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Responded

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Declined

Requests

Green waste collections

Date submitted: 22 February 2017

Summary of request

Do you currently charge for green waste collections? If Yes, can you please provide the following information

Have you applied increases to such charges in the last 24 months and if so

• What is the current charge?
• How much did you increase the charge(s) by?
• What % impact did this have on subscribers to the service?

Summary of response

EDDC do not currently offer this service. Please go to our website for information on how garden waste can be disposed of.

http://eastdevon.gov.uk/recycling-and-rubbish/garden-waste-and-composting/garden-waste-collections/

Date responded: 22 February 2017

PSPOs

Date submitted: 17 February 2017

Summary of request

In the calendar years 2016 and 2015, did you have any Public Space Protection Orders in place?
If yes, please answer the following questions:

- For the calendar years 2016 and 2015, how many Fixed Penalty Notices for breaking a PSPO did you issue? Please can this information be broken down into months.

- Please then detail for what offence or type of behaviour each FPN was issued for.

- For each offence, how much was the offender fined?

Summary of response

There were no PSPOs in place in 2015 or 2016. We currently have no PSPOs in place across East Devon.

Date responded: 17 February 2017

Care packages

Date submitted: 17 February 2017

Summary of request

In the last three financial years, how many people died while waiting for a care package to be arranged by your local authority?

Please state a) the age and b) how long each individual had been waiting for a care package to be arranged at the time of death?

If there were delays in arranging the care package, please provide the reasons for the delays.

Can I have the data broken down by year please.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Project directory - Exmouth Community College - Classroom Block

Date submitted: 17 February 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the 16 classroom teaching block, replacement facilities management building and re-configuration of car parking. Associated access, landscaping and security wall.

Summary of response

We do not hold this information.

Date responded: 20 February 2017

Number of children home educated in East Devon

Date submitted: 16 February 2017

Summary of request

I would like to request information on the number of children recorded as home educated in East Devon for 2016, 2011, 2006 - broken down by school year (or just a primary/secondary split, if school year is not available).

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 February 2017

Compulsory microchipping of dogs

Date submitted: 16 February 2017

Summary of request

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped?

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped?

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to?

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip?

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip?

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to?

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years?

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years?

Summary of response

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped? - 0

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped? - 0

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to? - 0

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip? - 0

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip? - 0

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to? - 0

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years? - 0

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years? - 0

Date responded: 20 February 2017

Social care for adults with learning difficulties

Date submitted: 15 February 2017

Summary of request

Please can you tell us the amount spent by your council on support for adults (aged 18-64yrs) with learning disabilities for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving long term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving short term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the amount spent by your council on individual care packages for adults (aged 18-64yrs) with a learning disability for of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

By 2020 do you expect to be securing support for fewer adults, the same number of adults or more adults with a learning disability? Please provide projected figures, if available.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Telephony data

Date submitted: 13 February 2017

Summary of request

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received?

How many telephone calls from customers with regards to Council Tax and Business rates were answered?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered?

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision?

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves)
Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries)
Refuse collection
Waste issues (e.g. flytipping, recycling, drains)
Street lights
Housing repairs
Bulky waste collection
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths)
Trading standards
Animal welfare

Summary of response

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Council Tax and Business rates were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public - Hours are between 8.30am and 5pm Monday to Friday

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision – No all have a general telephone number and the opening hours are between 8.30am and 5pm Monday to Friday.

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves) – No there is a general telephone number for Council tax 01395 517446 Monday to Friday from 8.30am to 5pm

Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries) - No there is a general telephone number for Benefits 01395 517446 Monday to Friday from 8.30am to 5pm

Refuse collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Waste issues (e.g. flytipping, recycling, drains) – No there is a general telephone number (Fly tipping StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm and Recycling CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Street lights – NOT EDDC
Housing repairs – No there is a general telephone number (Repairs 01395 517458 Monday to Friday from 8.30am to 5pm)
Bulky waste collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths) – No there is a general telephone number for abandoned vehicles and graffiti - StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm. Footpaths and potholes are the responsibility of Devon County Council
Trading standards – Trading standards is the responsibility of Devon County Council their telephone number is 0345 4040506
Animal welfare – No there is a general telephone number (Environmental Health 01395 517457 Monday to Friday from 8.30am to 5pm)

Date responded: 22 February 2017

Cost of planning application at manstone depot site

Date submitted: 11 February 2017

Summary of request

> Could you provide me with any such references to this project (other than the planning application itself), either as documentation or weblinks.

> And could you provide me with the full and exact costings for this planning application: the building costs of the new offices and where the finance for this project will be coming from.

Summary of response

In progress.

Data on EIR requests

Date submitted: 9 February 2017

Summary of request

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016?

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month?

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused?


As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority?

Summary of response

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016? - 702

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month? - 702

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused? – 3

1 x Regulation 12(4)(e)
2 x Regulation 12(5)(e)

As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority? - None

Date responded: 13 February 2017

Statistics on Brexit voters

Date submitted: 8 February 2017

Summary of request

- The age of leave/ remain voters in your local authority
- The ethnicity of leave/ remain voters
- Whether there is any scope for data to be released down to a polling district areas level, ie would be great to see how many people on X Street voted leave or remain

Summary of response

The requested detail is not held.

Date responded: 9 February 2017

Food Safety and Hygiene offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council:

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal food incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal food incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council - EDDC haven't carried out any prosecutions over the last year for Food Safety and Hygiene offences.

Date responded: 16 February 2017

Health and Safety offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of health and safety offences prosecuted by the Council.

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal health and safety incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal health and safety incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g. leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

EDDC have not carried out any prosecutions over the last year for health and safety offences.

Date responded: 10 February 2017

Unaccompanied asylum-seeking children

Date submitted: 7 February 2017

Summary of request

A) copies of all responses provided by (or collectively on behalf of) your local authority to:

i) the letter sent to 'All Local Council Leaders' by Robert Goodwill MP, Minister of State for Immigration, dated 8/9/2016 (this letter had the heading 'UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN');

ii) the letter sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families, dated 14/10/2016 (this letter had no heading, but concerned local authority capacity to care for unaccompanied asylum-seeking minors and began 'At the start of September the Immigration Minister wrote to you...');

iii) any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment);

B) the total number of:

i) places pledged by your council for unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment) (if this has been altered at any point since the Home Office consultation began, please provide all numbers and indicate which is the most recent);

ii) places that have been filled (by the date of your response) by unaccompanied asylum-seeking children who arrived under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment).

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council via their website at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

Public Health Funerals

Date submitted: 7 February 2017

Summary of request

1. From January 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin)
2. Date of Death and Date of Birth
3. Last known address
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending)
5. The approximate value of estate
6. Please email your response.

Summary of response

From the 1st January 2017 there have been no deaths where there have been no known next of kin.

Date responded: 8 February 2017

Provision of health services by community pharmacies

Date submitted: 7 February 2017

Summary of request

Q1 Has East Devon District Council had any discussions with the local pharmaceutical committee regarding the provision of health services by community pharmacies in your area?

(Please note, services may include but are not limited to smoking cessation, minor ailments, weight management, EHC, vascular risk checks, Chlamydia screening, vaccinations etc)

Q2 Where such a discussion has been held, please could you give me the following details:
a) The date of the meeting
b) A full list of the services discussed
c) A full list of the attendees
d) A copy of the minutes of the meetings

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

Household Benefit Cap

Date submitted: 7 February 2017

Summary of request

1. Please provide the most recent data available for your local authority:

All households
• The number of households who have their benefits reduced by the Household Benefit Cap introduced by the Welfare Reform and Work Act 2016 in your area. (Please include both households who were already subject to the previous benefit cap of £26,000/£18,200, and those newly affected by the lowered cap)
• The average reduction in these households' benefit award, and the number of these households who have a reduction of £100 or more a week

Homeless households in temporary accommodation
• The number of homeless households accommodated by your authority in temporary accommodation who have their benefits reduced by the Household Benefit Cap
• The average reduction in these households' benefit award

2. If you have carried out an assessment of the impact of lowering the cap in your local authority, please provide this document

Summary of response

1. Please provide the most recent data available for your local authority:

All households
• The number of households who have their benefits reduced by the Household Benefit Cap introduced by the Welfare Reform and Work Act 2016 in your area. (Please include both households who were already subject to the previous benefit cap of £26,000/£18,200, and those newly affected by the lowered cap) - 8 old cases that reduced to £500.00 per week and 47 new cases from November 2016. Total cases 55.

• The average reduction in these households' benefit award, and the number of these households who have a reduction of £100 or more a week - The average reduction is £61.90 per week with 5 cases that have been reduced by over £100.00 per week.

Homeless households in temporary accommodation
• The number of homeless households accommodated by your authority in temporary accommodation who have their benefits reduced by the Household Benefit Cap – There are no homeless households in temporary accommodation on the Benefit Cap.
• The average reduction in these households' benefit award - N/A

2. If you have carried out an assessment of the impact of lowering the cap in your local authority, please provide this document - No impact assessment has been carried out.

Date responded: 15 February 2017

Play clubs

Date submitted: 7 February 2017

Summary of request

Please disclose whether the council places any restrictions on who is able to take children to play clubs. For example: Are nannies and childminders allowed to take children to clubs - or do they have to be with a parent? Please disclose the council’s policy/advice on this and which club/s it applies to.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017

EDDC's average time to pay invoices submitted by suppliers

Date submitted: 6 February 2017

Summary of request

I would like to know the average time taken for the council to pay invoices submitted to it by suppliers. I would like this data for the year ending March 31 2016

If the yearend (March 31) makes responding to this request difficult, please base the response on the year end in the council’s latest annual report/financial accounts.

Summary of response

For the year 2015 97% paid within 30 days or 92% paid within 10 working days.

Date responded: 6 February 2017

CIL charging schedules

Date submitted: 6 February 2017

Summary of request

• Which planning authorities sit within your boundary?

In terms of the planning authorities within your boundary:

• How much CiL has been collected in each of the years 2015 and 2016?
• Of the CiL collected, how much has been spent and how was it spent?
• In each of 2015 and 2016 how much of the CiL was spent on Health related projects and what were the projects?
• In each of 2015 and 2016 how much of the CiL was spent on Social Care related projects and what were the projects?
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for Health purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to?
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for social care purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to?

Summary of response

• Which planning authorities sit within your boundary? - East Devon District Council

In terms of the planning authorities within your boundary:

• How much CiL has been collected in each of the years 2015 and 2016? - £0
• Of the CiL collected, how much has been spent and how was it spent? - N/A
• In each of 2015 and 2016 how much of the CiL was spent on Health related projects and what were the projects? - N/A
• In each of 2015 and 2016 how much of the CiL was spent on Social Care related projects and what were the projects? - N/A
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for Health purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to? - We have made no decisions on the spending of future receipts.
• In determining your CiL charging schedules for 2017, 2018 and 2019 how much are your targeting to raise for social care purposes and what nature of project are you supporting? What percentage of total CIL targeted does this equate to? - We have made no decisions on the spending of future receipts.

EDDC started charging CIL on 1 September 2016 and as such has not yet had a full year of charging. Income has been limited to date and no CIL has been spent or allocated as yet. The ‘Regulation 123 List’ identifies health centres as having potential to be funded by CIL and the Infrastructure Delivery Plan (IDP) identifies a number of health related projects as potentially being partly or wholly funded by CIL in years to come. This is not a guarantee that CIL will be spent on those projects or on health in general. Governance arrangements for CIL including funding allocations projects going forwards is due to be considered by the Council’s Strategic Planning Committee in March 2017.

Date responded: 8 February 2017

Manstone depot site

Date submitted: 4 February 2017

Summary of request

Please let me know if EDDC have decided that the site of the Manstone depot shall not be allocated for Housing of any type, (bearing in mind the decision to withdraw the site from housing on cost grounds and the decision to build an office there), and in any event, supply documentation of any any correspondence, records of meetings, (both internal and external), which have relevance to any decision

Summary of response

I can confirm there has been no decision made that this site shall not be allocated for housing and therefore no documentation is held in relation to meetings or discussions about such a decision.

You refer to planning application ref 16/2526 in yoru request and you can view relevant planning documentation here http://planningapps.eastdevon.gov.uk/Planning/StreamDocPage/obj.PDF?DocNo=2565430&PageNo=1&content=obj.PDF

Date responded: 21 February 2017

School holiday dates from 2005/06 to 2017/18

Date submitted: 3 February 2017

Summary of request

This is an FOI request, made in accordance with the Freedom of Information Act 2000, for past, present and future school holiday dates from 2005/06 to 2017/18.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 February 2017

Document Management Software Systems

Date submitted: 2 February 2017

Summary of request

1. Do you use a Document Management software system in your Revenues Department?
2. If yes which company provides it?
3. How much do you pay for this system annually?
4. When is this contract due to finish?
5. Do you use a Document Management software system in your Benefits Department?
6. If yes which company provides it?
7. How much do you pay for this system annually?
8. When is this contract due to finish?
9. Do you use a Document Management software system in your Housing Department?
10. If yes which company provides it?
11. How much do you pay for this system annually?
12. When is this contract due to finish?

Summary of response

1. Do you use a Document Management software system in your Revenues Department? - Yes
2. If yes which company provides it? - Civica
3. How much do you pay for this system annually? - £11,042
4. When is this contract due to finish? - Annual renewal
5. Do you use a Document Management software system in your Benefits Department? - Yes
6. If yes which company provides it? - Civica
7. How much do you pay for this system annually? - £11,042
8. When is this contract due to finish? - Annual renewal
9. Do you use a Document Management software system in your Housing Department? - Yes
10. If yes which company provides it? - Civica
11. How much do you pay for this system annually? - £11,042
12. When is this contract due to finish? - Annual renewal

Date responded: 15 February 2017

Second homes in Otterton

Date submitted: 2 February 2017

Summary of request

I would like to know how many homes in Otterton are second homes

Summary of response

In terms of second homes which are known for the purposes of council tax as class B dwellings, we have 28 properties listed in Otterton. These properties do not receive a council tax reduction.

More information about council tax exemptions and discounts can be found here http://eastdevon.gov.uk/council-tax/council-tax-discounts-and-exemptions/

Our Business Rates system holds detail of a further 5 properties which are registered as self catering hereditaments for the purposes of Business Rates.

Date responded: 14 February 2017

Business case for relocation

Date submitted: 1 February 2017

Summary of request

> The current business case which reflects the costs of the project as they stand right now (1st February 2017).

> The proper impact assessment which reflects the considerable changes to the scope of the project.

> The formal change management process which reflects the changes to the project.

> An assessment of the general financial risks and the rationale for decisions made, with reference to:
– the relocation of departments, as decided, to premises at Exmouth and Manstone; and, as planned, to the new HQ in Honiton; – the lack of certainty and clarity as to how to finance these stages, following the failure to secure planning permission for the Knowle site.

> An assessment of any specific financial risks and the rationale for decisions made, for example:
– the updating of refurbishment costs for Exmouth Town Hall; – estimates for staff relocation costs, TUPE conditions for staff reimbursement and any moving costs; – the mothballing of parts of the current Knowle HQ.

> Any recent surveys which have been carried out to determine the above.

> The model prepared by Grant Thornton which was reviewed by Members before the vote to postpone the project was made in March 2015.

> [And if this is a different document] “The business case by the Audit
> and Governance Committee and external auditors Grant Thornton” as
> referred to in the agenda of the Scrutiny Cttee of 2nd February 2016:
> http://eastdevon.gov.uk/media/1985871/020217-scrutiny-agenda-combined.
> pdf

> A demonstration of the current status of Gateway 7 of the project, specifically with regard to the decision by the DMC of 6th December 2016 and the failure to secure planning permission for the Knowle site.

> The case for “decoupling” relocation to Exmouth from the relocation to Honiton, which is not allowed for under Gateway 7 of the project; the case for separating the two into distinct projects to pass through Gateway 7, each with its own governance; and the checks and systems to ensure that the business case for each new stand-alone project is still valid.

> A demonstration that there is a net positive benefit on a formal business case for both the Exmouth and Honiton projects.

> A demonstration that the project is complying with best practice for
> Gateway Reviews, which “assist the delivery of … procurement projects
> in local government”, whose “use is recommended in the Efficiency
> Review and the National Procurement Strategy” and which highlight the
> need to “Develop [a] business case”– for example:
> https://www.whatdotheyknow.com/request/31732/response/84274/attach/34/
> Gateway%20Review%20Guidance.pdf

Summary of response

In progress.

IT and finance information

Date submitted: 31 January 2017

Summary of request

Can you please provide the Name, Email address and Direct Line for the following members of the Senior Management Team?

Chief Executive
Head of Finance/Director of Finance
IT Director/CIO (Chief Information Officer)
Director of Adult Social Care
Director of Children's Social Care

What was the council's overall IT budget for 2015/16 (split by capital and revenue)?

What is the council's overall IT budget for 2016/17 (split by capital and revenue)?

What is the name, supplier, value of contract and contract expiry of the Adult Social Care IT System your organisation is using?

What is the name, supplier, value of contract and contract expiry of the Children's Social Care IT System your organisation is using?

Does your organisation have a Cyber Security strategy?

Has your organisation suffered disruption of access to data and/or systems as result of a cyber attack in the past 12 months?

Does your organisation have a SIRO (Senior Information Risk Owner)? If yes, what is his/her name and contact details?

Does your organisation have a Caldicott Guardian? If yes, what is his/her name and contact details?

Summary of response

Can you please provide the Name, Email address and Direct Line for the following members of the Senior Management Team?

Chief Executive – Mark Williams mwilliams@eastdevon.gov.uk
Head of Finance/Director of Finance – Simon Davey SDavey@eastdevon.gov.uk
IT Director/CIO (Chief Information Officer) - Chris Powell - Chief Operating Officer CJPowell@eastdevon.gov.uk
Director of Adult Social Care – N/A as EDDC does not provide this service
Director of Children's Social Care – N/A as EDDC does not provide this service

What was the council's overall IT budget for 2015/16 (split by capital and revenue)? - £2,254,240 – revenue only. £31,296 capital, plus EDDC paid a share of £150,0000 towards IT. The IT services for EDDC along with two other councils are managed by Strata, a company wholly owned by the three councils.

What is the council's overall IT budget for 2016/17 (split by capital and revenue)? - £2,311,860 – revenue only and a capital share contribution of £150,000 towards IT

What is the name, supplier, value of contract and contract expiry of the Adult Social Care IT System your organisation is using? – N/A as EDDC does not provide this service

What is the name, supplier, value of contract and contract expiry of the Children's Social Care IT System your organisation is using? – N/A as EDDC does not provide this service

Does your organisation have a Cyber Security strategy? - No

Has your organisation suffered disruption of access to data and/or systems as result of a cyber attack in the past 12 months? - No

Does your organisation have a SIRO (Senior Information Risk Owner)? If yes, what is his/her name and contact details? – Simon Davey, contact details above

Does your organisation have a Caldicott Guardian? If yes, what is his/her name and contact details? – No

Date responded: 16 February 2017

National Assistance Funerals

Date submitted: 31 January 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/10/2016 to the day of your reply. If there are any new cases where the person died prior to 1/10/2016, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

We have not had to carry out any national assistance funerals since the 1st October 2016. There have been no deaths where there were no next of kin from the 1st October 2016 to the present day.

Date responded: 2 February 2017

Parks and open spaces strategy

Date submitted: 30 January 2017

Summary of request

1) A copy of your parks and green spaces strategy?

2) Has the council met with or otherwise consulted any third parties about the funding, ownership, maintenance &/or staffing of parks and green spaces and, if so, who did you meet, when and why?

Summary of response

1) A copy of your parks and green spaces strategy? - We do not currently have a parks and green space strategy. 'The Green Space Plan' has been drafted and will be presented to Cabinet at the meeting on the 5th April. You will be able to view the plan along with the April Cabinet Agenda, usually published a week before the meeting on our website. As this information will be made available in the near future, it is exempt under Section 22 of the Freedom Of Information Act 2000.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

2) Has the council met with or otherwise consulted any third parties about the funding, ownership, maintenance &/or staffing of parks and green spaces and, if so, who did you meet, when and why?

As part of the Council's plans to relocate its Headquarters away from the Knowle site and sell a proportion of the site for redevelopment, the Council has offered the remaining parkland to Sidmouth Town Council. The offer has been the subject of negotiation with the Town Council but no formal outcome has been agreed. This matter has been the subject of previous public awareness via Council reporting and local publicity.

A report will be presented to the Cabinet meeting on the 8th March about asset devolution to Beer Parish Council (PC), which would include an area of park in Beer if it is approved. This is following a request from Beer PC to take ownership of some assets in Beer under the Localism Act. We have met with Cllr Geoff Pook on a number of occasions, he was representing Beer PC, to discuss the potential asset transfer. Details will be included in the March Cabinet papers, which you will be able to find on our website once they are published.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

Date responded: 20 February 2017

Prosecutions for littering offences

Date submitted: 30 January 2017

Summary of request

How many prosecutions have taken place each year (for the last 5 years) for litter offences? Do you have a breakdown of these figures for each parish or by type of litter offence (e.g. public space protection order, community protection notice)?

Summary of response

We have not prosecuted anyone for littering in the last five years therefore no fines have been issued.

Date responded: 30 January 2017

Children's Social Services

Date submitted: 30 January 2017

Summary of request

Please can you send me the name and the email address for:

Children Social Services Lead and
Head of Child Protection

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Children’s Social Services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 January 2017

Cost of relocation

Date submitted: 29 January 2017

Summary of request

Please let me have the costs to date of the Knowle relocation project, to include all preliminary pre "moving decision" costs, and subsequent costs of all work associated with the intended reallocation, including those at The Knowle, Manstone, the intended Honiton site and Exmouth Town Hall

Summary of response

Cost information is published regularly on our project document archive which can be accessed here http://eastdevon.gov.uk/access-to-information/historical-information/relocation-project-documentation-archive/

Please also find attached the most recent cost report as at the date of your request for information. You will note that there have been some redactions to the figures published, and attached. This is to reflect the fact that these figures are not yet subject to contract and the disclosure of this detail, at this point in time, would weaken the council’s negotiating position and our ability to achieve best value. This information is exempt from disclosure under Reg 12(5)(e) of the Environmental Information Regulations.

Costs for the Exmouth Town Hall element of the project can be accessed here http://eastdevon.gov.uk/media/1950011/item-14-relocation-report.pdf

Date responded: 22 February 2017

Waiting list for housing

Date submitted: 29 January 2017

Summary of request

Please can you provide the number of people on council waiting lists (who have requested to be housed) who already live in Exmouth and have requested/are requesting to be housed in Exmouth, starting from the year 2000 until the present date

Please could you also provide a list in the same style for residents who do not live in Exmouth, but have requested/are requesting to be housed in Exmouth

I understand these lists may fluctuate daily, but if you could provide the numbers on an annual basis, excluding the year 2017

These lists must include people who are seeking emergency housing AND those who are already classed as "adequately housed"

Summary of response

Please can you provide the number of people on council waiting lists (who have requested to be housed) who already live in Exmouth and have requested/are requesting to be housed in Exmouth, starting from the year 2000 until the present date - This information is not held. It is not a mandatory field on the form and as such we are unable to run reports for this specific data.

Please could you also provide a list in the same style for residents who do not live in Exmouth, but have requested/are requesting to be housed in Exmouth - This information is not held. It is not a mandatory field on the form and as such we are unable to run reports for this specific data.

I understand these lists may fluctuate daily, but if you could provide the numbers on an annual basis, excluding the year 2017 – As above.

These lists must include people who are seeking emergency housing AND those who are already classed as "adequately housed" - As above.

Date responded: 16 February 2017

Coastal Communities Team

Date submitted: 29 January 2017

Summary of request

I would like to ask under the FOI act whether the Coastal Communities Team have been made aware of the preliminary findings, and if so, when, with details of any meetings when this was discussed (including those present) provided.

Summary of response

I can confirm that no information is held in relation to your request. I have been advised that the survey findings have not been reported to the Coastal Community Team.

Date responded: 8 February 2017

Name and email address of the Monitoring Officer at EDDC

Date submitted: 28 January 2017

Summary of request

Please can you tell me the name and email address of your Monitoring Officer, or point me to your website showing the information.

Summary of response

The Monitoring Officer is Mr Henry Gordon Lennox and his email address is monitoringofficer@eastdevon.gov.uk
This information can also be found on the EDDC website at http://eastdevon.gov.uk/council-and-democracy/councillor-conduct/monitoring-officer/

Date responded: 30 January 2017

Litter fines, PSPOs and CPNs issued

Date submitted: 28 January 2017

Summary of request

I would like to request the following information on:
1) Litter under the Environmental Protection Act 1990
2) Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014 and
3) Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014.

1. Data for the last 5 years on the following:
a) Under the Environmental Protection Act (EPA) 1990, s87 how many individuals committed the offence of leaving litter?
b) Under the EPA s88 how many fixed penalty notices for leaving litter were issued?
c) How many of these fines were paid and/or how many fines remain unpaid?
d) How many challenges have been made against payment of fines?
e) How many litter abatement notices were issued under the EPA s92?
f) How many street litter control notices were issued under EPA ss93-94?
g) How many litter clearance notices were issued under the EPA s92A?

2. Data from the time of commencement of Public Space Protection Orders (PSPOs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s59 how many PSPOs have been made?
b) Under the ASBCPA, s67 how many individuals have failed to comply with the order?
c) How many fixed penalty notices were issued for PSPOs under the ASBCPA, s68?
d) Under the ASBCPA, s61 how many further various have been made to orders in effect?
e) Under the ASBCPA, s66 how many times has the validity of the orders been challenged?
f) How many of these fines were paid and/or how many fines remain unpaid?

3. Data from the time of commencement of Community Protection Notices (CPNs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s43 how many CPNs have been issued?
b) Under the ASBCPA s43 how many Community Protection Notices have been issued?
c) Under the ASBCPA, s52 how many fixed penalty notices have been issued?

Under the ASBCPA, s48 how many individuals have committed the offence of failing to comply with the order?
d) Under the ASBCPA, s46 how many appeals have there been against the CPNs?
e) How many fines have been paid and/or how many fines remain unpaid?

If possible, it would be helpful if the data could be broken down by year, parish and type of litter offence (e.g. car litter, etc). If the council does not have the data (mentioned above) which body holds this data?

Summary of response

I would like to request the following information on:
1) Litter under the Environmental Protection Act 1990
2) Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014 and
3) Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014.

1. Data for the last 5 years on the following:
a) Under the Environmental Protection Act (EPA) 1990, s87 how many individuals committed the offence of leaving litter? – 5 (1 per year)
b) Under the EPA s88 how many fixed penalty notices for leaving litter were issued? - 5
c) How many of these fines were paid and/or how many fines remain unpaid? – All paid
d) How many challenges have been made against payment of fines? - None
e) How many litter abatement notices were issued under the EPA s92? - None
f) How many street litter control notices were issued under EPA ss93-94? - None
g) How many litter clearance notices were issued under the EPA s92A? - None

2. Data from the time of commencement of Public Space Protection Orders (PSPOs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s59 how many PSPOs have been made? - 0
b) Under the ASBCPA, s67 how many individuals have failed to comply with the order? – N/A
c) How many fixed penalty notices were issued for PSPOs under the ASBCPA, s68? – N/A
d) Under the ASBCPA, s61 how many further various have been made to orders in effect? – N/A
e) Under the ASBCPA, s66 how many times has the validity of the orders been challenged? – N/A
f) How many of these fines were paid and/or how many fines remain unpaid? – N/A

NB. East Devon DC is currently going through the process of introducing PSPOs for dog related offences.

3. Data from the time of commencement of Community Protection Notices (CPNs):
a) Under the Anti-Social Behaviour, Crime and Policing Act (ASBCPA) 2014, s43 how many CPNs have been issued? – None in that period
b) Under the ASBCPA s43 how many Community Protection Notices have been issued? – None in that period
c) Under the ASBCPA, s52 how many fixed penalty notices have been issued? - Three

Under the ASBCPA, s48 how many individuals have committed the offence of failing to comply with the order? - One
d) Under the ASBCPA, s46 how many appeals have there been against the CPNs? - One
e) How many fines have been paid and/or how many fines remain unpaid? – All paid

If possible, it would be helpful if the data could be broken down by year, parish and type of litter offence (e.g. car litter, etc). If the council does not have the data (mentioned above) which body holds this data?

The appeal related to a CPN issued in 2015 for the feeding of seagulls in Sidmouth and all 3 fixed penalties referred to the same case.

Date responded: 1 February 2017

Health and social care

Date submitted: 27 January 2017

Summary of request

This is a Freedom of Information request regarding Local Authority commissioned weight management. Please can you answer Part A, and if the answer is Yes complete Part B.

Part A

Does your Local Authority commission a weight management service, such as Weight Watchers/Slimming World etc and subsidise/provide this free to the public on prescription from their GP for a period of time?

Part B – Please answer the questions in Red Bold which relate to people who were referred to the programme at least 12 months ago.

How long does the Local Authority/commissioner subsidise this programme for social prescribing (in weeks)?
Number of weeks the public are able to obtain this support via a GP referral without cost to themselves/as a subsidised package

About the participants

Number of participants
Number of men and women who enrol in the intervention broken down by gender

Mean age
Average age of participants at the start of the intervention broken down by gender

Mean starting BMI
The average BMI of participants when starting on the intervention


About your intervention

Uptake period
The time before full uptake of the intervention is achieved, the time period between the first and last participant being recruited

Drop outs (percent) (men & women)
The percentage of individuals who enrol on the programme who do not complete it.

Reduction in BMI
The average reduction in BMI for people who complete the intervention

Time taken to achieve reduction
The average time between starting on the intervention and achieving the final weight reduction

Duration of maximum weight loss
The average time the maximum weight loss is maintained

The number of people sustaining weight loss at 3 months, 6 months and 12 months after completion of the subsidised/free weight loss sessions as a percentage of the total number of people referred to the programme in the past 18 months


Costs of Intervention

Cost to Local Authority (£s)
Centralised Local Authority project costs independent of the number of participants

Local Authority costs per participant recruited
Total costs

Costs to NHS (£s)
Centralised NHS project costs independent of the number of participants
NHS costs per participant recruited
Total costs

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 30 January 2017

Member's maternity, paternity, parental and adoption leave policy

Date submitted: 26 January 2017

Summary of request

A copy of the council's formal maternity, paternity, parental and/or adoption leave policy for all Councilors.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for all Councillors, does the council have any other means by which it would make provision for a Councillor who had recently given birth or become a carer for a child?

Does the council have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance? If so, please provide a copy of that policy.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance, does the council have any other means by which it would make provision for a such a Councillor who had recently given birth or become a carer for a child?

Summary of response

A copy of the council's formal maternity, paternity, parental and/or adoption leave policy for all Councilors - There is policy in relation to Member's maternity leave but not for paternity leave or parental and or/adoption leave. Should the need arise policy will be written in line with the statutory regulations. The policy on Member's maternity leave can be found in the constitution see pages 236 and 237.

http://eastdevon.gov.uk/council-and-democracy/constitution/

For the Member's allowances guidelines please go to:
http://eastdevon.gov.uk/media/1768999/members-allowances-guidance-notes-2016-17.pdf

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for all Councillors, does the council have any other means by which it would make provision for a Councillor who had recently given birth or become a carer for a child? – Yes, please refer to the Member's allowances guidance notes.

Does the council have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance? If so, please provide a copy of that policy – It is the policy of this Council that any Special Responsibility Allowances will cease to be paid if a Member is unable to continue with those duties and they are transferred to another Councillor.

If the council does not have a formal maternity, paternity, parental and/or adoption leave policy for Councillors who are entitled to a Special Responsibility Allowance, does the council have any other means by which it would make provision for a such a Councillor who had recently given birth or become a carer for a child? – It is the policy of this Council that any Special Responsibility Allowances will cease to be paid if a Member is unable to continue with those duties and they are transferred to another Councillor.

Date responded: 3 February 2017

Public health funerals

Date submitted: 26 January 2017

Summary of request

1. Please can you tell me how many public health funerals have been carried out each year for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2. Please can you tell me how much these funerals have cost for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

3. Please can you tell me if you record the reason why a public health funeral was required? If there were family and friends who were unwilling or unable to pay or if the deceased person had no family or friends that you were able to contact? If you do not collect this information please let me know.

Summary of response

1. Please can you tell me how many public health funerals have been carried out each year for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2014 = 9
2015 = 5
2016 = 4

2. Please can you tell me how much these funerals have cost for the last three years? From 2014-2015. From 2015-2016. From 2016-2017?

2014 - £13,480.04
2015 - £5,649.00
2016 - £2841.00

3. Please can you tell me if you record the reason why a public health funeral was required? If there were family and friends who were unwilling or unable to pay or if the deceased person had no family or friends that you were able to contact? If you do not collect this information please let me know - Yes we do record this information.

Date responded: 30 January 2017

Housing for Veterans

Date submitted: 25 January 2017

Summary of request

- How many war veterans have been supplied with permanent accommodation via the council's housing waiting list since the start of 2015?
- How many refugees and asylum seekers have been given accommodation within your council's boundary since the start of 2015 under Section 95 of the Immigration and Asylum Act 1999?

Summary of response

- How many war veterans have been supplied with permanent accommodation via the council's housing waiting list since the start of 2015? - 4
- How many refugees and asylum seekers have been given accommodation within your council's boundary since the start of 2015 under Section 95 of the Immigration and Asylum Act 1999? - 0

Date responded: 1 February 2017

Number of people on the housing waiting list for EDDC

Date submitted: 25 January 2017

Summary of request

Please can you inform me of the number of people currently on your housing waiting list?

What is the average length of time an individual spends on your council's housing waiting list before they are housed in permanent accommodation?

Summary of response

Please can you inform me of the number of people currently on your housing waiting list? - 3190

What is the average length of time an individual spends on your council's housing waiting list before they are housed in permanent accommodation? - The figures below are in days and based on lets in the calendar year from band start date to tenancy start date

2014 - 448
2015 - 401
2016 - 359

Date responded: 1 February 2017

Trees owned/managed by EDDC

Date submitted: 25 January 2017

Summary of request

(a) Do you know how many individual trees the council own or are responsible for?
(b) If so, how many? (please exclude woodland/forest type areas from the answer)
(c) If not, please give an approximate number
(d) If possible please split the number between highway, housing, authority land/buildings, and park areas
(e) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on tree work activities such as pruning, felling, and bracing/support?
(f) During financial year beginning April 2015 – to end March 2016 how much did the council spend (£ excluding VAT) on tree planting activities?
(g) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on arboricultural consultancy activities such as tree surveying, decay detection, subsidence investigation, etc?
(h) During financial year beginning April 2015 – to end March 2016 how many authority owned trees were felled?
(i) During financial year beginning April 2015 – to end March 2016 how many trees were planted by the authority?
(j) Across all departments, based on a normal working week how many persons are employed by the authority with responsibility for the management of trees such as; managers, tree/ arboricultural officers; surveyors? Please include any persons employed through PFI contracts servicing the authority. When answering please detail how many persons in which departments, the job role and how many hours per week, on average, are dedicated to tree management
(k) If persons are employed through PFI contracts, please confirm how many?

Summary of response

(a) Do you know how many individual trees the council own or are responsible for? - NO
(b) If so, how many? (please exclude woodland/forest type areas from the answer) - Not known
(c) If not, please give an approximate number - Between 4000 and 50000
(d) If possible please split the number between highway, housing, authority land/buildings, and park areas - Information is not held in this format
(e) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on tree work activities such as pruning, felling, and bracing/support? - £12,255
(f) During financial year beginning April 2015 – to end March 2016 how much did the council spend (£ excluding VAT) on tree planting activities? - £0
(g) During financial year beginning April 2015 – to end March 2016 how much money did the council spend (£ excluding VAT) on arboricultural consultancy activities such as tree surveying, decay detection, subsidence investigation, etc? - £11,037.07
(h) During financial year beginning April 2015 – to end March 2016 how many authority owned trees were felled? – This information is not held in this format
(i) During financial year beginning April 2015 – to end March 2016 how many trees were planted by the authority? - No trees have been planted
(j) Across all departments, based on a normal working week how many persons are employed by the authority with responsibility for the management of trees such as; managers, tree/ arboricultural officers; surveyors? Please include any persons employed through PFI contracts servicing the authority. When answering please detail how many persons in which departments, the job role and how many hours per week, on average, are dedicated to tree management - 4 arboricultural officers: 3 deal with TPO, CA, planning, 1 with council owned trees for 22.5 hours.
(k) If persons are employed through PFI contracts, please confirm how many? – N/A

Date responded: 7 February 2017

Is recycling compulsory?

Date submitted: 25 January 2017

Summary of request

1) Is recycling compulsory in your council?

2) Do you issue fines connected with recycling?

3) Please list all circumstances when people can be fined in connection with recycling.

4) Do you fine people for putting the wrong item in the recycling, or the wrong product in the wrong bin?

5) If applicable how much money have you made from fines connected with recycling?
a) Please provide data for the last 2 full 12 months.

6) If applicable how much money have you made specifically from people putting the wrong item in the recycling or the wrong product in the wrong bin?
a) Please provide data for the last 2 full 12 months.

7) If applicable, how much money have you made from fining people who do not recycle?
a) Please provide data for the last 2 full 12 months.

Summary of response

EDDC do not levy any form of financial penalty for non-participation in recycling. Our approach is to explain, coach and encourage rather than enforce. We have no plans to change this approach in the foreseeable future.

Date responded: 25 January 2017

Refugees resettled under the Syrian Vulnerable Persons Resettlement scheme

Date submitted: 25 January 2017

Summary of request

1. How many people has your LA pledged to resettle under the SVPRS by the end of the scheme (end of 2020?)

2. How many people have been resettled in your LA under the SVPRS as of Friday 9 December 2016?

3. Can you provide any information about the way housing is found for refugees resettled under the SVPRS, specifically:
- are any of the houses organised through private companies such as G4S or Serco? If so how many properties?

- are you aware of any charities or faith groups making property available to house refugees brought in through the scheme? If so, how many properties?

Summary of response

1. How many people has your LA pledged to resettle under the SVPRS by the end of the scheme (end of 2020?) - We have recently amended our 'pledge' so the revised total will be 8 households.

2. How many people have been resettled in your LA under the SVPRS as of Friday 9 December 2016? - One household has been resettled in East Devon so far under the scheme.

3. Can you provide any information about the way housing is found for refugees resettled under the SVPRS, specifically:
- are any of the houses organised through private companies such as G4S or Serco? If so how many properties? - None of the properties are organised through private companies, the requests have been made directly to the public.

- are you aware of any charities or faith groups making property available to house refugees brought in through the scheme? If so, how many properties? - There are faith groups who have discussed making properties available, and are making plans to do so. But to date no refugees have been accommodated in this way.

Date responded: 1 February 2017

Structure chart IT

Date submitted: 25 January 2017

Summary of request

Please provide me with an up to date Organisational Structure chart for all IT middle management including all manager NAMES, contact details and job titles.

Summary of response

Please provide me with an up to date Organisational Structure chart for all IT middle management including all manager NAMES, contact details and job titles - Strata Service Solutions manages the ICT for East Devon and there is no structure chart available at this time. However the Manager roles are as follows:

Chris Powell - Chief Operating Officer
Dave Sercombe - Business Applications Manager
Adrian Smith - Infrastructure and Support Manager
Robin Barlow - Compliance & Security Manager
Martin Millmow - Document Centre Manager
Steve Gammon - Programme & Resource Manager

Contact number: 01392 265353 and ask for the relevant person.

Date responded: 26 January 2017

Street lights

Date submitted: 23 January 2017

Summary of request

1. How many street lights is/was your council responsible for? A) 2010 B) 2017

2. Does your council switch-off street lights for a period of time during the night? If so, how many lights are switched off?

3. Does your council dim street lights for a period of time during the night? If so, how many lights are dimmed?

4. Is your council planning to switch off or dim street lights in the future? If so, a) how many? and b) when?

5. If your council dims or switches-off street lights for a period of time during the night, how much money does this save annually?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council as the authority responsible for highway services via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 January 2017

Road side tree felling

Date submitted: 22 January 2017

Summary of request

1) How many street/highway trees have been felled by the council or by council contractors since 1 April 2010? If you do not have a full total, please provide a figure for those you have recorded in the period.

2) How many of those trees were protected by a Tree Preservation Order? If you do not have a full total, please provide a figure for those you have recorded in the period.

3) How many of those trees were ancient/veteran trees? If you do not have a full total, please provide a figure for those you have recorded in the period.

4) How much has it cost the council to fell street/highway trees in the period?

5) Please state how many trees were felled because they were diseased, decayed, dying or dead.

6) Please state how many were felled because they were causing structural damage or an obstruction.

7) How many were felled for other reasons? Please state in broad terms what these reasons might have been.

8) How many of the felled street/highway trees have been replaced on streets in this period?

9) How many the felled trees have been replaced off-street in this period - i.e. in woodlands/nature reserved.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, the authority responsible for highway services via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 January 2017

Charity shop recycled domestic goods

Date submitted: 20 January 2017

Summary of request

1. The Controlled Waste (England and Wales) Regulations 2012 advise that waste produced by a charity shop selling donated goods which have originated from domestic property (e.g. from private donors) should be counted as household waste, not commercial. With this in mind:

a. Do you accept this kind of waste in the event that a local charity shop were to bring it to one of your council's sites?
b. Do you levy a charge to dispose of such items of domestic waste in the event that a local charity shop were to bring them to one of your civic amenities sites?

2. If your answer to (1 b) is yes, please provide details of your charging scheme, including any different rates of charges for different categories of waste (for example WEEE items) and any plans to change your charging policies in the future.

3. Do you host any charity shops at your civic amenities sites, and if so how many?

4. How many charity shops are you aware of operating within your local authority area?

5. Under the system of business rates relief in England and Wales, local authorities have discretionary powers to grant additional rate relief of up to 20 per cent to charity shops within their area. To how many of the above charity shops do you:

a. Grant the full 20 per cent rate relief discount?
b. Grant some discretionary rate relief to, but not the full 20 per cent?
c. Not grant any additional discretionary rate relief?

6. Under what criteria would you grant additional discretionary rate relief to charity shops in your area, and do you have any plans to reform these policies in the future?

7. How many textile recycling banks do you directly manage within your local authority area and what is the average annual income generated by these banks?

8. How much would your local authority charge a charity for a licence to operate a textile recycling bank in your area?

Summary of response

East Devon District Council is a waste collection authority and does not operate any household recycling centres (civic amenity sites) in its area. These are operated by Devon County Council as the waste disposal authority. Therefore, we are unable to provide answers to most of your questions. Licensing does oversee charity collections in the street but not charity shops or wholesale recycling issues.

1. The Controlled Waste (England and Wales) Regulations 2012 advise that waste produced by a charity shop selling donated goods which have originated from domestic property (e.g. from private donors) should be counted as household waste, not commercial. With this in mind:

a. Do you accept this kind of waste in the event that a local charity shop were to bring it to one of your council's sites? - Not applicable to EDDC
b. Do you levy a charge to dispose of such items of domestic waste in the event that a local charity shop were to bring them to one of your civic amenities sites? - Not applicable to EDDC

2. If your answer to (1 b) is yes, please provide details of your charging scheme, including any different rates of charges for different categories of waste (for example WEEE items) and any plans to change your charging policies in the future - Not applicable to EDDC

3. Do you host any charity shops at your civic amenities sites, and if so how many? - Not applicable to EDDC

4. How many charity shops are you aware of operating within your local authority area? - We do not have this information

5. Under the system of business rates relief in England and Wales, local authorities have discretionary powers to grant additional rate relief of up to 20 per cent to charity shops within their area. To how many of the above charity shops do you:

a. Grant the full 20 per cent rate relief discount? - 0
b. Grant some discretionary rate relief to, but not the full 20 per cent? - 0
c. Not grant any additional discretionary rate relief? - 56

6. Under what criteria would you grant additional discretionary rate relief to charity shops in your area, and do you have any plans to reform these policies in the future? - Applications are considered on an individual basis with reference to the Council's Local Discretionary Rate Relief policy which outlines when we give any discretionary rate relief. The policy can be viewed via our website.

7. How many textile recycling banks do you directly manage within your local authority area and what is the average annual income generated by these banks? - EDDC does not directly manage any textile banks in its area. Textile banks are provided by the Salvation Army under contract with Devon County Council. The contract is exclusive and banks from other providers would not be hosted.

8. How much would your local authority charge a charity for a licence to operate a textile recycling bank in your area? - This service is provided by Devon County Council https://new.devon.gov.uk/

Date responded: 25 January 2017

Contaminated land register

Date submitted: 20 January 2017

Summary of request

The list of contaminated lands in your council up to date, with type of contamination

The list of development projects in those areas

The list of lands in your council that were decontaminated over the last 10 years

The cost of decontamination for your council over the last 10 years

Summary of response

The list of contaminated lands in your council up to date, with type of contamination - We have no land within East Devon which has been designated as Contaminated Land

The list of development projects in those areas - There are none

The list of lands in your council that were decontaminated over the last 10 years - No land has been designated as Contaminated Land in the last 10 years

The cost of decontamination for your council over the last 10 years - The council has not incurred costs relating to the decontamination of land designated as Contaminated Land.

Date responded: 6 February 2017

Penalty Charge Notices (PCNs) for moving traffic offences

Date submitted: 19 January 2017

Summary of request

1) The number of Penalty Charge Notices (PCNs) issued for moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

2) The number of Penalty Charge Notices (PCNs) upheld for moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

3) The income received from Penalty Charge Notices specifically from moving traffic offences on roads for which you are the responsible highway authority (2014/15, 2015/16 and 2016-17 YTD)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 January 2017

Traffic enforcement cameras

Date submitted: 19 January 2017

Summary of request

1) The number of cameras (CCTV/ANPR) used to enforce moving traffic offences on roads for which you are the responsible highway authority
2) The total length of coverage from all your cameras (CCTV/ANPR) used to enforce moving traffic offences on roads for which you are the responsible highway authority

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 January 2017

Council funded home care waiting list

Date submitted: 18 January 2017

Summary of request

I am writing an article about waits for council funded home care. I would be grateful if you could tell me:

The number of people who were eligible for council funded home care and who were on a waiting list for such care on Tuesday January 1 2017.

The longest time any individual on the list has been waiting for a home care package, and the average wait.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request



Date responded: 18 January 2017

Public Health funerals

Date submitted: 17 January 2017

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st December 2016 to the present time.

Summary of response

We have not dealt with any funerals since the 1st December 2016.

Date responded: 19 January 2017

Project directory for Manor Lodge Residential Care Home – Extension

Date submitted: 17 January 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the First and Second floor extension to provide 14 bedrooms for existing care home, with associated parking and landscaping.

Summary of response

We do not hold this information.

Date responded: 6 February 2017

Premises licensed to sell alcohol

Date submitted: 16 January 2017

Summary of request

Under the Freedom of Information Act please may I have a list of all premises licensed to sell alcohol in your district.

Summary of response

Please go to http://eastdevon.gov.uk/licensing/public-registers/ and click on 'online public registers' - 'premises register' and then 'search'. This will bring up all the premises that currently have a licence to sell alcohol.

Date responded: 17 January 2017

Fines for stationary idling

Date submitted: 16 January 2017

Summary of request

1. Are Civil Enforcement Officers, or your equivalent, empowered to fine motorists for 'stationary idling' within your authority?
2. If you have answered 'yes' to question 1, please state how many Fixed Penalty Notices, or their equivalents, have been given to motorists for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far
3. If you have answered 'yes' to question 1, please state how much money has been collected in fines by your authority for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far

Summary of response

1. Are Civil Enforcement Officers, or your equivalent, empowered to fine motorists for 'stationary idling' within your authority? - Yes in certain car parks in East Devon there are signs in coach bays advising coach drivers that they are not permitted to leave their engines running whilst idle.
2. If you have answered 'yes' to question 1, please state how many Fixed Penalty Notices, or their equivalents, have been given to motorists for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far - There have been no FPNs or equivalent issued for this offence in the years specified.
3. If you have answered 'yes' to question 1, please state how much money has been collected in fines by your authority for stationary idling in each of the following years: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16 and in 2016/17 so far - Zero

Date responded: 17 January 2017

Parking tickets

Date submitted: 16 January 2017

Summary of request

1. The number of parking tickets issued in the 2014/15 and 2015/16 financial year (up to the end of March 2016)

2. The amount paid in parking tickets (£) in the 2014/15 and 2015/16 financial year

3. The number of parking tickets in the 2014/15 and 2015/16 financial year where drivers appealed

4. Of that number of appeals, how many were rejected by the council and how many were successful or have yet to conclude

5. The exact same four questions for the period 1/04/2016 up to and including 30/11/2016

Summary of response

The information is for off road parking alone.

1. The number of parking tickets issued in the 2014/15 and 2015/16 financial year (up to the end of March 2016) -

2014/15 - 2239
2015/16 - 2238

2. The amount paid in parking tickets (£) in the 2014/15 and 2015/16 financial year -

2014/15 - £45,564
2015/16 - £48,498

3. The number of parking tickets in the 2014/15 and 2015/16 financial year where drivers appealed - The system does not report on the number of PCN's appealed. For example someone could send an informal challenge and if rejected make formal representations after receiving NTO, so this PCN has been appealed. But as we deal with two different pieces of work at different stages it's classed as two appeals. We dealt with 774 appeals in 2014/15 and 754 appeals in 2015/16

4. Of that number of appeals, how many were rejected by the council and how many were successful or have yet to conclude - Using the same principle above we rejected 335 and 377 appeals in 2014/15 and 2015/16 respectively. We also accepted 425 and 361 appeals for 2014/15 and 2015/16 respectively

5. The exact same four questions for the period 1/04/2016 up to and including 30/11/2016 -

1,567 PCN's
£34,325
448 appeals
202 rejections and 238 accepted.

Date responded: 11 January 2017

School names and contact details

Date submitted: 16 January 2017

Summary of request

I would like to request a list of School names and addresses, with the contact details for the following administrative and academic job functions, as appropriate to each school type:

Admin Contacts
Head Teacher
Deputy Head
Bursar
Business Manager
Site Services Manager and/or Caretaker
IT Manager (infrastructure)
School Secretary
Catering Manager

Curriculum Contacts
Head of Art and Design
Head of Citizenship
Head of Computing
Head of Classics
Head of Design and Technology
Head of English / Literacy
Head of Geography
Head of History
Head of Humanities
Head of Maths / Numeracy
Head of Modern Foreign Languages
Head of Music
Head of Personal, Social and Health Education (PSHE)
Head of Physical Education
Head of Psychology
Head of Religious Education
Head of Science
Head of Sociology

Please include the DFE School Number with each record.

If it were possible to have direct email addresses for each contact this would also be favourable.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 January 2017

Garden waste charges

Date submitted: 14 January 2017

Summary of request

1. Does your council charge to collect garden waste? If the answer is no, you may disregard the remaining questions
2. What is the charge – is it one-off or annual?
3. How much money has been received for garden waste charges in each of the past three years – 2014, 2015 and 2016?
4. How many households are currently paying for garden waste collection?
5. Do you also charge for supply of garden waste bins? If so, how much?
6. What is the total amount of money you have received for the supply of garden waste bins in each of the past three years – 2014, 2015 and 2016?
7. What is the overall annual cost to the council of garden waste collection, taking into account the income from households and the price of disposing of it and any money made from selling it i.e. overall £10billion surplus, 50p loss etc?

Summary of response

1. Does your council charge to collect garden waste? If the answer is no, you may disregard the remaining questions - EDDC do not collect garden waste.
2. What is the charge – is it one-off or annual?
3. How much money has been received for garden waste charges in each of the past three years – 2014, 2015 and 2016?
4. How many households are currently paying for garden waste collection?
5. Do you also charge for supply of garden waste bins? If so, how much?
6. What is the total amount of money you have received for the supply of garden waste bins in each of the past three years – 2014, 2015 and 2016?
7. What is the overall annual cost to the council of garden waste collection, taking into account the income from households and the price of disposing of it and any money made from selling it i.e. overall £10billion surplus, 50p loss etc?

Date responded: 17 January 2017

Vacant homes

Date submitted: 12 January 2017

Summary of request

• How many empty homes has your authority registered as vacant in the financial year 2015/2016?

• How many of those properties have lay vacant for over a) two years b) five years and c) ten years?

• In the year 2016-2017 how many of those homes have been brought into use? By that I mean is now occupied?

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in the last five years?

Summary of response

• How many empty homes has your authority registered as vacant in the financial year 2015/2016?

On 1st April 2016 we had 406 properties that were empty for over 6 months (under 2 yrs).

• How many of those properties have lay vacant for over a) two years b) five years and c) ten years?

97 properties that were empty for over 2 years :
a) Between 2 to 5 years = 66
b) Between 5 to 10 years = 20
c) Over 10 years = 11

Out of those 406 properties which were empty under 2 years, 55 remain unoccupied.
Out of the 97 properties which were empty over 2 years, 63 remain unoccupied.

• In the year 2016-2017 how many of those homes have been brought into use? By that I mean is now occupied? - 25

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in the last five years? - 0

Date responded: 25 January 2017

Referrals by the authority under the ‘Prevent' scheme for further action/assessment

Date submitted: 12 January 2017

Summary of request

1. How many individuals have been referred by the authority under the ‘Prevent' scheme for further action/assessment during the last three financial years (including 2016/17 so far)?

- What is the sex and age of those referred and date of referral.

2. A list of organisations and societies which have received ‘Prevent' funding in the areas covered by the authority for each the last three financial years (including 2016/17 so far). For each please provide the amount of funding received.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 January 2017

Work-related deaths

Date submitted: 12 January 2017

Summary of request

Can you please provide me with a list of work-related deaths reported to you as part of your responsibilities under The Health and Safety (Enforcing Authority) Regulations 1998 since 2008. I would like to receive the information as a series of columns detailing:

1. The date of the incident.
2. The name of the deceased.
3. The deceased's age.
4. A description of the incident.
5. The industry sector.
6. The deceased's employment status (i.e. employed, self-employed).
7. The name of organisation where the work-related death occurred.

Summary of response

The HSE website proactively publishes, on a monthly basis, the names of the deceased reported to them and can be viewed at: http://www.hse.gov.uk/foi/fatalities/in-year-names.htm

Since 2008 there has been only one actual work-related death reported to us which is currently being investigated, and as such it would be inappropriate to release the details of the persons involved. Therefore this information is exempt from disclosure under Section 30 (1) (Investigations and proceedings) of the Freedom of Information Act 2000.

Date responded: 1 February 2017

Absence rate for teachers

Date submitted: 12 January 2017

Summary of request

Under the Freedom of Information Act can I ask for the following information:

1. Please provide details of the total number of days that: a) teachers and b) other school staff were absent due to sickness in each academic year, in Local Authority Maintained Schools since 2013-14, including the current year to date.

2. Please provide the absence rate for a) teachers and b) other school staff in each academic year since 2013-14, including the current year to date (expressed as a percentage).

3. Please provide (a) the number and (b) the percentage of the total number of sickness days (referred to in Q1 and Q2), which were attributed to mental ill-health or stress-related conditions.

4. If it is possible to do so within the limits of the FOI legislation, please also provide a breakdown of all the other reasons provided for these absences(for example, heart problems, broken bones, etc.

I would like all this data by academic year please.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 January 2017

Revenue generated from parking meters

Date submitted: 12 January 2017

Summary of request

• In the following financial years, what was the total amount of revenue generated from parking meters owned by your council?
Timescale Revenue generated
2012 – 2013
2013 – 2014
2014 – 2015
2015 – 2016
2016-2017 (if available)

Summary of response

• In the following financial years, what was the total amount of revenue generated from parking meters owned by your council?
Timescale Revenue generated
2012 – 2013 = £2,244,874
2013 – 2014 = £2,346,703
2014 – 2015 = £2,477,864
2015 – 2016 = £2,554,583
2016-2017 (if available) = Unavailable

Date responded: 17 January 2017

Parking meters - changes to accommodate the new £1 coin

Date submitted: 12 January 2017

Summary of request

• What is the total number of parking meters owned by your council?
• Of this number, how many will need to be completely replaced to cater for the introduction of the new pound coin?
• Of this number, how many will only need software updates to cater for the introduction of the new pound coin? Had to have new coin validators (not software but hardware) to accept new style coin?
• Approximately how much will it cost to completely replace one of the parking meters owned by your council?
• Approximately how much will it cost to upgrade the software of a single machine to cater for the new pound coin?

Summary of response

• What is the total number of parking meters owned by your council? - 63
• Of this number, how many will need to be completely replaced to cater for the introduction of the new pound coin? - 0
• Of this number, how many will only need software updates to cater for the introduction of the new pound coin? Had to have new coin validators (not software but hardware) to accept new style coin - In total 57 machines had new validators
• Approximately how much will it cost to completely replace one of the parking meters owned by your council? - N/A
• Approximately how much will it cost to upgrade the software of a single machine to cater for the new pound coin? - Dependent on the age, make and model of the machine new validators cost either £95 or £280. We had one at £280 and rest at £95.

Date responded: 17 January 2017

Maintenance of empty buildings

Date submitted: 11 January 2017

Summary of request

Please advise the total maintenance costs for empty buildings owned owned by your local authority for 2015/16 and a list of the buildings that you own that are currently empty.

If possible please also specify your costs for empty buildings for
2015/16 with regard to:

1. Insurance.
2. Security.
3. Building maintenance.

Summary of response

For the period 2015/16:

Moridunum Former Public Toilets, Seaton: No maintenance costs were incurred.

Former ATC Hut, Manstone, Sidmouth: No maintenance costs were incurred.

Former Drill Hall, Esplande, Sidmouth: Maintenance costs were £2630.99.

New Street Former Chapel, Honiton: Maintenance costs were £12,224.43

Insurance costs for these buildings in 2015/16: £372

Date responded: 7 February 2017

Wild Cat licences

Date submitted: 10 January 2017

Summary of request

You asked whether EDDC has issued licences for the ownership of and will allow F1 Savannah Cats or Wild Cats such as servals, caracal, bobcats in the home without a 'licensed enclosure' in the UK.

Summary of response

We do not have any feline Dangerous Wild Animal Act licences, and we do not have a set of licence conditions to cover them. In the event we got an application from a person wishing to keep felines, we would be guided by the vets on what conditions we would provide.

Date responded: 23 January 2017

Council spend for 2016 on Government Procurement Cards

Date submitted: 10 January 2017

Summary of request

Can you please provide me under the FOI Act a breakdown of all council procurement card/credit card spending for the 2016 calendar year.

If you can only provide the information for the last full financial year, that will also be acceptable. For clarity, I am referring to Government Procurement Cards (GPC).

Summary of response

We do not have the Government Procurement Cards (GPC) and council spend on our purchase cards is online as part of local transparency in the Datasets http://eastdevon.gov.uk/access-to-information/transparency-code/

Date responded: 13 January 2017

Discretionary Housing Payment

Date submitted: 10 January 2017

Summary of request

Please can you tell me what information you ask Discretionary Housing Payment applicants to provide to help ascertain whether they are eligible for the payment.

Summary of response

•The applicant's total household income
•The applicant and partner's savings
•The applicant's or partner's loans or debts

This information can be found on our website at http://eastdevon.gov.uk/benefits-and-support/housing-benefit/apply-for-a-discretionary-housing-payment/#

Date responded: 11 January 2017

Has EDDC paid private agencies to provide at-home-care for the elderly and/or infirm

Date submitted: 10 January 2017

Summary of request

1. Whether the council has paid a private agency or agencies to provide at-home-care for the elderly and/or infirm within the last 12 month period for which information is available.
2. Details of which agency/agencies were used during the last 12 month period for which information is available.
3. How much money was paid to each agency/agencies in fees during the last 12 month period for which information is available.
4. What proportion of the total cost to the customer these fees represented (if known)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 January 2017

IT Service Desk Software

Date submitted: 9 January 2017

Summary of request

1.Do you currently have an IT service desk in place?
2.What software tool is in place?
3.What is the cost for this service charged by the provider (including any maintenance fees)
4.When is the contract due to be reviewed?
5.Who is the contact responsible for your IT Service Desk Software

Summary of response

1.Do you currently have an IT service desk in place? - Yes
2.What software tool is in place? - MiCore/MiSupport
3.What is the cost for this service charged by the provider (including any maintenance fees) - £1k
4.When is the contract due to be reviewed? - 29 July 2017
5.Who is the contact responsible for your IT Service Desk Software - Adrian Smith, Support & Infrastructure Manager

Date responded: 11 January 2017

Results of Exmouth Visitor Survey

Date submitted: 9 January 2017

Summary of request

With reference to the Exmouth Visitors Survey, is the research company in a position to provide the results yet? It says the link will be available at the end of 2016. I am very interested to read the report findings and particularly to see the methodology used in more detail.

Summary of response

The results of this survey are due for future publication and, as such, are currently exempt from disclosure under s22 of the Freedom of Information Act. It is our view that it is reasonable not to disclose detail ahead of this publication as the work is still in the course of completion and we are working with a number of partner organisations in producing this information.

I have been advised that this information is due to be published in March 2017 and that it will be available from our website.

Date responded: 26 January 2017

Cemetery plots

Date submitted: 9 January 2017

Summary of request

For all cemeteries for which the council is responsible:

a) The number of plots remaining for full burial

b) The most up-to-date estimated time (in years) that it will take to reach capacity

c) The number of full burials conducted in the 2014/15 financial year

d) The number of full burials conducted in the 2015/16 financial year

Summary of response

For all cemeteries for which the council is responsible:

Sidmouth cemetery
Temple Street, Sidmouth EX10 9BN

Sidbury cemetery
Deepway, Sidbury EX10 0AS.

Seaton cemetery
Colyford Road, Seaton EX12 2DQ

a) The number of plots remaining for full burial

Sidmouth cemetery - an unused burial section for +150 burials is still available in years ahead

Sidbury cemetery - the council purchased an additional area of land adjoining the cemetery in 2010 and in that section has availability for +150 burials in years ahead

Seaton cemetery - the council has 2 current sections in use, one being burials and also a natural woodland for burials area where +75 are available

b) The most up-to-date estimated time (in years) that it will take to reach capacity

Sidmouth cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Sidmouth for the next 10 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

Sidbury cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Sidbury for the next 20 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

Seaton cemetery - with interment of ashes being more commonplace it is unlikely that the council will experience problems with capacity or space at Seaton for the next 7 to 10 years. The council plan may require review of cemetery and burial availability in 2021 years ahead

c) The number of full burials conducted in the 2014/15 financial year

This council does not currently have a cemetery software package or computer system for allocation of burials and so the of burials are completed through recording each burial in existing and historic ledgers. The ledgers are not sequential as many burial plots have already been purchased and therefore the relevant entry may date back over a decade. Statistical data and figures regarding the annual number of burials is not kept or measured. This data may become available and retrievable in late 2017 when a cemetery software solution is due to be introduced with funding already allocated for the financial year of 2017/18.

d) The number of full burials conducted in the 2015/16 financial year

Please see response to C above

Date responded: 19 January 2017

Financial system for BACS payments

Date submitted: 6 January 2017

Summary of request

• Who provides the organisations BACS payments and Direct Debit collection software?
• Please provide a list of your suppliers of the above software
• How you came to the decision to choose these companies?
• Are these solution(s) hosted on premise or cloud hosted?
• Please provide expenditure on computer software used for Bacs payment processing and Direct Debit collection. For financial years 2014/2015 and 2015/2016
• When does your current contract(s) with BACs payment and direct debit collection software expire?
• Will this service(s) be tendered and if so where?
• What is the total value of your current BACS payment and Direct Debit collection software contract(s) and over what period?
• With whom does the organisation hold its primary bank account?
• Does the organisation, acting as a Bureau, provide Bacs processing on behalf on any other organisation?
• What payment types does the organisation use? (e.g. Bacs (Direct Credit), Direct Debit, Faster Payments, etc.)
• Who is the person responsible for BACS processing and Direct Debit collection software?

Summary of response

• Who provides the organisations BACS payments and Direct Debit collection software? - SmarterPay
• Please provide a list of your suppliers of the above software - Data Interchange PLC
• How you came to the decision to choose these companies? – This Information is not recorded
• Are these solution(s) hosted on premise or cloud hosted? - On premise
• Please provide expenditure on computer software used for Bacs payment processing and Direct Debit collection. For financial years 2014/2015 and 2015/2016 - £330
• When does your current contract(s) with BACs payment and direct debit collection software expire? - 2020
• Will this service(s) be tendered and if so where? - This will be reviewed nearer the contract end date
• What is the total value of your current BACS payment and Direct Debit collection software contract(s) and over what period? <£5,000, over 5 years
• With whom does the organisation hold its primary bank account? - LLoyds
• Does the organisation, acting as a Bureau, provide Bacs processing on behalf on any other organisation? - We do not, acting as a Bureau, provide BACS processing on behalf of any other organisation
• What payment types does the organisation use? (e.g. Bacs (Direct Credit), Direct Debit, Faster Payments, etc.) -

Predominately:
BACS (Direct Credit)
Manual and computer cheques
To a much lesser extent:
Direct debits
Purchasing cards
Faster payments
International payments

• Who is the person responsible for BACS processing and Direct Debit collection software? - David Sercombe, Business Systems Manager, 01392 265353 david.sercombe@strata.solutions

Date responded: 2 February 2017

Highway maintenance

Date submitted: 5 January 2017

Summary of request

Please can you supply the following information at your earliest convenience.

