Content

Legend

Responded

Response in progress

Declined

Requests

Engaging Section 203 of the Housing and Planning Act 2016

Date submitted: 19 January 2018

Summary of request

1. (a) The amount of times the council has engaged section 203 of the Housing and Planning Act 2016 since July 1, 2016
(b) The details of each case including:
The reason for engaging section 203 of the Housing and Planning Act 2016
The parties involved i.e. residents, groups, etc. who had made the injunction, developers, construction firms involved in the planning application.
(c) The compensation paid out to parties who had their easements and/or other rights overridden as a result of engaging of the act.

Summary of response

In progress.

Council's logo change

Date submitted: 19 January 2018

Summary of request

I would like to know how much was spent on the extremely minor change to the council logo that was announced on 17/1/18.

This is to include any projected future costs, e.g. to update any signage throughout the district and on council vehicles, and uniforms etc. where appropriate, and also the cost in terms of man hours, inclusive of SMT.

Summary of response

In progress.

GDPR compliance

Date submitted: 18 January 2018

Summary of request

Questions for GDPR FOI 2018
1. How would you describe your GDPR preparedness?
a. Already Compliant.
b. On target to be compliant by May 25th, 2018.
c. Project underway but suffering difficulties.
d. Barely Started.
e. Haven’t started.
2. Have you identified all your data processing partners?
a. Yes
b. No
c. Unsure
3. Do you have contracts in place with all your data processing partners?
a. Yes
b. No
c. Unsure
4. Do you use a third party to provide data erasure or destruction services on your end of life IT infrastructure?
a. Yes
b. No
c. Unsure
5. If you use a third party, do you have a contract in place with them?
a. Yes
b. No
c. Unsure
6. How have you assessed “sufficient guarantees” from this company? (Please tick all that apply)
o In writing from them.
o Via Contract Terms.
o Relevant accreditation.
o Independent Assessment / audit.
7. Does this contract include clarification on process for dealing with: (Please tick all that apply)?
o Breach Notification?
o Subject Access Requests
o Changes in processing activities which require a DPIA.
8. If you use a third party what is their name?
9. How regularly do you or an independent third party, audit this company?
a. Never
b. Every 6 months
c. Every 12 months
d. Irregularly but over 12 months
e. Unsure

Summary of response

In progress.

How are residents interacting with the Council

Date submitted: 18 January 2018

Summary of request

I’m interested in understanding how local residents are interacting with their local council, and would like to submit an FOI request for the following data in csv format:
1) Breakdown of volumes of contact (15/16 and 16/17) for the following channels:
• Face to face
• Telephone
• Web
2) For 2016/17, please provide a breakdown of contact by the following type of transaction:
• Application – e.g. applying for services or career opportunities;
• Payments – e.g. paying for a range of fees, fines or taxes;
• Tracking – e.g. monitoring progress service requests and applications;
• Booking and reservations – e.g. making appointments with the council, and booking items and events;
• Renewals – e.g. renewing items like permits and licences;
• Reporting – e.g. notifying the council of problems and issues that need addressing;
• Finding information – e.g. locating and requesting information on local services and tourism.
3) For 2016/17, breakdown of telephone enquiries by your services or service areas (e.g. revenues and benefits, parking, housing, planning etc).

Summary of response

In progress.

Business rates

Date submitted: 18 January 2018

Summary of request

All NNDR Business rates accounts with a credit balance.
I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including the following information:
A. The name of each business in respect of which NNDR rate credit balances remain payable. I understand you will not provide individuals names.
B. The value of overpayment in each case which remains unclaimed
C. The years(s) in which over-payment / credit was made (IF KNOWN)
D. The property address the credit relates to
E. A write to address and write to company name if available
F. Please state whether the account is a live/open account or a closed account; if closed the date it closed?
G. The reason the credit exists if known
H. Please provide the most up to date and accurate information that you can, please confirm the date that the data was pulled from your system

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 19 January 2018

Local Housing Companies

Date submitted: 18 January 2018

Summary of request

1) Whether the council has established one or more Local Housing Companies from April 2012 to the present date.
2) If so, the name(s) of the LHC(s)
3) When the LHC(s) was/were registered on Companies House
4) The initial investment from the council to set up these LHCs
5) Whether the LHC paid a dividend to the council in 2016/17, and if so, how much
6) How many homes were completed by the company between April 2012 and December 2017.
7) The tenure breakdown of the homes in the answer to question (6) [e.g., market sale, shared ownership, affordable rent, social rent, etc]

If the answer to question (1) is “No”, then please feel free to ignore the other questions.

Summary of response

1) Whether the council has established one or more Local Housing Companies from April 2012 to the present date – Yes
2) If so, the name(s) of the LHC(s) – East Devon Homes
3) When the LHC(s) was/were registered on Companies House – October 2017
4) The initial investment from the council to set up these LHCs – Nothing as yet
5) Whether the LHC paid a dividend to the council in 2016/17, and if so, how much – Nothing
6) How many homes were completed by the company between April 2012 and December 2017 – None
7) The tenure breakdown of the homes in the answer to question (6) [e.g., market sale, shared ownership, affordable rent, social rent, etc] – N/A

Date responded: 19 January 2018

Spend on all recycling services from 2014 - 2017

Date submitted: 17 January 2018

Summary of request

For the financial years 2016-17, 2015-16 and 2014-15, please state:

- the total figure the Council spent on all recycling services, including facilities, personnel, management, transport, communication and any other associated costs. Please break the cost down into these key areas.

- the total number of residents that the Council has recycling responsibility for, and therefore the total expenditure figure as an amount per resident.

- the specific expenditure related to the cost codes below. Where there is a discrepancy between the figure connected to the cost codes and the total figure as requested above, please explain the reason for the discrepancy.

Additionally, please highlight any income related to recycling, e.g. revenue from advertising at recycling facilities, and therefore make clear the overall net cost when this is taken into account.

Cost codes:

35001 REFUSE COLLECTION & RECYCLING
35058 RECYC 3RD PARTY RECYCLERS
83338 Sidmouth Shingle Recycling
83413 In Cab Solution - Refuse&Recyc

Summary of response

In progress.

Empty property

Date submitted: 15 January 2018

Summary of request

Please provide an itemised list of non-residential buildings owned by the council that were unoccupied for one month or longer between 1 Jan 2016 and 31 December 2017. Please also include the following information:
• The address of the building
• The dates during which the building was unoccupied
• The cost of insuring the building and its contents during the period it was unoccupied. If this is not possible, please provide an annual amount.
• The cost of providing security for the building during the period it was unoccupied. If this is not possible, please provide an annual amount.
• Any other maintenance costs during the period it was unoccupied. If this is not possible, please provide an annual amount.
• The cost of any renovation works undertaken
• The dates any such renovation work was undertaken

Summary of response

In progress.

Vehicle repairs

Date submitted: 15 January 2018

Summary of request

1) Do you have an in House Fleet of Vehicles , ie Cars,Vans,Parks Equipment,HGV Lorries etc

2) Where are these Vehicles Serviced/Repaired , ie do you have your own Vehicle Workshops or is the work sent out to a Private company .

3) Do your Vehicle Workshops use Agency Staff (if you have own Workshop)

4) if you have your own Vehicle Workshops do you have a contact name and number please or email address of the person in charge of the Fleet or Vehicle Workshops

5) if the work is sent out do you have the name of the Company please

Summary of response

1) Do you have an in House Fleet of Vehicles , ie Cars,Vans,Parks Equipment,HGV Lorries etc.
Yes

2) Where are these Vehicles Serviced/Repaired , ie do you have your own Vehicle Workshops or is the work sent out to a Private company .
Private company.

3) Do your Vehicle Workshops use Agency Staff (if you have own Workshop)
N/A

4) if you have your own Vehicle Workshops do you have a contact name and number please or email address of the person in charge of the Fleet or Vehicle Workshops
N/A

5) if the work is sent out do you have the name of the Company please
Woolbrook garage, Sidmouth
Station garage, Sidmouth
Hendy’s
Other local garages as required.

Date responded: 16 January 2018

Data and cyber security

Date submitted: 15 January 2018

Summary of request

] Please may you provide me with the number of data breaches that occurred of your organisation's owned, processed or generated information in the calendar year 2017.

[1.2] Please may you provide me with a list of details regarding these breaches (i.e. when they occurred, how they occurred, and what information was lost).

[2] If your organisation differentiates between data breaches and data incidents, please may you provide me with the number of data incidents that occurred of its owned, processed or generated information in the calendar year 2017.

[2.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, and what information was lost).

[3] Please may you provide me with the number of cyber security incidents that occurred within your organisation in the calendar year 2017.

[3.2] Please may you provide me with a list of details regarding these incidents (i.e. when they occurred, how they occurred, whether information was exposed, and how the incident was handled, if recorded as a crime by the police and/or whether the National Cyber Security Centre was informed).

Summary of response

In progress.

Business rates

Date submitted: 15 January 2018

Summary of request

This request relates to non domestic rated properties located within your authority. The specific information requested in respect of OCCUPIED business properties are as follows;

Account Name
Account Start Date
Post Address 1
Post Address 2
Post Address 3
Post Address 4
Post Address 5
PostCode
Property Reference
Property Description
Prop Address 1
Prop Address 2
Prop Address 3
Prop Address 4
Prop Address 5
Prop PostCode
Exemption Description If Applicable
Relief Description If Applicable
SBRR Applied Yes/No
Rateable Value

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 16 January 2018

Enforcement action for council tax debts

Date submitted: 14 January 2018

Summary of request

Number of council tax debts that have resulted in any enforcement action in the years 2016 and separately 2017 please

Summary of response

Liability orders granted during 16/17 year : 2691
Liability orders granted during 17/18 year : 2311 (to date)

Date responded: 16 January 2018

Business rates

Date submitted: 12 January 2018

Summary of request

I write to request a full and up to date list of businesses/Ltd companies/charities that have become responsible for business rates.

I would like the full business name and address, date they became responsible and the property type if you wouldn't mind. Between the 21/12/17 to 11/01/18.

Summary of response

The requested information is published on our website at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 16 January 2018

Housing Allocation Scheme

Date submitted: 11 January 2018

Summary of request

I would like to know the name of the committee that meets to consider changes to the council’s Housing Allocation Scheme, how often it meets to perform this task and a list of the dates of its past meetings for the past 3 years (or for a reasonable period if 3 years of data is not available).

Summary of response

Devon Home Choice is the choice based letting scheme that covers the 10 local authority areas in Devon. A Management Board (made up of partner local authorities and RPs) is responsible for the scheme and the Devon Home Choice policy, which is reviewed every year between September and December.
The Management Board meets every 2 months.
The meeting dates in the last 3 years are:

2017
10 November
08 September
21 July
12 May
10 March
13 January

2016
04 November
16 September
15 July
13 May
11 March
15 January

2015
13 November
11 September
10 July
15 May
13 March
16 January



Date responded: 17 January 2018

Food hygiene inspections in 2017

Date submitted: 11 January 2018

Summary of request

1. The number of food hygiene inspections undertaken by East Devon in 2017;
2. The number of food poisoning complaints received by East Devon in 2017;
3. The number of foreign body complaints received by East Devon in 2017;
4. The number of workplace Health & Safety inspections undertaken by East Devon in 2017
5. The number of workplace accidents investigated by East Devon in 2017; and
6. The number of Health & Safety complaints received by East Devon in 2017.

Summary of response

In progress.

Complaints made against Councillors and EDDC employees

Date submitted: 11 January 2018

Summary of request

• How many complaints have been made against councillors in your authority in the past five years? I would also like to know the nature and dates of each complaint and what sanction, if any, was handed out as a result.
• How many complaints have been made against staff members at your council in the past five years? I would also like to know the nature and dates of each complaint and what sanction, if any, was handed out as a result.

Summary of response

In progress.

Land At Queens Drive (East Of Ocean Building)Temporary use of land, buildings and structures

Date submitted: 10 January 2018

Summary of request

17/2944/FUL shows a copy of the Application for Planning Permission submitted by EDDC.

In Section 5 it appears that the applicant has indicated that assistance and prior advice has been sought from the local authority (EDDC). Elsewhere amongst the papers there are what appears to be comments that are the applicant's agents' interpretation of some of that advice - but not the advice verbatim. Other parts of Section 5, namely the reference, the date and details of the pre-application advice received have not been entered on the form as it seems reasonable to expect they should have been to inform the public and any interested parties.

I wish to know if you hold information about the advice claimed to have been given, and if so, to be provided with the fullest first hand details, be they in the form of emails, memoranda, notes, minutes, records of meetings, telephone calls etc and/or any other form of communication on the subject. It should also include dates of any meetings, where such meetings were held and details of all participants.

Summary of response

In progress.

Libraries

Date submitted: 10 January 2018

Summary of request

Please would you provide me with:

1. A record of all books taken out across your library network in the 2015/16, 2016/17 and 2017/18 financial year (to date).

Please include:

a) the ISBN of the book
b) the title
c) the number of times it was loaned out in each year
d) whether the book is fiction or non-fiction

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 10 January 2018

Number of applications for warrants of commitment for failing to pay council tax

Date submitted: 10 January 2018

Summary of request

Please can you tell me in respect of East Devon council how many applications were made in 2016 and separately in 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax

With regard to training of council staff what training in unlawful,discrimination do they receive and is this internal training or outside bodies. If it is internal who is responsible for the training. If outside bodies which organisations please

Summary of response

Please can you tell me in respect of East Devon council how many applications were made in 2016 and separately in 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax - Zero applications have been made in 2016 and 2017 for warrants of commitment from the courts to commit people to prison for failing to pay council tax.

With regard to training of council staff what training in unlawful discrimination do they receive and is this internal training or outside bodies. If it is internal who is responsible for the training. If outside bodies which organisations please - Equality training is administered primarily via Learning Nexus ltd and in courses run with external providers for employment law. Karen Jenkins Strategic Lead for Organisational Development and Transformation is responsible for training.

Date responded: 11 January 2018

EDDC's guidelines when backdating a discount or exemption of council tax

Date submitted: 10 January 2018

Summary of request

Can I have a copy of East Devon Disrict Council's guidelines with regard to considering the backdating of a discount or exemption council tax

Can I have details of when and how these guidelines were formulated and approved

Can I have details of when these guidelines are due to be reviewed

Can I have details of any instructions for employees of the council to use the Local Government Finance Act to refuse applications for money to be refunded from the council

Summary of response

In progress.

Mobile Phones

Date submitted: 10 January 2018

Summary of request

I want to make a Freedom of Information request, could you please send me the following information with regards to the organisation’s Mobile Phones contract. You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following information:

If there is more than one provider please split all the information including the annual average spend, number of users, duration, contract dates and internal contact details.

1. Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three
2. Annual Average Spend- Can you please provide me with the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend.
3. Number of Connections- Number of connections for each network provider.
4. Duration of the contract- please state if the contract also includes contract extensions for each provider.
5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement.
6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state.
7. Contract Review Date- Please can you provide me with a date on when the organisation plans to review this contract.
8. The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title.

If the mobile phone contract is provided by a managed contract please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.

Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above.

Also if the contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status?

If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract?

Summary of response

In progress.

How many homeless hostel beds has EDDC funded

Date submitted: 8 January 2018

Summary of request

Please tell me how many homeless hostels beds the council has funded in each year from 2007/08 to 2017/18.
Please also tell me the total amount of money the council has spent on homeless hostel beds in each year and the name of the providers you have funded (with the amount paid to each provider in each year included).

Summary of response

EDDC does not fund any schemes or projects that would be regarded as hostels.

Date responded: 17 January 2018

Body worn cameras

Date submitted: 8 January 2018

Summary of request

The details of your use of body cameras in your organisation –

Does anyone (staff or contractors) in your organisation use/wear body cameras or body worn video recording devices while performing their duties?
If yes, please detail:
Who provides the body cameras and footage/evidence management used by your organisation?
How many staff members use body cameras and what capacities/teams do they work in? Are they staff or contractors (for e.g. outsourced security personnel) How many body cameras in all are currently owned and/or used by your organisation?
Were the cameras bought as a one off purchase and if so, how much did they cost your organisation?
If they are part of an ongoing contract - what is the current contract term (how long is it and when does it expire) and what is the value of said contract?
Where is the data recorded stored – on premises locally or on cloud?
Who is the point of contact for your body camera programme?

Summary of response

Does anyone (staff or contractors) in your organisation use/wear body cameras or body worn video recording devices while performing their duties? - No
If yes, please detail:
Who provides the body cameras and footage/evidence management used by your organisation?
How many staff members use body cameras and what capacities/teams do they work in? Are they staff or contractors (for e.g. outsourced security personnel) How many body cameras in all are currently owned and/or used by your organisation?
Were the cameras bought as a one off purchase and if so, how much did they cost your organisation?
If they are part of an ongoing contract - what is the current contract term (how long is it and when does it expire) and what is the value of said contract?
Where is the data recorded stored – on premises locally or on cloud?
Who is the point of contact for your body camera programme?

Date responded: 8 January 2018

Complaints about private landlords

Date submitted: 8 January 2018

Summary of request

1. How many complaints about private landlords has your local authority received in the following financial years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17. (Please separate by financial year)
2. Please categorise these complaints as per the Housing Health and Safety Rating System. (If a complaint fell into more than one category, could you please list it under the primary complaint category only).
3. How many successful prosecutions of private landlords did your local authority achieve in the financial years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17. (Please separate by financial year)
4a. Please state the reason why each of the above prosecutions were initiated (for example, ignoring a particular improvement notice). (Please separate by financial year)
4b. Please state what the penalty was for each successful prosecution (for example a fine of £100). (Please separate by financial year)

Summary of response

In progress.

Temporary accommodation

Date submitted: 5 January 2018

Summary of request

• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of households in such accommodation
o The total number of households in such accommodation for more than 6 weeks but less than 13 weeks
o The total number of households in such accommodation for more than 13 weeks but less than 26 weeks
o The total number of households in such accommodation for more than 26 weeks but less than 52 weeks
o The total number in such accommodation for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation
o The total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks
o The total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2017
o The total number of children in such accommodation
o The total number of children in such accommodation for more than 6 weeks but less than 13 weeks
o The total number of children in such accommodation for more than 13 weeks but less than 26 weeks
o The total number of children in such accommodation for more than 26 weeks but less than 52 weeks
o The total number of children in such accommodation for more than 52 weeks

Summary of response

In progress.

Contaminated Land Register

Date submitted: 5 January 2018

Summary of request

1) Please can you provide all entries found within your Local Authority Contaminated Land Register under Part 2a Environmental Protection Act 1990. Please include:

A. Site name
B. Address of the site
B. Coordinates of the effected site (northing, easting would be preferred) C. Remediation status of the site

2) Please can you confirm any changes to the Contaminated Land Register since January 2016?

Summary of response

In progress.

Local Government Estates Strategy

Date submitted: 5 January 2018

Summary of request

1. Whether your Local Authority has any plans to establish or move any of its municipal offices to new premises or to modify or refurbish existing premises in the coming five years.

2. Whether, as part of an estates strategy, your Local Authority has plans to co-locate with any of the following services:
• Central Government
• Other Local Government (including district or county)
• Police services
• Fire & Rescue services
• Ambulance services
• NHS

3. Any further information you have regarding the timescale, floorplan size, cost of the project and staff numbers involved (full time-equivalents).

Summary of response

1. Whether your Local Authority has any plans to establish or move any of its municipal offices to new premises or to modify or refurbish existing premises in the coming five years - East Devon District Council (EDDC) have recently modernised its offices in Exmouth and the main offices in Sidmouth are being relocated to purpose built offices in Honiton in the next 12 months. For further information please visit our website at http://eastdevon.gov.uk/moving-and-improving/moving-and-improving-all-you-need-to-know-about-the-office-relocation/

2. Whether, as part of an estates strategy, your Local Authority has plans to co-locate with any of the following services - EDDC is working with partner organisation through the ‘One Public Estate’ programme which will explore the potential for co-location. We do not hold any additional information about this issue.
• Central Government
• Other Local Government (including district or county)
• Police services
• Fire & Rescue services
• Ambulance services
• NHS

3. Any further information you have regarding the timescale, floorplan size, cost of the project and staff numbers involved (full time-equivalents) - N/A


Date responded: 8 January 2018

Homeless approaches from 16-24 year olds

Date submitted: 5 January 2018

Summary of request

I would like to know information regarding homeless young people (16-24). I would like to know the number of young people who have:
A - approached the council for help with issues surrounding homelessness
B - been formally assessed for homelessness by the council
C - have been accepted as being officially homeless by the council.

I would like figures from the last five years please.

Summary of response

In progress.

Licensed sex establishments

Date submitted: 5 January 2018

Summary of request

1) As of the 1st January, in each of the subsequently named years, how many sex establishments had an active licence within your local authority area? For clarity I seek information on licenced sex establishments as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009. Please provide data for each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018.
2) In each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, how many applications did your authority receive for new licenced sex establishments, as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009? Please note I seek information regarding applications for new licences and not the number of sex establishment licences where an application for renewal was made.
3) As of the 1st January 2018, has your authority adopted Section 27 of the Policing and Crime Act 2009 which relates to the regulation of “sex establishments” under Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982?
4) In relation to your local authority’s licensing policy, has the authority set a limit for the number of sexual establishment licences that are permitted to be issued within your local authority area? If yes, as of the 1st January 2018 what was the total number of sexual entertainment licences that were allowed to be issued?

Summary of response

1) As of the 1st January, in each of the subsequently named years, how many sex establishments had an active licence within your local authority area? For clarity I seek information on licenced sex establishments as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009. Please provide data for each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017 and 2018.

• 2010 – 0
• 2011 – 0
• 2012 – 0
• 2013 – 1
• 2014 – 1
• 2015 – 1
• 2016 – 0
• 2017 – 0
• 2018 – 0

2) In each of the individual calendar years 2010, 2011, 2012, 2013, 2014, 2015, 2016 and 2017, how many applications did your authority receive for new licenced sex establishments, as defined by Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982, and amended by the Policing and Crime Act 2009? Please note I seek information regarding applications for new licences and not the number of sex establishment licences where an application for renewal was made.

• 2010 – 0
• 2011 – 0
• 2012 – 1
• 2013 – 0
• 2014 – 0
• 2015 – 0
• 2016 – 0
• 2017 – 0
• 2018 – 0

3) As of the 1st January 2018, has your authority adopted Section 27 of the Policing and Crime Act 2009 which relates to the regulation of “sex establishments” under Schedule 3 of the Local Government (Miscellaneous Provisions) Act 1982? - Yes

4) In relation to your local authority’s licensing policy, has the authority set a limit for the number of sexual establishment licences that are permitted to be issued within your local authority area? If yes, as of the 1st January 2018 what was the total number of sexual entertainment licences that were allowed to be issued? - No we have not set a limit

Date responded: 17 January 2018

Schools Teachers

Date submitted: 5 January 2018

Summary of request

How many nursery schools are there within your council region?
How many nursery schools within your council region have a male head teacher?
How many nursery teachers are currently employed by schools within your council region?
How many male nursery teachers are currently employed by schools within your council region?

How many nursery teachers were employed by schools within your council region in the school year 2011/12?
How many male nursery teachers were employed by schools within your council region in the school year 2011/12?

How many primary schools are there within your council region?
How many primary schools within your council region have a male head teacher?
How many primary teachers are currently employed by schools within your council region?
How many male primary teachers are currently employed by schools within your council region?

How many primary teachers were employed by schools within your council region in the school year 2011/12?
How many male primary teachers were employed by schools within your council region in the school year 2011/12?

How many secondary schools are there within your council region?
How many secondary schools within your council region have a male head teacher?
How many secondary teachers are currently employed by schools within your council region?
How many male secondary teachers are currently employed by schools within your council region?

How many secondary teachers were employed by schools within your council region in the school year 2011/12?
How many male secondary teachers were employed by schools within your council region in the school year 2011/12?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request


Date responded: 8 January 2018

New standard methodology for calculating 'objectively assessed need'

Date submitted: 4 January 2018

Summary of request

1) What information, documentation or consultation, if any, your council has received on a "new standard methodology for calculating 'objectively assessed need'"; and

2) When your housing plan was last updated, including a copy of the housing plan in question; and

3) What information, documentation or consultation, if any, your council has received on a "new housing delivery test".

Summary of response

1) What information, documentation or consultation, if any, your council has received on a "new standard methodology for calculating 'objectively assessed need'"

The Government consultation document was received by the Council – it can be viewed at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/652888/Planning_for_Homes_Consultation_Document.pdf
and also see: https://www.gov.uk/government/consultations/planning-for-the-right-homes-in-the-right-places-consultation-proposals

2) When your housing plan was last updated, including a copy of the housing plan in question

It is not clear what is meant by the term “housing plan”. In so far as planning policy matters are concerned, our local plan was developed over the second decade of this century and adopted in January 2016. It sets out details of assessment of housing needs and policies to address this need. It can be viewed at: http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

3) What information, documentation or consultation, if any, your council has received on a "new housing delivery test"

Same answer as question 1.

Date responded: 5 January 2018

Number of blue badge approvals each year since 2010

Date submitted: 3 January 2018

Summary of request

How many residents have a blue badge in your local authority?

How many new disabled blue badge applications have you received and approved each year since 2010-2017?

How many new disabled blue badge applications have you received and rejected each year since 2010-2017?

How many disabled blue badge application renewals have you received and approved each year since 2010-2017?

How many disabled blue badge application renewals have you received and rejected each year since 2010-2017?

What were the main reasons for rejections in each year?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 January 2018

Homeless people sent to foreign countries for reconnection

Date submitted: 3 January 2018

Summary of request

Please provide me with details relating to the number of homeless people sent to foreign countries for reconnection. By this, I refer to those cases where a homeless person - who may be foreign or have a support system in a foreign country - has a ticket paid for to go to that place.
Specifically, please provide me with the destination of where these homeless people are sent. Please also tell me how much the tickets cost. Please specify whether they travelled by plane, train or bus.
Please break down the instances by year. In particular, I would like informations specific to 2017. If there is time, please also provide information for 2016.

Summary of response

In progress.

Council redundancies

Date submitted: 3 January 2018

Summary of request

Please detail how many council employees were made redundant (to include both compulsory and voluntary redundancies) during the following periods:

By tax year
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Also, please detail how much the council spent on redundancy pay (i.e. gross payments made to those made redundant) during the periods:

By tax year
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Summary of response

In progress.

Penalty Charge Notices for parking offences issued in December 2017

Date submitted: 3 January 2018

Summary of request

I would be grateful if you would provide the following:

1. The number of Penalty Charge Notices issued by the council (or agent) for on-street parking offences during December 2017

2. The number of Penalty Charge Notices issued by the council (or agent) for off-street (car park) parking offences during December 2017

3. The revenue from the Penalty Charge Notices received by the council during December

4a. The on-street location (street name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location.

4b. The off-street location (car park name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location.

5. The number of off-street (car park) spaces the council (or agent) is responsible for enforcing.

Summary of response

1. The number of Penalty Charge Notices issued by the council (or agent) for on-street parking offences during December 2017 – N/A Devon County Council (DCC) responsibility

2. The number of Penalty Charge Notices issued by the council (or agent) for off-street (car park) parking offences during December 2017 - 64

3. The revenue from the Penalty Charge Notices received by the council during December – Off Street only (as DCC do ON Street) £885

4a. The on-street location (street name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location – N/A
4b. The off-street location (car park name) where the highest number of Penalty Charge Notices (PCN) were issued by the council during December, and the number of PCNs issued that month at that location – Imperial Road short stay car park, Exmouth 11 PCN's

5. The number of off-street (car park) spaces the council (or agent) is responsible for enforcing – 5,046

Date responded: 5 January 2018

Refused council nomination for accommodation due to affordability

Date submitted: 3 January 2018

Summary of request

Please can you tell me on how many occasions over the past five years housing associations have turned down a council nomination for a person to be given accommodation because of affordability concerns. Please provide the number of individuals turned down in each year.

If the housing association has stated the affordability concerns stem from the person being subject to the benefit cap or Universal Credit then please make this clear.

Please also list the name of the housing association that has turned down the nomination.

Summary of response

We are not able to run a report that will determine the number of applications that have been turned down due to affordability. In order to retrieve this data we would need to manually search through an extensive amount of records looking for individual cases where this has been the case. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act.

Date responded: 4 January 2018

Unclaimed business rate credit balances

Date submitted: 2 January 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 5 January 2018

Compulsory dog microchipping

Date submitted: 2 January 2018

Summary of request

The data I would please like to receive is detailed below:

How many dog owners in the area under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

What is the total amount in GBP that dog owners under the authority of East Devon have been fined for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

How many dog owners under the authority of East Devon have been prosecuted for not having their dog microchipped since the compulsory dog microchipping law came into effect on 6th April 2016?

Summary of response

In progress.

Agency staff costs

Date submitted: 2 January 2018

Summary of request

Please detail how much money the council spent on agency staff during the following periods:

For the tax years
April 2011 – April 2012
April 2012 – April 2013
April 2013 – April 2014
April 2014 – April 2015
April 2015 – April 2016
April 2016 – April 2017
April 2017 – to date

Summary of response

Money the council has spent on agency staff per calendar year:
2011 - £382,907
2012 - £343,291
2013 - £303,568
2014 - £325,671
2015 - £469,021
2016 - £525,684
2017 - £378,507



Date responded: 3 January 2018

Business Rates

Date submitted: 2 January 2018

Summary of request

Can you please send me a full list of companies on excel spreadsheet that have become liable for business rates......


• Between the 1st-20th December 2017
• Full address
• Business name
• Date of liability
• RV
• Type of property

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 2 January 2018

Credit balances

Date submitted: 1 January 2018

Summary of request

Please can you provide me with the following information:
1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

The requested information is published on our website here http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content and is updated on a quarterly basis.

Date responded: 5 January 2018

Money given to domestic violence refuges

Date submitted: 27 December 2017

Summary of request

1. The amount of money the local authority gave to domestic violence refuges in each financial year since 2010/11;
2. The total number of domestic violence refuges or any other form of accommodation-based support located within the local authority, as at the end of each financial year since 2010/11;
3. The total number of domestic violence refuges located within the local authority that have been closed since 2010/11; and
4. Whether the local authority bid for funding from the VAWG Service Transformation Fund and, if it did, when the bid was successful and confirmation of whether the Government released the funds yet.

Summary of response

1. The amount of money the local authority gave to domestic violence refuges in each financial year since 2010/11 - Zero
2. The total number of domestic violence refuges or any other form of accommodation-based support located within the local authority, as at the end of each financial year since 2010/11 - Zero
3. The total number of domestic violence refuges located within the local authority that have been closed since 2010/11 - Zero
4. Whether the local authority bid for funding from the VAWG Service Transformation Fund and, if it did, when the bid was successful and confirmation of whether the Government released the funds yet - No



Date responded: 4 January 2018

Coach based school transportation

Date submitted: 27 December 2017

Summary of request

My research is about identifying safety related issues in coach based school transportation and providing cloud based solutions. I have recently conducted a qualitative case study in Luton Borough Council and analysed the results. Based on the results I have prepared a quantitative questionnaire to test the results all over the UK (please find the link below). Any of the following stakeholders can participate in this survey.

1. Council transport officer
2. Parent of school children
3. Coach operator
4. Coach driver
5. Road safety analysts
6. School teacher/ head master/ school transport officer

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education and Social Care in East Devon at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 January 2018

Electric charging points

Date submitted: 20 December 2017

Summary of request

How many local authority electric charging points are currently installed?
How many do you plan to install in the next 3 years?
How much has currently been budgeted for electric vehicle infrastructure?
Are you receiving funding/grant for electric vehicle from central government?
Any further information on electric vehicle infrastructure in your local authority?

Summary of response

How many local authority electric charging points are currently installed? - 0

How many do you plan to install in the next 3 years? – No plans to install any at this time

How much has currently been budgeted for electric vehicle infrastructure? - 0

Are you receiving funding/grant for electric vehicle from central government? - No

Any further information on electric vehicle infrastructure in your local authority? - All large scale developments are encouraged to include charging points for electric vehicles under Policy TC9 of the adopted Local Plan. It is likely that we will provide more detailed guidance on charging points and when these are required, through a Design Guide in the next 24 months.




Date responded: 21 December 2017

Dangerous Wild Animal Licences issued between 2006 to 2016

Date submitted: 19 December 2017

Summary of request

My FOI is requesting the number of Dangerous Wild Animal Licenses you have issued from 2006 to 2016 under the Dangerous Wild Animal Act 1976 (DWA). The species is also important so please include when the license was issued and what species it was for.

Summary of response

There is no information held prior to 2015

2015 - (1 Ostrich) x 1 licence
2016 (1 Ostrich & 4 ring tailed lemurs) x 2 licences



Date responded: 10 January 2018

Discretionary Relief for non domestic rate payers

Date submitted: 19 December 2017

Summary of request

How much Discretionary Relief has been paid to non-domestic rate payers 2017/18

Summary of response

The current amount spent on Discretionary Rate Relief (Revaluation Support) so far for 2017/18 is £97,999.35

Date responded: 21 December 2017

Staffing structures and spend on temorary staff

Date submitted: 19 December 2017

Summary of request

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments.

• Estates & Facilities
• Property & Maintenance
• Building Control
• Housing Options
• Private Sector Housing

Please can you also advise:
• What the total spend on Temporary/Interim staff has been in the last twelve months
• Which/if any recruitment consultancies have been used to provide these staff

Summary of response

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments – Please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/ for our departmental structures.

• Estates & Facilities
• Property & Maintenance
• Building Control
• Housing Options
• Private Sector Housing

Please can you also advise:
• What the total spend on Temporary/Interim staff has been in the last twelve months - £517,550 - December 2016 – Nov 2017
• Which/if any recruitment consultancies have been used to provide these staff - COMENSURA LTD; MORGAN HUNT UK LIMITED; MATCHTECH GROUP UK LTD; HUNTRESS SEARCH LIMITED; DEVON COUNTY COUNCIL; BADENOCH & CLARK; LIGHTHOUSE LAW LIMITED; PENNA PLC; BISHOPSGATE BUSINESS SOLUTIONS LTD; BUILDING RECRUITMENT CO LTD; GIRLING JONES LTD; Venn Group

Date responded: 20 December 2017

s75 of the National Health Services Act 2006

Date submitted: 18 December 2017

Summary of request

I am requesting information relating to agreements made pursuant to s75 of the National Health Services Act 2006.

1. Have you been at any point in the last 2 years or are you currently a party to any agreement(s) made pursuant to s75 of the National Health Services Act 2006?

2. If the answer to (1) is no, has any other local governmental body been party to a s75 agreement covering your locality in the last two years? If so, what is the name of that local governmental body?
3. For each s75 agreement you have been (in the last 2 years) or are a party to, please provide the details requested in the table below:

Number of Parties to the agreement.
Date agreement entered into.
Did/does the agreement cover the funding of mental health services?
Did/does the agreement cover the commissioning of mental health services?
Did/does the agreement cover the provision of mental health services?
Are you still a party to the agreement?
If not still a party to the agreement, when did you cease to be a party?
If not still a party to the agreement, why did you cease to be a party?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 18 December 2017

Energy usage

Date submitted: 18 December 2017

Summary of request

1. The name of the company currently supplying energy to your premises, for electricity and gas.
2. The name of the tariff that the electricity and gas are supplied by.
3. Your annual energy bill cost for the past financial year.

Summary of response

1. The name of the company currently supplying energy to your premises, for electricity and gas.
Total Gas and Power

2. The name of the tariff that the electricity and gas are supplied by.
Information not held

3. Your annual energy bill cost for the past financial year.
2016/17 £259,563.09 across all sites

Date responded: 3 January 2018

ICT Software for processing council tax

Date submitted: 15 December 2017

Summary of request

1) Name of your existing software product for processing of Council Tax?
e.g. Capita, Northgate, Civica or other, please give Company and or product name.

2) Date of the next software licence renewal?
if a perpetual licence then the date of maintenance renewal please?

3) Annual cost of software (Council Tax)?
i.e. software licence and or maintenance (if not separated from Housing Benefit and or NNDR, then total cost please)

4) Are the printing of Council tax bills produced in-house or by external provider?

5) The average cost to the Authority per bill produced? (To calculate cost I do not require staffing costs, so Information Technology cost, printing, postage, collating and any other direct costs, divided by the number of bills produced, please do not deduct revenue from advertisers, that may sponsor bill production).

Summary of response

1) Name of your existing software product for processing of Council Tax? e.g. Capita, Northgate, Civica or other, please give Company and or product name - Capita Academy

2) Date of the next software licence renewal? If a perpetual licence then the date of maintenance renewal please? - April 2018

3) Annual cost of software (Council Tax)? i.e. software licence and or maintenance (if not separated from Housing Benefit and or NNDR, then total cost please) - £86,000

4) Are the printing of Council tax bills produced in-house or by external provider? - Bill production is split between external (majority) and internal

5) The average cost to the Authority per bill produced? (To calculate cost I do not require staffing costs, so Information Technology cost, printing, postage, collating and any other direct costs, divided by the number of bills produced, please do not deduct revenue from advertisers, that may sponsor bill production) - Average item cost £0.398 per bill (includes setup, print, collating and postage)

Date responded: 12 January 2018

Bailiff services 2016-17

Date submitted: 15 December 2017

Summary of request

How much has the council recovered in unpaid Council Tax for the financial year 2016 - 2017 ?

How much has the council recovered in any other outstanding payments such as rent arrears or fines?

Which bailiff companies were used to recover monies for the council?

Which debt collection companies were used to recover monies owed to the council?

How much did the council spend on bailiff services during 2016-17?

Summary of response

1. How much has the council recovered in unpaid Council Tax for the financial year 2016 - 2017 ? –

Collected - £437,039.38

2. How much has the council recovered in any other outstanding payments such as rent arrears or fines? – Please could you clarify what information on fines you require. We have several services that would issues fines but would appreciate further clarification regarding this question.
3. Which bailiff companies were used to recover monies for the council? - Ross and Roberts and Rosendales
4. Which debt collection companies were used to recover monies owed to the council? - Ross and Roberts and Rosendales – Collector Service
5. How much did the council spend on bailiff services during 2016-17? - None

Date responded: 19 December 2017

Council Tax payments

Date submitted: 14 December 2017

Summary of request

1. What payment methods do you accept for the payment of council tax at present?

2. What payment methods will you accept for payment of Council tax from 13 January 2018?

3. How much do/did you charge residents to pay council tax by debit card before 13 January 2018?

4. How much do/ did you charge residents to pay council tax by credit card before 13 January 2018?

5. How much will you charge residents to pay council tax by debit card from 13 January 2018?

6. How much will you charge residents to pay council tax by credit card from 13 January 2018?

Summary of response

1. What payment methods do you accept for the payment of council tax at present? – Direct Debit; Online; Pay by Post cheque or postal order; Pay by cash or cheque at the Post Office; Payzone outlet; Pay at your bank with a giro slip; Standing order; automated payment line

2. What payment methods will you accept for payment of Council tax from 13 January 2018? - Same as 1 above

3. How much do/did you charge residents to pay council tax by debit card before 13 January 2018? – 0

4. How much do/ did you charge residents to pay council tax by credit card before 13 January 2018? - For all credit cards and some pre-paid cards, a fee of 1.5 per cent of the amount payable will be added at the payment stage

5. How much will you charge residents to pay council tax by debit card from 13 January 2018? - 0

6. How much will you charge residents to pay council tax by credit card from 13 January 2018? - 0

Date responded: 20 December 2017

Taxi licences

Date submitted: 14 December 2017

Summary of request

a.) The number of drivers currently holding a taxi/PH licence

b.) The number of drivers who hold a licence who hold a criminal conviction. Please detail the offence, and the date of the offence. Please detail whether the licence was awarded at original application, or on appeal

c.) Please provide the number of drivers who were refused licences due to criminal convictions in 2017. please detail the type of offence, and whether this was a new application or a renewal

Summary of response

a.) The number of drivers currently holding a taxi/PH licence

• We have 199 Hackney drivers
• We have 25 Private Hire drivers

b.) The number of drivers who hold a licence who hold a criminal conviction. Please detail the offence, and the date of the offence. Please detail whether the licence was awarded at original application, or on appeal

• This council does not currently retain details of driver conviction information but may consider doing so in the future. However each licensed driver and new applicant MUST provide a certificate issued by the Disclosure and Barring Service (DBS) which details a full character history.
• The full details of each DBS Certificate is fully reviewed by an officer at point of application or renewal.
• Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.
• Applicants that do not meet the criteria to be licensed against the national standard of being "fit and proper" are referred to a Licensing & Enforcement Sub-committee. Spent convictions can be considered in the decision making process.

c.) Please provide the number of drivers who were refused licences due to criminal convictions in 2017. Please detail the type of offence, and whether this was a new application or a renewal

• The numbers of refusals are very low and we believe that by disclosing this exact information we could potentially identify individuals. It is therefore exempt information under s40(2) of the Freedom Of Information Act.

Date responded: 4 January 2018

Business rates

Date submitted: 13 December 2017

Summary of request

• We need a full list of properties registered for business rates which are occupied including relief details. Please include... Property Reference, Property Address, Current Rateable Value, 2010 Rateable Value, Property Description, Name of main account holder, Name of 2nd Account Holder if applicable, Liability Start Date, Current reliefs on account, Date reliefs applied to account.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 14 December 2017

Refuse Collection Vehicles

Date submitted: 12 December 2017

Summary of request

i. Name and Contact details for your Fleet Manager, Head of Waste Operations, and Head of Streetscene Services (or equivalent job titles where relevant)
ii. How many Refuse Collection Vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift) and who operates them ?
iii. How many Trade Waste Collection vehicles do you have in operation, of what type and specification (i.e chassis, body and bin lift)? and who operates them?
iv. Does the council have any Bin Lifters on vehicles mechanically prepared for Bin weighing Systems?
v. Do you operate and charge for Green Waste or Garden collection, if no, do you have any plans to charge in the future?
vi. Are you currently using vehicle mounted weighing systems on your Fleet, if so, what type and specification are you using?
vii. How does the Council provide/record weights of individual bins per bin collection?
viii. Does the Council use Bin RFID technology?
ix. How does the Council archive and report on bin weight data?
x. How do you optimise your Urban Management Services ? (e.g. Streetscene Services - Bin level sensors, Street Cleaning, Route Optimisation, Asset Tracking)

Summary of response

i. Name and Contact details for your Fleet Manager, Head of Waste Operations, and Head of Streetscene Services (or equivalent job titles where relevant) -

Fleet Manager – Stuart Jellings. Stuart.jellings@suez.com
Recycling & Waste Contract Manager – Gareth Bourton. gbourton@eastdevon.gov.uk
Head of Street Scene – Andrew Hancock, ahancock@eastdevon.gov.uk

ii. How many Refuse Collection Vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift) and who operates them ? - 8 RCVs in operations. Type are Dennis/Terberg. RCVs are owned by East Devon DC and operated by SUEZ Recycling & Recovery UK Ltd

iii. How many Trade Waste Collection vehicles do you have in operation, of what type and specification (i.e. chassis, body and bin lift)? and who operates them? - East Devon DC does not operate a trade waste service

iv. Does the council have any Bin Lifters on vehicles mechanically prepared for Bin weighing Systems? - Not currently

v. Do you operate and charge for Green Waste or Garden collection, if no, do you have any plans to charge in the future? - East Devon DC does not currently operate a green waste collection service but is preparing to introduce one in 2018

vi. Are you currently using vehicle mounted weighing systems on your Fleet, if so, what type and specification are you using? - East Devon DC does not currently operate this type of equipment

vii. How does the Council provide/record weights of individual bins per bin collection? - East Devon DC does not record or weigh individual bins

viii. Does the Council use Bin RFID technology? - Not currently

ix. How does the Council archive and report on bin weight data? - East Devon DC does not currently archive or report bin weight data

x. How do you optimise your Urban Management Services ? (e.g. Streetscene Services - Bin level sensors, Street Cleaning, Route Optimisation, Asset Tracking) - East Devon DC optimises it’s recycling and waste collection rounds by using the SUEZ route optimisation processes and data from our in-cab system.


Date responded: 18 December 2017

Organisational structure chart

Date submitted: 12 December 2017

Summary of request

Please, can you send an organisational structure chart for the council?

Summary of response

East Devon District Council's structure charts can be found on our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 13 December 2017

Business rates

Date submitted: 8 December 2017

Summary of request

I request the following information about Business Rates Accounts held by your Council:
· Account Name
· Account Start Date
· Billing Authority Reference
· Current 2017 List Rateable Value
· Details of any reliefs where applied, including a further breakdown if possible of:
o Type of relief applied
o Date the relief was applied
o Value of the relief
· Full Address of the rated assessment
· Billing Address
· Occupied/Empty Status
· Description

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 8 December 2017

Document Scanners, DM systems and EPR systems

Date submitted: 8 December 2017

Summary of request

The movement away from paper to digital processes has been on-going for some time now. One part of a comprehensive digitisation strategy is the use of scanners to create digital versions of paper documents. Below is my freedom of information request regards your use of scanners. Not multi-functional devices, but paper document Scanners, DM systems and EPR systems. If you have any questions please feel free to email me at this address.

• How many employees do you currently have?
• How many scanners (not multifunctional devices) do you currently have to scan paper based documents?
• Which brand do you use (i.e. Brother, Canon, Fujitsu, Kodak Alaris etc)?
• Which scanner model do you mainly use?
• Who supplies these scanners?
• Do you have a contract for these scanners?
• If so, when does this expire?
• What Document Management system(s) do you use?
• What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use?
• What is the name, job title, and email address of the person responsible for your scanner fleet?

Summary of response

• How many employees do you currently have? - 502
• How many scanners (not multifunctional devices) do you currently have to scan paper based documents? - 35
• Which brand do you use (i.e. Brother, Canon, Fujitsu, Kodak Alaris etc.)? - Fujitsu, HP, Canon, Kodak, Panasonic and Contex.
• Which scanner model do you mainly use? - Kodak I2400 and Panasonic S5055C
• Who supplies these scanners? - Purchased on a best of 3 quotes basis.
• Do you have a contract for these scanners? - For 5 Panasonics S5055C and 1 Canon.
• If so, when does this expire? - August 2018
• What Document Management system(s) do you use? - Comino
• What Electronic Patient Record (EPR)/Electronic Healthcare Record (EHR) do you currently use? - Not applicable
• What is the name, job title, and email address of the person responsible for your scanner fleet? - Martin Millmow, Document Centre Manager, martin.millmow@strata.solutions

Date responded: 22 December 2017

Business rates

Date submitted: 7 December 2017

Summary of request

Required Information;- A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 December 2017

Super Recognisers International

Date submitted: 7 December 2017

Summary of request

I would like to know whether you use a company called “Super Recognisers International” or any of their subsidiaries.

Summary of response

EDDC do not use Super Recognisers International or any of their subsidiaries.

Date responded: 7 December 2017

Business rates

Date submitted: 7 December 2017

Summary of request

• A full list of all commercial properties in your council area with the following information:
o Valuation Office Agency Reference Number
o Valuation Office Agency Property Description
o Full Address and Postcode
o Business Name / Occupier Details
o 2017 Rateable Value
o Details of all Reliefs each property is receiving

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our website:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 December 2017

Talks hosted by the charity Narconon

Date submitted: 7 December 2017

Summary of request

I am looking for information about schools or colleges which have hosted talks to pupils by the charity, Narconon (UK charity number 1159334). Please could you provide me with the following:
1) Has the council received any complaints about Narconon talks to pupils hosted by schools or colleges over the past two calendar years (January 2016 – December 2017)? If so, please can you provide details of the nature of the complaint, which school/college the talk was hosted at and whether any action was taken.
2) Does the council offer any advice or guidance to schools or colleges who are approached by Narconon to host talks to pupils?
3) Is the council aware of any schools or colleges which have hosted Narconon talks to pupils over the past two calendar years (January 2016 – December 2017)? If so, please can you provide details including which school/college hosted the talk and the date. In cases where Narconon talks have been hosted by schools/colleges in that period, please can you detail whether any publicity or campaign material was handed out to pupils or the school/college by the charity.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 December 2017

Tree preservation orders for Station Road, Sidmouth

Date submitted: 6 December 2017

Summary of request

Please could I have a list/map of the trees that have tree preservation orders on in the area of Balfour Manor Court/Balfour Manor, along Station Road EX10 8XW

Summary of response

Please could I have a list/map of the trees that have tree preservation orders on in the area of Balfour Manor Court/Balfour Manor, along Station Road EX10 8XW - Please see a list of TPOs for Station Road, Sidmouth. To search for any other TPOs in East Devon please visit our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

In the 'Address' drop down box type in the name of the road omitting the word road i.e. 'Station' and then in the 'Development type' drop down box select TPO. Then click 'search'.

