected from the recycling bags and boxes?


Summary of response

How many complaints have been received regarding missed collection of recycling rubbish? - For the months October 2017 through to March 2018 : Missed recycling complaints (please bear in mind these are calls received and not all are justified) – 2106

How many complaints have been received regarding items left uncollected from the recycling bags and boxes? - Complaints about uncollected items – 14

Date responded: 26 April 2018

Removal of syringes

Date submitted: 12 April 2018

Summary of request

I am sending this request under the Freedom of Information Act to ask for the following information:
• How many requests to remove Syringes has your council received.
• How many Syringes have been removed by your council.
• Please can I have this information broken down by year for the past 3 years.

Summary of response

Jan 2017 – Jan 2018

• How many requests to remove Syringes has your council received. 15
• How many Syringes have been removed by your council. 14

Jan 2016 – Jan 2017

• How many requests to remove Syringes has your council received. 18
• How many Syringes have been removed by your council. 14

Jan 2015 – Jan 2016

• How many requests to remove Syringes has your council received. 29
• How many Syringes have been removed by your council. 21

Date responded: 10 May 2018

Private Landlord offences under the Housing Act 2004

Date submitted: 12 April 2018

Summary of request

1. Please provide me with the number of cases brought in your local authority for the following offences under the Housing Act 2004 in your local authority since April 2017.

• Failure to comply with an Improvement Notice (section 30);
• Offences in relation to licensing of Houses in Multiple Occupation (section 72);
• Offences in relation to licensing of houses under Part 3 of the Act (section 95);
• Offences of contravention of an overcrowding notice (section 139);
• Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234)

2. Of those, please provide me with the number of a) notices of intent and b) final notices relating to civil penalties for the specified offences since their introduction in April 2017.

3. How many final notices of civil penalties have been appealed?

4. For each final notice that has been confirmed (or not appealed), please provide the date upon which the penalty was imposed, along with the offence category (e.g. Section 30) and the amount of the financial penalty imposed.

5. Where a civil penalty has been imposed, please outline how much money has been recovered by your local authority from April 2017 to date.

Summary of response

EDDC has not taken any ‘cases’ or served any civil penalties at present

Date responded: 13 April 2018

Private Landlords

Date submitted: 12 April 2018

Summary of request

Q1. In each of the following periods how many private landlord licensing offences did you record?
• 2015/16
• 2016/17
• 2017/18
Q2. In each of the following periods what was the total amount you raised in fines from private landlord licensing offences?
• 2015/16
• 2016/17
• 2017/18
Q3. What was the size of the largest fine issued for a private landlord licensing offence in each of the following periods?
• 2015/16
• 2016/17
• 2017/18

Summary of response

Q1. In each of the following periods how many private landlord licensing offences did you record?
• 2015/16 - Nil
• 2016/17 - Nil
• 2017/18 - Nil
Q2. In each of the following periods what was the total amount you raised in fines from private landlord licensing offences?
• 2015/16 - Nil
• 2016/17 - Nil
• 2017/18 - Nil
Q3. What was the size of the largest fine issued for a private landlord licensing offence in each of the following periods?
• 2015/16 - Zero
• 2016/17 - Zero
• 2017/18 - Zero

Date responded: 13 April 2018

Public Health Funerals

Date submitted: 12 April 2018

Summary of request

1) Please tell me the average cost for a public health burial funeral in the financial years of:

2015/2016
2016/2017
2017/2018

2) Please tell me the average cost for a public health cremation funeral in the financial years of:

2015/2016
2016/2017
2017/2018

3) Please tell me how many public health funerals the council has provided in the financial years of:

2015/2016
2016/2017
2017/2018

4) Please tell me the total cost of public health funerals the council spent in the financial years of:

2015/2016
2016/2017
2017/2018

5) Please tell me how many people you have denied public health funerals and on what grounds in the financial years of:

2015/2016
2016/2017
2017/2018

6) For this financial year only, please outline your policy on how many family members you allow to attend.


7) Please tell me what you ask people seeking a public health funeral to do before agreeing to undertake it

8) Please outline your position on returning ashes of the deceased to family members after a public health cremation has taken place

9) Please detail how you make the availability of a public health funeral known to residents - is there a self-referral model or do people have to be referred to the council by a coroner?

Summary of response

1) Please tell me the average cost for a public health burial funeral in the financial years of:

2015 = 1392
2016 = 1417
2017 = No Burials
2018 = 1463

2) Please tell me the average cost for a public health cremation funeral in the financial years of:

2015 = 1419
2016 = 1424
2017 = 1719
2018 = 1353

3) Please tell me how many public health funerals the council has provided in the financial years of:

2015 = 4
2016 = 2
2017 = 2
2018 = 3

4) Please tell me the total cost of public health funerals the council spent in the financial years of:

2015 = 5649
2016 = 2841
2017 = 3439
2018 = 4170

5) Please tell me how many people you have denied public health funerals and on what grounds in the financial years of:

2015/2016 - see below
2016/2017 - see below
2017/2018 - see below

It is not a question of refusing to carry out a funeral, in most instances, we are contacted by family members of the deceased who require advice as there is generally an issue with covering the cost of the funeral. Advice is given regarding low cost funerals/walk through cremations etc. and a funeral payment from the Social Fund where appropriate. If the family member is not eligible for a funeral grant from the social fund or they have no money, then we will take the funeral on board. Our aim is to keep the family in control of their loved one's funeral, so the initial advice is essential. However, if they have tried all of these avenues and are unable to get the funding, we will take the funeral on board and carry out a low cost but respectful funeral.

6) For this financial year only, please outline your policy on how many family members you allow to attend – There are no restrictions.

7) Please tell me what you ask people seeking a public health funeral to do before agreeing to undertake it – See answer to Question 5. We also give advice on the one-off, tax free, lump sum bereavement payment of £2000 – if a husband, wife or civil partner has died and paid National Insurance contributions they may be eligible for this payment.

8) Please outline your position on returning ashes of the deceased to family members after a public health cremation has taken place – At the time of completing the cremation papers, we will clearly specify if there is family who wants to collect the ashes. It is then left up to that family member to collect the ashes. If there is no family member, then instructions will be given on the same form to scatter the ashes in the garden of remembrance at the crematorium.

9) Please detail how you make the availability of a public health funeral known to residents – is there a self-referral model or do people have to be referred to the council by a coroner? – There are a numbers of different ways a funeral can be referred to us:

• We have a good relationship with the majority of our local funeral directors, who fully understand our duty to arrange a funeral if no-one is doing so and they will pass on our details to the deceased's family/friends
• Referral from the Coroner
• Our website provides advice on low cost funerals/funeral payments and our duty to arrange the funeral when no-one is doing so.

Date responded: 16 April 2018

Public Health Funerals

Date submitted: 12 April 2018

Summary of request

-How many Public Health Funerals did the Authority provide in each of the last 10 years for which figures are available?

-How much money was spend on providing Public Health Funerals in each of the last 10 years for which figures are available?

-What is the current cost to the taxpayer of a Public Health Funeral?

Summary of response

This information is published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 13 April 2018

Recycling and waste increases

Date submitted: 11 April 2018

Summary of request

Since the introduction of 3 weekly waste collections has the council identified an increase in recycling? If so, what was the rate beforehand and what is the rate today?

In addition, since the introduction of 3 weekly waste collections has there been an increase in fly tipping? Has the 3 weekly collection service had any other negative / unforeseen impact? If yes, please specify.

Has the service change resulted in an increase in recycling?

Summary of response

Since the introduction of 3 weekly waste collections has the council identified an increase in recycling? If so, what was the rate beforehand and what is the rate today? - Before introduction of 3 weekly refuse collection recycling rate = 45.6% Current recycling rate with 3 weekly refuse collection = 57%
In addition, since the introduction of 3 weekly waste collections has there been an increase in fly tipping? Has the 3 weekly collection service had any other negative / unforeseen impact? If, please specify - Since the introduction of 3 weekly refuse collection there has been no increase in fly tipping.
Has the service change resulted in an increase in recycling? - The service change has increased recycling rate by 11.4%.

Date responded: 12 April 2018

Private rented sector landlords

Date submitted: 11 April 2018

Summary of request

If you have figures on the following please can you tell me how many private rented sector landlords in the council area refuse to house families in receipt of benefits. Please also provide the number of PRS landlords in the area. if available.
If you only have anecdotal evidence rather than figures please can you provide this.

Summary of response

If you have figures on the following please can you tell me how many private rented sector landlords in the council area refuse to house families in receipt of benefits - This information is not held
Please also provide the number of PRS landlords in the area, if available - This information is not held
If you only have anecdotal evidence rather than figures please can you provide this - This information is not held

Date responded: 12 April 2018

Speed bumps

Date submitted: 11 April 2018

Summary of request

a) The combined total number of speed humps, bumps, cushions and tables currently installed in your local authority area

b) The height of the largest speed hump, bump, cushion or table installed in your local authority area

c) The height of the smallest speed hump, bump, cushion or table installed in your local authority area

d) The amount of compensation paid out by your local authority to drivers for damage to cars caused by speed humps, bumps, cushions or tables, broken down by year for 2015, 2016, 2017 and 2018 to date.

e) Does your local authority have any plans to remove any speed humps, bumps, cushions or tables in your area?