Dates of all safety inspections undertaken on the carriageway in the two years to 05/01/17

Details of all carriageway defects identified during safety inspections in the two years to 05/01/17

Details of how carriageway safety inspections are undertaken, including whether walked or driven, the speed of the inspection vehicle and the number of persons in the vehicle.

The intended frequency of carriageway safety inspections.

Details of all complaints and/or enquiries relating to the carriageway, received in the two years to 05/01/17

The hierarchy classification.

The road/section number.

The defect intervention criteria adopted in relation to the identification of all categories of carriageway potholes (in other words, how a pothole is defined as requiring attention)

The time period(s) adopted between identification and repair (temporary and permanent) of all categories of carriageway defects.

Whether or not East Devon authority has formally adopted all or part of the standards contained within the national code of practice for highways maintenance management.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council (DCC), via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request as DCC is responsible for highways and highway maintenance in East Devon.

Date responded: 6 January 2017

Road safety and cyclists

Date submitted: 5 January 2017

Summary of request

For the period beginning January 2006 until the end of December 2016, please provide information for the following questions.

1) How many cyclists make complaints to (relevant department) about road safety every month?
2) How many road safety incidents take place each month involving a cyclist?
3) How many crashes occur each month involving a cyclist and a motor vehicle?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for road safety in East Devon at https://new.devon.gov.uk/

Date responded: 5 January 2017

Planning applications that went over 26 weeks before a decision was made

Date submitted: 4 January 2017

Summary of request

Please provide a list (in Excel format) of all planning applications submitted on or after 1st October 2013 where no decision was made within 26 weeks (unless a longer period has been agreed in writing between the applicant and the local planning authority) and NO refund of fees has been made to date. The information should be provided in the following format/columns.

Col 1: Planning Application Number
Col 2: Applicant Name
Col 3: Planning Application Date
Col 4: Planning Application Fee Paid / £
Col 5: Decision 'Due By' Date
Col 6: Decision Date 'Actual'
Col 7: Extension Agreed (if appropriate) - Yes or No?

Summary of response

In all instances where a decision has not been reached within 26 weeks an extension has been agreed with the applicant.

Date responded: 11 January 2017

Leisure facilities

Date submitted: 4 January 2017

Summary of request

1. Description of service provided
2. Name of contractor
3. Start date of contract
4. Duration of contract plus any extension options
5. End date of contract
6. Contract value (please make clear if the figure provided is the total contract value or an annual value)

Summary of response

1. Description of service provided - Outsourced to a local trust - Leisure East Devon (LED) - Is a leading charitable trust and runs sports and leisure activities as well as entertainment facilities and parks throughout East Devon on behalf of the council. The land and buildings are still owned by the council, but leased to LED who have centres in Axminster, Colyton, Sidmouth, Broadclyst, Exmouth, Honiton, Ottery St Mary and Seaton. Further information on all the sites can be found on our website at http://eastdevon.gov.uk/visit/attractions-in-east-devon/ and at https://www.ledleisure.co.uk/

2. Name of contractor - LED Leisure Management Ltd

3. Start date of contract - October 2006

4. Duration of contract plus any extension options – 30 years

5. End date of contract – Lease is until 2036

6. Contract value (please make clear if the figure provided is the total contract value or an annual value) - The Budget for the LED contract payment for year 2016/17 is £893,720 and is paid quarterly.

Date responded: 11 January 2017

Non payment of council tax

Date submitted: 3 January 2017

Summary of request

1. How many people were found guilty of not paying their council tax by a court in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

2. How many people were sentenced to imprisonment for failure to pay their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

2 (a) Of those people sentenced to imprisonment, how many people subsequently paid their council tax in full to avoid imprisonment in those same years?

3. If possible, please provide how long each prison sentence was for the individual found guilty of not paying their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Summary of response

1. How many people were found guilty of not paying their council tax by a court in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
This can only be given by the number of Liability Orders granted in the financial year from April to March:
2011/12 – 2138
2012/13 – 2229
2013/14 – 2631
2014/15 – 2467
2015/16 – 2809

2. How many people were sentenced to imprisonment for failure to pay their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
None

2 (a) Of those people sentenced to imprisonment, how many people subsequently paid their council tax in full to avoid imprisonment in those same years?

Answer:
N/A

3. If possible, please provide how long each prison sentence was for the individual found guilty of not paying their council tax in 2011, 2012, 2013, 2014, 2015, 2016 (in either calendar or financial years, however this information is held)?

Answer:
N/A

Date responded: 18 January 2017

Microchipping of Dogs

Date submitted: 1 January 2017

Summary of request

On 6 April 2016 it became compulsory for owners and keepers to ensure that their dog(s) is/are microchipped. I would like to request the following information:

1. How many owners/keepers have been served with a notice requiring them to have their dog(s) microchipped within 21 days?

2. How many owners/keepers have been charged with an offence for failing to comply with a notice requiring them to have their dog(s) microchipped within 21 days?

3. How many owners/keepers have been convicted for failing to comply with the regulation or failing to comply with a notice served under the legislation?

Summary of response

1. How many owners/keepers have been served with a notice requiring them to have their dog(s) microchipped within 21 days? - None

2. How many owners/keepers have been charged with an offence for failing to comply with a notice requiring them to have their dog(s) microchipped within 21 days? - None

3. How many owners/keepers have been convicted for failing to comply with the regulation or failing to comply with a notice served under the legislation? - None

Date responded: 11 January 2017

Childcare costs

Date submitted: 30 December 2016

Summary of request

• How much does it cost for an hour of council provided/or third party childcare for a 2 year old? In a) 2011 and b) 2016
• How much does it cost for twenty five hours of council provided/or third party childcare for a 2 year old? In a) 2011 and b) 2016
• Do you have a waiting list for council provided/or third party childcare? If so, how big is that waiting list?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children’s services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Request for all FOI final responses from 1st January 2016 to 31st December 2016

Date submitted: 30 December 2016

Summary of request

I would like to request the FOI responses for the last calendar year. To clarify:

Please send a zip file (or some other way of grouping files) of all final responses and any attachments of all FOI requests you have responded to from January 1st 2016 to today.

If you consider this to take more than the acceptable time limit please provide your FOI log (or equivalent report / Excel spreadsheets) indexing requests and their outcomes.

I am aware you may have over 500 requests to compile but please bear in mind the final responses I am asking for should already be considered in the public domain and as such should not need redacting.

Summary of response

From the 1st January 2016 to the 31st December 2016 we received in total 1276 FOI requests, of which 525 are land charge requests leaving 751 general FOI requests. Of these, 359 FOI responses are already published on our website at http://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/

We are at present unable to add attachments on the webpage, so the FOI responses not published are those requiring an attachment. These tend to be land charge requests, business rates requests and other requests where tables or spreadsheets with time relevant data make up the response and which is likely to be out of date the minute it is sent.

The personal information on each request, such as contact information, would need to be redacted which will require an officer to go into each request and response individually. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act.

Date responded: 17 January 2017

Social workers

Date submitted: 27 December 2016

Summary of request

1. Please list the total number of vacancies for the role of Qualified Social Work Professional according to the latest figures and the date on which that information was last collated.

2. The total number of positions for Qualified Social Work Professionals at the Council as of the date in response to Question 1, or as of December 2016 if that information is not available for the date in Question 1.

3. The total number of employed personnel in those positions as of December 2016.

4. How many of these positions have become vacant in the last 12 months.

5. The number of posts detailed in Question 2 which were advertised during the last 12 months.

6. The Number of posts filled during the last 12 months.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social services in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Unpaid parking fines served to foreign vehicles

Date submitted: 26 December 2016

Summary of request

1) How many parking fines issued by the council to foreign-registered vehicles in 2015 and 2016 remain UNPAID and WRITTEN-OFF by the authority

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2015 and 10 unpaid tickets from 2016, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2015 and 2016.

Summary of response

1) How many parking fines issued by the council to foreign-registered vehicles in 2015 and 2016 remain UNPAID and WRITTEN-OFF by the authority

PCN's served to foreign vehicles:
2015 = 12
2016 = 22

2) The total value of those unpaid and written off tickets. For example, if there are 10 unpaid tickets in 2015 and 10 unpaid tickets from 2016, at a value of £30 each, the council is owed a total of £600 by drivers of foreign-registered vehicles.

Please clearly break down the figures year-by-year - both 2015 and 2016.

Value of PCN's served to foreign vehicles:
2015 = value of fines £600 written off
2016 = value of fines £1150 written off

Date responded: 13 January 2017

Number of vehicles provided to all grades of Administrative/Management staff

Date submitted: 25 December 2016

Summary of request

The number of vehicles provided to all grades of Administrative/Management staff by your Council.
The annual cost of this provision for the most recently available financial year.
Confirmation that this provision registered with HMRC as a 'Benefit in Kind'.

Summary of response

Streetscene have 88 lease vehicles
Cost for 2015/2016 for the leases were - £192824.12
2015/2016 Fuel was £169074.30 - 10% = £152166.87 / 88 = £1729.17 average per vehicle

EDDC - The current number of lease cars provided to employees is 11. Please note that this is a closed scheme and this number is decreasing.
Cost for 2015/2016 was £51,273.52 (14 vehicles), of which the employees contributed £3506.49 (net cost = £54780.01). Fuel is not provided to these employees.

These company vehicles are all declared as a taxable benefit in kind on the annual tax returns.

Date responded: 11 January 2017

Public health funerals

Date submitted: 24 December 2016

Summary of request

Under the Freedom of Information Act can I ask for the following information:
• How many paupers funerals took place in 2011, 2012, 2013, 2014, 2015 and 2016?

• How much has the council spent on paupers funerals in 2011, 2012, 2013, 2014, 2015 and 2016?

• How much was your a) cheapest and b) most expensive paupers funeral?

• How many under 18 year old and over 65 had a paupers funeral in 2011, 2012, 2013, 2014, 2015 and 2016?

Summary of response

Under the Freedom of Information Act can I ask for the following information:
• How many paupers funerals took place in 2011, 2012, 2013, 2014, 2015 and 2016?

2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 4

• How much has the council spent on paupers funerals in 2011, 2012, 2013, 2014, 2015 and 2016?

2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841 to date

• How much was your a) cheapest and b) most expensive paupers funeral?

2011 - £1211.20 and £1661.60
2012 - £1269.36 and £1595.34
2013 - £1241.31 and £1822.78
2014 - £1276.00 and £1729.00
2015 - £1330.00 and £1480.00
2016 - £1417.00 and £1424.00

• How many under 18 year old and over 65 had a paupers funeral in 2011, 2012, 2013, 2014, 2015 and 2016? – There have been no under 18 year olds whom we have arranged a funeral for.

Over 65's council arranged funerals:

2011 – 5
2012 – 5
2013 – 12
2014 – 7
2015 – 4
2016 – 1

Date responded: 11 January 2017

On street parking fine appeals

Date submitted: 23 December 2016

Summary of request

I would like to know the following:

1) Between January 1st and October 31st 2016, how many on street parking fines / penalty charge notices were appealed or challenged?

By appeal or challenge, I mean the process by which drivers can appeal to or challenge the council on the fine. I.e. when you first get a driving fine, you can't go straight to court or to a tribunal - you have to initially appeal or challenge the fine via the council website. I am seeking to understand how many of those challenges or appeals were made - ie how many on street parking fines in that date range were challenged or appealed to the council directly as the first and initial action of the driver - though of course that figure will include challenges or appeals which were later taken to court / heard by a tribunal.

2) Between January 1st and October 31st 2016, how many of the challenged or appealed on street parking fines / penalty charge notices from question 1 were successful in their initial challenge / appeal?

I do not wish to include challenges or appeals which were successful at the Traffic Penalty Tribunal / court / after further action. I seek to understand how many of the challenges or appeals quoted in question 1 were successful in their initial challenge or appeal to the council, eg the council said the application is successful and no fine was paid as a result. If the council denied the challenge or appeal, but the driver was later successful at the tribunal / after further action, I do not want them to be included in this figure.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2017

Private Sector Housing contact information

Date submitted: 21 December 2016

Summary of request

Environmental health Department
(Or whoever would be appropriate for people in private rented accommodation to contact about repairs, unsafe conditions, damp and mould etc that they have reported to their landlord but who has not carried out any remedial action)

I would like:
The phone number/s
Email address/es
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)


And

Tenancy relations officer / department
(Or whoever would be appropriate for people in private rented accommodation to contact about being threatened with illegal or retaliatory eviction, or harassment from a landlord.

I would like:
The phone number/s
Email address/s
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)

Summary of response

Environmental Health Department
(Or whoever would be appropriate for people in private rented accommodation to contact about repairs, unsafe conditions, damp and mould etc that they have reported to their landlord but who has not carried out any remedial action)

I would like:
The phone number/s – Private Sector Housing phone: 01395 571572
Email address/es – pshousing@eastdevon.gov.uk
Address of the page on your website that relates to the role of this officer or department in question - http://eastdevon.gov.uk/housing/housing-in-the-private-sector/
Text message service (if you have one) – N/A
Any means by which they can be contacted via social media (if applicable) – Email: pshousing@eastdevon.gov.uk Phone: 01395 571572
Post:
Private sector housing
East Devon District Council
Knowle
Sidmouth
EX10 8HL

And

Tenancy relations officer / department – This role and department do not exist. Any enquiries should be referred to Private Sector Housing at pshousing@eastdevon.gov.uk
(Or whoever would be appropriate for people in private rented accommodation to contact about being threatened with illegal or retaliatory eviction, or harassment from a landlord.

I would like:
The phone number/s
Email address/s
Address of the page on your website that relates to the role of this officer or department in question
Text message service (if you have one)
Any means by which they can be contacted via social media (if applicable)
If you do not provide such a service do you provide any other information to someone who might contact you with such problems.

Date responded: 9 January 2017

Benefits cap implications to tenants and benefit recipients

Date submitted: 21 December 2016

Summary of request

Please can you tell me if the council has done any work looking at how many tenants or benefit recipients are now affected by the new benefit cap introduced on 7 November?
If so, please tell me:
• How many tenants or benefit recipients are now affected
• How many tenants or benefit recipients were affected under the first benefit cap
• How many of these tenants are in rent arrears?
• What size home tenants affected by the new benefit cap occupy? i.e. 1 bed, 2 bed
• How much money has been spent by the council to support people affected by the new benefit cap i.e. helping to manage money, set up training or employment opportunities

Summary of response

Please can you tell me if the council has done any work looking at how many tenants or benefit recipients are now affected by the new benefit cap introduced on 7 November?
If so, please tell me:

• How many tenants or benefit recipients are now affected - 81 Benefit Customers

• How many tenants or benefit recipients were affected under the first benefit cap - 10 Benefit Customers

• How many of these tenants are in rent arrears? - We do not hold this information

• What size home tenants affected by the new benefit cap occupy? i.e. 1 bed, 2 bed - 1 x 2-bedrooms, 17 x 3-bedrooms, 2 x 4-bedrooms others unknown.

• How much money has been spent by the council to support people affected by the new benefit cap i.e. helping to manage money, set up training or employment opportunities - Discretionary Housing Benefit (DHP) has been awarded to 2 customers to help meet the shortfall following the new Benefit Cap. Total DHP awarded for both is £249.06.

Date responded: 9 January 2017

Council tax not collected

Date submitted: 19 December 2016

Summary of request

• In the last five financial years how much in Council Tax was not collected by your authority? A) I would like the data year by year B) How many households did this involve year on year?

• In the last five financial years how much in Business Rates was not collected by your authority? A) I would like the data year by year B) How many business did this involve year on year?

• In the last five years how much have you put Council Tax up by? In total over that period. Ideally I'd like that as a percentage and the increase in £ on a Band D property

Summary of response

• In the last five financial years how much in Council Tax was not collected by your authority? A) I would like the data year by year B) How many households did this involve year on year?

2011/12 £56,759.77 Council Tax written off 1082
2012/13 £29,707.39 Council Tax written off 904
2013/14 £41,522.56 Council Tax written off 819
2014/15 £90,844.81 Council Tax written off 1015
2015/16 £133,938.01 Council Tax written off 1179

Please note – there are lots of accounts where 1p has been written off – these are included in the totals.

• In the last five financial years how much in Business Rates was not collected by your authority? A) I would like the data year by year B) How many business did this involve year on year?

2011/12 £32,498.37 NDR written off 207
2012/13 £176,896.21 NDR written off 208
2013/14 £114,622.07 NDR written off 1343
2014/15 £184,881.62 NDR written off 730
2015/16 £96,033.54 NDR written off 461 (In context total amount to be collected £32m)

Please note – there are lots of accounts where 1p has been written off – these are included in the totals.

• In the last five years how much have you put Council Tax up by? In total over that period. Ideally I'd like that as a percentage and the increase in £ on a Band D property - Increase by £5.00 or 4.1% (2012/13 = £121.78, 2016/17 = £126.78)

Date responded: 16 January 2017

Scrap metal dealer licences

Date submitted: 19 December 2016

Summary of request

The number of metal dealer 'site licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015, and 2016:

2. The number of metal dealer 'collector's licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

3. The number of metal dealer 'site licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

4. The number of metal dealer 'collector licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

5. The number of unlicensed metal dealers which have been subject to enforcement/ legal action by yourselves, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

Summary of response

The number of metal dealer 'site licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015, and 2016:

2013 = 6
2014 = 0
2015 = 0
2016 = 6

2. The number of metal dealer 'collector's licences' issued under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 19
2014 = 3
2015 = 1
2016 = 9
Scrap metal licences issued in 2013 expired in 2016.

3. The number of metal dealer 'site licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0

4. The number of metal dealer 'collector licence' visits undertaken to SMD sites registered under SMDA13, within your local authority area, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0


5. The number of unlicensed metal dealers which have been subject to enforcement/ legal action by yourselves, in each of the following individual years (i.e. broken down by year, not cumulative): 2013, 2014, 2015 and 2016:

2013 = 0
2014 = 0
2015 = 0
2016 = 0

Date responded: 9 January 2017

Business rates and enforcement action

Date submitted: 14 December 2016

Summary of request

1) Total number of all assessments liable for non-domestic (business) rates in the local authority area

2) In the financial years 2014/15, 2015/16 and 2016 to 30th November 2016 please advise:-

I) Total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):

II) Total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):

III) Total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates):

Summary of response

1) Total number of all assessments liable for non-domestic (business) rates in the local authority area - 6123 as at 21st December 2016

2) In the financial years 2014/15, 2015/16 and 2016 to 30th November 2016 please advise:-

I) Total number of summons issued in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 251
2015/16 - 261
2016 - 30th November - 232

II) Total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 202
2015/16 - 198
2016 - 30th November - 178

III) Total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business rates):
2014/15 - 114
2015/16 - 82
2016 - 30th November - 75

Date responded: 6 January 2017

Business processes automation

Date submitted: 14 December 2016

Summary of request

I would like to find out the extent of business process automation in your organisation. Business process automation (BPA) describes use of a digital platform to replace manual and/or paper-based systems, to reduce costs, increase efficiency and empower service users to be able to do more for themselves.

The questions are as follows:

1 Do you have an organisation-wide strategy for BPA for the delivery of council services? If not, do you plan to develop such a strategy in the next 24 months?

2 Does each council directorate have its own strategy for BPA? If not, please can you indicate if they are in development?

3 Please can you list the top five business processes in your organisation by volume of transactions per annum and indicate which are fully automated, partly automated or not yet automated?

4 Please can you list the top five business processes in your organisation by total financial cost and indicate which are fully automated, partly automated or not yet automated?

5 Have you conducted an organisation-wide audit to identify business processes which can be automated? If not, please can you indicate if you are currently planning such an audit and when it will be complete?

6 Have you identified the current council activities where the highest cost savings can be delivered through business process automation? If not, please can you indicate if you are currently planning such an audit?

7 Please can you indicate council services that will introduce or improve automation in the next year?

8 What budget has your council allocated to support business automation projects in the past two years? Please indicate any documents relating to the business case to support such a budget

9 What is the job title of the person who is ultimately responsible for business process automation strategy in your organisation?

Summary of response

I would like to find out the extent of business process automation in your organisation. Business process automation (BPA) describes use of a digital platform to replace manual and/or paper-based systems, to reduce costs, increase efficiency and empower service users to be able to do more for themselves.

The questions are as follows:

1 Do you have an organisation-wide strategy for BPA for the delivery of council services? If not, do you plan to develop such a strategy in the next 24 months? - East Devon District Council works with a council owned shared company for the delivery of technology. We have developed a number of transactions through our website and through other applications which include:

• Planning portal
• My Services Planning
• Online licensing resisters
• GOV.UK Licence applications
• GOV.UK Electoral registration
• Online payments
• Online council tax portal

It is likely that a corporate digital platform will be considered for implementation at EDDC in the next 2-3 years but this depends on final agreement by each council and no decisions have yet been taken. The first stage will be to draw up a business case with our ICT colleagues.

2 Does each council directorate have its own strategy for BPA? If not, please can you indicate if they are in development? - Our organisational approach is that we are open for business where and when our customers choose to transact with us. We have not sought to channel shift but over the last 5 years we have seen an overall steady increase in the online transactions as we have improved our online capability across different service areas.

3 Please can you list the top five business processes in your organisation by volume of transactions per annum and indicate which are fully automated, partly automated or not yet automated? - As well as high volumes going through other applications such as licensing and planning, we have developed the following transactional capability via our website based on volume/demand.

Environmental Health 32
StreetScene 27
Waste management 17
Private Sector Housing 16
Parking Services 10
Property Services 6
Revenues 5
Planning Practice 4
Human Resources 3
Licensing 2
Electoral
Street Name and Numbering 1
Income and Payments 1
Local Land charges 1

4 Please can you list the top five business processes in your organisation by total financial cost and indicate which are fully automated, partly automated or not yet automated? - We analysed by demand not in financial terms for instance cost per transaction.

5 Have you conducted an organisation-wide audit to identify business processes which can be automated? If not, please can you indicate if you are currently planning such an audit and when it will be complete? - Yes

6 Have you identified the current council activities where the highest cost savings can be delivered through business process automation? If not, please can you indicate if you are currently planning such an audit? - As above.

7 Please can you indicate council services that will introduce or improve automation in the next year? - Continued development of our housing and revenue and benefits customer portals and also on line transactions in our licensing team.

8 What budget has your council allocated to support business automation projects in the past two years? Please indicate any documents relating to the business case to support such a budget - An overall budget was allocated of £0.361m to deliver many of the outcomes detailed in this response. This was agreed before the two year period asked in the question, but has been used over a number of years to deliver automation. In addition, advances would have been achieved as part of service department updates and purchase of new software, but this is an added benefit and not separately budgeted for the purpose BPA.

9 What is the job title of the person who is ultimately responsible for business process automation strategy in your organisation? - There is no one person overall other than the Chief Executive. The following officers play a key role - Karen Jenkins Strategic Lead Transformation and Organisational Development and then each relevant Strategic Management Team member in partnership with Strata Service Solutions Ltd. For further information please see http://eastdevon.gov.uk/media/1949537/smt-structure-chart-dec-2016.pdf and http://strata.solutions/

Date responded: 13 January 2017

Unaccompanied asylum seeking children in the UK

Date submitted: 14 December 2016

Summary of request

Please supply copies of all responses provided by your local authority to the following Home Office correspondence concerning local authority capacity to care for unaccompanied asylum seeking children.

(a) The letter dated 8 September 2016 sent to ‘All Local Council Leaders’ by Robert Goodwill MP, Minister of State for Immigration. This letter had the heading ‘UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN’; and
(b) The letter dated 14 October 2016 sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families. This letter had no heading but concerned local authority capacity to care for unaccompanied asylum seeking children and began with ‘At the start of September the Immigration Minister wrote to you to ask you to participate...”; and
(c) Any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum seeking children under s.67 Immigration Act 2016, ‘the Dubs Amendment’ or under the National Transfer Scheme.

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 15 December 2016

Health & safety competence accreditation scheme

Date submitted: 13 December 2016

Summary of request

Can you please tell me who at the council is responsible for checking the health & safety competence, training certificates & insurances of contractors used within the council's frameworks?

Summary of response

We use Devon County Council's contracting framework, and their accreditation scheme provider is ACDC (www.acdcregister.co.uk).

Date responded: 14 December 2016

Public Houses which receive the most complaints

Date submitted: 12 December 2016

Summary of request

Please could you tell me, under the FOI Act, which three pubs within your district (where your council is responsible for licencing) received the most complaints against them during 2016 (January 1st - present).
Please name the pubs and provide the number of complaints against them. For the highest ranking pub, please also provide the nature of the complaints (i.e. noise complaint, etc)

Summary of response

Fever & Boutique 4
The Point 3
The Bank 2

They are all music noise complaints.

Date responded: 6 January 2017

Public Heath Funerals

Date submitted: 12 December 2016

Summary of request

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

I can confirm that we have not arranged any funerals since the 1st September 2016.

Date responded: 15 December 2016

Housing waiting list

Date submitted: 12 December 2016

Summary of request

What is your total council house waiting list?

How many people have been on a waiting list for a council owned/arm's length run property for a) 5 years or b) 10 years?

Summary of response

What is your total council house waiting list? - 3116

How many people have been on a waiting list for a council owned/arm's length run property for a) 5 years or b) 10 years? – Applicants register and choose to bid on properties. If somebody is specifically waiting to bid on this type of property we would not be aware as this question is not asked on the application. We are not aware of any ALMO type properties in East Devon.

Date responded: 14 December 2016

School capacity

Date submitted: 10 December 2016

Summary of request

• How many schools in your area/authority do you deem as a) under capacity? b) full and c) over capacity?
• Will your local authority be in need of yet more additional primary school places by September 2017?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for education and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 12 December 2016

right to rent provisions set out in the Immigration Acts 2014 and 2016

Date submitted: 9 December 2016

Summary of request

1. Do you have a scheme in place regulating or licensing landlords in your area?
2. Have you put in place any internal policies or guidance to assist the following teams, or others, to carry out their work in light of the right to rent scheme?
a. Housing team Private Sector Housing Service

b. Trading Standards team (in relation to letting agents)
c. Landlord licensing team (if applicable) – Please provide copies of any such policies or guidance
3. Have you put in place any systems to monitor the impact of the right to rent scheme on:
a. Homelessness
b. Discrimination
Please provide copies of any documents, emails, meeting minutes relating to such monitoring efforts
4. Are you providing training, outreach, or other engagement in respect of the right to rent scheme, for example to landlords, service users, or your staff? Please provide copies of training materials, or other related documents
5. Are you taking any other action to ensure compliance with your Public Sector Equality Duty in relation to the right to rent scheme? If so, what?

Summary of response

1. Do you have a scheme in place regulating or licensing landlords in your area? - No
2. Have you put in place any internal policies or guidance to assist the following teams, or others, to carry out their work in light of the right to rent scheme?
a. Housing team Private Sector Housing Service – Housing in Multiple Occupation mandatory licensing scheme which includes questions regarding whether the Owner/Manager of properties are Fit and proper and this question about 'right to rent' is included in the application process. Reactive work involving landlords of single occupied properties; this scheme would be raised with them at the time of inspection. Our policy although not written down, requires us to contact HM Immigration if we have any concerns. HM Immigration is the body who would take action.

b. Trading Standards team (in relation to letting agents) - No
c. Landlord licensing team (if applicable) – Please provide copies of any such policies or guidance - No, N/A
3. Have you put in place any systems to monitor the impact of the right to rent scheme on:
a. Homelessness - No
b. Discrimination - No
Please provide copies of any documents, emails, meeting minutes relating to such monitoring efforts - N/A
4. Are you providing training, outreach, or other engagement in respect of the right to rent scheme, for example to landlords, service users, or your staff? Please provide copies of training materials, or other related documents - We had training from HM Immigration prior to the scheme coming into force.
5. Are you taking any other action to ensure compliance with your Public Sector Equality Duty in relation to the right to rent scheme? If so, what? - No

Date responded: 6 January 2017

PSPO homelessness

Date submitted: 8 December 2016

Summary of request

How many Public Space Protection Orders does the council have in place?

How much does the council fine people for sleeping rough/being in breach of the order?

How much (total cost) has the council fined people for sleeping rough/ being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years)

How many people have been fined for sleeping rough/being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years)

Summary of response

How many Public Space Protection Orders does the council have in place? - None at present

How much does the council fine people for sleeping rough/being in breach of the order? - No fines are issued for people sleeping rough/ being in breach of the order

How much (total cost) has the council fined people for sleeping rough/ being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years) - No fines have been issued for people sleeping rough/being in breach of the order

How many people have been fined for sleeping rough/being in breach of the order in 2011, 2012, 2013, 2014, 2015 and 2016? (or all applicable years) - No fines have been issued for people sleeping rough/being in breach of the order.

Date responded: 14 December 2016

Public Health funerals data

Date submitted: 8 December 2016

Summary of request

How many Public Health Funerals took place and how much has the council spent on Public Health Funerals in the following years; 2011, 2012, 2013, 2014, 2015 and 2016

Summary of response

2011 - 9 £12,830.20 (£4,719.15 recovered from estates)
2012 - 5 £8,736.94 (£7,376.36 recovered from estates)
2013 - 16 £24,739.81 (£11,641.64 recovered from estates)
2014 - 9 £13,480.04 (£7,046.17 recovered from estates)
2015 - 5 £5,649.00 (£2,353.47 recovered from estates)
2016 - 4 £2841 to date (£1417 recovered to date from estates)

Date responded: 8 December 2016

Housing repair claims

Date submitted: 8 December 2016

Summary of request

Under the Freedom of Information legislation please disclose to me the following information:

- In each of the last five financial years the number of claims that have been brought against your authority, for failing to adequately maintain or undertake repairs, on the housing stock for which your authority had control of.

- In each of the last five financial years how many claims have been settled by your authority, for failing to adequately maintain or undertake repairs, on the housing stock for which your authority had control of.

- In respect of the settled claims made within the last five financial years, please disclose to me the amount of money that your local authority paid in damages and legal costs , for failing to adequately maintain or undertake repairs on the housing stock for which your authority had control.

For your reference please provide the information to me in a sequential order, broken down by each financial year. For example individual totals for the financial years 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Summary of response

We have had no legal claims over the last 5 financial years.

Date responded: 6 January 2017

IT software information

Date submitted: 7 December 2016

Summary of request

1. Do you look after your own IT or is it outsourced?
2. Do you use software from any of the following vendors: Microsoft, Oracle, SAP and IBM
If so, how much did you pay in last financial year for these software licences?
3. How many computer users do you have?
4. Do you use any Apple Macs?
5. When do you need to renew the contract with your vendors for software licences? What was the value of your last contract?
6. Do you currently measure software usage versus the number of licences purchased? If so what is used for software usage metering?
7. Do you use a software asset management tool, if so which one?
8. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement

Summary of response

1. Do you look after your own IT or is it outsourced? - Internal
2. Do you use software from any of the following vendors: Microsoft, Oracle, SAP and IBM - Yes
If so, how much did you pay in last financial year for these software licences? - Microsoft Enterprise Licence £200,489 per year for 3 years (for all 3 Councils covered by the agreement. It is not possible to break it down individually). Oracle licences is £2545.49
3. How many computer users do you have? - 600
4. Do you use any Apple Macs? - Yes, single device only, used to configure iPhone/iPad devices.
5. When do you need to renew the contract with your vendors for software licences? What was the value of your last contract? - See answer to 2
6. Do you currently measure software usage versus the number of licences purchased? If so what is used for software usage metering? - No, N/A
7. Do you use a software asset management tool, if so which one? - In-house database
8. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement - Contract Manager post does not exist within Strata. Software procurement is not with one particular individual. For information regarding interests in supplying software, please check procurement on strata.solutions web page.

Date responded: 6 January 2017

Children's services

Date submitted: 7 December 2016

Summary of request

1. Please could you supply the name, email address and telephone number of the commissioner with responsibility for children in need of help and/or protection.

For questions 2-6 inclusive, please supply the following information as a snapshot at the end of the year for the financial years 2013/14 – 2016/17 (predicted).
For questions 2-6 inclusive, please supply the following information specific to those cases where drug and/or alcohol misuse is a factor.

2. Please advise on the number of children identified as children in need.
3. Please advise on the number of children who were subject to Section 47 enquiries.
4. Please advise on the number of children who were subject to child protection conferences.
5. Please advise on the number of children who were the subject of a child protection plan.
6. Please advise on the number of children whose cases were taken to court proceedings concluding in care/placement/adoption orders.
7. Please advise on the average cost per case in 2015/16 (or 2016/17 if available) of each of the above stages.
8. Please advise as to which of the above stages may use drug and alcohol testing as evidence and reasons as to why it is/isn't used.
9. For each financial year 2015/16 and 2016/17, how many hair drug and alcohol tests were conducted?
10. In a situation where hair drug/alcohol testing is used as evidence, do you have a preferred provider for this service? If not, please provide a list of providers used in these cases and the total expenditure with each provider for financial years 2015/16 and 2016/17.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children's services in East Devon

https://new.devon.gov.uk/
https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 December 2016

Waste collection data

Date submitted: 6 December 2016

Summary of request

What charging increases have been introduced for householders and on what type of waste between November 2015 and December 2016?

What charging increases or restrictions have been introduced for commercial customers (businesses) and on what types of waste between November 2015 and December 2016?

How many recycling centres and tips have been closed between November 2015 and December 2016?

Have opening hours of any recycling centres and council tips changed between November 2015 and December 2016?

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2015 and December 2016? What were those usual opening hours?

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2014 and December 2015? What were those usual opening hours?

Did you charge for the collection of garden waste between November 2015 and December 2016? If so, how much?

Did you charge for the collection of bulky waste between November 2015 and December 2016? If so, how much?

What waste did you charge for and how much was the charge before November 2015?

How many incidents of fly tipping have been reported to the council between November 2015 and December 2016?

How many on the spot fines have been issued for fly tipping since the new powers were given in May 2016 to December 2016?

How much money has been made from on the spot fines for fly tipping between May 2016 and December 2016?

How many prosecutions have there been for fly tipping and waste crimes between November 2015 and December 2016?

How many people have received jail sentences for fly tipping or waste crimes between November 2015 and December 2016?

Summary of response

What charging increases have been introduced for householders and on what type of waste between November 2015 and December 2016? – A charge for additional waste collection was introduced in this period. From the 1st July 2016 we charge £30 for 1 – 10 bags, £60 for 11 – 20 bags, £90 for 21 – 30 bags of additional waste

What charging increases or restrictions have been introduced for commercial customers (businesses) and on what types of waste between November 2015 and December 2016? – We do not collect commercial/trade waste from businesses unless it has been identified as what is known as a 'schedule 2' property, which are either holiday homes, guest houses, universities, schools, and other educational establishments, charity shops, residential homes and camp sites. Current schedule 2 charges are listed below with increases from November 2015
• 1 x 180 litre wheeled bin £192.50 increased from £188.00
• 1 x 240 litre wheeled bin £270.00 increased from £264.00
• 1 x 660 litre wheeled bin £566.50 increased from £555.00
• 1 x 1100 litre wheeled bin £864.00 increased from £847.00

How many recycling centres and tips have been closed between November 2015 and December 2016? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.

Have opening hours of any recycling centres and council tips changed between November 2015 and December 2016? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2015 and December 2016? What were those usual opening hours? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

How many hours per week, on average, were recycling centres and council tips open in your council area between November 2014 and December 2015? What were those usual opening hours? – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon

Did you charge for the collection of garden waste between November 2015 and December 2016? If so, how much? – We do not collect garden waste

Did you charge for the collection of bulky waste between November 2015 and December 2016? If so, how much? - £31 (includes VAT) for up to 3 items only.
If you have 4 or more items these will be charged at £5 extra per item to a maximum of 10 items (£66). 1 to 3 items: £31.00; 4 items: £36.00; 5 items: £41.00; 6 items: £46.00; 7 items: £51.00; 8 items: £56.00; 9 items: £61.00 and 10 items: £66.00. There are no concessions or exceptions to this charge. The Council has been unable to offer a free collection service since the introduction of disposal charges for waste collection centres by the Government

What waste did you charge for and how much was the charge before November 2015? – Our only charges before November 2015 were for schedule 2 waste. See above for charges and increases from November 2015

How many incidents of fly tipping have been reported to the council between November 2015 and December 2016? – Approximately 479

How many on the spot fines have been issued for fly tipping since the new powers were given in May 2016 to December 2016? – 1

How much money has been made from on the spot fines for fly tipping between May 2016 and December 2016? - £0 (fine was £400 but has not been paid – court action is proceeding)

How many prosecutions have there been for fly tipping and waste crimes between November 2015 and December 2016? - 0

How many people have received jail sentences for fly tipping or waste crimes between November 2015 and December 2016? - 0

Date responded: 5 January 2017

Electronic Fax Management System (A Fax Server)

Date submitted: 6 December 2016

Summary of request

1. Do you have an Electronic Fax Management System (A Fax Server)?
2. How many manual fax machines do you have?
3. Who is the Manufacturer of your MultiFunction Printers, and who maintains them?
4. Who is the manufacturer of your Telephony system and who maintains it?
5. What is the job title of the person responsible for your Fax policy/strategy?
6. Do you use Text Messaging?
7. What is the job title of the person responsible for your Text Messaging policy/strategy?

Summary of response

1. Do you have an Electronic Fax Management System (A Fax Server)? - No
2. How many manual fax machines do you have? - 11
3. Who is the Manufacturer of your MultiFunction Printers, and who maintains them? - Xerox for both
4. Who is the manufacturer of your Telephony system and who maintains it? - NEC Phillips
5. What is the job title of the person responsible for your Fax policy/strategy? - Support and Infrastructure Manager
6. Do you use Text Messaging? - Yes
7. What is the job title of the person responsible for your Text Messaging policy/strategy? - Currently no overall strategy.

Date responded: 8 December 2016

Survey for replaced with UPVC in the Sidmouth Town Centre Conservation Area.

Date submitted: 5 December 2016

Summary of request

Has the Council carried out any survey work as to the number of windows that have been replaced with UPVC in the Sidmouth Town Centre Conservation Area. If so I request a copy of the survey.

Summary of response

The District Council has not carried out any survey for windows replaced with UPVC in the Sidmouth Town Centre Conservation Area.

Date responded: 5 December 2016

Frequency of household waste collections

Date submitted: 5 December 2016

Summary of request

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly
b) fortnightly
c) other (please specify)

2. Are there any areas of your authority where this frequency differs? If so, please specify.

Summary of response

1. How often is household waste (i.e. non-recyclable rubbish) collected in your authority?

a) weekly - See answer to question 2
b) fortnightly - The vast majority of properties currently have a fortnightly refuse collection but under our new scheme this will change to three weekly.
c) other (please specify) - The trial areas currently having three weekly collections are The Colony (Exmouth) and Feniton. For further information about the new scheme being rolled out next February 2017, please visit http://eastdevon.gov.uk/recycling-and-rubbish/new-recycling-and-waste-service-2017/what-are-the-changes/

2. Are there any areas of your authority where this frequency differs? If so, please specify - The exceptions to this are flats and houses of multiple occupancy. These have a variety of collection frequencies depending upon the storage capacity at each individual property. These properties can have weekly or fortnightly collections at the moment but some will change to three weekly where storage capacity permits under the new scheme. These properties are scattered throughout the district.

Date responded: 12 December 2016

Council tax charging order

Date submitted: 3 December 2016

Summary of request

Q. Please disclose the information held by the Council regarding the specific case (or cases) to support its statement that payment is allocated to the current year debt first.

Summary of response

Q. Please disclose the information held by the Council regarding the specific case (or cases) to support its statement that payment is allocated to the current year debt first - We would always act on the instruction of the customer, if asked to allocate money to a specific year we would do so. If a payment matches an amount owed or an instalment amount then it would be allocated against that debt. If a customer wants us to make payments towards a charging order debt then this is what we will do.

In the majority of cases where we have a charging order in place, we do not tend to have them paying as well for the current year, they are normally closed accounts. In the few instances where this is the case, the payment being made matches the instalment profile and will therefore be allocated to that debt.

Date responded: 14 December 2016

Children's services

Date submitted: 1 December 2016

Summary of request

1. How many looked after children do you have who are currently pregnant?
2. How many looked after children have you had who have had children themselves in the last 3 years?
3. Of those looked after children who have had children themselves, how many of their children have become (i) looked after or (ii) children in need?
4. How many children leaving care for whom you are still responsible are currently pregnant?
5. How many children leaving care for whom you are still responsible have had children in the last 3 years?
6. Of those children leaving care who have had children themselves, how many of their children have become (i) looked after or (ii) children in need?
7. Do you have any specific policies relating to support services provided by the authority for looked after children who have become pregnant or who have children? If so please provide us with a copy of any policies.
8. Do you have any specific policies relating to support services provided by the authority for children leaving care who have been pregnant or have had children. If so, please provide us with a copy of any polices.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 1 December 2016

Deregulation Act 2015 concerning retaliatory (revenge) evictions which came into effect October 1st 2015

Date submitted: 1 December 2016

Summary of request

1. How many retaliatory evictions has your authority stopped since the Deregulation Act came into effect on 1st October 2015? (If you have no official statistics recorded please give your best estimate)

2. How many inspections of private rented properties has your authority carried out since October 1st 2015?

3. How many inspections at the request of tenants of private rented properties has your authority carried out since October 1st 2015?

4. How many complaints from tenants about the condition of private rented accommodation has your authority received since October 1st 2015?

5. How many Improvement Notices/Notices of Emergency Remedial Action has your authority served with regards to private rented accommodation since October 1st 2015?

Summary of response

1. How many retaliatory evictions has your authority stopped since the Deregulation Act came into effect on 1st October 2015? (If you have no official statistics recorded please give your best estimate) - Estimated number 12. Contact is usually following receipt of s21 notice or when the tenant has given notice themselves. HMO evictions are not known.

2. How many inspections of private rented properties has your authority carried out since October 1st 2015? - 76. Proactive or received via third party.

3. How many inspections at the request of tenants of private rented properties has your authority carried out since October 1st 2015? - 47. Tenant led.

4. How many complaints from tenants about the condition of private rented accommodation has your authority received since October 1st 2015? - 138

5. How many Improvement Notices/Notices of Emergency Remedial Action has your authority served with regards to private rented accommodation since October 1st 2015? - 11

Date responded: 5 December 2016

Unaccompanied asylum seeking children

Date submitted: 30 November 2016

Summary of request

1) How many Unaccompanied Asylum Seeking Children (UASC) is the local authority currently responsible for? (As of November 30, 2016, or nearest marker.)

2) What is the breakdown, by nationality and by gender, of the UASC currently in your care? (As of November 30, 2016, or nearest marker.)

3) What was the total cost of UASC to the council’s budget each year in the last 12 months?

4) How many UASC have been identified by the local authority as being over the age of 18 in the last 12 months? (Please state their nationality and gender in each case.)

5) How many UASC have been removed from schools because they were suspected to have been over the age of 18 in the last 12 months? (Please state their nationality and gender in each case.)

6) How many UASC did the local authority receive when the Calais migrant camp closed in October 2016? (Please state their nationality and gender in each case.)

7) How many of these UASC from the Calais camp closure in October 2016 have since been identified as over the age of 18? (Please state their nationality and gender in each case.)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 1 December 2016

HR and Payroll provider and solution

Date submitted: 24 November 2016

Summary of request

• Current HR provider & solution
• Current payroll provider & solution
• HR solution contract end date
• Payroll solution contract end date
• Cost of HR solution
• Cost of payroll solution

Summary of response

• Current HR provider & solution - Midland HR iTrent for HR & Payroll
• Current payroll provider & solution - as above
• HR solution contract end date - Midland HR iTrent - 20 Sep 2021
• Payroll solution contract end date - as above
• Cost of HR solution - iTrent is approximately £26,000 pa, but this is through Strata Service Solutions Ltd, who manage the IT services for East Devon and two additional Council's and therefore the contract price reflects this, for all three councils.
• Cost of payroll solution – as above

Date responded: 24 November 2016

Allocation of funds towards council tax

Date submitted: 24 November 2016

Summary of request

Please can you confirm what the council policy is when money is sent to the council for council tax are these payments allocated to the current outstanding bill.

For example if someone already had a charging order granted by the court on their home for a previous council tax bill , does the council automatically put the funds towards the current outstanding bill or would the funds be used instead to pay off the charging order first or does this only get collected when the property is sold.

Please can I also have a copy of your policy.

Summary of response

Please can you confirm what the council policy is when money is sent to the council for council tax are these payments allocated to the current outstanding bill - Yes, we would allocate to the current year debt first. We would not automatically allocate money to reduce a charging order debt if money was paid to us for Council Tax.

Please can I also have a copy of your policy - We have a Corporate Debt Policy covering how we look at debt holistically, but this would not be specific to allocating monies. The Corporate Debt Policy can be found on our website at http://eastdevon.gov.uk/council-tax/find-out-about-our-policies-relating-to-council-tax/corporate-debt-policy/

Date responded: 2 December 2016

Printing data

Date submitted: 23 November 2016

Summary of request

How many Full Time Employees do you have?
How many locations do you have?
How many MFDs do you have?
What is the annual spend on MFDs – including lease costs, consumables, costs per click and service charges?
How many printers do you have?
What was the annual spend on printing in the last 10 years?
Please confirm the annual volumes of mono and colour prints. (Per sheet)

Summary of response

How many Full Time Employees do you have? – EDDC 494
How many locations do you have? – 7
How many MFDs do you have?- 24
What is the annual spend on MFDs – including lease costs, consumables, costs per click and service charges? - £34,680
How many printers do you have? 66 (includes 21 'retired')
What was the annual spend on printing in the last 10 years? £197,040 Two years; November 2014 – November 2016
Please confirm the annual volumes of mono and colour prints. (Per sheet) Mono = 3,060,306 colour = 780,088.

Date responded: 13 December 2016

Teachers and school staff making contact with pupils on social media

Date submitted: 23 November 2016

Summary of request

Please could you provide us with the following:

1. How many members of school staff have been reported to your LADO or designated officer, or authority, (broken down by year over the last three full academic years 2013/14, 2014/5 and 2015/16), where the allegations have included evidence of contact on social media (including texting, all communications over the internet) between them and a pupil?
2. Please supply the ages of the pupils and the year group if available.
3. If the information is available which named social media platform was used? (Facebook etc)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/

Date responded: 23 November 2016

Fly tipping fixed penalty notices

Date submitted: 23 November 2016

Summary of request

How many fixed penalty notices for fly tipping has the council issued since the powers were introduced by the Government on Monday 9 May, 2016?
https://www.gov.uk/government/news/new-penalties-to-crack-down-on-fly-tipping

What is the total value of the fines issued?

Summary of response

How many fixed penalty notices for fly tipping has the council issued since the powers were introduced by the Government on Monday 9 May, 2016? - 1 https://www.gov.uk/government/news/new-penalties-to-crack-down-on-fly-tipping

What is the total value of the fines issued? - The fine was £400

Date responded: 23 November 2016

What percentage of your 2015 budget was spent on cyber security?

Date submitted: 22 November 2016

Summary of request

1. What percentage of your 2015 budget was spent on cyber security?
2. Did your cyber security budget in 2015 increase or decrease compared to the previous year? And by what percentage?

Summary of response

1. What percentage of your 2015 budget was spent on cyber security? - The ICT spend is not broken down into specific areas, therefore we are unable to provide a response to this question.
2. Did your cyber security budget in 2015 increase or decrease compared to the previous year? And by what percentage? - See above.

Date responded: 24 November 2016

Flood damage and council tax relief

Date submitted: 22 November 2016

Summary of request

1) How many people are known to still be unable to return to their homes due to damage caused by last winter's floods?

2) How many households are known to still be unable to return to their homes due to the damage caused by last winter's floods?

3) How many people/households/businesses (please break down the figures) are still receiving council tax rebates because they are unable to return to their homes/businesses following last winter's floods. (Local authorities can use powers under Section 13A of the Local Government Finance Act 1992 to grant council tax discounts on properties affected by flooding.)

4) How much council tax money in total has been rebated to people/households/businesses affected by last winter's floods? (please breakdown and also give an overall total)

5) How much money has been paid out under the Communities and Business Recovery Scheme in relation to last winter's floods?

6) Please provide a breakdown of the money paid out under the Communities and Business Recovery Scheme for people/households/businesses in relation to last winter's floods

7) How many businesses have received business rate relief due to last winter's floods? How much relief has there been in total due to last winter's floods and how many are still receiving it?

8) How many households have requested Household Flood and Resilience Grants following last winter's floods? How many requests have been paid out? How much has been paid out in total on these grants in total in relation to last winter's floods?

Summary of response

1) How many people are known to still be unable to return to their homes due to damage caused by last winter's floods? - Unknown

2) How many households are known to still be unable to return to their homes due to the damage caused by last winter's floods? - Unknown

3) How many people/households/businesses (please break down the figures) are still receiving council tax rebates because they are unable to return to their homes/businesses following last winter's floods. (Local authorities can use powers under Section 13A of the Local Government Finance Act 1992 to grant council tax discounts on properties affected by flooding.) – None as we had no claims for last winter

4) How much council tax money in total has been rebated to people/households/businesses affected by last winter's floods? (please breakdown and also give an overall total) – N/A

5) How much money has been paid out under the Communities and Business Recovery Scheme in relation to last winter's floods? – N/A

6) Please provide a breakdown of the money paid out under the Communities and Business Recovery Scheme for people/households/businesses in relation to last winter's floods – N/A

7) How many businesses have received business rate relief due to last winter's floods? How much relief has there been in total due to last winter's floods and how many are still receiving it? – N/A

8) How many households have requested Household Flood and Resilience Grants following last winter's floods? How many requests have been paid out? How much has been paid out in total on these grants in total in relation to last winter's floods? – N/A

Date responded: 19 December 2016

Queen’s Drive - Community Interest Company

Date submitted: 22 November 2016

Summary of request

1) "The watersports centre element of their project" - Isn't the whole project a watersports centre? If not - which by the sounds of it, it isn't - what percentage of the project is a watersports centre? And what does the rest of the project include?

2)"Community Interest Company" - What does this mean? Can you provide any examples of such a company? Why has it been chosen to happen like this?

3) " Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community" - What does this mean?

4)"But the primary focus remains on achieving benefit for the community" - What is defined by "benefit for the community"? And who judges that it is being upheld?

5)"Reserved matters has already been approved for phase 1. " - Does this mean that there is no need for any further planning permission?

6)"The council has to submit a reserved matters application for phases 2 and 3 of the Queen's drive site" - Why is it that reserved matters has already been approved for phase 1, but the council has to submit a reserved matters application for phase 2 and 3?

7) "The application will stay within the terms of the existing outline approval and the Council does not intend to deliver the proposals shown in the reserved matters, hence this is a technical exercise to secure the planning status of the site." - Please can you explain what this means?

Summary of response

1."The watersports centre element of their project" - Isn't the whole project a watersports centre? If not - which by the sounds of it, it isn't - what percentage of the project is a watersports centre? And what does the rest of the project include? - East Devon District Council is planning to create a modern, exciting and attractive new leisure area on the seafront in Exmouth. We would like the Queen’s Drive leisure area to offer all-weather and all-year-round entertainment, suitable for all ages with a range of free and pay to play facilities, places to socialise, water sports, leisure and open spaces. For further helpful information on what will be available to the public on this site please visit our ‘Queen’s Drive: Frequently Asked Questions and Answers’ at http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf and http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf

2."Community Interest Company" - What does this mean? Can you provide any examples of such a company? Why has it been chosen to happen like this? – As a gesture of goodwill and to be helpful I have provided the following information on what a Community Interest Company (CIC) is, but this is not within the scope of your request as it is not information “held” by the council. This information has been found on the following websites; https://en.wikipedia.org/wiki/Community_interest_company
http://www.cicassociation.org.uk/about/what-is-a-cic

Community Interest Company is a type of company introduced by the United Kingdom government in 2005 under the Companies (Audit, Investigations and Community Enterprise) Act 2004, designed for social enterprises that want to use their profits and assets for the public good. Further information and explanation on what CIC means can be found at the following website https://en.wikipedia.org/wiki/Community_interest_company
The primary core features of any company holding CIC status are twofold;
- Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community.
- Limitations applied to dividend and interest payments made to shareholders and financiers ensure a profit can be made, but the primary focus remains on achieving benefit for the community
This new right means communities can ask the council to list certain assets as being of value to the community. If an asset is listed and then comes up for sale, the new right will give communities that want it six months to put together a bid to buy it. This gives communities an increased chance to save much loved shops, pubs or other local facilities.

3.“Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community" - What does this mean? – As a gesture of goodwill and to be helpful I have provided the following information on what an asset lock is, but this is not within the scope of your request as it is not information “held” by the council. This information has been found on the following website;
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/524154/14-1089-community-interest-companies-chapter-6-the-asset-lock.pdf

An asset lock is designed to ensure that the assets of the CIC (including any profits or other surpluses generated by its activities) are used for the benefit of the community. This means that, subject to the CIC meeting its obligations, its assets must either be
retained within the CIC to be used for the community purposes for which it was formed, or, if they are transferred out of the CIC, the transfer must satisfy one of the following requirements:
It is made for full market value so that the CIC retains the value of the assets transferred;
It is made to another asset-locked body (a CIC or charity, a registered society or non-UK based equivalent) which is specified in the CIC’s Articles of Association;
It is made to another asset locked body with the consent of the Regulator; or
It is made for the benefit of the community.

4)"But the primary focus remains on achieving benefit for the community" - What is defined by "benefit for the community"? – Please refer to the answers for Q.2 and Q.3. And who judges that it is being upheld? - Community Interest Company Regulator

5)"Reserved matters has already been approved for phase 1" - Does this mean that there is no need for any further planning permission? - Although the council already has an outline planning permission for the entire site and a reserved matters permission for phase 1 (road and car park), the outline planning permission, which was granted in January 2014, expires in January 2017 unless reserved matters are approved for the remainder of the site. Therefore, in order to retain the potential to develop under the existing outline planning permission, the council needs to apply for reserved matters for phases 2 and 3 of the site. This is a technical exercise in order to continue the existing planning approval and the council does not intend to implement these designs and proposals for buildings. The important proposals for consideration will be the full applications that will come forward by the developers for phases 2 and 3. To see our ‘Queen’s Drive: Frequently Asked Questions and Answers’ where there is helpful information on this development, please visit our website at http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf and http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf

6)"The council has to submit a reserved matters application for phases 2 and 3 of the Queen's drive site" - Why is it that reserved matters has already been approved for phase 1, but the council has to submit a reserved matters application for phase 2 and 3? – Please see the answer to Q.5

7) "The application will stay within the terms of the existing outline approval and the Council does not intend to deliver the proposals shown in the reserved matters, hence this is a technical exercise to secure the planning status of the site." - Please can you explain what this means? – Please see the answer to Q.5

Date responded: 12 December 2016

Parking fines 2016

Date submitted: 21 November 2016

Summary of request

1) In the first nine months of this year (January 1 - September 30 2016), how many parking fines (Penalty Charge Notices) have you issued?

2) How much do these parking fines add up to in £, using the reduced fine amount if paid within a certain period of time AND the initial fine amount. (For example "X council have issued fines adding up to between £50,000 and £100,000 depending on whether the driver paid within 14 days or waited until the 28 day limit"). This is not how much money you received from fines, but asking if everyone had paid their fines, how much would your issued fines be worth.

3) Of those that paid fines issued between January 1 and September 30 2016, how much money was paid?

4) How many of the parking fines issued between January 1 - September 30 were not paid (this does not include people currently challenging the fine, but people who have missed the deadlines set by the council to pay the fine and have simply not paid).

5) How much do these unpaid fines add up to in £? (Again using the reduced amount and initial amount as formatted in question 2).

6) How many of the parking fines issued between January 1 - September 30 were challenged / appealed?

7) How many of those challenged fines were successful in their appeal and were subsequently 'let off' paying the fine?

8) At the last census or count, how many people lived in your council area?

9) How many parking fines did the worst single driver / offender in your council area receive in the first nine months of the year?

Summary of response


1) In the first nine months of this year (January 1 - September 30 2016), how many parking fines (Penalty Charge Notices) have you issued?

Answer - 1,814 PCNs (Penalty Charge Notices)

2) How much do these parking fines add up to in £, using the reduced fine amount if paid within a certain period of time AND the initial fine amount. (For example "X council have issued fines adding up to between £50,000 and £100,000 depending on whether the driver paid within 14 days or waited until the 28 day limit"). This is not how much money you received from fines, but asking if everyone had paid their fines, how much would your issued fines be worth.

Answer - £46,890 - £93,780

3) Of those that paid fines issued between January 1 and September 30 2016, how much money was paid?

Answer - £36,820

4) How many of the parking fines issued between January 1 - September 30 were not paid (this does not include people currently challenging the fine, but people who have missed the deadlines set by the council to pay the fine and have simply not paid).

Answer - 177

5) How much do these unpaid fines add up to in £? (Again using the reduced amount and initial amount as formatted in question 2).

Answer - £4,535 - £9,070

6) How many of the parking fines issued between January 1 - September 30 were challenged / appealed?

Answer - The reporting tool we use does not show how many of the 1,814 PCN's were challenged but we can confirm we had 587 challenges and appeals. Some people make more than one informal challenge and if the informal challenge is rejected they wait for Notice Owner and then make formal representations (appeal). We count all these individually as they all require a response so we have responded to 587 challenges / appeals in this period

7) How many of those challenged fines were successful in their appeal and were subsequently 'let off' paying the fine?

Answer - We have cancelled 414 PCN's

8) At the last census or count, how many people lived in your council area?

Answer - 132,457

9) How many parking fines did the worst single driver / offender in your council area receive in the first nine months of the year?

Answer - The system does not know if the same driver is using different vehicles as the system uses the vehicle registration number only. The vehicle with the most PCN's served in the period had 11 PCN's.

Date responded: 23 November 2016

Alternate Weekly Collections (AWC)

Date submitted: 21 November 2016

Summary of request

Alternate Weekly Collections (AWC). Please answer the following questions to the best of your ability:

Q1: Does your council operate a service for Alternate Weekly Collections (AWC)? Specifically refuse collected one week and recycling the next.
If no please respond without answering the following questions.
Q2: When did your council change to AWC?
Q3: Did you provide an additional service (i.e. food waste) at the same time as moving to AWC?
If no, please move on to question 4.
Q3A: If yes, please describe the service you provided.
Q4: Please provide the amount of larger or additional refuse bins provided after the move to AWC and what litre capacity they were (if available).
Q5: Please provide the amount of larger or additional recycling bins (or bags/boxes) provided after the move to AWC and what litre capacity they were (if available).
Q6: Please provide the tonnage increase/decrease in refuse collected for the year following the move to AWC compared with the previous year.
Q7: Please provide the tonnage increase/decrease in dry recycling collected for the year following the move to AWC compared with the previous year.
Q8: If you did offer additional capacity for recycling, did you charge for the bin or container? If so, how much?

Summary of response

East Devon District Council does not operate AWC.

Our current recycling and waste collection system is weekly recycling and food waste collection and fortnightly waste collection.

However, in early 2017 we will move to weekly recycling and food waste collection which will include a greater range of recyclables and three weekly waste collection.

Date responded: 21 November 2016

Planning applications made in regards to tree works covering conservation areas

Date submitted: 21 November 2016

Summary of request

• Please could you confirm the number of planning applications made in regards to tree works covering conservation areas the East Devon Council Area from 1/1/2015 to 30/11/2016
• Please could you confirm the number that were successfully approved and the number rejected by the planning department

Also

• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for non-approved pruning works to trees in these conservation areas for the same time period
• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for the illegal felling of trees in these conservation areas for the same time period
• Please for the above could you confirm the number of prosecutions that were successful in relation to the council, and those that were lost or the case dropped in these conservation areas for the same time period
• Please confirm the approximate cost per case to the Council for a successful or unsuccessful prosecution in these conservation areas for the same time period
• Please confirm the total value of the fines paid for successful prosecutions in these conservation areas for the same time period

Summary of response

• Please could you confirm the number of planning applications made in regards to tree works covering conservation areas the East Devon Council Area from 1/1/2015 to 30/11/2016 - 208
• Please could you confirm the number that were successfully approved and the number rejected by the planning department - 185 approved; 1 refused; 10 awaiting decision; 12 - withdrawn

Also

• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for non-approved pruning works to trees in these conservation areas for the same time period - 0
• Please could you confirm the number of prosecutions that were proceeded with against households and businesses for the illegal felling of trees in these conservation areas for the same time period - 0
• Please for the above could you confirm the number of prosecutions that were successful in relation to the council, and those that were lost or the case dropped in these conservation areas for the same time period - 0 and 2
• Please confirm the approximate cost per case to the Council for a successful or unsuccessful prosecution in these conservation areas for the same time period - NA
• Please confirm the total value of the fines paid for successful prosecutions in these conservation areas for the same time period - NA

Date responded: 30 November 2016

Unaccompanied asylum seeking children

Date submitted: 20 November 2016

Summary of request

1 - How many unaccompanied asylum seeking children (UASC) have been placed with your authority in the past 5 years (or the last 5 years for which information is available)? Breakdown per year please.
2 - Of those, how many were age assessed? Breakdown per year please.
3 - How many of those age assessments found the UASC to be 18 or over? Breakdown per year please. Please detail age assessment results where possible, e.g. claimed to be 14, found to be 19, claimed to be 17, found to be 16, etc.
4 - Of those decisions, how many were then challenged by the individuals involved? Breakdown per year please.
5 – How many of those challenges resulted in a court hearing or judicial review? Breakdown per year please. Also where possible please detail the type of hearing, i.e. County Court, High Court, Judicial Review.
6 – How much has the authority spent per year on such legal action?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 21 November 2016

System used for recording and managing FOI requests

Date submitted: 18 November 2016

Summary of request

1. What system do you currently use for recording and managing the FOI requests your authority receives?

2. The initial cost to set up and implement this system.

3. The Annual Cost of this system.

4. Have you changed system in the last 5 years?

a. If yes, which system did you use previously?

Summary of response

1. What system do you currently use for recording and managing the FOI requests your authority receives? - Lagan

2. The initial cost to set up and implement this system - The initial cost was approximately £185,000 in 2006, which included licence fees (£102,000 as well as professional services and training). However the system was purchased for all purpose use and FOIs were only introduced in the summer of 2011 as one of the many enquiry types.

3. The Annual Cost of this system - £17,468.50 GBP EX VAT, although this is for the whole of the CRM (customer relationship management) software, which handles thousands of enquiries each month relating to all council departments. FOIs are a very small proportion of the overall customer contact.

4. Have you changed system in the last 5 years? - No

a. If yes, which system did you use previously? - N/A

Date responded: 24 November 2016

FTE planning case officers and admin staff

Date submitted: 18 November 2016

Summary of request

The number of FTE Planning case officers dedicated to dealing with all types of planning applications and the number of FTE administering the applications.

Summary of response

The number of FTE Planning case officers dedicated to dealing with all types of planning applications and the number of FTE administering the applications - 19 FTE planning officers; 7 FTE Admin.

Date responded: 21 November 2016

Cost of bird control measures

Date submitted: 18 November 2016

Summary of request

Please could you tell me how much money has been spent by your council on bird control measures (primarily pigeons) in each of the past three financial years please and provide details of the types of control measures used (e.g. shooting, roof spikes, hawk-use etc).

Summary of response

Please could you tell me how much money has been spent by your council on bird control measures (primarily pigeons) in each of the past three financial years please and provide details of the types of control measures used (e.g. shooting, roof spikes, hawk-use etc) - We have not spent any money on bird control as part of our pest control service. We do not offer this service to third parties, we give advice to building owners to do this themselves.

Date responded: 25 November 2016

Number of FOI/EIR requests from 01 January 2016 - 01 July 2016

Date submitted: 17 November 2016

Summary of request

1. How many FOI/EIR requests did you receive in the first six months of 2016?
2. Of those requests, how many were not answered within the statutory time limit (i.e. 20 working days in most instances)?

Summary of response

1. How many FOI/EIR requests did you receive in the first six months of 2016? – FOI 370; EIR 294
2. Of those requests, how many were not answered within the statutory time limit (i.e. 20 working days in most instances)? - All were answered within the statutory 20 working days. We have employed another officer from the beginning of this year specifically to deal with the increasing volume of FOI/EIR requests that we are receiving year on year. EDDC now have 1 full time officer and one part time officer dealing with FOI/EIR requests and complaints.

Date responded: 17 November 2016

All Consultations conducted for the Queen's Drive development

Date submitted: 16 November 2016

Summary of request

Please could you provide the following information:
1) All consultation that East Devon District Council (EDDC) has conducted with regards to the Queen's Drive Development (also known as 'Splash' zone)

And, I would also be really grateful if you could provide the:

2) Total costing involved in the consultation(s)
3) Timeframe it took for the consultation(s)

This includes from the preparation of the consultation(s) through up until, and including, the findings were finalised for publication.

Summary of response

Please could you provide the following information:
1) All consultation that East Devon District Council (EDDC) has conducted with regards to the Queen's Drive Development (also known as 'Splash' zone) – This information can also be found on our website on the ‘Frequently Asked Questions and Answers’ page at http://eastdevon.gov.uk/media/1919603/faqs-queens-drive-exmouth.pdf and http://eastdevon.gov.uk/media/1937012/edition-2-qd-faq-autumn-2016.pdf

As well as consultation for the Exmouth masterplan in 2011, there was also consultation around the masterplan proposal called ‘Exmouth Splash’ (which we now refer to as ‘Queen’s Drive redevelopment’). This took place during Winter 2012/13 and was followed by further consultation on an outline planning application for the site in Autumn 2013. The Queen’s Drive development proposals have involved the following consultation activity.