TPO list for Station Road Sidmouth

A3.6 - Ash Remove 3 stems leaning over barn (marked on site with red X). Remove one limb overhanging the barn (marked with a red dot) back to main union. Maximum Diameter cuts 300mm. A3.8 - Ash Fell A3.4 - Ash Fell Reason for Works: A3.6 Ash Safety, stems lean extensively over the barn. A3.8 Ash Safety, stem weighted heavily over containers. A3.4 Ash Safety, stem heavily weighted over towards the barn and footpath.
Alexandria Industrial Estate Station Road Sidmouth
Ref. No: 17/1520/TRE | Validated: Tue 27 Jun 2017 | Status: Approved

T1 Pittosporum. In flower bed. Reduce Crown and shape to 10 feet because of excessive shading and to maintain health of tree. Everlasting Permission to do approved work requested. T2 Portuguese Laurel (Cherry Laurel) In flower bed. Reduce crown and shape to 12 feet to improve shape and maintain healthy tree. Everlasting permission to do approved work T3 Bay in Flower bed. Reduce crown and shape to 10 feet to improve shape and layout in the bed. Everlasting permission to do approved work requested. T4 Pittosporum in flower bed. To reduce crown and shape to 6 feet to maintain balance in the bed. Everlasting permission to do the approved work requested. T5 Macrocarpa . To cut back two branches to give three feet clearance of our neighbours shed.
6 Sidmount Station Road Sidmouth EX10 8XU
Ref. No: 16/2982/TRE | Validated: Wed 14 Dec 2016 | Status: Approved

AMENDED TREE SPECIES DESCRIPTION G1, Monterey Cypress 2 off G2, Monterey Cypress 2 off, Pittosporum 1 off and Yew 1 off. Works: Part 1, crown lift to provide 2 metres clearance over garage roof. Part 2, prune tree crowns back to boundary line.
Sidmount Station Road Sidmouth
Ref. No: 15/2830/TRE | Validated: Mon 30 Nov 2015 | Status: Decided

T1, Beech: 30% Crown thin, crown lift to 5.4m above ground level and crown reduction to retain a tree with a height of approx. 20-25m with a crown radius of approx. 7m (current height 25-30m, current crown radius 9m).
Balfour Lodge (Land Opposite) Station Road Sidmouth EX10 8XL
Ref. No: 15/1730/TRE | Validated: Tue 21 Jul 2015 | Status: Decided

T1 Magnolia - reduce western side by 45cm, making pruning cuts up to 20mm diameter. Retain a height of 5.5 metres. Crown lift to 1 metre above ground level. T2 Tulip Tree - crown lift up to 4.2 metres. T3 Strawberry tree - crown lift up to 1.5 metres. T6 Pittosporum - 40% crown reduction.
3 Sidmount Station Road Sidmouth EX10 8XU
Ref. No: 14/0643/TRE | Validated: Mon 10 Mar 2014 | Status: Approved

T1, Turkey Oak - reduce crown spread over 1 Sidlands garden by 1.5m to a suitable side branch.
Sidmount Station Road Sidmouth
Ref. No: 13/1705/TRE | Validated: Thu 01 Aug 2013 | Status: Approved

AMENDED SPECIFICATION T7, Norway Maple - Fell and T8, Lime - Fell
Land South Of Bulverton Barn Station Road Sidmouth
Ref. No: 13/1017/TRE | Validated: Thu 09 May 2013 | Status: Refused

T1 - Spruce - fell.
Alexandria Industrial Estate Station Road Sidmouth
Ref. No: 12/2294/TRE | Validated: Sat 20 Oct 2012 | Status: Approved

T902, Poplar: Re-pollard.
The Knapp Station Road Sidmouth
Ref. No: 12/0289/TRE | Validated: Wed 18 Jan 2012 | Status: Approved

T1, Turkey Oak, T2, T3, T4, & T5, Holm Oak: shorten back side branches over road by 2.5 metres.
Balfour Mews Station Road Sidmouth EX10 8XL
Ref. No: 11/0955/TRE | Validated: Tue 03 May 2011 | Status: Approved

1 x Japanese Strawberry tree: Fell
4 Balfour Manor Station Road Sidmouth EX10 8XW
Ref. No: 10/1838/TRE | Validated: Wed 08 Sep 2010 | Status: Approved

Fell 2 x sycamore trees (T3 and G5); 1 x ash tree (T5); 1 x lime tree (T6); 3 x Austrian pine trees (T7, T8, T9); and 2 x groups of elm trees (G1 and G5).
Land South Of Bulverton Barn Station Road Sidmouth Devon
Ref. No: 09/0578/TRE | Validated: Wed 18 Mar 2009 | Status: Approved


Date responded: 7 December 2017

Looked After Children (LAC) Care Teams

Date submitted: 6 December 2017

Summary of request

I am writing to you to request the following information from the Looked After Children (LAC) Care Teams or any other department which would have the information in respect of the following:

• How many (LAC) looked after children are at risk of or involved in Radicalisation?
• How many (LAC) looked after children are at risk of or involved in Gangs?
• How many (LAC) looked after children are at risk of or involved in harmful sexual behaviours?

• For each of the 3 categories could you please confirm where the children are currently placed? (e.g. Mental Health / Secure settings / Residential care / Fostering)
• For each of the 3 categories could you please provide this information for children aged between 8 and 17 years.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 December 2017

LCV vehicles

Date submitted: 6 December 2017

Summary of request

1) Please confirm that you run a LCV fleet (up to 3.5 tonnes)
2) The name, email address and phone number of the person(s) responsible for the specifying and procurement of any fleet
3) Approximate renewal date of any fleet

Summary of response

1) Please confirm that you run a LCV fleet (up to 3.5 tonnes) - Yes we do
2) The name, email address and phone number of the person(s) responsible for the specifying and procurement of any fleet - StreetScene Budget and Equipment Monitoring Officer – post currently vacant, being recruited to. 01395 516551 streetsceneadmin@eastdevon.gov.uk
3) Approximate renewal date of any fleet - Rolling renewals, all fleet leased through capita frameworks. Next one is due May and June 2018.

Date responded: 6 December 2017

Event Equipment Hire

Date submitted: 6 December 2017

Summary of request

Who would be the best contact within your organisation to speak with in relation to events that are organised by yourselves

Summary of response

Charles Plowden Service Lead - Countryside and Leisure; email countryside@eastdevon.gov.uk

Date responded: 7 December 2017

Business rates

Date submitted: 5 December 2017

Summary of request

Please send me a full list of companies that became responsible for non domestic rates from the 15th November 2017 to 30th November 2017 including the business name and address, property type, date they became responsible and RV.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 5 December 2017

EDDC collection box

Date submitted: 4 December 2017

Summary of request

Would you be so kind as to furnish me with the following information. On York Steps there is a collection box for people to place donations to help EDDC towards protecting the cliffs. Would you please supply the cost of making the large coloured sign, the cost of both the metal post and the oak post and the painting of both, the cost of the locked box and the cost of the three EDDC employees to erect everything. How much it costs for an EDDC employee to empty the box on a daily basis, and the total amount of donations collected to the present date.

Summary of response

The collection box on the seafront is for contributions towards Sidmouth Beach Management Scheme, to reduce the risk of flooding to the Town, and the rate of erosion of the cliffs on East Beach.
The cost of the sign and its legs were £276
The cost of the box was £125
The amount collected to date is £165.75
No EDDC employees were involved in the installation.
The box is emptied by the car parking officers, at no additional cost.

Date responded: 18 December 2017

Organisation structure of the council

Date submitted: 4 December 2017

Summary of request

1/ Full organisation structure of the council
2/ A detailed structure of the procurement department inclusive of the salaries of the posts in the procurement department
3/ The recruitment spend for senior or executive recruitment services and the suppliers
4/ A detailed structure of the contract management departments

Summary of response

1/ Full organisation structure of the council – For our organisation structure please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/
2/ A detailed structure of the procurement department inclusive of the salaries of the posts in the procurement department – Procurement is managed through Devon County Council's Procurement Services. EDDC do not have a procurement department.
3/ The recruitment spend for senior or executive recruitment services and the suppliers - (Spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees) – 2016/17 = £5796.20
4/ A detailed structure of the contract management departments – For organisational structures for the Service Areas we deliver please visit our website at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 4 December 2017

Investment in commercial buildings

Date submitted: 3 December 2017

Summary of request

I request the following information with regard to commercial property investments made by your organisation. By this I mean property that has been invested in to produce an income and/or capital growth rather than for the delivery of services or housing.
• Has your organisation invested in commercial property as outlined above since 2010 or has it the intention of doing so in the next 3 years?
• If yes:
• can you please send me an electronic copy of the decision(s) taken to approve this policy, or a link to it via a public website?
• how big in monetary terms is the fund available for this activity and how much has been invested to date?
• what is the percentage allocation of the investment between market sectors: offices, retail, industrial, hotel & leisure, other?
• was the investment funded from borrowing or from existing reserves? Please provide the percentage split, where relevant.
• If you did/will borrow money to invest, where did/will you borrow the money from?
• what is the percentage split of investments between those inside and those outside of your geographical/administrative area?

Summary of response

• Has your organisation invested in commercial property as outlined above since 2010 or has it the intention of doing so in the next 3 years? - No

Date responded: 5 December 2017

S106 agreement for their development at the Knowle

Date submitted: 1 December 2017

Summary of request

I understand that EDDC has just signed an S106 agreement with Pegasus Life for their development at the Knowle.

Can you please provide me with all documents you hold relating to this agreement.

Summary of response

The s106 agreement for this application can be accessed online here by adding the relevant application number into the search field 16/0872/MFUL http://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/

Date responded: 5 December 2017

Business rates credit balances

Date submitted: 1 December 2017

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 December 2017

Housing benefit paid to private sector landlords

Date submitted: 30 November 2017

Summary of request

For the last two tax years please provide the following information

A Whats was the total amount paid out in housing benefit to private sector landlords

B What was the total amount paid out in housing benefit to social housing providers

C What was the total amount of overpayments to

(A) Private Sector Landlords and (B) Social Housing Providers

From the total amount of over payments to both social and private sector housing providers how much has (A) been and collected and (B) outstanding and (C )Written off

Summary of response

A. What was the total amount paid out in housing benefit to private sector landlords?

Private Landlords
2015-2016 - £2,799,430.30
2016-2017 - £2,926,751.29

B. What was the total amount paid out in housing benefit to social housing providers?

Social Landlords
2015-2016 - £15,248,904.68
2016-2017 - £15,038,726.77

C. What was the total amount of overpayments to (A) Private Sector Landlords and (B) Social Housing Providers?


2015-2016 Private - £24,031.56; Social - £112,063.01; Total - £136,094.57
2016-2017 Private - £21,462.87; Social - £90,256.63; Total - £111,719.50
TOTAL: Private - £45,494.43; Social - £202,319.64; Total - £247,814.07

D. From the total amount of over payments to both social and private sector housing providers how much has (A) been and collected and (B) outstanding and (C )Written off?

Collected £244,135.39
Outstanding £3,582.38
Written off £96.30
Total: £247,814.07

Date responded: 6 December 2017

Council housing waiting list

Date submitted: 28 November 2017

Summary of request

1. How many households are currently on your Council’s waiting list for social housing?
2. How many households have been on a waiting list for social housing for a) over 5 years or b) over 10 years c) over 15 years?
3. What was the average waiting time for social housing for your Council in each of the five last financial years? (2012/13, 2013/14, 2014/15. 2015/16, 2016/17)
4. How many under-24s (individuals or families where the oldest individual is 24 or under) were awarded social housing in each of the five last financial years? (2012/13, 2013/14, 2014/15. 2015/16, 2016/17)

For questions 2-4 if you could please complete the attached spreadsheet with the requested information, it would be much appreciated.

Summary of response

1. 3,607
2. 5 - 9 years 269; 10 - 14 years 16
; over 15 years 12
3. Due to a change of IT systems only the figures for 2015/16 & 2016/17 can be provided;
2015/16 351
2016/17 430
4. Due to a change of IT systems only the figures for 2015/16 & 2016/17 can be provided;
2015/16 13
2016/17 39

Date responded: 30 November 2017

Section 38 Highway adoption agreements

Date submitted: 28 November 2017

Summary of request

Highways Act 1980 (as amended) Section 38

Please kindly provide a schedule of all section 38 highway adoption agreements entered into between the authority and developers from 1/1/14 to the present.

1. Name of Developer, e.g. Persimmon Homes

2. Contact details for developer, including
(i) Contact name
(ii) Email
(iii) Telephone number
(iv) Address

3. Site address including postcode, i.e. location of the development

4. Approximate scale and type development e.g. 50 houses

5. Planning application number

6. Date of s.38 agreement

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 29 November 2017

How much was spent on disposable plastic-lined coffee cups and cutlery

Date submitted: 28 November 2017

Summary of request

1) How much money is spent by the council, or by contracted caterers, on disposable plastic-lined coffee cups, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17).

2) How much money is spent by the council, or by contracted caterers, on disposable plastic cutlery, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17).

3) Does the council intend to continue purchasing disposable coffee cups and plastic cutlery?

4) Does the council have recycling facilities in its district that have the capability to recycle the specific coffee cups and plastic cutlery purchased?

Summary of response

1) How much money is spent by the council, or by contracted caterers, on disposable plastic-lined coffee cups, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17) - We do not use disposable plastic-lined coffee cups

2) How much money is spent by the council, or by contracted caterers, on disposable plastic cutlery, and how much did these purchases cost? I would like this information broken down by year for the past three financial years (2014/15, 2015/16, 2016/17) - We buy 16,000 teaspoons per annum (at £4.00 per 2,000) totalling £32.00 p/a

3) Does the council intend to continue purchasing disposable coffee cups and plastic cutlery? - N/A

4) Does the council have recycling facilities in its district that have the capability to recycle the specific coffee cups and plastic cutlery purchased? - Coffee Cups – N/A; plastic teaspoons – yes we do have a ‘mixed recycling’ collection.

Date responded: 30 November 2017

CCTV Cars

Date submitted: 27 November 2017

Summary of request

My inquiry concerns CCTV cars that have to keep their engines running so their camera equipment can work.

As such, can you please confirm if your CCTV cars have to keep their engines on to run their cameras.

For example, if a council officer was on patrol in a CCTV car, but had parked the car. If the officer then turned the engine off, would the cameras stop working?

How often are your CCTV cars parked when they are in the process of monitoring other drivers? Does most of the CCTV recording happen when the cars are parked or when they’re on the move?

Can you also confirm what you use the CCTV cars for.

Is it just for parking infractions? Or do you use them to patrol parents dropping off their kids at the school gates? Can you please provide a full list of how CCTV cars are being used to monitor your area.

Are there any other reasons why CCTV cars must have their engines running? For example, is it for the health and safety of the officers inside?

Summary of response

My inquiry concerns CCTV cars that have to keep their engines running so their camera equipment can work. As such, can you please confirm if your CCTV cars have to keep their engines on to run their cameras - East Devon District Council do not own any CCTV cars in its fleet.


Date responded: 5 December 2017

Complaints of alleged sexual harassment/abuse by a Councillor

Date submitted: 27 November 2017

Summary of request

Can you tell me how many complaints of alleged sexual harassment/abuse by a councillor your authority received between 1 January 2014 and 27 November 2017?

For each complaint received please can you provide details of;

1) The nature of the allegation/s
2) When it was made
3) Who made the complaint*
4) Where it was said to have taken place
5) Whether it was investigated
6) The result of the investigation

Summary of response

We received 2 complaints that related to a sexual nature

1) The nature of the allegation/s – 1. Twitter feed which provided a link to a page that contained content of an inappropriate nature; 2. Retweeted tweet which contained a # which led to a collection of images that were offensive
2) When it was made – 1. 5th August 2015; 2. 11th February 2016
3) Who made the complaint either elected official, council employee or member of the public? - 1. Elected official; 2. Elected official
4) Where it was said to have taken place – Online Twitter feed
5) Whether it was investigated – 1. Yes Hearing; 2. No, No breach found
6) The result of the investigation – 1. No breach found.


Date responded: 1 December 2017

Costs to date of the Knowle relocation project

Date submitted: 26 November 2017

Summary of request

Please let me have the costs to date of the Knowle relocation project, to include all preliminary pre "moving decision" costs, and subsequent costs of all work associated with the intended reallocation, including those at The Knowle, Manstone, the intended Honiton site and Exmouth Town Hall

I should also like to know the current and projected costs of the Exmouth Town Hall move, (including all associated costs such as moving, staff compensation and travel costs and fitting out costs), and for Honiton and costs associated with the "mothballing" of various parts of the Knowle contingent upon the intended relocation of 90 staff to Exmouth.

Summary of response

All relevant EDDC Relocation Project expenditure, inclusive of accruals, to 31 October 2017 totals £4,103,291, leaving a balance of £6,482,709 when compared to the approved Project Budget of £10,586,000.

The anticipated final costs for Exmouth remain as £1,669,000 and for Heathpark £8,917,000

Date responded: 22 December 2017

Councils suppliers and contractors

Date submitted: 24 November 2017

Summary of request

I request a list of the councils suppliers and contractors. I would like to know the names and details of any organisation/business that the council uses to carry out work on a regular basis.

Summary of response

Current contractors are Skinners Construction (East) and MD services (West). Current contract due to expire July 2018.
Void Cleaning - As above
Void Clearance - As above
Bulk Waste Removal and Management - As above
Glazing services - No contract currently, day to day responsive dealt with under maintenance contract as above
Lock services - As above
Grounds Maintenance - Our internal Street Scene department manage this
Pest Control - Internal pest control service

Date responded: 27 November 2017

Recycling rates

Date submitted: 23 November 2017

Summary of request

Please may I request the recycling rates for a full year before the smaller refuse bins were introduced and a full year after the smaller bins were introduced.

Summary of response

Our recycling rate for 2016/2017 was 46.1%. As we only implemented the new system district wide in June 2017 we do not yet have a full year figure for the new system. However, for the period June to October 2017 our running recycling rate is 57%.

Date responded: 27 November 2017

Windows 7 operating system and its ‘end of life’.

Date submitted: 23 November 2017

Summary of request

Q1) How many of your PCs run on the following? (Please type numbers)

• Windows 10 =
• Windows 7 =
• Windows XP =
• Other (Please state) =

Q2) Are you aware of Window 7’s end of life date? (Delete as appropriate)

• Yes
• No
• Unsure

Q3) Do you have an active project to deal with Window 7’s end of life? (Delete as appropriate)

• Yes
• No
• Don’t know

Q4) If so, is it due to complete before EOL date? (Delete as appropriate)

• Yes
• No
• Don’t know

Q5) What is your biggest challenge when it comes to migrating to a new operating system? (Delete as appropriate)

• Cost/budget
• Skills shortage
• Inability to move apps

Q6) If you have previously migrated apps to newer versions of Windows, how long did this take? (Delete as appropriate)

• Under 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• Other (Please state) =

Q7) How many computers do you have in your environment? (Type number or delete as appropriate)

• Please state =
• Don’t know

Summary of response

Q1) How many of your PCs run on the following? (Please type numbers)

• Windows 10 = 341
• Windows 7 = 307
• Windows XP = 0
• Other (Please state) = 0

Q2) Are you aware of Window 7’s end of life date? (Delete as appropriate)

• Yes

Q3) Do you have an active project to deal with Window 7’s end of life? (Delete as appropriate)

• Yes

Q4) If so, is it due to complete before EOL date? (Delete as appropriate)

• Yes

Q5) What is your biggest challenge when it comes to migrating to a new operating system? (Delete as appropriate)

• Inability to move apps

Q6) If you have previously migrated apps to newer versions of Windows, how long did this take? (Delete as appropriate)

• 1-2 years

Q7) How many computers do you have in your environment? (Type number or delete as appropriate)

• Please state = 648

Date responded: 14 December 2017

Exe Estuary Wildlife Refuge Study tender

Date submitted: 22 November 2017

Summary of request

SEDHRP have issued a tender document entitled "Exe Estuary Wildlife Refuge Study – Consultants brief. "

Please advise:
1 When this was placed for tender
2 Names of Consultants who received a copy
3 Number of bids received
4 Name of winning bidder

Summary of response

1 When this was placed for tender - The invites to quote for the work were sent 27/10/2017
2 Names of Consultants who received a copy - 5 consultants received a copy. The names are commercially sensitive information as we are currently in the process of scoring the tenders we have received. Therefore this information is exempt from publication under Section 43(2):
"Information is exempt information if its disclosure under this Act would or would be likely to prejudice the commercial interests of any person (including the public authority holding it)."
3 Number of bids received - We received 4 bids
4 Name of winning bidder - We are currently in the process of scoring the tenders we have received. The name of the winning bidder is not yet known.

Date responded: 4 December 2017

IT estate and IT procurement

Date submitted: 22 November 2017

Summary of request

I would be grateful if you could provide the following information with regard to your IT estate and IT procurement:

1) Do you have a procurement policy which supports the use of the GCloud IT procurement framework?

2) Has your organisation adopted a strategy or IT policy guidance for using:
- Cloud infrastructure
- Software as a service
- One policy for both
(please indicate yes or no for each)

3) How many data centres do you have on council premises (secure processing centres which host shared systems)?

4) How many third party data centres do you use?

5) Do you use cloud hosting for your data?

6) Expressed in percentage terms, approximately what proportion of your data is held in:
- An on premise data centre
- A third party data centre
- Hyperscale public cloud ie (provided by AWS/Azure/Google)
- Private cloud
- Other public cloud (eg UK Cloud)

7) Is your IT primarily managed in house or outsourced?

Summary of response

1) Do you have a procurement policy which supports the use of the GCloud IT procurement framework? - Yes

2) Has your organisation adopted a strategy or IT policy guidance for using:
- Cloud infrastructure - No
- Software as a service - No
- One policy for both
(please indicate yes or no for each)

3) How many data centres do you have on council premises (secure processing centres which host shared systems)? - 0

4) How many third party data centres do you use? - 3

5) Do you use cloud hosting for your data? - No

6) Expressed in percentage terms, approximately what proportion of your data is held in:
- An on premise data centre – 50%
- A third party data centre – 50%
- Hyperscale public cloud i.e. (provided by AWS/Azure/Google)
- Private cloud
- Other public cloud (e.g. UK Cloud)

7) Is your IT primarily managed in house or outsourced? - IT Service is provided by Strata Service Solutions; a private company owned jointly by Exeter, East Devon & Teignbridge District Councils.

Date responded: 7 December 2017

Contracts between the local authority and Emmaus UK

Date submitted: 21 November 2017

Summary of request

Could I please be provided with:
1. A spreadsheet of details of all contracts between your local authority and Emmaus UK or any of its
individual branches in your area that were signed after 6 April 2013. Those details should include:
a. Date contract signed
b. Total value of contract
c. Summary of services rendered by contract
2. A copy of each of the contracts included in point 1

Summary of response

EDDC does not have any dealings at all with this company.

Date responded: 27 November 2017

Planning approval for developments between 2015-2020

Date submitted: 21 November 2017

Summary of request

How many planning applications have been accepted for improvements to:
1. Transport links e.g. new rail links, new road links
2. New commercial units (e.g. bars, clubs, cinemas, live venues)
3. Communication developments (e.g. fibre optic lines, wifi access)
4. Erection of large scale dwelling estates

Can each of the above factors be broken down by:
1. Type of development
2. Date of requested development start
3. Location of development within the area covered by East Devon
4. Agent/sponsor - who has submitted the planning
5. Related cost of development

Summary of response

The below information you have requested can be found on our planning website by carrying out searches with key words such as 'new roads' and 'commercial'.

Please go to https://planning.eastdevon.gov.uk/online-applications/ and then type the key word into the 'search' tab at the bottom. If you wish to be more specific with your search you can use the 'advanced' option and select from the drop down tabs the 'development type' or 'application type' etc. To view EDDC’s Local Plan 2013-2031 where you can find out about future developments up to 2031 please visit http://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

How many planning applications have been accepted for improvements to:
1. Transport links e.g. new rail links, new road links
2. New commercial units (e.g. bars, clubs, cinemas, live venues)
3. Communication developments (e.g. fibre optic lines, wifi access)
4. Erection of large scale dwelling estates

Can each of the above factors be broken down by:
1. Type of development
2. Date of requested development start
3. Location of development within the area covered by East Devon
4. Agent/sponsor - who has submitted the planning
5. Related cost of development

Date responded: 22 November 2017

Complaints received about local authority housing in disrepair

Date submitted: 20 November 2017

Summary of request

1
i) Number of complaints received by your housing department, from tenants, in relation to serious issues of disrepair in housing under your local authorities control.

ii) Number of complaints received by your housing department, from tenants, in relation to nuisance issues namely of pest, infestation and mould in housing under your local authorities control.

iii) Summary details of the nature of the complaints from tenants living in housing under your local authorities control including date of first complaint.

iv) Of those social homes where complaints have been received please state whether or not a HHSRS ( Housing Health and Safety Rating System) assessment was carried out and when the assessment was carried out.

v) Of those where a HHSRS assessment took place - summary details of the results - including any follow up action requested. Please include the category given in assessment, i.e. Category 1 or 2 for hazards.

2)
i) The number of enforcement notices given by your local council relating to serious issues of disrepair for housing under your local authorities control.

ii) The number of enforcement notices given by your local council relating to nuisance issues namely of pest, infestation and mould for housing under your local authorities control.

3)
i) The number of private prosecutions brought under the Environmental Health Act that have been pursued by complainants relating to serious issues of disrepair, and nuisance issues namely of pest, infestation and mould for housing under your local authorities control.

ii) The total amount paid out in compensation that relates to serious issues of disrepair and nuisance issues namely of pest, infestation and mould in housing under your local authorities control.

iii) A breakdown of compensation costs between legal fees, damages paid and cost of repair for compensation paid out in relation to serious issues of disrepair and nuisance issues, namely pest, infestation and mould for housing under your local authorities control.

iv) Summary details of judgements in relation to compensation paid.

4)
i) Number of social homes deemed to be unfit for habitation because of serious issues of disrepair or nuisance pest control or mould issues.

Summary of response

1
i) Number of complaints received by your housing department, from tenants, in relation to serious issues of disrepair in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) Number of complaints received by your housing department, from tenants, in relation to nuisance issues namely of pest, infestation and mould in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iii) Summary details of the nature of the complaints from tenants living in housing under your local authorities control including date of first complaint - This information has not been recorded in a way that allows for an accurate response

iv) Of those social homes where complaints have been received please state whether or not a HHSRS ( Housing Health and Safety Rating System) assessment was carried out and when the assessment was carried out - We do not carry out HHSRS assessments

v) Of those where a HHSRS assessment took place - summary details of the results - including any follow up action requested. Please include the category given in assessment, i.e. Category 1 or 2 for hazards - N/A

2)
i) The number of enforcement notices given by your local council relating to serious issues of disrepair for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) The number of enforcement notices given by your local council relating to nuisance issues namely of pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

3)
i) The number of private prosecutions brought under the Environmental Health Act that have been pursued by complainants relating to serious issues of disrepair, and nuisance issues namely of pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

ii) The total amount paid out in compensation that relates to serious issues of disrepair and nuisance issues namely of pest, infestation and mould in housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iii) A breakdown of compensation costs between legal fees, damages paid and cost of repair for compensation paid out in relation to serious issues of disrepair and nuisance issues, namely pest, infestation and mould for housing under your local authorities control - This information has not been recorded in a way that allows for an accurate response

iv) Summary details of judgements in relation to compensation paid - This information has not been recorded in a way that allows for an accurate response

4)
i) Number of social homes deemed to be unfit for habitation because of serious issues of disrepair or nuisance pest control or mould issues - In the timeframe specified there were 3 properties that were suffering from structural movement, which has prevented re-letting

Date responded: 18 December 2017

Cost of kennelling stray dogs

Date submitted: 20 November 2017

Summary of request

Can you please answer the following questions for the last 3 completed financial years and figures for the year 2017/2018 to date:

How much were you charged for the kennelling of stray dogs per day for each of the financial years?

How much was your total spend on kennelling for stray dogs per year for the above years?

How many dogs have you kennelled in each year as a stray for these periods?

Do you pay a retention fee for your stray dog provision, irrespective of how many dogs are seized and if so what is that fee?

Can you also please provide the following:

The name and address of the kennels that you use to retain your stray dogs?

What do you do with the dogs that are not claimed? For example pass onto a local charity, put to sleep, pass onto the kennels to rehome.

Summary of response

How much were you charged for the kennelling of stray dogs per day for each of the financial years? - 2014/15 - £12; 2015/16 - £12; 2016/17 - £12; 2017/18 - £12
How much was your total spend on kennelling for stray dogs per year for the above years? - 2014/15 - £15,796; 2015/16 - £15,651; 2016/17- £13,950; 2017/18 - £9,910 ytd
How many dogs have you kennelled in each year as a stray for these periods? - 2014/15 - 100; 2015/16 - 75; 2016/17 - 71; 2017/18 - 63 ytd
Do you pay a retention fee for your stray dog provision, irrespective of how many dogs are seized and if so what is that fee? - 2014/15 - £24pd; 2015/16 - £12pd; 2016/17 - £12pd; 2017/18 - £12pd

The name and address of the kennels that you use to retain your stray dogs? - This information is commercially sensitive and is therefore exempt from publication under Section 43(2) of the Freedom of Information Act 2000 - Section 43(2):
“Information is exempt information if its disclosure under this Act would or would be likely to prejudice the commercial interests of any person (including the public authority holding it).”

What do you do with the dogs that are not claimed? For example pass onto a local charity, put to sleep, pass onto the kennels to rehome - All dogs which are not reclaimed are passed to one of three charity rehoming centres.

Date responded: 14 December 2017

Business rate credit balances

Date submitted: 17 November 2017

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable
B) The value of over payment in each case which remain unclaimed
C) The years(s) in which over payment was made and the hereditament address
D) The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
E) The value of write back in each case which remains unclaimed
F) The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 17 November 2017

LED Street lights

Date submitted: 17 November 2017

Summary of request

I would be very grateful if you could please put me in contact with the person responsible for Smart LED Street Lighting solutions.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Travelling costs per mile

Date submitted: 17 November 2017

Summary of request

• How are council employees currently travelling for business?
• In the past 12 months what is the total amount that the council have reimbursed for mileage (spent on grey fleet)
• How many grey fleet miles have council staff driven?
• How much does the council reimburse it’s staff per mile?

Summary of response

1. How are council employees currently travelling for business? – Car. Being a large rural area car is the most effective method used to travel on business.

2. In the past 12 months what is the total amount that the council have reimbursed for mileage (spent on grey fleet) – (The Grey fleet is 211 vehicles for 2016/17 as at 31 March 2017)
Normal Business Mileage:
2016/17:
Grey Fleet mileage = £164,523 reimbursed

3. How many grey fleet miles have council staff driven? – 365,607 miles

4. How much does the council reimburse it's staff per mile? - HMRC Rates apply for grey fleet users on normal business mileage (regardless of engine size):
45p per mile
25p per mile >10K pa
Vocational Training (local rate) = 16.4p per mile (this is for college and professional study approved mileage)

Date responded: 17 November 2017

Employment support commissioned and/or provided by the local authority

Date submitted: 17 November 2017

Summary of request

1. What employment support services does your local authority provide for people with a learning disability? Please include both provision that is run directly by your local authority or a provider commissioned by your local authority.

a. For each of these employment support services, what criteria does a person need to fulfil to access that provision? For example:

(i) Do they need to be known to social services?
(ii) Do they need to be receiving adult social care services?
(iii) Is eligibility informed by whether a person has had an EHCP or legacy statement in the past?

(iv) Do they need to be of a certain age group? If so, please specify.
(v) Do they need to be in receipt of ESA?
(vi) Do they need to have a particular disability, such as a learning disability?
(vii) Do they need to meet a number of different criteria to access the provision?
(viii) Do they have to meet any other eligibility criteria?

Please send us a full list of any criteria used to determine who is able to access employment services, and which support services provided or commissioned by your local authority this applies to.

2. Have any of the criteria for any of the provisions changed – comparing the years 2010/2011 or 2012/2013 and 2016/2017?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Forced marriages

Date submitted: 17 November 2017

Summary of request

Forced marriage:

For each of the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17, please can you disclose:

1a.
The number of reports received by the local authority relating to forced marriages or suspected forced marriages.

2a.
The age of the youngest victim of a forced marriage or suspected forced marriage.

3a.
The number of victims of a forced marriage or suspected forced marriage who were aged 15 or under.

4a.
The number of victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 15 or under.

5a.
The number of victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 17 or under.

6a.
The number of care proceedings undertaken by the local authority relating to forced marriages.

7a.
The number of care proceedings undertaken by the local authority relating to victims of a forced marriage or suspected forced marriage who were pregnant or had any children when they were aged 15 or under.

8a.
The number of care proceedings undertaken by the local authority relating to the children had by victims of forced marriage.

9a.
The number of times the local authority reported to the police the father of the children had by victims of forced marriage.



Risk of forced marriage:

For each of the financial years 2012/13, 2013/14, 2014/15, 2015/16 and 2016/17, please can you disclose:

1b.
The number of reports received by the local authority relating to those at risk of forced marriages.

2b.
The number of care proceedings undertaken by the local authority relating to those at risk of forced marriages.

3b.
The age of the youngest victim at risk of a forced marriage.

4b.
The number of victims at risk of a forced marriages who were aged 15 or under.

5b.
The number of victims at risk of a forced marriages who were aged 17 or under.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 November 2017

Private sector empty dwellings

Date submitted: 17 November 2017

Summary of request

Can I ask for the following information from your authority on the number of empty homes:

• How many private sector homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?

• How many of these properties have been vacant for over a) two years b) five years and c) ten years?
• In the year 2016-2017 how many empty homes have been brought into use? (By that I mean are now occupied)
• How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2017 to date; 2016; 2015; 2014 and 2013? Please could I have this information broken down by calendar year?

Summary of response

• How many private sector homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months? - 479

• How many of these properties have been vacant for over a) two years - 89 b) five years - 28 and c) ten years - 12

• In the year 2016-2017 how many empty homes have been brought into use? (By that I mean are now occupied) - We put lots of discounts and exemptions on throughout the year and some properties are only vacant for a few days so have technically been brought back into use. It is unclear whether you are asking for properties that 'we' have brought back into use through the empty homes officers work or that have been empty for a long period of time. If you could specify what information you are requesting we will attempt to answer this question more thoroughly.

• How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2017 to date; 2016; 2015; 2014 and 2013? Please could I have this information broken down by calendar year? – 2013 – 0; 2014 – 0; 2015 – 0; 2016 – 0; 2017 - 0

Date responded: 11 December 2017

Business rates

Date submitted: 16 November 2017

Summary of request

Liabilities between the 01/11/2017-15/11/2017 and the date of liability
Full business name
Full address and postcode
Property type
Rateable Value

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 16 November 2017

Senior/Executive Recruitment

Date submitted: 16 November 2017

Summary of request

Please send me for each of the financial years listed below:

• 2015-16
• 2016-17
• 2017-18 (Year to Date (YTD))

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive
b. Director / Service Director
c. Assistant Director
d. Head of Service

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments
b. Interim / temporary appointments

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or
b. Sourced via your agency / managed service supply chain

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees)
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin)

Summary of response

Please send me for each of the financial years listed below:

• 2015-16 - 0
• 2016-17 - 1
• 2017-18 (Year to Date (YTD)) - 0

1. The total number of senior / executive roles recruited in your authority. For the purposes of this request senior / executive roles are defined as :
a. Chief Executive - 0
b. Director / Service Director - 1
c. Assistant Director - 0
d. Head of Service - 0

2. For the roles defined at 1. the number of
a. Permanent / FTC appointments - All posts are permanent
b. Interim / temporary appointments) - N/A

3. For the roles defined at 1. the source of the appointed candidate being either
a. Directly sourced by your authority or - Yes
b. Sourced via your agency / managed service supply chain) - N/A

4. The total spend associated with recruiting the total number of posts defined at 1.
a. For permanent / FTC appointments (spend is defined as spend on external agency search or search & selection fees, recruitment advertising costs and external assessor fees) -
Relocation costs of £1,000
DBS check £33
Recruitment advertising with Girling Jones £4,763.20 - 6/9/2016
b. For interim / temporary appointments (spend is defined as the total spend on interim fees including day rate plus agency margin) - N/A

Date responded: 30 November 2017

Temporary accommodation

Date submitted: 16 November 2017

Summary of request

Please could you provide me with the gross cost of
a. bed and breakfast hotels and
b. all other temporary accommodation used to accommodate households that the council has a statutory responsibility to house, in 2016/17.

Summary of response

B&B expenditure for 2016/17 = £62,362

All other temporary accommodation = Gissage House cost per year is net cost of £16,000 on top.


Date responded: 17 November 2017

Smoking cessation service

Date submitted: 16 November 2017

Summary of request

• If a smoking cessation service were to be commissioned in your area would it be your responsibility. If not, whose?
• Do you currently commission smoking cessation services from community pharmacies in your area?
If yes:
• How many individual community pharmacies do you commission a smoking cessation service from in your area?
• What is the annual value of the commissioning contracts with community pharmacies in your area? 2015/16 & 2016/17
• What was the value of the contracts with community pharmacies in your area in 2013/14 & 2014/15?
• Are there any plans to decommission, or reduce, smoking cessation services in your area in the next 12 months?
If no:
• In the last three years have smoking cessation services been decommissioned from community pharmacies in your area? If so, when and why?
• Do you commission the service to be delivered from another provider (other than a community pharmacy)? If so, which type of organisation?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 November 2017

Does EDDC use private companies

Date submitted: 14 November 2017

Summary of request

1. Does your Council currently use a private company to undertake any of the following services:
• Public Relations
• Social Media Communications
• External Stakeholder Communications
• Internal Stakeholder Communications.


2. If yes, can you please confirm:
• When the current contract was last let
• When the current contract expires
• Whether the current contract has options to extend its length
• When you expect to retender the contract.

3. If no (to question 1 above), are you considering letting such a contract in the future and if so, do you have an approximate timetable for engaging the market?

4. Have you used a private company to help you with any other marketing or public information campaigns in the past 2 years?

5. If so, could you please provide a brief overview of what those campaigns were about and approximately how long your contract with the company was for to support the campaign(s)?

Summary of response

1. Does your Council currently use a private company to undertake any of the following services:
• Public Relations - No
• Social Media Communications - No
• External Stakeholder Communications - No
• Internal Stakeholder Communications - No

2. If yes, can you please confirm: - N/A
• When the current contract was last let
• When the current contract expires
• Whether the current contract has options to extend its length
• When you expect to retender the contract.

3. If no (to question 1 above), are you considering letting such a contract in the future and if so, do you have an approximate timetable for engaging the market? - No

4. Have you used a private company to help you with any other marketing or public information campaigns in the past 2 years? - No

5. If so, could you please provide a brief overview of what those campaigns were about and approximately how long your contract with the company was for to support the campaign(s) - N/A

Date responded: 15 November 2017

Sexual harassment complaints/allegations

Date submitted: 14 November 2017

Summary of request

1. How many sexual harassment complaints/allegations have been made by council staff about co-workers/contractors to your council in the last five financial years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

2. How many sexual harassment complaints/allegations have been made by members of the public about council staff/contractors to your council in the last five financial years - 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17.

3. Of these complaints, how many were made against men and how many against women. Please give this figure for each individual financial year above.

4. Please provide a total figure of how many individual men and how many individual women have had complaints about them in the above five financial years.

5. What was the overall outcome of each of the complaints detailed in questions 1 & 2 e.g. disciplinary, sacking, warning etc.

Summary of response

1. How many sexual harassment complaints/allegations have been made by council staff about co-workers/contractors to your council in the last five financial years 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17 - None

2. How many sexual harassment complaints/allegations have been made by members of the public about council staff/contractors to your council in the last five financial years - 2012-13, 2013-14, 2014-15, 2015-16 and 2016-17 - None

3. Of these complaints, how many were made against men and how many against women. Please give this figure for each individual financial year above - None

4. Please provide a total figure of how many individual men and how many individual women have had complaints about them in the above five financial years - None

5. What was the overall outcome of each of the complaints detailed in questions 1 & 2 e.g. disciplinary, sacking, warning etc. - N/A


Date responded: 15 November 2017

Residential Tower Blocks

Date submitted: 13 November 2017

Summary of request

Please can you send me a list of privately owned residential tower blocks (6 storeys and above) in your council area.
Please also include information on any cladding that is on the buildings and if this is made of aluminium composite material, if you have this information.

Summary of response

EDDC do not hold this information.

Date responded: 13 November 2017

Chief Planning Officer

Date submitted: 13 November 2017

Summary of request

I should be grateful if you could supply an email address for your chief planning officer

Summary of response

Western Team - Gavin Spiller, Principal Officer/Team leader; planningwest@eastdevon.gov.uk
Central Team - Darren Roberts, Principal Officer/Team leader; planningcentral@eastdevon.gov.uk
Eastern Team - James Brown, Principal Officer/Team leader; planningeast@devon.gov.uk

Date responded: 13 November 2017

Cost incurred when seeking Ecological advice in relation to Planning Applications

Date submitted: 13 November 2017

Summary of request

1. How much did your Authority spend on Ecological costs? This should include in-house costs and / or service agreement costs. It should not include costs related to arboriculture.

2. What is the ‘ecological services’ cost incurred per planning application.

Summary of response

1. How much did your Authority spend on Ecological costs? This should include in-house costs and / or service agreement costs. It should not include costs related to arboriculture - We consult Natural England on the relevant applications and there is no cost to us from doing this.
2. What is the ‘ecological services’ cost incurred per planning application - N/A

Date responded: 21 November 2017

Children placed in temporary accommodation

Date submitted: 8 November 2017

Summary of request

(1) Please could you tell me how many children under 5 (i.e. aged 0-4) are currently housed in temporary accommodation by the local authority?

(2) Please could you also tell me how many of these children aged 0-4 are housed in B&Bs (bed and breakfasts)?

(3) Please could you tell me how many children of all ages are currently housed in temporary accommodation by the local authority (with the definition of children being anyone aged under 18)?

Summary of response

(1) Please could you tell me how many children under 5 (i.e. aged 0-4) are currently housed in temporary accommodation by the local authority? - 6

(2) Please could you also tell me how many of these children aged 0-4 are housed in B&Bs (bed and breakfasts)? - 0

(3) Please could you tell me how many children of all ages are currently housed in temporary accommodation by the local authority (with the definition of children being anyone aged under 18)? - 25

Date responded: 9 November 2017

Christmas lights switch on

Date submitted: 7 November 2017

Summary of request

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2017?

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Summary of response

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2017? - No

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Date responded: 8 November 2017

Software used to manage incoming communication channels from constituents

Date submitted: 7 November 2017

Summary of request

1. Are you using any software to manage your incoming communication channels (phone, email, live chat etc) from constituents (e.g. Zendesk, Desk.com, Intercom, RightNow, Service Cloud, Freshdesk etc.)?
2. If so, what is the software called?
3. When does the contract with this current software provider end?
4. How much does your current software cost annually?
5. What is your annual budget for this type of software?
6. When will you be looking to review your current software?

Summary of response

1. Are you using any software to manage your incoming communication channels (phone, email, live chat etc.) from constituents (e.g. Zendesk, Desk.com, Intercom, RightNow, Service Cloud, Freshdesk etc.)? - Yes
2. If so, what is the software called? - Lagan
3. When does the contract with this current software provider end? - April 2018 – annual renewal
4. How much does your current software cost annually? - £20,000
5. What is your annual budget for this type of software? - £20,000
6. When will you be looking to review your current software? - March 2019

Date responded: 23 November 2017

Disability equipment for children with special needs

Date submitted: 7 November 2017

Summary of request

Please can you advise the overall spend on disability equipment (for example seating and standing) for children with special needs within the following periods;
2015/2016 - Actual spend
2016/2017 - Actual spend
2017/2018 – Budgeted

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for child and social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 November 2017

Business rates

Date submitted: 6 November 2017

Summary of request

I am researching vacant commercial property in the UK for a nationwide charity.
Please provide me with the following information for commercial premises that are;
• Currently vacant, and
• Where the rateable value of the property exceeds £10,000, and
• The account holder is liable for EMPTY property rates

Please provide the following information;
1. The full address including postcode
2. Property reference number
3. The name of the account holder where it is not an individual (if it is, please leave it blank)
4. The rateable value of the property
5. The date on which the premises first became vacant
6. The type of property

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 November 2017

Number of properties sold under the Right to Buy

Date submitted: 6 November 2017

Summary of request

(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy.

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address)

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012.

Summary of response

(1) The number of residential properties (houses, flats, maisonettes) where the council owns the freehold but is no longer the leaseholder, i.e. the number of properties sold under the Right to Buy - There are 184 leasehold properties sold under Right to Buy to date

(2) The number of properties in the answer to (1) where the leaseholder registered address for correspondence is different to the leasehold address (an away address) - Of those, 41 have a different correspondence address

(3) If available, the number of these homes (answer to (2)) where the leasehold was sold after April 2012 - Of those 13 were sold after April 2012

Date responded: 13 November 2017

Wheelchair accessible taxis

Date submitted: 4 November 2017

Summary of request

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you do now have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

2) If you do now have such a list, please provide information in response to the following questions 2a) to 2j):
2a) On what date was it put in place?
2b) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

2c) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

2d) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

2e) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

2f) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

2g) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

2h) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

2i) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

2j) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

3) If you do not have a S167 list or lists now, please indicate if you still intend to produce such a list.

4) If you don't have a S167 list but do intend to produce one, please provide information in response to questions 4a) and 4b) below.
4a) Please indicate when you intend to have the list in place.
4b) Where you have already made relevant decisions, please indicate whether you intend to comply with the elements of the statutory guidance set out in 2b) to 2f) above.

5) Irrespective of whether you have created a list or not or indeed whether you intend to create such a list, since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

5a) How many exemptions have you granted under S166 of the Equality Act 2010?

5b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

5c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

5d) Please provide a copy of your application form for driver exemption under S166.

5e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

5f) How many appeals against refusal to issue S166 exemptions were successful?

6) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

Summary of response

1) The Government guidance states: "Whilst LAs are under no specific legal obligation to maintain a list under section 167, the Government recommends strongly that they do so. Without such a list the requirements of section 165 of the Act do not apply, and drivers may continue to refuse the carriage of wheelchair users, fail to provide them with assistance, or to charge them extra."
Please can you indicate whether you do now have a list of wheelchair accessible taxis under your powers set out in Section 167 of the Equality Act 2010, and/or a list of wheelchair accessible private hire vehicles?

YES - link to our website http://eastdevon.gov.uk/licensing/taxi-licensing/transporting-a-wheelchair-user/


2) If you do now have such a list, please provide information in response to the following questions 2a) to 2j):
2a) On what date was it put in place?

2 August 2017

2b) The statutory guidance states "The Government therefore recommends that a vehicle should only be included in the authority’s (S167) list if it would be possible for the user of a “reference wheelchair” to enter, leave and travel in the passenger compartment in safety and reasonable comfort whilst seated in their wheelchair."
Is this the definition you have used for a taxi or PHV to be considered wheelchair accessible for the purposes of the list?

YES

2c) The statutory guidance states: "Before drivers can be subject to the duties under section 165 of the Act, the LA must first publish their list of designated vehicles, and clearly mark it as ‘designated for the purposes of section 165 of the Act’. LAs should ensure that their designated lists are made easily available to passengers, and that vehicle owners and drivers are made aware. Lists should set out the details of the make and model of the vehicle, together with specifying whether the vehicle is a taxi or private hire vehicle, and stating the name of operator."
Have you published your list? Is it marked "designated for the purposes of Section 165 of the Act"? Is the make and model of each vehicle listed? Is each vehicle identified as a taxi or a private hire vehicle? Is the name of the operator of each vehicle given in the list? Have you made owners and drivers of vehicles on the list aware that their vehicle has been listed?

YES - see link to website under Question 1

2d) The guidance states: "it would also be helpful to include information about the size and weight of wheelchair that can be accommodated, and whether wheelchairs that are larger than a “reference wheelchair” can be accommodated."
Does your list include information on each vehicle as to the size and weight of wheelchair that can be accommodated, and whether wheelchairs larger than a "reference wheelchair" can be accommodated?

NO

2e) The guidance states: "We encourage LAs to provide drivers of taxis and PHVs who are not exempt from the duties with clear guidance on their duties with respect to the carriage of passengers in wheelchairs, either as part of existing driver-facing guidance, or as supplementary communication."
Have you provided non-exempt taxi/PHV drivers with such guidance?

YES

2f) The guidance states: "We recommend that licensing authority rules for drivers are updated to make clear when a meter can and cannot be left running".
Have you updated such rules to make this clear?

NO but previously circulated to drivers under the Equality Act 2010

2g) The guidance states: "Section 172 of the Act enables vehicle owners to appeal against the decision of a LA to include their vehicles on the designated list. That appeal should be made to the Magistrate’s Court, or in Scotland the sheriff, and must be made within 28 days of the vehicle in question being included on the LA’s published list."
Please tell me how many such applications have been made to the Magistrates Court, and how many have been successful.

NIL for appeals (N/A for successful)

2h) How many drivers has the authority prosecuted for discriminatory behaviour contrary to S165 of the Act? How many such prosecutions were successful? What were the sentences?

NIL

2i) How many drivers licensed by yourselves have been prosecuted by other people or bodies for failure to comply with S165 of the Act? How many such prosecutions were successful? What were the sentences?

NIL

2j) Where drivers have been prosecuted under S165 of the Act, thus affecting their standing as a "fit and proper person", what resultant disciplinary action have you taken in respect of their taxi or private hire vehicle drivers' licenses?

N/A

3) If you do not have a S167 list or lists now, please indicate if you still intend to produce such a list.

See Answer 1

4) If you don't have a S167 list but do intend to produce one, please provide information in response to questions 4a) and 4b) below.
4a) Please indicate when you intend to have the list in place.
4b) Where you have already made relevant decisions, please indicate whether you intend to comply with the elements of the statutory guidance set out in 2b) to 2f) above.

See Answer 1

5) Irrespective of whether you have created a list or not or indeed whether you intend to create such a list, since 2010 you have been obliged to process applications under Section 166 of the Equality Act for driver medical exemptions from the duty to transport and not discriminate against wheelchair users. The Guidance states; "the Act allows LAs to grant exemptions from the duties to individual drivers. These provisions are contained in section 166, and were commenced on 1st October 2010."

5a) How many exemptions have you granted under S166 of the Equality Act 2010?

NIL

5b) The guidance states: "We understand that some licensing authorities have already put in place procedures for accessing and exempting drivers, and as an absolute minimum, we think that the evidence provided should be in the form of a letter or report from a general practitioner."
Do you accept or require a letter or report from a GP to process applications for driver exemption under S166?

Medical Report

5c) The guidance states: "The Government’s view is that decisions on exemptions will be fairer and more objective if medical assessments are undertaken by professionals who have been specifically trained and who are independent of the applicant. We would recommend that independent medical assessors are used where a long-term exemption is to be issued, and that LAs use assessors who hold appropriate professional qualifications and who are not open to bias because of a personal or commercial connection to the applicant"
Have you appointed independent medical assessors to determine applications for medical exemption under S166?

No - will be considered on case by case basis

5d) Please provide a copy of your application form for driver exemption under S166.

YES - see document attached

5e) The guidance states: "Section 172 of the Act enables drivers to appeal against the decision of a LA not to issue an exemption certificate. That appeal should be made to the Magistrate’s Court, or a sheriff in Scotland, and must be made within 28 days beginning with the date of the refusal."
How many appeals against refusal to issue S166 exemptions have been heard?

NIL

5f) How many appeals against refusal to issue S166 exemptions were successful?

N/A

6) The guidance states: "We would therefore recommend that LAs also publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchair into a seat within the vehicle. It should be made clear however that this list of vehicles has not been published for the purposes of section 165 of the Act and drivers of those vehicles are therefore not subject to the legal duties to provide assistance."
Do you currently publish a list of vehicles that are accessible to passengers in wheelchairs who are able to transfer from their wheelchairs into a seat within the vehicle?

NO

Date responded: 30 November 2017

StreetScene contact details

Date submitted: 3 November 2017

Summary of request

Would be possible to please get the email address and contact details for the person or persons in charge of Street Scene, Street furniture and related street waste services.

Summary of response

Andrew Hancock Service Lead for StreetScene AHancock@eastdevon.gov.uk
streetsceneadmin@eastdevon.gov.uk

Date responded: 6 November 2017

Employee Transport

Date submitted: 3 November 2017

Summary of request

Please could you provide me details of who I would need to speak to regarding employee travel and transport at East Devon District Council?

Summary of response

Jamie Richards - Street Scene Finance Officer
Chris Hall - Payroll Officer

Date responded: 6 November 2017

Business rates

Date submitted: 3 November 2017

Summary of request

Can you send me a list of businesses that have recently become liable for business rates within your council area.

