Content

Legend

Responded

Response in progress

Declined

Requests

Libraries operating a "self-service" opening system

Date submitted: 14 June 2018

Summary of request

1) How many of your libraries operate a "self-service" opening system where people are not allowed to access the library building unless they have registered in advance?
2) How many of your libraries have a minimum age limit (eg only those over 16 or 18) for access to the library during these self-service hours?
3) If so, what is the age limit?
4) How many people who live within your council area are under the age limit discussed above?

Summary of response

The requested information is not held by the District Council

Date responded: 14 June 2018

Children with special educational needs and disabilities

Date submitted: 14 June 2018

Summary of request

The following request relates to children with special educational needs and disabilities - classed as SEND.

1) In the last three years for which figures are available (Sept 2017, Sept 2016 and Sept 2015) could you please provide the following information?

a) How many children classed as SEND were placed in their first-choice secondary school and what is that as a percentage of the number who applied?

b) How many children classed as SEND were placed in their second-choice secondary school and what is that as a percentage of the number who applied?

c) How many children classed as SEND were placed in their third-choice secondary school and what is that as a percentage of the number who applied?

d) How many children classed as SEND were not placed in their first, second or third choice secondary schools and what is that as a percentage of the number who applied?

Summary of response

The requested information is not held by the District Council.

Date responded: 14 June 2018

HGV parking

Date submitted: 13 June 2018

Summary of request

Hello , I am researching truck parking on local authority sites.
Please provide details and charges of any HGV parking available or managed by your authority.

Summary of response

In progress.

Land owned by EDDC

Date submitted: 13 June 2018

Summary of request

1. The total amount of land (in acres) currently owned by your Council.

2. The total amount of land (in acres) currently owned by your Council that has been identified as surplus to requirements.

3. The total amount of land (in acres) currently owned by your Council that is scheduled to be sold.

4. The total amount of land (in acres) currently owned by your Council scheduled for joint venture housing development or where such development is already taking place.

Summary of response

In progress.

Cost of transporting children by taxi to schools outside your council area

Date submitted: 12 June 2018

Summary of request

What was the total cost to your council in the 2016/17 academic year of transporting children registered as living in your council's area by taxi to schools outside your council area and the numbers of children being transported?

Of these, without revealing any names or personal data, can you tell me furthest five distances travelled by taxi by these pupils and the transport costs to the council in 2016/17 of each?

Can you break the overall figures (both numbers of children and cost) down into two groups - children with special needs and deaf children - providing also the distances travelled by the five children in each group that travelled the furthest by taxi and the cost to the council of each?

Summary of response

The requested information is not held by the District Council

Date responded: 13 June 2018

Committed electoral fraud

Date submitted: 11 June 2018

Summary of request

Please send to me any record of information that relates to the formulation and execution of U.S.
Foreign Policy and the administration and operations of the U.S. Department of State and U.S.
Department of Defence which alleges the U.S. Department of State and U.S. Department of
Defence committed electoral fraud at the June 23rd 2016, United Kingdom European Union
membership referendum and/or the June 8th 2017, United Kingdom general election.

Summary of response

The requested information is not held by the District Council

Date responded: 11 June 2018

Software system for legal teams

Date submitted: 7 June 2018

Summary of request

I would like to know if you could please tell us what software system your legal teams use for Case Management, Matter Management, Time Recording and Court Bundling (where applicable).

In addition, if any of these systems are under contract and when the contract renewal/end date is.

Summary of response

In progress.

Pavement hazards

Date submitted: 7 June 2018

Summary of request

I am requesting the following information related to pavement hazards:

1) How many individual claims have been made to your council for damage / injury sustained by pedestrians encountering pavement hazards (such as poor surfaces, loose paving slabs, raised or sunken iron work, potholes, damaged kerbs, flooded footpaths, head-height signs etc)

2) The percentage of the total number of claims that were successful

3) The total value of compensation claims paid by your authority for such injuries

Please provide this information for the 12 months to the end of April 2018 (or 12 months to the closest date possible to the end of April).

Summary of response

The requested information is not held by the District Council

Date responded: 7 June 2018

Business Rates unclaimed credits

Date submitted: 5 June 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 June 2018

Contracts for Recycling and Procurement of IT products / scheduled tenders, relating to Data Eraser inline with GDPR

Date submitted: 5 June 2018

Summary of request

Under the Freedom of Information Act 2000, please provide me with copies of the following:

1. Start and end date of any and all contracts; including any current or scheduled tenders, relating to the Recycling and Procurement of IT products involving equipment such as computers, laptops, mobile devices, mobile device accessories, printers, copiers, scanners, servers, PBX boxes, Teleconferencing equipment, tablets, point-of-sale devices and data storage.
2. Start and end date of any and all contracts; including any current or scheduled tenders, relating to Data Eraser inline with GDPR requirements for, but not limited to, IT equipment (relevant products listed above), Mobile Devices & Tablets.

Summary of response

1. Start and end date of any and all contracts; including any current or scheduled tenders, relating to the Recycling and Procurement of IT products involving equipment such as computers, laptops, mobile devices, mobile device accessories, printers, copiers, scanners, servers, PBX boxes, Teleconferencing equipment, tablets, point-of-sale devices and data storage - There are no such contracts in place.
2. Start and end date of any and all contracts; including any current or scheduled tenders, relating to Data Eraser inline with GDPR requirements for, but not limited to, IT equipment (relevant products listed above), Mobile Devices & Tablets - There are no such contracts in place.

Date responded: 11 June 2018

Spending on Mayoral cars

Date submitted: 5 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on mayoral cars in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• How many cars your organisation has. Please also specify the make and model.
• The cost of purchasing a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of leasing a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of fuel for a car(s) during 2015/16, 2016/17 and 2017/18.
• The cost of purchasing a personalised number plate(s) during 2015/16, 2016/17 and 2017/18.
• The costs associated with maintaining a car(s) during 2015/16, 2016/17 and 2017/18. This includes, but is not limited to, MOT, general service, insurance, and new tyres and parts.

If your authority has a lord mayor, chairman/woman or vice-chairman/woman, please also include this as part of your response.

Summary of response

This information is not held by the District Council.

Date responded: 6 June 2018

Prosecutions for illegally inported puppies

Date submitted: 5 June 2018

Summary of request

Information request:
1) Between 1st May 2017 and 30th April 2018
a) how many puppies were seized each month by Trading Standards on suspicion that they were in breach of the Rabies Order 1974; and
b) how many of these puppies were subsequently quarantined each month?

2) For each calendar year from 2012 up to 30th April 2018, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either
a) the Rabies Order 1974,
b) The Non-Commercial Movement of Pet Animals Order 2011) or
c) The Fraud Act 2006?

3) For each calendar year from 2012 up to 30th April 2018, how many prosecutions were carried out under
a) the Breeding and Sale of Dogs (Welfare) Act 1999 and
b) the Pet Animals Act 1951 in relation to dogs?

Summary of response

Information request:
1) Between 1st May 2017 and 30th April 2018
a) how many puppies were seized each month by Trading Standards on suspicion that they were in breach of the Rabies Order 1974 - 0
b) how many of these puppies were subsequently quarantined each month? - 0

2) For each calendar year from 2012 up to 30th April 2018, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either
a) the Rabies Order 1974 - 0
b) The Non-Commercial Movement of Pet Animals Order 2011 - 0
c) The Fraud Act 2006? - 0

3) For each calendar year from 2012 up to 30th April 2018, how many prosecutions were carried out under
a) the Breeding and Sale of Dogs (Welfare) Act 1999 - 0
b) the Pet Animals Act 1951 in relation to dogs? - 0



Date responded: 8 June 2018

Business Rates unclaimed credit balances

Date submitted: 5 June 2018

Summary of request

I am looking to obtain under the Freedom of Information Act a report detailing unclaimed business rate credit balances.
I have obtained these reports via download from a large majority of councils, but cannot locate this being available via your website.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies.
Naturally I understand that the names for any individual, rather than a company, will be redacted.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 June 2018

Contaminated land

Date submitted: 4 June 2018

Summary of request

We are interested in analysing the contaminated land around UK. Can you please share the shape file showing the contaminated land in East Devon?

Summary of response

EDDC do not have any contaminated land in East Devon.

Date responded: 4 June 2018

Cost of printing and buying tablets

Date submitted: 4 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on paper for printing and tablets in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• What was the total cost of paper used for printing in each of 2015/16, 2016/17 and 2017/18?
• What was total cost of buying tablets in each of 2015/16, 2016/17 and 2017/18?
Please include spending on tablets for both permanent staff and elected officials.


Summary of response

In progress.

Cost of award ceremonies

Date submitted: 4 June 2018

Summary of request

I am writing to obtain information about your organisation’s spending on award ceremonies in 2015/16, 2016/17 and 2017/18.

Please include the following information:
• What was the total cost of award ceremonies in each of 2015/16, 2016/17 and 2017/18?
• What was the total number of award ceremonies in each of 2015/16, 2016/17 and 2017/18?
• What was the name of the award ceremony in each of 2015/16, 2016/17 and 2017/18?

The total cost includes, but is not limited, the cost of room/event space hire, catering, drinks, entertainment, insurance, decorations, physical awards and compères.

Summary of response

In progress.

HMO licences

Date submitted: 2 June 2018

Summary of request

1 )Does your authority have any jurisdiction regarding Houses in Multiple Occupancy (HMO’s) as defined by the Housing Act 2004?
If the above answer is yes, then please proceed to question 2, if not then thank you for your time.

2) Has, or does, your authority charge for the provision of a licence?
If yes, then please can you proceed to question 3, if not, again, thank you for your assistance.

3) Please provide a breakdown of the cost of the licence for every financial year since 2004. i.e.
2004/5 n/a
2005/6 n/a
2006/6 n/a
2007/8 £300 then £50 per additional room
2008/9 £300 then £50 per additional room
Etc up to and including 2018/19

Summary of response

1 )Does your authority have any jurisdiction regarding Houses in Multiple Occupancy (HMO’s) as defined by the Housing Act 2004? - Yes

2) Has, or does, your authority charge for the provision of a licence? - No

Date responded: 4 June 2018

Date submitted: 2 June 2018

Summary of request

For each of 2015, 2016 and 2017 please supply:-
The number of homeless people in receipt of emergency or temporary accommodation because they were vulnerable by reason physical disability.

Summary of response

We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information.

Date responded: 4 June 2018

Zurich Municipal Specification

Date submitted: 1 June 2018

Summary of request

This is a request under the Freedom of Information Act which relates to the Councils insurance so should be passed to the Insurance Officer or person responsible for insurance within your organisation.
Can you please provide me with a copy of your current Zurich Municipal Specification a sheet which relate to the property Module - Part K "all risks". The specification a sheet is renewed each year by your insurers and briefly outlines the items that your Council are insuring for all risks cover. It will reside in a ring binder folder within your insurance office along with all the other insurance portfolio documents. Please redact any information which is confidential.


Summary of response

East Devon is not currently insured by Zurich Municipal, therefore, we have no such document to disclose.

Date responded: 8 June 2018

Business rates credits

Date submitted: 1 June 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 1 June 2018

Museums

Date submitted: 30 May 2018

Summary of request

1) How many museums does your council run?
2) How many items are there in your museums’ collections? What is their combined value?
3) How many of those items are currently on display? What is their combined value?
4) For each of the last four financial years, ending with 2017/18:
a. How many items have been sold by your museums? What is the sum of money those sales have raised?
b. How much of that money was kept within museums rather than going to other parts of the council?
c. How many items have been bought by your museums? How much, in total, was paid for them?
5) Over the last four years, what is the single biggest amount raised by selling an item? What was the item in question? How and to whom was it sold?
6) Even if no sales have been made, has the council considered selling any of its collection at any point over the last four years?
To be clear – I am only interested in items in the museums’ collection of historical artefacts. I am not interested in how much the museum is spending on buying and selling items like cleaning products, pens or computer equipment.

Summary of response

The requested information is not held by the District Council.

Date responded: 31 May 2018

Cranbrook Town Council Service Charge

Date submitted: 30 May 2018

Summary of request

Please could you tell me the number of dwellings that Cranbrook Town Council took over from Blenheims in the phase 1 & 2 estate services charge buy out.

Summary of response

The requested information is not held by the District Council. You would have to request this information directly from Cranbrook Town Council.


Date responded: 11 June 2018

Press release relating to a planning application

Date submitted: 29 May 2018

Summary of request

Please provide me with a copy of any press release relating to a planning application issued after that planning application had been determined. The period to be covered is 1 January 2016 to date.

Summary of response

There have been 624 press releases since 1st January 2016. An officer would need to search through each press release to see if it refers to a planning application and this is likely to take 5 minutes per item. We estimate that to search through all 624 press releases would take in excess of 52 hours and is therefore exempt under Section 12(1) of the FOI Act 2000.

If you are interested in a specific planning application or are able to narrow down your time frame we may be able to review the request again.

Date responded: 30 May 2018

Business rate credits

Date submitted: 29 May 2018

Summary of request

I therefore request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 30 May 2018

Animal Rescue Centres/Sanctuaries

Date submitted: 29 May 2018

Summary of request

1. How many Animal Rescue Centres/Sanctuaries currently operate in the council area
2. How many stray animal contracts the Council holds with rescue centres

Summary of response

1. How many Animal Rescue Centres/Sanctuaries currently operate in the council area - 1 Animal Rescue Centre
2. How many stray animal contracts the Council holds with rescue centres - None

Date responded: 1 June 2018

Public plans to support the England men's national team at this summer's World Cup in Russia

Date submitted: 28 May 2018

Summary of request

I'm writing to you to request information relating to the following two questions:

1) Does East Devon District Council have any public plans in place to support the England men's national team at this summer's World Cup in Russia (2018)? Including, but not limited to, public screenings of the matches.

2) If so, how much has been budgeted for these event(s)? Including a breakdown of the budget, if possible.

Summary of response

The requested information is not held by the District Council.

Looked After Children

Date submitted: 27 May 2018

Summary of request

Based on the latest available figures:

1. How many Looked After Children, who are in the care of the local authority, are:
(a) EU (non-UK) citizens
(b) have an Undocumented or Unknown immigration status (including children whose nationality is unknown).

2. What plans and provisions does the Local Authority have in place - or is considering - to deal with any Children In Care who will need to obtain Settled Status, as a result of Brexit, if they wish to remain in the UK? Please provide details of any plans, analysis or forecasts, including any estimates of the financial cost to the Local Authority, or any reports which have been written about this issue.

Summary of response

The requested information is not held by the District Council

Date responded: 29 May 2018

Mobile phone contracts

Date submitted: 25 May 2018

Summary of request

1. How many mobile phone users do you have (this includes smartphone users, basic mobile phone users, data only users and any other devices)
2. Which network(s) are these currently with?
3. When are these contracts due to expire?
4. The name of the person responsible for the administration of these contracts?
5. The name under which the contract is awarded i.e. London borough of...

Summary of response

1. 561
2. EE, 02, Gamma & Vodafone
3. All sims vary on 2 year contracts
4: Adrian Smith
Support & Infrastructure Manager
Strata | Solutions for government
Tel : 07889 646467
5. EE: East Devon District Council
02: Strata Service Solutions
Vodafone: Strata Service Solutions
Gamma: Strata Service Solutions

Date responded: 5 June 2018

NDR leasehold properties

Date submitted: 23 May 2018

Summary of request

We are interested of analysing the leasehold commercial properties data. As you may know the ownership data from the land registry only provides the leases over 7 years. However we have come across the leasehold details of the commercial properties from some of the councils. Can you please provide us the lease details (holding name, address, UPRN, start date and end date of the lease) of the non-domestic properties in East Devon?

Summary of response

We don’t hold leasehold details for our non-domestic properties as it is not a requirement.

Date responded: 1 June 2018

Tendered ballot papers

Date submitted: 23 May 2018

Summary of request

How many tendered ballot papers in total were issued by the council’s electoral staff at polling stations on 8 June 2017 for the General Election, in each parliamentary constituency counted in your local authority:

a.) As an absolute number?

b.) As a percentage of the total number of ballots issued?

Summary of response

The Freedom of Information Act does not cover the work of the electoral registration officer or returning officer and so the information you have requested does not fall within the scope of the Act.

Date responded: 30 May 2018

Treasury management advisors

Date submitted: 23 May 2018

Summary of request

For each year, please provide the name of the treasury management advisors for East Devon from 1997-2014.

Summary of response

For each year, please provide the name of the treasury management advisors for East Devon from 1997-2014 - We were with the Public Sector Department of the Union Bank of Switzerland who were acquired by Sector Treasury Services, a wholly owned subsidiary of Sector Holdings Limited and USB Limited during October 1997, since that date to 2014 we used the Sector Group.

Date responded: 11 June 2018

Ferris wheel Exmouth Seafront

Date submitted: 21 May 2018

Summary of request

Would you please inform if the ferris wheel on Exmouth Seafront pays rent or is actually paid to be operated on Public Owned land? Is there any Business Rates charged to the operating company? Is this paid for by EDDC or even subsidised by them?
What is the actual termination date for the ferris wheel to stop operating on the Public Land and who will be responsible for making good the damage to the land that it occupies?

Summary of response

Would you please inform if the Ferris Wheel on Exmouth Seafront pays rent or is actually paid to be operated on Public Owned land? - They pay for the use of the space
Is there any Business Rates charged to the operating company? - Not by us
Is this paid for by EDDC or even subsidised by them? - N/A
What is the actual termination date for the Ferris Wheel to stop operating on the Public Land and who will be responsible for making good the damage to the land that it occupies - The Wheel is closing for business on the 2nd September and due to be off site on the 6th September. We have a deposit for any damage, but we expect some normal wear and tear to the grass. StreetScene will rectify any damage as appropriate.

Date responded: 22 May 2018

Domestic household waste collection services

Date submitted: 21 May 2018

Summary of request

Please can you answer the following questions on your domestic household waste collection services.

1 Do you operate a joint food and garden waste collection service (where food and garden waste is collected comingled) ?

2 If yes to 1 above - do you charge for either collection and/or disposal for a garden and food waste service?

3 If yes to 2 above - what is the charge and frequency of collections?.

3 If no to 2 above - do you charge just for garden waste collection? if yes please tell us the cost and frequency of collections.

5 Do you make any charge directly or indirectly for collection and /or disposal of household food waste in any form.

Summary of response

Please can you answer the following questions on your domestic household waste collection services.

1 Do you operate a joint food and garden waste collection service (where food and garden waste is collected comingled) ? – No

2 If yes to 1 above - do you charge for either collection and/or disposal for a garden and food waste service? – N/A

3 If yes to 2 above - what is the charge and frequency of collections? – N/A

3 If no to 2 above - do you charge just for garden waste collection? If yes please tell us the cost and frequency of collections – Yes £48 per annum and the green waste collections are fortnightly.

5 Do you make any charge directly or indirectly for collection and /or disposal of household food waste in any form – No

Date responded: 24 May 2018

Trading standards

Date submitted: 21 May 2018

Summary of request

- Number of complaints made against retailers about faulty or inadequate plumbing fittings and/or installations (e.g taps, boilers, water pipes, toilets, showers) in 2016 and 2017
- Number of complaints made against plumbing tradesmen about faulty plumbing fittings and/or installations in 2016 and 2017
- Number of complaints made about plumbing tradesmen in 2016 and 2017
- Number of plumbing tradesmen taken to court under consumer protection legislation in 2016 and 2017
- Number of plumbing tradesmen taken to court under consumer protection legislation about plumbing and/or fittings in 2016 and 2017
- Number fines issued to plumbing tradesmen under consumer protection legislation faulty plumbing fittings and/or installations in 2016 and 2017
- Total value of fines issued to plumbing tradesmen under consumer protection legislation for faulty or inadequate plumbing fittings and/or installations in 2016 and 2017
- Number of retailers taken to court under consumer protection legislation for plumbing fittings and/or installations (e.g taps, boilers, water pipes, toilets, showers) in 2016 and 2017
- Number fines issued to retailers under consumer protection legislation for faulty plumbing fittings and/or installations in 2016 and 2017
- Total value of fines issued to retailers under consumer protection legislation faulty plumbing fittings and/or installations in 2016 and 2017

Summary of response

The requested information is not held by the District Council

Date responded: 22 May 2018

Social care

Date submitted: 21 May 2018

Summary of request

Please send me answers to the following questions below regarding the council’s social care case management system(s).

1.) What is the name of the system the council operates for both the adults and children’s social care case management systems?
2.) When do the contracts for both the adults and children’s social care case management systems expire?
3.) If the council was in a position to procure a new adult’s (and/or) children’s social care case management systems, who would be the person to lead that procurement process?
4.) If the council was in a position to implement a new system for adult’s (and/or) children’s social care case management systems, who would be the person to lead that implementation process?

Summary of response

The requested information is not held by the District Council

Date responded: 22 May 2018

Fines for dropping litter

Date submitted: 20 May 2018

Summary of request

How many officers do East Devon district council employ who can fine people for dropping litter?

How many fines have been given out for people dropping litter over the last 3 years and what was the total value

Summary of response

How many officers do East Devon district council employ who can fine people for dropping litter? - There are 24 Officers.

How many fines have been given out for people dropping litter over the last 3 years and what was the total value (This isn’t referring to fly tipping, I mean people dropping litter)

2015: 2 issued (2 collected)
2016: 11 (9 collected)
2017: 2 (2 collected)

Each fine amounts to £80. Therefore the total value has amounted to £1040


Date responded: 25 May 2018

Planning applications approved

Date submitted: 18 May 2018

Summary of request

I would like to know the number of planning permissions received in each of the last 5 years. I would like this information broken down by year, with a year end of March 31st.
I would also like to know how many of those planning permissions were approved and how many were rejected. I would like this information broken down by year, with a year end of March 31st.
I would also like to know the average (mean) time taken for a planning permission to be approved in each of the last 5 years. I would like this information broken down by year, with a year end of March 31st.
I would also like to know how many of the approved planning permissions in each of the last 5 years have now been completed. I would like this information broken down by year, with a year end of March 31st.

Summary of response

This information can be found on Gov.uk's website as this information is regularly supplied to them for statistical purposes. https://www.gov.uk/government/statistical-data-sets/live-tables-on-planning-application-statistics#local-planning-authority-performance-tables

Date responded: 21 May 2018

June 8th 2017 United Kingdom general election

Date submitted: 18 May 2018

Summary of request

Please send to me any record of evidence which alleges the Conservative Party won an outright majority of MPs at the June 8th 2017 United Kingdom general election.

Summary of response

The requested information is not held by the District Council

Date responded: 21 May 2018

Schools places

Date submitted: 16 May 2018

Summary of request

Please answer the following questions for all Local Authorities in England for the last three years 2017-18, 2016-17, 2015-16.

1. What percentage of total LA home applications for Primary School reception for September 2018, September 2017 and September 2016 received an offer for their first preference? Same question with actual numbers.
2. What percentage of total LA home applications for Secondary School Year 7 for September 2018, September 2017 and September 2016 received an offer for their first preference? Same question with actual numbers.
3. What percentage of total LA home applications for Primary School reception received an offer for September 2018, September 2017 and September 2016 for any of their preferences? Same question with actual numbers.
4. What percentage of total LA home applications for Secondary School Year 7 received an offer for September 2018, September 2017 and September 2016 for any of their preferences? Same question with actual numbers.
5. What were the total number of applications made for (a) Reception places in the 3 years 2016, 2017 and 2018 and (b) Year 7 places in the 3 years 2016,2017 and 2018.

Summary of response

The requested information is not held by the District Council

Date responded: 17 May 2018

PSPOs

Date submitted: 15 May 2018

Summary of request

1. How many Public Spaces Protection Orders (sometimes known as Public Space Protection Orders or PSPOs) did the council implement in 2014, 2015, 2016, 2017 and between Jan 1st and May 3rd in 2018?

1a. Could you please provide the text of the order (or a link to it) in each case for those PSPOs implemented in 2017 and from Jan 1st - May 3rd 2018?

2. How many fines were issued for a breach of a PSPO in each of 2014, 2015, 2016, 2017 and Jan 1st- May 3rd 2018?

2a. For the fines issued in 2017 and Jan 1st-May 3rd 2018, please break these down according to which PSPO they were linked to. ie: '10 fines relating to PSPO x' and '8 fines relating to PSPO y' etc.

3. Are there any consultations currently open (or recently closed and still under consideration) for new PSPOs? If so, how many and please provide a link to the consultations.

Summary of response

1. How many Public Spaces Protection Orders (sometimes known as Public Space Protection Orders or PSPOs) did the council implement in 2014, 2015, 2016, 2017 and between Jan 1st and May 3rd in 2018? - 3 in 2017

1a. Could you please provide the text of the order (or a link to it) in each case for those PSPOs implemented in 2017 and from Jan 1st - May 3rd 2018? - http://eastdevon.gov.uk/public-spaces-protection-orders/

2. How many fines were issued for a breach of a PSPO in each of 2014, 2015, 2016, 2017 and Jan 1st- May 3rd 2018? -

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
• 3 for fouling on 29/08/17, 05/09/17, 19/02/18
• 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17

2a. For the fines issued in 2017 and Jan 1st-May 3rd 2018, please break these down according to which PSPO they were linked to. ie: '10 fines relating to PSPO x' and '8 fines relating to PSPO y' etc. - See above

3. Are there any consultations currently open (or recently closed and still under consideration) for new PSPOs? If so, how many and please provide a link to the consultations - Not currently

Date responded: 16 May 2018

Receipt of Universal Credit when in rent arrears

Date submitted: 14 May 2018

Summary of request

1. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, are in rent arrears.

2. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, have received possession orders as a result of being in rent arrears.

Summary of response

1. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, are in rent arrears – Requested information is not held

2. How many council tenants in households containing one or more child (under 18), and receiving Universal Credit, have received possession orders as a result of being in rent arrears – Requested information is not held

We do not hold information regarding rent arrears and possession orders on our system, and we have no way of accurately identifying Council Tenants who are in receipt of Universal Credits.
Once a person goes onto Universal Credit their Housing Benefit entitlement is ended and we would only award Council Tax Support. These cases show as Council Tax only claims rather than Council Tenant claims.
Also, anyone who is claiming Universal Credits and has not previously claim Housing Benefit with us would only show on our system if they claimed Council Tax Support. Again, we would not be able to identify these claims as Council Tenants.

Date responded: 21 May 2018

Date submitted: 14 May 2018

Summary of request

1. How much money has the council spent for each of the past three financial years?

2. How much money has the council spent on Discretionary Housing Payments, for each of the past three financial years?

3. How much money has the council spent on Discretionary Housing Payments to households receiving Universal Credit, for each of the past three financial years?

4. How many households have applied for Discretionary Housing Payments for each of the past three years?
a) How many of these households receive Universal Credit?
b) How many of these households receive Housing Benefit?

Summary of response

1.How much money has the council spent for each of the past three financial years – Please could you clarify whether this refers all council spending?

2.How much money has the council spent on Discretionary Housing Payments, for each of the past three financial years.
2015/16 - £109,901.00
2016/17 - £86,676.00
2017/18 - £182,788.00

3.How much money has the council spent on Discretionary Housing Payments to households receiving Universal Credit, for each of the past three financial years.
2015/16 - UC live from 09/11/2015 - £891.13
2016/17 - £2,436.37
2017/18 - £15,271.83

4.How many households have applied for Discretionary Housing Payments for each of the past three years.
2015/16 - 434
2016/17 - 325
2017/18 - 409

a)How many of these households receive Universal Credit.
2015/16 - 4
2016/17 - 7
2017/18 - 20

b)How many of these households receive Housing Benefit.
2015/16 - 430
2016/17 - 318
2017/18 - 389

Date responded: 21 May 2018

Digital Transformation strategy

Date submitted: 14 May 2018

Summary of request

A) Digital Transformation strategy
1. Do you have any Digital Transformation program and/or strategy?
2. What are your digital transformation priorities / objectives for 2018/19?
3. What is the value of any budgetary savings associated with digital transformation for 2018/19?
4. What is the breakdown of these budgetary savings by service area?
5. Who is in charge of this program/strategy development in your organisation?
6. Does the council have a specific digital transformation team?
7. Who is the officer responsible for digital transformation in your organisation?
8. Have you allocated a specific budget for Digital Transformation activities in 2018/19 and 2019/20? If yes, please state how much for each year.
9. Have you applied or do you plan to apply to government funding for Digital Transformation? (e.g. City deals, DCMS Urban Connected Communities)
10. Have you received or do you plan to apply for government funding to support digital transformation? E.g. City deals, DCMS Urban Connected Communities. If yes, who from and how much has been received?
B) Data sharing and analysis
1. Do you have an internal data sharing plan/strategy for enhancing the efficiency & effectiveness of operations within the council? (e.g. Data sharing across Revenue & Benefit, Social Care, Housing, Community Safety, Environment)
2. Do you have a multi-agency data sharing plan/strategy for enhancing the efficiency & effectiveness of your operations within your council? (e.g. data sharing across police, fire and rescue, NHS services.
3. Who is the officer responsible for delivering your data sharing program/strategy development?
4. What are your priorities / focus relating to data sharing/analytics?
5. Have you allocated a budget for data sharing activities during 2018/19 and 2019/20? If yes, how much for each year?
6. Are you using or do you plan to use a specific technology platform for delivering data sharing within your organisation?
7. If yes, was / will this technology be an off the shelf packaged solution, a bespoke solution or developed in-house?

Summary of response

A) Digital Transformation strategy

1. Do you have any Digital Transformation program and/or strategy? - Not in detail but we have a transformation strategic which incorporates a key strategic theme of improving our online capability for customers.
2. What are your digital transformation priorities / objectives for 2018/19? - Introduction of Firmstep from March 2019 in conjunction with Strata our IT provider.
3. What is the value of any budgetary savings associated with digital transformation for 2018/19? - These have yet to be defined.
4. What is the breakdown of these budgetary savings by service area? - N/A
5. Who is in charge of this program/strategy development in your organisation? - Strategic Management Team including
6. Does the council have a specific digital transformation team? - No
7. Who is the officer responsible for digital transformation in your organisation? - Strategic Lead OD and Transformation
8. Have you allocated a specific budget for Digital Transformation activities in 2018/19 and 2019/20? - No
9. Have you applied or do you plan to apply to government funding for Digital Transformation? (e.g. City deals, DCMS Urban Connected Communities) - No
10. Have you received or do you plan to apply for government funding to support digital transformation? E.g. City deals, DCMS Urban Connected Communities - No

B) Data sharing and analysis
1. Do you have an internal data sharing plan/strategy for enhancing the efficiency & effectiveness of operations within the council? (e.g. Data sharing across Revenue & Benefit, Social Care, Housing, Community Safety, Environment) - No plan as such but we do share in some cases.
2. Do you have a multi-agency data sharing plan/strategy for enhancing the efficiency & effectiveness of your operations within your council? (e.g. data sharing across police, fire and rescue, NHS services) - No.
3. Who is the officer responsible for delivering your data sharing program/strategy development? - N/A
4. What are your priorities / focus relating to data sharing/analytics? - N/A
5. Have you allocated a budget for data sharing activities during 2018/19 and 2019/20? If yes, how much for each year? - No
6. Are you using or do you plan to use a specific technology platform for delivering data sharing within your organisation? - Yes
7. If yes, was / will this technology be an off the shelf packaged solution, a bespoke solution or developed in-house? - Firmstep


Date responded: 25 May 2018

Use of Experian

Date submitted: 11 May 2018

Summary of request

Specifically, I am asking the following:

1. Does your organisation use any type of data or services provided by Experian?
If yes, can you please provide details of:

a. The type of data or service acquired.

b. The dates that these data and/or services were acquired and were in use.

c. The amount of money spent on these products.

d. Any instances where these products were used for predictive modelling.

2. Has your organisation purchased any data or services from other companies engaged in market research/consumer behaviour data aggregation and/or analysis?
If yes, please provide company names and details of:

a. The type of data or service acquired.

b. The dates that these products were acquired and were in use.

c. The amount of money spent on these products.

d. Any instances where these products were used for predictive modelling.

Summary of response

1. Does your organisation use any type of data or services provided by Experian? - No
If yes, can you please provide details of:

a. The type of data or service acquired.
b. The dates that these data and/or services were acquired and were in use.
c. The amount of money spent on these products.
d. Any instances where these products were used for predictive modelling.

2. Has your organisation purchased any data or services from other companies engaged in market research/consumer behaviour data aggregation and/or analysis? - We don’t use any external organisations to do any data profiling. Internally, we might use OH to help us ‘target’ tenants for particular work and in the past we have used anonymous survey data to understand the needs and expectations of particular ‘groups’ better e.g. any differences between sheltered and general need tenants etc. Not for any data segmentation or profiling reasons but we do share our data with others. For example, Devon Home Choice and data has been sent out re the repairs contract. We are also in the midst of the longitudinal study where anonymous data has been shared with Liverty and Birmingham University.

If yes, please provide company names and details of:

a. The type of data or service acquired.
b. The dates that these products were acquired and were in use.
c. The amount of money spent on these products.
d. Any instances where these products were used for predictive modelling.


Date responded: 6 June 2018

Business rate credits

Date submitted: 10 May 2018

Summary of request


1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 11 May 2018

Adult Safeguarding

Date submitted: 10 May 2018

Summary of request

1. How many safeguarding staff the local authority has employed in every year since 2010.
2. The number of social care services which the local authority safeguarding team has monitored in every year since 2010?
3. The number of services in the local authority’s area rated Outstanding, Good, Requires Improvement and Inadequate
4. The number of proactive visits the local authority safeguarding team have carried out in every year since 2010.
5. The number of alerts the local authority safeguarding team have received in every year since 2010.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council as the welfare authority and the primary responsibility for safeguarding.

Date responded: 11 May 2018

Support services commissioned

Date submitted: 10 May 2018

Summary of request

Please could you send me a spreadsheet with all support services commissioned by or connected to your council? e.g. drugs services, mental health, accommodation etc.

The information I need is: Categories (drugs/health); name; brief description; telephone number(s); email address(es); postal address (with post code); opening hours; other criteria (e.g. age groups/ethnicity/gender); and any other information that you hold (e.g. contact person).

Summary of response

The requested information is not held by the District Council

Date responded: 11 May 2018

Public Space Protection Orders

Date submitted: 10 May 2018

Summary of request

• What Public Space Protection Orders relating to dog ownership does your council currently have in place?
• On what date did these orders come into force?
• How many fixed penalty notice fines have been issued to dog owners for violating any of these orders since they were implemented?
• If any, which orders in specific have owners violated?

Summary of response

• What Public Space Protection Orders relating to dog ownership does your council currently have in place? - Control of Dogs; Seashores and Promenades; http://eastdevon.gov.uk/public-spaces-protection-orders/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

• On what date did these orders come into force? - 2017

• How many fixed penalty notice fines have been issued to dog owners for violating any of these orders since they were implemented? -

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
3 for fouling on 29/08/17, 05/09/17, 19/02/18
4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

• If any, which orders in specific have owners violated? – See above


Date responded: 11 May 2018

Number of applicants on the council's housing register

Date submitted: 9 May 2018

Summary of request

The total number of applicants on the council's housing register.

The total number of applicants that on the housing register that are in full or part time employment.

Summary of response

The total number of applicants on the council's housing register - 3926

The total number of applicants that on the housing register that are in full or part time employment - 1475
and Other household member employed - 449

Date responded: 10 May 2018

Exclusions relating to the "sexual misconduct" code

Date submitted: 9 May 2018

Summary of request

Are you able to disclose the number of exclusions relating to the "sexual misconduct" code over the 2017, 2016, 2015, 2014 academic years? Or an appropriate length of time that is manageable within the cost limit.

Please disclose the total number of schools the figure applies to, if possible.
Please break down by type of school, secondary or primary, and the type of incident.
Please also disclose the ages of the victims and perpetrators.


Please disclose the form of punishment or disciplinary action taken in each case

(I am interested in ages of the victims and perpetrators and the form of punishment or disciplinary action taken in each case, so if you could provide the information that would be great as it is not broken down in this form on the DofE's website.)

Summary of response

The requested information is not held by the District Council

Date responded: 10 May 2018

Cladding on privately owned residential tower blocks

Date submitted: 8 May 2018

Summary of request

1. Please can you tell me if the residential tower blocks in your council area that are privately owned with cladding have been submitted for testing for the government’s fire safety tests?
2. If there are tower blocks that have not been tested please can you tell me how many and the name of the block?
3. Is the council planning to take any action against private block owners who have not had the cladding tested or who have no plans to remove the cladding?

Summary of response

1. Please can you tell me if the residential tower blocks in your council area that are privately owned with cladding have been submitted for testing for the government’s fire safety tests - None identified which fit this category
2. If there are tower blocks that have not been tested please can you tell me how many and the name of the block - N/A
3. Is the council planning to take any action against private block owners who have not had the cladding tested or who have no plans to remove the cladding? - N/A

Date responded: 9 May 2018

Unaccompanied asylum-seeking children

Date submitted: 8 May 2018

Summary of request

(1) How many unaccompanied asylum-seeking children (“unaccompanied minors”) are looked after by your local authority? How many are aged 16-18?
(2) How many unaccompanied minors have been moved from foster care into semi-independent caring arrangements (supported care), such as the YMCA, after reaching the age of 16 in any of the last 5 years?
(3) How many of these unaccompanied minors were then returned from such supported care arrangements to foster care before or on reaching age 18?
(4) Do you as a local authority have a policy on supporting unaccompanied asylum-seeking children? If so, may I please receive a copy.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 May 2018

Date submitted: 8 May 2018

Summary of request

A full and up to date list of businesses that have become newly responsible for business rates between the 14th April 2018- 02nd May 2018.
Please include the full business name,
Address and postcode
The type of property
Date of liability

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 9 May 2018

Public Health Funerals

Date submitted: 8 May 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/3/2018 to the day of your reply. If there are any new cases where the person died prior to 1/3/2018, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

Name - Jonathon Ingram
Private Rented - Exmouth
Sex - Male
Date of Birth (age) - 20/01/1955 (62)
Date of death - 04/01/2018
Burial or Cremation - Cremation
Cost to EDDC - £1,370.00
Amount reclaimed - Nil
Funeral arranged by EDDC (Relatives not willing/No funds) – Yes, son referred to us due to lack of funds
Details sent to Treasury solicitor (Y or N) - No

Name – John Jewell
Council Tenant - Sidmouth
Sex - Male
Date of Birth (age) - 29/03/1944 (73)
Date of death - 28/01/2018
Burial or Cremation - Burial
Cost to EDDC - £1,463.00
Amount reclaimed - £1,463.00
Funeral arranged by EDDC (as no traceable relatives) – Yes (Council Tenant - no savings/estate)
Details sent to Treasury solicitor (Y or N) - No



Date responded: 25 May 2018

Do council meetings begin with a prayer?

Date submitted: 7 May 2018

Summary of request

Do your council meetings begin with a prayer, whether formally and on the minutes of the meeting, or informally before the meeting has officially begun?

If they do, to what religion do the prayers adhere to?

Summary of response

Do your council meetings begin with a prayer, whether formally and on the minutes of the meeting, or informally before the meeting has officially begun? - Prayers are said prior to the start of the council meetings and are not part of the agenda/meeting itself.

If they do, to what religion do the prayers adhere to? - Church of England predominantly.

Date responded: 9 May 2018

Offences recorded under the Public Spaces Protection Order

Date submitted: 7 May 2018

Summary of request

1. Each offence recorded under the Public Spaces Protection Order since it was enacted, including the date, the reason, the ethnicity of the offender and the nationality of the offender. Please provide this data in an Excel spreadsheet.
2. A list of the types of PSPO currently active at the council, as well as any under consideration
3. If the council is using private contractors to enforce PSPOs – stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines

Summary of response

With regards to the request below, we do not store information about the offender's nationality and ethnicity.


1. Each offence recorded under the Public Spaces Protection Order since it was enacted, including the date, the reason, the ethnicity of the offender and the nationality of the offender. Please provide this data in an Excel spreadsheet.

Dog control PSPO (2017): 7 Fixed Penalty Notices issued:
• 3 for fouling on 29/08/17, 05/09/17, 19/02/18
• 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17


2. A list of the types of PSPO currently active at the council, as well as any under consideration

Control of Dogs
Seashores and Promenades
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviour.

3. If the council is using private contractors to enforce PSPOs – stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines

N/A

Date responded: 10 May 2018

Residential parenting assessments

Date submitted: 4 May 2018

Summary of request

I would like to know what East Devon's annual expenditure on residential parenting assessments was in each of the last 10 years. I.E. in 2017,16,15,14,13,12,11,10,09,08,07.

I would also like to request the number of individual parental assessments commissioned by East Devon in each of the last 10 years.

May I lastly request the names of the residential parenting assessment providers you use most often.

Summary of response

The requested information is not held by the District Council

Date responded: 4 May 2018

Date submitted: 3 May 2018

Summary of request

Query 1: Homelessness presentations, assessments and eligibility in 2017-2018

Within your local authority in 2017-2018, how many 16-24 year olds:
1) Presented themselves as homeless, or at risk of homelessness
2) Were assessed under the Housing Act 1996
3) Were accepted as statutorily homeless and owed a duty
4) Were prevention and relief cases

Query 2: Reason left last settled base

Within your local authority, how many 16-24 year olds accepted as statutorily homeless and owed a duty had one of the following main reasons for leaving their last settled base in 2017-2018?

1) Parents no longer willing or able to accommodate
2) Other relatives or friends no longer willing or able to accommodate
3) Non-violent breakdown of relationship with partner
4) Violence
a. Violent breakdown of relationship, involving partner
b. Violent breakdown of relationship, involving associated persons
c. Racially motivated violence
d. Other forms of violence
5) Harassment, threats or intimidation
a. Racially motivated harassment
b. Other forms of harassment
6) Mortgage arrears (repossession or other loss of home)
7) Rent arrears on:
a. Local authority or other public sector dwellings
b. Registered Provider dwellings
c. Private sector dwellings
8) Loss of rented or tied accommodation due to:
a. Termination of assured shorthold tenancy
b. Reasons other than termination of assured shorthold tenancy
9) Required to leave accommodation provided by Home Office as asylum support
10) Left an institution or LA care:
a. Left prison/on remand
b. Left hospital
c. Left other institution or LA care
11) Other reason for loss of last settled home
a. Left HM-Forces
b. Other reason (e.g. homeless in emergency, sleeping rough or in hostel, returned from abroad)

Summary of response

We have not had an IT system covering homelessness until this year and we are unable to access any records that would provide the necessary breakdowns requested below.

Date responded: 4 June 2018

Temporary accommodation placements

Date submitted: 3 May 2018

Summary of request

I am requesting information about temporary accommodation placement for the following year-long time periods, listed here:
a) April 2008 to March 2009
b) April 2015 to March 2016
c) April 2016 to March 2017
d) April 2017 to March 2018

For each of these time periods, could you provide the following information?
1) Please could you provide a list of the local authority areas (including your own) where you offered temporary accommodation to homeless households, and for each local authority state how many households were located in each authority? (e.g. London Borough of Barking and Dagenham - 4)
2) How many offers of temporary accommodation in the local authority were made to households in this time period in total, and how many were accepted?
3) How many offers of temporary accommodation in the local authority were made to family units in this time period and how many of those offers were accepted?
4) In total, how many family units were relocated outside of your local authority?

Summary of response

a) April 2008 to March 2009 - No records held for this period
b) April 2015 to March 2016 - A total of 27 households were placed in B&B, 7 of which were family units
c) April 2016 to March 2017 - A total of 57 households were placed in B&B, 18 of which were family units
d) April 2017 to March 2018 - This information is currently unavailable due to a system upgrade.

For each of these time periods, could you provide the following information?
1) Please could you provide a list of the local authority areas (including your own) where you offered temporary accommodation to homeless households, and for each local authority state how many households were located in each authority? (e.g. London Borough of Barking and Dagenham - 4) - Our records do not contain this level of information
2) How many offers of temporary accommodation in the local authority were made to households in this time period in total, and how many were accepted? - Our records do not contain this level of information
3) How many offers of temporary accommodation in the local authority were made to family units in this time period and how many of those offers were accepted? - Our records do not contain this level of information
4) In total, how many family units were relocated outside of your local authority? - Our records do not contain this level of information

Date responded: 4 June 2018

Licences issued under the Dangerous Wild Animals Act 1976/2007 for keeping wild boar

Date submitted: 3 May 2018

Summary of request

Please can you send me:

1) The number of current licences issued by your authority under the Dangerous Wild Animals Act 1976/2007 for keeping wild boar (Sus scrofa) and/or wild boar hybrids (wild boar x domestic pig crosses), and when these were first issued.

2) Whether these licences are granted to agricultural enterprises, private landowners/estates or zoological organisations/collections.

3) The number of individual wild boar and wild boar x domestic pig crosses that these licenses cover.

4) The number of Dangerous Wild Animal licences issued for wild boar that are now rescinded/defunct, and when these were granted and ended.

5) Whether any escapes of wild boar or wild boar hybrids were reported by these license holders, and the approximate date and number of animals that they were reported escaping.

Summary of response

I confirm that we have 2 DWA licences – neither of which are for Wild Boar / Hybrids.

Date responded: 21 May 2018

Use of geodemographic segmentation products and profiling systems

Date submitted: 3 May 2018

Summary of request

I write to request information and records under the FOIA, regarding your authority’s use of geodemographic segmentation products and profiling systems.


Specifically, I am asking the following:

1. Does your organisation use any commercial geodemographic segmentation data or services such as Experian’s MOSAIC, CACI’s ACORN?
2. If yes, can you please provide details of:

a. The dates that these products were acquired and were in use.

b. The amount of money spent on these products.

c. The purposes for which you use these products.
d. What categories of data do you specifically use from within these products for your work?
e. Any instances where these products were used for predictive modelling.

3. Do you have any partnerships with any other public or commercial bodies for data sharing?
4. Have you developed your own demographic profiling systems?
5. If yes, can you please provide details of:

a. What methodology was used in the creation of these profiling systems?

b. The sources of any open, partnership, and/or third party data used in the creation of these profiling systems?

Summary of response

Does your organisation use any commercial geodemographic segmentation data or services such as Experian's MOSAIC, CACI's ACORN? - We don't use any external organisations to do any data profiling. Internally, we might use OH to help us 'target' tenants for particular work and in the past we have used anonymous survey data to understand the needs and expectations of particular 'groups' better e.g. any differences between sheltered and general need tenants etc.

If yes, can you please provide details of:

a. The dates that these products were acquired and were in use.
b. The amount of money spent on these products.
c. The purposes for which you use these products.
d. What categories of data do you specifically use from within these products for your work?
e. Any instances where these products were used for predictive modelling.

Do you have any partnerships with any other public or commercial bodies for data sharing? - Not for any data segmentation or profiling reasons but we do share our data with others. For example, Devon Home Choice and data has been sent out in conjunction with our repairs contract. We are also in the midst of the longitudinal study where anonymous data has been shared with Liverty and Birmingham University.

Have you developed your own demographic profiling systems? - No
If yes, can you please provide details of:

a. What methodology was used in the creation of these profiling systems?
b. The sources of any open, partnership, and/or third party data used in the creation of these profiling systems?

Date responded: 30 May 2018

Use of algorithms or machine-learning systems

Date submitted: 3 May 2018

Summary of request

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services?
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use;
(ii) Of whether you use a commercial product or whether you have developed your own system;
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates;
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist;
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process;
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review;
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software?
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software;

Summary of response

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services? - Algorithms = Yes, AI = No
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use - Algorithms are used extensively as part of every IT system, there are many thousands of Algorithms in each system therefore this question is impossible to answer. AI – not used.
(ii) Of whether you use a commercial product or whether you have developed your own system - Mix of both
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use (vii)
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software? - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software - This is too vague to answer for algorithms, as stated 100’s of algorithms are used in every IT solution in place. No AI in use

Date responded: 4 June 2018

Implementation of S165-167 of the Equality Act relating to taxi services for wheelchair users

Date submitted: 2 May 2018

Summary of request

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you still have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

2) If so, please provide information in response to the following questions 2a) to 2i):
2a) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

2b) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

2c) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

2d) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

2e) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

2f) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

2g) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

2h) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

2i) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

3) Since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

3a) How many exemptions have you granted under S166 of the Equality Act 2010?

3b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

3c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

3d) Please provide a copy of your application form for driver exemption under S166.

3e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

3f) How many appeals against refusal to issue S166 exemptions were successful?

4) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

Summary of response

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra." Please can you indicate whether you still have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles? - YES - list of wheelchair accessible taxis maintained/published on council website

2) If so, please provide information in response to the following questions 2a) to 2i):
2a) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair." Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list? - YES

2b) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator." Have you published your list? - YES

Is it marked "designated for the purposes of Section 165 of the Act"? - YES

Is the make and model of each vehicle listed? - YES

Is each vehicle identified as a taxi or a private hire vehicle? - YES

Is the name of the operator of each vehicle given in the list? - YES

Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed? - YES

2c) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated." Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated? - NO

2d) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance? - YES

2e) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running". Have you updated such rules to make this clear? - NO

2f) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list." Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful - NO APPEALS MADE

2g) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? - 0

How many such prosecutions were successful? - NOT APPLICABLE

What were the sentences? - NOT APPLICABLE

2h) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? - 0

How many such prosecutions were successful? What were the sentences? - NOT APPLICABLE

2i) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses? - NOT APPLICABLE

3) Since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

3a) How many exemptions have you granted under S166 of the Equality Act 2010? - 0

3b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166? - YES

3c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant" Have you appointed independent medical assessors to determine applications for medical exemption under S166? - NO

3d) Please provide a copy of your application form for driver exemption under S166 - ATTACHED

3e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard? - 0

3f) How many appeals against refusal to issue S166 exemptions were successful? - NOT APPLICABLE

4) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance." Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle? - NO

Date responded: 21 May 2018

Business rates

Date submitted: 2 May 2018

Summary of request

I would like to obtain most recent information, from the Council, relating to unclaimed live business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.
I am aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council.
I therefore request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly


Date responded: 3 May 2018

School trips

Date submitted: 1 May 2018

Summary of request

I would like to request answers to the following questions – they should be related to the last four financial/academic years (whichever is in the easiest accessible/presentable format) and be broken down for each year.

1. For each year, please provide a list of schools who provide trips to destinations abroad (outside the UK) and, if possible, what level the trips are aimed at i.e three days in Paris for year seven pupils, a week of skiing in Switzerland for year 11 pupils, etc).

2. Please provide details of the cost of each trip in each year (this should be the standard rate issued for a trip and not include any optional extras. For example, if a group was taken on a skiing trip to Switzerland the base cost might be £700, but pupils may have the option to alter this in favour of snowboarding for an additional fee of £65 – in these cases, please provide only the base cost [£700]).

3. For each year (or if it’s possible, for each TRIP) please provide details on the number of pupils who are eligible to attend each trip and how many actually went – please also provide the total amount of money collected for school trips (again, either for each year or each trip – whichever is most readily/easily accessible/presentable).

Summary of response

The requested information is not held by the District Council

Date responded: 2 May 2018

"Peer to peer" incidents between students on school premises

Date submitted: 1 May 2018

Summary of request

Could you please disclose how many incidents of sexual misconduct whether that be harassment, inappropriate touching, assault, or sharing of explicit images of another pupil, were recorded at schools in your area. Please note, I am only interested in "peer to peer" incidents between students on school premises.

Please disclose the total number of schools the figure applies to.
Please break down by type of school, secondary or primary, and the type of incident. Please also disclose the ages of the victims and perpetrators.


Please disclose the form of punishment or disciplinary action taken in each case.

Please provide figures for 2017, 2016, 2015, 2014, 2013, if possible.

Summary of response

The requested information is not held by the District Council.

Date responded: 2 May 2018

Watching wake or fire watch on residential buildings

Date submitted: 30 April 2018

Summary of request

Could you please detail how many purpose built flats in your area are subject to a watching wake or fire watch?

Please disclose why the decision was made to make use of a waking watch and the exact duties that the fire watch covers.

Summary of response

Could you please detail how many purpose built flats in your area are subject to a watching wake or fire watch? - EDDC do not have any tower blocks and neither do we have waking watch or fire watch in any of our properties.
Please disclose why the decision was made to make use of a waking watch and the exact duties that the fire watch covers - N/A

Date responded: 9 May 2018

Persons responsible for the maintenance, upkeep and procurement of any required products for car parks

Date submitted: 30 April 2018

Summary of request

Please could you email me the contact details for the person responsible within the council for the maintenance, upkeep and procurement of any required products for the roads, car parks and highways in your local area.

Summary of response

EDDC is not responsible for roads or highways. That is the responsibility of Devon County Council. EDDC does have a number of car parks and the following feedback is in relation to car parks only.

Andrew Ennis - AEnnis@eastdevon.gov.uk is the Service Lead and would agree any major purchases (e.g. new parking system / bulk purchases of ticket machines).
Jacky Collins - JCollins@eastdevon.gov.uk is the Parking Services Team Leader and liaises with Street Scene / Engineers over the upkeep and general maintenance / repairs of car parks and deals with day to day supplies.
Chris Hall - CHall@eastdevon.gov.uk is the Business Support Manager and liaises with Engineers when new bollards are needed and approves smaller purchases for parking (e.g. new stock of tickets for machines).

Date responded: 3 May 2018

Public funerals

Date submitted: 30 April 2018

Summary of request

1. How many public health funerals were carried out in the financial year 2016/17?

2. What was the total cost of public health funerals to the Local Authority in 2016/17?

3. If you recovered funeral costs in 2016/17, what was the total amount that was recovered?

4. What was the most common reason for the council performing a public health funeral in 2016/17? (Choose one option below)
a. The deceased had no family
b. The deceased’s family were unable to pay for the funeral
c. The deceased’s family were unwilling to pay for the funeral

5. How many public health funerals were carried out in the financial year 2017/18?

6. What was the total cost of public health funerals to the Local Authority in 2017/18?

7. If you recovered funeral costs in 2017/18, what was the total amount that was recovered?

8. What was the most common reason for the council performing a public health funeral in 2017/18? (Choose one option below)
a. The deceased had no family
b. The deceased’s family were unable to pay for the funeral
c. The deceased’s family were unwilling to pay for the funeral

Summary of response

How many public health funerals were carried out in the financial year 2016/17? - 2
2. What was the total cost of public health funerals to the Local Authority in 2016/17? - £2841
3. If you recovered funeral costs in 2016/17, what was the total amount that was recovered? - £1417
4. What was the most common reason for the council performing a public health funeral in 2016/17? - Estranged family who could not be located / family member too poorly to arrange funeral
5. How many public health funerals were carried out in the financial year 2017/18? - 5
6. What was the total cost of public health funerals to the Local Authority in 2017/18? - £7609
7. If you recovered funeral costs in 2017/18, what was the total amount that was recovered? - £6239
8. What was the most common reason for the council performing a public health funeral in 2017/18? - Deceased’s family were unable to pay for the funeral


Date responded: 3 May 2018

Commercial properties

Date submitted: 30 April 2018

Summary of request

Could you please provide me with a complete and up-to-date list of all commercial (non-residential) properties for your local authority, and including the following fields only:

1. Billing Authority Property Reference Code (linking the property to the VOA database reference)
2. Unique Property Reference Number (UPRN)

Summary of response

The information you have requested is now published on our website at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 1 May 2018

Pupils excluded from schools

Date submitted: 30 April 2018

Summary of request


How many pupils have been excluded from school in the last three years? Could this information be split into age groups?
How many pupils were excluded from an academy?
How many pupils were excluded from a council-run school?
How many were excluded from a free school?
How many pupils are being schooled in a pupil referral unit? What are the ages of these children?