Summary of response

The requested information is not held by the District Council

Date responded: 11 April 2018

GIS software

Date submitted: 11 April 2018

Summary of request

1) Do you use QGIS (Yes, No)

2) If No, are there any plans in place to implement QGIS? (Yes, No)

3) Do you use any other GIS software besides QGIS? (No, Yes - ESRI, MapInfo, CadCorp, other)

Summary of response

1) Do you use QGIS (Yes, No) - No

2) If No, are there any plans in place to implement QGIS? (Yes, No) - No

3) Do you use any other GIS software besides QGIS? (No, Yes - ESRI, MapInfo, CadCorp, other) - Yes, ESRI


Date responded: 26 April 2018

Private sector landlords licensing scheme

Date submitted: 11 April 2018

Summary of request

Q1. If you have a licensing scheme in place for private sector landlords, please list the types of licence you issue (e.g. mandatory, additional, selective):

Q2. How long are each of the types of license you issue valid for? (Please state the length of time for each of the licences you listed in Q1)

Q3. Please state the cost of each licence for each of the following periods:
Licence type 2015/16 2016/17 2017/18
Mandatory
Additional
Selective
Other (specify)

Q4. What discount do you offer (e.g. if landlords are members of a body such as the NLA, RLA or LLAS)?

Q5. Does your licensing scheme also cover the management of a property?

Summary of response

EDDC do not have a licensing scheme for private sector landlords

Date responded: 12 April 2018

Referrals to Children’s Social Care Services involving suspected Fabricated and Induced Illness (FII) and/or Muchausens By Proxy Syndrome (MBPS)

Date submitted: 10 April 2018

Summary of request

• How many individual referrals to Children’s Social Care Services were made in your Local Authority, involving suspected Fabricated and Induced Illness (FII) and/or Munchausen's By Proxy Syndrome (MBPS) in 2014?

• In those referrals involving suspected FII or MBPS in 2014, how are they defined to be genuine cases of FII or MBPS?

• Please provide a breakdown of the overall number of these referrals involving suspected FII or MBPS in 2014, by the type of organisation that made the initial referral. For the NHS and Local Authority categories, please break down by clinic/department.

Type of Organisation ------- Clinic or Department
NHS
Local Authority
Schools (please do not identify individual schools).
Other (Please describe type of organisation in this case)

Number of referrals made on the grounds of FII or MBPS for each of those departments in 2014.

Please provide these statistics in a table format.

• In how many of these referrals involving suspected FII or MBPS in 2014 were, children removed from families and placed for adoption? How many were returned to families? Please specify a figure for each question.

• In each of these referrals were suspected FII or MBPS was not substantiated. How many of these cases were, closed completely with records amended to reflect no FII or MBPS? How many were subject to on-going monitoring? Please specify a figure for each question please.

Summary of response

The requested information is not held by the District Council

Date responded: 10 April 2018

Non-disclosure agreements

Date submitted: 10 April 2018

Summary of request

A) How many non-disclosure agreements has the authority agreed in each of the calendar years of 2014, 2015, 2016 and 2017. Please provide individual figures per year. Please provide reasons for the agreements being agreed where possible (e.g. 2 whistleblower complaints).

B) Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £.

Summary of response

A) How many non-disclosure agreements has the authority agreed in each of the calendar years of 2014, 2015, 2016 and 2017 – 9 between 2014 and 2018. We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.
B) Please provide individual figures per year. Please provide reasons for the agreements being agreed where possible (e.g. 2 whistleblower complaints) - We do not record the reasons for issuing settlement agreements.
C) Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £ - £172,440.00. Please note these payments are not compensation in every case but contractual entitlements.

Date responded: 12 April 2018

Fines for public urination

Date submitted: 10 April 2018

Summary of request

1. What byelaws exist in your council area concerning public urination?

2. How many offenders against these byelaws have been subject to a fine on summary conviction in your council area in the following calendar years:

A. 2010
B. 2011
C. 2012
D. 2013
E. 2014
F. 2015
G. 2016
H. 2017

3. What is the value of the fine issued to offenders against these byelaws in your council area?

Summary of response

1. What byelaws exist in your council area concerning public urination? - Urination is covered by the Exmouth Public Space Protection Order (PSPO) which applies in the town centre only; in Sidmouth only alcohol and drug use is controlled in some areas. The rest of the district is not covered by the PSPO or any bye-laws. Please see details of the PSPO on our website at http://eastdevon.gov.uk/public-spaces-protection-orders/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/
2. How many offenders against these byelaws have been subject to a fine on summary conviction in your council area in the following calendar years - No offenders have been issued with a fixed penalty notice (FPN) or prosecuted in any of the years requested.
3. What is the value of the fine issued to offenders against these byelaws in your council area? -The fine would be £80 if a FPN were issued in the centre of Exmouth.


Date responded: 12 April 2018

Commercial properties

Date submitted: 10 April 2018

Summary of request

Do you have a complete dataset with all the commercial properties around East Devon with their start date and trading name?

Summary of response

This information can be extracted from the NDR datasets on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 11 April 2018

Carers allowance

Date submitted: 9 April 2018

Summary of request

1. The number of people receiving a carers allowance in your local authority each year from 2015 to the present day (or the last day for which data is held). If possible, I would also like to know specifically the number of carers for elderly people (however this is categorised - over 60s for instance) each year.
2. The number of carers assessments carried out by your local authority each year from 2015 to the present day (or the last day for which data is held)
3. How often your authority carries out a carer's assessment for each carer. Is there a standard check up every year for instance, or does it vary according to need?
4. The numbers of carers receiving help after a carers assessment each year from 2015 to the present day (or the last day for which data is held). If possible, I would like the type of help broken down. For example, the number of cases where communications devices (such as laptops) were awarded, or respite breaks.

Summary of response

This information is not held by the District Council

Date responded: 9 April 2018

Business rate credits

Date submitted: 9 April 2018

Summary of request

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with the following relating to business rates (non-residential and non-individual) data for your local authority :
(a) Addresses of all commercial properties that currently have a credit on their account above £1,000.
(b) The names and addresses of the ratepayer of the property referred to in (a) if they are NOT a sole trader or individual
(c) The amount by which the account is in credit
(d) The rating year that the credit arose
Could you also please confirm the date the information was generated from your system

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 9 April 2018

Discretionary rates relief funding

Date submitted: 9 April 2018

Summary of request

I would like to know:

• How much of the council’s allocated discretionary rates relief funding for the year 2017-2018 was distributed
• How much of the council’s allocated discretionary rates relief funding for the year 2017-2018 remained unspent following the April 1 2018 cut-off point
• How many businesses received discretionary rates relief for the year 2017-2018

Summary of response

• How much of the council's allocated discretionary rates relief funding for the year 2017-2018 was distributed - £251,621.24

• How much of the council's allocated discretionary rates relief funding for the year 2017-2018 remained unspent following the April 1 2018 cut-off point - £7,378.76

• How many businesses received discretionary rates relief for the year 2017-2018 – 277 Businesses

Date responded: 17 April 2018

ICT systems for Mental health, social care & education

Date submitted: 6 April 2018

Summary of request

IT software procurement
1) Who is the responsible individual/body for making IT procurement decisions in your local authority? If this varies by sector, could you please list the responsible parties for:
a) Mental health
b) Social care
c) Education
2) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in mental health, including:
a) Patient administration systems
b) Electronic patient records
3) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in adult’s and children’s social care, including:
a) Case management systems
b) Financial management systems
4) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in education, including:
a) Admissions systems
b) Electronic pupil databases

Summary of response

The requested information is not held by the District Council.

Date responded: 6 April 2018

Collection box at York Steps

Date submitted: 6 April 2018

Summary of request

I see from the Herald that it will be too expensive to repaint and repair the collection box at York Steps, so I would like to know how much these costs were calculated to be for the repainting and a new lock; secondly please tell me how much has been collected in total since the box and Information board were installed, and thirdly why has the post that held the collection box not been removed as I see that it is being repainted; is it to be used for some other purpose as it is rediculous to leave the post for no purpose? How much will the repainting cost because it would be cheaper to remove the post and re- concrete the base in the long term than leave the post with no purpose and for it to be regularly painted.

Summary of response

• So I would like to know how much these costs were calculated to be for the repainting and a new lock? - We took down the box rather than repaint it and change the lock. The costs were estimated based on prior experience of similar work.
• Secondly please tell me how much has been collected in total since the box and Information board were installed? - This was covered by the previous FOI response and remains the same at £165.75
• Thirdly why has the post that held the collection box not been removed as I see that it is being repainted? - In the interim, it may be used to inform visitors and residents of how they can contribute if they wish to still
• Is it to be used for some other purpose (as it is ridiculous to leave the post for no purpose)? - Quite possibly, we are keeping our options open
• How much will the repainting cost (because it would be cheaper to remove the post and re- concrete the base in the long term than leave the post with no purpose and for it to be regularly painted.)? - We don’t have a precise breakdown of the staff time and volume of paint used on this one post.