The requirements that I need are

The dates between the 15th October 2017-02nd November 2017 (please show the liable date)
The full address and postcode
The RV
Property type

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 November 2017

National Assistance Burials

Date submitted: 3 November 2017

Summary of request

1) Name of the deceased
2) Date of birth
3) Date of death
4) Last residential address
5) Have the next of kin/ family members been traced?
6) What date has the details been transferred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 6 November 2017

Councils spend on social care agency staff

Date submitted: 3 November 2017

Summary of request

1. Total spend on agency staff in 16/17
2. Total spend on social care agency staff in 16/17
3. Please provide a breakdown of all the agency/contractors used to supply social care agency staff in 16/17. Providing the associated spend for each provider. If possible, please provide the list ranked by cost (highest spend to lowest spend)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 6 November 2017

Education for Unaccompanied Asylum Seeking Children and Afghan refugees

Date submitted: 2 November 2017

Summary of request

Question 1: For the Looked After Children team

1. How many of the Unaccompanied Asylum Seeking Children (UASC) in the care of your Local Authority identify as Afghan?

Questions 2 - 3: For the Leaving Care team

2. How many of the care leavers up to the age of 24 in the care of your Local Authority identify as Afghan?

3. How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority have either Refugee Status, Indefinite Leave to Remain or HumanitarianProtection?

Questions 4 - 6: For the Virtual School

4. a) How many of the UASC who identify as Afghan in the care of your Local Authority were out of education at the date of their last review?
b) How many of the care leavers up to the age of 21 who identify as Afghan in the care of your Local Authority were out of education at the date of their last review?

5. a) How many of the UASC who identify as Afghan in the care of your Local Authority had achieved qualifications at i) entry level, ii) Level 1 or 2, iii) Level 3 at the date of their last review?
b) How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority had achieved qualifications at i) entry level, ii) Level 1 or 2, iii) Level 3, iv) Levels 4-6 at the date of their last review?

6. a) How many of the care leavers up to the age of 24 in the care of your Local Authority have entered university in the last three years?
b) How many of the care leavers up to the age of 24 who identify as Afghan in the care of your Local Authority have entered university in the last three years?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 November 2017

Are market stalls permitted to sell fur?

Date submitted: 2 November 2017

Summary of request

1. Does your Local Authority own or manage any markets, fairs, festivals, or other events, where there are trading stalls; whether permanent, occasional, regular, outsourced or managed by another body?

2. If so, can you please list them?

3. Does your Local Authority have an Animal Welfare Charter?
a. (if yes) Please supply a copy
b. (if no) Would you be happy to receive examples of other Local Authority Animal Welfare Charters?

4. Do you allow stall holders at your markets to sell real fur? (including small items such as knitted hats with fur bobbles, or key rings with fur trims etc.)
a. (if you have them) Please supply copies of policies/agreements covering this subject
b. (if you don’t have them) Would you be happy to receive a recommended form of words to include in policy documents and stallholder agreements?

5. Could you please send me the contact details of the portfolio holder or committee chair whose remit includes markets? - There is not a portfolio holder for markets. The Licensing and Enforcement Committee oversee the street trading arrangements.



Summary of response

1. Does your Local Authority own or manage any markets, fairs, festivals, or other events, where there are trading stalls; whether permanent, occasional, regular, outsourced or managed by another body? - This council does not own any. It only manages and licences a one week street trading event on a seafront during Sidmouth folk festival where pitches are allocated by the licensing service. The only products that are suitable and permitted for sale are non-food items and items that are of a craft nature. The council has approved a new street trading regime to permit street trading more widely from 2nd October 2017 having previously been a prohibited activity until last month (except for point 2 below)

2. If so, can you please list them? - The Esplanade, Sidmouth holds a council managed trading festival for one specific 7 day period in the first week of August each year

3. Does your Local Authority have an Animal Welfare Charter? - No
a. (if yes) Please supply a copy
b. (if no) Would you be happy to receive examples of other Local Authority Animal Welfare Charters? - Not at this time

4. Do you allow stall holders at your markets to sell real fur? (including small items such as knitted hats with fur bobbles, or key rings with fur trims etc.) - The items for sale for one week on The Esplanade, Sidmouth must be specified in the application and officers conduct compliance visits to sellers. The items specified would not be approved with only handmade craft items being permitted
a. (if you have them) Please supply copies of policies/agreements covering this subject - Here is the link to the newly introduced policy http://eastdevon.gov.uk/licensing/street-trading/street-trading-policy-and-application-guidance/
b. (if you don’t have them) Would you be happy to receive a recommended form of words to include in policy documents and stallholder agreements? - The new street trading policy will evolve and be revised as time progresses and the council would accept any proposed form of words which may be considered as part of the conditions in the new policy for applicants to comply with

5. Could you please send me the contact details of the portfolio holder or committee chair whose remit includes markets? - There is not a portfolio holder for markets. The Licensing and Enforcement Committee oversee the street trading arrangements.



Date responded: 16 November 2017

National assistance burials

Date submitted: 1 November 2017

Summary of request

1. The deceased's full names
2. The date they died
3. The approximate value of their estate
4. Their date and place of birth or age at death
5. Whether or not they were married, divorced, single, or widowed
6. The maiden surnames of married females or widows
7. Their address at death
8. The date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 1 November 2017

Self-Build and Custom Housebuilding register

Date submitted: 1 November 2017

Summary of request

1. The number of individuals listed on the register as at 31 October 2017;
2. The number of new entries of individuals on the register between 1 November 2016 and 31 October 2017;
3. The number of associations of individuals (groups) listed on the register as at 31 October 2017;
4. The number of associations of individuals (groups) which were registered between 1 November 2016 and 31 October 2017;
5. If there are groups listed on the register, the total number of people in those groups as at 31 October 2017; and
6. If there are groups listed on the register, the total number of people in those groups which were registered between 1 November 2016 and 31 October 2017.

Summary of response

1. The number of individuals listed on the register as at 31 October 2017 - 77 in total, but 74 on ‘Part 1’
2. The number of new entries of individuals on the register between 1 November 2016 and 31 October 2017 - 42 in total, but 39 on ‘Part 1’
3. The number of associations of individuals (groups) listed on the register as at 31 October 2017 - None
4. The number of associations of individuals (groups) which were registered between 1 November 2016 and 31 October 2017 - None
5. If there are groups listed on the register, the total number of people in those groups as at 31 October 2017 - None
6. If there are groups listed on the register, the total number of people in those groups which were registered between 1 November 2016 and 31 October 2017 - None


Date responded: 2 November 2017

Business rates

Date submitted: 1 November 2017

Summary of request

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 November 2017

Artwork the council has acquired

Date submitted: 31 October 2017

Summary of request

1. We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc.

2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc.

3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to.

Summary of response

1. We would like to know what artworks the council has purchased in the financial years 2013/14, 2014/15, 2015/16 and 2016/17. This covers artworks such as paintings, drawings, prints, sculptures etc. - None

2. For each artwork we would like to know how much the council spent on it, the name of the artwork, the name of the artist and where it currently resides, for example on public display in a town hall, in the mayor's private office, in storage etc. - N/A

3. We would also like to know what artworks were sold in the same period. We would like to know the name of the artwork, the name of the artist, how much the artwork was sold for, and where possible when the artwork was bought, how much it was bought for, when it was sold and who it was sold to - N/A

Date responded: 2 November 2017

Business rates

Date submitted: 31 October 2017

Summary of request

1. The Full address including postcode
2. Property reference number
3. The name of the account holder where it is not an individual (if individual, please leave it blank)
4. The rateable value of the property
5. If empty, The date on which the premises first became vacant
6. The type of property (if such information is easily available)

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets on our Transparency Code web pages.

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report. The latest report from 1st October is ready to view or download at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 1 November 2017

How are non specific payments allocated to the current year's liability?

Date submitted: 31 October 2017

Summary of request

How does East Devon District Council have its computer software set to deal with non specific payments. Current or oldest year's liability?

Summary of response

Any odd payment amounts are credited to the current year first to avoid the creation of additional recovery/ costs on the current year where there are arrears.

Date responded: 8 November 2017

Number of refugees in your region

Date submitted: 30 October 2017

Summary of request

For my project I need data of the past 20 years, if available, on the number of refugees in your region, their country of origin, age and gender. Ideally this data should be individual rather than the general number of refugees from country X that would not be connected with gender and age of this person.

Summary of response

This data is not collected at any time by us.

Date responded: 8 November 2017

Transport department

Date submitted: 28 October 2017

Summary of request

Please can you send me the email address for your transport department.

Summary of response

EDDC does not have a transport department. You may wish to view our Structure Charts where you may be able to refine your search criteria.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 30 October 2017

FPNs for dog fouling and littering

Date submitted: 26 October 2017

Summary of request

1. How many Fixed Penalty Charges / Fines were issued for Dog Fouling in the financial year 15/16, 16/17 and to date in 17/18
2. How many Fixed Penalty Charges / Fines were issued for littering in the same period
3. How many Commercial Waste Fixed Penalty Charges / Fines were issued for the same period
4. If you have the information – how many were paid and how many were taken to court for each of the points above (numbered 1-3 inclusive).

Summary of response

1. How many Fixed Penalty Charges / Fines were issued for Dog Fouling in the financial year 15/16, 16/17 and to date in 17/18

Answer: 2015 : 3 (3) 2016: 6(6) 2017: 4(4)

2. How many Fixed Penalty Charges / Fines were issued for littering in the same period

Answer: 2015: 2(2) 2016: 11(9) 2017: 2(1)

3. How many Commercial Waste Fixed Penalty Charges / Fines were issued for the same period - ?

Answer: 2015: 0 2016: 1(0) 2017: 1(0)

4. If you have the information – how many were paid and how many were taken to court for each of the points above (numbered 1-3 inclusive).

Successful payment figures are in brackets. None of these types of offences have been taken to Court.

Date responded: 7 November 2017

Homelessness assistance for victims of modern slavery

Date submitted: 25 October 2017

Summary of request

During the period of 1 April 2016 to 31 March 2017:

1. How many individuals who received a ‘positive reasonable grounds decision’ or a ‘positive conclusive decision’ from the National Referral Mechanism - or otherwise identified themselves as victims of modern slavery - and applied for homelessness assistance pursuant to section 183 Housing Act 1996 were unsuccessful in their application? If you do not have a policy to take modern slavery into consideration when assessing applications for homelessness assistance, please state so.

2. How many potential victims did you refer to the NRM who had no fixed abode, lived in temporary accommodation or otherwise identified themselves as homeless?

3. Please provide an annual breakdown of the funding (£) allocated to the council’s Supporting People Budget over the last three financial years?

Summary of response

1. How many individuals who received a 'positive reasonable grounds decision' or a 'positive conclusive decision' from the National Referral Mechanism - or otherwise identified themselves as victims of modern slavery - and applied for homelessness assistance pursuant to section 183 Housing Act 1996 were unsuccessful in their application? - Zero

2. How many potential victims did you refer to the NRM who had no fixed abode, lived in temporary accommodation or otherwise identified themselves as homeless? - Zero

3. Please provide an annual breakdown of the funding (£) allocated to the council's Supporting People Budget over the last three financial years? - Annual funding allocated to the Supporting People Budget over the last three financial years is as follows:

2014/2015 = £523,928.00
2015/2016 = £6,978.51
2016/2017 = £3,134.07

Date responded: 6 November 2017

Apprenticeships

Date submitted: 24 October 2017

Summary of request

Please could you provide UNISON with the following information:

1. Under the government’s new funding arrangements for training apprenticeships, how much has your local authority contributed to the apprenticeship levy for this financial year 2017/2018?


2. Please can you:

a. Supply a copy of your model apprenticeship agreement or/and apprenticeship policy/ guidelines. If you do not have one, please state.

b. State which of the following levels of apprenticeship training is available by your local authority and state the apprentice full time weekly Pay for each:

I. Level 2
II. Level 3
III. Level 4
IV. Level 5
V. Other (please specify)

3. Apprentices employed on a contract of training of one year or more will receive annual incremental pay rises. Please supply a copy of the currently agreed pay scales applicable to apprentices employed by your local authority.

4. For 2015, what was the:

a. Total number of new apprentices employed:

I. Full time
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:

I. Full time
II. Part time

c. Total number of apprenticeships that were completed

d. Total number of new apprentices that gained further employment.

5. For 2016, what was the:

a. Total number of new apprentices employed:

I. Full time
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:
I. Full time
II. Part time

c. Total number of apprenticeships completed

d. Total number of new apprentices that gained employment

6. For the current year 2017, please:

a. State the total number of new apprentices employed:

I. Full time
II. Part time

b. State the total number of existing staff employed on an apprenticeship scheme:
c.
I. Full time
II. Part time

d. State the total number of apprenticeships completed

e. Total number of new apprentices that have gained employment up to September 2017

f. Supply a breakdown showing the current number of apprentices employed for each job role/function

g. Supply a breakdown showing the current number of new and existing apprentices by race, disability, gender identity and sexual orientation.

7. What terms and conditions are all your apprentices employed on? For example JNC, NJC, SJC, or other (please specify)

8. When creating new and existing apprenticeships in your local authority, does your recruitment policy and procedures encourage managers not to create apprenticeship opportunities to replace jobs which have been deleted and not to replace employees in any circumstances?

Yes
No
Don’t know

9. Does your local authority add apprenticeships clauses to relevant tender specifications and encourage existing contractors to implement apprenticeship programmes in their contracts?
Yes
No
Don’t know

Summary of response

Please could you provide UNISON with the following information:

1. Under the government’s new funding arrangements for training apprenticeships, how much has your local authority contributed to the apprenticeship levy for this financial year 2017/2018? - To date £26,376

2. Please can you:

a. Supply a copy of your model apprenticeship agreement or/and apprenticeship policy/ guidelines. If you do not have one, please state - None exist

b. State which of the following levels of apprenticeship training is available by your local authority and state the apprentice full time weekly Pay for each: We do not pay apprentices according to the level of qualification as below. We pay apprentices according to the national minimum wage determined by their age at the start of their apprenticeship – should the apprentice move to a different age bracket the new rate is applied.

I. Level 2
II. Level 3
III. Level 4
IV. Level 5
V. Other (please specify)

3. Apprentices employed on a contract of training of one year or more will receive annual incremental pay rises. Please supply a copy of the currently agreed pay scales applicable to apprentices employed by your local authority - We are not sure what is required here. We do not pay the Minimum wage rate for apprentices currently £3.50 per hour. We automatically pay National Minimum Wage.

4. For 2015, what was the:

a. Total number of new apprentices employed:

I. Full time - 3
II. Part time - 0

b. Total number of existing staff employed on an apprenticeship scheme:

I. Full time - 0
II. Part time - 0

c. Total number of apprenticeships that were completed - 2

d. Total number of new apprentices that gained further employment - 1 Permanent 1 Fixed Term

5. For 2016, what was the:

a. Total number of new apprentices employed:

I. Full time - 1
II. Part time

b. Total number of existing staff employed on an apprenticeship scheme:
I. Full time - 1
II. Part time

c. Total number of apprenticeships completed - 2 completed

d. Total number of new apprentices that gained employment - 0

6. For the current year 2017, please:

a. State the total number of new apprentices employed:

I. Full time - 3
II. Part time

b. State the total number of existing staff employed on an apprenticeship scheme:
c.
I. Full time - 1
II. Part time

d. State the total number of apprenticeships completed - 0

e. Total number of new apprentices that have gained employment up to September 2017 - 0

f. Supply a breakdown showing the current number of apprentices employed for each job role/function

1 X Income & Payments Apprentice
1 X Grounds Maintenance Apprentice
1 X Intelligence Support Apprentice
1 X Revenues Apprentice


g. Supply a breakdown showing the current number of new and existing apprentices by race, disability, gender identity and sexual orientation.


Apprentice Race Disability Gender Identity Sexual Orientation
A White - British Yes Male Heterosexual
B White - British Non Disclosed Female Heterosexual
C White - British Non Disclosed Female Heterosexual
D White - British Non Disclosed Male Heterosexual

7. What terms and conditions are all your apprentices employed on? For example JNC, NJC, SJC, or other (please specify) - NJC

8. When creating new and existing apprenticeships in your local authority, does your recruitment policy and procedures encourage managers not to create apprenticeship opportunities to replace jobs which have been deleted and not to replace employees in any circumstances? - Our recruitment policy encourages managers to review their vacancies and assess whether the role could be offered as an apprenticeship and this is also the case where there is a requirement for a new role.
Yes
No
Don’t know

9. Does your local authority add apprenticeships clauses to relevant tender specifications and encourage existing contractors to implement apprenticeship programmes in their contracts? - No
Yes
No
Don’t know

Date responded: 26 October 2017

Tenant complaints

Date submitted: 24 October 2017

Summary of request

Specifcally, I would like to know:
- How many tenant complaints have been made about the state of local authority housing, for each of the last five years
- How many of these complaints resulted in work being done on a tenant’s property, broken down for each of the last five years
- How many units of local authority housing do you have, broken down for each of the last five years
- How many people are on the waiting list for a council house, broken down for each of the last five years

Summary of response

- How many tenant complaints have been made about the state of local authority housing, for each of the last five years

2012/2013 = Did not keep a record of repair complaints
2013/2014 = Did not keep a record of repair complaints
2014/2015 = 13
2015/2016 = 16
2016/2017 = 16

- How many of these complaints resulted in work being done on a tenant’s property, broken down for each of the last five years – This information has not been recorded in a way that allows for an accurate response

- How many units of local authority housing do you have, broken down for each of the last five years

04/2013 = 4282
04/2014 = 4279
04/2015 = 4244
04/2016 = 4222
04/2017 = 4211

- How many people are on the waiting list for a council house, broken down for each of the last five years

2012/2013 = 3092
2013/2014 = 2410
2014/2015 = 2297
2015/2016 = 2544
2016/2017 = 3361

Date responded: 15 November 2017

Fines for letting agents

Date submitted: 24 October 2017

Summary of request

How many fines has your local authority levied on letting agents for breaches of the Consumer Rights Act 2015 since it came into force?

Summary of response

How many fines has your local authority levied on letting agents for breaches of the Consumer Rights Act 2015 since it came into force? - This information is not held by the District Council. You may wish to refer this matter to the local Trading Standards office.

https://www.devonsomersettradingstandards.gov.uk/contact-us/

Devon, Somerset and Torbay Trading Standards
Trading Standards Service
County Hall
Topsham Road
Exeter
Devon
EX2 4QD



Date responded: 25 October 2017

Public assistance funerals

Date submitted: 23 October 2017

Summary of request

Under the Freedom of Information Act 2000 could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st July 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now published on our website and is updated as and when we assist in a public funeral.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 26 October 2017

Business rate credit balances

Date submitted: 23 October 2017

Summary of request

I would like to obtain recent information, from the council, relating to unclaimed business rate credit balances. Please also indicate when the requested information (spreadsheet or website) has been updated.

I am aware that all billing authorities hold on account sums of money that are due to be returned to ratepayers, and for a variety of reasons have not been repaid and maybe considered untraceable by the council.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies, within the authorities billing area, with credits of £2,500 and above, including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable
B) The value of over payment in each case which remain unclaimed
C) The years(s) in which over payment was made and the hereditament address
D) The name of each business in respect of which non-domestic rate credit balances have been written back on to the NDR account
E) The value of write back in each case which remains unclaimed
F) The Year(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information for these datasets:
•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports are updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 23 October 2017

Budget for Press Office/media department

Date submitted: 23 October 2017

Summary of request

Could I please request the following information

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.

Summary of response

1) The budget for your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

Year Budget £

2016/2017 171,750
2015/2016 168,600
2014/2015 272,820
2013/2014 256,520
2012/2013 217,650
2011/2012 211,120

2) The headcount of staff employed in your council's press office/media department in 2011/12, 2012/13, 2013/14, 2015/16 and 2016/17

Year Headcount of Staff in Communications

2011/2012 2
2012/2013 2
2013/2014 3
2015/2016 3
2016/2017 2

3) A structure chart and job descriptions and salary bands for the media relations/press office team currently employed by your council.
Job Descriptions attached and link to structure chart which is available on our web page. http://eastdevon.gov.uk/media/2144697/OD-Structure-chart-June-17.pdf


Date responded: 26 October 2017

Fines for feeding seagulls

Date submitted: 20 October 2017

Summary of request


I would like to know how many fines have been introduced since the start of this year. Please could I have the data broken down into months and towns in East Devon.

I would like to know how much money was generated from seagull fines. Please could I have the data broken down into months and towns in East Devon?

I would also like to know how many complaints have been made about seagulls in the last two years, (so far in 2017 and for the whole of 2018). Please could I have the data broken down into months and towns in East Devon?

I would also like to know how many unpaid fines there were in all the East Devon towns. Please could I have the data broken down into months and towns in East Devon?

I would like to know the total number of reports you had about people feeding seagulls. Please could I have the data broken down into months and towns in East Devon?

I would like to know how many reports you had about people feeding seagulls but were unable to issue fines for because you didn’t have enough information. Please could I have the data broken down into months and towns in East Devon?

Summary of response

I would like to know how many fines have been introduced since the start of this year. Please could I have the data broken down into months and towns in East Devon - No fixed penalty notices have needed to be issued, the introduction of the fines was extensively signed and publicised

I would like to know how much money was generated from seagull fines. Please could I have the data broken down into months and towns in East Devon? - None in 2017

I would also like to know how many complaints have been made about seagulls in the last two years, (so far in 2017 and for the whole of 2018). Please could I have the data broken down into months and towns in East Devon?

Answer: 2016; 2017
Exmouth: 13; 4
Seaton: 7; 13
Honiton: 3; 4
Colyton: 2; 0
Ottery St Mary: 1; 1
Sidmouth: 16; 12
Axminster: 0; 1
Budleigh Salterton: 2; 0
Woodbury: 0; 0
Lympstone: 0; 1
Beer: 0; 1

I would also like to know how many unpaid fines there were in all the East Devon towns. Please could I have the data broken down into months and towns in East Devon? - None

I would like to know the total number of reports you had about people feeding seagulls. Please could I have the data broken down into months and towns in East Devon? - See above data

I would like to know how many reports you had about people feeding seagulls but were unable to issue fines for because you didn’t have enough information. Please could I have the data broken down into months and towns in East Devon? - None


Date responded: 7 November 2017

Abandoned vehicles

Date submitted: 20 October 2017

Summary of request

1) The number of vehicles reported as abandoned within your local authority area in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
2) The number of abandoned vehicles removed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
3) The number of abandoned vehicles destroyed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

Summary of response

1) The number of vehicles reported as abandoned within your local authority area in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 150
• 2016 - 182
• 2015 - 140
• 2014 - 165
• 2013 - 156
• 2012 - 198


2) The number of abandoned vehicles removed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 8
• 2016 - 16
• 2015 - 15
• 2014 - 22
• 2013 - 28
• 2012 - 7


3) The number of abandoned vehicles destroyed by your local authority in 2017 (to date), 2016, 2015, 2014, 2013 and 2012.

• 2017 - 7
• 2016 - 16
• 2015 - 15
• 2014 - 22
• 2013 - 28
• 2012 - 7


4) The amount of money spent by your local authority on removing and destroying abandoned vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012 - We cannot be exact with this information as it is difficult to calculate officer time involved in investigating cases and obtaining information per case. As a general rule a vehicle costs £50 to remove.

5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles in 2017 (to date), 2016, 2015, 2014, 2013 and 2012 - No FPNs have ever been issued.

Date responded: 16 November 2017

Paper and printing costs

Date submitted: 19 October 2017

Summary of request

I would be grateful if you can give me information on the following:

1) The total amount of reams of paper used by the authority in the last 12 months
2) The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use.
3) The amount of recycling of paper from your offices.
4) Does the local authority have a target to reduce the use of paper - if so what is the current progress?
5) Does the local authority have a target to reduce their carbon footprint - if so what is the current progress?

Summary of response

1) The total amount of reams of paper used by the authority in the last 12 months - Approximately 4200 reams
2) The amount of expenditure on printing, photocopying, and consumables for internal purposes. We are not interested in the amount of expenditure for printing of publications for external use - £81,000
3) The amount of recycling of paper from your offices - All non-confidential waste paper is recycled but as it is mixed with cardboard it is not possible to provide the volume of recycled paper alone. Confidential waste paper is destroyed.
4) Does the local authority have a target to reduce the use of paper - if so what is the current progress - There is no set target but EDDC is moving towards a paper free environment where possible where employees are encouraged to use electronic document management systems instead of keeping paper documents which reduces the need for unnecessary printing/photocopying
5) Does the local authority have a target to reduce their carbon footprint - if so what is the current progress? - Please visit our website for information on EDDC's strategy for tackling it's carbon footprint at http://eastdevon.gov.uk/property-services/carbon-footprint/

Date responded: 16 November 2017

Environmental Impact Statements

Date submitted: 19 October 2017

Summary of request

• Number of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is required an Environmental Impact Statement to be submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant, that is where an Environmental Impact Statement has been submitted
• The LPA reference number and application description/ proposal of planning applications submitted to your LPA between 2012-2017 which have been EIA compliant , that is where an Environmental Impact Statement has been submitted and indication of which applications related to a heritage asset and details of the heritage asset (specifically a National Park, Conservation area, Listed building)

Summary of response

There is one planning application which falls within the scope of your request. This is with reference 14/1768/FUL and information about this application can be accessed online here http://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/

Date responded: 25 October 2017

Services delivered within EDDC's housing portfolio

Date submitted: 17 October 2017

Summary of request

I would be grateful if you could provide answers to the following questions in relation to services delivered within your housing portfolio:
1. Do you sub-contract these services?
2. Are these procured as stand-alone services or as part of a wider service package?
3. Who is your incumbent provider?
4. What is the approximate annual value of the contract?
5. When is the current contract due to expire?
6. What procurement channel will you use to when next tendering for these services?
Please can you provide this information in relation to the following services?
1. Void Security
2. Void Cleaning
3. Void Clearance
4. Bulk Waste Removal and Management
5. Glazing services
6. Lock services
7. Grounds Maintenance
8. Pest Control
9. Guardian Services

Summary of response

1. Void Security – We do not have a specific contract for void security, it is managed alongside voids in general, under our day to day maintenance contract. Current contractors are Skinners Construction (East) and MD services (West). Current contract due to expire July 2018. Full EU Procurement exercise will be taking place in terms of re-tendering the contract. Current value of contract- approximately £2million annually. As the nature of the contract is responsive repairs and voids - without knowing what’s coming up it’s very difficult to put a value on this but this would be an approximate value
2. Void Cleaning - As above
3. Void Clearance - As above
4. Bulk Waste Removal and Management - As above
5. Glazing services - No contract currently, day to day responsive dealt with under maintenance contract as above
6. Lock services - As above
7. Grounds Maintenance - Our internal Street Scene department manage this
8. Pest Control - Internal pest control service
9. Guardian Services - Does not really apply, we have a sheltered housing arm which is again managed by us directly as part of the housing service.




Date responded: 8 November 2017

Future population growth

Date submitted: 16 October 2017

Summary of request

Please provide all data you use for planning purposes for future population growth and housing development by area.

Summary of response

In so far as our local plan is concerned, and this is the current overarching planning policy document that we use, our key relevant demographic and housing growth reports can be found at:
http://eastdevon.gov.uk/media/1287185/psd2015t-eastdevonpolicy-onsub-scenarioaug2015.pdf
http://eastdevon.gov.uk/media/1287188/psd2015u-demograpicsunderstandingdataaug2015.pdf
http://eastdevon.gov.uk/media/996504/exeter-shma-final-report-16-03-15.pdf
http://eastdevon.gov.uk/media/962208/edge-analytics-ltd-policy-on-housing-figures.pdf
http://eastdevon.gov.uk/media/962214/ash-futures-employment-projections.pdf

Date responded: 18 October 2017

Noise complaints

Date submitted: 12 October 2017

Summary of request

How many complaints were there in 2016 about neighbours having noisy sex?

How many of these complaints were investigated?

What was the total cost of these investigations?

How many of these resulted in a conviction?

Summary of response

How many complaints were there in 2016 about neighbours having noisy sex? - 0

How many of these complaints were investigated? - N/A

What was the total cost of these investigations? - N/A

How many of these resulted in a conviction? - N/A

Date responded: 19 October 2017

Donations to schools

Date submitted: 11 October 2017

Summary of request

1. How much money was donated by individuals to schools in your area last year? (NB: "Last year" should ideally refer to the financial year 2016/17, but academic or calendar year is also fine if that is easier for you to provide).
2. If possible, please provide a breakdown of this information by school.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for education and schools at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 October 2017

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I understand that the offer of accommodation needs to be suitable, but does not require the applicant’s acceptance to be a valid offer. Therefore I would be interested to know:

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011, and

(b) in how many instances this has followed the refusal of the offer by the applicant.

Summary of response

(a) how many times the council have discharged their duty towards an applicant by making a PRSO, each month, since the enactment of the Localism Act 2011 - 1

(b) in how many instances this has followed the refusal of the offer by the applicant - 0

Date responded: 12 October 2017

Income generated from car parks

Date submitted: 10 October 2017

Summary of request

Please provide the following information relating to council owned and/or operated car parks within East Devon:

The names of all council owned and/or operated public car parks and corresponding space numbers

Number of On-Street parking spaces within East Devon

Ticket and contract parking revenue generated at the council’s off-street car parks during the 2016/17 financial year

Ticket and contract parking revenue generated by the council’s on-street parking spaces during the 2016/17 financial year

PCN/ECN revenue generated at the above during the same period

Operating expenses incurred at the above during the same period

Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period

Summary of response

Please provide the following information relating to council owned and/or operated car parks within East Devon:

The names of all council owned and/or operated public car parks and corresponding space numbers - Please see below

Number of On-Street parking spaces within East Devon - N/A (Devon County Council)

Ticket and contract parking revenue generated at the council’s off-street car parks during the 2016/17 financial year - £2,608,154

Ticket and contract parking revenue generated by the council’s on-street parking spaces during the 2016/17 financial year - N/A (Devon County Council)

PCN/ECN revenue generated at the above during the same period - £49,660

Operating expenses incurred at the above during the same period - £1,016,432

Details of any capital expenditure/improvement works undertaken in any of the above car parks during the same period - For 2016/2017 financial year, no capital schemes were undertaken at any of our car parks. An overlay of King’s Street Car Park, Honiton was completed between 1st and 3rd February 2017. This also included relining and removal of remnants of dilapidated bollards and other remnants. The final cost of the scheme was £12,750.40. Essential maintenance works (surface patching etc.) were also completed throughout the course of the year.

If, in accordance with the Traffic Management Act 2004, the council produces an Annual Parking Report containing the above information, please provide a copy of this report - Please see link with financial information which agrees to figures above. http://eastdevon.gov.uk/parking/car-park-financial-information/annual-information/financial-information/


Car Park Name/Type Total Spaces

AXMINSTER
WEST STREET S/S 116
WEST STREET L/S 33
POPLAR MOUNT L/S 76
SOUTH ST S/S 36
COOMBE LANE L/S 87

BEER
CENTRAL S/S 208
CENTRAL L/S
FORE STREET S/S 10
CLIFF TOP L/S 300

SEATON
SEATON JURASSIC L/S 113
HARBOUR ROAD COACH PARK 9
THE UNDERFLEET (WEST) L/S 70
ORCHARD ROAD S/S 168
SEATON TOWN HALL L/S 20

COLYTON
DOLPHIN STREET L/S 63

SIDMOUTH
MANOR ROAD L/S 307
ROXBURGH S/S 75
MILL STREET S/S 46
HAM EAST S/S 74
HAM WEST S/S 190
TEMPLE ST (FREE) 30

SIDFORD
CHURCH STREET 64

SIDBURY
MANOR FARM ESTATE (FREE) 19

NEWTON POPPLEFORD
SCHOOL LANE (FREE) 33

OTTERY ST MARY
BROOK ST L/S 33
CANAAN WAY L/S 133
CANAAN WAY L/S

LYMPSTONE
UNDERHILL L/S 84

BUDLEIGH SALTERTON
LIME KILN L/S 422
LOWER STN ROAD S/S 39
BROOK ROAD (FREE) 15
ROLLE MEWS S/S 45

EXMOUTH
TOWN HALL 39
ESTUARY LORRY & COACH PARK 21
ESTUARY COACH PARK 16
ESTUARY CAR L/S 159
IMPERIAL ROAD S/S 241
IMPERIAL REC GROUND L/S 65
LONDON HOTEL S/S 150
MAER ROAD L/S 334
QUEENS DRIVE L/S 198
QUEENS ECHELON L/S 78
CAMPERDOWN L/S 116
CAMPERDOWN L/S
FOXHOLES L/S 206

LITTLEHAM
LITTLEHAM CROSS (FREE) 12

HONITON
THG L/S (Thelma Hulbert Gallery) 41
THG S/S (Thelma Hulbert Gallery)
LACE WALK S\S 203
KING ST S/S 35
NEW STREET (NORTH) L/S 29
NEW STREET (SOUTH) L/S 54
SILVER STREET L/S 90

BROADCLYST
THE GREEN (FREE) 41

Date responded: 26 October 2017

Private rented sector offers

Date submitted: 10 October 2017

Summary of request

I am interested in obtaining data on the discharge of the Council’s statutory homeless duty, particularly with reference to private rented sector; I understand that the council can fully discharge the housing duty towards an applicant by making a ‘private rented sector offer’ (PRSO) under s. 193 (7AA)-(7AC) of the Housing Act 1996 as amended by s. 148 (5)-(7) Localism Act 2011.

I know that the council is not required to make a PRSO within borough, consequently some applicants are being made offers outside of the borough, and outside of London. Can you provide me with a breakdown of:

(a) the geographical location of the properties with which the council have made their PRSOs, and

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough.

Summary of response

(a) the geographical location of the properties with which the council have made their PRSOs - Exmouth

(b) a summary of (i) the number of instances in which these properties are outside of the borough and (ii) within the borough - 0 outside and 1 inside

Date responded: 11 October 2017

Parking charge notices

Date submitted: 9 October 2017

Summary of request

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)

Summary of response

1. The number of Parking Charge Notices East Devon District Council has issued over the last 3 months (July 2017 - September 2017)
706

2. The revenue from the Parking Charge Notices issued by East Devon District Council over the last 3 months (July 2017 - September 2017)
£11,796 - as at the date of your request.

3. The location i.e. street or car park where Parking Charge Notices have been issued the most by East Devon District Council over the last 3 months (July2017 - September 2017)
London Hotel short stay car park, Exmouth. http://eastdevon.gov.uk/parking/car-park-locations-and-information/

Date responded: 10 October 2017

Inspections of temporary accommodation and B&Bs

Date submitted: 5 October 2017

Summary of request

1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority?
2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to?
3. What measures do they take to ensure that properties are safe and suitable for children?
4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? Yes/No
5. Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No
6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) Yes/No

Summary of response

1. Who is responsible for carrying out inspections of temporary accommodation which house families in your local authority? - Housing Options team/Repairs
2. How regularly is temporary accommodation which houses families (including that which is privately leased) inspected by you or another body you contract your services to? - Occupancy checks on own stock, change of tenancy/void checks, weekly checks on hostel accommodation and managed by RP
3. What measures do they take to ensure that properties are safe and suitable for children? - Safety checks to self-contained temporary accommodation, children placed only in self-contained accommodation other than in B&B, B&B’s visited
4. Do you have a safeguarding policy that applies when transferring children from local authority accommodation to private rental temporary accommodation? - No
5. Do you have a safeguarding policy that applies when placing families in B&Bs and/or temporary accommodation? (Please specify which one) - No
6. Do you seek advice from your Local Authority’s safeguarding service when you place families in B&Bs and/or temporary accommodation? (Please specify which one) - No


Date responded: 25 October 2017

Market/street trading licences

Date submitted: 3 October 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders.

Summary of response

Please provide me with the name and contact details of the manager responsible for issuing licences for market traders - Stephen Saunders, Licensing Manager. Licensing Team, East Devon District Council, Tel: 01395 517411. Email: licensing@eastdevon.gov.uk

Information on how to apply for a licence can be found on our website at http://eastdevon.gov.uk/licensing/street-trading/


Date responded: 3 October 2017

Total number of Subject Access Requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 40(1) exemptions did you employ during this same time period?

Summary of response

1) How many Subject Access Requests did you receive in the year Jan 1st 2016 to Dec 31st 2016 (or your equivalent business/financial year) - 5

2) How many FOI Section 40(1) exemptions did you employ during this same time period? - This information has not been recorded in a way that allows an accurate figure to be given

Date responded: 17 October 2017

Number of FOI requests from 1st January to 31st December 2016

Date submitted: 2 October 2017

Summary of request

I would like to make an FOI request for the following pieces of information:

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year), and;

2) How many FOI Section 21 exemptions did you employ during this same time period?

Summary of response

1) How many FOI requests did you receive in the year Jan 1st 2016 - Dec 31st 2016 (or your equivalent business/financial year) - 1st April 2016 - 31st March 2017 = 658 FOI requests received

2) How many FOI Section 21 exemptions did you employ during this same time period? - 5

Date responded: 13 October 2017

National Agreement on pay and conditions of service THE GREEN BOOK

Date submitted: 29 September 2017

Summary of request

REQUEST: 1
Section 10 - Sickness Scheme
Section 10.3
I am only requesting information pertinent to the following clause, contained within Section 10.3 of “The Green Book”:

“Authorities shall have discretion to extend the period of sick pay in exceptional cases.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Extension of Sick Pay”:
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances ;
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.”

REQUEST: 2
Section 10 - Sickness Scheme
Section 10.9 states:

“An employee who is prevented from attending work because of contact with infectious disease shall be entitled to receive normal pay. The period of absence on this account shall not be reckoned against the employee’s entitlements under this scheme.”

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege;
b. The total duration of the “Period of absence”:
i. In Days ; for each employee that was off work as a result of Section 10.9;
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book”;
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9;
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease.

I appreciate that my request in is two parts, with several specific requests, and I also appreciate your organisation undertaking my request.

For your information, I would like to make you aware that I am a disabled private individual seeking information for personal use and not for any commercial use. I am reliant on benefits to get by, so would appreciate your cognisance of this information when making any determination with respect to any fees that may be required by yourselves.

Summary of response

Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Extension of Sick Pay” - None
i. In Days; for each employee that was afforded an extension to sick pay in exceptional circumstances - None
c. The medical reason listed for the absence which warranted the Local Authority to use their discretion and thus “extend the period of sick pay in exceptional cases.” - N/A


Please confirm – Between 01 January 2010 to 31 August 2017:
a. The total number of employees who were afforded this privilege - None
b. The total duration of the “Period of absence” - None
i. In Days ; for each employee that was off work as a result of Section 10.9 - None
c. The medical reason listed for the absence which warranted the Local Authority to exercise Clause 10.9 of “The Green Book” - N/A
d. Whether the employee(s) was “infected” throughout the total paid sick period paid per Clause 10.9 - N/A
e. Whether the employee(s) was also off and paid per Clause 10.9, due to additional sequela and symptoms that were directly attributable to the initial infectious disease - N/A



Date responded: 3 October 2017

Dangerous Wild Animals Licences

Date submitted: 29 September 2017

Summary of request

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

1 a): how many people currently have a valid licence to keep dangerous wild animals?

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given?

Summary of response

1. How many licences have been granted for a Licence to keep Dangerous Wild Animals in each of the following years: 2013, 2014, 2015, 2016, 2017 (in financial or calendar years, however this information is held)?

2013 - none
2014 - none
2015 - 1
2016 - 2
2017 - 2

1 a) How many people currently have a valid licence to keep dangerous wild animals? - 2

2. Please can you provide a breakdown as to what dangerous wild animals were included in the granting of the licence in those same years requested in question 1.

2015 - 1 ostrich
2016 - 1 ostrich & 4 ring tailed lemurs
2017 - 1 ostrich & 4 ring tailed lemurs

3. If possible, please could you provide how many licences have been revoked in those same years as requested in question 1 and the reasons given? - None

Date responded: 18 October 2017

Postage costs

Date submitted: 29 September 2017

Summary of request

1) How does your organisation pay for postage on outbound mail?
• Franking machine
• Royal Mail PPI or OBA account
• Downstream Access provider
• Hybrid Mail solution
• Other (please specify)

2) Please advise how you manage any mailshots.
• In-house using manual mail production and apply postage.
• Outsourced to a mailing house for print, fulfilment and postage
• A combination of the above, depending on the number of recipients and mail piece content

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
• 1st class (single page colour, simplex)
• 2nd class (single page colour, simplex)
• Large letter (5 pages colour, duplex)

4) What is your overall spend on outbound mail pa?

5) When will you next review your outbound mail process and/or suppliers?

6) How do you ask potential suppliers to engage with your organisation to introduce products or services?

7) Do you use a tendering website or purchasing consortium? If so, please specify

8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)

Summary of response

1) How does your organisation pay for postage on outbound mail?
• Franking machine - Yes
• Royal Mail PPI or OBA account - Yes
• Downstream Access provider - Yes
• Hybrid Mail solution - Yes
• Other (please specify) - n/a

2) Please advise how you manage any mailshots. Mixture of everything
• In-house using manual mail production and apply postage - Yes
• Outsourced to a mailing house for print, fulfilment and postage - Yes
• A combination of the above, depending on the number of recipients and mail piece content - Yes

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
• 1st class (single page colour, simplex) - Very little use of 1st class
• 2nd class (single page colour, simplex) - We use an inclusive cost of 50p to cover a standard 2nd letter
• Large letter (5 pages colour, duplex) - No instances

4) What is your overall spend on outbound mail pa? - £180,000
5) When will you next review your outbound mail process and/or suppliers? - 2018
6) How do you ask potential suppliers to engage with your organisation to introduce products or services? - Either webex meeting, face to face or phone calls
7) Do you use a tendering website or purchasing consortium? If so, please specify - Undecided as yet but likely to be a purchasing consortium
8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.) - No


Date responded: 24 October 2017

Project directory for Council's Head Office, Heath Park, Honiton

Date submitted: 28 September 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the Office block for East Devon District Council Headquarters including, kitchen/ staff room, landscaping and car parking.

Summary of response

The contact particulars are as follows;

Consultants: Aecom,
Belvedere House
Pynes Hill
Exeter EX2 5WS
Tel 01392 663 200

Contractors: Interserve Construction Ltd.
Interserve house
Oberon Road
Exeter Business Park
Exeter
EX1 3QD
Tel 01392 203350

Date responded: 3 October 2017

Education and school placements given to children under 16 years of age with Special Educational Needs

Date submitted: 27 September 2017

Summary of request

I write to ask you to provide me with information regarding the education and school placements given to children under 16 years of age with Special Educational Needs. I would like you to supply me with the information requested for the past two school years (2015/16 and 2016/17).

I would ask you to provide the information in an excel document, broken down under the following headings:

Academic Year (2015/16 and 2016/17)
Category of Need (BESD, ASD, etc.)
Name of School
Type of school - (Maintained/non-maintained/independent)
Type of placement - (Day or 38 week placement)
Cost of placement per year

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 September 2017

National Assistance Burials

Date submitted: 27 September 2017

Summary of request

1. From June 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as and when we assist in a national assistance funeral.

Date responded: 27 September 2017

Use of bailiffs/enforcement agents in 2016/17

Date submitted: 22 September 2017

Summary of request

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax
b. Parking
c. Housing Benefit overpayments
d. Business Rates
e. Commercial Rents
f. Any other debt types, including any other overpayments

By “private bailiffs/enforcement agents” we mean those who are self-employed or who work for private companies, including as high court enforcement officers. Please include cases where local authority employees have visited a property to execute a warrant.

2) The number of:
a. Residential properties
b. Business properties
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities?

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No)

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No)

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No)

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No)

Summary of response

1) The number of times between 1st April 2016 and 31st March 2017, or the nearest available twelve month period, that private bailiffs/enforcement agents have been instructed to enforce debts to the local authority relating to each of the following;
a. Council tax - 1168
b. Parking - EDDC have not used bailiffs or enforcement agents to recover outstanding PCN’s for the 12 month period
c. Housing Benefit overpayments - 318
d. Business Rates - 81
e. Commercial Rents - N/A
f. Any other debt types, including any other overpayments - 29

2) The number of:
a. Residential properties - 69,678 domestic properties as at 1/04/2017
b. Business properties - 6186 non-domestic (business) assessments as at 24/03/17
that fall within this local authority area.

3) Do you signpost residents to one or more free debt advice agencies as part of your collections process? (Yes/No) If so, which charities? - Yes CAB, Homemaker, Money Advice Plymouth, CAP

4) Have you adopted the Standard Financial Statement (or Common Financial Statement) as a tool for objectively assessing income and expenditure as part of your collections process? (Yes/No) - Yes

5) Do you have a formal policy in place for dealing with residents in vulnerable circumstances as part of your collections process? (Yes/No) - Yes

6) Do you currently have a policy of exempting recipients of Council Tax Support from the use of bailiff action? (Yes/No) - No

7) Have you adopted the Citizens Advice/Local Government Association Council Tax Protocol? (Yes/No) - No


Date responded: 11 October 2017

Dangerous wild animal (DWA) licences

Date submitted: 21 September 2017

Summary of request

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area?
2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species?
3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring?
4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species?
5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months?
And on what grounds were they refused?
6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit.

Zoo licences:
1) How many zoo licences are currently issued in your area?
2) How many zoo licences are issued for/cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species?
3) How many zoo licences are issued for/cover bears and please indicate for each licence, the species and the number of animals per species?
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured).

Travelling circus licences:
1) How many licences are issued (as of the 1st of September 2017) to operate a travelling circus in your area?
2) What animals do these licences cover?

Summary of response

As of 1st September 2017:
Dangerous wild animal (DWA) licences:
1) How many DWA licences are currently issued in your area? - 2

2) How many of these DWA licences are issued for big cats( tigers, lions, jaguars, and leopards, big cat hybrids)? and please indicate for each of the above licences, the big cat species and the number of animals per species? - 0

3) If tigers are licensed, please indicate if any restriction is placed on the breeding of the animals. If there are no restrictions, would the current licence cover the offspring? - N/A

4) How many DWA licences are issued for bears and please indicate for each of these licences, the bear species and the number of animals per species? - 0

5) How many applications for licences to keep wild animals under the DWA Act have been refused in your area in the last 12 months? 0
And on what grounds were they refused? - N/A

6) If there are big cats or bears licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted and the outcome of the visit - N/A

Zoo licences:
1) How many zoo licences are currently issued in your area? - 5
2) How many zoo licences are issued for/ cover big cats and please indicate for each of these licences, the big cats species and the number of animals per species? - 0
3) How many zoo licences are issued for/ cover bears and please indicate for each licence, the species and the number of animals per species? - 0
4) If there are big cats or bears licensed in your area, please provide copies of all licences (on the understanding that for data protection purposes, certain information may be obscured) - N/A

Travelling circus licences:
1) How many licences are issued ( as of the 1st of September 2017) to operate a travelling circus in your area? - 0
2) What animals do these licences cover? - N/A

Date responded: 12 October 2017

Total number of apprentices employed by EDDC

Date submitted: 21 September 2017

Summary of request

1. Total number of apprentices employed by you?

2a. List of job description(s) / job role(s) being carried out by apprentices
2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a)
2c. For newly recruited apprentices– what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles?

3. Are apprentices on the same terms and conditions as your permanent employees? Yes / No

4. Traineeships are positions offered by employers to those aged 16-24 who are considered ‘not ready’ to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? Yes / No
4b. If your organisation offers traineeships, do you pay them? Yes / No

5. What is the apprenticeship completion rate in your organisation in 2016/17?

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No

7. In order to meet the organisation’s target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers); (b) Transfer of existing staff to the apprentice programme; (c) Other (Please specify)

8. In order to meet the organisation’s target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? Yes / No

9. In order to meet the organisation’s target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No

Summary of response

1. Total number of apprentices employed by you? - 3

2a. List of job description(s) / job role(s) being carried out by apprentices

Intelligence Support Apprentice
Revenues Apprentice
Grounds Maintenance Apprentice

2b. The total number of apprentice(s) appointed in each role (listed in the answer to 2a) - 1 per role

2c. For newly recruited apprentices – what is the apprentice rate of pay (per hour) for each of the listed job descriptions/job roles? - National Minimum Wage

3. Are apprentices on the same terms and conditions as your permanent employees? - Yes apart from wage and fixed term contracts

4. Traineeships are positions offered by employers to those aged 16-24 who are considered 'not ready' to take up an apprenticeship or job. Such positions last between 16 weeks and 6 months. Does your organisation offer traineeships? - Not at the current time

4b. If your organisation offers traineeships, do you pay them? - N/A

5. What is the apprenticeship completion rate in your organisation in 2016/17? - 100%

6. Do apprentices have a guarantee of a job at the end of the scheme? Yes/No - No

7. In order to meet the organisation's target for new apprenticeship starts for 2017/18, what proportion of new starts have come from: (a) Recruitment of new apprentices from external sources (including training providers) - 100%

(b) Transfer of existing staff to the apprentice programme; - 0% (c) Other (Please specify) - 0%

8. In order to meet the organisation's target for new apprenticeship starts, have you reduced recruitment of staff who are not apprentices? - No, yet we have several apprenticeship posts planned

9. In order to meet the organisation's target for new apprenticeship starts, have you opted not to replace non-apprentice staff when they have left? Yes / No - No, we assess each post on their merits for suitability for an apprenticeship

Date responded: 11 October 2017

Policy on the use of e-cigarettes

Date submitted: 20 September 2017

Summary of request

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans).
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smokefree legislation and should not be routinely included in the requirements of an organisation's smokefree policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future?
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies?

Summary of response

1. Please supply me with a copy of your council's policy on the use of e-cigarettes on council premises. This includes all council owned or leased buildings (for example, libraries, offices, museums), council owned or leased property (for example, parks, gardens, and other areas that form part of the grounds of council offices), and vehicles (for example, council owned or leased cars and vans) - The Council will not engage in or condone activities that promote smoking or the use of smoking materials or otherwise encourage persons to smoke. For the avoidance of doubt E-Cigarettes are also treated as cigarettes under this policy.
2. Please inform me if staff are required to leave their place of work (for example, their desk or vehicle) to vape - Smoking is banned while employees are carrying out their duties and responsibilities as employees of the Council, other than during rest breaks. No council employee may smoke whilst 'at work'. Staff wishing to smoke during the working day must do so in their own time, ensuring they comply with the Council’s flexitime rules.
3. Please inform me if staff and visitors have to leave the grounds of council owned or leased property to vape - This policy applies to all employees, consultants, contractors, customers or members and visitors whilst on Council property. Smoking is prohibited in all buildings owned or leased by the Council with the exception of any legally compliant shelter provided with the prior agreement of the Authority.
4. Please inform me if staff and visitors are required to use designated smoking areas on council owned or leased property in order to vape - Yes. Main office sites have designated smoking areas.
5. Please inform me if your council's policy on the use of e-cigarettes differs in any way from your council's existing policy on smoking. If it does, please explain the differences - E-Cigarettes are treated as normal cigarettes under our smoking policy.
6. Please detail your council's policy, if there is one, for staff smoking cessation and also if you encourage your staff to use e-cigarettes as a means of smoking cessation - We do not have a policy on smoking cessation and are not intending to introduce one, but have run a number of smoking cessation classes as part of our ‘happy health here’ work.
7. Please inform me when your policy on the use of e-cigarettes was last reviewed, if it is under review, and/or if it is due to be under review in the near future - We last reviewed our smoking policy to include e-cigarettes in 2015.
8. The Government's Tobacco Control Plan explicitly states that "Public Health England has produced guidance for employers and organisations looking to introduce policies around e-cigarettes and vaping in public and recommend such policies to be evidence based. PHE recommends that e-cigarette use is not covered by smoke free legislation and should not be routinely included in the requirements of an organisation's smoke free policy". If the council has not reviewed its policy since the publication of this control plan, does it have any plans to do so in the future? - We are reviewing our policy.
9. Are councillors due to debate/discuss the Government's Tobacco Control Plan and/or Public Health England's advice on vaping policies? - The councillors are not currently due to debate/discuss this.