The breadth of consultation with local people and organisations has included:
• Several press releases and media statements
• Social media information including Facebook and Twitter
• Adverts on the Council website and dedicated webpages giving information and an online questionnaire
• Display boards set up in the windows of Thomas Tucker
• Councillors and officers setting up stall at the Christmas Cracker in the Strand and giving out 600 copies of information and consultation forms
• Information displayed at the college and assembly presentations to every student in years 7-11 with arrangements in the college to gather their views
• Consultation packs sent out to 1,000 randomly selected households from throughout Exmouth. Reminder letters sent out as well
• An evening and a daytime stall staffed at the Pavilion theatre with display panels and information
• Presentations given to the Exmouth Community Association and the Exmouth Residents and Traders Association on the proposals and people present encouraged to complete the consultation
• All district and town councillors asked to publicise the consultation and posters provided for the purpose
• Information sent to Devon County Council and Exeter City Council to publicise to their contacts
• All East Devon town and parish clerks contacted and posters sent to the four neighbouring parishes
• Posters, information and consultation questionnaires distributed to local businesses, the Chamber of Commerce, Exmouth youth and children’s centres, police station and Devon Cliffs Holiday Park
• Posters and bulk copies of the consultation given out to the following for them to distribute to their customers:

o Exmouth Leisure Centre
o Exmouth Tennis Centre
o Exmouth Library
o Exmouth Town Council
o East Devon District Council’s Sidmouth Offices
o Exmouth Tourist Information Centre
o Exmouth Community College

This was the extent and variety of methods used to make sure that the people of Exmouth, their local organisations and businesses were aware and had the opportunity if they wished to comment on ideas for the renewal of the Queen’s Drive site.
Grenadier, the developer of the watersports centre, will conduct their own pre-application consultation on their proposals for the watersports centre. This is hoped to be in April 2017.

And, I would also be really grateful if you could provide the:

2) Total costing involved in the consultation(s) - As the consultations were carried out a number of years ago and the council carried out as much work as possible in-house, for which we do not charge, we are unable to provide an exact record of the consultation costings. The marketing costs were approximately £2,000.

3) Timeframe it took for the consultation(s) This includes from the preparation of the consultation(s) through up until, and including, the findings were finalised for publication - We do not keep records of this information. However, the consultations were open as follows:
- Exmouth Masterplan consultation 2011/2012: 27 June 2011 to 12 September 2011
- Exmouth Splash consultation 2012/2013: 26 November 2012 to 14 January 2013

Date responded: 12 December 2016

Services for women experiencing multiple disadvantage

Date submitted: 16 November 2016

Summary of request

As part of a national project to map services for women experiencing multiple disadvantage, I would like to request the following information from your organisation:

1) What services you currently commission specifically for women affected by:

Substance use problems
Mental health problems
Homelessness
Involvement in offending

2) For each type of service commissioned:

What organisation delivers the service and what are their contact details?
How many women can they support at any one time?
When does the current contract end?

Summary of response

1) What services you currently commission specifically for women affected by:

Substance use problems - None
Mental health problems - None
Homelessness - None
Involvement in offending - None

2) For each type of service commissioned:

What organisation delivers the service and what are their contact details? - N/A
How many women can they support at any one time? - N/A
When does the current contract end? - N/A

We pay £5000 per year to Devon County Council as a contribution to Devon Domestic and Sexual Violence and Abuse (DVSA) Budget. For further information on this service provided by Devon County Council please go to https://new.devon.gov.uk/dsva/

Date responded: 24 November 2016

National Assistance Burials

Date submitted: 16 November 2016

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st August 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known)

Summary of response

We have had no national assistance burials since 1st August 2016.

Date responded: 18 November 2016

Drug and alcohol treatment

Date submitted: 15 November 2016

Summary of request

Under the Freedom of Information Act 2000, I would be grateful if you could provide me with the following information on behalf of the East Devon.
In the years 2010/11, 2012/13, 2013/14, 2014/15 and 2015/16,
• A record of whom you have commissioned to deliver drug and alcohol treatment, and what service was provided. (Please specify any instances of residential rehabilitation in the data).
• What percentage of your drug and alcohol treatment budget has been spent on residential rehab, and from which fund or grant it has come.
• How much from alternative budgets have been used to treat drug and alcohol addiction, and please specify the alternative budgets.

Summary of response

The requested information is not held by the District Council. You may wish to refer this request to Devon County Council as the provider responsible for these services at https://new.devon.gov.uk/

Date responded: 16 November 2016

Value of s106 agreements

Date submitted: 15 November 2016

Summary of request

I would like to know the total value (in either cash or your best estimate of monetary value) of Section 106 agreements (agreements reached with property developers under section 106 of the Town and Country Planning Act) reached over the last five years, broken down by year.

Please use a year end of 31 March, or whatever year end is most convenient.

If you are unable to provide five years of data, please provide three years of data, otherwise please provide data for the last two years.

Summary of response

We do not hold this information in a format which enables us to easily identify the financial contributions that were due to EDDC arising from s106 agreements in each financial year. To find this detail we would need to check through each agreement during the stated time period.

We estimate that to search through each of these agreements to locate the ones specifically relevant to your request will take over 18 hours of officer time. We know that it has taken an experienced officer some 6 hours to search through 200 of these documents and this is what we have based our estimate on. We have therefore provided the last two years worth of data as requested.

2014/15 - £2,464,737.56
2015/16 - £1,825,993.28.

Date responded: 2 December 2016

Breach of Condition notices

Date submitted: 14 November 2016

Summary of request

Please would you let me know in writing if you hold information of the following description: all breach of condition notices issued by the council in relation to planning in the last five years.
In other words, please provide me the number of breach of condition notices issued per year, the planning reference number the notice pertains to and where possible an internet link or an attachment relating to the issuance. If possible could you also provide any information as to whether court proceedings were issued by the council in respect to the breaches of conditions.

Summary of response

Please would you let me know in writing if you hold information of the following description: all breach of condition notices issued by the council in relation to planning in the last five years.
In other words, please provide me the number of breach of condition notices issued per year, the planning reference number the notice pertains to and where possible an internet link or an attachment relating to the issuance. If possible could you also provide any information as to whether court proceedings were issued by the council in respect to the breaches of conditions.
The following Breach of Condition notices have been issued in the last 5 years:

2016 - 2

Planning App 09/1195/MOUT – Pre Commencement condition – Landscaping
Reference: 11/F0112
Alternative Reference: West
Address: F W S Carter And Sons Greendale Business Park Woodbury Salterton Exeter EX5 1EW
Status: Case Closed
Type: Condition Monitoring
Decision:
Decision Reason: In Accordance With Permission No Action
Close Reason: In Accordance with Permission No Action
Parish: WOODBURY
Ward: Raleigh
Case Officer: West Team
How Complaint Received: Member of the Public
Nature of Complaint: condition monitoring of nos 14 and 15

Planning App 11/2481/MFUL – Pre Commencement condition, design, layout and landscaping
Reference: 14/F0396
Alternative Reference:
Address: Land Adjacent To Louvigny Close Station Road Feniton
Status: Case Closed
Type: Breach of Planning Condition
Decision:
Decision Reason: Activity Ceased No Further Action
Close Reason: Activity Ceased No Further Action
Parish: FENITON
Ward: Feniton & Buckerell
Case Officer: Central Team
How Complaint Received: Email
Nature of Complaint: Breach of planning condition regarding reversing alarms.


2015 – 2

Planning App 10/1647/FUL – Closure details of access from B3184
Reference: 14/F0015
Alternative Reference:
Address: Nine Oaks Cross Woodbury Salterton Exeter EX5 1ES
Status: Case Closed
Type: Breach of Planning Condition
Decision: No Further Action
Decision Reason: Notice Complied With No Further Action
Close Reason: Application received
Parish: FARRINGDON
Ward: Clyst Valley
Case Officer: West Team
How Complaint Received: Via Councillor
Nature of Complaint: Breach of condition 5, in relation to closing an access

Planning App 07/1853/COU – No. of caravan pitches on site
Reference: 15/F0012
Alternative Reference:
Address: Hawkwell Park Wareham Road Hawkchurch
Status: Notice Issued
Type: Breach of Planning Condition
Decision:
Decision Reason: Complaint being Monitored/Investigated
Close Reason:
Parish: HAWKCHURCH
Ward: Axminster Rural
Case Officer: East Team
How Complaint Received: Member of Staff
Nature of Complaint: 15 static caravans on site - permission for 12

To view these planning applications and Breach of Condition notices please go to our website at https://planning.eastdevon.gov.uk/online-applications/ and input the planning application number into the ‘search’ field. Once you open up one of the search results, select ‘Related Cases’ and any appeals or enforcements will be attached here.

Date responded: 22 November 2016

UNISON Local Authority Pay Bill Costs 2016

Date submitted: 10 November 2016

Summary of request

UNISON Local Authority Pay Bill Costs 2016

1. Please provide BASIC pay bill costs in £000s for the financial year 2015/16 for staff employed on NJC Green Book conditions ONLY. Please exclude any school support staff based in schools from these pay bill costs

2. Please provide GROSS TOTAL pay bill costs in £000s for the financial year 2015/16 for staff employed on NJC Green Book conditions ONLY. Please exclude any school support staff based in schools from these pay bill costs

Summary of response

UNISON Local Authority Pay Bill Costs 2016

1. Please provide BASIC pay bill costs in £000s for the financial year 2015/16 for staff employed on NJC Green Book conditions ONLY. Please exclude any school support staff based in schools from these pay bill costs -

£11,052,350
This is based on salary only paid in the year requested and excludes allowances, overtime, Market Supplements and any other additional pay.

2. Please provide GROSS TOTAL pay bill costs in £000s for the financial year 2015/16 for staff employed on NJC Green Book conditions ONLY. Please exclude any school support staff based in schools from these pay bill costs -

£12,517,321

Date responded: 30 November 2016

Road maintenance programme

Date submitted: 10 November 2016

Summary of request

Can you please provide answers to the following questions for the financial year 2016/17. The questions relate to your roads maintenance program.

Surface Dressing
1. What is your budgeted spend on surface dressing? (If you have no surface dressing programme please state "None")
2. What is the name of the contractor responsible for the annual surface dressing programme? (If carried out in-house please state)

Micro surfacing
3. What is your budgeted spend on micro surfacing? (If you have no micro surfacing programme please state "None")
4. What is the name of the contractor responsible for the annual micro surfacing programme? (If carried out in-house please state)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 14 November 2016

Exmouth Town Poll/Survey

Date submitted: 10 November 2016

Summary of request

1) List of all Town Polls that have taken place in Exmouth during whatever time your records go back to.
2) The outcome of these Town Polls (i.e. was what the town voted for fulfilled? What happened?)

I appreciate item 2 might be difficult to answer, but if there is any record of actions that followed the Town Poll at the time, I would really appreciate the information.

Summary of response

Poll carried out on 19 March 2007 - Question 'Do you consider it is in the greater public interest to protect the Estuary site by prohibiting further commercial development?' - We are unable to confirm the result of the Poll but no further action was taken at the time by EDDC.

Poll carried out on 20 April 2016 - 'Should Exmouth Town Council recommend to East Devon District Council that before any further planning applications are approved with regard to the Queen's Drive development area, that additional independent consultation should be carried out in addition to that required by the applicant and the local planning authority?' – The result from the Poll was Yes at 94.9% of votes - We have noted the result and will assess it at the appropriate time.

Date responded: 22 November 2016

Number of recorded cases of children in care going missing

Date submitted: 10 November 2016

Summary of request

• In the last five years how many cases are recorded of children in care going missing?
• If children did go missing – how long were they missing a) on average and b) the longest time?
• What was the ages of the children who went missing?

Summary of response

The requested information is not held by the District Council as we do not have responsibility for children in care. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 10 November 2016

HMO, additional HMO and selective licences

Date submitted: 9 November 2016

Summary of request

• How many mandatory HMO, additional HMO and selective licences have been issued in each of the last 5 calendar years (2011-15)?

• What is the average length of time to process each type of licence application for the 5-year period?

• How many applications that are up to 3 months old; 3-6 months old; 7-12 months; older than a year, where a licence has not been issued?

Summary of response

• How many mandatory HMO, additional HMO and selective licences have been issued in each of the last 5 calendar years (2011-15)

Mandatory
2011:6
2012:6
2013:0
2014:3
2015:3

Additional/selective licences – 0 (we do not have an additional licensing scheme nor a selective licensing scheme.)

• What is the average length of time to process each type of licence application for the 5-year period? – We are unable to provide this detail for the 5 years, however the average from 2015 – 2016 is 2-3 months

• How many applications that are up to 3 months old; 3-6 months old; 7-12 months; older than a year, where a licence has not been issued? -

These figures equate to 2015 – 2016
3 months – 3
3 – 6 months – 1
7 – 12 months – 1
Regarding the applications over 3 months, this is in the main due to the application being incomplete and not being held up by the Local Authority.

Date responded: 30 November 2016

Spend on external legal fees

Date submitted: 9 November 2016

Summary of request

I would like to know the amount of money the council spent on the services of external law firms and barristers over the last two years (years ending March 31). If this is not possible within the restrictions of the Freedom of Information Act, one year of data will suffice.

Summary of response

External spend on legal fees, including barristers for 2014/2015 = £353,060.78

External spend on legal fees, including barristers for 2015/2016 = £79,053.34

Date responded: 9 November 2016

Regulation of the Investigatory Powers Act 2000

Date submitted: 5 November 2016

Summary of request

Under the Freedom of Information Act can I ask for the following information about the Regulation of the Investigatory Powers Act 2000:
• Over the last five calendar years how many times or operations have you conducting using these powers? Can I have that broken down by calendar years?
• How long did those operations take in terms of days? Can I have that broken down by calendar years?
• Can you provide of list of reasons why the powers were used? (E.g. pigeon feeders or the council believe that drivers are illegally parking in disabled parking bays)

Summary of response

• Over the last five calendar years how many times or operations have you conducting using these powers? Can I have that broken down by calendar years? - None
• How long did those operations take in terms of days? Can I have that broken down by calendar years? - N/A
• Can you provide of list of reasons why the powers were used? (E.g. pigeon feeders or the council believe that drivers are illegally parking in disabled parking bays) - N/A

Date responded: 30 November 2016

Meals on wheels service

Date submitted: 3 November 2016

Summary of request

• How many meals on wheels were distributed by your council in each of the last five calendar years?
• What was the cost of a meal to users in 2011 and now in 2016?
• How many users of your meals on wheels service were registered in 2011 and now in 2016?

Summary of response

The requested information is not held by East Devon District Council.

Date responded: 3 November 2016

Query about the press release on the 3rd phase of Queen’s Drive renewal

Date submitted: 2 November 2016

Summary of request

Having read the "East Devon District Council to consult with Exmouth residents and businesses on third phase of Queen's Drive renewal" press release on November 1st 2016 (link - http://eastdevon.gov.uk/news/2016/11/east-devon-district-council-to-consult-with-exmouth-residents-and-businesses-on-third-phase-of-queens-drive-renewal/), I would be grateful if you could help me by providing a definition of some terms you have used.

Please can you confirm what is meant by the following terms:
1) Community-owned watersports centre
2) Technical exercise

Summary of response

1) Community-owned watersports centre:
Grenadier Estates Ltd, the proposed developers for the phase 2 watersports centre, intend to establish the watersports centre element of their project as a Community Interest Company, meaning that it has statutory clauses which cannot be removed. The primary core features of any company holding CIC status are twofold;

- Assets owned by the company are held in an asset lock which secures those assets to applications for the good use of community.
- Limitations applied to dividend and interest payments made to shareholders and financiers ensure a profit can be made, but the primary focus remains on achieving benefit for the community.

2) Technical exercise:
In order to maintain the status of the existing outline planning permission (which has already been obtained for the whole development site) the council has to submit a reserved matters application for phases 2 and 3 of the Queen's drive site. Reserved matters has already been approved for phase 1. The application will stay within the terms of the existing outline approval and the Council does not intend to deliver the proposals shown in the reserved matters, hence this is a technical exercise to secure the planning status of the site.

Date responded: 18 November 2016

Sustainable waste management at public events

Date submitted: 2 November 2016

Summary of request

1. Which of the following do you fall under? (Shire counties, Shire districts, Metropolitan districts, London Boroughs, Unitaries)

2. Is sustainable waste management a mandatory requirement when granting planning permission for public events?

3. Are you aware of any national or European policies regarding waste management at public events?
If so, do you implement any of the policies? And how successful have they been?

4. If applicable, when hiring independent companies to manage waste, do they have to meet any standards or make any guarantees?

5. If possible, please highlight the most successful method you have found for waste management at public events.

6. Have you come across any barriers when trying to implement waste management at public events?

7. Is anything done at public events to raise awareness of waste management to the public?

8. Do you think schemes aiming to raise awareness would contribute to more successful waste management?

9. Is food waste management a concern at public events at the present? If not, would you consider it in the future?

10. Are there any other point or comments you think to be important regarding waste management at public events?

Summary of response

1. Which of the following do you fall under? (Shire counties, Shire districts, Metropolitan districts, London Boroughs, Unitaries) - District Council

2. Is sustainable waste management a mandatory requirement when granting planning permission for public events? - We have not had any public events that have required planning permission in East Devon. Such events usually benefit from permitted development rights. If we were to receive a planning application, we would leave the details of waste management to be covered by the licence.

3. Are you aware of any national or European policies regarding waste management at public events?
If so, do you implement any of the policies? And how successful have they been? - No we follow our own local requirements taking each event on an individual basis and working with the event organisers.

4. If applicable, when hiring independent companies to manage waste, do they have to meet any standards or make any guarantees? - East Devon DC delivers its recycling and waste services through a contract with a private sector contractor. The service requirements are stipulated within the contract. In the case of public events the requirements will be agreed on a case by case basis as each event is different and a high degree of flexibility is required.

5. If possible, please highlight the most successful method you have found for waste management at public events - Provision of 1100 litre or 240 litre bins dedicated to the event and clearly marked for recyclable materials and refuse.

6. Have you come across any barriers when trying to implement waste management at public events? - Each event is different and needs to be dealt with as such. However, common issues are space for bins, vehicle access and contamination of recycle bins.

7. Is anything done at public events to raise awareness of waste management to the public? - We often use public events as part of our recycling communications to residents and will participate by having a stand/exhibition and staff present to engage with residents and pass on recycling information.

8. Do you think schemes aiming to raise awareness would contribute to more successful waste management? - Yes

9. Is food waste management a concern at public events at the present? If not, would you consider it in the future? - No. Although we collect food separately at the kerbside as part of our normal collections, we do not separate food waste at public events as the risk of contamination is too high e.g. by fast food packaging etc. We have no plans to change this.

10. Are there any other point or comments you think to be important regarding waste management at public events? - None

Date responded: 25 November 2016

Time taken to validate planning applications

Date submitted: 2 November 2016

Summary of request

1. Average time taken to validate planning applications ideally April 1st to 31st October 2016 or nearest dates available.

2. Average time taken to complete pre application enquiries - dates as above or nearest available.

Summary of response

1. Average time taken to validate planning applications ideally April 1st to 31st October 2016 or nearest dates available - 1 day. Applications are checked each day and if valid are validated that day, if invalid the applicant/agent is contacted the same day asking for additional information. Major applications can take some months due to the information required, for example a Habitat or Wildlife Survey may take 4 – 5 months to fully complete on a large site before the application can be made valid.

2. Average time taken to complete pre application enquiries - dates as above or nearest available - Average 15.3 days.

Date responded: 18 November 2016

Do EDDC pay for official christmas lighting, decorations and switch-on events

Date submitted: 1 November 2016

Summary of request

1. The amount of money spent on official council Christmas decorations and/or lights for Christmas 2015.
2. The amount of money that will be spent on official council Christmas decorations and/or lights for Christmas 2016.
3. The amount of money spent on official council Christmas light "switch on" events for Christmas 2015, including the booking of any individuals to switch on the lights.
4. The amount of money that will be spent on official council Christmas light "switch on" events for Christmas 2016, including the booking of any individuals to switch on the lights.

Summary of response

East Devon District Council do not get involved with Christmas lights and decorations directly, this is down to Town & Parish Councils. We may assist with manpower if asked, but it would be a chargeable service.

1. The amount of money spent on official council Christmas decorations and/or lights for Christmas 2015 – N/A
2. The amount of money that will be spent on official council Christmas decorations and/or lights for Christmas 2016 – N/A
3. The amount of money spent on official council Christmas light "switch on" events for Christmas 2015, including the booking of any individuals to switch on the lights – N/A
4. The amount of money that will be spent on official council Christmas light "switch on" events for Christmas 2016, including the booking of any individuals to switch on the lights – N/A

Date responded: 1 November 2016

Road accidents caused by potholes and claims for compensation

Date submitted: 31 October 2016

Summary of request

• The amount of compensation that has been paid to motorists for road accidents over the last four years?
• How much of that is for pothole-related damage? Ideally can I have that data year on year.
• How many claims have been made? How many claims are still open and how many have the council admitted fault/liability?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, as the authority responsible for road maintenance via their website https://new.devon.gov.uk/

Date responded: 31 October 2016

Self-build and custom housebuilding register

Date submitted: 31 October 2016

Summary of request

If your authority holds a self-build and custom housebuilding register, I am requesting the following information from your authority:

1. The number of individuals listed on the register as at 31 October 2016
2. The number of associations of individuals (groups) listed on the register as at 31 October 2016
3. If there are groups listed on the register, the total number of people in those groups as at 31 October 2016.

Summary of response

1. The number of individuals listed on the register as at 31 October 2016 - We have 34 individuals on the self build register, but no groups or associations.
2. The number of associations of individuals (groups) listed on the register as at 31 October 2016 - None
3. If there are groups listed on the register, the total number of people in those groups as at 31 October 2016 - N/A

Date responded: 1 November 2016

HR/Payroll/Finance systems

Date submitted: 28 October 2016

Summary of request

1. I would like to make a request under the Freedom of Information Act for a departmental structure of the HR and Payroll department within the council.

2. Please can you also advise which Recruitment/HR/Payroll/Finance system you use?

3. When do these system contracts expire?

4. Do you have online Performance Management and Expense Claims? If so, what are they? when do these contracts expire?

5. How many staff do you employ?

6. What yearly support and maintenance costs are you paying for these HR & Payroll systems?

7. Please can you confirm Names, Email addresses and where possible Telephone numbers of senior management within the directorate.

Summary of response

1. I would like to make a request under the Freedom of Information Act for a departmental structure of the HR and Payroll department within the council - Please find the departmental structure of HR and Payroll on our website http://eastdevon.gov.uk/media/1209566/organisational-development-structure-chart-july-2015.pdf
2. Please can you also advise which Recruitment/HR/Payroll/Finance system you use? - Finance system – E-financials and Midland HR - iTrent for HR/Payroll and Recruitment
3. When do these system contracts expire? - E-financials – 31 August 2017; Midland HR iTrent 20 September 2021
4. Do you have online Performance Management - No and Expense Claims - Yes? If so, what are they? - Online mileage claims. When do these contracts expire? - Part of the iTrent application - 20 September 2021
5. How many staff do you employ? – 494 as at September 2016
6. What yearly support and maintenance costs are you paying for these HR & Payroll systems? - iTrent is approximately £26,000 per annum, but this is through Strata Service Solutions Ltd who manage the IT services for East Devon and two additional Council’s and therefore the contract price reflects this, for all three councils
7. Please can you confirm Names, Email addresses and where possible Telephone numbers of senior management within the directorate - Karen Jenkins – Strategic Lead – Organisational Development and Transformation. KJenkins@eastdevon.gov.uk

Date responded: 31 October 2016

Number of staff employed as Mobile Cleansing Operatives

Date submitted: 27 October 2016

Summary of request

What is the total number of people the council currently employs to work as street cleaners?

I would like this figure to include, if possible both the number directly employed by the council and any who might be employed via a contractor

I would also like the same figure as it stood at the end of the following financial years:

2015-16
2014-15
2013-14
2012-13
2011-12
2010-11
2009-10

Summary of response

What is the total number of people the council currently employs to work as street cleaners? - 27 Mobile Cleansing Operatives employed currently.

I would like this figure to include, if possible both the number directly employed by the council and any who might be employed via a contractor - These figures only include employees and not any contractors.

I would also like the same figure as it stood at the end of the following financial years:

2015-16 - 34
2014-15 - 33
2013-14 - 34
2012-13 - 34
2011-12 - 33
2010-11 - 33
2009-10 - 31

Date responded: 17 November 2016

Devon Home Choice auto-bidding procedure

Date submitted: 27 October 2016

Summary of request

1. When an applicant is being rehoused, how wide is the geographical area from their original residence in which you are prepared to auto-bid?
2. On average, how long does it take to rehouse applicants to the Devon Home Choice register in Band B following the activation of auto-bidding?

Summary of response

1. When an applicant is being rehoused, how wide is the geographical area from their original residence in which you are prepared to auto-bid? - We can choose any parish in the whole of Devon. The applicant must state where they will consider moving to before we will set up autobid for them.

2. On average, how long does it take to rehouse applicants to the Devon Home Choice register in Band B following the activation of auto-bidding? - We are unable to run reports on this specific data due to the variables involved. If an applicant chooses the whole of Devon they will be housed much quicker than if they choose just one parish.

The applicant must state their choice for each section of the form before we will agree to set them up on autobid.

Date responded: 15 November 2016

Housing company

Date submitted: 25 October 2016

Summary of request

Has your council set up a housing company?
If so, please can you tell me the tenure mix of your development pipeline i.e. homes for private rent, outright sale, affordable rent or social rent?
How many homes of each tenure over how many years?
Please tell me what will happen to any profit generated by the housing company? Will it go back into the general fund or into affordable/social housing?
How much income has the housing company generated so far?

Summary of response

Has your council set up a housing company? - No
If so, please can you tell me the tenure mix of your development pipeline i.e. homes for private rent, outright sale, affordable rent or social rent? - N/A
How many homes of each tenure over how many years? - N/A
Please tell me what will happen to any profit generated by the housing company? Will it go back into the general fund or into affordable/social housing? - N/A
How much income has the housing company generated so far? - N/A

Date responded: 31 October 2016

HMO properties and temporary accommodation

Date submitted: 25 October 2016

Summary of request

Please can you provide the following information for your area:

1) In the past 12 months, the total number of families placed in temporary accommodation by the Local Authority
2) In the past 12 months, the total number of children placed in temporary accommodation by the Local Authority
3) On average, how long do families reside in temporary accommodation?
4) In the past 12 months, the total number of families residing in HMO properties
5) In the past 12 months, the total number of children residing in HMO properties
6) The total number of HMO properties

Summary of response

Please can you provide the following information for your area:

1) In the past 12 months, the total number of families placed in temporary accommodation by the Local Authority - 14
2) In the past 12 months, the total number of children placed in temporary accommodation by the Local Authority - 23
3) On average, how long do families reside in temporary accommodation? - At present we have no way of working out the average as we do not have a system as such that compiles this specific data. We would estimate a couple of months.
4) In the past 12 months, the total number of families residing in HMO properties - 4
5) In the past 12 months, the total number of children residing in HMO properties - 6
6) The total number of HMO properties - 1

Date responded: 15 November 2016

Disaster/emergency planning documentation

Date submitted: 21 October 2016

Summary of request

In the event of an emergency/disaster within the area you cover (eg, plane crash, train crash, civil unrest etc) please can you provide me with any document(s) you may have in relation to how your organisation will respond - for example any emergency planning documentation etc.

Summary of response

During working hours if an Emergency Centre is needed it will be set up in the main council offices at the Knowle. Staff requested to work at the centre will be told of its location when contacted through the cascade system or as directed by email or message. For incidents out of hours, if requested to attend, staff should make their way to the Council Offices at the Knowle. The Committee Room will be the first choice for an emergency centre, and any IT equipment will be installed when necessary.

If the incident is not declared as a major emergency then the full emergency management plan and procedures will not be implemented.

In this situation the duty officer (civil contingencies manager) receiving the call will:
•Monitor the situation alerting the appropriate East Devon District Council services to be on standby
•Have the delegated authority to take decisions on behalf of the chief executive (including decisions regarding financial expenditure)
•Have the delegated authority to require East Devon District Council services to respond to the emergency situation as appropriate.

Major incident emergencies

In this situation the duty officer will in addition to the above, have
•The authority to initiate the internal emergency procedures for a major incident.

The civil contingencies manager (duty officer) is designated the emergency co-ordinator and will act as the chief executive’s representative. This officer will provide an immediate senior management reference point for ensuring the management and direction of the district council's emergency response until either the emergency management team has been established or the district council’s emergency centre is fully implemented and operational.

Stages of alert

Stand-by

This situation will occur when the duty officer believes that an emergency situation exists and needs to forewarn council services and members that there may be a need to respond to a minor/major emergency situation either:
•as it develops, or
•when the nature and scale of the emergency is known, or
•when the degree of local authority involvement required is determined.

This may be achieved by seeking more information from partner agencies or by the on-call Duty Officer seeking further information from Devon County Council duty civil contingencies officer.

Full alert

Once a major incident situation has been recognised or declared, the emergency procedures will be activated at once.

The duty officer will determine which council service(s) should be initially involved and initiate call-out using the Call Out List in Section 4 and the Emergency Telephone Directory via the County Council duty civil contingencies officer.

Each service may be required to establish its own incident team(s) and to notify the emergency co-ordinator when this has been done. The emergency management team will meet, in the chief executive’s office initially. If a decision has been made to open the emergency centre, an emergency centre manager will be appointed to set up the centre and support the emergency management team.

Stand-down

At the conclusion of the incident, the emergency co-ordinator will be responsible for deciding to scale down the response, closing the emergency centre and declaring a stand-down.

After the stand-down has been declared it may be necessary for some East Devon District Council directorates/services to progress the return to normality, maintaining a monitoring role until the situation is fully rectified.

A post incident de-briefing will usually be called to review all actions taken.

Emergency management team

In a major incident situation an emergency management team, led initially by the emergency co-ordinator will manage the district council’s response. The make up of this team will depend upon the nature of the incident, the response that is required, and the particular phase of that response. Requirements might change during an incident and some team members will be able to stand down, or additional members might need to be introduced. Some members of the team might also come from other agencies and the county council.

The need for an emergency structure to support the co-ordination and management of the local council response may not be evident at the outset of a major incident or emergency and there may be a number of stages to reach before deciding to implement a full emergency centre structure.

Further detailed information on our emergency plans can be found on our website at
http://eastdevon.gov.uk/emergency-planning/corporate-emergency-response-plan/emergency-response-process/

Date responded: 17 November 2016

Schools deficit/surplus figures for FY 2015/16 and 2016/17

Date submitted: 21 October 2016

Summary of request

Please could you provide me with the following information from your Section 251 document:

• Individual breakdown of each school's deficit or surplus figure for the end of the financial year 2015-16 for each secondary school in your local authority
• The projected forecast figure for the end of the financial year 2016-17 for each secondary school in your local authority

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education and schools in East Devon https://new.devon.gov.uk/

Date responded: 21 October 2016

Use of exorcists

Date submitted: 21 October 2016

Summary of request

How much money has been paid to exorcists over the past 12 months for properties owned or operated by your organisation?

Summary of response

Property Services have not paid any money to exorcists over the past 12 months for corporate properties owned or operated by East Devon District Council. We have not paid any money to exorcists over the past 12 months for any of the housing stock we own or operate.

Date responded: 26 October 2016

Is War Pension exempt from means testing for social care

Date submitted: 20 October 2016

Summary of request

Does your local authority exempt an individual's War Pension – also referred to as the War Pension Scheme or War Service Pensions – from the means test for any social care received?
If yes – on what basis does the exemption work? Please include any internal or external guidance used in the means testing process?
If no – how many individuals receiving care or support with care have their War Pension taken into account when they receive any means tested care?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care/services in East Devon https://new.devon.gov.uk/

Date responded: 20 October 2016

Solar panels investment

Date submitted: 19 October 2016

Summary of request

I require the below information relating to solar power investment and infrastructure to be provided by your organisation. I require the following questions to be answered:

1. Does your organisation own any solar panels?
a. Yes
b. No

2. Does your organisation have any partnerships with third parties to co-own solar panels? If yes, please specify who the partnership is with and the details of the deal?
a. Yes – the partnership is with company X and the deal includes XYZ (i.e. free daytime electricity for tenants)
b. No

3. If yes to question two, did the third party organisation initiate contact with you for the above deal?
a. Yes
b. No

4. If yes to questions one or two, how much energy (in kWh) are you generating?

5. How much has your organisation invested in solar technology to date (to the nearest £10,000)?

6. Are you planning on purchasing solar technology within the next:
a. 0 – 6 months
i. Yes
ii. No
b. 6 – 12 months
i. Yes
ii. No
c. 1 – 3 years
i. Yes
ii. No
d. 3 – 5 years
i. Yes
ii. No
e. 5 years +
i. Yes
ii. No

7. How much are you expecting to spend on solar in the next:
a. 0 – 6 months
i. £ X.00 (to the nearest £10,000)
b. 6 – 12 months
i. £ X.00 (to the nearest £10,000)
c. 1 – 3 years
i. £ X.00 (to the nearest £10,000)
d. 3 – 5 years
i. £ X.00 (to the nearest £10,000)
e. 5 years +
i. £ X.00 (to the nearest £10,000)

8. Is solar technology incorporated within your organisation’s current environmental strategy? If so, please provide details of strategy).
a. Yes – my organisation plans to achieve XYZ, within the following timeframe X
b. No

9. Please identify the main barriers to solar adoption within your organisation:
a. Lack of internal stakeholder buy-in
b. Lack of capital to front investment
c. Lack of external stakeholder buy-in
d. Lack of knowledge of the benefits of solar
e. Lack of knowledge on how to deploy solar
f. Lack of incentive (due to reduced government incentive)
g. Other (please specify)

Summary of response

1. Does your organisation own any solar panels?
a. Yes

2. Does your organisation have any partnerships with third parties to co-own solar panels? If yes, please specify who the partnership is with and the details of the deal?
b. No

4. If yes to questions one or two, how much energy (in kWh) are you generating?

9,000 kW

5. How much has your organisation invested in solar technology to date (to the nearest £10,000)?

£10,000

6. Are you planning on purchasing solar technology within the next:

a. 0 – 6 months
ii. No

b. 6 – 12 months
i. Yes

c. 1 – 3 years
i. Yes

d. 3 – 5 years
ii. No

e. 5 years +
ii. No

7. How much are you expecting to spend on solar in the next:

b. 6 – 12 months
i. Not agreed yet

c. 1 – 3 years
i. Not agreed yet

8. Is solar technology incorporated within your organisation's current environmental strategy? If so, please provide details of strategy).

b. No

9. Please identify the main barriers to solar adoption within your organisation:

f. Lack of incentive (due to reduced government incentive)
g. Other (please specify) – Lack of suitable sites

Date responded: 19 October 2016

ICT/HR and Financial information

Date submitted: 19 October 2016

Summary of request

What is your annual turnover?

How many employees do you currently have working for you?

Have you had any major organisational changes in the last 18 months? (New directors, CEO's or change in ownership)

When was the last time you had an IT hardware update? (New computers, servers etc.)

What software do you use for budgeting and forecasting?

How many purchase invoice transactions do you make on average per calendar month?

Do you use an operating system called VMS or VME?

Have you got a CRM (Customer relationship management) software? If so, which one?

Do you have any remote workers? If so, how many?

Is your IT outsourced, In House or Hosted and when is it up for renewal?

Summary of response

What is your annual turnover? - 2015/16 Income is £65,690,000 per our Income and Expenditure accounts readily available on the website

http://eastdevon.gov.uk/media/1863563/soa-2015-16-final-unsigned-for-website.pdf

How many employees do you currently have working for you? - Current headcount is 494. Further information can be found on our website

http://eastdevon.gov.uk/council-and-democracy/council-business/our-performance/employee-statistics/

Have you had any major organisational changes in the last 18 months? (New directors, CEO's or change in ownership) - No

When was the last time you had an IT hardware update? (New computers, servers etc.) - 2015/2016 as part of joint infrastructure procurement with Strata Service Solutions

What software do you use for budgeting and forecasting? – ABS Efinancials

How many purchase invoice transactions do you make on average per calendar month? - Roughly 2000 invoices per month

Do you use an operating system called VMS or VME? - NO

Have you got a CRM (Customer relationship management) software? If so, which one? - Lagan

Do you have any remote workers? If so, how many? - Officers work in a variety of work styles depending on the needs to the task, the customer, the team and the individual – these are flexible (between home and office, mobile and homeworkers). See below for numbers for each category (excluding Strata Service Solutions Ltd) as at 31/01/2016 were:

Office Based – 229
Mobile – 142
Flexible – 37
Homeworker – 0

Is your IT outsourced, In House or Hosted and when is it up for renewal? - East Devon's ICT provision is provided by Strata Service Solutions Limited, a private company which is wholly owned by East Devon, Exeter and Teignbridge Councils for the provision of IT to all three councils.

Date responded: 1 November 2016

Homeless and rough sleeping data for the last 5 years

Date submitted: 19 October 2016

Summary of request

Please disclose the budget allocated to deal with rough sleeping in your area for each of the last five years;
Please disclose the budget allocated to deal with homelessness in your area for each of the last five years;
Please disclose the number of places in shelters/hostels etc for the homeless in your area for each of the last five years;
Please provide the number - or estimate - of homeless people in your area for each of the last five years;
Please provide the number - or estimate - of people sleeping rough in your area for each of the last five years.

Summary of response

Please disclose the budget allocated to deal with rough sleeping in your area for each of the last five years;

Budget for rough sleeping –

2011/12 - £0
2012/13 - £0
2013/14 - £10,000
2014/15 - £10,000
2015/16 - £11,000
2016-17 - £12,000

Please disclose the budget allocated to deal with homelessness in your area for each of the last five years - This is not possible to provide as there is no one set budget.

Please disclose the number of places in shelters/hostels etc for the homeless in your area for each of the last five years;

No of places in shelters/hostels:
2011/12 - 8
2012/13 - 8
2013/14 - 8
2014/15 - 8
2015/16 - 8

Please provide the number - or estimate - of homeless people in your area for each of the last five years;

No of homeless people in area: (worked out as no of validated homeless approaches)
2011/12 - 651
2012/13 - 465
2013/14 - 524
2014/15 - 394
2015/16 - 371

Please provide the number - or estimate - of people sleeping rough in your area for each of the last five years.

5. No of rough sleepers: (data gathered during November count each year)
2011/12 - 9
2012/13 - 5
2013/14 - 4
2014/15 - 6
2015/16 - 8

Date responded: 15 November 2016

Watersports centre

Date submitted: 18 October 2016

Summary of request

Please can you tell me, how will the proposed watersports centre
on Exmouth seafront gain access to the sea?
Will there be a water channel bulldozed across the beach from where the existing road is right up to the waters edge?
Will the proposal effectively slice the beach into two sections separated by water?
What engineering assessment has been prepared of the effects of any such channel or watery access on the currents, wave action and ensuing changes to sediment/sand erosions and depositions?

Summary of response

No formal planning application has been received for the development you refer to and no information is currently held which provides answers to the questions you have raised.

Date responded: 19 October 2016

Domestic violence services

Date submitted: 17 October 2016

Summary of request

I would like to request the following information:

A list of all domestic violence services funded by the council and how much funding they have received for every financial year since 2009/10, and including services that no longer receive funding.

I would like the latest data available, and all other data that is available between now and the year 2009/10.

Summary of response

East Devon District Council does not operate any domestic violence services, but fund Splitz and Safe annually through Devon County Council. We only have data as far back as 2013/14 and it is formatted into financial years.

Money spent on domestic violence services
2013/14 £5k
2014/15 £5k
2015/16 £5k

No of services in operation
2013/14 not known
2014/15 not known
2015/16 Splitz & Safe

Date responded: 18 October 2016

Name and contact details of the manager of the team responsible for the council’s premises licensing

Date submitted: 14 October 2016

Summary of request

Under the Freedom of Information Act 2000, please provide me with the name and contact details of the manager of the team responsible for the council’s premises licensing.

Summary of response

Steve Saunders
Licensing Manager
Licensing Team
East Devon District Council
Knowle
Sidmouth
EX10 8HL

Tel. 01395 517587 (Direct dial)
Email: ssaunders@eastdevon.gov.uk

Date responded: 14 October 2016

Number of shisha cafes in East Devon

Date submitted: 14 October 2016

Summary of request

1) Can you please provide the estimated number of shisha cafes known to you in your local authority area for the following dates:
i) January 2012, ii) January 2013, iii) January 2014, iv) January 2015, v) January 2016.

Please reply "unknown" if records are not held for any particular date.

2) Can you please provide a copy of the latest guidance documents that you send to shisha cafes that aim to provide legislative information around the sale and consumption of shisha tobacco, such as the smoke free law, underage use, packaging and labelling, health & safety and advertisement.

Summary of response

1) Can you please provide the estimated number of shisha cafes known to you in your local authority area for the following dates:
i) January 2012, ii) January 2013, iii) January 2014, iv) January 2015, v) January 2016.

Please reply "unknown" if records are not held for any particular date.

Unknown to all dates – none have been identified by the licensing authority in East Devon which deals with requirements of Alcohol & Gambling

2) Can you please provide a copy of the latest guidance documents that you send to shisha cafes that aim to provide legislative information around the sale and consumption of shisha tobacco, such as the smoke free law, underage use, packaging and labelling, health & safety and advertisement.

The licensing authority in East Devon deals with Alcohol & Gambling legislation – the legislation around tobacco use, safety and labeling is a requirement of Devon & Somerset Trading Standards so you may wish to redirect your enquiry to them at https://www.devonsomersettradingstandards.gov.uk/

Date responded: 31 October 2016

Number of allegations made against employees of nurseries

Date submitted: 14 October 2016

Summary of request

We are looking for information on the number of allegations made against employees of nurseries.

I understand that local authorities have to be notified at the same time as the education regulator OFSTED where there is a serious allegation against an employee of a nursery. The Local Authority Designated Officer is notified.

Please could you supply the following information:

1. How many referrals have been made to your local authority in relation to allegations against an employee of a nursery? That would cover all nurseries including those which are connected to schools.

2. Please supply the last two years worth of figures broken down by year.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 18 October 2016

25% Council Tax reduction

Date submitted: 13 October 2016

Summary of request

• In each of the past three years from January to December (or April to March, depending on how you record the information) how many households paid council tax to your local authority?

• In each of the past three years from January to December (or April to March, depending on how you record the information), how many households claimed a 25% council tax reduction due to one occupant being medically certified as 'severely mentally impaired'?

• In each of the past three years from January to December (or April to March, depending on how you record the information), how many households didn't pay any council tax at all due to the sole occupant(s) being medically certified as 'severely mentally impaired'?

• How many pages long is the form for applying for a 25% council tax reduction due to a 'severe mental impairment'?

• How many pages long is the form for applying for a council tax exemption due to a 'severe mental impairment'?

• What supporting evidence/information, other than a diagnosis from a registered medical practitioner and proof of eligibility for one of a list of certain benefits, do applicants have to provide in order to claim the 25% council tax reduction for a 'severe mental impairment'?

Summary of response

Please note that each Council Tax year runs from the 1st April to the 31st March. As well as this the total figures can be changeable due to new properties being built or taken out of banding and discounts/exemptions starting and ending throughout the year. Therefore, the figures that have been provided are all based as at the 1st April 2013, 2014 and 2015.

• In each of the past three years from January to December (or April to March, depending on how you record the information) how many households paid council tax to your local authority?

1st April 2013 = 64387
1st April 2014 = 65172
1st April 2015 = 67056

• In each of the past three years from January to December (or April to March, depending on how you record the information), how many households claimed a 25% council tax reduction due to one occupant being medically certified as 'severely mentally impaired'?

1st April 2013 = 212
1st April 2014 = 221
1st April 2015 = 239

• In each of the past three years from January to December (or April to March, depending on how you record the information), how many households didn't pay any council tax at all due to the sole occupant(s) being medically certified as 'severely mentally impaired'?

1st April 2013 = 223
1st April 2014 = 260
1st April 2015 = 275

• How many pages long is the form for applying for a 25% council tax reduction due to a 'severe mental impairment'? - 2 pages

• How many pages long is the form for applying for a council tax exemption due to a 'severe mental impairment'? - 2 pages

• What supporting evidence/information, other than a diagnosis from a registered medical practitioner and proof of eligibility for one of a list of certain benefits, do applicants have to provide in order to claim the 25% council tax reduction for a 'severe mental impairment'? - None

Date responded: 4 November 2016

Number of complaints received about bins blocking the pavements in Exmouth

Date submitted: 13 October 2016

Summary of request

I require information on how many complaints from the public EDDC have received regarding wheelie bins and recycling bins blocking the pavements within Exmouth.

Summary of response

We do not keep this information as we refer people to Devon County Highways if they wish to make a complaint about bins obstructing the pavements, as we are unable to enforce this.

Date responded: 20 October 2016

Taxi drivers whose registered home address is outside the authority

Date submitted: 13 October 2016

Summary of request

How many taxi drivers are licensed by the authority?

How many of those have registered home addresses outside the authority?

How many of those licensed have registered home addresses in:

- Mansfield (Nottinghamshire)
- Ashfield (Nottinghamshire)
- Nottingham
- Sheffield
- Greater London
- Manchester
- Birmingham

How many new licences have been issued to people in these areas since the start of April 2013?

Summary of response

How many taxi drivers are licensed by the authority? - 255 Hackney Carriage drivers

How many of those have registered home addresses outside the authority? - 34

How many of those licensed have registered home addresses in:

- Mansfield (Nottinghamshire) - 0
- Ashfield (Nottinghamshire) - 0
- Nottingham - 0
- Sheffield - 0
- Greater London - 0
- Manchester - 0
- Birmingham - 0

How many new licences have been issued to people in these areas since the start of April 2013? - 0

Date responded: 14 October 2016

Location of Town and Village Greens

Date submitted: 12 October 2016

Summary of request

Requested information:
Location of all Town and/or Village Greens within the district. Including all information on date registered and the Town/Village Green number.

Summary of response

The list or register of Village Greens is held by Devon County Council Local Land Charges https://www.devon.gov.uk/local_land_charges_search

There is a data base of Town/Village Greens on the Gov.uk website which include those in this local authority as well as elsewhere in the UK. https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/218584/village-green-1993.pdf

Date responded: 14 October 2016

Provision of print services for electoral and revenue and benefits projects

Date submitted: 12 October 2016

Summary of request

The details we require are as follows:
Is the above service provided in-house or contracted out to an external supplier(s); and if externally outsourced:

• Who were the suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages*

• Contract values of the above framework/contract, year to date

• Start date & duration of framework

• Is there an extension clause in the framework/contract and, if so, the duration of the extension?

• Has a decision been made yet on whether the framework/contract are being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this contract or service provision

• If no contract/ framework is in place confirmation that these services are conducted in-house

Summary of response

Is the above service provided in-house or contracted out to an external supplier(s) - A contract has been awarded recently for Hybrid Mail services and is in the processing of being setup, some print work will remain to be completed in-house; and if externally outsourced:

• Who were the suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages* - We conducted a direct award to Synertec Ltd. against the NHS Shared Business Services Framework Agreement for Postal, Mailroom, Courier and Communication Solutions (reference number SBS/13/CR/WCJ/8313/08)

• Contract values of the above framework/contract, year to date - No fixed value per item charge with no minimum - YTD spend £0

• Start date & duration of framework - 01/07/2016 - 3 years

• Is there an extension clause in the framework/contract and, if so, the duration of the extension? - Yes - 1 year

• Has a decision been made yet on whether the framework/contract are being either extended or renewed? - No

• Who is the senior officer (outside of procurement) responsible for this contract or service provision - Martin Millmow

• If no contract/ framework is in place confirmation that these services are conducted in-house - see above

Date responded: 4 November 2016

Money spent on barristers and external law firms

Date submitted: 11 October 2016

Summary of request

I would like to know the amount of money the department spent on the services of external law firms and barristers for each of the last three years (years ending March 31). If this is not possible within the restrictions of the Freedom of Information Act, two years of data will suffice.

Summary of response

2013/14 Legal fees including barristers £285,075.61
2014/15 Legal fees including barristers £353,060.78
2015/16 Legal fees including barristers £79,053.34

Date responded: 18 October 2016

Dog fouling complaints between 2013 - 2015

Date submitted: 11 October 2016

Summary of request

How many complaints about dog fouling have been received between 1st Jan 2013 to 31st December 2015, please separate figures by year;

2013
2014
2015

How many Fixed Penalty Notices for dog fouling were issued for the same period? Please give yearly figures;

2013
2014
2015

Of these Fixed Penalty Notices, how many were actually paid? Please give yearly figures;

2013
2014
2015

Has the council been involved in any schemes to combat dog fouling? If yes, please provide the graphics used (if possible).

Summary of response

How many complaints about dog fouling have been received between 1st Jan 2013 to 31st December 2015? Please separate figures by year;

2013 – Not available
2014 – 253
2015 – 283

How many Fixed Penalty Notices for dog fouling were issued for the same period? Please give yearly figures;

2013 – 18
2014 – 10
2015 – 5

Of these Fixed Penalty Notices, how many were actually paid? Please give yearly figures - £80 per fine – all fines were paid

2013 – £1440
2014 – £800
2015 – £400

Has the council been involved in any schemes to combat dog fouling? If yes, please provide the graphics used (if possible) – We are unable to provide any graphics but further details can be found on our website with information we have provided to the general public on preventing dog fouling http://eastdevon.gov.uk/dogs/dog-fouling-and-dog-bins/

1. Targeted letter drop in areas prone to heavy fouling requesting that offenders pick up; and also inviting residents to identify offenders so that advice can be given.
2. Stenciling on pavements and walkways with temporary spray paint.
3. Simple "Please Pick Up" stickers on lamp posts in affected areas.
4. Addition of "Always pick up after your dog" on any signage in parks, playing fields and beaches.

Date responded: 13 October 2016

Circus animals

Date submitted: 10 October 2016

Summary of request

1) Does this council allow circuses with performing animals that were caught in the wild, to use council owned land for its shows (or any other business)?

2) Does the council allow circuses with performing animals that are normally wild, but were bred in captivity, to use council land for its shows?

3) Does the council allow circuses with performing animals that are domesticated (or domestic- if you make a further distinction) to use council owned land for its shows?

Summary of response

1) Does this council allow circuses with performing animals that were caught in the wild, to use council owned land for its shows (or any other business)? - NO

2) Does the council allow circuses with performing animals that are normally wild, but were bred in captivity, to use council land for its shows? - NO

3) Does the council allow circuses with performing animals that are domesticated (or domestic- if you make a further distinction) to use council owned land for its shows? - NO

Date responded: 31 October 2016

Cyber Security

Date submitted: 7 October 2016

Summary of request

I am currently embarking on a research project around Cyber Security and was hoping you could provide me with some contract information relating to following information:

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats.

2. Intrusion Detection - network intrusion detections systems (IDS) and network intrusion prevention systems (IPS) services that detect Web application attacks and include anomaly-awareness in addition to handling older threats that haven't disappeared.

3. Web Applications Firewall - A Web application firewall (WAF) is a firewall that monitors, filters or blocks the HTTP traffic to and from a Web application.

4. Threat Monitoring - organisations and security analysts to identify and protect against security threats.

5. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

6. Encryption Facilities - s a host based software solution designed to encrypt sensitive data before transferring it to tape for archival purposes or business partner exchange.

For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation spend for each of contract?
3. What is the description of the services provided for each contract?
4. What is the expiry date of each contract?
5. What is the start date of each contract?
6. What is the contract duration of contract?
7. What is the hardware brand? If available.
8. What is the software brand? If available?
9. The responsible contract officer? Full name, job title, contact number and direct email address.

Summary of response

This information is exempt from disclosure under Section 31(a) of the Freedom of Information Act 2000. The reason for this is that the information requested contains details which, if released, may compromise the security of the District Council's computer systems. Section 31(a) states that information is exempt if its disclosure would, or would be likely to, prejudice the prevention of crime. Having referred to guidance issued by the Information Commissioner, we are satisfied that this exemption can be engaged to protect information about the security arrangements of the Council's computer systems.

Date responded: 26 October 2016

Air pollution

Date submitted: 5 October 2016

Summary of request

I am writing to request details of LA-PPC and LA-IPPC processes regulated by your council under the Environmental Permitting (England and Wales) (Amendment) Regulations 2012. 1)

1) We would like to request details of all (current and historic) Part A(1) Authorised Processes, Part A(2) installations and Part B permits in your area, including the following information if available: your reference for the permit, the name and address of the permit holder, the address for which the permit is granted, the grid reference, the date of issue, the process undertaken, and the current status of the permit.

An Excel or .csv file would be preferable but we would be grateful for this information in whichever format is easiest for you to provide.

2) In addition, we would also like to request details of any enforcement notices issued relating to breaches of the terms of the above permits since our last recorded update on 22/08/2013. Where none have been issued we would be grateful if you could confirm as such.

Summary of response

In response to the FOI request regarding PPC’s all the information is contained within our website on this link http://eastdevon.gov.uk/transparency/reports/ppcinstallations.pdf
I can confirm that No enforcement notices have been issued since 22/08/2013.

Date responded: 10 October 2016

Procurement for IT/ICT training courses

Date submitted: 4 October 2016

Summary of request

Q1. Have you purchased any IT / ICT technical training courses or any other training Since April 2016 from;

QA training or QA limited ( or any related businesses)
Rath House
55-65 Uxbridge Road
Slough
SL1 5SG

Or any other of QA's offices ?

Q2. If so, please state what specific training services have been purchased and the exact monetary amount spent and what dates were these purchases made since April 2016?

Q3. Who are the decision makers or buyers ( provide name, job title, email address and direct phone number) who have purchased this IT/ICT technical training course or any other training Since April 2016?

Q4. How much money has been spent with QA limited, QA training, QA Group, QA apprenticeships (or associated/related businesses) since April 2016 by entity?

Q5. Have you purchased any pre-paid training credits before the financial year is coming to an end and then used the training courses in a next financial year?

Q6. Please provide exact details of all the courses or training purchased under the pre-paid credits?

Q7. What specific procurement processes were followed to award QA the training contracts?

Q8. Provide copies of all the contracts awarded to QA in the last 3 years?

Q9. Which other training providers were short listed before these individual contracts were awarded? List by contract.

Q10. What is the current process for procuring training services?

Q11. What is the complaints procedure for raising breaches in procurement processes? Example: creating one dominate supplier, awarding contracts without a fairness and transparency and not seeking to obtain best value for money.

Q12. What training is yet to be purchased up to 1st April 2017?

Q13 Please give specific details of courses, locations number and number of delegates who require to attend the training courses until 1st of April 2017?

Summary of response

Strata is a jointly owned company run by and delivering the IT services for East Devon District Council, Teignbridge Council and Exeter City. Please see the answers provided by Strata below.

Q1. Have you purchased any IT / ICT technical training courses or any other training Since April 2016 from; NO

QA training or QA limited ( or any related businesses)
Rath House
55-65 Uxbridge Road
Slough
SL1 5SG

Or any other of QA's offices ? NO

Q2. If so, please state what specific training services have been purchased and the exact monetary amount spent and what dates were these purchases made since April 2016? N/A

Q3. Who are the decision makers or buyers ( provide name, job title, email address and direct phone number) who have purchased this IT/ICT technical training course or any other training Since April 2016? N/A

Q4. How much money has been spent with QA limited, QA training, QA Group, QA apprenticeships (or associated/related businesses) since April 2016 by entity? N/A

Q5. Have you purchased any pre-paid training credits before the financial year is coming to an end and then used the training courses in a next financial year? N/A

Q6. Please provide exact details of all the courses or training purchased under the pre-paid credits? N/A

Q7. What specific procurement processes were followed to award QA the training contracts? N/A

Q8. Provide copies of all the contracts awarded to QA in the last 3 years? N/A

Q9. Which other training providers were short listed before these individual contracts were awarded? List by contract. N/A

Q10. What is the current process for procuring training services? For information on Strata's procurement, please see www.strata.solutions

Q11. What is the complaints procedure for raising breaches in procurement processes? Example: creating one dominate supplier, awarding contracts without fairness and transparency and not seeking to obtain best value for money.

Q12. What training is yet to be purchased up to 1st April 2017? Strata purchases training as appropriate to each project's requirements, which in turn are generated in response to business needs. Therefore we are unable to predict what training will be required up to April 2017. Additionally, Strata provides in-house training to council staff for its solutions as appropriate.

Q13 Please give specific details of courses, locations number and number of delegates who require to attend the training courses until 1st of April 2017? See Q12.

Date responded: 26 October 2016

Is the council introducing monthly rent payments

Date submitted: 4 October 2016

Summary of request

Has the council introduced, or does it plan to introduce, monthly rent payments for council housing tenants, rather than weekly?

Summary of response

This information is available on our website http://eastdevon.gov.uk/housing/paying-your-rent-and-other-charges/when-your-rent-is-due/

Date responded: 4 October 2016

Social services - Children taken into care

Date submitted: 3 October 2016

Summary of request

1) Please state how many children were taken into the care of your local authority because of concerns that they were at risk of radicalisation.

2) Please state how many children were placed onto child protection plans because of concerns that they were at risk of radicalisation.

3) Please provide anonymised summaries of the child protection conference decisions to take a child into care or onto a child protection plan due to risk of radicalisation, in each instance listed in response to questions 1 and 2.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and children’s services in East Devon https://new.devon.gov.uk/

Date responded: 4 October 2016

Emergency accommodation

Date submitted: 1 October 2016

Summary of request

I am writing to you under the Freedom of Information Act 2000 to request the following information from councils housing department:

1. What is the total number of households the council is currently providing emergency (B&B / Guesthouse) accommodation for?

2. How many households requiring emergency (B&B / Guesthouse) accommodation are currently being provided this accommodation outside of the council's boundaries?

3. For the years, 2010-2016 (to date) what is the total spend by the authority for providing emergency (B&B / Guesthouse) accommodation?

4. Could you please provide a list of companies and individuals that have received payment for providing emergency (B&B / Guesthouse) accommodation to households so far in 2016?

Summary of response

1. What is the total number of households the council is currently providing emergency (B&B / Guesthouse) accommodation for? - 6

2. How many households requiring emergency (B&B / Guesthouse) accommodation are currently being provided this accommodation outside of the council's boundaries? - 1

3. For the years, 2010-2016 (to date) what is the total spend by the authority for providing emergency (B&B / Guesthouse) accommodation? - £253,619 (Gross figure, this is the total we have spent but not total outlay as housing benefit is paid)

4. Could you please provide a list of companies and individuals that have received payment for providing emergency (B&B / Guesthouse) accommodation to households so far in 2016? - We are unable to provide this information under Section 38(1) of the FOIA on the grounds that disclosing this information may endanger the physical or mental health or safety of an individual. This information is also exempt under Section 43(2) of the FOIA on the basis that disclosure of this information may harm the commercial interests of any individual/company listed.

Date responded: 6 October 2016

Dog fouling fines

Date submitted: 29 September 2016

Summary of request

1) How many on-the-spot fines has the council given out for dog fouling in each financial year since 2010?
May I please have a separate figure for each financial year from 2010 including the figure for the current year so far?
2) May I have the council’s charging structure/policy on fines for dog fouling?
3) In relation to question 1 – may I also have the number of individuals fined if there were multiple offences?
4) In relation to question 1 – How much money was recovered by the council in fines and how many times were there refusals to pay and court action and what were the subsequent fines?

Summary of response

1) How many on-the-spot fines has the council given out for dog fouling in each financial year since 2010?
May I please have a separate figure for each financial year from 2010 including the figure for the current year so far?

2010 – 6
2011 – 10
2012 – 29
2013 – 18
2014 – 10
2015 – 5
2016 – 5

2) May I have the council's charging structure/policy on fines for dog fouling? - £80 fine for dog fouling
3) In relation to question 1 – May I also have the number of individuals fined if there were multiple offences? - 0
4) In relation to question 1 – How much money was recovered by the council in fines and how many times were there refusals to pay and court action and what were the subsequent fines? - All fines were paid, no refusals and no court action.

2010 – £480
2011 – £800
2012 – £2320
2013 – £1440
2014 – £800
2015 – £400
2016 – £400

Date responded: 4 October 2016

Education - Children with special needs

Date submitted: 28 September 2016

Summary of request

1. The name of your Council?
2. How many children with special needs or disabilities could not get a primary school place within their local area
a) In 2013/14
b) In 2014/15
c) In 2015/16

3. How many children with special needs or disabilities could not get a secondary school place within their local area
a) In 2013/14
b) In 2014/15
c) In 2015/16

4. How many children with special needs or disabilities turned down a place at primary school to be home educated
a) In 2013/14
b) In 2014/15
c) In 2015/16

5. How many children with special needs or disabilities turned down a secondary school place to be home educated
a) In 2013/14
b) In 2014/15
c) In 2015/16

6. How many children with special needs or disabilities have been pulled out of primary school to be home educated?
a) In 2013/14
b) In 2014/15
c) In 2015/16

7. How many children with special needs or disabilities have been pulled out of secondary school to be home educated?
a) In 2013/14
b) In 2014/15
c) In 2015/16

8. How many enforcement notices have you issued to parents who home educate?
a) In 2013/14
b) In 2014/15
c) In 2015/16

9. What percentage of the money set aside to go towards SEN pupils was given to schools
a) In 2013/14
b) In 2014/15
c) In 2015/16

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education, Social and Children's services in East Devon www.devon.gov.uk
https://new.devon.gov.uk/

Date responded: 29 September 2016

Section 106 publicising for Seaton in 2014

Date submitted: 27 September 2016

Summary of request

On your website you state:

'In 2014 we gathered in ideas from the community on how £82,000 of section 106 money from new homes in Seaton should be spent. We received nine eligible, affordable and possible ideas from the community and from sporting organisations.'

I would be grateful if you would detail:

1. How the community were asked for ideas?
2. What organisations were asked for ideas?
3. How organisations were asked for ideas?
4. How many individuals responded?
5. How many organisations responded?
6. Of the nine eligible ideas, how many were from individuals and how many from organisations/representatives of organisations?
7. The names of the organisations whose ideas were deemed eligible

Summary of response

1. How the community were asked for ideas? - Through press releases sent out to all media contacts; through social media and the councils website; local Councillors and Seaton Town Council were involved and were asked to publicise the opportunity. Also e-mails were sent to several relevant local organisations we were aware of, we asked them to publicise the opportunity
2. What organisations were asked for ideas? - We do not have a record of this
3. How organisations were asked for ideas? - See answer to question 1
4. How many individuals responded? - 2
5. How many organisations responded? - 7
6. Of the nine eligible ideas, how many were from individuals and how many from organisations/representatives of organisations? - 5 were from individuals and 4 from organisations/representatives of organisations
7. The names of the organisations whose ideas were deemed eligible - Seaton Town Council; Seaton Cricket Club; Axe Valley Runners

Date responded: 4 October 2016

Direct Payments

Date submitted: 27 September 2016

Summary of request

1. The number of beneficiaries that receive Direct Payments currently
2. The average monthly payment to these beneficiaries
3. The number of beneficiaries that received Direct Payments in 2015

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social services in East Devon.

https://new.devon.gov.uk/

Date responded: 27 September 2016

Temporary Accommodation

Date submitted: 23 September 2016

Summary of request

1. What was the total cost to the LA for temporary accommodation in the Financial Year 2015/16?
2. What was the average weekly cost of temporary accommodation for each household during FY 2015/16?
3. On average, how long does a household stay in temporary accommodation?
4. What is the overall average length of stay for all households where the authority currently pays for temporary accommodation (whether in the authority's own accommodation or elsewhere)?

Summary of response

1. What was the total cost to the LA for temporary accommodation in the Financial Year 2015/16? - The total amount spent on B&B's was £15,383 although £12,833 was recovered from Housing Benefit payments
2. What was the average weekly cost of temporary accommodation for each household during FY 2015/16? - The weekly cost works out as £295.83
3. On average, how long does a household stay in temporary accommodation? - The average length of stay for each household in B&B was 17 days
4. What is the overall average length of stay for all households where the authority currently pays for temporary accommodation (whether in the authority's own accommodation or elsewhere)? - EDDC stock is not used for temporary accommodation.

Date responded: 20 October 2016

Reported accidents at NON-domestic childcare settings such as nurseries

Date submitted: 23 September 2016

Summary of request

Please could you supply me with figures related to reported injuries, incidents or accidents/deaths in NON-domestic childcare settings such as nurseries which have been made to you as a local authority. Please do NOT include figures on childminders and other domestic settings. My questions are this:

1. Please supply figures on the number of reportable incidents recorded in nurseries and other non domestic childcare settings in your area. Please supply figures for the last two full years for which figures are available, broken down by year.