Date responded: 26 April 2018

Evidence of electoral fraud

Date submitted: 6 April 2018

Summary of request

FOIA REQUEST 1:

Do you hold any record of evidence that the June 23rd 2016 United Kingdom European Union membership referendum was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 2:

Do you hold any record of evidence that vote fraud was committed at the June 23rd 2016 United Kingdom European Union membership referendum? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 3:

Do you hold any record of evidence that the June 8th 2017 United Kingdom general election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 4:

Do you hold any record of evidence that electoral fraud was committed at the June 8th 2017 United Kingdom general election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 5:

Do you hold any record of evidence that the November 8th 2016 United States of America congressional and presidential election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 6:

Do you hold any record of evidence that electoral fraud was committed at the November 8th 2016 United States of America congressional and presidential election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 7:

Do you hold any record of evidence that the April 23rd 2017-May 7th 2017 French presidential election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 8:

Do you hold any record of evidence that electoral fraud was committed at the April 23rd 2017-May 7th 2017 French presidential election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 9:

Do you hold any record of evidence that the October 15th 2017 Austrian legislative election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 10:

Do you hold any record of evidence that electoral fraud was committed at the October 15th 2017 Austrian legislative election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 11:

Do you hold any record of evidence that the Irish Fine Gael leadership election, which began on May 29th 2017, was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 12:

Do you hold any record of evidence that electoral fraud was committed at the Irish Fine Gael leadership election which began on May 29th 2017? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 13:

Do you hold any record of evidence that the March 4th 2018 Italian general election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 14:

Do you hold any record of evidence that electoral fraud was committed at the March 4th 2018 Italian general election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 15:

Do you hold any record of evidence that the September 24th 2017 German federal election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 16:

Do you hold any record of evidence that electoral fraud was committed at the September 24th 2017 German federal election? If so, then please send to me a copy of that record of evidence.

Summary of response

There is no information held at the District Council in respect of the above FOI requests.

Date responded: 10 April 2018

Meals on wheels

Date submitted: 6 April 2018

Summary of request

Please can you tell me in each year over the last 10 years -
• how much the council has spent on a meals-on-wheels service each year
• who has provided this service each year
• how many meals were distributed in each year
• how much the service has cost per person each year

Summary of response

The requested information is not held by the District Council.

Date responded: 6 April 2018

Business rates

Date submitted: 5 April 2018

Summary of request

Please confirm:-
1) in both the financial years 2016-17 and 2017-18:
I) a) the total number of hereditaments liable for non-domestic (business rates) and b) the total number of hereditaments excluding those receiving a 100% (complete) exemption from rates through relief(s) such as small business rates relief.
2) in both the financial years 2016-17 and 2017-18:
I) total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.
II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.
III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates) rates.

Summary of response

2016/17

Total number of hereditaments 6285
Charged Properties 3509
Non charged Properties 2776
Summonses 285
Liability Orders 208
Bailiffs 102

2017/18

Total number of hereditaments 6338
Charged Properties 2803
Non charged Properties 3535
Summonses 232
Liability Orders 136
Bailiffs 55

Date responded: 17 April 2018

ICT

Date submitted: 5 April 2018

Summary of request

1. What is your annual IT Budget for 2017, 2018 & 2019?
2. Storage:
a. What storage vendor(s) and models do you currently use?
b. What is the capacity of the storage data in TB & How much of this is utilised?
c. What were the installation dates of the above storage vendor(s)? (Month/Year)
d. When is your planned (or estimated) storage refresh date? (Month/Year)?
e. Do you have any extended warranties, if so, with which supplier?
f. What is your estimated budget for the storage refresh?
3. Server/Compute:
a. What server vendor(s) and models do you currently use?
b. What were the installation dates of the above server vendor(s)? (Month/Year)
c. When is your planned (or estimated) server refresh date? (Month/Year)
d. What is your estimated budget for the server refresh?
e. Do you have any extended warranties, if so, with which supplier?
f. Which operating systems are used?
4. Network & Security:
a. What network vendor(s) and models do you currently use?
b. What are the quantities of the Edge, Core and MP used in your network?
c. What network architecture is currently used?
d. What security solutions are being utilised?
e. What were the installation dates of the above network vendor(s)? (Month/Year)
f. When is your planned (or estimated) Network refresh date? (Month/Year)?
g. What is your estimated budget for the Network refresh?
h. When did you install your current Wi-Fi environment?
5. End User Devices:
a. How many desktops/laptops are deployed by the Council?
b. How many mobile devices [Phones & tablets etc] are deployed by the council?
c. What were the installation dates of the above desktop/laptops?
d. When is your planned (or estimated) desktop/laptop refresh date? (Month/Year)
6. Backup, DR and BC:
a. What device/system do you use for your daily backups (e.g tape or disk)
b. What backup software do you use?
c. How much data do you backup, in TB?
d. Do you use a third party to provide a Business Continuity service (e.g. office workplace recovery or infrastructure ship-to-site solutions)?
e. Does your current recovery solution meet your stakeholder’s expectations?
f. Do you already backup into the cloud?
g. Do you have a documented disaster recovery & business continuity plan in place?
7. Number of Physical servers?
8. Number of virtualised servers? & Which Virtualisation platform do you use?
9. Do you have a cloud strategy if so what is it?
10. Do you use Azure or Amazon Web Services?
11. Do you use or are you planning to use MS O365?
12. Please also name all of the IT re-sellers that you work with and buy from, as well as the frameworks utilised.
13. Do you have a Software Asset Management Policy? If so what is it?
14. Who is responsible for your Software Asset Management?
15. How much did you pay in the last financial year for software licenses?
16. If applicable, how many people are using Office 365?
17. Who are your top three software vendors by revenue?
18. What are the contractual renewal dates for those three vendors?
19. Have you been audited by those three vendors? If so the date of the audit.
20. Do you currently measure software usage versus the number of licenses purchased?
21. Do you use a software asset management and/or software inventory tool? If so which one(s)?
22. Are you actively moving any applications/infrastructure into a cloud environment? If so who is responsible for this?
23. What is the total number of IT staff employed by the organization: Please list and provide contact details for the IT senior management team including CIO, IT Director and Infrastructure Architects if applicable.
24. Who is Head of IT? – Please provide contact details
25. Who is Head of Procurement? – Please provide contact details
26. Do you have a managed/shared service with any other councils?
27. Do you normally purchase equipment and services as a capital investment (Cap-Ex) or ongoing operational charges (Opex).

Summary of response

1. What is your annual IT Budget for 2017, 2018 & 2019? -
2017/18 £2,219,160
2018/19 £2,634,160
2019/20 Not set until Feb 2019

2. Storage:
a. What storage vendor(s) and models do you currently use? - DELL
b. What is the capacity of the storage data in TB & How much of this is utilised? - 200TB Available 150TB Utilised
c. What were the installation dates of the above storage vendor(s)? (Month/Year) - May 2015
d. When is your planned (or estimated) storage refresh date? (Month/Year)? - May 2021
e. Do you have any extended warranties, if so, with which supplier? - Yes – DELL
f. What is your estimated budget for the storage refresh? - No budget identified at present

3. Server/Computer:
a. What server vendor(s) and models do you currently use? - DELL – Various
b. What were the installation dates of the above server vendor(s)? (Month/Year) - May 2015
c. When is your planned (or estimated) server refresh date? (Month/Year) - May 2021
d. What is your estimated budget for the server refresh? - No budget identified at present
e. Do you have any extended warranties, if so, with which supplier? - Yes – DELL
f. Which operating systems are used? - Windows & Linux

4. Network & Security:
a. What network vendor(s) and models do you currently use? - DELL & Cisco – Various
b. What are the quantities of the Edge, Core and MP used in your network? - Edge 20 Core 4
c. What network architecture is currently used? - Client/server
d. What security solutions are being utilised? - Various – Not for publication
e. What were the installation dates of the above network vendor(s)? (Month/Year) - Various
f. When is your planned (or estimated) Network refresh date? (Month/Year)? - August 2018
g. What is your estimated budget for the Network refresh? - 50K
h. When did you install your current Wi-Fi environment? - 2014

5. End User Devices: - 648
a. How many desktops/laptops are deployed by the Council? - 350 Desktops 294 Laptops 24 Tablets
b. How many mobile devices [Phones & tablets etc] are deployed by the council? - 560 Connections split across laptops/phones & tablets
c. What were the installation dates of the above desktop/laptops? - Various
d. When is your planned (or estimated) desktop/laptop refresh date? (Month/Year) - No rolling replacement programme

6. Backup, DR and BC:
a. What device/system do you use for your daily backups (e.g tape or disk) - Disk
b. What backup software do you use? - Veeam
c. How much data do you backup, in TB? - 18TB
d. Do you use a third party to provide a Business Continuity service (e.g. office workplace recovery or infrastructure ship-to-site solutions)? - No
e. Does your current recovery solution meet your stakeholder’s expectations? - No
f. Do you already backup into the cloud? - No
g. Do you have a documented disaster recovery & business continuity plan in place? - Yes

7. Number of Physical servers? - 40
8. Number of virtualised servers? & Which Virtualisation platform do you use? - 125 – VMware
9. Do you have a cloud strategy if so what is it? - Yes – Services are delivered from a private cloud hosted by our IT provider Strata
10. Do you use Azure or Amazon Web Services? - No
11. Do you use or are you planning to use MS O365? - Yes
12. Please also name all of the IT re-sellers that you work with and buy from, as well as the frameworks utilised - Strata Service Solutions
13. Do you have a Software Asset Management Policy? If so what is it? - No
14. Who is responsible for your Software Asset Management? - Strata
15. How much did you pay in the last financial year for software licenses? - We do not have a breakdown to provide this detail
16. If applicable, how many people are using Office 365? - 147
17. Who are your top three software vendors by revenue? - Microsoft - VMare - Capita
18. What are the contractual renewal dates for those three vendors? - 2021 - 2021 - Annual
19. Have you been audited by those three vendors? If so the date of the audit? - We have not been audited by any of the three vendors
20. Do you currently measure software usage versus the number of licenses purchased? - Yes
21. Do you use a software asset management and/or software inventory tool? If so which one(s)? - Yes - Bespoke
22. Are you actively moving any applications/infrastructure into a cloud environment? If so who is responsible for this? - No
23. What is the total number of IT staff employed by the organization: Please list and provide contact details for the IT senior management team including CIO, IT Director and Infrastructure Architects if applicable - Exeter does not have any IT staff. For Strata - 70 (see attached structure chart)
24. Who is Head of IT? – Please provide contact details - (see attached structure chart)
25. Who is Head of Procurement? – Please provide contact details - Post does not exist
26. Do you have a managed/shared service with any other councils? - IT shared service with Teignbridge and Exeter Councils
27. Do you normally purchase equipment and services as a capital investment (Cap-Ex) or ongoing operational charges (Opex) - Depends on requirement.