Date responded: 29 September 2017

Business rates

Date submitted: 18 September 2017

Summary of request

• A full list of all commercial properties in your council area with the following information:
o Valuation Office Agency Reference Number
o Valuation Office Agency Property Description
o Full Address and Postcode
o Business Name / Occupier Details
o 2017 Rateable Value
o Details of all Reliefs each property is receiving

Summary of response

As we receive a high volume of FOI requests concerning business rated properties in East Devon, we are now providing information on our Transparency Code web page at http://eastdevon.gov.uk/access-to-information/transparency-code/
for the following datasets:

•Full current list – includes property reference, liable name, start of liability, property address, rateable value, property description, empty status
•Accounts in credit
•Accounts with write ons
•List of business rate properties currently in receipt of discounts, reliefs or exemptions

The reports will be updated quarterly in April, July, October and January. If you request information between updates, you will be referred to the most recent report - we will not provide individual responses.

We are not publishing personal data relating to individuals such as sole traders, partnerships etc. The ratepayer is the person liable to pay the charge. In many cases this may be a leaseholder rather than an owner. Account reference numbers are not included as these are personal to the individual account.

Date responded: 12 October 2017

Temporary attractions on the Fun Park site

Date submitted: 15 September 2017

Summary of request

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise seperately.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.

Please provide the name of the lead officer of the project.

Summary of response

1. I would like to know what information the council held, as at 13th September 2017, about the proposal to site temporary attractions on the Fun Park site, and which demonstrates that the question of temporary attractions is one that is genuinely and actively being pursued prior to the EGM. If anything significant has happened since that date please also advise separately.
As at the date of your request (15th September) the published minutes of the Exmouth regeneration board are the only information held which falls within the scope of this request http://eastdevon.gov.uk/media/2161311/130717erbcombinedagenda.pdf
I confirm that no correspondence, further meeting notes or written reports were held at the time of your request.

2. Who came up with the idea of temporary attractions on the Fun Park site, when was it thought of and when was anything first documented about such a proposal? Please provide that initial documentation that should show council’s forward thinking.
As above – please refer to the published minutes of the Exmouth regeneration board meeting. This is the only recorded information held, at the date of your request, which falls within its scope.

3. What meetings, if any, have been held to pursue the temporary attraction proposal, when and where were any held and who was present? Please provide minutes of any such meetings.
As at the date of your request, the only formal meeting held to discuss this proposal is as outlined above. The minutes are accessible online. There has been informal officer research and discussions but no recorded information is held in respect of them.

4. Please provide fullest details of any and all other steps taken to pursue the temporary attraction proposals.
No information held at the time of your request.

5. For the avoidance of doubt, precisely what form will these temporary attractions take? When will they be installed, exactly where on the site, and when will they operate (dates and hours of operation) Please demonstrate why any such attractions could not be placed other than on the Fun Park site.
No information held

6. I should also wish to know what attraction providers have been approached (names and type of attraction). Further, has EDDC offered the opportunity to be involved as a provider been put out to tender? (If not why not).
No information held

7. Has any pre-planning advice been sought by any prospective provider? Please provide full details of where on the available land any such facilities will be sited together with an explanation, if not obvious, as to why such facilities could not co-exist with all or part of the successful and popular fun park. Please explain how it will be safe to allow temporary attractions on the Fun Park site when, owing to works in connection with the road and watersports centre, council had advised that it would not be safe for the Fun Park to operate.
No information held

8. Please provide the name of the lead officer of the project.
The project to re-develop the Queens Drive area of Exmouth is being led by our Regeneration and Economic Development Team.

Date responded: 11 October 2017

National assistance burials

Date submitted: 15 September 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/7/2017 to the day of your reply. If there are any new cases where the person died prior to 1/7/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

Date responded: 15 September 2017

Museums owned by EDDC

Date submitted: 14 September 2017

Summary of request

1. The names and addresses of all museums owned and run by the Council, including those run through a Trust on the Council’s behalf.
2. Total annual opening hours for each museum in (1) for each year since 2010.

Summary of response

EDDC do not run or directly fund any museums. No Trust arrangements are in place either.

Date responded: 14 September 2017

Draft budget for the 2018/19 financial year

Date submitted: 14 September 2017

Summary of request

- When will the council publish the draft budget for the 2018/19 financial year?
- Where on its website will the budget documents be published?
- At what meeting and on what date will the draft budget be up for discussion/approval?
- Where on the council’s website will the final budget documents be published?

Summary of response

- When will the council publish the draft budget for the 2018/19 financial year? – January 2018
- Where on its website will the budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/
- At what meeting and on what date will the draft budget be up for discussion/approval? – Cabinet Meeting in January 2018 http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/committee-meeting-dates/
- Where on the council’s website will the final budget documents be published? – http://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201617/ http://eastdevon.gov.uk/council-tax/how-your-money-is-spent/

Date responded: 15 September 2017

Road maintenance and delays

Date submitted: 12 September 2017

Summary of request


1.

a) The total number of scheduled road maintenance carried out to roads in your council area in the financial years of:

2014/2015
2015/2016
2016/2017

b) Out of the above numbers, how many of those scheduled roadworks overran (in days) in the same financial years of:

2014/2015
2015/2016
2016/2017


c) For each year, please provide a breakdown and give the reasons why scheduled maintenance works overran their schedules.

2014/2015
2015/2016
2016/2017

d) Which roadworks resulted in the longest delay? Please state on which portion this happened (Geographical location or between which junctions.) Please also state reasons for delays for all three financial years.

2014/2015
2015/2016
2016/2017


2. In relation to fines to utility companies carrying out maintenance works to roads, please tell me:

a) The total amount of fines in pounds the council charged to utility companies for overstaying and other penalties in the financial years of:

2014/2015
2015/2016
2016/2017

b) Please tell me which utility company was charged the most amount and why in the years:

2014/2015
2015/2016
2016/2017

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 September 2017

EV charging points

Date submitted: 11 September 2017

Summary of request

1. How many total EV charging points are installed in the council area.
2. How many EV charging points are rapid chargers?*
3. How many EV charging points are fast chargers?**
4. How many EV charging points are slow chargers?***
5. What percentage of charging points are used at least once per day?
6. What percentage of charging points are used at least once per week?
7. What percentage of charging points are used at least once per month?
8. How many charging units has East Devon District Council installed in the past 5 years?
9. How many charging units is East Devon District Council planning to install in the next 5 years?

Summary of response

EDDC do not have any EV charging points in any EDDC car parks.

We are currently engaged in discussions with the Energy Saving Trust, Devon County Council and neighbouring District Councils and we are planning to develop a strategy to support the use of ultra-low emission vehicles in this region with appropriate charging infrastructure. How we do this (and when) is far from clear in the current (and rapidly evolving) political, economic and environmental context for these vehicles but we are nonetheless supportive and I hope to be in a position to respond to similar requests with more certainty over the coming months.


Date responded: 14 September 2017

Printers and contract information

Date submitted: 11 September 2017

Summary of request

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of useage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What are the start and end dates for the managed print contract in your organization (if applicable)?
10. Which procurement route or framework was used to procure this service?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Summary of response

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers. 90
2. What percentage of your fleet is in colour vs mono? 22% & 78%
3. In terms of usage, what is your monthly page volumes? 290,000
4. Who are the main manufacturers for the printers (hardware)? Xerox
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)? Xerox
6. What are the start and end dates for the print support contract(s) if applicable? Variable but all end by Sept 2018
7. What is the approximate spend on printers and consumables during the last year? £66,000.
8. What is the length of the MFD contract(s)? 4 years
9. What are the start and end dates for the managed print contract in your organization (if applicable)? A new contract has been awarded to Ricoh started 1st July 2017 till 30th July 2021
10. Which procurement route or framework was used to procure this service? CCS RM3781 Lot 2 - Further competition
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts. Martin Millmow, Document Centre Manager.

Date responded: 9 October 2017

Unaccompanied Asylum Seeking children that went missing

Date submitted: 7 September 2017

Summary of request

I would like to know how many Looked After Vietnamese children (if possible, specifically Unaccompanied Asylum Seeking children) went missing a) permanently, b) temporarily, each month for 2016 and 2017 to date?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 September 2017

Public Spaces Protection Order put forward for consultation

Date submitted: 6 September 2017

Summary of request

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals);
2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order);
3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO.
If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of PSPOs being put up for consultation or introduced, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) Details of each Public Spaces Protection Order [PSPO] put forward for consultation by the local authority during the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of what was outlawed under the proposals)

1 October 2014 to 30 September 2015; Consultation for potential PSPO for personal water craft users at Belshers Slipway and Shelly beach in Exmouth. http://eastdevon.gov.uk/consultation-and-surveys/belshers-slipway/
1 October 2015 to 30 September 2016; None
1 October 2016 to the most recent statistics for September 2017; See below:

Dog Control PSPO: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

2) Details of each Public Spaces Protection Order [PSPO] introduced by the local authority for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to the most recent statistics for September 2017 (details should include the wording of the Order and a brief description of each act outlawed under the order) –

Dog Control PSPO 2017: to require fouling to be removed and properly disposed of, to require dogs to be kept on a lead whilst on a public road or on a pavement adjacent to a road, to require a person in charge of a dog to put and keep a dog on a lead when direction is given by an authorised officer, to restrict the number of dogs which a person may take onto land with public access is maximum of 6, to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to require dogs to be excluded from designated ‘Dog Exclusion’ areas. The designated ‘Dog on Lead’ areas and ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

Seashores and Promenades PSPO 2017: to require dogs to be excluded from designated ‘Dog Exclusion’ areas between 1st May and 30th September in any year (seasonal exclusions), to require dogs to be kept on a lead within designated ‘Dog on Lead’ areas, and to restrict the provision of food for consumption by seagulls on the promenades, beaches and/or foreshores. The designated ‘Dog on Lead’ areas and seasonal ‘Dog Exclusion’ areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/dog-control-seashore-and-promenades-public-spaces-protection-orders-pspos/

The Control of Anti-Social Behaviour and the Consumption of Intoxicating Substances in Exmouth and Sidmouth PSPO 2017: makes it an offence to not surrender intoxicating substances when requested by an authorised officer, makes it an offence to urinate or defecate in a street or public space, makes it an offence to make unsolicited or unauthorised requests for money, makes it an offence to behave in a way which has resulted or is likely to result in a member of the public being intimidated harassed alarmed or distressed when in a public place. The an authorised officer can request people within a group to disperse immediately. The designated areas are stated within the schedule of the Order. http://eastdevon.gov.uk/public-spaces-protection-orders-pspos/intoxicating-substances-including-alcohol-urination-and-defecation-aggressive-begging-and-intimidating-behaviours-public-space-protection-order-pspo/

3) The number of fixed penalty notices issued for breach of a PSPO for the following time periods:
1 October 2014 to 30 September 2015 - None
1 October 2015 to 30 September 2016 - None
1 October 2016 to September 2017 or the most recent statistics available – 2 fixed penalty notices served

4) The initial ‘fine’ amount for a fixed penalty notice issued for breach of a PSPO - £80


Date responded: 11 September 2017

Complaints about roads and maintenance

Date submitted: 6 September 2017

Summary of request

I am writing to request data from East Devon for the road (including name and/or postcode of the road) most complained about for maintenance reasons e.g. potholes, road surface etc. including the number of complaints it received. I also request data for the road which has had the most money spent on it by the council for repairs.

I request this data for the year 2016/17 and that the data be returned in the following format:

Road name of the road which has received the most complaints for maintenance reasons - Postcode - Of Complaints

Road name of the road which has had the most money spent on it's repairs - Postcode - Value of repairs to that road in £'s.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 7 September 2017

Cost of using external consultants

Date submitted: 5 September 2017

Summary of request

Relating to external consultants employed by the council for the following services:

* Transportation planning
* Highway engineering, including design and feasibility studies
* Civil engineering/infrastructure projects
* Local regeneration and public realm improvement schemes

please can you supply the following details:

* Whether any or all of these services are provided by external consultants
* The amount spent by the council procuring the services of external consultants for these services

Summary of response

The requested information is not held by East Devon District Council. Devon County Council is the local authority that manages transportation planning and highway engineering. Therefore you may wish to refer your query to via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 September 2017

Community protection notices

Date submitted: 5 September 2017

Summary of request

Please may I be provided with the following information:
1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to the most recent statistics for September 2017;
3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
4) The number of fixed penalty notices issued for breach of a CPN for the following time periods: 1 October 2014 to 30 September 2015; 1 October 2015 to 30 September 2016; 1 October 2016 to September 2017 or the most recent statistics available;
5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
If you are unable to provide details behind each individual CPN Warning and CPN due to exceeding the cost of compliance limits identified under Section 12 of the Freedom of Information Act, please place the circumstances of each CPN Warning and CPN issued under broad categories such as ‘allowing dog to escape/severely overgrown garden/fly tipping in garden,’ alongside the number issued for that offence.

If it is not possible to provide all the information requested due to the request exceeding the cost of compliance limits identified in Section 12, please answer as many of the questions as is possible within the time limits, or advise me as to how this request can be broken down to comply.

If you hold no record of CPNs or CPN warnings being issued in your local authority area, or if none have been issued, please respond to this FOI request accordingly.

Summary of response

1) The number of Community Protection Notice (CPN) Warnings issued by the local authority for the following time periods:
1 October 2014 to 30 September 2015; 4
1 October 2015 to 30 September 2016; 3
1 October 2016 to the most recent statistics for September 2017; 11

2) The number of Community Protection Notices (CPNs) issued by the local authority for the time periods:
1 October 2014 to 30 September 2015; 1
1 October 2015 to 30 September 2016; 0
1 October 2016 to the most recent statistics for September 2017; 0

3) Brief details of the circumstances/reasons on why each of the CPNs and CPN warnings were issued;
1 October 2014 to 30 September 2015; 4 Warnings for feeding pigeons, overgrown garden, music noise, waste left in service lane
1 October 2015 to 30 September 2016; 3 Warnings for feeding seagulls, dog fouling, dog barking
1 October 2016 to the most recent statistics for September 2017; 11 Warnings for odour and flies caused by the keeping of ferrets, dog barking, loud music, waste in garden, dog bite, dog bite, dog on dog attack, dog on person bite, dog on cat attack, dog fouling, dog on puppy attack.
1 October 2014 to 30 September 2015; 1 CPN served for the feeding of birds.

4) The number of fixed penalty notices issued for breach of a CPN for the following time periods:
1 October 2014 to 30 September 2015; 0
1 October 2015 to 30 September 2016; 2
1 October 2016 to September 2017 or the most recent statistics available; 0

5) The initial ‘fine’ amount of a fixed penalty notice issued for breach of a CPN.
£100



Date responded: 8 September 2017

Cllrs with council tax arrears

Date submitted: 4 September 2017

Summary of request

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information:

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Summary of response

I would like to know if any serving councillors have council tax arrears. For each serving councillor that has council tax arrears, please provide the following information – None have council tax arrears

- The name of the serving councillor
- The total amount that they owe [and then, if possible, please provide a breakdown of that figure of how much they owe by financial year]
- If held, the reasons why the serving councillor has council tax arrears
- The action taken by the council to pursue the individual and the outcome

Date responded: 15 September 2017

Planning applications for fast food premises

Date submitted: 4 September 2017

Summary of request

The following questions relate to planning applications featuring use class A5 (i.e. hot food takeaway), under the Town and Country Planning (Use Classes) Order 1987.
Where we refer to “applications featuring use category A5”, this includes applications featuring sole use as category A5, and includes applications featuring a change of use to category A5. But does not include applications featuring a combined use of category A5 alongside another use category (e.g. A3 & A5 combined).
Where we refer to “the last 5 years”, this refers to applications submitted from 1st September 2012 until 1st September 2017.
1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission?
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission?
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant?
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed?
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document)

Summary of response

1) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been granted planning permission? - One
2) Out of the planning applications that you have received in the last 5 years featuring use category A5, how many of these applications have been refused planning permission? - One
3) Out of these refused applications (detailed in question 2), how many have been appealed by the applicant? - None
4) Out of these applications appealed by the applicant (detailed in question 3), how many of the appeals have been allowed? - N/A
5) Does your council currently have a Local Plan Document or Supplementary Planning Document in place, which details the council’s approach to fast food takeaway planning applications?
5a. If YES, when did you release this document? (Please detail the month and year)
5b. If NO, do you have plans to release a document of this description? (Please detail the month and year you expect to release this document) - No plans


Date responded: 12 September 2017

National assistance burials

Date submitted: 4 September 2017

Summary of request

Please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st April 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

There have been no deceased persons EDDC have dealt with which we were unable to find the next of kin from 1st April 2017 to the present time.

Date responded: 5 September 2017

PSN IT Health Check

Date submitted: 1 September 2017

Summary of request

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing?
When is the ITHC testing usually carried out? (Month/Year) When is the council's PSN submission due? (Month/Year) How much did last year's ITHC testing cost?

Summary of response

Can you please inform me with regard to your PSN IT Health Check (ITHC):
Who is responsible for sourcing the ITHC testing? - Security & Compliance Manager
When is the ITHC testing usually carried out? (Month/Year) - Varies, depending on when compliance is achieved
When is the council's PSN submission due? (Month/Year) - Varies, depending on when compliance is achieved.
How much did last year's ITHC testing cost? - £6,600

Date responded: 27 September 2017

Fixed penalty notices

Date submitted: 31 August 2017

Summary of request

How many fixed penalty notices were issued by the council for the following years -
2014
2015
2016
Please give a break down of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO?

Does the council employ a private company to issue the fines?

If so what proportion of the fines were issued by the private company?

Please state if the company was only employed for part of the period concerned in the FOI.

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine.

Summary of response

How many fixed penalty notices were issued by the council for the following years -

2014 – Dog fouling 8 FPNs issued; Littering - 1 FPNs issued; Flytipping – 0 FPNs issued
2015 – Dog fouling 3 FPNs issued; Littering - 1 FPN issued; Flytipping – 0 FPNs issued
2016 – Dog fouling 6 FPNs issued; Dog on banned area - 2 FPNs issued; More than 6 dogs – 2 FPNs issued; Littering - 11 FPNs issued; Flytipping – 2 FPNs issued

Please give a breakdown of what these fixed penalty notices were for by group i.e. littering, anti-social behaviour, breach of a PSPO? – Please see above

Does the council employ a private company to issue the fines? – No (carried out in-house)

If so what proportion of the fines were issued by the private company? Please state if the company was only employed for part of the period concerned in the FOI – N/A

What is the financial arrangement with the private company? i.e. paid hourly, get to keep a set proportion of the fine – N/A

Date responded: 1 September 2017

Taxi and private hire drivers and the Equality Act 2010

Date submitted: 29 August 2017

Summary of request

I would like to know:

- How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred
- I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint
- I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint.

Summary of response

How many taxi and private hire drivers within your authority have been fined, prosecuted or had their licences revoked from 6 April 2017 to the present day for being in breach of the newly amended Equality Act 2010, which states taxi drivers will face a fine of up to £1,000 if they refuse to transport wheelchair users or attempt to charge them extra https://www.gov.uk/government/news/law-change-demands-equal-treatment-for-disabled-taxi-users. Please specify the action taken and the date on which the action occurred - Nil

I would also like to know how many complaints have been made to your authority specifically in relation to this legislation from 6 April 2017 to the present day. Please specify the nature of the complaint and the date of the complaint - Nil

I would also like to know how many complaints have been made to your authority – from September 2015 to the present day – about drivers on the issues of discrimination against the disabled, overcharging disabled passengers and providing assistance to the disabled. Please specify the nature of the complaint and the date of the complaint

One – 5th January 2016: complaint against a previously licensed driver who initially declined to carry the wheelchair of a disabled passenger. Upon discussion the driver then conveyed both the user and wheelchair as required. Driver was provided a formal warning as to future conduct and legal requirements of the act.


Date responded: 30 August 2017

Discretionary housing payment (DHP) budget

Date submitted: 29 August 2017

Summary of request

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted].

2. The amount spent or committed on DHPs at the end of the year 2016/17.

3. The number of applications for DHP received by your local authority in the year 2016/17.

4. The number of applications refused.

Length of time of award
5. The average length of time a DHP award was given for in 2016/17

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority

7. The number of applications refused where the applicant had previously received a DHP from your authority

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap

9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap.

10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded).

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17

12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments)
b. 4 weeks to 12 weeks
c. Between 12 weeks and 26 weeks
d. Between 26 weeks and 52 weeks
e. More than 52 weeks

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded).

15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded).

C Discretionary Housing Payment’s allocation policy
16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards

Summary of response

For all of the following, we would like to request data for the year 2016/17 (The twelve months between the beginning of April 2016 and the end of March 2017). Please complete all of the fields that you can.

A All applicants

All DHP applications and awards
1. The total discretionary housing payment (DHP) budget available to your local authority for the 2016/17 financial year [please include, and specify, any additional funds granted] - £143,932.00
2. The amount spent or committed on DHPs at the end of the year 2016/17 - 60% - £86,359
3. The number of applications for DHP received by your local authority in the year 2016/17 - 325
4. The number of applications refused - 129

Length of time of award
5. The average length of time a DHP award was given for in 2016/17 - 12 weeks

Repeat applicants (if recorded)
6. The number of applications received where the applicant had previously received a DHP from your authority - Information not available
7. The number of applications refused where the applicant had previously received a DHP from your authority - Information not available

B Applicants affected by the benefit cap

DHP applications and awards
8. The number of applications received from applicants who had their benefits reduced by the household benefit cap - 17
9. The number of applications refused to applicants who had their benefits reduced by the household benefit cap - 9
10. The number of applications refused to applicants who had their benefits reduced by the household benefit cap and had previously received a DHP award by your local authority (if recorded) - Information not available

Length of time of award for benefit cap affected households
11. The average length of time a DHP awarded to households affected by the benefit cap was given for in 2016/17 - 12 weeks
12. The number of DHPs awarded to households affected by the benefit cap given for the different time periods listed

a. Less than 4 weeks (includes one-off payments) - 1
b. 4 weeks to 12 weeks - 3
c. Between 12 weeks and 26 weeks - 4
d. Between 26 weeks and 52 weeks - 0
e. More than 52 weeks - 0

Applicants affected by the benefit cap who are single parents with dependent children aged 0 or 1 year’s old (if recorded)
13. The number of applications received where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
14. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old (if recorded) - 0
15. The number of applications refused where the applicant was impacted by the benefit cap and was a single parent with dependent children aged 0 or 1 years old, and had previously received a DHP award (if recorded) - 0

C Discretionary Housing Payment’s allocation policy

16. Your most recent Discretionary Housing Payments policy document, setting out the procedures in place for determining DHP awards
http://eastdevon.gov.uk/benefits-and-support/policies-for-housing-benefit/discretionary-housing-payment-policy/


Date responded: 1 September 2017

Closure of businesses that exist in Queens Drive, Exmouth

Date submitted: 27 August 2017

Summary of request

I wish to know what income each of these premises could have been expected by EDDC had they continued trading under their previous leases, but has been lost by their closure. Please provide full details from date of closure to say the period ending 31/9/2017.

Further, has EDDC any information as to the number of jobs lost as a result of their forced the closure of these two businesses, if so please provide full details. If not, please explain why the loss of jobs may not be of interest to EDDC.

Summary of response

In terms of information held, we can provide you with detail on the rent which was payable on premises formerly leased, but now repossessed, by the District Council. This information is as follows:

Site 1: £5,700 per annum -Closed 30/09/15

Site 2: £6,500 per annum - Closed 30/09/15 (note that this account was running a build-up of outstanding recharges for water and sewerage (£7,578 at time of closure))

Site 3 : £6100.00 per annum - Closed September 2016 (note zero rental charged from May 2016)

The council does not hold information about the number of people that each lessee employed.

Date responded: 20 September 2017

Queen's Drive temporary attractions

Date submitted: 26 August 2017

Summary of request

In response to the closure of businesses on The Queen's Drive in Exmouth EDDC have recently stated that they want to provide temporary attractions on The Queen's Drive in order to provide fresh reasons to visit Exmouth.

Could you please provide the following

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer to have been approached by EDDC about providing temporary attractions on The Queen's Drive? Please describe the attractions that have been sought.

2. Of those contacted how many have entered into negotiations with EDDC about providing temporary attractions?

3. Have any temporary attractions been agreed and if so what are they, who will provide them, what will be the cost of using the attractions, and between what dates will the attractions be in situ?

Summary of response

1. From the last three years, and particularly in the last six months, how many businesses, charities, individuals or any other trader or entertainer have been approached by EDDC about providing temporary attractions on The Queens Drive?
To test the market, the council limited its approach to one, being an Observation Wheel operator.

2. Of those contacted how many have entered into negotiations with EDDC about providing a temporary attraction?
One

3. Have any temporary attractions been agreed and, if so, what are they, who will provide them, what will be the cost of using the attractions and between what dates will the attractions be in situ?
None agreed so no information held.

Date responded: 20 September 2017

Homelessness accommodation under section 17 of the 1989 Children’s Act.

Date submitted: 25 August 2017

Summary of request

1.
a) The number of households living in accommodation provided by the local authority under section 17 of the 1989 Children’s Act at the end of April 2017
b) (if available) The total number of adults living in these households at the end of April 2017
c) (if available) The total number of children living in these households at the end of April 2017

2.
a) The number of households provided with accommodation by the local authority under section 17 of the 1989 Children’s Act, in the 12 months to April 2017
b) (if available) The total number of adults in these households, in the 12 months to April 2017
c) (if available) and the total number of children in these households, in the 12 months to April 2017

Summary of response

We do not accommodate/deal with S17 of the Children’s Act. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 1 September 2017

Dog breeding licences

Date submitted: 24 August 2017

Summary of request

Questions regarding all dog breeding licences:
1. Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
2. The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
3. Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
4. The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
5. Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
6. Number of dog breeding licences issued, per year from 2006 – 2016.
7. Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
8. Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
9. Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
10. Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.

Summary of response

Questions regarding all dog breeding licences:

1.Number of first-time applications for a dog breeding licence, per year from 2006 – 2016.
We only have 2 licensed dog breeders in East Devon. One has been licensed since 2013 and one since 2015.

2.The fee charged for a first-time application, per year from 2006 – 2016 (including and excluding inspection fees).
Only one fee is charged and this has been set at £100 plus vets fee for the past 5 years.

3.Number of renewal applications for a dog breeding licence, per year from 2006 – 2016.
Only the 2 mentioned above.

4.The fee charged for a renewal application, per year from 2006 – 2016 (including and excluding inspection fees).
The renewal fee is £90 plus vets fees.

5.Number of applications refused for a dog breeding licence, per year from 2006 – 2016 (with reasons for refusal if possible).
None.

6.Number of dog breeding licences issued, per year from 2006 – 2016.
1 in 2013 and 2014, 2 in 2015 and 2016.

7.Number of dog breeding licensed establishments with quarantine or isolation facilities, per year from 2006 – 2016.
2.

8.Number of dog breeding licensed establishments, per year from 2006 – 2016, with majority: A) natural light, B) artificial light, or C) a combination of both.
Both have a combination.

9.Number of dog breeding licensed establishments, per year from 2006 – 2016, with the following accommodation: A) wholly indoors, B) wholly outdoors, or C) a combination of both.
Sleeping accommodation is indoors with free access to outdoor runs.

10.Number of dog breeding licensed establishment, per year from 2006 – 2016, with the following breeding establishments: A) domestic, B) non-domestic, or C) a combination of both.
Both are domestic.

More specific questions regarding each dog breeding licensed establishment, per year, from 2006 – 2016:

11.The number, age and breed of all breeding bitches, in each dog breeding licensed establishment.
There are 3 breeding bitches in each establishment. The ages noted at the last inspection were 2 and 3 years. All are Labradors.

12.The breed(s) of dog(s) concerned, in each dog breeding licensed establishment.
See above.

13.Number of kennels, in each dog breeding licensed establishment.
One for each breeding bitch.

14.The total number of dogs kept above 9 months of age, in each dog breeding licensed establishment.
None other than the breeding bitches.

15.The number of litters produced, at each dog breeding licensed establishment.
2 each per year at the last inspection.

16.The total number of puppies born, in each dog breeding licensed establishment.
The first establishment had 10 in 2016, the second had 8.

Date responded: 15 September 2017

Children's services

Date submitted: 23 August 2017

Summary of request

I am looking for information on any organisations that work with children in your area.

Please could you split the information in to different sectors (Early Years, Education, Fostering (IFAs), Children's Placements, Leisure, Faith Groups (incl. Madrassas / Sunday Schools) and Other provisions.

Please could you send to me the information in the form of an excel spreadsheet with the following information:

Column 1 - Sector,
Column 2 - Organisation Name
Column 3 - Contact Name
Column 4 - Address Line 1
Column 5 - Address Line 2
Column 6 - Town
Column 7 - Postcode
Column 8 - Telephone Number
Column 9 - Email address
Column 10 - Type of Service (if different to Column 1)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for children's services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 23 August 2017

Date submitted: 23 August 2017

Summary of request

Please could you provide me with a list of which businesses in your area have one or more Thermal Oxidisers installed at their site. In particular, I would like to know;
The business name and address of the site which has the Thermal Oxidiser
The type of thermal oxidiser (Regenerative, catalytic, direct fired, etc.)
The flow rate of the oxidiser (Typically in Nm3/h)
The date of installation
The oxidiser manufacturer
A lead contact responsible for the operation of the oxidiser or environmental issues

Summary of response

We are not aware of any processes within East Devon which have thermal oxidiser systems.



Date responded: 30 August 2017

Public health funerals

Date submitted: 22 August 2017

Summary of request

- How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?
- How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?
- And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

The web page is updated as and when we deal with a new national assistance burial.

How many public health funerals you have carried out each financial year dating back to 2010/11 (if possible) and up to 2016/17?

2010 - 5
2011 - 9
2012 - 5
2013 - 16
2014 - 9
2015 - 5
2016 - 2
2017 - 0

How much you have spent on public health funerals in the whole of each financial year (2010/11 to 2016/17)?

2010 - £8,716.80
2011 - £12,830.20
2012 - £8,736.94
2013 - £24,739.81
2014 - £13,480.04
2015 - £5,649.00
2016 - £2841.00
2017 - £0

And, if possible, the average cost of each funeral in 2016/17 compared to the cost of one in 2010 (or earliest you have available)?

2016 – 2 Funerals costing on average £1420.50
2010 – 6 Funerals costing on average £1452.80

Date responded: 23 August 2017

Council's Structure Charts

Date submitted: 21 August 2017

Summary of request

I am writing to request the organisational structure charts under the Freedom of Information Act. I would like to place particular emphasis on the structures of; Estates and Facilities, Hotel Services, Capital Projects, Mechanical Engineering, Electrical Engineering, Procurement, Contracts and Supply Chain departments and Executive management team.

Summary of response

To view our structure charts please go to http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 21 August 2017

Measures taken by the council to control seagulls

Date submitted: 20 August 2017

Summary of request

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

Summary of response

1. How many complaints did the council receive about seagulls in each of the following years – 2010, 2011, 2012, 2013, 2014, 2015, 2016?

2010 – 25; 2011 – 40; 2012 – 27; 2013 – 32; 2014 – 59; 2015 – 64: 2016 – 52: 2017 - 46

2. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

The Council itself did not take any measures against seagulls. We provide advice to building owners regarding measures they can take to reduce the problem.

3. In each of the years referred to in Question 1, what measures, if any, were taken by the council either directly against members of the public in relation to feeding seagulls (for example, anti-social behavioural measures or fines) or to deter members of the public from feeding seagulls (for example, public education, such as leaflets or street signage about bird-feeding)?

Prior to 2014 there were no anti-social behaviour measures that could be used, and there are still no specific fines (although see below). Between 2013 and 2017 we have carried out a number of educational initiatives such as producing leaflets and posters, local press releases, information on our website and holding a Seagull Summit where interested parties were invited to share their views and suggest solutions. We also encourage local businesses to carry out egg replacement and to use a falcon during the early Spring nesting season as we have found these to be two of the most effective ways of reducing numbers. We continuously encourage commercial businesses to properly manage and contain their waste and discourage any active feeding.

4. (i) What measures, if any, have been taken by the council so far this year (up to 31 July 2017) in relation to seagulls, and (ii) how much has each measure cost?

This year we have introduced a PSPO which, among other things, includes a provision for people actively feeding seagulls to be fined £80. The presence of this PSPO has received extensive local, national and international publicity and we have erected signs throughout the areas it applies to. There was no measurable cost to introducing this provision, although the signs have cost around £600.

5. Since the introduction of the Seashore and Promenades Public Space Protection Order, which prohibits the feeding of seagulls in a specified area, how many fixed penalty notices have been issued in relation to the feeding of seagulls?

No fines have needed to be issued and we have received no reports of people not complying with the requirements.

6. (i) Has the council issued any Community Protection Notices under the Anti-Social Behaviour, Crime and Policing Act 2014 in relation to the feeding of seagulls or the feeding of any other birds? (ii) If so, how many such Notices have been issued, and for what specific reason (with a breakdown please – in relation to seagulls/other birds)?

One notice has been issued, in 2015 to a resident who persistently fed pigeons throughout Sidmouth.


Date responded: 30 August 2017

Non-payment of council tax

Date submitted: 18 August 2017

Summary of request

We are asking for information over about two specific years – 2012/13 and 2016/17. We have chosen these years because we think that they will give us a broad overview of the recent trends.

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17?

2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17?

a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17?
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17?
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17?
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17?
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17?
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17?
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17?

3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced?

4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17?

5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17?

6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this..

Summary of response

1. Against how many people did you commence committal proceedings with regard to unpaid council tax in 2012/13 and 2016/17? - None
2. What was the outcome of the council tax committal proceedings identified in question 1 for 2012/13 and 2016/17? - N/A
a) How many people were committed to prison for non-payment of council tax for 2012/13 and 2016/17? - None
b) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority for 2012/13 and 2016/17? - N/A
c) How many people were subject to a suspended committal order for 2012/13 and 2016/17? - None
d) How many people subject to a suspended committal order in this year were subsequently committed to prison because they did not comply with the terms of the suspended order for 2012/13 and 2016/17? - None
e) In how many cases did the people subject to a committal order clear the debt and avoid imprisonment for 2012/13 and 2016/17? - N/A
f) In how many cases did the people subject to a committal order and imprisoned clear the debt and so reduced their prison term for 2012/13 and 2016/17? - N/A
g) In how many cases did people subject to a suspended committal order maintain the required payments for the duration of the order or to date for 2012/13 and 2016/17? - N/A
3. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2012/13 and 2016/17 when the proceedings commenced? - N/A
4. What was the total amount of council tax arrears remitted by the local authority in 2012/13 and 2016/17? - N/A
5. What was the total amount of council tax arrears remitted by the magistrates court for your local authority in 2012/13 and 2016/17? - N/A
6. What was the total cost the local authority of all committal proceedings for non-payment of council tax in 2012/13 and 2017/18? Please explain how you have calculated this - N/A

Date responded: 23 August 2017

Does the council have any measures which incentivize the use of low-emission vehicles?

Date submitted: 18 August 2017

Summary of request

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges?
• What is the incentive? If money is saved, please state the amount.
• What criteria does the vehicle need to meet to qualify for the incentive/discount?
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years.

Summary of response

• Does the council have any measures which incentivize the use of low-emission vehicles such as reductions in parking permit costs or parking permit charges? - Not currently
• What is the incentive? If money is saved, please state the amount - N/A
• What criteria does the vehicle need to meet to qualify for the incentive/discount? - N/A
• How many individual vehicles have used the scheme in each of the years since it has been in place? This can be financial or calendar years - N/A

Date responded: 23 August 2017

Spending by EDDC when administering the 2016 EU referendum and the 2017 UK General Election

Date submitted: 18 August 2017

Summary of request

1. Printing ballot papers
2. Distributing postal votes within the UK
3. Distributing postal votes abroad
4. Staff time for
a. manning polling stations
b. counting ballot papers
c. administering postal votes and proxy vote applications
d. processing received postal votes
5. Promotional material highlighting the date of the vote across the local authority
6. Pencils at polling stations
7. Polling booths
8. Ballot boxes
9. Tactile voting devices
10. Training staff (both counting staff and staff manning polling stations)
11. Signs directing voters to the polling station
12. Polling station signs
13. Hiring polling stations
14. Transporting ballot papers from polling stations to count centres
15. Storing completed ballot papers after the election
16. Provision of disabled access at polling stations

Summary of response

Can you please provide me with the estimated or actual amount of money spent by the local authority on the following items when administering i) the 2016 EU referendum and ii) the 2017 UK General Election?

For 2016 EU referendum costs please request this information from the Electoral Claims Unit, as this has been paid.

Below are the answers for 2017 UK General Election - please note that questions 3, 8 and 9 are all contained within the Presiding Officer’s sundry pack and therefore no individual cost is available.

1. Printing ballot papers - £5,025
2. Distributing postal votes within the UK - £7,200
3. Distributing postal votes abroad - £258
4. Staff time for
a. manning polling stations - £26,896
b. counting ballot papers - £9,380
c. administering postal votes and proxy vote applications - no figure available
d. processing received postal votes - £2,775
2. Promotional material highlighting the date of the vote across the local authority – N/A
3. Pencils at polling stations - no figure available
4. Polling booths - no figure available
5. Ballot boxes - no figure available
6. Tactile voting devices - no figure available
7. Training staff (both counting staff and staff manning polling stations) - £3,950
8. Signs directing voters to the polling station - no figure available
9. Polling station signs - no figure available
10. Hiring polling stations - £15,680
11. Transporting ballot papers from polling stations to count centres - £270
12. Storing completed ballot papers after the election - no figure available
13. Provision of disabled access at polling stations - no figure available
14. Transporting ballot papers from polling stations to count centres - no figure available
15. Storing completed ballot papers after the election - no figure available
16. Provision of disabled access at polling stations - no figure available

Date responded: 6 September 2017

Autodesk/AutoCAD software

Date submitted: 17 August 2017

Summary of request

Please can you provide:-
Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.
Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

We would also like to request the person(s) responsible for keeping the licenses updated or managed.

Summary of response

Please can you provide:-

Any details you hold regarding the quantities and versions of Autodesk/AutoCAD software you use or have registered to you.

5 x AutoCAD multi concurrent user licenses
1 x AutoCAD seat
3 x AutoCAD LT Subscription Single User
2 x AutoCAD Revit LT Suite – Single User Subscription
1 x Vehicle Tracking – 1x seat single user maintenance

Any details you hold regarding the quantities and versions of Trimble/SketchUp software you use or have registered to you.

3 x Sketchup Pro licenses

Person responsible: David Sercombe, Business Systems Manage. David.sercombe@strata.solutions (01392) 265353 ask for David Sercombe.


Date responded: 14 September 2017

Lost items handed into council offices

Date submitted: 17 August 2017

Summary of request

1. What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings

2. What were the top 10 most frequently lost children’s items handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings
3. How many lost children items were handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings

4. How many lost items were handed in at the following places between January 2016 and January 2017?
• libraries
• leisure centres
• children centres
• housing offices
• one stop shops
• other council buildings
5. Do you keep hold of lost items that have been handed in worth under £50?
6. How long do you keep hold of lost items that have been handed in before discarding?

Summary of response

EDDC do have a lost property box and this is located in reception. We keep items for a period of 12 months normally before we dispose of them. We do not keep a record of either the number of items handed in nor the nature of the item. The items are literally just placed in the lost property box until they are either claimed or disposed of after 12 months.

LED Leisure do have lost property boxes at each of their leisure facilities but do not keep a record of either the number of items handed in nor the nature of the item. LED collect a large number of items, mostly clothing but do not have the storage capacity to retain items for longer than 3 months.


1. What were the top 10 most frequently lost items handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

2. What were the top 10 most frequently lost children’s items handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

3. How many lost children items were handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

4. How many lost items were handed in at the following places between January 2016 and January 2017?
• Libraries – N/A
• leisure centres – This information is not recorded
• children centres – N/A
• housing offices – This information is not recorded
• one stop shops – N/A
• other council buildings – This information is not recorded

5. Do you keep hold of lost items that have been handed in worth under £50? – EDDC, all items are kept in the lost property box until they are either claimed or disposed of after 12 months; LED hold on to items for 3 months before discarding (typically to charity shops)

6. How long do you keep hold of lost items that have been handed in before discarding? – EDDC, we keep items for a period of 12 months normally before we dispose of them; LED hold on to items for 3 months before discarding.

Date responded: 30 August 2017

Waste collection/charges for bulky waste and fly tipping fines

Date submitted: 15 August 2017

Summary of request

How much money was collected from the FPNs issued in the first year of the scheme (May 2016- May 2017)? I would like to know the total amount collected by the council, not the face value or discounted value of the FPNs.

Does the council charge for bulky waste collections from households? If so, what are the charges?

Does the council charge for garden waste collections from households? If so, what are the charges?

How frequently does the council collect residual (black bin) waste from households? If collections vary for different households, please specify.

Summary of response

How many fixed penalty notices for fly-tipping did the council issue from May 9, 2016 to May 8, 2017, under new powers brought in by the Government on Monday 9 May, 2016? - 9

How much money was collected from the FPNs issued in the first year of the scheme (May 2016- May 2017)? I would like to know the total amount collected by the council, not the face value or discounted value of the FPNs - £900

Does the council charge for bulky waste collections from households? If so, what are the charges? – Yes - £31 (includes VAT) for up to 3 items only.

If you have 4 or more items these will be charged at £5 extra per item to a maximum of 10 items (£66)
1. 1 to 3 items: £31.00
2. 4 items: £36.00
3. 5 items: £41.00
4. 6 items: £46.00
5. 7 items: £51.00
6. 8 items: £56.00
7. 9 items: £61.00
8. 10 items: £66.00

Does the council charge for garden waste collections from households? If so, what are the charges? – EDDC does not currently collect garden waste.

How frequently does the council collect residual (black bin) waste from households? If collections vary for different households, please specify - 3 weekly for houses. Flats will be individually assessed for the frequency of collections but are either weekly or three weekly depending upon storage capacity.


Date responded: 15 August 2017

News properties planned for Sidmouth

Date submitted: 15 August 2017

Summary of request

Could you please advise me if any new properties in Sidmouth are scheduled to be built in the next few years and if so could I have the details please

Summary of response

Could you please advise me if any new properties in Sidmouth are scheduled to be built in the next few years and if so could I have the details please - Please refer to pages 69-70 of the latest published Housing Monitoring Update at http://eastdevon.gov.uk/media/2077799/combined-hmu-30-sept-2016.pdf. This is the latest information that planning policy has at present on new houses planned for construction.

Date responded: 23 August 2017

Digital solutions (demonstrator projects/accelerator projects etc.) to help drive down costs, and improve public services for the future.

Date submitted: 13 August 2017

Summary of request

Question 1
Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery.

o What is the value of this work?
o What solutions are you working on?
o When will these be complete?
o Will these solutions be scalable to help other authorities and cities?
o Are you developing this yourself or getting funded, if so who is doing the funding?

Question 2
Digital Transformation

• Have you started the journey?
• What are your current successes?
• What technologies are working best for you?

Question 3
With reference to Innovator/Demonstrator/Accelerator projects or Digital Transformation, is there anything you are struggling with (resources, knowledge, expertise etc)?

Question 4
Is there any specific piece of work you would like me to champion or use as an example of great practice or development done by your organisation at these events? If so please provide a summary.

Summary of response

Question 1
Is your organisation developing/creating Tech solutions (e.g. Demonstrator projects/Accelerator projects)? To support future service delivery - We are investigating a digital platform for our Open Housing system but this is not yet in the planning stage and there is no information yet on this project.

o What is the value of this work? - N/A
o What solutions are you working on? - N/A
o When will these be complete? - N/A
o Will these solutions be scalable to help other authorities and cities? - N/A
o Are you developing this yourself or getting funded, if so who is doing the funding? - N/A

Question 2
Digital Transformation - Please see the response to question 1

• Have you started the journey? - N/A
• What are your current successes? - N/A
• What technologies are working best for you? - N/A

Question 3
With reference to Innovator/Demonstrator/Accelerator projects or Digital Transformation, is there anything you are struggling with (resources, knowledge, expertise etc.)? - N/A

Question 4
Is there any specific piece of work you would like me to champion or use as an example of great practice or development done by your organisation at these events? If so please provide a summary - Not at this time

Date responded: 23 August 2017

History of the marketing/development of the Watersports centre of the Queens Drive project

Date submitted: 10 August 2017

Summary of request

East Devon District Council has long been talking of plans for a watersports centre in the Queens Drive part of Exmouth and the only name mentioned as partner/provider/developer seems to be Grenadier Estates.

Will you kindly advise what information you hold on the history of the marketing/development of this project with particular emphasis on what steps EDDC took, when it first decided to explore the concept, in determining what interest there was for such a project and from whom. Were EDDC proactive in this matter or did they respond to expressions of interest?

If procative, please advise how EDDC went about progressing the concept, whether any consultants and or agents were engaged and if so, what they did to explore how Exmouth and East Devon might best benefit from any such project and who was the best partner to appoint.

If EDDC reacted to an expression of interest, what measures did they take to determine whether any there were any other parties who might be interested in such a project and to ensure that the selection of a partner was carried out in a fair and proper manner allowing any who may have had an interest to be made aware of the proposal, and that they had an opportunity to participate.

Please supply details of dates of all meetings held between EDDC and any agents of theirs, and Grenadier (or any of their agents) to include dates, venue and parties in attendance. Likewise for any other developer who may have been considered.

Please also provide details of what information you hold about proactive action taken by EDDC, or any of its agents etc, to ensure that their ideas for the development of Queens Drive in parts or as a whole, met with approval by those bodies who are responsible for enforcing the special status elements of the immediately adjacent Exe Estuary (RAMSAR, SSSI etc).

Summary of response

Will you kindly advise what information you hold on the history of the marketing /development of this project with particular emphasis on what steps EDDC took, when it first decided to explore the concept, in determining what interest there was for such a project and from whom. Were EDDC proactive in this matter or did they respond to expressions of interest?
Information held on the history of this project is contained within the vision for Exmouth and the Exmouth Masterplan both of which can be accessed online here http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/

Date responded: 6 September 2017

Payroll information

Date submitted: 10 August 2017

Summary of request

Is your Payroll service outsourced or provided in house

If outsourced cost of outsourcing and number of employees paid
If in house Payroll staffing budget for 17/18
Number of Payroll Staff and breakdown of posts/structure
Payroll system used and annual cost of this system
Number of corporate employees paid monthly
Number of schools employees paid monthly
Do you provide a service to other organisations and if so what organisations
Total cost for Payroll service 16/17
Professional payroll qualification held by the Payroll Team

Summary of response

Is your Payroll service outsourced or in house-In house
If outsourced cost per payslip and total cost-N/A
If in house Payroll staffing budget for 17/18-£81,630
Payroll FTE and breakdown of posts/structure-2 FTE, Senior Payroll Officer + Payroll Officer
Payroll system used and annual cost of this
system-Midland HR - iTrent. We are unable to separate out the specific costs relating to the payroll system
Number of corporate employees paid monthly-Average 600 pm (including Members)
Number of schools employees paid monthly-N/A - District Council
Do you provide a service to other organisations
and if so what organisations-Town Councils & Private Sector Ltd companies
Total cost for Payroll service 16/17-£81,636
Professional payroll qualifications held by the
Payroll Team-IPP and AAT

Date responded: 30 August 2017

Private loans the council is currently repaying

Date submitted: 9 August 2017

Summary of request

1. Please provide a list of all private loans the council is currently repaying with the following details:
a. Lender name (i.e. Depfa, now FMS)
b. Date loan agreed
c. Repayment period
d. Original loan amount (£)
e. Original interest rate %
f. Any agreed “step up” rate (if applicable) %
g. Date of agreed “step up” rate (if applicable)
h. Total repayment amount paid in 2016/2017 (£)
i. Interest rate paid in 2016/107 %
j. Total principal left on the loan (£)

By private loan, I refer to loans from banks and outside organisations. This does not include borrowing from the Public Works Loan Board.

2) Where Lender Option Borrower Loans the council may have were provided by Barclays, please state if these loans were restructured in the past two years and include any new interest rate percentage on the loans and when the council will begin to make these repayments.

Summary of response

EDDC does not have any private loans as defined in the request.

Date responded: 15 August 2017

Cost of palm trees on Mamhead Slipway

Date submitted: 9 August 2017

Summary of request

Please supply the costs of the three potted palm trees situated on the Mamhead Slipway in Exmouth and also supply data of those companies who were requested to quote for their supply and installation

Summary of response

The cost of the three palm trees was £450 and this was funded from our wider Park & Open Spaces budget that is allocated for planting across the District. The purchase was under the £5000 threshold at which we seek multiple quotes. The palm trees were purchased from Kings Garden Centre, a local supplier.

Our own team installed the plants and built the planters to keep costs down.

Date responded: 15 August 2017

Fire safety tests

Date submitted: 9 August 2017

Summary of request

Specifically, I'd like to know the cost of all work undertaken to check buildings for fire safety, including testing of cladding components, following the Grenfell Tower fire on 14th June 2017.

Where possible, I'd like this to be broken down into costs by type - for example, costs incurred due to sending cladding for testing, costs incurred through inspections and costs incurred through remedial works.

If any additional costs have been paid due to relocation of residents (in hotel rooms or other temporary accommodation), please include and specify this as well.

In the case of ongoing works please simply include the budget set aside for the project(s).

Please include all costs even if the money is to be paid back by or has already been reimbursed from central government (for example, the DCLG).

Summary of response

Specifically, I'd like to know the cost of all work undertaken to check buildings for fire safety, including testing of cladding components, following the Grenfell Tower fire on 14th June 2017 - EDDC do not own any residential tower blocks and has not placed any orders to “cover any building in cladding” therefore no testing has been carried out.