2. If there is a breakdown of the types or severity of incidents reported please supply the figures.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for childrens’ services in East Devon https://new.devon.gov.uk/

Date responded: 26 September 2016

Public health funerals - Contract with Prospect PS Limited

Date submitted: 22 September 2016

Summary of request

1. Has the Council in any capacity entered into a contract, whether formal or otherwise and whether for payment or not, for the services of Prospect PS Limited, including but not restricted to:

a. its duties in respect of ‘public health funerals’ and associated matters in relation to property owned by the deceased person who has been the subject of the funeral and/or
b. dealing with long-term empty properties where the Council is intervening using relevant powers?

2. If so, please provide the reason that Prospect PS Limited was approached, the nature of the contract (so far as the information is not exempt) and the address of the property (ies) upon which Prospect PS was instructed and for what specific service.

3. If there has been any communication between the Council and Prospect PS Limited, including approaches by the company to the Council to be considered for work on behalf of the Council, please provide a copy of any correspondence, email or record of such communication.

Summary of response

We have not entered into any contract with Prospect PS Limited.

1. Has the Council in any capacity entered into a contract, whether formal or otherwise and whether for payment or not, for the services of Prospect PS Limited, including but not restricted to:

a. its duties in respect of 'public health funerals' and associated matters in relation to property owned by the deceased person who has been the subject of the funeral and/or - N/A
b. dealing with long-term empty properties where the Council is intervening using relevant powers? - N/A

2. If so, please provide the reason that Prospect PS Limited was approached, the nature of the contract (so far as the information is not exempt) and the address of the property (ies) upon which Prospect PS was instructed and for what specific service - N/A

3. If there has been any communication between the Council and Prospect PS Limited, including approaches by the company to the Council to be considered for work on behalf of the Council, please provide a copy of any correspondence, email or record of such communication - N/A

Date responded: 23 September 2016

Public funerals since 2000

Date submitted: 21 September 2016

Summary of request

1. What is the number of public health funerals carried out by your authority in the year to August 2016? And in the year to August 2015, 2013, 2010 and the year 2000?
2. What is the cost to yourselves of providing public health funerals for each year since 2006? And in the year 2000?
3. Please can you tell me the age of the oldest and youngest person who had a public health funeral.
4. Please can you give me a breakdown of the gender of those who had a public health funeral (e.g. 100 men, 50 women).
5. If it is recorded, was their family unable to pay or unwilling to?

Summary of response

What is the number of public health funerals carried out by your authority in the year to August 2016? And in the year to August 2015, 2013, 2010 and the year 2000?
2016 – 2 (so far)
2015 – 5
2013 – 16
2010 – 6
What is the cost to yourselves of providing public health funerals for each year since 2006? And in the year 2000?
2007 – £6601.78. Recovered £3799.65
2008 – £7124.44. Recovered £4124.11
2009 – £14,819.68. Recovered £12,012.62
2010 – £8716.80. Recovered £3654.84
2011 – £12,830.20. Recovered £4719.75
2012 – £8736.94, Recovered £7376.36
2013 – £24,739.81. Recovered £11641.64
2014 – £13,480.04. Recovered £7046.26
2015 – £5649.00. Recovered £2350.47
2016 (so far) £2841. Recovered £1417
Please can you tell me the age of the oldest and youngest person who had a public health funeral.
Oldest – 104 yrs and Youngest – 29 yrs
Please can you give me a breakdown of the gender of those who had a public health funeral (e.g. 100 men, 50 women).
49 males and 28 females
If it is recorded, was their family unable to pay or unwilling to?
Yes we do record this. We record whether there is no next of kin or whether there is family who are either unwilling or unable to pay (due to financial reasons).

Note – We are unable to provide any data prior to 2007.

Date responded: 14 October 2016

Compulsory Purchase Orders

Date submitted: 20 September 2016

Summary of request

Please can you tell me on how many occasions the council has used a Compulsory Purchase Order over the past 10 years.
• Please list the number of occasions for each year between 2006/07 and 2016/17.
• Please also list if the CPO was used as part of a regeneration project, or for another reason (please give reason)
• Please tell me how many leaseholders or freeholders the CPO affected in each instance and how much compensation was paid out in each instance.

Summary of response

Please can you tell me on how many occasions the council has used a Compulsory Purchase Order over the past 10 years - Once in respect of an ongoing CPO of St Winifred's Graveyard, Branscombe - it was confirmed by Council in 2015, although the land transaction is not yet complete

• Please list the number of occasions for each year between 2006/07 and 2016/17:
2015 - 1

• Please also list if the CPO was used as part of a regeneration project, or for another reason (please give reason) - It was not linked to a Regeneration Project

• Please tell me how many leaseholders or freeholders the CPO affected in each instance and how much compensation was paid out in each instance - There was no compensation paid to any freeholder or leaseholder.

Date responded: 23 September 2016

Cost of post-mortem contracts

Date submitted: 16 September 2016

Summary of request

We are seeking to identify the average cost of a post-mortem within your local authority. This is so that we can compare the costs of conventional autopsy to digital autopsy. In this respect will you please provide the following information within 20 days:

1. Do you have a contract with an NHS provider to carry out a post-mortem service on behalf of the coroner/local authority?

2. If the answer to question 1 is yes, please state which NHS trusts or hospitals these contracts are with?

3. If the answer to question 1 is no, what provisions do you have in place to carry out post-mortems?

4. What is the value, in total, of the contracts?

5. What is the cost per post-mortem case?

6. What were the total number of post-mortems carried out, in the last 12 months, under this contract?

Summary of response

We are seeking to identify the average cost of a post-mortem within your local authority. This is so that we can compare the costs of conventional autopsy to digital autopsy. In this respect will you please provide the following information within 20 days:

1. Do you have a contract with an NHS provider to carry out a post-mortem service on behalf of the coroner/local authority? - No

2. If the answer to question 1 is yes, please state which NHS trusts or hospitals these contracts are with? - N/A

3. If the answer to question 1 is no, what provisions do you have in place to carry out post-mortems? - We do not request/carry out post-mortems

4. What is the value, in total, of the contracts? - N/A

5. What is the cost per post-mortem case? - N/A

6. What were the total number of post-mortems carried out, in the last 12 months, under this contract? - N/A

Date responded: 19 September 2016

Parking meter overpayments

Date submitted: 15 September 2016

Summary of request

• Over the past five financial years how much money has the council made through parking-overpayments from its meters i.e. “over-vend” in parking meters that do not give out change?
• What is this excess revenue spent on?
• How many of these parking meters do the council manage?
• Over the past five financial years how much money has the council made in total through car parking meters?

Summary of response

• Over the past five financial years how much money has the council made through parking-overpayments from its meters i.e. "over-vend" in parking meters that do not give out change? - There were no overpayments in the financial years up to and including 2013/14 as our machines were programmed then to give the appropriate time for the money inserted into ticket machines. Because we wanted to add more choice to the customer, from the 1st April 2014 we introduced 2, 3 and 4 day permits. This meant that the memory available in the current ticket machines did not allow for the previous increments and so we introduced 50p increments without the option to give change.

2014/15 - £16,946 Gross inc VAT ( NET £14,122); 2015/16 - £15,066 Gross inc VAT (NET £12,555)

• What is this excess revenue spent on? - This income is not separated from the total income received from car parking, which is used to fund the service itself and helps to fund a range of services provided by the Council.

• How many of these parking meters do the council manage? - Currently we have 61 ticket machines.

• Over the past five financial years how much money has the council made in total through car parking meters? – The figures below are the NET income (which is how we report in the accounts/budgets etc) for the respective years just for the ticket machine income and Parkmobile charges.

2011/12 - £2,401,376
2012/13 - £2,244,874
2013/14 - £2,346,703
2014/15 - £2,477,864
2015/16 - £2,554,583

Date responded: 23 September 2016

Database systems for the administration of Council Tax/Business rates

Date submitted: 12 September 2016

Summary of request

The name of the current business rate (NDR) database system used for the administration, collection, enforcement and valuation of your Authorities commercial hereditaments.

How long has the business rate section used this system?

If for less than 5 years please confirm the name of the previous NNDR database system.

Summary of response

The name of the current business rate (NDR) database system used for the administration, collection, enforcement and valuation of your Authorities commercial hereditaments - CAPITA Business Rates

How long has the business rate section used this system - Since August 2013

If for less than 5 years please confirm the name of the previous NNDR database system - CIVICA

Date responded: 19 September 2016

Smoking fines

Date submitted: 12 September 2016

Summary of request

(Please provide the following information for each month from October 2015 to September 2016 and also include a gender split)
How many people have been fined because of smoking in a vehicle carrying anyone under the age of 18?
How much money has been collected in fines?

Summary of response

(Please provide the following information for each month from October 2015 to September 2016 and also include a gender split)

How many people have been fined because of smoking in a vehicle carrying anyone under the age of 18? - None

How much money has been collected in fines? - Zero

Date responded: 19 September 2016

Amounts paid by each school in East Devon District Council in relation to temporary teacher staffing cover/agency costs.

Date submitted: 9 September 2016

Summary of request

I am interested in the amounts paid by each school in East Devon District Council in relation to temporary teacher staffing cover/agency costs.

My hope is to receive an electronic breakdown of amounts paid by each school from the Consistent Financial Reporting System for each school. The specific CFR codes I would like to examine are CFR02 - Supply Teachers and CFR26 - Agency Supply Staff. In addition could you please include the number of pupils (enrollment size) at each school in another column.

The information I require for each school is: School name, CFR02 annual total and CFR26 annual total.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 19 September 2016

Paper costs

Date submitted: 8 September 2016

Summary of request

1. What was the latest price paid per ream (500 sheets) of standard white copier paper (80 gsm or equivalent)?
2. If the answer to question 1. is not representative of a usual price paid, what is the average price paid per ream of copier paper during financial year 2015/16?
3. How many reams of copy paper were purchased during the 2015/16 financial year?

Summary of response

1. What was the latest price paid per ream (500 sheets) of standard white copier paper (80 gsm or equivalent)? - We pay £2.28 plus VAT per ream of 500 sheets of 90 gsm
2. If the answer to question 1. is not representative of a usual price paid, what is the average price paid per ream of copier paper during financial year 2015/16? - N/A
3. How many reams of copy paper were purchased during the 2015/16 financial year? - The costs are not recorded centrally and, even within individual services, they are coded to a broader heading of "stationery" and so it would not be possible to retrieve actual spend without checking each individual invoice for every service, which would exceed reasonable time and cost limits as specified under s12 of the FOI Act.

Date responded: 23 September 2016

Cost of enforcing regulations for Emissions control, waste and contaminated land

Date submitted: 6 September 2016

Summary of request

How much money your local authority spent enforcing regulations on emissions control, waste and contaminated land (separately) in 1995, 2005 and 2015 (separately).

How many FTE staff you had employed on emissions control, waste and contaminated land (separately) in 1995, 2005 and 2015 (separately).

Whether the income received from industry charges for these regulatory activities covers the full costs incurred by your authority?

Summary of response

How much money your local authority spent enforcing regulations on emissions control, waste and contaminated land (separately) in 1995, 2005 and 2015 (separately) - £8,000 in 2015 (Emissions Control); £8,000 in 2015 (Contaminated Land). No data for 2005 or 1995

How many FTE staff you had employed on emissions control, waste and contaminated land (separately) in 1995, 2005 and 2015 (separately) - 0.25% FTE staff on each of Emissions Control and Contaminated Land in 2015; 0.25% FTE staff on Emissions Control and 1 FTE on Contaminated Land in 2005. No data for 1995.

Whether the income received from industry charges for these regulatory activities covers the full costs incurred by your authority? - Industry charges for Emissions Control have always covered the cost of the regulatory activities. There are no equivalent charges for Contaminated Land.

This Authority has no regulatory responsibilities for Waste, that is a Devon County Council matter.

Date responded: 20 September 2016

Car parking management Off Street

Date submitted: 6 September 2016

Summary of request

Can you please advise what arrangements are in place for the management of the following services: -
• Parking enforcement and ticketing
• Car parks management
• Pay and display
• Parking machine cash collection
Please provide details for both on-street and off-street parking.
If some, or all, elements are managed in-house please say so. If any elements, or the whole service, are contracted out to a third-party company can you tell me the details for each as follows: -
1. The name of the contractor
2. Start date of the contract
3. Contract term (plus any extension options not yet exercised)
4. End data of contract
5. Annual value of the contract
6. Full description of the services covered (e.g. back-office, on-street ticketing, council car parks etc.)

Summary of response

The information provided is in relation to 'Off Street' parking only. 'On Street' parking is managed at county level.

Can you please advise what arrangements are in place for the management of the following services: -
• Parking enforcement and ticketing - In house
• Car parks management - In house
• Pay and display - In house
• Parking machine cash collection - Contract Security Services Ltd

Please provide details for both on-street and off-street parking.

If some, or all, elements are managed in-house please say so. If any elements, or the whole service, are contracted out to a third-party company can you tell me the details for each as follows: -
1. The name of the contractor - Contract Security Services Ltd
2. Start date of the contract - 11 March 2016
3. Contract term (plus any extension options not yet exercised) - 3 years from Commencement Date
4. End data of contract - 10 March 2019 with provisions to continue indefinitely until a three month notice is given
5. Annual value of the contract - We are unable to give exact value as it depends on the amount of cash collected but we pay the following charges excluding VAT. £7.11 per cash box collection from machine, £113.97 four week Administration Charge and 35p Processing Charge per £100 of counted cash.
6. Full description of the services covered (e.g. back-office, on-street ticketing, council car parks etc.) - The collection, processing and banking of cash from the councils car park ticket machines.

Date responded: 3 October 2016

Teachers taking time off for stress

Date submitted: 1 September 2016

Summary of request

I would like to know:

1. How many teachers have taken time off during term time due to stress or anxiety over the past five academic years (2010-2015)?

2. For each teacher who has taken time off for stress or anxiety, please tell me:
A) The number of days they took off, for each of the past five academic years (2010-2015)
B) The name of the school where they worked

Summary of response

The requested information is not held by the District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 1 September 2016

Antisocial behaviour - rough sleeping

Date submitted: 1 September 2016

Summary of request

If possible, could you please provide me with the following information for your local authority area:
Where provisions to tackle antisocial behaviour contained in the Antisocial Behaviour, Crime and Policing Act 2014 have been used against rough sleeping or associated behaviours, how many of the following interventions have been made for failing to comply with any of the measures, between the Act's implementation in October 2014 and April 2016:
a) Prosecutions
b) Convictions
c) Fixed Penalty Notices
d) Cautions
e) Fines
f) Prison sentences

If possible within the cost limits, could you give the demographic breakdown of the aggregate number of interventions? So looking at prosecutions, convictions, Fixed Penalty Notices, cautions, fines and prison sentences as one whole group, what is the demographic breakdown (gender, nationality, ethnicity and whether adult or child) of this group?

And also, how many of each of these early interventions commonly used to resolve antisocial behaviour before resorting to provisions in the Antisocial Behaviour, Crime and Policing Act 2014, have been used to tackle rough sleeping or associated behaviours (e.g. placement of material deemed to be bedding on the floor; sleeping in public; sleeping out after dark) between the Act's implementation in October 2014 and April 2016:

a) Warnings
b) Community Remedies
c) Mediation
d) Acceptable Behaviour Contracts
e) Referrals to support or counselling services
f) Community Protection Notice Warnings

Summary of response

If possible, could you please provide me with the following information for your local authority area:
Where provisions to tackle antisocial behaviour contained in the Antisocial Behaviour, Crime and Policing Act 2014 have been used against rough sleeping or associated behaviours, how many of the following interventions have been made for failing to comply with any of the measures, between the Act's implementation in October 2014 and April 2016:
a) Prosecutions - 0
b) Convictions - 0
c) Fixed Penalty Notices - 0
d) Cautions - 0
e) Fines - 0
f) Prison sentences - 0

If possible within the cost limits, could you give the demographic breakdown of the aggregate number of interventions? So looking at prosecutions, convictions, Fixed Penalty Notices, cautions, fines and prison sentences as one whole group, what is the demographic breakdown (gender, nationality, ethnicity and whether adult or child) of this group? - N/A

And also, how many of each of these early interventions commonly used to resolve antisocial behaviour before resorting to provisions in the Antisocial Behaviour, Crime and Policing Act 2014, have been used to tackle rough sleeping or associated behaviours (e.g. placement of material deemed to be bedding on the floor; sleeping in public; sleeping out after dark) between the Act's implementation in October 2014 and April 2016:

a) Warnings - 0
b) Community Remedies - 0
c) Mediation - 0
d) Acceptable Behaviour Contracts - 0
e) Referrals to support or counselling services - 0
f) Community Protection Notice Warnings - 0

Date responded: 20 September 2016

Housing - Extra Care schemes

Date submitted: 31 August 2016

Summary of request

1) How many Extra Care schemes do you have in your area where you work with/alongside a Housing provider and a Care provider to commission an onsite team of care and support workers?
2) The name of each extra care scheme
3) The name of the onsite care and support provider
4) The full list of charge rates that are being charged to the Authority for the provision of care and support services for each scheme in question

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/

Date responded: 1 September 2016

Non-payment of Council Tax

Date submitted: 30 August 2016

Summary of request

Please could you provide me with details of what action you have taken against any of your councillors for non-payment of council tax in the financial years: 2014/15 2015/16, 2016/17 (to date)
I would like:
a) The name of the councillor the action was taken against in that financial year;
b) The amount in council tax owed when the action was taken and any subsequent amounts owed after any action was taken;
c) Type of action taken by the council i.e. a court summons, liability order, reminder or a final notice;
d) The outcome of the case i.e. when and how the case was settled.

Summary of response

Please could you provide me with details of what action you have taken against any of your councillors for non-payment of council tax in the financial years: 2014/15 2015/16, 2016/17 (to date) -

2014/15: 5 reminders issued for one instalment only
2015/16: 5 reminders issued for one instalment only
2016/17 1 reminder issued for one instalment only

I would like:
a) The name of the councillor the action was taken against in that financial year;

In each of the above cases, a reminder was automatically generated for one missed instalment. We do not think that it would be appropriate to name the councillors in these cases as we feel this constitutes personal data which is exempt from disclosure under s40(2) of the Freedom of Information Act. For information, a councillor who has not paid the amount due on their council tax for at least two months is precluded from voting on any matter affecting the level of council tax under s106 of the Local Government Finance Act 1992 and must disclose this at any meeting which is discussing the council tax level.

b) The amount in council tax owed when the action was taken and any subsequent amounts owed after any action was taken;

As above – in each case the reminder was issued for one instalment and accounts were then either paid in full or brought up to date immediately.

c) The type of action taken by the council i.e. a court summons, liability order, reminder or a final notice;

Reminders for one instalment only

d) The outcome of the case i.e. when and how the case was settled.

Accounts either paid in full or instalment plan brought up to date.

It should be noted that this Authority issues reminders very promptly as many local authorities will only issue reminders once two instalments become due.

Date responded: 27 September 2016

Empty residential properties

Date submitted: 30 August 2016

Summary of request

1. The total number of residential properties in the council area as of August 2016, broken down by Middle Super Output Area (MSOA); and

2. The total number of residential properties that have been empty for:
a) less than six months; and
b) six months or longer;
as of August 2016, broken down by Middle Super Output Area (MSOA).


Summary of response

1. The total number of residential dwellings in East Devon is – 67,685


2. The total number of residential properties that have been empty for less than six months (at 1 July 2016) is: 1,256

Please note that the total number of empties is made up as follows:

Class C . These are properties which are empty for up to six months – usually known as transactional empties as these are mainly properties that are being sold or renovated prior to moving in or letting = 811

Major Works – properties empty as they are having major works done (again usually before selling or moving in) = 76

Empty properties – these are the estate of a deceased owner and waiting for probate to be granted = 259

All Exempt categories (exempt categories include people away receiving care (e.g. in a nursing home, people in prison, student homes, properties being re-possessed, properties that will be demolished, house for ministers of religion etc) = 110

Second homes – we do not keep a breakdown of second homes for under six months – just an overall total, given below.

3. The total number of residential properties empty for more than six months as at 1 July 2016 is 3,248

This includes:
Major works = 38
Waiting for probate = 90
Exempt = 160
Long term empty = 451 (empty for between 6 months and two years)
Long term empty premium = 123 (empty for more than two years)
Second homes = 2,386
TOTAL = 3,248

In total all empties are as follows (as at 1 July 2016):

Class C = 811
Major works = 114
Waiting for probate = 349
Exempt = 270
Long term empty = 451
Long term empty premium = 123
Second homes = 2,386

OVERALL TOTAL = 4,504

Date responded: 13 September 2016

Limiting the number of gulls

Date submitted: 29 August 2016

Summary of request

How do you limit the number of gulls in Sidmouth?

Roughly how many a year does this control, including eggs, chicks and adults?

How much does this cost the Council?

Do you contract out this work or is it an in-house department?

Summary of response

How do you limit the number of gulls in Sidmouth? - The Council provide advice and assistance to commercial premises and building owners, and this advice is mainly centered around management of rubbish, clearing tables of waste food, carrying out egg replacement in accessible nests and proofing buildings used for nesting sites. We provide signs and information to members of the public encouraging them not to feed the gulls as it encourages them to steal food. For the past few years some local businesses and the Town Council have regularly flown a bird of prey on the seafront from February to June; this discourages gulls from nesting in those areas. This combination of actions has resulted in a noticeable decrease in the number of seagulls on and around the beach and sea front.

Roughly how many a year does this control, including eggs, chicks and adults? - The Council has not controlled any eggs, chicks or adults. If individual building owners wish to do so they can, but we hold no data on this.

How much does this cost the Council? - There is no cost to the Council.

Do you contract out this work or is it an in-house department? - N/A

We have more information regarding the work we do in relation to gulls on the EDDC website http://eastdevon.gov.uk/pest-control/seagulls-general-advice-and-information/

Date responded: 30 August 2016

Planning enforcement notices served

Date submitted: 29 August 2016

Summary of request

Can you please confirm how many planning enforcement notices you have served in the following years:

2014, 2015, 2016

Summary of response

2014 - 20 Planning enforcement notices were served
2015 - 6 Planning enforcement notices were served
2016 - 14 Planning enforcement notices have been served to date

Date responded: 6 September 2016

Recyclable material collected kerbside

Date submitted: 26 August 2016

Summary of request

1. Who holds the current contracts for the off-take of recyclable material?
2. Do you collect food and drink cartons as part of kerbside collections?
3. If not, are there any plans to include food and drink cartons in the future?
4. What is the delivery address for the material processing facility in the event that dry recyclable material is being collected as a mixed commodity?
5. Please confirm the current end destinations for all dry recyclable commodities collected as part of your kerbside dry recycling service.

Summary of response

1. Who holds the current contracts for the off-take of recyclable material? – SUEZ for plastic bottles, steel cans and aluminium cans. Viridor for food waste. Devon County Council contracts for paper (Palm); textiles (Salvation Army) and glass (Berrymans).
2. Do you collect food and drink cartons as part of kerbside collections? – Not currently.
3. If not, are there any plans to include food and drink cartons in the future? – It will be introduced as part of an enhanced recycling service in 2017.
4. What is the delivery address for the material processing facility in the event that dry recyclable material is being collected as a mixed commodity? – All dry recyclables are sorted at kerbside. We do collect as co-mingled and, therefore, do not use a Materials Recovery Facility (MRF).
5. Please confirm the current end destinations for all dry recyclable commodities collected as part of your kerbside dry recycling service –

Plastic bottles – Monoworld Ltd or exported
Paper – Palm Recycling
Glass – Berrymans
Batteries – G&P Batteries
Aluminium cans - JM Freeth / Novelis UK Ltd
Steel cans – Tata steel

Date responded: 26 August 2016

Section 106 planning agreements

Date submitted: 25 August 2016

Summary of request

Please provide the following details for all developer contributions agreed (not received) under Section 106 planning agreements including affordable housing contributions:

- Value of contribution
- Purpose of contribution
- Planning application reference number

Please provide these details for the following 10x financial years:

- 01/04/2004 - 31/03/2005
- 01/04/2005 - 31/03/2006
- 01/04/2006 - 31/03/2007
- 01/04/2007 - 31/03/2008
- 01/04/2008 - 31/03/2009
- 01/04/2009 - 31/03/2010
- 01/04/2010 - 31/03/2011
- 01/04/2011 - 31/03/2012
- 01/04/2012 - 31/03/2013
- 01/04/2013 - 31/03/2014

Summary of response

We do not hold this information in a format which enables us to easily identify the financial contributions that were due to EDDC arising from s106 agreements in each financial year, or identify the purpose of a contribution. To find this detail we would need to check through each agreement during the stated time period.

We know that it has taken an experienced officer some 6 hours to search through 200 of these documents and we estimate that to search through each of the agreements per year over a ten year span to locate the ones specifically relevant to your request, will exceed the 18 hours permitted. This information is therefore exempt from disclosure under s12 of the Freedom of Information Act 2000.

Date responded: 1 September 2016

Council Software

Date submitted: 25 August 2016

Summary of request

Please could you provide me with the following information with regards to your ICT structure;

1. What is your annual IT Infrastructure Budget for 2016 & 2017?

2. What storage vendor(s) and model do you currently use?
a. When was the installation date of above storage vendor(s)?
b. When is your planned (or estimated) storage refresh date? (Month/year)
c. What is your estimated budget for the refresh?
d. What date does your storage support contract end? (Month/year)
e. What is the value of your storage support contract?
f. What is the capacity of the storage data in TB?

3. What backup software do you use?
a. How much data do you backup in TB?
b. When is your planned (or estimated) backup software refresh date? (Month/year)
c. What is the estimated budget for your backup software refresh?
d. When does your backup support contract end? (Month/year)
e. What is the value of your backup support contract?

4. What compute vendor(s) and model do you currently use?
a. Number of servers?
b. What operating system(s) do you use?
c. What percentage is virtualised?
d. Virtualisation platform?
e. When is your planned (or estimated) compute refresh date? (Month/year)
f. When does your compute support contract end? (Month/year)
g. What is the value of the compute support contract?

5. If you outsource your IT works, please provide who it is with and when the contract started and ends.

Summary of response

Please could you provide me with the following information with regards to your ICT structure;

1. What is your annual IT Infrastructure Budget for 2016 & 2017? - There is currently no specific infrastructure budget allocated for 2016 and 2017 as new infrastructure has been put in place over the past 18 months as part of the council’s IT service move to Strata. Further infrastructure spend is allocated as required; £4k has been allocated in 2016 so far. The answers to the questions below provide further details about this contract and Strata.
2. What storage vendor(s) and model do you currently use? - HP
a. When was the installation date of above storage vendor(s)? - July 2009
b. When is your planned (or estimated) storage refresh date? (Month/year) - April 2022
c. What is your estimated budget for the refresh? - Not known at this time
d. What date does your storage support contract end? (Month/year) - Currently out of Contract
e. What is the value of your storage support contract? - N/A
f. What is the capacity of the storage data in TB? - 46TB


3. What backup software do you use? - Veeam and Backup Exec
a. How much data do you backup in TB? - 20 TB
b. When is your planned (or estimated) backup software refresh date? (Month/year) - None
planned
c. What is the estimated budget for your backup software refresh? - None planned
d. When does your backup support contract end? (Month/year) - February 2017
e. What is the value of your backup support contract? - £5k

4. What compute vendor(s) and model do you currently use? - HP – Virtual Servers
a. Number of servers? - 10 Physical Servers (96 Virtual Servers)
b. What operating system(s) do you use? - Server 2008 & 2012
c. What percentage is virtualised? - 97%
d. Virtualisation platform? - VMware
e. When is your planned (or estimated) compute refresh date? (Month/year) - N/A
f. When does your compute support contract end? (Month/year) - Out of Contract
g. What is the value of the compute support contract? - N/A

5. If you outsource your IT works, please provide who it is with and when the contract started and ends - The ICT Service is provided by Strata Service Solutions Limited, which is not an outsourced arrangement but is an innovative partnership which shares ICT services between East Devon, Exeter and Teignbridge Councils and is a stand-alone limited company which is owned and controlled equally by the three councils. The company is made up of ICT staff from each of the councils ensuring that vital experience and expertise is retained within the organisations. Strata went live on the 1st November 2014. The service contract will continue year on year. For further information on Strata and to view the minutes of the Joint Executive Committee meetings, please visit http://committees.exeter.gov.uk/ieListMeetings.aspx?CommitteeId=604
There is no expiry date.

Date responded: 20 September 2016

Late night levy

Date submitted: 24 August 2016

Summary of request

1. Has the council introduced a late night levy?
2. If the answer to question 1 is yes, please provide the total amount of revenue raised from the late night levy for each calendar year since its introduction.
3. If the answer to question 1 is no, is the council consulting on, or has the council consulted on, the introduction of a late night levy?
4. If the answer to question 3 is yes, what was the outcome of this consultation?
5. If the answers to questions 1 and 3 is no, has the council undertaken any other preparatory work towards the introduction of a late night levy?

Summary of response

1. Has the council introduced a late night levy? - No
2. If the answer to question 1 is yes, please provide the total amount of revenue raised from the late night levy for each calendar year since its introduction - Not applicable (answer No)
3. If the answer to question 1 is no, is the council consulting on, or has the council consulted on, the introduction of a late night levy? - No
4. If the answer to question 3 is yes, what was the outcome of this consultation? - Not applicable (answer No)
5. If the answers to questions 1 and 3 is no, has the council undertaken any other preparatory work towards the introduction of a late night levy? - No

Date responded: 25 August 2016

Disaster recovery plan to protect data

Date submitted: 22 August 2016

Summary of request

Question 1: Do you have a disaster recovery plan in place to protect data?

Question 2: Have you got a set time in which you have to recover lost data by?

Question 2a: If yes, how long is this period?

Question 3: Is there an agreement in place between the council and your current IT provider that states a timeframe for the recovery of lost data?

Question 4: In the last 12 months, how many times have you had to use a disaster recovery plan and how long did it take you to recover data?

Question 5: In the next 12 months, does your council plan to increase, decrease or not change spending on disaster recovery?

Question 6: Do you have a central resource to manage your disaster recovery across multiple departments?

Summary of response

Question 1: Do you have a disaster recovery plan in place to protect data? - Yes

Question 2: Have you got a set time in which you have to recover lost data by? - Yes

Question 2a: If yes, how long is this period? - Timeframe is dependent on how critical a system is to the council

Question 3: Is there an agreement in place between the council and your current IT provider that states a timeframe for the recovery of lost data? - No agreement is in place as IT is part of the Council

Question 4: In the last 12 months, how many times have you had to use a disaster recovery plan and how long did it take you to recover data? - Zero

Question 5: In the next 12 months, does your council plan to increase, decrease or not change spending on disaster recovery? - No change planned at present

Question 6: Do you have a central resource to manage your disaster recovery across multiple departments? - Yes.

Date responded: 5 September 2016

Deceased persons with no next of kin

Date submitted: 22 August 2016

Summary of request

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st June 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st June 2016 to the present time – We have not dealt with a deceased person since 1st June 2016 where there was no next of kin

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known) – N/A

Date responded: 20 September 2016

Electric vehicle charge points for public use

Date submitted: 20 August 2016

Summary of request

Central government has set a number of targets to move the UK away from fossil to renewable energy, including transport. As such I am undertaking a survey to understand how these initiatives are being filtered down via public bodies.

Question1
Do you own any electric vehicle charging points which are for the use of members of the public?

Have you gifted to any 3rd party, EV charge points for public use?

Question 2
If yes to question 1, are any of them the old fashioned 3 pin plug type?

Question 3
Budgets permitting, does the authority have any plans to install any public access charging points in the next 24 months?

Question 4
Accepting the bulk of charging will be at home or the work place for those who do not have off street parking, does the authority provide EV charging points for staff and visitors?

Over the next 24 months does the authority have plans to either introduce staff EV charging points or increase the current estate for this type of use?

Question 5
Does the council have its own fleet of vehicles?

If yes to Q5, are any of them electric or hybrid vehicles?

Question 6
If Q5 the answer was yes, when your current vehicles are due for renewal, will the authority automatically consider "ultra low vehicles" (75g or less of CO2 per kilometre from the tailpipe and are capable of a minimum 10 miles of zero-emission driving) as part of the selection criteria?

As part of the tender process for the supply of external services which will include an element of road transport, either direct or indirectly. Does the authority ensure "ultra low vehicles" will be used by the winning company where ever possible?

Question 7
If a planning authority, does the authority make it a condition for the development of new commercial properties to include the provision of EV charge points?

If no, is this likely to change within the next 24 months?

If a planning authority, does the authority make it a condition of planning for the development of new private properties with communal parking to include the provision of EV charge points?

If no, is this likely to change within the next 24 months?

If a planning authority, does the authority make it a condition of planning for the development of new private properties with off street parking to include the provision of EV charge points or at a minimum the provision of the power cable from the consumer unit to the intended parking area?

If no, is this likely to change within the next 24 months?

Summary of response

Central government has set a number of targets to move the UK away from fossil to renewable energy, including transport. As such I am undertaking a survey to understand how these initiatives are being filtered down via public bodies.

Question1
Do you own any electric vehicle charging points which are for the use of members of the public? - No

Have you gifted to any 3rd party, EV charge points for public use? - No

Question 2
If yes to question 1, are any of them the old fashioned 3 pin plug type? – N/A

Question 3
Budgets permitting, does the authority have any plans to install any public access charging points in the next 24 months? - No

Question 4
Accepting the bulk of charging will be at home or the work place for those who do not have off street parking, does the authority provide EV charging points for staff and visitors? – No we do not have an EV charging point, the electric van we have is plugged into a wall socket.

Over the next 24 months does the authority have plans to either introduce staff EV charging points or increase the current estate for this type of use? - No

Question 5
Does the council have its own fleet of vehicles? - Yes

If yes to Q5, are any of them electric or hybrid vehicles? – Yes, 1 electric van

Question 6
If Q5 the answer was yes, when your current vehicles are due for renewal, will the authority automatically consider "ultra low vehicles" (75g or less of CO2 per kilometre from the tailpipe and are capable of a minimum 10 miles of zero-emission driving) as part of the selection criteria? – No, currently the lease costs are still higher for electric than diesel. We will keep exploring options and look at available technology.

As part of the tender process for the supply of external services which will include an element of road transport, either direct or indirectly. Does the authority ensure "ultra low vehicles" will be used by the winning company where ever possible? – No, not in relation to the contract for roadside recycling. We did enquire about hybrid and electric vehicles but were advised against them as they were too costly and unreliable.

Question 7
If a planning authority, does the authority make it a condition for the development of new commercial properties to include the provision of EV charge points? – No, but all large scale developments are encouraged to include charging points for electric vehicles under Policy TC9 of the adopted Local Plan.

If no, is this likely to change within the next 24 months? – Yes, it is likely that we will provide more detailed guidance on charging points and when these are required, through a Design Guide in the next 24 months.

If a planning authority, does the authority make it a condition of planning for the development of new private properties with communal parking to include the provision of EV charge points? – No, but all large scale developments are encouraged to include charging points for electric vehicles under Policy TC9 of the adopted Local Plan.

If no, is this likely to change within the next 24 months? – Yes, it is likely that we will provide more detailed guidance on charging points and when these are required, through a Design Guide in the next 24 months.

If a planning authority, does the authority make it a condition of planning for the development of new private properties with off street parking to include the provision of EV charge points or at a minimum the provision of the power cable from the consumer unit to the intended parking area? – No, but all large scale developments are encouraged to include charging points for electric vehicles under Policy TC9 of the adopted Local Plan.

If no, is this likely to change within the next 24 months? – Yes, it is likely that we will provide more detailed guidance on charging points and when these are required, through a Design Guide in the next 24 months.

Date responded: 7 September 2016

Accommodation provided under under Section 17 of the children’s Act

Date submitted: 19 August 2016

Summary of request

1. a) The number of households currently living in accommodation provided by the local authority under section 17 of the 1989 Children’s act at the end of April 2016

b) Of which, the number of families currently provided with accommodation under section 17 because:
• They did not qualify for accommodation under the 1985 and 1996 Housing Acts because they were not eligible for assistance
• They did not qualify for accommodation under the 1985 and 1996 Housing Acts because they were eligible for assistance but were found to be intentionally homeless

2. a) The number of households provided with accommodation by the local authority under section 17 of the 1989 Children’s act, in the 12 months to April 2016

b) Of which, the number of families provided with accommodation under section 17 as:
• They did not qualify for accommodation under the 1985 and 1996 Housing Acts because they were not eligible for assistance
• They did not qualify for accommodation under the 1985 and 1996 Housing Acts because they were eligible for assistance but were found to be intentionally homeless.

Summary of response

We do not accommodate under s17 of the 1989 Children's Act. You will need to refer this FOI request to Devon County Council who is responsible for Childrens' and Social Services https://new.devon.gov.uk/

Date responded: 22 August 2016

Removal of cloth artwork on the panels which boarded up the former DJ's diner in Queen's Drive, Exmouth

Date submitted: 18 August 2016

Summary of request

Will you please provide the names and positions of the council officers and or council members who made the decision and instructed staff to remove the items of artwork from the building, and their reasons for doing so.

Will you confirm what time the artwork was removed on 18th August.

Will you please also provide information as to whether or not any EDDC staff made contact with the telephone number on the artwork, if yes, to include the time and date, who made the call and whether it was procative or whether it followed any contact by any of the artists or their representatives. If the number on the artwork was not contacted, please explain why such a courtesty was not extended to the group who clearly care enough about Exmouth to have gone to the trouble of cheering a run down area up

Summary of response

Please find below a copy of a statement below which constitutes information held in respect of the points you have raised:

“On Wednesday 17 August, East Devon’s StreetScene team was alerted to some artwork that had been attached to the DJ’s Café building in Exmouth. East Devon District Council had no prior knowledge that this action was taking place, nor had permission been sought from us to do so.

“The following day, Thursday 18 August, StreetScene officers removed the artwork and took it to the council’s Camperdown depot in Exmouth, for it to be stored safely until arrangements could be made for it to be collected by the person who had put the artwork up.

“The artwork was then collected by the artist during the same day. An officer rang the telephone number supplied for the artist and explained the council’s approach regarding the unauthorised use of council owned property for display purposes.

“The council is willing to consider requests from local artists to display appropriate artwork in locations owned by East Devon District Council. However, in this case, no permission had been sought by the artist and the artwork had been affixed to a council owned property without the consent of the council. In these situations the council will always remove artwork and, where possible, will keep it safe until it can be returned to the person responsible for it."

Date responded: 31 August 2016

Fire at Tillhouse Farm, a Grade II listed farmhouse, in Cranbrook near Exeter.

Date submitted: 17 August 2016

Summary of request

Fire at Tillhouse Farm, a Grade II listed farmhouse, in Cranbrook near Exeter. I would like to have access to any correspondence relating to this incident between East Devon District Council (EDDC) and Devon and Somerset Fire Service, Devon and Cornwall Police and any other organisations, from December 15, 2015 to the current date. I am particularly interested in any correspondence relating to the incident from EDDC's Planning and Conservation Department.

Summary of response

We have searched with Planning Enforcement and our Legal team and can confirm that we have no correspondence regarding the fire at Tillhouse Farm, between EDDC or any of the organisations mentioned above.

Date responded: 8 September 2016

Childrens' services

Date submitted: 17 August 2016

Summary of request

For the years 2013, 2014, 2015 and to date in 2016 please detail the number of children who have been taken into care citing obesity or morbid obesity as a contributing factor.

Please indicate each child’s age, their weight, BMI and rough location.

If care proceedings have been instigated please note the reason as to why a decision to intervene was made.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and childrens’ services in East Devon www.devon.gov.uk

Date responded: 18 August 2016

Drug and alcohol addiction services

Date submitted: 16 August 2016

Summary of request

I am writing to you under the Freedom of Information Act 2000 to request details of your authority's yearly spend on drug and alcohol addiction services between 2010 and 2015, and your projected spend for 2016, 2017 and 2018.

Summary of response

As a District Council we do not offer these services. You may need to refer this request to Devon County Council if you have not already done so at https://new.devon.gov.uk/

Date responded: 16 August 2016

Bathroom adaptations

Date submitted: 15 August 2016

Summary of request

What is your budget for bathroom adaptations this financial year?

How many bathroom adaptations are you planning on carrying out for this financial year?

How many bathroom adaptations are currently being carried out per month for this financial year?

Will you be receiving an increase in budget from the Better Care Fund, if so how much?

If receiving an increase from the Better Care Fund how many bathroom adaptations do you plan on increasing to per month and when?

How many bathroom adaptations were carried out last financial year?

Summary of response

What is your budget for bathroom adaptations this financial year? - There is no set budget for SSA/special needs Bathroom Adaptations. Any such requested Bathroom adaptation work comes out of a single SSA/special needs adaptation budget, which encompasses many specialist adaptation works ranging from single grab bars; ramped access to properties; specialist lighting; door entry systems right through to extensions to properties.

How many bathroom adaptations are you planning on carrying out for this financial year? - To date we have carried out/are planning to carry out 19 SSA/special needs Bathroom Adaptations; no doubt further requests will be received as the year progresses but we have no set/forecast numbers.

How many bathroom adaptations are currently being carried out per month for this financial year? - We do not carry out SSA/special needs Bathroom Adaptations on a monthly basis; they are carried out as and when the requests are received/the need arises.

Will you be receiving an increase in budget from the Better Care Fund, if so how much? – There is no arrangement in place with the NHS (or other bodies) to secure additional funding from the Better Care Fund.

If receiving an increase from the Better Care Fund how many bathroom adaptations do you plan on increasing to per month and when? - See previous comment.

How many bathroom adaptations were carried out last financial year? - We carried out 41 SSA/special needs Bathroom Adaptations in the financial year 2015/16.

Date responded: 7 September 2016

Residential Properties with solar panels fitted

Date submitted: 15 August 2016

Summary of request

Details of residential properties that have had solar panels fitted during period 01.01.2009 - 31.12.2011 - as notified to building regs.

Details required: -
• Property Address
• Date of installation (or date notification was received by you if install date is not available)

Summary of response

We do not hold this specific information.

Date responded: 25 August 2016

Contaminated Land Register

Date submitted: 12 August 2016

Summary of request

Could you please provide details (including location) of any sites that have been added to your Contaminated Land Register since 22nd September 2015?

Summary of response

There have been no entries onto a Contaminated Land Register because we have no land within East Devon which has been declared as contaminated.

Date responded: 18 August 2016

Procurement exercises - contracts above £50,000 in value

Date submitted: 10 August 2016

Summary of request

The written report as required under Regulation 84 of the Public Contracts Regulations 2015 for every completed procurement exercise carried out between 26 February 2015 and 1 August 2016 for CPV codes 85000000, 98000000 and 92000000 for contracts above £50,000 in value.

Summary of response

No procurement exercises were completed within the criteria specified.

Date responded: 6 September 2016

Fees for recruitment

Date submitted: 9 August 2016

Summary of request

Could you supply all job titles, recruitment companies used and fees paid to those companies in recruitment in each of the past 6 financial years.

Summary of response

2010 - 2 x Polling staff - First Stop - £295
2013/14 - Principal Solicitor - Hays - £10,500
2013/14 - PA to the Chief Executive - Wise Employment - £3,333.15
2014/15 - HR Support Officer - Wise Employment - £2000
2015/16 - Principal Solicitor - Badenoch & Clark - £9,421.20

Date responded: 24 August 2016

Article 4 direction

Date submitted: 9 August 2016

Summary of request

Do you operate Article 4 direction in your area that requires HMOs to secure planning permission? If so, can I please know the area/areas covered.

Summary of response

There are no Article 4 directions in place in East Devon that remove Permitted Development Rights for HMO’s.

Date responded: 15 August 2016

Viabilty reports & Planning applications - The Kings Arms, Stockland

Date submitted: 3 August 2016

Summary of request

You asked for copies of viability reports produced in connection with planning applications at The Kings Arms, Stockland.

Summary of response

Please note that this information has now been scanned for inclusion with the planning application documents online and can be accessed here https://planning.eastdevon.gov.uk/online-applications/ when you input the relevant planning application numbers into the search box.

There have been a small number of redactions made to the reports to remove information which identifies third party individuals.

Date responded: 1 September 2016

Land to be acquired for the purpose of highway schemes or improvements

Date submitted: 3 August 2016

Summary of request

Is any land within the EAST DEVON DISTRICT COUNCIL area of authority to be acquired, or proposed to be acquired for the purpose of highway schemes or improvements?
If there is, please advise the location of the land and advise where further information can be found.

Summary of response

This information is available on our website under the adopted Local Plan:http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/
You will also need to contact Devon County Council planning policy team as they may have strategic long term plans that East Devon do not have details of: https://new.devon.gov.uk/navigation/planning-and-development/

Date responded: 8 August 2016

Are we using body worn cameras

Date submitted: 2 August 2016

Summary of request

1. Does your council use body worn cameras?
i. If the answer is yes please indicate whether this is part of a trial or if the technology has been adopted on a permanent basis.

2. How many body worn cameras has your council purchased and how much has been spent?

3. Which job roles and which departments are using body worn cameras?

4. Did your council complete a privacy impact assessment before trialing or implementing body worn cameras?
i. If so please provide a copy.

5. Please provide the make, model and manufacturer of the body worn cameras you have purchased.

6. Where and for how long is the footage held?

7. Please provide documentation relating to the results of any trial of body worn cameras that your force has undertaken.

Summary of response

1. Does your council use body worn cameras? - No
i. If the answer is yes please indicate whether this is part of a trial or if the technology has been adopted on a permanent basis.

2. How many body worn cameras has your council purchased and how much has been spent? - N/A

3. Which job roles and which departments are using body worn cameras? - N/A

4. Did your council complete a privacy impact assessment before trialing or implementing body worn cameras? - N/A
i. If so please provide a copy.

5. Please provide the make, model and manufacturer of the body worn cameras you have purchased - N/A

6. Where and for how long is the footage held? - N/A

7. Please provide documentation relating to the results of any trial of body worn cameras that your force has undertaken - N/A

Date responded: 3 August 2016

Lone working

Date submitted: 29 July 2016

Summary of request

Q1: Does your local authority issue guidance to those who work on their own?

Q2: Approximately, how many employees of your local authority are now classed as lone workers? As a percentage of total number of employees?

Q3: Are those employees who undertake lone working provided any form of specialised training, such as conflict avoidance or De-escalation techniques?

Q4: Are lone workers issued any PPE safety equipment or means for signalling an emergency (i.e. personal alarms, pagers, mobile phones?)

Q5: Does the Local Authority provide this equipment / service or is it outsourced to private sector companies? If so, whom?

Q6: How many assaults were reported by staff to the Local Authority in 2015 (if no stats known, then for the year 2014).

Q7: Please provide the name and job titles of the person(s) responsible for the safety of your local authority’s lone workers or lone worker policy and lone working risk assessments (health and safety manager?)

Q8: Please list the contact details (phone, email) of these person(s) responsible.

Summary of response

Q1: Does your local authority issue guidance to those who work on their own? - Yes, there is a Lone Worker policy which contains guidance.

Q2: Approximately, how many employees of your local authority are now classed as lone workers? As a percentage of total number of employees? - Approximately 50%

Q3: Are those employees who undertake lone working provided any form of specialised training, such as conflict avoidance or de-escalation techniques? - Yes, Conflict Management courses and there is an on-line Lone Working course produced by HR and the Health and Safety Adviser.

Q4: Are lone workers issued any PPE safety equipment or means for signaling an emergency (i.e. personal alarms, pagers, mobile phones?) - We have looked at new systems but rely mainly on council issued mobile phones and our own phone operated monitoring system via the Home Safeguard section in our Housing department.

Q5: Does the Local Authority provide this equipment/service or is it outsourced to private sector companies? If so, whom? - Provided in-house.

Q6: How many assaults were reported by staff to the Local Authority in 2015 (if no stats known, then for the year 2014) - Very rare occurrence 2 or 3 in 2015.

Q7: Please provide the name and job titles of the person(s) responsible for the safety of your local authority's lone workers or Lone Worker policy and lone working risk assessments (health and safety manager?) - Managers are responsible under the Lone Worker policy to provide a written system for monitoring the lone workers in their section and this has been reviewed council wide last year. The H&S Adviser is responsible for the Policy and is currently reviewing it.

Q8: Please list the contact details (phone, email) of these person(s) responsible - H&S Adviser Stephen Cross 'SCross@eastdevon.gov.uk' or Corporate H&S Officer Simon Fletcher 'SFletcher@eastdevon.gov.uk'.

Date responded: 5 August 2016

Violence in the classroom

Date submitted: 29 July 2016

Summary of request

We are currently looking at the issue of violence in the classroom, following a number of reports from teaching unions this year.

Could you please provide me with the following information;

*We're interested in the most recent results available to you.

1. How many students were excluded at local state runs schools over the most recent 5 year period (e.g. 2011-2016) (both fixed period and permanent)?

2. Of those students how many were excluded for violent behaviour?

3. How many teachers have been physically attacked by a pupil at school over the most recent 5 year period?

4. Of those who were attacked, what types of violence did they experience?

5. Were any teachers attacked with a weapon?

6. Of those who were attacked with a weapon, what was the type of weapon?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and childrens’ services in East Devon www.devon.gov.uk

Date responded: 3 August 2016

Waste bin sizes

Date submitted: 28 July 2016

Summary of request

1) Does your council use 240 litre bins, or a smaller size? If it's a smaller size, when did the changeover happen?

2) Does your council collect waste weekly? If it's bi-weekly, or tri-weekly, when did the changeover happen?

Summary of response

1) Does your council use 240 litre bins, or a smaller size? If it's a smaller size, when did the changeover happen? - We use 180 litre bins and changed when we went to fortnightly collections in 2006/7.

2) Does your council collect waste weekly? If it's bi-weekly, or tri-weekly, when did the changeover happen?

Current collection:
• General waste – One collection every fortnight
• Recycling waste – Collected once every week
• Food waste (if applicable) – Collected once every week
• Garden waste – No EDDC collection

Date responded: 10 August 2016

Ransomware virus scam

Date submitted: 28 July 2016

Summary of request

1. Whether the council has fallen victim to a ransomware virus scam (a definition of which can be found at: http://www.trendmicro.com/vinfo/us/security/definition/ransomware), or has been made aware that it has transmitted a ransomware virus scan from its email server, between 1 January 2014 and 31 July 2016 inclusive, in whichever format is easiest to supply; and
2. If the answer to question 1) is "yes", how many times the council has fallen victim;
3. If the answer to question 1) is "yes", how many machines (PCs or laptops) were affected, and what happened to them; and
4. If the answer to question 1) is “yes”, whether the council paid the ransom, and if so, how much it paid in pounds sterling, in whichever format is easiest to supply.

Summary of response

1. Whether the council has fallen victim to a Ransomware virus scam (a definition of which can be found at: http://www.trendmicro.com/vinfo/us/security/definition/ransomware), or has been made aware that it has transmitted a Ransomware virus scan from its email server, between 1 January 2014 and 31 July 2016 inclusive, in whichever format is easiest to supply - No instances of Ransomware
2. If the answer to question 1) is "yes", how many times the council has fallen victim - N/A
3. If the answer to question 1) is "yes", how many machines (PCs or laptops) were affected, and what happened to them - N/A
4. If the answer to question 1) is "yes", whether the council paid the ransom, and if so, how much it paid in pounds sterling, in whichever format is easiest to supply - N/A

Date responded: 15 August 2016

Accommodation for elderly people

Date submitted: 26 July 2016

Summary of request

Please tell me if the council has had to accommodate any elderly people who require social care (between 4 and 16 hours a week) in alternative accommodation such as a residential home or B&B accommodation, because there is no room in independent living schemes in the area?
Please provide figures for the number of people housed in alternative accommodation in 2013/14, 2014/15 and 2015/16.

Summary of response

We do not record this specific data as it is not required for our statistic returns. We would not place someone who requires social care into B&B accomodation as it is likely to be unsuitable, but if someone elderly approached as homeless we would establish if they were able to live independently and likely assist with sheltered accommodation via Devon Home Choice. If they became homeless before a property became available we would look to refer to our temporary accommodation at Gissage House, if suitable, or liaise with social services re appropriate accommodation.

Date responded: 15 August 2016

Discretionary Housing Payment (DHP) fund

Date submitted: 26 July 2016

Summary of request

The following questions relate to applications for Discretionary Housing Payments (DHPs) for assistance with the impact of the April 2013 Housing Benefit changes for social rented sector tenants, during the current financial year.

1) How many disabled applicants successfully received DHP monies in each year since the financial year 2010/11?
2) What is the total number of DHP applications received to date (disabled and non-disabled)?
3) How many applicants have been awarded a DHP to date (disabled and non-disabled)?
4) How many applicants have been refused a DHP to date (disabled and non-disabled)?
5) How many DHP applications are still being processed (disabled and non-disabled)?
6) On average, how long does processing a DHP application take, from receiving the application to providing the final decision to the applicant?
7) What is the most common reason that your council is refusing a DHP?
8) Do you include a person's Disability Living Allowance as part of their household income?
9) What figure has the Government given for your DHP fund in each financial year since 2010/11?
10) What is the shortest period of time you have awarded a DHP for?
11) How many repeat DHP applicants have you administered funding to?
10) How much money from DHP is being used for DFG money?

Summary of response

1) How many disabled applicants successfully received DHP monies in each year since the financial year 2010/11? - Not known as we do not keep this information
2) What is the total number of DHP applications received to date (disabled and non-disabled)? - We do not split the applications into categories of disabled and non-disabled, so we do not know the total number received
3) How many applicants have been awarded a DHP to date (disabled and non-disabled)? - We do not split the applications into categories of disabled and non-disabled, so we do not know the total number received
4) How many applicants have been refused a DHP to date (disabled and non-disabled)? - We do not split the applications into categories of disabled and non-disabled, so we do not know the total number received
5) How many DHP applications are still being processed (disabled and non-disabled)? - This varies from week to week
6) On average, how long does processing a DHP application take, from receiving the application to providing the final decision to the applicant? - Approximately 7 days
7) What is the most common reason that your council is refusing a DHP? - The customer has spare income to meet the shortfall in their rent
8) Do you include a person's Disability Living Allowance as part of their household income? - Each claim is looked at individually
9) What figure has the Government given for your DHP fund in each financial year since 2010/11? - 2010/2011 – not known; 2011/2012 - £70,921.00; 2012/2013 - £138,478.00; 2013/2014 - £176,239.00; 2014/2015 - £170,366.00; 2015/2016 - £101,211.00; 2016/2017 - £143,932.00
10) What is the shortest period of time you have awarded a DHP for? - 1 week
11) How many repeat DHP applicants have you administered funding to? - Not known
10) How much money from DHP is being used for DFG money? - None – Disabled Facilities Grants are completely separate funding.

Date responded: 9 August 2016

Civil claims relating to historical child sexual abuse

Date submitted: 25 July 2016

Summary of request

1. The amount of money your council paid out during the financial year 14/15 in compensation and/or damages and/or other payments to settle civil claims relating to historical child sexual abuse. Please give a breakdown stating a) the number of claims b) the date range of the incidents the civil claims relate to, from the earliest to the most recent

2. The total legal costs incurred by the council during the financial year 14/15 as a result of civil claims relating to historical child sexual abuse.

3. The amount of money your council paid out during the financial year 15/16 in compensation and/or damages and/or to settle civil claims relating to historical child sexual abuse. Please give a breakdown stating a) the number of claims b) the date range of the incidents the civil claims relate to, from the earliest to the most recent.

4. The total legal costs incurred by the council during the financial year 15/16 as a result of civil claims relating to historical child sexual abuse.

5. The amount of money the council has set aside/allocated/budgeted for the year financial year 16/17 for compensation and/or damages and/or to settle civil claims relating to historical child sexual abuse.

6. The council's child protection/safeguarding or equivalent budget for 16/17.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social and childrens’ services in East Devon www.devon.gov.uk

Date responded: 1 August 2016

New Home Bonus grants

Date submitted: 25 July 2016

Summary of request

1) How much in New Homes Bonus grants the council recevied in 2012/13, 2013/14, 2014/15 and 2015/16?
2) For each year, please tell me what the funding was spent on?
3) If you are unable to list the projects the funding was spent on, please tell me if it was allocated to the council's general funds.
4) For each year, please tell me how much of the funding was allocated to the housing revenue account?

Summary of response

1. How much in New Homes Bonus grants the council received in:

2012/13 - £758,702; all allocated to capital projects
2013/14 - £1,176,375; £408,115 to capital projects and £768,260 to General Fund
2014/15 - £1,822,496; £864,496 to capital projects and £958,000 to General Fund (including financing costs for house building infrastructure)
2015/16 - £3,015,221; £1,030,593 to capital projects and £1,984,628 to General Fund (including financing costs for house building infrastructure)

2. For each year, please tell me what the funding was spent on - Please see above

3. If you are unable to list the projects the funding was spent on, please tell me if it was allocated to the council's general funds - Please see above

4. For each year, please tell me how much of the funding was allocated to the housing revenue account - None

Date responded: 5 August 2016

Do we carry out random breath tests for staff

Date submitted: 22 July 2016

Summary of request

1. Do you randomly breath test your staff on work premises for alcohol? YES / NO
If YES – please answer the following questions;
2. Upon what legislation, regulation or framework are you using to conduct such alcohol breath tests on staff?
3. If staff are found to be over the limit (35 micro-grammes per litre of breath 35mg/L) – what is the procedure for dealing with that member of staff?
4. If staff are found to be less than the limit (35 micro-grammes per litre of breath 35mg/L) but greater than 0mg/L – what is the procedure for dealing with that member of staff?
5. Do you also test staff members that are working from home?
6. Who signed off the alcohol testing policy? i.e. Members, C.E.O
7. Please send a copy of your alcohol testing policy.

Summary of response

1. Do you randomly breath test your staff on work premises for alcohol? YES / NO - No
If YES – please answer the following questions;
2. Upon what legislation, regulation or framework are you using to conduct such alcohol breath tests on staff? - Tests are not carried out
3. If staff are found to be over the limit (35 micro-grammes per litre of breath 35mg/L) – what is the procedure for dealing with that member of staff? - N/A
4. If staff are found to be less than the limit (35 micro-grammes per litre of breath 35mg/L) but greater than 0mg/L – what is the procedure for dealing with that member of staff? - N/A
5. Do you also test staff members that are working from home? - N/A
6. Who signed off the alcohol testing policy? i.e. Members, C.E.O - N/A
7. Please send a copy of your alcohol testing policy - N/A

We have an Alcohol and Drugs policy. This states that:
For health and safety reasons the Council reserves the right to ask you to undergo alcohol or drug level blood tests through your GP where there are concerns regarding fitness for work. Such tests will only be carried out with your consent. The council will also seek advice from Occupational Health to confirm whether you are fit to attend work and assess whether you are co-operating with any recommended treatment.

Date responded: 5 August 2016

Fines for smoking in cars with children

Date submitted: 22 July 2016

Summary of request

a) The number of referrals the local authority has received from police forces regarding people smoking in cars carrying children, since the legislation was implemented in October 2015
b) The number of fines and/or issued by the local authority for this offence as a result
c) The value of fines issued

Summary of response

a) The number of referrals the local authority has received from police forces regarding people smoking in cars carrying children, since the legislation was implemented in October 2015 - None
b) The number of fines and/or issued by the local authority for this offence as a result - None
c) The value of fines issued - Zero

Date responded: 8 August 2016

Penalty Charge Notices (PCN)

Date submitted: 21 July 2016

Summary of request

1. Do you manage your own parking enforcement or do you outsource it?
1a. If you outsource it, who to? When is this contract due to finish?

2. What is the approximate value of your Enforcement Software Contract?

3. How many Civil Enforcement Officers do you employ?

4. Do you manage the administration of parking appeals yourself or have you outsourced it?
4a. If you outsource it, who to? When is this contract due to finish?

5. How many PCN's do you issue per Annum?

6. How many Parking Permits do you issue per Annum?

7. Please can you tell me what system you use for the case management of your PCN's and parking appeals?

8. Please can you tell me when the contract for that system comes to an end and likely procurement timescales if you are to re-procure?

Summary of response

1. Do you manage your own parking enforcement or do you outsource it? - Manage ourselves
1a. If you outsource it, who to? When is this contract due to finish?

2. What is the approximate value of your Enforcement Software Contract? - £3,210.

3. How many Civil Enforcement Officers do you employ? - 4 FTE

4. Do you manage the administration of parking appeals yourself or have you outsourced it? - Manage ourselves
4a. If you outsource it, who to? When is this contract due to finish?

5. How many PCN's do you issue per Annum? - Approximately 2,200

6. How many Parking Permits do you issue per Annum? - Approximately 4,500

7. Please can you tell me what system you use for the case management of your PCN's and parking appeals? - Xerox (Spur) Si-Dem

8. Please can you tell me when the contract for that system comes to an end and likely procurement timescales if you are to re-procure? - 31st March 2017 - Procurement of a case management system is being dealt with by Strata on behalf of and wholly owned by Exeter County Council, Teignbridge District Council and East Devon District Council.

Date responded: 15 August 2016

Relocation scheme for Syrian refugees

Date submitted: 19 July 2016

Summary of request

1. Whether the authority has agreed to participate in the vulnerable persons relocation scheme for Syrian refugees?

2. If the authority has agreed to participate, how many refugees has it agreed to take?

3. Where are they to be settled, and when are they expected to begin arriving?

It would also be helpful to know what special arrangements the authority has put in place in order to receive the refugees, and assist their resettlement.

Summary of response


1. Whether the authority has agreed to participate in the vulnerable persons relocation scheme for Syrian refugees? - Yes we have agreed to participate.

2. If the authority has agreed to participate, how many refugees has it agreed to take? - We have indicated that we can accommodate between 5-10 households per annum over five years.

3. Where are they to be settled, and when are they expected to begin arriving? - We will be locating families throughout the district where we can secure suitable homes.

It would also be helpful to know what special arrangements the authority has put in place in order to receive the refugees, and assist their resettlement - We are expecting the first family imminently and are awaiting Home Office confirmation of the date.

Date responded: 21 July 2016

Moirai Capital Investments for Exmouth seafront regeneration

Date submitted: 18 July 2016

Summary of request

Has council made any payments to Moirai, or any agent on their behalf (JLL?) and if so, what are the details.

What meetings have been held with Moirai or any of it's agents and what officer time or other costs have been incurred. Full details please, to include dates, place of meeting and officers/members meeting.

Is it correct that EDDC has been taking councillors (and any others e.g regeneration panel members) to view Moirai's Swindon operation? Full details please.

When did EDDC decide to end it's preferred partner relationship with Moirai and why? please supply full reasons and dates with copies of reports and decisions .

Please explain what has changed, other than the passage of time, that necessitates a rethink on regeneration proposals.

Summary of response

Has the council made any payments to Moirai, or any agent on their behalf and, if so, what are the details?
No

What meetings have been held with Moirai or any of its agents and what officer time or other costs have been incurred? Full details to include dates, place of meeting and officers/members meeting

28 August 2014. Meeting with Moirai and JLL. Presentation given to Alison Hayward, Richard Cohen, Cllr Tim Wood, Cllr John Humphries, Cllr Andrew Moulding.
19 September 2014. Meeting with Moirai.
24 Feb 2015. Meeting with Moirai and JLL (agent to EDDC)
24 April 2015. Meeting with Moirai and JLL. Held at JLL offices.
27 May 2015. Meeting with Moirai and JLL. Held at JLL offices
16 June 2015. Meeting with Moirai and WSP (engineering consultants to EDDC).
6 August 2015. Meeting with Moirai and JLL and also a meeting with Moirai .

We do not hold information regarding officer cost.

Details of visit made by EDDC Councillors to view Moirai's Swindon operation
Saturday 3rd October 2015 - A trip was arranged to visit the Oasis Leisure centre in Swindon with 6 Exmouth town councillors.

Details of EDDC's decision to end its preferred partner relationship with Moirai including dates and copies of reports and decisions
There is no information held. Any formal decision will be documented in the minutes of Cabinet which will be available online.

Date responded: 15 August 2016

Recycling strategy

Date submitted: 17 July 2016

Summary of request

I would like to make a request under the Freedom of Information Act for details relating to how your organisation deals with recycling of materials collected from households and businesses. Including what particular types of materials are recycled and which are not.

Could you please also provide information about your recycling strategy and policy, and how the recycling scheme is communicated to the public (along with details of any associated communications plan/strategy), and education regarding recycling provided to schools/public.

If possible could you also include any further information as to what is done to aid litter prevention/litterpicking initiatives.

Summary of response

I would like to make a request under the Freedom of Information Act for details relating to how your organisation deals with recycling of materials collected from households and businesses. Including what particular types of materials are recycled and which are not - Please go to our website where you will be able to view published information on what we recycle and how at http://eastdevon.gov.uk/recycling-and-rubbish/
http://eastdevon.gov.uk/recycling-and-rubbish/reduce-reuse-recycle/recycle/where-does-my-recycling-go/

Could you please also provide information about your recycling strategy and policy, and how the recycling scheme is communicated to the public (along with details of any associated communications plan/strategy), and education regarding recycling provided to schools/public - Please go to our website where you will be able to view published information on how we communicate and educate people on our recycling strategy at http://eastdevon.gov.uk/recycling-and-rubbish/community-and-schools/

Our waste strategy is overdue for updating, but our old one can be found at http://intranet/ourcouncil/services/od/Communication%20%20Improvement%20Documents/Policies/Waste%20Strategy.doc. We are aware we need to update it, but have been focusing instead on our new contract. We will update the strategy after we have rolled out the new contract. We also work to Devon County Council’s Waste Strategy which can be viewed at http://www.devon.gov.uk/dcc_waste_strategy_review.pdf

You can also view our Waste and Environmental Services Business/Departmental Plan 2016 at http://eastdevon.gov.uk/media/1434335/streetscene-service-plan-2016-17.pdf

If possible could you also include any further information as to what is done to aid litter prevention/litterpicking initiatives – Please go to our website where you will be able to view published information on how we communicate and educate people on our recycling strategy at http://eastdevon.gov.uk/recycling-and-rubbish/community-and-schools/

Date responded: 11 August 2016

Printing for Council Tax/Business Rates Annual Billing

Date submitted: 14 July 2016

Summary of request

1. Please confirm if your printing for Council Tax/Business Rates Annual Billing is outsourced and if so, who to?

1a. If yes, when is this contract up for renewal?