Date responded: 3 May 2018

Business rates

Date submitted: 5 April 2018

Summary of request

Full list of businesses that have become liable for business rates between 15th and 31st March 2018.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 April 2018

Do EDDC provide or commission social care?

Date submitted: 5 April 2018

Summary of request

• Do you provide or commission social care? Yes or No?

• If you do provide social care, how many people in your area are in receipt of services relating to social care? What percentage of them are adults with learning disabilities? Please state if you do not hold this information.

• Do you use outcomes based commissioning, otherwise known as payment by results? If yes, please state in what sectors? Alternatively please state if you do not hold this information.

• Have you reduced the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please also state by what percentage over the last five years that care for adults with learning disabilities has been reduced. Please state if you do not hold this information.

• Have you increased the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please state by what percentage over the last five years the total hours spent on care for adults with learning disabilities has been increased? Please state if you do not hold this information.

• How many contracts have been handed back by learning disability providers over the last five years? What was the reason for the contract being handed back? Please say if you do not hold this information.

• How many adults with learning disabilities in your area are in receipt of individual budgets, direct payments or Individual Service Funds? Please say if you do not hold this information.

• As an employer, are you currently accredited with Living Wage Foundation, London Living Wage or other regional variation, which pays staff a wage above the government’s National Living Wage?

Summary of response

• Do you provide or commission social care? Yes or No? - No

• If you do provide social care, how many people in your area are in receipt of services relating to social care? What percentage of them are adults with learning disabilities? Please state if you do not hold this information – Information not held

• Do you use outcomes based commissioning, otherwise known as payment by results? If yes, please state in what sectors? Alternatively please state if you do not hold this information – Information not held

• Have you reduced the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please also state by what percentage over the last five years that care for adults with learning disabilities has been reduced. Please state if you do not hold this information – Information not held

• Have you increased the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please state by what percentage over the last five years the total hours spent on care for adults with learning disabilities has been increased? Please state if you do not hold this information – Information not held

• How many contracts have been handed back by learning disability providers over the last five years? What was the reason for the contract being handed back? Please say if you do not hold this information – Information not held

• How many adults with learning disabilities in your area are in receipt of individual budgets, direct payments or Individual Service Funds? Please say if you do not hold this information – Information not held

• As an employer, are you currently accredited with Living Wage Foundation, London Living Wage or other regional variation, which pays staff a wage above the government’s National Living Wage? – The Council uses the national joint council (NJC) negotiated pay scales for local government to determine its wage rates. These rates are agreed between the employers and unions as part of nationally negotiated pay for local authorities.

Date responded: 6 April 2018

Date submitted: 4 April 2018

Summary of request

Q1. If you have a licensing scheme in place for private sector landlords, please state how much revenue you generated in 2016, 2017 and 2018 (year to date). If you do not have a scheme in place I would be grateful if you would let me know
Q2. Please state how many properties in your jurisdiction were covered by a license in the following periods: 2016, 2017 and 2018 (year to date)
Q3. Please state how many applications for a license were rejected in each of the following periods: 2016, 2017 and 2018 (year to date)
Q4. Please state how many landlords you sort to prosecute for failing to have a necessary licence in each of the following periods: 2016, 2017 and 2018 (year to date)


I hope this information is helpful but, if you feel dissatisfied with the way we have responded to your request, please contact our Monitoring Officer, Mr Henry Gordon Lennox, to request an internal review monitoringofficer@eastdevon.gov.uk

You may also approach the Information Commissioner for advice at www.ico.org.uk

Yours sincerely,

Sara

Ms S Harvey
Information and Complaints Officer
East Devon District Council

01395 571659
www.eastdevon.gov.uk

Summary of response

Q1. If you have a licensing scheme in place for private sector landlords, please state how much revenue you generated in 2016, 2017 and 2018 (year to date). If you do not have a scheme in place I would be grateful if you would let me know - EDDC do not have a licensing scheme in place for private sector landlords (PSL). If the following questions are in relation to a licensing scheme for PSL they will not be applicable.
Q2. Please state how many properties in your jurisdiction were covered by a license in the following periods: 2016, 2017 and 2018 (year to date)
Q3. Please state how many applications for a license were rejected in each of the following periods: 2016, 2017 and 2018 (year to date)
Q4. Please state how many landlords you sort to prosecute for failing to have a necessary licence in each of the following periods: 2016, 2017 and 2018 (year to date)

Date responded: 12 April 2018

Council investment in property

Date submitted: 4 April 2018

Summary of request

1) How much has your council borrowed to invest in commercial property in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far

2) For each year, please give details of what the council has invested in

a) the amount borrowed
b) the interest rate of the loan
c) details of property i.e. what and where
d) the expected or actual return as appropriate

3) If the council hasn't borrowed but used other funds to buy commercial property please provide the following details:
what was bought in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far

**details of property i.e. what and where,
**the expected or actual rental income
**details of how the purchase was funded.

Summary of response

1) How much has your council borrowed to invest in commercial property in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far – Zero

2) For each year, please give details of what the council has invested in – N/A

a) the amount borrowed
b) the interest rate of the loan
c) details of property i.e. what and where
d) the expected or actual return as appropriate

3) If the council hasn't borrowed but used other funds to buy commercial property please provide the following details:
what was bought in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far – N/A

**details of property i.e. what and where,
**the expected or actual rental income
**details of how the purchase was funded.

Date responded: 5 April 2018

Homeless deaths

Date submitted: 3 April 2018

Summary of request

Please could you provide me with the following information: how many deaths in the local authority area were recorded in each of the following calendar years, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, where the person who died was sleeping rough or recorded as having no address or no fixed abode?

Please provide a breakdown for each of the years of the number of deaths by gender, age, whether the person was sleeping rough at the time of their death, cause of death if known, and whether the person was in contact with housing and homelessness services at the time of their death.

Summary of response

2008/09 - 0
2009/10 - 0
2010/11 - 0
2011/12 - 0
2012/13 - 0
2013/14 - 0
2014/15 - 1 in January 2015 – 51 years, male, had approached the Council, refused accommodation, cause unknown
2015/16 - 1 in November 2015 – 42 years, male, (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015) cause unknown
2016/17 - 0

Date responded: 4 April 2018

Child and social services department

Date submitted: 3 April 2018

Summary of request

1. How many children did the child and social services department have contact with in 2017 where the child was in the care of social services and at risk of:
a) child &/or forced marriage?
b) honour-based violence?
c) female genital mutilation?

2. How many children did the child and social services department have contact with in 2017 where the child was at risk of
a) child &/or forced marriage?
b) honour-based violence?
c) female genital mutilation

Summary of response

The requested information is not held by the District Council.

Date responded: 4 April 2018

Business rates credit balances

Date submitted: 1 April 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 4 April 2018

Tree felling costs

Date submitted: 30 March 2018

Summary of request

1) How many trees have been felled by the council in the last three years for which data is available - please provide a year by year breakdown.

2) How much has it cost the council to fell trees in the last three years? Please provide year by year breakdown of total cost.

3) Does the council have a target number of trees to fell in each year? What is the purpose of the tree felling?

Summary of response

1) How many trees have been felled by the council in the last three years for which data is available - please provide a year by year breakdown - You requested to know specifically the number of trees cut down in the last 3 years. Until last year we did not record this information in a way that the data can be obtained accurately to answer your query. As a result of a new system being introduced however, from July 2017 onwards this information is available. Number of trees felled since July 2017 - 17

2) How much has it cost the council to fell trees in the last three years? Please provide year by year breakdown of total cost - individual cost per tree is not available

3) Does the council have a target number of trees to fell in each year? - No
What is the purpose of the tree felling? - As part of the councils pro-active tree management programme which aims to remove dangerous trees or trees with particular issues or causing particular issues.





Date responded: 25 April 2018

Celebrity appearances

Date submitted: 30 March 2018

Summary of request

1) In the last three available years for which you have data, broken down year by year, could you please provide the total amount spent on celebrity appearances by the council?

2) In each case could you provide the person who appeared, along with the event, and how much was paid to that person?

Summary of response

We have not hired any celebrities from May 6 2014 onwards

Date responded: 4 April 2018

PSPO

Date submitted: 28 March 2018

Summary of request

1. The number of recorded breaches of the council’s Public Space Protection Order (PSPO). Please provide figures for each activity prohibited by the order.

2. The number of warnings or advisory notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order.

3. The number of fixed penalty notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order.

4. The number of times court action has been taken following a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action.

5. The number of times court action has been taken following non-payment of a fixed penalty notice issued for a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action.

Summary of response

1. The number of recorded breaches of the council's Public Space Protection Order (PSPO). Please provide figures for each activity prohibited by the order

Dog control PSPO (2017): 7 Fixed Penalty Notices issued (3 for fouling and 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road)
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances


2. The number of warnings or advisory notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order

None


3. The number of fixed penalty notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order

Dog control PSPO (2017): 7 Fixed Penalty Notices issued
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued


4. The number of times court action has been taken following a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action

None


5. The number of times court action has been taken following non-payment of a fixed penalty notice issued for a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action

None


All of the above PSPOs were introduced in May 2017 so the above information relates to Fixed Penalty Notices issued after then.