Since 2007/08 to present on the corporate side, we do all except one of our fire risk assessments in-house. In the last 6 years, the external spend was £500 per year.
For EDDC's flats and Community Centres - Our most recent FRA’s have been carried out at a cost of £11,305.00; these were commenced at the end of last year and completed in March/April of this year.


Where possible, I'd like this to be broken down into costs by type - for example, costs incurred due to sending cladding for testing, costs incurred through inspections and costs incurred through remedial works - We are not able to breakdown the costs in this way. There are no costs for testing cladding.

If any additional costs have been paid due to relocation of residents (in hotel rooms or other temporary accommodation), please include and specify this as well - N/A

In the case of ongoing works please simply include the budget set aside for the project(s) - N/A - all FRAs have been completed

Please include all costs even if the money is to be paid back by or has already been reimbursed from central government (for example, the DCLG) - N/A

Date responded: 10 August 2017

Social care charges

Date submitted: 8 August 2017

Summary of request

1. In your local authority, on the latest date for which figures were available, how many people paid charges for social care, including those who pay for:
- home care
- day care
- community alarms
- other non-residential community care services?
(please give separate figures for each category)

2. How people are currently in arrears of payment of their social care charges?

3. How many people currently have debt management procedures commenced against them by your authority for non payment of social care charges?

4. How many people have been taken to court to enforce non payment of social care changes in 2016/17 and 2015/16?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 August 2017

Food Inspectors' full reports for food hygiene ratings

Date submitted: 8 August 2017

Summary of request

Please would you provide me with all recent Food Inspectors' full reports for the food hygiene ratings in your area? Ideally, I would like every report from the past year.

Summary of response

Last year we did 660 full FHRS inspections. To take out each file, find the inspector’s full report, remove and either scan or photocopy it, put it back and refile takes about 3 minutes per file. We estimate that the retrieval and collation of this information would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act and is therefore exempt.

Date responded: 16 August 2017

Selection of developer for The Queen's Drive Exmouth

Date submitted: 8 August 2017

Summary of request

Please clarify when the phase three section of the Queen's Drive site will be remarketed?

How many organisations or individuals have to date entered into any form of negotiation regarding running of the site since July 2016?

What are the names of these developers or individuals and what form of negotiations have been made?

Has any developer or individual entered into any contractual agreement verbal or written with EDDC regarding phase three of the site since July 2016, and if so, please provide names and the nature of any contracts.

Summary of response

Please clarify when the phase three section of the Queens Drive site will be remarketed
Phase 3 of the development of Queen’s Drive is subject to the conduct and outcome of a new visioning exercise. The timing of this process is likely to be toward the end of this year and will follow the planning process for the water sports centre. Information about project timescales can be accessed here http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/queens-drive-frequently-asked-questions-faqs/

How many organisations have to date entered into any form of negotiation regarding running the site since July 2016?
There have been no negotiations regarding the running of the site other than our ongoing, and publicised, involvement with Grenadier regarding Phase 2. Further information about this can be accessed here http://eastdevon.gov.uk/media/1996006/faqs-jan-17.pdf

What are the names of these developers or individuals and what form have negotiations taken?
No information held - see above

Has any developer or individual entered into a contractual agreement, verbal or written, with EDDC regarding phase 3 since July 2016 and, if so, please provide names and nature of contracts.
No information held

Date responded: 16 August 2017

Electrical specification manager

Date submitted: 8 August 2017

Summary of request

Can you please forward me the name and contact details for your Electrical specification manager.

Summary of response

The Council does not have an Electrical Specification Manager.

Date responded: 10 August 2017

International Holocaust Remembrance Alliance (IHRA) definition of antisemitism.

Date submitted: 8 August 2017

Summary of request

Further to the letter from the Secretary of State for Communities and Local Government to the Leader of East Devon dated January 2017 regarding the International Holocaust Remembrance Alliance (IHRA) definition of antisemitism. Could you confirm that East Devon has adopted this definition into their local policies and if so, please provide a link to the decision.

Summary of response

Could you confirm that East Devon has adopted this definition into their local policies and if so, please provide a link to the decision - It is implicit in our equality and diversity policy which covers religion. http://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/equality-policy-and-strategy-2017-20/


Date responded: 23 August 2017

Housing applications for wheelchair accessible homes

Date submitted: 8 August 2017

Summary of request

1. How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing?

2. How many wheelchair accessible homes were let to wheelchair users in the years of 2015 and 2017 inclusive in your locality through your general needs housing process?

Summary of response

1. How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing? - Wheelchair Accessible - 31; Part Wheelchair - 37; Total - 68

2. How many wheelchair accessible homes were let to wheelchair users in the years of 2015 and 2017 inclusive in your locality through your general needs housing process?

2015 0
2016 2
2017 2


Date responded: 10 August 2017

One and two bedroom bungalows owned by the council

Date submitted: 7 August 2017

Summary of request

I would like to know how many one and two bedroom bungalows are owned by the council and how many are rented out out via housing association

Summary of response

I would like to know how many one and two bedroom bungalows are owned by the council and how many are rented out via housing association - 960 in total

Numbers are:
1 Bedroom 513
2 Bedroom 447

None of our stock is let through Housing Associations (HA). If you want to know what stock HAs have you would have to contact each one individually.

Date responded: 10 August 2017

2016 office print summary data

Date submitted: 4 August 2017

Summary of request

2016 office print summary data (i.e. excluding print from the central print room and print produced outside of the council) including:

a) total volume of Print produced in 2016 on the office printers, photocopiers, multi functional devices, fax and scan devices,
b) the percentage of this volume that is colour,
c) the number of active users generating this annual volume,
d) the cost of generating this print including the cost of the devices, Consumables, maintenance, servicing, spare parts and other MPS contacts,
e) the number of Print, copy, scan and fax devices that are generating this print volume

Summary of response

a) Total volume of Print produced in 2016 on the office printers, photocopiers, multi-functional devices, fax and scan devices - 2,560,969
b) The percentage of this volume that is colour - 26.3%
c) The number of active users generating this annual volume - 500
d) The cost of generating this print including the cost of the devices, Consumables, maintenance, servicing, spare parts and other MPS contacts - £47,340
e) The number of Print, copy, scan and fax devices that are generating this print volume - 87

Date responded: 22 August 2017

Organisational Structure chart for the Educational Psychology Department

Date submitted: 3 August 2017

Summary of request

Please provide me with an up to date Organisational Structure chart for all Head of Educational Psychology Department including all manager NAMES, contact details and job titles.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care and education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 August 2017

Property guardian companies

Date submitted: 3 August 2017

Summary of request

Does the Council use property guardian companies (such as Camelot or Ad-Hoc for example) to manage Council owned properties, that are currently vacant/not in use?

If yes, please could you provide a list of each property?

PLEASE NOTE: I do NOT require the names or identities of private companies in contract with the Council.

Summary of response

We do not use any companies for this purpose

Date responded: 8 August 2017

Airbnb rental

Date submitted: 2 August 2017

Summary of request

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4)
b) the dates rented
c) the cost, including any extra charges
d) the purpose of the stay

2. How many Airbnb rentals do you currently have on a retainer?

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016?

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016?

If you have levied any penalties, please state what they were including the amounts of any financial penalties.

Summary of response

1. A list of all Airbnb rentals made by your authority so far in 2017, and for 2016 – 1

For each record please provide:

a) the first half of the postcode (e.g. BS1, M4) – PL4
b) the dates rented – 19/20 JUNE 2017
c) the cost, including any extra charges – £30.00
d) the purpose of the stay – CONFERENCE

2. How many Airbnb rentals do you currently have on a retainer? - 0

If you have any, for each one please provide the reason(s) why you have them on retainer.

3. How many reports have you received of Airbnb landlords allegedly letting their properties out for more than 90 days a year since January 1, 2016? - 0

4. How many fines or other penalties have you levied to Airbnb landlords for letting their properties out for more than 90 days a year since January 1, 2016? - 0

If you have levied any penalties, please state what they were including the amounts of any financial penalties - N/A

Date responded: 10 August 2017

Children’s residential care homes outsourced to private providers

Date submitted: 2 August 2017

Summary of request

I am requesting figures for the number of children’s residential care homes outsourced to
private providers in the area under the Council’s Authority.

In addition to this I would like to request figures for the number of children in the Local Authority’s jurisdiction at residential care homes which are currently deemed as ‘inadequate’ or ‘requires improvement’ under Ofsted guidelines.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care and children's services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 3 August 2017

Taxi Licenses

Date submitted: 2 August 2017

Summary of request

Please send me the following information:
Since 1st August 2015:
1. The number of new and renewed taxi (Hackney Carriage) licenses you have granted.
2. The number of new and renewed Private Hire Vehicle (PHV) licenses you have granted.
3. The number of taxi licences granted to drivers with criminal convictions.
4. The number of PHV licenses granted to drivers with criminal convictions.
In the cases of those convicted:
3.i. The nature and date of conviction.
ii. Whether said driver’s conviction was known at the time of the licence being approved.
iii. In each case, the current licence status of the driver.
4. The criteria/policy that is applied when deciding on an application from a driver with a current/spent conviction.

Summary of response

Since 1st August 2015

1. The number of new and renewed taxi (hackney carriage) licences you have granted.

This request specifies hackney carriages (being a vehicle). This council issues vehicle licences predominantly from November to October for a maximum 12 month licence period annually.
The number of hackney carriage licences issued are as follows:
• 1/08/2015 to 31/10/2015 = 6
• 1/11/2015 to 31/10/2016 = 171
• 1/11/2016 to 1/08/2017 = 82

Total number of hackney carriage licences issued since 01/08/2015 = 259


2. The number of new and renewed Private Hire vehicle (PHV) licences you have granted.

This request specifies Private Hire Vehicles. This council issues PHV licences predominantly from June to May for a maximum 12 month licence period annually.
The number of PHV licences issued are as follows:
• 1/08/2015 to 31/05/2016 = 3
• 1/06/2016 to 31/05/2017 = 16
• 1/06/2017 to 1/08/2017 = 5

Total number of PHV licences issued since 01/08/2015 = 24


3. The number of taxi licences granted to drivers with criminal convictions.

This council does not currently retain details of driver conviction information but may consider doing so in the future. However each licensed driver and new applicant MUST provide a certificate issued by the Disclosure and Barring Service (DBS) which details a full character history.

The full details of each DBS Certificate is fully reviewed by an officer at point of application or renewal.

Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.

Applicants that do not meet the criteria to be licensed against the national standard of being “fit and proper” are referred to a Licensing & Enforcement Sub-committee. Spent convictions can be considered in the decision making process.


3.1 The number of taxi licences granted to drivers with criminal convictions

This information is not recorded, retained or available.


3.2 Whether said driver’s conviction was known at the time of the licence being approved.

This council requires a check for convictions upon renewal of new applications for each driver only with the DBS period lasting for 3 years (unless the conviction circumstances change during that period).

This council does not conduct a DBS check when licensing or renewing vehicle licences unless the application is from a new applicant and would need to obtain their driver licence for the same time.

A person who is not the holder of a HC or PH Driver Licence cannot obtain a vehicle licence and so all drivers will have undergone the driver licensing and vetting process.


3.3 In each case, the current licence status of the driver.

Please see same answer to Question 3.2 - it is only ever the case that a licensed driver will be licensed to drive a licensed vehicle with each driver being vetted subject to DBS.


4. The number of PHV licences granted to driver with criminal convictions.

Please see same answer to Question 3


5. (Shown as another Question 4) The criteria/policy that is applied when deciding on an application from a driver with a current/spent conviction

Each applicant is reviewed on a case by case basis and against the current conviction policy which was last revised in July 2017.

Spent convictions can be considered in the decision making process. The revised licensing policy concerning convictions is provided as an attachment

Date responded: 22 August 2017

Business Rates Relief Scheme

Date submitted: 1 August 2017

Summary of request

It was announced in the March 2017 Budget, that £300 million will be allocated to local authorities over four years from 2017-18.

Regarding the Scheme, I would like to know:

(a) Whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme?
(b) If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses?

Summary of response

(a) Whether your council has already begun distributing to local businesses the funding made available for 2017-18 as part of the Relief Scheme? - No. A report on a possible framework for granting this additional rate relief is currently being written for Members to consider at the next Council meeting. When Members have approved a policy it will be published on the Council's website.

(b) If the answer to (a) is yes, how much (in £s) has already been allocated to local businesses? - N/A

Date responded: 4 August 2017

Service fleet vehicles

Date submitted: 1 August 2017

Summary of request

The pay grade for the Fleet Manager/person in charge of your fleet of vehicles
The number of immediate people reporting to that person
The job description for the Fleet Manager/person in charge of your fleet of vehicles
The number of vehicles within your fleet and the breakdown between HCV, LCV, Cars, agricultural.

Summary of response

The pay grade for the Fleet Manager/person in charge of your fleet of vehicles - This position does not exist
The number of immediate people reporting to that person - N/A
The job description for the Fleet Manager/person in charge of your fleet of vehicles - N/A
The number of vehicles within your fleet and the breakdown between HCV, LCV, Cars, agricultural - Please see below


EDDC has 130 vehicles in its service fleet which are made up of –

24 Agricultural machines (tractors and road worthy ride on mowers)
7 Sweepers (2 X HCV's over 6 tonnes)
91 Vans (All LCV's under 6 tonnes)

So 2 HCV's and 96 LCV's plus the tractors.

'A LCV is defined in the Motor Vehicles Act as a vehicle with GVW of not more than 6 ton. A HCV is defined as vehicle with GVW of more than 6 ton.'

There are 8 service fleet cars.

Date responded: 10 August 2017

Investing in property

Date submitted: 31 July 2017

Summary of request

Is East Devon investing in property now or in the past?
If so would you be able to provide me with the detail?
These are the main questions I have:
1) How much has your council borrowed to invest in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 (i.e. so far)

2) For each year, please give details of what the council has invested in: a) the amount borrowed b) the interest rate of the loan, c) details of property i.e. what and where, d) the expected or actual return as appropriate

Summary of response

1) How much has your council borrowed to invest in a)2012 b)2013 c)2014 d)2015 e)2016 f)2017 (i.e. so far) - EDDC have not borrowed in the years stated to buy property as an investment strategy.
2) For each year, please give details of what the council has invested in: a) the amount borrowed b) the interest rate of the loan, c) details of property, i.e. what and where, d) the expected or actual return as appropriate - N/A

Date responded: 8 August 2017

Council’s future plans regarding recycling services

Date submitted: 31 July 2017

Summary of request

1. Are the council expecting to re-procure a collections contract of dry recyclates or bring this service back in- house?

2. What is the current material mix the council collects?

3. Does the council expect any change to the material mix available for collection?

Summary of response

1. Are the council expecting to re-procure a collections contract of dry recyclates or bring this service back in- house? - EDDC re-procured its collection service for dry recyclables in 2016. EDDC has awarded a 7 year contract which commenced on 1st July 2016

2. What is the current material mix the council collects? - Recyclable material collected by EDDC is – cardboard, tetra-paks/cartons, small electrical items (WEEE), mixed plastics, steel cans, aluminium cans, paper (including shredded paper), glass, textiles, shoes, batteries, foil, aerosols, food waste

3. Does the council expect any change to the material mix available for collection? - We do not plan to add any dry recyclables to our material mix but we are looking at options to put in place a separate garden waste collection. This is likely to be a chargeable service.




Date responded: 8 August 2017

Cost of the concrete barriers at Cranbrook train station

Date submitted: 31 July 2017

Summary of request

Please can you provide the total cost to the council of the concrete barriers that were placed at Cranbrook train station in order to deter travellers. Please also provide details on whether they have been hired for a fixed term, or if the barriers are being rented on a rolling weekly/ monthly basis and its costs, please also include how information on long you intend to keep the barriers at the site.

Summary of response

They were supplied and installed by Devon County Council (DCC) not EDDC.

Date responded: 8 August 2017

Remarketing of The Queen's Drive site in Exmouth

Date submitted: 31 July 2017

Summary of request

I request information relating to the remarketing of The Queen's Drive site in Exmouth as announced in July 2016, as follows:

Please clarify who was awarded the contract to market the site for the second time and when the agent began the process of remarketing the site;
How many developers were contacted with brochures or other marketing materials in respect of the second marketing of the Queen's Drive site;
What has been, or will be, the process and criteria for the selection of a preferred developer;
How many organisations have expressed an interest in bidding since the announcement of since July 2016;
How many organisations have, to date, submitted a bid to develop the site since July 2016;
What are the names of organisations who have submitted a bid to develop the site since July 2016;
What is the timeline with regards to choosing a preferred developer, in particular please state the date that a developer will be chosen if they have not been already, and if different, the date that decision will be announced to the public.
Please provide minutes of meetings and correspondence between East Devon District Council, the marketing agent, and prospective and submitted bidders.
Please provide evidence and explanation of the logic of pursuing vacant possession as a means to entice developer interest and please explain the process of decision making including any minutes, emails, and other communications relating to the decision to pursue vacant possession.

Summary of response

Please clarify who was awarded the contract to market the site for the second time and when the agent began the process of remarketing the site
The requested information is not held - we have not progressed the re-marketing of this site.

How many developers were contacted with brochures or other marketing materials in respect of the second marketing of the Queens Drive site?
The requested information is not held - we have not progressed the re-marketing of this site

What has been, or will be, the process for the selection of the preferred bidder?
The requested information is not held - this process has not commenced

How many organisations have, to date, submitted a bid to develop the site and what are there names?
No information held - we have not progressed the re-marketing of this site

What is the timeline with regards to choosing a preferred developer
Timescales are as published online http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/queens-drive-frequently-asked-questions-faqs/ although there has been some slippage.

Please provide minutes of meetings and correspondence between the council, the marketing agent and prospective and submitted bidders
The requested information is not held - we have not progressed the re-marketing of this site

Please provide evidence and explanation of the logic of pursuing vacant possession as a means ro entice a developer and please explain the process of decision making
The requested information is not held - we have not progressed the re-marketing of this site and so minutes, emails and other communications are not held. Please also note that we are not required to provide commentary or explanation in order to comply with our obligations under Freedom of Information legislation - our responsibility is to provide copies of information held only.

Date responded: 8 August 2017

Trading Standards - Knife test purchases

Date submitted: 30 July 2017

Summary of request

1) How many test purchases you have conducted on websites selling knives in your area?

2) How many passed and how many failed?

3) The dates of these test purchases?

If time permits could you give me data for 16 and 17.

And if time permits please also send the same information for physical retail shops in your area.

Summary of response

The information you have requested is not held by the District Council.

Date responded: 31 July 2017

PSPOs for littering

Date submitted: 29 July 2017

Summary of request

I noticed that you have not issued fixed penalty notices for public space protection orders or community protection notices. I've listed possible reasons below and would be very appreciative if you could state the reason(s).

1) Because the council was previously unaware of these statutory provisions.
2) Because other statutory provisions sufficiently address the litter problem (if so, can you please state the relevant legislation).
3) Because of an education campaign to address litter?
4) Because the council uses other strategies to address the litter problem (if so, can you please provide further details).
5) Because there is not a litter problem in your district/borough.
6) Because the data for littering is not recorded.
7) Other reason(s).

Summary of response

1)Because the council was previously unaware of these statutory provisions.
2)Because other statutory provisions sufficiently address the litter problem (if so, can you please state the relevant legislation).
3)Because of an education campaign to address litter?
4)Because the council uses other strategies to address the litter problem (if so, can you please provide further details).
5)Because there is not a litter problem in your district/borough.
6)Because the data for littering is not recorded.
7)Other reason(s) - We do not currently have any PSPOs for littering

Date responded: 8 August 2017

Arboriculture/tree surgery services

Date submitted: 28 July 2017

Summary of request

1) If the Council has let one or more contracts for Arboriculture/tree surgery services under the EU Procurement Directives, we request, for each contract, (a) the name of the successful contractor, (b) the value at which the contract was let and (c) the term of the contract, including any option to extend.

2) If the Council has procured Arboriculture/tree surgery services within a wider multi-service contract under the EU Procurement Directives, then please provide details of (a) the service provider (b) which services are included in the contract and (c) the approximate value of the Arboriculture/tree surgery packages.

3) If the Council delivers Arboriculture/tree surgery services through an in-house workforce, and prefers to deliver best value through this route, then please inform us of this, and the approximate annual expenditure of the Arboriculture/tree surgery services.

Summary of response


1) If the Council has let one or more contracts for Arboriculture/tree surgery services under the EU Procurement Directives, we request, for each contract, (a) the name of the successful contractor, (b) the value at which the contract was let and (c) the term of the contract, including any option to extend - No

2) If the Council has procured Arboriculture/tree surgery services within a wider multi-service contract under the EU Procurement Directives, then please provide details of (a) the service provider (b) which services are included in the contract and (c) the approximate value of the Arboriculture/tree surgery packages - No

3) If the Council delivers Arboriculture/tree surgery services through an in-house workforce, and prefers to deliver best value through this route, then please inform us of this, and the approximate annual expenditure of the Arboriculture/tree surgery services - We use a small in house tree team to do most of our arboriculture works. Team of 2, so staffing cost of these posts plus equipment. In addition to this we have a small contractor budget of circa £25k per annum. We use this for more complex or large scale jobs, procuring the services of local arborists through Supplying the South West electronic portal, or directly through 3 quotes depending on scale of works.

Date responded: 15 August 2017

Information Governance advice for schools.

Date submitted: 28 July 2017

Summary of request

1. Please provide a copy of your Council’s Information Governance traded support offer to schools. This should include the following information:
a. Actual services available under the offer
b. Cost to schools per service, whether inclusive or ad hoc
2. Please provide a copy of any materials your council has created to support schools to comply with the General Data Protection Regulation.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request
https://new.devon.gov.uk/accesstoinformation/sample-page-2/information-governance-advice-for-schools

Date responded: 28 July 2017

Discretionary Revaluation Relief

Date submitted: 28 July 2017

Summary of request

In accordance with the provisions specified within the above Act I hereby request information relating to the Council’s current or intended policy concerning Revaluation Relief (otherwise known as Revaluation Support)
Required Information:- The eligibility criteria for Revaluation Relief set out in the Council policy. Specifically;
• What is the maximum rateable value to which this relief will be applied.
• What is the minimum increase (%) in rateable value of a business property between the 2010 and 2017 valuation periods required in order for an application to be considered.
• How will Revaluation Relief be calculated (in terms of percentage savings and number of financial years applicable)
• Will eligibility be determined by the length of time the applicant has been located in the authority boundary.
• Any other factors relevant to the consideration of the eligibility of a business for this relief.
Please note that this request is concerned with the centrally funded Discretionary Revaluation Relief and not Transitional Relief, which is applied automatically.

Summary of response

Answers to these questions are not yet available – A report on a possible framework for granting this additional rate relief is currently being written for Members to consider at the next Council meeting. When Members have approved a policy it will be published on the Council's website.

Date responded: 4 August 2017

ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support

Date submitted: 27 July 2017

Summary of request

ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support which may include:
• Server Hardware Maintenance - contracts relating to the support and maintenance of the organisation’s physical servers.
• Virtualisation Licensing (VMware, Solaris, Unix, Linux, Windows Server)-
• Virtualisation Maintenance/Support (VMware, Solaris, Unix, Linux, Windows Server)
• Storage Area Network Maintenance/Support (EMC, NetApp etc)


For each of the types of server ICT contracts above can you please send me the following data types:

1. Contract Title: Please provide me with the contract title.

2. Contract Type: Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network).

3. Existing/Current Supplier: Please provide me with the supplier name for each contract.

4. Hardware Brand: Please state the hardware brand of the servers related to the contract with supplier e.g. Hardware Maintenance could be Dell, IBM etc.

5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.

6. Annual Average Spend: Please provide me with the annual average spend for this contract?

7. Contract Duration: (Please can you also include notes if the contract includes any contract
extension periods.)

8. Contract Expiry Date: Please can you provide me with the date of when the contract expires.

9. Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)

10. Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers where purchased.

11. Number of Physical Server: Please can you provide me with the number of physical servers.

12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.

13. Brief Contract Description: I require a brief description of the service provided under this contract. Please don’t just put maintenance I need at least a sentence.

14. Internal Contact: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

Summary of response

1. Contract Title: Server & Storage Hardware & Maintenance
2. Contract Type: Server Hardware Maintenance & Storage Area Network Maintenance/Support (Same Contract)
3. Existing/Current Supplier: Dell
4. Hardware Brand: Dell
5. Operating System / Software (Platform): Windows/VMware/Linux
6. Annual Average Spend: Total contract value purchased up front. £632K
7. Contract Duration: 5 Years
8. Contract Expiry Date: Rolling
9. Contract Review Date: 2019
10. Purchase of Servers: March 2015
11. Number of Physical Server: 32
12. Number of Virtual Servers: 500+ (change in value for this question is due to migration of EDDC and TDC to the infrastructure)
13. Brief Contract Description: Purchase and support of all new Server, Storage, Backup and Network Hardware and support.
14. Internal Contact: Adrian Smith, Support & Infrastructure Manager; Tel: 01392 265354; Email: adrian.smith@strata.solutions

Date responded: 17 August 2017

Do EDDC routinely ask applicants if they have served in the Armed Forcess

Date submitted: 27 July 2017

Summary of request

o Have housing staff been instructed to ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don’t know, other)
o Do staff routinely ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don’t know, other)

Summary of response

1) Have housing staff been instructed to ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don't know, other) - Yes
2) Do staff routinely ask an individual applying for housing in your local authority whether he/she has served in the Armed Forces? (Please answer with either yes, no, don't know, other) - Yes

Date responded: 4 August 2017

Water charges collected from council tenants

Date submitted: 24 July 2017

Summary of request

1. Copies of any agreement governing supply of water to residential tenants within the last 6 years, including any agreements (whenever agreed) between Water Authorities and the Council from whom stock has been transferred.

2. A copy of all pro forma tenancy agreements between the Council and its residential tenants from the time the Council first recovered water charges in the rent (suitably anonymised).

3. The date when the Council first incorporated water charges into its tenancy agreements as a rental payment.

4. The date when the Council ceased to recover water charges in residential tenancy agreements as a rental payment.

5. Decisions and minutes from any meetings within the local authority deciding to incorporate the water rates in the residential tenancy agreements.

6. The number of Council owned residential properties in your administrative area.

Summary of response

EDDC have only 6 HMO lets that incorporate water charges in the rent, address 102 St Andrews Road at £8 per week.
1. Copies of any agreement governing supply of water to residential tenants within the last 6 years, including any agreements (whenever agreed) between Water Authorities and the Council from whom stock has been transferred – These are licence agreements. Please find attached a copy of a standard licence agreement for this purpose.
2. A copy of all pro forma tenancy agreements between the Council and its residential tenants from the time the Council first recovered water charges in the rent (suitably anonymised) – None. We do not use pro-forma tenancy agreements for this particular purpose.
3. The date when the Council first incorporated water charges into its tenancy agreements as a rental payment – First HMO residence was let 21st November 2016.
4. The date when the Council ceased to recover water charges in residential tenancy agreements as a rental payment – N/A as ongoing.
5. Decisions and minutes from any meetings within the local authority deciding to incorporate the water rates in the residential tenancy agreements – Please see links below for committee minutes regarding the initial proposals and subsequent decisions to acquire a property for shared housing incorporating water and other service charges in the rent.
http://eastdevon.gov.uk/media/1187274/combined-hrb-agenda-200613.pdf item 11
http://eastdevon.gov.uk/media/1287754/combined-hrb-agenda-100915-public-version.pdf item 11
http://eastdevon.gov.uk/media/1973368/combined-hrb-agenda-120117.pdf item 20

6. The number of Council owned residential properties in your administrative area – The number of council owned residential properties EDDC owns as at 18 August 2017 is:
• Occupied (4307)
• Void (64)
• Please note 159 are leasehold properties.

Date responded: 21 August 2017

FPNs for littering 2016/17

Date submitted: 23 July 2017

Summary of request

How many fixed penalty notices for littering were there last year alone?

Summary of response

Could you confirm how many fixed penalty notices were issued for littering in 2016/17? - 15 Fixed Penalty notices were issued for Littering 2016/17

Date responded: 27 July 2017

Exe Disturbance Study by Footprint Ecology, 2011

Date submitted: 23 July 2017

Summary of request

Please would you make available all correspondence your offices have received that refers to the Exe Disturbance Study by Footprint Ecology, 2011, in relation to the proposed exclusion zones on the Exe Estuary. I refer to electronic or hardcopy correspondence or documents sent directly to the SEDHRC or its members and supporting officers, and not correspondence directed to the EEMP as part of the consultation process.

Summary of response

The only correspondence that the Executive Committee will have received which references the Exe Disturbance Study is as a result of some of the public questions at the March 2017 meeting – these can be found in the minutes, here http://eastdevon.gov.uk/media/2074196/290317-south-east-devon-hrec-minutes.pdf and here http://eastdevon.gov.uk/media/2167373/270717-sedhrec-agenda-public.pdf

Link to the Exe Disturbance Study: https://www.footprint-ecology.co.uk/reports/Liley%20et%20al.%20-%202011%20-%20Exe%20Disturbance%20Study.pdf

Date responded: 4 August 2017

Private rented sector offers to homeless households in temporary accommodation

Date submitted: 21 July 2017

Summary of request

1. The number of private rented sector offers (PRSOs) made to discharge the authority’s duty to homeless households in temporary accommodation that were made by your authority in 2015/16. These are sometimes also referred to by local authorities as ‘AST discharge of duty’. Below we refer to these as ‘PRSOs’.

2. The amount spent by your authority on the following costs in 2015/16
• The amount spent on cash incentives to private landlords to secure their property for use for a PRSO
• The amount spent on tenancy deposits for PRSOs. Please give a breakdown where possible between:
The amount spent on tenancy deposits given as a bond, to recover at a later date
The amount spent on tenancy deposits as a payment that is not intended to be recovered from the tenant at a later date
• The amount spent on upfront rent payments for PRSOs giving a breakdown where possible between:
The amount spent on upfront rent payments given as a bond, to recover at a later date
The amount spent on upfront rent payments as a payment not intended to be recovered at a later date
• The amount spent on any other payments given to private landlords (for example to cover rent non-payment or void periods) for PRSOs

If it is not possible to separate out costs in such a way, please give the total amount of money spent on the following for securing properties for PRSOs:
• Cash incentives
• Deposits
• Rent upfront
• Any other payments given (for example to cover rent non-payment or void periods)

3. The amount spent by your local authority on the following costs in 2015/16
• The amount spent on staff salaries to secure properties for PRSOs
• The amount spent on any other administrative or other costs involved to secure properties for PRSOs

NB: For all of the costs in 2 or 3, please include payments made from all local authority budgets, including from the local authorities discretionary housing payments budget. Please do not include costs paid for by housing benefit payments that are covered by the Department for Work and Pensions.

Summary of response

1. The number of private rented sector offers (PRSOs) made to discharge the authority’s duty to homeless households in temporary accommodation that were made by your authority in 2015/16. These are sometimes also referred to by local authorities as ‘AST discharge of duty’. Below we refer to these as ‘PRSOs’ - None

2. The amount spent by your authority on the following costs in 2015/16 - N/A
• The amount spent on cash incentives to private landlords to secure their property for use for a PRSO - N/A
• The amount spent on tenancy deposits for PRSOs. Please give a breakdown where possible between:
The amount spent on tenancy deposits given as a bond, to recover at a later date - N/A
The amount spent on tenancy deposits as a payment that is not intended to be recovered from the tenant at a later date - N/A
• The amount spent on upfront rent payments for PRSOs giving a breakdown where possible between:
The amount spent on upfront rent payments given as a bond, to recover at a later date - N/A
The amount spent on upfront rent payments as a payment not intended to be recovered at a later date - N/A
• The amount spent on any other payments given to private landlords (for example to cover rent non-payment or void periods) for PRSOs - N/A

3. The amount spent by your local authority on the following costs in 2015/16 - N/A
• The amount spent on staff salaries to secure properties for PRSOs - N/A
• The amount spent on any other administrative or other costs involved to secure properties for PRSOs - N/A

Date responded: 27 July 2017

Exmouth seafront Grenadier site

Date submitted: 21 July 2017

Summary of request

With regard to the agreement with Grenadier for the site known as the water sports centre.

I would be pleased therefore if you would send me the following information.

Details of the heads of terms for the proposed 125 year lease.

Information on all the covenants that have been included to protect this council and any successor authority and the people of Exmouth.

Details of the reversionary rights that are to be included.

Details of any other safeguards that have been included to protect Exmouth and the Environment should the development fail at any time.

Summary of response

The information you have requested is contained within a document outlining the heads of terms agreed with Grenadier Estates Ltd. This document will be published contemporaneously with a Development Agreement with Grenadier which is currently awaiting completion and sign-off. As such, the information you have asked for is exempt from disclosure under s22(1) of the Freedom of Information Act as being intended for future publication. We believe that it is reasonable for the information to be withheld from publication until such time as negotiations with Grenadier Estates have concluded, at which time the commercial sensitivity of the information will reduce.

The information will be published on the dedicated Exmouth Regeneration section of our website http://eastdevon.gov.uk/regeneration-projects/regeneration-projects-in-exmouth/

Date responded: 17 August 2017

Revenue from Canaan Way car park

Date submitted: 20 July 2017

Summary of request

Please advise of the revenue from Canaan Way car park, Ottery St. Mary EX11 1EQ for the last financial year or the most recent available.

Summary of response

Gross revenue (inc. VAT) for Canaan Way car park during the financial year 2016/17 was £22,503.

Date responded: 27 July 2017

Cyber Attacks

Date submitted: 20 July 2017

Summary of request

1. Please provide details of how many cyber-attacks to computer systems, networks or devices have taken place.
2. Please provide details of how many cyber security incidents caused internal systems or devices to be infected or for services to be affected.
3. How many times have you reported cyber security incidents to:
a) Police
b) NCSC
c) Information Commisioner’s Office (ICO)
d) Other, please provide detail
4. How many cyber security incidents have caused the loss/breach of data?
5. Please provide details of the cyber security awareness training provided to staff.
6. Please detail the number of staff trained in cyber security awareness.
7. Please detail what percentage of the annual budget has been allocated towards:
a) securing IT-systems and networks against cyber-attacks
b) training staff in cyber security awareness

Summary of response

1. Please provide details of how many cyber-attacks to computer systems, networks or devices have taken place - We only have data since 2014; Zero
2. Please provide details of how many cyber security incidents caused internal systems or devices to be infected or for services to be affected - Zero
3. How many times have you reported cyber security incidents to:
a) Police - Zero
b) NCSC - Zero
c) Information Commissioner’s Office (ICO) - Zero
d) Other, please provide detail - Zero
4. How many cyber security incidents have caused the loss/breach of data? - Zero
5. Please provide details of the cyber security awareness training provided to staff - Staff are provided with Information Security training annually
6. Please detail the number of staff trained in cyber security awareness - Approximately 500
7. Please detail what percentage of the annual budget has been allocated towards:
a) securing IT- systems and networks against cyber-attacks - No specific budget allocated
b) training staff in cyber security awareness - No specific budget allocated



Date responded: 14 August 2017

Illegal immigrants

Date submitted: 20 July 2017

Summary of request

- How many illegal immigrants have you employed since 2012? If any, please break down the number by years i.e. 2012, 2013, 2014 and so on. For clarification by employed I mean anyone paid to work on a full-time, part-time, freelance, staff, sub-contractor or consultant basis.
- Of those people, if any, please provide where possible the following:
o Nationality
o Position held/work employed to do
o Length of employment

Summary of response

Nil; EDDC have not employed any illegal immigrants since 2012

Date responded: 27 July 2017

Verification statements for the 2017 general election count

Date submitted: 19 July 2017

Summary of request

1. For each of your constituencies, a copy of your full verification statements for the 2017 general election count, including
(i) for each polling district separately, (a) the number of electors; and (b) the verified number of ballots
(ii) for postal votes, (a) total postal ballots issued; and (b) total postal ballots received

2. The same information as in 1), but for the 2015 general election

3. The same information as in 1), but for the 2016 EU referendum
(Note: Some of you sent us this information for the 2016 referendum in response to our survey last year seeking other referendum voting details; if you are one of the authorities who already sent us this, there is no need to send it again, please simply confirm this has already been sent).

4. Please also let us know if the boundaries of any polling districts have changed between the 2015 general election and the 2017 general election. If so, please indicate which polling districts were affected and when the change took effect

Summary of response

1. For each of your constituencies, a copy of your full verification statements for the 2017 general election count, including
(i) for each polling district separately, (a) the number of electors; and (b) the verified number of ballots - This information is not recorded
(ii) for postal votes, (a) total postal ballots issued; and (b) total postal ballots received - This information is not recorded

2. The same information as in 1), but for the 2015 general election - This information is not recorded

3. The same information as in 1), but for the 2016 EU referendum - This information is not recorded
(Note: Some of you sent us this information for the 2016 referendum in response to our survey last year seeking other referendum voting details; if you are one of the authorities who already sent us this, there is no need to send it again, please simply confirm this has already been sent).

4. Please also let us know if the boundaries of any polling districts have changed between the 2015 general election and the 2017 general election. If so, please indicate which polling districts were affected and when the change took effect - This information is not recorded.


Date responded: 27 July 2017

Drug and Alcohol treatment budget

Date submitted: 18 July 2017

Summary of request

From your allocated Public Health budget, how much did you spend on the following areas of drug and alcohol treatment?

1. Total substance misuse budget.
2. Residential rehabilitation budget (tier4)
3. Residential detoxification budget (tier 4)
4. Community substance misuse services (tier 3)

Please can you provide me with the above break down for the following years

2013/14
2014/15
2015/16
2016/17
2017/18

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 18 July 2017

IT and organisational data

Date submitted: 18 July 2017

Summary of request

How many employees do you currently have working for you and are any of those employees remote (working from home or not based in the office)?
Have you had any major organisational changes in the last 18 months? (New directors, CEO’s, change in ownership or turnover increases)
When was the last time you had an IT hardware update? (New computers, servers etc.)
What software do you use for your accounting and budgeting?
How many purchase invoice transactions do you make on average per calendar?
Do you currently use a software based document management system or do you physically file?
Is your IT outsourced, in house or Hosted?
Do you manage or own housing stock? If yes, how many stock? If no, which ALMO or Housing Association manages them for you?
Do you have an internal DSO/DLO/Trading Organisation? If no, which contractor do you use?
Who Manages your public buildings and spaces? Who manages your highways department?



Summary of response

How many employees do you currently have working for you and are any of those employees remote (working from home or not based in the office)? - Headcount - 498.5; A homeworker is defined as spending 70% or more working time at home. We have no homeworkers currently employed at EDDC
Have you had any major organisational changes in the last 18 months? (New directors, CEO’s, change in ownership or turnover increases) - No
When was the last time you had an IT hardware update? (New computers, servers etc.) – Servers 2015/16. PC’s – fully virtualised so no refresh for a number of years
What software do you use for your accounting and budgeting? - ABS E-Financials
How many purchase invoice transactions do you make on average per calendar? - We pay roughly 2000 invoices a month or in a financial year approximately 21,000
Do you currently use a software based document management system or do you physically file? - Software
Is your IT outsourced, in house or Hosted? – In-house provided by STRATA which is owned and funded by EDDC and two other councils
Do you manage or own housing stock? If yes, how many stock? If no, which ALMO or Housing Association manages them for you? - Yes, 4222
Do you have an internal DSO/DLO/Trading Organisation? If no, which contractor do you use? - We used to have DLO, then DSO (when they were ‘privatised’), now that they are back in-house and are currently known as Streetscene
Who Manages your public buildings and spaces? - Simon Allchurch for Corporate Buildings/Assets, Leisure Centres, Council Offices; Charles Plowden for public buildings (Theatres, Galleries etc.) and Countryside and Leisure
Who manages your highways department? - Devon County Council manage highways




Date responded: 10 August 2017

Council Officials Overseas trips

Date submitted: 16 July 2017

Summary of request

From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips council officials have taken in the course of conducting council business.

For each overseas trip, please provide the following information:

- The date and duration of the overseas trip, as well as the country/city that was visited
- The full name, title and position of the council official who went on the overseas trip
- The reason or reasons why the council official went on the overseas trip
- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses)
- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.
- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

Summary of response

From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips council officials have taken in the course of conducting council business - Zero

For each overseas trip, please provide the following information - N/A

- The date and duration of the overseas trip, as well as the country/city that was visited
- The full name, title and position of the council official who went on the overseas trip
- The reason or reasons why the council official went on the overseas trip
- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses)
- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.
- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

Date responded: 18 July 2017

Mileage Allowance Payments to staff in 2015-16 and 2016-17

Date submitted: 14 July 2017

Summary of request

• The rate paid per mile for cars above 1200cc for casual users in 2015-16 and 2016-17
• The total amount spent on Mileage Allowance Payments to staff in 2015-16 and 2016-17

Summary of response

• The rate paid per mile for cars above 1200cc for casual users in 2015-16 and 2016-17

HMRC Rates apply for casual users on normal business mileage (regardless of engine size):
45p per mile
25p per mile >10K per annum
Vocational Training = 25p per mile (this is for college and professional study approved mileage)

• The total amount spent on Mileage Allowance Payments to staff in 2015-16 and 2016-17

Total payment of mileages are:

Normal Business Mileage:
2016/17:
Casual = £10,796
Essential = £166,014

2015/16:
Casual = £13,980
Essential = £169,682

Vocational Training Mileage:
2016/17 = £179
2015/16 = £360

Date responded: 27 July 2017

30 free hours of childcare

Date submitted: 14 July 2017

Summary of request

• With regards to the delivery of 30 free hours of childcare, what is the per child per hour funding arrangement with the local authority from government, including for children with special educational needs and who speak English as a second language.
• With regards to the delivery of 30 free hours of childcare, of your funding arrangement with government, how much per hour per child will be provided to childcare settings in the local authority area, including for children with special educational needs and who speak English as a second language.
• With regards to the delivery of 30 free hours of childcare, how many places for children are required within the local authority area.
• With regards to the delivery of 30 free hours of childcare, how many places for children have been created within the local authority area.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 July 2017

Service user/customer experience feedback surveys

Date submitted: 12 July 2017

Summary of request

I would like to request the following information, for any Service User and/or Customer Experience feedback surveys and contracts in place within the authority.
1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all).
2. Value of individual contract/s (please specify whether “including VAT” or “plus VAT”).
3. Renewal date of current contract/s.
4. Contact details of officer/s responsible for the contract/s.
5. Brief description of service provided by current supplier.
6. Where contracts have been renewed in the last 6 months, please can you also provide a short list of suppliers that bid for each contract.
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.).
8. Does the authority own and/or run care homes and if yes, how many?

Summary of response

1. Current supplier of service user/customer experience feedback surveys (This may be more than one. For example, one supplier may be providing a survey solution for community feedback whilst a different supplier may provide a survey solution for feedback within care homes and another supplier for contact centre surveys. Please provide details of supplier contracts for all) - There are no contracts for any of the surveys carried out as they are done internally by working with staff in the individual services.
2. Value of individual contract/s (please specify whether “including VAT” or “plus VAT”) - N/A
3. Renewal date of current contract/s - N/A
4. Contact details of officer/s responsible for the contract/s - N/A
5. Brief description of service provided by current supplier - N/A
6. Where contracts have been renewed in the last 6 months, please can you also provide a short list of suppliers that bid for each contract - N/A
7. Typical route to tender (i.e., what procurement portal or individual quote requests etc.) - N/A
8. Does the authority own and/or run care homes and if yes, how many - No

Date responded: 3 August 2017

Cost of removing graffiti

Date submitted: 11 July 2017

Summary of request

I request to know how much money in Great British Pounds (£) your council has spent on cleaning graffiti during the duration of 30th June 2016 to 1st July 2017?

Summary of response

We do not keep any specific records of the cost of removing graffiti. We are only able to confirm the cost of the materials used not the total amount including labour costs.

Date responded: 18 July 2017

School crossing patrol officer

Date submitted: 11 July 2017

Summary of request

Regarding lollipop ladies and men within your council area, please provide me with:
• How many lollipop ladies and men were employed by the council in the financial year 2016/17, and how many were employed in each of the four previous financial years?
• How much has been spent on the wages of lollipop men and women in the financial year 2016/17, and how much was spent in each of the four previous financial years?
• How many crossings within the council area were staffed by lollipop ladies and men in the year 2016/17? How many crossings were staffed by lollipop ladies and men in each of the previous four financial years?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 July 2017

Investment in commercial properties

Date submitted: 11 July 2017

Summary of request

1. A list of your council’s investments in commercial property from the start of the 2015 financial year to the present;
2. The value of each investment; or, if that is considered commercially sensitive,
3. The total value of the investments in (1)

Summary of response

1. A list of your council’s investments in commercial property from the start of the 2015 financial year to the present - EDDC have not invested in commercial properties
2. The value of each investment; or, if that is considered commercially sensitive - N/A
3. The total value of the investments in (1) - N/A

Date responded: 12 July 2017

Value of property owned by the council that generates an income (excluding council housing)

Date submitted: 10 July 2017

Summary of request

What is the value of property owned by the council that generates an income (excluding council housing)?
How much in monetary value, if any, of this portfolio relates to residential property?
What is the value of this portfolio that has been purchased since 2010 specifically to generate an income?
What is the estimated return on investment from the portfolio over the next five years? e.g. % rental yield
Please provide the type and value of
a) the largest property and
b) the smallest property
What is the value, if any, of property owned outside the local authority area?

Summary of response

What is the value of property owned by the council that generates an income (excluding council housing)? - EDDC do not have any commercial properties
How much in monetary value, if any, of this portfolio relates to residential property? – N/A
What is the value of this portfolio has been purchased since 2010 specifically to generate an income? - N/A
What is the estimated return on investment from the portfolio over the next five years? e.g. % rental yield - N/A
Please provide the type and value of a) the largest property and b) the smallest property - N/A
What is the value, if any, of property owned outside the local authority area? - N/A

Date responded: 12 July 2017

Number of trees and bushes cut down and costs

Date submitted: 7 July 2017

Summary of request

The number of trees and brushes cut down, and if possible the cost of this, by your council for these time periods:
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

Summary of response

You requested to know specifically the number of trees and bushes cut down from 2010 to 2017 including the cost per financial year. We have not recorded this information in a way that the data can be obtained accurately to answer your query. However, a new tree management system is now in operation, so from this date this information should be readily available.

Date responded: 4 August 2017

Costs of using external law firms and barristers

Date submitted: 7 July 2017

Summary of request

I would like to know the amount of money the council spent on the services of external law firms and barristers in the last years (year ending March 31 2017). If this is not possible within the restrictions of the Freedom of Information Act, one year of data will suffice.

Summary of response

2013/14 Legal fees including barristers £285,075.61
2014/15 Legal fees including barristers £353,060.78
2015/16 Legal fees including barristers £79,053.34
2016/17 Legal fees including barristers £107,390.74

Date responded: 27 July 2017

Pest control treatments and revenue

Date submitted: 7 July 2017

Summary of request

The total sum of revenue made from delivering and carrying out pest control services by your council and the total profit from delivering and carrying out pest control services for these time periods:

2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

And the number of pest control treatments and incidents you have performed and carried out, please categorise these (i.e rats, mice, cockroaches, squirrels, bed bugs, fleas, wasps, clothes moths, tropical ants, garden ants etc.) for these time periods:

2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17

Summary of response

The service was contracted out prior to 2014 therefore this is no data before this time.

Number of pest control treatments

2014-15
Rats - 259; Mice - 79; Fleas - 27; Wasps, Bees & Hornets - 271; Ants - 3; Bed Bugs - 4; Cluster Flies - 11; Investigations - 111

2015-16
Rats- 234; Mice - 78; Fleas - 44; Wasps, Bees & Hornets - 468; Ants - 8; Bed Bugs - 8; Cluster Flies - 21; Investigations - 92

2016-17
Rats - 245; Mice - 79; Fleas - 29; Wasps, Bees & Hornets - 493; Ants - 8; Bed Bugs - 8; Cluster Flies - 21; Investigations - 71

Income

2014-15 - £21,791
2015-16 - £25,974
2016-17 - £27,383

Date responded: 28 July 2017

National assisted burials

Date submitted: 7 July 2017

Summary of request

1. Does this council have any responsibilities for undertaking public health funerals under the Public Health Act?

2. Does the council release the basic details (name, date of birth and date of death) of deceased persons for whom they have undertaken public health funerals when requested under the Freedom of Information Act 2000?

3. Does the council anonymize the data by withholding names?

4. Does the council publish an online list of public health funerals and if so please provide a link?

5. Has the Council conducted any Public Health Act Funerals between 01/03/17 and the day on which you respond to this request?

6. If the answer to question 4 is yes, please disclose:
a) The full names of the deceased;
b) The date of birth of the deceased;
c) The date of death of the deceased;
d) The last known address of the deceased; and
e) If known, whether you have or intend to refer the case to the Government Legal Department.

Summary of response

1. Does this council have any responsibilities for undertaking public health funerals under the Public Health Act? - Yes

2. Does the council release the basic details (name, date of birth and date of death) of deceased persons for whom they have undertaken public health funerals when requested under the Freedom of Information Act 2000? - Yes

3. Does the council anonymize the data by withholding names? - No

4. Does the council publish an online list of public health funerals and if so please provide a link? - Yes http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

5. Has the Council conducted any Public Health Act Funerals between 01/03/17 and the day on which you respond to this request? - No

6. If the answer to question 4 is yes, please disclose:
a) The full names of the deceased;
b) The date of birth of the deceased;
c) The date of death of the deceased;
d) The last known address of the deceased; and
e) If known, whether you have or intend to refer the case to the Government Legal Department.


Date responded: 12 July 2017

Tenants injured/killed in their homes

Date submitted: 7 July 2017

Summary of request

1) The number of tenants of the council who were injured in accidents which occurred in their home. This includes the whole building, i.e. corridors, stairwells and on-site outdoor areas in multi-unit blocks, or any other part of the site. I would like this information for the following periods:

2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11

2) The number of tenants of the council who were killed in accidents which occurred in their home. This includes the whole building, i.e. corridors, stairwells and on-site outdoor areas in multi-unit blocks. I would like this information for the following periods:

2016/17
2015/16
2014/15
2013/14
2012/13
2011/12
2010/11

If possible, I would like the information for both 1) and 2) to be categorised by nature of incident, e.g. slip on stairs, electrocution, etc.