2. Please confirm if your printing for Council Tax/Business Rates Daily/Ad Hoc Billing is outsourced and if so, who to?

2a. If yes, when is this contract up for renewal?

3. Please confirm if your printing for other Revenues and Benefits letters (e.g. benefit notification letters, ad hoc correspondence) is outsourced and if so, who to?

3a. If yes, when is this contract up for renewal?

3b. Do you have the ability to send your ad hoc letters to an external print drive in order that this output can be coordinated and dispatched by a third party supplier (i.e. Hybrid printing)?

Summary of response

1. Please confirm if your printing for Council Tax/Business Rates Annual Billing is outsourced and if so, who to? - Yes, Latcham Direct

1a. If yes, when is this contract up for renewal? - 2018

2. Please confirm if your printing for Council Tax/Business Rates Daily/Ad Hoc Billing is outsourced and if so, who to? – Yes, Synertec

2a. If yes, when is this contract up for renewal? - 2019

3. Please confirm if your printing for other Revenues and Benefits letters (e.g. benefit notification letters, ad hoc correspondence) is outsourced and if so, who to? - Not currently out sourced

3a. If yes, when is this contract up for renewal? - N/A

3b. Do you have the ability to send your ad hoc letters to an external print drive in order that this output can be coordinated and dispatched by a third party supplier (i.e. Hybrid printing)? - No

Date responded: 15 July 2016

Telephone system

Date submitted: 14 July 2016

Summary of request

• What manufacturer telephone system are you using?
• How many extensions are there on your telephone system?
• Who maintains your telephone system?
• When does your telephone system maintenance contract expire?
• Are you using Lync or Skype for Business?

Summary of response

• What manufacturer telephone system are you using? - Philips Sopho 3050
• How many extensions are there on your telephone system? - Approximately 500
• Who maintains your telephone system? - Getronics
• When does your telephone system maintenance contract expire? - 31/03/17
• Are you using Lync or Skype for Business? - Not at present

Date responded: 3 August 2016

Recruitment agency contracts

Date submitted: 14 July 2016

Summary of request

- Does your authority have a recruitment contract with Jobs go Public?
- If so what is the annual cost, and renewal date?

- Does your authority have a recruitment contract with the Guardian?
- If so what is the annual cost, and renewal date?

- Do you use a recruitment agency?
- Which agency?

- Does the council have any other preferred media for recruitment advertising?

- What is the annual spend of recruitment advertising?

- Could you please supply the email address for the Head/Director of HR

- Do you have a subscription to the Local Government Chronicle? (LGC)
- Annual cost/sub renewal date

Summary of response

- Does your authority have a recruitment contract with Jobs go Public? - No
- If so what is the annual cost, and renewal date? - N/A

- Does your authority have a recruitment contract with the Guardian? - No
- If so what is the annual cost, and renewal date? - N/A

- Do you use a recruitment agency? - Yes
- Which agency? - Thirty Three

- Does the council have any other preferred media for recruitment advertising? - Our own social media i.e. Twitter and Facebook

- What is the annual spend of recruitment advertising? - It varies year to year but on average it's approximately £80k per annum

- Could you please supply the email address for the Head/Director of HR - Kjenkins@eastdevon.gov.uk

- Do you have a subscription to the Local Government Chronicle? (LGC) - No
- Annual cost/sub renewal date - N/A

Date responded: 19 July 2016

Budget for play facilities

Date submitted: 12 July 2016

Summary of request

1. Total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks etc) in each of the following years:
• 2014-15
• 2015-16

2. Expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks etc) in each of the following years:
• 2016-17
• 2017-18
• 2018-19

3. Number of public playgrounds and play facilities closed in your local authority area and the proportion of total play facilities this represents, in each of the following years:
• 2014-15
• 2015-16

4. Number of public playgrounds and play facilities you expect will close in your local authority area and the proportion of total play facilities this represents, in each of the following years:
• 2016-17
• 2017-18
• 2018-19

5. Revenue spending budget for public play facilities in each of the following years:
• 2014-15
• 2015-16

6. Revenue spending budget for public play facilities in each of the following years:
• 2016-17
• 2017-18
• 2018-19

7. What is the primary reason for playground closures by your local authority in the last 2 years?

Summary of response

1. Total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks etc) in each of the following years:
• 2014-15 - £80k
• 2015-16 - £70k

2. Expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks etc) in each of the following years:
• 2016-17 - £70k
• 2017-18 - £70k
• 2018-19 - £70k

3. Number of public playgrounds and play facilities closed in your local authority area and the proportion of total play facilities this represents, in each of the following years:
• 2014-15 - None
• 2015-16 - None

4. Number of public playgrounds and play facilities you expect will close in your local authority area and the proportion of total play facilities this represents, in each of the following years:
• 2016-17 - None proposed
• 2017-18 - None proposed
• 2018-19 - None proposed

5. Revenue spending budget for public play facilities in each of the following years:
• 2014-15 - £70k
• 2015-16 - £70k

6. Revenue spending budget for public play facilities in each of the following years:
• 2016-17 - £70k
• 2017-18 - £70k
• 2018-19 - £70k

7. What is the primary reason for playground closures by your local authority in the last 2 years? - N/A

Date responded: 3 August 2016

Councillors' clothing allowances

Date submitted: 12 July 2016

Summary of request

The total amount spent by the local authority on Councillors' clothing allowances since April 6, 2013

The names of any Councillors entitled to a clothing allowance at any point during this period

An itemised list of all clothing purchased by each of these Councillors during this period, including the cost of each item, description of each item (i.e. a skirt), the name of the shop where it was purchased and the date of purchase

Summary of response

No clothing allowance is made to Councillors and no claims have been received for items of clothing to be reimbursed. Councillor expenses paid in the financial years you have requested can be found at http://eastdevon.gov.uk/council-and-democracy/councillors-with-special-responsibilities/councillor-allowances/

The total amount spent by the local authority on Councillors' clothing allowances since April 6, 2013 – N/A

The names of any Councillors entitled to a clothing allowance at any point during this period – N/A

An itemised list of all clothing purchased by each of these Councillors during this period, including the cost of each item, description of each item (i.e. a skirt), the name of the shop where it was purchased and the date of purchase – N/A

Date responded: 13 July 2016

Dangerous Wild Animals Act licence on file for Thomas or Tommy Chipperfield

Date submitted: 12 July 2016

Summary of request

Can you please provide the following information:

• Whether you have a current Dangerous Wild Animals Act licence on file for Thomas or Tommy Chipperfield?
• A copy of the DWA licence
• Copies of any inspection reports and correspondence with the owner dated 1 January 2015 to 30 June 2016.

Summary of response

Can you please provide the following information under the Freedom of Information Act:

• Whether you have a current Dangerous Wild Animals Act licence on file for Thomas or Tommy Chipperfield - We do not have any animal licences issued now or at anytime in the past under the names of Thomas or Tommy Chipperfield.
• A copy of the DWA licence - N/A
• Copies of any inspection reports and correspondence with the owner dated 1 January 2015 to 30 June 2016 - N/A

Date responded: 3 August 2016

Cost of Civic receptions since 2013

Date submitted: 12 July 2016

Summary of request

The total cost to the council of all civic receptions held since July 1st, 2013.

Details of each civic reception, including date, individual cost, purpose, location, how many guests attended, how many councillors attended and what the money spent was used to purchase.

Summary of response

Garden party 2013
Date:31 August 2013
Cost:£865 approximately
Purpose:Promoting a project for Primary and Secondary schools to commemorate the centenary of the start of the First World War
Location:Council Offices, Knowle, Sidmouth, EX10 8HL
No of Guests:80 – (number of Councillors attending not held)
Spent on:Catering, musician and staff overtime

Civic Service 2014
Date:6 April 2014
Cost:£1057.50 approximately
Purpose:Annual Civic event
Location:Church service at St Andrew Parish Church, Colyton followed by afternoon tea at Feoffees Hall, Colyton
No of Guests:89 – (number of Councillors attending not held)
Spent on:Catering, musician, room hire, printing of order of services and staff overtime

Civic Service 2015
Date:22 February 2015
Cost:£1010.00 approximately
Purpose:Annual Civic event
Location:Church service
No of Guests:Approximately 140 – (number of Councillors attending not held, service held as part of a normal Sunday service)
Spent on:Catering, room hire, printing of order of services and staff overtime

Civic Dinner 2015
Date:13 March 2015
Cost:£2400 approximately
Purpose:End of Chairman’s term and fundraiser for local charity.
Location:River Cottage, Axminster
No of Guests:51 (number of Councillors attending not held)
Spent on:Catering

Civic Service 2016
Date:20 March 2016
Cost:£1030.00 approximately
Purpose:Annual Civic event
Location:Church service at Parish Church, Sidmouth followed by afternoon tea at Kennaway Hall,
Sidmouth
No of Guests:90 (number of Councillors attending not held)
Spent on:Catering, room hire, printing of order of services and staff overtime

Garden Party 2016
Date:12 June 2016
Cost:£1922.00
Purpose:Queen’s 90th Birthday Celebrations
Location:Council Offices, Knowle, Sidmouth, EX10 8HL
No of Guests:118 – (number of Councillors attending not held)
Spent on:Catering, stationery, commemorative coins and staff overtime














Date responded: 15 July 2016

Funding for the Queen's 90th birthday celebrations

Date submitted: 10 July 2016

Summary of request

How much funding is your council planning to make or will be making available for the Queen’s birthday celebrations, at any point throughout the year, and how much of this funding will be met by your Local Authority and/or by Central Government?

I would like to have included in this, but not limited to, street parties and the recent “Clean for the Queen” event.

Summary of response

How much funding is your council planning to make or will be making available for the Queen's birthday celebrations, at any point throughout the year, and how much of this funding will be met by your Local Authority and/or by Central Government? - All costs have been met by us as the Local Authority.

Lighting of a Beacon - £50
Chairman's Garden Party - £1,136 plus overtime at £786
Competition for Towns and Parishes for initiatives within their wards presented at the Chairman's Garden Party - £1,119 (Frames £119 for 10; Awards 10 x £100)

Total cost for the Queen's birthday celebrations: £3091.00

I would like to have included in this, but not limited to, street parties and the recent "Clean for the Queen" event - No additional expenditure was occurred for 'Clean for the Queen'. We helped out in normal staff time and worked with community groups with their litter picks.

Date responded: 3 August 2016

Budget for the Thelma Hulbert Gallery

Date submitted: 10 July 2016

Summary of request

On page 14 of the subject document is listed a breakdown of the budget for the Thelma Hulbert Gallery. At line 8 of the 'Services' is listed 'Grants/Contributions/Others' in the sum of £12,000. I can understand the 'contributions' as there is a collecting box at the front desk. Could you please advise me of the sources and approximate value of the 'Grants'?

Summary of response

£2,000 projected Donations income - Which was based on Donations received at the Thelma Hulbert Gallery in prior years.
£10,000 projected Non Government Grants and Contributions income – Submission of various Grant, Sponsorship applications etc, through a variety of avenues in order to further the Arts & Culture Service throughout East Devon community.

Date responded: 13 July 2016

Public Right of Way

Date submitted: 7 July 2016

Summary of request

Please could you advise under Freedom of Information/Environmental Information Regulations whether there are any proposals to stop up, divert or alter an existing Public Right of Way within the Local Authority boundary?

Or are there any pending proposals for a Public Right of Way within the Local Authority boundary?

Or please could you advise where we can obtain this information

Summary of response

Please could you advise under Freedom of Information/Environmental Information Regulations whether there are any proposals to stop up, divert or alter an existing Public Right of Way within the Local Authority boundary? - Public Right of Way is managed by Devon County Council

Or are there any pending proposals for a Public Right of Way within the Local Authority boundary? - N/A

Or please could you advise where we can obtain this information - https://new.devon.gov.uk/search/?q=public+rights+of+way#gsc.tab=0&gsc.q=public%20rights%20of%20way&gsc.page=1

Date responded: 8 July 2016

Election costs

Date submitted: 7 July 2016

Summary of request

1. How much funding was:

a. budgeted for;
b. allocated to;
c. spent by;

your electoral or democratic services department (or equivalent) in (i) 2010-11, (ii) 2011-12, (iii) 2012-13, (iv) 2013-14, (v) 2014-15 and (iv) to date in 2015-16?

2. And, of such funding (in no. 1) that was:

a. budgeted for;
b. allocated to;
c. spent by;

your electoral or democratic services department, what amount was contributed by (i) the authority itself, (ii) other local or combined authorities, (iii) the Cabinet Office, (iv) a government department or agency other than the UK Government Cabinet Office and (v) the Electoral Commission

3. How many:

a. electors aged over 18;
b. electors aged under 18 (attainers);

were confirmed on the electoral register on (i) 1 December 2014, (ii) 1 February 2015, (iii) 9 February 2015, (iv) 7 May 2015, (v) 1 December 2015, (vi) 31 January 2016, (vii) 8 February 2016, (viii) 5 May 2016 and (ix) 10 June 2016.

4. How many applications to register to vote were received between 30 May 2016 and 9 June 2016, and, of that number, how many such applicants were already registered to vote (i.e. ‘duplicate’ applicants)?

5. Please can you provide a copy of the (a) Electoral Registration Officer's public engagement strategy, and (b) copies of the ERO’s strategies relating to (i) 2010-11, (ii) 2011-12, (iii) 2012-13, (iv) 2013-14 and (v) 2014-15

6. Which local 16+ educational establishments has the ERO - or the ERO’s staff have (a) contacted in order to seek to visit, and (b) visited in (i) 2014-15, and (ii) to date 2015-16, in order to seek to register pupils, students etc.

I would like the above information to be provided to me as electronic copies, either within Excel spreadsheets, Word tables or PDF files as long as the data is clear to understand. If this request is too wide or unclear, I would be grateful if you could contact me as I understand that under the Act, you are required to advise and assist requesters. If any of this information is already in the public domain, please can you direct me to it, with page references and URL addresses if necessary.

If this request exceeds the cost limit of £450, kindly restrict the request to questions 1 and 3 (as above):

1. How much funding was:

a. budgeted for;
b. allocated to;
c. spent by;

your electoral or democratic services department (or equivalent) in (i) 2010-11, (ii) 2011-12, (iii) 2012-13, (iv) 2013-14, (v) 2014-15 and (iv) to date in 2015-16?

3. How many:

a. electors aged over 18;
b. electors aged under 18;

were confirmed on the electoral register on (i) 1 December 2014, (ii) 1 February 2015, (iii) 9 February 2015, (iv) 7 May 2015, (v) 1 December 2015, (vi) 31 January 2016, (vii) 8 February 2016, (viii) 5 May 2016 and (ix) 10 June 2016

Summary of response

The Freedom of Information Act does not cover the work of the electoral registration officer or returning officer and so the information you have requested does not fall within the scope of the Act.

Date responded: 3 August 2016

Council tax arrears

Date submitted: 6 July 2016

Summary of request

I would like to know, in cases of taxpayers with council tax arrears, how many times the council has applied for:

1. Charging orders
2. Bankruptcy orders

I would like this data broken down by tax years (1 April - 31 March) for each of the last two years (years ended 31 March 2015 and 31 March 2016).

Summary of response

Charging orders 2014/15 = 15
Charging orders 2015/16 = 15

Bankruptcy orders = 0

Date responded: 15 July 2016

Costs of relocation project

Date submitted: 6 July 2016

Summary of request

1. Breakdown of the overall budget for the re-location project and how figure arrived at

2. What was the overall budget at the inception of the project?

3. What clauses in any agreements with Pegasus Life account for any revision of the planning timetable

4. Where is the 20% contingency included in the overall budget costs?

5. Could you provide a breakdown of costs for the refurbishment project for Exmouth Town Hall

6. Could you provide me with the specifications for the refurbishment of the Exmouth site

7. Could you remind me of the costs for the proposed new-build headquarters at Heathpark, Honiton

8. Could you confirm a breakdown of the building costs for the new headquarters at Honiton

9. Could you provide details as to what work has been carried out by the District Council to determine the value of the proposed new headquarters at Heathpark once they have been built

10. Could you provide a breakdown of the costs of borrowing figures – namely £4.6m and £5.99m.

11. How many staff will be stationed at Honiton and Exmouth. How many stationed at another location

12. What are costs of staff employed in the new facility anticipated to amount to

13. Could you provide cost details with regard to the worksmart arrangements. What are the costs of employing further IT specialists to facilitate and implement the work smart arrangements?

14. Could you provide me with the energy costs as at March 2015

15. Could you provide me with information with regards to the operational expenditure over 20 years for the twin-site solution of Honiton and Exmouth. What are the anticipated costs, including energy, for both sites? How exactly will the twin sites save the council £6m

16. I would like total figures for both sites in m2 (Honiton and Exmouth)

17. Could you confirm the floor area for the current site at Knowle

Summary of response

1. Breakdown of the overall budget for the re-location project and how figure arrived at
The overall budget remains the same as published in the Cabinet report of March 2015 which is available here http://eastdevon.gov.uk/media/939266/110315-cabinet-combined-agenda.pdf. Our project document archive also contains a breakdown of the budget with some minor redactions for on-going commercial matters http://eastdevon.gov.uk/media/1468420/6-project-report-20-300915.pdf . This redacted detail remains exempt from disclosure under Regulation 12(5)(e) but, as previously advised, it will be published, along with more recent documentation, at appropriate project milestones and when its commercial sensitivity has reduced.

2. What was the overall budget at the inception of the project?
See above http://eastdevon.gov.uk/media/939266/110315-cabinet-combined-agenda.pdf

3. What clauses in any agreements with Pegasus Life account for any revision of the planning timetable
I refer you back to our response of 19th November to a previous information request which outlined our reasons for withholding the contractual agreement between EDDC and Pegasus Life. As our response to that request is currently the subject of a complaint to the ICO, we will not respond further on the same point. It is now for the ICO to determine whether appropriate exceptions have been applied to this information which, at this point in time, remains withheld for reasons of commercial confidentiality (Reg 12(5)(e))

4. Where is the 20% contingency included in the overall budget costs?
The overall budget contains a 20% contingency.

5. Could you provide a breakdown of costs for the refurbishment project for Exmouth Town Hall
The costs for this project are not yet known and details of any anticipated costs and / or negotiations with contractors is commercially confidential and exempt from disclosure under Reg 12(5)(e).

6. Could you provide me with the specifications for the refurbishment of the Exmouth site
No detailed specification is held at this time. This matter is currently subject to contractor negotiation, the detail of which is exempt from disclosure under Reg 12(5)(e).

7. Could you remind me of the costs for the proposed new-build headquarters at Heathpark, Honiton
As per our response to you in April 2016, our response to this request is as follows: Detailed build costs are not yet available. The baseline budget is identified in the recent report to Cabinet http://eastdevon.gov.uk/media/1622700/06... (item 11). This report outlines the stage we are at with the new-build in Honiton.

8. Could you confirm a breakdown of the building costs for the new headquarters at Honiton
Anticipated costs are exempt from disclosure under Reg 12(5)(e)

9. Could you provide details as to what work has been carried out by the District Council to determine the value of the proposed new headquarters at Heathpark once they have been built
As per our response to you in April 2016, our response to this request is as follows: No further work will be carried out until a design has been finalised and planning permission granted.

10. Could you provide a breakdown of the costs of borrowing figures – namely £4.6m and £5.99m.
The link above to the March 2015 Cabinet report includes an estimated cost of borrowing

11. How many staff will be stationed at Honiton and Exmouth. How many stationed at another location
There will be 220 desks at Heathpark and 90 based in Exmouth – staff work with different workstyles which are fixed office workers, mobile, flexible or homeworker and it is not necessary to have a 1:1 ratio of desk to staff.

12. What are costs of staff employed in the new facility anticipated to amount to
We are unclear what information you are seeking here and would ask you to clarify this point please.

13. Could you provide cost details with regard to the worksmart arrangements. What are the costs of employing further IT specialists to facilitate and implement the work smart arrangements?
No information held.

14. Could you provide me with the energy costs as at March 2015
The energy costs at Knowle have been provided to you previously in the form of actual bills for the period including March 2015. These were sent to you on 9th March 2016 and included bills up to September 2015. The ICO has determined that this was a reasonable response to your previous requests about energy costs at Knowle.

15. Could you provide me with information with regards to the operational expenditure over 20 years for the twin-site solution of Honiton and Exmouth. What are the anticipated costs, including energy, for both sites? How exactly will the twin sites save the council £6m
I refer you again to the Cabinet report of March 2015

16. I would like total figures for both sites in m2 (Honiton and Exmouth)
The figure for Exmouth (1,249m2) was sent to you on 20th April 2016
Heathpark: 2,619m2

17. Could you confirm the floor area for the current site at Knowle
7,722m2 as provided to you previously in January 2014

Date responded: 3 August 2016

Listed Building Heritage Partnership Agreements

Date submitted: 5 July 2016

Summary of request

1. Do you have any Listed Building Heritage Partnership Agreements in place within the boundary of your authority?
a. If you do, could you please provide details of the address/addresses covered by the agreement?
2. Are there any Listed Building Heritage Partnership Agreements currently being proposed within the boundary of your authority?
a. If there are, could you please provide details of the address/addresses that these proposals concern?

Summary of response

1. Do you have any Listed Building Heritage Partnership Agreements in place within the boundary of your authority? - No
a. If you do, could you please provide details of the address/addresses covered by the agreement? - N/A
2. Are there any Listed Building Heritage Partnership Agreements currently being proposed within the boundary of your authority? - No
a. If there are, could you please provide details of the address/addresses that these proposals concern? - N/A

Date responded: 6 July 2016

Access agreements for council owned land relating to mobile phone masts

Date submitted: 5 July 2016

Summary of request

• A copy of all rental and/or access agreements for council owned land relating to mobile phone masts that have been active over the last 10 years (such as with Vodafone, EE, O2, Three, Orange, T-Mobile, Arqiva or H3G)
• A breakdown of yearly income from the land rental/access agreements described above by site, including the land owner's name/company going back 10 years to 2006

Summary of response

• A copy of all rental and/or access agreements for council owned land relating to mobile phone masts that have been active over the last 10 years (such as with Vodafone, EE, O2, Three, Orange, T-Mobile, Arqiva or H3G) - We have had no access agreements for council owned land relating to mobile phone masts that have been active over the last 10 years
• A breakdown of yearly income from the land rental/access agreements described above by site, including the land owner's name/company going back 10 years to 2006 - N/A

Date responded: 15 July 2016

Children's Services

Date submitted: 2 July 2016

Summary of request

1. The number of children that have indicated an unassigned gender in their primary school preference in each year since 2014

2a Do you have an information/reporting policy/guidance/management document(s) that includes categorisation/classification of such incidents?

2b Can you provide me with a copy of the latest version of these document(s)?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 4 July 2016

District Councillor's role

Date submitted: 1 July 2016

Summary of request

With regards to the role of a District Councillor, please could you explain what is expected of that person and what their duties are?

Summary of response

Please visit our website at http://eastdevon.gov.uk/council-and-democracy/ where you will find helpful information about the duties and what is expected of a District Councillor .

Date responded: 1 July 2016

European Regional Development Fund/European Social Fund Structural Funding

Date submitted: 29 June 2016

Summary of request

European Regional Development Fund

1. Breakdown of budgets for this spending 2014-2020 under the European Regional Development Fund, including:
• Details of specific projects funded with their postcodes or coordinates
• How much money was provided by the fund- how much has been drawn down/provided already?
• If possible the Priority Axis the project falls under
• Set-up costs and annual running costs for each project
2. Any drafts budgets/plans for where future funding for these projects will come from
3. Has post 2020 funding been confirmed already?

European Social Fund Structural Funding

4. Breakdown of budgets for this spending 2014-2020 under the European Social Fund Structural Funding, including:
• Details of specific projects funded with their postcodes or coordinates
• How much money was provided by the fund- how much has been drawn down/provided already?
• Set-up costs and annual running costs for each project
5. Any drafts budgets/plans for where future funding for these projects will come from
6. Has post 2020 funding been confirmed already?


Summary of response

Our records show that we have had no funding under these schemes.

Date responded: 21 July 2016

Heath Park Honiton project directory

Date submitted: 28 June 2016

Summary of request

I would like to receive an up to date project directory and a list of sub-contractors, suppliers and consultants of all of the companies involved in the East Devon District Council Head Office, Heath Park, Honiton.

Summary of response

As confirmed in the Cabinet report from April 2016, the South West Construction Framework process to secure construction services for Honiton and Exmouth has been concluded. Five Framework Contractors were considered and Interserve has been appointed on the basis of what is known as a Pre Construction Agreement. Following the completion and approval of the detailed design, Interserve will be required to provide a Second Stage tender before any appointment to commence construction/refurbishment.

Cabinet report April 2016 http://eastdevon.gov.uk/media/1622700/060416-combined-cabinet-agendasm.pdf

EDDC have also used a number of local small consultants to provide advice, surveys and other information during the course of the Project to date.

EDDC Office Relocation Project
List of Appointed Consultants and minor works Contractors
Heathpark specific

ADG Architects
Advanced Arboriculture
Aecom
AP Land Surveys
Bevan Brittan
Devon Wildlife Consultants
Ed Heynes
Environmental Services
Geotechnics
Hi Tec Drains
LA VAT
REC Ltd
Sands Consulting
Stephen J Pratten MRICS
Thomas Lister
Totus
Zetico

Date responded: 12 July 2016

Floor space area at Knowle

Date submitted: 23 June 2016

Summary of request

1) The Davis Langdon report to Cabinet of 17th July 2013 states the following:
“3.4.3 The current gross internal floor area totals some 7,722 m2, with the former Hotel providing 5,784 m2 and the Office Extensions 1,938m2." http://eastdevon.gov.uk/media/1183866/cabinet-agenda-170713-public-version.pdf

This is also referred to in an earlier FOI Request, where you state:
“The floor space area was calculated by an independent consultant and cross-checked with the Display Energy Certificate (DEC).” https://www.whatdotheyknow.com/request/costs_of_relocating_eddc_hq_vs_r#incoming-482065

2) The Valuation Office website states the following:
“Address of property: KNOWLE THE, STATION ROAD, SIDMOUTH, DEVON, EX10 8HL “Total area: 4871.85 [sqm]”
http://www.2010.voa.gov.uk/rli/en/basic/find/valuation/2010/13816267000/11976818000

I would be grateful if you could provide an explanation for the apparent discrepancy and provide me with evidence as to how the actual floor space at Knowle is calculated.

Summary of response

Mr Woodward

Thank you for your request for information.

You asked:
I would be grateful if you could provide an explanation for the apparent discrepancy and provide me with evidence as to how the actual floor space at Knowle is calculated.

This request is in relation to an apparent discrepancy between a figure published by the council and a figure published by the Valuation Office.

As previously advised in our response to you dated 13th February 2014, the floor space area at the Knowle was calculated by an independent consultant and cross-checked with the Display Energy Certificate for the building. We do not hold precise figures for the floor space area other than those provided to us by a third party, nor do we hold background calculations to these figures.

With respect to your question about any apparent discrepancy between information we hold and information held by a third party, we do not hold any information in response to this element of your request.

I hope this is helpful in clarifying our position.

If you feel dissatisfied with our response to your request, you have the right to refer the matter to our Monitoring Officer to request an internal review at monitoringofficer@eastdevon.gov.uk

Date responded: 13 July 2016

2011 Local Election Funding/Spending

Date submitted: 22 June 2016

Summary of request

1. What was the total budget for the 2011 local election?
2. How was that budget made up? E.g. central government grants, etc?
3. Please give a breakdown of how it was spent?
4. What was the remaining sum after election expenditure?
5. Please give a breakdown of how the remainder was spent, specifying how much of the remaining monies were allocated to a reserve fund?
6. How has the money in the reserve fund been spent? If not, where is it? If so, how? Please provide a breakdown.
7. What individuals were involved in running the 2011 elections?
8. Did any individuals, including the chief executive, receive any monies, in addition to their salaries, out of the election funds/grants? If so, why? And please state how much per individual with corresponding title/role.
9. Please provide the accounts for the 2011 election to support the answers to the above questions

Summary of response

The Freedom of Information Act does not cover the work of the electoral registration officer or returning officer and so the information you have requested does not fall within the scope of the Act.

Date responded: 28 June 2016

2015 Local Election Funding/Spending

Date submitted: 22 June 2016

Summary of request

1. What was the total budget for the 2015 local election?
2. How was that budget made up? E.g. central government grants, etc?
3. Please give a breakdown of how it was spent?
4. What was the remaining sum after election expenditure?
5. Please give a breakdown of how the remainder was spent, specifying how much of the remaining monies were allocated to a reserve fund?
6. How has the money in the reserve fund been spent? If not, where is it? If so, how? Please provide a breakdown.
7. What individuals were involved in running the 2015 elections?
8. Did any individuals, including the chief executive, receive any monies, in addition to their salaries, out of the election funds/grants? If so, why? And please state how much per individual with corresponding title/role.
9. Please provide the accounts for the 2015 election to support the answers to the above questions

Summary of response

The Freedom of Information Act does not cover the work of the electoral registration officer or returning officer and so the information you have requested does not fall within the scope of the Act.

Date responded: 28 June 2016

School staff with criminal convictions

Date submitted: 21 June 2016

Summary of request

1. The number of staff with criminal convictions employed at all schools in the borough over the last three years.

2. A list of the convictions the members of staff have been convicted of.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 21 June 2016

Local Plan

Date submitted: 21 June 2016

Summary of request

Please can you tell me if the council is currently updating its Local Plan or has recently adopted a new Local Plan.

If so, please answer the following questions:
• How many homes did the council plan to deliver in earlier draft Local Plans? How many does it plan to deliver in the latest draft or adopted plan?
• How many hectares of green belt and greenfield land did the council plan to build on in earlier Local Plan drafts? How many hectares does it plan to build on in the latest draft or adopted plan?

Summary of response

1. How many homes did the council plan to deliver in earlier draft Local Plans? How many does it plan to deliver in the latest draft or adopted plan? - The current Local Plan was adopted in January 2016. It covers the 2013 to 2033 period and plans to meet an objectively assessed housing need figure of 17,100 new homes across this period. This new plan replaced the previous Local Plan which covered the 1995 to 2011 period, and it was providing for a Structure Plan housing figure of 10,200 homes across the period.

2. How many hectares of green belt and greenfield land did the council plan to build on in earlier Local Plan drafts? How many hectares does it plan to build on in the latest draft or adopted plan? - There is no Green Belt in East Devon. In respect of Greenfield site projected build levels, we have not undertaken an assessment for the current plan and an assessment was not produced for the last.

Date responded: 24 June 2016

Interim/temporary managers and executives within the Council

Date submitted: 20 June 2016

Summary of request

For each of the following years, please provide the following information: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16:

1.Number of interim managers/executives in the council for the 12 month period

2.Level of management, 1, 2, 3 or 4:

3.£ spent in the 12 month period on interim managers:

4.Duration of contract in weeks:

5.Type of each contract:

6.Reason for each contract:

Summary of response

For each of the following years, please provide the following information: 2011/12, 2012/13, 2013/14, 2014/15, 2015/16:

1.Number of interim managers/executives in the council for the 12 month period

2011: 2
2012: 2
2013: 1
2014: 1
2015: 1

2.Level of management, 1, 2, 3 or 4:

In all cases – Tier 4

3.£ spent in the 12 month period on interim managers:

2011: 51,994.14
2012: 65,329.01
2013: 73,680.49
2014: 15,802.08
2015: 19,435.00

4.Duration of contract in weeks:

Duration of contracts variable subject to permanent posts being filled

5.Type of each contract:

Consultant

6.Reason for each contract:

To provide managerial support and expertise for the relevant services.

Date responded: 18 July 2016

Stray dogs

Date submitted: 18 June 2016

Summary of request

1. How many stray dogs entered pounds in your area in 2015?
2. How many of these stray dogs were bull breeds?
3. How many stray dogs in your pounds were euthanised in 2015?
4. How many of these were bull breeds?
5. How many of the stray dogs entering pounds in your area were prohibited types under Section 1 of the Dangerous Dogs Act?
6. Are stray dogs entering local authority pounds subject to a veterinary examination upon entry?
7. If so, are bull breeds assessed for injuries potentially attributable to dog fighting or being used as a bait dog (e.g. injuries to legs, tongue injuries, teeth being filed down, other facial scarring etc)?
8. If bull breeds are assessed for such injuries, how many showed signs of such injuries upon entry into the kennels in 2015?

Summary of response

1. How many stray dogs entered pounds in your area in 2015? - 76 dogs
2. How many of these stray dogs were bull breeds? - 0
3. How many stray dogs in your pounds were euthanised in 2015? - 1 dog
4. How many of these were bull breeds? - 0
5. How many of the stray dogs entering pounds in your area were prohibited types under Section 1 of the Dangerous Dogs Act? - 0
6. Are stray dogs entering local authority pounds subject to a veterinary examination upon entry? - No
7. If so, are bull breeds assessed for injuries potentially attributable to dog fighting or being used as a bait dog (e.g. injuries to legs, tongue injuries, teeth being filed down, other facial scarring etc)? - N/A
8. If bull breeds are assessed for such injuries, how many showed signs of such injuries upon entry into the kennels in 2015? - N/A

Date responded: 21 June 2016

Contaminated Land Register

Date submitted: 15 June 2016

Summary of request

1) Does the council maintain a register of potentially contaminated land under part 2a of the Environmental Protection Act 1990?
2) If so, is this available for inspection by the public?
3) If yes, please can you provide all effected contaminated land areas (including location) within your local authority boundaries?
4) When did the council last carry out a review of this information and publish the results?
5) When will the council be carrying out its next review of this information?
6) Under which section within the authority does the responsibility for the maintenance of the register lie?
7) Do you have records of any underground fuel storage tanks at the site?
8) If yes, where can this be inspected and can you provide a list?
9) Can you please provide any ‘potential contaminated’ land that you may deem to be ‘contaminated land’ under part 2a of the Environmental Protection act 1990 in the near future?
10) Please can you confirm that any findings in your contaminated land register is under the OGL with the ability to use in commercial reports?

Summary of response

1) Does the council maintain a register of potentially contaminated land under part 2a of the Environmental Protection Act 1990? - We have no need for a register at the moment as we have no land which has been declared as contaminated land, and no land likely to be.

2) If so, is this available for inspection by the public? - N/A

3) If yes, please can you provide all effected contaminated land areas (including location) within your local authority boundaries? - N/A

4) When did the council last carry out a review of this information and publish the results? - N/A

5) When will the council be carrying out its next review of this information? - N/A

6) Under which section within the authority does the responsibility for the maintenance of the register lie? - The contaminated land officer is an Environmental Health Officer within the Environmental Health service.

7) Do you have records of any underground fuel storage tanks at the site? - You do not indicate which site you are referring to. The Petroleum Officer at Devon County Council holds records of fuel tanks.

8) If yes, where can this be inspected and can you provide a list? - Please refer to the response for Q7.

9) Can you please provide any 'potential contaminated' land that you may deem to be 'contaminated land' under part 2a of the Environmental Protection act 1990 in the near future? - We have no land likely to be determined in the near future.

10) Please can you confirm that any findings in your contaminated land register is under the OGL with the ability to use in commercial reports? - Any entries on the register would be accessible for external use.

Date responded: 20 June 2016

Bedroom tax

Date submitted: 15 June 2016

Summary of request

How many households on housing benefit have been allocated to a social property (including housing association and council-owned) by your council where they will under-occupy (the property has too many bedrooms for their needs) and therefore be subject to the government's 'removal of the spare room subsidy'?

In:
April 2012-March 2013
April 2013- March 2014
April 2014-March 2015
and April 2015- March 2016

How many households overall (including those on housing benefit and those not on housing benefit) have been allocated to a social property by your council that is too large for their needs and where they will under-occupy?

In:
April 2012-March 2013
April 2013- March 2014
April 2014-March 2015
and April 2015-March 2016

What arrangements are made for households that are allocated to properties in which they will under occupy and be subject to the removal of the spare room subsidy? Do they get automatic Discretionary Housing Payment if they are allocated to an oversized home by their local authority?

Summary of response

How many households on housing benefit have been allocated to a social property (including housing association and council-owned) by your council where they will under-occupy (the property has too many bedrooms for their needs) and therefore be subject to the government's 'removal of the spare room subsidy'?

In:
April 2012-March 2013 244
April 2013- March 2014 245
April 2014-March 2015 236
and April 2015- March 2016 259

How many households overall (including those on housing benefit and those not on housing benefit) have been allocated to a social property by your council that is too large for their needs and where they will under-occupy? - We are unable to supply this information as we do not have the data for tenants under occupying who are not claiming Housing Benefit.

In:
April 2012-March 2013
April 2013- March 2014
April 2014-March 2015
and April 2015-March 2016

What arrangements are made for households that are allocated to properties in which they will under occupy and be subject to the removal of the spare room subsidy? Do they get automatic Discretionary Housing Payment if they are allocated to an oversized home by their local authority? - The answer to this is no.

Date responded: 13 July 2016

Lifetime Homes Standard

Date submitted: 15 June 2016

Summary of request

1. Does the Council have a policy to build homes to the 16 design criteria of the Lifetime Homes Standard in its current planning policies?
2. In each of the last six years, how many homes have been built to the standards of meeting every criteria of the Lifetime Homes Standard?

Summary of response

1. Does the Council have a policy to build homes to the 16 design criteria of the Lifetime Homes Standard in its current planning policies?

The adopted East Devon Local Plan (adoption 28 January 2016) does not have a policy on lifetime homes. The closest we get in policy terms is:

Strategy 36 - Accessible and Adaptable Homes and Care/Extra Care Homes

Accessible and Adaptable Homes

On residential development schemes for 10 dwellings or more developers should demonstrate that all of the affordable housing and around 20% of market units will meet part M4(2) of the Building Regulations, Category 2: accessible and adaptable dwellings (or any comparable updated nationally set standards) unless viability evidence indicates it is not possible.

Where there are elderly population levels in a settlement that substantially exceed East Devon average levels, for any housing planning application in that settlement the council will seek to negotiate a greater proportion and/or a lower threshold for accessible and adaptable dwellings (or any comparable updated nationally set standards) unless viability evidence indicates it is not possible. The expectation is that the majority of units would be of two bedrooms or more.

Care/Extra Care Homes and Other Forms of Specialist Older Person's Housing

We will aim to secure Care and Extra Care homes in all of our Towns and Larger Villages in line with provision of:
a) 150 Care/Extra Care Home Spaces at Exmouth;
b) 50 Care/Extra Care Home Spaces at Axminster, Honiton, Sidmouth, Seaton and Ottery St Mary; and
c) 10 (or more) at larger settlements with a range of facilities that have easy accessibility to a GP surgery.

Care/Extra Care home proposals will be acceptable on sites allocated for residential development (or which include residential uses as part of an allocation, though in such cases provision should be 'off-set' against the residential element/land). Proposals for specialist housing should be accompanied by a Care Needs Assessment which justifies the proposal's scale, tenure and accommodation type. Where such provision is proposed on an allocated housing site the actual need for provision should also be established. The Council will take account of financial viability considerations, and overall contributions for affordable housing, where older person housing is proposed on or as part of a site for residential development and such provision impacts on site viability.

2. In each of the last six years, how many homes have been built to the standards of meeting every criteria of the Lifetime Homes Standard?

We do not have a monitoring system to be able to provide data or information on numbers of homes built that meet Lifetime Homes Standard.

Date responded: 16 June 2016

Public Funerals

Date submitted: 14 June 2016

Summary of request

1. What are the start and end dates of your financial year?

2. How many of these funerals did you arrange in the last financial year?

3. How were the funeral providers found - on a case-by-case basis or part of a larger contract?

4. Whose role was it to find the funeral provider? With contact details if possible.

5. Would you list each funeral with the following details for each: the date, whether the body was buried or cremated, whether a funeral service was held, the total cost, and the funeral provider used, whether an NHS trust contributed any money for this funeral, and if so which trust?

Summary of response

1. What are the start and end dates of your financial year? - Our financial year runs from 1st April to 31st March

2. How many of these funerals did you arrange in the last financial year? - Two funerals in 2015/2016 (Jan 2016) and one in 2016/2017 (June 2016)

3. How were the funeral providers found - on a case-by-case basis or part of a larger contract? - We have a contract with a local funeral firm

4. Whose role was it to find the funeral provider? With contact details if possible - It is the Environmental Health Team’s role to find the funeral provider. Lucy Turner usually deals with arranging Council funerals and assists with the selection/tender process; environmentalhealth@eastdevon.gov.uk

5. Would you list each funeral with the following details for each: the date, whether the body was buried or cremated, whether a funeral service was held, the total cost, and the funeral provider used, whether an NHS trust contributed any money for this funeral, and if so which trust –

Funeral 1) Cremation, held on the 11/01/2016, short service held at the crematorium, the cost was £1480 and the service provider was LeRoy Funerals of Exeter. No contribution.

Funeral 2) Cremation, held on the 26/01/2016, short service held at the crematorium, the cost was £1330 and the service provider was LeRoy Funerals of Exeter. No contribution.

Funeral 3) Will be a cremation, held on the 28/06/2016, with no service. I have not received the invoice for this funeral. LeRoy Funerals of Exeter are arranging the funeral. No contribution.

Date responded: 23 June 2016

Do tenants pay for water through their local authority

Date submitted: 9 June 2016

Summary of request

I would like to request the following information in response to the questions below, covering the tax year 2015-2016 (unless otherwise stated) held by yourselves or originated by yourselves.

1) As a local authority, do you have tenants in council housing that pay for their water supply through the local authority?

If yes:
A) How many tenants pay for their water supply through the local authority
B) And what proportion of households does this represent)?
C) Does the local authority charge a flat rate for water supply to tenants in council housing?
D) Are water charges (flat rate or otherwise) set by the local authority, or the water company?
E) Does the local authority apply an admin fee to water bills, and if so, what is the level of this admin fee?
F) If a tenant wishes to pay their water bills directly to the water company, do they require permission from the local authority in order to liaise with the water company directly?

2) Charges
A) If you charge tenants in council housing for water supply based on the number of bedrooms, please could you provide:
• the charge for water supply for tenants living in a one-bedroom property for the tax year 2016-17
• the charge for water supply for tenants living in a two-bedroom property for the tax year 2016-17
• the charge for water supply for tenants living in a three-bedroom property for the tax year 2016-17
B) If you charge tenants in council housing for water supply based on the number of individuals in the household, please could you provide:
• the charge for water supply for a single council housing tenant for the whole tax year 2016-17
• the charge for water supply for two council housing tenants for the whole tax year 2016-17
• the charge for water supply for three or more council housing tenants for the whole tax year 2016-17

3) Do you have a written agreement with your region's water company with regards to water rates for local authority housing tenants?

Summary of response

1) As a local authority, do you have tenants in council housing that pay for their water supply through the local authority? - No

If yes:
A) How many tenants pay for their water supply through the local authority - N/A
B) And what proportion of households does this represent)? - N/A
C) Does the local authority charge a flat rate for water supply to tenants in council housing? - N/A
D) Are water charges (flat rate or otherwise) set by the local authority, or the water company? - N/A
E) Does the local authority apply an admin fee to water bills, and if so, what is the level of this admin fee? - N/A
F) If a tenant wishes to pay their water bills directly to the water company, do they require permission from the local authority in order to liaise with the water company directly? - N/A

2) Charges - N/A
A) If you charge tenants in council housing for water supply based on the number of bedrooms, please could you provide:
• the charge for water supply for tenants living in a one-bedroom property for the tax year 2016-17 - N/A
• the charge for water supply for tenants living in a two-bedroom property for the tax year 2016-17 - N/A
• the charge for water supply for tenants living in a three-bedroom property for the tax year 2016-17 - N/A
B) If you charge tenants in council housing for water supply based on the number of individuals in the household, please could you provide:
• the charge for water supply for a single council housing tenant for the whole tax year 2016-17 - N/A
• the charge for water supply for two council housing tenants for the whole tax year 2016-17 - N/A
• the charge for water supply for three or more council housing tenants for the whole tax year 2016-17 - N/A

3) Do you have a written agreement with your region's water company with regards to water rates for local authority housing tenants? - No

Date responded: 22 June 2016

Environmental Impact Assessment (EIA), screening long distance aqueducts

Date submitted: 8 June 2016

Summary of request

Southern Water are reviewing their policies in relation to screening long distance aqueducts, under Part 10(l), Schedule 2, of the Town and Country (EIA) Regulations 2011. We wish to review recent practice in the application of the EIA regulations to this type of project. To assist us we request that you provide the following data for your Authority for the years 2011 to 2015 inclusive:

1) For each long distance aqueduct project voluntarily submitted as an EIA Development:
1a) Your reference number for the development.
1b) The length of the aqueduct.

2) For each EIA screening request made under Part 10(l), to your Authority:
2a) Your reference number for the request.
2b) The length of the aqueduct.
2c) The decision, i.e. EIA Development or Not EIA Development

3) Any long distance aquifer projects identified by your Authority as requiring EIA Screening but not already within the two categories above:
3a) Your reference number for the request.
3b) The length of the aqueduct.
3c) The decision, i.e. EIA Development or Not EIA Development

Summary of response


1) For each long distance aqueduct project voluntarily submitted as an EIA Development:
1a) Your reference number for the development - None have been submitted
1b) The length of the aqueduct - N/A

2) For each EIA screening request made under Part 10(l), to your Authority:
2a) Your reference number for the request - None have been submitted
2b) The length of the aqueduct - N/A
2c) The decision, i.e. EIA Development or Not EIA Development - N/A

3) Any long distance aquifer projects identified by your Authority as requiring EIA Screening but not already within the two categories above:
3a) Your reference number for the request - None have been submitted
3b) The length of the aqueduct - N/A
3c) The decision, i.e. EIA Development or Not EIA Development - N/A

Date responded: 14 June 2016

Bullying in the workplace

Date submitted: 7 June 2016

Summary of request

1) How many official complaints of harassment and bullying at work did you receive between the 1st April 2009 and the 31st December 2015?

2) How many of these complaints were upheld in favour of the complainant?

Please reply to these questions if the £450 limit is not exceeded or in order of the questions up to the limit should the limit be surpassed somewhere within these questions:

3) How many of those which were not upheld in favour of the complainant went on to Appeal?

4) How many of those that went to Appeal were found to favour the complainant?

5) How many complaints went on to an Employment Tribunal?

6) How many of these were found to uphold the complaint?

7) Out of how many of those allegations (the number given to question 1) did the complainant of bullying claim that the bullies were telling lies?

8) How many staff does your authority have and what is the current population within your authority's area?

Summary of response

1) How many official complaints of harassment and bullying at work did you receive between the 1st April 2009 and the 31st December 2015? - 3

2) How many of these complaints were upheld in favour of the complainant? - 3

Please reply to these questions if the £450 limit is not exceeded or in order of the questions up to the limit should the limit be surpassed somewhere within these questions:

3) How many of those which were not upheld in favour of the complainant went on to Appeal? - N/A

4) How many of those that went to Appeal were found to favour the complainant? - N/A

5) How many complaints went on to an Employment Tribunal? - None

6) How many of these were found to uphold the complaint? - N/A

7) Out of how many of those allegations (the number given to question 1) did the complainant of bullying claim that the bullies were telling lies? - 2

8) How many staff does your authority have and what is the current population within your authority's area? - 503.5. The population for East Devon as per the ONS Population estimates (2015) is 138,100.

Date responded: 30 June 2016

Connected Devices

Date submitted: 3 June 2016

Summary of request

How many connected devices, such as smartphones and tablets, have you issued to staff over the last five years?

How many do you plan to issue over the next three years?

How many connected devices were recorded as lost in the last five years?

Summary of response

How many connected devices, such as smartphones and tablets, have you issued to staff over the last five years? - Strata (a shared ICT service between East Devon District Council, Exeter City Council and Teignbridge District Council, provided through a wholly owned company) does not have complete records that span this timeframe. The information available to Strata is as follows:

272 Smartphones issued between 2009 and 2016. A more detailed breakdown is not available.

9 Tablets issued in total

How many do you plan to issue over the next three years? - Provision of mobile devices is based on individual business needs. There is no specific plan to provide a specified number of devices over the next 3 years.

How many connected devices were recorded as lost in the last five years? - None

Date responded: 29 June 2016

Duration of care visits

Date submitted: 3 June 2016

Summary of request

• How many care visits lasted 5 minutes or less in each of the last five years?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 7 June 2016

Refuse and Recycling Polypropylene Sacks

Date submitted: 2 June 2016

Summary of request

I am writing to respond to the FOI request relating to Polypropylene Sacks.


REFUSE
Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?

Who do you purchase the bags from?

What is the full specification of the bags?

How many bags do you purchase per annum?

How much per bag did you pay for the current or most recent supply?


RECYCLING

Sack1:

Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?

Who do you purchase the bags from?

What is the full specification of the bags?

How many bags do you purchase per annum?

How much per bag did you pay for the current or most recent supply?


Sack2:

Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?

Who do you purchase the bags from?

What is the full specification of the bags?

How many bags do you purchase per annum?

How much per bag did you pay for the current or most recent supply?

Summary of response

I am writing to respond to the FOI request relating to Polypropylene Sacks.





REFUSE
Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?
Yes we order gull proof refuse sacks

Who do you purchase the bags from?
LBK Packaging, Overbrook Court, Overbrook Ln, Knowsley, Prescot L34 9FB

What is the full specification of the bags?
180 Litre woven polypropylene sack/Green (50x50x75), 500 Gm weighted base, Velcro closing.

How many bags do you purchase per annum?
Last order of 1000 placed in 2011.

How much per bag did you pay for the current or most recent supply?
£3.61










Note: We are also trialling two types of Polypropylene Sacks for recycling. We have yet to place any large orders for these as we are awaiting the outcome of the trial.


RECYCLING


Sack1:

Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?
Yes Woven Polypropylene Kerbside recycling sack

Who do you purchase the bags from?
Weir & Carmichael Ltd, 100 St John's Rd, Liverpool, Bootle L20 8BH

What is the full specification of the bags?
70 Litre, 140GSM, 500 Gm weighted base, flap with Velcro, tipping handle, 3% UV stabilised

How many bags do you purchase per annum?
3000 for a trial

How much per bag did you pay for the current or most recent supply?
£1.52 each


Sack2:

Do you purchase/use Woven Polypropylene Kerbside Collection or Garden Waste Bags?
Yes Woven Polypropylene Kerbside recycling sack

Who do you purchase the bags from?
Sackmaker, J&HM Dickson Ltd, Seath Rd, Rutherglen, Glasgow G73 1RW

What is the full specification of the bags?
54x40x60cm (ext) Dark Green (75 Litre) securesack, 180GSM, 500 Gm weighted base, Velcro closing, tipping handle, 1% UV stabilised.

How many bags do you purchase per annum?
40 samples made for trial

How much per bag did you pay for the current or most recent supply?
£5.50 each as samples made in UK

Date responded: 6 June 2016

Housing Benefit claims for residents in caravans/mobile homes

Date submitted: 31 May 2016

Summary of request

I would like to know how many of the council's housing benefit claims are currently registered to addresses on caravan/mobile home sites.

Summary of response

We have a total of 84 claims for Housing Benefit from customers living in caravans and mobile homes

31 Housing Benefit claims for customers living in caravans
53 Housing Benefit claims from customers living in mobile homes

Date responded: 14 June 2016

Charges for dealing with Abandoned Vehicles

Date submitted: 31 May 2016

Summary of request

1. Does your Council charge for its services in dealing with abandoned vehicles which are situated on private land?
2. If yes, please advise how much your Council charges, in turn explaining the breakdown of charges which are passed onto the landowner/occupier?

Summary of response

We do deal with abandoned vehicles, but do not currently make a charge for removal from private land (but reserve the right to charge or refuse to remove from private land if the burden of costs would be excessive).

Our website has further information regarding abandoned vehicles and charges:
http://eastdevon.gov.uk/environmental-maintenance/report-abandoned-vehicle/

Date responded: 1 June 2016

Dog Control Orders

Date submitted: 31 May 2016

Summary of request

Could you please provide answers to the questions below, regarding the number of Dog Control Orders (DCOs) in place in your authority; and the number and value of Fixed Penalty Notices served to dog owners for breached DCOs in your authority?

For the periods 2013, 2014, 2015 and 2016 year to date:

1. How many active DCOs did you have in place in your local authority? - (2013, 2014, 2015 and 2016 year to date)

2. How many Fixed Penalty Notices did your local authority serve to dog owners for breached DCOs? (2013, 2014, 2015 and 2016 year to date)

3. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached DCOs? (2013, 2014, 2015 and 2016 year to date)

4. How many new DCOs were introduced by your local authority? (2013, 2014, 2015 and 2016 year to date)

And if held:

5. How many cases of breached DCOs went to court? (2013, 2014, 2015 and 2016 year to date)

Summary of response

For the periods 2013, 2014, 2015 and 2016 year to date:

1. How many active DCOs did you have in place in your local authority? (2013, 2014, 2015 and 2016 year to date) - There were 5 All District Dog Control Orders covering fouling, dogs on leads and dog bans covering each year. The number has stayed the same each year.

2. How many Fixed Penalty Notices did your local authority serve to dog owners for breached DCOs? (2013, 2014, 2015 and 2016 year to date) - For breached Dog Control Orders there were 20 in 2013, 10 in 2014, 5 in 2015 and 3 to date in 2016.

3. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached DCOs? (2013, 2014, 2015 and 2016 year to date) - The total value of breached Dog Control Orders was £1600 in 2013, £800 in 2014, £400 in 2015 and £240 in 2016 to date.

4. How many new DCOs were introduced by your local authority? (2013, 2014, 2015 and 2016 year to date) - 2 amended dog control orders in 2013.

And if held:

5. How many cases of breached DCOs went to court? (2013, 2014, 2015 and 2016 year to date) - None.

Date responded: 21 June 2016

Fly tipping

Date submitted: 28 May 2016

Summary of request

- How many cases of fly tipping have you been tasked to deal with between 2010 and 2015? Are you able to give a breakdown for each year?

- How much money has it cost you to deal with fly tipping between 2010 and 2015? Are you able to give a break down for each year?

- How much money have you collected in fines for fly tipping between 2010 and 2015? Are you able to give break down for each year?

Summary of response

- How many cases of fly tipping have you been tasked to deal with between 2010 and 2015? Are you able to give a breakdown for each year?

2010/11 – 517 cases
2011/12 – 664 cases
2012/13 – 457 cases
2013/14 – 559 cases
2014/15 – 534 cases
2015/16 – 479 cases
Total of 3210 cases during the whole period.

- How much money has it cost you to deal with fly tipping between 2010 and 2015? Are you able to give a breakdown for each year?

The fly-tip removal costs for the previous 5 financial years are as follows:

2010/11 £23,689
2011/12 £26,864
2012/13 £19,179
2013/14 £26,507
2014/15 £25,886

- How much money have you collected in fines for fly tipping between 2010 and 2015? Are you able to give break down for each year?

2010 £240
2011 £240
2012 £80
2013 £80
2014 £80
2015 £80

Date responded: 23 June 2016

Adult social care contracts

Date submitted: 26 May 2016

Summary of request

1. How many adult social care contracts have been awarded by your authority over the past seven years?
2. How many adult social care contracts have been awarded by your authority to 'for-profit organisations' over the last seven years, and what was the individual length and value of each contract in the following years:
o 2009/10
o 2010/11
o 2011/12
o 2012/13
o 2013/14
o 2014/15
o 2015/16
3. How many adult social care contracts have been awarded to 'not-for-profit organisations' over the last seven years, and what was the individual value and length of each contract in the following years:
o 2009/10
o 2010/11
o 2011/12
o 2012/13
o 2013/14
o 2014/15
o 2015/16
4. Of the contracts awarded to 'not-for-profit organisations' by your authority, how many were awarded to organisations registered as social enterprises?
5. Of the contracts awarded to 'not-for-profit organisations' by your authority, how many were awarded to organisations registered as co-operatives?
6. What is the average length of all adult social care contracts awarded by your authority over the past six years, and the average length of those awarded to:
o For-profit organisations
o Not-for-profit organisations
7. What is the average value of all adult social care contracts awarded by your authority over the past six years, and the average value of those awarded to:
o For-profit organisations
o Not-for-profit organisations

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 31 May 2016

Buildings and land, Danby House and Exebank

Date submitted: 25 May 2016

Summary of request

1. Who is the land advertised with? When was it advertised, if at all? How much did this cost?
2. Who has paid for the environmental survey, utility services survey, planning survey and soil testing on this land and how much has it cost to date?
3. How much has it cost to date for the constant resources of Police being called to the scene and the Security guards that have been on overnight patrol for some time?
4. How much is the cost to date for the Security which is in place at this time from 3pm - 3am daily?
5. How much has it cost for the buildings and their windows and doors to be boarded up?
6. Has this land been sold? And if so, what planning permissions have been granted, sought and applied for?
7. Kindly tell us when you expect these buildings to be demolished, as we are told that they will be? And why, if this is true, no planning permission for this has been advertised locally? Why have we not, as inhabitants sandwiched between these properties, been told?
8. Kindly tell us when the grass around the properties and adjoining areas are going to be cut?
9. What plans are in order should there be a fire at the site, due to the general knowledge that there is Asbestos etc within the buildings?
10. Before Exebank was `Mothballed` in 2011, how much was spent on new heating/boiler that was installed? How much has each site cost in maintenance since, including the disposal of furnishings and fittings which were apparently just thrown in large container skips?

Summary of response

You requested information on the sites adjacent to your land, Danby House and Exebank. The freehold title to this land is not owned by the District Council.

Date responded: 6 June 2016

Council Tax collection rate

Date submitted: 25 May 2016

Summary of request

1) What was the Council Tax collection rate for the Council for the last three years (2015-16, 2014-15 and 2013-14)?

2) What were the costs over the past three years of Council Tax debt recovery, per pound recovered, and how has this figure been calculated?

3) Please provide details of any initiatives, both current or planned, to use behavioural insights or other specialist communications to increase Council Tax collection rates.

Summary of response

1) What was the Council Tax collection rate for the Council for the last three years (2015-16, 2014-15 and 2013-14)?

2013/14 – 98.56%
2014/15 – 98.83%
2015/16 – 98.94%

2) What were the costs over the past three years of Council Tax debt recovery, per pound recovered, and how has this figure been calculated? - The only costs we have are the costs to administer council tax, which includes all aspects of council tax from valuation, billing and collection through to recovery. There is no separate figure for Council Tax debt recovery alone.

3) Please provide details of any initiatives, both current or planned, to use behavioural insights or other specialist communications to increase Council Tax collection rates - We have used behavioural insights to redesign and improve the content on the majority of our recovery documents, as well as encouraging more customers to pay by Direct Debit.

Date responded: 16 June 2016

Cost of using external law firms and barristers

Date submitted: 24 May 2016

Summary of request

I would like to know the amount of money the council spent on the services of external law firms and barristers over each of the last two years (years ending March 31 2015 and March 31 2016).

Summary of response

External spend on legal fees, including barristers for 2014/2015 = £353,060.78

External spend on legal fees, including barristers for 2015/2016 = £79,053.34

Date responded: 14 June 2016

EDDC Staffing information

Date submitted: 22 May 2016

Summary of request

- The total number of full time staff (as of 31/12/15)
- The total number of part time staff (as of 31/12/15)
- The full time equivalent number of staff (as of 31/12/15)
- The number of compulsory and voluntary redundancies made by the local authority in the above stated period (please note, I only require a number, no information regarding positions made redundant or of settlements)
- Number of resignations accepted by the authority for the above stated period (please note, I only require a number, no data concerning the roles resigned, departments effected, etc.)
- Number of newly recruited staff for the above stated period - excluding temporary staff
- Total number of sickness days taken by local authority staff for the above stated period (for the whole authority, not per person)
- Total number of Full Time Equivalent sickness days taken by local authority staff for the above stated period (for the whole authority, not per person)

Summary of response

- The total number of full time staff (as of 31/12/15) - 356
- The total number of part time staff (as of 31/12/15) - 103
- The full time equivalent number of staff (as of 31/12/15) - 433.7
- The number of compulsory and voluntary redundancies made by the local authority in the above stated period (please note, I only require a number, no information regarding positions made redundant or of settlements) - 6
- Number of resignations accepted by the authority for the above stated period (please note, I only require a number, no data concerning the roles resigned, departments effected, etc.) - 30
- Number of newly recruited staff for the above stated period - excluding temporary staff - 46
- Total number of sickness days taken by local authority staff for the above stated period (for the whole authority, not per person) - 4485.5 Days
- Total number of Full Time Equivalent sickness days taken by local authority staff for the above stated period (for the whole authority, not per person) - 4432.01 Days

Date responded: 15 June 2016

Accident/Incident Recording

Date submitted: 20 May 2016

Summary of request

1) How are Accident/Incidents managed within the Council for both the staff and the Public?
2) Are they via paper and spread sheets or by a specific software application?
3) If it’s the latter, which application is it?
4) When is the contract up for renewal?
5) What is the cost of the contract and annual support?
6) Who is responsible (including contact details)?

Summary of response

1) How are Accident/Incidents managed within the Council for both the staff and the Public? - We have an on-line accident/incident reporting system produced for us in-house by Strata (IT provider). Accidents to employees and members of the public can be reported using this system and the report is received by the Health and Safety team by email. They will then investigate and take action if required.

2) Are they via paper and spread sheets or by a specific software application? - N/A
3) If it's the latter, which application is it? - N/A
4) When is the contract up for renewal? - N/A
5) What is the cost of the contract and annual support? - N/A
6) Who is responsible (including contact details)? - Simon Fletcher, Corporate Safety Officer; email:sfletcher@eastdevon.gov.uk

Date responded: 24 May 2016

Dog Control Orders

Date submitted: 20 May 2016

Summary of request

If held, I would be grateful if you could provide answers to the questions below, regarding the number of Public Space Protection Orders (PSPOs) in place in your authority; and, the number and value of Fixed Penalty Notices served to dog owners for breached PSPOs in your authority

For the periods 2013, 2014, 2015 and 2016 year to date:

1. How many active PSPOs did you have in place in your local authority? (2013, 2014, 2015 and 2016 year to date)

2. How many Fixed Penalty Notices did your local authority serve to dog owners for breached PSPOs? (2013, 2014, 2015 and 2016 year to date)

3. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached PSPOs? (2013, 2014, 2015 and 2016 year to date)

4. How many new PSPOs were introduced by your local authority? (2013, 2014, 2015 and 2016 year to date)

And if held:

5. How many cases of breached PSPOs went to court? (2013, 2014, 2015 and 2016 year to date)

Summary of response

If held, I would be grateful if you could provide answers to the questions below, regarding the number of Public Space Protection Orders (PSPOs) in place in your authority; and, the number and value of Fixed Penalty Notices served to dog owners for breached PSPOs in your authority - The legislation to make PSPOs was only enacted in October 2014 and very few Authorities have introduced them to date. As the questions below relate to Dog Control Orders we have answered them on that basis.

For the periods 2013, 2014, 2015 and 2016 year to date:

1. How many active PSPOs did you have in place in your local authority? (2013, 2014, 2015 and 2016 year to date) - No PSPOs because the legislation was not enacted on most of these dates. However there were 5 'All District Dog Control Orders' covering fouling, dogs on leads and dog bans

2. How many Fixed Penalty Notices did your local authority serve to dog owners for breached PSPOs? (2013, 2014, 2015 and 2016 year to date) - For breached Dog Control Orders there were 20 in 2013, 10 in 2014, 5 in 2015 and 3 to date in 2016

3. What was the total value (£) of Fixed Penalty Notices served to dog owners for breached PSPOs? (2013, 2014, 2015 and 2016 year to date) - The total value of breached Dog Control Orders was £1600 in 2013, £800 in 2014, £400 in 2015 and £240 in 2016 to date

4. How many new PSPOs were introduced by your local authority? (2013, 2014, 2015 and 2016 year to date) - 2 ammended dog control orders in 2013

And if held:

5. How many cases of breached PSPOs went to court? (2013, 2014, 2015 and 2016 year to date) - None.

Date responded: 1 June 2016

IT training

Date submitted: 18 May 2016

Summary of request

1. Are there plans to upgrade the councils IT Software or infrastructure in the coming year?

2. Could you please inform me of any planned or in progress IT Projects that may require training to individuals or teams on the councils staff?

3. How do you obtain training for your staff and project needs? And how much was spent on acquiring this training?

4. Is there currently any IT training that has been planned for future date? If that is the case can I please have information relating to the training purchased?

5. Will you please provide me with an up to date organisational chart for the councils IT department?

6. Could you provide me with the details of the managers – IT or otherwise – that would handle training and employee development plans?