Date responded: 4 April 2018

Small business discretionary relief funding

Date submitted: 28 March 2018

Summary of request

Please can you tell me the distribution of the Government discretionary relief funding given to the EDDC for small independent businesses in Sidmouth for 2017/2018 & 2018/2019

Summary of response

'Please can you tell me the distribution of the Government discretionary relief funding given to the EDDC for small independent businesses in Sidmouth for 2017/2018 & 2018/2019' - A copy of the Council's Policy is available at:

http://eastdevon.gov.uk/business-rates/business-rates-reliefs-and-reductions/apply-for-revaluation-support-relief/

Section 2.4
2.4 Amount of Relief

2.4.1 The amount of relief under Part A is tapered and will be calculated as follows:
2017/18
Award = Increase in rate liability calculated in 8.3c LESS 2%. For the avoidance of doubt, relief will only be awarded where the ratepayer has an increase of at least 2%. The award will reduce the increase down to 2% with the proviso that the maximum award will be £2,000 and no award will be made if the increase would be less than £250.
2018/19
Award = 2017/18 award x 50% (for clarity this will be half of the relief awarded in 2017/18)

Date responded: 4 April 2018

Schools

Date submitted: 28 March 2018

Summary of request

* Please disclose how many: * illegal * unregistered * supplementary schools you have in your area;
* Please disclose many of each are linked to mosques or the Islamic faith;
* Please disclose how many children are taught in the schools linked to mosques or the Islamic faith.

Summary of response

The requested information is not held by the District Council

Date responded: 28 March 2018

Learning difficulties in Children

Date submitted: 28 March 2018

Summary of request

Under Section 22 of the Children and Families Act 2014, it's stated that A local authority in England must exercise its functions with a view to securing that it identifies- a) the children and young people in its area who have or may have special educational needs, and b) all the children and young people in its area who have a disability.

Under the Freedom of Information act I'm hoping to gain information on this, to identify what is being done in London to detect learning difficulties- specifically Dyslexia, as well as the amount of diagnoses which have been made.

If you could provide me with the number of diagnoses of dyslexia in children made annually, for the past 10 years if possible (if not, the nearest amount) in which have happened in schools in your borough- alongside the amount of screenings/testings for learning difficulties.

I also want to receive information on what funding is being given to schools for learning difficulties, stating how much and where it is going.

If also your councils have specific information on section 22 of the Children and Families Act (2014) which explains how they are acting upon it including current produces in place, that would be great.

Summary of response

The requested information is not held by the District Council

Date responded: 29 March 2018

Emergency accommodation

Date submitted: 27 March 2018

Summary of request

• The amount of persons who are currently being housed in emergency accommodation by the borough council.
• In relation to the above, the type of accommodation being used. For example Hotel / B&B / private rented accommodation.
• How much it is costing the council to house all of these persons currently?
• The average cost per person, per night that it costs the council.


• How many persons were housed in emergency accommodation in the borough during 2015, 2016 and 2017?
• In relation to the above, the type of accommodation that was used. For example Hotel / B&B / private rented accommodation.
• How much have the council spent on housing people in emergency accommodation during 2015, 2016 and 2017?
• The average amount of time a person spends in emergency accommodation before being re-housed.

Summary of response

•The amount of persons who are currently being housed in emergency accommodation by the borough council - We are currently accommodating 13 single people and 6 families in B&B's
•In relation to the above, the type of accommodation being used. For example Hotel / B&B / private rented accommodation - B&B's/hotels
•How much it is costing the council to house all of these persons currently? - We are unable to provide accurate costs for those currently being accommodated
•The average cost per person, per night that it costs the council - Average cost of B&B per night is £50 for a single person
•How many persons were housed in emergency accommodation in the borough during 2015, 2016 and 2017? - We accommodated 27 households in 2015/16 and 57 in 2016/17
•In relation to the above, the type of accommodation that was used. For example Hotel / B&B / private rented accommodation - B&B's/hotels
•How much have the council spent on housing people in emergency accommodation during 2015, 2016 and 2017? - The outright cost for these periods was £15,383 for 2015/16 and £79,720 for 2016/17
•The average amount of time a person spends in emergency accommodation before being re-housed - The average length of stay per household was 17 days in 2015/16 and 25 days for 2016/17. This does not mean that all households were re-housed at the end of these periods, the arrangements could have been ended in a number

Date responded: 19 April 2018

Licences for SEVs

Date submitted: 27 March 2018

Summary of request

We are currently conducting research into the SEV policy that permits local councils to place their own autonomous limits on adult entertainment (specifically lapdancing, strip clubs and venues). We wondered if it would be possible if you could confirm if you have imposed a limit on licenses and if so what that was? Could you also confirm how many you have licensed?

Summary of response

There are no SEVs in this district

Date responded: 28 March 2018

Fire risk assessments for residential tower blocks

Date submitted: 27 March 2018

Summary of request

Please can you send me a copy of the most up-to-date fire risk assessment for every tower block you own. These are blocks that are 18m or taller.
If another social landlord owns the tower blocks in your area please give me their name/s.

Summary of response

EDDC do not have any residential tower blocks

Date responded: 28 March 2018

PSPOs

Date submitted: 27 March 2018

Summary of request

I would like to enquire under the Freedom of Information Act as to whether this authority has a public space protection in order affecting any of the following types of behaviour in any public space within the local authority?
(please indicate any that apply and how many orders enforce against each behaviour)
- Loitering
- Begging
- Aggressive begging
- Sleeping
- Carrying specified amounts of property
I would also like to enquire as to whether, and how many, fines or prosecutions have occurred as a result of such a public space protection order if one is in place?

Summary of response

EDDC has a PSPO applicable only to some designated streets in the centre of Exmouth. This covers a number of anti-social behaviours including aggressive begging but not including rough sleeping.

The PSPO in full is available on the EDDC website at www.eastdevon.gov.uk/public-spaces-protection-orders

The exact wording, relevant dates and maps are included in the order available on that link.

Enforcement of PSPOs is by way of fixed penalty notices, not prosecution. If the offender elects not to pay the fixed penalty notice then a prosecution may follow.

To date 2 people have been issued with fixed penalty notices for aggressive begging and they left the East Devon area without paying the fine. As they are of no fixed abode it has not been possible to trace them to follow up non-payment.

Date responded: 28 March 2018

Public Space Protection Order

Date submitted: 26 March 2018

Summary of request

Please can you tell me on how many occasions over the past 5 years the council has taken action against an individual under a Public Space Protection Order and please list the reason action was taken.

Summary of response

Dog control PSPO (2017): 7 Fixed Penalty Notices issued

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued

All of the above PSPOs were introduced in May 2017 so the above information relates to Fixed Penalty Notices issued after then.

Date responded: 27 March 2018

Temporary accommodation

Date submitted: 26 March 2018

Summary of request

For each of the following years, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018, please provide:

1. a. The number of people being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
1.b. For each year please breakdown the numbers in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

2. a. The number of children being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
2.b. b. For each year please breakdown the numbers of children in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

3. The number of homelessness outreach officers, including the number at Full Time Equivalent, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)

Summary of response

The figures for queries 1 and 2 are openly available to the public as each LA feeds back the figures quarterly to central government, these are referred to as P1E statistics. Please go to the Government website at https://www.gov.uk/government/collections/homelessness-statistics for this information.
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

For each of the following years, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018, please provide:
1. a. The number of people being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
1.b. For each year please breakdown the numbers in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

2. a. The number of children being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
2.b. b. For each year please breakdown the numbers of children in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

3. The number of homelessness outreach officers, including the number at Full Time Equivalent, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.) - With regards to question 3 please can you specify what you mean by 'outreach officers'. Once we receive your clarification we will respond to this particular question.

Date responded: 4 April 2018

Residential tower blocks

Date submitted: 26 March 2018

Summary of request

1) Please provide the name of your council?

2) How many Tower Blocks are built for use within your council?

3) Since the Grenfell Tower fire on the 14th June 2017 has your council commissioned independent fire testing of the fire doors fitted in tower blocks within your council?


If you answered YES to Question 3;
4) How many fire doors provided a minimum protection time of 30 minutes?

5) If the doors did not provide 30 minutes of protection, how many fire doors have you identified that need to be replaced?

6) If the doors did not provide 30 minutes of protection, how many buildings have you identified as needing improvements to some or all fire doors.


If you answered NO to Question 3;
7) Do you plan on commissioning independent fire testing within the next 6 months?

8a) Prior to November 2014, were any of your properties provided fire doors by the company 'Manse Masterdor'?
If you answered yes;
8b) how many doors?
8c) in how many buildings?

9a) Since November 2014, have any of your properties been provided fire doors by the company 'Masterdor'?
If you answered yes;
9b) how many doors?
9c) in how many buildings?

Summary of response

1) Please provide the name of your council? - EDDC

2) How many Tower Blocks are built for use within your council? - 0

3) Since the Grenfell Tower fire on the 14th June 2017 has your council commissioned independent fire testing of the fire doors fitted in tower blocks within your council? - N/A


If you answered YES to Question 3;
4) How many fire doors provided a minimum protection time of 30 minutes?

5) If the doors did not provide 30 minutes of protection, how many fire doors have you identified that need to be replaced?

6) If the doors did not provide 30 minutes of protection, how many buildings have you identified as needing improvements to some or all fire doors.