Summary of response

Accidents:
Slip on tape cordoning off scaffolding, pathway outside flats 28/07/2017
Slip on loose floor tile, common parts 24/06/2017
Smoke inhalation and scald from house fire 19/06/2017
Trip over door threshold, common parts 09/04/2017
Slip in stairway, common parts 24/01/2017
CO monitor going off and headaches, in flat 12/01/2017
Slip in stairway, common parts 20/12/2016
Toddler fell while climbing fence around communal garden 28/07/2016
Bruised foot from mis-stepping on to stair lift in house 30/03/2016
Trip over open manhole cover, common parts 03/02/2016
Trip over obstruction in common parts 10/01/2016
Slip in communal garden outside flats 28/12/2015
Slip in communal garden outside flats 31/08/2015
Trip over ramp in communal area outside flats 19/04/2

Deaths:
One tenant died following a chip pan fire on 11/4/2015
Three tenants, (two teenagers and a toddler) died after another child playing with a disposable lighter started a fire 05/04/2013

Date responded: 3 August 2017

Menu description breaches/non compliance

Date submitted: 6 July 2017

Summary of request

1. The number of menu description* breaches/non compliance recorded at establishments such as restaurants and takeaways inspected in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.

2. Details of the aforementioned establishments including their name and details of the breach/problems found.

a. If possible, please split these into which area of menu description rules was breached - i.e. was it mislabelled as home-made, vegetarian etc.

3. The number of establishments that failed to accurately declare food allergens on their menus (including risks of cross-contamination) in 2016/17 (to date), 2015/16, 2014/15 and 2013/14.

4. Details of the aforementioned establishments including their name and details of the breach/problems found.

5. The total number of establishments under your remit.

* Based on trading standards rules, there are regulations about when labelling something 'home-made,' 'fresh,' or 'vegetarian' etc. as well as rules on labelling foods as genetically modified.

Summary of response

This information is not held by East Devon District Council. You may need to refer your request to Trading Standards at http://www.nationaltradingstandards.uk/

Date responded: 11 July 2017

Data Protection Officer

Date submitted: 5 July 2017

Summary of request

Please can you confirm Names, Email addresses and where possible Telephone numbers of The Senior Management within the directorate who would be the individual responsible for compliance of GPDR (General Data Protection Regulation) which takes affect May 2018.

Summary of response

EDDC Data Protection Officer - Henry Gordon Lennox who is the Strategic Lead for Governance & Licensing and is also the Monitoring Officer

Email:monitoringofficer@eastdevon.gov.uk

Date responded: 5 July 2017

Discretionary Housing Payments

Date submitted: 4 July 2017

Summary of request

1. What was the council's total DHP budget (spent and unspent) for the 2016-2017 financial year?

2. What percentage of the council's total DHP funding for 2016-2017 was paid out in awards?

3. Did your council exceed its government Discretionary Housing Payment allocation in the 2016-2017 financial year?

4. If Yes, did your council top up its government allocation?

5. Did your council have any unspent DHP budget at the end of the 2016-2017 year? If Yes, how much?

6. How many applications for Discretionary Housing Payments were made to your council by eligible applicants in the 2016-2017 financial year?

(By “eligible applicants,” I mean DHP applicants who were in receipt of housing benefit or Universal Credit housing costs at the time of their applications and who applied for a Discretionary Housing Payment for help with housing payment problems that DHPs can be used to cover (for example, the bedroom tax, rent shortfall due to LHA caps, rent in advance and tenancy deposit assistance, etc).

7. How many of those applications were rejected/unsuccessful?

8. What were the three main reasons that eligible DHP applicants had their DHP applications turned down in the 2016-2017 financial year?

9. Does your council apply conditions to DHP awards (for example, must people agree to participate in debt advice/debt management sessions or training or other help in order to secure a DHP?)

10. If the answer to Q9 is Yes, what conditions apply?

11. Does your council restrict the number of DHP awards an applicant can receive?

Summary of response

1. What was the council's total DHP budget (spent and unspent) for the 2016-2017 financial year? - £143,932.00

2. What percentage of the council's total DHP funding for 2016-2017 was paid out in awards? - 60%

3. Did your council exceed its government Discretionary Housing Payment allocation in the 2016-2017 financial year? - No

4. If Yes, did your council top up its government allocation? - N/A

5. Did your council have any unspent DHP budget at the end of the 2016-2017 year? If Yes, how much? - Yes, £57,257.00

6. How many applications for Discretionary Housing Payments were made to your council by eligible applicants in the 2016-2017 financial year? - 325

(By “eligible applicants,” I mean DHP applicants who were in receipt of housing benefit or Universal Credit housing costs at the time of their applications and who applied for a Discretionary Housing Payment for help with housing payment problems that DHPs can be used to cover (for example, the bedroom tax, rent shortfall due to LHA caps, rent in advance and tenancy deposit assistance, etc).

7. How many of those applications were rejected/unsuccessful? - 129

8. What were the three main reasons that eligible DHP applicants had their DHP applications turned down in the 2016-2017 financial year? - Had spare income to meet the shortfall; had capital to meet the shortfall and the third reason was the property was not affordable to move into so a deposit/rent in advance was not paid.

9. Does your council apply conditions to DHP awards (for example, must people agree to participate in debt advice/debt management sessions or training or other help in order to secure a DHP?) - No. We offer money advice but this does not prevent an award being made. Any advice given at the money advice appointment is followed up. If the property they are in is too large or expensive, we work with our Housing Team to try to find somewhere more suitable for the person to move to etc. but this is not always possible and does not prevent the person from claiming with us.

10. If the answer to Q9 is Yes, what conditions apply?

11. Does your council restrict the number of DHP awards an applicant can receive? - No

Date responded: 18 July 2017

National assistance burials

Date submitted: 3 July 2017

Summary of request

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st March 2017 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).

Summary of response

This information is now available on our website and is updated as and when we assist in any national assistance burials. Please visit http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 4 July 2017

On street parking in cycle lanes

Date submitted: 3 July 2017

Summary of request

1. The number of Fixed Penalty Notices (FPNs) issued to vehicle drivers for driving or parking in designated cycle lanes during the following calendar years:

a) 2015
b) 2016
c) 2017 to date (3rd July or the nearest available date)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, the authority responsible for on street parking fines, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 4 July 2017

Homeless deaths

Date submitted: 3 July 2017

Summary of request

Please tell me how many people assessed as homeless died in your local authority area while sleeping rough in a) 2012/13 b) 2013/14 c) 2014/15 d) 2015/16 e) 2016/17

Summary of response

a) 2012/13 - 0
b) 2013/14 - 0
c) 2014/15 - 1 in January 2015 – 51yrs, had approached the Council, refused accommodation.
d) 2015/16 - 1 in November 2015 – 42 yrs (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015)
e) 2016/17 - 0

Date responded: 10 July 2017

Fire Risk Assessments

Date submitted: 30 June 2017

Summary of request

Are the results of fire risk assessments carried out on your buildings published publicly? If so where can I find them?

Summary of response

No the fire risk assessments are not published online.





Date responded: 14 July 2017

Kenton Victory hall constitution

Date submitted: 29 June 2017

Summary of request

We would like a copy of the Kenton Victory hall charity no 294168 constitution please by email attachment.

Summary of response

East Devon District Council would not keep a record of this information.

Date responded: 4 July 2017

Licensing Manager

Date submitted: 28 June 2017

Summary of request

Please can you provide me with the name and contact details of the manager/s in the council that are responsible for the following licences/ registrations: Premise Licence and Personal License (Alcohol & Entertainment), Food Business and Street Trading (relating mainly to cafes with outside seating).

Summary of response

The Licensing Manager is Stephen Saunders

Phone: 01395 517411 ext 2611

Post:
Licensing
East Devon District Council
Knowle
SIDMOUTH
EX10 8HL

Date responded: 28 June 2017

Cladding on residential tower blocks

Date submitted: 27 June 2017

Summary of request

1) How many residential tower blocks are there in your council area? How many people live in these tower blocks?

2) How many of those residential tower blocks do not contain sprinkler systems? How many people live in tower blocks without sprinkler systems?

3) How many residential tower blocks do not have a central fire alarm system? How many people live tower blocks that do not have a central fire alarm system?

4) How many residential tower blocks are cladded? How many people live in cladded residential tower blocks?

5) How many residential tower blocks are cladded with Aluminium Composite Material (also known as Aluminium Composit Panels)? How many people live in tower blocks cladded with ACM/ACP?

6) Please state, for each building cladded with ACM/ACP, the type of insulation and core used with the panels, for example polyethylene (PE), polyurethane (PUR), profiled metal or a mineral core. How many residential tower blocks are cladded with each core? How many people live in each building cladded with each core?

7) How many residential tower blocks are cladded with Reynobond PE cladding? How many people live in tower blocks cladded with Reynobond PE cladding?

8) How many residential tower blocks are cladded with Reynobond FR cladding? How many people live in tower blocks cladded with Reynobond FR cladding?

9) Where another type of cladding was used on a residential tower block, please state the type of cladding used. How many buildings are covered with each other type of cladding and how many people live in them?

10) Where cladding has been installed on a residential tower block, please state the name of the company that carried out the installation (where this is known).

11) Where fire tests have been carried out since the Grenfell Tower fire, please state how many residential tower blocks have been found to be cladded with materials found to be combustible? Please state how many people live in these tower blocks and the type of material that was found to be combustible.

12) Please provide a copy of any fire test reports on cladding that have been produced since the Grenfell Tower fire and the results of these tests.

13) Please provide a list of all buildings in your area (residential and non-residential, where council managed or not) with ACM cladding and buildings more than 18m high. Please provide a copy of fire rest reports and results on these buildings (see 11)

14) How many of these buildings are used to house asylum seekers? How many asylum-seekers live in these buildings?

15) Please provide a copy of any correspondence with the Government about tower block cladding sent or received since 13 June, 2017.

16) Please provide a copy of any correspondence sent or received in the last seven years between the council and your local fire brigade and you local coroner about cladding on any buildings in your area.

17) Please provide a link to any planning applications involving cladding in the last seven years and a copy of any fire safety advice about cladding.

Summary of response

East Devon District Council has no high rise residential accommodation.

Date responded: 28 June 2017

Cyber Attacks

Date submitted: 27 June 2017

Summary of request

Under the Freedom of Information Act 2000 I seek the following information:

1. For 2012, 2013, 2014, 2015, 2016 and 2017 (to date):
a. The number of cyber attacks that you have been a target of, with the date of each attack
b. For each attack, please state whether data was compromised and if so what was compromised
c. For each attack, please state how many devices were affected
d. For each attack, if known, the technique used i.e. DDoS (Direct Denial of Service), Adware, Phishing, Tampering, Spoofing, Bluejacking, Password attacks
e. For each attack, whether it was reported to the police
f. For each attack, whether it was reported to the Information Commissioner’s Office

Summary of response

1. For 2012, 2013, 2014, 2015, 2016 and 2017 (to date):
a. The number of cyber-attacks that you have been a target of, with the date of each attack - Information is only available to Strata from 2014 to the present date, prior to this the data does not exist in a format that can be extracted. Strata only records actual incidents; zero
b. For each attack, please state whether data was compromised and if so what was compromised - N/A
c. For each attack, please state how many devices were affected - N/A
d. For each attack, if known, the technique used i.e. DDoS (Direct Denial of Service), Adware, Phishing, Tampering, Spoofing, Bluejacking, Password attacks - N/A
e. For each attack, whether it was reported to the police - N/A
f. For each attack, whether it was reported to the Information Commissioner's Office - N/A

Date responded: 11 July 2017

Enforcement of Temporary Event Notice (TEN) licenses

Date submitted: 27 June 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for the issuing and enforcement of Temporary Event Notice (TEN) licenses. I am led to believe this in fact falls under the remit of your environmental health department.

Summary of response

EDDC Licensing Team issue TENs. Licensing Manager is Steve Saunders, email: ssaunders@eastdevon.gov.uk

Date responded: 27 June 2017

Residential fencing

Date submitted: 26 June 2017

Summary of request

Fence

1. If you get enquiries or complaints about what to do about fences and walls between residential properties located in back gardens, where one resident believes a fence or wall belonging to the neighbouring resident is danger to health and safety, does the council have a policy for inspecting the fence or wall?

2. Could you supply me a copy of the policy for inspecting the fence or wall?

3. How many complaints or enquiries have you received in last 5 years about fences or walls between residential properties?

4. Which department gets involved in these residential fence and wall matters?

5. Is there a particular law the policy is under?


Movement sensor lights

6. If you get enquiries or complaints about what to do about movement sensor flood light being installed in back gardens of residential properties gardens which triggers when a different neighbour on other side goes to their garden to hang their clothes or do gardening or to sit in the garden, does the council have a policy to prevent this trespass by sensor, nuisance by flood light illuminating which stops them from enjoying the garden?

7. Could you supply me a copy of the policy?

8. How many complaints or enquiries have you received in last 5 years about movement sensor flood lights in residential properties?

9. Which department gets involved in these residential fence and wall matters?

10. Is there a particular law the policy is under?

Summary of response

Fence

1. If you get enquiries or complaints about what to do about fences and walls between residential properties located in back gardens, where one resident believes a fence or wall belonging to the neighbouring resident is danger to health and safety, does the council have a policy for inspecting the fence or wall? - As a rule Building Control (BC) do not take formal action where private land only is affected and where the Public are not at risk, however we give advice to adjacent owners to raise their awareness of the hazards and risks and advise them that it is the landowner's responsibility to take action and that agreement between the two neighbours should be sought.

Environmental Health (EH) - If a dangerous fence/wall is between two residential properties EH do not get involved and advise that this is a private matter, health and safety legislation does not apply.

2. Could you supply me a copy of the policy for inspecting the fence or wall?
Extract from EDDC/BC(Building Control)/DS Handbook V12 09/02/2017
13 POLICY and REPORTING PROCEDURE - ABOUT PRIVATE PROPERTY
13.1 If the building or structure in question is privately owned and the danger only affects land that is not accessible by the public, EDDC Building Control will not, as a rule, take action in default of the Owner to remedy the situation. Affected people should, in the first instance, seek a private remedy for i.e., nuisance or trespass; in addition if we are made aware that a danger exists, we should contact adjacent owners and advise them accordingly.
13.2 If the Building Control Surveyor identifies a dangerous building or structure whilst discharging the normal Building Regulations Enforcement duties (IE Inspection of building work on site), the Responsible Person for the site should be contacted and advised (in writing if necessary) that measures should be taken to protect anyone in or about the building as described in BA 1984 s.77 and 78 (Note: there may be circumstances whereby it is appropriate to issue a s.77 letter/notice).
13.3 If a danger only affects a private road, across which the public do not have a right of access EDDC Building Control will not, as a rule take action. In the case where people's access is restricted, those with a right to use the road are expected to enforce their private rights against the owner of the dangerous structure.
13.4 An issue on private land remains a private problem even though Refuse Collectors, Postmen and visitors who are not aware of the problem may visit the dangerous area. EDDC Building Control reserves the right to instruct its employees not to enter onto private land which it believes to be in a dangerous condition.
13.5 EDDC Building Control's general policy not to take action in default in relation to private property-related issues is based on a need to balance restricted public resources; both in terms of finance and personnel, with alternative remedies which are available to owners and occupiers of land.
13.6 All decisions will be made based on;
The condition of the building.
The likelihood of serious harm to people (as opposed to property) in the near future.
The ability of the person(s) at risk of harm to defend their own interests/ take alternative action to avoid harm.
Whether the identity of the owner of the dilapidated building is known, or can reasonably be ascertained.
The ability of the owner of the dilapidated building to carry out the necessary works within a reasonable time.
Whether the building is in the Listed Building Register.
Where the Proper Officer in charge of the case considers that action in default is necessary, he shall obtain (3) quotes for the proposed works and/or contact the councils procurement officer, and the written authorisation of the (relevant budget/portfolio - holder) to carry out the works.
13.7 EDDC Building Control and its Council will fully defend members of staff from complaints which arise from decisions made in accordance with this policy.

Environmental Health - Do not have a policy on this as it is not an area under their jurisdiction.

3. How many complaints or enquiries have you received in last 5 years about fences or walls between residential properties? - BC - Approximately 30; EH - None

4. Which department gets involved in these residential fence and wall matters? - BC - Records and investigates enquiries and complaints about Dangerous Structures.

5. Is there a particular law the policy is under? - Building Act 1984 Sections 77 and 78.


Movement sensor lights

6. If you get enquiries or complaints about what to do about movement sensor flood light being installed in back gardens of residential properties gardens which triggers when a different neighbour on other side goes to their garden to hang their clothes or do gardening or to sit in the garden, does the council have a policy to prevent this trespass by sensor, nuisance by flood light illuminating which stops them from enjoying the garden? - Commercially EDDC do not have any movement security lights, so no complaints received. Not an area BC get involved with. EH - Do not have a policy on this.

7. Could you supply me a copy of the policy? - EH - No policy exists.

8. How many complaints or enquiries have you received in last 5 years about movement sensor flood lights in residential properties? - EH have had 81 complaints about light pollution since January 2012, covering a range of sources including flood lighting as well as security lighting. We are not able to separate out a specific source.

9. Which department gets involved in these residential fence and wall matters? - BC - records and investigates enquiries and complaints about Dangerous Structures. EH - records and investigates enquiries and complaints about light pollution.

10. Is there a particular law the policy is under? - Building Act 1984 Sections 77 and 78 for dangerous structures.

Date responded: 14 July 2017

Sexual Health Services

Date submitted: 26 June 2017

Summary of request

I would like to request the following information on the sexual health services you commission and provide under FOI legislation:

1 How have successive cuts to the centrally funded local authority public health grant over the past few years affected sexual health service provision?

2 By how much (figure and percentage) have you reduced your spend on sexual health services in 2015-16 and/or 2016-17?

3 Which sexual health services--to include those targeted at prevention--did you cut or reduce in 2015-16 and in 2016-17?

4 By how much (figure and percentage) have you reduced your budget for professional training/education in 2015-16 and in 2016-17?


5 Will you be reducing your budget for sexual health services (figure and percentage) and/or cutting or reducing provision in 2017-18?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 June 2017

Cladding on exterior buildings

Date submitted: 26 June 2017

Summary of request

Please would you provide me with:

1. A list of buildings that your authority has ordered to be covered in cladding from January 1, 2010 to present.

By 'ordered' I mean cases where a contract was signed by the authority that contained a clause for buildings to be covered in cladding.

For each building, please provide:

a) the address
b) the postcode
c) the type of material used in the cladding, in particular whether it used a polyethylene or polyurethane core
d) the date on which the contract was signed off

If you think the January 1, 2010 date would breach the cost limit, please use January 1, 2015 instead.

Summary of response

1. A list of buildings that your authority has ordered to be covered in cladding from January 1, 2010 to present - EDDC has not placed any orders to “cover any building in cladding” in this time frame.

By 'ordered' I mean cases where a contract was signed by the authority that contained a clause for buildings to be covered in cladding - N/A

For each building, please provide:

a) The address - N/A
b) The postcode - N/A
c) The type of material used in the cladding, in particular whether it used a polyethylene or polyurethane core - N/A
d) The date on which the contract was signed off - N/A

If you think the January 1, 2010 date would breach the cost limit, please use January 1, 2015 instead - N/A

Date responded: 14 July 2017

Rights of way orders for public footpaths

Date submitted: 26 June 2017

Summary of request

I would like to request the following information on rights of way orders for public footpaths under the freedom of information act.

- How many claims of a public right of way with regard to either a footpath or bridle path have you received in the last five years?

- How much money has been spent to investigate / ensure the standard of proof is met on these claims?

- How many public rights of way orders has the council made with regard to either a footpath or bridle path?

- How much money has the council spent either contesting or enforcing the existence of these rights of ways with residents who live on or near the paths?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 June 2017

Tree Preservation Order

Date submitted: 23 June 2017

Summary of request

Is the council's set of Tree Preservation Orders (TPOs) indexed in digital form?

If so, please may I have a copy of all the data relating to TPOs from any databases you hold regarding them. One or more CSV exports would be ideal.

Summary of response

Is the council's set of Tree Preservation Orders (TPOs) indexed in digital form? - No. We do not have a complete list indexed in digital form. If you would like information on a specific TPO or TPOs in a specific small area we can provide this level of detail.

Date responded: 4 July 2017

Council Tax/NNDR Revenues Manager

Date submitted: 22 June 2017

Summary of request

Council Tax/NNDR Revenues Manager

Summary of response

Libby Jarrett - Service Lead for Revenues and Benefits

Date responded: 22 June 2017

Collecting garden waste

Date submitted: 22 June 2017

Summary of request

1. Do you charge for collection of garden/green waste?
2. If you do charge, how much do you charge for this in the financial year 17/18?
3. What service to they get for this charge? e.g. are there restrictions such as the number of bags?
4. If you charge for garden waste collection, what year did you start to do this?
5. What months do you offer a garden waste collection?
6. How often is garden waste collected?
7. What is the total number of households, and percentage of households, where garden waste is collected?
8. Are there any additional garden waste charges (e.g. Christmas trees disposal)?

Composting:

9. Do you compost the collected garden waste?
10. If so, what percentage do you sell this back to the public, and at what price? Please include details of the weight of the compost for this price.
11. If so, what percentage do you use for public grounds and gardens? What is the value of this to you in the most recent financial year you have the data for?
12. Are there any additional sources of income from collected garden waste?

Total costs (Forecast 17/18 and actual 16/17):

13. What is the cost to you each year of collecting and disposing of garden waste?
14. How much did you make from any collection charges and sale to the public of composted waste?

Summary of response

EDDC do not collect garden waste.

Date responded: 23 June 2017

Fire risk assessments

Date submitted: 22 June 2017

Summary of request

• How much the council has spent on fire risk assessments in each year from 2007/08 to 2017/18
• Who has carried out your fire risk assessments in each year from 2007/08 to 2017/18 - name of company/individual
• If you own any tower blocks of 6 storeys or higher what was the date of the last fire risk assessment
• Please provide of a copy of the last fire risk assessment for each tower block
• Please tell me the date of the last refurbishment of each tower block

Summary of response

How much the council has spent on fire risk assessments in each year from 2007/08 to 2017/18 - On the corporate side, we do all except one of our fire risk assessments in-house. We cannot go back 10 years, but in the last 6 years, the external spend was £500 per year.

For EDDC's flats and Community Centres - The external fire risk assessor charged £150.00 per property equating to £3,750.00. In September 2014 EDDC's Community Centres were Fire Risk Assessed at a cost of £125.00 per centre.

Who has carried out your fire risk assessments in each year from 2007/08 to 2017/18 - name of company/individual - Corporate side - we cannot go back 10 years but the company was DSD Fire Risk Assessments of Exmouth.

For EDDC's flats and Community Centres - The first FRA’s of communal areas in our flats and Community Centres were carried out between 2012 and 2013. Approximately 93 FRA’s were carried out in-house and a professional fire risk assessor from Devon, Somerset and Dorset Fire Risk Assessments carried out the remaining 25. Our most recent FRA’s were procured through an Advantage South West Framework and have been carried out by a company called Fal Fire Ltd at a cost of £11,305.00; these were commenced at the end of last year and completed in March/April of this year.

If you own any tower blocks of 6 storeys or higher what was the date of the last fire risk assessment - EDDC do not own any residential tower blocks.

Please provide of a copy of the last fire risk assessment for each tower block - N/A

Please tell me the date of the last refurbishment of each tower block - N/A


Date responded: 14 July 2017

Temporary accommodation for victims of domestic violence

Date submitted: 21 June 2017

Summary of request

1)How many people fleeing domestic violence were placed in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each financial year from FY 2009/2010 to FY 2015/2016

2)How many people fleeing domestic violence were placed in temporary accommodation for longer than six weeks, for each year specified in Q1

3)The total cost to the local authority of accommodating people fleeing domestic violence in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each year specified in Q1

4)The total cost to the local authority of accommodating people in hotels, hostels, bed and breakfast or other forms of temporary accommodation in each year specified in Q1

Summary of response

1)How many people fleeing domestic violence were placed in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each financial year from FY 2009/2010 to FY 2015/2016 - We will not be able to provide the answers to these specific requests as our records do not distinguish between the specific reasons why people are placed into any form of emergency accommodation.

2)How many people fleeing domestic violence were placed in temporary accommodation for longer than six weeks, for each year specified in Q1 - N/A

3)The total cost to the local authority of accommodating people fleeing domestic violence in hotels, hostels, bed and breakfast or other forms of temporary accommodation for each year specified in Q1 - N/A

4)The total cost to the local authority of accommodating people in hotels, hostels, bed and breakfast or other forms of temporary accommodation in each year specified in Q1 - N/A

Date responded: 14 July 2017

Cladding on High Rise social housing buildings

Date submitted: 21 June 2017

Summary of request

1.Please supply a list naming all the social housing in your area which is tall (over 18 metres tall or more than four storeys tall).

2.Of the buildings identified in Q1, please name ones that have been fitted with cladding containing “Reynobond PE”.

3.Of the buildings identified in Q1, please name ones that have been fitted with cladding containing plastic of any sort.

Summary of response

EDDC do not have any buildings over 18 metres tall designated for social housing

Date responded: 22 June 2017

Tenant evictions

Date submitted: 21 June 2017

Summary of request

Legal:
1. The number of evictions of tenants from council owned, residential properties that were managed by your council (not by an ALMO) during the year.
2. The average amount spent by the local authority per eviction including:
2.1. The average amount spent on legal advice per eviction (including advice from in-house lawyers and
external legal providers) for the year.
2.2. The average amount spent on other (non-legal) costs per eviction (for example, non-legal staff time spent preparing paperwork) for the year.

Re-Lets:
1. If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1.1. The number of properties - if any - managed by the council?
1.2. The number of properties - if any - managed by an ALMO?
1.3. If any property is managed by an ALMO, please provide the name of the ALMO(s).
I would also like further information relating only to council owned residential properties that are managed by the council and not by an ALMO (“council managed properties”). This information should relate only to re-lets taking place during the year 01 April 2015 to 31 March 2016.
2. The total number of re-lets of council managed properties. These are lets of properties that previously had tenants and were made vacant for any reason (e.g. eviction, abandonment, tenant passing away) during the year.
3. The average number of weeks from the council managed properties becoming empty (for any reason) to them being re-let during the year.
4. The total amount of rent not collected in the void period between one tenant leaving and another moving in during the year.
5. The total amount spent on clearance, repairs, maintenance and/or cleaning in the period between a property becoming empty and it being re-let, at all council managed properties and re-let during the year.

Summary of response

Legal:
1. The number of evictions of tenants from council owned, residential properties that were managed by your council (not by an ALMO) during the year - 5 evictions
2. The average amount spent by the local authority per eviction including - The average cost per eviction was £650.15.
2.1. The average amount spent on legal advice per eviction (including advice from in-house lawyers and
external legal providers) for the year - There were no legal or staffing costs associated with the evictions as evictions are carried out by the Housing team. All the costs were repair costs.
2.2. The average amount spent on other (non-legal) costs per eviction (for example, non-legal staff time spent preparing paperwork) for the year - The average cost per eviction was £650.15. All the costs were repair costs.

Re-Lets:
1. If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1.1. The number of properties - if any - managed by the council? - 4222
1.2. The number of properties - if any - managed by an ALMO? - 0
1.3. If any property is managed by an ALMO, please provide the name of the ALMO(s) - N/A
2. The total number of re-lets of council managed properties. These are lets of properties that previously had tenants and were made vacant for any reason (e.g. eviction, abandonment, tenant passing away) during the year - 330 relets (including mutual exchanges) 61 mutual exchanges
3. The average number of weeks from the council managed properties becoming empty (for any reason) to them being re-let during the year - 6.8 weeks (excluding mutual exchanges)
4. The total amount of rent not collected in the void period between one tenant leaving and another moving in during the year - £158,160.24; Average £594.58
5. The total amount spent on clearance, repairs, maintenance and/or cleaning in the period between a property becoming empty and it being re-let, at all council managed properties and re-let during the year - £2,257,803

Date responded: 18 July 2017

How many cases of Legionnaire's disease have been reported since 2013

Date submitted: 20 June 2017

Summary of request

Would it be possible to get a breakdown of how many cases of Legionnaire's disease were reported to the Council between 2013 and the present day?

I'd like this broken down by year if this information is available (e.g. 2013, 2014, 2015, 2016, 2017 so far). If this isn't available, a total amount of cases is fine.

Summary of response

We have not had any notifications of Legionella since 2013. However, Legionella is not a notifiable disease. You may wish to approach Public Health England for this sort of information.

Date responded: 7 July 2017

Fire risk assessments on high rise council accommodation

Date submitted: 20 June 2017

Summary of request

1. When was the last time a fire risk assessment was carried out on housing where council tenants reside where the building has more than six floors?

1(a). Please can you provide further details as to how many buildings are under your authority and the details of each report.

2. Of those assessments in question 1, please can you provide how many were considered high risk (high risk defined as a serious risk to life from fire, substantial quantities of combustible materials, highly flammable substances, or likelihood of the rapid spread of fire, heat or smoke)?

Summary of response

EDDC do not have any buildings over 6 floors where council tenants reside

Date responded: 20 June 2017

Energy Management Systems

Date submitted: 20 June 2017

Summary of request

1. The supplier who provides the software to the organisation?
2. The cost associated with the software. Please provide me with the annual spend.
3. What is the brand of the software?
4. What is the duration of the contract?
5. When does this contract expires?
6. When does the organisation plan to review this contract?
7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services.

8. What is the organisation’s annual energy spend for the following:
a. Electricity
b. Gas
c. Water

9. What is the total number of meter points for Electricity for:
a. Non Half Hourly (NHH) meter points
b. Half Hourly (HH) meter points

10. What is the total number of Gas meter points?
11. What is the total number of Water meter points?
12. What is the total number of meter points for specialist gases and liquids?
13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management.

14. Can you please send me the organisations’ energy management strategy/plan that covers 2017?

Summary of response

1. The supplier who provides the software to the organisation? - N/A we have no software
2. The cost associated with the software. Please provide me with the annual spend - N/A
3. What is the brand of the software? - N/A
4. What is the duration of the contract? - N/A
5. When does this contract expires? - N/A
6. When does the organisation plan to review this contract? - N/A
7. Can you please provide me with the contract description of the services provided under the agreement with the supplier? This also includes potential extensions and support and maintenance services - N/A

8. What is the organisation's annual energy spend for the following:
Annual energy spend based on 2016/17 expenditure:
a. Electricity – Electricity £209,074.06
b. Gas – Gas £49,821.04
c. Water – Water £159,012.05

9. What is the total number of meter points for Electricity for:
a. Non Half Hourly (NHH) meter points - 200
b. Half Hourly (HH) meter points - 2

10. What is the total number of Gas meter points? - 24
11. What is the total number of Water meter points? - 100
12. What is the total number of meter points for specialist gases and liquids? - 1
13. Can you please provide me with the contact details of the key person responsible for this contract or around energy management - Simon Allchurch email: SAllchurch@eastdevon.gov.uk
14. Can you please send me the organisations' energy management strategy/plan that covers 2017? - N/A we do not have one

Date responded: 4 July 2017

ICT contracts

Date submitted: 20 June 2017

Summary of request

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier's name, if there is not information available please can you provide further insight into why?
2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
3. Fixed Line- Contract Duration- the number of years the contract is for each
4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP
5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2
6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is not information available please can you provide further insight into why?
7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract
8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable
9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier
10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable

Contract 3
11. Fixed Broadband Provider- Supplier's name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable
14. VOIP/PBX Installation Date of the organisation's primary telephone system: - please provide day, month and year (month and year is also acceptable)

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why?
16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
17. Contract Description: Please can you provide me with a brief description of the contract
18. Number of sites: Please state the number of sites the WAN covers. Approx. will do
19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable

18. Internal Contact: please can you send me there full contact details including contact number and email and job title

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract
· Number of Extensions
· Type of Lines
· Number of Lines
· Minutes Landline Monthly Average Spend
· Fixed Broadband Average Annual Spend
· WAN Average Annual Spend
· Internal Contact: please can you send me there full contact details including contact number and email and job title.

Summary of response

Contract 1
1. Current Fixed Line (Voice Circuits) Provider- Supplier's name, if there is not information available please can you provide further insight into why? - Virgin Media Business (VMB), Gamma, See The Light
2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Rolling (Gamma), Q3 2018 (VMB)
3. Fixed Line- Contract Duration- the number of years the contract is for each - 3 years Virgin Media
4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP - Various – SIP, ISDN, PSTN. Migrating towards SIP
5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines - 144 SIP, 4 ISDN, 150 PSTN

Contract 2
6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is not information available please can you provide further insight into why? - Virgin Media Business
7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract - Q3 2018
8. Minutes Landline Monthly Spend- Monthly average spend. An estimate or average is acceptable - Around £600
9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier - Three
10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable - 500

Contract 3
11. Fixed Broadband Provider- Supplier's name if there is not information available please can you provide further insight into why? - Eclipse
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Rolling
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable - £5000pa
14. VOIP/PBX Installation Date of the organisation's primary telephone system: - please provide day, month and year (month and year is also acceptable) - Not yet live

Contract 4
15. WAN Provider- please provide me with the main supplier(s) if there is not information available please can you provide further insight into why? - Virgin Media
16. WAN Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers - Q3 2020
17. Contract Description: Please can you provide me with a brief description of the contract - Provide MPLS between 3 main sites with redundant routes
18. Number of sites: Pleas state the number of sites the WAN covers. Approx. will do - Three
19. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable - £110,000

18. Internal Contact: please can you send me there full contact details including contact number and email and job title - Adrian Smith, Support & Infrastructure Manager, Adrian.smith@strata.solutions, 01392 265353

If your organisation has a managed services contract which includes all or two out of three of the services stated above please state which of these is included with the contract. It would also be for me to if there are any other service support areas that are included within these contracts.

Managed Service Contract - N/A
· Number of Extensions
· Type of Lines
· Number of Lines
· Minutes Landline Monthly Average Spend
· Fixed Broadband Average Annual Spend
· WAN Average Annual Spend
· Internal Contact: please can you send me there full contact details including contact number and email and job title.

Date responded: 13 July 2017

Placement service for adult social care

Date submitted: 20 June 2017

Summary of request

1 Do you have a sourcing/brokerage or placement service who source support on behalf of adult social care?
2 If yes to the above what types of care do they source? (Domiciliary Care, Support Living, Residential and Nursing home placements, transport etc.)
3 Do you have a sourcing/brokerage or placement service who source care on behalf of children's services?
4 If yes to the above what types of care do they source? (Independent Fostering Agencies, Supported Lodgings, Residential, Secure, Crisis Care, In House Fostering etc.)
5 If the answer to 1 and 3 was Yes: Are these part of a combined service?
6 If the answer to 1 was Yes: Does the adults team source for continuing health care as well or just for local authority clients ?
7 If the answer to 1 was Yes: Do the adults team source for self-funding clients?
8 If the answer to 1 was Yes: What is your average sourcing time in days for; Domiciliary Support Packages, Residential and Nursing Home Placements? (Sourcing time is defined, in this instance, as the length of time between the referral being received by the service and the support package start date/ placement admission date)
9 If the answer to 1 was Yes: Does your adults team source for acute hospitals in your area? If yes is this all types of support or just specific types such as Domiciliary or Residential and Nursing. (If specific types please list the specific types)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 21 June 2017

Cost of the new green recycling sacks

Date submitted: 20 June 2017

Summary of request

Cost of the new green recycling sacks for the new recycling scheme

Summary of response

We have purchased 95,000 recycling sacks at a total cost of £184,900

Date responded: 21 June 2017

Buildings over 18 metres tall used for social housing

Date submitted: 19 June 2017

Summary of request

A) A list of the buildings within your borders that are considered tall buildings. The standard definition in use in building codes is 18 metres. If there is some other - hopefully similar - definition that would assist you in getting the information more easily, please do contact me. Ideally, we would get the height, too (either in stories or in metres/feet)

B) For each building, please state the postcode

C) For each building, please state whether the buildings are for residential use, for example

D) For each building, please state whether they are owned either by the local authority or a housing association

E) If the information is held easily, please could you supply the date of construction?

Summary of response

EDDC do not have any buildings over 18 metres tall designated for social housing

Date responded: 20 June 2017

Safety inspections for high-rise blocks of flats designated for social housing

Date submitted: 19 June 2017

Summary of request

1) How many high-rise blocks of flats designated for social housing (council flats) are owned by your council? By ‘high-rise flats’ I refer to the definition of a high-rise as a multi-story structure above 35 meters tall, or a building of unknown height from 12 floors and upwards
2) In the last financial year (2016-17), how many of these buildings were found to have a Category 1 hazard? This refers to the Housing Health and Safety Rating System (HHSRS)
2b) How many of these hazards were fire-related? Please list the buildings by address
3) How many of these buildings were found to have any other form of potential fire risk/hazard not listed above? For instance, during a standard risk assessment. Please list the buildings, and list the hazards
4) How many of these buildings have one or zero designated fire exits? Please list the buildings

All questions refer to the most recent financial year (2016-17)

Summary of response

EDDC do not have any high-rise blocks of flats designated for social housing

Date responded: 20 June 2017

Tower blocks - safety inspections

Date submitted: 16 June 2017

Summary of request

• How many tower blocks you own – if any
• How many storeys each tower block has
• If you are planning to carry out a fire safety check on all your tower blocks as a matter of priority
• Please send me a copy of the most recent fire assessment carried out for each block you own
• Who carries out your fire risk assessments
• Who decides if your buildings meet building regulations approval
• What type of cladding/panels each of your tower blocks have

Summary of response

EDDC do not have any tower blocks.

Date responded: 19 June 2017

New Coins accepted in car parking machines

Date submitted: 12 June 2017

Summary of request

Please could you provide me with;
1. The percentage of cash-accepting car park ticket machines, which you are responsible for, that currently accept the new £1 coin
2. If you do not currently have 100% compatibility, when do you estimate all cash-accepting car park ticket machines will be able to accept the new £1 coin

Summary of response

All of our car park ticket machines that accept coin payment accept the new £1 coin, and have done so since they came into circulation.

Date responded: 14 June 2017

Indemnity limit on Official Search Certificates

Date submitted: 12 June 2017

Summary of request

1. What is the indemnity limit on your Official Search Certificates?
2. How many claims have been lodged in the last five years, in relation to local authority searches?
3. How many of those claims were successful?

Summary of response

Our indemnity insurance for searches is £5,000,000 and there have been zero claims lodged with the last 5 years

Date responded: 14 June 2017

Legal Services

Date submitted: 10 June 2017

Summary of request

1. How much is the legal services department training budget?

2. How many fee earners are employed in the legal services department?

3. How many paralegals (or of equivalent title) are employed in the legal services department?

4. How many legal executives are employed in the legal services department?

5. How many solicitors are employed in the legal services department?

6. How many legal apprentices are employed in the legal services department?

7. What is the salary range of paralegals employed in the legal services department?

8. What is the salary range of legal executives employed in the legal services department?

9. What is the salary range of solicitors employed in the legal services department?

10. What is the salary range of legal apprentices employed in the legal services department?

11. Can you supply me with a copy of the job descriptions for each of the following roles:
11.1 Paralegal;
11.2 Legal executive;
11.3 Solicitor; and
11.4 Legal apprentice.

12. Can employees in the legal services department work from home and/or agile work and what is the policy for this?

13. What employee benefits are available for working in the legal services department, for example and including but not limited to: pension schemes, healthcare, flexi-time?

14. Is the legal services department an ABS, shared-service and/or in-house department?

15. Does the legal services department sell services to external clients?

Summary of response

1. How much is the legal services department training budget? - £2,300

2. How many fee earners are employed in the legal services department? - 6 plus strategic lead but including paralegal

3. How many paralegals (or of equivalent title) are employed in the legal services department? - 1

4. How many legal executives are employed in the legal services department? - None

5. How many solicitors are employed in the legal services department? - 4

6. How many legal apprentices are employed in the legal services department? - None

7. What is the salary range of paralegals employed in the legal services department? - £18,746 - £20,661

8. What is the salary range of legal executives employed in the legal services department? - N/A

9. What is the salary range of solicitors employed in the legal services department? - £35,444 - £39,177 (Plus market supplement of £1,239)

10. What is the salary range of legal apprentices employed in the legal services department? - N/A

11. Can you supply me with a copy of the job descriptions for each of the following roles:
11.1 Paralegal;
11.2 Legal executive; N/A
11.3 Solicitor; and
11.4 Legal apprentice. N/A

12. Can employees in the legal services department work from home and/or agile work and what is the policy for this? - Yes. The Council has a flexible working policy

13. What employee benefits are available for working in the legal services department, for example and including but not limited to: pension schemes, healthcare, flexi-time? - Pension, Child Care Voucher purchase, Employee Assistance Scheme, Flexible Working

14. Is the legal services department an ABS, shared-service and/or in-house department? - In house
15. Does the legal services department sell services to external clients? - No

Date responded: 4 July 2017

Budget

Date submitted: 9 June 2017

Summary of request

Under the FOI Act please can you let me know your organisations budget for:

2016
2017

This is the total operating budget for your organisation across all departments etc.

Summary of response

The budget for each new Financial year is always covered in the January Cabinet meeting and can be found published on our website under the January Agenda for each year.
http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/cabinet/cabinet-agendas/

2016 - http://eastdevon.gov.uk/papers/cabinet/60116bpcabinetbudgetbook.pdf
2017 - http://eastdevon.gov.uk/papers/cabinet/110117bpcabinetdraftbudgetbook201718.pdf

Date responded: 9 June 2017

Main Software Systems for: Planning Building Control Environmental Health Licensing

Date submitted: 9 June 2017

Summary of request

Please provide the following information regarding your current IT Systems.

What are the main Software Systems used by the Council for:
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

How many users / licenses for each system do you have?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

How much does each system cost annually?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

When does each contract expire?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Do you have any planned upgrades to the software? If so, when?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Are you planning to go to market for a different Software System? If so, when?
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Who is the person responsible for your Software Systems?
Please provide name, title and contact information.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Summary of response

What are the main Software Systems used by the Council for:
1. Planning - Idox Uniform
2. Building Control - Idox Uniform
3. Environmental Health - Idox Uniform
4. Licensing - Idox Uniform

How many users / licenses for each system do you have?
1. Planning - 250 Licenses - shared across systems
2. Building Control - 250 Licenses - shared across systems
3. Environmental Health - 250 Licenses - shared across systems
4. Licensing- 250 Licenses - shared across systems

How much does each system cost annually? - It has not been possible to separate out the cost of each individual system.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

When does each contract expire?
1. Planning - 2019
2. Building Control- 2019
3. Environmental Health- 2019
4. Licensing- 2019

Do you have any planned upgrades to the software? If so, when? No
1. Planning - No
2. Building Control - No
3. Environmental Health- No
4. Licensing- No

Are you planning to go to market for a different Software System? If so, when?
1. Planning - No
2. Building Control - No
3. Environmental Health - No
4. Licensing - No

Who is the person responsible for your Software Systems? - David Sercombe, Business Systems Manager, david.sercombe@strata.solutions 01392 265353
Please provide name, title and contact information.
1. Planning
2. Building Control
3. Environmental Health
4. Licensing

Date responded: 7 July 2017

Contact details for the Head of Research; Head of Analysis; Head of Intelligence and Head of Performance

Date submitted: 8 June 2017

Summary of request

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job title is not in post at East Devon then the closest person to the role who performs statistical or survey analysis would be helpful

Summary of response

The above roles do not exist. We have Strategic Leads and Service Leads for each of the services that East Devon District Council provides. Please refer to our website where there is a structure chart for each service and one for the Strategic Management Team.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 8 June 2017

East Devon District Council's 151 Officer

Date submitted: 8 June 2017

Summary of request

I require the Full Name of East Devon District Council's 151 Officer: pursuant to the Local Government Act 1972, Financial Administration, section 151

I also require a printed and certified copy of East Devon District Council's Memorandums and Articles of Association (Companies Act 1985)

Summary of response

Full name of East Devon District Council's 151 Officer – Simon Davey, Strategic Lead for Finance.

We are not a company, rather a local authority, which is governed by statute and our constitution, (a copy of which can be found at http://eastdevon.gov.uk/media/2128618/constitution-may-2017.pdf).

Date responded: 13 June 2017

Costs of agency staff/supply teachers in East Devon schools

Date submitted: 8 June 2017

Summary of request

I am interested in the amounts paid by all schools in East Devon District Council in relation to temporary teacher staffing cover / agency costs.

My hope is to receive an electronic breakdown of amounts paid by each school from the Consistent Financial Reporting System for each school. The specific CFR codes I would like to examine are CFR02 - Supply Teachers and CFR26 - Agency Supply Staff.

I would like the information in an electronic format MS Excel please.

The information I require for each school is: School name, CFR02 annual total and CFR26 annual total.

If possible, please could the spend be broken down by primary, secondary, Nursery and Special Needs schools and/or any other classification of school as well?

I would like the information to cover the year 2016/2017

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this FOI request to Devon County Council as the authority responsible for Education, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 June 2017

Average Void costings

Date submitted: 8 June 2017

Summary of request

1. What current schedule of rates do you use?
a. Do you uplift the rate annually and what is this based on?
2. Within a void property there may be a kitchen/bathroom replacement or decorating works required in addition to the void works required. Do you code these under the void costings and increase the average cost or do you use planned contract specific budgets i.e. planned kitchen pays for the kitchen works to be completed during the void process?

Summary of response

1. What current schedule of rates do you use? - We do not use a schedule of rates for our repairs or void works
a. Do you uplift the rate annually and what is this based on? - There is an annual uplift based on RPI
2. Within a void property there may be a kitchen/bathroom replacement or decorating works required in addition to the void works required. Do you code these under the void costings and increase the average cost or do you use planned contract specific budgets i.e. planned kitchen pays for the kitchen works to be completed during the void process? - We are currently including the costs of kitchen/bathroom replacement and any decoration within our Void costs.

Date responded: 13 June 2017

Complaints about dogs

Date submitted: 6 June 2017

Summary of request

• How many fines have been issued by the council for dog fouling in the last three years for which figures are available;
• How many complaints, referring to dog fouling, by members of the public have been made in each of the last three years for which figures are available; and
• How many complaints in total have been made by members of the public to the council in each of the last three years for which figures are available; broken down, where relevant, into categories of complaint.

Summary of response

• How many fines have been issued by the council for dog fouling in the last three years for which figures are available;

2014 - 10 (£800)
2015 - 5 (£400)
2016 - 7 (£560)

• How many complaints, referring to dog fouling, by members of the public have been made in each of the last three years for which figures are available;

2014 - 188
2015 - 290
2016 - 257

• How many complaints in total have been made by members of the public to the council in each of the last three years for which figures are available; broken down, where relevant, into categories of complaint.

Noise
2014 - 169
2015 - 121
2016 - 102

Dangerous
2014 - 100
2015 - 34
2016 - 13

Nuisance
2014 - 13
2015 - 156
2016 - 156

Fouling
2014 - 188
2015 - 290
2016 - 257

Total
2014 - 470
2015 - 601
2016 - 528

• NB. Please note that prior to 2015 minor dog attacks were being wrongly categorised as Dangerous Dogs. Dangerous Dogs are defined in the law and now only dog attacks that result in serious bites on humans are recorded as Dangerous Dog incidents. These are followed up by the Police. Nuisance dogs are those that inflict minor nips and bites on humans and pets or which otherwise interfere with humans.

Date responded: 27 June 2017

Underfleet Car Park revenue 2016

Date submitted: 5 June 2017

Summary of request

Please provide 2016 revenue received from the EDDC public car park located at Underfleet Car Park Seaton Devon.

Summary of response

Gross revenue (inclusive of VAT) for 2016 is:

Seaton Jurassic £ 80,031
The Underfleet (west) £ 18,118
Underfleet (west) only opened in July 2016 and was closed in October for the winter.

We cannot allocate permit holder revenue to either as there is no record of when and how long permit holders use car parks.

Date responded: 13 June 2017

Company cars

Date submitted: 5 June 2017

Summary of request

It is a request for the following information please:
1. Please provide full name, contact phone number and e-mail address for the following individuals within your Council:
a. Financial Director
b. Fleet Manager
c. Sustainability Manager
d. Climate Change Manger
e. Energy Manager
g. In the event that c - e above are the same person, then the details of that person only are fine. Most similar title(s) to the roles describes above is also fine.

2. a. How many grey fleet (personal cars used for Council business) do you pay mileage claims for? (most recent years data please)
b. How many electric vehicles do you have on your fleet? (most recent years data please)

3. a. What is the Councils carbon reduction target and by when is it to be achieved?
b. What carbon reduction has the Council made to date (most recent year’s data)?
c. What is the year that this figure/percentage represents?
d. What is the baseline year that this is based upon?

Summary of response

It is a request for the following information please:
1. Please provide full name, contact phone number and e-mail address for the following individuals within your Council:
a. Financial Director – Simon Davey Strategic Lead – Finance; email: SDavey@eastdevon.gov.uk
b. Fleet Manager - The Council does not have a fleet manager role. The Council’s vans are managed by the Street Scene service and the closed lease car scheme by payroll Services (due to the very small number).
c. Sustainability Manager - Richard Cohen Deputy Chief Executive Development, Regeneration and Partnership; email: RCohen@eastdevon.gov.uk
d. Climate Change Manger - Richard Cohen
e. Energy Manager - Simon Allchurch Senior Building Surveyor; email: SAllchurch@eastdevon.gov.uk
g. In the event that c - e above are the same person, then the details of that person only are fine. Most similar title(s) to the roles describes above is also fine - There is no formal position for the above roles.

2. a. How many grey fleet (personal cars used for Council business) do you pay mileage claims for? (most recent years data please) – The Grey fleet is 211 vehicles for 2016/17 as at 31 March 2017
b. How many electric vehicles do you have on your fleet? (most recent years data please) - 1

3. a. What is the Councils carbon reduction target and by when is it to be achieved? - Please see the below comment
b. What carbon reduction has the Council made to date (most recent year’s data)? - Please see the below comment
c. What is the year that this figure/percentage represents? - Please see the below comment
d. What is the baseline year that this is based upon? - Please see the below comment

In its 2008 Climate Change Strategy EDDC set out its aim to, ‘reduce East Devon’s total carbon dioxide emissions by 2020 to 26% to 32% of 1990 levels. This would require a reduction of 272 kilo tonnes per annum (26%) by 2020 using East Devon’s baseline at 2005 of 1,045 kilo tonnes per annum. This is equivalent to a reduction of 18 kilo tonnes per annum for the next 15 years’.

It needs to be understood though that this was for East Devon as a District, not for the Council’s own operations specifically. The carbon footprint of Council’s own operations can be seen at http://eastdevon.gov.uk/property-services/carbon-footprint/

Date responded: 29 June 2017

Automatic wash/dry toilets for Disabled Home Adaptations in 2016/17

Date submitted: 5 June 2017

Summary of request

1. How many automatic wash/dry toilets your authority provided by way of Grants for Disabled Home Adaptations in 2016/17?

2. How many automatic wash/dry toilets your authority provided for your own housing stock in 2016/17?

Summary of response

1. How many automatic wash/dry toilets your authority provided by way of Grants for Disabled Home Adaptations in 2016/17? = 9

2. How many automatic wash/dry toilets your authority provided for your own housing stock in 2016/17? = 1

Date responded: 21 June 2017

Private companies owned, or part owned, by East Devon District Council

Date submitted: 3 June 2017

Summary of request

Please could you provide me with the following information about each private company owned, or part owned, by East Devon District Council for the dates 2011-present (including companies that have been terminated within those dates):

• Name of company
• Percentage owned by the council
• Main objective or objectives of the company

Please consider the above to include all standard definitions of a company, including: Local Authority Trading Companies (LATCs), arms length management organisations, Community Interest Companies, commercial Partnerships as well as traditional commercial organisations such as a Limited liability company or other legally incorporated companies.