7. Can you please provide me with information on the budget you have allocated for Technical training for the current financial year? (April 2016 – March 2017)

8. Have you obtained any quotations or prices for Training for the upcoming financial year?

9. Have you purchased a Skills Licence with any training company for the upcoming year?

10. If so what was the company it was purchased from and what was the total value of the Skills Licence?

11. What is the current amount spent on the obtained Skills Licence?

12. If you haven’t already purchased a Skills Licence, would you consider doing so in the near future?

Summary of response


1. Are there plans to upgrade the councils IT Software or infrastructure in the coming year? - This is currently in progress as part of a joint project with other Councils, who have entered into a partnership for their ICT service provision. This service is provided by Strata, a private company wholly owned by Exeter, East Devon and Teignbridge councils

2. Could you please inform me of any planned or in progress IT Projects that may require training to individuals or teams on the councils staff? - Work is in progress to provide a joint infrastructure for the three councils which involves the move to standardized ICT across the organisations. Appropriate training for the new environment is provided internally to users and is underway

3. How do you obtain training for your staff and project needs? And how much was spent on acquiring this training? - Within Strata, training for ICT staff is usually procured as part of the project as appropriate, which may also include client training on system use

4. Is there currently any IT training that has been planned for future dates. If that is the case can I please have information relating to the training purchased - N/A as provided internally

5. Will you please provide me with an up to date organisational chart for the councils IT department -

Chris Powell - Chief Operating Officer
David Sercombe - Business Applications
Manager
Adrian Smith - Infrastructure & Support
Manager
Robin Barlow - Compliance & Security
Manager
Martin Millmow - Document Centre
Manager
Steve Gammon - Programme & Resource
Manager

6. Could you provide me with the details of the managers – IT or otherwise – that would handle training and employee development plans? - Adrian Smith, Support & Infrastructure Manager, email: Adrian.smith@strata.solutions

7. Can you please provide me with information on the budget you have allocated for Technical training for the current financial year? (April 2016 – March 2017) - The Council budget for officer training in 2016/17 is £106,120; this comprises of corporate training £27,600 relating to all staff of the Council on core training requirements and £78,520 for specific service training and professional qualifications

8. Have you obtained any quotations or prices for Training for the upcoming financial year? – Delivered through Strata – training is included within project costs if required so can vary throughout the year

9. Have you purchased a Skills Licence with any training company for the upcoming year? – Yes

10. If so what was the company it was purchased from and what was the total value of the Skills Licence? - Strata uses the Pluralsight training portal for the Business Systems team

11. What is the current amount spent on the obtained Skills Licence? - Approximately £10k per annum

12. If you haven’t already purchased a Skills Licence, would you consider doing so in the near future? – N/A

Date responded: 14 June 2016

Cannabis cultivation in social/affordable rented homes

Date submitted: 17 May 2016

Summary of request

1. For each of the financial years 2006/07 to 2015/16:

(a) How many social/affordable rented homes did your authority own as of the end of the financial year?

(b) How many tenancy enforcement cases involving cannabis cultivation occurred in your authority's social/affordable rented properties?

(c) How many tenant(s) were evicted as a result of cannabis cultivation?

(d) How many tenant(s) received suspended/postponed possession orders as a result of cannabis cultivation?

2. For each of the financial years 2013/14, 2014/15, 2015/16:

How many of the cases involving cannabis cultivation identified in Q1 (b) occurred in properties affected by the 'bedroom tax'?

Summary of response

1. For each of the financial years 2006/07 to 2015/16:

(a) How many social/affordable rented homes did your authority own as of the end of the financial year? - This information is only available from 2011/12 onwards.

2011/12 = 4297
2012/13= 4282
2013/14 = 4279
2014/15 = 4246
2015/16 = 4222

(b) How many tenancy enforcement cases involving cannabis cultivation occurred in your authority's social/affordable rented properties? - This information is not recorded.

(c) How many tenant(s) were evicted as a result of cannabis cultivation? - This information is not recorded.

(d) How many tenant(s) received suspended/postponed possession orders as a result of cannabis cultivation? - This information is not recorded.

2. For each of the financial years 2013/14, 2014/15, 2015/16:

How many of the cases involving cannabis cultivation identified in Q1 (b) occurred in properties affected by the 'bedroom tax'? - N/A

Date responded: 15 June 2016

Contact centre Employees

Date submitted: 17 May 2016

Summary of request

1. How many people are employed in your contact centre(s)?
2. What is the total annual cost of your contact centres(s), including staff?
3. Do you outsource the contact centre(s)?

4. If so, please provide:
(a) Name of the outsourcing partner
(b) Annual cost of the outsourcing contract
(c) End date of the outsourcing contract

Summary of response

1. How many people are employed in your contact centre(s)? - 11
2. What is the total annual cost of your contact centres(s), including staff? - Our corporate contact centre budget for 2016/17 is £421,620 including all staff, systems, accommodation and all corporate support service charges
3. Do you outsource the contact centre(s)? - No

4. If so, please provide:
(a) Name of the outsourcing partner - N/A
(b) Annual cost of the outsourcing contract - N/A
(c) End date of the outsourcing contract - N/A

Date responded: 25 May 2016

Cost of the Jurassic Coast Centre, Seaton

Date submitted: 16 May 2016

Summary of request

It is rumoured that the £4m was exceeded.
Please can you supply the final cost of construction and set up and all related costs to this site.

Summary of response

We cannot be precise about this currently, as the project is still on site and therefore there is unused contingency and provisional sums that we will need to take into account when the final account is prepared.

So the best estimate for this currently is:

Total project cost £4.5m
Of which:
Construction costs approximately £3.7m
Fees: £781,644 including professional fees and expenses and project management costs

Funding:

EDDC £1,847,886
Coastal Community Fund £501,594
Heritage Lottery Fund £677,500
Devon County Council £642,076
Devon Wildlife Trust £263,481
Various Charitable Trusts £216,700
Seaton Town Council £25,000
EDDC additional underwriting £307,407

Date responded: 19 May 2016

Milk for schools

Date submitted: 12 May 2016

Summary of request

We are currently carrying out a research project on the school, nursery and catering milk supply arrangements across England. From this, we aim to produce a report, which enables the industry to better understand the infrastructure and needs of Local Authorities, schools and nurseries across the country so that they might deliver the right solutions from an infrastructure, supply and waste disposal perspective.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 12 May 2016

Public funerals

Date submitted: 12 May 2016

Summary of request

Please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st April 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

We have not arranged any funerals from the 1st April 2016 to the present date.

Date responded: 2 June 2016

Maintenance of Knowle and Manstone sites

Date submitted: 12 May 2016

Summary of request

What funding allocation (capital receipt or otherwise) has the Council had over the last five years to cover the cost of essential repair works to its assets at its Knowle and Manstone sites in Sidmouth?

Summary of response

Knowle council offices:
2011/12: £55,693
2012/13: £37,217
2013/14: £37,943
2014/15: £28,700
2015/16: £31,346

Manstone depot:
2011/12: £11,046
2012/13: £2,931
2013/14: £5,908
2014/15: £569
2015/16: £1,242

Please note that the above figures do not include employee costs or grounds maintenance services.

Date responded: 31 May 2016

Councillors who missed council tax payments in 2015/16

Date submitted: 12 May 2016

Summary of request

In the 2015/16 council year

1. How many councillors were issued with reminders for missing council tax payments due in the 2015/16 council year?

2. Of those referred to in question 1, how many councillors were then sent court summonses as a result of missing council tax payments due in the 2015/16 council year?

3. Of those referred to in question 2, what was their name, political party and amount owed? If their court cases did not go ahead, how was it resolved (i.e. a payment plan entered into or the full amount being paid off, etc)?

4. Of those referred to in question 2, how many had court cases that went ahead?

5. Of those referred to in question 4, what was the outcome of their case?

6. Were any councillors prohibited from voting on the council's budget in February as a result of these matters?

Summary of response

1. How many councillors were issued with reminders for missing council tax payments due in the 2015/16 council year? - Councillors only have to declare if they are 2 installments behind. A member who has not paid the amount due on their council tax for at least two months must disclose this at Cabinet and is precluded from voting on any matter affecting the level of council tax under s.106 of the Local Government Finance Act 1992. Therefore in the year 2015/16 a total of 3 reminders were issued to councillors.

2. Of those referred to in question 1, how many councillors were then sent a court summonse as a result of missing council tax payments due in the 2015/16 council year? - None

3. Of those referred to in question 2, what was their name, political party and amount owed? If their court cases did not go ahead, how was it resolved (i.e. a payment plan entered into or the full amount being paid off, etc)? - N/A

4. Of those referred to in question 2, how many had court cases that went ahead? - None

5. Of those referred to in question 4, what was the outcome of their case? - N/A

6. Were any councillors prohibited from voting on the council's budget in February as a result of these matters? - No

Date responded: 18 May 2016

Overseas postal ballots in advance of the EU Referendum Count

Date submitted: 9 May 2016

Summary of request

This FOIA request concerns steps Counting Officers are taking to ensure that UK voters registered in the district may receive and return overseas postal ballots in advance of the EU Referendum Count (23.06.2016).
1. Please provide the number of UK voters registered in your district as due to be issued with a Referendum postal ballot pack, sent to an overseas EU postal address, by separate totals in each of the 27 EU Member States (including Malta and Cyprus).
2. Please provide the total number of UK voters registered in your district as due to be issued with a Referendum postal ballot pack to an overseas Commonwealth and British territory, by separate totals in each named territory (excluding Malta and Cyprus).
3. Please provide the estimated or known cost/s for arranging an international business response licence with Royal Mail to cover for the first dispatch (23-27.05.2016) and return of overseas postal ballot packs to overseas UK voters registered in your district.

Summary of response

A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is available at the following website:

http://www.legislation.gov.uk/ukpga/2000/36/schedule/1

As you will see, the Freedom of Information Act does not list any person appointed under the Representation of the People Act 1983 and it follows that the Electoral Registration Officer, Returning Officer or any other person appointed under the Act are not subject to the provisions of the Freedom of Information Act.

Date responded: 6 June 2016

Rates retention services and business rates appeal services

Date submitted: 4 May 2016

Summary of request

Please could you provide the name of all parties that are currently contracted by the Local Authority to provide the following services:

1. Rates retention services i.e. to increase the rateable value baseline in line with the rates retention scheme imposed by the Localism Act 2013

2. Business rates appeal services for the authorities’ own properties

Please provide the date these contracts started and the length of them.

Summary of response

Please could you provide the name of all parties that are currently contracted by the Local Authority to provide the following services:

1. Rates retention services i.e. to increase the rateable value baseline in line with the rates retention scheme imposed by the Localism Act 2013 - We are currently not using a rates retention service

2. Business rates appeal services for the authorities' own properties - We are currently not using a business rates appeal service

Please provide the date these contracts started and the length of them - N/A

Date responded: 5 May 2016

How many families with an autistic child are living in high rise council housing in your area?

Date submitted: 4 May 2016

Summary of request

Please can you tell me how many families with an autistic child are living in high rise council housing in your area?

High rise refers to blocks of flats of more than five floors. Please tell me how many families fit this description, what floor they live on, whether the accommodation is temporary or permanent and how long have they been there?

Summary of response

We do not have any high rise housing stock. None of our blocks of flats are over 3 floors high.

Please can you tell me how many families with an autistic child are living in high rise council housing in your area? - N/A

High rise refers to blocks of flats of more than five floors. Please tell me how many families fit this description, what floor they live on, whether the accommodation is temporary or permanent and how long have they been there? - N/A

Date responded: 18 May 2016

KPIs for measuring the performance of Highway maintenance teams

Date submitted: 3 May 2016

Summary of request

KPIs for measuring the performance of Highway maintenance teams

Summary of response

This information is not held by EDDC. Highway maintenance in East Devon is carried out by Devon County Highways csc.roads@devon.gov.uk

Date responded: 3 May 2016

Funding for Seaton Jurassic Centre

Date submitted: 3 May 2016

Summary of request

Please provide information on funding for the Jurassic Coast Centre in Seaton including budget, actual cost including a break down of figures

Summary of response

We cannot be precise about this currently, as the project is still on site and therefore there is unused contingency and provisional sums that we will need to take into account when the final account is prepared.

So the best estimate for this currently is:

Total project cost £4.5m
Of which:
Construction costs approximately £3.7m
Fees: £781,644 including professional fees and expenses and project management costs

Funding:

EDDC £1,847,886
Coastal Community Fund £501,594
Heritage Lottery Fund £677,500
Devon County Council £642,076
Devon Wildlife Trust £263,481
Various Charitable Trusts £216,700
Seaton Town Council £25,000
EDDC additional underwriting £307,407

Date responded: 19 May 2016

GCloud IT procurement framework

Date submitted: 1 May 2016

Summary of request

I am currently conducting research into cloud adoption in local government.

Do you have a procurement policy which supports the use of the GCloud IT procurement framework?

Has your organisation adopted a strategy or IT policy guidance for using cloud computing (cloud infrastructure), not software as a service?

How many data centres do you have on council premises (secure processing centres which host shared systems)?

How many third party data centres do you use?

Do you use cloud hosting for your data (public or private cloud)?

Expressed in percentage terms, approximately what proportion of your data is held on premises / in third party data centres / in the cloud?

Summary of response

I am currently conducting research into cloud adoption in local government.

Do you have a procurement policy which supports the use of the GCloud IT procurement framework? - No

Has your organisation adopted a strategy or IT policy guidance for using cloud computing (cloud infrastructure), not software as a service? - No

How many data centres do you have on council premises (secure processing centres which host shared systems)? - One

How many third party data centres do you use? - None

Do you use cloud hosting for your data (public or private cloud)? - No

Expressed in percentage terms, approximately what proportion of your data is held on premises / in third party data centres / in the cloud? - On premises, 100 %

Date responded: 18 May 2016

Garden waste collections

Date submitted: 29 April 2016

Summary of request

1. Do you charge for garden waste collections?

2. If yes:
a. How much do you charge?
b. Do you have an online offer?
c. What payment mechanisms do you offer to your customers? Please also confirm which payment providers you use and/or IT systems to facilitate payments
d. When does your scheme run from and to?
e. How many customers use your scheme? If possible, please break this down across each channel
f. On average, how many garden waste bins does each property have
g. Is there a maximum number of bins permitted per property, and if so, how many

3. If no, are you planning to charge in future years and if so when?

4. Which back office IT waste system(s) do you use to manage your waste collection services?

5. Which CRM solution do you use?

Summary of response

1. Do you charge for garden waste collections? - No

2. If yes:
a) How much do you charge? - N/A
b) Do you have an online offer? - N/A
c) What payment mechanisms do you offer to your customers? Please also confirm which payment providers you use and/or IT systems to facilitate payments - N/A
d) When does your scheme run from and to? - N/A
e) How many customers use your scheme? If possible, please break this down across each channel - N/A
f) On average, how many garden waste bins does each property have - N/A
g) Is there a maximum number of bins permitted per property, and if so, how many - N/A

3. If no, are you planning to charge in future years and if so when? - There are no plans to charge or provide a service

4. Which back office IT waste system(s) do you use to manage your waste collection services? - Lagan

5. Which CRM solution do you use? - Lagan

Date responded: 4 May 2016

Unauthorised pupil/student holiday absence in your authority

Date submitted: 29 April 2016

Summary of request

I am requesting information about unauthorised pupil/student holiday absence in your authority.

If held, I would be grateful if you could provide answers to the following questions:

1. How many penalty notices were issued by your authority for unauthorised pupil/student holiday absence, in each of the following academic years, 2012/13, 2013/14, 2014/15?

2. What was the monetary value for the total number of penalty notices that were issued by your authority for unauthorised pupil/student holiday absence, in each of the following academic years, 2012/13, 2013/14, 2014/15?

Summary of response

This information is not held by East Devon District Council. You may need to refer your request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 29 April 2016

The cost of misfuelling council owned and/or leased vehicles

Date submitted: 28 April 2016

Summary of request

•The total amount spent on fixing and addressing misfuelling of council owned and/or leased vehicles in the 2014/15 financial year

Summary of response

•The total amount spent on fixing and addressing misfuelling of council owned and/or leased vehicles in the 2014/15 financial year - We do not record this information.

Date responded: 5 May 2016

Proposed Compulsory Purchases

Date submitted: 26 April 2016

Summary of request

I wish to request details of any Proposed Compulsory Purchases (CPO) for properties in East Devon since 1st January 2014

Summary of response

EDDC has an ongoing CPO in respect of St Winifred's Graveyard, Branscombe

Date responded: 24 May 2016

Number of properties sold under the Right to Buy scheme in Axminster

Date submitted: 25 April 2016

Summary of request

• How many properties in Axminster have been sold under the right to buy scheme since it was setup in 1980. If the numbers can be broken down into types of property e.g. flats, houses, and bungalow, that would be appreciated.

Summary of response

We have gone back to 1978, which was when the very first house was sold. The total number of properties sold in the Axminster area is 325.

Here is the breakdown you requested:-

Sold Type of Property Bedroom Size
1 Bungalow 2
88 House 2
228 House 3
8 House 4

Date responded: 6 May 2016

Retrospective VAT only invoice -Care Homes

Date submitted: 22 April 2016

Summary of request

a) Please list all care homes (including claimant name, where permissible) which have submitted a retrospective VAT only invoice to your Local Authority under the terms of the Kingscrest Decision, in the period from 01 January 2010 until present, and the year in which they were invoiced.

Summary of response

This information is not held by East Devon District Council. You may need to refer this request to Devon County Council via their webiste https://new.devon.gov.uk/

Date responded: 16 May 2016

EDDC Sheltered properties in Axminster

Date submitted: 22 April 2016

Summary of request

I would like to know how many sheltered properties there are in Axminster, that EDDC own, and how many of these are flats, houses, and Bungalows?

Please can you also provide me the same information for the number of General purpose properties in Axminster.

Summary of response

In Axminster we have the following properties:

1 BED FIRST FLOOR FLAT (sheltered) 13
1 BED GROUND FLOOR FLAT (sheltered) 14
1 BED HOUSE (sheltered) 1
1 BED BUNGALOW (sheltered) 14
2 BED BUNGALOW (sheltered) 39
3 BED BUBGALOW (sheltered) 1


1 BED FIRST FLOOR FLAT (general) 26
2 BED FIRST FLOOR FLAT (general) 27
2 BED BUNGALOW (general) 1
2 BED HOUSE (general) 69
3 BED HOUSE (general) 115
4 BED HOUSE (general) 21
2 BED GROUND FLOOR FLAT (general)8
2 BED FIRST FLOOR FLAT (general) 8

Date responded: 27 April 2016

Provision of substance misuse services

Date submitted: 18 April 2016

Summary of request

Please could I request the following information relating to the provision of substance misuse services within your local authority:

1. Current provider
2. Sector of current provider (private, public or voluntary)
3. Date current contract was awarded
4. Length of current contract
5. Sector of previous provider (private, public or voluntary)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/

Date responded: 19 April 2016

Flood and coastal erosion risk management strategy

Date submitted: 18 April 2016

Summary of request

Please can you advise if you have a flood and coastal erosion risk management strategy in place? (DECC) with implementation of the LFRMS.

If so please can you provide a list of residential and commercial properties identified in the council catchment area as being in areas at risk of flooding from rivers, the sea and surface water and if applicable vulnerable to coastal erosion

Please can you also provide a list of addresses for any properties that have any statutory notices issued in relation to flood and coastal erosion risk management

Summary of response

Please can you advise if you have a flood and coastal erosion risk management strategy in place? - East Devon comes within the Devon Local Flood Risk Management Strategy (LFRMS), (prepared by Devon County Council). East Devon District Council (EDDC) do not have a separate local flood risk management strategy but support the Department of Energy and Climate Change (DECC) with implementation of the LFRMS.

East Devon comes within the South Devon and Dorset Shoreline Management Plan (SMP). EDDC do not have a separate coastal erosion strategy but utilise the SMP and are a member of the advisory group which prepares the plan.

If so please can you provide a list of residential and commercial properties identified in the council catchment area as being in areas at risk of flooding from rivers, the sea and surface water and if applicable vulnerable to coastal erosion - See above

Please can you also provide a list of addresses for any properties that have any statutory notices issued in relation to flood and coastal erosion risk management - EDDC no longer have a regulatory role with regard to flood risk, therefore the answer is none.

Date responded: 20 April 2016

Health and social work services contracts

Date submitted: 18 April 2016

Summary of request

I seek the following information about contracts awarded, that had an anticipated lifetime value in excess of £1m and using the following CPV codes:

85000001-9 Health and social work services.
85300000-2 Social work and related services.
85310000-5 Social work services.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/

Date responded: 19 April 2016

Knowle Relocation - Pegasus planning application

Date submitted: 17 April 2016

Summary of request

Please let me have the followings details:

The number of times that Pegasus, the selected developers for the Knowle, have had pre-application meetings with the Planning Department of EDDC for advice and discussions regarding their forthcoming planning application for the Knowle.

And the names of those members of staff in EDDC whom Pegasus met, and the substance of discussion and minutes of the meetings.

Summary of response

The number of times that Pegasus, the selected developers for the Knowle, have had pre-application meetings with the Planning Department of EDDC for advice and discussions regarding their forthcoming planning application for the Knowle.
7

The names of those members of staff in EDDC whom Pegasus met,.
Attending some or all meetings:
Ed Freeman: Service Lead – Planning Strategy and Development Management
Chris Rose: Development Manager
James Brown: Principal Planning Officer
Sarah Foque: Landscape Architect

The substance of discussion and minutes of the meetings
Following three of the meetings, pre-application advice was provided in the form of the three attached documents.
No formal minutes of the meetings were taken.

Date responded: 12 May 2016

Listed Building Consent

Date submitted: 16 April 2016

Summary of request

1. How many Listed Building Consent applications for adaptation or demolition were validated in 2015?

2. Of these, how many times did the submission include a Heritage Statement or Heritage Impact Assessment?

3. How many times did a planning officer or specialist advisor (e.g. conservation officer, heritage officer, historic environment advisor) request supplementary information to inform consent such as a Historic Building Survey and Report in 2015?

4. How many times did Planning or Listed Building Consent include a condition for Historic Building Recording to be carried out in 2015?

5. How many times was a requirement to archive digital data included with a request for historic building or structure recording in 2015?

6. How do you ensure that historic building information submitted as part of the Planning or Listed Building Consent process is accessible to the public in the long term?

Summary of response

1. How many Listed Building Consent applications for adaptation or demolition were validated in 2015? - This information is available on our website https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
In the ‘description keyword’ box type in Listed Building Consent and it will list all the applications that required this consent

2. Of these, how many times did the submission include a Heritage Statement or Heritage Impact Assessment? - 15

3. How many times did a planning officer or specialist advisor (e.g. conservation officer, heritage officer, historic environment advisor) request supplementary information to inform consent such as a Historic Building Survey and Report in 2015? - These details have not been recorded

4. How many times did Planning or Listed Building Consent include a condition for Historic Building Recording to be carried out in 2015? - These details have not been recorded

5. How many times was a requirement to archive digital data included with a request for historic building or structure recording in 2015? - All planning/LBC information is digitized and is available on our website

6. How do you ensure that historic building information submitted as part of the Planning or Listed Building Consent process is accessible to the public in the long term? - All planning/LBC information is digitized and is available on our website

Date responded: 19 April 2016

Number of land charge searches carried out between 2013/14 and 2014/15

Date submitted: 13 April 2016

Summary of request

I am after the number of LLC’s carried out (ignoring personal searches) in 2013/14 and 2014/15

Summary of response

Number of LLC searches received in the following years:

2013/2014 No. of LLC searches = 3677
2014/2015 No. of LLC searches = 3561

Date responded: 4 May 2016

Energy Consumption - District Heating Networks

Date submitted: 13 April 2016

Summary of request

1) To help reduce fuel poverty in the borough, Combined Heat & Power (CHP) based Local or District Heating Networks are considered as Low Carbon Energy options to conventional heating systems in Residential or Commercial properties – How many new properties are planned to be built over the next 5 to 10 years that are supported by CHP and/or a District Heating Network?

2) What percentage of Housing Stock in the borough will have an EPC rating of D or better by end of 2020?

3) Further to questions 1) above, what plans are in place to convert existing Local Authority Estate or Social Housing Stock to be retrofitted/upgraded to a CHP; Local or District Heating Network over the next 5 to 10 years?

4) In London, for example, the Mayor of London is committed to delivering 25% of London’s energy supply by Decentralised Energy (DE) by 2025. District Heating Networks are a key part of this strategy, and already proven to be much more efficient in reducing carbon emissions from Heating Systems in countries like Denmark; Sweden and Germany (where ista Energy are already a key supplier in these countries) – what plans has the Local Authority to develop/connect to District Heating Networks in the borough by 2025?

5) A key part of managing energy costs for Local Authority estate, or Social Housing would be to introduce greater levels of Energy Consumption Smart Metering and Sub-Metering for all utilities (Electricity; Gas; Water; Heat) – what plans are in place to introduce greater levels of Metering within the borough over the next 5 to 10 years?

6) Who is the best first point of contact in the Local Authority to understand how ista Energy Solutions Ltd can begin enquiries on how to become a supplier to the Local Authority and Housing Associations (or similar organisations) in the areas of Energy Management and Tenant Billing Services?

Summary of response

1) To help reduce fuel poverty in the borough, Combined Heat & Power (CHP) based Local or District Heating Networks are considered as Low Carbon Energy options to conventional heating systems in Residential or Commercial properties. How many new properties are planned to be built over the next 5 to 10 years that are supported by CHP and/or a District Heating Network? - Cranbrook new town is served by its own District Heating System with delivery levels currently in the region of 450 homes per year. In addition, a number of new housing developments on the edge of Exeter will connect into a system based in Monkerton, Exeter. These will amount to a further 2210 homes in the next 10 years

2) What percentage of Housing Stock in the borough will have an EPC rating of D or better by end of 2020? - No data held

3) Further to questions 1) above, what plans are in place to convert existing Local Authority Estate or Social Housing Stock to be retrofitted/upgraded to a CHP; Local or District Heating Network over the next 5 to 10 years? - None

4) In London, for example, the Mayor of London is committed to delivering 25% of London’s energy supply by Decentralised Energy (DE) by 2025. District Heating Networks are a key part of this strategy, and already proven to be much more efficient in reducing carbon emissions from Heating Systems in countries like Denmark; Sweden and Germany (where ista Energy are already a key supplier in these countries). What plans has the Local Authority to develop/connect to District Heating Networks in the borough by 2025? - There are no other systems planned other than those mentioned in the answer to 1) above. It is hoped that we will continue to see developments at Cranbrook and the edge of Exeter connect in to the two district heating systems mentioned above. We hope to use these as successful examples of this technology to promote district heating systems on other large scale developments in the district in the future

5) A key part of managing energy costs for Local Authority estate, or Social Housing would be to introduce greater levels of Energy Consumption Smart Metering and Sub-Metering for all utilities (Electricity; Gas; Water; Heat). What plans are in place to introduce greater levels of Metering within the borough over the next 5 to 10 years? - None

6) Who is the best first point of contact in the Local Authority to understand how ista Energy Solutions Ltd can begin enquiries on how to become a supplier to the Local Authority and Housing Associations (or similar organisations) in the areas of Energy Management and Tenant Billing Services? – Amy Gilbert, EDDC Property and Asset Manager, email AGilbert@eastdevon.gov.uk

Date responded: 5 May 2016

Business rates

Date submitted: 12 April 2016

Summary of request

Details of action taken to maximise business rates under rates retention:

1. What action has the Council Taken to maximise the amount of business rates charged and collected

2. Where a third party has been employed to assist the Council, please provide the company name, type of work undertaken and date the work started

Summary of response

Details of action taken to maximise business rates under rates retention:

1.What action has the Council Taken to maximise the amount of business rates charged and collected - We have a Revenues Inspector who has an in-house designed database linked to planning and building control to ensure that any changes to property are reported to the Valuation Office Agency for assessment

2.Where a third party has been employed to assist the Council, the company name, type of work undertaken and date the work started - There has been no need for a third party to be employed in relation to rates retention

Date responded: 12 April 2016

Knowle relocation - specifications for the proposed sites in Honiton and Exmouth

Date submitted: 12 April 2016

Summary of request

I would be grateful if you could provide me with the specifications for the proposed sites in Honiton and Exmouth.

The Cabinet Agenda papers for 6th April http://eastdevon.gov.uk/media/1622700/060416-combined-cabinet-agendasm.pdf provide outline floor plans for the Heathpark and shared Exmouth Town Hall premises, but no surface area estimations.

I understand that Members at Cabinet also showed interest in how many square meters would be available at the sites.

I appreciate that the Design Team is still working on these plans, but will nevertheless have an approximate figure for the area to facilitate their work in progress.

I would be grateful, therefore, if you could make these measurements available for both properties.

Summary of response

Heathpark: 2619 m2. This figure is subject to design development
Exmouth Town Hall: 1249 m2 - this is an existing building and so the figure is fixed

Date responded: 19 April 2016

Senior H&S and Waste Management Contacts

Date submitted: 12 April 2016

Summary of request

Please can you give me contact details for your senior H&S and Waste Management Contacts ( e mail and postal address).

Summary of response

The Health and Safety senior manager is Stephen Cross email - SCross@eastdevon.gov.uk

The Waste Management senior manager is Andrew Hancock email - AHancock@eastdevon.gov.uk

Address is EDDC, Knowle, Sidmouth, EX10 8HL.

Date responded: 27 April 2016

Scanned copies of accounts payable invoices

Date submitted: 12 April 2016

Summary of request

1) Do you currently have scanned electronic images of your accounts payable (AP) invoices?
2) If yes, when did you start scanning?
3) If no, are hard copy AP invoices stored on-site or stored off-site?

Summary of response

1) Do you currently have scanned electronic images of your accounts payable (AP) invoices? - Partly, estimated at 25%
2) If yes, when did you start scanning? - 2013
3) If no, are hard copy AP invoices stored on-site or stored off-site? - Stored on site.

Date responded: 18 April 2016

Met Office - Global Environmental Science Hub (GESH)

Date submitted: 11 April 2016

Summary of request

Met Office - Global Environmental Science Hub (GESH)
I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants and telephone numbers involved in the Met Office Global Environmental Science Hub with associated offices, kitchen facilities, passenger lift, storage rooms, toilets infrastructure, fencing, re-grading works, parking, access and landscaping.

Summary of response

East Devon District Council's connection has been as the planning authority only. We do not hold the information you have requested, therefore you may wish to refer this request directly to the Met Office, as a public authority, at http://www.metoffice.gov.uk/about-us/contact

Date responded: 12 April 2016

Selective landlord licensing scheme

Date submitted: 9 April 2016

Summary of request

1. Have you introduced a selective landlord licensing scheme?

2. When did you introduce your selective licensing scheme(s)? Is it borough wide or specific neighbourhoods?

3. What is the license fee (or fee structure)? How did you determine this structure? Does this make the scheme self-financing?

4. How has the income from the license fee been used to improve housing?

5. Since selective licensing was introduced, how many landlords have been prosecuted for a) failing to obtain a license under the selective licensing
scheme and b) other offences under Parts 1 and 2 of the Housing Act 2004?

6. For the participating areas, what evidence do you have that your selective licensing scheme has impacted anti-social behaviour issues?

7. What evidence do you have that a) selective licensing has helped identify sub-par landlords and b) has improved conditions in the private rented sector?

8. If you do not participate in a selective landlord licensing scheme a) why not and b) do you have any alternative structures and or systems in place to evaluate landlords in the private rented sector?

9. Do you have any plans to discuss the implementation of a selective landlord licensing scheme in the future?

Summary of response

1. Have you introduced a selective landlord licensing scheme? - NO

2. When did you introduce your selective licensing scheme(s)? Is it borough wide or specific neighbourhoods? - N/A

3. What is the license fee (or fee structure)? How did you determine this structure? Does this make the scheme self-financing? - N/A

4. How has the income from the license fee been used to improve housing? - N/A

5. Since selective licensing was introduced, how many landlords have been prosecuted for a) failing to obtain a license under the selective licensing scheme and b) other offences under Parts 1 and 2 of the Housing Act 2004? - N/A

6. For the participating areas, what evidence do you have that your selective licensing scheme has impacted anti-social behaviour issues? - N/A

7. What evidence do you have that a) selective licensing has helped identify sub-par landlords and b) has improved conditions in the private rented sector? - N/A

8. If you do not participate in a selective landlord licensing scheme a) why not and b) do you have any alternative structures and or systems in place to evaluate landlords in the private rented sector? - We review this annually as part of our service planning and review. We have our own enforcement work and mandatory licensing scheme.

9. Do you have any plans to discuss the implementation of a selective landlord licensing scheme in the future? - We review this annually as part of our service planning and review.

Date responded: 18 April 2016

Beach huts leases

Date submitted: 8 April 2016

Summary of request

I am conducting research into beach hut ownership over the whole of the UK.
I would be obliged if you could send to me answers to the following queries.

1. How many privately owned beach huts are there in your authority’s area?
2. If there are any, how do you administer the owner’s occupancy? (e.g. by lease, licence, etc.)
3. What is the expiry or renewal time of any lease/licence issued?
4. For any follow up, who can be contacted regarding beach hut management? (email address please)

Summary of response

1. How many privately owned beach huts are there in your authority's area? - 320
2. If there are any, how do you administer the owner's occupancy? (e.g. by lease, licence, etc.) – 12 month rolling informal lease
3. What is the expiry or renewal time of any lease/licence issued? – No expiry time, just 1 month's notice required to give up the lease
4. For any follow up, who can be contacted regarding beach hut management? - Jamie Murrell, jmurrell@eastdevon.gov.uk

Date responded: 11 April 2016

Social care support for individuals diagnosed with Chronic Fatigue Syndrome (CFS/ME)

Date submitted: 7 April 2016

Summary of request

Has the Local Authority or Council provided any social care support for individuals diagnosed with Chronic Fatigue Syndrome (CFS/ME) during the past two years (calendar or accounting), 2013 to 2015. If so, please could you summarise:

1. How many CFS/ME individuals were supported social care services (if possible, separate numbers for men and women), each year?
2. What was the yearly cost of providing social care support for CFS/ME sufferers?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 8 April 2016

Mentoring schemes for staff members

Date submitted: 7 April 2016

Summary of request

1. Do you have a mentoring scheme for staff members?
2. If yes, when was the mentoring scheme introduced?
3. How many members of staff have been mentored since the scheme began?
4. How many of the staff members mentored were promoted within the organisation?

Summary of response

1. Do you have a mentoring scheme for staff members? - This is provided via our membership of the Teignbridge Learning and Development Partnership
2. If yes, when was the mentoring scheme introduced? - It has been available in the last 3 years through the partnership
3. How many members of staff have been mentored since the scheme began? - We do not track this information specifically
4. How many of the staff members mentored were promoted within the organisation? - We do not record this information specifically

Date responded: 28 April 2016

Changes to the Law Society Con29 property enquiry forms

Date submitted: 7 April 2016

Summary of request

We have been advised that the previously delayed changes to the Law Society Con29 property enquiry forms are due to take place from July. With specific reference to the following questions, please could you supply an overview as how/where this information will either be published or otherwise made accessible:

1.1 Which of the following relating to the property have been granted, issued or refused or (where applicable) are the subject of pending applications:
(i) a certificate of lawfulness of proposed works for listed buildings
(j) a heritage partnership agreement
(k) a listed building consent order
(l) a local listed building consent order

2.2 Is any public right of way which abuts on, or crosses the property, shown in a definitive map or revised definitive map?
2.3 If so, please attach a plan showing the approximate route,
2.4 Are there any pending applications to record a public right of way that abuts, or crosses the property, on the Register?
2.5 Are there any legal orders to stop up, divert, alter or create a public right which abuts or crosses the property not yet implemented or shown on a definitive map?

3.3
(a) Is the property served by a Sustainable Urban Drainage System which is adopted by a SuDs Approval Body (SAB) for which there will be a surface water drainage charge?
(b) Are there adopted SuDs features within the boundary of the property?
(c) If the property benefits from a SuDs, who bills the property for the surface water drainage charge?

3.5
b) Are there any proposals for a railway, tramway, light railway or monorail within the local authority’s boundary?

3.7
Do any statutory notices which relate to the following matters exist in relation to the property other than those revealed in a response to any other enquiry herein:
g) flood and coastal erosion risk management?

3.10 (concerning the Community Infrastructure Levy)
3.10 (a) Is there a CIL charging schedule?
(b) If yes, do any of the following subsist in relation to the property, or has a local authority decided to issue, serve, make or commence any of the following:
(i) a liability notice?
(ii) a notice of chargeable development?
(iii) a demand notice?
(iv) a default liability notice?
(v) an assumption of liability notice?
(vi) a commencement notice?
(c) Has any demand notice been suspended?
(d) Has the local authority received full or part payment of any CIL liability?
(e) Has the local authority received any appeal against any of the above?
(f) Has a decision been taken to apply for a liability order?
(g) Has a liability order been granted?
(h) Have any other enforcement measures been taken?

3.15 (concerning Assets Of Community Value)
3.15.(a) Has the property been nominated as an asset of community value? If so:
(i) Is it listed as an asset of community value?
(ii) Was it excluded and placed on the ‘nominated but not listed’ list?
(iii) Has the listing expired?
(iv) Is the local authority reviewing or proposing to review the listing?
(v) Are there any subsisting appeals against the property?
(b) If the property is listed:
(i) Has the local authority decided to apply to the Land Registry for an entry or cancellation of a restriction in respect of listed land affecting the property?
(ii) Has the local authority received a notice of disposal?
(iii) Has any community interest group requested to be treated as a bidder?

Summary of response

Please find below the locations where this information will be published if and when the changes come into effect.

Q1 - All that we have is already available on the East Devon District Council (EDDC) website. We do not hold a list of local listed buildings

Q2 - Devon County Council already holds the ‘Public rights of way’ data

Q3.3 - Not known as of yet

Q3.5 – EDDC website

Q3.7 – EDDC website and Environment Agency (EA)

Q3.10 - EDDC website if and when CIL is adopted

Q3.15 - EDDC website

Date responded: 19 April 2016

H&S Prosecutions and Enforcement Notices issued by EDDC

Date submitted: 6 April 2016

Summary of request

Please advise details of prosecutions undertaken by your Authority for lift, escalator, stairlift, platform lift or service lift (dumb waiter) related offences under HEALTH AND SAFETY legislation for the last five years.

Please advise details of enforcement notices issued by your Authority for lift, escalator, stairlift, platform lift or service lift (dumb waiter) related offences under HEALTH AND SAFETY legislation for the last five years.

Summary of response

Please advise details of prosecutions undertaken by your Authority for lift, escalator, stairlift, platform lift or service lift (dumb waiter) related offences under HEALTH AND SAFETY legislation for the last five years - EDDC have not carried out any prosecutions for related offences, as listed above, under HEALTH AND SAFETY legislation in the last five years.

Please advise details of enforcement notices issued by your Authority for lift, escalator, stairlift, platform lift or service lift (dumb waiter) related offences under HEALTH AND SAFETY legislation for the last five years - EDDC have not issued any enforcement notices for related offences, as listed above, under HEALTH AND SAFETY legislation in the last five years.

Date responded: 6 April 2016

Expenditure for residential nursing care placements

Date submitted: 6 April 2016

Summary of request

1. What was the total expenditure by the council in the financial year 2015-16 for residential and nursing care placements for people with mental health problems?

2. What proportion of the total expenditure was spent on placements within and on placements outside the local council area?

3. How many individual clients does this figure represent?

4. How many of these individuals were in placements within and how many were outside the local council area?

5. How many adults with mental health problems* were placed in a “locked rehabilitation unit” outside the local council area in the financial year 2015-16?

6. What was the total expenditure by the council in the financial year 2015-16 for “locked rehabilitation unit” placements?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website https://new.devon.gov.uk/

Date responded: 6 April 2016

Convictions under the Criminal Justice Act 1988 for illegal sale of knives

Date submitted: 5 April 2016

Summary of request

I would be very grateful if you could supply the following information for your council for each of the years: 2011, 2012, 2013, 2014, 2015.

1) The total number of convictions under Criminal Justice Act 1988, for illegal sale of knives.

2) The total number of the convictions in 1) which were for illegal sales to a person under 18 years of age.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon and Cornwall Police via their website https://www.devon-cornwall.police.uk/

Date responded: 6 April 2016

ICT systems

Date submitted: 4 April 2016

Summary of request

• What Financial Management/ERP System does the council use?
• Does the system include a HR/Personnel module?
• How many users access the system across the council?
• Where is the Finance/ERP system physically located and run – i.e. is it in house or hosted remotely or via the Cloud?
• When did the contract commence and when will it expire?
• Who is the person responsible for any replacement of the system (name & title)?
• Do you intend to evaluate alternative solutions when the contract expires?
• Are you in a shared service for either ICT or Financial Management/ERP?
a) If yes, what is the nature of the shared service and who with?
b) If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

• What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider?
• What was the initial capital cost of the system payable to the supplier?

If the Finance system is hosted remotely (via the cloud):

• How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Summary of response

• What Financial Management/ERP System does the council use? - ABS Efinancials
• Does the system include a HR/Personnel module? - No
• How many users access the system across the council? - 20
• Where is the Finance/ERP system physically located and run – i.e. is it in house or hosted remotely or via the Cloud? - In-House
• When did the contract commence and when will it expire? - 2004 - 31/08/2016
• Who is the person responsible for any replacement of the system (name & title)? - David Sercombe, Business Systems Manager, 01392 265353
• Do you intend to evaluate alternative solutions when the contract expires? - No
• Are you in a shared service for either ICT or Financial Management/ERP? - Yes for ICT
a) If yes, what is the nature of the shared service and who with - ICT Service is provided by Strata Service Solutions Ltd, a wholly owned company of Exeter, East Devon & Teignbridge Councils
b) If no, what plans do you have for shared service/partnership working? - N/A

If the Finance system is run/managed in-house:

• What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider? - £23,754
• What was the initial capital cost of the system payable to the supplier? - £90,000

If the Finance system is hosted remotely (via the cloud):
• How are the annual charges made up (software licence/support charge, hosting charge etc.)? N/A

Date responded: 26 April 2016

Proposed new headquarters at Heathpark, Honiton

Date submitted: 3 April 2016

Summary of request

1. What are the costs for the proposed new-build headquarters at Heathpark, Honiton?
In your reply of 9th February 2015, you referred to Regulation 12(5)(e).

2. What work has been carried out by the District Council to determine the value of the proposed new headquarters at Heathpark, Honiton once they have been built?
In your reply of 9th February 2015, you stated that “We will be in a better position to advise on the value once a design has been prepared and accepted.”
I understand that the such a design is well-advanced and therefore you should be in a better position to advise.

3. Is the estimated value of the current East Devon Business Centre at Heathpark, Honiton still as stated in your reply of 9th February 2015?
Namely, “The Asset Valuation for the EDBC dated 1/4/10 was £369,000 for the land and £681,000 for the building.”

Summary of response

What are the costs for the proposed new-build headquarters at Heathpark, Honiton
Detailed build costs are not yet available. The baseline budget is identified in the recent report to Cabinet http://eastdevon.gov.uk/media/1622700/060416-combined-cabinet-agendasm.pdf (item 11). This report outlines the stage we are at with the new-build in Honiton.

What work has been carried out to determine the value of the proposed new headquarters at Heathpark, Honiton, once they have been built.
No further work can be carried out until a design has been finalised. Outline spacial analysis drawings can be seen here http://eastdevon.gov.uk/media/1622700/060416-combined-cabinet-agendasm.pdf

Is the estimated value of the current East Devon Business Centre at Heathpark, Honiton still as stated in your reply of 9th February 2015?
The most recent asset valuation for the land and property at this site was carried out in December 2015 and is £384,548

Date responded: 27 April 2016

Dangerous Wild Animals/Zoo Licences

Date submitted: 1 April 2016

Summary of request

Dangerous Wild Animals/Zoo Licences

- Details of all current licenses issued under the Dangerous Wild Animals Act 1976 (or 2006 for Northern Ireland)

- For each licence, a list of all species and the number of individual animals covered. In each case, as much information as possible would be ideal

- Please only include licensed private owners, rather than zoos or sanctuaries (which I do not believe are covered by the 1976 act)

- Where relevant, please distinguish between the number of animals the licence allows for (i.e. 20 wild boars) and how many are currently being kept (i.e. four currently being kept, but the licence allows for 20 for breeding purposes, for example)

Summary of response

Dangerous Wild Animals/Zoo Licences

- Details of all current licenses issued under the Dangerous Wild Animals Act 1976 (or 2006 for Northern Ireland)

• 2 Licences

- For each licence, a list of all species and the number of individual animals covered. In each case, as much information as possible would be ideal

• Licence 1 – 1 Ostrich

• Licence 2 – 4 Lemurs

- Please only include licensed private owners, rather than zoos or sanctuaries (which I do not believe are covered by the 1976 act)

• Noted – both are small animal farms

- Where relevant, please distinguish between the number of animals the licence allows for (i.e. 20 wild boars) and how many are currently being kept (i.e. four currently being kept, but the licence allows for 20 for breeding purposes, for example)

• Occupancy numbers are the same as the number of animals granted under each licence with no difference

Date responded: 25 April 2016

Financial cost of a Closedown of annual accounts

Date submitted: 1 April 2016

Summary of request

Please provide the financial cost of a Closedown of your annual accounts from the end of the financial year to the date the receipt of the opinion of the external auditor is received.

Summary of response

Please provide the financial cost of a Closedown of your annual accounts from the end of the financial year to the date the receipt of the opinion of the external auditor is received - There is an annual audit fee payment to our external auditors of £50,821 which is for 2015/16. In addition a significant amount of finance officers' and other officers' time is involved in the process but is not separately costed or accounted for.

Date responded: 19 April 2016

Shooting rights on EDDC land

Date submitted: 31 March 2016

Summary of request

Shooting Rights on EDDC Land

I request disclosure of any information held by East Devon District Council (“the Public Authority”) relating to Sporting Rights, or any other permissions granted, which allow the driving or shooting of game (as defined by Section 2, Game Act 1831) or snipe, woodcock and waterfowl (as defined by Schedule 2, Wildlife & Countryside Act 1981) over its land or land it leases for such a purpose.

The information I request is as follows:

1. Does the Public Authority have any arrangement(s) such as, or similar to, that described above?

2. If yes, what are the terms and length(s) of the arrangement(s)?

Summary of response

Shooting Rights on EDDC Land

I request disclosure of any information held by East Devon District Council (“the Public Authority”) relating to Sporting Rights, or any other permissions granted, which allow the driving or shooting of game (as defined by Section 2, Game Act 1831) or snipe, woodcock and waterfowl (as defined by Schedule 2, Wildlife & Countryside Act 1981) over its land or land it leases for such a purpose.

The information I request is as follows:

1. Does the Public Authority have any arrangement(s) such as, or similar to, that described above? - No

2. If yes, what are the terms and length(s) of the arrangement(s)? - N/A

Date responded: 14 April 2016

Syrian Refugees

Date submitted: 31 March 2016

Summary of request

1. How many refugees your council has resettled to date under the Syrian Vulnerable Person Resettlement scheme.
2. How many refugees your council has committed to take at a future date under the scheme.

Summary of response

We can advise that a range of partners in Devon and the region have been working together over the last few months to determine a co-ordinated and positive local response to the Government's commitment within the Syrian Resettlement Scheme. Local Statutory partners in Devon have committed to working together to support the scheme, where possible taking advantage of local support, capacity and expertise which has been offered from a range of organisations, communities and individuals across the County.

To date the Local Authorities in Devon have offered to support the resettlement of around 25 families within the scheme. It is recognised that confidence and capacity to support the scheme differs across the county and we will need to match available accommodation with a wide array of support from a range of partners. Therefore the approach will be based around the following principles:-
• Our offer will meet the Home Office Scheme requirements
• Resettlement will be staggered to match local confidence and capacity
• We will start resettlement around the Exeter area
• As local confidence and capacity develops we will look to expand resettlement to other areas
• Through commissioning around the scheme we will take opportunities to develop voluntary and community capacity where possible
• We will make the best use of statutory services to meet needs and avoid establishing parallel services for arriving families
• We will determine agile governance for a countywide response
• We will develop a standard framework for resettlement across the county
• Funding to the scheme will be administered through a single LA body
• We will regularly review our learning and processes.

Date responded: 1 April 2016

Shared space correspondence

Date submitted: 28 March 2016

Summary of request

Can you please provide me with all correspondence from the former and current Secretary of State for Transport, and from any of the former and current Ministers of Transport from the Department of Transport regarding shared space roads / shared space public realm sent to the council from 2011 to the present day. Also please can you provide, all correspondence sent from the council to the Department of Transport on shared space roads / shared space public realm from January 2011 to present.

Summary of response

The requested detail is not held by EDDC. You may wish to refer this request to Devon County Highways Authority

Date responded: 29 March 2016

Children in care

Date submitted: 24 March 2016

Summary of request

How many children were taken into care in your council area during each financial year since 2011/12?

How many of these children were taken into care for substance mis-use by a parent as a contributing factor?

How many referrals were there for unborn children to be taken into care?

Summary of response

The requested detail is not held by EDDC

Date responded: 29 March 2016

No next of kin - use of Genealogists

Date submitted: 23 March 2016

Summary of request

I would like to request information under the Freedom of Information Act regarding contracts awarded to particular companies over the last five years.

1. Has there been an agreement or contract with a company/person to undertake searches for next of kin?
2. Please provide the name of the company/person this agreement or contract has been awarded to
3. On what basis/criteria has the council selected the above mentioned company/person?4. Has the council asked for Finders International Genealogists or Estate Research to undertake searches for next of kin or to locate home owners of empty properties?
5. Does the council have an agreement or contract with Finders Genealogists or Estate Research?
6. How many cases have been referred to Finders International Genealogists or Estate Research?
7. Please provide names of the cases referred to Finders International Genealogists or Estate Research?
8. Please provide a copy of a contract or agreement which enables the council to work with Finders International Genealogists or Estate Research (including details supplied by the company)
9. Please send a copy of the contract or agreement which was used to secure a contract with the company to locate next of kin for either public health funerals or empty/derelict homes (including details supplied by the company)
10. If the council does not use Finders International Genealogists or Estate Research, to locate next of kin or home owners of vacant, derelict or unused property, please provide details of the name of company used, the criteria used for this company’s selection and a copy of the agreement or contract (including details supplied by the company)
11. Has the council put out a contract, over the last 5 years, to search for a supplier to undertake next of kin searches or to locate owners of empty homes? Please provide a copy of the contract and who it was awarded to (including details supplied by the company)

Summary of response

I would like to request information under the Freedom of Information Act regarding contracts awarded to particular companies over the last five years.

1. Has there been an agreement or contract with a company/person to undertake searches for next of kin? Not within Private Sector Housing
2. Please provide the name of the company/person this agreement or contract has been awarded to - N/A
3. On what basis/criteria has the council selected the above mentioned company/person? - N/A
4. Has the council asked for Finders International Genealogists or Estate Research to undertake searches for next of kin or to locate home owners of empty properties? - No
5. Does the council have an agreement or contract with Finders Genealogists or Estate Research? - No
6. How many cases have been referred to Finders International Genealogists or Estate Research? - N/A
7. Please provide names of the cases referred to Finders International Genealogists or Estate Research? - N/A
8. Please provide a copy of a contract or agreement which enables the council to work with Finders International Genealogists or Estate Research (including details supplied by the company) - N/A
9. Please send a copy of the contract or agreement which was used to secure a contract with the company to locate next of kin for either public health funerals or empty/derelict homes (including details supplied by the company) - N/A
10. If the council does not use Finders International Genealogists or Estate Research, to locate next of kin or home owners of vacant, derelict or unused property, please provide details of the name of company used, the criteria used for this company’s selection and a copy of the agreement or contract (including details supplied by the company) - N/A
11. Has the council put out a contract, over the last 5 years, to search for a supplier to undertake next of kin searches or to locate owners of empty homes? Please provide a copy of the contract and who it was awarded to (including details supplied by the company) - Not in Private Sector Housing

Date responded: 30 March 2016

Pest control services

Date submitted: 23 March 2016

Summary of request

Does your local authority provide a pest control service?

How many people does the local authority employ as pest controllers (each year since 2009/10)?

On how many occasions have local authority pest controllers been called out to homes and businesses since 2009/10?

Summary of response

Does your local authority provide a pest control service? - EDDC does have a pest control service in place

How many people does the local authority employ as pest controllers (each year since 2009/10)? - The in-house pest control service started in June 2014 and we currently employ 1 technician

On how many occasions have local authority pest controllers been called out to homes and businesses since 2009/10? - Total pest control cases in:

2014 – 598
2015 – 981
2016 – 107 (up to End of March)

Date responded: 20 April 2016

Speed cameras

Date submitted: 23 March 2016

Summary of request

Total number of speed cameras
Total amount of money made from speed cameras
Highest grossing speed cameras

Summary of response

The requested information is not held by the District Council. You may wish to refer this request to Devon and Cornwall Police or to the Highways Authority (Devon County Council).

Date responded: 29 March 2016

Redevelopment of Public Houses

Date submitted: 22 March 2016

Summary of request

The first piece of information I would like to request is the number of written requests received from developers by the Local Planning Authority under Condition A2 of Part 3, Schedule 2 of the Town and County Planning (General Permitted Development) (England) Order 2015 in relation to proposed developments of pub buildings

If possible, I would also like to receive the name and address of each public house that was subject to a written request by a developer, and the date on which that written request was received

The second piece of information I would like to request is whether the Local Authority is placing the necessary restriction onto the Land Registry to ensure land owners are complying within the law

Summary of response

The first piece of information I would like to request is the number of written requests received from developers by the Local Planning Authority under Condition A2 of Part 3, Schedule 2 of the Town and County Planning (General Permitted Development) (England) Order 2015 in relation to proposed developments of pub buildings - None

If possible, I would also like to receive the name and address of each public house that was subject to a written request by a developer, and the date on which that written request was received – N/A see above

The second piece of information I would like to request is whether the Local Authority is placing the necessary restriction onto the Land Registry to ensure land owners are complying within the law - Yes

Date responded: 30 March 2016

Procurement procedures

Date submitted: 22 March 2016

Summary of request

Please send me:
1) Information on any reviews carried out and any procurement procedures, processes and systems and any changes and improvements you have put in place to ensure best value is achieved for all goods and services since the launch of the National Procurement Strategy for Local Government in July 2014.

2) Information on the effectiveness and any savings achieved as a result of the reviews carried out and changes implemented as detailed in the above bullet point, including in which specific areas and departments, the amounts saved in figures and as a percentage of overall budget, since the launch of the National Procurement Strategy for Local Government in July 2014.

3) Information on the number of full and part-time employees you have in procurement roles now, and the number of full and part-time employees that were in procurement roles on 1 July 2014.

4) Information on any fraud incidents relating to council employees, council services and services procured externally that have come to light since the launch of the National Procurement Strategy for Local Government in July 2014.

Summary of response

Please send me:
1) Information on any reviews carried out and any procurement procedures, processes and systems and any changes and improvements you have put in place to ensure best value is achieved for all goods and services since the launch of the National Procurement Strategy (NPS) for Local Government in July 2014.

Since the NPS launch, the district councils of Devon, working together as the Devon Districts Procurement Group, have developed a strategy in line with the NPS. The first of its 4 key themes are 'Making savings/Addressing financial pressures'. The further 3 are 'Supporting local economies', 'Leadership' and 'Modernising procurement'.

For many years, East Devon District Council (EDDC) has worked closely with authorities locally, regionally and nationally, as well as organisations developing and managing frameworks for sectors such as housing. In addition to membership of the districts group, EDDC is a member of Devon & Cornwall Procurement Partnership and South West Councils Procurement Board. It has full membership of Advantage South West, and full or affiliate relationships with a number of others.

Since 2014 it would be pertinent to advise that the level of collaboration, locally and through national frameworks, has increased, although this activity was already becoming increasingly common.

Reviews may be carried out at any time, but especially when seen as a common need, either across the council or between partners. Additionally at EDDC we utilise a spend management system which helps us to identify target categories or areas for improvement.

Electronic order placing is in place across most of the council with the rest of the roll-out due over the next year. Electronic tendering and sourcing has also been introduced.

Training in procurement issues has continued to be provided and is carried out at authority sites or university campus, or through training modules available to all staff via the intranet.

2) Information on the effectiveness and any savings achieved as a result of the reviews carried out and changes implemented as detailed in the above bullet point, including in which specific areas and departments, the amounts saved in figures and as a percentage of overall budget, since the launch of the National Procurement Strategy for Local Government in July 2014.

As the council continues to roll out its electronic procurement systems it will introduce an effective and efficient, and more formalised procedure with which to gather and publish savings data, including the criteria by which they can be measured. There have been, and will continue to be, extensive contract savings, in particular where we have worked with others locally and across the UK.

3) Information on the number of full and part-time employees you have in procurement roles now, and the number of full and part-time employees that were in procurement roles on 1 July 2014.

One, professionally qualified, with significant, monitored devolvement to commercially trained technical and contract officers.

4) Information on any fraud incidents relating to council employees, council services and services procured externally that has come to light since the launch of the National Procurement Strategy for Local Government in July 2014.

None that we are aware of.

Date responded: 20 April 2016

Housing requests

Date submitted: 22 March 2016

Summary of request

• How many women living in council housing have requested a change of tenancy because of violence in the last 12 months?
• And what proportion of those women were given a direct transfer within one month?

Summary of response

• How many women living in council housing have requested a change of tenancy because of violence in the last 12 months? - None
• And what proportion of those women were given a direct transfer within one month? - N/A

Date responded: 30 March 2016

Public Toilets

Date submitted: 21 March 2016

Summary of request

• Whether the local authority maintains public toilet facilities in the area?
• How many public toilets is the local authority responsible for maintaining?
• How many public toilets was the local authority responsible for maintaining in 2010?
• How many public toilets in the local authority have closed since 2010 as a result of budget cuts?

Summary of response

• Whether the local authority maintains public toilet facilities in the area? - Yes
• How many public toilets is the local authority responsible for maintaining? - There are currently 35 public toilets in operation that we maintain, which have been in operation since 2010. You can view information about the public toilets at http://eastdevon.gov.uk/public-toilets/public-toilets-information/
• How many public toilets was the local authority responsible for maintaining in 2010? – 40 toilets
• How many public toilets in the local authority have closed since 2010 as a result of budget cuts? – We have not closed any toilets since 2010, except those which have transferred to others or been subject to redevelopment. For example, Hind St toilets, Ottery St Mary, Devon were closed in 2010 when Sainsburys was built, but public toilets are available as part of the new Sainsburys complex. Elizabeth Hall toilets, Exmouth were closed in 2013 when the site was redeveloped to build a new Premier Inn. Newton Poppleford toilets have been let on a lease to the Parish Council and Woodbury toilets were transferred to the Parish Council in 2013 so that the service could continue. Toilets in East Budleigh were transferred to the Parish Council in 2015.

Date responded: 22 March 2016

Parking permits and parking zones

Date submitted: 21 March 2016

Summary of request

1. What is the longest waiting time (in days) for a parking permit within your council area? Please specify the number of days and the postcode area of this longest wait.

2. What was/is the cost of residential parking permits in the years: 2012, 2013, 2014, 2015 and 2016? If this is too much to answer please just look at the years 2012 and 2016

3. What is the cost of the most expensive residential parking permit in your council area currently?

4. How much money have you received from residential parking permits; in 2012, 2013, 2014 2015 and so far in 2016? If this is too much to answer please just look at the years 2012 and 2015.

5. Have you increased parking zones in your council area in the past two years i.e. introduced resident's parking zones? Yes/No

6. How many parking tickets have you issued in the past 12 months to non-vehicles (e.g. rubble, rubbish, waste, building materials) because they were taking up a parking space? Please can you specify what these items were?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 22 March 2016

Childrens play areas

Date submitted: 18 March 2016

Summary of request

1. How many children's play areas were managed by the local authority in each year since 2009-10?

2. How many children's play areas have been built and refurbished by the local authority in each year since 2005-06?

3. How many children's play areas (existing or planned) have been closed or cancelled because of cuts to the local authority's budget?

4. Whether the local authority charges for the use of any children's play areas under its control and, if so, when this charge was introduced?

Summary of response

1. How many children's play areas were managed by the local authority in each year since 2009-10? - 73 in total

2. How many children's play areas have been built and refurbished by the local authority in each year since 2005-06? - EDDC has not built any play areas but has adopted 3 play areas resulting from housing developments (Pale Gate Close, Honiton; Norman's Crescent, Budleigh Salterton and Thomas Close, Exmouth) all 7-10 years ago

EDDC has partially refurbished 32 play areas in that time including a painting contract that incorporated approximately half of all EDDC play areas. Equipment has been renewed when it has reached the end of its life.

The most recent refurbishments have been at Imperial Recreation Ground and Phear Park, Exmouth.

3. How many children's play areas (existing or planned) have been closed or cancelled because of cuts to the local authority's budget? - None

4. Whether the local authority charges for the use of any children's play areas under its control and, if so, when this charge was introduced? - There is no charge for use of EDDC play areas.

Date responded: 30 March 2016

How many social housing places do we intend to build 2015/16-2017/18

Date submitted: 18 March 2016

Summary of request

Please can you tell me how many social housing places the local authority intends to build between 2015/16 and 2017/18?

Summary of response

Please can you tell me how many social housing places the local authority intends to build between 2015/16 and 2017/18? - 1 in 2015/16 plus completing renovation works on a shared house, and at this point in time a further two for the period 2016/18.

We will be purchasing around 8 open market properties to add to the Council's housing stock in 2016/17.

Date responded: 22 March 2016

Employees who are behind in their council tax payments

Date submitted: 18 March 2016

Summary of request

Can you please provide me with the following information under the FoI Act:

a. How many EDDC councillors have failed to pay their Council Tax on time in each of the financial years since April 2011?

b. How many EDDC councillors are currently (as at 18 March 2016) behind with their Council Tax payments?

c. The names of the councillors identified in parts a. and / or b.

d. The names and amounts currently outstanding for councillors identified in b.

e. How many EDDC senior officers (CEO and his direct reports) have have failed to pay their Council Tax on time in each of the financial years since April 2011?

f. How many EDDC senior officers (CEO and his direct reports) are currently (as at 18 March 2016) behind with their Council Tax payments?

g. The names of the Senior Officers identified in parts a. and / or b.

h. The names and amounts currently outstanding for Senior Officers identified in f.

Summary of response

a. How many EDDC councillors have failed to pay their Council Tax on time in each of the financial years since April 2011?
None.
Councillors are not allowed to vote on the setting of Council Tax if they are in default and I can confirm that we have not had that situation arise during the stated time period.

b. How many EDDC councillors are currently (as at 18 March 2016) behind with their Council Tax payments?
None

c. The names of the councillors identified in parts a. and / or b.
N/A

d. The names and amounts currently outstanding for councillors identified in b.
N/A

e. How many EDDC senior officers (CEO and his direct reports) have failed to pay their Council Tax on time in each of the financial years since April 2011?
None – please note that we only hold information relevant to those senior officers who lived within East Devon at the time of their employment.

f. How many EDDC senior officers (CEO and his direct reports) are currently (as at 18 March 2016) behind with their Council Tax payments?
None – see note at (e) above

g. The names of the Senior Officers identified in parts a. and / or b.
N/A

h. The names and amounts currently outstanding for Senior Officers identified in f.
N/A

Date responded: 13 April 2016

Public Space Protection Orders relating to dogs

Date submitted: 17 March 2016

Summary of request


1. Please detail all Public Space Protection Orders in your area relating to dogs

2. Are you planning on introducing any PSPOs relating to dogs in the foreseeable future? If yes what dates do you plan on starting the consultation, if exact dates are not known can you provide a rough timeline?

Summary of response


1. Please detail all Public Space Protection Orders in your area relating to dogs - We currently have no Public Space Protection Orders (PSPO) in place across East Devon

2. Are you planning on introducing any PSPOs relating to dogs in the foreseeable future? If yes what dates do you plan on starting the consultation, if exact dates are not known can you provide a rough timeline? - East Devon District Council will be introducing PSPOs before the deadline of October 2017. We expect that the PSPOs will replace the existing dog control orders, for example; the seasonal dog ban and requirement to pick up dog waste. We hope to start the consultation this year, however, exact dates are unknown.

Date responded: 30 March 2016

Public Health Funerals

Date submitted: 16 March 2016

Summary of request

Please could you tell me if you provide public health funerals and if so, how many requests you have received since 2006, with a yearly breakdown?
Could I have the number of requests and the number of public health funerals granted.

Summary of response

Yes we do provide public health funerals as it is a statutory duty carried out by the Local Authority when no one else is arranging the funeral.

Yearly breakdown of requests and actual numbers of National Assisted Burials arranged:

2006 – 15 requests of which 6 funerals carried out
2007 – 9 requests of which 7 funerals carried out
2008 – 10 requests of which 8 funerals carried out
2009 – 16 requests of which 11 funerals carried out
2010 – 11 requests of which 6 funerals carried out
2011 – 21 requests of which 9 funerals carried out
2012 – 14 requests of which 5 funerals carried out
2013 – 34 requests of which 16 funerals carried out
2014 – 27 requests of which 9 funerals carried out
2015 – 19 requests of which 5 funerals carried out
2016 – 4 requests of which 0 funerals carried out

Date responded: 15 April 2016

How many FOIs have EDDC received in 2014/15

Date submitted: 16 March 2016

Summary of request

I would like to know, please, how many freedom of information requests EDDC have received in 2014 and 2015. I would also like to know those individuals who have requested the largest number. If you can’t let me have their names then please anonymise them so that I can at least see the quantum of each individual’s request.