Summary of response

The requested information is not held by the District Council.

Date responded: 30 April 2018

Council's public leisure centres, sports centres, swimming pools or lidos

Date submitted: 30 April 2018

Summary of request

For each of the council's public leisure centres, sports centres, swimming pools or lidos (whether operated directly or by contractors or partners) could you please state, for the most recent available year:

1. The number of users in that year.
2. Whether the changing facilities are single-sex or unisex.
3. The number of complaints of sexual misconduct (harassment, voyeurism, assault, etc) made by users, whether or not a culprit was identified and whether or not the police were involved.

Summary of response

1. The number of users in that year.

Total Attendances by site in 2017 –

Exmouth Leisure Centre -404,637
Exmouth Tennis Centre -102,906
Ottery Leisure Centre -73,484
Honiton Leisure Centre -248,788
Broadclyst Leisure Centre -20,110
Axminster Leisure Centre -65,922
Colyton Leisure Centre -32,740
Sidmouth Leisure Centre -66,393
Sidmouth Pool -111,202
Seaton Gym -69,035

2. Whether the changing facilities are single-sex or unisex - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex for the pool only (plus single sex for the 'dry' sports)

3. The number of complaints of sexual misconduct (harassment, voyeurism, assault, etc.) made by users, whether or not a culprit was identified and whether or not the police were involved - We do not keep statistics for this response.

Date responded: 21 May 2018

Snoring complaints

Date submitted: 29 April 2018

Summary of request

I am seeking any information you hold about how you deal with complaints about snoring as a noise nuisance.
Do you regard snoring as a noise nuisance and accept and investigate complaints about snoring if any are made?
If yes
1) Have you ever received any complaints about snoring?
2) How many complaints have you received?
3) Were the complainants from tenants or home owners?
If you hold this information please separate them into figures for each.
4) How did you deal with the complaints to try to resolve them and what were the outcomes?
I would like as much detail about how you intervened from the time of the complaint/s to the end of the process.
Especially interested in how you deal with the person complained about IE write to them to tell them to stop the noise and on what grounds they have to stop it.
If you have a copy of the wording of any sent letter (a template one or a copy of just the text that was in the letter with all personal details removed), could you supply me with that wording?
5) Did any of the complaints result in any legal action and if so why was that action deemed necessary? IE they failed to comply with requests to stop the noise
Please be as detailed as you are able in reply to any attempts that were made before legal action was taken.
6) If you took legal action what were the judgments and could you supply me with a copy of any of these judgments?
7) If you attempt to gather any evidence to try to support snoring complaints what evidence do you look to find to support the complaints?
8) If you received complaints but took no action what were the grounds to dismiss the complaints?
I would like as much detail as you can supply as to why in those cases you did not take it further.
9) If you have never received complaints about snoring, do you have information on how you will deal with such complaints if different from any other noise complaint?
If yes could you please supply that information?
If no
Please state:
1) What that decision to not accept snoring as a noise nuisance was based on?
2) When that decision was made?
3) Who took that decision?
4) What evidence source was used to come to the conclusion snoring is not a noise nuisance?
5) Do you have a copy of that decision process/outcome?
If yes could I have a copy?
6) What do you inform the complainant upon receipt of the complaint about snoring?
Could you tell me what you would typically tell the complainant is the reason you are rejecting their complaint without investigation?

Summary of response

Do you regard snoring as a noise nuisance and accept and investigate complaints about snoring if any are made? - No we do not accept complaints about snoring as a potential noise nuisance.

If no
Please state:
1) What that decision to not accept snoring as a noise nuisance was based on? - Snoring is an uncontrollable noise made by some human beings when they are asleep – it is not a deliberate or malicious act that could ultimately be controlled by a third party. It would be considered in the same way as noisy children, shouting or talking loudly in the home. Furthermore if snoring can be heard through a party wall there will be some deficiency in the sound insulation.
2) When that decision was made? - The Environmental Protection Act 1990 introduced the concept of noise nuisance; snoring cannot be a noise nuisance for the reasons given above and therefore this has been the case since 1990, it did not need introducing by each individual authority.
3) Who took that decision? - See above.
4) What evidence source was used to come to the conclusion snoring is not a noise nuisance? - See above.
5) Do you have a copy of that decision process/outcome? - No – see above.
If yes could I have a copy?
6) What do you inform the complainant upon receipt of the complaint about snoring? - We do not accept complaints about snoring as a potential noise nuisance.
Could you tell me what you would typically tell the complainant is the reason you are rejecting their complaint without investigation? - We encourage complainants to raise the issue directly with their neighbour or to take steps in their own premises so that normal domestic noise is less audible through the party wall.

Date responded: 14 May 2018

Evidence of electoral fraud

Date submitted: 29 April 2018

Summary of request

Please send to me any record of evidence that shows electoral fraud will be committed at the May 3rd 2018, United Kingdom local elections.

Summary of response

The requested information is not held by the District Council

Date responded: 30 April 2018

Public health funerals

Date submitted: 27 April 2018

Summary of request

1. Has the Council conducted any public health funerals since 01/01/2018- the date of your response. Can you please include any pending funerals?
2. If the answer to question 1 is yes, can you send me the deceased’s:

a) Full name
b) Date of birth
c) Date of death
d) Date of funeral
e) Last Known Address and if privately owned or rented
f) Whether the Council has located a next of kin?
g) Whether the Council has located a will?
h) Whether details of the estate have been/will be referred to the Government Legal Department?
i) Approximate value of estate (if known)?
j) In each case, has the Council given the information away in another FOI request
k) In each case, has the Council passed the information (outside the parameters of FOI) to a probate or genealogy firm? If so which ones and when?
l) Any other information the Council holds about the deceased

Summary of response

This information is published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 27 April 2018

Town centre commission

Date submitted: 27 April 2018

Summary of request

• Has your authority set up a town centre commission?
• Has it established a 10-year plan?
• Do you a have a policy to locate public sector buildings in the town centre?
• Have you established the concept of a community hub for your town centre?
• Does your council provide loans to small companies?
• Does your authority subsidise business rates for charity shops?
• Does your authority require malls to provide affordable space for small traders?
• Does your town centre have a process to carry out regular health checks to assess performance?

Summary of response

In accordance with the provisions specified within the Act, we request the following information, which relates to the type of support or initiatives that a local authority might be able to offer to businesses within its town centre:
• Has your authority set up a town centre commission? - No
• Has it established a 10-year plan? - No
• Do you a have a policy to locate public sector buildings in the town centre? - There are seven different towns in East Devon. EDDC is currently working with other public sector partners to establish the viability of a One Public Estate (OPE) programme which will review public sector buildings and services in two of our towns
• Have you established the concept of a community hub for your town centre? - Exmouth Town Hall houses district council services, town council, volunteer agency and the registry office
• Does your council provide loans to small companies? - No
• Does your authority subsidise business rates for charity shops? - No - We have to give mandatory relief where applicable but we do not give any discretionary relief
• Does your authority require malls to provide affordable space for small traders? - No
• Does your town centre have a process to carry out regular health checks to assess performance? - No

Date responded: 14 May 2018

High-rise tower blocks

Date submitted: 27 April 2018

Summary of request

Please send me:
a) A list of high-rise tower blocks, of 18 stories and above, within your authority that have been listed as failing to meet standards following their latest Fire Risk Survey.
b) Please breakdown the list according to whether they are; council owned, housing association or private.
c) The reason(s) given for not meeting standards

Summary of response

East Devon District Council do not own any high-rise tower blocks

Date responded: 30 April 2018

Funding for domestic abuse services

Date submitted: 27 April 2018

Summary of request

(i) The total amount of funding your council provided for all domestic abuse services in the financial year 2009/10.

(ii) The total amount of funding your council provided for specialised domestic violence services for black and minority ethnic (BAME) victims of domestic abuse in the financial year 2009/10.

(iii) The total amount of funding your council provided for all domestic abuse services in the most recent financial year for which full data are available (ideally 2017/18, but, failing that, 2016/17).

(iv) The total amount of funding your council provided for specialised domestic violence services for black and minority ethnic (BAME) victims of domestic abuse in the most recent financial year for which full data are available (ideally 2017/18, but, failing that, 2016/17).

Summary of response

The requested information is not held by the District Council

Date responded: 30 April 2018

Planning & Legal Services

Date submitted: 27 April 2018

Summary of request

Can you provide contact details, telephone number and email address for:

1. the Head of Planning;
2. the Head of Legal Services
Please confirm which of the following you use for planning legal services:

1. in-house legal services (i.e. employees);
2. services from another Council;
3. or you are an ABS that provides planning legal services.

Summary of response

1. the Head of Planning – Ed Freeman, Service Lead for Planning Strategy & Development Management; EFreeman@eastdevon.gov.uk
2. the Head of Legal Services – Henry Gordon Lennox, Strategic Lead - Governance & Licensing; HGordonLennox@eastdevon.gov.uk
Please confirm which of the following you use for planning legal services:

1. in-house legal services (i.e. employees) - Yes
2. services from another Council;
3. or you are an ABS that provides planning legal services.

Date responded: 30 April 2018

Policies for affordability assessments

Date submitted: 27 April 2018

Summary of request

We would like to request copies of all your authority’s documents currently in use relating to how housing officers assess whether a household’s last settled accommodation was affordable for them, when they present in need of housing advice and assistance.

1. 1. Please can you send us copies of all documents currently used by your housing officers to conduct these housing affordability assessments (such as guidance notes, briefings, training sessions and template forms). If any of these documents are already in the public domain, please can you send a link to where we can retrieve these exact documents?

These documents could include (but not be limited to):

• Guidance for housing officers on how to carry out affordability assessments
• Training materials on how to assess affordability
• Template income and expenditure forms
• Details of what costs are regarded as essential living needs.
• Costs of essential living needs, for different family types, used in affordability assessments

2. 2. If not included in the above documents, please can you send us the following information:

• A list of items that are regarded as essential living needs, for the purpose of assessing affordability
• A list of costs of essential living needs, for different family types, that are used for the purpose of assessing affordability

Summary of response

We currently outsource affordability assessments to Homemaker South-West so would be unable to provide the details requested. We fund the arrangement, alongside Revs&Bens, with one of the benefits being that the public consider the assessment to be relatively independent.

Date responded: 3 May 2018

Liability Orders

Date submitted: 25 April 2018

Summary of request

1. How many court summonses did you issue or were issued on your authority's behalf for late or non-payment of Council Tax in:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the summonses were sent.

2. How many council tax liability orders were issued in your authority as a result of the summonses issued in Q1 during:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the liability orders were applied.

Please specify for Q2 precisely which powers the courts gave to you (e.g. salary deductions, benefits deductions etc.) if possible.

Summary of response

1. How many court summonses did you issue or were issued on your authority's behalf for late or non-payment of Council Tax in:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the summonses were sent.

Summonses Issued;

2016/2017 – 3156
2017/2018 – 3440


In respect of splitting this information by wards, this is not possible to provide as this data is not captured at the time the summonses are issued, and could have been subject to change since that time.

2. How many council tax liability orders were issued in your authority as a result of the summonses issued in Q1 during:

a) 2016/17
b) 2017/18

Please break this data down by the wards of the addresses to which the liability orders were applied. Please specify for Q2 precisely which powers the courts gave to you (e.g. salary deductions, benefits deductions etc.) if possible.

Liability orders Granted

2016/2017 – 2691
2017/2018 – 2894

In respect of splitting this information by wards, this is not possible to provide as this data is not captured at the time the summonses are issued, and could have been subject to change since that time.

When we obtain liability orders the courts grant us certain powers in all cases, and it is then at the discretion of the council if we use these powers depending on if each option is relevant on a case by case basis. The powers granted at Liability order stage are;

Attachment to Earnings
Attachment to Benefits
Enforcement Agent action

We also receive the power to pursue further options;
Apply for bankruptcy
Charging orders
Committal to Prison

Although the liability order does grant us the power to pursue these options, further court action is required for these recovery options. I would refer you to the Council tax Administration and recovery regulations 1992 which covers all of this information.


Date responded: 17 May 2018

Household waste collections

Date submitted: 25 April 2018

Summary of request

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly
b) fortnightly
c) other (please specify)

2. Have you changed the frequency of collections of household waste (i.e. non-recyclable rubbish) since March 1, 2017?

a) Yes
b) No

3. If the answer to Q2 is 'yes' please specify the frequency used to be and the date on which the changes came into effect.

4. Please tell me the current frequency of collections for other types of rubbish (e.g. food waste, other recycling)

Summary of response

In progress.

Date responded: 25 April 2018

Provision of Adult Social Care

Date submitted: 24 April 2018

Summary of request

1/ Is your authority responsible for the provision of Adult Social Care?

2/ If the answer is yes but responsibility for managing ASC has been delegated to another organisation (such as an NHS Trust) then please name the organisation.

3/ If responsibility has not been delegated and ASC is managed by your organisation then please complete the schedule below

Net Budget £000s
Net Spend £000s
Variance £000s
Total No. of Clients Receiving a Service

Financial year:
2012/13
2013/14
2014/15
2015/16
2016/17


4/ Please state the number of finance staff/management accountants currently responsible for monitoring ASC budgets.

5/ Please state the total number of budget holders currently managing the overall ASC budget.

Summary of response

The requested information is not held by the District Council.

Date responded: 25 April 2018

Rough sleepers

Date submitted: 24 April 2018

Summary of request

1) How many rough sleepers have died in your authority in each of the last five years?

2) How many Safeguarding Adults Reviews has your authority commissioned as a result of the death of a rough sleeper in each of the last five years?

Summary of response

1) How many rough sleepers have died in your authority in each of the last five years?

2012/13 - 0
2013/14 - 0
2014/15 - 1 in January 2015 – 51 years, male, had approached the Council, refused accommodation, cause unknown
2015/16 - 1 in November 2015 – 42 years, male, (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015) cause unknown
2016/17 - 0

2) How many Safeguarding Adults Reviews has your authority commissioned as a result of the death of a rough sleeper in each of the last five years? - Zero

Date responded: 26 April 2018

Code of Conduct for Members

Date submitted: 22 April 2018

Summary of request

In the current Code of Conduct for Members, paragraph 7.4 states:

"Any gifts or hospitality worth more than an estimated value of £25 which you have received by virtue of your office."

Can you please provide me with the meaning of the phrase "received by virtue of your office" together with examples of where it does and does not apply?

For example:

Does this refer only to gifts or hospitality that a member is given as part of their formal role as a councillor e.g. they are invited to attend a dinner because they are Leader of the Council or Chair of the Council etc. and to attend in that role?; or

Does this refer to any gifts or hospitality that could have the appearance of being related in any way to their role as a councillor?

So for example, if a councillor is invited to a dinner by someone who is a developer, but that invitation is made to them as an individual rather than as Council Member for xxxxxx, does that need to be declared?

Summary of response

You have requested a definition of the phrase "received by virtue of your office" together with examples of where it does and does not apply? – It is unclear what actual information you are requesting under the FOI Act. If it is clarification or an explanation you seek then you can do this by emailing your query to EDDC's Monitoring Officer who will be happy to respond directly to your query.

monitoringofficer@eastdevon.gov.uk

Date responded: 24 April 2018

Approaches for homelessness

Date submitted: 20 April 2018

Summary of request

Please can you tell me how many people have approached the council for homelessness help because they have not passed Right to Rent checks with a private landlord, since February 2016.
If you do not record this information, please can you tell me how many non UK citizens have approached the council for homelessness help in each year for the past 10 years.

Summary of response

Please can you tell me how many people have approached the council for homelessness help because they have not passed Right to Rent checks with a private landlord, since February 2016 - We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information

If you do not record this information, please can you tell me how many non UK citizens have approached the council for homelessness help in each year for the past 10 years - We do not keep this information, there has been no requirement or need to record this scenario, and there is no way of obtaining this information.


Date responded: 20 April 2018

Licensed taxis

Date submitted: 20 April 2018

Summary of request

1. Do you/are you able to provide a list of licensed taxis within your authority area?
2. If the answer to 1 is yes, is it available in bulk i.e. a spreadsheet, or is it only available via and individual ‘lookup’ (please confirm the internet link for this)?
3. Does your licensing area operation any exemptions to the standard government MOT or Tax rules?
4. If the answer the 3 is yes, please can you clarify what those rules are.

Summary of response

1. Do you/are you able to provide a list of licensed taxis within your authority area? - YES. Registration Numbers of our licensed vehicles can be found via our online http://eastdevon.gov.uk/licensing/ Public register/Vehicle-Search
2. If the answer to 1 is yes, is it available in bulk i.e. a spreadsheet, or is it only available via and individual ‘lookup’ (please confirm the internet link for this)? - Via Online link – See 1 above
3. Does your licensing area operation any exemptions to the standard government MOT or Tax rules? - NO
4. If the answer the 3 is yes, please can you clarify what those rules are - N/A

Date responded: 17 May 2018

Business rates

Date submitted: 20 April 2018

Summary of request

List of all Business rated properties in credit

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 23 April 2018

Disabled Facilities Grant

Date submitted: 20 April 2018

Summary of request

Please send me answers to the following questions:
• What was your Disabled Facilities Grant budget for the period from 1st April 2016 to 31 March 2017?
• What proportion of the budget mentioned above was spent on DFGs during the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs did you receive in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs did you receive from people living with motor neurone disease in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs were rejected in the period from 1st April 2016 to 31 March 2017?
• How many applications for DFGs from people living with motor neurone disease were rejected in the period from 1st April 2016 to 31 March 2017?
• Please provide a breakdown of the reasons for rejecting DFG applications in the period from 1st April 2016 to 31 March 2017.
• What proportion of DFG applications received during the period from 1st April 2016 to 31st March 2017 received a decision within the nationally recommended target timescale of 6 months?
• What proportion of approved DFG applications received during the period from 1st April 2016 to 31st March 2017 received funding within the nationally recommended target timescale of 1 year?
• Do you currently have a fast –track application process in place to provide DFG funding more rapidly to applicants with urgent needs?
• How many applications were made under the fast track process (if applicable) during the period from 1st April 2016 to 31st March 2017, and how many of these were approved?
• How many requests for funding under £1000 for equipment and adaptations were received during the period from 1st April 2016 to 31st March 2017, and how many of these were approved?

Summary of response

• What was your Disabled Facilities Grant budget for the period from 1st April 2016 to 31 March 2017? - Budget for DFG’s for the period was £1,235,300
• What proportion of the budget mentioned above was spent on DFGs during the period from 1st April 2016 to 31 March 2017? - Spend was £567,289 plus commitments of £135,309. Total of £702,598 including Commitments
• How many applications for DFGs did you receive in the period from 1st April 2016 to 31 March 2017? - 111
• How many applications for DFGs did you receive from people living with motor neurone disease in the period from 1st April 2016 to 31 March 2017? - Unknown
• How many applications for DFGs were rejected in the period from 1st April 2016 to 31 March 2017? - None were rejected
• How many applications for DFGs from people living with motor neurone disease were rejected in the period from 1st April 2016 to 31 March 2017? - Unknown
• Please provide a breakdown of the reasons for rejecting DFG applications in the period from 1st April 2016 to 31 March 2017 - Not applicable
• What proportion of DFG applications received during the period from 1st April 2016 to 31st March 2017 received a decision within the nationally recommended target timescale of 6 months? - All
• What proportion of approved DFG applications received during the period from 1st April 2016 to 31st March 2017 received funding within the nationally recommended target timescale of 1 year? - All
• Do you currently have a fast –track application process in place to provide DFG funding more rapidly to applicants with urgent needs? - We have a fast track process for simple straight Stair lifts
• How many applications were made under the fast track process (if applicable) during the period from 1st April 2016 to 31st March 2017, and how many of these were approved? - 4 all
• How many requests for funding under £1000 for equipment and adaptations were received during the period from 1st April 2016 to 31st March 2017, and how many of these were approved? - None as the DFG grant is applicable for adaptations over £1,000

Date responded: 9 May 2018

Planning Traffic regulation orders

Date submitted: 19 April 2018

Summary of request

Can you please confirm where if online and which newspaper(S) you advertise all your public notices, including planning Traffic regulation orders, Rights of way Path Diversion, Stopping up orders to name a few.

If your Traffic regulation orders are available online and if not do you have a list of consultees - is it possible to be sent copies of schedule and plan when they are advertised?

Summary of response

The information you have requested in relation to traffic regulation orders, path diversions and stopping up orders is not held by the District Council. You will need to refer this request to Devon County Council.

Date responded: 20 April 2018

Waste contract

Date submitted: 18 April 2018

Summary of request

Please could I have the name/ full tile and possible email address of the following people /roles

Cabinet member of environment
Director of environment
Assistant director of environment
Head of service for environment
Council senior recycling contact
Council senior trade waste contact
Street cleansing manager
Parks manager
Council procurement contact for waste machinery /goods purchase

Please provide the closest match to the roles if the description does not match fully

Please provide information on if the waste and recycling and street cleansing collection contract is contracted out or not, if the contract is contracted out who is this to and the expiry date of the contract

Summary of response

Cabinet member of environment - Current portfolio holder is Tom Wright, with Marcus Hartnell as deputy portfolio holder
Director of environment - Strategic Lead John Golding for Housing, Health & Environment; JGolding@eastdevon.gov.uk
Assistant director of environment - N/A
Head of service for environment - Service Lead Andrew Ennis for Environmental Health & Car Parks; AEnnis@eastdevon.gov.uk
Council senior recycling contact - Service Lead Andrew Hancock for Streetscene & Waste; AHancock@eastdevon.gov.uk
Council senior trade waste contact - EDDC do not operate a trade waste service
Street cleansing manager - Nicholas Christo - Streetscene Area Manager West NChristo@eastdevon.gov.uk & Tim Harris - Streetscene Area Manager East THarris@eastdevon.gov.uk
Parks manager - Service Lead Charles Plowden for Countryside and Leisure; CPlowden@eastdevon.gov.uk
Council procurement contact for waste machinery /goods purchase – Gareth Bourton GBourton@eastdevon.gov.uk & Steve Maclure SMaclure@eastdevon.gov.uk


Please provide information on if the waste and recycling and street cleansing collection contract is contracted out or not, if the contract is contracted out who is this to and the expiry date of the contract – Streetscene is in house. Waste and Recycling is contracted out to Suez and the expiry date of the contract is 30th June 2026

Date responded: 18 April 2018

Headcount

Date submitted: 18 April 2018

Summary of request

Under FOI rules can you provide me with the details of your total headcount in 2010 compared to your headcount in April 2018.

Summary of response

Headcount = 526 as at 1st April 2010
Headcount = 598.5 as at 31st March 2018 (April's headcount has not yet been published but will be published in May here http://eastdevon.gov.uk/council-and-democracy/council-business/our-performance/employee-statistics/ )

Date responded: 18 April 2018

Business rates

Date submitted: 18 April 2018

Summary of request

Business rates newly liable from 01/04/2018 - to 15/04/2018.

Please include the full business name, address date of liability and property type.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 19 April 2018

High-rise tower blocks

Date submitted: 18 April 2018

Summary of request


1. A list of high-rise tower blocks within your authority
2. A copy of the latest fire safety assessment for each high-rise tower block under your authority

Summary of response

EDDC do not have any high-rise tower blocks

Date responded: 19 April 2018

Taxi Licensing

Date submitted: 18 April 2018

Summary of request

Please can you provide me with the name and contact details of the manager in the council that is responsible for the Taxi Licensing.

Summary of response

Stephen Saunders Licensing Manager SSaunders@eastdevon.gov.uk

Date responded: 19 April 2018

FPNs issued to foreign registered vehicles

Date submitted: 17 April 2018

Summary of request

1) How many parking fines issued by the council to foreign-registered vehicles in 2016 and 2017 - and 2017 to date in 2018 - remain UNPAID and WRITTEN-OFF by the authority

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2016 and 10 unpaid tickets from 2017, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2016 and 2017.

If you only record data in financial years, please provide from 2016/2017 and 2017 to 2018

Summary of response

1) How many parking fines issued by the council to foreign-registered vehicles in 2016 and 2017 - and 2017 to date in 2018 - remain UNPAID and WRITTEN-OFF by the authority
2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2016 and 10 unpaid tickets from 2017, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

2016 PCN's served to foreign vehicles 22
2016 Value of PCN's w/off to f/vehicles £1,150

2017 PCN's served to foreign vehicles 11
2017 Value of PCN's w/off to f/vehicles £550

2018 PCN's served to foreign vehicles to date 3
2018 Value of PCN's w/off to f/vehicles to date £150


If a PCN served to a foreign vehicle remains unpaid when it gets to the stage when we request Registered Keeper details from the DVLA then it is written off as will never be paid. DVLA doesn't have details of foreign vehicles / drivers and also we can only enforce PCN's under English and Welsh law.

Date responded: 18 April 2018

Unclaimed business rate credit balances

Date submitted: 17 April 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 17 April 2018

Business rate credits

Date submitted: 17 April 2018

Summary of request

In accordance with the above Act could I put you to the trouble of providing details of the credits held on your records for ratepayers in respect of payment of Business Rates.

The information I require would be the Ratepayer name, address, credit amount and the financial year the credit sits in. This would only be for Limited Companies (corporate) and Government Bodies and not for individuals (sole traders, partnerships).

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 17 April 2018

Business rates

Date submitted: 17 April 2018

Summary of request

We would like to obtain a list of businesses who are paying business rates who have created a new account within the last 12 months. If this information is available on the website then please also indicate when the requested information (spreadsheet or website) has been updated and a link to this if available.
I therefore request a breakdown including the following information:

A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property.
C) The address of the business in respect of which non-domestic rates apply.
D) The date the account was created.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 18 April 2018

Spend to date and the projected expenditure on the Temporary Attractions Area on Queen's Drive

Date submitted: 17 April 2018

Summary of request

1. Temporary Attractions Area
What is the actual spend to date and the projected expenditure on each of the following for the Temporary Attractions Area?
? Groundworks to prepare all of the area, both labour costs and materials -
? Signage for the whole area -
? Removal of existing security fencing, signage -
? Security for the area -
? CCTV, including cameras, wiring, masts and any other equipment -
? CCTV associated costs including installation, monitoring, software, internet connections, etc -

2. The Play Zone
Are there any costs beyond the £150,000 budget agreed at Cabinet for play equipment for this zone? If so, what are these and their costs?

3. The Events Zone
What are the costs for installation of utilities such as electricity points, water and gas (if relevant) at the required power locations? -
What are the costs for portable toilets for the public to use in this area? -

4. Food / Seating Zone
What are the costs for the material and installation of the decked area? -
What is the cost of the bespoke wooden seating and tables, both materials and installation? Likewise, the rain shelters, hammocks, and festival benches? - Included above
What is the cost of materials and installation for the lighting for the evening atmosphere of this area? -

What are costs to EDDC for staffing the Temporary Attractions area? -
How many Full Time Equivalents is this? -
What are other additional staffing costs such as training for health & safety, child protection? -


Summary of response

1. Temporary Attractions Area
What is the actual spend to date and the projected expenditure on each of the following for the Temporary Attractions Area?
? Groundworks to prepare all of the area, both labour costs and materials - £48,000 actual spend
? Signage for the whole area - £3,500 projected
? Removal of existing security fencing, signage - no info held
? Security for the area - No info held
? CCTV, including cameras, wiring, masts and any other equipment - see below
? CCTV associated costs including installation, monitoring, software, internet connections, etc - £4,950 projected

2. The Play Zone
Are there any costs beyond the £150,000 budget agreed at Cabinet for play equipment for this zone? If so, what are these and their costs? None

3. The Events Zone
What are the costs for installation of utilities such as electricity points, water and gas (if relevant) at the required power locations? - £4,130 projected
What are the costs for portable toilets for the public to use in this area? - £6,000 projected

4. Food / Seating Zone
What are the costs for the material and installation of the decked area? - £24,000 (actual and projected)
What is the cost of the bespoke wooden seating and tables, both materials and installation? Likewise, the rain shelters, hammocks, and festival benches? - Included above
What is the cost of materials and installation for the lighting for the evening atmosphere of this area? - £6,500

What are costs to EDDC for staffing the Temporary Attractions area? - No info held
How many Full Time Equivalents is this? - No info held
What are other additional staffing costs such as training for health & safety, child protection? - No info held

Date responded: 14 May 2018

Queen’s Drive Exmouth - expenditure on securing the Fun Park and the other disused property

Date submitted: 17 April 2018

Summary of request

1. Former Fun Park & Nearby Disused Sites What has been the expenditure between end of August 2017 (the closure of the Fun Park) and the end of March 2018 on securing the Fun Park and the other disused property along this area, including the cost of security fencing, hoardings, signage (including ‘EDDC Visionary’ signs) and installation of all these?

Please list any other costs not listed above, such as legal costs?

What has been the expenditure on the following for the disused properties along Queen’s Drive over this period (end of August 2017 and the end of March 2018)?
- grounds maintenance
- any other maintenance
- security costs

2. Sand Removal
What is the arrangement between EDDC and Devon CC regarding the clearance of sand from the road and paths along Queen’s Drive?

How many occasions has EDDC provided sand removal from the road and paths along Queen’s Drive between the Harbour View and the RNLI station over the period from October 2017 to end of March 2018?

What has been the time taken (man hours or similar measure, such as truck loads or tonnage) and cost to EDDC to clear this sand?

Summary of response

1. Former Fun Park & Nearby Disused Sites What has been the expenditure between end of August 2017 (the closure of the Fun Park) and the end of March 2018 on securing the Fun Park and the other disused property along this area, including the cost of security fencing, hoardings, signage (including ‘EDDC Visionary’ signs) and installation of all these? £3,818

Please list any other costs not listed above, such as legal costs? No information held - no legal costs incurred

What has been the expenditure on the following for the disused properties along Queen’s Drive over this period (end of August 2017 and the end of March 2018)?
- grounds maintenance - None
- any other maintenance - None
- security costs - None

2. Sand Removal
What is the arrangement between EDDC and Devon CC regarding the clearance of sand from the road and paths along Queen’s Drive?
There has been a longstanding agreement that EDDC will keep the paths and roads clear of sand during the summer months (April – September) and DCC will keep it clear during the winter. Due to cutbacks, DCC have reduced this clearance to one major clear up during the winter (normally after a big storm around the New Year time, and in between EDDC do what we can, clearing the footpaths as a priority and using the sweepers where / when appropriate on the road to prevent build up.

How many occasions has EDDC provided sand removal from the road and paths along Queen’s Drive between the Harbour View and the RNLI station over the period from October 2017 to end of March 2018?
We have done 1 major road clear during this time period however in getting ready for the early Easter Holiday (end of March) we have worked on removing sand from pavements weekly from mid – February

What has been the time taken (man hours or similar measure, such as truck loads or tonnage) and cost to EDDC to clear this sand?
The beach pull back that EDDC organises over the winter months has cost £1,920 however this cost is directly related to activity on the beach It would be very hard to quantify how much time /how many truck loads and no further information is held in this respect.

Date responded: 14 May 2018

Value of the local authority's pension fund

Date submitted: 17 April 2018

Summary of request

1. What is the most recent available value of the local authority's pension fund?

2. What is the value of the fund’s directly-held investment in shares or bonds of the following companies: British American Tobacco, Imperial Brands, Japan Tobacco International, Altria Group Inc, Philip Morris International, Universal Corp, Alliance One International?

3. What is the total combined value of the fund’s directly-held investments in the companies named above?

4. What income did the fund receive from these investments in the last 12-month period for which records are available?

5. Does the fund have any other investments in tobacco via pooled investments? What is the value of these?

6. What is the local authority’s annual spend on smoking-related illness?

7. Please supply the number of deaths attributable to smoking in the local authority areas covered by your pension fund. Your Director of Public Health or equivalent should be able to supply this figure.

Summary of response

The information you have requested regarding pension fund investments is not held by the District Council. You will need to refer this FOI request to Devon County Council for this information.

Date responded: 18 April 2018

Value of any deductions under PFI and PF2 contracts

Date submitted: 17 April 2018

Summary of request

1. I would like to know the value of any deductions made over each of the past two years (years ended March 31) under PFI and PF2 contracts

2. I would like to know how many material defects (where the cost of remediation is estimated to be over £50,000) reported in connection with any PFI projects over each of the past two years (years ended March 31)

Summary of response

EDDC does not have any PFI schemes

Date responded: 18 April 2018

Complaints about missed collections

Date submitted: 13 April 2018

Summary of request

How many complaints have been received regarding missed collection of recycling rubbish?

How many complaints have been received regarding items left uncollected from the recycling bags and boxes?


Summary of response

How many complaints have been received regarding missed collection of recycling rubbish? - For the months October 2017 through to March 2018 : Missed recycling complaints (please bear in mind these are calls received and not all are justified) – 2106

How many complaints have been received regarding items left uncollected from the recycling bags and boxes? - Complaints about uncollected items – 14

Date responded: 26 April 2018

Removal of syringes

Date submitted: 12 April 2018

Summary of request

I am sending this request under the Freedom of Information Act to ask for the following information:
• How many requests to remove Syringes has your council received.
• How many Syringes have been removed by your council.
• Please can I have this information broken down by year for the past 3 years.

Summary of response

Jan 2017 – Jan 2018

• How many requests to remove Syringes has your council received. 15
• How many Syringes have been removed by your council. 14

Jan 2016 – Jan 2017

• How many requests to remove Syringes has your council received. 18
• How many Syringes have been removed by your council. 14

Jan 2015 – Jan 2016

• How many requests to remove Syringes has your council received. 29
• How many Syringes have been removed by your council. 21

Date responded: 10 May 2018

Private Landlord offences under the Housing Act 2004

Date submitted: 12 April 2018

Summary of request

1. Please provide me with the number of cases brought in your local authority for the following offences under the Housing Act 2004 in your local authority since April 2017.

• Failure to comply with an Improvement Notice (section 30);
• Offences in relation to licensing of Houses in Multiple Occupation (section 72);
• Offences in relation to licensing of houses under Part 3 of the Act (section 95);
• Offences of contravention of an overcrowding notice (section 139);
• Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234)

2. Of those, please provide me with the number of a) notices of intent and b) final notices relating to civil penalties for the specified offences since their introduction in April 2017.

3. How many final notices of civil penalties have been appealed?

4. For each final notice that has been confirmed (or not appealed), please provide the date upon which the penalty was imposed, along with the offence category (e.g. Section 30) and the amount of the financial penalty imposed.

5. Where a civil penalty has been imposed, please outline how much money has been recovered by your local authority from April 2017 to date.

Summary of response

EDDC has not taken any ‘cases’ or served any civil penalties at present

Date responded: 13 April 2018

Private Landlords

Date submitted: 12 April 2018

Summary of request

Q1. In each of the following periods how many private landlord licensing offences did you record?
• 2015/16
• 2016/17
• 2017/18
Q2. In each of the following periods what was the total amount you raised in fines from private landlord licensing offences?
• 2015/16
• 2016/17
• 2017/18
Q3. What was the size of the largest fine issued for a private landlord licensing offence in each of the following periods?
• 2015/16
• 2016/17
• 2017/18

Summary of response

Q1. In each of the following periods how many private landlord licensing offences did you record?
• 2015/16 - Nil
• 2016/17 - Nil
• 2017/18 - Nil
Q2. In each of the following periods what was the total amount you raised in fines from private landlord licensing offences?
• 2015/16 - Nil
• 2016/17 - Nil
• 2017/18 - Nil
Q3. What was the size of the largest fine issued for a private landlord licensing offence in each of the following periods?
• 2015/16 - Zero
• 2016/17 - Zero
• 2017/18 - Zero

Date responded: 13 April 2018

Public Health Funerals

Date submitted: 12 April 2018

Summary of request

1) Please tell me the average cost for a public health burial funeral in the financial years of:

2015/2016
2016/2017
2017/2018

2) Please tell me the average cost for a public health cremation funeral in the financial years of:

2015/2016
2016/2017
2017/2018

3) Please tell me how many public health funerals the council has provided in the financial years of:

2015/2016
2016/2017
2017/2018

4) Please tell me the total cost of public health funerals the council spent in the financial years of:

2015/2016
2016/2017
2017/2018

5) Please tell me how many people you have denied public health funerals and on what grounds in the financial years of:

2015/2016
2016/2017
2017/2018

6) For this financial year only, please outline your policy on how many family members you allow to attend.


7) Please tell me what you ask people seeking a public health funeral to do before agreeing to undertake it

8) Please outline your position on returning ashes of the deceased to family members after a public health cremation has taken place

9) Please detail how you make the availability of a public health funeral known to residents - is there a self-referral model or do people have to be referred to the council by a coroner?

Summary of response

1) Please tell me the average cost for a public health burial funeral in the financial years of:

2015 = 1392
2016 = 1417
2017 = No Burials
2018 = 1463

2) Please tell me the average cost for a public health cremation funeral in the financial years of:

2015 = 1419
2016 = 1424
2017 = 1719
2018 = 1353

3) Please tell me how many public health funerals the council has provided in the financial years of:

2015 = 4
2016 = 2
2017 = 2
2018 = 3

4) Please tell me the total cost of public health funerals the council spent in the financial years of:

2015 = 5649
2016 = 2841
2017 = 3439
2018 = 4170

5) Please tell me how many people you have denied public health funerals and on what grounds in the financial years of:

2015/2016 - see below
2016/2017 - see below
2017/2018 - see below

It is not a question of refusing to carry out a funeral, in most instances, we are contacted by family members of the deceased who require advice as there is generally an issue with covering the cost of the funeral. Advice is given regarding low cost funerals/walk through cremations etc. and a funeral payment from the Social Fund where appropriate. If the family member is not eligible for a funeral grant from the social fund or they have no money, then we will take the funeral on board. Our aim is to keep the family in control of their loved one's funeral, so the initial advice is essential. However, if they have tried all of these avenues and are unable to get the funding, we will take the funeral on board and carry out a low cost but respectful funeral.

6) For this financial year only, please outline your policy on how many family members you allow to attend – There are no restrictions.

7) Please tell me what you ask people seeking a public health funeral to do before agreeing to undertake it – See answer to Question 5. We also give advice on the one-off, tax free, lump sum bereavement payment of £2000 – if a husband, wife or civil partner has died and paid National Insurance contributions they may be eligible for this payment.

8) Please outline your position on returning ashes of the deceased to family members after a public health cremation has taken place – At the time of completing the cremation papers, we will clearly specify if there is family who wants to collect the ashes. It is then left up to that family member to collect the ashes. If there is no family member, then instructions will be given on the same form to scatter the ashes in the garden of remembrance at the crematorium.

9) Please detail how you make the availability of a public health funeral known to residents – is there a self-referral model or do people have to be referred to the council by a coroner? – There are a numbers of different ways a funeral can be referred to us:

• We have a good relationship with the majority of our local funeral directors, who fully understand our duty to arrange a funeral if no-one is doing so and they will pass on our details to the deceased's family/friends
• Referral from the Coroner
• Our website provides advice on low cost funerals/funeral payments and our duty to arrange the funeral when no-one is doing so.

Date responded: 16 April 2018

Public Health Funerals

Date submitted: 12 April 2018

Summary of request

-How many Public Health Funerals did the Authority provide in each of the last 10 years for which figures are available?

-How much money was spend on providing Public Health Funerals in each of the last 10 years for which figures are available?

-What is the current cost to the taxpayer of a Public Health Funeral?

Summary of response

This information is published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 13 April 2018

Recycling and waste increases

Date submitted: 11 April 2018

Summary of request

Since the introduction of 3 weekly waste collections has the council identified an increase in recycling? If so, what was the rate beforehand and what is the rate today?

In addition, since the introduction of 3 weekly waste collections has there been an increase in fly tipping? Has the 3 weekly collection service had any other negative / unforeseen impact? If yes, please specify.

Has the service change resulted in an increase in recycling?

Summary of response

Since the introduction of 3 weekly waste collections has the council identified an increase in recycling? If so, what was the rate beforehand and what is the rate today? - Before introduction of 3 weekly refuse collection recycling rate = 45.6% Current recycling rate with 3 weekly refuse collection = 57%
In addition, since the introduction of 3 weekly waste collections has there been an increase in fly tipping? Has the 3 weekly collection service had any other negative / unforeseen impact? If, please specify - Since the introduction of 3 weekly refuse collection there has been no increase in fly tipping.
Has the service change resulted in an increase in recycling? - The service change has increased recycling rate by 11.4%.

Date responded: 12 April 2018

Private rented sector landlords

Date submitted: 11 April 2018

Summary of request

If you have figures on the following please can you tell me how many private rented sector landlords in the council area refuse to house families in receipt of benefits. Please also provide the number of PRS landlords in the area. if available.
If you only have anecdotal evidence rather than figures please can you provide this.

Summary of response

If you have figures on the following please can you tell me how many private rented sector landlords in the council area refuse to house families in receipt of benefits - This information is not held
Please also provide the number of PRS landlords in the area, if available - This information is not held
If you only have anecdotal evidence rather than figures please can you provide this - This information is not held

Date responded: 12 April 2018

Speed bumps

Date submitted: 11 April 2018

Summary of request

a) The combined total number of speed humps, bumps, cushions and tables currently installed in your local authority area

b) The height of the largest speed hump, bump, cushion or table installed in your local authority area

c) The height of the smallest speed hump, bump, cushion or table installed in your local authority area

d) The amount of compensation paid out by your local authority to drivers for damage to cars caused by speed humps, bumps, cushions or tables, broken down by year for 2015, 2016, 2017 and 2018 to date.

e) Does your local authority have any plans to remove any speed humps, bumps, cushions or tables in your area?

Summary of response

The requested information is not held by the District Council

Date responded: 11 April 2018

GIS software

Date submitted: 11 April 2018

Summary of request

1) Do you use QGIS (Yes, No)

2) If No, are there any plans in place to implement QGIS? (Yes, No)

3) Do you use any other GIS software besides QGIS? (No, Yes - ESRI, MapInfo, CadCorp, other)

Summary of response

1) Do you use QGIS (Yes, No) - No

2) If No, are there any plans in place to implement QGIS? (Yes, No) - No

3) Do you use any other GIS software besides QGIS? (No, Yes - ESRI, MapInfo, CadCorp, other) - Yes, ESRI


Date responded: 26 April 2018

Private sector landlords licensing scheme

Date submitted: 11 April 2018

Summary of request

Q1. If you have a licensing scheme in place for private sector landlords, please list the types of licence you issue (e.g. mandatory, additional, selective):

Q2. How long are each of the types of license you issue valid for? (Please state the length of time for each of the licences you listed in Q1)

Q3. Please state the cost of each licence for each of the following periods:
Licence type 2015/16 2016/17 2017/18
Mandatory
Additional
Selective
Other (specify)

Q4. What discount do you offer (e.g. if landlords are members of a body such as the NLA, RLA or LLAS)?

Q5. Does your licensing scheme also cover the management of a property?

Summary of response

EDDC do not have a licensing scheme for private sector landlords

Date responded: 12 April 2018

Referrals to Children’s Social Care Services involving suspected Fabricated and Induced Illness (FII) and/or Muchausens By Proxy Syndrome (MBPS)

Date submitted: 10 April 2018

Summary of request

• How many individual referrals to Children’s Social Care Services were made in your Local Authority, involving suspected Fabricated and Induced Illness (FII) and/or Munchausen's By Proxy Syndrome (MBPS) in 2014?

• In those referrals involving suspected FII or MBPS in 2014, how are they defined to be genuine cases of FII or MBPS?

• Please provide a breakdown of the overall number of these referrals involving suspected FII or MBPS in 2014, by the type of organisation that made the initial referral. For the NHS and Local Authority categories, please break down by clinic/department.

Type of Organisation ------- Clinic or Department
NHS
Local Authority
Schools (please do not identify individual schools).
Other (Please describe type of organisation in this case)

Number of referrals made on the grounds of FII or MBPS for each of those departments in 2014.

Please provide these statistics in a table format.

• In how many of these referrals involving suspected FII or MBPS in 2014 were, children removed from families and placed for adoption? How many were returned to families? Please specify a figure for each question.

• In each of these referrals were suspected FII or MBPS was not substantiated. How many of these cases were, closed completely with records amended to reflect no FII or MBPS? How many were subject to on-going monitoring? Please specify a figure for each question please.

Summary of response

The requested information is not held by the District Council

Date responded: 10 April 2018

Non-disclosure agreements

Date submitted: 10 April 2018

Summary of request

A) How many non-disclosure agreements has the authority agreed in each of the calendar years of 2014, 2015, 2016 and 2017. Please provide individual figures per year. Please provide reasons for the agreements being agreed where possible (e.g. 2 whistleblower complaints).

B) Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £.

Summary of response

A) How many non-disclosure agreements has the authority agreed in each of the calendar years of 2014, 2015, 2016 and 2017 – 9 between 2014 and 2018. We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.
B) Please provide individual figures per year. Please provide reasons for the agreements being agreed where possible (e.g. 2 whistleblower complaints) - We do not record the reasons for issuing settlement agreements.
C) Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £ - £172,440.00. Please note these payments are not compensation in every case but contractual entitlements.

Date responded: 12 April 2018

Fines for public urination

Date submitted: 10 April 2018

Summary of request

1. What byelaws exist in your council area concerning public urination?

2. How many offenders against these byelaws have been subject to a fine on summary conviction in your council area in the following calendar years:

A. 2010
B. 2011
C. 2012
D. 2013
E. 2014
F. 2015
G. 2016
H. 2017

3. What is the value of the fine issued to offenders against these byelaws in your council area?

Summary of response

1. What byelaws exist in your council area concerning public urination? - Urination is covered by the Exmouth Public Space Protection Order (PSPO) which applies in the town centre only; in Sidmouth only alcohol and drug use is controlled in some areas. The rest of the district is not covered by the PSPO or any bye-laws. Please see details of the PSPO on our website at http://eastdevon.gov.uk/public-spaces-protection-orders/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/
2. How many offenders against these byelaws have been subject to a fine on summary conviction in your council area in the following calendar years - No offenders have been issued with a fixed penalty notice (FPN) or prosecuted in any of the years requested.
3. What is the value of the fine issued to offenders against these byelaws in your council area? -The fine would be £80 if a FPN were issued in the centre of Exmouth.


Date responded: 12 April 2018

Commercial properties

Date submitted: 10 April 2018

Summary of request

Do you have a complete dataset with all the commercial properties around East Devon with their start date and trading name?

Summary of response

This information can be extracted from the NDR datasets on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 11 April 2018

Carers allowance

Date submitted: 9 April 2018

Summary of request

1. The number of people receiving a carers allowance in your local authority each year from 2015 to the present day (or the last day for which data is held). If possible, I would also like to know specifically the number of carers for elderly people (however this is categorised - over 60s for instance) each year.
2. The number of carers assessments carried out by your local authority each year from 2015 to the present day (or the last day for which data is held)
3. How often your authority carries out a carer's assessment for each carer. Is there a standard check up every year for instance, or does it vary according to need?
4. The numbers of carers receiving help after a carers assessment each year from 2015 to the present day (or the last day for which data is held). If possible, I would like the type of help broken down. For example, the number of cases where communications devices (such as laptops) were awarded, or respite breaks.

Summary of response

This information is not held by the District Council

Date responded: 9 April 2018

Business rate credits

Date submitted: 9 April 2018

Summary of request

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with the following relating to business rates (non-residential and non-individual) data for your local authority :
(a) Addresses of all commercial properties that currently have a credit on their account above £1,000.
(b) The names and addresses of the ratepayer of the property referred to in (a) if they are NOT a sole trader or individual
(c) The amount by which the account is in credit
(d) The rating year that the credit arose
Could you also please confirm the date the information was generated from your system

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 9 April 2018

Discretionary rates relief funding

Date submitted: 9 April 2018

Summary of request

I would like to know:

• How much of the council’s allocated discretionary rates relief funding for the year 2017-2018 was distributed
• How much of the council’s allocated discretionary rates relief funding for the year 2017-2018 remained unspent following the April 1 2018 cut-off point
• How many businesses received discretionary rates relief for the year 2017-2018

Summary of response

• How much of the council's allocated discretionary rates relief funding for the year 2017-2018 was distributed - £251,621.24

• How much of the council's allocated discretionary rates relief funding for the year 2017-2018 remained unspent following the April 1 2018 cut-off point - £7,378.76

• How many businesses received discretionary rates relief for the year 2017-2018 – 277 Businesses

Date responded: 17 April 2018

ICT systems for Mental health, social care & education

Date submitted: 6 April 2018

Summary of request

IT software procurement
1) Who is the responsible individual/body for making IT procurement decisions in your local authority? If this varies by sector, could you please list the responsible parties for:
a) Mental health
b) Social care
c) Education
2) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in mental health, including:
a) Patient administration systems
b) Electronic patient records
3) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in adult’s and children’s social care, including:
a) Case management systems
b) Financial management systems
4) Please provide a list of IT contracts secured (including the chosen provider and product) within the last 3 years in education, including:
a) Admissions systems
b) Electronic pupil databases

Summary of response

The requested information is not held by the District Council.

Date responded: 6 April 2018

Collection box at York Steps

Date submitted: 6 April 2018

Summary of request

I see from the Herald that it will be too expensive to repaint and repair the collection box at York Steps, so I would like to know how much these costs were calculated to be for the repainting and a new lock; secondly please tell me how much has been collected in total since the box and Information board were installed, and thirdly why has the post that held the collection box not been removed as I see that it is being repainted; is it to be used for some other purpose as it is rediculous to leave the post for no purpose? How much will the repainting cost because it would be cheaper to remove the post and re- concrete the base in the long term than leave the post with no purpose and for it to be regularly painted.

Summary of response

• So I would like to know how much these costs were calculated to be for the repainting and a new lock? - We took down the box rather than repaint it and change the lock. The costs were estimated based on prior experience of similar work.
• Secondly please tell me how much has been collected in total since the box and Information board were installed? - This was covered by the previous FOI response and remains the same at £165.75
• Thirdly why has the post that held the collection box not been removed as I see that it is being repainted? - In the interim, it may be used to inform visitors and residents of how they can contribute if they wish to still
• Is it to be used for some other purpose (as it is ridiculous to leave the post for no purpose)? - Quite possibly, we are keeping our options open
• How much will the repainting cost (because it would be cheaper to remove the post and re- concrete the base in the long term than leave the post with no purpose and for it to be regularly painted.)? - We don’t have a precise breakdown of the staff time and volume of paint used on this one post.

Date responded: 26 April 2018

Evidence of electoral fraud

Date submitted: 6 April 2018

Summary of request

FOIA REQUEST 1:

Do you hold any record of evidence that the June 23rd 2016 United Kingdom European Union membership referendum was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 2:

Do you hold any record of evidence that vote fraud was committed at the June 23rd 2016 United Kingdom European Union membership referendum? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 3:

Do you hold any record of evidence that the June 8th 2017 United Kingdom general election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 4:

Do you hold any record of evidence that electoral fraud was committed at the June 8th 2017 United Kingdom general election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 5:

Do you hold any record of evidence that the November 8th 2016 United States of America congressional and presidential election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 6:

Do you hold any record of evidence that electoral fraud was committed at the November 8th 2016 United States of America congressional and presidential election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 7:

Do you hold any record of evidence that the April 23rd 2017-May 7th 2017 French presidential election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 8:

Do you hold any record of evidence that electoral fraud was committed at the April 23rd 2017-May 7th 2017 French presidential election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 9:

Do you hold any record of evidence that the October 15th 2017 Austrian legislative election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 10:

Do you hold any record of evidence that electoral fraud was committed at the October 15th 2017 Austrian legislative election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 11:

Do you hold any record of evidence that the Irish Fine Gael leadership election, which began on May 29th 2017, was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 12:

Do you hold any record of evidence that electoral fraud was committed at the Irish Fine Gael leadership election which began on May 29th 2017? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 13:

Do you hold any record of evidence that the March 4th 2018 Italian general election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 14:

Do you hold any record of evidence that electoral fraud was committed at the March 4th 2018 Italian general election? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 15:

Do you hold any record of evidence that the September 24th 2017 German federal election was illegal? If so, then please send to me a copy of that record of evidence.

FOIA REQUEST 16:

Do you hold any record of evidence that electoral fraud was committed at the September 24th 2017 German federal election? If so, then please send to me a copy of that record of evidence.

Summary of response

There is no information held at the District Council in respect of the above FOI requests.

Date responded: 10 April 2018

Meals on wheels

Date submitted: 6 April 2018

Summary of request

Please can you tell me in each year over the last 10 years -
• how much the council has spent on a meals-on-wheels service each year
• who has provided this service each year
• how many meals were distributed in each year
• how much the service has cost per person each year

Summary of response

The requested information is not held by the District Council.

Date responded: 6 April 2018

Business rates

Date submitted: 5 April 2018

Summary of request

Please confirm:-
1) in both the financial years 2016-17 and 2017-18:
I) a) the total number of hereditaments liable for non-domestic (business rates) and b) the total number of hereditaments excluding those receiving a 100% (complete) exemption from rates through relief(s) such as small business rates relief.
2) in both the financial years 2016-17 and 2017-18:
I) total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.
II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates) rates.
III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates) rates.

Summary of response

2016/17

Total number of hereditaments 6285
Charged Properties 3509
Non charged Properties 2776
Summonses 285
Liability Orders 208
Bailiffs 102

2017/18

Total number of hereditaments 6338
Charged Properties 2803
Non charged Properties 3535
Summonses 232
Liability Orders 136
Bailiffs 55

Date responded: 17 April 2018

ICT

Date submitted: 5 April 2018

Summary of request

1. What is your annual IT Budget for 2017, 2018 & 2019?
2. Storage:
a. What storage vendor(s) and models do you currently use?
b. What is the capacity of the storage data in TB & How much of this is utilised?
c. What were the installation dates of the above storage vendor(s)? (Month/Year)
d. When is your planned (or estimated) storage refresh date? (Month/Year)?
e. Do you have any extended warranties, if so, with which supplier?
f. What is your estimated budget for the storage refresh?
3. Server/Compute:
a. What server vendor(s) and models do you currently use?
b. What were the installation dates of the above server vendor(s)? (Month/Year)
c. When is your planned (or estimated) server refresh date? (Month/Year)
d. What is your estimated budget for the server refresh?
e. Do you have any extended warranties, if so, with which supplier?
f. Which operating systems are used?
4. Network & Security:
a. What network vendor(s) and models do you currently use?
b. What are the quantities of the Edge, Core and MP used in your network?
c. What network architecture is currently used?
d. What security solutions are being utilised?
e. What were the installation dates of the above network vendor(s)? (Month/Year)
f. When is your planned (or estimated) Network refresh date? (Month/Year)?
g. What is your estimated budget for the Network refresh?
h. When did you install your current Wi-Fi environment?
5. End User Devices:
a. How many desktops/laptops are deployed by the Council?
b. How many mobile devices [Phones & tablets etc] are deployed by the council?
c. What were the installation dates of the above desktop/laptops?
d. When is your planned (or estimated) desktop/laptop refresh date? (Month/Year)
6. Backup, DR and BC:
a. What device/system do you use for your daily backups (e.g tape or disk)
b. What backup software do you use?
c. How much data do you backup, in TB?
d. Do you use a third party to provide a Business Continuity service (e.g. office workplace recovery or infrastructure ship-to-site solutions)?
e. Does your current recovery solution meet your stakeholder’s expectations?
f. Do you already backup into the cloud?
g. Do you have a documented disaster recovery & business continuity plan in place?
7. Number of Physical servers?
8. Number of virtualised servers? & Which Virtualisation platform do you use?
9. Do you have a cloud strategy if so what is it?
10. Do you use Azure or Amazon Web Services?
11. Do you use or are you planning to use MS O365?
12. Please also name all of the IT re-sellers that you work with and buy from, as well as the frameworks utilised.
13. Do you have a Software Asset Management Policy? If so what is it?
14. Who is responsible for your Software Asset Management?
15. How much did you pay in the last financial year for software licenses?
16. If applicable, how many people are using Office 365?
17. Who are your top three software vendors by revenue?
18. What are the contractual renewal dates for those three vendors?
19. Have you been audited by those three vendors? If so the date of the audit.
20. Do you currently measure software usage versus the number of licenses purchased?
21. Do you use a software asset management and/or software inventory tool? If so which one(s)?
22. Are you actively moving any applications/infrastructure into a cloud environment? If so who is responsible for this?
23. What is the total number of IT staff employed by the organization: Please list and provide contact details for the IT senior management team including CIO, IT Director and Infrastructure Architects if applicable.
24. Who is Head of IT? – Please provide contact details
25. Who is Head of Procurement? – Please provide contact details
26. Do you have a managed/shared service with any other councils?
27. Do you normally purchase equipment and services as a capital investment (Cap-Ex) or ongoing operational charges (Opex).