If you answered NO to Question 3;
7) Do you plan on commissioning independent fire testing within the next 6 months? - N/A

8a) Prior to November 2014, were any of your properties provided fire doors by the company 'Manse Masterdor'? - N/A
If you answered yes;
8b) how many doors?
8c) in how many buildings?

9a) Since November 2014, have any of your properties been provided fire doors by the company 'Masterdor'? - N/A
If you answered yes;
9b) how many doors?
9c) in how many buildings?

Date responded: 27 March 2018

Homeless applications

Date submitted: 26 March 2018

Summary of request

a. How many homeless applications have you received which have been determined as being in priority need over the last five years from January 2013?

b. Over the last five years from January 2013, how many “priority need” homeless applications stated that the reason for homelessness was due to the applicant being released from prison and having nowhere to go?

c. Over the last five years from January 2013, how many “priority need” homeless applications did you accept from applicants who were homeless due to leaving prison and having nowhere to go?

d. Over the last five years from January 2013, how many “priority need” homeless applications did you reject from applicants who were homeless due to leaving prison and having nowhere to go?

e. Over the last five years from January 2013, how many of the rejected “priority need” homeless applications from applicants who were homeless due to leaving prison and having nowhere to go, were rejected on the basis of:

i. Becoming homeless intentionally
ii. Being guilty of unacceptable behaviour due to past offending behaviour which makes them unsuitable to be a tenant

Please could you set out the responses to these questions in the format below?

2013:
2014:
2015:
2016:
2017:

Summary of response

a. How many homeless applications have you received which have been determined as being in priority need over the last five years from January 2013? - We can report on the number of homeless acceptances per calendar year, all of which would have been considered as being in priority need.

Figures as follows (calendar years):
2013 = 32
2014 = 7
2015 = 5
2016 = 18
2017 = 19

b. Over the last five years from January 2013, how many "priority need" homeless applications stated that the reason for homelessness was due to the applicant being released from prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
c. Over the last five years from January 2013, how many "priority need" homeless applications did you accept from applicants who were homeless due to leaving prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
d. Over the last five years from January 2013, how many "priority need" homeless applications did you reject from applicants who were homeless due to leaving prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
e. Over the last five years from January 2013, how many of the rejected "priority need" homeless applications from applicants who were homeless due to leaving prison and having nowhere to go, were rejected on the basis of:
i. Becoming homeless intentionally – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
ii. Being guilty of unacceptable behaviour due to past offending behaviour which makes them unsuitable to be a tenant – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.

Date responded: 5 April 2018

Business rate payers

Date submitted: 23 March 2018

Summary of request

Could you please supply me in the form of an excel spreadsheet a list of all business rate payers in your area.

If possible please include name, address, rateable value, property description and property reference number.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 26 March 2018

Play grounds

Date submitted: 22 March 2018

Summary of request

Please advise how many of the public playgrounds exist in the area for which you have responsibility.

In relation to each such playground please advise how often, and when during the last five years, you have caused each playground to be examined in the following ways:

Routine Inspection
Looking at the equipment's basic condition, especially faults due to recent vandalism. Such inspections may be carried out by the manager or his/her staff and should be recorded on a simple sheet or book.

Operational Inspection
Looking in more detail at the equipment, essentially at vandalism and certain types of minor wear. Such inspections may be carried out by the manager or his/her staff and should be recorded.

Annual inspection
Carried out by a specialist not connected with the playground operator or manager. Essentially looking at vandalism, minor and major wear, long-term structural problems, changes in Standard compliance and design practice, risk assessment etc.

Summary of response

Please advise how many of the public playgrounds exist in the area for which you have responsibility - 74

In relation to each such playground please advise how often, and when during the last five years, you have caused each playground to be examined in the following ways:

Routine Inspection
Looking at the equipment's basic condition, especially faults due to recent vandalism. Such inspections may be carried out by the manager or his/her staff and should be recorded on a simple sheet or book.

The frequency of routine inspections is site specific and varies between twice weekly and monthly depending on its location, use and the time of year. For example the popular skate park in our largest town is inspected twice weekly in summer and weekly throughout the winter meaning it is inspected 78 times per year plus the independent annual inspection. Many of our less frequently used/small rural play areas are inspected monthly all year round so have 12 inspections per year plus the independent annual inspection.

Operational Inspection
Looking in more detail at the equipment, essentially at vandalism and certain types of minor wear. Such inspections may be carried out by the manager or his/her staff and should be recorded.

These are carried out quarterly or when the routine inspection identifies maintenance work such as replacing swing chains or lubricating moving parts/mechanisms. This ensures we carry out maintenance work at the time (or shortly thereafter) and don’t have to wait for a planned operational inspection.

Annual inspection
Carried out by a specialist not connected with the playground operator or manager. Essentially looking at vandalism, minor and major wear, long-term structural problems, changes in Standard compliance and design practice, risk assessment etc.

These are carried out annually by Rospa Playsafety around August so that any significant budget requirements (for example all equipment approaching the end of its life) can be applied for in September and allocated to the budget for the following financial year.

Date responded: 4 April 2018

Schools

Date submitted: 22 March 2018

Summary of request

1. How many maintained schools in your authority are housed in properties/buildings not owned by the Local Authority i.e. Private Landlords?
2. Of the schools housed in properties/buildings not owned by the Local Authority, how many schools are funded from the High needs block? i.e. Special schools or Pupil Referral Units
3. How much, for each school funded from the High needs block, is paid in rent annually for privately owned properties/building? And, for each school, is this paid by the Local Authority or from the School budget?
5. For each school who pays the rent from its school budget, does that school receive any funding outside of the high needs block (place funding and top up funding) to cover or contribute towards the costs of rent?
6. For each school, where no additional funding outside of the high needs block is allocated, are the rent costs reflected in your local top up funding costs?

Summary of response

The requested information is not held by East Devon District Council

Date responded: 22 March 2018

Children transferred to the UK under the Dublin III Regulation

Date submitted: 22 March 2018

Summary of request

1. Since January 2016 how many unaccompanied children[1] have been transferred to the UK under the Dublin III Regulation to live within your authority’s area?[2]
2. Of those children at (1) above, how many were transferred to be reunited with:

• Parents or siblings
• Relatives[3] or others (for example cousins

3. In relation to those children identified at (1) above, how many:
• Are living with the family member or relative they were transferred to the UK in order to join;
• Are no longer living with the family member or relative they were transferred to the UK to join, but were living with them previously;
• Never lived with the family member or relative they were transferred to join.

4. Of those children identified at 3 (b), before they ceased to leave with their family member or relative they were transferred to the UK to join, how many:

• Had an assessment of need by your authority under the ‘working together to safeguard children’ guidance;
• Had no assessment of need by your authority;
• Received financial support from your authority;
• Received any other support from your authority;

5. Of those children identified at 3(b), after ceasing to live with their family member or relative that they were transferred to the UK to join, how many:
• Are, or were, accommodated by your authority;
• Are not receiving, and never have received, any form of accommodation from your authority.

Summary of response

The requested information is not held by East Devon District Council

Date responded: 22 March 2018

Business rates

Date submitted: 22 March 2018

Summary of request

I request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 22 March 2018

Citizens charter

Date submitted: 19 March 2018

Summary of request

Can I have a copy of the citizens charter with regard to the east Devon council tax office please

Summary of response

We do not have a ‘citizens charter’ as such but do have Our Key Policies and Commitments, which can be found on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/ & http://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/anti-bribery-policy/our-commitments/

Date responded: 20 March 2018

Care leavers supported by the Council

Date submitted: 18 March 2018

Summary of request

• How many care leavers did the council support in each year since 2009-10?
• What was funding for support to care leavers in each year since 2009-10?
• What was funding per person for support to care leavers in each year since 2009-10?
• How much did the authority pay out in total in setting up home grants (care leaver grants) in each year since 2009-10? What is the average per person grant provided in each of those years?
• How many young people’s advisers (or similar advisers to help provide support to care leavers), has the council employed in each year since 2009-10?
• How many people have worked in the Care Leaver’s Team (or similar team responsible for care leavers transitions), in each year since 2009-10?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 March 2018

Business rates

Date submitted: 16 March 2018

Summary of request

Full list of Ltd companies/charities/businesses that have become liable for business rates between 01/03/2018 and 14/03/2018.

Please include the full business name and address; date of liability and property type.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 16 March 2018

Syrian Vulnerable Persons Resettlement Scheme (VPRS)

Date submitted: 15 March 2018

Summary of request

1. The number of spaces offered by your local council for people arriving under the Syrian Vulnerable Persons Resettlement Scheme (VPRS).
2. The number of those spaces that have been filled until now.

Summary of response

We have pledged to accommodating 8 families and there have been 4 resettled in East Devon to date.
This information is available to the public on the DCC website, link below:
https://www.google.com/url?q=https://new.devon.gov.uk/refugees-in-devon/syrian-resettlement-programme/&sa=U&ved=0ahUKEwjTiYTo5u7ZAhUpD8AKHbT6CCgQFggEMAA&client=internal-uds-cse&cx=011784517408144797607:11jww7qjinw&usg=AOvVaw3CoBP4-J76dkpUpAZm9HBk


Date responded: 19 March 2018

Experian contracts for exchange of rental data

Date submitted: 15 March 2018

Summary of request

East Devon District Council are endeavouring to enter into two contracts with

Experian.

The first stage contract is for the provision of free, independent credit checks for tenants.

The second stage contract deals with the exchange of rental data.

In order to a have better understanding of how the commitments East Devon are proposing to make, with regard to the private financial affairs of it's tenants, I am requesting a copy of Experian's first and second stage contract.