Would you also please, give an indication of the average cost of each FOI.

I understand that EDDC employs a full-time officer to answer FOI requests so this persons salary needs to be considered along with other officer time etc so it will amount to a considerable sum.

Summary of response

In terms of the numbers of requests we receive, and their origin, we produce an annual report for Cabinet which outlines this information and for the last 2 years, these can be accessed here http://eastdevon.gov.uk/media/1208363/150715-combined-agenda.pdf (2015) and here http://eastdevon.gov.uk/media/131741/cabinet-040614-public-version.pdf (2014)

Also presented to Cabinet in 2015 was this report http://eastdevon.gov.uk/media/1208363/150715-combined-agenda.pdf (agenda item 28) which recommended additional resource to deal with FOI and complaint matters across the council’s functions.

We do not record time spent on individual requests.

We are not able to disclose information relating to individual requestors as this would be in breach of our duties under the Data Protection Act but some people choose to submit requests to us through a public website called whatdotheyknow.com and all information about these particular requests is publicly available to view here www.whatdotheyknow.com

Date responded: 22 March 2016

DWA licences for primates

Date submitted: 15 March 2016

Summary of request

As of 25th February 2016:

PART 1

1) How many DWA licences are currently issued in your area?

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)?

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months?

On what grounds were they refused?

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

5) What is the cost of "renewing" a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

6) Are you aware of any breeders or dealers of primates in your area?

If yes how many? And are they licensed under the Pet Animals Act 1951?

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area?

8) In order to be granted DWA licences for primates, must applicants demonstrate that they meet the conditions laid out in the Code of Practice for the Welfare of Privately Kept Non-human Primates?

PART 2 -

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:

a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?

b) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.

c) Where was each primate obtained? If this information is not kept by your council, please indicate so.

d) Are these primates considered to be pets? If not, how are they classified?

e) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last.

11) Would you or someone in your department, be willing to share any further information about DWA licensing?

And who can we contact for such information?

Summary of response

As of 25th February 2016:

PART 1

1) How many DWA licences are currently issued in your area? - One

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)? - None

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months? - None

On what grounds were they refused? - N/A

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? - £100 plus vets fee

5) What is the cost of "renewing" a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? - £100 plus vets fee

6) Are you aware of any breeders or dealers of primates in your area? - No

If yes how many? And are they licensed under the Pet Animals Act 1951? - N/A

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area? - The council's Environmental Health Service

8) In order to be granted DWA licences for primates, must applicants demonstrate that they meet the conditions laid out in the Code of Practice for the Welfare of Privately Kept Non-human Primates? - We do not licence any premises with a DWA that have primates so this has not occurred.

PART 2 - N/A as we have no DWA licences that licence primates.

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:

a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)? - N/A

b) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so - N/A

c) Where was each primate obtained? If this information is not kept by your council, please indicate so - N/A

d) Are these primates considered to be pets? If not, how are they classified? - N/A

e) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last - N/A

11) Would you or someone in your department, be willing to share any further information about DWA licensing? - N/A

And who can we contact for such information? - N/A

Date responded: 16 March 2016

Strategy for tackling & preventing homelessness

Date submitted: 14 March 2016

Summary of request

Please will you kindly tell me when your strategy for tackling and preventing homelessness was last reviewed?

Was a mapping and gapping exercise carried out at that time, and were any groups identified who were excluded in your community?

Summary of response

Please will you kindly tell me when your strategy for tackling and preventing homelessness was last reviewed? - The Homelessness Strategy was last reviewed in March 2013 and is due for renewal in 2018.

Was a mapping and gapping exercise carried out at that time, and were any groups identified who were excluded in your community? - No 'mapping and gapping' exercise has been carried out.

Date responded: 15 March 2016

Contracts awarded for Mamhead Slipway Exmouth and Exmouth Town Hall refurbishment

Date submitted: 10 March 2016

Summary of request

Have the contracts below been awarded yet and if so, are you able to tell me who to?
1. Reconstruction to Mamhead Slipway, Exmouth. Submitted 31/7/15

2. New build civic offices including refurbishment of Exmouth Town Hall, Heathpark Industrial Estate, Honiton. Submitted 1/10/15

Summary of response

Have the contracts below been awarded yet and if so, are you able to tell me who to?

1. Reconstruction to Mamhead Slipway, Exmouth. Submitted 31 July 2015 - Yes, it has been awarded to Raymond Brown Construction Ltd

2. New build civic offices including refurbishment of Exmouth Town Hall, Heathpark Industrial Estate, Honiton. Submitted 1 October 2015 - No, contracts have not yet been awarded for the construction of the New Offices at Honiton nor the Refurbishment Works at Exmouth Town Hall. Interserve have been awarded a Pre Construction Agreement with the Council for both Projects and will be asked to provide their tender of the construction later this year.

Date responded: 14 March 2016

EDDC's total expenditure for public toilet facilities

Date submitted: 10 March 2016

Summary of request

1. Please state your council’s total expenditure for public toilet facilities in each of the following financial years: a) 2005-6, b) 2010-11, c) 2013-14, d) 2014-15 and e) 2015-6 (please include attended and automated facilities)

2. How many public toilet facilities were in operation within your authority on each of the following dates: a) 1 March 2006, b) 1 March 2011, c) 1 March 2014, d) 1 March 2015 and e) 1 March 2016? (please break the totals down by automated and attended facilities)

3. For each total in question 2, please state how many of these public toilet facilities required payment for use.

4. Please state the total amount of revenue received by the council from charging for the use of public toilets in each of the following financial years: a) 2005-6, b) 2010-11, c) 2013-14, d) 2014-15 and e) 2015-6

5. For each yearly total in 4, please state what this money was spent on (i.e. re-invested in public toilet facilities, if other please give details)

6. Please state the total number of public toilet facilities that have closed since 1 Feb 2006

7. Please break down the total number of closed public toilet facilities in 6 by:
a) The number of sites still owned by the council, further broken down by how each site is currently used (i.e. converted to x, empty etc.)
b) The number of sites sold by the council, further broken down by how the buyer proposed to use each site (i.e. commercial venture, demolition etc.)

Summary of response


1. Please state your council’s total expenditure for public toilet facilities in each of the following financial years: a) 2005-6, b) 2010-11, c) 2013-14, d) 2014-15 and e) 2015-6 (please include attended and automated facilities) - None are attended, some of our toilets have auto locks, but none are fully automated.

2005/06 not available
2006/07 £ 801,215
2010/11 £ 818,456
2013/14 £ 748,089
2014/15 £ 744,394
2015/16 - Information not available until later in the year. However, the Budget is £ 797,150

2. How many public toilet facilities* were in operation within your authority on each of the following dates:
a) 1 March 2006 - 40
b) 1 March 2011 - 39
c) 1 March 2014 - 36
d) 1 March 2015 - 35
e) 1 March 2016 - 35

(Please break the totals down by automated and attended facilities) – Currently there are 35 public toilets in operation, which have been in operation since 2006. You can view information about the public toilets at http://eastdevon.gov.uk/public-toilets/public-toilets-information/

3. For each total in question 2, please state how many of these public toilet facilities* required payment for use - None

4. Please state the total amount of revenue received by the council from charging for the use of public toilets in each of the following financial years: a) 2005-6, b) 2010-11, c) 2013-14, d) 2014-15 and e) 2015-6 – N/A

5. For each yearly total in 4, please state what this money was spent on (i.e. re-invested in public toilet facilities, if other please give details) – N/A

Please state the total number of public toilet facilities* that have closed since 1 Feb 2006 – We have not closed any toilets since 2006, except those which have transferred to others or been subject to redevelopment. For example Hind St toilets, Ottery St Mary, Devon were closed in 2010 when Sainsburys was built, but public toilets are available as part of the new Sainsburys complex. Elizabeth Hall toilets, Exmouth were closed in 2013 when the site was redeveloped to build a new Premier Inn. Newton Poppleford toilets have been let on a lease to the Parish Council and Woodbury toilets were transferred to the Parish Council in 2013 so that the service could continue. Toilets in East Budleigh were transferred to the Parish Council in 2015.

6. Please break down the total number of closed public toilet facilities in 6 by:
a) The number of sites still owned by the council, further broken down by how each site is currently used (i.e. converted to x, empty etc.) - See above
b) The number of sites sold by the council, further broken down by how the buyer proposed to use each site (i.e. commercial venture, demolition etc.) - See above

Date responded: 22 March 2016

Local welfare assistance provision scheme

Date submitted: 9 March 2016

Summary of request

I am seeking information about the local welfare assistance provision scheme that your council has for local people when they are in financial hardship.

1) Could you send me details of:

- all assistance that people can access through your council’s local welfare assistance scheme (i.e. if people receive cash, or if they are provided directly with pre-paid cards, or white goods and furniture, etc)

- Eligibility criteria (or links to eligibility criteria and the means for application)

- limits to the number of times that people can apply to the scheme(s)

- If people must be formally referred to apply to local welfare assistance (for example, by GPs, Jobcentre plus, the probation service, etc)

- Whether or not everyone who meets eligibility criteria gets assistance/how the authority prioritises applicants if not

- Links to information on how people can apply

2) Does your council plan to stop or scale back local welfare provision in the 2016-2017 year?

3) If your council does plan to cut or stop provision, can you let me know if there are any alternate local services that people can approach for help with sourcing items like furniture and white goods?

Summary of response

I am seeking information about the local welfare assistance provision scheme that your council has for local people when they are in financial hardship.

1) Could you send me details of:

- All assistance that people can access through your council’s local welfare assistance scheme (i.e. if people receive cash, or if they are provided directly with pre-paid cards, or white goods and furniture, etc)

The Local Welfare Scheme at EDDC officially ends on 31 March 2016 with the last date for new applications for assistance being 29 February 2016. Previously we carried out financial assessments giving debt advice, and advice to maximise income (which will continue) with referrals to food banks and other agencies, advice on gas and electric top up via vouchers, as well as furniture and white good purchases. We did not administer cash.

- Eligibility criteria (or links to eligibility criteria and the means for application)

1.1 Applicants must meet the following criteria:

• Aged 16 or over
• Not be a person subject to immigration control
• Must not be an ‘excluded person’ (i.e. in hospital or a care home, a prisoner, a member of a religious order, in relevant education, not habitually resident, involved in a trade dispute, or subject to certain jobseeker’s allowance sanctions)
• Have a local connection to the District
• Not have received financial assistance from another source for the same reason
• Be without sufficient resources to meet the immediate short-term needs of themselves or dependants
• Must not have had a previous award (including Crisis Loans paid by the DWP) for living expenses in the last two years
• Have less than £200 capital

14.3 Applications will be considered from people who:

• Are setting up home as part of a resettlement programme
• Moving out of residential or institutional care
• Have been discharged from hospital or prison
• Is a Young Person leaving Local Authority Care
• Were homeless within the community and are setting up home for the first time
• Where an award would prevent someone from entering institutional or residential care
• Where, in an emergency, or as a consequence of a disaster, an award is the only means by which serious damage or serious risk to the health and safety of the applicant or dependant may be prevented.

- Limits to the number of times that people can apply to the scheme(s) - Once

- If people must be formally referred to apply to local welfare assistance (for example, by GPs, Jobcentre plus, the probation service, etc) - No, applicants could apply direct to the Council

- Whether or not everyone who meets eligibility criteria gets assistance/how the authority prioritises applicants if not - If applicants are deemed eligible, assistance would be provided for items considered essential

- Links to information on how people can apply - No longer available

2) Does your council plan to stop or scale back local welfare provision in the 2016-2017 year? - As above

3) If your council does plan to cut or stop provision, can you let me know if there are any alternate local services that people can approach for help with sourcing items like furniture and white goods? - Turntable (Turntable) – referral required; Recycling In Ottery – required to purchase; Recycling Shop (Axminster) – required to purchase.

Date responded: 10 March 2016

Syrian Resettlement Scheme

Date submitted: 8 March 2016

Summary of request

Has the authority told the government it will, or will not accept asylum seekers to its area?

If it will, how many asylum seekers has the authority offered to accept and over what period of time?

How many of these are from Syria? And how many from elsewhere, and what countries/regions?

Summary of response

I can advise that a range of partners in Devon and the region have been working together over the last few months to determine a co-ordinated and positive local response to the Government's commitment within the Syrian Resettlement Scheme. Local Statutory partners in Devon have committed to working together to support the scheme, where possible taking advantage of local support, capacity and expertise which has been offered from a range of organisations, communities and individuals across the County.

To date the Local Authorities in Devon have offered to support the resettlement of around 25 families within the scheme. It is recognised that confidence and capacity to support the scheme differs across the county and we will need to match available accommodation with a wide array of support from a range of partners. Therefore the approach will be based around the following principles:-
• Our offer will meet the Home Office Scheme requirements
• Resettlement will be staggered to match local confidence and capacity
• We will start resettlement around the Exeter area
• As local confidence and capacity develops we will look to expand resettlement to other areas
• Through commissioning around the scheme we will take opportunities to develop voluntary and community capacity where possible
• We will make the best use of statutory services to meet needs and avoid establishing parallel services for arriving families
• We will determine agile governance for a countywide response
• We will develop a standard framework for resettlement across the county
• Funding to the scheme will be administered through a single LA body
• We will regularly review our learning and processes.

Date responded: 9 March 2016

Waste and recycling Collection

Date submitted: 8 March 2016

Summary of request

How often the council collects the following from households:

• General waste
• Recycling waste
• Food waste (if applicable)
• Garden waste

i.e. whether this is collected every X days, every week, every fortnight, etc. I would also be grateful if you could provide the information for what the collection schedule was in 2010 – if available – as well as what it is currently.

Summary of response

Current collection:
• General waste – One collection every fortnight
• Recycling waste – Collected once every week
• Food waste (if applicable) – Collected once every week
• Garden waste – no EDDC collection

In 2010 the district was changing from an older collection format to the new. As of Jan 2010 Monday and Tuesday collections had moved over to the new scheme (above). Wednesday, Thursday and Friday collections were still having the following collections:

• General waste – One collection every week
• Recycling waste – Collected once every fortnight
• Food waste (if applicable) – N/A
• Garden waste – no EDDC collection

Date responded: 9 March 2016

Small and medium-sized enterprises - value of procurement from formal tendering and SMEs

Date submitted: 8 March 2016

Summary of request

I would be grateful if you could please tell me the total value of East Devon's procurement using a formal tendering process over the past five years, and the total value of procurement from SMEs using a formal tendering process over this period.

Summary of response

I would be grateful if you could please tell me the total value of East Devon's procurement using a formal tendering process over the past five years - The total value of East Devon's procurement using a formal tendering process over the past five years, 2011 - 2015 is £17,659,302.

And the total value of procurement from SMEs using a formal tendering process over this period - Total value of procurement from SMEs using a formal tendering process over this period is £13,748,837.

Date responded: 6 April 2016

Back office software

Date submitted: 7 March 2016

Summary of request

1. When is your storage infrastructure refresh due for renewal?
2. Who is the ultimate budget holder for this procurement?
3. Please advise name and contact details of the CIO
4. What back office planning application are you using?
5. What Enterprise content management software are you using?
6. Please can you provide an org chart showing all Directors of Business within your organisation.

Summary of response

1. When is your storage infrastructure refresh due for renewal? - April 2020

2. Who is the ultimate budget holder for this procurement? - Adrian Smith, Support & Infrastructure Manager, Adrian.smith@strata.solutions 01392 265353

3. Please advise name and contact details of the CIO - EDDC does not have a CIO, however Simon Davey is the appointed SIRO. sdavey@eastdevon.gov.uk

4. What back office planning application are you using? - IDOX Uniform

5. What Enterprise content management software are you using? - Web = Umbraco. Documents = OpenText

6. Please can you provide an org chart showing all Directors of Business within your organisation - Strata Service Solutions manages the ICT for East Devon and there is no structure chart available at this time. However the Manager roles are as follows:

Chris Powell - Chief Operating Officer
Dave Sercombe - Business Applications Manager
Adrian Smith - Infrastructure and Support Manager
Robin Barlow - Compliance & Security Manager
Martin Millmow - Document Centre Manager
Steve Gammon - Programme & Resource Manager

Contact number: 01392 265353 and ask for the relevant person.

Date responded: 9 March 2016

All information in relation to planning application 10/2398/FUL

Date submitted: 3 March 2016

Summary of request

All information in relation to planning application 10/2398/FUL

Summary of response

All information relating to this application is available here https://planning.eastdevon.gov.uk/online-applications/ Simply enter the planning application reference number into the search box.

You can also do a property search for the development site which will reveal the full planning history at the site, including any appeals or enforcement cases and detail of these can then also be found. This can be done using the advanced search facility.

Date responded: 17 March 2016

Private landlords

Date submitted: 2 March 2016

Summary of request

'Please could you provide me with a list of private landlords and their contact addresses for your area.'

Summary of response

'Please could you provide me with a list of private landlords and their contact addresses for your area.'

We do not have a list of private landlords and their contact addresses in our area, as there is no requirement for us to hold this information for the public and there is no requirement for private landlords to 'register' with us.

Date responded: 22 March 2016

Use of Drones

Date submitted: 1 March 2016

Summary of request

How many drones is your council in ownership of?

Summary of response

We do not own any drones.

Date responded: 4 March 2016

New Homes Bonus Panel meetings

Date submitted: 1 March 2016

Summary of request

Can you please let me have the agendas and documents for the New Homes Bonus Panel meetings for the last 4 years?

Summary of response

You asked for the agendas and documents for the New Homes Bonus Panel for the last 4 years. All available agendas have now been published here http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/other-panels-and-forums/new-homes-bonus-panel/

There are a very small number of redactions contained within the individual parish council application documents where individuals have used personal contact details.

Date responded: 30 March 2016

Children's services

Date submitted: 1 March 2016

Summary of request

a) The number of children (under-18s) referred to the local authority due to concerns that they are vulnerable to extremism. I would like this information to be broken down by the following years: 2014-15, 2013-14, 2012-13, 2011-12

For each year I would like this information to be provided on an anonymised case basis, including the following information:
a. date (dd/mm/yyyy)
b. age of child referred (if you are only to provide information by age brackets, please do so)
c. religion of child referred
d. ethnicity of child referred
e. source of the report (ie. school professional, college professional, medical professional, member of the public)
f. reason for referral (if you are unable to release specific information, please indicate if the reason falls within any of the following categories: viewing radical material online; possessing radical material such as leaflets or books; demonstrating support for terrorist groups through other non-violent behaviour; demonstrating support for terrorist groups through violent behaviour)
g. whether or not the report was passed on to the police
h. whether or not the child was added to the child protection register
i. whether or not the child has been taken into care

b) How many Prevent coordinators work for the authority? If this number has increased over the past 4 years, please indicate when and how many additional coordinators were recruited.

c) What is the local authority’s budget for prevent? Please provide figures for the years 2014-15, 2013-14, 2012-13 and 2011-12.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 2 March 2016

Commercial leases

Date submitted: 28 February 2016

Summary of request

In the first instance I would wish to know what information East Devon District Council holds on commercial Exmouth seafront leases for all properties for which it is, or has been, the landowner.
In the second instance I would wish to know the period of length of all such leases, property by property, and how long such arrangements have existed.

I understand that leases for newer built properties are considerably in excess, timewise, for those of the more established local tenants. Please advice as to what information you hold as to the decision behind such a considerable policy change, and how the change was researched, discussed by members and subsequently approved.

Please provide a list of expiry dates for all such leases.

Please include the proposed lease arrangements for any new properties that might form part of the Queens Drive Development, Exmouth

Summary of response

In the first instance I would wish to know what information East Devon District Council holds on commercial Exmouth seafront leases for all properties for which it is, or has been, the landowner.
As freeholder we have leases with a number of current tenants. These are commercially confidential and exempt from disclosure under s43(2) of the Freedom of Information Act.

In the second instance I would wish to know the period of length of all such leases, property by property, and how long such arrangements have existed.
The detail of individual leases is commercially confidential and exempt from disclosure (as above).

I understand that leases for newer built properties are considerably in excess, timewise, for those of the more established local tenants. Please advice as to what information you hold as to the decision behind such a considerable policy change, and how the change was researched, discussed by members and subsequently approved.
There has not been a policy change and no information is held in relation to this. Each negotiation is handled on an individual basis and, in some cases, tenants will require leases over a longer term .

Please provide a list of expiry dates for all such leases.
As above, this information is contained within individual lease agreements.

Please include the proposed lease arrangements for any new properties that might form part of the Queens Drive Development, Exmouth
No information currently held.

Date responded: 8 April 2016

Employee pay and bonuses Gender Equality

Date submitted: 25 February 2016

Summary of request

1. Please provide both the mean and the median hourly earnings (excluding overtime) for full time male employees and full time female employees.
2. Please provide the mean and median hourly earnings (excluding overtime) for part time male employees and part time female employees.
3. Please provide quartile salary information, and the amount of men and women in each quartile. This is the range from the lowest paid employee to the highest paid employee split into 4 equal parts. We would like the number of male and female employees in each part. So if the lowest employee was paid 0p, and the highest employee was paid £100 – we would like information of how many men and women are in each pay range: 0p - £25/ £26 - £50/ £51 - £75/ £76 - £100.
4. Please provide information on bonuses received in the last financial year – how much was the average bonuses paid to female employees, and how much was the average bonus paid to male employees.

Summary of response

The information requested, for the financial year 2015/16 is not currently available. The most recent data available is for 2012 but this information will no longer be accurate due to staff changes during this time.

We are currently in the process of collating data for 2015/16 (but cannot begin this work until the end of the financial year 31st March). We then intend to report this information to the council's cabinet meeting during May/June. At this point, the data will therefore be publicly available here http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/

Date responded: 9 March 2016

The Bowling Alley/Ocean Blue is a 'success'

Date submitted: 25 February 2016

Summary of request

Information held by which the Ocean Bowling facility in Exmouth may be judged as successful

Summary of response

This facility is operated by Leisure East Devon and the District Council does not hold information about its usage.

I confirm that the District Council does not hold any information which falls within the scope of this request.

Date responded: 22 March 2016

Exmouth Regeneration changes The Strand

Date submitted: 25 February 2016

Summary of request

What information is held by which the Strand (Exmouth) can be judged a success?

Summary of response

What information is held by which the Strand (Exmouth) can be judged a success?

Our response:
We hold usage figures for events booked at the Strand and provide these below for the last 2 years. I confirm that no further information is held which falls within the scope of this request.

In 2014 The Strand was booked on 114 days for 26 different events and in 2015 it was booked for 111 days for 33 different events. So far this year it has been used 6 times for 3 different events.

Date responded: 22 March 2016

The Premier Inn Exmouth

Date submitted: 25 February 2016

Summary of request

At the EDDC council meeting at Sidmouth on 24th February 2016, Cllr
Moulding, in answer to a question from a member of the public,
proclaimed The Premier Inn Exmouth a success.

Genuine success for our town is welcome but I wish to know what, if
any, information the council holds that provides unambiguous
evidence for such a claim that The Premier Inn is a success, or
whether it is simply the unsubstantiated views of an individual.

Please provide fullest information from all sources, including
reports by council and others, which provide any evidence from
which informed judgements of measures of success, or otherwise, can
reasonably be deduced.

Please provide fullest information that distuinguished what may, or
may not, have been successful for Exmouth as opposed to what may be
successful for Whitebread and Premier Inn shareholders;

Please provide fullest information that, in calculating success,
account was taken of the negative aspects of this development (e.g.
loss of jobs elsewhere in sector)

Please provide fullest information any differences between what the
developer promised at the outset, (e.g.jobs, restaurant, meeting
rooms, toilets available for public use) and what came to be upon
completion.

Please provide fullest information about what local services trade
with the Premier in and what they buy in from outside of the area.

Summary of response

The comments made by the Deputy Leader, in response to questions from the public, were his own opinion and no information is held which was provided to Cllr Moulding to evidence this opinion.

Date responded: 14 March 2016

School places withdrawn due to false address information

Date submitted: 24 February 2016

Summary of request

For each of the last five calendar years, please can you release:

- The number of places offered to children in a) primary schools and b) secondary schools which were subsequently withdrawn after it emerged that home addresses named on application forms were false or misleading.

- Which schools this applied to.

- How many parents has the council prosecuted for "fraud by false representation" for including false or misleading home addresses on school application forms?

- Please release the names and addresses of those parents prosecuted by the council, as referred to above, as they have been through the courts and their details are a matter of public record.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 24 February 2016

Genealogy firms

Date submitted: 23 February 2016

Summary of request

1) Does the council have any dealings with, or pass any information to genealogical companies probate specialist or genealogy firms? (Outside the parameters of FOI). Please include any past dealings in the last 12 months.

2) What are the names of those companies?

3) For what purpose are those companies used?

4) Which department is in contact with that genealogical companies, probate specialists or genealogy firms?

5) Who and/or which department makes the executive decision to contact the genealogical companies, probate specialists or genealogy firms?

6) Provide the name of the council staff, job title, department, email and telephone number of the person who contacts the genealogical companies, probate specialists or genealogy firms.

7) Does the council use a particular company? If yes, what are the reasons behind them?

8) Does the council get paid from those companies?

9) If yes, in what format does the council receive the payment? And how much does the council get paid?

10) Does the council use the companies, probate specialists or firms when there is a public health funeral?

Summary of response


1) Does the council have any dealings with, or pass any information to genealogical companies, probate specialist or genealogy firms? (Outside the parameters of FOI). Please include any past dealings in the last 12 months - NO, we deal with a small number of National Assistance Funerals and therefore we do not tend to use genealogical companies. We generally use our own local knowledge by speaking with various individuals who knew the deceased, as well as carrying out a thorough search at the deceased's property. It is very rare that we do not find some kind of family connection.

2) What are the names of those companies? - N/A

3) For what purpose are those companies used? - N/A

4) Which department is in contact with that genealogical companies, probate specialists or genealogy firms? - N/A

5) Who and/or which department makes the executive decision to contact the genealogical companies, probate specialists or genealogy firms? - N/A

6) Provide the name of the council staff, job title, department, email and telephone number of the person who contacts the genealogical companies, probate specialists or genealogy firms - N/A

7) Does the council use a particular company? If yes, what are the reasons behind them? - N/A

8) Does the council get paid from those companies? - N/A

9) If yes, in what format does the council receive the payment? And how much does the council get paid? - N/A

10) Does the council use the companies, probate specialists or firms when there is a public health funeral? - No

Date responded: 18 March 2016

CIL-based Funding for Education

Date submitted: 23 February 2016

Summary of request

CIL-based Funding for Education

A. If this Authority has not yet adopted a CIL please indicate the current estimated date for adoption.
B. However, if this Authority has already adopted a CIL please answer the following queries:
1. Please set out the current process used by this Local Planning Authority (LPA) for assessing and then deciding what amount of CIL-based funds will be allocated to the Local Education Authority (LEA).
2. Who is the officer responsible for leading this process for this LPA?
3. Who is/are the key decision-maker(s) for this LPA?
4. How often has this LPA received requests for CIL-based education funding from the LEA?
5. Please share details of all the requests for CIL-based education funding received from the LEA since this LPA first adopted CIL.
6. Please share details of the individual amounts of education funding the LPA agreed to provide to the LEA in each case; including what type of education these funds were allocated to (early years, primary, secondary, special education needs, etc).

Summary of response

A. If this Authority has not yet adopted a CIL please indicate the current estimated date for adoption - We have not yet adopted CIL although we have a charging schedule that was considered acceptable by our examiner in January this year. We are working towards adoption of this charging schedule and estimate adoption will be sometime during the Summer of 2016
B. However, if this Authority has already adopted a CIL please answer the following queries: N/A
1. Please set out the current process used by this Local Planning Authority (LPA) for assessing and then deciding what amount of CIL-based funds will be allocated to the Local Education Authority (LEA) - N/A
2. Who is the officer responsible for leading this process for this LPA? - N/A
3. Who is/are the key decision-maker(s) for this LPA? - N/A
4. How often has this LPA received requests for CIL-based education funding from the LEA? - N/A
5. Please share details of all the requests for CIL-based - education funding received from the LEA since this LPA first adopted CIL - N/A
6. Please share details of the individual amounts of education funding the LPA agreed to provide to the LEA in each case; including what type of education these funds were allocated to (early years, primary, secondary, special education needs, etc) - N/A

Date responded: 14 March 2016

Speed cameras

Date submitted: 22 February 2016

Summary of request

1. How many speed cameras are currently in operation in the area administered by the council?
2. What was the total value of penalty fines issued to motorists from speed cameras by the council, over the last 2 years, 2013/2014 – 2014/2015?
3. I would also like to examine the impact speed cameras have on road safety by comparing the number of road accidents that occurred before and after a speed camera has been installed, please could information be provided to address the following:
How many accidents were recorded on a stretch of road 2 years before a speed camera was installed? – On that same stretch of road how many road accidents were recorded 2 years after the speed camera was installed?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk as they are responsible for general road maintenance and speed cameras.

Date responded: 22 February 2016

Traffic lights and road signage

Date submitted: 22 February 2016

Summary of request

I am conducting research on roads, in particular the traffic lights and road signage. Please could you provide information for the following questions under the freedom of information act?

1. How many permanent sets of traffic lights are maintained by the Council?
2. How much did it cost per annum to maintain and repair the permanent traffic lights, 2013/2014 – 2014/2015?
3. How many road signs and traffic signs are maintained by the council, including electronic road signals?
4. How much was spent on the maintenance of road signage per annum over the last 2 years by the Council, 2013/2014 – 2014/2015?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk as they are responsible for road maintenance, road signage and traffic lights.

Date responded: 22 February 2016

Deceased persons with no next of kin

Date submitted: 22 February 2016

Summary of request

1. From December 2015 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

1. From December 2015 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin) - We have arranged two funerals since December 2015 and in both cases there were next of kin. There was no estate in either case. Our answers therefore to questions 2-5 are not applicable
2. Date of Death and Date of Birth - N/A
3. Last known address - N/A
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending) - N/A
5. The approximate value of estate - N/A
6. Please email your response - N/A

Date responded: 23 February 2016

Planning IT Software Back Office

Date submitted: 17 February 2016

Summary of request

Please could you advise the following information?

Planning IT Software Back Office
¬ Name of your ICT Supplier for Planning IT Software Back Office System
¬ Name of Software and version number
¬ Contract Award Date
¬ Length of Contract
¬ Length of Any Contract Extension Options

Building Control IT Software Back Office
¬ Name of your ICT Supplier for Building Control IT Software Back Office System
¬ Name of Software and version number
¬ Contract Award Date
¬ Length of Contract
¬ Length of Any Contract Extension Options

Summary of response

Planning IT Software Back Office
¬ Name of your ICT Supplier for Planning IT Software Back Office System - Idox
¬ Name of Software and version number - Uniform 10.1
¬ Contract Award Date – January 2016
¬ Length of Contract - 3 years
¬ Length of Any Contract Extension Options - Annual renewal

Building Control IT Software Back Office
¬ Name of your ICT Supplier for Building Control IT Software Back Office System - Idox
¬ Name of Software and version number - Uniform 10.1
¬ Contract Award Date – January 2016
¬ Length of Contract - 3 years
¬ Length of Any Contract Extension Options - Annual renewal

Date responded: 2 March 2016

The bid for the development of the Knowle site

Date submitted: 16 February 2016

Summary of request

This follows on from my request for information about the "Decision process which led to the award of the conditional contract with Pegasus re Knowle"
https://www.whatdotheyknow.com/request/decision_process_which_led_to_th

I would like the Council to provide the full details of the bid which it submitted for the development of the Knowle site in Sidmouth.

Summary of response

I confirm that no information is held which falls within the scope of your request.

EDDC was listed as a bidder in previous information provided to you but this included those organisations who bid for the Knowle and Manstone sites. There was no bid made by EDDC for the Knowle site.

Date responded: 22 February 2016

Grounds maintenance, Arboriculture and street cleansing

Date submitted: 15 February 2016

Summary of request

We would be grateful if you could supply us with information for each of the following services;

Grounds Maintenance
Arboriculture
Street Cleansing

The information we require is as follows,

1. Are the services outsourced to a private company, delivered by an in house team or delivered by an organisation owned by the Authority?

2. If the services are delivered by a private company could you let us know the following;
a. The name of the private company
b. The date the contract with the private company started
c. The annual value of the contract
d. The length of the initial term of the contract
e. The options for extensions to the initial term allowed for in the contract
f. When the contract will end?
g. Will the service be subject to another competitive tender when the current contract comes to an end?

3. If the services are currently delivered by an in house team is the Authority considering outsourcing the service to the private sector and if so when?

4. If the services are currently delivered by an organisation owned by the Authority will this contract be open to a competitive tendering exercise and when is this likely to happen?

Summary of response

We would be grateful if you could supply us with information for each of the following services;

Grounds Maintenance
Arboriculture
Street Cleansing

The information we require is as follows,

1. Are the services outsourced to a private company, delivered by an in house team or delivered by an organisation owned by the Authority - The services are delivered in house

2. If the services are delivered by a private company could you let us know the following;
a. The name of the private company - N/A
b. The date the contract with the private company started - N/A
c. The annual value of the contract - N/A
d. The length of the initial term of the contract - N/A
e. The options for extensions to the initial term allowed for in the contract - N/A
f. When the contract will end - N/A
g. Will the service be subject to another competitive tender when the current contract comes to an end - N/A

3. If the services are currently delivered by an in house team is the Authority considering outsourcing the service to the private sector and if so when? - We are not considering outsourcing this at the present time

4. If the services are currently delivered by an organisation owned by the Authority will this contract be open to a competitive tendering exercise and when is this likely to happen? - No we will continue to deliver this in house due to our statutory responsibilities to provide this service

Date responded: 18 February 2016

Planning Queen's Drive development Exmouth

Date submitted: 15 February 2016

Summary of request

In the Questions and Answers release which EDDC has recently
published in regard to the Queen's Drive development Exmouth, it is
stated that there were three organisations from whom the successful
development partner was selected.

The selected preferred partner was Moirai.

Q 1. What information do you hold about any/all organisation that
made enquires in response to JLL's marketing exercise in respect of
the proposals ?

Q 2. Who were the two applicants who were not chosen at the final
interview ?

Q 3.Did any of the two unsuccessful developers include
'residential' elements in their proposals? If so details please/

Q 4. Please supply fullest details of the proposals that the two
unsuccessful applicants offered.

Q 5. Please provide details of all persons who comprised the
selection panel that chose Moirai.

Q.6. Can you kindly confirm that the number of organisations, out
of the 4,000 plus that were contacted by JLL, who chose to submit
themselves to the final selection process was only three?

Q 7. Taking into account EDDC's promise to the public on the
non-inclusion of 'residential' on the Queen's Drive site, did any
member, officer or advisor ever consider that EDDC's 'offer' to
developers had failed to attract a suitable candidate for preferred
developer? If so full details please.

Summary of response

Q 1. What information do you hold about any/all organisation that made enquires in response to JLL's marketing exercise in respect of the proposals ?
I refer you back to our previous response dated 16th February and quote from this below:
You also asked for the names of the organisations who submitted a bid for this work having been provided already with the number of organisations involved. In considering your request we have contacted the other organisations who submitted a bid and they have confirmed our view that this detail, at this point in time, is commercially confidential to them. We are therefore withholding this detail under Regulation 12(5)(e) of the Environmental Information Regulations.

I confirm that this response still stands and is directly relevant to this question and questions 2, 3, and 4 below.

Q 2. Who were the two applicants who were not chosen at the final interview ?
See above

Q 3.Did any of the two unsuccessful developers include 'residential' elements in their proposals? If so details please/
See above

Q 4. Please supply fullest details of the proposals that the two unsuccessful applicants offered.
See above

Q 5. Please provide details of all persons who comprised the selection panel that chose Moirai.
The selection panel was made up of Cllr John Humphreys, Cllr Tim Wood, Cllr Andrew Moulding, Richard Cohen and Alison Hayward

Q.6. Can you kindly confirm that the number of organisations, out of the 4,000 plus that were contacted by JLL, who chose to submit themselves to the final selection process was only three?
4 were initially interviewed and then, in March 2015, we considered 3.

Q 7. Taking into account EDDC's promise to the public on the non-inclusion of 'residential' on the Queen's Drive site, did any member, officer or advisor ever consider that EDDC's 'offer' to developers had failed to attract a suitable candidate for preferred developer? If so full details please.
No information held

Date responded: 14 March 2016

Revenue received from TV and film productions

Date submitted: 14 February 2016

Summary of request

For the years 2006 to 2015 inclusive, would you please fully disclose the following details, breaking the figures by year:

1. How much revenue has been received by your organisation for services rendered to film and television productions? This could include location rental, permits and all other services related to film productions using your personnel or resources.

2. Please outline the type of work or service rendered, in each case and disclose the revenue received for each type of service.

3. How much has your organisation spent on facilitating such arrangements between 2006 to 2015, inclusive, broken down by year?

Summary of response

We do not charge film/television companies to use our land as we see it as free advertising.

For the years 2006 to 2015 inclusive, would you please fully disclose the following details, breaking the figures by year:

1. How much revenue has been received by your organisation for services rendered to film and television productions? This could include location rental, permits and all other services related to film productions using your personnel or resources - N/A

2. Please outline the type of work or service rendered, in each case and disclose the revenue received for each type of service - N/A

3. How much has your organisation spent on facilitating such arrangements between 2006 to 2015, inclusive, broken down by year? - N/A

Date responded: 15 February 2016

FOI requests

Date submitted: 13 February 2016

Summary of request

The "what do they know" web site, which is commonly used for FOI
requests, lists EDDC as having 374 requests from 2008 to date.

This seems somewhat at odds with the EDDC quoted figures in the
Sidmouth herald newspaper which are;- 2013-2014 563, 2014/2015 486
requests.

I am aware that there are other means of submitting FOI requests,
but the disparity between the two sets of figures is significant.

Please let me know where I can find the list of requests to EDDC ,
and your replies to those requests

Summary of response

You have asked for clarification on the numbers of requests received under the Freedom of Information Act over and above the record maintained on public archive website whatdotheyknow.com. Please find links below to our FOI monitoring reports back to 2012/13 which provide detail about the numbers of requests. For 2011/12 our performance monitoring system shows that 252 requests were received.

http://eastdevon.gov.uk/media/1208363/150715-combined-agenda.pdf item 27
http://eastdevon.gov.uk/media/131741/cabinet-040614-public-version.pdf item 23
http://eastdevon.gov.uk/media/1183872/combined-agenda-080513-public-version.pdf item 12

We publish requests here http://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/ which we feel are of wider public interest and where the response does not involve the inclusion of attached documents. Our system does not yet allow us the facility to include these responses online.

Date responded: 23 February 2016

STRATA start and expiry dates

Date submitted: 11 February 2016

Summary of request

What is the start and expiry dates for the Strata contract?

Summary of response

Strata went live on the 1st November 2014. The service contract will continue year on year. Strata is not an outsourced arrangement but is an innovative partnership which shares ICT services between East Devon, Exeter and Teignbridge Councils.

Date responded: 12 February 2016

Road Works

Date submitted: 11 February 2016

Summary of request

• What is the total number of outstanding roadworks/road maintenance projects (i.e. ones that are not yet complete) in your council area?
• What is the total distance (in miles) that these outstanding roadworks cover (e.g. 10 miles)? If possible, could you also provide the average length of the outstanding roadworks/road maintenance project?
• How many roadworks projects currently underway in your council area require a traffic diversion or detour?
• What is the longest outstanding roadworks/road maintenance project on the road in your area? Please can you provide the name of the road where these works are located, how long they have been going on for (in days) and if possible the reason for these works (e.g. fixing a pothole)?
• What is the total number of roadworks/road maintenance projects that have been completed over the past five years? Please can you break this down by year: 2010/11, 2011/12, 2012/13, 2013/14 and 2014/15.
• How much in total (£) have you spent on roadworks/road maintenance projects in your area over the past five years? Please can you provide a figure for each year: 2010/11, 2011/12, 2012/13, 2013/14 and 2014/15.
• What are the most common reasons that require roadworks to be undertaken (i.e. potholes, resurfacing)?
• What is the road in your area with the highest number of roadworks projects on it over the past three years? Please can you break this down by year: 2012/13, 2013/14 and 2014/15.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website www.devon.gov.uk as they are responsible for road maintenance.

Date responded: 11 February 2016

CCTV cameras

Date submitted: 8 February 2016

Summary of request

1) The current total number of council owned public space CCTV and ANPR cameras in your district?
2) The names of the streets covered by both CCTV and ANPR cameras (i.e. camera locations and where possible what view they have)
3) How many days a year CCTV and ANPR cameras are actively monitored?
4) How many hours a day CCTV and ANPR cameras are actively monitored and at what specific times?
5) How many days/hours a year these CCTV and ANPR cameras are recording footage for?

Summary of response

1) The current total number of council owned public space CCTV and ANPR cameras in your district – 47 CCTV cameras owned by EDDC, 0 ANPR owned by EDDC

2) The names of the streets covered by both CCTV and ANPR cameras (i.e. camera locations and where possible what view they have) – CCTV - EDDC has numerous camera locations but we do not record the names of the streets they cover, as this is subjective. This is because they rarely cover a whole street but an area around the camera and it depends on which direction the camera is facing at that point in time. ANPR – N/A

3) How many days a year are CCTV and ANPR cameras actively monitored? – CCTV – EDDC does not actively monitor its cameras. The public realm systems are managed by Devon & Cornwall Police so we are not aware of the number of days these are monitored. ANPR – N/A

4) How many hours a day are CCTV and ANPR cameras actively monitored and at what specific times? – See answer to question 3

5) How many days/hours a year are these CCTV and ANPR cameras recording footage for? – CCTV – 24 hours per day throughout the year. ANPR – N/A

Date responded: 18 February 2016

Right to Buy Social Mobility Fund

Date submitted: 8 February 2016

Summary of request

Please can you tell me if the local authority has offered any council housing tenants a cash payment in place of a Right to Buy discount and how many residents received this?

This is known as the Right to Buy Social Mobility Fund.

Please can you also tell me if the local authority applied for the Right to Buy Social Mobility Fund, how much it received if successful, or if it was unsuccessful.

Summary of response

Please can you tell me if the local authority has offered any council housing tenants a cash payment in place of a Right to Buy discount and how many residents received this? This is known as the Right to Buy Social Mobility Fund - EDDC does not offer the scheme 'Right to Buy Social Mobility Fund' and we are not aware of any tenants applying for it.

Please can you also tell me if the local authority applied for the Right to Buy Social Mobility Fund, how much it received if successful, or if it was unsuccessful - N/A

Date responded: 15 February 2016

Traffic Light systems currently owned and operated by your council

Date submitted: 8 February 2016

Summary of request

1. How many traffic light systems are currently owned and operated by your council?

2. Please provide a breakdown of how many traffic light systems were owned and operated by your council in 2013, 2014, and 2015.

3. Please specify where these traffic light systems are placed

Please prioritise your response to the questions in the order asked e.g. if time constraints do not allow for all questions to be answered, please answer No.1 as priority.

Summary of response

Devon County Council is responsible for road maintenance and any related traffic light systems. You may need to refer your request to them via their website https://new.devon.gov.uk/ or alternatively, you can email their Highways department direct at csc.roads@devon.gov.uk.

Date responded: 8 February 2016

School places and appeals

Date submitted: 8 February 2016

Summary of request

1. How many children have applied for school places in the last 5 years?
2. Out of those who applied, how many received their first choice?
3. How many parents appealed the decision made?
4. How many of those were successful in their appeals?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website www.devon.gov.uk

Date responded: 8 February 2016

Knowle relocation exercise expenditure

Date submitted: 7 February 2016

Summary of request

Expenditure from inception to date, (end January 2016), on the Knowle relocation exercise, broken down into the normal EDDC accounting headings

Summary of response

The overall Project Budget, as defined at the Council meeting on 25 March 2015 http://eastdevon.gov.uk/media/994630/250315-extra-ordinary-council-agenda-relocation.pdf, is £9,726,455. All relevant expenditure, including accruals, to 31 January 2016, totals £ 883,066. Consequently, there remains a budget balance of £ 8,843,387.

Overall Total Cost Allocation:

Knowle Outline Planning Application Costs: 112,565
Project Management Surveying & Valuation Costs, Planning advice: 458,644
Sundry Client costs: 24,382
Multi Disciplinary Design Team : 124,415
Sundry Survey costs, and associated works : 16,914
Commercial and marketing costs : 58,096
Audit and associated costs: 23,216
Legal and associated advice including planning, VAT,TVG, property, contract and procurement. Communications: 64,384


883,069

Date responded: 25 February 2016

Unaccompanied asylum seeking children

Date submitted: 7 February 2016

Summary of request

1. How many unaccompanied asylum seeking children is the local authority currently responsible for? (as at 1 February 2016, or nearest marker)

2. How many Looked After children total is the local authority currently responsible for? If possible- how many of these are British natives?

3. How many Looked After Unaccompanied Asylum Seeking Children went:
a. missing permanently (i.e. they have not returned as of this date)
b. missing temporarily (i.e. they were missing but returned)
Please break numbers down by each month: September 2015, October 2015, November 2015, December 2015, January 2016

4. How many social workers are employed directly by the local authority as of 1 February 2016. How many were employed as of 1st Sept 2015 (or nearest convenient marker)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website www.devon.gov.uk

Date responded: 8 February 2016

Council's housing related support services

Date submitted: 5 February 2016

Summary of request

I would like to request further information about the Council's housing related support services.

Could the Council provide details of individual contracted services they have for Housing related support (including homelessness accommodation based and floating support services)

For each individual contract, could the Council please provide the following information:

• Contract name
• Contract start and end date
• Contract value (please indicate total or annual)
• The current contract provider
• Owner of the building the contract is delivered from
• The client group
• Number of clients supported under the contract
• Whether there is an intention to extend or reprocure the contract
• Lead commissioner name and contact details

Summary of response

I would like to request further information about the Council's housing related support services. Could the Council provide details of individual contracted services they have for housing related support (including homelessness accommodation based and floating support services).

For each individual contract, could the Council please provide the following information:

• Contract name – Partnership Agreement on Community Mediation
• Contract start and end date – 1 April 2015 to 1 April 2016
• Contract value - £3,000 for up to 7 mediation referrals over the period
• Current contract provider – Devon Mediation Service
• Owner of the building the contract is delivered from – From people’s homes so owned by EDDC
• The client group – Tenants of EDDC Housing Service
• Number of clients supported under the contract – Up to 7 mediations per year out of 4,228 tenancies
• Whether there is an intention to extend or re-procure the contract – procure
• Lead commissioner name and contact details – Jane Reading, Tenants & Communities Manager, jmreading@eastdevon.gov.uk Tel 01395 516551

• Contract name – Tunstall Gold Call Handling System
• Contract start and end date – 1 August 2014 to 31 July 2015
• Contract value (please indicate total or annual) - £20,970.34
• The current contract provider - Tunstall
• Owner of the building the contract is delivered from - EDDC
• The client group – Home Safeguard clients both private and sheltered
• Number of clients supported under the contract – Approximately 4,500
• Whether there is an intention to extend or re-procure the contract – Currently rolling over the contract, with pending office move and a need to review the market for other systems available
• Lead commissioner name and contact details – Sue Hodges, Home Safeguard, shodges@eastdevon.gov.uk Tel 01395 512518

• Contract name – Scheme Maintenance
• Contract start and end date – May 2000 ongoing
• Contract value (please indicate total or annual) – Approximately £52,938 per annum
• The current contract provider – Chubb
• Owner of the building the contract is delivered from - EDDC
• The client group – Sheltered Housing tenants
• Number of clients supported under the contract – Approximately 1400 properties, our figures for sheltered is based on the property not the residents within the property
• Whether there is an intention to extend or re-procure the contract – Rolling over, scheme review underway in which upgrades are taking place, as these take place items are being removed off the contract
• Lead commissioner name and contact details – Sue Hodges, Home Safeguard, shodges@eastdevon.gov.uk Tel 01395 512518

• Contract name – Purchase of Personal Alarm Subsidy for Eligible EDDC Sheltered Housing Tenants
• Contract start and end date – 1 April 2015 for 12 months and shall continue after such period until terminated by either party giving to the other not less then 60 days notice in writing
• Contract value (please indicate total or annual) - Variable volume (reducing) agreement based upon the quarterly calculation of the due/remaining eligible costs
• The current contract provider – EDDC / DCC
• Owner of the building the contract is delivered from – Tenants homes, therefore EDDC
• The client group – Tenants of sheltered housing
• Number of clients supported under the contract – Variable volume, reducing
• Whether there is an intention to extend or re-procure the contract – Extend until we reach the end of the reducing volume
• Lead commissioner name and contact details – Tina Cureton, Support Service Manager, tcureton@eastdevon.gov.uk Tel 01395 519162

• Contract name - Service Level agreement
• Contract start and end date – 1 April 2010 to March 2017
• Contract value (please indicate total or annual) - £40,000 annual
• The current contract provider - Homemaker Southwest
• Owner of the building the contract is delivered from - Unknown
• The client group - Financially vulnerable council tenants
• Number of clients supported under the contract - No limit
• Whether there is an intention to extend or re- procure the contract - Contract will be re-procured from April 2017
• Lead commissioner name and contact detail – Peter Richards, Rental Manager prichards@eastdevon.gov.uk Tel 01395 512380/1579

• Contract name – Gissage House
• Contract start and end date - The contract start date for Gissage House was 14 September 2011
• Contract value (please indicate total or annual) - £19,200
• The current contract provider – Devon and Cornwall Housing Association
• Owner of the building the contract is delivered from – Devon and Cornwall Housing Association
• The client group – Priority needs, homeless applicants
• Number of clients supported under the contract – 6 rooms and 2 flats, maximum occupancy 10 adults, 14 children and 2 babies or 14 adults, 10 children and 2 babies
• Whether there is an intention to extend or re-procure the contract – Not at this time
• Lead commissioner name and contact details - Andrew Mitchell, Housing Needs and Strategy Manager, amitchell@eastdevon.gov.uk Tel 01395 512531

Date responded: 1 March 2016

Media Licensing

Date submitted: 5 February 2016

Summary of request

• Did East Devon District Council pay for a NLA (Newspaper Licensing Agency) or CLA (Copyright Licensing Agency) media licence in 2013-2014?
• If so, how much did East Devon District Council pay for the licences in 2013-2014 (please provide the figures separately)?
• Did East Devon District Council pay for other media licences in 2013-2014? Please list any other media licences the council subscribed to and how much was paid for them in 2013-2014

Summary of response


• Did East Devon District Council pay for a NLA (Newspaper Licensing Agency) or CLA (Copyright Licensing Agency) media licence in 2013-2014? - Yes, NLA media licence
• If so, how much did East Devon District Council pay for the licences in 2013-2014 (please provide the figures separately)? - The NLA media licence expenditure in 2013/14 was £1,751.22
• Did East Devon District Council pay for other media licences in 2013-2014? Please list any other media licences the council subscribed to and how much was paid for them in 2013-2014 - No other media licence expenditure was incurred in 2013/14.

Date responded: 29 February 2016

Knowle relocation documents

Date submitted: 4 February 2016

Summary of request

1) Illegible Knowle relocation documents

I now find within the latest 'tranche' of documents released that
there continue to be large sections which are completely illegible:
specifically the pages of Appendix B of the September 2015 Office
Accommodation report:
http://eastdevon.gov.uk/media/1468420/6-project-report-20-300915.pdf

Would you please publish the complete Appendix B on your website in
a format which is clear and legible.

2) Incomplete Knowle relocation documents

Furthermore, the Appendix C of the September 2015 Office
Accommodation report is incomplete, with only the title page
available:
http://eastdevon.gov.uk/media/1468420/6-project-report-20-300915.pdf

Would you please publish the complete September 2015 Office
Accommodation report, including the contents of all appendices.

Summary of response

1. Would you please publish the complete appendix B (report 20) on your website in a format which is clear and legible
We have re-published this document online here http://eastdevon.gov.uk/media/1532900/report-20-appendix-b.pdf in its original form. The text is very small due to the amount of information which is included and the original versions of the reports are the same. When viewing this report I suggest you use the zoom facility in acrobat reader. Alternatively, I can print an A3 version of the report and post it to you.

2. Appendix C of the September 2015 office accommodation report is incomplete with only the title page available
This appendix is available in two links here http://eastdevon.gov.uk/media/1558770/300915-project-report-20-appendix-c.pdf and here http://eastdevon.gov.uk/media/1558767/300915-project-report-20-master-programme.pdf. We have provided the master programme element in its original form to make it easier to read. Again, the original text is small and you are advised to use the zoom facility to read this or please ask for a printed version if that is preferable.
You will notice that there is a gap on the first and second page of this appendix. This is because we have withheld information relating specifically to the risk register for this project. This document contains live risks associated with various elements of the project and includes information which is commercially confidential to the council and which is exempt under Regulation 12(5)(e) of the Environmental Information Regulations (s43(2) of the Freedom of Information Act).

Date responded: 23 February 2016

Use of private investigators to conduct surveillance

Date submitted: 4 February 2016

Summary of request

This concerns the use of external organisations to conduct surveillance, such as private investigators.

From the financial year 2011/12 to the current financial year, for each occasion that an external organisation was commissioned to undertake surveillance, please provide the following information:

- The name of the external organisation and a description as to why they were commissioned to undertake surveillance.
- The amount paid to the external organisation commissioned to undertake surveillance. Please indicate the financial year as to when this amount was paid.
- Please indicate whether the organisation was commissioned to undertake surveillance under the provisions of the Regulatory Investigative Powers Act (RIPA).

Summary of response

We have reviewed this request in referenece to Benefit and Tenancy Fraud, and we can confirm that we have not conducted any Direct Covert Surveillance, or engaged any external organisations to undertake any surveillance on our behalf.

From the financial year 2011/12 to the current financial year, for each occasion that an external organisation was commissioned to undertake surveillance, please provide the following information:

1) The name of the external organisation and a description as to why they were commissioned to undertake surveillance - N/A

2) The amount paid to the external organisation commissioned to undertake surveillance. Please indicate the financial year as to when this amount was paid - N/A

3) Please indicate whether the organisation was commissioned to undertake surveillance under the provisions of the Regulatory Investigative Powers Act (RIPA) - N/A

Date responded: 4 February 2016

Housing allocations following the Localism Act in 2012

Date submitted: 3 February 2016

Summary of request

• How many people have been removed from your housing allocations list as a result of changes to qualification requirements following the Localism Act in 2012? Please provide a breakdown for each year since 2012
• What new qualification requirements for the housing allocations list has the council introduced since 2012?
• How many new applicants were refused access to the list due to new qualification requirements since 2012?
• What new criteria was used to refuse access to or remove these people?
• How many decisions to remove a person from the allocations list were reversed upon review since 2012?
• How many decisions to refuse a person access to the allocations list were reversed upon review since 2012?
• How many complaints has the council received for refusing a person access to the housing allocations list since 2012?
• How many of the decisions to refuse access were reviewed?

Summary of response

• How many people have been removed from your housing allocations list as a result of changes to qualification requirements following the Localism Act in 2012? Please provide a breakdown for each year since 2012 - None
• What new qualification requirements for the housing allocations list has the council introduced since 2012? - None
• How many new applicants were refused access to the list due to new qualification requirements since 2012? - None
• What new criteria was used to refuse access to or remove these people? - None
• How many decisions to remove a person from the allocations list were reversed upon review since 2012? - None
• How many decisions to refuse a person access to the allocations list were reversed upon review since 2012? - None
• How many complaints has the council received for refusing a person access to the housing allocations list since 2012? - None
• How many of the decisions to refuse access were reviewed? - N/A

Date responded: 12 February 2016

Planning applications to construct/convert/demolish buildings of worship

Date submitted: 2 February 2016

Summary of request

In each of the past ten years:

1. How many applications for planning permission have you received (and how many of these were granted/refused) to build a new:

• Church (please cite denomination)
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

2. How many applications for planning permission have you received (and how many of these were granted/refused) to convert an existing building/premises into a:

• Church (please cite denomination)
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

3. How many applications for planning permission have you received (and how many of these were granted/refused) to demolish a:

• Church (please cite denomination)
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

4. Could you please provide me with an up-to-date list of all the places of worship currently registered in the area?

Summary of response

We do not record this specific data, but a search was carried out on our website and the following applications were located. For further information regarding each of the following applications please go to the website

In each of the past ten years:

1. How many applications for planning permission have you received (and how many of these were granted/refused) to build a new:
• Church (please cite denomination) – 2 Planning Applications: 12/2250/FUL, 12/0579/MFUL
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

2. How many applications for planning permission have you received (and how many of these were granted/refused) to convert an existing building/premises into a:
• Church (please cite denomination) – 1 Planning Application: 02/P0636
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

3. How many applications for planning permission have you received (and how many of these were granted/refused) to demolish a:
• Church (please cite denomination) – 1 Planning Application: 11/1424/DEM
• Mosque/Masjid
• Synagogue
• Gurdwara or Sikh Temple
• Mandir or Hindu Temple
• Buddhist Temple

4. Could you please provide me with an up-to-date list of all the places of worship currently registered in the area? - We do not hold this information.

Date responded: 10 February 2016

Recruitment Management System

Date submitted: 2 February 2016

Summary of request

I would like to know whether you have a current applicant tracking system in place (recruitment management system) and if you do who is the supplier?

How much does the Council pay for the use of this system annually, was there an initial set up fee and when is this contract due to expire?

Summary of response

I would like to know whether you have a current applicant tracking system in place (recruitment management system) and if you do who is the supplier? - We use iTrent from MidlandHR to assist us with the recruitment process. This is an integrated HR and Payroll system which incorporates recruitment functionality.

How much does the Council pay for the use of this system annually, was there an initial set up fee and when is this contract due to expire? - This system is procured by the Council's wholly owned ICT company (Strata Service Solutions Ltd) and the contract is due to expire on 27th June 2016. There was an initial set up fee of £100,300.

Date responded: 22 February 2016

Issued Fines for littering

Date submitted: 2 February 2016

Summary of request

1) How many fines has your authority issued for littering in each month of each of the past five calender years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month.

2) What was the standard fine for an individual littering offence in each month of each of the past five calender years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month.

3) What was the income from fines for littering in each month of each of the past five years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month.

Summary of response

1) How many fines has your authority issued for littering in each month of each of the past five calender years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month - We have not prosecuted anyone for littering in the last five years therefore no fines have been issued.

2) What was the standard fine for an individual littering offence in each month of each of the past five calender years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month - N/A

3) What was the income from fines for littering in each month of each of the past five years? Please insert these figures into the supplied Microsoft Excel template file under the column for the relevant question and calender year, and to the right of the row for the relevant month - N/A

Date responded: 4 February 2016

Public Health Funerals

Date submitted: 27 January 2016

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/9/2015 to the day of your reply. If there are any new cases where the person died prior to 1/9/2015, but that were only dealt with after this date, please also include details

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include:
1. The deceased's full names
2. The date they died
3. The approximate value of their estate
4. Their date and place of birth or age at death
5. Whether or not they were married, divorced, single, or widowed
6. The maiden surnames of married females or widows
7. Their address at death
8. The date when a referral was made of this estate to any other 3rd party or body to research or administer, and the name of the 3rd party concerned
9. If a referral to a 3rd party or body has not yet been made, could you advise of the case details as above too
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

I would like to know details of anyone who has died with no known next of kin from 1/9/2015 to the day of your reply. If there are any new cases where the person died prior to 1/9/2015, but that were only dealt with after this date, please also include details - We have not dealt with any cases since 1/9/2015 where there has been no next of kin.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include:
1. The deceased's full names
2. The date they died
3. The approximate value of their estate
4. Their date and place of birth or age at death
5. Whether or not they were married, divorced, single, or widowed
6. The maiden surnames of married females or widows
7. Their address at death
8. The date when a referral was made of this estate to any other 3rd party or body to research or administer, and the name of the 3rd party concerned
9. If a referral to a 3rd party or body has not yet been made, could you advise of the case details as above too
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

We have arranged two funerals since 1/9/2015 – details as follows:

Bettilou Kitcher
17/12/2015
No estate
26/6/1944 West Harnham, Wiltshire
Widow
2 Grove Road, Whimple, Exeter
There was a next of kin, but she was unable to arrange the funeral due to lack of funds. It was referred to the Social Fund in the first instance, but the funeral payment offered by them was inadequate and would not cover a basic funeral. We proceeded to arrange the funeral on the basis that ‘suitable arrangements’ were not being made.

Edith Mary Boyland
31/12/2015
No estate
28/2/1927 unknown
Single
Ashfield Residential Home, 18 Windsor Square, Exmouth
There was a next of kin but they were not well enough to take on the responsibilities of arranging the funeral. The deceased had no estate.

Date responded: 8 February 2016

Public Health funerals

Date submitted: 27 January 2016

Summary of request

1) Please tell me how many public health funerals the council arranged and paid for in the last five years 2015, 2014, 2013, 2012, 2011. Also how many you arranged and paid for between 2000 and 2010.

2) Please tell me how much a public heath funeral costs on average or specifics for each funeral if practical?

3) Please tell me how much money was recovered by the council from deceased people's estates to pay for funerals in the years above?

4) Please tell me the total amount of money recovered from deceased people’s estates in the above dates?

5) Please give details, if held, of any totals of estates left by people needing a public health funeral


6) If you hold specifics then please give them of dates and names of deceased needing public health funeral

Summary of response

1) Please tell me how many public health funerals the council arranged and paid for in the last five years 2015, 2014, 2013, 2012, 2011. Also how many you arranged and paid for between 2000 and 2010.

Number of Public Health funerals we have arranged and paid for:

2011 – 9
2012 – 5
2013 – 16
2014 – 9
2015 – 5

Number of funerals arranged and paid for between 2000 and 2010 is 32 (we only have records from 2007 onwards).

2) Please tell me how much a public heath funeral costs on average or specifics for each funeral if practical - At the moment the average funeral arranged by the Council costs around £1400. The average was slightly higher than this prior to June 2014, as we were using a different funeral director.


3) Please tell me how much money was recovered by the council from deceased people's estates to pay for funerals in the years above?

2011 - £4719.15
2012 - £7376.36
2013 - £11,641.64
2014 - £7046.17
2015 - £2353


4) Please tell me the total amount of money recovered from deceased people’s estates in the above dates? – Same response as question 3

5) Please give details, if held, of any totals of estates left by people needing a public health funeral - No information collated on this. We simply apply to the banks regarding reimbursement of funeral costs and are not provided with the full value of the estate.


6) If you hold specifics then please give them of dates and names of deceased needing public health funeral – Please could you clarify what period this question covers and whether the dates referred to would be when the person passed away or when the funeral was arranged?

Date responded: 8 February 2016

Kitchen amenities in council dwellings

Date submitted: 27 January 2016

Summary of request

1. a) What proportion of local authority dwellings under your authority have kitchen amenities that are 30 years old or more?

b) What proportion of local authority dwellings under your authority have kitchen amenities that are 20 years old or more?

2. How many local authority dwellings under your authority have kitchens that are equipped with a microwave only (not an individual hob and stove unit)?

3. What proportion of local authority dwellings under your authority have kitchens that are equipped with an individual hob and stove unit (not a microwave)?

4. How many local authority dwellings under your authority have kitchens that are not equipped with a microwave or an independent hob and stove unit?

Summary of response

1. a) What proportion of local authority dwellings under your authority have kitchen amenities that are 30 years old or more? - We are currently carrying out a review of this information as part of reviewing the success of our recent 5 year upgrade programme ( 2011-2015). We are aware of a small proportion that fall into this bracket but until the review is complete we are unable to say what this figure is.

b) What proportion of local authority dwellings under your authority have kitchen amenities that are 20 years old or more? - Our property database shows 13 properties with kitchens at least 20 years old.

2. How many local authority dwellings under your authority have kitchens that are equipped with a microwave only (not an individual hob and stove unit)? -Not known, it is our tenant’s responsibility to provide their own appliances.

3. What proportion of local authority dwellings under your authority have kitchens that are equipped with an individual hob and stove unit (not a microwave)? -Not known, it is our tenant’s responsibility to provide their own appliances.

4. How many local authority dwellings under your authority have kitchens that are not equipped with a microwave or an independent hob and stove unit? -Not known, it is our tenant’s responsibility to provide their own appliances.

Date responded: 4 February 2016

STRATA costs

Date submitted: 25 January 2016

Summary of request

Can you provide the spend for this managed contract?

Summary of response

Can you provide the spend for this managed contract? - The cost to East Devon for Strata is £2,254,240 for April 2015/16.

Date responded: 11 February 2016

Housing for veterans

Date submitted: 25 January 2016

Summary of request

Specifically, I would like to know:
1. How many veterans do you house in temporary accommodation?
2. How many homelessness applicants are made by veterans a) monthly b) yearly
3. How many applicants are made by veterans who you are unable to house?
4. Do you ask new applicants for housing whether they are a veteran?
5. If a veteran is applying without any local connection do you make any allowances?
a. If so, what?