Summary of response

1. What is your annual IT Budget for 2017, 2018 & 2019? -
2017/18 £2,219,160
2018/19 £2,634,160
2019/20 Not set until Feb 2019

2. Storage:
a. What storage vendor(s) and models do you currently use? - DELL
b. What is the capacity of the storage data in TB & How much of this is utilised? - 200TB Available 150TB Utilised
c. What were the installation dates of the above storage vendor(s)? (Month/Year) - May 2015
d. When is your planned (or estimated) storage refresh date? (Month/Year)? - May 2021
e. Do you have any extended warranties, if so, with which supplier? - Yes – DELL
f. What is your estimated budget for the storage refresh? - No budget identified at present

3. Server/Computer:
a. What server vendor(s) and models do you currently use? - DELL – Various
b. What were the installation dates of the above server vendor(s)? (Month/Year) - May 2015
c. When is your planned (or estimated) server refresh date? (Month/Year) - May 2021
d. What is your estimated budget for the server refresh? - No budget identified at present
e. Do you have any extended warranties, if so, with which supplier? - Yes – DELL
f. Which operating systems are used? - Windows & Linux

4. Network & Security:
a. What network vendor(s) and models do you currently use? - DELL & Cisco – Various
b. What are the quantities of the Edge, Core and MP used in your network? - Edge 20 Core 4
c. What network architecture is currently used? - Client/server
d. What security solutions are being utilised? - Various – Not for publication
e. What were the installation dates of the above network vendor(s)? (Month/Year) - Various
f. When is your planned (or estimated) Network refresh date? (Month/Year)? - August 2018
g. What is your estimated budget for the Network refresh? - 50K
h. When did you install your current Wi-Fi environment? - 2014

5. End User Devices: - 648
a. How many desktops/laptops are deployed by the Council? - 350 Desktops 294 Laptops 24 Tablets
b. How many mobile devices [Phones & tablets etc] are deployed by the council? - 560 Connections split across laptops/phones & tablets
c. What were the installation dates of the above desktop/laptops? - Various
d. When is your planned (or estimated) desktop/laptop refresh date? (Month/Year) - No rolling replacement programme

6. Backup, DR and BC:
a. What device/system do you use for your daily backups (e.g tape or disk) - Disk
b. What backup software do you use? - Veeam
c. How much data do you backup, in TB? - 18TB
d. Do you use a third party to provide a Business Continuity service (e.g. office workplace recovery or infrastructure ship-to-site solutions)? - No
e. Does your current recovery solution meet your stakeholder’s expectations? - No
f. Do you already backup into the cloud? - No
g. Do you have a documented disaster recovery & business continuity plan in place? - Yes

7. Number of Physical servers? - 40
8. Number of virtualised servers? & Which Virtualisation platform do you use? - 125 – VMware
9. Do you have a cloud strategy if so what is it? - Yes – Services are delivered from a private cloud hosted by our IT provider Strata
10. Do you use Azure or Amazon Web Services? - No
11. Do you use or are you planning to use MS O365? - Yes
12. Please also name all of the IT re-sellers that you work with and buy from, as well as the frameworks utilised - Strata Service Solutions
13. Do you have a Software Asset Management Policy? If so what is it? - No
14. Who is responsible for your Software Asset Management? - Strata
15. How much did you pay in the last financial year for software licenses? - We do not have a breakdown to provide this detail
16. If applicable, how many people are using Office 365? - 147
17. Who are your top three software vendors by revenue? - Microsoft - VMare - Capita
18. What are the contractual renewal dates for those three vendors? - 2021 - 2021 - Annual
19. Have you been audited by those three vendors? If so the date of the audit? - We have not been audited by any of the three vendors
20. Do you currently measure software usage versus the number of licenses purchased? - Yes
21. Do you use a software asset management and/or software inventory tool? If so which one(s)? - Yes - Bespoke
22. Are you actively moving any applications/infrastructure into a cloud environment? If so who is responsible for this? - No
23. What is the total number of IT staff employed by the organization: Please list and provide contact details for the IT senior management team including CIO, IT Director and Infrastructure Architects if applicable - Exeter does not have any IT staff. For Strata - 70 (see attached structure chart)
24. Who is Head of IT? – Please provide contact details - (see attached structure chart)
25. Who is Head of Procurement? – Please provide contact details - Post does not exist
26. Do you have a managed/shared service with any other councils? - IT shared service with Teignbridge and Exeter Councils
27. Do you normally purchase equipment and services as a capital investment (Cap-Ex) or ongoing operational charges (Opex) - Depends on requirement.

Date responded: 3 May 2018

Business rates

Date submitted: 5 April 2018

Summary of request

Full list of businesses that have become liable for business rates between 15th and 31st March 2018.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 6 April 2018

Do EDDC provide or commission social care?

Date submitted: 5 April 2018

Summary of request

• Do you provide or commission social care? Yes or No?

• If you do provide social care, how many people in your area are in receipt of services relating to social care? What percentage of them are adults with learning disabilities? Please state if you do not hold this information.

• Do you use outcomes based commissioning, otherwise known as payment by results? If yes, please state in what sectors? Alternatively please state if you do not hold this information.

• Have you reduced the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please also state by what percentage over the last five years that care for adults with learning disabilities has been reduced. Please state if you do not hold this information.

• Have you increased the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please state by what percentage over the last five years the total hours spent on care for adults with learning disabilities has been increased? Please state if you do not hold this information.

• How many contracts have been handed back by learning disability providers over the last five years? What was the reason for the contract being handed back? Please say if you do not hold this information.

• How many adults with learning disabilities in your area are in receipt of individual budgets, direct payments or Individual Service Funds? Please say if you do not hold this information.

• As an employer, are you currently accredited with Living Wage Foundation, London Living Wage or other regional variation, which pays staff a wage above the government’s National Living Wage?

Summary of response

• Do you provide or commission social care? Yes or No? - No

• If you do provide social care, how many people in your area are in receipt of services relating to social care? What percentage of them are adults with learning disabilities? Please state if you do not hold this information – Information not held

• Do you use outcomes based commissioning, otherwise known as payment by results? If yes, please state in what sectors? Alternatively please state if you do not hold this information – Information not held

• Have you reduced the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please also state by what percentage over the last five years that care for adults with learning disabilities has been reduced. Please state if you do not hold this information – Information not held

• Have you increased the total hours commissioned for providing care for adults with learning disabilities? Please answer either yes or no. If answering yes, please state by what percentage over the last five years the total hours spent on care for adults with learning disabilities has been increased? Please state if you do not hold this information – Information not held

• How many contracts have been handed back by learning disability providers over the last five years? What was the reason for the contract being handed back? Please say if you do not hold this information – Information not held

• How many adults with learning disabilities in your area are in receipt of individual budgets, direct payments or Individual Service Funds? Please say if you do not hold this information – Information not held

• As an employer, are you currently accredited with Living Wage Foundation, London Living Wage or other regional variation, which pays staff a wage above the government’s National Living Wage? – The Council uses the national joint council (NJC) negotiated pay scales for local government to determine its wage rates. These rates are agreed between the employers and unions as part of nationally negotiated pay for local authorities.

Date responded: 6 April 2018

Date submitted: 4 April 2018

Summary of request

Q1. If you have a licensing scheme in place for private sector landlords, please state how much revenue you generated in 2016, 2017 and 2018 (year to date). If you do not have a scheme in place I would be grateful if you would let me know
Q2. Please state how many properties in your jurisdiction were covered by a license in the following periods: 2016, 2017 and 2018 (year to date)
Q3. Please state how many applications for a license were rejected in each of the following periods: 2016, 2017 and 2018 (year to date)
Q4. Please state how many landlords you sort to prosecute for failing to have a necessary licence in each of the following periods: 2016, 2017 and 2018 (year to date)


I hope this information is helpful but, if you feel dissatisfied with the way we have responded to your request, please contact our Monitoring Officer, Mr Henry Gordon Lennox, to request an internal review monitoringofficer@eastdevon.gov.uk

You may also approach the Information Commissioner for advice at www.ico.org.uk

Yours sincerely,

Sara

Ms S Harvey
Information and Complaints Officer
East Devon District Council

01395 571659
www.eastdevon.gov.uk

Summary of response

Q1. If you have a licensing scheme in place for private sector landlords, please state how much revenue you generated in 2016, 2017 and 2018 (year to date). If you do not have a scheme in place I would be grateful if you would let me know - EDDC do not have a licensing scheme in place for private sector landlords (PSL). If the following questions are in relation to a licensing scheme for PSL they will not be applicable.
Q2. Please state how many properties in your jurisdiction were covered by a license in the following periods: 2016, 2017 and 2018 (year to date)
Q3. Please state how many applications for a license were rejected in each of the following periods: 2016, 2017 and 2018 (year to date)
Q4. Please state how many landlords you sort to prosecute for failing to have a necessary licence in each of the following periods: 2016, 2017 and 2018 (year to date)

Date responded: 12 April 2018

Council investment in property

Date submitted: 4 April 2018

Summary of request

1) How much has your council borrowed to invest in commercial property in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far

2) For each year, please give details of what the council has invested in

a) the amount borrowed
b) the interest rate of the loan
c) details of property i.e. what and where
d) the expected or actual return as appropriate

3) If the council hasn't borrowed but used other funds to buy commercial property please provide the following details:
what was bought in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far

**details of property i.e. what and where,
**the expected or actual rental income
**details of how the purchase was funded.

Summary of response

1) How much has your council borrowed to invest in commercial property in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far – Zero

2) For each year, please give details of what the council has invested in – N/A

a) the amount borrowed
b) the interest rate of the loan
c) details of property i.e. what and where
d) the expected or actual return as appropriate

3) If the council hasn't borrowed but used other funds to buy commercial property please provide the following details:
what was bought in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 e)2018 i.e. so far – N/A

**details of property i.e. what and where,
**the expected or actual rental income
**details of how the purchase was funded.

Date responded: 5 April 2018

Homeless deaths

Date submitted: 3 April 2018

Summary of request

Please could you provide me with the following information: how many deaths in the local authority area were recorded in each of the following calendar years, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, where the person who died was sleeping rough or recorded as having no address or no fixed abode?

Please provide a breakdown for each of the years of the number of deaths by gender, age, whether the person was sleeping rough at the time of their death, cause of death if known, and whether the person was in contact with housing and homelessness services at the time of their death.

Summary of response

2008/09 - 0
2009/10 - 0
2010/11 - 0
2011/12 - 0
2012/13 - 0
2013/14 - 0
2014/15 - 1 in January 2015 – 51 years, male, had approached the Council, refused accommodation, cause unknown
2015/16 - 1 in November 2015 – 42 years, male, (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015) cause unknown
2016/17 - 0

Date responded: 4 April 2018

Child and social services department

Date submitted: 3 April 2018

Summary of request

1. How many children did the child and social services department have contact with in 2017 where the child was in the care of social services and at risk of:
a) child &/or forced marriage?
b) honour-based violence?
c) female genital mutilation?

2. How many children did the child and social services department have contact with in 2017 where the child was at risk of
a) child &/or forced marriage?
b) honour-based violence?
c) female genital mutilation

Summary of response

The requested information is not held by the District Council.

Date responded: 4 April 2018

Business rates credit balances

Date submitted: 1 April 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 4 April 2018

Tree felling costs

Date submitted: 30 March 2018

Summary of request

1) How many trees have been felled by the council in the last three years for which data is available - please provide a year by year breakdown.

2) How much has it cost the council to fell trees in the last three years? Please provide year by year breakdown of total cost.

3) Does the council have a target number of trees to fell in each year? What is the purpose of the tree felling?

Summary of response

1) How many trees have been felled by the council in the last three years for which data is available - please provide a year by year breakdown - You requested to know specifically the number of trees cut down in the last 3 years. Until last year we did not record this information in a way that the data can be obtained accurately to answer your query. As a result of a new system being introduced however, from July 2017 onwards this information is available. Number of trees felled since July 2017 - 17

2) How much has it cost the council to fell trees in the last three years? Please provide year by year breakdown of total cost - individual cost per tree is not available

3) Does the council have a target number of trees to fell in each year? - No
What is the purpose of the tree felling? - As part of the councils pro-active tree management programme which aims to remove dangerous trees or trees with particular issues or causing particular issues.





Date responded: 25 April 2018

Celebrity appearances

Date submitted: 30 March 2018

Summary of request

1) In the last three available years for which you have data, broken down year by year, could you please provide the total amount spent on celebrity appearances by the council?

2) In each case could you provide the person who appeared, along with the event, and how much was paid to that person?

Summary of response

We have not hired any celebrities from May 6 2014 onwards

Date responded: 4 April 2018

PSPO

Date submitted: 28 March 2018

Summary of request

1. The number of recorded breaches of the council’s Public Space Protection Order (PSPO). Please provide figures for each activity prohibited by the order.

2. The number of warnings or advisory notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order.

3. The number of fixed penalty notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order.

4. The number of times court action has been taken following a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action.

5. The number of times court action has been taken following non-payment of a fixed penalty notice issued for a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action.

Summary of response

1. The number of recorded breaches of the council's Public Space Protection Order (PSPO). Please provide figures for each activity prohibited by the order

Dog control PSPO (2017): 7 Fixed Penalty Notices issued (3 for fouling and 4 for failure to keep dog on a lead on a public road or pavement adjacent to a road)
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued for consumption of intoxicating substances


2. The number of warnings or advisory notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order

None


3. The number of fixed penalty notices issued for breaches of the PSPO. Please provide figures for each activity prohibited by the order

Dog control PSPO (2017): 7 Fixed Penalty Notices issued
Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued


4. The number of times court action has been taken following a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action

None


5. The number of times court action has been taken following non-payment of a fixed penalty notice issued for a breach of the PSPO. Please provide figures for each activity prohibited by the order and, in each case, the outcome of the court action

None


All of the above PSPOs were introduced in May 2017 so the above information relates to Fixed Penalty Notices issued after then.

Date responded: 4 April 2018

Small business discretionary relief funding

Date submitted: 28 March 2018

Summary of request

Please can you tell me the distribution of the Government discretionary relief funding given to the EDDC for small independent businesses in Sidmouth for 2017/2018 & 2018/2019

Summary of response

'Please can you tell me the distribution of the Government discretionary relief funding given to the EDDC for small independent businesses in Sidmouth for 2017/2018 & 2018/2019' - A copy of the Council's Policy is available at:

http://eastdevon.gov.uk/business-rates/business-rates-reliefs-and-reductions/apply-for-revaluation-support-relief/

Section 2.4
2.4 Amount of Relief

2.4.1 The amount of relief under Part A is tapered and will be calculated as follows:
2017/18
Award = Increase in rate liability calculated in 8.3c LESS 2%. For the avoidance of doubt, relief will only be awarded where the ratepayer has an increase of at least 2%. The award will reduce the increase down to 2% with the proviso that the maximum award will be £2,000 and no award will be made if the increase would be less than £250.
2018/19
Award = 2017/18 award x 50% (for clarity this will be half of the relief awarded in 2017/18)

Date responded: 4 April 2018

Schools

Date submitted: 28 March 2018

Summary of request

* Please disclose how many: * illegal * unregistered * supplementary schools you have in your area;
* Please disclose many of each are linked to mosques or the Islamic faith;
* Please disclose how many children are taught in the schools linked to mosques or the Islamic faith.

Summary of response

The requested information is not held by the District Council

Date responded: 28 March 2018

Learning difficulties in Children

Date submitted: 28 March 2018

Summary of request

Under Section 22 of the Children and Families Act 2014, it's stated that A local authority in England must exercise its functions with a view to securing that it identifies- a) the children and young people in its area who have or may have special educational needs, and b) all the children and young people in its area who have a disability.

Under the Freedom of Information act I'm hoping to gain information on this, to identify what is being done in London to detect learning difficulties- specifically Dyslexia, as well as the amount of diagnoses which have been made.

If you could provide me with the number of diagnoses of dyslexia in children made annually, for the past 10 years if possible (if not, the nearest amount) in which have happened in schools in your borough- alongside the amount of screenings/testings for learning difficulties.

I also want to receive information on what funding is being given to schools for learning difficulties, stating how much and where it is going.

If also your councils have specific information on section 22 of the Children and Families Act (2014) which explains how they are acting upon it including current produces in place, that would be great.

Summary of response

The requested information is not held by the District Council

Date responded: 29 March 2018

Emergency accommodation

Date submitted: 27 March 2018

Summary of request

• The amount of persons who are currently being housed in emergency accommodation by the borough council.
• In relation to the above, the type of accommodation being used. For example Hotel / B&B / private rented accommodation.
• How much it is costing the council to house all of these persons currently?
• The average cost per person, per night that it costs the council.


• How many persons were housed in emergency accommodation in the borough during 2015, 2016 and 2017?
• In relation to the above, the type of accommodation that was used. For example Hotel / B&B / private rented accommodation.
• How much have the council spent on housing people in emergency accommodation during 2015, 2016 and 2017?
• The average amount of time a person spends in emergency accommodation before being re-housed.

Summary of response

•The amount of persons who are currently being housed in emergency accommodation by the borough council - We are currently accommodating 13 single people and 6 families in B&B's
•In relation to the above, the type of accommodation being used. For example Hotel / B&B / private rented accommodation - B&B's/hotels
•How much it is costing the council to house all of these persons currently? - We are unable to provide accurate costs for those currently being accommodated
•The average cost per person, per night that it costs the council - Average cost of B&B per night is £50 for a single person
•How many persons were housed in emergency accommodation in the borough during 2015, 2016 and 2017? - We accommodated 27 households in 2015/16 and 57 in 2016/17
•In relation to the above, the type of accommodation that was used. For example Hotel / B&B / private rented accommodation - B&B's/hotels
•How much have the council spent on housing people in emergency accommodation during 2015, 2016 and 2017? - The outright cost for these periods was £15,383 for 2015/16 and £79,720 for 2016/17
•The average amount of time a person spends in emergency accommodation before being re-housed - The average length of stay per household was 17 days in 2015/16 and 25 days for 2016/17. This does not mean that all households were re-housed at the end of these periods, the arrangements could have been ended in a number

Date responded: 19 April 2018

Licences for SEVs

Date submitted: 27 March 2018

Summary of request

We are currently conducting research into the SEV policy that permits local councils to place their own autonomous limits on adult entertainment (specifically lapdancing, strip clubs and venues). We wondered if it would be possible if you could confirm if you have imposed a limit on licenses and if so what that was? Could you also confirm how many you have licensed?

Summary of response

There are no SEVs in this district

Date responded: 28 March 2018

Fire risk assessments for residential tower blocks

Date submitted: 27 March 2018

Summary of request

Please can you send me a copy of the most up-to-date fire risk assessment for every tower block you own. These are blocks that are 18m or taller.
If another social landlord owns the tower blocks in your area please give me their name/s.

Summary of response

EDDC do not have any residential tower blocks

Date responded: 28 March 2018

PSPOs

Date submitted: 27 March 2018

Summary of request

I would like to enquire under the Freedom of Information Act as to whether this authority has a public space protection in order affecting any of the following types of behaviour in any public space within the local authority?
(please indicate any that apply and how many orders enforce against each behaviour)
- Loitering
- Begging
- Aggressive begging
- Sleeping
- Carrying specified amounts of property
I would also like to enquire as to whether, and how many, fines or prosecutions have occurred as a result of such a public space protection order if one is in place?

Summary of response

EDDC has a PSPO applicable only to some designated streets in the centre of Exmouth. This covers a number of anti-social behaviours including aggressive begging but not including rough sleeping.

The PSPO in full is available on the EDDC website at www.eastdevon.gov.uk/public-spaces-protection-orders

The exact wording, relevant dates and maps are included in the order available on that link.

Enforcement of PSPOs is by way of fixed penalty notices, not prosecution. If the offender elects not to pay the fixed penalty notice then a prosecution may follow.

To date 2 people have been issued with fixed penalty notices for aggressive begging and they left the East Devon area without paying the fine. As they are of no fixed abode it has not been possible to trace them to follow up non-payment.

Date responded: 28 March 2018

Public Space Protection Order

Date submitted: 26 March 2018

Summary of request

Please can you tell me on how many occasions over the past 5 years the council has taken action against an individual under a Public Space Protection Order and please list the reason action was taken.

Summary of response

Dog control PSPO (2017): 7 Fixed Penalty Notices issued

Seashores and Promenades PSPO (2017): No Fixed Penalty Notices issued

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017): 2 Fixed Penalty Notices issued

All of the above PSPOs were introduced in May 2017 so the above information relates to Fixed Penalty Notices issued after then.

Date responded: 27 March 2018

Temporary accommodation

Date submitted: 26 March 2018

Summary of request

For each of the following years, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018, please provide:

1. a. The number of people being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
1.b. For each year please breakdown the numbers in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

2. a. The number of children being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
2.b. b. For each year please breakdown the numbers of children in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

3. The number of homelessness outreach officers, including the number at Full Time Equivalent, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)

Summary of response

The figures for queries 1 and 2 are openly available to the public as each LA feeds back the figures quarterly to central government, these are referred to as P1E statistics. Please go to the Government website at https://www.gov.uk/government/collections/homelessness-statistics for this information.
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

For each of the following years, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018, please provide:
1. a. The number of people being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
1.b. For each year please breakdown the numbers in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

2. a. The number of children being housed in temporary accommodation, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.)
2.b. b. For each year please breakdown the numbers of children in different types of temporary accommodation, (e.g. Bed and breakfast, hostels, LA/HA stock, Private sector leased by LA or HA, Private landlords, other.)

3. The number of homelessness outreach officers, including the number at Full Time Equivalent, (as at snapshot moment 1 March at each year, if possible, or another date of your choice.) - With regards to question 3 please can you specify what you mean by 'outreach officers'. Once we receive your clarification we will respond to this particular question.

Date responded: 4 April 2018

Residential tower blocks

Date submitted: 26 March 2018

Summary of request

1) Please provide the name of your council?

2) How many Tower Blocks are built for use within your council?

3) Since the Grenfell Tower fire on the 14th June 2017 has your council commissioned independent fire testing of the fire doors fitted in tower blocks within your council?


If you answered YES to Question 3;
4) How many fire doors provided a minimum protection time of 30 minutes?

5) If the doors did not provide 30 minutes of protection, how many fire doors have you identified that need to be replaced?

6) If the doors did not provide 30 minutes of protection, how many buildings have you identified as needing improvements to some or all fire doors.


If you answered NO to Question 3;
7) Do you plan on commissioning independent fire testing within the next 6 months?

8a) Prior to November 2014, were any of your properties provided fire doors by the company 'Manse Masterdor'?
If you answered yes;
8b) how many doors?
8c) in how many buildings?

9a) Since November 2014, have any of your properties been provided fire doors by the company 'Masterdor'?
If you answered yes;
9b) how many doors?
9c) in how many buildings?

Summary of response

1) Please provide the name of your council? - EDDC

2) How many Tower Blocks are built for use within your council? - 0

3) Since the Grenfell Tower fire on the 14th June 2017 has your council commissioned independent fire testing of the fire doors fitted in tower blocks within your council? - N/A


If you answered YES to Question 3;
4) How many fire doors provided a minimum protection time of 30 minutes?

5) If the doors did not provide 30 minutes of protection, how many fire doors have you identified that need to be replaced?

6) If the doors did not provide 30 minutes of protection, how many buildings have you identified as needing improvements to some or all fire doors.


If you answered NO to Question 3;
7) Do you plan on commissioning independent fire testing within the next 6 months? - N/A

8a) Prior to November 2014, were any of your properties provided fire doors by the company 'Manse Masterdor'? - N/A
If you answered yes;
8b) how many doors?
8c) in how many buildings?

9a) Since November 2014, have any of your properties been provided fire doors by the company 'Masterdor'? - N/A
If you answered yes;
9b) how many doors?
9c) in how many buildings?

Date responded: 27 March 2018

Homeless applications

Date submitted: 26 March 2018

Summary of request

a. How many homeless applications have you received which have been determined as being in priority need over the last five years from January 2013?

b. Over the last five years from January 2013, how many “priority need” homeless applications stated that the reason for homelessness was due to the applicant being released from prison and having nowhere to go?

c. Over the last five years from January 2013, how many “priority need” homeless applications did you accept from applicants who were homeless due to leaving prison and having nowhere to go?

d. Over the last five years from January 2013, how many “priority need” homeless applications did you reject from applicants who were homeless due to leaving prison and having nowhere to go?

e. Over the last five years from January 2013, how many of the rejected “priority need” homeless applications from applicants who were homeless due to leaving prison and having nowhere to go, were rejected on the basis of:

i. Becoming homeless intentionally
ii. Being guilty of unacceptable behaviour due to past offending behaviour which makes them unsuitable to be a tenant

Please could you set out the responses to these questions in the format below?

2013:
2014:
2015:
2016:
2017:

Summary of response

a. How many homeless applications have you received which have been determined as being in priority need over the last five years from January 2013? - We can report on the number of homeless acceptances per calendar year, all of which would have been considered as being in priority need.

Figures as follows (calendar years):
2013 = 32
2014 = 7
2015 = 5
2016 = 18
2017 = 19

b. Over the last five years from January 2013, how many "priority need" homeless applications stated that the reason for homelessness was due to the applicant being released from prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
c. Over the last five years from January 2013, how many "priority need" homeless applications did you accept from applicants who were homeless due to leaving prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
d. Over the last five years from January 2013, how many "priority need" homeless applications did you reject from applicants who were homeless due to leaving prison and having nowhere to go? – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
e. Over the last five years from January 2013, how many of the rejected "priority need" homeless applications from applicants who were homeless due to leaving prison and having nowhere to go, were rejected on the basis of:
i. Becoming homeless intentionally – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.
ii. Being guilty of unacceptable behaviour due to past offending behaviour which makes them unsuitable to be a tenant – This is not a scenario that we record or are asked to report on so there is no way of providing any figures.

Date responded: 5 April 2018

Business rate payers

Date submitted: 23 March 2018

Summary of request

Could you please supply me in the form of an excel spreadsheet a list of all business rate payers in your area.

If possible please include name, address, rateable value, property description and property reference number.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 26 March 2018

Play grounds

Date submitted: 22 March 2018

Summary of request

Please advise how many of the public playgrounds exist in the area for which you have responsibility.

In relation to each such playground please advise how often, and when during the last five years, you have caused each playground to be examined in the following ways:

Routine Inspection
Looking at the equipment's basic condition, especially faults due to recent vandalism. Such inspections may be carried out by the manager or his/her staff and should be recorded on a simple sheet or book.

Operational Inspection
Looking in more detail at the equipment, essentially at vandalism and certain types of minor wear. Such inspections may be carried out by the manager or his/her staff and should be recorded.

Annual inspection
Carried out by a specialist not connected with the playground operator or manager. Essentially looking at vandalism, minor and major wear, long-term structural problems, changes in Standard compliance and design practice, risk assessment etc.

Summary of response

Please advise how many of the public playgrounds exist in the area for which you have responsibility - 74

In relation to each such playground please advise how often, and when during the last five years, you have caused each playground to be examined in the following ways:

Routine Inspection
Looking at the equipment's basic condition, especially faults due to recent vandalism. Such inspections may be carried out by the manager or his/her staff and should be recorded on a simple sheet or book.

The frequency of routine inspections is site specific and varies between twice weekly and monthly depending on its location, use and the time of year. For example the popular skate park in our largest town is inspected twice weekly in summer and weekly throughout the winter meaning it is inspected 78 times per year plus the independent annual inspection. Many of our less frequently used/small rural play areas are inspected monthly all year round so have 12 inspections per year plus the independent annual inspection.

Operational Inspection
Looking in more detail at the equipment, essentially at vandalism and certain types of minor wear. Such inspections may be carried out by the manager or his/her staff and should be recorded.

These are carried out quarterly or when the routine inspection identifies maintenance work such as replacing swing chains or lubricating moving parts/mechanisms. This ensures we carry out maintenance work at the time (or shortly thereafter) and don’t have to wait for a planned operational inspection.

Annual inspection
Carried out by a specialist not connected with the playground operator or manager. Essentially looking at vandalism, minor and major wear, long-term structural problems, changes in Standard compliance and design practice, risk assessment etc.

These are carried out annually by Rospa Playsafety around August so that any significant budget requirements (for example all equipment approaching the end of its life) can be applied for in September and allocated to the budget for the following financial year.

Date responded: 4 April 2018

Schools

Date submitted: 22 March 2018

Summary of request

1. How many maintained schools in your authority are housed in properties/buildings not owned by the Local Authority i.e. Private Landlords?
2. Of the schools housed in properties/buildings not owned by the Local Authority, how many schools are funded from the High needs block? i.e. Special schools or Pupil Referral Units
3. How much, for each school funded from the High needs block, is paid in rent annually for privately owned properties/building? And, for each school, is this paid by the Local Authority or from the School budget?
5. For each school who pays the rent from its school budget, does that school receive any funding outside of the high needs block (place funding and top up funding) to cover or contribute towards the costs of rent?
6. For each school, where no additional funding outside of the high needs block is allocated, are the rent costs reflected in your local top up funding costs?

Summary of response

The requested information is not held by East Devon District Council

Date responded: 22 March 2018

Children transferred to the UK under the Dublin III Regulation

Date submitted: 22 March 2018

Summary of request

1. Since January 2016 how many unaccompanied children[1] have been transferred to the UK under the Dublin III Regulation to live within your authority’s area?[2]
2. Of those children at (1) above, how many were transferred to be reunited with:

• Parents or siblings
• Relatives[3] or others (for example cousins

3. In relation to those children identified at (1) above, how many:
• Are living with the family member or relative they were transferred to the UK in order to join;
• Are no longer living with the family member or relative they were transferred to the UK to join, but were living with them previously;
• Never lived with the family member or relative they were transferred to join.

4. Of those children identified at 3 (b), before they ceased to leave with their family member or relative they were transferred to the UK to join, how many:

• Had an assessment of need by your authority under the ‘working together to safeguard children’ guidance;
• Had no assessment of need by your authority;
• Received financial support from your authority;
• Received any other support from your authority;

5. Of those children identified at 3(b), after ceasing to live with their family member or relative that they were transferred to the UK to join, how many:
• Are, or were, accommodated by your authority;
• Are not receiving, and never have received, any form of accommodation from your authority.

Summary of response

The requested information is not held by East Devon District Council

Date responded: 22 March 2018

Business rates

Date submitted: 22 March 2018

Summary of request

I request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:
A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 22 March 2018

Citizens charter

Date submitted: 19 March 2018

Summary of request

Can I have a copy of the citizens charter with regard to the east Devon council tax office please

Summary of response

We do not have a ‘citizens charter’ as such but do have Our Key Policies and Commitments, which can be found on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/ & http://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/anti-bribery-policy/our-commitments/

Date responded: 20 March 2018

Care leavers supported by the Council

Date submitted: 18 March 2018

Summary of request

• How many care leavers did the council support in each year since 2009-10?
• What was funding for support to care leavers in each year since 2009-10?
• What was funding per person for support to care leavers in each year since 2009-10?
• How much did the authority pay out in total in setting up home grants (care leaver grants) in each year since 2009-10? What is the average per person grant provided in each of those years?
• How many young people’s advisers (or similar advisers to help provide support to care leavers), has the council employed in each year since 2009-10?
• How many people have worked in the Care Leaver’s Team (or similar team responsible for care leavers transitions), in each year since 2009-10?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 March 2018

Business rates

Date submitted: 16 March 2018

Summary of request

Full list of Ltd companies/charities/businesses that have become liable for business rates between 01/03/2018 and 14/03/2018.

Please include the full business name and address; date of liability and property type.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 16 March 2018

Syrian Vulnerable Persons Resettlement Scheme (VPRS)

Date submitted: 15 March 2018

Summary of request

1. The number of spaces offered by your local council for people arriving under the Syrian Vulnerable Persons Resettlement Scheme (VPRS).
2. The number of those spaces that have been filled until now.

Summary of response

We have pledged to accommodating 8 families and there have been 4 resettled in East Devon to date.
This information is available to the public on the DCC website, link below:
https://www.google.com/url?q=https://new.devon.gov.uk/refugees-in-devon/syrian-resettlement-programme/&sa=U&ved=0ahUKEwjTiYTo5u7ZAhUpD8AKHbT6CCgQFggEMAA&client=internal-uds-cse&cx=011784517408144797607:11jww7qjinw&usg=AOvVaw3CoBP4-J76dkpUpAZm9HBk


Date responded: 19 March 2018

Experian contracts for exchange of rental data

Date submitted: 15 March 2018

Summary of request

East Devon District Council are endeavouring to enter into two contracts with

Experian.

The first stage contract is for the provision of free, independent credit checks for tenants.

The second stage contract deals with the exchange of rental data.

In order to a have better understanding of how the commitments East Devon are proposing to make, with regard to the private financial affairs of it's tenants, I am requesting a copy of Experian's first and second stage contract.

Summary of response

East Devon District Council are endeavouring to enter into two contracts with Experian. The first stage contract is for the provision of free, independent credit checks for tenants. The second stage contract deals with the exchange of rental data. In order to a have better understanding of how the commitments East Devon are proposing to make, with regard to the private financial affairs of it's tenants, I am requesting a copy of Experian's first and second stage contract – We have not entered into a contract with Experian therefore we do not hold this information.

Date responded: 21 March 2018

Public Space Protection order for begging and or rough sleeping

Date submitted: 15 March 2018

Summary of request

1. Does the council have a Public Space Protection Order, created under the 2014 Anti-Social Behaviour, Crime and Policing Act, which
includes a ban on rough sleepingand/or "persistent" and/or "aggressive begging (or similar terms) in its territory?

If yes, please provide details of:
- When it was created and its exact wording.
- The details of Public Space Protection Order and where it applies
- How many people have been prosecuted by the council for failing to
comply with a PSPO? Provide details for each prosecution - date,
conviction etc.

Summary of response

EDDC has a PSPO applicable only to some designated streets in the centre of Exmouth.
This covers a number of anti-social behaviours including aggressive begging but not including rough sleeping.

The PSPO in full is available on the EDDC website at www.eastdevon.gov.uk/public-spaces-protection-orders

The exact wording, relevant dates and maps are included in the order available on that link.

Enforcement of PSPOs is by way of fixed penalty notices, not prosecution. If the offender elects not to pay the fixed penalty notice then a prosecution may follow.

To date 2 people have been issued with fixed penalty notices for aggressive begging and they left the East Devon area without paying the fine. As they are of no fixed abode it has not been possible to trace them to follow up non-payment.

Date responded: 20 March 2018

Completion certificates

Date submitted: 15 March 2018

Summary of request

All copies of all completion certificates issued by the Local Authority within the last 30 days

Summary of response

We have not issued any Completion Notices for Business Rates in the past 30 days

Date responded: 20 March 2018

Children transferred to the UK under the Dublin III Regulation[1]

Date submitted: 15 March 2018

Summary of request

Children transferred to the UK under the Dublin III Regulation[1]

Please provide a copy of any internal policies, published or unpublished, prepared by your authority, or any central Government guidance, or other policies relating to:
1. Assessment of need of children transferred to the UK under the Dublin III regulation, including the threshold for triggering an assessment of need;
2. Provision of support for children transferred to the UK under the Dublin III regulation;
3. Liaison with the Home Office regarding children who are being assessed for transfer, or have been transferred, to the UK under the Dublin III regulation.

Summary of response

The requested information is not held by East Devon District Council.

Date responded: 19 March 2018

Dog wardens

Date submitted: 15 March 2018

Summary of request

1. Does EDDC employ any dog wardens? If so, how many, where based and what areas do they patrol or monitor?

2. What are the operational instructions, management and duties of dog wardens?

3. How many fixed penalty notices for dog fouling have been issued month by month or year by year over the past 5 years and how many of those have been paid?

4. How many prosecutions have been made over the past five years for dog fouling, being off-lead or on long leads in excess of 1 metre?

5.How many complaints have been made via the on-line reporting system year by year over the past five years?

6.How many departments or offices in EDDC are responsible for any aspect of dog offences and what are the arrangements for them to co-ordinate their respective responsibilities?

7. Which department is responsible for signs and bins to deter dog fouling, off-lead and long-lead dog control?

Summary of response

1. Does EDDC employ any dog wardens? If so, how many, where based and what areas do they patrol or monitor? - EDDC no longer employs a dog warden but the duties of the single warden have been divided amongst 4 investigation and enforcement officers in order to provide a more efficient and focused service.

2. What are the operational instructions, management and duties of dog wardens? - We no longer have a dog warden.

3. How many fixed penalty notices for dog fouling have been issued month by month or year by year over the past 5 years and how many of those have been paid? - We have no data for fixed penalty notices issued prior to 2016. In 2016, 6 were issued and in 2017, 3.

4. How many prosecutions have been made over the past five years for dog fouling, being off-lead or on long leads in excess of 1 metre? - We have not prosecuted anyone in the past 5 years for dog related offences.

5. How many complaints have been made via the on-line reporting system year by year over the past five years? - 2013 = 10; 2014 = 22; 2015 = 104; 2016 = 226: 2017 = 344.

6. How many departments or offices in EDDC are responsible for any aspect of dog offences and what are the arrangements for them to co-ordinate their respective responsibilities? - Any complaints regarding potential offences or anti-social behaviour regarding dogs are referred to the Environmental Health team. They also carry out a certain amount of education and promotional work relating to specific issues. Our Streetscene team are responsible for cleaning up reported fouling and for providing and emptying dog bins.

7. Which department is responsible for signs and bins to deter dog fouling, off-lead and long-lead dog control? - The Environmental Health team arrange for signs to be put up in dog ban areas, for beach bans, and where dog on lead controls apply. The requirement to pick up applies to all dog owners wherever they are and therefore we no longer provide specific signage for this as it suggests that some areas are covered and some are not.

Date responded: 12 April 2018

Resident parking permits

Date submitted: 14 March 2018

Summary of request

1. Does your council apply a diesel surcharge to resident's parking permits? If so, how much is this charge?

2. Does your council make an administration charge when people apply for a resident's parking permit? If so, how much is this charge?

3. Does your council base the cost of resident's parking permits on a vehicle’s carbon dioxide (CO2) emissions? If so, please set out the bands and relevant charges for this.

5. What is the highest fee your council charges for a resident’s permit?

Summary of response

The requested information is not held by the District Council. You may wish to refer your request to Devon County Highways Authority if you have not included them in your distribution list www.devon.gov.uk

Date responded: 14 March 2018

Public assistance burials

Date submitted: 14 March 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/1/2018 to the day of your reply. If there are any new cases where the person died prior to 1/1/2018, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 14 March 2018

Youth Services

Date submitted: 14 March 2018

Summary of request

1) The total amount spent on youth services (not including school budgets) in each year since 2009-10?
2) The number of youth centres managed by the local authority in each year since 2009-10
3) The number of youth centres that have closed or been cancelled because of cuts to youth service budgets in each year since 2009-10?
4) The number of youth centres that are proposed for closure within the next year?
5) How many youth service places for young people were there in each year since 2009-10?
6) How many youth work jobs were there in each year since 2009-10?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 15 March 2018

Comments to press about Seaton seafront

Date submitted: 14 March 2018

Summary of request

There was an article published on 28th February 2018 in the Devon Live paper and on their website written by Daniel Clark on the regeneration of Seaton Seafront.

There is continued reference and quotes from a “spokesman” from EDDC. Under the above Act could you let me know who that spokesman is and in what capacity he/she was acting and whether that person had proper and delegated authority to make comments on behalf of EDDC in relation to that subject matter.

Summary of response

The statement was approved by our Deputy Chief Executive, Richard Cohen, acting under delegated powers granted by Cabinet.

Date responded: 21 March 2018

Health Visitors

Date submitted: 13 March 2018

Summary of request

Firstly, could you please provide the number of Full Time Equivalent (FTE) health visitors commissioned to provide services in your area? Please provide this data for each year since October 2015.

Secondly, please provide the number of children aged under 5 receiving health visits in your area. Please provide this data for each year since October 2015.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to the NHS via their website https://www.england.nhs.uk/contact-us/foi/

Date responded: 14 March 2018

Cladding on high rise residential buildings

Date submitted: 13 March 2018

Summary of request

1. The total amount spent since June 2017 by the council on interim fire safety measures in high-rise residential buildings over 18 metres that are owned by the council, and have been confirmed to have Aluminium Composite Material (ACM) cladding, in conjunction with other elements of the cladding system that do not meet the relevant requirements of the Building Regulations guidance (abbreviated below as ‘these buildings’)

2. The total amount spent on interim fire safety measures for these buildings in the most recent month where data is available

Summary of response

EDDC do not have any high rise residential buildings over 18 metres in height.

Date responded: 14 March 2018

Violence against women

Date submitted: 13 March 2018

Summary of request

1. For the full year of 2017 (01/01/2017 - 31/12/2017) in total how many incidents and crimes did your police force record of:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

2. If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in total how many incidents and crimes of "honour" based violence, forced marriage and female genital mutilation combined did your police force record?

3. For the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases were criminal charges pressed which involved:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

4. If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases of "honour" based violence, forced marriage and female genital mutilation were criminal charges pressed?

5. For the full year of 2017 (01/01/2017 - 31/12/2017) how many cases resulted in convictions involving:
a)"honour" based violence?
b) forced marriage?
c) female genital mutilation?

6.If your police force records any of/ all of a)-c) together, for the full year of 2017 (01/01/2017 - 31/12/2017) in how many cases involving "honour" based violence, forced marriage and female genital mutilation were there convictions?

7. For the full year of 2017 (01/01/2017 - 31/12/2017) how many murder cases involving "honour" based violence did your police force record?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon and Cornwall Police via their website https://www.devon-cornwall.police.uk/freedom-of-information

Date responded: 14 March 2018

Valuation of the Knowle site following rumours that 'developable value' of the site was £50 million

Date submitted: 12 March 2018

Summary of request

I wish to ask what information you hold about this valuation and also as to the persons who were made aware of this valuation of the property.

Will you also kindly provide me with details/copies (digital preferred) of any and all reports that contain any reference to this £50 million figure together with details of any and all councillors, officers and consultants and the like who were made aware. Please include details of when such individuals were so advised and by what means. Copies where available please.

Finally, please provide details of the party who produced the £50 million valuation together with a copy of his or her valuation .

There is no need to give any information about 'developable values' in general or how they may relate to this sale . At this stage I simply wish to know who knew and by what means and when they were told.

Summary of response

In progress.

Date responded: 4 April 2018

Tenancy Fraud

Date submitted: 12 March 2018

Summary of request

Please could you provide for the 2016/2017 financial year the:
• total number of social tenancy frauds detected.
• total number of social tenancy fraud cases investigated.
• number of prosecutions brought under Prevention of Social Housing Fraud Act 2014.
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of social tenancy fraud.

If this information is not available for the 2016/2017 financial year please could you provide the most recent yearly figures available.
In addition to this I am aware that the Local Government Transparency Code 2015 requires you to publish the information listed below. Please could you provide this information for 2016/2017 or could I be directed to where this is available.

• number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014, or similar powers.
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud.
• total number (absolute and full time equivalent) of professionally accredited counter fraud specialists.
• amount spent by the authority on the investigation and prosecution of fraud.
• total number of fraud cases investigated.

Summary of response

Please could you provide for the 2016/2017 financial year the:
• total number of social tenancy frauds detected - 0
• total number of social tenancy fraud cases investigated - 6
• number of prosecutions brought under Prevention of Social Housing Fraud Act 2014 - 0
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of social tenancy fraud - 0

If this information is not available for the 2016/2017 financial year please could you provide the most recent yearly figures available.
In addition to this I am aware that the Local Government Transparency Code 2015 requires you to publish the information listed below. Please could you provide this information for 2016/2017 or could I be directed to where this is available.

• number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014, or similar powers - 0
• total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud - 1.2
• total number (absolute and full time equivalent) of professionally accredited counter fraud specialists - 1.0
• amount spent by the authority on the investigation and prosecution of fraud - £80,816.04
• total number of fraud cases investigated - 0

Date responded: 10 April 2018

Leasehold properties sold under Right to Buy

Date submitted: 12 March 2018

Summary of request

The number of properties in the answer to (2) below where the council is now the tenant of the property. Please specify the reason why the council rents the property, e.g. for temporary accommodation.

Where possible, please also provide information on the monthly rent paid by the council for the property/ies.


(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy - There are 184 leasehold properties sold under Right to Buy to date

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address) - Of those, 41 have a different correspondence address

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012 - Of those 13 were sold after April 2012

Summary of response

In answer to the question below:
‘The number of properties in the answer to (2) below where the council is now the tenant of the property. Please specify the reason why the council rents the property, e.g. for temporary accommodation. Where possible, please also provide information on the monthly rent paid by the council for the property/ies.’ - We do not have any properties that we rent back from the leaseholder


Date responded: 13 March 2018

Potholes

Date submitted: 12 March 2018

Summary of request

• How many reports and complaints about potholes have you received in each year since 2009/10?
• How much was spent on resurfacing and fixing potholed roads in each year since 2009/10?
• How many carriageway safety inspections have been carried out in each since year 2009-10?
• How many claims relating to vehicle damage and injury, caused by potholes or uneven surfaces, have been received in each year since 2009/10?
• What was the overall compensation provided by the council for successful claims relating to vehicle damage and injury as a result of potholes or uneven surfaces in each year since 2009/10?
• Approximately what proportion of the roads in your area needed maintenance work because of uneven surfaces or potholes in each year since 2009/10?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council who are responsible for roads in East Devon via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 March 2018

EDDC instruction to Town Council

Date submitted: 12 March 2018

Summary of request

Honiton Town Council has ,as required by EDDC , started on an exercise to maximise the income from its assets .
I would like to be able to read the context of the EDDC instruction .and am contacting you to ask if it is in the public domain and how can I have sight of a copy .?

Summary of response

The council does not hold the requested information. EDDC would have no jurisdiction on the Town Council in the use of its own assets.

Date responded: 13 March 2018

Seagull feeding ban

Date submitted: 10 March 2018

Summary of request

How many fines have been issued since the ban was introduced last year. Please provide figures broken down by month.
How many of the fines have been paid. Please provide figures broken down by month.
Please also give details of how much money has been raised in fines, broken down by month.

Summary of response

How many fines have been issued since the ban was introduced last year. Please provide figures broken down by month - We haven’t issued any fines relating to the seagull feeding ban
How many of the fines have been paid. Please provide figures broken down by month - N/A
Please also give details of how much money has been raised in fines, broken down by month - N/A

Date responded: 13 March 2018

Internal enforcement agent team for Council Tax, NNDR and Housing Benefit Overpayments

Date submitted: 9 March 2018

Summary of request

First, please can you confirm whether or not the Council operated an internal Enforcement Agent team for Council Tax, National Non-Domestic Rates, Housing Benefit overpayments, or any combination of the three, during the 2016/2017 financial year?

1. How many staff were employed in your internal enforcement agent team for Council Tax, NNDR and Housing Benefit Overpayments by FTE?
2. Which IT platform does your internal enforcement agent team use?
3. What percentage of the Enforcement Agent fees charged by your internal team has been successfully collected?
4. Of the monies passed to your internal enforcement agent team for collection, what percentage has been successfully collected in relation to each of Council Tax, NNDR and Housing Benefit overpayments?

Summary of response

No we do not operate an internal Enforcement Agent

Date responded: 12 March 2018

Recruitment

Date submitted: 9 March 2018

Summary of request

1. Who is responsible for the recruitment within the council?
2. Who are the current suppliers?
3. How long have you used them?
4. What types of role do they use each supplier for?
5. How many positions did they give them over the past 12 months?
6. How many did they fill?
7. What made them choose that suppliers?
8. What has been the hardest position they have had to fill in the last 12 months?
9. When was the last time they went outside of their chose suppliers?
10. What would they do if they did not come up with the right quality or quantity of candidates in the future?
11. Do you recruit for specialist roles in Architecture, Creative and Interiors?

Summary of response

1. Who is responsible for the recruitment within the council? - Line Managers Permanent and Temp
2. Who are the current suppliers? - We recruit in general directly through advertising, some roles we may choose to recruit through an agency - our preferred supplier is Devon County Council - Temps Solutions.
3. How long have you used them? - 10 Years
4. What types of role do they use each supplier for? - Perm and Temp
5. How many positions did they give them over the past 12 months? - We do not collect temp data
6. How many did they fill? - Not able to supply as we do not have this information
7. What made them choose that suppliers? - DCC have already undertaken lengthy procurement activity and we are able to join their framework agreement – this has worked very well for us
8. What has been the hardest position they have had to fill in the last 12 months? - Unknown
9. When was the last time they went outside of their chose suppliers? - Unknown
10. What would they do if they did not come up with the right quality or quantity of candidates in the future? - We would go outside of the framework and obtain quotes for services
11. Do you recruit for specialist roles in Architecture, Creative and Interiors? - No


Date responded: 15 March 2018

Business rates over £5000

Date submitted: 9 March 2018

Summary of request

Required Information;- A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 20 March 2018

Play areas

Date submitted: 9 March 2018

Summary of request

• The number of children’s play areas were managed by the local authority in each year since 2009-10.
• The number of children’s play areas that have been built or refurbished by the local authority in each year since 2009-10.
• The number of children’s play areas (existing or planned) that have been closed or cancelled because of cuts to the local authority’s budget in each year since 2009-10.
• The amount spent by the Local Authority on children’s play areas in each year since 2009-10, broken down by:
o how much money has been spent on maintenance of existing areas and
o how much money has been spent on building new areas.
• A list of the children's play areas for which the local authority has introduced usage charges, and for each of those the date that the charge was introduced and value of the the charge in each year since 2009-10.
• The number of children’s play areas proposed for closure within the next year.
• The estimated number of children in the local authority area.

Summary of response

• The number of children's play areas were managed by the local authority in each year since 2009-10 - 74
• The number of children's play areas that have been built or refurbished by the local authority in each year since 2009-10 - EDDC has built 3 play areas for developers using S106 Contributions during this period. EDDC has refurbished 17 sites during this period
• The number of children's play areas (existing or planned) that have been closed or cancelled because of cuts to the local authority's budget in each year since 2009-10 - None
• The amount spent by the Local Authority on children's play areas in each year since 2009-10, broken down by:
how much money has been spent on maintenance of existing areas - £70k each year
how much money has been spent on building new areas - £320k (S106 on 3 new sites in Cranbrook)
• A list of the children's play areas for which the local authority has introduced usage charges, and for each of those the date that the charge was introduced and value of the charge in each year since 2009-10 - None
• The number of children's play areas proposed for closure within the next year - None
• The estimated number of children in the local authority area – EDDC do not hold this information.

Date responded: 15 March 2018

Contracts for purchase of PCs, Laptops and Tablet Devices

Date submitted: 8 March 2018

Summary of request

What contract/s are currently in place for the purchase of PCs, Laptops and Tablet Devices?

How long has the contract run for?

When does the contract Expire?

What is the approximate value of the contract per annum?

Summary of response

What contract/s are currently in place for the purchase of PCs, Laptops and Tablet Devices? - No contracts in place
How long has the contract run for? - N/A
When does the contract Expire? - N/A
What is the approximate value of the contract per annum? - N/A

Date responded: 13 March 2018

Outsourcing contracts

Date submitted: 8 March 2018

Summary of request

Please send me:
1. How many outsourcing contracts have you outsourced in the last five financial years, and the details/ the nature of these contracts?
2. Who are the companies you have outsourced to, with regards to the above?
3. What has your total spend been on outsourcing contracts in each of the last five financial years?
4. Who many, and which services, have you brought in house over the past five financial years? And what were the nature/ type of those services? Please give any details you can.
5. Could you say how much you think bringing in house any contracts has saved – or increased costs.

Summary of response

In progress.

Date responded: 27 March 2018

H&S / Food safety concerns raised inconnection with the following establishments

Date submitted: 7 March 2018

Summary of request

I am seeking information relating to any H&S / Food safety concerns raised over the past 24 months for the following Establishments within your jurisdiction;

Woodbury Park Hotel Woodbury Castle, Woodbury, Exeter, Devon EX5 1JJ
Lympstone Manor Courtlands Ln, Exmouth EX8 3NZ
The Victoria Hotel The Esplanade, Sidmouth EX10 8RY
The Pig at Coombe Gittisham, Honiton EX14 3AD
The Deer Park Hotel Buckerell Village, Weston, Honiton EX14 3PG

Summary of response

Woodbury Park Hotel Woodbury Castle, Woodbury, Exeter, Devon EX5 1JJ - Allegation of unclean conditions in swimming pool changing room March 17, allegation of food allergy incident June 2016.
Lympstone Manor Courtlands Ln, Exmouth EX8 3NZ - No complaints
The Victoria Hotel The Esplanade, Sidmouth EX10 8RY - No relevant complaint
The Pig at Coombe Gittisham, Honiton EX14 3AD - No relevant complaint
The Deer Park Hotel Buckerell Village, Weston, Honiton EX14 3PG - No relevant complaints,

Date responded: 19 March 2018

Public health funerals

Date submitted: 7 March 2018

Summary of request

1) Name and contact details of the departments/council officers who are notified of public health funerals.
2) Name of the deceased
3) Date of birth
4) Date of death
5) Last residential address
6) Have the next of kin/ family members been traced?
7) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?
8) Name and contact details of the department/council officer who refers such cases to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy.