Summary of response

Name of Company : South West Audit Partnership Ltd
Percentage owned by the council : Equal owners along with 21 other organisations.
Main objective or objectives of the company : SWAP is a not for profit organisation that focusses on internal audit but also offers a variety of independent business improvement and assurance services designed to help all public sector entities achieve their goals.

Name of Company : Exeter Science Park Ltd
Percentage owned by the council : 7.12% shareholding
Main objective or objectives of the company: To facilitate the creation of science park within the district in line with the Council Plan and economic development objectives.

Name of Company : Strata Service Solutions Ltd
Percentage owned by the council : Equal owners along with 2 other local authorities (1/3 shareholding)
Main objective or objectives of the company : To provide ICT services to the Council along with two other local authorities.

Date responded: 26 June 2017

Public Health Funerals

Date submitted: 30 May 2017

Summary of request

1. How many public health funerals were carried out in the financial year 2011/12?
2. What was the cost of an individual public health funeral in 2011/12, separately for a) burials and b) cremations
3. What was the total cost of public health funerals for the Local Authority in 2011/12?
4. How many public health funerals were carried out in the financial year 2015/16?
5. What was the cost of an individual public health funeral in 2015/16, separately for a) burials and b) cremations;
6. What was the total cost of public health funerals for the Local Authority in 2015/16?

Summary of response

Information regarding national assistance burials can now be found on our website at the following address and is updated as and when we assist in a burial.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

1. How many public health funerals were carried out in the financial year 2011/12?

2011 - 9
2012 - 5

2. What was the cost of an individual public health funeral in 2011/12, separately for a) burials and b) cremations -

2011 –
5 Cremations £1,552.60; £1,343.00; £1,211.20; £1,353.40; £1,430.20
4 Burials £1,661.60; £1,445.00; £1,467.40; £1,365.80

2012 –
4 Cremations £2,944.00; £1,595.34; £1,430.48; £1,269.36
1 Burial £1,497.76

3. What was the total cost of public health funerals for the Local Authority in 2011/12?

2011 - £12,830.20
2012 - £8,736.94

4. How many public health funerals were carried out in the financial year 2015/16?

2015 - 5
2016 - 2

5. What was the cost of an individual public health funeral in 2015/16, separately for a) burials and b) cremations;

2015
4 Cremations £1,447.00; £0; £1,480.00; £1330.00
1 Burial £1392.00

2016
Cremation £1,424.00
Burial £1,417.00

6. What was the total cost of public health funerals for the Local Authority in 2015/16? - Total cost to EDDC £8,490.00

Date responded: 30 May 2017

Contact details for EDDC's webmaster

Date submitted: 26 May 2017

Summary of request

I was wondering if you could provide the name and email address for the webmaster (or person responsible for website content) for your council website?

Summary of response

David Sercombe, Business Systems Manager; email: david.sercombe@strata.solutions Tel: 01392 265353

Date responded: 1 June 2017

Memorial masons and sculptors

Date submitted: 26 May 2017

Summary of request

I would like to request a copy of your list of approved memorial masons and sculptors within your jurisdiction

Summary of response

This council does not specify or hold a list of approved memorial masons in this district. There is only a need for each monumental stone mason to submit an application to place a memorial in any of the cemeteries that this council administers. The council cannot recommend a particular company.

However to assist you as a general query a Google search will provide a list of companies in East Devon which can be found at this link although others are available in East Devon, Exeter and Dorset:

https://www.yell.com/s/monumental+masons+and+memorials-east+devon+d+c.html



Date responded: 31 May 2017

Assistive Technology, such as Tele Care

Date submitted: 26 May 2017

Summary of request

1) Does your Local Authority have in-house provision for assistive technology and telecare services and what percentage of the total amount is spent with external providers?

2) How much did your Local Authority spend on assistive technology and telecare services in 2015/16 and 2016/17 and how much is it planning to spend in 2017/18 on either a ‘spot’ or ‘block’ contract basis?

3) How many service users in your area received assistive technology and telecare services on 1st April 2015, 1st April 2016 and 1st April 2017?

4) Please provide; full names, job titles and contact details (including telephone numbers and email addresses) of the responsible Managers and Officers and what section / department these staff are part of?

5) Please provide details of any forthcoming tenders and contract renewals for such services? I would also be very interested in reading any other comments about commissioning and implementation of assistive technology and telecare services, including any other requirements in your area you might have.

Summary of response

1. Does your Local Authority have in-house provision for assistive technology and telecare services and what percentage of the total amount is spent with external providers? - Yes, the service is in-house. No external services

2. How much did your Local Authority spend on assistive technology and telecare services in 2015/16 and 2016/17 and how much is it planning to spend in 2017/18 on either a ‘spot’ or ‘block’ contract basis? - East Devon offer sheltered housing and currently there is a capital program of £200K per year to reshape sheltered schemes, money from this budget is being utilised towards upgrading alarm/telecare equipment. Home Safeguard (in-house service) which is the monitoring and out of hours service for East Devon provides an installation and monitoring service to private users within the district.

Budgets for purchasing telecare equipment for:

2015/2016 - £91,000
2016/2017 - £85,000
2017/2018 - £75,000

Home Safeguard is cost neutral, bottom line budget of £360,000

3. How many service users in your area received assistive technology and telecare services on 1st April 2015, 1st April 2016 and 1st April 2017? - East Devon District Council provide 1,400 sheltered housing properties of which alarm equipment is fitted. This figure will apply to the three years specified. In addition telecare is provided to private service users within the district. In all three years the figure remains around 3,000.

4. Please provide; full names, job titles and contact details (including telephone numbers and email addresses) of the responsible Managers and Officers and what section / department these staff are part of? - Sue Bewes Landlord Services Manager, sbewes@eastdevon.gov.uk, 01395 516551; Sue Hodges, Home Safeguard Manager, shodges@eastdevon.gov.uk 01395 578237; Tina Cureton Support Services Manager, tcureton@eastdevon.gov.uk

5. Please provide details of any forthcoming tenders and contract renewals for such services? I would also be very interested in reading any other comments about commissioning and implementation of assistive technology and telecare services, including any other requirements in your area you might have - N/A as service is provided in-house.

Date responded: 31 May 2017

Mobile apps

Date submitted: 25 May 2017

Summary of request

· The amount spent on the development of mobile applications by the Council during each of the last 3 years
· The number of mobile applications the Council has had developed during each of the last 3 years
· Who the Council used to develop apps during the last 3 years - internal / external. If external which organisation(s)?

Summary of response

· The amount spent on the development of mobile applications by the Council during each of the last 3 years - Zero
· The number of mobile applications the Council has had developed during each of the last 3 years - Zero
· Who the Council used to develop apps during the last 3 years - internal / external. If external which organization(s)? - No apps developed

Date responded: 8 June 2017

Gas and Electricity suppliers

Date submitted: 25 May 2017

Summary of request

1-Do you use a public buying organisation - examples of PBOs are defined in https://www.nao.org.uk/wp-content/uploads/2010/05/Collaborative_procurement_List_of_professional_buying_organisations.pdf
2-Name of your supplier for gas
3-Name of your supplier for Non half hourly electricity
4-Name of your supplier for half hourly electricity
5-The end date of your contract for these energy supply contracts.

Summary of response

1-Do you use a public buying organisation - Yes, ESPO

https://www.espo.org/Frameworks/Energy/191b-cNEW-Electricity

https://www.espo.org/Frameworks/Energy/192-Mains-gas

2-Name of your supplier for gas – Total Gas & Power
3-Name of your supplier for Non half hourly electricity – Total Gas & Power
4-Name of your supplier for half hourly electricity – Total Gas & Power
5-The end date of your contract for these energy supply contracts – Gas 31st March 2019; Electricity 30th September 2020

Date responded: 30 May 2017

Special Educational Needs and Disabilities provision

Date submitted: 24 May 2017

Summary of request

Could you please send any policy, strategy, directive or similar document which sets out how Special Educational Needs and Disabilities provision is funded at an individual level, eg. banding, maximum spend per child?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 24 May 2017

Nominations for post of vice chairman

Date submitted: 23 May 2017

Summary of request

In relation to the post of vice-chairman :

1 notes, emails and any other communications, sent by the Conservatives, regarding voting for this post to the press office.

2. Any notes, emails and any other communications sent by the Conservatives, which included as a subject matter, who should be put in this press release, or any press release about the appointments of key roles at East Devon District Council.

Summary of response

1 notes, emails and any other communications, sent by the Conservatives, regarding voting for this post to the press office.
No information held

2. Any notes, emails and any other communications sent by the Conservatives, which included as a subject matter, who should be put in this press release, or any press release about the appointments of key roles at East Devon District Council.
No information held

Date responded: 6 June 2017

Contact details and email address for the person who deals with your cleaning contracts and staff

Date submitted: 23 May 2017

Summary of request

I was hoping to gather the contact details and email address for the person or persons who deal with your cleaning contracts and staff. Primarily the details of people who work with the cleaning of council owned buildings or any outsourced cleaning you provide.

Summary of response

Simon Allchurch, Senior Building Surveyor email:SAllchurch@eastdevon.gov.uk; Tracy Coles, Facilities Manager email:TColes@eastdevon.gov.uk

Date responded: 23 May 2017

South East Devon Habitat Regulation Committee and the proposed zonation and Code of Conduct for the Exe Estuary

Date submitted: 19 May 2017

Summary of request

As a partner organisation responsible for the SEDHRC, please can you make available any documentation relating to any pre or post decision political scrutiny that has been undertaken on the activities of the South East Devon Habitat Regulation Committee in relation to the proposed zonation and Code of Conduct for the Exe Estuary.

Summary of response

There has been no pre or post decision scrutiny at any of the partner authorities into the decision to undertake the consultation for the revision of the zones or codes of conduct. Essentially, this is because it is only the decision to undertake the consultation and codes of conduct that has been made.

A further decision on the recommendations which result from this work is expected in the October meeting of the South East Devon Habitat Regulations Executive Committee. It should be re-emphasised that this will be a decision on whether to support voluntary (not statutory) refuge areas for internationally important (and legally protected) wildlife.

All reports to the Executive are available to the public online (in advance of meetings), here: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/south-east-devon-habitat-regulations-executive-committee-agendas/

Date responded: 8 June 2017

Spending on 13-17 year old victims of domestic abuse

Date submitted: 19 May 2017

Summary of request

• Spending on 13-17 year old victims of domestic abuse for financial years:
o 2015-2016
o 2014-2015
o 2013-2014
• Spending on 13-17 year old perpetrators of domestic abuse for financial years:
o 2015-2016
o 2014-2015
o 2013-2014

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 19 May 2017

Cost of posters and banners with “Watch this Space” in Sidmouth

Date submitted: 18 May 2017

Summary of request

Please could you tell me the total cost of all the posters and banners with “Watch this Space”, plastered all over Sidmouth?

Summary of response

The total cost for posters and banners in Sidmouth is £185.90

Date responded: 15 June 2017

Specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs

Date submitted: 17 May 2017

Summary of request

1) The number of specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs (BaMER, LGBT, disabled, those with mental health conditions, problematic substance users, older women/non-binary people) in each the council area, and the maximum capacity of these refuges, in FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017

2) The amount of local authority money spent on refuge services for women with specialist needs, in each financial year specified in Q1

3) A list of funding streams and contracts for support services for survivors (or those at risk) of domestic violence, during each financial year specified in Q1

4) A list of all grant funding streams specifically for these services, during each financial year specified in Q1

5) The total value of each grant funding stream in each year specified, during each financial year specified in Q1

6) A list of recipients of grants under each grant funding stream in each year, together with the funding awarded to each organisation each year, and what services were supported through this grant

7) A list of all current contracts for provision of these services, together with the contracted provider under each contract, the start date and length of each contract, the full-term value of each contract, and the funding programme the contract was awarded under (e.g. supported housing), in each financial year specified in Q1

Summary of response

1) The number of specialist refuges for women/non-binary victims of domestic violence and their kin with specialist needs (BaMER, LGBT, disabled, those with mental health conditions, problematic substance users, older women/non-binary people) in each the council area, and the maximum capacity of these refuges, in FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 - We do not have any specialist DA refuge support services, until one place of safety in 2016 in our own stock was created, which is a self-contained property that can accommodate up to 5 people in one family, however Devon County Council paid for the set up costs.

2) The amount of local authority money spent on refuge services for women with specialist needs, in each financial year specified in Q1 - We pay a contribution of £5k per year to ADVA (Against Domestic Violence and Abuse) and we have done throughout the timeframe requested. There is no other support service or funding that we have provided.

3) A list of funding streams and contracts for support services for survivors (or those at risk) of domestic violence, during each financial year specified in Q1 - Please refer to the answer for question 2

4) A list of all grant funding streams specifically for these services, during each financial year specified in Q1 - Please refer to the answer for question 2

5) The total value of each grant funding stream in each year specified, during each financial year specified in Q1 - Please refer to the answer for question 2

6) A list of recipients of grants under each grant funding stream in each year, together with the funding awarded to each organisation each year, and what services were supported through this grant - Please refer to the answer for question 2

7) A list of all current contracts for provision of these services, together with the contracted provider under each contract, the start date and length of each contract, the full-term value of each contract, and the funding programme the contract was awarded under (e.g. supported housing), in each financial year specified in Q1 - Please refer to the answer for question 2

Date responded: 9 June 2017

Specialist domestic violence refuge support services

Date submitted: 17 May 2017

Summary of request

1) The amount of money spent on specialist domestic violence refuge support services during FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 (FY denotes financial year in this request)

2) The amount of money spent on supported housing during each year specified for domestic violence victims and their kin

3) The maximum bed capacity in the authority’s refuges, for each year specified for domestic violence victims and their kin

Summary of response

1) The amount of money spent on specialist domestic violence refuge support services during FY2007/2008, FY 2008/2009, FY 2009/2010, FY 2010/2011, FY2011/2012, FY2012/ 2013, FY2013/2014, FY2014/2015, FY2015/2016 and FY2016/2017 (FY denotes financial year in this request) - We do not have any specialist DA refuge support services, until 1 place of safety in 2016 in our own stock, however, Devon County Council paid for the set up costs.

2) The amount of money spent on supported housing during each year specified for domestic violence victims and their kin - We do not have specific figures for this, in cases where people are fleeing they may end up in supported/refuge accommodation in another area since we do not have specialist accommodation in our area.

3) The maximum bed capacity in the authority's refuges, for each year specified for domestic violence victims and their kin - We do not have any refuges.

Date responded: 23 May 2017

Telecare and Community Equipment Services

Date submitted: 16 May 2017

Summary of request

As an Independent Standards Body, I would like to request the following information in relation to all Telecare and Community Equipment Services, held by you.

1 Details of all current contracts you have, including the name, address and contact details of the service provider;
2 The renewal date of the contract;
3 Start date of the contract;
4 Value of the contract;
5 Spend on telecare for previous financial year 2016-17;
6 Spend on community equipment for previous financial year 2016-­17;
7 Number of citizens receiving a telecare service funded by the local authority;
8 Commissioning officer name, email address and phone number;

Summary of response

1 Details of all current contracts you have, including the name, address and contact details of the service provider; - The service 'Home Safeguard' is an in house provision. There are no external services.
2 The renewal date of the contract; - No renewal date as the service is provided in house.
3 Start date of the contract; - N/A
4 Value of the contract; - East Devon offer sheltered housing and currently there is a capital program of £200K per year to re shape sheltered schemes, money from this budget is being utilised towards upgrading alarm/telecare equipment. Home Safeguard, which is the monitoring and out of hours service for East Devon, provides an installation and monitoring service to private users within the district.

Budgets for purchasing telecare equipment for:
2015/2016 - £91,000
2016/2017 - £85,000
2017/2018 - £75,000

Home Safeguard is cost neutral, bottom line budget of £360,000

5 Spend on telecare for previous financial year 2016-17; - As above
6 Spend on community equipment for previous financial year 2016-­17; - As above
7 Number of citizens receiving a telecare service funded by the local authority; - East Devon District Council provide 1,400 sheltered housing properties of which alarm equipment is fitted. This figure will apply to the three years specified. In addition telecare is provided to private service users within the district. In all three years the figure remains around 3,000.
8 Commissioning officer name, email address and phone number;' - Sue Bewes Landlord Services Manager, sbewes@eastdevon.gov.uk, 01395 516551; Sue Hodges, Home Safeguard Manager, shodges@eastdevon.gov.uk 01395 578237; Tina Cureton Support Services Manager, tcureton@eastdevon.gov.uk

Date responded: 30 May 2017

Potholes

Date submitted: 16 May 2017

Summary of request

1. The number of potholes reported within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

2. The minimum depth and width (in inches or cm) a reported pothole must be in order to be recorded as a pothole by your local authority.

3. The number of potholes repaired within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

4. The amount of money the local authority has spent on repairing potholes within your local authority area in 2014, 2015, 2016, 2017 (to date), broken down by year.

5. The amount of money the local authority has spent in 2014, 2015, 2016, 2017 (to date), broken down by year, on paying compensation to claimants where vehicle damage was caused by potholes/damaged road surfaces.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council who are responsible for roads and maintenance, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 16 May 2017

Entertainment licences past 1am

Date submitted: 16 May 2017

Summary of request

I am looking to collect a list of public houses/pubs that hold an entertainment licence past 1am.
Of these public houses/pubs, I am looking to obtain the maximum physical capacity (i.e., 400 people).

Summary of response

I am looking to collect a list of public houses/pubs that hold an entertainment licence past 1am - All individuals and premises licensed to sell alcohol are listed on our Public Register online at http://eastdevon.gov.uk/licensing/public-registers/

Select 'online public registers' then on the list of registers on the left select the register you are interested in. By leaving all the fields blank all the current licences will be listed. Alternatively you can narrow your search by populating the fields. It is possible to search each ward for licensed premises to then view the opening and closing hours.

Of these public houses/pubs, I am looking to obtain the maximum physical capacity (i.e. 400 people) - We cannot provide a list of premises regarding capacity as this was an old requirement before the Licensing Act 2003 introduced licences with specific conditions. Therefore there are no details held regarding which premises holds specific numbers of people or the capacity for each licence.

Date responded: 24 May 2017

Council's pension fund investments

Date submitted: 15 May 2017

Summary of request

I would like to inquire about what investments your councils pension fund has in arms manufacturers. Specifically I would like a list of arms companies that the pension fund invests in and how much each investment is worth.

These would include investments in companies such as, but not limited to: BAE Systems, Thales Group, General Dynamics, Lockheed Martin, Northrop Grumman, Raytheon, Halliburton and Lockheed Martin.

Summary of response

This information is not held by East Devon District Council. You will need to go to Peninsula Pensions as the pension scheme administering authority:

Great Moor House
Bittern Road
Sowton Industrial Estate
Exeter EX2 7NL

Email addresses and more detailed contact details are available on their web site: https://www.peninsulapensions.org.uk

Date responded: 16 May 2017

Recorded deaths of Homeless people

Date submitted: 15 May 2017

Summary of request

I would like to request the number of recorded deaths for homeless people in your local authority for the time period 01/01/2015 - 15/5/2017. This would include all who had an open homelessness application, accessed homeless services or was known to be a rough sleeper by your local authority.

I would like the information broken down by month and by age of the deceased.

Summary of response

01/01/2015 – 15/05/2017
January 2015 – 51 years
November 2015 – 42 years (not known to be rough sleeping by EDDC/other services at this time, although previous awareness in January 2015)

Date responded: 16 May 2017

Employment support services for people with a learning disability

Date submitted: 15 May 2017

Summary of request

How much did your local authority area spend on employment support services for people with a learning disability in the following financial years, and how many people with a learning disability did this investment support in that period.

2015/2016
2014/2015
2013/2014
2012/2013
2011/2012
2010/2011

If the local authority does not hold the data for learning disability specifically, please instead provide the data of how much your local authority area spent on employment services for disabled people in the same years, and how many people did this investment support.

If the local authority does not hold the data for learning disability or disability specifically, please instead provide the data of how much your local authority area spent on employment services for all unemployed people in the same years, and how many people did this investment support.

If you hold data for all three, or two of the three above, please provide the information for all of those, unless this takes the request above the cost threshold, in which case, please prioritise learning disability.

If providing this information for all the years outlined takes this request above the cost threshold, please provide data for the following years only:

2015/2016
2012/2013
2010/2011

If these three outlined years still take this request over the cost threshold, please provide data for the following years only:

2015/2016
2010/2011

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 15 May 2017

ICT - Money paid to Microsoft for Windows XP

Date submitted: 15 May 2017

Summary of request

1. The total number of computers on the network in your head council office (including laptops, but excluding mobile devices such as phones and iPads).

2. The total number of computers on the network in your head office (including laptops, but excluding mobile devices such as phones and iPads) that have Microsoft Windows XP as their operating system.

3. The amount of money spent, or allocated to spend, on upgrading the Windows XP operating system in the current financial year.

4. The total amount of any monies paid to Microsoft for services relating to support for Windows XP in the 2013/14, 2014/15, 2015/16 and 2016/17 financial years.

Summary of response

1. The total number of computers on the network in your head council office (including laptops, but excluding mobile devices such as phones and iPads) - 719

2. The total number of computers on the network in your head office (including laptops, but excluding mobile devices such as phones and iPads) that have Microsoft Windows XP as their operating system - Zero

3. The amount of money spent, or allocated to spend, on upgrading the Windows XP operating system in the current financial year - Zero

4. The total amount of any monies paid to Microsoft for services relating to support for Windows XP in the 2013/14, 2014/15, 2015/16 and 2016/17 financial years - Zero


Date responded: 31 May 2017

Contaminated Land

Date submitted: 15 May 2017

Summary of request

Can you please provide details of any information you hold on the following, within the area covered by your council?

1. Entries on the Public Register for Contaminated land under Part IIA of the Environmental Protection Act (1990) since 2015.

Where possible could the information be provided in the following formats in order of preference?

1. ESRI Shape File
2. GML
3. KML
4. Excel/csv

Summary of response

We have no land within East Devon which has been designated as Contaminated Land


Date responded: 16 May 2017

Community Protection Notices (CPN) issued for an aggressive dog since October 2014.

Date submitted: 12 May 2017

Summary of request

Please can I request the following information:

1. Please could you provide the number of Community Protection Notices (CPN) issued to a person responsible for a dog when the dog has shown it's capable of aggression since October 2014.

1 (a) if possible, the month and year of when the CPN was issued.

2. Please can you provide what the CPN ordered the responsible person to do, eg. do specified things like muzzling the dog.

3. Please can you provide the details as to who the person was that issued the CPN, i.e. a police officer, a council officer etc.

4. Please can you provide further detail if anyone issued with a CPN has not complied with that notice, i.e. been given a fine, the dog being removed etc.

5. When issuing a CPN, do you also inform the police?

Summary of response

There has not been any CPN issued by East Devon to date.

Date responded: 17 May 2017

Council's planning policies/applications on shipping container homes

Date submitted: 12 May 2017

Summary of request

1. How many planning applications have been submitted since 2006 to use shipping containers to build a permanent home? Please indicate the status: APPROVED / REJECTED OR PENDING?

2. Under your Development Plans, which Core Strategy could be used in assessing, shipping containers as a sustainable housing solution within your local authority? Please expand on the decision.

3. What supporting documentation is required by a self-builder/construction professional to show compliance with planning policies for shipping containers as a sustainable housing solution?

4. Would building a shipping container home onto a solid foundation change the status from moveable/temporary to a permanent structure? Please expand on your answer.

Summary of response

EDDC have not had any applications for shipping container homes.

Date responded: 17 May 2017

At-home-care for the elderly and/or infirm

Date submitted: 11 May 2017

Summary of request

1. Whether the council has paid a private agency or agencies to provide at-home-care for the elderly and/or infirm within the last 12 month period for which information is available.

2. Details of which agency/agencies were used during the last 12 month period for which information is available.

3. How much money was paid to each agency/agencies in fees during the last 12 month period for which information is available.

4. What proportion of the total cost to the customer these fees represented (if known)

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 11 May 2017

Cyber crime

Date submitted: 11 May 2017

Summary of request

Please could you answer the following:-

1. Does your organisation keep an incident log of cyber attacks?
2. How many cyber-attacks - attempted and successful - were recorded against your organisation in the last three financial years, year by year (i.e. 2014/15, 2015/16, 2016/17)?
3. Where cyber-attacks were successful, what kind of data and what amount of data, if any, was lost or stolen? Was it confidential?
4. For each case, please confirm:- the type of attack (e.g. ransomware, denial of service etc.)
5. What demand, if any, was made to resolve the attack? Did the organisation comply?
6. Whether the attack was reported to police or other responsible authority? Was the attacker traced/convicted?

Summary of response

1. Does your organisation keep an incident log of cyber-attacks? - Strata only records actual incidents
2. How many cyber-attacks - attempted and successful - were recorded against your organisation in the last three financial years, year by year (i.e. 2014/15, 2015/16, 2016/17)? - No successful attacks
3. Where cyber-attacks were successful, what kind of data and what amount of data, if any, was lost or stolen? Was it confidential? - N/A
4. For each case, please confirm:- the type of attack (e.g. ransomware, denial of service etc.) - N/A
5. What demand, if any, was made to resolve the attack? Did the organisation comply? - N/A
6. Whether the attack was reported to police or other responsible authority? Was the attacker traced/convicted? - N/A

Date responded: 1 June 2017

Provision of works and/or services at any of EDDC's leisure facilities

Date submitted: 11 May 2017

Summary of request

Our request is for information relating to contracts between your Authority and the following Companies:

• Broadwater Leisure Limited (Company no: 04383905)
• Parkwood Project Management Limited (Company no: 03330400)
• Parkwood Leisure Limited (Company no: 03232979)
• Parkwood Community Leisure Limited (Company no: 06054092)
• Parkwood Holdings Limited (Company no: 02733592)
• Parkwood Leisure Holdings Limited (Company no: 08923607)
• Leisureplan Limited (Company no: 04351431)
• Legacy Leisure Limited (Company no: 08361324)
• Any other companies within the Parkwood Group

The information we would need regarding such contracts with the above companies is:

• Does your Authority currently have a contract(s) with any of the above companies for provision of works and/or services at any of your leisure facilities? If so, please provide the year when each of them commenced and the length of each of the contracts?

• Did your Authority have in the past a contract(s) with any of the above companies for provision of works and/ services at any of your leisure facilities? If so, when did they terminate? Did they terminate on the contracts' expiry date or were they terminated early by your Authority?"

Summary of response

EDDC has never had any contracts with those companies listed.

Date responded: 12 May 2017

Domiciliary care

Date submitted: 10 May 2017

Summary of request

Within this FOI request, please find attached a short questionnaire for completion, preferably by the social care commissioner responsible for domiciliary care.

• Can I also request that a copy of your current service specification / contract for your domiciliary care services is attached to your response.

Service Overview

1. Approximately how many service users do you provide domiciliary care to via providers directly contracted to the Local Authority?

2. Approximately how many care calls are delivered each week?

3. Approximately how many hours of care are delivered each week?

4. Could you give a brief description of your local authority area to give an idea of the concentration of care delivery in your area?(e.g. rural, high-density urban etc)

5. How do you commission individual care packages? (Eg via a Care Brokerage team / social work team / IT mini-competition system etc)

6. Do you block purchase any dom care services (emergency night sits, day time rotas) etc to increase capacity availability?

7. Do you commission specific start times for dom care calls, or do you indicate an appropriate time banding / time of day for the call to be delivered? (Eg between 8:00 – 9:00am, ‘morning call’ etc)

Commissioning of Services

8. Do all of your domiciliary care service users fall under the same contract, or do you have separate contracts for Learning Disability dom care, Mental Health dom care etc?

9. Could you give a brief description of your model of domiciliary care provision?

Quality Monitoring

10. What various forms of monitoring are utilised to evaluate the quality of the service?

11. What are your KPI’s?

12. How do you monitor missed calls? Do you rely on providers reporting this to you, or do you monitor their electronic call monitoring systems independently / run reports?

13. What time period do you apply to deem a care call as ‘missed’? Eg any call delivered 1 hour earlier / later than the agreed commissioned call time is a ‘missed’ call

Payments

14. What is your average hourly rate for standard day time dom care?

15. Do you pay the providers on commissioned hours, or actual hours delivered?

16. Do you pay in “blocks” of time? (e.g. 15 minute minimum, 30 minute minimum, minute-by-minute etc) Have you found this method to have any advantages/drawbacks?

17. Do you use Electronic Call Monitoring (ECM) to calculate payments for dom care packages, or are invoices still used?

General Information

18. What difficulties are you finding that face the dom care market currently? (Eg staff recruitment and retention, appropriate management at local level, communication, staff wages etc) Has there been any activity (successful or unsuccessful) taken to try and resolve this, and what was the result?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 10 May 2017

Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)?

Date submitted: 9 May 2017

Summary of request

1: Do you use the EDOC system for commercial waste? (www.edoconline.co.uk)
1b. If not, are there any specific reasons why it has not been implemented?

2: What commercial waste streams do you collect?

Please answer yes or no.
Refuse:
Mixed Recycling:
Paper:
Cardboard:
Glass:
Plastics:
Food:
Textiles:
Other (Please describe):

3: Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)?

3a. If yes is this done internally or by an external company?
3b. Is the enforcement facilitated strategically based on intelligence or through random visits?
3c. How many enforcement officers do you have?
3d. Do you offer a grace period when discovering a business is in breach of the EPA where they can improve their compliance? Or is the fixed penalty notice issued immediately?
3e. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not having Duty of Care/Transfer of Waste documents?
3f. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not keeping to the waste hierarchy. Such as keeping waste to a minimum by doing everything they reasonably can to prevent, reuse, recycle or recover waste in that order. As enforced by the Environmental Protection Act?

4: If applicable, what checks are in place to mitigate commercial and trade waste entering household waste sites?
4a. If applicable, do you allow businesses to take waste to your household waste sites? If so, what are the charges?

Summary of response

1: Do you use the EDOC system for commercial waste? (www.edoconline.co.uk) - We do not collect commercial waste
1b. If not, are there any specific reasons why it has not been implemented? - Please refer to the answer for question 1.

2: What commercial waste streams do you collect? - N/A
Please answer yes or no.
Refuse:
Mixed Recycling:
Paper:
Cardboard:
Glass:
Plastics:
Food:
Textiles:
Other (Please describe):

3: Do you enforce Section 34 of the Environmental Protection Act 1990? (Duty of Care for businesses)? - Yes we would if a complaint about this was brought to our attention.

3a. If yes is this done internally or by an external company? - Internally.
3b. Is the enforcement facilitated strategically based on intelligence or through random visits? - It will usually be intelligence based enforcement.
3c. How many enforcement officers do you have? - All of our enforcement officers cover a wide range of legislation and responsibilities but there are 10 officers who may respond to these types of complaints.
3d. Do you offer a grace period when discovering a business is in breach of the EPA where they can improve their compliance? Or is the fixed penalty notice issued immediately? - All of our enforcement is proportionate to the offence and it would therefore be rare for us to issue any fixed penalty notices to businesses without taking the advice route first.
3e. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not having Duty of Care/Transfer of Waste documents - The figures are:

2 in 2014
1 in 2015
1 in 2016.

3f. How many fixed penalty notices have been issued in 2014, 2015, and 2016 for businesses not keeping to the waste hierarchy. Such as keeping waste to a minimum by doing everything they reasonably can to prevent, reuse, recycle or recover waste in that order. As enforced by the Environmental Protection Act? - None.

4: If applicable, what checks are in place to mitigate commercial and trade waste entering household waste sites? - N/A
4a. If applicable, do you allow businesses to take waste to your household waste sites? If so, what are the charges? - N/A

Date responded: 6 June 2017

Software systems used by EDDC

Date submitted: 8 May 2017

Summary of request

I would be grateful if you could please answer the following questions related to the software systems used by your organisation.

1. Does your organisation use any bespoke software systems?

If yes, please kindly complete the following questions. If no, please proceed to question 2.

• What is the core purpose of these system/s?
• Do these system/s integrate with your organisations financial management systems?
• Do these system/s enable e-payments, online payments or BACS transactions?
• Which company/companies are you contracted to for each bespoke software system?
• What is the total value of each of these contracts over their respective terms?
• When does the current contract term for these system/s expire?
• Who are the technical and procurement leads for these system/s and their contact details?

2. Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation’s needs?

If yes, please kindly complete the following questions:

• Will this system/s integrate with your organisations financial management system/s?
• Will this system/s enable e-payments, online payments or BACS transactions?
• Will this system/s automate processes or data currently managed by spreadsheets?
• Will this system/s automate paper based processes?
• Will this system/s capture large volumes of data from outside your organisation?
• When is the prospective go-live date for such system/s?
• What is the estimated budget for such system/s over the intended contractual period (rough order of magnitude)?
• Who will be the technical and procurement lead for these project/s?

Summary of response

1. Does your organisation use any bespoke software systems? - No

2. Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation's needs? - No

Date responded: 10 May 2017

Third party contractors who have constructed homes since 1st January 2012

Date submitted: 8 May 2017

Summary of request

1. Name of scheme
2. Name of main contractor (and developer, if different)
3. Postal address of the development
4. The planning authority responsible for the site of the homes (if different)
5. Number of homes specified in the contract
6. Scope of works under contract
7. The cost or price for construction, including any subdivision of cost information which is held, such as bills of quantities
8. Internal floor area (total or per unit, divided between private and communal areas in flats or apartments)
9. Sale price of homes, if sold (average or total), initial rental prices (average or total per month/year) if rented.
10. Specification of construction plans, architectural performance specifications, employer requirements, architectural drawings and any other appendices or exhibits to the contract.
11. Date of agreement

Summary of response

1. Name of scheme - 1a George Street Honiton
2. Name of main contractor (and developer, if different) - Lite Homes Ltd
3. Postal address of the development - As above
4. The planning authority responsible for the site of the homes (if different) - N/A
5. Number of homes specified in the contract - 1
6. Scope of works under contract - To construct a single two bedroom dwelling
7. The cost or price for construction, including any subdivision of cost information which is held, such as bills of quantities - Purchased completed dwelling for £110,000
8. Internal floor area (total or per unit, divided between private and communal areas in flats or apartments) - Circa 85m2
9. Sale price of homes, if sold (average or total), initial rental prices (average or total per month/year) if rented - N/A
10. Specification of construction plans, architectural performance specifications, employer requirements, architectural drawings and any other appendices or exhibits to the contract - N/A
11. Date of agreement - Completed transaction June 2016

Date responded: 11 May 2017

Health Protection Budget

Date submitted: 5 May 2017

Summary of request

Please can you tell me how much funding your 'health protection' budget (part of the Public Health budget) has received for 2017/18.
Please also tell me how much funding the health protection budget received in 2013/14, 2014/15, 2015/16 and 2016/17.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 May 2017

What Community Interest Companies (CIC) have received grants from EDDC

Date submitted: 4 May 2017

Summary of request

The term Community Interest Company (CIC) appears to have been used in relation to a number of existing or proposed businesses in East Devon and I should welcome some clarification and information as to any support arrangements between EDDC and any such organisations.

Firstly, will you kindly provide me with a list of all CICs which have received some funding, or benefit in kind, or other support from taxpayers via EDDC grant etc.

Will you also provide me with a list of any CIC, or person/company/body which intends to become a CIC that will have any sort of financial relationship/support with EDDC.

In respect of existing CICs, will you kindly give an indication of the sort of financial or other support which they have received from EDDC. I should like specifics but at present I have no idea as to the extent of any such arrangements so I cannot yet assess what sort of task this would be - perhaps we can negotiate, at an early stage, the degree of information that could be provided .

In respect of any and all anticipated near-future arrangements , and I am thinking particularly of Queens Drive Exmouth, please provide the fullest details available, to include, but not be restricted to, time frames, nature and level of EDDC support.

As public funds, in one form or another, are likely to have been, or will be involved, in local CICs, what arrangements exist to ensure that the interests of the ratepayer are protected? Are there any representatives of the council on any governing body of existing CICs, are any such posts anticipated for future CICs?

What mecanisms exist to inform council and the public as to the proper use of public funds by such CICs. Please provide or otherwise make available, any reports, minutes and the like.

I believe LED is a CIC supported by EDDC financially in grants, in promises as to the future and perhaps other ways, with public funds. Please provide any and all information held that relates to the LED take over and running of what is presently called The Ocean (under any/all of its past names) and the support it has received, in any form, from EDDC.

Finally, if LED is a CIC, does EDDC receive any benefit from its association with the CIC and if so what form does any such benefit take (meeting rooms perhaps?). If any, full details please

Summary of response

1. Firstly, will you kindly provide me with a list of all CICs which have received some funding, or benefit in kind, or other support from taxpayers via EDDC grant etc. - We do not hold a specific list of CICs that the Council has had financial dealings with. Equally, there is no timeframe which you expect the Council to consider. Accordingly, and given that CICs were introduced in 2004 / 2005, it is considered that to fully answer the request would exceed 18 hours. If you would like to reframe your question then the Council will consider your request further.

2. Will you also provide me with a list of any CIC, or person/company/body which intends to become a CIC that will have any sort of financial relationship/support with EDDC - We do not hold this information.

3. In respect of existing CICs, will you kindly give an indication of the sort of financial or other support which they have received from EDDC. I should like specifics but at present I have no idea as to the extent of any such arrangements so I cannot yet assess what sort of task this would be - perhaps we can negotiate, at an early stage, the degree of information that could be provided - Please refer to the answer provided for question 1.

4. In respect of any and all anticipated near-future arrangements , and I am thinking particularly of Queens Drive Exmouth, please provide the fullest details available, to include, but not be restricted to, time frames, nature and level of EDDC support - This is still subject to negotiation at this time and is therefore commercially confidential. This aspect of your request is therefore refused under Section 43 of the FOI Act 2000.

5. As public funds, in one form or another, are likely to have been, or will be involved, in local CICs, what arrangements exist to ensure that the interests of the ratepayer are protected? Are there any representatives of the council on any governing body of existing CICs, are any such posts anticipated for future CICs? - You are asking for explanation which falls outside of the scope of FOI. In terms of representatives on external governing bodies, all of the Council appointments are contained in the Council / Agenda minutes from Annual Council held on 17th May, which can be found here - http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/council/.

6. What mechanisms exist to inform council and the public as to the proper use of public funds by such CICs? Please provide or otherwise make available, any reports, minutes and the like - You are asking for explanation which falls outside of the scope of FOI. In terms of specific reports / minutes etc. in respect of CICs, I refer you to answer 1.

7. I believe LED is a CIC supported by EDDC financially in grants, in promises as to the future and perhaps other ways, with public funds. Please provide any and all information held that relates to the LED take over and running of what is presently called The Ocean (under any/all of its past names) and the support it has received, in any form, from EDDC - LED (LED Leisure management Ltd) is not a CIC. The Council agreed to act as a rent Guarantor for LED in relation to Ocean for the first 5 years of operation.

8. Finally, if LED is a CIC, does EDDC receive any benefit from its association with the CIC and if so what form does any such benefit take (meeting rooms perhaps?). If any, full details please - LED is not a CIC.

Date responded: 30 May 2017

Contact details of the Mental Health Commissioner or Mental Health Children's Projects Manager

Date submitted: 4 May 2017

Summary of request

Please could you advise me of the name and email address of your Mental Health Commissioner or Mental Health Children's Projects Manager?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 5 May 2017

Assaults against Housing Staff

Date submitted: 3 May 2017

Summary of request

1. How many assaults were reported against your housing staff in the year 2016/17?
2. How many of the assaults were verbal?
3. How many of these assaults were physical?

Summary of response

1. How many assaults were reported against your housing staff in the year 2016/17? - 9 in total
2. How many of the assaults were verbal? - 9
3. How many of these assaults were physical? - 0

Date responded: 10 May 2017

Scheme members who have transferred out of the defined benefit pension scheme

Date submitted: 2 May 2017

Summary of request

1. Please disclose how many scheme members have transferred out of your defined benefit pension scheme into cash or money purchase in:

a) Financial Year 2016-17;
b) Financial Year 2015-16.

2. Please disclose how many defined benefit transfer values were of the following sums:
* More than £5m;
* Between £2m and £5m;
* Between £1m and £2m;
* Between £500k and £1m;
* Less than £500k.

3. What current multiple of annual pension benefits are you offering for transfer valuations?

What was the prevailing multiple offered in April '15 and how and when has it changed since then (up to end of financial year '16-'17)? For example, rate changed from 14x to 18x in November 2015 and to 22x in February 2016

4. If you offer different multiples depending on the date the deferred scheme member joined the scheme, please state the multiples offered for the three largest categories of members.

5. What multiple do you offer for those wishing only to take the 25 per cent tax free cash sum?

6. What is the total value you agreed to pay out to members in financial year 2016-17 and financial year 2015-16?


Summary of response

EDDC does not hold this information. You will need to redirect this request to Peninsula Pensions as the pension scheme administering authority:

Great Moor House
Bittern Road
Sowton Industrial Estate
Exeter EX2 7NL

Email addresses and more detailed contact details are available on their web site: https://www.peninsulapensions.org.uk

Date responded: 3 May 2017

EDDC investment in commercial property

Date submitted: 2 May 2017

Summary of request

How much has your authority invested in commercial property in the following years:

2012
2013
2014
2015
2016
2017 to date

If the value of the purchases in any one year amount to more than £10 million could I please be given a brief description of the purchases and their individual value.

Please also include how much has been borrowed from the Public Works Loan Board to help facilitate any purchases in each of these years and the agreed interest rate for repayment and term of loan.

Summary of response

How much has your authority invested in commercial property in the following years:

2012 - Zero
2013 - Zero
2014 - Zero
2015 - Zero
2016 - Zero
2017 to date - Zero

If the value of the purchases in any one year amount to more than £10 million could I please be given a brief description of the purchases and their individual value - N/A

Please also include how much has been borrowed from the Public Works Loan Board to help facilitate any purchases in each of these years and the agreed interest rate for repayment and term of loan - N/A

Date responded: 5 May 2017

Business awarded to Hardscape Products Limited

Date submitted: 2 May 2017

Summary of request

I am writing to request the following information regarding any business your organisation has awarded to Hardscape Products Limited www.hardscape.co.uk Company Number 02986234
• Contract Amount / Spend
• Details of the contract requirement
• Name, title and email address of the person who awarded the contract

Summary of response

I am writing to request the following information regarding any business your organisation has awarded to Hardscape Products Limited www.hardscape.co.uk Company Number 02986234 - No business has been awarded to Hardscape Products Limited
• Contract Amount / Spend
• Details of the contract requirement
• Name, title and email address of the person who awarded the contract

Date responded: 5 May 2017

Legislation, regulations and rules applied in connection with housing benefit

Date submitted: 1 May 2017

Summary of request

Please advise of the legislation, regulations and rules you apply in connection with housing benefit.

In relation to both the employed and the self-employed what heads of expenditure do you allow and what do you disallow?

What forms and limits of income apply to housing benefit?

Summary of response

In relation to both the employed and the self-employed what heads of expenditure do you allow and what do you disallow? - The regulations about the treatment of employed and self-employed earnings in a Housing Benefit claim are included in The Housing Benefit Regulations 2006.

Employed earnings
Regulation 29 explains how we average weekly earnings:
Over a period immediately before a new claims an average is made of:
5 weeks pay if paid weekly or 2 months pay if monthly paid.
However if earnings fluctuate any period can be chosen which enables the average to be estimated more accurately.
If earnings change during an award an estimate is made of the likely earnings over any period up to 52 weeks, provided this reflects an accurate estimate of earned income.

Regulation 35 explains what earnings include:
Any bonus or commission
Any payment in lieu of pay or notice.
Any holiday pay (except any payable more than 4 weeks after terminating or interruption of employment).
Any payment by way of a retainer
Any payment made by the employer in respect of expenses not wholly, exclusively and necessarily incurred in performance of the duties of employment.
Maternity, paternity and sick pay (whether statutory or not).
Adoption pay.

Regulation 36 explains how net employed earnings are calculated:
Deductions are made for tax, national insurance and 50% of pension contributions.


Self-employed earnings
Regulation 38 explains how net profit of self-employed earners should be calculated:
Net profit from self-employment (subject to the deduction of specified expenses (see below)). In the case of a share fisherman his/her share of the net profit from this less deductions for tax, national insurance and 50% of pension contributions.

Allowable business expenses:
Expenditure on repairing a business asset, apart from costs covered on an insurance policy.
Capital repayments on a loan used for repairing and existing business asset, apart from costs covered by an insurance policy.
Capital repayments on a loan used for replacing business equipment or machinery.
Interest payments on any business loan.
Any VAT payable minus VAT received.
Any other expenses reasonably incurred in running the business. This could include:
Telephone, postage, stationery and delivery costs.
Transport and vehicle costs.
Materials, supplies, stocks and protective clothing.
Advertising and subscriptions to trade and professional bodies.
Bank charges, insurance costs and accountancy and legal fees.
Hire and leasing charges.
Staff costs and payments to subcontractors.
Premises costs such as rent, rates, cleaning and fuel.

Non-allowable expenses include:
Capital expenditure, such as buying a vehicle, equipment or business premises.
Capital repayments on loans.
Depreciation of assets.
Expenditure on setting up or expanding your business.
Losses incurred before the assessment period.
Expenditure on business entertainment.
Debts you are owed (proven bad debts and the costs of recovering them are allowable).
Expenditure for domestic or private purposes.

What forms and limits of income apply to housing benefit? - Housing Benefit is a means-tested benefit which East Devon DC administers on behalf of the Department for Work and Pensions. The limits on income depend on the circumstances of the household and the rent that is due, so it is not possible to give a general answer to this question. Income is compared to the applicable amount for the household (this is the amount of money the government has set that a family of this composition can be expected to live on).

Date responded: 5 May 2017

NHS Sustainability and Transformation Plans, “Footprint”

Date submitted: 29 April 2017

Summary of request

“Next steps on the NHS five year forward view” (NHS England, March 2017) “Five year forward view” (NHS England, October 2015)

I refer to the documents published by NHS England entitled “Next steps on the NHS five year forward view” dated March 2017 and the “Five year forward view” dated October 2015.

I note the references to Sustainability and Transformation Plans, “Footprint” areas, Sustainability and Transformation Partnerships, Accountable Care Systems and Accountable Care Organisations in those documents.

I write to request the following information (including copies of any documents relating to the following things), in accordance with the Freedom of Information Act 2000:

What steps, if any, your organisation has taken to implement a:
Footprint
Sustainability and Transformation Plan;
Sustainability and Transformation Partnership; Accountable Care System; Accountable Care Organisation;

What plans you have to implement any or all of the above and the proposed timescale for doing so and decision-making processes to be followed in doing so.
Any documentation or instruction that you have received from NHS England describing the action your organisation is required to take, or may take, to establish the above organisations and/or otherwise to implement the new care models described in the Next steps on the NHS five year forward view and the Five year forward view.

An explanation of the legal and organisational nature of the governance arrangements for the “footprint”, as described in the Next steps on the NHS five year forward view and the Five year forward view, of which your organisation is part.

Your organisation’s understanding of the consequences if it does not implement a Sustainability and Transformation Plan, a Sustainability and Transformation Partnership, an Accountable Care System, an Accountable Care Organisation and/or any of the other new care models described in the Next steps on the NHS five year forward view and the Five year forward view, and the documents on which that understanding is based.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 May 2017

Manager responsible for enforcing the Private Rented Sector Housing Policy

Date submitted: 28 April 2017

Summary of request

Please provide me with the name and contact details of the manager responsible for the enforcement of the councils private rented sector housing policy. I am led to believe this infact falls under the remit of your environmental health department.

Summary of response

Meryl Spencer, Environmental Health Manager (Private Sector Housing); email: MSpencer@eastdevon.gov.uk

Date responded: 3 May 2017

Building control history for Silverdale, Cotmaton Road, Sidmouth, Devon

Date submitted: 28 April 2017

Summary of request

Can I please have details of any building control entries in relation to the following property: Silverdale, Cotmaton Road, Sidmouth, Devon EX10 8SW

Summary of response

There is only one entry registered against this property - 01/B0335 - Garden Room Extension

Date responded: 23 May 2017

Provision of education for 19 to 25 year old students with complex learning difficulties

Date submitted: 28 April 2017

Summary of request

1. Does your authority commission any form of local education provision for 19 to 25 year old students with complex learning difficulties? If so, what is it?
2. Does your authority commission any form of education provision for 19 to 25 year old students with complex learning difficulties outside the local authority area? If so, where do you send these students?
3. Are you planning to expand your provision for 19 to 25 year old students with complex learning difficulties?
4. Are you planning to reduce your local provision or reduce your allocation of student places, for 19 to 25 year old students with complex learning difficulties, commissioned outside your local authority area?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 2 May 2017

Asbestos and toxic substances reported in relation to flytipping

Date submitted: 28 April 2017

Summary of request

1)

a) How many incidents of asbestos fly-tipping, both small and large scale, there were in the financial years of:

- 2014-2015
- 2015-2016
- 2016-2017

b) What's the largest amount of asbestos that's been fly tipped in the financial years of: (Please give answer in tonnes.)

- 2014-2015
- 2015-2016
- 2016-2017

c) What's the longest time period an asbestos fly tip site, both small and large scale, was left from the moment it was reported until the day of removal in the financial years of: (Please list in days.)

- 2014-2015
- 2015-2016
- 2016-2017

d) How much did it cost the council to remove the asbestos at the sites reported? (Same financial years as above.)

e) Out of those incidents of fly-tipping involving asbestos, how many led to successful prosecution or fines? (Same financial years as above.)

2) How many incidents of fly-tipping that were reported contained toxic material? Please list the items that were found as examples.

- 2014-2015
- 2015-2016
- 2016-2017

Summary of response

1)

a) How many incidents of asbestos fly-tipping, both small and large scale, there were in the financial years of:

2014-2015 - 17
2015-2016 - 17
2016-2017 - 10

b) What's the largest amount of asbestos that's been fly tipped in the financial years of: (Please give answer in tonnes.) - This information is not available as it is not recorded in tonnes.

2014-2015 - N/A
2015-2016 - N/A
2016-2017 - N/A

c) What's the longest time period an asbestos fly tip site, both small and large scale, was left from the moment it was reported until the day of removal in the financial years of: (Please list in days.)

2014-2015 - 3
2015-2016 - 3
2016-2017 - 3

d) How much did it cost the council to remove the asbestos at the sites reported? (Same financial years as above.) - We are unable to provide a specific cost as we remove the asbestos ourselves and it forms part of the overall fly-tipping removal costs.