Summary of response

East Devon District Council are endeavouring to enter into two contracts with Experian. The first stage contract is for the provision of free, independent credit checks for tenants. The second stage contract deals with the exchange of rental data. In order to a have better understanding of how the commitments East Devon are proposing to make, with regard to the private financial affairs of it's tenants, I am requesting a copy of Experian's first and second stage contract – We have not entered into a contract with Experian therefore we do not hold this information.

Date responded: 21 March 2018

Public Space Protection order for begging and or rough sleeping

Date submitted: 15 March 2018

Summary of request

1. Does the council have a Public Space Protection Order, created under the 2014 Anti-Social Behaviour, Crime and Policing Act, which
includes a ban on rough sleepingand/or "persistent" and/or "aggressive begging (or similar terms) in its territory?

If yes, please provide details of:
- When it was created and its exact wording.
- The details of Public Space Protection Order and where it applies
- How many people have been prosecuted by the council for failing to
comply with a PSPO? Provide details for each prosecution - date,
conviction etc.

Summary of response

EDDC has a PSPO applicable only to some designated streets in the centre of Exmouth.
This covers a number of anti-social behaviours including aggressive begging but not including rough sleeping.

The PSPO in full is available on the EDDC website at www.eastdevon.gov.uk/public-spaces-protection-orders

The exact wording, relevant dates and maps are included in the order available on that link.

Enforcement of PSPOs is by way of fixed penalty notices, not prosecution. If the offender elects not to pay the fixed penalty notice then a prosecution may follow.

To date 2 people have been issued with fixed penalty notices for aggressive begging and they left the East Devon area without paying the fine. As they are of no fixed abode it has not been possible to trace them to follow up non-payment.

Date responded: 20 March 2018

Completion certificates

Date submitted: 15 March 2018

Summary of request

All copies of all completion certificates issued by the Local Authority within the last 30 days

Summary of response

We have not issued any Completion Notices for Business Rates in the past 30 days

Date responded: 20 March 2018

Children transferred to the UK under the Dublin III Regulation[1]

Date submitted: 15 March 2018

Summary of request

Children transferred to the UK under the Dublin III Regulation[1]

Please provide a copy of any internal policies, published or unpublished, prepared by your authority, or any central Government guidance, or other policies relating to:
1. Assessment of need of children transferred to the UK under the Dublin III regulation, including the threshold for triggering an assessment of need;
2. Provision of support for children transferred to the UK under the Dublin III regulation;
3. Liaison with the Home Office regarding children who are being assessed for transfer, or have been transferred, to the UK under the Dublin III regulation.

Summary of response

The requested information is not held by East Devon District Council.

Date responded: 19 March 2018

Dog wardens

Date submitted: 15 March 2018

Summary of request

1. Does EDDC employ any dog wardens? If so, how many, where based and what areas do they patrol or monitor?

2. What are the operational instructions, management and duties of dog wardens?

3. How many fixed penalty notices for dog fouling have been issued month by month or year by year over the past 5 years and how many of those have been paid?

4. How many prosecutions have been made over the past five years for dog fouling, being off-lead or on long leads in excess of 1 metre?

5.How many complaints have been made via the on-line reporting system year by year over the past five years?

6.How many departments or offices in EDDC are responsible for any aspect of dog offences and what are the arrangements for them to co-ordinate their respective responsibilities?

7. Which department is responsible for signs and bins to deter dog fouling, off-lead and long-lead dog control?

Summary of response

1. Does EDDC employ any dog wardens? If so, how many, where based and what areas do they patrol or monitor? - EDDC no longer employs a dog warden but the duties of the single warden have been divided amongst 4 investigation and enforcement officers in order to provide a more efficient and focused service.

2. What are the operational instructions, management and duties of dog wardens? - We no longer have a dog warden.

3. How many fixed penalty notices for dog fouling have been issued month by month or year by year over the past 5 years and how many of those have been paid? - We have no data for fixed penalty notices issued prior to 2016. In 2016, 6 were issued and in 2017, 3.

4. How many prosecutions have been made over the past five years for dog fouling, being off-lead or on long leads in excess of 1 metre? - We have not prosecuted anyone in the past 5 years for dog related offences.

5. How many complaints have been made via the on-line reporting system year by year over the past five years? - 2013 = 10; 2014 = 22; 2015 = 104; 2016 = 226: 2017 = 344.

6. How many departments or offices in EDDC are responsible for any aspect of dog offences and what are the arrangements for them to co-ordinate their respective responsibilities? - Any complaints regarding potential offences or anti-social behaviour regarding dogs are referred to the Environmental Health team. They also carry out a certain amount of education and promotional work relating to specific issues. Our Streetscene team are responsible for cleaning up reported fouling and for providing and emptying dog bins.

7. Which department is responsible for signs and bins to deter dog fouling, off-lead and long-lead dog control? - The Environmental Health team arrange for signs to be put up in dog ban areas, for beach bans, and where dog on lead controls apply. The requirement to pick up applies to all dog owners wherever they are and therefore we no longer provide specific signage for this as it suggests that some areas are covered and some are not.

Date responded: 12 April 2018

Resident parking permits

Date submitted: 14 March 2018

Summary of request

1. Does your council apply a diesel surcharge to resident's parking permits? If so, how much is this charge?

2. Does your council make an administration charge when people apply for a resident's parking permit? If so, how much is this charge?

3. Does your council base the cost of resident's parking permits on a vehicle’s carbon dioxide (CO2) emissions? If so, please set out the bands and relevant charges for this.

5. What is the highest fee your council charges for a resident’s permit?

Summary of response

The requested information is not held by the District Council. You may wish to refer your request to Devon County Highways Authority if you have not included them in your distribution list www.devon.gov.uk

Date responded: 14 March 2018

Public assistance burials

Date submitted: 14 March 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/1/2018 to the day of your reply. If there are any new cases where the person died prior to 1/1/2018, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 14 March 2018

Youth Services

Date submitted: 14 March 2018

Summary of request

1) The total amount spent on youth services (not including school budgets) in each year since 2009-10?
2) The number of youth centres managed by the local authority in each year since 2009-10
3) The number of youth centres that have closed or been cancelled because of cuts to youth service budgets in each year since 2009-10?
4) The number of youth centres that are proposed for closure within the next year?
5) How many youth service places for young people were there in each year since 2009-10?
6) How many youth work jobs were there in each year since 2009-10?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 15 March 2018

Comments to press about Seaton seafront

Date submitted: 14 March 2018

Summary of request

There was an article published on 28th February 2018 in the Devon Live paper and on their website written by Daniel Clark on the regeneration of Seaton Seafront.

There is continued reference and quotes from a “spokesman” from EDDC. Under the above Act could you let me know who that spokesman is and in what capacity he/she was acting and whether that person had proper and delegated authority to make comments on behalf of EDDC in relation to that subject matter.

Summary of response

The statement was approved by our Deputy Chief Executive, Richard Cohen, acting under delegated powers granted by Cabinet.

Date responded: 21 March 2018

Health Visitors

Date submitted: 13 March 2018

Summary of request

Firstly, could you please provide the number of Full Time Equivalent (FTE) health visitors commissioned to provide services in your area? Please provide this data for each year since October 2015.

Secondly, please provide the number of children aged under 5 receiving health visits in your area. Please provide this data for each year since October 2015.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to the NHS via their website https://www.england.nhs.uk/contact-us/foi/

Date responded: 14 March 2018

Cladding on high rise residential buildings

Date submitted: 13 March 2018

Summary of request

1. The total amount spent since June 2017 by the council on interim fire safety measures in high-rise residential buildings over 18 metres that are owned by the council, and have been confirmed to have Aluminium Composite Material (ACM) cladding, in conjunction with other elements of the cladding system that do not meet the relevant requirements of the Building Regulations guidance (abbreviated below as ‘these buildings’)

2. The total amount spent on interim fire safety measures for these buildings in the most recent month where data is available

Summary of response

EDDC do not have any high rise residential buildings over 18 metres in height.

Date responded: 14 March 2018

Violence against women

Date submitted: 13 March 2018

Summary of request

1. For the full year of 2017 (01/01/2017 - 31/12/2017) in total how many incidents and crimes did your police force record of:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

2. If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in total how many incidents and crimes of "honour" based violence, forced marriage and female genital mutilation combined did your police force record?

3. For the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases were criminal charges pressed which involved:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

4. If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases of "honour" based violence, forced marriage and female genital mutilation were criminal charges pressed?

5. For the full year of 2017 (01/01/2017 - 31/12/2017) how many cases resulted in convictions involving:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

6.If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases involving "honour" based violence, forced marriage and female genital mutilation were there convictions?

7. For the full year of 2017 (01/01/2017 - 31/12/2017) how many murder cases involving "honour" based violence did your police force record?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon and Cornwall Police via their website https://www.devon-cornwall.police.uk/freedom-of-information

Date responded: 14 March 2018

Valuation of the Knowle site following rumours that 'developable value' of the site was £50 million

Date submitted: 12 March 2018

Summary of request

I wish to ask what information you hold about this valuation and also as to the persons who were made aware of this valuation of the property.

Will you also kindly provide me with details/copies (digital preferred) of any and all reports that contain any reference to this £50 million figure together with details of any and all councillors, officers and consultants and the like who were made aware. Please include details of when such individuals were so advised and by what means. Copies where available please.

Finally, please provide details of the party who produced the £50 million valuation together with a copy of his or her valuation .

There is no need to give any information about 'developable values' in general or how they may relate to this sale . At this stage I simply wish to know who knew and by what means and when they were told.