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

1) Name and contact details of the departments/council officers who are notified of public health funerals - Lucy Turner Technical Officer Environmental Health & Car Parks; environmentalhealth@eastdevon.gov.uk
2) Name of the deceased - Published on our website
3) Date of birth - Published on our website
4) Date of death - Published on our website
5) Last residential address - Published on our website
6) Have the next of kin/ family members been traced? - Published on our website
7) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy? - Published on our website
8) Name and contact details of the department/council officer who refers such cases to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy - Lucy Turner Technical Officer Environmental Health & Car Parks; environmentalhealth@eastdevon.gov.uk

Date responded: 8 March 2018

Fly tipping costs

Date submitted: 7 March 2018

Summary of request

Please could you provide the following information.

1. The cost of collection of fly tipped waste within East Devon for 2016/17 and for the current financial year to the end of December.
2. The number of instances of fly tipping for the same periods as in 1 above.
3. The number of fines raised in the same periods as 1 above.
4. The amount of money recovered through fines for the same periods as in 1 above

Summary of response

1. The cost of collection of fly tipped waste within East Devon for 2016/17 and for the current financial year to the end of December - 2016/17 = £26,937; 2017/18 (up until end of 2017) = £26,187
2. The number of instances of fly tipping for the same periods as in 1 above - 2016/17 = 492 fly-tipping incidents recorded; 2017/18 (up until end of 2017) = 392 fly-tipping incidents recorded
3. The number of fines raised in the same periods as 1 above - 2016 = 8; 2017 = 8
4. The amount of money recovered through fines for the same periods as in 1 above - 2016 = £640; 2017 = £1360

Date responded: 15 March 2018

Business rates credit balances

Date submitted: 6 March 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 7 March 2018

Fixed Penalty Notices issues to dog owners for breached PSPO's on beaches

Date submitted: 6 March 2018

Summary of request

1. How many Fixed Penalty Notices did your local authority serve to dog owners for breached PSPOs on beaches in your authority area over the following timeframes?
NB. Prior to 2017 these would be classified as Dog Control Orders (DCOs).
• 2016
• 2017
• 2018 (year to date)

2. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached PSPOs on beaches in your authority area?
• 2016
• 2017
• 2018 (year to date)

3. How many Public Space Protection Orders (PSPOs) specifically relating to dogs were in place for beach areas in your local authority for the following timeframes?
NB. Prior to 2017 these would be classified as Dog Control Orders (DCOs).
• 2016
• 2017
• 2018 (year to date)

Summary of response

1. How many Fixed Penalty Notices did your local authority serve to dog owners for breached PSPOs on beaches in your authority area over the following timeframes? NB. Prior to 2017 these would be classified as Dog Control Orders (DCOs).
• 2016 - 2
• 2017 - 0
• 2018 (year to date) - 1

2. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached PSPOs on beaches in your authority area?
• 2016 - £160
• 2017 - £0
• 2018 (year to date) - £80

3. How many Public Space Protection Orders (PSPOs) specifically relating to dogs were in place for beach areas in your local authority for the following timeframes? NB. Prior to 2017 these would be classified as Dog Control Orders (DCOs).
• 2016 - 5
• 2017 - 5
• 2018 (year to date) – 5

Date responded: 28 March 2018

One way tickets

Date submitted: 5 March 2018

Summary of request

For each year listed below: Please provide a breakdown of how many people were given one way tickets and what each individual ticket cost. If time allows please also provide details of the destination.

How much has your authority spent on one way tickets for homeless people to return to their "home" area in

a) 2012 - None
b) 2013 - £207
c) 2014 - £86.40
d) 2015 - £327.65
e) 2016 - £84.60
f) 2017 - £46.80

Summary of response


a) 2012 - None
b) 2013 - £207, £118 to Lincoln, £89 to Lichfield
c) 2014 - £86.40, £36.40 to South Somerset, £50 destination not recorded
d) 2015 - £316.05, £7.30, £94.50, £54.50, £4.10, £94.50, £10, £51.15 (Weston Supermare) all other destinations not specified
e) 2016 - £75.70 destinations not specified
f) 2017 - £46.80 destinations not specified

Date responded: 21 March 2018

Statement to the press about coastal erosion in Sidmouth

Date submitted: 5 March 2018

Summary of request

I would be grateful if you could tell me how this statement originated and who was responsible for its issuing. In particular, I would be grateful for copies of all e-mails, telephone notes, and internal documents that were part of the process that led to the statement being issued. I will be extremely surprised if the spokeswoman made the statement of her own initiative, so it must have come from somewhere, and there is presumably an e-mail trail.

Summary of response

In progress.

Date responded: 27 March 2018

Elective Home Education

Date submitted: 5 March 2018

Summary of request

* Please disclose the number of children registered as Elective Home Education during the academic years 2012-13, 13-14, 14-15, 15-16, 16-17;
* Please provide a breakdown for each year showing how many were of primary age and how many secondary age.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 March 2018

Housing

Date submitted: 5 March 2018

Summary of request

Please would you be able to provide me with the following information:-
Q1. The planned house price growth in the next 3 to 5 years
Q2. Are any services used by the Council which are outsourced, if so what? This relates to the Council as a whole and is not specific to Housing.
Q3. Are there any existing Local Authority Trading Companies within authority? Please specify.
Q4. Does the Council own their existing housing stock OR did it get transferred in the 80's?
Q5. Does the Council own any land assets, if so what?
Q6. Please can I be provided with the contact details for the CEO and Corporate Directors for Waste, Facilities Management and Property/Housing.

Summary of response

Q1. The planned house price growth in the next 3 to 5 years - We do not as a council project house prices. You would need to seek this information from the Halifax or Nationwide as they have a growth index
Q2. Are any services used by the Council which are outsourced, if so what? This relates to the Council as a whole and is not specific to Housing – ICT currently outsourced; Housing repairs; Improvements and maintenance; Handyman service; Gas servicing; Lift servicing; Asbestos surveys; Legionella testing; Electrical testing; Fire Risk Assessments; Refuse and recycling; Car parks cash collection; Maintenance and repair of car parks infrastructure (resurfacing and relining, machines maintenance, signage); Dog kennelling
Q3. Are there any existing Local Authority Trading Companies within authority? Please specify - Local Authority Housing Company (known as East Devon Homes)
Q4. Does the Council own their existing housing stock OR did it get transferred in the 80's? - Owned
Q5. Does the Council own any land assets, if so what? – Please visit our website where there is a list of the assets EDDC owns https://data.gov.uk/dataset/east-devon-non-housing-assets/resource/49e551bd-cc44-4333-b17d-5ad0e94da8e9
Q6. Please can I be provided with the contact details for the CEO and Corporate Directors for Waste, Facilities Management and Property/Housing – Mark Williams CEO MWilliams@eastdevon.gov.uk; John Golding, Strategic Lead for Housing, Health and Environment JGolding@eastedevon.gov.uk; Richard Cohen Deputy Chief Executive for Development, Regeneration and Partnership, RCohen@eastdevon.gov.uk

http://eastdevon.gov.uk/media/2049157/structure-chart-march-17.pdf

Date responded: 20 March 2018

Expenditure for public toilets

Date submitted: 5 March 2018

Summary of request

• Total expenditure for public toilet facilities in each year since 2009-10?
• How many public toilets is the local authority responsible for maintaining?
• How many public toilets was the local authority responsible for maintaining in 2010?
• How many public toilets in the local authority have closed since 2010 as a result of budget cuts?
• Does the council charge for the use of public toilets? If so how much revenue does the council receive for such use in each year since 2009-10?
• How many complaints were received in relation to public toilets in each year since 2009-10?

Summary of response

• Total expenditure for public toilet facilities in each year since 2009-10?

Year Total Expenditure
2009/10 £800,820.48
2010/11 £865,488.13
2011/12 £792,278.52
2012/13 £1,463,884.67
2013/14 £949,936.30
2014/15 £862,590.27
2015/16/ £769,546.05
2016/17 £763,773.20

• How many public toilets is the local authority responsible for maintaining? - East Devon District Council currently maintain 27 public toilets

• How many public toilets was the local authority responsible for maintaining in 2010? - 31

• How many public toilets in the local authority have closed since 2010 as a result of budget cuts? - None

• Does the council charge for the use of public toilets? If so how much revenue does the council receive for such use in each year since 2009-10? - No charges made.

• How many complaints were received in relation to public toilets in each year since 2009-10? - We are unable to differentiate Complaints from Service Requests on our data base going back to 2009 and in some cases the service area has not been logged. It would require a member of staff to go into each case logged from 2009 to confirm a) if it's a complaint as opposed to a service request and b) whether it's relating specifically to toilets. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act.

Date responded: 28 March 2018

Homeless deaths

Date submitted: 5 March 2018

Summary of request

1. Please detail how many verified rough sleepers have died in the
council's territory in the last 5 calendar years (2013, 2014, 2015,
2016, 2017). Provide a figure for each calendar year, and break down
each instance by age, date, gender, geographical location and "No
Recourse to Public Funds" status (yes/no).

[exclude the following part if it exceeds FOI limitations]

For each incident, please detail whether the person had an open
homelessness application, accessed homeless services or was known to
be a rough sleeper by your local authority.

Summary of response

2012/13 - 0
2013/14 - 0
2014/15 - 1 in January 2015 – 51 years, had approached the Council, refused accommodation.
2015/16 - 1 in November 2015 – 42 years, (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015)
2016/17 - 0

Date responded: 5 March 2018

Street lighting

Date submitted: 5 March 2018

Summary of request

• How much money was spent on street lights in each year since 2009-10?
• How many street lights (both number and as a proportion) have been dimmed as a result of reduced central government funding in each year since 2009-10?
• How many street lights (both number and as a proportion) have been extinguished as a result of reduced central government funding in each year since 2009-10?
• For how many hours per day have lights been dimmed or extinguished as a result of reduced central government funding in each year since 2009-10?
• How much has been spent on maintenance and testing of street lights in each year since 2009-10?
• How many street light checks have been carried out in each year since 2009-10?
• How many complaints regarding street lights has the council received in each year since 2009-10?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 March 2018

Car parking tickets issued

Date submitted: 2 March 2018

Summary of request

1) The total number of parking tickets issued by the council in the week commencing 19th February 2018 (ie. from 19th February to 25th February inclusive), and the total value of the fines associated with the tickets issued in this week; and
2) The total number of parking tickets issued by the council in the week commencing 26th February 2018 (ie. from 26th February to 4th March inclusive), and the total value of the fines associated with the tickets issued in this week.

Summary of response

The figures are:

19/02/18 – 25/02/2018 71 PCN’s £2,420
26/02/18 – 04/03/2018 26 PCN’s £675

Just to clarify that the amounts shown would be if all PCN’s were paid at their higher amount (£50 rather than £25) and also doesn’t take into consideration any that we have already or may cancel in the future.

Date responded: 13 March 2018

How many homes for affordable rent

Date submitted: 2 March 2018

Summary of request

How many homes for affordable rent (not including social rent), which have received all necessary approvals, and with financing in place, will be started in each of the next three years in the geographical area under your remit?
This includes those being built directly or by housing associations.

Summary of response

Affordable houses built by Housing Associations & LA
Affordable units under construction - 331
Affordable units with planning permission - 886

Date responded: 2 March 2018

Sports and Leisure facilities

Date submitted: 2 March 2018

Summary of request

• What was expenditure on sports and leisure services in each year since 2009-10
• How many sports and leisure centres were managed by the local authority in each year since 2009-10
• How many sports and leisure centres have been closed in each year since 2009-10?
• How many sports and leisure jobs were there in each year since 2009-10?
• How many sports and leisure centres are proposed for closure within the next year?

Summary of response

• What was expenditure on sports and leisure services in each year since 2009-10
LED are paid a management fee by EDDC in each year for the contract covering all sites. Our records indicate this was approximately:-
2009 £1,155K
2010 £1,155K
2011 £1,118K
2012 £1,059K
2013 £1,006K
2014 £954K
2015 £910K
2016 £898K
2017 £903K


The total expenditure by EDDC on sports and leisure services by year is as follows:

2009 £1,806K
2010 £2,245K
2011 £2,841K
2012 £2,047K
2013 £1,926K
2014 £1,681K
2015 £1,702K
2016 £1,572K

• How many sports and leisure centres were managed by the local authority in each year since 2009-10
With the exception of Seaton pool which was taken over in 2011, all sites have been under LED management for the period requested.

1. Axminster Leisure Centre*
2. Broadclyst Leisure Centre*
3. Colyton Leisure Centre*
4. Exmouth Leisure Centre (and Swimming Pool)
5. Exmouth Pavilion
6. Exmouth Tennis & Fitness Centre*
7. Honiton Leisure Centre & Outdoor Courts*
8. Honiton Swimming Pool*
9. Ottery St Mary Leisure Centre & All Weather Pitch*
10. Sidmouth Leisure Centre *
11. Sidmouth Swimming Pool
12. Phear Park Tennis & Golf (seasonal)
13. Coburg Gardens Tennis & Golf (seasonal)
14. Seafield Gardens Tennis & Golf (seasonal)
15. Seaton pool (seasonal)*

* Indicates sites shared with schools
Exmouth Pavilion is part of the contract, however it is not Sports & Leisure.
• How many sports and leisure centres have been closed in each year since 2009-10?
None
• How many sports and leisure jobs were there in each year since 2009-10?
Not available
• How many sports and leisure centres are proposed for closure within the next year?
None


Date responded: 13 March 2018

Libraries

Date submitted: 2 March 2018

Summary of request

• What is the amount spent on libraries by the local authority in each year since 2009-10?
• How many libraries were managed by the local authority in each year since 2009-10
• How many libraries have been closed or cancelled because of cuts to budgets in each year since 2009-10?
• How many libraries jobs were there in each year since 2009-10?
• How many libraries have had their opening hours reduced since 2010, and a breakdown of each by how many hours?
• How many libraries are proposed for closure within the next year?
• How many libraries have been transferred from council control to the control of volunteers in each year since 2009-10?
• How many unpaid volunteers were assisting with the operation of the library service in each year since 2009-10?
• How many unpaid volunteers assist with the operation of the library service in each year since 2009-10?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 March 2018

Money spent on alcohol and drug services

Date submitted: 2 March 2018

Summary of request

For each year since 2009/10, how much in total has your authority spent on alcohol and drug services?

For each year since 2012/13, how much has your authority received in public health grants and what proportion of this was spent on drug and alcohol services?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 March 2018

War Memorials

Date submitted: 1 March 2018

Summary of request

What the budget for maintaining war memorials was in each year since 2009-2010 to the present day.

Summary of response

What the budget for maintaining war memorials was in each year since 2009-2010 to the present day - We don’t have a budget for maintaining war memorials and it isn’t our responsibility directly. We do have a £20k reserve for urgent repairs if those responsible are unable to afford repairs.

Date responded: 2 March 2018

Business rates

Date submitted: 1 March 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 1 March 2018

Tickets for homeless people to return to their "home" area

Date submitted: 1 March 2018

Summary of request

How much has your authority spent on one way tickets for homeless people to return to their "home" area in:

a) 2012
b) 2013
c) 2014
d) 2015
e) 2016
f) 2017


Summary of response

How much has your authority spent on one way tickets for homeless people to return to their "home" area in:

a) 2012 - None
b) 2013 - £207
c) 2014 - £86.40
d) 2015 - £327.65
e) 2016 - £84.60
f) 2017 - £46.80


Date responded: 5 March 2018

Meals on wheels

Date submitted: 28 February 2018

Summary of request

• Does the local authority operate a ‘meals on wheels service’ for elderly residents as part of its social care provision, or has done so in any year since 2010?
• What was the spend for ‘meals on wheels’ in each year since 2009-10?
• How many people have benefited from the ‘meals on wheels service’ in each year since 2009-10?

Summary of response

The requested information is not held by the District Council. You may wish to refer your request to Devon County Council Social Services team www.devon.gov.uk

Date responded: 28 February 2018

Public assistance burials

Date submitted: 28 February 2018

Summary of request

• How much has the council has spent on Public Health Funerals in each year since 2009-10?
• How many requests for Public Health Funerals did the council receive in each year since 2009-10?
• How many Public Health Funerals did the council undertake in each year since 2009-10?

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 7 March 2018

Independent Living Fund

Date submitted: 28 February 2018

Summary of request

• How much is the Council’s budget for the replacement scheme of the Independent Living Fund?
• How much of the Council’s Independent Living Fund grant for this financial year is being spent?
• Has the Council ring-fenced spending from the Independent Living Fund grant in this financial year?

Summary of response

• How much is the Council’s budget for the replacement scheme of the Independent Living Fund? - The requested information is not held by the District Council
• How much of the Council’s Independent Living Fund grant for this financial year is being spent? - N/A
• Has the Council ring-fenced spending from the Independent Living Fund grant in this financial year? - N/A


Date responded: 20 March 2018

New social homes built

Date submitted: 28 February 2018

Summary of request

• Please can you tell me how many (a) social homes by housing associations and (b) other homes have been built in the local authority in each year since 2009-10?
• Please can you also tell me how many social and affordable homes are currently in the pipeline, with planning permission and financing in place?

Summary of response

Question 1a) Affordable houses built by Housing Associations & LA

Year Total
2009-2010 18
2010-2011 108
2011-2012 140
2012-2013 124
2013-2014 250
2014-2015 359
2015-2016 204
2016-2017 122
2017-2018 123

Question 1b) Other homes that have been built in the local authority

We produce a monitoring report on housing completions and projected development. The latest published version can be seen at:
http://eastdevon.gov.uk/media/2077799/combined-hmu-30-sept-2016.pdf

Year Total
2009/10 393
2010/11 565
2011/12 320
2012/13 467
2013/14 830
2014/15 1029
2015/16 1027
2016/17 724


Question 2) Social and affordable homes currently in the pipeline

Affordable units under construction 331 (developers are on site and construction started - the actual affordable units may not have been started)
Affordable units with planning permission 886 (includes outline consents and full PP)

Date responded: 5 March 2018

Homelessness prevention support

Date submitted: 28 February 2018

Summary of request

• How much has been spent on homelessness prevention support in each year since 2009-10?
• Where possible please provide detail of spend in each year broken down by:
o supported accommodation
o high support hostels
o lower support accommodation
o support for people in their own homes

Summary of response

• How much has been spent on homelessness prevention support in each year since 2009-10? – Please provide further detail (or examples) as to what is meant by ‘homelessness prevention support’. We are unable to reply to your request without further clarification.
• Where possible please provide detail of spend in each year broken down by:
o supported accommodation
o high support hostels
o lower support accommodation
o support for people in their own homes





Date responded: 20 March 2018

EDDC's Housing Development Company

Date submitted: 28 February 2018

Summary of request

In regards to the council’s housing company could you please confirm the following;

• The name of the Housing Development Company?
• Number of new homes available to rent?
• Number of new homes available for sale?
• Predicted new homes to be built 2018 – 2021?
• Number of homes to be built under SOAHP 2018 - 2021?
• Are there any other planned sites a part from the Ceramtec factory in Colyton?

Summary of response

• The name of the Housing Development Company? - Local Authority Housing Company known as East Devon Homes
• Number of new homes available to rent? - 0
• Number of new homes available for sale? - 0
• Predicted new homes to be built 2018 – 2021? - 100 built or acquired
• Number of homes to be built under SOAHP 2018 - 2021? - 0
• Are there any other planned sites a part from the Ceramtec factory in Colyton? - Not an East Devon Homes site

Date responded: 26 March 2018

Business rates - newly liable accounts

Date submitted: 27 February 2018

Summary of request

Please can you send me a full up to date excel spreadsheet of businesses that have become newly responsible for business rates between the 5th Feb 2018-28th Feb 2018. Please include the full business name, address, property type and date of liability

Summary of response

This information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated quarterly

Date responded: 27 February 2018

Community Transport Providers

Date submitted: 26 February 2018

Summary of request

1. Please provide a copy of all letters and emails to all the Community Transport Providers who work for the local authority under a section 19 permit and 22 permit and also their responses.

2. Please supply details of all the road transport contracts currently undertaken by these groups to include special education needs, home to school, social services contracts and Dial-a-Ride. I do not require the cost of the contracts or the contract number, just the route and the description and or destination.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 February 2018

Special leave / public duty leave for council staff to fulfil public duties relating to the emergency services

Date submitted: 23 February 2018

Summary of request

1: Whether your local authority offers special leave / public duty leave for council staff to fulfil public duties relating to the emergency services. Such duties include: retained fire fighters, special constables, on call NHS / Community responders, search and rescue workers, the RNLI and any other emergency services workers. it does not include jury service or armed forces, or sitting on a health authority board / committee.

2: If the local authority offers such special leave for the emergency services, is it paid or unpaid? If it is paid, how many days / hours are offered per calender year?

3: If the local authority pays staff to take such leave, for a copy of this policy. And the number of staff who have taken the leave between 1 January 2017 and 31 December 2017 (broken down by 'emergency service' in part one.

4: If the local authority does not offer such special leave, whether there are plans to introduce such a policy.


Summary of response

1: Whether your local authority offers special leave / public duty leave for council staff to fulfil public duties relating to the emergency services. Such duties include: retained fire fighters, special constables, on call NHS / Community responders, search and rescue workers, the RNLI and any other emergency services workers. it does not include jury service or armed forces, or sitting on a health authority board / committee.

The authority offers the following special leave:
• members of other local authorities – Maximum of 148hrs paid per annum
• appointed to assist at parliamentary or local elections – As required
• appointed as magistrates – 10 paid days per annum
• appointed as a School Governor – 2 days paid per annum
• retained by the Emergency Services – Unpaid or leave/flexi time taken
• required for service with Volunteer Reserve Forces (VRF) as requested by the appropriate Commanding Officer - Unpaid

2: If the local authority offers such special leave for the emergency services, is it paid or unpaid? If it is paid, how many days / hours are offered per calendar year? - See above for emergency services leave allowed

3: If the local authority pays staff to take such leave, for a copy of this policy. And the number of staff who have taken the leave between 1 January 2017 and 31 December 2017 (broken down by 'emergency service' in part one - We do not retain records of special leave taken

4: If the local authority does not offer such special leave, whether there are plans to introduce such a policy - See above

Date responded: 19 March 2018

Disposal policy

Date submitted: 22 February 2018

Summary of request

The council's policy for the disposal of property and land

Summary of response

This link takes you to the council's asset management plan on our website http://eastdevon.gov.uk/property-services/asset-management-plan/

Date responded: 14 March 2018

Claims against the council for pothole damage to vehicles

Date submitted: 22 February 2018

Summary of request

Please could you provide the process in which motorists should use to make a claim against the council for pothole damage to vehicles.

It would be appreciated if you could include the name of the department responsible for handling claims, telephone number, email address and postal address.

Is there a timeframe in which the claim must be made after the incident and repairs are completed?

Also is there any other information required apart from date/time location, photos of locus, vehicle damage and repairs invoice in order to make claim?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 February 2018

Graffiti removal

Date submitted: 21 February 2018

Summary of request

• Your policy for graffiti removal. Including, but not limited to:
o Whether graffiti is dealt with by an external company
o What checks are made to ensure graffiti is removed satisfactorily?
o What is your target time frame for removal of graffiti?
o How do you prioritise removal of reported graffiti?
o Do you have specific requirements for the removal of graffiti at heritage assets, including listed buildings?
• Number of graffiti incidents reported to you for each of the last three years
o How many of these were at heritage assets, including listed buildings?

Summary of response

Your policy for graffiti removal. Including, but not limited to:
o Whether graffiti is dealt with by an external company
No it is in house
o What checks are made to ensure graffiti is removed satisfactorily?
Area Officers check work.
o What is your target time frame for removal of graffiti?
No target but removal is done as soon as possible
o How do you prioritise removal of reported graffiti?
Swear words, offensive wording or drawings
o Do you have specific requirements for the removal of graffiti at heritage assets, including listed buildings?
Operatives are trained in removal and not to if they feel they would damage anything. Seek owners permission
• Number of graffiti incidents reported to you for each of the last three years
Information not held - we are not able to search our system for only incidents relating to graffiti
o How many of these were at heritage assets, including listed buildings?
Information not held

Date responded: 13 March 2018

Settlement agreements

Date submitted: 21 February 2018

Summary of request

Please provide me with the number of people who have left the employment of EDDC since September 2014 having signed settlement agreements which contained "confidentiality" or "non-disclosure" clauses.

Summary of response

Please provide me with the number of people who have left the employment of EDDC since September 2014 having signed settlement agreements which contained "confidentiality" or "non-disclosure" clauses - There have been 9 leavers who have signed settlement agreements and all of which contained these clauses as standard.

Date responded: 26 February 2018

Insurance claims history

Date submitted: 20 February 2018

Summary of request

CLAIMS History of Council

What was the value of claims against your authority’s insurance policies in the financial year ending March 2017?

SELF INSURANCE ( where applicable )

Thinking of every category of insurance claim (property-related, personal injury, motor etc.) made against your authority what was the total value of the payments made by yourselves rather than the insurers in each of the following financial years?

For clarity, these would be payments made within the policy excess.

1a. 2012/13
1b. 2013/14
1c. 2014/15
1d 2015/16
1e 2016/17

INSURER PAYOUT

Please provide the claim amounts on the separate insurance policies, by year between 2012 and 2017,
A. Personal Injury:
Please provide a breakdown in the last 3 years, per year of :

i. Personal Injury Claims settled pre litigation and their value

ii. Personal Injury claims settled after commencement of litigation and value

iii. Value of Personal Injury claims lost in court

If the data on claims is less differentiated then please provide claim values and figures as recorded.


B Property Related

Please provide a breakdown in the last 3 years, per year

i Property Related Claims settled pre litigation and their value

ii. Property Related claims settled after commencement of litigation and value

iii. Value of property related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded.


C Motor-fleet related Claims:

Please provide a breakdown in the last 3 years, per year

i. motor/fleet related Claims settled pre litigation and their value

ii. Motor/fleet related claims settled after commencement of litigation and value

iii. Value of motor/fleet related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded.

D Public, Product and Professional Indemnity Insurance related claims.

Please provide a breakdown in the last 3 years, per year

i. Public, Product and Professional Indemnity Insurance related Claims settled pre litigation and their value

ii. Public, Product and Professional Indemnity Insurance related claims settled after commencement of litigation and value

iii. Value of Public, Product and Professional Indemnity Insurance related related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded. Also, because of litigation time-frames please fill in as seems appropriate to the circumstances.


MANAGEMENT OF CLAIMS.

2. Does your authority’s insurance provider handle claims on your behalf? Yes/No

3. Does your authority handle any claims in-house? Yes/No - if yes, please provide a contact name and email address

4. Does your authority contract with a third party to manage claims? Yes/No

? Does the trust utilise the services of an insurance broker to place their insurance cover? If so, confirm the identity of the current insurance broker.

? Where applicable, was the current broker appointed by way of a direct award or following a competition/tender exercise.

Summary of response

CLAIMS History of Council

What was the value of claims against your authority's insurance policies in the financial year ending March 2017? - Please be advised that there is no differentiation between motor claims that are made for or against the Council. Total claims made and settled in the year 2016/17 is £9,164. Any claims that are still open are valued at £nil.

SELF INSURANCE ( where applicable )

Thinking of every category of insurance claim (property-related, personal injury, motor etc.) made against your authority what was the total value of the payments made by yourselves rather than the insurers in each of the following financial years? - Again there is no differentiation between motor claims that are made for or against the Council.

For clarity, these would be payments made within the policy excess.

1a 2012/13 - £1,077
1b 2013/14 - £11,676
1c 2014/15 - £5,979
1d 2015/16 - £10,122
1e 2016/17 - £1,906


INSURER PAYOUT
Please provide the claim amounts on the separate insurance policies, by year between 2012 and 2017

A Personal Injury:

Please provide a breakdown in the last 3 years, per year of :
i. Personal Injury Claims settled pre litigation and their value
ii. Personal Injury claims settled after commencement of litigation and value
iii. Value of Personal Injury claims lost in court

If the data on claims is less differentiated then please provide claim values and figures as recorded.

2014/15 - £1,520
2015/16 - £10,772
2016/17 - £50


B Property Related

Please provide a breakdown in the last 3 years, per year
i Property Related Claims settled pre litigation and their value
ii. Property Related claims settled after commencement of litigation and value
iii. Value of property related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded.

2014/15 - £959
2015/16 - £Nil
2016/17 - £Nil


C Motor-fleet related Claims:

Please provide a breakdown in the last 3 years, per year
i. motor/fleet related Claims settled pre litigation and their value
ii. Motor/fleet related claims settled after commencement of litigation and value
iii. Value of motor/fleet related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded.

Please be advised that these figures are total paid for all the motor claims
2014/15 - £44,865
2015/16 - £18,335
2016/17 - £19,681


D Public, Product and Professional Indemnity Insurance related claims.

Please provide a breakdown in the last 3 years, per year
i. Public, Product and Professional Indemnity Insurance related Claims settled pre litigation and their value
ii. Public, Product and Professional Indemnity Insurance related claims settled after commencement of litigation and value
iii. Value of Public, Product and Professional Indemnity Insurance related claims lost in court and number of cases lost.

If the data on claims is less differentiated then please provide claim values and figures as recorded. Also, because of litigation time-frames please fill in as seems appropriate to the circumstances.

2014/15 - £Nil
2015/16 - £Nil
2016/17 - £Nil


MANAGEMENT OF CLAIMS.

2. Does your authority's insurance provider handle claims on your behalf? Yes/No - Some insurance providers do handle claims directly, others use a separate claim handling service provider.

3. Does your authority handle any claims in-house? Yes/No - if yes, please provide a contact name and email address - Generally NO, but there are uninsured losses / incidences that occur, therefore require in-house claim handling. Insurance Officer, EDDCinsurance@southsomerset.gov.uk

4. Does your authority contract with a third party to manage claims? Yes - Insurer has specified a claim handling service provider or loss adjustors where necessary.

§ Does the trust utilise the services of an insurance broker to place their insurance cover? If so, confirm the identity of the current insurance broker - The Council is not a trust. The Council does utilise the services of an insurance broker, Marsh Ltd.

§ Where applicable, was the current broker appointed by way of a direct award or following a competition/tender exercise - Direct award.

Date responded: 2 March 2018

Contact details of Parks Manager and H&S Head

Date submitted: 20 February 2018

Summary of request

I would like to be provided the names and contact details (phone no and email) of the following 2 persons within East Devon District Council. They are:
1) The overall Head of Health and Safety , and
2) the person responsible for looking after parks, grounds and amenities.

Summary of response

1) The overall Head of Health and Safety - Andrew Ennis, Service Lead - Environmental Health and Car Parks; AEnnis@eastdevon.gov.uk
2) The person responsible for looking after parks, grounds and amenities - Charles Plowden, Service Lead - Countryside and Leisure; CPlowden@eastdevon.gov.uk

Date responded: 21 February 2018

Cranbrook - public transport

Date submitted: 20 February 2018

Summary of request

During a (recorded on video) public meeting in Broadclyst, held just before the commencement of building activity at Cranbrook, we were informed by offices of East Devon District Council that the future residents would be encouraged to use public transport at Cranbrook. We were also informed that the use of public transport would be monitored, and if not sufficient take up was seen, then the consortium would receive a penalty.

Could you please provide the following information:

1. How many daily journeys are made to/from Cranbrook?
2. What percentage of these journey's are by public transport?
3. What level of public transport use is required before the consortium receives a penalty?
4. Has the consortium ever received a penalty?

Summary of response

There are obligations in the S106 legal agreement for Cranbrook around these issues but they are between Devon County Council (DCC) and the Consortium, not EDDC. We therefore don’t have any of the information. It is for DCC to serve any notices for financial contributions toward mitigating trip generation and encouraging public transport use.

Date responded: 14 March 2018

Policy on Cannabis for Parents

Date submitted: 19 February 2018

Summary of request

What policies or procedures does the Local Authority have in place to ensure parents are informed on the risks of cannabis so that they can better safeguard their children?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2018

Total number of employees working for EDDC

Date submitted: 19 February 2018

Summary of request

Total number of employees working for EDDC

How many currently working remotely or ‘on the move’ are:
A) based in Exmouth
B) based in Sidmouth

How will this situation change once the new office opens in Honiton (number):
A) based in Exmouth
B) based in Honiton

I believe employees have a right to request ‘flexible working’?
How has the situation changed since employees have been able to request this?
Have the numbers increased and, if so, by how many?

Summary of response


Our WorkSmart strategy outlines that work should take place at the most effective times and locations respecting and balancing the needs of the task, the individual, the customer, the team etc. To support WorkSmart there are different working styles and these are office based, mobile, flexible or home workers – this has helped develop a common terminology for the way we work.

Our staff may be required to work in any of our offices to ensure flexibility. When the Sidmouth office closes we will need to see what happens to demand on our services and that will determine where the staff are based so these figures need to be viewed with that in mind; it is not a static picture.

Total number of employees working for EDDC 513 – data as at 28 February 2018.

How many currently working remotely or ‘on the move’ are:

A) based in Exmouth Town Hall -79
B) based in Sidmouth – 280
154 are based elsewhere across the district including THG, Manor Pavilion, Cranbrook, StreetScene depots, parks and gardens, Lymebourne House, Business Centre, Camperdown or may be mobile touching down at both ETH and Knowle.

How will this situation change once the new office opens in Honiton (number):

It remains to be seen exactly but I would expect the majority of the 280 to relocate to Honiton but I will be consulting with all individuals and where there are people who potentially live in Exmouth who can work more sensibly from Exmouth we may make adjustments.

A) based in Exmouth
B) based in Honiton

I believe employees have a right to request ‘flexible working’?
How has the situation changed since employees have been able to request this?
Have the numbers increased and, if so, by how many?

Provisions set out in the Employment Rights Act 1996 and regulations made under it, so all employees have a statutory right to ask their employer for a change to their contractual terms and conditions of employment to work flexibly provided they have worked for their employer for 26 weeks continuously at the date the application is made. An employee can only make one statutory request in any 12 month period. Employees who have been employed for less than 26 weeks, agency workers and office holders do not have a statutory right to request flexible working. Nevertheless, employers may still wish to consider a request from these groups as flexible working can bring business benefits as well as benefits to the employee.
Before June 2014 the right only applied to the parents of children under 17 or 18 in the case of parents of disabled children or to those caring for an adult. Now any eligible employee can apply to work flexibly for any reason.

This is widespread practice within the organisation and is a key component of us being able to recruit and retain staff – this is not related to relocation. We have approximately 120 flexible working patterns in use.

Date responded: 2 March 2018

Care experienced people

Date submitted: 19 February 2018

Summary of request

1. Please send me the number of care experienced people who have spent time in care within your local authority who have died in the last year (January 2017 to January 2018). Please include the age of the person when they died, and, where possible, the cause of death. If individual details are not available or cannot be released please release as much information relating to this request as is possible.

2. Please send me the number of care experienced people who have spent time in care within your local authority and who have died January 2016 to January 2017. Please include the age of the person when they died, and, where possible, the cause of death. If individual details are not available or cannot be released please release as much information relating to this request as is possible.

3. Please send me the number of care experienced people who have spent time in care within your local authority and who have been attending or graduating from university in the last year (January 2017 to January 2018).

4. Please send me the number of care experienced people who have spent time in care within your local authority and who have been attending or graduating from college in the last year (January 2017 to January 2018).

5. Please send me the number of care experienced peoplewho have spent time in care within your local authority and who were in full time employment in the last year (January 2017 to January 2018).

6. Please send me the number of care experienced people who have spent time in care within your local authority and who have been seeking help for mental health issues in the last year (January 2017 to January 2018).

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care and education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2018

Cemeteries

Date submitted: 19 February 2018

Summary of request

1) How many cemeteries are operated by your council? How many burial plots does this total?
2) How many cemeteries still have spaces and how many burial plots are remaining? (Please provide the names of each cemetery and how many spaces it has in total and the number remaining)
3) What proportion of this is through existing burials and advance plot purchases?
4) How many are full/ at capacity?
5) How many burials were undertaken in the following years: 2017, 2016, 2007, 2006, 1997, 1996, 1987, 1986, 1977, 1976.
6) What was the charge/cost to people for burials in each of these years?
7) How many cremations for the same years as above?
8) What was the charge/cost to people for cremations in each of these years?
9) How many years of capacity for burial do you anticipate you have remaining?
10) How many people did not get their first choice of cemetery for burial?
11) Did the council have to refuse requests for burials? If so, how many?
12) What is the furthest distance of burial plots from any of the parish church?
13) Are you actively looking to source new burial plots? If so, what measures have been taken, at what cost and what have been the results?
14) Have you opened any new cemeteries in the last 30 years? Please provide details of names and number of plots.
15) What alternatives, if any, do you offer for the disposal of human remains? For example, woodland burials, alkaline hydrolysis (dissolving) etc

Summary of response

1) How many cemeteries are operated by your council? How many burial plots does this total?
a) Three cemeteries
b) See question 4

2) How many cemeteries still have spaces and how many burial plots are remaining? (Please provide the names of each cemetery and how many spaces it has in total and the number remaining) - All three cemeteries have land available where plots have not yet been marked out at Seaton, Sidbury and Sidmouth cemeteries

3) What proportion of this is through existing burials and advance plot purchases? - Space still to be allocated

4) How many are full/ at capacity? - None

5) How many burials were undertaken in the following years: 2017, 2016, 2007, 2006, 1997, 1996, 1987, 1986, 1977, 1976.

Burials in 2017 – 116
Burials in 2016 – 95
No other data available

6) What was the charge/cost to people for burials in each of these years?

2016/17 – Interment of body £491
Interment of cremated remains £143
Purchase of exclusive rights to burial £870
Purchase of exclusive rights to inter cremated remains £205
Woodland burials £870

No previous fees information held

7) How many cremations for the same years as above? - N/A

8) What was the charge/cost to people for cremations in each of these years? - N/A

9) How many years of capacity for burial do you anticipate you have remaining? - Minimum ten years capacity

10) How many people did not get their first choice of cemetery for burial? - None

11) Did the council have to refuse requests for burials? If so, how many? - None

12) What is the furthest distance of burial plots from any of the parish church? - Each town/village where one of our cemeteries is situated is served by at least one parish church

13) Are you actively looking to source new burial plots? If so, what measures have been taken, at what cost and what have been the results? - No

14) Have you opened any new cemeteries in the last 30 years? Please provide details of names and number of plots - No

15) What alternatives, if any, do you offer for the disposal of human remains? For example, woodland burials, alkaline hydrolysis (dissolving) etc. - Natural burial site situated in our Seaton cemetery

Date responded: 13 March 2018

In house training for refuse, recycling and street cleansing services

Date submitted: 19 February 2018

Summary of request

We are reviewing our in house training for refuse, recycling and street cleansing services. Please can you share the following info please:

1. Are your waste services operated and managed in house? If no, no further questions!
2. If yes, what induction training do your manual workers undertake?
3. What instructional DVD’s, videos and manual handling training do you offer?
4. How often do you offer refresher training, what is it and how is this carried out?
5. Do you offer specific sharps training, if so what please?

Summary of response

1. Are your waste services operated and managed in house? If no, no further questions! - No
2. If yes, what induction training do your manual workers undertake?
3. What instructional DVD’s, videos and manual handling training do you offer?
4. How often do you offer refresher training, what is it and how is this carried out?
5. Do you offer specific sharps training, if so what please?

Date responded: 20 February 2018

Council Tax direct debit dates

Date submitted: 18 February 2018

Summary of request

Can you confirm the Council Tax direct debit dates available? I can’t seem to find these on your website.

Can you also confirm whether ebilling is offered?

Summary of response

Can you confirm the Council Tax direct debit dates available? I can't seem to find these on your website - http://eastdevon.gov.uk/council-tax/ways-to-pay-your-council-tax/pay-your-council-tax-by-direct-debit/
You can spread the cost of your Council Tax over 2, 10 or 12 monthly interest-free payments and choose to pay on the 1st, 17th or 25th of the month. We do not currently accept Direct Debit on weekly or fortnightly instalments. For these, please ask your bank to set up a standing order.

Can you also confirm whether e-billing is offered? – Yes it is at http://eastdevon.gov.uk/council-tax/view-your-council-tax-account-details/ then you can sign up for paperless billing.

Date responded: 20 February 2018

Landlords who have been prosecuted for offences under the Housing Act 2004 in 2017

Date submitted: 16 February 2018

Summary of request

1. I would like to request a list of individuals and companies you have successfully prosecuted for offences under the Housing Act 2004 in 2017. Please include name, offence, prosecution date, fine/sentence and if possible rental address. You can enter the information in the "prosecutions" tab of the attached Excel spreadsheet or send your own spreadsheet.

2. I would also like to request a list of individuals and companies subject to civil penalties for offences under the Housing Act 2004 in 2017 (these powers came into force in April 2017). Please include name, offence, date and penalty. You can enter the information in the "civil penalties" tab of the attached Excel spreadsheet or send your own spreadsheet.

Summary of response

EDDC haven't prosecuted any landlords nor have we served any civil penalties.

Date responded: 16 February 2018

FOI Legislation

Date submitted: 16 February 2018

Summary of request

Is there a statement of purpose of values or similar with regard to council employees responding to requests for information, making sure that information is correct etc etc when dealing with members of the public

Summary of response

Is there a statement of purpose of values or similar with regard to council employees responding to requests for information, making sure that information is correct etc etc when dealing with members of the public - Yes Freedom of Information Act 2000 https://www.legislation.gov.uk/ukpga/2000/36/contents

Date responded: 7 March 2018

Parking permits

Date submitted: 16 February 2018

Summary of request

I would like to enquire the following information relating to parking permits:

1. What is the average cost of an annual local resident parking permit within your council?

2. How many local resident parking permits did you issue within the following timeframe: 1st January 2017 – 31st December 2017

3. Please provide the cost of an annual local resident parking permit over the last five years, including how the price has changed each year

4. How much revenue did the council receive through local resident parking permit over the past calendar year – 1st January 2017 – 31st December 2017

5. Does the cost of an annual parking permit differ depending on what street/area the permit is for? If it does differ, please provide the price range and the reasons for the variation in price.

Summary of response

1. What is the average cost of an annual local resident parking permit within your council? = Residents car park permit costs £40. Only applicable to Camperdown Terrace Exmouth, Dolphin Street Colyton, Underhill Lympstone

2. How many local resident parking permits did you issue within the following timeframe: 1st January 2017 – 31st December 2017 = 298

3. Please provide the cost of an annual local resident parking permit over the last five years, including how the price has changed each year = 2012/13 £32; 2013/14 £35; 2014/15 £39; 2015/16 £40

4. How much revenue did the council receive through local resident parking permit over the past calendar year – 1st January 2017 – 31st December 2017 = 298 x £40 = £11,920

5. Does the cost of an annual parking permit differ depending on what street/area the permit is for? If it does differ, please provide the price range and the reasons for the variation in price = N/A as the cost is the same for each car park

Any prices / revenue quoted include VAT


Date responded: 20 February 2018

House to house collection licenses for charities/companies

Date submitted: 15 February 2018

Summary of request

I would like to know to what charities/companies have a house to house collection license in your area since January 1st 2018 until today. Also, I would like to know when the licenses were issued and when they expire.

Summary of response

Charity House to House Collection Permits Issued by East Devon District Council 1st January 2018 to 15th February 2018
Clothes Aid on behalf of Cancer Support UK
Licence Issued 22/11/2017
Licence Commenced 01/01/2018
Licence Expired 31/03/2018
Woodlands Cancer Care
Licence Issued 02/01/2018
Licence Commenced 22/01/2018
Licence Expired 21/04/2018
Great Ormond Street Children's Hospital
Licence Issued 22/01/2018
Licence Commenced 29/01/2018
Licence Expired 25/02/2018

Date responded: 20 February 2018

Approved affordable homes

Date submitted: 15 February 2018

Summary of request

Q1) In each of the following financial years:

2013-14
2014-15
2015-16
2016-17
2017-to present date of this request

Please state for each year:
a) how many (number) of homes have been approved
b) how many (number) of these were affordable homes.

Q2) What is your current affordable housing target expressed as a percentage.

Q3)How many Section 106 agreements have agreed with developers since the Growth and Infrastructure Act became law in April 2013? Please break this down into the same financial years as in Q1

Q4: How many of these Section 106 agreements successfully resulted in the loss or gain in the number of affordable homes?

Q5: For each financial year, please state:
a) The total number of affordable homes that have been lost or gained as a result of
the renegotiations

b) How this compares with the number originally specified.

Summary of response

We produce a monitoring report on housing completions and projected development. The latest published version can be seen at: http://eastdevon.gov.uk/media/2077799/combined-hmu-30-sept-2016.pdf
It reports on numbers of houses built as well as future projections.


Q1) In each of the following financial years:
2013-14
2014-15
2015-16
2016-17
2017-to present date of this request

Please state for each year:
a) how many (number) of homes have been approved
b) 2013-14 – 830 (Built)
c) 2014-15 – 1029 (Built)
d) 2015-16 – 1027 (Built)
e) 2016-17 – 724 (Built); (1962 with planning permission)
f) 2017-to present date of this request

b) how many (number) of these were affordable homes.
2013-14 – Please view the monitoring report page 45 for housing completions and projected development, which includes number per development that were affordable
2014-15 – Please view the monitoring report page 45 for housing completions and projected development, which includes number per development that were affordable
2015-16 – Please view the monitoring report page 45 for housing completions and projected development, which includes number per development that were affordable
2016-17 – 72
2017-to present date of this request

Q2) What is your current affordable housing target expressed as a percentage.

“The current affordable housing target is set in Strategy 34 on page 105 of the East Devon Local Plan 2013-2031: http://eastdevon.gov.uk/media/1772841/local-plan-final-adopted-plan-2016.pdf

Within the following areas a target of 25% of the dwellings shall be affordable:
- Axminster
- Exmouth
- Honiton
- Ottery St Mary
- Seaton
- Major strategic ‘West End’ development sites: Cranbrook, adjacent to Pinhoe, and north of Blackhorse.

Outside of these areas, a target of 50% of the dwellings shall be affordable.”

Q3)How many Section 106 agreements have agreed with developers since the Growth and Infrastructure Act became law in April 2013? Please break this down into the same financial years as in Q1.

Please note that the number of agreements negotiated and registered in each year some may have subsequently been removed and no longer applicable. Note that I have included UUs as well as S106 agreements.
2013-14 300
2014-15 318
2015-16 148
2016-17 120
2017-to present date of this request 46

Q4: How many of these Section 106 agreements successfully resulted in the loss or gain in the number of affordable homes? - During the timeframe we have 66 registered agreements with Affordable Housing clauses. 1 of which is a Deed of Variation.

Q5: For each financial year, please state:
a) The total number of affordable homes that have been lost or gained as a result of
the renegotiations – It is not clear as to what ‘renegotiations’ you are referring to. Until we receive clarification on this matter we are unable to answer this part of your request. Please refer to the email that was sent to you on the 7th March 2018.
b) How this compares with the number originally specified.


Date responded: 13 March 2018

Car parking charges for disabled blue badge holders

Date submitted: 14 February 2018

Summary of request

Do you charge disabled blue badge holders to use council car parks (not on-street)?

Summary of response

I can confirm that since 1st April 1997 holders of a blue badge have had to pay the appropriate fee in all EDDC P&D car parks, whether they are using a normal parking space or a designated disabled bay, and this requirement is clearly shown on our tariff signs next to the ticket machines. “The Blue Badge scheme: rights and responsibilities in England” produced by the Department of Transport, which holders should have received a copy, states that blue badge holders must check each car park to see if they are liable to purchase a valid parking ticket.

Date responded: 15 February 2018

Cladding on high rised tower blocks

Date submitted: 13 February 2018

Summary of request

Please can you tell me the brand and type of cladding that is fitted on any tower blocks in your area.
Please include the name of the tower block and, if you have this information, how many floors it has.

Summary of response

EDDC do not have any tower blocks in this district.

Date responded: 13 February 2018

Average salary for EDDC employees

Date submitted: 13 February 2018

Summary of request

How many employees do you have?
What is the average salary for men?
What is the average salary for women?
Who is the highest earner, what do they get paid and what is their job?

Summary of response

How many employees do you have? - 504

What is the average salary for men? - Please see our website where this information is now published at http://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/workforce-monitoring/
http://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-policy-statement-for-senior-officers/appendix-one-levels-of-pay-for-senior-staff/

What is the average salary for women? - Please see our website where this information is now published at http://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/workforce-monitoring/
http://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-policy-statement-for-senior-officers/appendix-one-levels-of-pay-for-senior-staff/

Who is the highest earner, what do they get paid and what is their job? - £113,575 Mark Williams CEO; http://eastdevon.gov.uk/media/2136688/senior-salaries-1-april-2017.pdf

Date responded: 7 March 2018

Animals not stunned for slaughter

Date submitted: 13 February 2018

Summary of request

The Times would like to enquire about the use by the local authority of meat coming from animals which were not stunned before slaughter. Such meat may be required for religious reasons by people of the Muslim or Jewish faiths.

In your area, which local authority establishments, including but not limited to schools, use meat from animals which have not been stunned before slaughter?

Which bodies certify the meat as coming from animals not stunned before slaughter? For example, the Halal Monitoring Committee provides this service.

Which of these establishments serve unstunned meat to those who do not belong to the Muslim or Jewish faiths?

What contracts does the council have for the supply of unstunned meat?

Summary of response

This information is not held by the Local District Council. You will need to refer this request to Devon and Somerset Trading Standards

http://www.devonsomersettradingstandards.gov.uk/farming-standards/farming-standards-contacts/

Date responded: 14 February 2018

Business rates credit balances

Date submitted: 12 February 2018

Summary of request

Please send me a breakdown of current credit balances accrued since your earliest records, for the amounts owing to all ratepayers within your billing area. Please include the following information;

a) Occupier (where possible)
b) Full property address
c) Rateable Value
d) Property Description
e) Billing Authority Reference Number
f) Start Date of Account
g) End Date of Account
h) Value of unclaimed Credit Balance
i)) Billing Period within which Credit Raised

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 12 February 2018

Cloud storage

Date submitted: 12 February 2018

Summary of request

What approximate percentage of your data and applications are currently ‘in the cloud’?

• Zero
• 1-25%
• 26-50%
• 51-75%
• 76-99%
• All of our applications and data are hosted in the cloud

Are all of your staff that work with IT / computers able to access data files and applications when working remotely?

• Yes
• No
• Don’t know

Is your IT department outsourcing or downsizing its physical IT infrastructure, e.g. on premise servers and physical hardware, in favour of a cloud model?

1. Yes – we have already done so
2. Yes – we are planning to do so in the next 12 months
3. Yes – we are in the process of doing so
4. No – we do not plan to do this

Summary of response

What approximate percentage of your data and applications are currently ‘in the cloud’?
• Zero
• 1-25% - Yes
• 26-50%
• 51-75%
• 76-99%
• All of our applications and data are hosted in the cloud

Are all of your staff that work with IT / computers able to access data files and applications when working remotely?
• Yes - Yes
• No
• Don’t know

Is your IT department outsourcing or downsizing its physical IT infrastructure, e.g. on premise servers and physical hardware, in favour of a cloud model?
1. Yes – we have already done so
2. Yes – we are planning to do so in the next 12 months
3. Yes – we are in the process of doing so
4. No – we do not plan to do this - Whilst we are downsizing, we do not plan to use a cloud model

Date responded: 2 March 2018

Article 4 directive

Date submitted: 12 February 2018

Summary of request

Please can you provide an indication of which areas, if any, are currently covered by the Article 4 Directive in respect of change of use from C3 to C4 (HMOs).

Summary of response

We do not have any Article 4 Directions preventing C3 to C4 HMOs

Date responded: 12 February 2018

Sewage discharges

Date submitted: 12 February 2018

Summary of request

I request any incidents of discharging sewage (when and where)

Summary of response

In progress.

Date responded: 14 February 2018

Motorhome/campervan parking on Exmouth seafront

Date submitted: 11 February 2018

Summary of request

How many complaints have been received by the council regarding motorhome/campervan parking on Exmouth seafront?

Summary of response

How many complaints have been received by the council regarding motorhome/campervan parking on Exmouth seafront - We are aware of a history of enquiries from local Councillors and subsequent media activity. The issue tends to be about campervans and motorhomes parking overnight on the highway so I imagine that complaints could well have been directed to Devon County Council as the Highway Authority. Last year East Devon District Council was asked to work with Exmouth Town Council and Devon County Council to resolve a number of local issues and if we are to categorise these requests as “ complaints” then I would cite two, one from Cllr Mark Williamson and another from Cllr Bill Nash

Further to my request I would also request under the Freedom of Information Act the details of the alleged complaints, whether they were from EDDC residents or visitors and any incidents of discharging sewage (when and where) - I can confirm that this Council took enforcement action in response to a complaint about foul waste being discharged onto the beach. Our Environmental Health database records three other complaints regarding problems caused by campervans in Exmouth.

Date responded: 12 March 2018

Sunbeds

Date submitted: 9 February 2018

Summary of request

Please can you provide me with the figures below:

• The total number of sunbed operators operating in your district for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbed operators which have been inspected in response to a complaint for the financial years:
d. 2014-15
e. 2015-16
f. 2016-17

• The number of sunbed operators which have been inspected from proactive compliance checks for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

• The number of complaints against sunbed operators received for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbed operators found to be operating with sunbeds above the maximum UV output of 0.3W/m2 for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbeds found to be operating above the maximum UV output of 0.3W/m2 for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbed operators your authority requested to stop using sunbeds found to be operating above the maximum UV output of 0.3W/m2 for the financial years:
a. 2014-15
b. 2015-16
c. 2016-17

Summary of response

• The total number of sunbed operators operating in your district for the financial years:
a. 2014-15 = 9
b. 2015-16 = 9
c. 2016-17 = 9

• The number of sunbed operators which have been inspected in response to a complaint for the financial years - We have had no complaints
d. 2014-15
e. 2015-16
f. 2016-17

• The number of sunbed operators which have been inspected from proactive compliance checks for the financial years - None have been inspected within this period, but we did a focused piece of work with all our operators in 2010/11 when the regs came out
a. 2014-15
b. 2015-16
c. 2016-17

• The number of complaints against sunbed operators received for the financial years - We have had no complaints
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbed operators found to be operating with sunbeds above the maximum UV output of 0.3W/m2 for the financial years - None have been inspected within this period and we do not have the equipment to measure the light output
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbeds found to be operating above the maximum UV output of 0.3W/m2 for the financial years - See above comments
a. 2014-15
b. 2015-16
c. 2016-17

• The number of sunbed operators your authority requested to stop using sunbeds found to be operating above the maximum UV output of 0.3W/m2 for the financial years - See above comments
a. 2014-15
b. 2015-16
c. 2016-17


Date responded: 12 February 2018

Women's refuges and funding

Date submitted: 9 February 2018

Summary of request

1) The level of funding by the authority for the provision of women's refuges within it jurisdiction in the following financial years:

2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018

2) The number of women's refuges within the authority's jurisdiction in the following financial years:

2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018

Summary of response

1) The level of funding by the authority for the provision of women's refuges within its jurisdiction in the following financial years - None

2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018

2) The number of women's refuges within the authority's jurisdiction in the following financial years - None

2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018


Date responded: 12 February 2018

Business rates

Date submitted: 9 February 2018

Summary of request

Request for businesses that have become newly liable for business rates between 12.01.2018 and 5.02.2018

Please include business name, address, property type and date of liability.