Summary of response

1. How many veterans do you house in temporary accommodation? - We have not housed any veterans in temporary accommodation

2. How many homelessness applicants are made by veterans a) monthly b) yearly – This information is not recorded

3. How many applicants are made by veterans who you are unable to house? - None, we are able to house them

4. Do you ask new applicants for housing whether they are a veteran? - We do ask people at options interview if they have served in the armed forces, as people who have served in the armed forces are given additional preference on Devon Home Choice (DHC); this is also asked on the DHC application form

5. If a veteran is applying without any local connection do you make any allowances?
a. If so, what? - As set out in the Devon Home Choice Policy Section 3.9.9 to Section 3.9.10 which states :-
3.9.9 The Localism Act 2011 provides local authorities with the power to decide who qualifies for social housing. The Allocation of Housing (Qualification Criteria for Armed Forces) (England) Regulations 2012 confirms that the local connection criteria cannot be applied to the following people when deciding who is, or is not, a qualifying person:
(a) members of the Armed Forces and former Service personnel, where the application is made within five years of discharge
(b) bereaved spouses and civil partners of members of the Armed Forces leaving Services Family Accommodation following the death of their spouse or partner (where the death was attributable, wholly or partly, to their service)
(c) serving or former members of the Reserve Forces who need to move because of a serious injury, medical condition or disability sustained as a result of their service
3.9.10 The local connection to Devon criteria will not therefore be applied to any households set out in the above paragraph. This, in line with the guidance from Government, recognises the special position of members of the Armed Forces (and their families) whose employment requires them to be mobile and who are likely therefore to be particularly disadvantaged by local connection requirements; as well as those injured reservists who may need to move to another local authority district to access treatment, care or support.

Further Section 3.10 refers to Members of the Armed and Reserve Forces and states:-

3.10.1 The local connection provision will not apply to members of the armed forces and some former service personnel etc (see above).

3.10.2 The Housing Act 1996 (Additional Preference for Armed Forces) (England) Regulations 2012 came into force in November 2012, requiring local authorities to provide additional preference to the following categories of person who fall within one or more of the reasonable preference categories (see above) and who have urgent housing needs:

(i) is serving in the regular forces and is suffering from a serious injury, illness or disability which is attributable (wholly or partly) to the person’s service,
(ii) formerly served in the regular forces,
(iii) has recently ceased, or will cease to be entitled, to reside in accommodation provided by the Ministry of Defence following the death of that person’s spouse or civil partner who has served in the regular forces and whose death was attributable (wholly or partly) to that service, or
(iv) is serving or has served in the reserve forces and is suffering from a serious injury, illness or disability which is attributable (wholly or partly) to the person’s service.

Date responded: 11 February 2016

What is Strata?

Date submitted: 22 January 2016

Summary of request

What is Strata?

Summary of response

Please follow this link which explains what STRATA is http://eastdevon.gov.uk/news/2015/11/successful-shared-ict-service-for-east-devon-exeter-and-teignbridge-councils-marks-first-anniversary/

Date responded: 25 January 2016

Council funding

Date submitted: 22 January 2016

Summary of request

Q1) Confirmation of whether or not the council has provided funding to any of the following organisations since November 2008:

a) IENGAGE(Company number 06743280)
b) IENGAGE MUSLIMS LTD (Company number 08820152)
c) MEND UK LTD (Company number 09094528), also known as MEND
d) CAGEPRISONERS (business number GRIC0730), also known as CAGE
e) Cage UK (website: http://www.cageuk.org/about), also known as CAGE
f) The Islamic Human Rights Commission (IHRC)

Q2) Details of how much money has been paid to each of the above organisations by the council on each occasion, if funding was provided.

Q3) The date(s) that money was paid to any of the above organisations by the council, if funding was provided.

Q4) The number of occasions on which money was paid to any of the above organisations by the council, if funding was provided.

Q5) Details of the period of time over which money was paid by the council to any of the above organisations, including the date of the first and last payments issued, if funding was provided on more than one occasion.

Q6) The name of the council department that issued funding to any of the above organisations, if funding was provided.

Q7) Was the funding provided by the Home Office?

Q8) Was this money provided by the government’s counter extremism policy, Prevent?

Q9) Was the funding given to any of the above organisations used for any projects related to Prevent or other counter-extremism work or projects?

Q10) Details of why funding was provided to any of the above organisations by the council with specific reference to any projects and project results, if funding was provided.

Summary of response

Q1) Confirmation of whether or not the council has provided funding to any of the following organisations since November 2008:

Funding has not been given to any of the following organisations:

a) IENGAGE(Company number 06743280)
b) IENGAGE MUSLIMS LTD (Company number 08820152)
c) MEND UK LTD (Company number 09094528), also known as MEND
d) CAGEPRISONERS (business number GRIC0730), also known as CAGE
e) Cage UK (website: http://www.cageuk.org/about), also known as CAGE
f) The Islamic Human Rights Commission (IHRC)

Q2) Details of how much money has been paid to each of the above organisations by the council on each occasion, if funding was provided - N/A

Q3) The date(s) that money was paid to any of the above organisations by the council, if funding was provided - N/A

Q4) The number of occasions on which money was paid to any of the above organisations by the council, if funding was provided - N/A

Q5) Details of the period of time over which money was paid by the council to any of the above organisations, including the date of the first and last payments issued, if funding was provided on more than one occasion - N/A

Q6) The name of the council department that issued funding to any of the above organisations, if funding was provided - N/A

Q7) Was the funding provided by the Home Office? - N/A

Q8) Was this money provided by the government’s counter extremism policy, Prevent? - N/A

Q9) Was the funding given to any of the above organisations used for any projects related to Prevent or other counter-extremism work or projects? - N/A

Q10) Details of why funding was provided to any of the above organisations by the council with specific reference to any projects and project results, if funding was provided - N/A

Date responded: 26 January 2016

Social care housing

Date submitted: 21 January 2016

Summary of request

The number of people who have died awaiting the start of an initial package of social care in a) 2013, b) 2014 and c) 2015.

Summary of response

The number of people who have died awaiting the start of an initial package of social care in a) 2013, b) 2014 and c) 2015 - This is not information we hold as we are not responsible for, or provide social care packages. You may wish to refer this request to Devon County Council.

Date responded: 4 February 2016

Public Space Protection Orders

Date submitted: 19 January 2016

Summary of request

1) Has your local council approved a Public Space Protection Order (PSPO), under the Anti-Social Behaviour, Crime and Policing Act 2014?

If so, has any final, voted on, version of a PSPO made by your council made reference to any of the following:

i) Rough sleeping
ii) Lying down
iii) Begging
iv) Aggressive begging
v) Busking
vi) Laying of bedding

2) Have any fixed penalty notices been issued under PSPO's in relation to the Anti-Social Behaviour Crime Policing Act 2014 in the last 12 months?

If so please state how many.

3) Is your local council consulting on whether a PSPO should be approved which would prohibit any of the following:

i) Rough sleeping
ii) Lying down
iii) Begging
iv) Aggressive begging
v) Busking
vi) Laying of bedding

Could a breakdown of all fixed penalty notices be provided, including the stated reason for the issuing of the fixed penalty notice. Could this information be provided in Excel format.

Summary of response

1) Has your local council approved a Public Space Protection Order (PSPO), under the Anti-Social Behaviour, Crime and Policing Act 2014? No

If so, has any final, voted on, version of a PSPO made by your council made reference to any of the following: N/A

i) Rough sleeping
ii) Lying down
iii) Begging
iv) Aggressive begging
v) Busking
vi) Laying of bedding

2) Have any fixed penalty notices been issued under PSPO's in relation to the Anti-Social Behaviour Crime Policing Act 2014 in the last 12 months? No

If so please state how many. N/A

3) Is your local council consulting on whether a PSPO should be approved which would prohibit any of the following: No

i) Rough sleeping
ii) Lying down
iii) Begging
iv) Aggressive begging
v) Busking
vi) Laying of bedding

We have begun public consultation on a proposed Public Space Protection Order for Belshers Slipway and Shelly Beach in Exmouth. For further details please go to http://eastdevon.gov.uk/news/2015/08/council-begins-public-consultation-on-proposed-public-space-protection-order-for-belshers-slipway-and-shelly-beach-in-exmouth/

Could a breakdown of all fixed penalty notices be provided, including the stated reason for the issuing of the fixed penalty notice. Could this information be provided in Excel format. N/A

Date responded: 20 January 2016

Housing designated for domestic violence victims

Date submitted: 19 January 2016

Summary of request

1. How many beds does East Devon District Council have designated for domestic violence victims aged 18 and over?
a. How many of these are in a domestic violence refuge?
b. How many of these are in other types of accommodation?
- If so please state the type of accommodation (homeless hostel, B&B etc)
c. How many of these can cater for people with children?
d. How many of these are specifically for men?
e. How many of these are specifically for women?
f. The number of times these beds were used in each of the last five years, and for how many victims in each year (2011, 2012, 2013, 2014, 2015)


2. What is the number of spaces dedicated for domestic violence victims under 18 years of age?
g. How many of these are in a domestic violence refuge?
h. How many of these are in other types of accommodation?
- If so please state the type of accommodation (homeless hostel, B&B etc)
i. How many of these can cater for people with children?
j. How many of these are specifically for boys?
k. How many of these are specifically for girls?
l. The number of times these beds were used in each of the last five years, and for how many victims in each year (2011, 2012, 2013, 2014, 2015)

3. Are there plans for more beds to become available for domestic violence victims – both for those over 18 and under 18?
a. How many beds are set to become available
b. Where will they be (within existing refuge, existing private accommodation, new purpose-built refuge etc)

Summary of response

1. How many beds does East Devon District Council have designated for domestic violence victims aged 18 and over? - None
a. How many of these are in a domestic violence refuge? - N/A
b. How many of these are in other types of accommodation? - N/A
- If so please state the type of accommodation (homeless hostel, B&B etc) - N/A
c. How many of these can cater for people with children? - N/A
d. How many of these are specifically for men? - N/A
e. How many of these are specifically for women? - N/A
f. The number of times these beds were used in each of the last five years, and for how many victims in each year (2011, 2012, 2013, 2014, 2015) - N/A


2. What is the number of spaces dedicated for domestic violence victims under 18 years of age? - NONE
g. How many of these are in a domestic violence refuge? - N/A
h. How many of these are in other types of accommodation? - N/A
- If so please state the type of accommodation (homeless hostel, B&B etc) - N/A
i. How many of these can cater for people with children? - N/A
j. How many of these are specifically for boys? - N/A
k. How many of these are specifically for girls? - N/A
l. The number of times these beds were used in each of the last five years, and for how many victims in each year (2011, 2012, 2013, 2014, 2015) - N/A

3. Are there plans for more beds to become available for domestic violence victims – both for those over 18 and under 18? Yes
a. How many beds are set to become available - 2 bed flat provisionally with a maximum of 6 people
b. Where will they be (within existing refuge, existing private accommodation, new purpose-built refuge etc) - EDDC accommodation

Date responded: 21 January 2016

Public Funerals for deceased with no next of kin

Date submitted: 19 January 2016

Summary of request

1. From December 2015 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.

Summary of response

1. From December 2015 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin) - None
2. Date of Death and Date of Birth - N/A
3. Last known address - N/A
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending) - N/A
5. The approximate value of estate - N/A

We have arranged two funerals since December 2015, and in both cases there were next of kin. There was no estate in either case.

Date responded: 29 January 2016

Council-run libraries

Date submitted: 18 January 2016

Summary of request

Please could you tell me
1. How many Council-run libraries were open at the start of each financial year from 2010 to date and how many hours they were open each week at the beginning of each financial year? Please count mobile libraries separately.
2. How many library staff were employed by the Council in each financial year from 2010 to date? (please include both headcount and FTE figures) If possible, please provide a breakdown by job title.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 19 January 2016

Care home charges

Date submitted: 18 January 2016

Summary of request

We would be grateful if you could confirm the number of charging orders your body placed on your residents properties relating to care home charges in 2014 and separately for 2015?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 19 January 2016

Public Space Protection Orders

Date submitted: 15 January 2016

Summary of request

1. Has the council introduced any Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014?

2. Please provide details of any and all activities prohibited under a Public Space Protection Order in your jurisdiction.

3. Is the council consulting on, or has the council consulted on, the introduction of any Public Space Protection Orders?

4. Please provide details of any and all activities which would be prohibited under a Public Space Protection Order that has been or is being consulted on in your jurisdiction.

5. Has the council undertaken any other work relating to the introduction of any Public Space Protection Orders within your jurisdiction?

6. Please provide details of any fixed penalty notices issued under a Public Space Protection Order in your jurisdiction - including the number of notices issued, the offence in question and the amount of the penalty.

Summary of response

1. Has the council introduced any Public Space Protection Orders under the Anti-Social Behaviour, Crime and Policing Act 2014? No

2. Please provide details of any and all activities prohibited under a Public Space Protection Order in your jurisdiction. N/A

3. Is the council consulting on, or has the council consulted on, the introduction of any Public Space Protection Orders? Further detail available here http://eastdevon.gov.uk/news/2015/08/council-begins-public-consultation-on-proposed-public-space-protection-order-for-belshers-slipway-and-shelly-beach-in-exmouth/

4. Please provide details of any and all activities which would be prohibited under a Public Space Protection Order that has been or is being consulted on in your jurisdiction. N/A

5. Has the council undertaken any other work relating to the introduction of any Public Space Protection Orders within your jurisdiction? No

6. Please provide details of any fixed penalty notices issued under a Public Space Protection Order in your jurisdiction - including the number of notices issued, the offence in question and the amount of the penalty. None

Date responded: 18 January 2016

Council tax support scheme

Date submitted: 15 January 2016

Summary of request

1. The currently proposed increase (if any) in the council tax rate charged by the council for 2016/17. Please give a total figure and then divide it into (a) non-ringfenced increase and (b) adult care precept (if applicable). So, if the increase is 3.99%, please respond with 3.99% comprising of (a) 1.99% and (b) 2%. In this question, "proposed" includes where a council is consulting on a preferred option, or in the absence of this, where a council has temporarily assumed a certain level of increase (possibly in its Medium Term Financial Plan) prior to a final decision.

2. Please state what level of council tax rate rise (if any) is currently assumed or forecast for (a) 2017/18, (b) 2018/19 and (c) 2019/20 (this may be via the MTFP)

3. In which financial year did the council last increase the council tax rate?

Please note that the responses to questions 1 and 2 should be percentage figures, not monetary values. Questions 1-3 only concern the council tax rate charged by the council, not by any other organisations (e.g. other councils, town councils, police and fire authorities etc).

Questions 4 and 5 apply to councils in England with responsibility for delivering adult care services:

4. What is the forecast shortfall in the council's 2016/17 adult care services budget, including cost pressures and central government funding cuts, but *prior* to applying any savings proposals, fee increases, and forecast revenue from the council tax adult care precept?

5. How much additional revenue does the council expect to generate through its proposed council tax adult care precept in 2016/17?

6. Has the council been given dispensation by the UK government to increase its council tax rate by more than 2% in 2016/17 without a referendum, by virtue of its pre-existing low council tax rates?

7. On what date is the council cabinet/executive (or equivalent) due to finalise its proposed council tax rate for 2016/17?

8. On what date is the council (presumably via a meeting of full council) due to formally approve its council tax rate for 2016/17?

Questions 9-12 apply to English councils with responsibility for Council Tax Support/Reduction schemes:

9. What was the maximum percentage of a working-age Council Tax Support (CTS) claimant's council tax bill that was paid by the council under the council's 2015/16 CTS scheme (excluding specified protected/vulnerable groups)?

10. What is the maximum percentage of a working-age Council Tax Support (CTS) claimant's council tax bill that will be paid by the council under the council's 2016/17 CTS scheme or proposed CTS scheme (excluding specified protected/vulnerable groups)?

11. What other changes (if any) is the council making (or proposing to make) to working-age entitlement under its CTS scheme in 2016/17? (This excludes minor routine alterations that do not affect working-age claimants' entitlement to receive CTS)

12. On what date is the council due to formally approve its CTS scheme for 2016/17 (if not already done so)?

Summary of response

1. The currently proposed increase (if any) in the council tax rate charged by the council for 2016/17. Please give a total figure and then divide it into (a) non-ringfenced increase and (b) adult care precept (if applicable). So, if the increase is 3.99%, please respond with 3.99% comprising of (a) 1.99% and (b) 2%. In this question, "proposed" includes where a council is consulting on a preferred option, or in the absence of this, where a council has temporarily assumed a certain level of increase (possibly in its Medium Term Financial Plan) prior to a final decision.
a) - 4.1%

2. Please state what level of council tax rate rise (if any) is currently assumed or forecast for (a) 2017/18, (b) 2018/19 and (c) 2019/20 (this may be via the MTFP) - 1.99%

3. In which financial year did the council last increase the council tax rate? - 2010/11

Please note that the responses to questions 1 and 2 should be percentage figures, not monetary values. Questions 1-3 only concern the council tax rate charged by the council, not by any other organisations (e.g. other councils, town councils, police and fire authorities etc).

Questions 4 and 5 apply to councils in England with responsibility for delivering adult care services:

4. What is the forecast shortfall in the council's 2016/17 adult care services budget, including cost pressures and central government funding cuts, but *prior* to applying any savings proposals, fee increases, and forecast revenue from the council tax adult care precept? – This information is not held by East Devon District Council. You may need to refer this question to Devon County Council

5. How much additional revenue does the council expect to generate through its proposed council tax adult care precept in 2016/17? – This information is not held by East Devon District Council. You may need to refer this question to Devon County Council

6. Has the council been given dispensation by the UK government to increase its council tax rate by more than 2% in 2016/17 without a referendum, by virtue of its pre-existing low council tax rates? - Yes, but final settlement extended to all shire districts

7. On what date is the council cabinet/executive (or equivalent) due to finalise its proposed council tax rate for 2016/17? - Cabinet 10 February 2016

8. On what date is the council (presumably via a meeting of full council) due to formally approve its council tax rate for 2016/17? - Council 24 February 2016

Questions 9-12 apply to English councils with responsibility for Council Tax Support/Reduction schemes:

9. What was the maximum percentage of a working-age Council Tax Support (CTS) claimant's council tax bill that was paid by the council under the council's 2015/16 CTS scheme (excluding specified protected/vulnerable groups)? – The maximum we pay is 80% of a band A – D. No CTS is awarded against the remaining charge if the property is a band E or higher. This is the same for this year and next year. Please got our website for more detail on our CTS scheme

10. What is the maximum percentage of a working-age Council Tax Support (CTS) claimant's council tax bill that will be paid by the council under the council's 2016/17 CTS scheme or proposed CTS scheme (excluding specified protected/vulnerable groups)? – There is no change in this limit and will remain at 80% of a band A – D. No CTS is awarded against the remaining charge if the property is a band E or higher

11. What other changes (if any) is the council making (or proposing to make) to working-age entitlement under its CTS scheme in 2016/17? (This excludes minor routine alterations that do not affect working-age claimants' entitlement to receive CTS) – No changes for next year apart from the statutory increases to the applicable amount, the non-dependant charge and the removal of the family premium for all new claims after 1 May 2016.

12. On what date is the council due to formally approve its CTS scheme for 2016/17 (if not already done so)? - Cabinet 2 December 2015

Date responded: 12 February 2016

Referrals to drug and alcohol treatment services

Date submitted: 14 January 2016

Summary of request

1) Can the Local Authority’s Director of Public Health provide an estimate for the number of referrals made to drug and alcohol treatment services in your area for the following financial years:

a. 2009/2010
b. 2010/2011
c. 2011/2012
d. 2012/2013
e. 2013/2014
f. 2014/2015

2) Can the Local Authority’s Director of Public Health provide an estimate for the number of referrals made to alcohol treatment services in your area for the following financial years:

a. 2009/2010
b. 2010/2011
c. 2011/2012
d. 2012/2013
e. 2013/2014
f. 2014/2015

3) Can the Local Authority’s Director of Public Health provide the out-turn data for budget spent on drug and alcohol treatment services in your area for the following financial years:

a. 2009/2010
b. 2010/2011
c. 2011/2012
d. 2012/2013
e. 2013/2014
f. 2014/2015

4) Can the Local Authority’s Director of Public Health tell me who is responsible for policy which provides support to children of:

a. Dependent drinkers
b. Hazardous drinkers

5) Does the Local Authority have plans to produce a strategy of support for children of:

a. Dependent drinkers
b. Hazardous drinkers

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, via their website www.devon.gov.uk

Date responded: 14 January 2016

Fixed Telephony, Broadband and WAN contracts Information

Date submitted: 12 January 2016

Summary of request

I want to submit a freedom of information request for the following information relating to Fixed Telecommunications and Internet Services:

If there is more than one supplier for each of the contract information I am requesting below please can you split each contract individually and not combined. Please also separate the expiry data and spend and number of lines for each supplier. An example of this can be viewed at the bottom of this request.

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier’s name, if there is not information available please can you provide further insight into why?

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each

4. Type of Lines - Please can you split the type of lines per each supplier?

5. Number of Lines- Please can you split the number of lines per each supplier?

Contract 2
6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is not information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract

8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable

Contract 3
11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why?

12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable

14. VOIP/PBX Installation Date of the organisation’s primary telephone system: - please provide day, month and year (month and year is also acceptable)

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why

16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers:

17. Contract Description: Please can you provide me with a brief description of the contract

18. Number of sites: Pleas state the number of sites the WAN covers. Approximate will do

19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable

18. Internal Contact: please can you send me there full contact details including contact number and email and job title

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract

• Number of Extensions
• Type of Lines
• Number of Lines
• Minutes Landline Monthly Average Spend
• Fixed Broadband Average Annual Spend
• WAN Average Annual Spend
• Internal Contact: please can you send me there full contact details including contact number and email and job title.

If there is more than one supplier for each contract please can you separate the contract dates and spend for each supplier. Also if no information can be provided for each of the key data types please explain why there is no information.

Summary of response

I want to submit a freedom of information request for the following information relating to Fixed Telecommunications and Internet Services:

If there is more than one supplier for each of the contract information I am requesting below please can you split each contract individually and not combined. Please also separate the expiry data and spend and number of lines for each supplier. An example of this can be viewed at the bottom of this request.

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier’s name, if there is not information available please can you provide further insight into why? - Gamma, See The Light

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Not known at this time

3. Fixed Line- Contract Duration- the number of years the contract is for each - 30 days notice.

4. Type of Lines - Please can you split the type of lines per each supplier? - PSN, Analogue, SIP Gamma = PSTN See the Light = ISDN

5. Number of Lines- Please can you split the number of lines per each supplier? - SIP trunks, PSN Lines, Analogue Lines Gamma 1 x ISDN, PSTN x 162 See the Light ISDN x 1

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is not information available please can you provide further insight into why? - Gamma

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract - Not known at this time

8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable - £800

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier - Not known at this time

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable - 500

Contract 3
11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why? - BT, Eclipse

12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - 30 days notice rolling contract

13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable - BT = £3100pa Eclipse = £4000pa

14. VOIP/PBX Installation Date of the organisation’s primary telephone system: - please provide day, month and year (month and year is also acceptable) - N/A

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why – Virgin

16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers: September 2020

17. Contract Description: Please can you provide me with a brief description of the contract – Provide MPLS between 3 main sites with redundant routes

18. Number of sites: Pleas state the number of sites the WAN covers. Approx. will do - 3

19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable - £110,000

18. Internal Contact: please can you send me there full contact details including contact number and email and job title - Adrian Smith, Support & Infrastructure Manager, 01392 265353

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract

• Number of Extensions
• Type of Lines
• Number of Lines
• Minutes Landline Monthly Average Spend
• Fixed Broadband Average Annual Spend
• WAN Average Annual Spend
• Internal Contact: please can you send me there full contact details including contact number and email and job title.

If there is more than one supplier for each contract please can you separate the contract dates and spend for each supplier. Also if no information can be provided for each of the key data types please explain why there is no information.

Date responded: 8 February 2016

Education Health and Care plans

Date submitted: 12 January 2016

Summary of request

This request concerns implementation of the 0 to 25 special needs (SEN) system. Its objective is to gather data from multiple agencies involved in coordinating and commissioning SEN services to understand relative progress being made towards achieving the reforms set out in the Children & Families Act 2014.
Education Health and Care plans: The following requested data items concern Education Health and Care plans (EHCPs), and each time is requested on a monthly basis for the for the last 12-month period for which data is available, unless otherwise stated,
1. For each month, the total number of individuals identified as being being in need of additional SEN support, broken down by the following categories,
1. The number of individuals in currently in receipt on an ECHP, during the specified month,
2. The number of individuals currently in receipt of a Statement of special education needs and learning difficulty, during the specified month,
3. The number of individuals currently receiving support as a result of a Learning Disability of Assessment (LDA), but through neither an ECHP or Statement of specific education needs and learning difficulty,
2. The number of ECHPs issued, broken down by the following categories,
1. The total number of ECHPs issued,
2. The number of ECHPs issued to individuals who have previously been in receipt of support as a result of an LDA,
3. The number of ECHPs issued to individuals who had previously been issued with a Statement of special educational needs and learning difficulty,
4. The number of individuals issued with an ECHP broken down by the following age categories, where the relevant age is that of individual on the date at which their ECHP was issued,
1. 0 – 4 year olds, inclusive,
2. 5 – 15 year olds, inclusive,
3. 16 – 18 year olds, inclusive,
4. 19 – 25 year olds, inclusive,
3. The proportion of individuals who have previously received support as result of an LDA assessment and who requested an ECHP have been issued with one,
1. Over the past 6-month period, the average time between request of an ECHP by individuals who had previously been in receipt of support as a result of an LDA and the point of ECHP issuance,
2. The number of individuals who have requested an ECHP and who are currently in receipt of support as a result of an LDA have not yet been issued with an ECHP,
4. A copy of your most recent ECHP template,
Local offer and Personal budgets: The following request concern the support and services individuals with SEN are able to access in the region,
1. The three most recent versions of your Local Offer, or greatest number where 3 iterations have not been completed (i.e. document covering the support available to those with and without ECHPs from birth to 25 years, including SEN support),
2. The three most recent versions of your Personal Budgets Offer, or greatest number where 3 iterations have not been completed,
3. Concerning those in receipt of a Personal Budget, the following data items are requested in relation to the last 12-month period, broken down by month where possible,
1. The number of individuals who were in receipt of a Personal Budget,
2. The average amount in GBP (per annum, or preferred recording period) of Personal Budgets awarded during the specified month,
Additional Early Years Education support: The following requests concern the extent to which the authority is meeting its statutory requirement to extend Early Years Education funding to 2 year olds with SEN needs,
1. Proportion and absolute number of 2 year olds currently with an EHCP or Statement of specific education needs and learning difficulty.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website www.devon.gov.uk

Date responded: 12 January 2016

Do we use Lighting Consultants

Date submitted: 11 January 2016

Summary of request

I would appreciate if you could provide me with the following information:
• Does your organisation or any sub organisations within your overall responsibility utilise
external consultants for lighting design work for either street lighting, car park lighting,
open/shared space lighting, sports lighting, amenity lighting or any other related external
lighting situations?
If you do use external lighting design consultants:
• Can you confirm how the design element is awarded to lighting consultants.
• Can you confirm and provide information on any framework(s) that exist for such services.
• When are the framework(s) subject for re-procurement?
• Are there any framework(s) relating to external lighting designs available for tender in the
next few years?
• What is the procedure to be included on the framework to quote for the design work?
• What is your annual spend for external lighting design projects over the last 4 years?
• Who is your point of contact for external lighting within your organisation?

Summary of response

• Does your organisation or any sub organisations within your overall responsibility utilise external consultants for lighting design work for either street lighting, car park lighting, open/shared space lighting, sports lighting, amenity lighting or any other related external lighting situations? - No

If you do use external lighting design consultants:
• Can you confirm how the design element is awarded to lighting consultants - N/A
• Can you confirm and provide information on any framework(s) that exist for such services - N/A
• When are the framework(s) subject for re-procurement? - N/A
• Are there any framework(s) relating to external lighting designs available for tender in the next few years? - N/A
• What is the procedure to be included on the framework to quote for the design work? - N/A
• What is your annual spend for external lighting design projects over the last 4 years? - N/A
• Who is your point of contact for external lighting within your organisation? - N/A

Date responded: 5 February 2016

Legal Team Structure

Date submitted: 11 January 2016

Summary of request

- Team Structure of your legal department including all divisions and different disciplines.
- Names of the Head of Legal and Legal managers in the team

Summary of response

Service Staff Structure charts are published on our website, where you will see the Strategic Management Team within EDDC. The Strategic Lead for Legal Services is Henry Gordon Lennox. There are no other managers within this team.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 12 January 2016

Cost of advertising, marketing and social media

Date submitted: 8 January 2016

Summary of request

1. The total amount of money spent by the council on advertising and marketing per financial year from 2010/11 to 2014/15 inclusive;

2. The total amount of money spent by the council on Facebook advertising and marketing per financial year from 2010/11 to 2014/15 inclusive; and

3. The total amount of money spent by the council on Twitter advertising and marketing per financial year from 2010/11 to 2014/15 inclusive;

Summary of response

1. The total amount of money spent by the council on advertising and marketing per financial year from 2010/11 to 2014/15 inclusive;

2010/11 - 87,703.63
2011/12 - 85,761.58
2012/13 - 125,622.05
2013/14 - 137,764.77
2014/15 - 211,638.36

2. The total amount of money spent by the council on Facebook advertising and marketing per financial year from 2010/11 to 2014/15 inclusive; and

3. The total amount of money spent by the council on Twitter advertising and marketing per financial year from 2010/11 to 2014/15 inclusive.

We do not pay any advertising or marketing costs for Facebook or Twitter as these social media platforms are free. There is a paid facility on Twitter to boost the coverage of a twitter site but we do not use this.

Date responded: 15 January 2016

Personality disorder in parents query

Date submitted: 8 January 2016

Summary of request

Can you tell me how many parents assessed by the Psychologist that was appointed by the Local Authority in court proceedings, were diagnosed with a personality disorder?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so, via their website www.devon.gov.uk

Date responded: 11 January 2016

Card paying facilities

Date submitted: 7 January 2016

Summary of request

Please could you supply the following information with regard to council facilities for accepting payments by credit and debit cards:

Information requested:
1. At the time of receiving this request, are all of your merchant accounts (the facilities for accepting payments from the public by credit / debit cards) fully compliant with the PCI DSS requirements?
2. If your systems ARE compliant, please could you advise the cost of attaining compliance in the following cost areas:
a. External costs (e.g. consultants, QSA's, project management etc)
b. Internal costs
c. Capital costs
3. If your systems are NOT YET compliant, please could you indicate ANTICIPATED costs (N.B. If you have not yet quantified these potential costs, then please simply mark as N/A)
a. Anticipated external costs
b. Anticipated internal costs
c. Anticipated capital costs

Summary of response

1. At the time of receiving this request, are all of your merchant accounts (the facilities for accepting payments from the public by credit / debit cards) fully compliant with the PCI DSS requirements? Yes
2. If your systems ARE compliant, please could you advise the cost of attaining compliance in the following cost areas:
a. External costs (e.g. consultants, QSA's, project management etc) None
b. Internal costs - Approximately £500-£1000
c. Capital costs - None
3. If your systems are NOT YET compliant, please could you indicate ANTICIPATED costs (N.B. If you have not yet quantified these potential costs, then please simply mark as N/A)
a. Anticipated external costs - N/A
b. Anticipated internal costs - N/A
c. Anticipated capital costs - N/A

Date responded: 12 January 2016

Development of the Ceramtec site

Date submitted: 7 January 2016

Summary of request

I would be grateful for answers to the following questions:

1. In the light of the closure of the Ceramtec business in Colyton, what information does EDDC hold about the possible future use of the site at Sidmouth Road, Colyton EX24 6JP? Please supply full details.

2. What meetings, or discussions or contacts has EDDC had with any parties in relation to the future use of the Ceramtec site at Sidmouth Road, Colyton EX24 6JP? Please supply full details.

3. What information does EDDC hold in relation to the Ceramtec site at Sidmouth Road, Colyton EX24 6JP and its relevance and involvement to the process of Colyton's Neighbourhood Plan? Please supply full details.

4. If meetings, or discussion or contacts have been held involving any councillors at Colyton Parish Council or their representatives, or district councillors, or county councillors and EDDC in relation to the future use of the Ceramtec site at Sidmouth Road, Colyton EX24 6JP, please supply full details.

Summary of response

1. In the light of the closure of the Ceramtec business in Colyton, what information does EDDC hold about the possible future use of the site at Sidmouth Road, Colyton EX24 6JP? Please supply full details –EDDC have had no specific information in relation the Ceramtec site or its future use

2. What meetings, or discussions or contacts has EDDC had with any parties in relation to the future use of the Ceramtec site at Sidmouth Road, Colyton EX24 6JP? Please supply full details – EDDC have had no meetings, discussions or contact from anyone in relation the Ceramtec site or its future use

3. What information does EDDC hold in relation to the Ceramtec site at Sidmouth Road, Colyton EX24 6JP and its relevance and involvement to the process of Colyton's Neighbourhood Plan? Please supply full details – N/A

4. If meetings, or discussion or contacts have been held involving any councillors at Colyton Parish Council or their representatives, or district councillors, or county councillors and EDDC in relation to the future use of the Ceramtec site at Sidmouth Road, Colyton EX24 6JP, please supply full details – N/A

Date responded: 2 February 2016

Unaccompanied asylum seeker children in care

Date submitted: 6 January 2016

Summary of request

Please could I request the following information:

1) Please provide figures for the number of unaccompanied asylum seeker children that were in your local authority's care in the following years - 2015, 2014, 2013

2a) Please provide figures for the number of unaccompanied asylum seeker children who have gone missing from your local authority care in the following years - 2015, 2014, 2013
b) Where possible, can you give an age breakdown to the figures in a)
c) Where possible, can you provide a breakdown of country the individual was originally from to the figures in a)

3) how many children identified as missing in 2a) were subsequently found?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so via their website www.devon.gov.uk

Date responded: 11 January 2016

Missing Children who were in Care Homes

Date submitted: 6 January 2016

Summary of request

I would like to make the following Freedom of Information request to your council:

1. How many times have looked-after children been logged as missing from care over the last three years? This relates to the number of cases logged, including in the total, cases where children may have gone missing more than once.

2. I would like the figures broken down by year for:
2013
2014
2015

3. How many children have been reported missing from care over the last three years?
Please break down for each year, including the age of the child who went missing, how many times in that year they went missing, and how long they were missing for. If the child was never found, please also include this.

As well as breaking down by year, please also break down by the age of the child.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council if you haven't already done so. www.devon.gov.uk

Date responded: 11 January 2016

Enquiry about supplier framework for temporary and emergency housing

Date submitted: 5 January 2016

Summary of request

Can you please provide me with information on the following category of service (a category of service would be classed as an area of business within the Council, for example Transport or Social Care):

1) Does the Council currently operate any form of supplier framework (a supplier framework would classed as a list of enrolled and accredited companies or individuals that provide goods or
services to the Local Authority) for :-
a. Temporary Accommodation-
b. Emergency Accommodation-

2) If the Council does operate a supplier framework, when do these frameworks run out? :-
a. Temporary Accommodation-
b. Emergency Accommodation-

3) If the Council does operate a supplier framework, how many suppliers are listed on the framework?:-
a. Temporary Accommodation –
b. Emergency Accommodation –

4) During the financial year of 2014/15, what has been the actual spend of:-
a. Temporary Accommodation –
b. Emergency Accommodation –

5) During the financial year of 2014/15, what has been the actual spend of “spot purchases” or housing placements that were not purchased on the supplier framework (if one does exist):-
a. Temporary Accommodation –
b. Emergency Accommodation –

6) What has been the number of placements in the financial year of 2014/15 broken down into temporary and emergency accommodation?
a. Temporary Accommodation-
b. Emergency Accommodation-

7) Does the Council utilise a technology (this could be either a piece of software or computer programme) to help commission Temporary/Emergency Accommodation for a citizen or to management the current stock of social housing?

8) If so, when does the contract for these services expire and what has been the cost for the contract?
a. Expiration date –
b. Cost –

9) Please can you provide me with a hierarchy of the team that comprises the Housing Department with names and job roles?

Summary of response

Can you please provide me with information on the following category of service (a category of service would be classed as an area of business within the Council, for example Transport or Social Care):

1) Does the Council currently operate any form of supplier framework (a supplier framework would classed as a list of enrolled and accredited companies or individuals that provide goods or services to the Local Authority) for:-
a. Temporary Accommodation - No
b. Emergency Accommodation - No

2) If the Council does operate a supplier framework, when do these frameworks run out?:-
a. Temporary Accommodation - N/A
b. Emergency Accommodation - N/A

3) If the Council does operate a supplier framework, how many suppliers are listed on the framework?:-
a. Temporary Accommodation – N/A
b. Emergency Accommodation – N/A

4) During the financial year of 2014/15, what has been the actual spend of:-
a. Temporary Accommodation – £16,000.00
b. Emergency Accommodation – £17,699.02

5) During the financial year of 2014/15, what has been the actual spend of “spot purchases” or housing placements that were not purchased on the supplier framework (if one does exist):-
a. Temporary Accommodation – £0
b. Emergency Accommodation – £865.20

6) What has been the number of placements in the financial year of 2014/15 broken down into temporary and emergency accommodation?
a. Temporary Accommodation – This information was not recorded for 2014/15
b. Emergency Accommodation - 42

7) Does the Council utilise a technology (this could be either a piece of software or computer programme) to help commission Temporary/Emergency Accommodation for a citizen or to manage the current stock of social housing? No

8) If so, when does the contract for these services expire and what has been the cost for the contract?
a. Expiration date – N/A
b. Cost – N/A

9) Please can you provide me with a hierarchy of the team that comprises the Housing Department with names and job roles? - Please go to http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/ where you will find our structure charts for all of our services including Housing. We are not able to provide employee’s names.

Date responded: 27 January 2016

Who holds the contract for supplying the income management system

Date submitted: 4 January 2016

Summary of request

The name of the contractor who currently provides your income management system (collecting/ processing card and cash payments).

The date this contract started

The date this contract ends

The one off capital costs of the software

The annual support charges associated with this contract

Summary of response

The name of the contractor who currently provides your income management system (collecting/ processing card and cash payments) - We currently use the System AIXS income management system from Capita

The date this contract started - September 2005

The date this contract ends - It is an annual contract running from 1st April to 31st March each year

The one off capital costs of the software - No costs were capitalised

The annual support charges associated with this contract -
The schedule of charges for 2016/2017 is:

ACR Client Licences (10) £794
AIM Software Maintenance £1,272
Touch Tone £1,756
Reports and Refunds £70
£3,893


Date responded: 22 January 2016

Recycling Christmas trees and fly-tipping enquiry

Date submitted: 4 January 2016

Summary of request

1. In the past five years, have you cancelled, curtailed, or introduced charging for any rubbish uplift service including, but not limited to Christmas Trees and bulky items? If so please provide details?
2. For each of the past five years, please provide an estimate for how many Christmas Trees the council or its contractors have had to remove from streets and other public spaces and the cost associated with said removals.
3. For each of the past five years, please provide an estimate of how much the council has spent on removing fly-tipped rubbish.
Please provide the information in electronic form, ideally in an excel spreadsheet.

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in Section 12, please provide advice and assistance, under your Section 16 obligations, as to how I can refine my request to be included in the scope of the Act.
In any case, if you can identify ways that my request could be refined please provide further advice and assistance to indicate this.

Summary of response

1.) In the past five years, have you cancelled, curtailed, or introduced charging for any rubbish uplift service including, but not limited to Christmas Trees and bulky items? If so please provide details? - We have charging for bulky items (see website) but this has been in existence for longer than 5 years. We collect Christmas Trees from pre designated areas in the district through our grounds service, and this service is not charged for. See http://eastdevon.gov.uk/recycling-and-rubbish/large-item-collections/
2.) For each of the past five years, please provide an estimate for how many Christmas Trees the council or its contractors have had to remove from streets and other public spaces and the cost associated with said removals - Records will not have been kept on the number of trees removed in the last 5 years. These trees are chipped by our grounds teams and then the mulch is used in our parks. The removal costs are unknown.
3.) For each of the past five years, please provide an estimate of how much the council has spent on removing fly-tipped rubbish - The fly-tip removal costs for the previous 5 financial years are as follows:

2014/15 £25,886
2013/14 £26,507
2012/13 £19,179
2011/12 £26,864
2010/11 £23,689

Date responded: 28 January 2016

Dismissals from employment

Date submitted: 4 January 2016

Summary of request

1. Over the last four years, how many persons employed directly by your council have/have been:

i) Dismissed from employment/terminated employment/sacked
ii) Suspended on full/part pay – please include the number of weeks or days spent off work on full pay for each individual
iii) Suspended without pay – please include the number of weeks or days spent off work for each individual
iv) Received a verbal or written warning
v) Faced disciplinary action not specified above – please specify

Please break down by the above categories and by the following years:

2011-2012
2012-2013
2013-2014
2014-2015

2. Please include the department and/or position of the employee if possible

3. Please also provide a full list of reasons why the action took place for each case. For example: accessing personal social security records, high absenteeism rate, drug/alcohol misuse, embezzlement, misuse of time/resources etc

If providing this information would breach data protection regulations to include with the information requested in (1.) and (2.) – please provide the information requested in (3.) separately.

4. Providing you hold this information: for each of the financial years above, what is the estimated cost? I.e. how much money has been paid in salaries to individuals who have not been at work due to suspension? If this isn't information you hold in an accessible format, please do not delay my request to inform me, but exclude (4.) from my request

5. Over the last four financial years, how many individuals have been suspended on full pay for over 253 days?

Summary of response

1. Over the last four years, how many persons employed directly by your council have/have been:

i) Dismissed from employment/terminated employment/sacked
ii) Suspended on full/part pay – please include the number of weeks or days spent off work on full pay for each individual
iii) Suspended without pay – please include the number of weeks or days spent off work for each individual
iv) Received a verbal or written warning
v) Faced disciplinary action not specified above – please specify

Please break down by the above categories and by the following years:

2011-2012
Dismissals – 0
Written warnings – 3

2012-2013
Dismissal – 1
Written warnings – 4

2013-2014
Dismissals – 0
Written warnings – 1

2014-2015
Dismissals – 0
Written warnings - 5

We do not retain records of a verbal warning on our HR System.

With regards to questions ii) iii) and v) - we do not hold a central record of this information. In order to retrieve this data we would need to search through extensive individual employee records running into potentially many hundreds of records. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits, as specified under s12 of the Freedom of Information Act.

2. Please include the department and/or position of the employee if possible - Due to the very small numbers of employees quoted in (1) we believe that disclosure of this further information could identify individuals and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

3. Please also provide a full list of reasons why the action took place for each case. For example: accessing personal social security records, high absenteeism rate, drug/alcohol misuse, embezzlement, misuse of time/resources etc - As (2) we believe that this detail could potentially identify individuals and so is exempt from disclosure under s40(2) of the Freedom of Information Act.

If providing this information would breach data protection regulations to include with the information requested in (1.) and (2.) – please provide the information requested in (3.) separately.

4. Providing you hold this information: for each of the financial years above, what is the estimated cost? I.e. how much money has been paid in salaries to individuals who have not been at work due to suspension? If this isn't information you hold in an accessible format, please do not delay my request to inform me, but exclude (4.) from my request - This information is not held.

5. Over the last four financial years, how many individuals have been suspended on full pay for over 253 days? - None

Date responded: 28 January 2016

Road conditions and maintenance

Date submitted: 3 January 2016

Summary of request

Under the general requirements of the freedom of information act 2000 i would be grateful if you would provide the following information in relation to.
Featherbed Lane
Honiton
Ex14 9SE
In particular the carriageway between Fern lane and New road.
This strech of carriageway is located either side of the entrance to sutton barton recycling centre.

Dates of all safety inspections undertaken on the carriageway in the last two years

Details of all carriageway defects identified during safety inspections in the last two years

Details of how carriageway safety inspections are undertaken, including whether walked or driven, the speed of the inspection vehicle and the number of persons in the vehicle.

The intended frequency of carriageway safety inspections.

Details of all complaints and/or enquiries relating to the carriageway, received in the last two years

The hierarchy classification.

The road/section number.

The defect intervention criteria adopted in relation to the identification of all categories of carriageway potholes.
The time period(s) adopted between identification and repair (temporary and permanent) of all categories of carriageway defects.

Whether or not the authority has formally adopted all or part of the standards contained within the national code of practice for highways maintenance management.

Summary of response

The information you have requested is not held at East Devon District Council. You may need to refer this matter to Devon County Council at www.devon.gov.uk if you have not done so already.

Date responded: 20 January 2016

Superfast broadband to rural homes in East Devon

Date submitted: 3 January 2016

Summary of request

In an announcement made at the Dec 2 EDDC Cabinet Meeting by Cllr Ian Thomas in response to questions from members of the public, it was stated that Mark Williams had written to the Commercial Lead of BDUK on November 24th suggesting that on receipt of a reply from BDUK, EDDC would in the absence of an application form prepare a report seeking funding from the BDUK, Broadband Innovation Fund to part fund a Superfast Broadband project for those properties in East Devon not currently included within the CDS Phase 1 programme.

A summary of the statement made on Dec 2 is published on the EDDC website, dated Dec 7, at:
http://eastdevon.gov.uk/news/2015/12/east-devon-district-council-will-pursue-pivotal-broadband-project-on-behalf-of-its-communities/

Please provide the following information:
1) Details of the reply from BDUK in response to Mark Williams' letter and the date on which the reply was received.
2) An outline (timescales, author, contents etc) of the detailed report that is presumably now being prepared following a response from BDUK as stated by Cllr Ian Thomas.

Summary of response

1) Details of the reply from BDUK in response to Mark Williams' letter and the date on which the reply was received – The following response was received on 10th December 2015 at 13:54:
As you will be aware, the Spending Review last month confirmed the spend profile for the South West Fund, that is, £5m for 2016 and £5m for 2017.We therefore now need to confirm the allocations and invite you to submit your firm proposal for the funding, including the status of match funding, by 15th January 2016. BDUK will then assess these bids against the mandatory and priority criteria as set out in the guidance. We look forward to receiving your proposal.

2) An outline (timescales, author, contents etc) of the detailed report that is presumably now being prepared following a response from BDUK as stated by Cllr Ian Thomas – The report will be published on our website on Monday 1st February 2016, and is to update members on a bid that has been made to Broadband Delivery UK (BDUK), part of the Department for Culture, Media and Sport. The report author is Simon Davey, Strategic Lead for Finance.

http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/

Date responded: 28 January 2016

Homeless provisions and Public Space Protection Orders

Date submitted: 31 December 2015

Summary of request

1. The number of homeless people's tents (or similar makeshift accommodation, e.g. boxes) that were confiscated or cleared by the council during 2015

2. Any information on how the homeless people referred to in response to q1 were rehoused by the council

3. Details of any Public Space Protection Orders the council currently has in place, including the dates they were implemented, the areas they cover, the activities they regulate or prohibit, and the reasons for their introduction

4. Details of any Public Space Protection Orders the council is currently proposing or considering, including the dates they would be implemented from, the areas they would cover, the activities they would regulate or prohibit, and the reasons for their proposed introduction

5. All consultation responses submitted to the council regarding the Public Space Protection Orders referred to in questions 3 and 4

Summary of response

1. The number of homeless people's tents (or similar makeshift accommodation, e.g. boxes) that were confiscated or cleared by the council during 2015 - We confiscated 7 during 2015

2. Any information on how the homeless people referred to in response to q1 were rehoused by the council - None were rehoused by the council

3. Details of any Public Space Protection Orders the council currently has in place, including the dates they were implemented, the areas they cover, the activities they regulate or prohibit, and the reasons for their introduction - None

4. Details of any Public Space Protection Orders the council is currently proposing or considering, including the dates they would be implemented from, the areas they would cover, the activities they would regulate or prohibit, and the reasons for their proposed introduction - We have begun public consultation on a proposed Public Space Protection Order for Belshers Slipway and Shelly Beach in Exmouth. For further details please go to http://eastdevon.gov.uk/news/2015/08/council-begins-public-consultation-on-proposed-public-space-protection-order-for-belshers-slipway-and-shelly-beach-in-exmouth/

5. All consultation responses submitted to the council regarding the Public Space Protection Orders referred to in questions 3 and 4 - None

Date responded: 25 January 2016

Compromise agreements

Date submitted: 31 December 2015

Summary of request

1. For each of the last five financial years (10/11 – 14/15) what was the total number of employees who signed compromise agreements when they left the council?
2. For each of the last five financial years how much was paid in total to departing employees as part of the compromise agreements?

I would like separate entries for each financial year rather than one set of data covering the five-year period.

Summary of response

1. For each of the last five financial years (10/11 – 14/15) what was the total number of employees who signed compromise agreements when they left the council? From 2010 – 2015 there were 15
2. For each of the last five financial years, how much was paid in total to departing employees as part of the compromise agreements? From 2010 – 2015 the total in payments as part of the compromise agreements resulted in £286,946.78. In the case of our settlement agreements, the negotiated sum is the contractual and statutory entitlements. As a public sector employer, we do not pay people over and above these as they might in a private sector setting.

I would like separate entries for each financial year rather than one set of data covering the five-year period – We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

Date responded: 28 January 2016

Enforcement Services for Revenues

Date submitted: 30 December 2015

Summary of request

Please can you state the names of your current providers of Enforcement (Bailiff) Services for Revenues (Council Tax and NNDR) and/or Parking services?

Please can you state whether this work is let through a contract or an SLA?

What was the start date for the contract or SLA for each of these providers and services and when is it due to end?

Is there any provision to extend the contract, and if so, for how long?

How many warrants and/or liability orders were sent to Enforcement Agencies for each of these services in the financial years ending March 2014 and 2015?

Do the Enforcement Agents provide any debt collection service for you? Which debts do they collect on your behalf?

Summary of response

Please can you state the names of your current providers of Enforcement (Bailiff) Services for Revenues (Council Tax and NNDR) and/or Parking services? Julious Enforcement Agents and
Phoenix Commercial Collections

Please can you state whether this work is let through a contract or an SLA? Both SLA

What was the start date for the contract or SLA for each of these providers and services and when is it due to end? Start date was 5th November 2015. There is no end date

Is there any provision to extend the contract, and if so, for how long? Not applicable

How many warrants and/or liability orders were sent to Enforcement Agencies for each of these services in the financial years ending March 2014 and 2015? Nil for both financial years

Do the Enforcement Agents provide any debt collection service for you? Which debts do they collect on your behalf? Enforcement Agents recover outstanding/unpaid Penalty Charge Notices on our behalf

Date responded: 11 January 2016

Number of Planning Refusals in the last 12 months

Date submitted: 18 December 2015

Summary of request

1. How many planning refusals were made by planning committee in the last 12 months contrary to positive planning officer recommendation?
2. How many of these refusals then ended up being appealed?
3. How many of the appeals also considered a costs application?
4. Where a costs application was successful by the appellant how much was awarded (in £)?

Summary of response


There have been 8 planning refusals in the last 12 months contrary to positive planning officer recommendations.

From 1 January 2015 to 31 December 2015 we received one appeal where the officer recommendation to approve was overturned by Committee. An application for an award of costs has been submitted in respect of this appeal, although both the appeal and the costs claim have not yet been determined.

Date responded: 13 January 2016

Squatting

Date submitted: 15 December 2015

Summary of request

a) The number of evictions made of squatters and occupiers from vacant and unoccupied residential properties across the borough.
b) The number of evictions made of squatters and occupiers from vacant and unoccupied commercial properties across the borough.
NB. I appreciate that your historical statistics might merge these figures - please could you mark this in a third column, entitled 'residential/commercial'.
c) The number of officers you have working on the eviction of illegal squatters.
d) The amount of money spent on legal fees in evicting people from squatted properties.
e) The amount of money spent in total in evicting people from squatted properties.

Summary of response

a) The number of evictions made of squatters and occupiers from vacant and unoccupied residential properties across the borough. None

b) The number of evictions made of squatters and occupiers from vacant and unoccupied commercial properties across the borough. None

NB. I appreciate that your historical statistics might merge these figures - please could you mark this in a third column, entitled 'residential/commercial'.

c) The number of officers you have working on the eviction of illegal squatters. N/A

d) The amount of money spent on legal fees in evicting people from squatted properties. N/A

e) The amount of money spent in total in evicting people from squatted properties. N/A

Date responded: 15 January 2016

Social Housing

Date submitted: 15 December 2015

Summary of request

1. How many freehold properties does the council have?

2. How many of these properties are leasehold (i.e. are not occupied by council tenants)?

3. a) How many of the leasehold properties have an ‘away address’ (i.e. one that is different to the leasehold property in question) for correspondence purposes?

b) Of these leasehold properties, how many are held by housing associations?

Summary of response

1. How many freehold properties does the council have? We have 4233 properties. These do not include garages, shops and offices that we also own.

2. How many of these properties are leasehold (i.e. are not occupied by council tenants)? We have 163 leasehold properties and all our properties will be occupied by council tenants.

3.a) How many of the leasehold properties have an ‘away address’ (i.e. one that is different to the leasehold property in question) for correspondence purposes? There are 33 leasehold properties that have a different correspondence address.

b) Of these leasehold properties, how many are held by housing associations? 1 is held by a housing association –Signpost Housing Association.

Date responded: 14 January 2016

The Ocean Complex

Date submitted: 14 December 2015

Summary of request

Request 1. What information does East Devon District Council hold
about their financial support, in any form (incl loan, promise,
undertaking) , for LED in specific respect of their Ocean operation
in Exmouth?

Request 2. Please supply full details of all funds paid by East
Devon District Council, to LED or any other person/body, in respect
of their take-over and running of the Ocean by LED.

Request 3. What responsibility/guarantees/undertakings has East
Devon District Council taken on/given in respect of The Ocean?

Request 4. When and how was any financial support of LED in respect
of The Ocean decided? What opportunities exist/existed for public
scrutiny of the Ocean aspect of ELD’s operation and any financial
support from the public purse?

Request 5. Has East Devon District Council taken on any
responsibility/assistance, financial or otherwise, in regard to The
Ocean bringing into operation the full range of facilities that the
building was expected to provide?

Summary of response

Request 1. What information does East Devon District Council hold
about their financial support, in any form (incl loan, promise,
undertaking) , for LED in specific respect of their Ocean operation
in Exmouth?

East Devon District holds a Guarantee between Harlequinns Bowling and Leisure Limited as Landlord of Ocean Blue, LED Leisure Management Limited as Tenant and East Devon District Council as Guarantor.

East Devon District Council in consideration of a premium (determined at a commercial rate) paid by LED have agreed to cover 80% of the rent to the Landlord should LED become in default. The guarantee lasts for 5 years.

Request 2. Please supply full details of all funds paid by East
Devon District Council, to LED or any other person/body, in respect
of their take-over and running of the Ocean by LED.

None other than the above agreement.

Request 3. What responsibility/guarantees/undertakings has East
Devon District Council taken on/given in respect of The Ocean?

Detailed in 1 above.

Request 4. When and how was any financial support of LED in respect
of The Ocean decided? What opportunities exist/existed for public
scrutiny of the Ocean aspect of ELD’s operation and any financial
support from the public purse?

02 July 2014 Cabinet minute 49 which can be accessed here http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-minutes/2-july-2014/leisure-east-devon-joint-working-group/

Request 5. Has East Devon District Council taken on any
responsibility/assistance, financial or otherwise, in regard to The
Ocean bringing into operation the full range of facilities that the
building was expected to provide?

None other than item 1 above

Date responded: 11 January 2016

Queens drive planning application

Date submitted: 14 December 2015

Summary of request

Does East Devon District Council planning department have any
information which would suggest that that the inclusion of
‘residential’, in any proposal by a developer at Queen's Drive,
Exmouth, would mean that the outline planning consent granted under
13/1819/MOUT would no longer be appropriate, and that a new
planning application would be required?

Summary of response

The outline planning permission granted under application number 13/1819/MOUT is for the “Construction of new buildings on 3.6 hectare site for : watersports centre with storage (1450m2): holiday accommodation with parking and gardens (3000m2); indoor leisure activity buildings (1165m2) with external attractions and staff parking; new cafe, restaurant and retail use (1200m2); a minimum 250 space car park: landscaping; realignment of Queens Drive and continuation of pedestrian promenade; improved connectivity to the Maer and beach; and the selected demolition of existing buildings. Outline planning application with all matters reserved except layout.”
Any development that does not fall within this description could not come forward under this permission but would have to be the subject of a further planning application. This does not imply that other forms of development would not be acceptable simply that they were not considered because they were not the subject of the application.

Date responded: 14 December 2015

Duty of confidentiality

Date submitted: 9 December 2015

Summary of request

1. To help clarify these matters will you kindly provide me with
all the information the council holds, amongst all its guidance and
procedures dealing with the duty of client/customer
confidentiality, that state that their overriding duty as to
confidentiality may be disregarded if such information is ‘already
in the public domain’ .

2. Will you also provide full details of any guidance as to what
factors should be considered before taking the presumably serious
step of disregarding the overriding duty of confidentiality. Does
any such guidance include advice about, for example, whether the
confidential information disclosure is, in the council’s interest
or in the interest of the general public, whether the information
is prominent in the public domain or tucked away in far flung
depths never likely to be visited by the general public?

Note: This is not a request for information about confidentiality
obligations insofar as they relate to The Data Protection Act, but
that of good council practice and Common Law.

Summary of response

In progress.

Date responded: 25 January 2016

Agricultural lagoons

Date submitted: 8 December 2015

Summary of request

Has the council received any complaints about agricultural lagoons since 2010?

Summary of response

The council has not dealt with any complaints about agricultural lagoons during the stated time period.

Date responded: 13 January 2016

Date submitted: 8 December 2015

Summary of request

1. Recruitment Agency fees - total?
Recruitment agencies defined as external recruitment companies charging a percentage of salary for the provision of staff.

2. Recruitment agency fees - contract?

3. Recruitment advertising expenditure?
Defined as external advertising costs, design and artwork charges made, trade fairs attended.

4. Name of the external advertising Partner
Defined as a recruitment advertising agency
5. International recruitment costs?
a. Costs to advertise posts internationally
b. Costs (fees) paid to recruitment agencies
6. Number of vacancies in the past 12 months?

7. Number of staff recruited in the past 12 months?

9. Whether your organisation uses a Talent Management System?


10. Whether your organisation uses bespoke Candidate Management software and the name of the solution?

11. Whether your organisation has an online onboarding solution?

Summary of response

1. Recruitment Agency fees - total?
Recruitment agencies defined as external recruitment companies charging a percentage of salary for the provision of staff.
Expenditure being the fee, which is usually charged as a percentage of salary
We do not have this information listed separately only as a total spend which is 244,817.77 ( April to March 2015)

2. Recruitment agency fees - contract? £188,420 ( April to March 2015)

3. Recruitment advertising expenditure?
Defined as external advertising costs, design and artwork charges made, trade fairs attended.
£67,036.50 (April to March 2015)

4. Name of the external advertising Partner
Defined as a recruitment advertising agency
Thirty three

5. International recruitment costs?
a. Costs to advertise posts internationally none
b. Costs (fees) paid to recruitment agencies
None

6. Number of vacancies in the past 12 months? April to March 2015
101

7. Number of staff recruited in the past 12 months? April to March 2015
54 new starters to the organisation

9. Whether your organisation uses a Talent Management System?
No

10. Whether your organisation uses bespoke Candidate Management software and the name of the solution?
No

11. Whether your organisation has an online onboarding solution?
Yes developed in house using Learning Nexus

Date responded: 27 January 2016

Right to Buy

Date submitted: 8 December 2015

Summary of request

1. How many former council owned properties sold under the right to buy scheme has the council bought back under ‘buyback’ annually from 2012 to date? Please could you provide the figures broken down per year?

2. How many former council owned properties sold under the right to buy scheme from 2012 to date, have been rented back by the council? Please could you provide the figures broken down per year?

3. What is the value of the receipts of right to buy sales since April 2012 and how much of this money has been be returned to central government as it has not been spent on building affordable housing within 3 years of receiving the funds? Additionally, how much interest has been be paid on these payments?

4. How many properties were sold under the right to buy scheme annually from 2012 to date? What is the total value of the receipts under the right to buy scheme during this period and how much has been reinvested into building new affordable homes? How many new affordable homes have been built?

Summary of response

1.) How many former council owned properties sold under the right to buy scheme has the council bought back under ‘buyback’ annually from 2012 to date? Please could you provide the figures broken down per year?
2011/12 = 0
2012/13 = 0
2013/14 = 0
2014/15 = 0 ‘Buyback’ is where someone who has bought their council property asks the council to buy it back from them – we have none of these. We have bought 3 properties that were formally council properties on the open market.

2.) How many former council owned properties sold under the right to buy scheme from 2012 to date, have been rented back by the council? Please could you provide the figures broken down per year? – None

3.) What is the value of the receipts of right to buy sales since April 2012 and how much of this money has been be returned to central government as it has not been spent on building affordable housing within 3 years of receiving the funds? Additionally, how much interest has been be paid on these payments? - Value of RTB sales:
2012/13 = £1,121,725
2013/14 = £1,832,625
2014/15 = £2,852,315
2015/16 to date £1,276,440. None have been returned to government therefore no interest paid.

4.) How many properties were sold under the right to buy scheme annually from 2012 to date? What is the total value of the receipts under the right to buy scheme during this period and how much has been reinvested into building new affordable homes? How many new affordable homes have been built by whom?
Properties sold:
2012/13 = 15 sales
2013/14 = 23 sales
2014/15 = 35 sales
2015/16 to date 17 sales.
Values of receipts given in 3 above total £7,083,105 of which £3,864,973 was retained specifically for the provision of new social housing.
£622,125 has been spent so far on providing 19 new homes of which £263,806 was for 11 new build properties (built by a developer from whom the council bought them. Please note that these are social housing not affordable housing).

Date responded: 3 February 2016

Legal Department Structure

Date submitted: 3 December 2015

Summary of request

I request the following structures of departments within your organisation:

- Legal

Summary of response

Please find the requested information regarding department structures including Legal Services on our website: http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 13 January 2016

Legal costs

Date submitted: 25 November 2015

Summary of request

Will you please supply me with details of the legal costs to date
(24th November 2015) incurred by the council in relation to legal
action against the council's tenants in all those businesses
affected by the council's proposals for redevelopment of the area.

Legal costs include, but are not limited to, the preparation of and
pursuance of the council's arguments and prodedures for tenants to
vacate, or agreement to vacate, their premises, costs associated
with the council responding to any course of legal action by any of
the existing tenants, and legal fees.

I would not expect the council to respond in terms which identify
any of the businesses but to give totals broken down, where
possible, in to the catergories of:-

1) EDDC legal staff costs,
2) fees associated with any consultant solicitors advice and
services,
3) fees associated with any barristers advice and services,
4) court fees,
5) any other fees or costs associated with the processes involved,
e.g. locksmiths, builders costs for boarding up premises.

Summary of response

The information below relates to costs associated with legal action taken against the Council.

1) EDDC legal staff costs: £6,156
2) fees associated with any consultant solicitors advice and
Services: No information held
3) fees associated with any barristers advice and services: Expert services: £25,000, Barrister costs £44,922
4) court fees: £400
5) any other fees or costs associated with the processes involved,
e.g. locksmiths, builders costs for boarding up premises: £2761

Date responded: 16 December 2015

Crematoria

Date submitted: 25 November 2015

Summary of request

1. How many crematoria are under the control of the Council?

2. Does the Council have a policy for the introduction or removal of religious symbols, e.g. the Christian cross, from the associated ‘chapels’, when requested to do so by members of other faiths or of none?

3. If there is such a policy, could you please provide details of this policy?

4. Do any of the crematoria currently contain any permanent/fixed religious symbols?

5. What percentage of cremations held at your crematoria are non religious?

Summary of response

1. How many crematoria are under the control of the Council? None

2. Does the Council have a policy for the introduction or removal of religious symbols, e.g. the Christian cross, from the associated ‘chapels’, when requested to do so by members of other faiths or of none? No

3. If there is such a policy, could you please provide details of this policy? N/A

4. Do any of the crematoria currently contain any permanent/fixed religious symbols? Not to our knowledge

5. What percentage of cremations held at your crematoria are non religious? Answer not known as privately operated

Date responded: 9 December 2015

Public assistance burials

Date submitted: 25 November 2015

Summary of request

Details of all referrals made to the treasury solicitor during the last three months

Summary of response

There have been no referrals to the treasury solicitor during the stated time frame.

Date responded: 3 December 2015

System for storing passwords

Date submitted: 25 November 2015

Summary of request

1. Do you currently have an electronic system for users to store passwords? This could be a computer system or the use of biometrics.

2. If your answer to the above is ‘yes’, please provide details of what you are currently using.

NB. By users we mean employees who have multiple passwords for gaining access to multiple systems

Summary of response

In progress.

Date responded: 3 December 2015

Unpaid council tax

Date submitted: 25 November 2015

Summary of request

Stats on uncollected council tax from traveller sites in east devon.
Breakdown of council tax band D in Cranbrook and how much is made up of unpaid council tax from other bill payers.

Summary of response

Information on uncollected council tax from traveller sites is not held nor is it possible to say how much of your council tax is made up of unpaid council tax from other bill payers.

However, I can tell you that our council tax collection rate for the year ending 2014/15 was 98.85%.

Date responded: 2 December 2015

Council Tax

Date submitted: 19