Summary of response

In progress.

Date responded: 4 April 2018

Tenancy Fraud

Date submitted: 12 March 2018

Summary of request

Please could you provide for the 2016/2017 financial year the:
• total number of social tenancy frauds detected.
• total number of social tenancy fraud cases investigated.
• number of prosecutions brought under Prevention of Social Housing Fraud Act 2014.
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of social tenancy fraud.

If this information is not available for the 2016/2017 financial year please could you provide the most recent yearly figures available.
In addition to this I am aware that the Local Government Transparency Code 2015 requires you to publish the information listed below. Please could you provide this information for 2016/2017 or could I be directed to where this is available.

• number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014, or similar powers.
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud.
• total number (absolute and full time equivalent) of professionally accredited counter fraud specialists.
• amount spent by the authority on the investigation and prosecution of fraud.
• total number of fraud cases investigated.

Summary of response

Please could you provide for the 2016/2017 financial year the:
• total number of social tenancy frauds detected - 0
• total number of social tenancy fraud cases investigated - 6
• number of prosecutions brought under Prevention of Social Housing Fraud Act 2014 - 0
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of social tenancy fraud - 0

If this information is not available for the 2016/2017 financial year please could you provide the most recent yearly figures available.
In addition to this I am aware that the Local Government Transparency Code 2015 requires you to publish the information listed below. Please could you provide this information for 2016/2017 or could I be directed to where this is available.

• number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014, or similar powers - 0
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud - 1.2
• total number (absolute and full time equivalent) of professionally accredited counter fraud specialists - 1.0
• amount spent by the authority on the investigation and prosecution of fraud - £80,816.04
• total number of fraud cases investigated - 0

Date responded: 10 April 2018

Leasehold properties sold under Right to Buy

Date submitted: 12 March 2018

Summary of request

The number of properties in the answer to (2) below where the council is now the tenant of the property. Please specify the reason why the council rents the property, e.g. for temporary accommodation.

Where possible, please also provide information on the monthly rent paid by the council for the property/ies.


(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy - There are 184 leasehold properties sold under Right to Buy to date

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address) - Of those, 41 have a different correspondence address

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012 - Of those 13 were sold after April 2012

Summary of response

In answer to the question below:
‘The number of properties in the answer to (2) below where the council is now the tenant of the property. Please specify the reason why the council rents the property, e.g. for temporary accommodation. Where possible, please also provide information on the monthly rent paid by the council for the property/ies.’ - We do not have any properties that we rent back from the leaseholder


Date responded: 13 March 2018

Potholes

Date submitted: 12 March 2018

Summary of request

• How many reports and complaints about potholes have you received in each year since 2009/10?
• How much was spent on resurfacing and fixing potholed roads in each year since 2009/10?
• How many carriageway safety inspections have been carried out in each since year 2009-10?
• How many claims relating to vehicle damage and injury, caused by potholes or uneven surfaces, have been received in each year since 2009/10?
• What was the overall compensation provided by the council for successful claims relating to vehicle damage and injury as a result of potholes or uneven surfaces in each year since 2009/10?
• Approximately what proportion of the roads in your area needed maintenance work because of uneven surfaces or potholes in each year since 2009/10?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council who are responsible for roads in East Devon via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 March 2018

EDDC instruction to Town Council

Date submitted: 12 March 2018

Summary of request

Honiton Town Council has ,as required by EDDC , started on an exercise to maximise the income from its assets .
I would like to be able to read the context of the EDDC instruction .and am contacting you to ask if it is in the public domain and how can I have sight of a copy .?

Summary of response

The council does not hold the requested information. EDDC would have no jurisdiction on the Town Council in the use of its own assets.

Date responded: 13 March 2018

Seagull feeding ban

Date submitted: 10 March 2018

Summary of request

How many fines have been issued since the ban was introduced last year. Please provide figures broken down by month.
How many of the fines have been paid. Please provide figures broken down by month.
Please also give details of how much money has been raised in fines, broken down by month.

Summary of response

How many fines have been issued since the ban was introduced last year. Please provide figures broken down by month - We haven’t issued any fines relating to the seagull feeding ban
How many of the fines have been paid. Please provide figures broken down by month - N/A
Please also give details of how much money has been raised in fines, broken down by month - N/A

Date responded: 13 March 2018

Internal enforcement agent team for Council Tax, NNDR and Housing Benefit Overpayments

Date submitted: 9 March 2018

Summary of request

First, please can you confirm whether or not the Council operated an internal Enforcement Agent team for Council Tax, National Non-Domestic Rates, Housing Benefit overpayments, or any combination of the three, during the 2016/2017 financial year?

1. How many staff were employed in your internal enforcement agent team for Council Tax, NNDR and Housing Benefit Overpayments by FTE?
2. Which IT platform does your internal enforcement agent team use?
3. What percentage of the Enforcement Agent fees charged by your internal team has been successfully collected?
4. Of the monies passed to your internal enforcement agent team for collection, what percentage has been successfully collected in relation to each of Council Tax, NNDR and Housing Benefit overpayments?

Summary of response

No we do not operate an internal Enforcement Agent

Date responded: 12 March 2018

Recruitment

Date submitted: 9 March 2018

Summary of request

1. Who is responsible for the recruitment within the council?
2. Who are the current suppliers?
3. How long have you used them?
4. What types of role do they use each supplier for?
5. How many positions did they give them over the past 12 months?
6. How many did they fill?
7. What made them choose that suppliers?
8. What has been the hardest position they have had to fill in the last 12 months?
9. When was the last time they went outside of their chose suppliers?
10. What would they do if they did not come up with the right quality or quantity of candidates in the future?
11. Do you recruit for specialist roles in Architecture, Creative and Interiors?

Summary of response

1. Who is responsible for the recruitment within the council? - Line Managers Permanent and Temp
2. Who are the current suppliers? - We recruit in general directly through advertising, some roles we may choose to recruit through an agency - our preferred supplier is Devon County Council - Temps Solutions.
3. How long have you used them? - 10 Years
4. What types of role do they use each supplier for? - Perm and Temp
5. How many positions did they give them over the past 12 months? - We do not collect temp data
6. How many did they fill? - Not able to supply as we do not have this information
7. What made them choose that suppliers? - DCC have already undertaken lengthy procurement activity and we are able to join their framework agreement – this has worked very well for us
8. What has been the hardest position they have had to fill in the last 12 months? - Unknown
9. When was the last time they went outside of their chose suppliers? - Unknown
10. What would they do if they did not come up with the right quality or quantity of candidates in the future? - We would go outside of the framework and obtain quotes for services
11. Do you recruit for specialist roles in Architecture, Creative and Interiors? - No


Date responded: 15 March 2018

Business rates over £5000

Date submitted: 9 March 2018

Summary of request

Required Information;- A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 20 March 2018

Play areas

Date submitted: 9 March 2018

Summary of request

• The number of children’s play areas were managed by the local authority in each year since 2009-10.
• The number of children’s play areas that have been built or refurbished by the local authority in each year since 2009-10.
• The number of children’s play areas (existing or planned) that have been closed or cancelled because of cuts to the local authority’s budget in each year since 2009-10.
• The amount spent by the Local Authority on children’s play areas in each year since 2009-10, broken down by:
o how much money has been spent on maintenance of existing areas and
o how much money has been spent on building new areas.
• A list of the children's play areas for which the local authority has introduced usage charges, and for each of those the date that the charge was introduced and value of the the charge in each year since 2009-10.
• The number of children’s play areas proposed for closure within the next year.
• The estimated number of children in the local authority area.

Summary of response

• The number of children's play areas were managed by the local authority in each year since 2009-10 - 74
• The number of children's play areas that have been built or refurbished by the local authority in each year since 2009-10 - EDDC has built 3 play areas for developers using S106 Contributions during this period. EDDC has refurbished 17 sites during this period
• The number of children's play areas (existing or planned) that have been closed or cancelled because of cuts to the local authority's budget in each year since 2009-10 - None
• The amount spent by the Local Authority on children's play areas in each year since 2009-10, broken down by:
how much money has been spent on maintenance of existing areas - £70k each year
how much money has been spent on building new areas - £320k (S106 on 3 new sites in Cranbrook)
• A list of the children's play areas for which the local authority has introduced usage charges, and for each of those the date that the charge was introduced and value of the charge in each year since 2009-10 - None
• The number of children's play areas proposed for closure within the next year - None
• The estimated number of children in the local authority area – EDDC do not hold this information.

Date responded: 15 March 2018

Contracts for purchase of PCs, Laptops and Tablet Devices

Date submitted: 8 March 2018

Summary of request

What contract/s are currently in place for the purchase of PCs, Laptops and Tablet Devices?

How long has the contract run for?

When does the contract Expire?

What is the approximate value of the contract per annum?

Summary of response

What contract/s are currently in place for the purchase of PCs, Laptops and Tablet Devices? - No contracts in place
How long has the contract run for? - N/A
When does the contract Expire? - N/A
What is the approximate value of the contract per annum? - N/A

Date responded: 13 March 2018

Outsourcing contracts

Date submitted: 8 March 2018

Summary of request

Please send me:
1. How many outsourcing contracts have you outsourced in the last five financial years, and the details/ the nature of these contracts?
2. Who are the companies you have outsourced to, with regards to the above?
3. What has your total spend been on outsourcing contracts in each of the last five financial years?
4. Who many, and which services, have you brought in house over the past five financial years? And what were the nature/ type of those services? Please give any details you can.
5. Could you say how much you think bringing in house any contracts has saved – or increased costs.

Summary of response