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 12 February 2018

Licenses for alcohol delivery services

Date submitted: 8 February 2018

Summary of request

I would like to know if your council has given licenses to alcohol delivery services in your area and if so, how many, and what the conditions are. We would also like the names of the companies. It would be good to know the present figures, and figures for the last two four years if possible. We’re looking for independent alcohol stores, and independent stores which deliver alcohol with other goods – but not big companies like Tesco etc.

Summary of response

EDDC do not have any stores in our area that meet your criteria; all we have are small businesses selling on line alcohol as part of gift sets.


Date responded: 15 February 2018

Taxi drivers with a Sheffield post code

Date submitted: 7 February 2018

Summary of request

I need to know :
1. In 2014/15 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode?
2. In 2015/16 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode?
3. In 2016/17 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode?

Summary of response

1. In 2014/15 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode? - Zero
2. In 2015/16 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode? - Zero
3. In 2016/17 how many drivers did your authority give a private hire licence to that applied with a Sheffield (S) postcode? - Zero

Date responded: 26 February 2018

Cloud infrastructure and technologies

Date submitted: 7 February 2018

Summary of request

How does your local authority currently access and manage citizen data? Please select the answer that applies.
• On premise
• In a public cloud
• In a private cloud
• Hybrid cloud model
• Other, please state:
Is your local authority considering investing further in cloud infrastructure and technologies - such as software, platform or infrastructure as a service (SaaS, PaaS or IaaS) - in the next 12 months?
• Yes / No / Don’t know
Is your IT team confident your local authority has a single view of its citizens? This means there is only one database entry per citizen with access to all service history (e.g. parking permits and council tax records).
• Yes / No / Don’t know

Summary of response

How does your local authority currently access and manage citizen data? Please select the answer that applies.
• On premise - Yes
• In a public cloud
• In a private cloud
• Hybrid cloud model
• Other, please state:

Is your local authority considering investing further in cloud infrastructure and technologies - such as software, platform or infrastructure as a service (SaaS, PaaS or IaaS) - in the next 12 months?
• Yes / No / Don’t know - Yes

Is your IT team confident your local authority has a single view of its citizens? This means there is only one database entry per citizen with access to all service history (e.g. parking permits and council tax records).
• Yes / No / Don’t know - No


Date responded: 12 February 2018

National Assistance Burials

Date submitted: 7 February 2018

Summary of request

I would like to know details of anyone who has passed away with no known next of kin, from 01/01/2012 to the date of your reply. If there are any new cases dealt with after this date, please also include details in your response.
I would also like to know how often the list requested is updated by your council. Also, how I can see this list every time it is updated.
Please also supply a list of any Public Health Act Funerals (also known as Welfare or Environmental Health Act funerals) carried out from the above date if this is not forming part of your reply to the above.
This should include funerals carried out by the council or on behalf of any third party. Please include:
1. 1) The deceased’s full name(s)
2. 2) The date they passed away
3. 3) The approximate value of their Estate
4. 4) Their dates of birth, or age at death
5. 5) Whether or not they were married, divorced, single or widowed.
6. 6) The maiden surnames of married females or widows
7. 7) Their address at time of death
8. 8) The date when a referral was made to the Treasury Solicitor or Duchy of Lancaster/Cornwall or any other third party to research or administer, and the name of the third party the Estate was referred to.
9. 9) If a referral to the Treasury Solicitor or Duchy has not been made yet and you are of the belief it may well be, please advise me on this as well.
If a case is still undecided or awaiting referral, please advise me of the details.
Please see the attachment(s), in order to understand the full details of my request.

Summary of response

The information you requested is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as when there are any new funerals that we have assisted with.

Date responded: 8 February 2018

Section 114 of the Local Government Finance Act 1988

Date submitted: 7 February 2018

Summary of request

Copies of all emails sent or received by the council’s leader or chief executive in the last 12 months which contain the keywords ‘section 114’ or ‘s114’. Please also include any relevant email attachments.

Summary of response

You requested copies of all emails sent or received by the council’s leader or chief executive in the last 12 months regarding Section 114 of the Local Government Finance Act 1988 - There have been no such emails in connection with s.114 of the Local Government Finance Act 1988 in the last 12 months

Date responded: 8 February 2018

Public toilet closure in Seaton

Date submitted: 7 February 2018

Summary of request

Under the Freedom of Information Act I formally request an email copy of the Report which condemns the public toilets forming part of the Moridunum, located along The Esplanade at Seaton adjacent to Fosse Way Court. I understand that the report was done in 2013 for the Council.

Summary of response

The report you are seeking access to is published on our website here http://eastdevon.gov.uk/media/2260888/confidential-moridunumseaton.pdf

Date responded: 7 February 2018

Condition of Moridunum/Toilets - Monitoring reports

Date submitted: 7 February 2018

Summary of request

The Report states that the Moridunum/ Toilets and its condition are being monitored by your Property Services Department. I formally request under the Freedom of Information Act copies of all the monitoring reports.

Summary of response

In progress.

Date responded: 12 February 2018

Requirements which apply for a hackney carriage licence

Date submitted: 7 February 2018

Summary of request

I would like to know what your requirements are to apply for a hackney carriage licence.

1. Do you have a knowledge test
2. Do you have a competency test
3. Do you test potential applicants level of English

Summary of response

1. Do you have a knowledge test? - Yes
2. Do you have a competency test? - If this means a driver competency test then yes
3. Do you test potential applicants level of English? - If necessary yes, for applicants for whom English is not their first language or who have some difficulty understanding spoken language are advised on the telephone or face to face that they may be asked to provide evidence of having gained a qualification that was taught and assessed in English.


Date responded: 26 February 2018

Planning enforcement cases

Date submitted: 7 February 2018

Summary of request

How many of East Devon’s current planning enforcement cases have been open for between 6-12 months, 12-18 months, 18-24 months and over 24 months respectively?

Summary of response

How many of East Devon’s current planning enforcement cases have been open for between

6-12 months, 38

12-18 months, 23

18-24 months 21

over 24 months respectively? 35

Date responded: 7 February 2018

Public funerals

Date submitted: 6 February 2018

Summary of request

1. How many public health funerals took place in 2011, 2012, 2013, 2014, 2015, 2016 and 2017?
2. How many were paid for by your authority, and how many by other means?
3. How much has the council spent on public health funerals in 2011, 2012, 2013, 2014, 2015, 2016 and 2017?
4. If known, how many were male and how many were female, broken down by year?
5. How much was your a) cheapest and b) most expensive public health funeral?
6. How many under 18s and over 65s had a public health funeral in 2011, 2012, 2013, 2014, 2015, 2016 and 2017?

Summary of response

All of this information can be found on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

1. How many public health funerals took place in 2011, 2012, 2013, 2014, 2015, 2016 and 2017?

2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 2
2017 - 1

2. How many were paid for by your authority, and how many by other means? – 25 were paid in whole or in part by EDDC; 21 were paid in whole or in part by Next of Kin, or estate

3. How much has the council spent on public health funerals in 2011, 2012, 2013, 2014, 2015, 2016 and 2017?

2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841
2017 - nil

4. If known, how many were male and how many were female, broken down by year? = Male 31; Female – 16

2011 = 8 male; 1 female
2012 = 2 male; 2 female
2013 = 9 male; 8 female
2014 = 6 male; 3 female
2015 = 3 male; 2 female
2016 = 2 male; 0 female
2017 = 1 male; 0 female

5. How much was your a) cheapest and b) most expensive public health funeral?

2011 - £1211.20 and £1661.60
2012 - £1269.36 and £1595.34
2013 - £1241.31 and £1822.78
2014 - £1276.00 and £1729.00
2015 - £1330.00 and £1480.00
2016 - £1417.00 and £1424.00
2017 - £1931

6. How many under 18s and over 65s had a public health funeral in 2011, 2012, 2013, 2014, 2015, 2016 and 2017? - There have been no under 18 year olds whom we have arranged a funeral for.

Over 65's council arranged funerals:

2011 - 5
2012 - 5
2013 - 12
2014 - 7
2015 - 4
2016 - 1
2017 - 1

Date responded: 8 February 2018

Business rates credits

Date submitted: 5 February 2018

Summary of request

I request a breakdown of live unclaimed credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 February 2018

Business rated properties

Date submitted: 5 February 2018

Summary of request

Please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

(a) Billing Authority Reference Code
(b) The current ratepayer of the property (if a LTD company)
(c) Full Property Address (Number, Street, Postal Code, Town)
(d) The date the current ratepayer became liable for the business rates
(e) Occupied / Vacant status
(f) Any relief the property is currently receiving including, but not limited to : mandatory, discretionary, small business rates relief, empty rates relief etc
(g) The current rateable value of the property

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 February 2018

Payment Solutions

Date submitted: 5 February 2018

Summary of request

1) What Income Management solution do you use?
i) Is the solution hosted off site?

2) What Card Payment solution do you use for:
i) Internet Payments?
ii) Mediated payments over the phone?
iii) Automated telephone payments?
iv) Card Present payments (Chip & Pin)

3) Who supplies the solutions in question 2 above?

4) Are these solutions hosted off site?

5) Are there more than one payment solutions in use in your Authority?
i) If so, how many and who are the supplier(s)

6) Approximately how many credit and debit card transactions do you take annually?

7) Who provides your Merchant Services?

8) Is this provided as part of your Banking contract or by the Card Payment Solution provider?

9) Is the Authority PCI-DSS compliant?

Summary of response

1) What Income Management solution do you use? - Capita Axis Income Management
i) Is the solution hosted off site? - No

2) What Card Payment solution do you use for:
i) Internet Payments? - Internal system Using Sagepay
ii) Mediated payments over the phone?- Internal system Using Sagepay
iii) Automated telephone payments? - Capita Touch Tone
iv) Card Present payments (Chip & Pin) - Lloyds card marchines

3) Who supplies the solutions in question 2 above? - Using Sagepay, Capita Touch Tone, Lloyds

4) Are these solutions hosted off site? - Capita

5) Are there more than one payment solutions in use in your Authority? - Yes
i) If so, how many and who are the supplier(s) - Capita, Santander, Internal system

6) Approximately how many credit and debit card transactions do you take annually? - 72000

7) Who provides your Merchant Services? - Bank

8) Is this provided as part of your Banking contract or by the Card Payment Solution provider? - Bank
9) Is the Authority PCI-DSS compliant? - Yes

Date responded: 6 February 2018

What assessment has been made for the potential impact of ash dieback

Date submitted: 5 February 2018

Summary of request

1) What assessment has the council made of the potential impact of ash dieback (Chalara) in the authority area and what strategy does it have to cope?

2) How many mature ash trees are close to roads for which the council is responsible or public areas in the council’s control where those trees have the potential to impact on public safety if they become infected, whether in the council’s ownership or privately owned?

3) How many of those trees are on council-owned land, and how many of those are ‘street trees’ in residential areas.

4) How many of those trees are on non-council-owned land?

5) What is the estimated cost to the council of felling and/or otherwise dealing with all trees in question 2 and over what timescale is that cost estimated?

6) How much of that cost does the council expect to recover from third parties?

7) How many trees has the council committed to plant specifically to replace trees lost to Chalara?

Summary of response

1) What assessment has the council made of the potential impact of ash dieback (Chalara) in the authority area and what strategy does it have to cope? - Whilst the presence of ADB within the district is extensive, the level of infection remains low. Officers are carrying out annual ad hoc monitoring
2) How many mature ash trees are close to roads for which the council is responsible or public areas in the council's control where those trees have the potential to impact on public safety if they become infected, whether in the council's ownership or privately owned? - This is unknown at present
3) How many of those trees are on council-owned land, and how many of those are 'street trees' in residential areas - Unknown at present. Please note that the responsibility for "street trees" lies with Devon County Council
4) How many of those trees are on non-council-owned land? - This information is not held
5) What is the estimated cost to the council of felling and/or otherwise dealing with all trees in question 2 and over what timescale is that cost estimated? - Unknown
6) How much of that cost does the council expect to recover from third parties? - Unknown
7) How many trees has the council committed to plant specifically to replace trees lost to Chalara? - As a matter of course we seek to plant trees to replace those felled, whenever this is appropriate.

Date responded: 26 February 2018

All payments received under Section 106 Planning Agreements

Date submitted: 2 February 2018

Summary of request

Please provide details of all payments received under Section 106 Planning Agreements for the years 2013/14, 2014/15, 2015/16, 2016/17, 2017/18

• The value of the payment
• The purpose of the payment
• The amount of the payment that has been spent
• The amount that has been committed but not spent
• The amount that has not been committed or spent
• The amount that has been repaid
• The reason for the repayment

Summary of response

The information you have requested is in the process of being prepared for future publication. It is likely to be ready within the next 6 to 12 months, therefore under Section 22 of the FOI Act – information intended for future publication, it is exempt from publication now.

Date responded: 14 February 2018

Providing social support system to ensure that people do not have to live in undue hardship with a disability

Date submitted: 2 February 2018

Summary of request

Research shows that the everyday cost of having a disability can be substantial, relative to the cost a non-disabled person would otherwise have to spend in order to meet their physical and social needs. Much of the additional cost arises from how disabled people lead their lives, which is not well recognised by the benefits system. Understanding the true cost of living with a disability is critical for any social support system to ensure that people do not have to live in undue hardship.

With this in mind:

1. If a person can evidence disability related expenses, do you pay these / subtract them from a person’s care charges?
2. Do you have a definitive list of what constitutes disability related expenses?
3. If yes to 2 above, please supply the list.
4. If no to 2 above, can you give examples of what you would consider as disability related expenses, based on what you have paid for in the past.
5. Please say if you would pay for any of the following as disability related expenses to enable disabled people to reach a minimal acceptable standard of living:
• Technological equipment, software and IT training (eg. laptop, mobile phone, screen reader software, etc.) to enable communication, facilitate access to written materials, make the best use of a person’s sight, etc;

• Domestic help, eg. regular help with cleaning, dealing with particular jobs;

• Additional travel costs, eg. taxi journeys to medical appointments, visits to dispersed social networks;

• Additional costs of socialising and going on holiday, eg. companion’s travel costs (without whom a holiday would be impossible), using a hotel rather than self-catering accommodation, etc;

• Additional cost of household goods, eg. better lighting, floor coverings, paying someone to help with home maintenance, etc;

• Additional health care costs, eg. increase in the number of prescriptions, purchase of sanitary/hygiene items, etc;

• Utilities, eg. additional cost of electricity to run technological equipment, additional lighting, etc;

• Specialist support, eg. sign language interpreters, which is not always considered a ‘reasonable adjustment’ to providing services;

• Social activities, eg. to combat the risk of social isolation;

• Anything else?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 February 2018

Money charged by EDDC to water companies to collect water rates from council tenants

Date submitted: 1 February 2018

Summary of request

This request concerns money charged by your council to water companies to collect water rates from your council tenants on their behalf.
1) Please state the total amount charged by your council to council tenants for water rates on behalf of water companies as an additional charge with their rent (or other similar arrangement) in each of the last ten financial years, and the current financial year to 01.09.17.

2) Please state the total amount received by your council from water companies for the collection by your council of these water companies’ water rates as agent (this may be listed as a commission, fee, admin payment or similar, and may be deducted from rate collections paid over to the company rather than paid by them directly) in each of the last ten financial years, and the current financial year to 01.09.17.

3) Please state the total number of your council tenants covered by this arrangement, where the council collects water rates from them on behalf of a water company, as agent, as of 01.12.18 or the nearest possible data collection day.

4) Please state the number of complaints received by your council from council tenants about any arrangement to collect rates on behalf of water companies from 01.01.17 to 01.02.18.

5) Please state the amount of money set aside by your council for the possible refunding of water charges to council tenants due to the ruling against Southwark Council in Southwark vs Jones 2016. If you have not formally ring-fenced funds, please state what contingent liability you have established that your council will face should this case fail to be overturned in any forthcoming test case.

6) Please provide a copy of all council guidance on its position on Southwark vs Jones 2016, and the implications of this for your council.

7) Please state the number of occasions that social tenants were evicted from council owned social rented properties, where these evictions included a claim by your council for water arrears, from 01.01.17 to 01.02.18.

Summary of response

1) Please state the total amount charged by your council to council tenants for water rates on behalf of water companies as an additional charge with their rent (or other similar arrangement) in each of the last ten financial years, and the current financial year to 01.09.17 – EDDC have only 6 HMO lets that incorporate water charges in the rent, address 102 St Andrews Road at £8 per week. First HMO residence was let 21st November 2016.

2) Please state the total amount received by your council from water companies for the collection by your council of these water companies’ water rates as agent (this may be listed as a commission, fee, admin payment or similar, and may be deducted from rate collections paid over to the company rather than paid by them directly) in each of the last ten financial years, and the current financial year to 01.09.17 - EDDC do not collect money on behalf of the local Water and Sewerage company for the supply of water therefore do not charge a fee.

3) Please state the total number of your council tenants covered by this arrangement, where the council collects water rates from them on behalf of a water company, as agent, as of 01.12.18 or the nearest possible data collection day – 6 tenants where their water charges are incorporated into their rent. EDDC is not an agent.

4) Please state the number of complaints received by your council from council tenants about any arrangement to collect rates on behalf of water companies from 01.01.17 to 01.02.18 – 0

5) Please state the amount of money set aside by your council for the possible refunding of water charges to council tenants due to the ruling against Southwark Council in Southwark vs Jones 2016. If you have not formally ring-fenced funds, please state what contingent liability you have established that your council will face should this case fail to be overturned in any forthcoming test case - We plan to review the charging once a full year has passed. In the ‘guide to water resale’ produced by OFWAT, it states that the ‘maximum resale price’ does not apply to private supplies such as water from a borehole, or cesspits and septic tanks. 102 St Andrews Road is served by a private sewage facility.

6) Please provide a copy of all council guidance on its position on Southwark vs Jones 2016, and the implications of this for your council -

Please see links below for committee minutes regarding the initial proposals and subsequent decisions to acquire a property for shared housing incorporating water and other service charges in the rent.
http://eastdevon.gov.uk/media/1187274/combined-hrb-agenda-200613.pdf item 11
http://eastdevon.gov.uk/media/1287754/combined-hrb-agenda-100915-public-version.pdf item 11
http://eastdevon.gov.uk/media/1973368/combined-hrb-agenda-120117.pdf item 20

7) Please state the number of occasions that social tenants were evicted from council owned social rented properties, where these evictions included a claim by your council for water arrears, from 01.01.17 to 01.02.18 - 0


Date responded: 13 February 2018

Third parties that have requested electoral registers

Date submitted: 1 February 2018

Summary of request

For the years 2016 and 2017, please provide a list of registered third parties - regulated by the Electoral Commission - that have requested electoral registers and/or electoral register updates, overseas voters lists, and/or absent voters lists.

For each registered third party, please provide details on what they requested and when they requested it. Please also indicate whether their requests were fulfilled.

Summary of response

We haven't had requests for the electoral register from any registered third parties

Date responded: 2 February 2018

Potholes

Date submitted: 1 February 2018

Summary of request

I would like to know all of the following:

1) What was the total number of potholes reported to the council during 2017 - and specifically the period of 1st January 2017 to 31st December 2017?

2) How many potholes did the council fix during 2017? (1st January 2017 to 31st December 2017)

3) How much did the council spend on fixing potholes during 2017? (1st January 2017 to 31st December 2017)

4) How much did the council spend on fixing potholes during the previous year 2016? (1st January 2016 to 31st December 2016)

5) What was the total number of compensation claims to the council from road users claiming for damage or injury caused by potholes and damaged road surfaces during 2017?

6) How many of these claims were successful during 2017? (i.e compensation paid out)

7) What was the total amount of compensation paid out by the council to road users claiming damage or injury caused by potholes and damaged road surfaces during 2017? (1st January 2017 to 31st December 2017)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 February 2018

Business rates credit balances

Date submitted: 1 February 2018

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

This information is now published on our website and is updated quarterly at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 February 2018

EDDC's approach towards Community Asset Transfer (CAT)

Date submitted: 31 January 2018

Summary of request

Detail of FOI request
1. Does the authority have a published Community Asset Transfer* policy? *Community Asset Transfer enables local authorities to transfer the ownership/management of their assets to community organisations at less than full market value – in order to achieve a defined public benefit.

2. If Yes, please provide a web link to the policy.

3. If No, is Community Asset Transfer (CAT) integrated into another policy within your local authority – such as wider asset management strategies or VCSE policies?

4. If Yes, Please provide a web link to this policy, if published.

5. How many of the authority’s land and property assets have been disposed of in the following periods: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17 and 2017/18 (to date)? For the purposes of this FOI “disposal” means a sale on the open market for monetary consideration or the letting of any council land or building, or part of a building, regardless of the length of term of the letting. Please note we are not concerned with any land or property transfers to other departments or changing the use of the land from one statutory purpose to another, so please exclude these figures from your return.

6. In relation to the number of disposals in Q5, how many were made to ‘for-profit’* organisations in the same time periods? *For-profit organisations make private profit for their directors, members or shareholders. Different types of organisation can be ‘for-profit’. It is not a legal structure in and of itself.

7. Typically, authorities operate a 5 year programme for the disposal of their surplus assets. Looking ahead over this period, how many of the authority’s current land and property assets are being considered for declaring as surplus to requirements? *We define surplus to requirements as 'not required for operational purposes any more and as a result identified for disposal’

8. In relation to the potential land and property assets being considered for declaring as surplus to requirements in Q5, what percentage of the authority’s existing asset base do they represent? If it is not possible to produce an exact percentage figure at this time, then please provide an estimate, and indicate if that is the case.

Summary of response

1. Does the authority have a published Community Asset Transfer* policy? *Community Asset Transfer enables local authorities to transfer the ownership/management of their assets to community organisations at less than full market value – in order to achieve a defined public benefit – No

2. If Yes, please provide a web link to the policy.

3. If No, is Community Asset Transfer (CAT) integrated into another policy within your local authority – such as wider asset management strategies or VCSE policies? – Transfers to town and parish Council's are dealt with through this application process http://eastdevon.gov.uk/media/1992623/application-form-asset-transfer-2017.pdf

4. If Yes, Please provide a web link to this policy, if published.

5. How many of the authority's land and property assets have been disposed of in the following periods: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17 and 2017/18 (to date)? For the purposes of this FOI "disposal" means a sale on the open market for monetary consideration or the letting of any council land or building, or part of a building, regardless of the length of term of the letting. Please note we are not concerned with any land or property transfers to other departments or changing the use of the land from one statutory purpose to another, so please exclude these figures from your return – This information is not held

6. In relation to the number of disposals in Q5, how many were made to 'for-profit'* organisations in the same time periods? *For-profit organisations make private profit for their directors, members or shareholders. Different types of organisation can be 'for-profit'. It is not a legal structure in and of itself – This information is not held

7. Typically, authorities operate a 5 year programme for the disposal of their surplus assets. Looking ahead over this period, how many of the authority's current land and property assets are being considered for declaring as surplus to requirements? *We define surplus to requirements as 'not required for operational purposes anymore and as a result identified for disposal' – None at the present time

8. In relation to the potential land and property assets being considered for declaring as surplus to requirements in Q5, what percentage of the authority's existing asset base do they represent? If it is not possible to produce an exact percentage figure at this time, then please provide an estimate, and indicate if that is the case – N/A

Date responded: 28 February 2018

Public Health Funerals

Date submitted: 31 January 2018

Summary of request

This is a request for information under the freedom of information act and I hope you can assist me. I appreciate you might not hold all of the information below, but would like to know as much as you can provide.

I would like to know details of anyone who has died with no known next of kin from 1/11/2017 to the day of your reply. If there are any new cases where the person died prior to 1/11/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 1 February 2018

Instances of food poisoning in US-owned fast food chains

Date submitted: 31 January 2018

Summary of request

We are focusing on Burger King, KFC, McDonald’s and Subway.

How many a) Burger King outlets do you have in your local authority?

The same question for:
b) KFC
c) McDonald’s
d) Subway

How many complaints have you received about food poisoning incidents at a) Burger King between January 1 and December 31, 2017?

The same question for
b) KFC
c) McDonald’s
d) Subway

Can you list any outlets operating under the above brand names that have received FIVE OR MORE complaints during this period and specify how many complaints the individual outlets have received?

Which of these outlets have you taken action against in the past 12 months?

Have any outlets been closed for any period in the past 12 months as a result of these complaints?

Have any outlets in the above list given you cause for concern beyond the need for enforcement action?

Summary of response

How many outlets do you have in your local authority?

a) Burger King 1
b) KFC 1
c) McDonald's 1
d) Subway 1

How many complaints have you received about food poisoning incidents between January 1 and December 31, 2017?

at;
a) Burger King 0
b) KFC 0
c) McDonald's 0
d) Subway 0

Can you list any outlets operating under the above brand names that have received FIVE OR MORE complaints during this period and specify how many complaints the individual outlets have received? - 0

Which of these outlets have you taken action against in the past 12 months? - 0

Have any outlets been closed for any period in the past 12 months as a result of these complaints? - 0

Have any outlets in the above list given you cause for concern beyond the need for enforcement action? - No

Date responded: 12 February 2018

Section 46 funerals

Date submitted: 31 January 2018

Summary of request

1) Do you publish details of section 46 funerals undertaken by your council on your website? If YES then please provide the link to the relevant page on the council website.

2) Do you respond with information from FOI requests asking for details of funerals undertaken by the council?

3) Do you refer any matters to a genealogy company or do you have a panel of genealogists who you refer matters to?

4) Do you refer all matters to the Bona Vacantia division of the GLD or the Duchy of Lancaster or Cornwall?

Summary of response

1) Do you publish details of section 46 funerals undertaken by your council on your website? If YES then please provide the link to the relevant page on the council website - http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

2) Do you respond with information from FOI requests asking for details of funerals undertaken by the council? - Yes

3) Do you refer any matters to a genealogy company or do you have a panel of genealogists who you refer matters to? - No

4) Do you refer all matters to the Bona Vacantia division of the GLD or the Duchy of Lancaster or Cornwall? - We only refer cases to Bona Vacantia division of the GLD when the deceased left an estate and we were unable to find a ‘next of kin’.

Date responded: 8 February 2018

Business rates

Date submitted: 30 January 2018

Summary of request

Please consider this request regarding Business Rates Accounts and provide the information below for every open/live account within your charging authority, preferably on an emailed Excel spreadsheet, along with the date the data was extracted from your system.

• Details of any relief applied to the account including type, amount and date the relief was applied
• Details of any applied exemptions where applicable
• Current account holder/ratepayer
• Property reference number
• Account start date
• Address and postal code
• Correspondence or billing address
• Account number
• Current Rateable value (RV)
• An indicator as to whether the property is occupied or empty

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 30 January 2018

Health and Safety

Date submitted: 30 January 2018

Summary of request

I am writing to you to ask for the contact details for the individuals who deals with the Health and Safety aspects within the council. Would it be possible to get their name, telephone number and email address please.

Summary of response

Simon Fletcher - Corporate Safety Officer, 01395 517456, sfletcher@eastdevon.gov.uk

Date responded: 31 January 2018

Social Media

Date submitted: 29 January 2018

Summary of request

Questions about Twitter

• Please can you tell me if your authority has in the past five years paid an individual or organisation to increase its Twitter followers on any of its social media accounts or to get retweets on posts?

• Please can you give me the details of which organisation was paid and how much for each year?

• Please can I have a breakdown detailing each payment, the social media account name, and the reasons why this was done – as in to boost followers overall or for a specific campaign.

Questions about Facebook

• Please can you tell me if your authority has in the past five years paid an individual or organisation to increase its Facebook followers or friends or to get ‘likes’ on posts or any other type of online engagement?

• Please can you give me the details of which organisation was paid and how much for each year?

• Please can I have a breakdown detailing each payment, the social media account name and the reasons why this was done – as in to boost friends and likes overall or for a specific campaign.

Summary of response

Questions about Twitter

• Please can you tell me if your authority has in the past five years paid an individual or organisation to increase its Twitter followers on any of its social media accounts or to get retweets on posts? - No it has not

• Please can you give me the details of which organisation was paid and how much for each year? - N/A

• Please can I have a breakdown detailing each payment, the social media account name, and the reasons why this was done – as in to boost followers overall or for a specific campaign - N/A


Questions about Facebook

• Please can you tell me if your authority has in the past five years paid an individual or organisation to increase its Facebook followers or friends or to get ‘likes’ on posts or any other type of online engagement? - No it has not

• Please can you give me the details of which organisation was paid and how much for each year? - N/A

• Please can I have a breakdown detailing each payment, the social media account name and the reasons why this was done – as in to boost friends and likes overall or for a specific campaign - N/A

Date responded: 8 February 2018

PCNs issued over Easter bank holiday

Date submitted: 29 January 2018

Summary of request

Please can you let me know the following information:
- How many parking fines were issued on April 14 2017?
- What was the total value of parking fines issued on April 14 2017?
- How many parking fines were issued on April 17 2017?
- What was the total value of parking fines issued on April 17 2017?

- How many parking fines were issued on March 25 2016?
- What was the total value of parking fines issued on March 25 2016?
- How many parking fines were issued on March 28 2016?
- What was the total value of parking fines issued on March 28 2016?

- How many parking fines were issued on April 3 2015?
- What was the total value of parking fines issued on April 3 2015?
- How many parking fines were issued on April 6 2015?
- What was the total value of parking fines issued on April 6 2015?

- How many parking fines were issued on April 18 2014?
- What was the total value of parking fines issued on April 18 2014?
- How many parking fines were issued on April 21 2014?
- What was the total value of parking fines issued on April 21 2014?

- How many parking fines were issued on March 29 2013?
- What was the total value of parking fines issued on March 29 2013?
- How many parking fines were issued on April 1 2013?
- What was the total value of parking fines issued on April 1 2013?

To clear up any issues with the term parking fines I am interested in PCNs for both on and off street parking.

Summary of response

- How many parking fines were issued on April 14 2017? - 22
- What was the total value of parking fines issued on April 14 2017? - £500
- How many parking fines were issued on April 17 2017? - 21
- What was the total value of parking fines issued on April 17 2017? - £510

- How many parking fines were issued on March 25 2016? - 22
- What was the total value of parking fines issued on March 25 2016? - £585
- How many parking fines were issued on March 28 2016? - 15
- What was the total value of parking fines issued on March 28 2016? - £300

- How many parking fines were issued on April 3 2015? - 17
- What was the total value of parking fines issued on April 3 2015? - £475
- How many parking fines were issued on April 6 2015? - 18
- What was the total value of parking fines issued on April 6 2015? - £425

- How many parking fines were issued on April 18 2014? - 9
- What was the total value of parking fines issued on April 18 2014? - £150
- How many parking fines were issued on April 21 2014? - 15
- What was the total value of parking fines issued on April 21 2014? - £385

- How many parking fines were issued on March 29 2013? - 22
- What was the total value of parking fines issued on March 29 2013? - £525
- How many parking fines were issued on April 1 2013? - 32
- What was the total value of parking fines issued on April 1 2013? - £955

Date responded: 31 January 2018

Manager responsible for licensing of HMO

Date submitted: 29 January 2018

Summary of request

Please provide me with the name and contact details of the manager of the team responsible for the councils licensing of Houses in Multiple Occupation (HMO).

Summary of response

Meryl Spencer, Environmental Health Manager (Private Sector Housing) email:mspencer@eastdevon.gov.uk


Date responded: 30 January 2018

Prosecutions under section 3 of the Prevention of Housing Fraud Act 2013

Date submitted: 27 January 2018

Summary of request

1. How many prosecutions has the local authority brought under section 3 of the Prevention of Housing Fraud Act 2013 in the following financial years:

a) 2013/14
b) 2015/16
c) 2016/17
d) 2017/18

2. How many of these prosecutions resulted in the defendants being found guilty? Please break this figure down by the financial years above

3. How much money has the local authority received in unlawful profit orders under section 4 of the same Act? Please break this figure down by the financial years above

4. If possible please provide an estimate, broken down by the financial years above, or the money gained unlawfully in profit by guilty defendants that was not subject to an unlawful profit order because the defendants did not have the means to pay (i.e. money that was effectively written off by the local authority as unreclaimable)

Please provide this data for both assured and secure tenancies and for local authority owned housing and housing associations, both physically located in your local authority area and outside it.

There is no need to distinguish between the different types of tenancies but if you have cases for both local authority-owned stock and housing association stock please provide separate figures for the two.

Summary of response

1. How many prosecutions has the local authority brought under section 3 of the Prevention of Housing Fraud Act 2013 in the following financial years:

a) 2013/14 - 0
b) 2015/16 - 0
c) 2016/17 - 0
d) 2017/18 - 0

2. How many of these prosecutions resulted in the defendants being found guilty? Please break this figure down by the financial years above - N/A

3. How much money has the local authority received in unlawful profit orders under section 4 of the same Act? Please break this figure down by the financial years above - N/A

4. If possible please provide an estimate, broken down by the financial years above, or the money gained unlawfully in profit by guilty defendants that was not subject to an unlawful profit order because the defendants did not have the means to pay (i.e. money that was effectively written off by the local authority as unreclaimable) - N/A

Date responded: 20 February 2018

Value of charges made under Section 74 of the New Roads and Street Works Act 1991

Date submitted: 26 January 2018

Summary of request

The number and value of charges made under Section 74 of the New Roads and Street Works Act 1991 for the following financial years:

2012/2013, 2013/14, 2014/15, 2015/16, 2016/2017

Please include the utility firm, total days overrun, the date and amount of the charge

I would like to receive the information in a spreadsheet format under the following headings:

a. Utility firm
b. Total days overrun
c. Date of charge
d. Total amount of charge

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 26 January 2018

D1 planning applications

Date submitted: 26 January 2018

Summary of request

May I please request the number of D1 planning applications you received in each of the last five years i.e. in 2017, 2016, 2015, 2014 and 2013.

May I also request the number of successful D1 planning applications you granted during each of the last five years.

Lastly would it be possible to know how many of these successful and unsuccessful D1 planning applications were related specifically to children's nurseries and daycare?

Summary of response

You can find this information on our planning web pages by going to https://planning.eastdevon.gov.uk/online-applications/ and inputting ‘D1’ into the search tab. It will then list all the D1 planning applications we have received. Simply select each one and it will tell you whether the application was accepted or refused and whether it was for a children’s nursery or day care centre.

Date responded: 29 January 2018

Financial Resilience Review

Date submitted: 26 January 2018

Summary of request

1) How many times has the council requested a Financial Resilience Review from the Chartered Institute of Public Finance and Accountancy (or an equivalent review by a similar organisation such as the Local Government Association or PricewaterhouseCoopers) since 2010/11?

2) For each of the above occasions can you:
- Confirm the date on which the review took place
- Confirm how much the report cost the council
- Provide a copy of the resulting report produced by CIPFA (or other relevant body)

Summary of response

1) How many times has the council requested a Financial Resilience Review from the Chartered Institute of Public Finance and Accountancy (or an equivalent review by a similar organisation such as the Local Government Association or PricewaterhouseCoopers) since 2010/11? - Zero

2) For each of the above occasions can you:
- Confirm the date on which the review took place – N/A
- Confirm how much the report cost the council – N/A
- Provide a copy of the resulting report produced by CIPFA (or other relevant body) – N/A



Date responded: 13 February 2018

Social media accounts

Date submitted: 25 January 2018

Summary of request

1. Does your organisation have a Facebook Page(s)? If yes, what is/are the url(s) and when were they set up?
2. Does your organisation advertise or spend any money on Facebook? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2004?
3. Does your organisation have a Twitter Account? If yes, what is/are the url(s) and when were they set up?
4. Does your organisation advertise or spend any money on Twitter? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2006?
5. Does your organisation use Google G-Suite services (Google services) or does your organisation rely on google for any services (such as email hosting)? If yes, what are the services, when were they agreed and how much did they cost?
6. Does your organisation advertise or spend any money on Google? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since the payments first began?

Summary of response

1. Does your organisation have a Facebook Page(s)? If yes, what is/are the url(s) and when were they set up? - The url is https://www.facebook.com/eastdevon and the page was set up in 2009
2. Does your organisation advertise or spend any money on Facebook? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2004? - No
3. Does your organisation have a Twitter Account? If yes, what is/are the url(s) and when were they set up? - Our Twitter handle is @eastdevon and the url is https://twitter.com/eastdevon. The page was set up in 2009
4. Does your organisation advertise or spend any money on Twitter? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since 2006? - No
5. Does your organisation use Google G-Suite services (Google services) or does your organisation rely on google for any services (such as email hosting)? If yes, what are the services, when were they agreed and how much did they cost? - No
6. Does your organisation advertise or spend any money on Google? If yes, please can you outline what expenditure has occurred and break down expenditure per calendar year (January to December) since the payments first began? - No

Date responded: 8 February 2018

Precept for Colyton Parish and Colyford village

Date submitted: 25 January 2018

Summary of request

Please can you inform me of the following information.:
I need the amount of the full precept received for Colyton Parish for 2017/18
I need the amount of the precept received by just Colyford village for 2017/18, and what is the percentage of the total that Colyford village pays for 2017/18.

Summary of response

Colyton Parish precept for 2017/18 was £50,300 + CTAX Support Grant £874 = total sum paid £51,174.00

We do not have a breakdown for Colyford Village. Colyford is included within the area of Colyton Parish. Colyton Parish would need to be contacted for this breakdown for the amount attributable to Colyford.

Date responded: 29 January 2018

Money spent on hiring celebrities

Date submitted: 25 January 2018

Summary of request

Please can you give me details on the amount of money spent hiring celebrities. They may have been hired to present awards, record video/audio clips, turn on Christmas lights, visit a local school or for any other purpose.
Going back to May 6, 2014, please state:
1) Which celebrity was hired to make an appearance
2) What they were hired to do
3) When they were hired
4) How much they were paid
5) Were they given anything in lieu of payment – eg night in a hotel, cab fares etc
6) In some instances a celebrity may have asked the money be paid to charity. If you have a record of this, please say
7) How long were they hired for?

In some instances the council may have given another body – e.g. the local chamber of commerce – money to hire the celebrity. Please include these within your response – the key thing is this is funded by the local authority.

In our modern age, the definition of “celebrity” is open to many different interpretations. For the purpose of this FOI, a celebrity is not the local mayor. It is the local MP, it is anyone who has appeared on television, reality television, it is people in the media and it is a well-known author.

Summary of response

Please can you give me details on the amount of money spent hiring celebrities. They may have been hired to present awards, record video/audio clips, turn on Christmas lights, visit a local school or for any other purpose - We have not hired any celebrities from May 6 2014 onwards.

Date responded: 29 January 2018

Energy contracts

Date submitted: 24 January 2018

Summary of request

I would like to make a request for information pertaining to your energy supply contracts under the Freedom of Information Act 2000. Please would you provide me with the following information:
1. Who, in your organisation, is responsible for deciding how your energy is bought? Please provide the full name, title, email address and telephone number.

2. For each of these commodities – electricity, gas and water – please can you answer the following questions:

What is your current contract term – start date (DD/MM/YYYY) to end date (DD/MM/YYYY)?
Do you have any options to extend? If so, what are they?
What is your termination notice period?
Who is your supplier?
How many meters do you have?
What is your annual spend?
What is your consumption?
Do you currently procure your energy through a framework/PBO (Public Buying Organisation)? If so, which one?
Do you use a consultancy to facilitate your energy procurement? If so, who?
Are you happy with your supplier?
Are you happy with your PBO?
Are you happy with your consultancy?
What do you think makes a good Supplier?
What do you think makes a good PBO?

Summary of response

1. Who, in your organisation, is responsible for deciding how your energy is bought? Please provide the full name, title, email address and telephone number – Colin Whitehead, Principal Building Surveyor, CWhitehead@eastdevon.gov.uk

2. For each of these commodities – electricity, gas and water – please can you answer the following questions:

What is your current contract term – start date (DD/MM/YYYY) to end date (DD/MM/YYYY)? – See https://www.espo.org/Frameworks/Energy/191b-cNEW-Electricity for electric and https://www.espo.org/Frameworks/Energy/192-Mains-gas for gas. Please contact espo for any more info. N/A for water

Do you have any options to extend – See https://www.espo.org/Frameworks/Energy/191b-cNEW-Electricity for electric and https://www.espo.org/Frameworks/Energy/192-Mains-gas For gas. Please contact espo for any more info. N/A for water

What is your termination notice period? – See https://www.espo.org/Frameworks/Energy/191b-cNEW-Electricity for electric AND https://www.espo.org/Frameworks/Energy/192-Mains-gas for gas. Please contact espo for any more info. N/A for water

Who is your supplier? - TGP for electric and gas, SWW for water

How many meters do you have? - 190 electric, 20 gas, and 120 water

What is your annual spend? - £209K electric, £51k gas, £180k water

What is your consumption? - See http://eastdevon.gov.uk/property-services/carbon-footprint/

Do you currently procure your energy through a framework/PBO (Public Buying Organisation)? If so, which one? - Yes ESPO

Do you use a consultancy to facilitate your energy procurement? If so, who? - N0
Are you happy with your supplier? – N/A
Are you happy with your PBO? – N/A
Are you happy with your consultancy? – N/A
What do you think makes a good Supplier? – N/A
What do you think makes a good PBO? – N/A

Date responded: 26 January 2018

Planning permission sought for telecommunication masts

Date submitted: 24 January 2018

Summary of request

I would like to know -

1) How many planning applications were received for telecommunication masts and or related equipment during the period of:

a) 1st January 2015 – 31st December 2015
b) 1st January 2016 – 31st December 2016
c) 1st January 2017 – 31st December 2017

2) How many of these applications were?

a) approved
b) completed

3) Where it is possible to access your most up to date telecommunications register.

Summary of response

This information can be searched using the planning portal on East Devon District Council’s website at the following address and by selecting ‘Telecommunications Notifications’ in the ‘Application Type’ drop down menu, and specifying the date range you requested.

https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Application

Date responded: 25 January 2018

Use of heir hunters, tracing agents or genealogical researchers to trace relatives

Date submitted: 23 January 2018

Summary of request

To be clear and in order for you to direct this request to the appropriate person, this information request relates to situations in which the authority is acting as a public deputy for an individual who lacks capacity, and that individual then dies. The aim of the request is to gain further understanding of the processes and procedures which the council, and in particular the Deputyship Team, undertake following such a death. It is assumed that there are written policies, internal guidance and officer instructions to cover the points raised below.
If the Council does not have a team that deals with deputyship/appointeeship; for individuals who lack capacity, this request will not be applicable so please respond with ‘nil return’ or ‘n/a’.
1. Please provide the name, job title and email address of the person who oversees the Deputyship Team.
2. Has the council’s Deputyship Team used a heir hunter, tracing agent or genealogical researcher to trace relatives?
IF THE ANSWER TO QUESTION 2 IS ‘YES’, PLEASE ANSWER ALL OF THE FOLLOWING QUESTIONS:
3. Which researcher is used?
4. On how many occasions in the past 3 years has the Deputyship Team used a heir hunter to trace relatives?
5. How many times was the researcher used in respect of a client who was living?
6. How many times was the researcher used in respect of a deceased person?
7. When the Court of Protection appoints the council a public deputy for an individual who lacks capacity and that individual subsequently dies, does the council’s Deputyship Team continue to hold and manage the funds belonging to the deceased until a Personal Representative (‘PR’) takes over the administration of the estate?
8. If not, please state to which department in the council the Deputyship Team transfers the funds and responsibility for the funds?
9. If the answer to Question 7 above is that the Deputyship Team do continue to hold the funds pending appointment of a PR, please stipulate the statutory power to do so.
10. I understand that where the deceased has lost contact with their family members there may be a period of time while relatives are being traced. During this intervening period, does the council department holding the funds and responsibility for the funds pay any of the following debts from the estate of the deceased:
a. the cost of the funeral and any officer time spent arranging it?
b. mortuary costs?
c. any cost involved in tracing estranged nest of kin?
d. other expenses payable following death such as house clearance or outstanding care home fees?
11. Does the council in any way charge the estate of the deceased for officer time spent on the following:
a. coordinating with solicitors?
b. instructing and communicating with genealogical researcher used to trace next of kin?
c. communication with any NHS Trust or care home (where applicable)?
d. communication with the district council, where a public health funeral is required?
12. I understand that where the individual lacking capacity dies and a notification of death is made, the Office of Public Guardians (‘OPG’) may request a final report on the estate from their appointed deputy. From your records over the past 3 years, in what percentage of deputyships ending on the death of the client are these reports requested?
13. When the Deputyship Team at the council prepares such a final report for the OPG, please clarify the following:
a. does the report end at the date of the service user’s death or, if not, for how long after the death does it extend?
b. does the final report include a record of funeral and mortuary costs deducted from the estate?
c. does it include other expenses paid from the estate by the council following the death such as final care home fees, house clearance, costs relating to tracing next of kin and/or officer time spent on things other than arranging the funeral?
14. In relation to the specific process of paying any outstanding fees or costs from the estate of the deceased:
a. please confirm which department or officer oversees this?
b. what is the policy for the assessment of such payments?
c. please provide copies of any and all written internal procedures, policies or other guidance documentation relating to this
15. When a PR is appointed to distribute the estate of the council’s former deputyship client:
a. please confirm whether the PR or the solicitor that is instructed for |Probate purposes are provided with a schedule of deductions that have been made.
b. If so, does this include every payment made by the council from the estate, including those made internally to other parts of the council?
c. from your records, on how many occasions in the past 3 years has the PR or their solicitor queried or challenged a payment made by the council from the estate, and on each occasion, what type of payment did this relate to?

Summary of response

This authority does not act as a deputy for an individual who lacks capacity and that individual then dies. We only arrange the deceased’s funeral when there are no other arrangements being made. We do not deal with the deceased’s estate. It is usually the County Council’s Court of Protection Team who deal with the financial affairs of an individual with no capacity.

We do not use heir hunters, tracing agents or genealogical researchers to trace relatives.
We carry out our own enquiries and have in most cases found a next of kin.

Date responded: 25 January 2018

Direct payments

Date submitted: 23 January 2018

Summary of request

1. Do you provide adult and childcare support in your area?

2. Do you work with a Support Organisation for the provision of direct payments?

3. If yes, which Support Organisation do you work with?

4. How many direct payment recipients are there in your local authority?

5. Of the direct payment recipients, how many of these employ a carer?

6. For recipients of direct payments, how do they buy insurance cover – do you provide a panel of insurers they can choose from or do you recommend a specific insurance company?

7. Do you advise direct payment recipients on how much they should spend on insurance?

8. Is there a payment cap in place for insurance policies for care provision?

9. Do you operate a block insurance policy for your direct payment recipients?

10. How do you select your insurance provider for your service users? (Please rank from 1 – 3 in order of importance with 1 being the most important)

• Cheapest price
• HR advice and support for customers
• Ease of processing customer information

11. Who, in your local authority, oversees the provision of direct payments and insurance for your service users?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for health and social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 24 January 2018

Fines for parents taking children out of school during term times

Date submitted: 22 January 2018

Summary of request

Q1. The number of fines issued in your authority from 2015-2017, broken down by year, as a direct result of parents/guardians taking their child/children on term-time holidays, without school permission

Q2. The number of prosecutions in your authority from 2015-2017, broken down by year, as a direct result of parents/guardians taking their child/children on a term-time holiday, without school permission

Q3. What has been the total monetary amount paid to your authority as a result of fining parents/guardians who take their child/children on term-time holidays without school permission, from 2015-2017, broken down by year?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 22 January 2018

Business rate credits

Date submitted: 22 January 2018

Summary of request

Required Information;- A list of business rates accounts where a credit exists for the account holder, including ended accounts.
• Property Reference Number (also known as Billing Authority Reference Number) of the property to which the credit applies.
• Property address
• The account holder name
• Credit amount
• Financial year the credit sits in
• We do not require any personal or sole trader account information.

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 22 January 2018

Shisha tobacco

Date submitted: 21 January 2018

Summary of request

We would like to ask the following questions about your local authority area, where we define a "shisha cafe" as any premise where the sale AND consumption of shisha tobacco occurs on site, and can include restaurants, clubs, lounges, cafes, and other venues. This information is likely to be held in Trading Standards and/or Environmental Health Departments:
1. How many prosecutions have been made for violations of the smoke-free law since its implementation on 1st July 2007?
2. How many of these violations were by shisha cafes?

Summary of response

It's Still Tobacco is a community and voluntary organisation that aims to work closer with local authorities around the legislative enforcement of shisha tobacco - also known as waterpipe, hookah, nargile or hubble-bubble. Shisha tobacco use is harmful to health but the number of cafes where it is consumed has grown remarkably in the UK in recent years. Surveillance of the UK shisha tobacco industry, however, is severely lacking.

With this in mind we would like to ask the following questions about your local authority area, where we define a "shisha cafe" as any premise where the sale AND consumption of shisha tobacco occurs on site, and can include restaurants, clubs, lounges, cafes, and other venues. This information is likely to be held in Trading Standards and/or Environmental Health Departments:

1. How many prosecutions have been made for violations of the smoke-free law since its implementation on 1st July 2007? - The licensing authority in East Devon deals with Alcohol & Gambling legislation – the legislation around tobacco use, safety and labelling is a requirement of Devon & Somerset Trading Standards so you may wish to redirect your enquiry to them at https://www.devonsomersettradingstandards.gov.uk/

2. How many of these violations were by shisha cafes? – N/A

Date responded: 22 January 2018

Engaging Section 203 of the Housing and Planning Act 2016

Date submitted: 19 January 2018

Summary of request

(a) The amount of times the council has engaged section 203 of the Housing and Planning Act 2016 since July 1, 2016

(b) The details of each case including:
The reason for engaging section 203 of the Housing and Planning Act 2016
The parties involved i.e. residents, groups, etc. who had made the injunction, developers, construction firms involved in the planning application

(c) The compensation paid out to parties who had their easements and/or other rights overridden as a result of engaging of the act


Summary of response

(a) The amount of times the council has engaged section 203 of the Housing and Planning Act 2016 since July 1, 2016 - None

(b) The details of each case including:
The reason for engaging section 203 of the Housing and Planning Act 2016 - N/A
The parties involved i.e. residents, groups, etc. who had made the injunction, developers, construction firms involved in the planning application - N/A

(c) The compensation paid out to parties who had their easements and/or other rights overridden as a result of engaging of the act - N/A


Date responded: 8 February 2018

Council's logo change

Date submitted: 19 January 2018

Summary of request

I would like to know how much was spent on the extremely minor change to the council logo that was announced on 17/1/18.

This is to include any projected future costs, e.g. to update any signage throughout the district and on council vehicles, and uniforms etc. where appropriate, and also the cost in terms of man hours, inclusive of SMT.

Summary of response

To confirm, estimated time is two full days for development. It should be noted that this is a very lean time to spend on the various facets of work of this nature, as indicated below. This is made possible by experienced professional staff who are experts in their fields and in local government, and the organisation itself being customer-focused and committed to the Council Plan. This includes having a culture that promotes continuous improvement, especially in our digital services, and prioritises keeping our residents informed.

The work included:

• Analysis of the communication issues with the previous brand mark, and the context of how, when and where our brand mark is used across digital, print and environmental design applications.

• Making the artwork adjustments to the core brand mark itself, which includes several detailed changes to type, spacing and layout. The new brand mark is entirely reset from the original, now with rational proportions and new clearer letterforms. As is standard with brand marks of this nature, a version of artwork was required for production at small sizes. Using these versions, various artwork formats for digital and print production (including greyscale, various resolutions, and other specialised applications) needed producing.

• Testing and proofing, as the new formats need to be rigorously tested in various contexts at varying sizes, to make sure they reproduce clearly. This work included setting the usage threshold of regular/small size formats as above, as well as a rational device to determine clearance around the updated mark.

• The production of clear, robust documentation for staff to mark the change. These provide at-a-glance guidance for staff on brand mark usage and some related procedures, distilling detailed guidelines into a quick-reference PDF.

Signage, livery, clothing, etc, will be updated when current supplies need replacing, and other work like template maintenance/production needed looking at anyway, so incur no related time/cost.

The resource is wholly paid for by EDDC and the grade for the post as job evaluated at £17.90 - £19.34 per hour. The SMT time to agree was less than two minutes. The time taken to respond to this request was 30 minutes of a Strategic Lead's time.

Date responded: 13 February 2018

How are residents interacting with the Council

Date submitted: 18 January 2018

Summary of request

I’m interested in understanding how local residents are interacting with their local council, and would like to submit an FOI request for the following data in csv format:
1) Breakdown of volumes of contact (15/16 and 16/17) for the following channels:
• Face to face
• Telephone
• Web
2) For 2016/17, please provide a breakdown of contact by the following type of transaction:
• Application – e.g. applying for services or career opportunities;
• Payments – e.g. paying for a range of fees, fines or taxes;
• Tracking – e.g. monitoring progress service requests and applications;
• Booking and reservations – e.g. making appointments with the council, and booking items and events;
• Renewals – e.g. renewing items like permits and licences;
• Reporting – e.g. notifying the council of problems and issues that need addressing;
• Finding information – e.g. locating and requesting information on local services and tourism.
3) For 2016/17, breakdown of telephone enquiries by your services or service areas (e.g. revenues and benefits, parking, housing, planning etc).

Summary of response

1). Breakdown of volumes of contact (15/16 and 16/17) for the following channels:

15/16 Customer Service Centre
• Face to face - 14479
• Telephone - 137779
• Web - 22799

16/17 Customer Service Centre
• Face to face - 14568
• Telephone - 146689
• Web - 26044

15/16 Council Tax and Benefits/Corporate Debt
• Face to face - Data is not recorded in a way that allows the information to be extracted
• Telephone - Council Tax and Benefits customer service answered 48818 calls; and Corporate Debt team answered 10118 calls
• Web - Data is not recorded in a way that allows the information to be extracted

16/17 Council Tax and Benefits/Corporate Debt
• Face to face - Data is not recorded in a way that allows the information to be extracted
• Telephone - Council Tax and Benefits Customer services answered 47690 calls; and corporate debt team answered 9497 calls
• Web - Data is not recorded in a way that allows the information to be extracted

2016/17 Waste and recycling
We did not keep a record of the precise number of customer contacts during the roll-out of the new recycling service but the following might help.
32 roadshow events - face to face contacts were in the thousands in total at these events
• Recycling Adviser personal visits - over 10,000
• Letters, mailers and bin hangers sent direct or delivered to customers - approx. 205,000 items
• Public meetings - c. 10

2). For 2016/17, please provide a breakdown of contact by the following type of transaction - Data is not recorded in a way that allows the information to be extracted so we are unable to provide a breakdown for the following types of transactions:
• Application – e.g. applying for services or career opportunities;
• Payments – e.g. paying for a range of fees, fines or taxes;
• Tracking – e.g. monitoring progress service requests and applications;
• Booking and reservations – e.g. making appointments with the council, and booking items and events;
• Renewals – e.g. renewing items like permits and licences;
• Reporting – e.g. notifying the council of problems and issues that need addressing;
• Finding information – e.g. locating and requesting information on local services and tourism.

3). For 2016/17, breakdown of telephone enquiries by your services or service areas (e.g. revenues and benefits, parking, housing, planning etc.) - We are unable to provide a breakdown of telephone enquiries for all of the different services/service areas as some of the systems used do not record the data in a way that allows the information to be extracted. However, the following service areas are able to provide data for this question:

• 15/16 Council Tax and Benefits - Council Tax and Benefits customer service answered 48818 calls
• 16/17 Council Tax and Benefits - Council Tax and Benefits Customer services answered 47690 calls

• 15/16 Corporate Debt team answered 10118 calls
• 16/17 Corporate Debt team answered 9497 calls

Date responded: 13 February 2018

Business rates

Date submitted: 18 January 2018

Summary of request

All NNDR Business rates accounts with a credit balance.
I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including the following information:
A. The name of each business in respect of which NNDR rate credit balances remain payable. I understand you will not provide individuals names.
B. The value of overpayment in each case which remains unclaimed
C. The years(s) in which over-payment / credit was made (IF KNOWN)
D. The property address the credit relates to
E. A write to address and write to company name if available
F. Please state whether the account is a live/open account or a closed account; if closed the date it closed?
G. The reason the credit exists if known
H. Please provide the most up to date and accurate information that you can, please confirm the date that the data was pulled from your system

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 19 January 2018

Local Housing Companies

Date submitted: 18 January 2018

Summary of request

1) Whether the council has established one or more Local Housing Companies from April 2012 to the present date.
2) If so, the name(s) of the LHC(s)
3) When the LHC(s) was/were registered on Companies House
4) The initial investment from the council to set up these LHCs
5) Whether the LHC paid a dividend to the council in 2016/17, and if so, how much
6) How many homes were completed by the company between April 2012 and December 2017.
7) The tenure breakdown of the homes in the answer to question (6) [e.g., market sale, shared ownership, affordable rent, social rent, etc]

If the answer to question (1) is “No”, then please feel free to ignore the other questions.

Summary of response

1) Whether the council has established one or more Local Housing Companies from April 2012 to the present date – Yes
2) If so, the name(s) of the LHC(s) – East Devon Homes
3) When the LHC(s) was/were registered on Companies House – October 2017
4) The initial investment from the council to set up these LHCs – Nothing as yet
5) Whether the LHC paid a dividend to the council in 2016/17, and if so, how much – Nothing
6) How many homes were completed by the company between April 2012 and December 2017 – None
7) The tenure breakdown of the homes in the answer to question (6) [e.g., market sale, shared ownership, affordable rent, social rent, etc] – N/A

Date responded: 19 January 2018

Vehicle repairs

Date submitted: 15 January 2018

Summary of request

1) Do you have an in House Fleet of Vehicles , ie Cars,Vans,Parks Equipment,HGV Lorries etc

2) Where are these Vehicles Serviced/Repaired , ie do you have your own Vehicle Workshops or is the work sent out to a Private company .

3) Do your Vehicle Workshops use Agency Staff (if you have own Workshop)

4) if you have your own Vehicle Workshops do you have a contact name and number please or email address of the person in charge of the Fleet or Vehicle Workshops

5) if the work is sent out do you have the name of the Company please

Summary of response

1) Do you have an in House Fleet of Vehicles , ie Cars,Vans,Parks Equipment,HGV Lorries etc.
Yes

2) Where are these Vehicles Serviced/Repaired , ie do you have your own Vehicle Workshops or is the work sent out to a Private company .
Private company.

3) Do your Vehicle Workshops use Agency Staff (if you have own Workshop)
N/A

4) if you have your own Vehicle Workshops do you have a contact name and number please or email address of the person in charge of the Fleet or Vehicle Workshops
N/A

5) if the work is sent out do you have the name of the Company please
Woolbrook garage, Sidmouth
Station garage, Sidmouth
Hendy’s
Other local garages as required.

Date responded: 16 January 2018

Data and cyber security

Date submitted: 15 January 2018

Summary of request

] Please may you provide me with the number of data breaches that occurred of your organisation's owned, processed or generated information in the calendar year 2017.

[1.2] Please may you provide me with a list of details regarding these breaches (i.e. when they occurred, how they occurred, and what information was lost).

[2] If your organisation differentiates between data breaches and data incidents, please may you provide me with the number of data incidents that occurred of its owned, processed or generated information in the calendar year 2017.

[2.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, and what information was lost).

[3] Please may you provide me with the number of cyber security incidents that occurred within your organisation in the calendar year 2017.

[3.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, whether information was exposed, and how the incident was handled, if recorded as a crime by the police and/or whether the National Cyber Security Centre was informed).

Summary of response

] Please may you provide me with the number of data breaches that occurred of your organisation's owned, processed or generated information in the calendar year 2017.
No breaches reported.

[1.2] Please may you provide me with a list of details regarding these breaches (i.e. when they occurred, how they occurred, and what information was lost).
N/A

[2] If your organisation differentiates between data breaches and data incidents, please may you provide me with the number of data incidents that occurred of its owned, processed or generated information in the calendar year 2017.
N/A

[2.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, and what information was lost).
N/A

[3] Please may you provide me with the number of cyber security incidents that occurred within your organisation in the calendar year 2017.
None

[3.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, whether information was exposed, and how the incident was handled, if recorded as a crime by the police and/or whether the National Cyber Security Centre was informed).
N/A

Date responded: 31 January 2018

Business rates

Date submitted: 15 January 2018

Summary of request

This request relates to non domestic rated properties located within your authority. The specific information requested in respect of OCCUPIED business properties are as follows;

Account Name
Account Start Date
Post Address 1
Post Address 2
Post Address 3
Post Address 4
Post Address 5
PostCode
Property Reference
Property Description
Prop Address 1
Prop Address 2
Prop Address 3
Prop Address 4
Prop Address 5
Prop PostCode
Exemption Description If Applicable
Relief Description If Applicable
SBRR Applied Yes/No
Rateable Value

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 16 January 2018

Enforcement action for council tax debts

Date submitted: 14 January 2018

Summary of request

Number of council tax debts that have resulted in any enforcement action in the years 2016 and separately 2017 please

Summary of response

Liability orders granted during 16/17 year : 2691
Liability orders granted during 17/18 year : 2311 (to date)

Date responded: 16 January 2018

Business rates

Date submitted: 12 January 2018

Summary of request

I write to request a full and up to date list of businesses/Ltd companies/charities that have become responsible for business rates.

I would like the full business name and address, date they became responsible and the property type if you wouldn't mind. Between the 21/12/17 to 11/01/18.

Summary of response

The requested information is published on our website at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 16 January 2018

Housing Allocation Scheme

Date submitted: 11 January 2018

Summary of request

I would like to know the name of the committee that meets to consider changes to the council’s Housing Allocation Scheme, how often it meets to perform this task and a list of the dates of its past meetings for the past 3 years (or for a reasonable period if 3 years of data is not available).

Summary of response

Devon Home Choice is the choice based letting scheme that covers the 10 local authority areas in Devon. A Management Board (made up of partner local authorities and RPs) is responsible for the scheme and the Devon Home Choice policy, which is reviewed every year between September and December.
The Management Board meets every 2 months.
The meeting dates in the last 3 years are:

2017
10 November
08 September
21 July
12 May
10 March
13 January

2016
04 November
16 September
15 July
13 May
11 March
15 January

2015
13 November
11 September
10 July
15 May
13 March
16 January



Date responded: 17 January 2018

Food hygiene inspections in 2017

Date submitted: 11 January 2018

Summary of request

1. The number of food hygiene inspections undertaken by East Devon in 2017;
2. The number of food poisoning complaints received by East Devon in 2017;
3. The number of foreign body complaints received by East Devon in 2017;
4. The number of workplace Health & Safety inspections undertaken by East Devon in 2017
5. The number of workplace accidents investigated by East Devon in 2017; and
6. The number of Health & Safety complaints received by East Devon in 2017.

Summary of response

1. The number of food hygiene inspections undertaken by East Devon in 2017 = 937
2. The number of food poisoning complaints received by East Devon in 2017 = 42
3. The number of foreign body complaints received by East Devon in 2017 = 5
4. The number of workplace Health & Safety inspections undertaken by East Devon in 2017 = 82
5. The number of workplace accidents investigated by East Devon in 2017 = 143
6. The number of Health & Safety complaints received by East Devon in 2017 = 25

Date responded: 5 February 2018

Land At Queens Drive (East Of Ocean Building)Temporary use of land, buildings and structures

Date submitted: 10 January 2018

Summary of request

17/2944/FUL shows a copy of the Application for Planning Permission submitted by EDDC.

In Section 5 it appears that the applicant has indicated that assistance and prior advice has been sought from the local authority (EDDC). Elsewhere amongst the papers there are what appears to be comments that are the applicant's agents' interpretation of some of that advice - but not the advice verbatim. Other parts of Section 5, namely the reference, the date and details of the pre-application advice received have not been entered on the form as it seems reasonable to expect they should have been to inform the public and any interested parties.

I wish to know if you hold information about the advice claimed to have been given, and if so, to be provided with the fullest first hand details, be they in the form of emails, memoranda, notes, minutes, records of meetings, telephone calls etc and/or any other form of communication on the subject. It should also include dates of any meetings, where such meetings were held and details of all participants.

Summary of response

The pre-application was purely verbal advice given to the agent about what needed to be submitted with the application and was not recorded in any format.

Date responded: 31 January 2018

Libraries

Date submitted: 10 January 2018

Summary of request

Please would you provide me with:

1. A record of all books taken out across your library network in the 2015/16, 2016/17 and 2017/18 financial year (to date).

Please include:

a) the ISBN of the book
b) the title
c) the number of times it was loaned out in each year
d) whether the book is fiction or non-fiction

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 10 January 2018

Number of applications for warrants of commitment for failing to pay council tax

Date submitted: 10 January 2018

Summary of request

Please can you tell me in respect of East Devon council how many applications were made in 2016 and separately in 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax

With regard to training of council staff what training in unlawful,discrimination do they receive and is this internal training or outside bodies. If it is internal who is responsible for the training. If outside bodies which organisations please

Summary of response

Please can you tell me in respect of East Devon council how many applications were made in 2016 and separately in 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax - Zero applications have been made in 2016 and 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax.

With regard to training of council staff what training in unlawful discrimination do they receive and is this internal training or outside bodies. If it is internal who is responsible for the training. If outside bodies which organisations please - Equality training is administered primarily via Learning Nexus ltd and in courses run with external providers for employment law. Karen Jenkins Strategic Lead for Organisational Development and Transformation is responsible for training.

Date responded: 11 January 2018

EDDC's guidelines when backdating a discount or exemption of council tax

Date submitted: 10 January 2018

Summary of request

Can I have a copy of East Devon Disrict Council's guidelines with regard to considering the backdating of a discount or exemption council tax

Can I have details of when and how these guidelines were formulated and approved

Can I have details of when these guidelines are due to be reviewed

Can I have details of any instructions for employees of the council to use the Local Government Finance Act to refuse applications for money to be refunded from the council

Summary of response

Can I have a copy of East Devon District Council’s guidelines with regard to considering the backdating of a discount or exemption council tax - Guidelines were made available for staff within a procedure that detailed what discounts and exemptions could and could not be considered over the phone.
The below is an extract from this procedure in relation to backdating discounts:

Retrospective claims
Retrospective claims can be applied based on the phone request (unless stated otherwise) as long as all the information that needs to be obtained is the same for that whole period. A retrospective claim cannot normally be considered for a claim 2 years prior to the financial year the claim is being made.

For example
A call is taken 20/07/2016 and the customer says that they have been on their own since 01/01/2011 as long as the person taking the call has asked the questions listed below and is satisfied that the customer has been the sole occupier they are authorised to apply the discount back to 01/04/2014. If the customer requests that we consider the application further back than two years they must be asked to write in with their request and provide evidence to support that the discount / exemption should apply. If such a request is received the customer must show that their situation has not altered for the whole period, that they were entitled to it, and that there was a reason why the discount/exemption was not claimed at the time. These guidelines were based upon both legislation and decisions made by the Valuation Tribunal service that have shown that a billing Authority is not required to backdate if the customer could reasonably have known it was available. (All of our bills list the various discounts and exemptions that are available)

Can I have details of when and how these guidelines were formulated and approved - These guidelines were formulated in order to define the types of discounts that we would accept over the phone by using the recording of the conversation as the required proof of the request rather than causing delay by requesting everything in writing. They were formalised on 08/05/2017 and provided to all staff within the relevant teams.

Can I have details of when these guidelines are due to be reviewed - This procedure is set for review every two years but is often reviewed earlier based on changes in legislation or decisions made by the Valuation Tribunal service or high court because of such an event this procedure has been reviewed this month (although not in relation to considering backdates). Unless an earlier review is required these procedures will need to be reviewed again 15/01/2020

Can I have details of any instructions for employees of the council to use the Local Government Finance Act to refuse applications for money to be refunded from the council - The Local Government Finance act and associated legislation defines where a person is entitled to any form of discount or exemption. If an officer is not satisfied that the terms of the requested discount or exemption are met then they must refuse the request. As the legislation defines the entitlement there are no separate instructions.



Date responded: 29 January 2018

Mobile Phones

Date submitted: 10 January 2018

Summary of request

I want to make a Freedom of Information request, could you please send me the following information with regards to the organisation’s Mobile Phones contract. You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following information:

If there is more than one provider please split all the information including the annual average spend, number of users, duration, contract dates and internal contact details.

1. Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three
2. Annual Average Spend- Can you please provide me with the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend.
3. Number of Connections- Number of connections for each network provider.
4. Duration of the contract- please state if the contract also includes contract extensions for each provider.
5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement.
6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state.
7. Contract Review Date- Please can you provide me with a date on when the organisation plans to review this contract.
8. The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title.

If the mobile phone contract is provided by a managed contract please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.

Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above.

Also if the contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status?

If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract?

Summary of response

1. Network Provider(s) - Please provide me with the network provider name - EE and O2 and Vodafone
2. Annual Average Spend- Can you please provide me with the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend - £75,000
3. Number of Users- Number of connections for each network provider - EE – 510 and; O2 – 50; and Vodafone – 1
4. Duration of the contract- please state if the contract also include contract extensions for each provider - Rolling contract at present
5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement - N/A
6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state - N/A
7. Contract Review Date- Please can you provide me with a date on when the organisation plans to review this contract - March/April
8. The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me the actual job title - Adrian Smith, Support & Infrastructure Manager Adrian.smith@strata.solutions 01392 265353
If the supply of mobile phones if provided by an external organisation please state the name of the organisation, the number of users (Connections of your organisation only) and the name of the network provider - N/A
Please can you provide me with the latest information- If the organisation's is currently out to tender please can you also state the approx. date of award along with the information above - N/A
Also if contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status? - N/A
If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract? - N/A

Date responded: 24 January 2018

How many homeless hostel beds has EDDC funded

Date submitted: 8 January 2018

Summary of request

Please tell me how many homeless hostels beds the council has funded in each year from 2007/08 to 2017/18.
Please also tell me the total amount of money the council has spent on homeless hostel beds in each year and the name of the providers you have funded (with the amount paid to each provider in each year included).

Summary of response

EDDC does not fund any schemes or projects that would be regarded as hostels.

Date responded: 17 January 2018

Body worn cameras

Date submitted: 8 January 2018

Summary of request

The details of your use of body cameras in your organisation –

Does anyone (staff or contractors) in your organisation use/wear body cameras or body worn video recording devices while performing their duties?
If yes, please detail:
Who provides the body cameras and footage/evidence management used by your organisation?
How many staff members use body cameras and what capacities/teams do they work in? Are they staff or contractors (for e.g. outsourced security personnel) How many body cameras in all are currently owned and/or used by your organisation?
Were the cameras bought as a one off purchase and if so, how much did they cost your organisation?
If they are part of an ongoing contract - what is the current contract term (how long is it and when does it expire) and what is the value of said contract?
Where is the data recorded stored – on premises locally or on cloud?
Who is the point of contact for your body camera programme?

Summary of response

Does anyone (staff or contractors) in your organisation use/wear body cameras or body worn video recording devices while performing their duties? - No
If yes, please detail:
Who provides the body cameras and footage/evidence management used by your organisation?
How many staff members use body cameras and what capacities/teams do they work in? Are they staff or contractors (for e.g. outsourced security personnel) How many body cameras in all are currently owned and/or used by your organisation?
Were the cameras bought as a one off purchase and if so, how much did they cost your organisation?
If they are part of an ongoing contract - what is the current contract term (how long is it and when does it expire) and what is the value of said contract?
Where is the data recorded stored – on premises locally or on cloud?
Who is the point of contact for your body camera programme?

Date responded: 8 January 2018

Temporary accommodation

Date submitted: 5 January 2018

Summary of request

• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of households in such accommodation
o The total number of households in such accommodation for more than 6 weeks but less than 13 weeks
o The total number of households in such accommodation for more than 13 weeks but less than 26 weeks
o The total number of households in such accommodation for more than 26 weeks but less than 52 weeks
o The total number in such accommodation for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation
o The total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of children in such accommodation
o The total number of children in such accommodation for more than 6 weeks but less than 13 weeks
o The total number of children in such accommodation for more than 13 weeks but less than 26 weeks
o The total number of children in such accommodation for more than 26 weeks but less than 52 weeks
o The total number of children in such accommodation for more than 52 weeks

Summary of response

1.For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
the total number of households in such accommodation - 3
the total number of households in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number of households in such accommodation for more than 13 weeks but less than 26 weeks - 0
the total number of households in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation for more than 52 weeks - 0

2.For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation - 0
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks - 0

3.For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
the total number of children in such accommodation - 0
the total number of children in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number of children in such accommodation for more than 13 weeks but less than 26 weeks - 0
the total number of children in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number of children in such accommodation for more than 52 weeks - 0

Date responded: 31 January 2018

Contaminated Land Register

Date submitted: 5 January 2018

Summary of request

1) Please can you provide all entries found within your Local Authority Contaminated Land Register under Part 2a Environmental Protection Act 1990. Please include:

A. Site name
B. Address of the site
B. Coordinates of the effected site (northing, easting would be preferred) C. Remediation status of the site

2) Please can you confirm any changes to the Contaminated Land Register since January 2016?

Summary of response

1) Please can you provide all entries found within your Local Authority Contaminated Land Register under Part 2a Environmental Protection Act 1990. Please include:

A. Site name
B. Address of the site
B. Coordinates of the effected site (northing, easting would be preferred) C. Remediation status of the site

Answer: We have no entries in a Contaminated Land Register because we have not needed to require any land to be declared as contaminated land.

2) Please can you confirm any changes to the Contaminated Land Register since January 2016?

Answer: None.


Date responded: 24 January 2018

Local Government Estates Strategy

Date submitted: 5 January 2018

Summary of request

1. Whether your Local Authority has any plans to establish or move any of its municipal offices to new premises or to modify or refurbish existing premises in the coming five years.

2. Whether, as part of an estates strategy, your Local Authority has plans to co-locate with any of the following services:
• Central Government
• Other Local Government (including district or county)
• Police services
• Fire & Rescue services
• Ambulance services
• NHS

3. Any further information you have regarding the timescale, floorplan size, cost of the project and staff numbers involved (full time-equivalents).

Summary of response

1. Whether your Local Authority has any plans to establish or move any of its municipal offices to new premises or to modify or refurbish existing premises in the coming five years - East Devon District Council (EDDC) have recently modernised its offices in Exmouth and the main offices in Sidmouth are being relocated to purpose built offices in Honiton in the next 12 months. For further information please visit our website at http://eastdevon.gov.uk/moving-and-improving/moving-and-improving-all-you-need-to-know-about-the-office-relocation/

2. Whether, as part of an estates strategy, your Local Authority has plans to co-locate with any of the following services - EDDC is working with partner organisation through the ‘One Public Estate’ programme which will explore the potential for co-location. We do not hold any additional information about this issue.
• Central Government
• Other Local Government (including district or county)
• Police services
• Fire & Rescue services
• Ambulance services
• NHS

3. Any further information you have regarding the timescale, floorplan size, cost of the project and staff numbers involved (full time-equivalents) - N/A


Date responded: 8 January 2018

Licensed sex establishments

Date submitted: 5 January 2018

Summary of request

1) As of the 1st January, in each of the subsequently named years, how many sex establishments had an active licence within your local authority area? For clarity I seek information on licenced sex establishments as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009. Please provide data for each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018.
2) In each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, how many applications did your authority receive for new licenced sex establishments, as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009? Please note I seek information regarding applications for new licences and not the number of sex establishment licences where an application for renewal was made.
3) As of the 1st January 2018, has your authority adopted Section 27 of the Policing and Crime Act 2009 which relates to the regulation of “sex establishments” under Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982?
4) In relation to your local authority’s licensing policy, has the authority set a limit for the number of sexual establishment licences that are permitted to be issued within your local authority area? If yes, as of the 1st January 2018 what was the total number of sexual entertainment licences that were allowed to be issued?

Summary of response

1) As of the 1st January, in each of the subsequently named years, how many sex establishments had an active licence within your local authority area? For clarity I seek information on licenced sex establishments as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009. Please provide data for each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018.

• 2010 – 0
• 2011 – 0
• 2012 – 0
• 2013 – 1
• 2014 – 1
• 2015 – 1
• 2016 – 0
• 2017 – 0
• 2018 – 0

2) In each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, how many applications did your authority receive for new licenced sex establishments, as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009? Please note I seek information regarding applications for new licences and not the number of sex establishment licences where an application for renewal was made.

• 2010 – 0
• 2011 – 0
• 2012 – 1
• 2013 – 0
• 2014 – 0
• 2015 – 0
• 2016 – 0
• 2017 – 0
• 2018 – 0

3) As of the 1st January 2018, has your authority adopted Section 27 of the Policing and Crime Act 2009 which relates to the regulation of “sex establishments” under Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982? - Yes

4) In relation to your local authority’s licensing policy, has the authority set a limit for the number of sexual establishment licences that are permitted to be issued within your local authority area? If yes, as of the 1st January 2018 what was the total number of sexual entertainment licences that were allowed to be issued? - No we have not set a limit

Date responded: 17 January 2018

Schools Teachers

Date submitted: 5 January 2018

Summary of request

How many nursery schools are there within your council region?
How many nursery schools within your council region have a male head teacher?
How many nursery teachers are currently employed by schools within your council region?
How many male nursery teachers are currently employed by schools within your council region?

How many nursery teachers were employed by schools within your council region in the school year 2011/12?
How many male nursery teachers were employed by schools within your council region in the school year 2011/12?

How many primary schools are there within your council region?
How many primary schools within your council region have a male head teacher?
How many primary teachers are currently employed by schools within your council region?
How many male primary teachers are currently employed by schools within your council region?

How many primary teachers were employed by schools within your council region in the school year 2011/12?
How many male primary teachers were employed by schools within your council region in the school year 2011/12?

How many secondary schools are there within your council region?
How many secondary schools within your council region have a male head teacher?
How many secondary teachers are currently employed by schools within your council region?
How many male secondary teachers are currently employed by schools within your council region?

How many secondary teachers were employed by schools within your council region in the school year 2011/12?
How many male secondary teachers were employed by schools within your council region in the school year 2011/12?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request


Date responded: 8 January 2018

New standard methodology for calculating 'objectively assessed need'

Date submitted: 4 January 2018

Summary of request

1) What information, documentation or consultation, if any, your council has received on a "new standard methodology for calculating 'objectively assessed need'"; and

2) When your housing plan was last updated, including a copy of the housing plan in question; and

3) What information, documentation or consultation, if any, your council has received on a "new housing delivery test".

Summary of response

1) What information, documentation or consultation, if any, your council has received on a "new standard methodology for calculating 'objectively assessed need'"

The Government consultation document was received by the Council – it can be viewed at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/652888/Planning_for_Homes_Consultation_Document.pdf
and also see: https://www.gov.uk/government/consultations/planning-for-the-right-homes-in-the-right-places-consultation-proposals

2) When your housing plan was last updated, including a copy of the housing plan in question

It is not clear what is meant by the term “housing plan”. In so far as planning policy matters are concerned, our local plan was developed over the second decade of this century and adopted in January 2016. It sets out details of assessment of housing needs and policies to address this need. It can be viewed at: http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

3) What information, documentation or consultation, if any, your council has received on a "new housing delivery test"

Same answer as question 1.

Date responded: 5 January 2018

Number of blue badge approvals each year since 2010

Date submitted: 3 January 2018

Summary of request

How many residents have a blue badge in your local authority?

How many new disabled blue badge applications have you received and approved each year since 2010-2017?

How many new disabled blue badge applications have you received and rejected each year since 2010-2017?

How many disabled blue badge application renewals have you received and approved each year since 2010-2017?

How many disabled blue badge application renewals have you received and rejected each year since 2010-2017?

What were the main reasons for rejections in each year?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2018

Homeless people sent to foreign countries for reconnection

Date submitted: 3 January 2018

Summary of request

Please provide me with details relating to the number of homeless people sent to foreign countries for reconnection. By this, I refer to those cases where a homeless person - who may be foreign or have a support system in a foreign country - has a ticket paid for to go to that place.
Specifically, please provide me with the destination of where these homeless people are sent. Please also tell me how much the tickets cost. Please specify whether they travelled by plane, train or bus.
Please break down the instances by year. In particular, I would like informations specific to 2017. If there is time, please also provide information for 2016.

Summary of response

Please provide me with details relating to the number of homeless people sent to foreign countries for reconnection - None

Date responded: 24 January 2018

Council redundancies

Date submitted: 3 January 2018

Summary of request

Please detail how many council employees were made redundant (to include both compulsory and voluntary redundancies) during the following periods:

By tax year
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Also, please detail how much the council spent on redundancy pay (i.e. gross payments made to those made redundant) during the periods:

By tax year
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Summary of response

2011/12
Total 15 redundancies = £381,274
Voluntary = 0
Compulsory = 15 (£381,274)

2012/13
Total 1 redundancies = £3,037
Voluntary = 0
Compulsory = 1 (£3,037)

2013/14
Total 5 redundancies = £29,154
3 Voluntary = £19,860
2 Compulsory = £9,294

2014/15
Total 5 redundancies = £138,899
3 Voluntary = £34,342
2 Compulsory = £104,557

2015/16
Total 3 redundancies = £92,780
1 Voluntary = £34,011
2 Compulsory = £58,769

2016/17 = none

2017/18 to 31 Jan 2018
Total 2 redundancies = £33,640
Voluntary = 1 (£27,506)
Compulsory = 1 (£6,134)




Date responded: 24 January 2018

Penalty Charge Notices for parking offences issued in December 2017

Date submitted: 3 January 2018

Summary of request

I would be grateful if you would provide the following:

1. The number of Penalty Charge Notices issued by the council (or agent) for on-street parking offences during December 2017

2. The number of Penalty Charge Notices issued by the council (or agent) for off-street (car park) parking offences during December 2017

3. The revenue from the Penalty Charge Notices received by the council during December

4a. The on-street location (street name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location.

4b. The off-street location (car park name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location.

5. The number of off-street (car park) spaces the council (or agent) is responsible for enforcing.

Summary of response

1. The number of Penalty Charge Notices issued by the council (or agent) for on-street parking offences during December 2017 – N/A Devon County Council (DCC) responsibility

2. The number of Penalty Charge Notices issued by the council (or agent) for off-street (car park) parking offences during December 2017 - 64

3. The revenue from the Penalty Charge Notices received by the council during December – Off Street only (as DCC do ON Street) £885

4a. The on-street location (street name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location – N/A
4b. The off-street location (car park name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location – Imperial Road short stay car park, Exmouth 11 PCN's

5. The number of off-street (car park) spaces the council (or agent) is responsible for enforcing – 5,046

Date responded: 5 January 2018

Refused council nomination for accommodation due to affordability

Date submitted: 3 January 2018

Summary of request

Please can you tell me on how many occasions over the past five years housing associations have turned down a council nomination for a person to be given accommodation because of affordability concerns. Please provide the number of individuals turned down in each year.

If the housing association has stated the affordability concerns stem from the person being subject to the benefit cap or Universal Credit then please make this clear.

Please also list the name of the housing association that has turned down the nomination.

Summary of response

We are not able to run a report that will determine the number of applications that have been turned down due to affordability. In order to retrieve this data we would need to manually search through an extensive amount of records looking for individual cases where this has been the case. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act.

Date responded: 4 January 2018

Unclaimed business rate credit balances

Date submitted: 2 January 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 5 January 2018

Compulsory dog microchipping

Date submitted: 2 January 2018

Summary of request

The data I would please like to receive is detailed below:

How many dog owners in the area under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

What is the total amount in GBP that dog owners under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

How many dog owners under the authority of East Devon have been prosecuted for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

Summary of response

How many dog owners in the area under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016? - None

What is the total amount in GBP that dog owners under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016? - Zero

How many dog owners under the authority of East Devon have been prosecuted for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016? - None


Date responded: 22 January 2018

Agency staff costs

Date submitted: 2 January 2018

Summary of request

Please detail how much money the council spent on agency staff during the following periods:

For the tax years
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Summary of response

Money the council has spent on agency staff per calendar year:
2011 - £382,907
2012 - £343,291
2013 - £303,568
2014 - £325,671
2015 - £469,021
2016 - £525,684
2017 - £378,507



Date responded: 3 January 2018

Business Rates

Date submitted: 2 January 2018

Summary of request

Can you please send me a full list of companies on excel spreadsheet that have become liable for business rates......


• Between the 1st-20th December 2017
• Full address
• Business name
• Date of liability
• RV
• Type of property

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 2 January 2018

Credit balances

Date submitted: 1 January 2018

Summary of request

Please can you provide me with the following information:
1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 5 January 2018

Money given to domestic violence refuges

Date submitted: 27 December 2017

Summary of request

1. The amount of money the local authority gave to domestic violence refuges in each financial year since 2010/11;
2. The total number of domestic violence refuges or any other form of accommodation-based support located within the local authority, as at the end of each financial year since 2010/11;
3. The total number of domestic violence refuges located within the local authority that have been closed since 2010/11; and
4. Whether the local authority bid for funding from the VAWG Service Transformation Fund and, if it did, when the bid was successful and confirmation of whether the Government released the funds yet.

Summary of response

1. The amount of money the local authority gave to domestic violence refuges in each financial year since 2010/11 - Zero
2. The total number of domestic violence refuges or any other form of accommodation-based support located within the local authority, as at the end of each financial year since 2010/11 - Zero
3. The total number of domestic violence refuges located within the local authority that have been closed since 2010/11 - Zero
4. Whether the local authority bid for funding from the VAWG Service Transformation Fund and, if it did, when the bid was successful and confirmation of whether the Government released the funds yet - No



Date responded: 4 January 2018

Coach based school transportation

Date submitted: 27 December 2017

Summary of request

My research is about identifying safety related issues in coach based school transportation and providing cloud based solutions. I have recently conducted a qualitative case study in Luton Borough Council and analysed the results. Based on the results I have prepared a quantitative questionnaire to test the results all over the UK (please find the link below). Any of the following stakeholders can participate in this survey.

1. Council transport officer
2. Parent of school children
3. Coach operator
4. Coach driver
5. Road safety analysts
6. School teacher/ head master/ school transport officer

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education and Social Care in East Devon at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 January 2018

Electric charging points

Date submitted: 20 December 2017

Summary of request

How many local authority electric charging points are currently installed?
How many do you plan to install in the next 3 years?
How much has currently been budgeted for electric vehicle infrastructure?
Are you receiving funding/grant for electric vehicle from central government?
Any further information on electric vehicle infrastructure in your local authority?

Summary of response

How many local authority electric charging points are currently installed? - 0

How many do you plan to install in the next 3 years? – No plans to install any at this time

How much has currently been budgeted for electric vehicle infrastructure? - 0

Are you receiving funding/grant for electric vehicle from central government? - No

Any further information on electric vehicle infrastructure in your local authority? - All large scale developments are encouraged to include charging points for electric vehicles under Policy TC9 of the adopted Local Plan. It is likely that we will provide more detailed guidance on charging points and when these are required, through a Design Guide in the next 24 months.




Date responded: 21 December 2017

Dangerous Wild Animal Licences issued between 2006 to 2016

Date submitted: 19 December 2017

Summary of request

My FOI is requesting the number of Dangerous Wild Animal Licenses you have issued from 2006 to 2016 under the Dangerous Wild Animal Act 1976 (DWA). The species is also important so please include when the license was issued and what species it was for.

Summary of response

There is no information held prior to 2015

2015 - (1 Ostrich) x 1 licence
2016 (1 Ostrich & 4 ring tailed lemurs) x 2 licences



Date responded: 10 January 2018

Discretionary Relief for non domestic rate payers

Date submitted: 19 December 2017

Summary of request

How much Discretionary Relief has been paid to non-domestic rate payers 2017/18

Summary of response

The current amount spent on Discretionary Rate Relief (Revaluation Support) so far for 2017/18 is £97,999.35

Date responded: 21 December 2017

Staffing structures and spend on temorary staff

Date submitted: 19 December 2017

Summary of request

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments.

• Estates & Facilities
• Property & Maintenance
• Building Control
• Housing Options
• Private Sector Housing

Please can you also advise:
• What the total spend on Temporary/Interim staff has been in the last twelve months
• Which/if any recruitment consultancies have been used to provide these staff

Summary of response

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments – Please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/ for our departmental structures.

• Estates & Facilities
• Property & Maintenance
• Building Control
• Housing Options
• Private Sector Housing

Please can you also advise:
• What the total spend on Temporary/Interim staff has been in the last twelve months - £517,550 - December 2016 – Nov 2017
• Which/if any recruitment consultancies have been used to provide these staff - COMENSURA LTD; MORGAN HUNT UK LIMITED; MATCHTECH GROUP UK LTD; HUNTRESS SEARCH LIMITED; DEVON COUNTY COUNCIL; BADENOCH & CLARK; LIGHTHOUSE LAW LIMITED; PENNA PLC; BISHOPSGATE BUSINESS SOLUTIONS LTD; BUILDING RECRUITMENT CO LTD; GIRLING JONES LTD; Venn Group

Date responded: 20 December 2017

s75 of the National Health Services Act 2006

Date submitted: 18 December 2017

Summary of request

I am requesting information relating to agreements made pursuant to s75 of the National Health Services Act 2006.

1. Have you been at any point in the last 2 years or are you currently a party to any agreement(s) made pursuant to s75 of the National Health Services Act 2006?

2. If the answer to (1) is no, has any other local governmental body been party to a s75 agreement covering your locality in the last two years? If so, what is the name of that local governmental body?
3. For each s75 agreement you have been (in the last 2 years) or are a party to, please provide the details requested in the table below:

Number of Parties to the agreement.
Date agreement entered into.
Did/does the agreement cover the funding of mental health services?
Did/does the agreement cover the commissioning of mental health services?
Did/does the agreement cover the provision of mental health services?
Are you still a party to the agreement?
If not still a party to the agreement, when did you cease to be a party?
If not still a party to the agreement, why did you cease to be a party?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 18 December 2017

Energy usage

Date submitted: 18 December 2017

Summary of request

1. The name of the company currently supplying energy to your premises, for electricity and gas.
2. The name of the tariff that the electricity and gas are supplied by.
3. Your annual energy bill cost for the past financial year.

Summary of response

1. The name of the company currently supplying energy to your premises, for electricity and gas.
Total Gas and Power

2. The name of the tariff that the electricity and gas are supplied by.
Information not held

3. Your annual energy bill cost for the past financial year.
2016/17 £259,563.09 across all sites

Date responded: 3 January 2018

ICT Software for processing council tax

Date submitted: 15 December 2017

Summary of request

1) Name of your existing software product for processing of Council Tax?
e.g. Capita, Northgate, Civica or other, please give Company and or product name.

2) Date of the next software licence renewal?
if a perpetual licence then the date of maintenance renewal please?

3) Annual cost of software (Council Tax)?
i.e. software licence and or maintenance (if not separated from Housing Benefit and or NNDR, then total cost please)

4) Are the printing of Council tax bills produced in-house or by external provider?

5) The average cost to the Authority per bill produced? (To calculate cost I do not require staffing costs, so Information Technology cost, printing, postage, collating and any other direct costs, divided by the number of bills produced, please do not deduct revenue from advertisers, that may sponsor bill production).

Summary of response

1) Name of your existing software product for processing of Council Tax? e.g. Capita, Northgate, Civica or other, please give Company and or product name - Capita Academy

2) Date of the next software licence renewal? If a perpetual licence then the date of maintenance renewal please? - April 2018

3) Annual cost of software (Council Tax)? i.e. software licence and or maintenance (if not separated from Housing Benefit and or NNDR, then total cost please) - £86,000

4) Are the printing of Council tax bills produced in-house or by external provider? - Bill production is split between external (majority) and internal

5) The average cost to the Authority per bill produced? (To calculate cost I do not require staffing costs, so Information Technology cost, printing, postage, collating and any other direct costs, divided by the number of bills produced, please do not deduct revenue from advertisers, that may sponsor bill production) - Average item cost £0.398 per bill (includes setup, print, collating and postage)

Date responded: 12 January 2018

Bailiff services 2016-17

Date submitted: 15 December 2017

Summary of request

How much has the council recovered in unpaid Council Tax for the financial year 2016 - 2017 ?

How much has the council recovered in any other outstanding payments such as rent arrears or fines?

Which bailiff companies were used to recover monies for the council?

Which debt collection companies were used to recover monies owed to the council?

How much did the council spend on bailiff services during 2016-17?

Summary of response

1. How much has the council recovered in unpaid Council Tax for the financial year 2016 - 2017 ? –

Collected - £437,039.38

2. How much has the council recovered in any other outstanding payments such as rent arrears or fines? – Please could you clarify what information on fines you require. We have several services that would issues fines but would appreciate further clarification regarding this question.
3. Which bailiff companies were used to recover monies for the council? - Ross and Roberts and Rosendales
4. Which debt collection companies were used to recover monies owed to the council? - Ross and Roberts and Rosendales – Collector Service
5. How much did the council spend on bailiff services during 2016-17? - None

Date responded: 19 December 2017

Council Tax payments

Date submitted: 14 December 2017

Summary of request

1. What payment methods do you accept for the payment of council tax at present?

2. What payment methods will you accept for payment of Council tax from 13 January 2018?

3. How much do/did you charge residents to pay council tax by debit card before 13 January 2018?

4. How much do/ did you charge residents to pay council tax by credit card before 13 January 2018?

5. How much will you charge residents to pay council tax by debit card from 13 January 2018?

6. How much will you charge residents to pay council tax by credit card from 13 January 2018?

Summary of response

1. What payment methods do you accept for the payment of council tax at present? – Direct Debit; Online; Pay by Post cheque or postal order; Pay by cash or cheque at the Post Office; Payzone outlet; Pay at your bank with a giro slip; Standing order; automated payment line

2. What payment methods will you accept for payment of Council tax from 13 January 2018? - Same as 1 above

3. How much do/did you charge residents to pay council tax by debit card before 13 January 2018? – 0

4. How much do/ did you charge residents to pay council tax by credit card before 13 January 2018? - For all credit cards and some pre-paid cards, a fee of 1.5 per cent of the amount payable will be added at the payment stage

5. How much will you charge residents to pay council tax by debit card from 13 January 2018? - 0

6. How much will you charge residents to pay council tax by credit card from 13 January 2018? - 0

Date responded: 20 December 2017

Taxi licences

Date submitted: 14 December 2017

Summary of request

a.) The number of drivers currently holding a taxi/PH licence

b.) The number of drivers who hold a licence who hold a criminal conviction. Please detail the offence, and the date of the offence. Please detail whether the licence was awarded at original application, or on appeal

c.) Please provide the number of drivers who were refused licences due to criminal convictions in 2017. please detail the type of offence, and whether this was a new application or a renewal

Summary of response

a.) The number of drivers currently holding a taxi/PH licence

• We have 199 Hackney drivers
• We have 25 Private Hire drivers

b.) The number of drivers who hold a licence who hold a criminal conviction. Please detail the offence, and the date of the offence. Please detail whether the licence was awarded at original application, or on appeal

• This council does not currently retain details of driver conviction information but may consider doing so in the future. However each licensed driver and new applicant MUST provide a certificate issued by the Disclosure and Barring Service (DBS) which details a full character history.
• The full details of each DBS Certificate is fully reviewed by an officer at point of application or renewal.
• Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.
• Applicants that do not meet the criteria to be licensed against the national standard of being "fit and proper" are referred to a Licensing & Enforcement Sub-committee. Spent convictions can be considered in the decision making process.

c.) Please provide the number of drivers who were refused licences due to criminal convictions in 2017. Please detail the type of offence, and whether this was a new application or a renewal

• The numbers of refusals are very low and we believe that by disclosing this exact information we could potentially identify individuals. It is therefore exempt information under s40(2) of the Freedom Of Information Act.

Date responded: 4 January 2018

Business rates

Date submitted: 13 December 2017

Summary of request

• We need a full list of properties registered for business rates which are occupied including relief details. Please include... Property Reference, Property Address, Current Rateable Value, 2010 Rateable Value, Property Description, Name of main account holder, Name of 2nd Account Holder if applicable, Liability Start Date, Current reliefs on account, Date reliefs applied to account.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 14 December 2017

Refuse Collection Vehicles

Date submitted: 12 December 2017

Summary of request

i. Name and Contact details for your Fleet Manager, Head of Waste Operations, and Head of Streetscene Services (or equivalent job titles where relevant)
ii. How many Refuse Collection Vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift) and who operates them ?
iii. How many Trade Waste Collection vehicles do you have in operation, of what type and specification (i.e chassis, body and bin lift)? and who operates them?
iv. Does the council have any Bin Lifters on vehicles mechanically prepared for Bin weighing Systems?
v. Do you operate and charge for Green Waste or Garden collection, if no, do you have any plans to charge in the future?
vi. Are you currently using vehicle mounted weighing systems on your Fleet, if so, what type and specification are you using?
vii. How does the Council provide/record weights of individual bins per bin collection?
viii. Does the Council use Bin RFID technology?
ix. How does the Council archive and report on bin weight data?
x. How do you optimise your Urban Management Services ? (e.g. Streetscene Services - Bin level sensors, Street Cleaning, Route Optimisation, Asset Tracking)

Summary of response

i. Name and Contact details for your Fleet Manager, Head of Waste Operations, and Head of Streetscene Services (or equivalent job titles where relevant) -

Fleet Manager – Stuart Jellings. Stuart.jellings@suez.com
Recycling & Waste Contract Manager – Gareth Bourton. gbourton@eastdevon.gov.uk
Head of Street Scene – Andrew Hancock, ahancock@eastdevon.gov.uk

ii. How many Refuse Collection Vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift) and who operates them ? - 8 RCVs in operations. Type are Dennis/Terberg. RCVs are owned by East Devon DC and operated by SUEZ Recycling & Recovery UK Ltd

iii. How many Trade Waste Collection vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift)? and who operates them? - East Devon DC does not operate a trade waste service

iv. Does the council have any Bin Lifters on vehicles mechanically prepared for Bin weighing Systems? - Not currently

v. Do you operate and charge for Green Waste or Garden collection, if no, do you have any plans to charge in the future? - East Devon DC does not currently operate a green waste collection service but is preparing to introduce one in 2018

vi. Are you currently using vehicle mounted weighing systems on your Fleet, if so, what type and specification are you using? - East Devon DC does not currently operate this type of equipment

vii. How does the Council provide/record weights of individual bins per bin collection? - East Devon DC does not record or weigh individual bins

viii. Does the Council use Bin RFID technology? - Not currently

ix. How does the Council archive and report on bin weight data? - East Devon DC does not currently archive or report bin weight data

x. How do you optimise your Urban Management Services ? (e.g. Streetscene Services - Bin level sensors, Street Cleaning, Route Optimisation, Asset Tracking) - East Devon DC optimises it’s recycling and waste collection rounds by using the SUEZ route optimisation processes and data from our in-cab system.


Date responded: 18 December 2017

Organisational structure chart

Date submitted: 12 December 2017

Summary of request

Please, can you send an organisational structure chart for the council?

Summary of response

East Devon District Council's structure charts can be found on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 13 December 2017

Business rates

Date submitted: 8 December 2017

Summary of request

I request the following information about Business Rates Accounts held by your Council:
· Account Name
· Account Start Date
· Billing Authority Reference
· Current 2017 List Rateable Value
· Details of any reliefs where applied, including a further breakdown if possible of:
o Type of relief applied
o Date the relief was applied
o Value of the relief
· Full Address of the rated assessment
· Billing Address
· Occupied/Empty Status
· Description

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 8 December 2017

Document Scanners, DM systems and EPR systems

Date submitted: 8 December 2017

Summary of request

The movement away from paper to digital processes has been on-going for some time now. One part of a comprehensive digitisation strategy is the use of scanners to create digital versions of paper documents. Below is my freedom of information request regards your use of scanners. Not multi-functional devices, but paper document Scanners, DM systems and EPR systems. If you have any questions please feel free to email me at this address.

• How many employees do you currently have?
• How many scanners (not multifunctional devices) do you currently have to scan paper based documents?
• Which brand do you use (i.e. Brother, Canon, Fujitsu, Kodak Alaris etc)?
• Which scanner model do you mainly use?
• Who supplies these scanners?
• Do you have a contract for these scanners?
• If so, when does this expire?
• What Document Management system(s) do you use?
• What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use?
• What is the name, job title, and email address of the person responsible for your scanner fleet?

Summary of response

• How many employees do you currently have? - 502
• How many scanners (not multifunctional devices) do you currently have to scan paper based documents? - 35
• Which brand do you use (i.e. Brother, Canon, Fujitsu, Kodak Alaris etc.)? - Fujitsu, HP, Canon, Kodak, Panasonic and Contex.
• Which scanner model do you mainly use? - Kodak I2400 and Panasonic S5055C
• Who supplies these scanners? - Purchased on a best of 3 quotes basis.
• Do you have a contract for these scanners? - For 5 Panasonics S5055C and 1 Canon.
• If so, when does this expire? - August 2018
• What Document Management system(s) do you use? - Comino
• What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use? - Not applicable
• What is the name, job title, and email address of the person responsible for your scanner fleet? - Martin Millmow, Document Centre Manager, martin.millmow@strata.solutions

Date responded: 22 December 2017

Business rates

Date submitted: 7 December 2017

Summary of request

Required Information;- A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 December 2017

Super Recognisers International

Date submitted: 7 December 2017

Summary of request

I would like to know whether you use a company called “Super Recognisers International” or any of their subsidiaries.

Summary of response

EDDC do not use Super Recognisers International or any of their subsidiaries.

Date responded: 7 December 2017

Business rates

Date submitted: 7 December 2017

Summary of request

• A full list of all commercial properties in your council area with the following information:
o Valuation Office Agency Reference Number
o Valuation Office Agency Property Description
o Full Address and Postcode
o Business Name / Occupier Details
o 2017 Rateable Value
o Details of all Reliefs each property is receiving

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 December 2017

Talks hosted by the charity Narconon

Date submitted: 7 December 2017

Summary of request

I am looking for information about schools or colleges which have hosted talks to pupils by the charity, Narconon (UK charity number 1159334). Please could you provide me with the following:
1) Has the council received any complaints about Narconon talks to pupils hosted by schools or colleges over the past two calendar years (January 2016 – December 2017)? If so, please can you provide details of the nature of the complaint, which school/college the talk was hosted at and whether any action was taken.
2) Does the council offer any advice or guidance to schools or colleges who are approached by Narconon to host talks to pupils?
3) Is the council aware of any schools or colleges which have hosted Narconon talks to pupils over the past two calendar years (January 2016 – December 2017)? If so, please can you provide details including which school/college hosted the talk and the date. In cases where Narconon talks have been hosted by schools/colleges in that period, please can you detail whether any publicity or campaign material was handed out to pupils or the school/college by the charity.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 December 2017

Tree preservation orders for Station Road, Sidmouth

Date submitted: 6 December 2017

Summary of request

Please could I have a list/map of the trees that have tree preservation orders on in the area of Balfour Manor Court/Balfour Manor, along Station Road EX10 8XW

Summary of response

Please could I have a list/map of the trees that have tree preservation orders on in the area of Balfour Manor Court/Balfour Manor, along Station Road EX10 8XW - Please see a list of TPOs for Station Road, Sidmouth. To search for any other TPOs in East Devon please visit our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

In the 'Address' drop down box type in the name of the road omitting the word road i.e. 'Station' and then in the 'Development type' drop down box select TPO. Then click 'search'.

TPO list for Station Road Sidmouth

A3.6 - Ash Remove 3 stems leaning over barn (marked on site with red X). Remove one limb overhanging the barn (marked with a red dot) back to main union. Maximum Diameter cuts 300mm. A3.8 - Ash Fell A3.4 - Ash Fell Reason for Works: A3.6 Ash Safety, stems lean extensively over the barn. A3.8 Ash Safety, stem weighted heavily over containers. A3.4 Ash Safety, stem heavily weighted over towards the barn and footpath.
Alexandria Industrial Estate Station Road Sidmouth
Ref. No: 17/1520/TRE | Validated: Tue 27 Jun 2017 | Status: Approved

T1 Pittosporum. In flower bed. Reduce Crown and shape to 10 feet because of excessive shading and to maintain health of tree. Everlasting Permission to do approved work requested. T2 Portuguese Laurel (Cherry Laurel) In flower bed. Reduce crown and shape to 12 feet to improve shape and maintain healthy tree. Everlasting permission to do approved work T3 Bay in Flower bed. Reduce crown and shape to 10 feet to improve shape and layout in the bed. Everlasting permission to do approved work requested. T4 Pittosporum in flower bed. To reduce crown and shape to 6 feet to maintain balance in the bed. Everlasting permission to do the approved work requested. T5 Macrocarpa . To cut back two branches to give three feet clearance of our neighbours shed.
6 Sidmount Station Road Sidmouth EX10 8XU
Ref. No: 16/2982/TRE | Validated: Wed 14 Dec 2016 | Status: Approved

AMENDED TREE SPECIES DESCRIPTION G1, Monterey Cypress 2 off G2, Monterey Cypress 2 off, Pittosporum 1 off and Yew 1 off. Works: Part 1, crown lift to provide 2 metres clearance over garage roof. Part 2, prune tree crowns back to boundary line.
Sidmount Station Road Sidmouth
Ref. No: 15/2830/TRE | Validated: Mon 30 Nov 2015 | Status: Decided

T1, Beech: 30% Crown thin, crown lift to 5.4m above ground level and crown reduction to retain a tree with a height of approx. 20-25m with a crown radius of approx. 7m (current height 25-30m, current crown radius 9m).
Balfour Lodge (Land Opposite) Station Road Sidmouth EX10 8XL
Ref. No: 15/1730/TRE | Validated: Tue 21 Jul 2015 | Status: Decided

T1 Magnolia - reduce western side by 45cm, making pruning cuts up to 20mm diameter. Retain a height of 5.5 metres. Crown lift to 1 metre above ground level. T2 Tulip Tree - crown lift up to 4.2 metres. T3 Strawberry tree - crown lift up to 1.5 metres. T6 Pittosporum - 40% crown reduction.
3 Sidmount Station Road Sidmouth EX10 8XU
Ref. No: 14/0643/TRE | Validated: Mon 10 Mar 2014 | Status: Approved

T1, Turkey Oak - reduce crown spread over 1 Sidlands garden by 1.5m to a suitable side branch.
Sidmount Station Road Sidmouth
Ref. No: 13/1705/TRE | Validated: Thu 01 Aug 2013 | Status: Approved

AMENDED SPECIFICATION T7, Norway Maple - Fell and T8, Lime - Fell
Land South Of Bulverton Barn Station Road Sidmouth
Ref. No: 13/1017/TRE | Validated: Thu 09 May 2013 | Status: Refused

T1 - Spruce - fell.
Alexandria Industrial Estate Station Road Sidmouth
Ref. No: 12/2294/TRE | Validated: Sat 20 Oct 2012 | Status: Approved

T902, Poplar: Re-pollard.
The Knapp Station Road Sidmouth
Ref. No: 12/0289/TRE | Validated: Wed 18 Jan 2012 | Status: Approved

T1, Turkey Oak, T2, T3, T4, & T5, Holm Oak: shorten back side branches over road by 2.5 metres.
Balfour Mews Station Road Sidmouth EX10 8XL
Ref. No: 11/0955/TRE | Validated: Tue 03 May 2011 | Status: Approved

1 x Japanese Strawberry tree: Fell
4 Balfour Manor Station Road Sidmouth EX10 8XW
Ref. No: 10/1838/TRE | Validated: Wed 08 Sep 2010 | Status: Approved

Fell 2 x sycamore trees (T3 and G5); 1 x ash tree (T5); 1 x lime tree (T6); 3 x Austrian pine trees (T7, T8, T9); and 2 x groups of elm trees (G1 and G5).
Land South Of Bulverton Barn Station Road Sidmouth Devon
Ref. No: 09/0578/TRE | Validated: Wed 18 Mar 2009 | Status: Approved


Date responded: 7 December 2017

Looked After Children (LAC) Care Teams

Date submitted: 6 December 2017

Summary of request

I am writing to you to request the following information from the Looked After Children (LAC) Care Teams or any other department which would have the information in respect of the following:

• How many (LAC) looked after children are at risk of or involved in Radicalisation?
• How many (LAC) looked after children are at risk of or involved in Gangs?
• How many (LAC) looked after children are at risk of or involved in harmful sexual behaviours?

• For each of the 3 categories could you please confirm where the children are currently placed? (e.g. Mental Health / Secure settings / Residential care / Fostering)
• For each of the 3 categories could you please provide this information for children aged between 8 and 17 years.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 December 2017

LCV vehicles

Date submitted: 6 December 2017

Summary of request

1) Please confirm that you run a LCV fleet (up to 3.5 tonnes)
2) The name, email address and phone number of the person(s) responsible for the specifying and procurement of any fleet
3) Approximate renewal date of any fleet

Summary of response

1) Please confirm that you run a LCV fleet (up to 3.5 tonnes) - Yes we do
2) The name, email address and phone number of the person(s) responsible for the specifying and procurement of any fleet - StreetScene Budget and Equipment Monitoring Officer – post currently vacant, being recruited to. 01395 516551 streetsceneadmin@eastdevon.gov.uk
3) Approximate renewal date of any fleet - Rolling renewals, all fleet leased through capita frameworks. Next one is due May and June 2018.

Date responded: 6 December 2017

Event Equipment Hire

Date submitted: 6 December 2017

Summary of request

Who would be the best contact within your organisation to speak with in relation to events that are organised by yourselves

Summary of response

Charles Plowden Service Lead - Countryside and Leisure; email countryside@eastdevon.gov.uk

Date responded: 7 December 2017

Business rates

Date submitted: 5 December 2017

Summary of request

Please send me a full list of companies that became responsible for non domestic rates from the 15th November 2017 to 30th November 2017 including the business name and address, property type, date they became responsible and RV.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 5 December 2017

EDDC collection box

Date submitted: 4 December 2017

Summary of request

Would you be so kind as to furnish me with the following information. On York Steps there is a collection box for people to place donations to help EDDC towards protecting the cliffs. Would you please supply the cost of making the large coloured sign, the cost of both the metal post and the oak post and the painting of both, the cost of the locked box and the cost of the three EDDC employees to erect everything. How much it costs for an EDDC employee to empty the box on a daily basis, and the total amount of donations collected to the present date.

Summary of response

The collection box on the seafront is for contributions towards Sidmouth Beach Management Scheme, to reduce the risk of flooding to the Town, and the rate of erosion of the cliffs on East Beach.
The cost of the sign and its legs were £276
The cost of the box was £125
The amount collected to date is £165.75
No EDDC employees were involved in the installation.
The box is emptied by the car parking officers, at no additional cost.

Date responded: 18 December 2017

Organisation structure of the council

Date submitted: 4 December 2017

Summary of request

1/ Full organisation structure of the council
2/ A detailed structure of the procurement department inclusive of the salaries of the posts in the procurement department
3/ The recruitment spend for senior or executive recruitment services and the suppliers
4/ A detailed structure of the contract management departments

Summary of response

1/ Full organisation structure of the council – For our organisation structure please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/
2/ A detailed structure of the procurement department inclusive of the salaries of the posts in the procurement department – Procurement is managed through Devon County Council's Procurement Services. EDDC do not have a procurement department.
3/ The recruitment spend for senior or executive recruitment services and the suppliers - (Spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees) – 2016/17 = £5796.20
4/ A detailed structure of the contract management departments – For organisational structures for the Service Areas we deliver please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 4 December 2017

Investment in commercial buildings

Date submitted: 3 December 2017

Summary of request

I request the following information with regard to commercial property investments made by your organisation. By this I mean property that has been invested in to produce an income and/or capital growth rather than for the delivery of services or housing.
• Has your organisation invested in commercial property as outlined above since 2010 or has it the intention of doing so in the next 3 years?
• If yes:
• can you please send me an electronic copy of the decision(s) taken to approve this policy, or a link to it via a public website?
• how big in monetary terms is the fund available for this activity and how much has been invested to date?
• what is the percentage allocation of the investment between market sectors: offices, retail, industrial, hotel & leisure, other?
• was the investment funded from borrowing or from existing reserves? Please provide the percentage split, where relevant.
• If you did/will borrow money to invest, where did/will you borrow the money from?
• what is the percentage split of investments between those inside and those outside of your geographical/administrative area?

Summary of response

• Has your organisation invested in commercial property as outlined above since 2010 or has it the intention of doing so in the next 3 years? - No

Date responded: 5 December 2017

S106 agreement for their development at the Knowle

Date submitted: 1 December 2017

Summary of request

I understand that EDDC has just signed an S106 agreement with Pegasus Life for their development at the Knowle.

Can you please provide me with all documents you hold relating to this agreement.

Summary of response

The s106 agreement for this application can be accessed online here by adding the relevant application number into the search field 16/0872/MFUL http://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/

Date responded: 5 December 2017

Business rates credit balances

Date submitted: 1 December 2017

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 December 2017

Housing benefit paid to private sector landlords

Date submitted: 30 November 2017

Summary of request

For the last two tax years please provide the following information

A Whats was the total amount paid out in housing benefit to private sector landlords

B What was the total amount paid out in housing benefit to social housing providers

C What was the total amount of overpayments to

(A) Private Sector Landlords and (B) Social Housing Providers

From the total amount of over payments to both social and private sector housing providers how much has (A) been and collected and (B) outstanding and (C )Written off

Summary of response

A. What was the total amount paid out in housing benefit to private sector landlords?

Private Landlords
2015-2016 - £2,799,430.30
2016-2017 - £2,926,751.29

B. What was the total amount paid out in housing benefit to social housing providers?

Social Landlords
2015-2016 - £15,248,904.68
2016-2017 - £15,038,726.77

C. What was the total amount of overpayments to (A) Private Sector Landlords and (B) Social Housing Providers?


2015-2016 Private - £24,031.56; Social - £112,063.01; Total - £136,094.57
2016-2017 Private - £21,462.87; Social - £90,256.63; Total - £111,719.50
TOTAL: Private - £45,494.43; Social - £202,319.64; Total - £247,814.07

D. From the total amount of over payments to both social and private sector housing providers how much has (A) been and collected and (B) outstanding and (C )Written off?

Collected £244,135.39
Outstanding £3,582.38
Written off £96.30
Total: £247,814.07

Date responded: 6 December 2017

Council housing waiting list

Date submitted: 28 November 2017

Summary of request

1. How many households are currently on your Council’s waiting list for social housing?
2. How many households have been on a waiting list for social housing for a) over 5 years or b) over 10 years c) over 15 years?
3. What was the average waiting time for social housing for your Council in each of the five last financial years? (2012/13, 2013/14, 2014/15. 2015/16, 2016/17)
4. How many under-24s (individuals or families where the oldest individual is 24 or under) were awarded social housing in each of the five last financial years? (2012/13, 2013/14, 2014/15. 2015/16, 2016/17)

For questions 2-4 if you could please complete the attached spreadsheet with the requested information, it would be much appreciated.

Summary of response

1. 3,607
2. 5 - 9 years 269; 10 - 14 years 16
; over 15 years 12
3. Due to a change of IT systems only the figures for 2015/16 & 2016/17 can be provided;
2015/16 351
2016/17 430
4. Due to a change of IT systems only the figures for 2015/16 & 2016/17 can be provided;
2015/16 13
2016/17 39

Date responded: 30 November 2017

Section 38 Highway adoption agreements

Date submitted: 28 November 2017

Summary of request

Highways Act 1980 (as amended) Section 38

Please kindly provide a schedule of all section 38 highway adoption agreements entered into between the authority and developers from 1/1/14 to the present.

1. Name of Developer, e.g. Persimmon Homes

2. Contact details for developer, including
(i) Contact name
(ii) Email
(iii) Telephone number
(iv) Address

3. Site address including postcode, i.e. location of the development

4. Approximate scale and type development e.g. 50 houses

5. Planning application number

6. Date of s.38 agreement

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 29 November 2017

How much was spent on disposable plastic-lined coffee cups and cutlery

Date submitted: 28 November 2017

Summary of request

1) How much money is spent by the council, or by contracted caterers, on disposable plastic-lined coffee cups, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17).

2) How much money is spent by the council, or by contracted caterers, on disposable plastic cutlery, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17).

3) Does the council intend to continue purchasing disposable coffee cups and plastic cutlery?

4) Does the council have recycling facilities in its district that have the capability to recycle the specific coffee cups and plastic cutlery purchased?

Summary of response

1) How much money is spent by the council, or by contracted caterers, on disposable plastic-lined coffee cups, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17) - We do not use disposable plastic-lined coffee cups

2) How much money is spent by the council, or by contracted caterers, on disposable plastic cutlery, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17) - We buy 16,000 teaspoons per annum (at £4.00 per 2,000) totalling £32.00 p/a

3) Does the council intend to continue purchasing disposable coffee cups and plastic cutlery? - N/A

4) Does the council have recycling facilities in its district that have the capability to recycle the specific coffee cups and plastic cutlery purchased? - Coffee Cups – N/A; plastic teaspoons – yes we do have a ‘mixed recycling’ collection.

Date responded: 30 November 2017

CCTV Cars

Date submitted: 27 November 2017

Summary of request

My inquiry concerns CCTV cars that have to keep their engines running so their camera equipment can work.

As such, can you please confirm if your CCTV cars have to keep their engines on to run their cameras.

For example, if a council officer was on patrol in a CCTV car, but had parked the car. If the officer then turned the engine off, would the cameras stop working?

How often are your CCTV cars parked when they are in the process of monitoring other drivers? Does most of the CCTV recording happen when the cars are parked or when they’re on the move?

Can you also confirm what you use the CCTV cars for.

Is it just for parking infractions? Or do you use them to patrol parents dropping off their kids at the school gates? Can you please provide a full list of how CCTV cars are being used to monitor your area.

Are there any other reasons why CCTV cars must have their engines running? For example, is it for the health and safety of the officers inside?

Summary of response

My inquiry concerns CCTV cars that have to keep their engines running so their camera equipment can work. As such, can you please confirm if your CCTV cars have to keep their engines on to run their cameras - East Devon District Council do not own any CCTV cars in its fleet.


Date responded: 5 December 2017

Complaints of alleged sexual harassment/abuse by a Councillor

Date submitted: 27 November 2017

Summary of request

Can you tell me how many complaints of alleged sexual harassment/abuse by a councillor your authority received between 1 January 2014 and 27 November 2017?

For each complaint received please can you provide details of;

1) The nature of the allegation/s
2) When it was made
3) Who made the complaint*
4) Where it was said to have taken place
5) Whether it was investigated
6) The result of the investigation

Summary of response

We received 2 complaints that related to a sexual nature

1) The nature of the allegation/s – 1. Twitter feed which provided a link to a page that contained content of an inappropriate nature; 2. Retweeted tweet which contained a # which led to a collection of images that were offensive
2) When it was made – 1. 5th August 2015; 2. 11th February 2016
3) Who made the complaint either elected official, council employee or member of the public? - 1. Elected official; 2. Elected official
4) Where it was said to have taken place – Online Twitter feed
5) Whether it was investigated – 1. Yes Hearing; 2. No, No breach found
6) The result of the investigation – 1. No breach found.


Date responded: 1 December 2017

Costs to date of the Knowle relocation project

Date submitted: 26 November 2017

Summary of request

Please let me have the costs to date of the Knowle relocation project, to include all preliminary pre "moving decision" costs, and subsequent costs of all work associated with the intended reallocation, including those at The Knowle, Manstone, the intended Honiton site and Exmouth Town Hall

I should also like to know the current and projected costs of the Exmouth Town Hall move, (including all associated costs such as moving, staff compensation and travel costs and fitting out costs), and for Honiton and costs associated with the "mothballing" of various parts of the Knowle contingent upon the intended relocation of 90 staff to Exmouth.

Summary of response

All relevant EDDC Relocation Project expenditure, inclusive of accruals, to 31 October 2017 totals £4,103,291, leaving a balance of £6,482,709 when compared to the approved Project Budget of £10,586,000.

The anticipated final costs for Exmouth remain as £1,669,000 and for Heathpark £8,917,000

Date responded: 22 December 2017

Councils suppliers and contractors

Date submitted: 24 November 2017

Summary of request

I request a list of the councils suppliers and contractors. I would like to know the names and details of any organisation/business that the council uses to carry out work on a regular basis.

Summary of response

Current contractors are Skinners Construction (East) and MD services (West). Current contract due to expire July 2018.
Void Cleaning - As above
Void Clearance - As above
Bulk Waste Removal and Management - As above
Glazing services - No contract currently, day to day responsive dealt with under maintenance contract as above
Lock services - As above
Grounds Maintenance - Our internal Street Scene department manage this
Pest Control - Internal pest control service

Date responded: 27 November 2017

Recycling rates

Date submitted: 23 November 2017

Summary of request

Please may I request the recycling rates for a full year before the smaller refuse bins were introduced and a full year after the smaller bins were introduced.

Summary of response

Our recycling rate for 2016/2017 was 46.1%. As we only implemented the new system district wide in June 2017 we do not yet have a full year figure for the new system. However, for the period June to October 2017 our running recycling rate is 57%.

Date responded: 27 November 2017

Windows 7 operating system and its ‘end of life’.

Date submitted: 23 November 2017

Summary of request

Q1) How many of your PCs run on the following? (Please type numbers)

• Windows 10 =
• Windows 7 =
• Windows XP =
• Other (Please state) =

Q2) Are you aware of Window 7’s end of life date? (Delete as appropriate)

• Yes
• No
• Unsure

Q3) Do you have an active project to deal with Window 7’s end of life? (Delete as appropriate)

• Yes
• No
• Don’t know

Q4) If so, is it due to complete before EOL date? (Delete as appropriate)

• Yes
• No
• Don’t know

Q5) What is your biggest challenge when it comes to migrating to a new operating system? (Delete as appropriate)

• Cost/budget
• Skills shortage
• Inability to move apps

Q6) If you have previously migrated apps to newer versions of Windows, how long did this take? (Delete as appropriate)

• Under 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• Other (Please state) =

Q7) How many computers do you have in your environment? (Type number or delete as appropriate)

• Please state =
• Don’t know

Summary of response

Q1) How many of your PCs run on the following? (Please type numbers)

• Windows 10 = 341
• Windows 7 = 307
• Windows XP = 0
• Other (Please state) = 0

Q2) Are you aware of Window 7’s end of life date? (Delete as appropriate)

• Yes

Q3) Do you have an active project to deal with Window 7’s end of life? (Delete as appropriate)

• Yes

Q4) If so, is it due to complete before EOL date? (Delete as appropriate)

• Yes

Q5) What is your biggest challenge when it comes to migrating to a new operating system? (Delete as appropriate)

• Inability to move apps

Q6) If you have previously migrated apps to newer versions of Windows, how long did this take? (Delete as appropriate)

• 1-2 years

Q7) How many computers do you have in your environment? (Type number or delete as appropriate)

• Please state = 648

Date responded: 14 December 2017

Exe Estuary Wildlife Refuge Study tender

Date submitted: 22 November 2017

Summary of request

SEDHRP have issued a tender document entitled "Exe Estuary Wildlife Refuge Study – Consultants brief. "

Please advise:
1 When this was placed for tender
2 Names of Consultants who received a copy
3 Number of bids received
4 Name of winning bidder

Summary of response

1 When this was placed for tender - The invites to quote for the work were sent 27/10/2017
2 Names of Consultants who received a copy - 5 consultants received a copy. The names are commercially sensitive information as we are currently in the process of scoring the tenders we have received. Therefore this information is exempt from publication under Section 43(2):
"Information is exempt information if its disclosure under this Act would or would be likely to prejudice the commercial interests of any person (including the public authority holding it)."
3 Number of bids received - We received 4 bids
4 Name of winning bidder - We are currently in the process of scoring the tenders we have received. The name of the winning bidder is not yet known.

Date responded: 4 December 2017

IT estate and IT procurement

Date submitted: 22 November 2017

Summary of request

I would be grateful if you could provide the following information with regard to your IT estate and IT procurement:

1) Do you have a procurement policy which supports the use of the GCloud IT procurement framework?

2) Has your organisation adopted a strategy or IT policy guidance for using:
- Cloud infrastructure
- Software as a service
- One policy for both
(please indicate yes or no for each)

3) How many data centres do you have on council premises (secure processing centres which host shared systems)?

4) How many third party data centres do you use?

5) Do you use cloud hosting for your data?

6) Expressed in percentage terms, approximately what proportion of your data is held in:
- An on premise data centre
- A third party data centre
- Hyperscale public cloud ie (provided by AWS/Azure/Google)
- Private cloud
- Other public cloud (eg UK Cloud)

7) Is your IT primarily managed in house or outsourced?

Summary of response

1) Do you have a procurement policy which supports the use of the GCloud IT procurement framework? - Yes

2) Has your organisation adopted a strategy or IT policy guidance for using:
- Cloud infrastructure - No
- Software as a service - No
- One policy for both
(please indicate yes or no for each)

3) How many data centres do you have on council premises (secure processing centres which host shared systems)? - 0

4) How many third party data centres do you use? - 3

5) Do you use cloud hosting for your data? - No

6) Expressed in percentage terms, approximately what proportion of your data is held in:
- An on premise data centre – 50%
- A third party data centre – 50%
- Hyperscale public cloud i.e. (provided by AWS/Azure/Google)
- Private cloud
- Other public cloud (e.g. UK Cloud)

7) Is your IT primarily managed in house or outsourced? - IT Service is provided by Strata Service Solutions; a private company owned jointly by Exeter, East Devon & Teignbridge District Councils.

Date responded: 7 December 2017

Contracts between the local authority and Emmaus UK

Date submitted: 21 November 2017

Summary of request

Could I please be provided with:
1. A spreadsheet of details of all contracts between your local authority and Emmaus UK or any of its
individual branches in your area that were signed after 6 April 2013. Those details should include:
a. Date contract signed
b. Total value of contract
c. Summary of services rendered by contract
2. A copy of each of the contracts included in point 1

Summary of response

EDDC does not have any dealings at all with this company.

Date responded: 27 November 2017

Planning approval for developments between 2015-2020

Date submitted: 21 November 2017

Summary of request

How many planning applications have been accepted for improvements to:
1. Transport links e.g. new rail links, new road links
2. New commercial units (e.g. bars, clubs, cinemas, live venues)
3. Communication developments (e.g. fibre optic lines, wifi access)
4. Erection of large scale dwelling estates

Can each of the above factors be broken down by:
1. Type of development
2. Date of requested development start
3. Location of development within the area covered by East Devon
4. Agent/sponsor - who has submitted the planning
5. Related cost of development

Summary of response

The below information you have requested can be found on our planning website by carrying out searches with key words such as 'new roads' and 'commercial'.

Please go to https://planning.eastdevon.gov.uk/online-applications/ and then type the key word into the 'search' tab at the bottom. If you wish to be more specific with your search you can use the 'advanced' option and select from the drop down tabs the 'development type' or 'application type' etc. To view EDDC’s Local Plan 2013-2031 where you can find out about future developments up to 2031 please visit http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

How many planning applications have been accepted for improvements to:
1. Transport links e.g. new rail links, new road links
2. New commercial units (e.g. bars, clubs, cinemas, live venues)
3. Communication developments (e.g. fibre optic lines, wifi access)
4. Erection of large scale dwelling estates

Can each of the above factors be broken down by:
1. Type of development
2. Date of requested development start
3. Location of development within the area covered by East Devon
4. Agent/sponsor - who has submitted the planning
5. Related cost of development

Date responded: 22 November 2017

Complaints received about local authority housing in disrepair

Date submitted: 20 November 2017

Summary of request

1
i) Number of complaints received by your housing department, from tenants, in relation to serious issues of disrepair in housing under your local authorities control.

ii) Number of complaints received by your housing department, from tenants, in relation to nuisance issues namely of pest, infestation and mould in housing under your local authorities control.

iii) Summary details of the nature of the complaints from tenants living in housing under your local authorities control including date of first complaint.

iv) Of those social homes where complaints have been received please state whether or not a HHSRS ( Housing Health and Safety Rating System) assessment was carried out and when the assessment was carried out.

v) Of those where a HHSRS assessment took place - summary details of the results - including any follow up action requested. Please include the category given in assessment, i.e. Category 1 or 2 for hazards.

2)
i) The number of enforcement notices given by your local council relating to serious issues of disrepair for housing under your local authorities control.

ii) The number of enforcement notices given by your local council relating to nuisance issues namely of pest, infestation and mould for housing under your local authorities control.

3)
i) The number of private prosecutions brought under the Environmental Health Act that have been pursued by complainants relating to serious issues of disrepair, and nuisance issues namely of pest, infestation and mould for housing under your local authorities control.

ii) The total amount paid out in compensation that relates to serious issues of disrepair and nuisance issues namely of pest, infestation and mould in housing under your local authorities control.

iii) A breakdown of compensation costs between legal fees, damages paid and cost of repair for compensation paid out in relation to serious issues of disrepair and nuisance issues, namely pest, infestation and mould for housing under your local authorities control.

iv) Summary details of judgements in relation to compensation paid.

4)
i) Number of social homes deemed to be unfit for habitation because of serious issues of disrepair or nuisance pest control or mould issues.

Summary of response

1
i) Number of complaints received by your housing department, from tenants, in relation to serious issues of disrepair in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) Number of complaints received by your housing department, from tenants, in relation to nuisance issues namely of pest, infestation and mould in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iii) Summary details of the nature of the complaints from tenants living in housing under your local authorities control including date of first complaint - This information has not been recorded in a way that allows for an accurate response

iv) Of those social homes where complaints have been received please state whether or not a HHSRS ( Housing Health and Safety Rating System) assessment was carried out and when the assessment was carried out - We do not carry out HHSRS assessments

v) Of those where a HHSRS assessment took place - summary details of the results - including any follow up action requested. Please include the category given in assessment, i.e. Category 1 or 2 for hazards - N/A

2)
i) The number of enforcement notices given by your local council relating to serious issues of disrepair for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) The number of enforcement notices given by your local council relating to nuisance issues namely of pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

3)
i) The number of private prosecutions brought under the Environmental Health Act that have been pursued by complainants relating to serious issues of disrepair, and nuisance issues namely of pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) The total amount paid out in compensation that relates to serious issues of disrepair and nuisance issues namely of pest, infestation and mould in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iii) A breakdown of compensation costs between legal fees, damages paid and cost of repair for compensation paid out in relation to serious issues of disrepair and nuisance issues, namely pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iv) Summary details of judgements in relation to compensation paid - This information has not been recorded in a way that allows for an accurate response

4)
i) Number of social homes deemed to be unfit for habitation because of serious issues of disrepair or nuisance pest control or mould issues - In the timeframe specified there were 3 properties that were suffering from structural movement, which has prevented re-letting

Date responded: 18 December 2017

Cost of kennelling stray dogs

Date submitted: 20 November 2017

Summary of request

Can you please answer the following questions for the last 3 completed financial years and figures for the year 2017/2018 to date:

How much were you charged for the kennelling of stray dogs per day for each of the financial years?

How much was your total spend on kennelling for stray dogs per year for the above years?

How many dogs have you kennelled in each year as a stray for these periods?

Do you pay a retention fee for your stray dog provision, irrespective of how many dogs are seized and if so what is that fee?

Can you also please provide the following:

The name and address of the kennels that you use to retain your stray dogs?

What do you do with the dogs that are not claimed? For example pass onto a local charity, put to sleep, pass onto the kennels to rehome.

Summary of response

How much were you charged for the kennelling of stray dogs per day for each of the financial years? - 2014/15 - £12; 2015/16 - £12; 2016/17 - £12; 2017/18 - £12
How much was your total spend on kennelling for stray dogs per year for the above years? - 2014/15 - £15,796; 2015/16 - £15,651; 2016/17- £13,950; 2017/18 - £9,910 ytd
How many dogs have you kennelled in each year as a stray for these periods? - 2014/15 - 100; 2015/16 - 75; 2016/17 - 71; 2017/18 - 63 ytd
Do you pay a retention fee for your stray dog provision, irrespective of how many dogs are seized and if so what is that fee? - 2014/15 - £24pd; 2015/16 - £12pd; 2016/17 - £12pd; 2017/18 - £12pd

The name and address of the kennels that you use to retain your stray dogs? - This information is commercially sensitive and is therefore exempt from publication under Section 43(2) of the Freedom of Information Act 2000 - Section 43(2):
“Information is exempt information if its disclosure under this Act would or would be likely to prejudice the commercial interests of any person (including the public authority holding it).”

What do you do with the dogs that are not claimed? For example pass onto a local charity, put to sleep, pass onto the kennels to rehome - All dogs which are not reclaimed are passed to one of three charity rehoming centres.

Date responded: 14 December 2017

Business rate credit balances

Date submitted: 17 November 2017

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable
B) The value of over payment in each case which remain unclaimed
C) The years(s) in which over payment was made and the hereditament address
D) The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
E) The value of write back in each case which remains unclaimed
F) The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 17 November 2017

LED Street lights

Date submitted: 17 November 2017

Summary of request

I would be very grateful if you could please put me in contact with the person responsible for Smart LED Street Lighting solutions.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Travelling costs per mile

Date submitted: 17 November 2017

Summary of request

• How are council employees currently travelling for business?
• In the past 12 months what is the total amount that the council have reimbursed for mileage (spent on grey fleet)
• How many grey fleet miles have council staff driven?
• How much does the council reimburse it’s staff per mile?

Summary of response

1. How are council employees currently travelling for business? – Car. Being a large rural area car is the most effective method used to travel on business.

2. In the past 12 months what is the total amount that the council have reimbursed for mileage (spent on grey fleet) – (The Grey fleet is 211 vehicles for 2016/17 as at 31 March 2017)
Normal Business Mileage:
2016/17:
Grey Fleet mileage = £164,523 reimbursed

3. How many grey fleet miles have council staff driven? – 365,607 miles

4. How much does the council reimburse it's staff per mile? - HMRC Rates apply for grey fleet users on normal business mileage (regardless of engine size):
45p per mile
25p per mile >10K pa
Vocational Training (local rate) = 16.4p per mile (this is for college and professional study approved mileage)

Date responded: 17 November 2017

Employment support commissioned and/or provided by the local authority

Date submitted: 17 November 2017

Summary of request

1. What employment support services does your local authority provide for people with a learning disability? Please include both provision that is run directly by your local authority or a provider commissioned by your local authority.

a. For each of these employment support services, what criteria does a person need to fulfil to access that provision? For example:

(i) Do they need to be known to social services?
(ii) Do they need to be receiving adult social care services?
(iii) Is eligibility informed by whether a person has had an EHCP or legacy statement in the past?

(iv) Do they need to be of a certain age group? If so, please specify.
(v) Do they need to be in receipt of ESA?
(vi) Do they need to have a particular disability, such as a learning disability?
(vii) Do they need to meet a number of different criteria to access the provision?
(viii) Do they have to meet any other eligibility criteria?

Please send us a full list of any criteria used to determine who is able to access employment services, and which support services provided or commissioned by your local authority this applies to.

2. Have any of the criteria for any of the provisions changed – comparing the years 2010/2011 or 2012/2013 and 2016/2017?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Forced marriages

Date submitted: 17 November 2017

Summary of request

Forced marriage:

For each of the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17, please can you disclose:

1a.
The number of reports received by the local authority relating to forced marriages or suspected forced marriages.

2a.
The age of the youngest victim of a forced marriage or suspected forced marriage.

3a.
The number of victims of a forced marriage or suspected forced marriage who were aged 15 or under.

4a.
The number of victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 15 or under.

5a.
The number of victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 17 or under.

6a.
The number of care proceedings undertaken by the local authority relating to forced marriages.

7a.
The number of care proceedings undertaken by the local authority relating to victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 15 or under.

8a.
The number of care proceedings undertaken by the local authority relating to the children had by victims of forced marriage.

9a.
The number of times the local authority reported to the police the father of the children had by victims of forced marriage.



Risk of forced marriage:

For each of the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17, please can you disclose:

1b.
The number of reports received by the local authority relating to those at risk of forced marriages.

2b.
The number of care proceedings undertaken by the local authority relating to those at risk of forced marriages.

3b.
The age of the youngest victim at risk of a forced marriage.

4b.
The number of victims at risk of a forced marriages who were aged 15 or under.

5b.
The number of victims at risk of a forced marriages who were aged 17 or under.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 November 2017

Private sector empty dwellings

Date submitted: 17 November 2017

Summary of request

Can I ask for the following information from your authority on the number of empty homes:

• How many private sector homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?

• How many of these properties have been vacant for over a) two years b) five years and c) ten years?
• In the year 2016-2017 how many empty homes have been brought into use? (By that I mean are now occupied)
• How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2017 to date; 2016; 2015; 2014 and 2013? Please could I have this information broken down by calendar year?

Summary of response

• How many private sector homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months? - 479

• How many of these properties have been vacant for over a) two years - 89 b) five years - 28 and c) ten years - 12

• In the year 2016-2017 how many empty homes have been brought into use? (By that I mean are now occupied) - We put lots of discounts and exemptions on throughout the year and some properties are only vacant for a few days so have technically been brought back into use. It is unclear whether you are asking for properties that 'we' have brought back into use through the empty homes officers work or that have been empty for a long period of time. If you could specify what information you are requesting we will attempt to answer this question more thoroughly.

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2017 to date; 2016; 2015; 2014 and 2013? Please could I have this information broken down by calendar year? – 2013 – 0; 2014 – 0; 2015 – 0; 2016 – 0; 2017 - 0

Date responded: 11 December 2017

Business rates

Date submitted: 16 November 2017

Summary of request

Liabilities between the 01/11/2017-15/11/2017 and the date of liability
Full business name
Full address and postcode
Property type
Rateable Value

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 16 November 2017

Senior/Executive Recruitment

Date submitted: 16 November 2017

Summary of request

Please send me for each of the financial years listed below:

• 2015-16
• 2016-17
• 2017-18 (Year to Date (YTD))

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director
c. Assistant Director
d. Head of Service

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)

Summary of response

Please send me for each of the financial years listed below:

• 2015-16 - 0
• 2016-17 - 1
• 2017-18 (Year to Date (YTD)) - 0

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive - 0
b. Director / Service Director - 1
c. Assistant Director - 0
d. Head of Service - 0

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments - All posts are permanent
b. Interim / temporary appointments) - N/A

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or - Yes
b. Sourced via your agency / managed service supply chain) - N/A

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees) -
Relocation costs of £1,000
DBS check £33
Recruitment advertising with Girling Jones £4,763.20 - 6/9/2016
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin) - N/A

Date responded: 30 November 2017

Temporary accommodation

Date submitted: 16 November 2017

Summary of request

Please could you provide me with the gross cost of
a. bed and breakfast hotels and
b. all other temporary accommodation used to accommodate households that the council has a statutory responsibility to house, in 2016/17.

Summary of response

B&B expenditure for 2016/17 = £62,362

All other temporary accommodation = Gissage House cost per year is net cost of £16,000 on top.


Date responded: 17 November 2017

Smoking cessation service

Date submitted: 16 November 2017

Summary of request

• If a smoking cessation service were to be commissioned in your area would it be your responsibility. If not, whose?
• Do you currently commission smoking cessation services from community pharmacies in your area?
If yes:
• How many individual community pharmacies do you commission a smoking cessation service from in your area?
• What is the annual value of the commissioning contracts with community pharmacies in your area? 2015/16 & 2016/17
• What was the value of the contracts with community pharmacies in your area in 2013/14 & 2014/15?
• Are there any plans to decommission, or reduce, smoking cessation services in your area in the next 12 months?
If no:
• In the last three years have smoking cessation services been decommissioned from community pharmacies in your area? If so, when and why?
• Do you commission the service to be delivered from another provider (other than a community pharmacy)? If so, which type of organisation?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Does EDDC use private companies

Date submitted: 14 November 2017

Summary of request

1. Does your Council currently use a private company to undertake any of the following services:
• Public Relations
• Social Media Communications
• External Stakeholder Communications
• Internal Stakeholder Communications.


2. If yes, can you please confirm:
• When the current contract was last let
• When the current contract expires
• Whether the current contract has options to extend its length
• When you expect to retender the contract.

3. If no (to question 1 above), are you considering letting such a contract in the future and if so, do you have an approximate timetable for engaging the market?

4. Have you used a private company to help you with any other marketing or public information campaigns in the past 2 years?

5. If so, could you please provide a brief overview of what those campaigns were about and approximately how long your contract with the company was for to support the campaign(s)?

Summary of response

1. Does your Council currently use a private company to undertake any of the following services:
• Public Relations - No
• Social Media Communications - No
• External Stakeholder Communications - No
• Internal Stakeholder Communications - No

2. If yes, can you please confirm: - N/A
• When the current contract was last let
• When the current contract expires
• Whether the current contract has options to extend its length
• When you expect to retender the contract.

3. If no (to question 1 above), are you considering letting such a contract in the future and if so, do you have an approximate timetable for engaging the market? - No

4. Have you used a private company to help you with any other marketing or public information campaigns in the past 2 years? - No

5. If so, could you please provide a brief overview of what those campaigns were about and approximately how long your contract with the company was for to support the campaign(s) - N/A

Date responded: 15 November 2017

Sexual harassment complaints/allegations

Date submitted: 14 November 2017

Summary of request

1. How many sexual harassment complaints/allegations have been made by council staff about co-workers/contractors to your council in the last five financial years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

2. How many sexual harassment complaints/allegations have been made by members of the public about council staff/contractors to your council in the last five financial years - 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

3. Of these complaints, how many were made against men and how many against women. Please give this figure for each individual financial year above.

4. Please provide a total figure of how many individual men and how many individual women have had complaints about them in the above five financial years.

5. What was the overall outcome of each of the complaints detailed in questions 1 & 2 e.g. disciplinary, sacking, warning etc.

Summary of response

1. How many sexual harassment complaints/allegations have been made by council staff about co-workers/contractors to your council in the last five financial years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17 - None

2. How many sexual harassment complaints/allegations have been made by members of the public about council staff/contractors to your council in the last five financial years - 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17 - None

3. Of these complaints, how many were made against men and how many against women. Please give this figure for each individual financial year above - None

4. Please provide a total figure of how many individual men and how many individual women have had complaints about them in the above five financial years - None

5. What was the overall outcome of each of the complaints detailed in questions 1 & 2 e.g. disciplinary, sacking, warning etc. - N/A


Date responded: 15 November 2017

Residential Tower Blocks

Date submitted: 13 November 2017

Summary of request

Please can you send me a list of privately owned residential tower blocks (6 storeys and above) in your council area.
Please also include information on any cladding that is on the buildings and if this is made of aluminium composite material, if you have this information.

Summary of response

EDDC do not hold this information.

Date responded: 13 November 2017

Chief Planning Officer

Date submitted: 13 November 2017

Summary of request

I should be grateful if you could supply an email address for your chief planning officer

Summary of response

Western Team - Gavin Spiller, Principal Officer/Team leader; planningwest@eastdevon.gov.uk
Central Team - Darren Roberts, Principal Officer/Team leader; planningcentral@eastdevon.gov.uk
Eastern Team - James Brown, Principal Officer/Team leader; planningeast@devon.gov.uk

Date responded: 13 November 2017

Cost incurred when seeking Ecological advice in relation to Planning Applications

Date submitted: 13 November 2017

Summary of request

1. How much did your Authority spend on Ecological costs? This should include in-house costs and / or service agreement costs. It should not include costs related to arboriculture.

2. What is the ‘ecological services’ cost incurred per planning application.

Summary of response

1. How much did your Authority spend on Ecological costs? This should include in-house costs and / or service agreement costs. It should not include costs related to arboriculture - We consult Natural England on the relevant applications and there is no cost to us from doing this.
2. What is the ‘ecological services’ cost incurred per planning application - N/A

Date responded: 21 November 2017

Children placed in temporary accommodation

Date submitted: 8 November 2017

Summary of request

(1) Please could you tell me how many children under 5 (i.e. aged 0-4) are currently housed in temporary accommodation by the local authority?

(2) Please could you also tell me how many of these children aged 0-4 are housed in B&Bs (bed and breakfasts)?

(3) Please could you tell me how many children of all ages are currently housed in temporary accommodation by the local authority (with the definition of children being anyone aged under 18)?

Summary of response

(1) Please could you tell me how many children under 5 (i.e. aged 0-4) are currently housed in temporary accommodation by the local authority? - 6

(2) Please could you also tell me how many of these children aged 0-4 are housed in B&Bs (bed and breakfasts)? - 0

(3) Please could you tell me how many children of all ages are currently housed in temporary accommodation by the local authority (with the definition of children being anyone aged under 18)? - 25

Date responded: 9 November 2017

Christmas lights switch on

Date submitted: 7 November 2017

Summary of request

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2017?

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Summary of response

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2017? - No

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Date responded: 8 November 2017

Software used to manage incoming communication channels from constituents

Date submitted: 7 November 2017

Summary of request

1. Are you using any software to manage your incoming communication channels (phone, email, live chat etc) from constituents (e.g. Zendesk, Desk.com, Intercom, RightNow, Service Cloud, Freshdesk etc.)?
2. If so, what is the software called?
3. When does the contract with this current software provider end?
4. How much does your current software cost annually?
5. What is your annual budget for this type of software?
6. When will you be looking to review your current software?

Summary of response

1. Are you using any software to manage your incoming communication channels (phone, email, live chat etc.) from constituents (e.g. Zendesk, Desk.com, Intercom, RightNow, Service Cloud, Freshdesk etc.)? - Yes
2. If so, what is the software called? - Lagan
3. When does the contract with this current software provider end? - April 2018 – annual renewal
4. How much does your current software cost annually? - £20,000
5. What is your annual budget for this type of software? - £20,000
6. When will you be looking to review your current software? - March 2019

Date responded: 23 November 2017

Disability equipment for children with special needs

Date submitted: 7 November 2017

Summary of request

Please can you advise the overall spend on disability equipment (for example seating and standing) for children with special needs within the following periods;
2015/2016 - Actual spend
2016/2017 - Actual spend
2017/2018 – Budgeted

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for child and social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 November 2017

Business rates

Date submitted: 6 November 2017

Summary of request

I am researching vacant commercial property in the UK for a nationwide charity.
Please provide me with the following information for commercial premises that are;
• Currently vacant, and
• Where the rateable value of the property exceeds £10,000, and
• The account holder is liable for EMPTY property rates

Please provide the following information;
1. The full address including postcode
2. Property reference number
3. The name of the account holder where it is not an individual (if it is, please leave it blank)
4. The rateable value of the property
5. The date on which the premises first became vacant
6. The type of property

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 November 2017

Number of properties sold under the Right to Buy

Date submitted: 6 November 2017

Summary of request

(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy.

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address)

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012.

Summary of response

(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy - There are 184 leasehold properties sold under Right to Buy to date

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address) - Of those, 41 have a different correspondence address

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012 - Of those 13 were sold after April 2012

Date responded: 13 November 2017

Wheelchair accessible taxis

Date submitted: 4 November 2017

Summary of request

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you do now have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

2) If you do now have such a list, please provide information in response to the following questions 2a) to 2j):
2a) On what date was it put in place?
2b) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

2c) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

2d) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

2e) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

2f) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

2g) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

2h) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

2i) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

2j) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

3) If you do not have a S167 list or lists now, please indicate if you still intend to produce such a list.

4) If you don't have a S167 list but do intend to produce one, please provide information in response to questions 4a) and 4b) below.
4a) Please indicate when you intend to have the list in place.
4b) Where you have already made relevant decisions, please indicate whether you intend to comply with the elements of the statutory guidance set out in 2b) to 2f) above.

5) Irrespective of whether you have created a list or not or indeed whether you intend to create such a list, since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

5a) How many exemptions have you granted under S166 of the Equality Act 2010?

5b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

5c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

5d) Please provide a copy of your application form for driver exemption under S166.

5e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

5f) How many appeals against refusal to issue S166 exemptions were successful?

6) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

Summary of response

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you do now have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

YES - link to our website http://eastdevon.gov.uk/licensing/taxi-licensing/transporting-a-wheelchair-user/


2) If you do now have such a list, please provide information in response to the following questions 2a) to 2j):
2a) On what date was it put in place?

2 August 2017

2b) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

YES

2c) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

YES - see link to website under Question 1

2d) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

NO

2e) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

YES

2f) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

NO but previously circulated to drivers under the Equality Act 2010

2g) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

NIL for appeals (N/A for successful)

2h) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

NIL

2i) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

NIL

2j) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

N/A

3) If you do not have a S167 list or lists now, please indicate if you still intend to produce such a list.

See Answer 1

4) If you don't have a S167 list but do intend to produce one, please provide information in response to questions 4a) and 4b) below.
4a) Please indicate when you intend to have the list in place.
4b) Where you have already made relevant decisions, please indicate whether you intend to comply with the elements of the statutory guidance set out in 2b) to 2f) above.

See Answer 1

5) Irrespective of whether you have created a list or not or indeed whether you intend to create such a list, since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

5a) How many exemptions have you granted under S166 of the Equality Act 2010?

NIL

5b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

Medical Report

5c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

No - will be considered on case by case basis

5d) Please provide a copy of your application form for driver exemption under S166.

YES - see document attached

5e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

NIL

5f) How many appeals against refusal to issue S166 exemptions were successful?

N/A

6) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

NO

Date responded: 30 November 2017

StreetScene contact details

Date submitted: 3 November 2017

Summary of request

Would be possible to please get the email address and contact details for the person or persons in charge of Street Scene, Street furniture and related street waste services.

Summary of response

Andrew Hancock Service Lead for StreetScene AHancock@eastdevon.gov.uk
streetsceneadmin@eastdevon.gov.uk

Date responded: 6 November 2017

Employee Transport

Date submitted: 3 November 2017

Summary of request

Please could you provide me details of who I would need to speak to regarding employee travel and transport at East Devon District Council?

Summary of response

Jamie Richards - Street Scene Finance Officer
Chris Hall - Payroll Officer

Date responded: 6 November 2017

Business rates

Date submitted: 3 November 2017

Summary of request

Can you send me a list of businesses that have recently become liable for business rates within your council area.

The requirements that I need are

The dates between the 15th October 2017-02nd November 2017 (please show the liable date)
The full address and postcode
The RV
Property type

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 November 2017

National Assistance Burials

Date submitted: 3 November 2017

Summary of request

1) Name of the deceased
2) Date of birth
3) Date of death
4) Last residential address
5) Have the next of kin/ family members been traced?
6) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 6 November 2017

Councils spend on social care agency staff

Date submitted: 3 November 2017

Summary of request

1. Total spend on agency staff in 16/17
2. Total spend on social care agency staff in 16/17
3. Please provide a breakdown of all the agency/contractors used to supply social care agency staff in 16/17. Providing the associated spend for each provider. If possible, please provide the list ranked by cost (highest spend to lowest spend)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 November 2017

Education for Unaccompanied Asylum Seeking Children and Afghan refugees

Date submitted: 2 November 2017

Summary of request

Question 1: For the Looked After Children team

1. How many of the Unaccompanied Asylum Seeking Children (UASC) in the care of your Local Authority identify as Afghan?

Questions 2 - 3: For the Leaving Care team

2. How many of the care leavers up to the age of 24 in the care of your Local Authority identify as Afghan?

3. How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority have either Refugee Status, Indefinite Leave to Remain or HumanitarianProtection?

Questions 4 - 6: For the Virtual School

4. a) How many of the UASC who identify as Afghan in the care of your Local Authority were out of education at the date of their last review?
b) How many of the care leavers up to the age of 21 who identify as Afghan in the care of your Local Authority were out of education at the date of their last review?

5. a) How many of the UASC who identify as Afghan in the care of your Local Authority had achieved qualifications at i) entry level, ii) Level 1 or 2, iii) Level 3 at the date of their last review?
b) How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority had achieved qualifications at i) entry level, ii) Level 1 or 2, iii) Level 3, iv) Levels 4-6 at the date of their last review?

6. a) How many of the care leavers up to the age of 24 in the care of your Local Authority have entered university in the last three years?
b) How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority have entered university in the last three years?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 November 2017

Are market stalls permitted to sell fur?

Date submitted: 2 November 2017

Summary of request

1. Does your Local Authority own or manage any markets, fairs, festivals, or other events, where there are trading stalls; whether permanent, occasional, regular, outsourced or managed by another body?

2. If so, can you please list them?

3. Does your Local Authority have an Animal Welfare Charter?
a. (if yes) Please supply a copy
b. (if no) Would you be happy to receive examples of other Local Authority Animal Welfare Charters?

4. Do you allow stall holders at your markets to sell real fur? (including small items such as knitted hats with fur bobbles, or key rings with fur trims etc.)
a. (if you have them) Please supply copies of policies/agreements covering this subject
b. (if you don’t have them) Would you be happy to receive a recommended form of words to include in policy documents and stallholder agreements?

5. Could you please send me the contact details of the portfolio holder or committee chair whose remit includes markets? - There is not a portfolio holder for markets. The Licensing and Enforcement Committee oversee the street trading arrangements.



Summary of response

1. Does your Local Authority own or manage any markets, fairs, festivals, or other events, where there are trading stalls; whether permanent, occasional, regular, outsourced or managed by another body? - This council does not own any. It only manages and licences a one week street trading event on a seafront during Sidmouth folk festival where pitches are allocated by the licensing service. The only products that are suitable and permitted for sale are non-food items and items that are of a craft nature. The council has approved a new street trading regime to permit street trading more widely from 2nd October 2017 having previously been a prohibited activity until last month (except for point 2 below)

2. If so, can you please list them? - The Esplanade, Sidmouth holds a council managed trading festival for one specific 7 day period in the first week of August each year

3. Does your Local Authority have an Animal Welfare Charter? - No
a. (if yes) Please supply a copy
b. (if no) Would you be happy to receive examples of other Local Authority Animal Welfare Charters? - Not at this time

4. Do you allow stall holders at your markets to sell real fur? (including small items such as knitted hats with fur bobbles, or key rings with fur trims etc.) - The items for sale for one week on The Esplanade, Sidmouth must be specified in the application and officers conduct compliance visits to sellers. The items specified would not be approved with only handmade craft items being permitted
a. (if you have them) Please supply copies of policies/agreements covering this subject - Here is the link to the newly introduced policy http://eastdevon.gov.uk/licensing/street-trading/street-trading-policy-and-application-guidance/
b. (if you don’t have them) Would you be happy to receive a recommended form of words to include in policy documents and stallholder agreements? - The new street trading policy will evolve and be revised as time progresses and the council would accept any proposed form of words which may be considered as part of the conditions in the new policy for applicants to comply with

5. Could you please send me the contact details of the portfolio holder or committee chair whose remit includes markets? - There is not a portfolio holder for markets. The Licensing and Enforcement Committee oversee the street trading arrangements.



Date responded: 16 November 2017

National assistance burials

Date submitted: 1 November 2017

Summary of request

1. The deceased's full names
2. The date they died
3. The approximate value of their estate
4. Their date and place of birth or age at death
5. Whether or not they were married, divorced, single, or widowed
6. The maiden surnames of married females or widows
7. Their address at death
8. The date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 1 November 2017

Self-Build and Custom Housebuilding register

Date submitted: 1 November 2017

Summary of request

1. The number of individuals listed on the register as at 31 October 2017;
2. The number of new entries of individuals on the register between 1 November 2016 and 31 October 2017;
3. The number of associations of individuals (groups) listed on the register as at 31 October 2017;
4. The number of associations of individuals (groups) which were registered between 1 November 2016 and 31 October 2017;
5. If there are groups listed on the register, the total number of people in those groups as at 31 October 2017; and
6. If there are groups listed on the register, the total number of people in those groups which were registered between 1 November 2016 and 31 October 2017.

Summary of response

1. The number of individuals listed on the register as at 31 October 2017 - 77 in total, but 74 on ‘Part 1’
2. The number of new entries of individuals on the register between 1 November 2016 and 31 October 2017 - 42 in total, but 39 on ‘Part 1’
3. The number of associations of individuals (groups) listed on the register as at 31 October 2017 - None
4. The number of associations of individuals (groups) which were registered between 1 November 2016 and 31 October 2017 - None
5. If there are groups listed on the register, the total number of people in those groups as at 31 October 2017 - None
6. If there are groups listed on the register, the total number of people in those groups which were registered between 1 November 2016 and 31 October 2017 - None


Date responded: 2 November 2017

Business rates

Date submitted: 1 November 2017

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 November 2017

Artwork the council has acquired

Date submitted: 31 October 2017

Summary of request

1. We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc.

2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc.

3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to.

Summary of response

1. We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc. - None

2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc. - N/A

3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to - N/A

Date responded: 2 November 2017

Business rates

Date submitted: 31 October 2017

Summary of request

1. The Full address including postcode
2. Property reference number
3. The name of the account holder where it is not an individual (if individual, please leave it blank)
4. The rateable value of the property
5. If empty, The date on which the premises first became vacant
6. The type of property (if such information is easily available)

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 November 2017

How are non specific payments allocated to the current year's liability?

Date submitted: 31 October 2017

Summary of request

How does East Devon District Council have its computer software set to deal with non specific payments. Current or oldest year's liability?

Summary of response

Any odd payment amounts are credited to the current year first to avoid the creation of additional recovery/ costs on the current year where there are arrears.

Date responded: 8 November 2017

Number of refugees in your region

Date submitted: 30 October 2017

Summary of request

For my project I need data of the past 20 years, if available, on the number of refugees in your region, their country of origin, age and gender. Ideally this data should be individual rather than the general number of refugees from country X that would not be connected with gender and age of this person.

Summary of response

This data is not collected at any time by us.

Date responded: 8 November 2017

Transport department

Date submitted: 28 October 2017

Summary of request

Please can you send me the email address for your transport department.

Summary of response

EDDC does not have a transport department. You may wish to view our Structure Charts where you may be able to refine your search criteria.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 30 October 2017

FPNs for dog fouling and littering

Date submitted: 26 October 2017

Summary of request

1. How many Fixed Penalty Charges / Fines were issued for Dog Fouling in the financial year 15/16, 16/17 and to date in 17/18
2. How many Fixed Penalty Charges / Fines were issued for littering in the same period
3. How many Commercial Waste Fixed Penalty Charges / Fines were issued for the same period
4. If you have the information – how many were paid and how many were taken to court for each of the points above (numbered 1-3 inclusive).

Summary of response

1. How many Fixed Penalty Charges / Fines were issued for Dog Fouling in the financial year 15/16, 16/17 and to date in 17/18

Answer: 2015 : 3 (3) 2016: 6(6) 2017: 4(4)

2. How many Fixed Penalty Charges / Fines were issued for littering in the same period

Answer: 2015: 2(2) 2016: 11(9) 2017: 2(1)

3. How many Commercial Waste Fixed Penalty Charges / Fines were issued for the same period - ?

Answer: 2015: 0 2016: 1(0) 2017: 1(0)

4. If you have the information – how many were paid and how many were taken to court for each of the points above (numbered 1-3 inclusive).

Successful payment figures are in brackets. None of these types of offences have been taken to Court.

Date responded: 7 November 2017

Homelessness assistance for victims of modern slavery

Date submitted: 25 October 2017

Summary of request

During the period of 1 April 2016 to 31 March 2017:

1. How many individuals who received a ‘positive reasonable grounds decision’ or a ‘positive conclusive decision’ from the National Referral Mechanism - or otherwise identified themselves as victims of modern slavery - and applied for homelessness assistance pursuant to section 183 Housing Act 1996 were unsuccessful in their application? If you do not have a policy to take modern slavery into consideration when assessing applications for homelessness assistance, please state so.

2. How many potential victims did you refer to the NRM who had no fixed abode, lived in temporary accommodation or otherwise identified themselves as homeless?

3. Please provide an annual breakdown of the funding (£) allocated to the council’s Supporting People Budget over the last three financial years?

Summary of response

1. How many individuals who received a 'positive reasonable grounds decision' or a 'positive conclusive decision' from the National Referral Mechanism - or otherwise identified themselves as victims of modern slavery - and applied for homelessness assistance pursuant to section 183 Housing Act 1996 were unsuccessful in their application? - Zero

2. How many potential victims did you refer to the NRM who had no fixed abode, lived in temporary accommodation or otherwise identified themselves as homeless? - Zero

3. Please provide an annual breakdown of the funding (£) allocated to the council's Supporting People Budget over the last three financial years? - Annual funding allocated to the Supporting People Budget over the last three financial years is as follows:

2014/2015 = £523,928.00
2015/2016 = £6,978.51
2016/2017 = £3,134.07

Date responded: 6 November 2017

Apprenticeships

Date submitted: 24 October 2017

Summary of request

Please could you provide UNISON with the following information:

1. Under the government’s new funding arrangements for training apprenticeships, how much has your local authority contributed to the apprenticeship levy for this financial year 2017/2018?


2. Please can you:

a. Supply a copy of your model apprenticeship agreement or/and apprenticeship policy/ guidelines. If you do not have one, please state.

b. State which of the following levels of apprenticeship training is available by your local authority and state the apprentice full time weekly Pay for each:

I. Level 2
II. Level 3
III. Level 4
IV. Level 5
V. Other (please specify)

3. Apprentices employed on a contract of training of one year or more will receive annual incremental pay rises. Please supply a copy of the currently agreed pay scales applicable to apprentices employed by your local authority.

4. For 2015, what was the:

a. Total number of new apprentices employed:

I. Full time
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:

I. Full time
II. Part time

c. Total number of apprenticeships that were completed

d. Total number of new apprentices that gained further employment.

5. For 2016, what was the:

a. Total number of new apprentices employed:

I. Full time
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:
I. Full time
II. Part time

c. Total number of apprenticeships completed

d. Total number of new apprentices that gained employment

6. For the current year 2017, please:

a. State the total number of new apprentices employed:

I. Full time
II. Part time

b. State the total number of existing staff employed on an apprenticeship scheme:
c.
I. Full time
II. Part time

d. State the total number of apprenticeships completed

e. Total number of new apprentices that have gained employment up to September 2017

f. Supply a breakdown showing the current number of apprentices employed for each job role/function

g. Supply a breakdown showing the current number of new and existing apprentices by race, disability, gender identity and sexual orientation.

7. What terms and conditions are all your apprentices employed on? For example JNC, NJC, SJC, or other (please specify)

8. When creating new and existing apprenticeships in your local authority, does your recruitment policy and procedures encourage managers not to create apprenticeship opportunities to replace jobs which have been deleted and not to replace employees in any circumstances?

Yes
No
Don’t know

9. Does your local authority add apprenticeships clauses to relevant tender specifications and encourage existing contractors to implement apprenticeship programmes in their contracts?
Yes
No
Don’t know

Summary of response

Please could you provide UNISON with the following information:

1. Under the government’s new funding arrangements for training apprenticeships, how much has your local authority contributed to the apprenticeship levy for this financial year 2017/2018? - To date £26,376

2. Please can you:

a. Supply a copy of your model apprenticeship agreement or/and apprenticeship policy/ guidelines. If you do not have one, please state - None exist

b. State which of the following levels of apprenticeship training is available by your local authority and state the apprentice full time weekly Pay for each: We do not pay apprentices according to the level of qualification as below. We pay apprentices according to the national minimum wage determined by their age at the start of their apprenticeship – should the apprentice move to a different age bracket the new rate is applied.

I. Level 2
II. Level 3
III. Level 4
IV. Level 5
V. Other (please specify)

3. Apprentices employed on a contract of training of one year or more will receive annual incremental pay rises. Please supply a copy of the currently agreed pay scales applicable to apprentices employed by your local authority - We are not sure what is required here. We do not pay the Minimum wage rate for apprentices currently £3.50 per hour. We automatically pay National Minimum Wage.

4. For 2015, what was the:

a. Total number of new apprentices employed:

I. Full time - 3
II. Part time - 0

b. Total number of existing staff employed on an apprenticeship scheme:

I. Full time - 0
II. Part time - 0

c. Total number of apprenticeships that were completed - 2

d. Total number of new apprentices that gained further employment - 1 Permanent 1 Fixed Term

5. For 2016, what was the:

a. Total number of new apprentices employed:

I. Full time - 1
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:
I. Full time - 1
II. Part time

c. Total number of apprenticeships completed - 2 completed

d. Total number of new apprentices that gained employment - 0

6. For the current year 2017, please:

a. State the total number of new apprentices employed:

I. Full time - 3
II. Part time

b. State the total number of existing staff employed on an apprenticeship scheme:
c.
I. Full time - 1
II. Part time

d. State the total number of apprenticeships completed - 0

e. Total number of new apprentices that have gained employment up to September 2017 - 0

f. Supply a breakdown showing the current number of apprentices employed for each job role/function

1 X Income & Payments Apprentice
1 X Grounds Maintenance Apprentice
1 X Intelligence Support Apprentice
1 X Revenues Apprentice


g. Supply a breakdown showing the current number of new and existing apprentices by race, disability, gender identity and sexual orientation.


Apprentice Race Disability Gender Identity Sexual Orientation
A White - British Yes Male Heterosexual
B White - British Non Disclosed Female Heterosexual
C White - British Non Disclosed Female Heterosexual
D White - British Non Disclosed Male Heterosexual

7. What terms and conditions are all your apprentices employed on? For example JNC, NJC, SJC, or other (please specify) - NJC

8. When creating new and existing apprenticeships in your local authority, does your recruitment policy and procedures encourage managers not to create apprenticeship opportunities to replace jobs which have been deleted and not to replace employees in any circumstances? - Our recruitment policy encourages managers to review their vacancies and assess whether the role could be offered as an apprenticeship and this is also the case where there is a requirement for a new role.
Yes
No
Don’t know

9. Does your local authority add apprenticeships clauses to relevant tender specifications and encourage existing contractors to implement apprenticeship programmes in their contracts? - No
Yes
No
Don’t know

Date responded: 26 October 2017

Tenant complaints

Date submitted: 24 October 2017

Summary of request

Specifcally, I would like to know:
- How many tenant complaints have been made about the state of local authority housing, for each of the last five years
- How many of these complaints resulted in work being done on a tenant’s property, broken down for each of the last five years
- How many units of local authority housing do you have, broken down for each of the last five years
- How many people are on the waiting list for a council house, broken down for each of the last five years

Summary of response

- How many tenant complaints have been made about the state of local authority housing, for each of the last five years

2012/2013 = Did not keep a record of repair complaints
2013/2014 = Did not keep a record of repair complaints
2014/2015 = 13
2015/2016 = 16
2016/2017 = 16

- How many of these complaints resulted in work being done on a tenant’s property, broken down for each of the last five years – This information has not been recorded in a way that allows for an accurate response

- How many units of local authority housing do you have, broken down for each of the last five years

04/2013 = 4282
04/2014 = 4279
04/2015 = 4244
04/2016 = 4222
04/2017 = 4211

- How many people are on the waiting list for a council house, broken down for each of the last five years

2012/2013 = 3092
2013/2014 = 2410
2014/2015 = 2297
2015/2016 = 2544
2016/2017 = 3361

Date responded: 15 November 2017

Fines for letting agents

Date submitted: 24 October 2017

Summary of request

How many fines has your local authority levied on letting agents for breaches of the Consumer Rights Act 2015 since it came into force?

Summary of response

How many fines has your local authority levied on letting agents for breaches of the Consumer Rights Act 2015 since it came into force? - This information is not held by the District Council. You may wish to refer this matter to the local Trading Standards office.

https://www.devonsomersettradingstandards.gov.uk/contact-us/

Devon, Somerset and Torbay Trading Standards
Trading Standards Service
County Hall
Topsham Road
Exeter
Devon
EX2 4QD



Date responded: 25 October 2017

Public assistance funerals

Date submitted: 23 October 2017

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st July 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 26 October 2017

Business rate credit balances

Date submitted: 23 October 2017

Summary of request

I would like to obtain recent information, from the council, relating to unclaimed business rate credit balances. Please also indicate when the requested information (spreadsheet or website) has been updated.

I am aware that all billing authorities hold on account sums of money that are due to be returned to ratepayers, and for a variety of reasons have not been repaid and maybe considered untraceable by the council.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable
B) The value of over payment in each case which remain unclaimed
C) The years(s) in which over payment was made and the hereditament address
D) The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
E) The value of write back in each case which remains unclaimed
F) The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 23 October 2017

Budget for Press Office/media department

Date submitted: 23 October 2017

Summary of request

Could I please request the following information

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.

Summary of response

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

Year Budget £

2016/2017 171,750
2015/2016 168,600
2014/2015 272,820
2013/2014 256,520
2012/2013 217,650
2011/2012 211,120

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

Year Headcount of Staff in Communications

2011/2012 2
2012/2013 2
2013/2014 3
2015/2016 3
2016/2017 2

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.
Job Descriptions attached and link to structure chart which is available on our web page. http://eastdevon.gov.uk/media/2144697/OD-Structure-chart-June-17.pdf


Date responded: 26 October 2017

Fines for feeding seagulls

Date submitted: 20 October 2017

Summary of request


I would like to know how many fines have been introduced since the start of this year. Please could I have the data broken down into months and towns in East Devon.

I would like to know how much money was generated from seagull fines. Please could I have the data broken down into months and towns in East Devon?

I would also like to know how many complaints have been made about seagulls in the last two years, (so far in 2017 and for the whole of 2018). Please could I have the data broken down into months and towns in East Devon?

I would also like to know how many unpaid fines there were in all the East Devon towns. Please could I have the data broken down into months and towns in East Devon?

I would like to know the total number of reports you had about people feeding seagulls. Please could I have the data broken down into months and towns in East Devon?

I would like to know how many reports you had about people feeding seagulls but were unable to issue fines for because you didn’t have enough information. Please could I have the data broken down into months and towns in East Devon?

Summary of response

I would like to know how many fines have been introduced since the start of this year. Please could I have the data broken down into months and towns in East Devon - No fixed penalty notices have needed to be issued, the introduction of the fines was extensively signed and publicised

I would like to know how much money was generated from seagull fines. Please could I have the data broken down into months and towns in East Devon? - None in 2017

I would also like to know how many complaints have been made about seagulls in the last two years, (so far in 2017 and for the whole of 2018). Please could I have the data broken down into months and towns in East Devon?

Answer: 2016; 2017
Exmouth: 13; 4
Seaton: 7; 13
Honiton: 3; 4
Colyton: 2; 0
Ottery St Mary: 1; 1
Sidmouth: 16; 12
Axminster: 0; 1
Budleigh Salterton: 2; 0
Woodbury: 0; 0
Lympstone: 0; 1
Beer: 0; 1

I would also like to know how many unpaid fines there were in all the East Devon towns. Please could I have the data broken down into months and towns in East Devon? - None

I would like to know the total number of reports you had about people feeding seagulls. Please could I have the data broken down into months and towns in East Devon? - See above data

I would like to know how many reports you had about people feeding seagulls but were unable to issue fines for because you didn’t have enough information. Please could I have the data broken down into months and towns in East Devon? - None


Date responded: 7 November 2017

Abandoned vehicles

Date submitted: 20 October 2017

Summary of request

1) The number of vehicles reported as abandoned within your local authority area in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
2) The number of abandoned vehicles removed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
3) The number of abandoned vehicles destroyed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

Summary of response

1) The number of vehicles reported as abandoned within your local authority area in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 150
• 2016 - 182
• 2015 - 140
• 2014 - 165
• 2013 - 156
• 2012 - 198


2) The number of abandoned vehicles removed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 8
• 2016 - 16
• 2015 - 15
• 2014 - 22
• 2013 - 28
• 2012 - 7


3) The number of abandoned vehicles destroyed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 7
• 2016 - 16
• 2015 - 15
• 2014 - 22
• 2013 - 28
• 2012 - 7


4) The amount of money spent by your local authority on removing and destroying abandoned vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012 - We cannot be exact with this information as it is difficult to calculate officer time involved in investigating cases and obtaining information per case. As a general rule a vehicle costs £50 to remove.

5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012 - No FPNs have ever been issued.

Date responded: 16 November 2017

Paper and printing costs

Date submitted: 19 October 2017

Summary of request

I would be grateful if you can give me information on the following:

1) The total amount of reams of paper used by the authority in the last 12 months
2) The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use.
3) The amount of recycling of paper from your offices.
4) Does the local authority have a target to reduce the use of paper - if so what is the current progress?
5) Does the local authority have a target to reduce their carbon footprint - if so what is the current progress?

Summary of response

1) The total amount of reams of paper used by the authority in the last 12 months - Approximately 4200 reams
2) The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use - £81,000
3) The amount of recycling of paper from your offices - All non-confidential waste paper is recycled but as it is mixed with cardboard it is not possible to provide the volume of recycled paper alone. Confidential waste paper is destroyed.
4) Does the local authority have a target to reduce the use of paper - if so what is the current progress - There is no set target but EDDC is moving towards a paper free environment where possible where employees are encouraged to use electronic document management systems instead of keeping paper documents which reduces the need for unnecessary printing/photocopying
5) Does the local authority have a target to reduce their carbon footprint - if so what is the current progress? - Please visit our website for information on EDDC's strategy for tackling it's carbon footprint at http://eastdevon.gov.uk/property-services/carbon-footprint/

Date responded: 16 November 2017

Environmental Impact Statements

Date submitted: 19 October 2017

Summary of request

• Number of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is required an Environmental Impact Statement to be submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is where an Environmental Impact Statement has been submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant , that is where an Environmental Impact Statement has been submitted and indication of which applications related to a heritage asset and details of the heritage asset (specifically a National Park, Conservation area, Listed building)

Summary of response

There is one planning application which falls within the scope of your request. This is with reference 14/1768/FUL and information about this application can be accessed online here http://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/

Date responded: 25 October 2017

Services delivered within EDDC's housing portfolio

Date submitted: 17 October 2017

Summary of request

I would be grateful if you could provide answers to the following questions in relation to services delivered within your housing portfolio:
1. Do you sub-contract these services?
2. Are these procured as stand-alone services or as part of a wider service package?
3. Who is your incumbent provider?
4. What is the approximate annual value of the contract?
5. When is the current contract due to expire?
6. What procurement channel will you use to when next tendering for these services?
Please can you provide this information in relation to the following services?
1. Void Security
2. Void Cleaning
3. Void Clearance
4. Bulk Waste Removal and Management
5. Glazing services
6. Lock services
7. Grounds Maintenance
8. Pest Control
9. Guardian Services

Summary of response

1. Void Security – We do not have a specific contract for void security, it is managed alongside voids in general, under our day to day maintenance contract. Current contractors are Skinners Construction (East) and MD services (West). Current contract due to expire July 2018. Full EU Procurement exercise will be taking place in terms of re-tendering the contract. Current value of contract- approximately £2million annually. As the nature of the contract is responsive repairs and voids - without knowing what’s coming up it’s very difficult to put a value on this but this would be an approximate value
2. Void Cleaning - As above
3. Void Clearance - As above
4. Bulk Waste Removal and Management - As above
5. Glazing services - No contract currently, day to day responsive dealt with under maintenance contract as above
6. Lock services - As above
7. Grounds Maintenance - Our internal Street Scene department manage this
8. Pest Control - Internal pest control service
9. Guardian Services - Does not really apply, we have a sheltered housing arm which is again managed by us directly as part of the housing service.




Date responded: 8 November 2017

Future population growth

Date submitted: 16 October 2017

Summary of request

Please provide all data you use for planning purposes for future population growth and housing development by area.

Summary of response

In so far as our local plan is concerned, and this is the current overarching planning policy document that we use, our key relevant demographic and housing growth reports can be found at:
http://eastdevon.gov.uk/media/1287185/psd2015t-eastdevonpolicy-onsub-scenarioaug2015.pdf
http://eastdevon.gov.uk/media/1287188/psd2015u-demograpicsunderstandingdataaug2015.pdf
http://eastdevon.gov.uk/media/996504/exeter-shma-final-report-16-03-15.pdf
http://eastdevon.gov.uk/media/962208/edge-analytics-ltd-policy-on-housing-figures.pdf
http://eastdevon.gov.uk/media/962214/ash-futures-employment-projections.pdf

Date responded: 18 October 2017

Noise complaints

Date submitted: 12 October 2017

Summary of request

How many complaints were there in 2016 about neighbours having noisy sex?

How many of these complaints were investigated?

What was the total cost of these investigations?

How many of these resulted in a conviction?

Summary of response

How many complaints were there in 2016 about neighbours having noisy sex? - 0

How many of these complaints were investigated? - N/A

What was the total cost of these investigations? - N/A

How many of these resulted in a conviction? - N/A

Date responded: 19 October 2017

Donations to schools

Date submitted: 11 October 2017

Summary of request

1. How much money was donated by individuals to schools in your area last year? (NB: "Last year" should ideally refer to the financial year 2016/17, but academic or calendar year is also fine if that is easier for you to provide).
2. If possible, please provide a breakdown of this information by school.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for education and schools at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 October 2017

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I understand that the offer of accommodation needs to be suitable, but does not require the applicant’s acceptance to be a valid offer. Therefore I would be interested to know:

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011, and

(b) in how many instances this has followed the refusal of the offer by the applicant.

Summary of response

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011 - 1

(b) in how many instances this has followed the refusal of the offer by the applicant - 0

Date responded: 12 October 2017

Income generated from car parks

Date submitted: 10 October 2017

Summary of request

Please provide the following information relating to council owned and/or operated car parks within East Devon:

The names of all council owned and/or operated public car parks and corresponding space numbers

Number of On-Street parking spaces within East Devon

Ticket and contract parking revenue generated at the council’s off-street car parks during the 2016/17 financial year

Ticket and contract parking revenue generated by the council’s on-street parking spaces during the 2016/17 financial year

PCN/ECN revenue generated at the above during the same period

Operating expenses incurred at the above during the same period

Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period

Summary of response

Please provide the following information relating to council owned and/or operated car parks within East Devon:

The names of all council owned and/or operated public car parks and corresponding space numbers - Please see below

Number of On-Street parking spaces within East Devon - N/A (Devon County Council)

Ticket and contract parking revenue generated at the council’s off-street car parks during the 2016/17 financial year - £2,608,154

Ticket and contract parking revenue generated by the council’s on-street parking spaces during the 2016/17 financial year - N/A (Devon County Council)

PCN/ECN revenue generated at the above during the same period - £49,660

Operating expenses incurred at the above during the same period - £1,016,432

Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period - For 2016/2017 financial year, no capital schemes were undertaken at any of our car parks. An overlay of King’s Street Car Park, Honiton was completed between 1st and 3rd February 2017. This also included relining and removal of remnants of dilapidated bollards and other remnants. The final cost of the scheme was £12,750.40. Essential maintenance works (surface patching etc.) were also completed throughout the course of the year.

If, in accordance with the Traffic Management Act 2004, the council produces an Annual Parking Report containing the above information, please provide a copy of this report - Please see link with financial information which agrees to figures above. http://eastdevon.gov.uk/parking/car-park-financial-information/annual-information/financial-information/


Car Park Name/Type Total Spaces

AXMINSTER
WEST STREET S/S 116
WEST STREET L/S 33
POPLAR MOUNT L/S 76
SOUTH ST S/S 36
COOMBE LANE L/S 87

BEER
CENTRAL S/S 208
CENTRAL L/S
FORE STREET S/S 10
CLIFF TOP L/S 300

SEATON
SEATON JURASSIC L/S 113
HARBOUR ROAD COACH PARK 9
THE UNDERFLEET (WEST) L/S 70
ORCHARD ROAD S/S 168
SEATON TOWN HALL L/S 20

COLYTON
DOLPHIN STREET L/S 63

SIDMOUTH
MANOR ROAD L/S 307
ROXBURGH S/S 75
MILL STREET S/S 46
HAM EAST S/S 74
HAM WEST S/S 190
TEMPLE ST (FREE) 30

SIDFORD
CHURCH STREET 64

SIDBURY
MANOR FARM ESTATE (FREE) 19

NEWTON POPPLEFORD
SCHOOL LANE (FREE) 33

OTTERY ST MARY
BROOK ST L/S 33
CANAAN WAY L/S 133
CANAAN WAY L/S

LYMPSTONE
UNDERHILL L/S 84

BUDLEIGH SALTERTON
LIME KILN L/S 422
LOWER STN ROAD S/S 39
BROOK ROAD (FREE) 15
ROLLE MEWS S/S 45

EXMOUTH
TOWN HALL 39
ESTUARY LORRY & COACH PARK 21
ESTUARY COACH PARK 16
ESTUARY CAR L/S 159
IMPERIAL ROAD S/S 241
IMPERIAL REC GROUND L/S 65
LONDON HOTEL S/S 150
MAER ROAD L/S 334
QUEENS DRIVE L/S 198
QUEENS ECHELON L/S 78
CAMPERDOWN L/S 116
CAMPERDOWN L/S
FOXHOLES L/S 206

LITTLEHAM
LITTLEHAM CROSS (FREE) 12

HONITON
THG L/S (Thelma Hulbert Gallery) 41
THG S/S (Thelma Hulbert Gallery)
LACE WALK S\S 203
KING ST S/S 35
NEW STREET (NORTH) L/S 29
NEW STREET (SOUTH) L/S 54
SILVER STREET L/S 90

BROADCLYST
THE GREEN (FREE) 41

Date responded: 26 October 2017

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I know that the council is not required to make a PRSO within borough, consequently some applicants are being made offers outside of the borough, and outside of London. Can you provide me with a breakdown of:

(a) the geographical location of the properties with which the council have made their PRSOs, and

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough.

Summary of response

(a) the geographical location of the properties with which the council have made their PRSOs - Exmouth

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough - 0 outside and 1 inside

Date responded: 11 October 2017

Parking charge notices

Date submitted: 9 October 2017

Summary of request

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)

Summary of response

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)
706

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)
£11,796 - as at the date of your request.

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)
London Hotel short stay car park, Exmouth. http://eastdevon.gov.uk/parking/car-park-locations-and-information/

Date responded: 10 October 2017

Inspections of temporary accommodation and B&Bs

Date submitted: 5 October 2017

Summary of request

1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority?
2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to?
3. What measures do they take to ensure that properties are safe and suitable for children?
4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? Yes/No
5. Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No
6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No

Summary of response

1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority? - Housing Options team/Repairs
2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to? - Occupancy checks on own stock, change of tenancy/void checks, weekly checks on hostel accommodation and managed by RP
3. What measures do they take to ensure that properties are safe and suitable for children? - Safety checks to self-contained temporary accommodation, children placed only in self-contained accommodation other than in B&B, B&B’s visited
4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? - No
5. Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) - No
6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) - No


Date responded: 25 October 2017

Market/street trading licences

Date submitted: 3 October 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders.

Summary of response

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders - Stephen Saunders, Licensing Manager. Licensing Team, East Devon District Council, Tel: 01395 517411. Email: licensing@eastdevon.gov.uk

Information on how to apply for a licence can be found on our website at http://eastdevon.gov.uk/licensing/street-trading/


Date responded: 3 October 2017

Total number of Subject Access Requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 40(1) exemptions did you employ during this same time period?

Summary of response

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year) - 5

2) How many FOI Section 40(1) exemptions did you employ during this same time period? - This information has not been recorded in a way that allows an accurate figure to be given

Date responded: 17 October 2017

Number of FOI requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

I would like to make an FOI request for the following pieces of information:

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 21 exemptions did you employ during this same time period?

Summary of response

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year) - 1st April 2016 - 31st March 2017 = 658 FOI requests received

2) How many FOI Section 21 exemptions did you employ during this same time period? - 5

Date responded: 13 October 2017

National Agreement on pay and conditions of service THE GREEN BOOK

Date submitted: 29 September 2017

Summary of request

REQUEST: 1
Section 10 - Sickness Scheme
Section 10.3
I am only requesting information pertinent to the following clause, contained within Section 10.3 of “The Green Book”:

“Authorities shall have discretion to extend the period of sick pay in exceptional cases.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Extension of Sick Pay”:
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances ;
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.”

REQUEST: 2
Section 10 - Sickness Scheme
Section 10.9 states:

“An employee who is prevented from attending work because of contact with infectious disease shall be entitled to receive normal pay. The period of absence on this account shall not be reckoned against the employee’s entitlements under this scheme.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Period of absence”:
i. In Days ; for each employee that was off work as a result of Section 10.9;
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book”;
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9;
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease.

I appreciate that my request in is two parts, with several specific requests, and I also appreciate your organisation undertaking my request.

For your information, I would like to make you aware that I am a disabled private individual seeking information for personal use and not for any commercial use. I am reliant on benefits to get by, so would appreciate your cognisance of this information when making any determination with respect to any fees that may be required by yourselves.

Summary of response

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Extension of Sick Pay” - None
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances - None
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.” - N/A


Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Period of absence” - None
i. In Days ; for each employee that was off work as a result of Section 10.9 - None
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book” - N/A
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9 - N/A
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease - N/A



Date responded: 3 October 2017

Dangerous Wild Animals Licences

Date submitted: 29 September 2017

Summary of request

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

1 a): how many people currently have a valid licence to keep dangerous wild animals?

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given?

Summary of response

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

2013 - none
2014 - none
2015 - 1
2016 - 2
2017 - 2

1 a) How many people currently have a valid licence to keep dangerous wild animals? - 2

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

2015 - 1 ostrich
2016 - 1 ostrich & 4 ring tailed lemurs
2017 - 1 ostrich & 4 ring tailed lemurs

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given? - None

Date responded: 18 October 2017

Postage costs

Date submitted: 29 September 2017

Summary of request

1) How does your organisation pay for postage on outbound mail?
• Franking machine
• Royal Mail PPI or OBA account
• Downstream Access provider
• Hybrid Mail solution
• Other (please specify)

2) Please advise how you manage any mailshots.
• In-house using manual mail production and apply postage.
• Outsourced to a mailing house for print, fulfilment and postage
• A combination of the above, depending on the number of recipients and mail piece content

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
• 1st class (single page colour, simplex)
• 2nd class (single page colour, simplex)
• Large letter (5 pages colour, duplex)

4) What is your overall spend on outbound mail pa?

5) When will you next review your outbound mail process and/or suppliers?

6) How do you ask potential suppliers to engage with your organisation to introduce products or services?

7) Do you use a tendering website or purchasing consortium? If so, please specify

8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)

Summary of response

1) How does your organisation pay for postage on outbound mail?
• Franking machine - Yes
• Royal Mail PPI or OBA account - Yes
• Downstream Access provider - Yes
• Hybrid Mail solution - Yes
• Other (please specify) - n/a

2) Please advise how you manage any mailshots. Mixture of everything
• In-house using manual mail production and apply postage - Yes
• Outsourced to a mailing house for print, fulfilment and postage - Yes
• A combination of the above, depending on the number of recipients and mail piece content - Yes

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
• 1st class (single page colour, simplex) - Very little use of 1st class
• 2nd class (single page colour, simplex) - We use an inclusive cost of 50p to cover a standard 2nd letter
• Large letter (5 pages colour, duplex) - No instances

4) What is your overall spend on outbound mail pa? - £180,000
5) When will you next review your outbound mail process and/or suppliers? - 2018
6) How do you ask potential suppliers to engage with your organisation to introduce products or services? - Either webex meeting, face to face or phone calls
7) Do you use a tendering website or purchasing consortium? If so, please specify - Undecided as yet but likely to be a purchasing consortium
8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.) - No


Date responded: 24 October 2017

Project directory for Council's Head Office, Heath Park, Honiton

Date submitted: 28 September 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the Office block for East Devon District Council Headquarters including, kitchen/ staff room, landscaping and car parking.

Summary of response

The contact particulars are as follows;

Consultants: Aecom,
Belvedere House
Pynes Hill
Exeter EX2 5WS
Tel 01392 663 200

Contractors: Interserve Construction Ltd.
Interserve house
Oberon Road
Exeter Business Park
Exeter
EX1 3QD
Tel 01392 203350

Date responded: 3 October 2017

Education and school placements given to children under 16 years of age with Special Educational Needs

Date submitted: 27 September 2017

Summary of request

I write to ask you to provide me with information regarding the education and school placements given to children under 16 years of age with Special Educational Needs. I would like you to supply me with the information requested for the past two school years (2015/16 and 2016/17).

I would ask you to provide the information in an excel document, broken down under the following headings:

Academic Year (2015/16 and 2016/17)
Category of Need (BESD, ASD, etc.)
Name of School
Type of school - (Maintained/non-maintained/independent)
Type of placement - (Day or 38 week placement)
Cost of placement per year

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 September 2017

National Assistance Burials

Date submitted: 27 September 2017

Summary of request

1. From June 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as and when we assist in a national assistance funeral.

Date responded: 27 September 2017

Use of bailiffs/enforcement agents in 2016/17

Date submitted: 22 September 2017

Summary of request

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax
b. Parking
c. Housing Benefit overpayments
d. Business Rates
e. Commercial Rents
f. Any other debt types, including any other overpayments

By “private bailiffs/enforcement agents” we mean those who are self-employed or who work for private companies, including as high court enforcement officers. Please include cases where local authority employees have visited a property to execute a warrant.

2) The number of:
a. Residential properties
b. Business properties
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities?

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No)

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No)

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No)

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No)

Summary of response

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax - 1168
b. Parking - EDDC have not used bailiffs or enforcement agents to recover outstanding PCN’s for the 12 month period
c. Housing Benefit overpayments - 318
d. Business Rates - 81
e. Commercial Rents - N/A
f. Any other debt types, including any other overpayments - 29

2) The number of:
a. Residential properties - 69,678 domestic properties as at 1/04/2017
b. Business properties - 6186 non-domestic (business) assessments as at 24/03/17
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities? - Yes CAB, Homemaker, Money Advice Plymouth, CAP

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No) - Yes

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No) - Yes

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No) - No

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No) - No


Date responded: 11 October 2017

Dangerous wild animal (DWA) licences

Date submitted: 21 September 2017

Summary of request

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area?
2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species?
3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring?
4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species?
5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months?
And on what grounds were they refused?
6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit.

Zoo licences:
1) How many zoo licences are currently issued in your area?
2) How many zoo licences are issued for/cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species?
3) How many zoo licences are issued for/cover bears and please indicate for each licence, the species and the number of animals per species?
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured).

Travelling circus licences:
1) How many licences are issued (as of the 1st of September 2017) to operate a travelling circus in your area?
2) What animals do these licences cover?

Summary of response

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area? - 2

2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species? - 0

3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring? - N/A

4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species? - 0

5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months? 0
And on what grounds were they refused? - N/A

6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit - N/A

Zoo licences:
1) How many zoo licences are currently issued in your area? - 5
2) How many zoo licences are issued for/ cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species? - 0
3) How many zoo licences are issued for/ cover bears and please indicate for each licence, the species and the number of animals per species? - 0
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured) - N/A

Travelling circus licences:
1) How many licences are issued ( as of the 1st of September 2017) to operate a travelling circus in your area? - 0
2) What animals do these licences cover? - N/A

Date responded: 12 October 2017

Total number of apprentices employed by EDDC

Date submitted: 21 September 2017

Summary of request

1. Total number of apprentices employed by you?

2a. List of job description(s) / job role(s) being carried out by apprentices
2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a)
2c. For newly recruited apprentices– what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles?

3. Are apprentices on the same terms and conditions as your permanent employees? Yes / No

4. Traineeships are positions offered by employers to those aged 16-24 who are considered ‘not ready’ to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? Yes / No
4b. If your organisation offers traineeships, do you pay them? Yes / No

5. What is the apprenticeship completion rate in your organisation in 2016/17?

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No

7. In order to meet the organisation’s target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers); (b) Transfer of existing staff to the apprentice programme; (c) Other (Please specify)

8. In order to meet the organisation’s target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? Yes / No

9. In order to meet the organisation’s target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No

Summary of response

1. Total number of apprentices employed by you? - 3

2a. List of job description(s) / job role(s) being carried out by apprentices

Intelligence Support Apprentice
Revenues Apprentice
Grounds Maintenance Apprentice

2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a) - 1 per role

2c. For newly recruited apprentices – what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles? - National Minimum Wage

3. Are apprentices on the same terms and conditions as your permanent employees? - Yes apart from wage and fixed term contracts

4. Traineeships are positions offered by employers to those aged 16-24 who are considered 'not ready' to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? - Not at the current time

4b. If your organisation offers traineeships, do you pay them? - N/A

5. What is the apprenticeship completion rate in your organisation in 2016/17? - 100%

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No - No

7. In order to meet the organisation's target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers) - 100%

(b) Transfer of existing staff to the apprentice programme; - 0% (c) Other (Please specify) - 0%

8. In order to meet the organisation's target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? - No, yet we have several apprenticeship posts planned

9. In order to meet the organisation's target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No - No, we assess each post on their merits for suitability for an apprenticeship

Date responded: 11 October 2017

Policy on the use of e-cigarettes

Date submitted: 20 September 2017

Summary of request

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans).
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smokefree legislation and should not be routinely included in the requirements of an organisation's smokefree policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future?
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies?

Summary of response

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans) - The Council will not engage in or condone activities that promote smoking or the use of smoking materials or otherwise encourage persons to smoke. For the avoidance of doubt E-Cigarettes are also treated as cigarettes under this policy.
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape - Smoking is banned while employees are carrying out their duties and responsibilities as employees of the Council, other than during rest breaks. No council employee may smoke whilst 'at work'. Staff wishing to smoke during the working day must do so in their own time, ensuring they comply with the Council’s flexitime rules.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape - This policy applies to all employees, consultants, contractors, customers or members and visitors whilst on Council property. Smoking is prohibited in all buildings owned or leased by the Council with the exception of any legally compliant shelter provided with the prior agreement of the Authority.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape - Yes. Main office sites have designated smoking areas.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences - E-Cigarettes are treated as normal cigarettes under our smoking policy.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation - We do not have a policy on smoking cessation and are not intending to introduce one, but have run a number of smoking cessation classes as part of our ‘happy health here’ work.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future - We last reviewed our smoking policy to include e-cigarettes in 2015.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smoke free legislation and should not be routinely included in the requirements of an organisation's smoke free policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future? - We are reviewing our policy.
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies? - The councillors are not currently due to debate/discuss this.

Date responded: 29 September 2017

Business rates

Date submitted: 18 September 2017

Summary of request

• A full list of all commercial properties in your council area with the following information:
o Valuation Office Agency Reference Number
o Valuation Office Agency Property Description
o Full Address and Postcode
o Business Name / Occupier Details
o 2017 Rateable Value
o Details of all Reliefs each property is receiving

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information on our Transparency Code web page at http://eastdevon.gov.uk/access-to-information/transparency-code/
for the following datasets:

•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports will be updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

We are not publishing personal data relating to individuals such as sole traders, partnerships etc. The ratepayer is the person liable to pay the charge. In many cases this may be a leaseholder rather than an owner. Account reference numbers are not included as these are personal to the individual account.

Date responded: 12 October 2017

Temporary attractions on the Fun Park site

Date submitted: 15 September 2017

Summary of request

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise seperately.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.

Please provide the name of the lead officer of the project.

Summary of response

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise separately.
As at the date of your request (15th September) the published minutes of the Exmouth regeneration board are the only information held which falls within the scope of this request http://eastdevon.gov.uk/media/2161311/130717erbcombinedagenda.pdf
I confirm that no correspondence, further meeting notes or written reports were held at the time of your request.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.
As above – please refer to the published minutes of the Exmouth regeneration board meeting. This is the only recorded information held, at the date of your request, which falls within its scope.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.
As at the date of your request, the only formal meeting held to discuss this proposal is as outlined above. The minutes are accessible online. There has been informal officer research and discussions but no recorded information is held in respect of them.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.
No information held at the time of your request.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.
No information held

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).
No information held

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.
No information held

8. Please provide the name of the lead officer of the project.
The project to re-develop the Queens Drive area of Exmouth is being led by our Regeneration and Economic Development Team.

Date responded: 11 October 2017

National assistance burials

Date submitted: 15 September 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/7/2017 to the day of your reply. If there are any new cases where the person died prior to 1/7/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

Date responded: 15 September 2017

Museums owned by EDDC

Date submitted: 14 September 2017

Summary of request

1. The names and addresses of all museums owned and run by the Council, including those run through a Trust on the Council’s behalf.
2. Total annual opening hours for each museum in (1) for each year since 2010.

Summary of response

EDDC do not run or directly fund any museums. No Trust arrangements are in place either.

Date responded: 14 September 2017

Draft budget for the 2018/19 financial year

Date submitted: 14 September 2017

Summary of request

- When will the council publish the draft budget for the 2018/19 financial year?
- Where on its website will the budget documents be published?
- At what meeting and on what date will the draft budget be up for discussion/approval?
- Where on the council’s website will the final budget documents be published?

Summary of response

- When will the council publish the draft budget for the 2018/19 financial year? – January 2018
- Where on its website will the budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/
- At what meeting and on what date will the draft budget be up for discussion/approval? – Cabinet Meeting in January 2018 http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/committee-meeting-dates/
- Where on the council’s website will the final budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201617/ http://eastdevon.gov.uk/council-tax/how-your-money-is-spent/

Date responded: 15 September 2017

Road maintenance and delays

Date submitted: 12 September 2017

Summary of request


1.

a) The total number of scheduled road maintenance carried out to roads in your council area in the financial years of:

2014/2015
2015/2016
2016/2017

b) Out of the above numbers, how many of those scheduled roadworks overran (in days) in the same financial years of:

2014/2015
2015/2016
2016/2017


c) For each year, please provide a breakdown and give the reasons why scheduled maintenance works overran their schedules.

2014/2015
2015/2016
2016/2017

d) Which roadworks resulted in the longest delay? Please state on which portion this happened (Geographical location or between which junctions.) Please also state reasons for delays for all three financial years.

2014/2015
2015/2016
2016/2017


2. In relation to fines to utility companies carrying out maintenance works to roads, please tell me:

a) The total amount of fines in pounds the council charged to utility companies for overstaying and other penalties in the financial years of:

2014/2015
2015/2016
2016/2017

b) Please tell me which utility company was charged the most amount and why in the years:

2014/2015
2015/2016
2016/2017

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 September 2017

EV charging points

Date submitted: 11 September 2017

Summary of request

1. How many total EV charging points are installed in the council area.
2. How many EV charging points are rapid chargers?*
3. How many EV charging points are fast chargers?**
4. How many EV charging points are slow chargers?***
5. What percentage of charging points are used at least once per day?
6. What percentage of charging points are used at least once per week?
7. What percentage of charging points are used at least once per month?
8. How many charging units has East Devon District Council installed in the past 5 years?
9. How many charging units is East Devon District Council planning to install in the next 5 years?

Summary of response

EDDC do not have any EV charging points in any EDDC car parks.

We are currently engaged in discussions with the Energy Saving Trust, Devon County Council and neighbouring District Councils and we are planning to develop a strategy to support the use of ultra-low emission vehicles in this region with appropriate charging infrastructure. How we do this (and when) is far from clear in the current (and rapidly evolving) political, economic and environmental context for these vehicles but we are nonetheless supportive and I hope to be in a position to respond to similar requests with more certainty over the coming months.


Date responded: 14 September 2017

Printers and contract information

Date submitted: 11 September 2017

Summary of request

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of useage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What are the start and end dates for the managed print contract in your organization (if applicable)?
10. Which procurement route or framework was used to procure this service?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Summary of response

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers. 90
2. What percentage of your fleet is in colour vs mono? 22% & 78%
3. In terms of usage, what is your monthly page volumes? 290,000
4. Who are the main manufacturers for the printers (hardware)? Xerox
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)? Xerox
6. What are the start and end dates for the print support contract(s) if applicable? Variable but all end by Sept 2018
7. What is the approximate spend on printers and consumables during the last year? £66,000.
8. What is the length of the MFD contract(s)? 4 years
9. What are the start and end dates for the managed print contract in your organization (if applicable)? A new contract has been awarded to Ricoh started 1st July 2017 till 30th July 2021
10. Which procurement route or framework was used to procure this service? CCS RM3781 Lot 2 - Further competition
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts. Martin Millmow, Document Centre Manager.

Date responded: 9 October 2017

Unaccompanied Asylum Seeking children that went missing

Date submitted: 7 September 2017

Summary of request

I would like to know how many Looked After Vietnamese children (if possible, specifically Unaccompanied Asylum Seeking children) went missing a) permanently, b) temporarily, each month for 2016 and 2017 to date?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 September 2017

Public Spaces Protection Order put forward for consultation

Date submitted: 6 September 2017

Summary of request

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals);
2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order);
3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO.
If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of PSPOs being put up for consultation or introduced, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals)

1 October 2014 to 30 September 2015; Consultation for potential PSPO for personal water craft users at Belshers Slipway and Shelly beach in Exmouth. http://eastdevon.gov.uk/consultation-and-surveys/belshers-slipway/
1 October 2015 to 30 September 2016; None
1 October 2016 to the most recent statistics for September 2017; See below:

Dog Control PSPO: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order) –

Dog Control PSPO 2017: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO 2017: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO 2017: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to September 2017 or the most recent statistics available – 2 fixed penalty notices served

4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO - £80


Date responded: 11 September 2017

Complaints about roads and maintenance

Date submitted: 6 September 2017

Summary of request

I am writing to request data from East Devon for the road (including name and/or postcode of the road) most complained about for maintenance reasons e.g. potholes, road surface etc. including the number of complaints it received. I also request data for the road which has had the most money spent on it by the council for repairs.

I request this data for the year 2016/17 and that the data be returned in the following format:

Road name of the road which has received the most complaints for maintenance reasons - Postcode - Of Complaints

Road name of the road which has had the most money spent on it's repairs - Postcode - Value of repairs to that road in £'s.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 7 September 2017

Cost of using external consultants

Date submitted: 5 September 2017

Summary of request

Relating to external consultants employed by the council for the following services:

* Transportation planning
* Highway engineering, including design and feasibility studies
* Civil engineering/infrastructure projects
* Local regeneration and public realm improvement schemes

please can you supply the following details:

* Whether any or all of these services are provided by external consultants
* The amount spent by the council procuring the services of external consultants for these services

Summary of response

The requested information is not held by East Devon District Council. Devon County Council is the local authority that manages transportation planning and highway engineering. Therefore you may wish to refer your query to via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 September 2017

Community protection notices

Date submitted: 5 September 2017

Summary of request

Please may I be provided with the following information:
1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
4) The number of fixed penalty notices issued for breach of a CPN for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
If you are unable to provide details behind each individual CPN Warning and CPN due to exceeding the cost of compliance limits identified under Section 12 of the Freedom of Information Act, please place the circumstances of each CPN Warning and CPN issued under broad categories such as ‘allowing dog to escape/severely overgrown garden/fly tipping in garden,’ alongside the number issued for that offence.

If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of CPNs or CPN warnings being issued in your local authority area, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods:
1 October 2014 to 30 September 2015; 4
1 October 2015 to 30 September 2016; 3
1 October 2016 to the most recent statistics for September 2017; 11

2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods:
1 October 2014 to 30 September 2015; 1
1 October 2015 to 30 September 2016; 0
1 October 2016 to the most recent statistics for September 2017; 0

3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
1 October 2014 to 30 September 2015; 4 Warnings for feeding pigeons, overgrown garden, music noise, waste left in service lane
1 October 2015 to 30 September 2016; 3 Warnings for feeding seagulls, dog fouling, dog barking
1 October 2016 to the most recent statistics for September 2017; 11 Warnings for odour and flies caused by the keeping of ferrets, dog barking, loud music, waste in garden, dog bite, dog bite, dog on dog attack, dog on person bite, dog on cat attack, dog fouling, dog on puppy attack.
1 October 2014 to 30 September 2015; 1 CPN served for the feeding of birds.

4) The number of fixed penalty notices issued for breach of a CPN for the following time periods:
1 October 2014 to 30 September 2015; 0
1 October 2015 to 30 September 2016; 2
1 October 2016 to September 2017 or the most recent statistics available; 0

5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
£100



Date responded: 8 September 2017

Cllrs with council tax arrears

Date submitted: 4 September 2017

Summary of request

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information:

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Summary of response

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information – None have council tax arrears

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Date responded: 15 September 2017

Planning applications for fast food premises

Date submitted: 4 September 2017

Summary of request

The following questions relate to planning applications featuring use class A5 (i.e. hot food takeaway), under the Town and Country Planning (Use Classes) Order 1987.
Where we refer to “applications featuring use category A5”, this includes applications featuring sole use as category A5, and includes applications featuring a change of use to category A5. But does not include applications featuring a combined use of category A5 alongside another use category (e.g. A3 & A5 combined).
Where we refer to “the last 5 years”, this refers to applications submitted from 1st September 2012 until 1st September 2017.
1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission?
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission?
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant?
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed?
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document)

Summary of response

1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission? - One
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission? - One
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant? - None
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed? - N/A
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document) - No plans


Date responded: 12 September 2017

National assistance burials

Date submitted: 4 September 2017

Summary of request

Please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st April 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

There have been no deceased persons EDDC have dealt with which we were unable to find the next of kin from 1st April 2017 to the present time.

Date responded: 5 September 2017

PSN IT Health Check

Date submitted: 1 September 2017

Summary of request

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing?
When is the ITHC testing usually carried out? (Month/Year) When is the council's PSN submission due? (Month/Year) How much did last year's ITHC testing cost?

Summary of response

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing? - Security & Compliance Manager
When is the ITHC testing usually carried out? (Month/Year) - Varies, depending on when compliance is achieved
When is the council's PSN submission due? (Month/Year) - Varies, depending on when compliance is achieved.
How much did last year's ITHC testing cost? - £6,600

Date responded: 27 September 2017

Fixed penalty notices

Date submitted: 31 August 2017

Summary of request

How many fixed penalty notices were issued by the council for the following years -
2014
2015
2016
Please give a break down of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO?

Does the council employ a private company to issue the fines?

If so what proportion of the fines were issued by the private company?

Please state if the company was only employed for part of the period concerned in the FOI.

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine.

Summary of response

How many fixed penalty notices were issued by the council for the following years -

2014 – Dog fouling 8 FPNs issued; Littering - 1 FPNs issued; Flytipping – 0 FPNs issued
2015 – Dog fouling 3 FPNs issued; Littering - 1 FPN issued; Flytipping – 0 FPNs issued
2016 – Dog fouling 6 FPNs issued; Dog on banned area - 2 FPNs issued; More than 6 dogs – 2 FPNs issued; Littering - 11 FPNs issued; Flytipping – 2 FPNs issued

Please give a breakdown of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO? – Please see above

Does the council employ a private company to issue the fines? – No (carried out in-house)

If so what proportion of the fines were issued by the private company? Please state if the company was only employed for part of the period concerned in the FOI – N/A

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine – N/A

Date responded: 1 September 2017

Taxi and private hire drivers and the Equality Act 2010

Date submitted: 29 August 2017

Summary of request

I would like to know:

- How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred
- I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint
- I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint.

Summary of response

How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred - Nil

I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint - Nil

I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint

One – 5th January 2016: complaint against a previously licensed driver who initially declined to carry the wheelchair of a disabled passenger. Upon discussion the driver then conveyed both the user and wheelchair as required. Driver was provided a formal warning as to future conduct and legal requirements of the act.


Date responded: 30 August 2017

Discretionary housing payment (DHP) budget

Date submitted: 29 August 2017

Summary of request

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted].

2. The amount spent or committed on DHPs at the end of the year 2016/17.

3. The number of applications for DHP received by your local authority in the year 2016/17.

4. The number of applications refused.

Length of time of award
5. The average length of time a DHP award was given for in 2016/17

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority

7. The number of applications refused where the applicant had previously received a DHP from your authority

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap

9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap.

10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded).

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17

12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments)
b. 4 weeks to 12 weeks
c. Between 12 weeks and 26 weeks
d. Between 26 weeks and 52 weeks
e. More than 52 weeks

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded).

C Discretionary Housing Payment’s allocation policy
16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards

Summary of response

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted] - £143,932.00
2. The amount spent or committed on DHPs at the end of the year 2016/17 - 60% - £86,359
3. The number of applications for DHP received by your local authority in the year 2016/17 - 325
4. The number of applications refused - 129

Length of time of award
5. The average length of time a DHP award was given for in 2016/17 - 12 weeks

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority - Information not available
7. The number of applications refused where the applicant had previously received a DHP from your authority - Information not available

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap - 17
9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap - 9
10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded) - Information not available

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17 - 12 weeks
12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments) - 1
b. 4 weeks to 12 weeks - 3
c. Between 12 weeks and 26 weeks - 4
d. Between 26 weeks and 52 weeks - 0
e. More than 52 weeks - 0

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded) - 0

C Discretionary Housing Payment’s allocation policy

16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards
http://eastdevon.gov.uk/benefits-and-support/policies-for-housing-benefit/discretionary-housing-payment-policy/


Date responded: 1 September 2017

Closure of businesses that exist in Queens Drive, Exmouth

Date submitted: 27 August 2017

Summary of request

I wish to know what income each of these premises could have been expected by EDDC had they continued trading under their previous leases, but has been lost by their closure. Please provide full details from date of closure to say the period ending 31/9/2017.

Further, has EDDC any information as to the number of jobs lost as a result of their forced the closure of these two businesses, if so please provide full details. If not, please explain why the loss of jobs may not be of interest to EDDC.

Summary of response

In terms of information held, we can provide you with detail on the rent which was payable on premises formerly leased, but now repossessed, by the District Council. This information is as follows:

Site 1: £5,700 per annum -Closed 30/09/15

Site 2: £6,500 per annum - Closed 30/09/15 (note that this account was running a build-up of outstanding recharges for water and sewerage (£7,578 at time of closure))

Site 3 : £6100.00 per annum - Closed September 2016 (note zero rental charged from May 2016)

The council does not hold information about the number of people that each lessee employed.

Date responded: 20 September 2017

Queen's Drive temporary attractions

Date submitted: 26 August 2017

Summary of request

In response to the closure of businesses on The Queen's Drive in Exmouth EDDC have recently stated that they want to provide temporary attractions on The Queen's Drive in order to provide fresh reasons to visit Exmouth.

Could you please provide the following

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer to have been approached by EDDC about providing temporary attractions on The Queen's Drive? Please describe the attractions that have been sought.

2. Of those contacted how many have entered into negotiations with EDDC about providing temporary attractions?

3. Have any temporary attractions been agreed and if so what are they, who will provide them, what will be the cost of using the attractions, and between what dates will the attractions be in situ?

Summary of response

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer have been approached by EDDC about providing temporary attractions on The Queens Drive?
To test the market, the council limited its approach to one, being an Observation Wheel operator.

2. Of those contacted how many have entered into negotiations with EDDC about providing a temporary attraction?
One

3. Have any temporary attractions been agreed and, if so, what are they, who will provide them, what will be the cost of using the attractions and between what dates will the attractions be in situ?
None agreed so no information held.

Date responded: 20 September 2017

Homelessness accommodation under section 17 of the 1989 Children’s Act.

Date submitted: 25 August 2017

Summary of request

1.
a) The number of households living in accommodation provided by the local authority under section 17 of the 1989 Children’s Act at the end of April 2017
b) (if available) The total number of adults living in these households at the end of April 2017
c) (if available) The total number of children living in these households at the end of April 2017

2.
a) The number of households provided with accommodation by the local authority under section 17 of the 1989 Children’s Act, in the 12 months to April 2017
b) (if available) The total number of adults in these households, in the 12 months to April 2017
c) (if available) and the total number of children in these households, in the 12 months to April 2017

Summary of response

We do not accommodate/deal with S17 of the Children’s Act. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 1 September 2017

Dog breeding licences

Date submitted: 24 August 2017

Summary of request

Questions regarding all dog breeding licences:
1. Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
2. The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
3. Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
4. The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
5. Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
6. Number of dog breeding licences issued, per year from 2006 – 2016.
7. Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
8. Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
9. Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
10. Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.

Summary of response

Questions regarding all dog breeding licences:

1.Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
We only have 2 licensed dog breeders in East Devon. One has been licensed since 2013 and one since 2015.

2.The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
Only one fee is charged and this has been set at £100 plus vets fee for the past 5 years.

3.Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
Only the 2 mentioned above.

4.The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
The renewal fee is £90 plus vets fees.

5.Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
None.

6.Number of dog breeding licences issued, per year from 2006 – 2016.
1 in 2013 and 2014, 2 in 2015 and 2016.

7.Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
2.

8.Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
Both have a combination.

9.Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
Sleeping accommodation is indoors with free access to outdoor runs.

10.Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.
Both are domestic.

More specific questions regarding each dog breeding licensed establishment, per year, from 2006 – 2016:

11.The number, age and breed of all breeding bitches, in each dog breeding licensed establishment.
There are 3 breeding bitches in each establishment. The ages noted at the last inspection were 2 and 3 years. All are Labradors.

12.The breed(s) of dog(s) concerned, in each dog breeding licensed establishment.
See above.

13.Number of kennels, in each dog breeding licensed establishment.
One for each breeding bitch.

14.The total number of dogs kept above 9 months of age, in each dog breeding licensed establishment.
None other than the breeding bitches.

15.The number of litters produced, at each dog breeding licensed establishment.
2 each per year at the last inspection.

16.The total number of puppies born, in each dog breeding licensed establishment.
The first establishment had 10 in 2016, the second had 8.

Date responded: 15 September 2017

Children's services

Date submitted: 23 August 2017

Summary of request

I am looking for information on any organisations that work with children in your area.

Please could you split the information in to different sectors (Early Years, Education, Fostering (IFAs), Children's Placements, Leisure, Faith Groups (incl. Madrassas / Sunday Schools) and Other provisions.

Please could you send to me the information in the form of an excel spreadsheet with the following information:

Column 1 - Sector,
Column 2 - Organisation Name
Column 3 - Contact Name
Column 4 - Address Line 1
Column 5 - Address Line 2
Column 6 - Town
Column 7 - Postcode
Column 8 - Telephone Number
Column 9 - Email address
Column 10 - Type of Service (if different to Column 1)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for children's services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 August 2017

Date submitted: 23 August 2017

Summary of request

Please could you provide me with a list of which businesses in your area have one or more Thermal Oxidisers installed at their site. In particular, I would like to know;
The business name and address of the site which has the Thermal Oxidiser
The type of thermal oxidiser (Regenerative, catalytic, direct fired, etc.)
The flow rate of the oxidiser (Typically in Nm3/h)
The date of installation
The oxidiser manufacturer
A lead contact responsible for the operation of the oxidiser or environmental issues

Summary of response

We are not aware of any processes within East Devon which have thermal oxidiser systems.



Date responded: 30 August 2017

Public health funerals

Date submitted: 22 August 2017

Summary of request

- How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?
- How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?
- And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?

2010 - 5
2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 2
2017 - 0

How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?

2010 - £8,716.80
2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841.00
2017 - £0

And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

2016 – 2 Funerals costing on average £1420.50
2010 – 6 Funerals costing on average £1452.80

Date responded: 23 August 2017

Council's Structure Charts

Date submitted: 21 August 2017

Summary of request

I am writing to request the organisational structure charts under the Freedom of Information Act. I would like to place particular emphasis on the structures of; Estates and Facilities, Hotel Services, Capital Projects, Mechanical Engineering, Electrical Engineering, Procurement, Contracts and Supply Chain departments and Executive management team.

Summary of response

To view our structure charts please go to http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 21 August 2017

Measures taken by the council to control seagulls

Date submitted: 20 August 2017

Summary of request

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

Summary of response

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2010 – 25; 2011 – 40; 2012 – 27; 2013 – 32; 2014 – 59; 2015 – 64: 2016 – 52: 2017 - 46

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

The Council itself did not take any measures against seagulls. We provide advice to building owners regarding measures they can take to reduce the problem.

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

Prior to 2014 there were no anti-social behaviour measures that could be used, and there are still no specific fines (although see below). Between 2013 and 2017 we have carried out a number of educational initiatives such as producing leaflets and posters, local press releases, information on our website and holding a Seagull Summit where interested parties were invited to share their views and suggest solutions. We also encourage local businesses to carry out egg replacement and to use a falcon during the early Spring nesting season as we have found these to be two of the most effective ways of reducing numbers. We continuously encourage commercial businesses to properly manage and contain their waste and discourage any active feeding.

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

This year we have introduced a PSPO which, among other things, includes a provision for people actively feeding seagulls to be fined £80. The presence of this PSPO has received extensive local, national and international publicity and we have erected signs throughout the areas it applies to. There was no measurable cost to introducing this provision, although the signs have cost around £600.

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

No fines have needed to be issued and we have received no reports of people not complying with the requirements.

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

One notice has been issued, in 2015 to a resident who persistently fed pigeons throughout Sidmouth.


Date responded: 30 August 2017

Non-payment of council tax

Date submitted: 18 August 2017

Summary of request

We are asking for information over about two specific years – 2012/13 and 2016/17. We have chosen these years because we think that they will give us a broad overview of the recent trends.

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17?

2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17?

a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17?
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17?
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17?
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17?
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17?
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17?
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17?

3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced?

4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17?

5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17?

6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this..

Summary of response

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17? - None
2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17? - N/A
a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17? - None
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17? - N/A
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17? - None
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17? - None
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17? - N/A
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17? - N/A
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17? - N/A
3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced? - N/A
4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17? - N/A
5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17? - N/A
6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this - N/A

Date responded: 23 August 2017

Does the council have any measures which incentivize the use of low-emission vehicles?

Date submitted: 18 August 2017

Summary of request

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges?
• What is the incentive? If money is saved, please state the amount.
• What criteria does the vehicle need to meet to qualify for the incentive/discount?
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years.

Summary of response

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges? - Not currently
• What is the incentive? If money is saved, please state the amount - N/A
• What criteria does the vehicle need to meet to qualify for the incentive/discount? - N/A
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years - N/A

Date responded: 23 August 2017

Spending by EDDC when administering the 2016 EU referendum and the 2017 UK General Election

Date submitted: 18 August 2017

Summary of request

1. Printing ballot papers
2. Distributing postal votes within the UK
3. Distributing postal votes abroad
4. Staff time for
a. manning polling stations
b. counting ballot papers
c. administering postal votes and proxy vote applications
d. processing received postal votes
5. Promotional material highlighting the date of the vote across the local authority
6. Pencils at polling stations
7. Polling booths
8. Ballot boxes
9. Tactile voting devices
10. Training staff (both counting staff and staff manning polling stations)
11. Signs directing voters to the polling station
12. Polling station signs
13. Hiring polling stations
14. Transporting ballot papers from polling stations to count centres
15. Storing completed ballot papers after the election
16. Provision of disabled access at polling stations

Summary of response

Can you please provide me with the estimated or actual amount of money spent by the local authority on the following items when administering i) the 2016 EU referendum and ii) the 2017 UK General Election?

For 2016 EU referendum costs please request this information from the Electoral Claims Unit, as this has been paid.

Below are the answers for 2017 UK General Election - please note that questions 3, 8 and 9 are all contained within the Presiding Officer’s sundry pack and therefore no individual cost is available.

1. Printing ballot papers - £5,025
2. Distributing postal votes within the UK - £7,200
3. Distributing postal votes abroad - £258
4. Staff time for
a. manning polling stations - £26,896
b. counting ballot papers - £9,380
c. administering postal votes and proxy vote applications - no figure available
d. processing received postal votes - £2,775
2. Promotional material highlighting the date of the vote across the local authority – N/A
3. Pencils at polling stations - no figure available
4. Polling booths - no figure available
5. Ballot boxes - no figure available
6. Tactile voting devices - no figure available
7. Training staff (both counting staff and staff manning polling stations) - £3,950
8. Signs directing voters to the polling station - no figure available
9. Polling station signs - no figure available
10. Hiring polling stations - £15,680
11. Transporting ballot papers from polling stations to count centres - £270
12. Storing completed ballot papers after the election - no figure available
13. Provision of disabled access at polling stations - no figure available
14. Transporting ballot papers from polling stations to count centres - no figure available
15. Storing completed ballot papers after the election - no figure available
16. Provision of disabled access at polling stations - no figure available

Date responded: 6 September 2017

Autodesk/AutoCAD software

Date submitted: 17 August 2017

Summary of request

Please can you provide:-
Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.
Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

We would also like to request the person(s) responsible for keeping the licenses updated or managed.

Summary of response

Please can you provide:-

Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.

5 x AutoCAD multi concurrent user licenses
1 x AutoCAD seat
3 x AutoCAD LT Subscription Single User
2 x AutoCAD Revit LT Suite – Single User Subscription
1 x Vehicle Tracking – 1x seat single user maintenance

Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

3 x Sketchup Pro licenses

Person responsible: David Sercombe, Business Systems Manage. David.sercombe@strata.solutions (01392) 265353 ask for Da