2014-2015 - N/A
2015-2016 - N/A
2016-2017 - N/A

e) Out of those incidents of fly-tipping involving asbestos, how many led to successful prosecution or fines? (Same financial years as above.)

2014-2015 - 0
2015-2016 - 0
2016-2017 - 0

2) How many incidents of fly-tipping that were reported contained toxic material? Please list the items that were found as examples

2014-2015 - 0
2015-2016 - 0
2016-2017 - 0



Date responded: 22 May 2017

Names and email addresses of the Head of Research, Analysis, Intelligence and Performance

Date submitted: 28 April 2017

Summary of request

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job titles are not in post at East Devon District Council then the closest person to the role who performs statistical or survey analysis would be helpful.

Summary of response

Please could you let me know the names and email addresses for your:

Head of Research
Head of Analysis
Head of Intelligence
Head of Performance

If this/these exact job titles are not in post at East Devon District Council then the closest person to the role who performs statistical or survey analysis would be helpful.

As the above roles do not exist, please refer to our website where the structure charts are available. There is a structure chart for each Service we provide.

http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 28 April 2017

Income from car parks

Date submitted: 28 April 2017

Summary of request

1. What is the total income from car parking ticket machines at car parks which fall under your authority?

2. How much of that income was derived from ‘over paying’ sometimes called ‘over vending’?
To be clear, this happens when - for example - a person parking in a car park seeks to pay for an hours parking which may cost £1.50 but they only have a £2.00 coin and the machine does not offer change.

3. Approximately how many car parking ticket machines do you have in total?

4. What is the hourly charge on the majority of your car parking ticket machines?

Please supply this information for the last financial year 2016/17

If costs permit please supply the same information for the previous 3 financial years:

2015/16
2014/15
2013/14

Summary of response

1. What is the total income from car parking ticket machines at car parks which fall under your authority?

2016/17 = £2,500,576
2015/16 = £2,477,442
2014/15 = £2,436,610
2013/14 = £2,323,110

2. How much of that income was derived from 'over paying' sometimes called 'over vending'?

To be clear, this happens when - for example - a person parking in a car park seeks to pay for an hours parking which may cost £1.50 but they only have a £2.00 coin and the machine does not offer change.

There was no overpayment in 2013/14 as our machines were programmed then to give the appropriate time for the money inserted into ticket machines. Because we wanted to add more choice to the customer, from the 1st April 2014 we introduced 2, 3 and 4 day permits. This meant that the memory available in the current ticket machines did not allow for the previous increments and so we introduced 50p increments without the option to give change.

2014/15 - £16,946
2015/16 - £15,066
2016/17 - £15,273

3. Approximately how many car parking ticket machines do you have in total?

2016/17 = 63
2015/16 = 62
2014/15 = 59
2013/14 = 61

4. What is the hourly charge on the majority of your car parking ticket machines?

2016/17 = £1
2015/16 = £1
2014/15 = £1
2013/14 = £1

Date responded: 15 May 2017

Projects funded by the European Regional Development Fund and European Social Fund

Date submitted: 28 April 2017

Summary of request

I am interested to find out about plans for projects run by the council/local authority which were planned to be funded by the European Regional Development Fund and European Social Fund.

I would like to find details of any plans or applications for funds from the ERDF and ESF- their status as at 23 June 2016 and outcomes since.

For this, please could you provide me with:

1. Details of any applications for projects under either fund which were in planning or application stage as at 23 June 20116. Including details of:
- specific projects with their planned postcodes or coordinates.
- Was it a new project or the continuation of an existing project?
- How much money was requested from the fund?
- What percentage of the total required funding was to be from ERDF or ESF funding?
- if possible the Priority Axis the project falls under

2. Details of any plans/ applications which have been a. rejected, b. delayed since 23 June 2016
specific projects with their planned postcodes or coordinates.
- Was it a new project or the continuation of an existing project?
- How much money was requested from the fund?
- What percentage of the total required funding was to be from ERDF or ESF funding?
- if possible the Priority Axis the project falls under
Any drafts budgets/ plans for where alternative funding for these projects will come from

Summary of response

I would like to find details of any plans or applications for funds from the ERDF and ESF - their status as at 23 June 2016 and outcomes since - We have had no plans or applications for funds from the ERDF and ESF in the time frame you have requested.

Date responded: 15 May 2017

Residential Landlords Association

Date submitted: 27 April 2017

Summary of request

Levels of enforcement action taken by Local Authorities against private landlords between 2012 and 2016. Please can you provide information for the following in regards to private landlords:

The number of complaints received per year for Private Rented Housing.
2012/13
2013/14
2014/15
2015/16
2016/17

The number of HHSRS inspections carried out per year.
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Hazard Awareness Notices
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Improvement Notices (Category 1 and 2 Hazards)
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Prohibition Orders
2012/13
2013/14
2014/15
2015/16
2016/17

The number of formal enforcement notices served: Emergency Remedial Action
2012/13
2013/14
2014/15
2015/16
2016/17

The number of prosecutions commenced on formal notices per year.
2012/13
2013/14
2014/15
2015/16
2016/17

Summary of response

The number of complaints received per year for Private Rented Housing.
2012/13 147
2013/14 147
2014/15 152
2015/16 176
2016/17 187

The number of HHSRS inspections carried out per year.
2012/13 14
2013/14 16
2014/15 25
2015/16 30
2016/17 43

The number of formal enforcement notices served: Hazard Awareness Notices
2012/13 0
2013/14 0
2014/15 0
2015/16 4
2016/17 3

The number of formal enforcement notices served: Improvement Notices (Category 1 and 2 Hazards)
2012/13 Unknown
2013/14 Unknown
2014/15 4
2015/16 11
2016/17 19

The number of formal enforcement notices served: Prohibition Orders
2012/13 Unknown
2013/14 1
2014/15 1
2015/16 2
2016/17 3

The number of formal enforcement notices served: Emergency Remedial Action
2012/13 0
2013/14 0
2014/15 1
2015/16 0
2016/17 0

The number of prosecutions commenced on formal notices per year.
2012/13 0
2013/14 0
2014/15 0
2015/16 0
2016/17 1

Date responded: 5 May 2017

National Assistance Burials

Date submitted: 27 April 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/2/2017 to the day of your reply. If there are any new cases where the person died prior to 1/2/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is now published on our website at http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

There have been no cases of anyone who has died with no known next of kin from 1/2/2017 to the present day.

Date responded: 28 April 2017

Councillors who missed council tax payments in 2016/17

Date submitted: 25 April 2017

Summary of request

In the 2016/17 council year:

1. How many councillors were issued with reminders for missing council tax payments due in the 2016/17 council year?

2. Of those referred to in question 1, how many councillors complied with the reminders to the point where no further action was required?

3. Of those referred to in question 1, how many councillors were sent court summonses as a result of missing council tax payments due in the 2016/17 council year?

4. Of those referred to in question 3, what was their name, political party and amount owed in each case?

5. Of those referred to in question 3/4, whose cases did not proceed to court and how were those cases resolved? (i.e. a payment plan entered into, deductions from member allowances, the full amount being paid off, etc.)?

6. Of those referred to in question 3/4, whose cases went ahead in court?

7. Of those referred to in question 6, what was the outcome of their case?

8. Were any councillors prohibited from voting on the council's budget at the relevant meeting (most councils hold this meeting in February or March) as a result of these matters? If so, what was their name and political party? Note: It is irrelevant whether they turned up to the meeting or not: The principle laid down by legislation is that, had they turned up, they would not be allowed to vote.

Summary of response

In the 2016/17 council year:

1. How many councillors were issued with reminders for missing council tax payments due in the 2016/17 council year? - 4

2. Of those referred to in question 1, how many councillors complied with the reminders to the point where no further action was required? - 4

3. Of those referred to in question 1, how many councillors were sent court summonses as a result of missing council tax payments due in the 2016/17 council year? - 0

4. Of those referred to in question 3, what was their name, political party and amount owed in each case? - N/A

5. Of those referred to in question 3/4, whose cases did not proceed to court and how were those cases resolved? (i.e. a payment plan entered into, deductions from member allowances, the full amount being paid off, etc.)? - N/A

6. Of those referred to in question 3/4, whose cases went ahead in court? - N/A

7. Of those referred to in question 6, what was the outcome of their case? - N/A

8. Were any councillors prohibited from voting on the council's budget at the relevant meeting (most councils hold this meeting in February or March) as a result of these matters? If so, what was their name and political party? Note: It is irrelevant whether they turned up to the meeting or not: The principle laid down by legislation is that, had they turned up, they would not be allowed to vote - 0

Date responded: 19 May 2017

Telephone Maintenance Information

Date submitted: 24 April 2017

Summary of request

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Number of Users:
5. Hardware Brand: The primary hardware brand of the organisation’s telephone system
6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager
7. Telephone System Type: PBX, VOIP, Lync etc.
8. Contract Duration: please include any extension periods
9. Contract Expiry Date: Please provide me with the day/month/year
10. Contract Review Date: Please provide me with the day/month/year
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract
12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address

Summary of response

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) - Maintenance
2. Existing Supplier: If there is more than one supplier please split each contract up individually - Getronics
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider - Annual spend £6671
4. Number of Users: 350
5. Hardware Brand: The primary hardware brand of the organisation’s telephone system - NEC-PHILIPS
6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager - PABX, Voicemail
7. Telephone System Type: PBX, VOIP, Lync etc. - PABX
8. Contract Duration: please include any extension periods - 1 year
9. Contract Expiry Date: Please provide me with the day/month/year - 31/03/2018
10. Contract Review Date: Please provide me with the day/month/year - 28/02/2018
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract - Hardware and software maintenance for PABX and Voicemail services
12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address - Adrian Smith, Support & Infrastructure Manager. Adrian.smith@strata.solutions 01392 265353

Date responded: 19 May 2017

Probate Services for National Assistance Burials

Date submitted: 24 April 2017

Summary of request

I would like to request details for departments where they will have to deal with someone passing away leaving no known next-of-kin. The type of departments that we have dealt with in other councils are Elderly People Services, Elderly care, Health and social care. I appreciate that these may not be the names of your departments though.

Please can you provide me with contact details for a person within the relevant departments and give me an indication of how many cases of this nature that you deal with each year.

Summary of response

We do not use genealogy and research companies as a rule. The department that deals with National Assistance Burials is Environmental Health, and the contact is Lucy Turner Technical Officer email: LTurner@eastedevon.gov.uk

For a list of all National Assistance Burials that we have assisted in since 2007 please go to the following web page. This list is updated as and when there are new assisted burials.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 24 April 2017

Public grass maintenance

Date submitted: 22 April 2017

Summary of request

I would like to ask a couple of questions regarding how East Devon manages its lawns.
• How much money does East Devon spend on public grass maintenance each year?
• Who is responsible for this spend? Please include their name, email address and telephone number

Summary of response

• How much money does East Devon spend on public grass maintenance each year? - Our annual parks and gardens budget for 2016/17 is £995,120. To break down this figure to reveal the amount spent on grass maintenance only would require an officer to go through over 700 sites to specifically retrieve the cost for grass maintenance only, which we estimate would exceed reasonable time and cost limits as specified under s12 of the Freedom of Information Act, therefore this information is exempt.
• Who is responsible for this spend? Please include their name, email address and telephone number -

Andrew Hancock, Service Lead for StreetScene
AHancock@eastdevon.gov.uk
01395 571611

Date responded: 27 April 2017

Dangerous Wild Animals licences

Date submitted: 21 April 2017

Summary of request

1. Provide details of how many animals of each species are covered under each licence.

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal.

Summary of response

1. Provide details of how many animals of each species are covered under each licence - 2 Licences that cover 4 Lemur Catta Ring Tailed Lemurs and 1 Ostrich

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

Bicton College – 4 Lemurs Catta Ring Tailed
Whitwell Farm – 1 Ostrich

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal - There have been no refusals.

Date responded: 11 May 2017

Exe Estuary Zonation and Codes of Conduct Review

Date submitted: 21 April 2017

Summary of request

Having attended a public consultation meeting last night, I am very concerned and would like to have a better understanding as to how the current proposals have developed. Accordingly I require, as a matter of extreme urgency, copies of the 2016 and 2017 minutes of the SEDHRC and reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review. Please provide all documents relating to any Pre-Decision Scrutiny within the last two years in relation to the SEDRHC.

If these are held on-line, please direct me to a site where they are readily accessible.

Summary of response

You requested copies of the 2016 and 2017 minutes of the SEDHREC and reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review - Copies of the 2016 and 2017 minutes of the SEDHREC can be found here: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/south-east-devon-habitat-regulations-executive-committee-minutes/

So far there have been no reports made to that committee by the EEMP in relation to the proposed Exe Estuary Zonation and Codes of Conduct Review. These are expected in September.

You requested 'all documents relating to Pre-Decision Scrutiny within the last two years in relation to the SEDHREC' - All documents considered by the Committee in 2016/17 (Committee was formed June 2016) may be found by visiting: http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/south-east-devon-habitat-regulations-executive-committee/

Date responded: 8 May 2017

Wheelchair accessible properties

Date submitted: 21 April 2017

Summary of request

1. How many council owned wheelchair accessible properties are there in total your local authority area? i.e. combined number of properties that are occupied and unoccupied.
a. What standard is your local authority using for determining if the property is wheelchair accessible?

2. What is your area’s policy for providing temporary accommodation for applicants who require wheelchair accessible accommodation?

a. If there is no written policy, could you please provide information as to what your area might do in these types of situations?

3. How many applicants requiring a wheelchair accessible property are on your waiting list?

4. How many unoccupied wheelchair accessible properties are there currently available for bidding in your local authority area?

5. Does your local authority operate a policy whereby people registering on your Housing Register must have lived within the local authority area for a minimum period of time?

a. If yes, how long is this period?

6. How many people were registered as homeless or required homelessness prevention in your local authority area in the past 3 years, and of those how many were disabled people with a long term health condition? (please break down by year)

Summary of response

1. How many council owned wheelchair accessible properties are there in total in your local authority area? i.e. combined number of properties that are occupied and unoccupied – We are unable to extract this information from our data base

a. What standard is your local authority using for determining if the property is wheelchair accessible? – We do not have an adapted standard, we would adapt a property in accordance with agreement with an Occupational Therapist

2. What is your area’s policy for providing temporary accommodation for applicants who require wheelchair accessible accommodation? – We are in the process of writing a temporary accommodation policy. If we have an approach for someone requiring specific wheelchair accessible accommodation we make efforts to prevent their homelessness wherever possible by enabling them to remain in their current home, or identify suitable alternative accommodation. Should they actually become homeless and require temporary accommodation whilst waiting for a suitable property to become available, we will identify wheelchair accessible accommodation in the district if possible

a. If there is no written policy, could you please provide information as to what your area might do in these types of situations? – Please refer to the response for question 2

3. How many applicants requiring a wheelchair accessible property are on your waiting list? – 28

4. How many unoccupied wheelchair accessible properties are there currently available for bidding in your local authority area? – 0

5. Does your local authority operate a policy whereby people registering on your Housing Register must have lived within the local authority area for a minimum period of time? – Not to secure a Council property, but it does exist on other social housing, normally captured in a Section 106 Agreement. This can vary but on average it is 3 years

a. If yes, how long is this period? – See answer to question 5

6. How many people were registered as homeless or required homelessness prevention in your local authority area in the past 3 years, and of those how many were disabled people with a long term health condition? (please break down by year) – We are unable to extract the number of approaches that were disabled from our data base. Below is the total number of approaches for each financial year.

Year Number of approaches
2016-2017 = 320
2015-2016 = 371
2014-2015 = 394

Date responded: 4 May 2017

Primate licensing

Date submitted: 21 April 2017

Summary of request

We would like to make a Freedom of Information request to your council regarding primate licensing.

This request is in 2 parts. We ask that you answer all of the questions in the first section whether or not you have any licences issued under the Dangerous Wild Animals (DWA) Act. If there are any current DWA licences for primates in your area, please also complete all of the questions in the second section.

As of 25th February 2017:

PART 1

1) How many DWA licences are currently issued in your area?

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)?

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months?

On what grounds were they refused?

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

5) What is the cost of “renewing” a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)?

6) Are you aware of any breeders or dealers of primates in your area?

If yes how many? And are they licensed under the Pet Animals Act?

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area?

8) In order to be granted DWA licences for primates, must applicants
demonstrate that they meet the conditions laid out in the Code of Practice for
the Welfare of Privately Kept Non-human Primates?

9) If a DWA licence is not renewed, do you contact previous licence holders to establish why it has not been renewed? What are your reasons for your policy on this?

Would you investigate what has happened to primates that were licensed in your area but are no longer licensed?

PART 2

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:
a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?

a) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.

b) Where was each primate obtained? If this information is not kept by your council, please indicate so.

c) Are these primates considered to be pets? If not, how are they classified?

d) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last.

e) Has a licence been issued to the licence holder previously?

f) If so, what was the last year a licence was issued, and what primates were licenced?

11) Would you or someone in your department, be willing to share any further information about DWA licensing?

And who can we contact for such information?

Summary of response

As of 25th February 2017:

PART 1

1) How many DWA licences are currently issued in your area? 2

2) How many of these DWA licences are issued for primates (monkeys, apes or prosimians such as lemurs)? None

3) How many applications for licences to keep primates under the DWA Act have been refused in your area in the last 12 months? None

On what grounds were they refused? N/A

4) What is the cost of obtaining a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? £100 plus vet’s fee

5) What is the cost of “renewing” a DWA licence in your area (please indicate whether this includes any veterinary fees incurred)? £100 plus vet’s fee

6) Are you aware of any breeders or dealers of primates in your area? No

If yes how many? And are they licensed under the Pet Animals Act? N/A

7) If a member of the public is aware of a breach of the Animal Welfare Act with regards to a primate, who do they contact in your area? RSPCA

8) In order to be granted DWA licences for primates, must applicants
demonstrate that they meet the conditions laid out in the Code of Practice for
the Welfare of Privately Kept Non-human Primates? No

9) If a DWA licence is not renewed, do you contact previous licence holders to establish why it has not been renewed? What are your reasons for your policy on this? No

Would you investigate what has happened to primates that were licensed in your area but are no longer licensed? No


PART 2 N/A

10) If there are primates licensed in your area, please provide copies of all licences, and the most recent relevant veterinary and inspection report(s) for each licence (on the understanding that for data protection purposes, certain information may be obscured). If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit. If not included in the report(s), please also provide the following information:

For each licence issued for primates:
a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?

a) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.

b) Where was each primate obtained? If this information is not kept by your council, please indicate so.

c) Are these primates considered to be pets? If not, how are they classified?

d) Please confirm whether any restriction is placed on the breeding of the licensed animals. If no restriction exists, please indicate whether the existing licence would automatically cover the offspring, and until what age this cover would last.

e) Has a licence been issued to the licence holder previously?

f) If so, what was the last year a licence was issued, and what primates were licenced?

11) Would you or someone in your department, be willing to share any further information about DWA licensing?

And who can we contact for such information?

Date responded: 5 May 2017

Refugees resettled in East devon

Date submitted: 20 April 2017

Summary of request

I seek the following information, broken down by month since January 2014:
1. Total number of adult refugees resettled by your council under all government resettlement programmes
2. Total number of child refugees resettled by your council under all government resettlement programmes
3. Number of disabled adult refugees successfully resettled by your council
4. Number of disabled child refugees successfully resettled by your council

NB: 'Disabled' refers to those with special educational or mobility needs. 'Resettled' refers to those accepted by your council under central government agreements (or equivalent).

Summary of response

So far there has been one family, resettled in September 2016, with two adults and four children (one child was disabled) and another family resettled in April 2017, with two adults and one child (no disabilities).

Date responded: 27 April 2017

Taxi licensing

Date submitted: 20 April 2017

Summary of request

1) Please advise if you have produced, or currently intend to produce, a list of wheelchair accessible:
a) taxis
and
b) private hire vehicles
under the powers set out in S167 of the Equality Act 2010.

2) Please identify how many a) taxi and b) PHV drivers have applied for medical / physical impairment exemption under S166 of the Equality Act 2010 since S166 was commenced. If you've created a list under S167, please identify how many of the exemptions were in place before S167 and how many have been put in since.

3) Please state whether you voluntarily compiled a list of accessible taxis and private hire vehicles following the Department for Transport's guidance of 15th September 2010, which stated, in relation to section 167, “although the list of designated vehicles will have no actual effect in law until the duties are commenced, we would urge licensing authorities to start maintaining a list as soon as possible for the purpose of liaising with the trade and issuing exemption certificates”. If you did produce such a voluntary list, please indicate when you did so, and provide the current list.

If you have produced a list of wheelchair accessible taxis and/or private hire vehicles under S167, or are going to, please tell me the following.

4) The date the list was instated or by which you intend to do so.

5) The accessibility requirements of a taxi for it to appear on the list.

6) How you intend to enforce drivers' compliance with S165.

7) The list.

Summary of response

1) Please advise if you have produced, or currently intend to produce, a list of wheelchair accessible:
a) taxis
and
b) private hire vehicles
under the powers set out in S167 of the Equality Act 2010.

This council is intending to produce a list of both wheelchair accessible private hire and hackney carriage vehicles to comply with the act. The list will be available in the future on the council’s website.

2) Please identify how many a) taxi and b) PHV drivers have applied for medical / physical impairment exemption under S166 of the Equality Act 2010 since S166 was commenced. If you've created a list under S167, please identify how many of the exemptions were in place before S167 and how many have been put in since.

This council has not yet completed the preparatory work under the transition with vehicle proprietors to establish drivers that may wish to seek an exemption. Prior to the act, this authority had no drivers (PH or HC) with an exemption.

3) Please state whether you voluntarily compiled a list of accessible taxis and private hire vehicles following the Department for Transport's guidance of 15th September 2010, which stated, in relation to section 167, “although the list of designated vehicles will have no actual effect in law until the duties are commenced, we would urge licensing authorities to start maintaining a list as soon as possible for the purpose of liaising with the trade and issuing exemption certificates”. If you did produce such a voluntary list, please indicate when you did so, and provide the current list.

This council has not yet voluntarily produced a publicly available list but intends to do so once the current work with proprietors has been completed.

If you have produced a list of wheelchair accessible taxis and/or private hire vehicles under S167, or are going to, please tell me the following.

4) The date the list was instated or by which you intend to do so.

This council currently awaits the responses from proprietors of vehicles. It is anticipated that a list will be available and published on the council website in June 2017 (subject to returns). Currently the council is in the transition period stipulated within the Department for Transport guidance.

5) The accessibility requirements of a taxi for it to appear on the list.

Those private hire and hackney vehicles that will be subject will be in accordance with the Department for Transport guidance where it would be possible for the user of a ‘reference wheelchair’ being able to enter, leave and travel in the passenger compartment of a licensed vehicle (with less than 9 seats).

6) How you intend to enforce drivers' compliance with S165.

Compliance will be achieved through the transition from guidance and clarification with the relevant proprietors initially to ensure the legal principles are fully understood. Thereafter random enforcement / compliance inspections will be considered together with public information being available on the council website supporting members of the public who may have cause to complain in the future.
• Guidance
• Support
• Clarification
• Inspections
• Briefing and awareness

7) The list

As advised, this information is not currently held but is due for future publication.

Date responded: 20 April 2017

Tenant evictions and rent arrears

Date submitted: 20 April 2017

Summary of request

I am requesting information relating to the time period of 01 April 2015 to 31 March 2016, or the
equivalent financial year for the council (“the year”). I am aware that this will mean that the data
collected for each question may not be directly comparable.
The Requested Information:

Evictions:
If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1. The number of properties - if any - managed by the council?
2. The number of properties - if any - managed by an ALMO?
3. If any property is managed by an ALMO, please provide the name of the ALMO(s).

For council owned, residential properties that are managed by the council (not by an ALMO), please
provide:
4. The number of possession claims issued against tenants in these properties for the year.
5. The number of evictions of tenants from these properties for the year.
Please also provide:
6. The total rent account losses in the year due to the writing off of outstanding rent arrears
accrued by tenants who have been evicted from these properties that has been deemed
non-recoupable. (Tenants may have been evicted in any financial year, we would like to
understand the total losses accrued by evicted households that have been written off as
non-recoupable in the year).
If the council does not hold or is unable to provide the total rent account losses, I request that the
council provides instead information it does hold from which this figure may be calculated. If the council does hold and is able to publish the total rent account losses, then I do not require the information described at 7 to 9 and I respectfully ask that this is not considered when assessing the time needed to respond to this request in the first instance. In particular, I request:
7. The total rent arrears of tenants evicted in the year at the point at which they were evicted.
8. The total rent arrears of all tenants who ceased to be tenants (for all reasons, e.g. eviction,
abandonment, tenant passing away) in the year at the point at which they ceased to be tenants.
9. The total amount of outstanding rent written off during the year because it is deemed non-recoupable.

Summary of response

Evictions:
If you have council owned, residential property (i.e. housing subject to the housing revenue account, owned by your council), please provide the following:
1. The number of properties - if any - managed by the council? - 4222
2. The number of properties - if any - managed by an ALMO? - N/A
3. If any property is managed by an ALMO, please provide the name of the ALMO(s) - N/A

For council owned, residential properties that are managed by the council (not by an ALMO), please provide:
4. The number of possession claims issued against tenants in these properties for the year - Unfortunately this information is not available due to a change in software systems in January 2016
5. The number of evictions of tenants from these properties for the year - 1
Please also provide:
6. The total rent account losses in the year due to the writing off of outstanding rent arrears accrued by tenants who have been evicted from these properties that has been deemed non-recoupable. (Tenants may have been evicted in any financial year, we would like to understand the total losses accrued by evicted households that have been written off as non-recoupable in the year) - £405
7. The total rent arrears of tenants evicted in the year at the point at which they were evicted - £405
8. The total rent arrears of all tenants who ceased to be tenants (for all reasons, e.g. eviction, abandonment, tenant passing away) in the year at the point at which they ceased to be tenants - £59,694
9. The total amount of outstanding rent written off during the year because it is deemed non-recoupable - £37,244

Date responded: 27 April 2017

Right to Buy replacements acquisitions

Date submitted: 19 April 2017

Summary of request

Can you tell me the tenure mix of the 43 homes you have submitted as Right to Buy replacement acquisitions and starts to DCLG since 2012/13 Q1?
This is the figure DCLG published here, table 693 - https://www.gov.uk/government/statistical-data-sets/live-tables-on-social-housing-sales

Can you also tell me how many are new builds and how many are acquisitions?

Summary of response

Can you tell me the tenure mix of the 43 homes you have submitted as Right to Buy replacement acquisitions and starts to DCLG since 2012/13 Q1? - All for affordable rent

Can you also tell me how many are new builds and how many are acquisitions? - No new builds, all are acquisitions.

Date responded: 27 April 2017

Missing children

Date submitted: 18 April 2017

Summary of request

How many children were reported missing in 2016
How many children were missing more than once
How many children were missing frequently
How many children were missing for more than 24 hours, 48 hours , 72 hours, a week, more than a week , more than a month for each episode?
How many children have not been located?
How many children who are reported missing have been referred to services at risk of child sexual exploitation?

Summary of response

This authority is not responsible for social services and so the requested detail is not held. You may wish to refer your request to Devon County Council if you have not already included them in your circulation list.

Date responded: 18 April 2017

Referrals to Social Services

Date submitted: 18 April 2017

Summary of request

How many children were referred to children's social services due to concern that they may be at risk of child sexual exploitation in 2016?

Does this represent an increase on previous years?

Summary of response

This authority is not responsible for providing Social Services and so the requested detail is not held. You may wish to refer your request to Devon County Council if you have not already included them in your circulation list www.devon.gov.uk

Date responded: 18 April 2017

Resettlement of refugees

Date submitted: 18 April 2017

Summary of request

1. Number of disabled adult refugees successfully resettled by your council
2. Number of disabled child refugees successfully resettled by your council

Summary of response

Number of disabled adult refugees successfully resettled by your council
0
Number of disabled child refugees successfully resettled by your council
1

Date responded: 19 April 2017

Parking fines

Date submitted: 18 April 2017

Summary of request

I would like to request the number of parking fines issued in the council's name over the last three years (from January 1, 2014 – January 1, 2017) broken down by year.

Could you please also provide:

• The number of appeals made against these fines, both successful and unsuccessful, broken down by year.

• The total income made from the fines, broken down by year.

• The top three most common reasons for a successful appeal.

• The average fine paid during this period.

Summary of response

2014
Number of PCNs served 3,294
Challenges & Appeals 1,223
Successful 434
Unsuccessful 546
PCN income £80,839
Cancelled reasons: 1 Special Circumstance; 2 Valid P&D ticket; 3 Owner not traceable
Average fine £24.54

2015
Number of PCNs served 2,408
Challenges & Appeals 946
Successful 452
Unsuccessful 373
PCN income £48,923
Cancelled reason: 1 Special Circumstance; 2 Valid P&D ticket; 3 Valid permit
Average fine £20.31

2016
Number of PCNs served 2,250
Challenges & Appeals 759
Successful 339
Unsuccessful 306
PCN income £48,262
Cancelled reason: 1 Special Circumstance; 2 Valid Permit ticket; 3 Valid P&D ticket
Average fine £21.45

From 1st January 2014 to 31st March 2014 EDDC carried out ON Street enforcement on behalf of Devon County Council, which they then took back in house, and this is why there is a higher number of PCN's and income in 2014

We have numerous cancelled reasons on the system like P&D machine faulty, medical reason, unavoidable late return, etc. but we cancel some PCNs that do not fit the cancellation reason and so they get cancelled under the 'Special Circumstance' reason. A good example of this is when we do the winter shopper offer and people have bought the ticket prior to 10am or believe the ticket is valid for 24 hours (and not till the end of the day) so we would cancel under this reason and using a 1st strike rule.

We have calculated the average fine by dividing the income by the number of PCNs served. However, the majority of the Off Street contraventions are the lower PCN rate of £50, discounted to £25 if paid with 14 days of serving.

Date responded: 26 April 2017

Electric Vehicle charging

Date submitted: 16 April 2017

Summary of request

What are East Devon's plans regarding central governments initiative to improve the national infrastructure for Electric Vehicle charging?

What provision do you provide already?

• Number and type of chargers already deployed
• Where are they located?
• Are these chargers available to the public?
• If so are there any access restrictions?
• How were these chargers funded?
• If OLEV funded under which scheme and when?

What are your plans to deploy chargers or increase the number of chargers in public places and when is this scheduled to happen?

If you already have deployed charging what percentage of usage if for your vehicles in comparison to public utilisation.

If your chargers are in public car parks do you or your car park management partners enforce them and if so what is the penalty for inappropriate use?

• Are these bays clearly marked as Charging bays

What are the roadblocks that East Devon has encountered in trying to deliver the EV infrastructure?

Does your Planning department require all new car parking where the public will be the primary visitors, ie retail parks, superstore, leisure facilities etc. to have EV charging provisions?

Summary of response

What are East Devon's plans regarding central government's initiative to improve the national infrastructure for Electric Vehicle charging? - We are currently working with the Energy Saving Trust (EST), Devon County Council, Exeter City Council, Teignbridge District Council and Mid Devon District Council on a regional strategy to encourage and support the use of ultra-low emission vehicles in the greater-Exeter area. This "Greater Exeter ULEV partnership" is new but is mobilizing quickly to get an Outline Application in to the ESIF call, deadline 30/4. Devon County Council has agreed to lead the bid. DfT provide funding for the EST's Transport team and they are providing technical support. We have one "experimental" small van on trial in the Council fleet. It is a Renault Kangoo ZE electric van (this is charged at the depots) and this is the only electric van on fleet at this time, but as advised we are working with the EST to be able to change over more of our smaller vans in the next 2 years.

What provision do you provide already? - None

• Number and type of chargers already deployed - N/A
• Where are they located? - N/A
• Are these chargers available to the public? - N/A
• If so are there any access restrictions? - N/A
• How were these chargers funded? - N/A
• If OLEV funded under which scheme and when? - N/A

What are your plans to deploy chargers or increase the number of chargers in public places and when is this scheduled to happen? - This will arise out of the work described in 1 above. The delivery phase will be between January 2018 and December 2019.

If you already have deployed charging what percentage of usage if for your vehicles in comparison to public utilisation? - N/A

If your chargers are in public car parks do you or your car park management partners enforce them and if so what is the penalty for inappropriate use? - None yet

• Are these bays clearly marked as Charging bays - N/A

What are the roadblocks that East Devon has encountered in trying to deliver the EV infrastructure? - None. We have only just started work on this.

Does your Planning department require all new car parking where the public will be the primary visitors, i.e. retail parks, superstore, leisure facilities etc. to have EV charging provisions? - We do not require charging points but Policy TC9 of the Local Plan does encourage their provision stating that "All small scale and large scale major developments should include charging points for electric cars".

Date responded: 26 April 2017

Council house building and sales

Date submitted: 16 April 2017

Summary of request

1)How many council houses were a) built b) funded (be that fully or in part funded eg funding given to a third party or housing trust or the council providing land or property in lieu of cash to support a new development) and c) sold in the financial years of 2014-2015, 2015-2016 and 2016-2017. Can I have this broken down by year and in each year by built, funded and sold.
2) In relation to 1b, if you have funded or part funded any development(s) how much did you spend?
3)In relation to 1c how many properties worth over a million were sold? If so, a) when b) for how much c) what is the postcode of the property?
4) In relation to 1c how much was raised by these sales, in total, in each of the years?
5) The amount of these sales (if any) retained to provide one for one replacements? I'd like as an £ amount.
6) a)How many servicemen and women and their families have been applied to be given priority status since your authority's introduction of the Armed Forces Covenant? b) How many servicemen and women and their families have been given priority status in applying for Government-sponsored
affordable housing schemes c) What is their average wait for a home (including application process) d) what was the longest wait for a home?

Can I have all this broken down year on year please? Ideally I'd not like to be pointed to a report, I'd prefer you just answer the questions above.

Summary of response

1) How many council houses were:
a) Built - We have not funded nor built any new council houses in the financial years 2014-2015, 2015-2016 and 2016-2017. All new council housing have been acquisitions only.

b) funded (be that fully or in part funded e.g. funding given to a third party or housing trust or the council providing land or property in lieu of cash to support a new development) - We have not funded nor built any new council houses in the financial years 2014-2015, 2015-2016 and 2016-2017. All new council housing have been acquisitions only.

c) Sold in the financial years of 2014-2015, 2015-2016 and 2016-2017. Can I have this broken down by year and in each year by built, funded and sold -

• 2014/15– number of properties sold - 35
• 2015/16– number of properties sold - 23
• 2016/17– number of properties sold - 28


2) In relation to 1b, if you have funded or part funded any development(s) how much did you spend? – Purchase of 1 property £110,000

3) In relation to 1c how many properties worth over a million were sold? - None

If so;
a) When - N/A
b) For how much - N/A
c) What is the postcode of the property? - N/A

4) In relation to 1c how much was raised by these sales, in total, in each of the years? - The retained receipts for replacement homes are;

• 2014/15 - £1,478,414
• 2015/16 - £665,085
• 2016/17 - £1,148,621
Please be advised that the receipts in each year are supposed to be spent on replacement homes within three years and not necessarily in the year of receipt.


5) The amount of these sales (if any) retained to provide one for one replacements? I'd like as an £ amount - Receipts from Right to Buy’s do not equate to one for one replacements.

6)
a) How many servicemen and women and their families have been applied to be given priority status since your authority's introduction of the Armed Forces Covenant? -

DHC started giving additional priority to current or former members of the armed forces from 1st October 2013. The number of applications with a submission date after that time where the applicant has advised that they served in the armed forces is shown in the table below. Some of these applications may pre-date 01/10/2013 and been updated since then but we are unable to filter those out.

East Devon 187


b) How many servicemen and women and their families have been given priority status in applying for Government-sponsored affordable housing schemes – Please refer to the above

c) What is their average wait for a home (including application process) – Please see below

d) What was the longest wait for a home? – Please see below

East Devon
Average wait time (days) 421
Longest wait time (days) 2162

Date responded: 12 May 2017

Tenders for the purchase of The Moridunum at Seaton Esplanade and the report on the Beach Flood Defence Plan for Seaton Beach

Date submitted: 16 April 2017

Summary of request

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the purchase of The Moridunum at Seaton Esplanade.

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the report on the Beach Flood Defence Plan for Seaton Beach. I understand there have been 11 interested parties so far.

Summary of response

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the purchase of The Moridunum at Seaton Esplanade - We have not tendered our interest in the Moridunum so do not have a record of people enquiring about buying it.

I require the names of the Companies/Individuals who have put in a tender and/or expressed an interest to EDDC for the report on the Beach Flood Defence Plan for Seaton Beach. I understand there have been 11 interested parties so far.

For Seaton Beach Management Plan
23 Companies expressed an interest in the tender

8 Companies submitted a tender:
AECOM
Black and Veatch
CH2M
JBA
HR Wallingford
Mott MacDonald
Royal Haskoning DHV
WSP Parsons Brinkahoff

CH2M were awarded the project

Date responded: 15 May 2017

Rates for concessions on Beer beach

Date submitted: 15 April 2017

Summary of request

Please could you let me know the annual rates and any relevant fees paid by the concessions (tea huts) on Beer beach. I would like this broken down by each concession please and what each fee relates to. Could you give me this information for this current financial year and the three previous please.

Summary of response

Site 1 Kiosk, Beer: - £770.00 annual rent. The rental value has remained the same over the previous three years.

Site 2 Kiosk, Beer: - £770.00 annual rent. The rental value has remained the same over the previous three years.

The Beach Tea Huts have rateable values of £920; the rate in the pound is 0.466.
Previous RVs £800 (years 2010/11 to 2016/17) for both kiosks; rates in the pound: 48.8p for 2016/17; 48.0p for 2015/16; 47.1p for 2014/15

Date responded: 15 May 2017

Household waste recycling centres

Date submitted: 13 April 2017

Summary of request

FOI Request: please EXCLUDE any charges for trade/commercial waste for this whole FOI. I am looking for charges applicable to residents not businesses.

1) Please detail what charges there are, if any, at your Household Waste Recycling Centres (HWRC)?

2) Please state when charges were introduced and whether they have increased or decreased from their introduction to date.

3) Please provide a copy of the minutes of the meeting where it was decided to introduce charges, if your authority has done so.

4) Please state the total income generated by your local authority from any charges in the following financial years:

i) 2013/14
ii) 2014/15
iii) 2015/16
iv) 2016/17

5) Please state whether opening hours at your HWRC’s have been reduced in the past financial year.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 13 April 2017

Rented social housing used as B&B businesses by tenants

Date submitted: 13 April 2017

Summary of request

Policies and guidance in relation to the use of rented social housing as a bed and breakfast businesses by your tenants

Summary of response

There have been no permissions granted for running bed and breakfast businesses by tenants from rented social housing and those in Housing Association accommodation.

Date responded: 2 May 2017

Number of full time food safety and hygiene Environmental Health Inspectors

Date submitted: 12 April 2017

Summary of request

Please could you supply the following information:

1. How many full time food safety and hygiene Environmental Health Inspectors do you employ?
2. Please supply figures for the last three calendar years broken down by year.

Summary of response

For the past three years (since July 2014) the team has comprised 1 FT EHO as manager and 2 FT EHO’s and 2 FT Technical Officers.

Date responded: 11 May 2017

Counter Fraud/Investigations team

Date submitted: 12 April 2017

Summary of request

Oxford City Council are carrying out national research to determine the strength of Local Authority counter-fraud teams across the country. It would be very much appreciated if you could help with this research by taking a few moments to answer the following questions.


1. Does your authority have a Counter Fraud / Investigations team? If no, go to Q3.

2. Please advise the number of staff in the team and their job titles. Please include all staff in the team; Managers, Senior Investigators, Investigators, Intelligence and admin support staff, trainees and apprentices, and the number of each.

3. Does a third party provide a counter fraud function to your authority? If so, who is the provider?

Summary of response

1. Does your authority have a Counter Fraud / Investigations team? If no, go to Q3 - Yes

2. Please advise the number of staff in the team and their job titles. Please include all staff in the team; Managers, Senior Investigators, Investigators, Intelligence and admin support staff, trainees and apprentices, and the number of each.

1 x Benefits, Corporate Fraud and Compliance Team Leader
1 x Corporate Fraud and Compliance Officer

3. Does a third party provide a counter fraud function to your authority? If so, who is the provider? - No

Date responded: 13 April 2017

Telephone equipment

Date submitted: 12 April 2017

Summary of request

Who is the manufacturer of the telephone equipment installed within your organisation please? (for example Avaya, Cisco, Mitel etc.)

When was the equipment installed?

When is the equipment end of life / end of contract?

Who in the organisation is responsible for comms estate please?

Summary of response

Who is the manufacturer of the telephone equipment installed within your organisation please? (for example Avaya, Cisco, Mitel etc. ) - Philips Sopho 3050

When was the equipment installed? - Unknown

When is the equipment end of life / end of contract? - 31st March 2018

Who in the organisation is responsible for comms estate please? - Adrian Smith, Support & Infrastructure Manager, 01392 265354, Adrian.smith@strata.solutions

Date responded: 8 May 2017

Public Health Funerals

Date submitted: 11 April 2017

Summary of request

1. From February 2017 to any pending please provide details of any deceased persons you have dealt with who have no known next of kin (or you cannot find next of kin).
2. Date of Death and Date of Birth.
3. Last known address.
4. The date passed onto TSOL or The Duchy Solicitor (plus any pending).
5. The approximate value of estate.
6. Please email your response.

Summary of response

Please go to the following web page to see a list of all National Assistance Burials since 2007. This list is updated as and when there are new assisted burials.

http://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 12 April 2017

Car park revenue in Exmouth

Date submitted: 10 April 2017

Summary of request

How much does EDDC collect from the car parks in Exmouth?

Summary of response

For the calendar years 2015 & 2016 the car parks in Exmouth generated £1,066,339 & £1,131,422 respectively. This figure is gross (and includes VAT) and is made up of cash, card and Parkmobile transactions.

Date responded: 26 April 2017

Access Officers

Date submitted: 7 April 2017

Summary of request

You asked whether we have any Access Officers working in our council/authority and if we have an Access Group

Summary of response

We do not have any Access Officers working for East Devon District Council neither do we have an Access Group. We do pay a sum of money each year to Devon County Council (DCC), who is the local authority in this area that does offer this service. You may wish to refer this request to DCC via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 12 April 2017

Licensees & Club Premises in the district who are permitted to sell alcohol

Date submitted: 6 April 2017

Summary of request

I am writing to you to request under the Freedom of Information Act for all Licences & Club Premises names addresses and phone numbers currently held in you district who are permitted to sell alcohol

Summary of response

All individuals and premises licensed to sell alcohol are listed on our Public Register online at http://eastdevon.gov.uk/licensing/public-registers/

Select 'online public registers' then on the list of registers on the left select the register you are interested in. By leaving all the fields blank all the current licences will be listed. Alternatively you can narrow your search by populating the fields.

Date responded: 6 April 2017

Fraudulent right to buy applications

Date submitted: 6 April 2017

Summary of request

The number of right to buy applications you or the organisation that manages your council housing had in financial years 2014/15, 2015/16, 2016/17.

The number of fraudulent right to buy applications that you or the organisation that manages your council housing prevented in financial years 2014/15, 2015/16, 2016/17.

The estimated cash amount that was saved by preventing fraudulent right to buy applications in 2014/15, 2015/16 and 2016/17.

Summary of response

The number of right to buy applications you or the organisation that manages your council housing had in financial years 2014/15, 2015/16, 2016/17:

01/04/2014 – 31/03/2015 35
01/04/2015 – 31/03/2016 24
01/04/2016 – 31/03/2017 36

The number of fraudulent right to buy applications that you or the organisation that manages your council housing prevented in financial years 2014/15, 2015/16, 2016/17 - We carefully confirm all the information given at the time through various avenues and as such there are no instances of fraudulent right to buy applications.

01/04/2014 – 31/03/2015 0
01/04/2015 – 31/03/2016 0
01/04/2016 – 31/03/2017 0

The estimated cash amount that was saved by preventing fraudulent right to buy applications in 2014/15, 2015/16 and 2016/17 - N/A

01/04/2014 – 31/03/2015 0
01/04/2015 – 31/03/2016 0
01/04/2016 – 31/03/2017 0

Date responded: 26 April 2017

ERP Systems

Date submitted: 5 April 2017

Summary of request

What Applications are you running for:
Finance?
HR?
Payroll?
Project?
CRM?
Manufacturing?
Sourcing?
Invoice Scanning Tool?
Are you using Config Snapshot?
What BI Tool are you using?
What versions of the above Applications are you running?
When was your last Application upgrade?
Are you planning another upgrade in the next 12-18 months?
Do you have an Oracle support partner for applications? If so who?
Do you have an SAP support partner for applications? If so who?
What kind of support is included in the contract/s (functional/technical/etc.?)
What is the value of the SAP application support contract and when does it end?
What is the value of the Oracle application support contract and when does it end?
When does the SAP and/or Oracle contracts expire?
Are you running any Oracle Databases, if so what versions are you running?
Are you running any SAP Databases if so what versions are you running?
What applications are being run on these Databases?
Are you planning another Database upgrade in the next 12-18 months?
Do you have an Oracle support partner for Databases? If so who?
Do you have an SAP support partner for Databases? If so who?
What is the value of the database support contract for SAP and when does it expire?
What is the value of the database support contract for Oracle and when does it expire?
Where are the databases held? Hosted, onsite/offsite?
If not, how many in-house DBAs do you have?
Where do you advertise any Oracle and/or SAP procurement opportunities?
Who is responsible for looking after the contract for the Oracle and/or SAP estate?
Who is responsible for looking after the licenses for the Oracle and/or SAP estate?
How much do you pay annually for Oracle Support & Maintenance and when does it renew?
How much do you pay annually for SAP Support & Maintenance and when does it renew?
Do you work with off-shore partners?

Summary of response

What Applications are you running for:
Finance? - ABS E-Financials
HR? - MidlandHR iTrent
Payroll? - MidlandHR iTrent
Project? - In house
CRM? - Lagan
Manufacturing? - N/A
Sourcing? - N/A
Invoice Scanning Tool? - ABS E-Financials
Are you using Config Snapshot? - No
What BI Tool are you using? - Business Objects
What versions of the above Applications are you running? - Current versions available
When was your last Application upgrade? - Ongoing
Are you planning another upgrade in the next 12-18 months? - No
Do you have an Oracle support partner for applications? If so who? - Yes - Interoute
Do you have an SAP support partner for applications? If so who? - N/A
What kind of support is included in the contract/s (functional/technical/etc.?) - Functional and technical
What is the value of the SAP application support contract and when does it end? - N/A
What is the value of the Oracle application support contract and when does it end? - £20K renewed Annually
When does the SAP and/or Oracle contracts expire? - Feb 2018
Are you running any Oracle Databases, if so what versions are you running? - 12C
Are you running any SAP Databases if so what versions are you running? - No
What applications are being run on these Databases? - Uniform/ ABS eFinancials
Are you planning another Database upgrade in the next 12-18 months? - No
Do you have an Oracle support partner for Databases? If so who? - Interoute
Do you have an SAP support partner for Databases? If so who? - N/A
What is the value of the database support contract for SAP and when does it expire? - N/A
What is the value of the database support contract for Oracle and when does it expire? - N/A
Where are the databases held? Hosted, onsite/offsite? - On Site
If not, how many in-house DBAs do you have? - 0 - outsourced
Where do you advertise any Oracle and/or SAP procurement opportunities? - N/A
Who is responsible for looking after the contract for the Oracle and/or SAP estate? - Business Systems Manager
Who is responsible for looking after the licenses for the Oracle and/or SAP estate? - Business Systems Manager
How much do you pay annually for Oracle Support & Maintenance and when does it renew? - £2,800 - April 2018
How much do you pay annually for SAP Support & Maintenance and when does it renew? - N/A
Do you work with off-shore partners? - No

Date responded: 11 April 2017

Council Tax exemption

Date submitted: 4 April 2017

Summary of request

1. How many homeowners/tenants are currently claiming council tax exemption?

2. How many people has East Devon District council taken action against over the past 5 years for fraudulently claiming council tax exemption?

3. How many people is the council currently investigating for council tax fraud?

4. How many people has the council taken to court over non-payment of council tax over the past 5 years? And how much did these people owe the city council in non-payments?

5. Can you give me the numbers of staff in the council tax department over the last 5 years – and the reductions in staff numbers which have been made?

6. Are there any audit’s which have been carried out by the council over the last 12 months which reveal how many people are fraudulently claiming council tax exemption (living in the property but claiming exemption)? Is so, what are the results?

Summary of response

1. How many homeowners/tenants are currently claiming council tax exemption? - As at 1st April 2017 we have 1287 properties claiming a council tax exemption

2. How many people has East Devon District council taken action against over the past 5 years for fraudulently claiming council tax exemption? - We have taken no action against any council tax payers fraudulently claiming a 100% exemption from Council Tax

3. How many people is the council currently investigating for council tax fraud? - We have 12 current investigations

4. How many people has the council taken to court over non-payment of council tax over the past 5 years? And how much did these people owe the city council in non-payments?

This can only be given by the number of Liability Orders granted in the financial year from April to March:
2011/12 - 2138
2012/13 - 2229
2013/14 - 2631
2014/15 - 467
2015/16 - 2809
2016/17 - 3356

5. Can you give me the numbers of staff in the council tax department over the last 5 years – and the reductions in staff numbers which have been made? - We do not keep these statistics however, at present we have 5.6 full time equivalent staff dedicated to Council Tax only and a customer Services team who do not deal solely with council tax but with other matters as well such as Housing Benefit

6. Are there any audit's which have been carried out by the council over the last 12 months which reveal how many people are fraudulently claiming council tax exemption (living in the property but claiming exemption)? Is so, what are the results? - Regular reviews of exemptions are carried out and properties inspected. No fraudulent claims have been identified.

Date responded: 27 April 2017

Compulsory Purchase Order

Date submitted: 4 April 2017

Summary of request

Please provide a list of all properties which your Council has obtained a Compulsory Purchase Order on since 1st April 2010. Please include the following information in each case:

• Property address (including postcode)
• Date which the order was obtained

Summary of response

• Property address (including postcode) - Only one in respect of an ongoing CPO of St Winifred's Graveyard, Branscombe - it was confirmed by Council in 2015, although the land transaction is not yet complete
• Date which the order was obtained - 2015

Date responded: 6 April 2017

Countryside and Leisure contact information

Date submitted: 3 April 2017

Summary of request

I was wondering if you could assist me with pointing me in the right direction (email address) of the person who deals with the sport and leisure, and also in charge of the education sector I’m not sure if this would come under the same person or if this would be two different people?

Summary of response

Charles Plowden is Service Lead for Countryside and Leisure, email: CPlowden@eastdevon.gov.uk

You will need to refer the second part of your FOI request to Devon County Council via their website as they are the local authority responsible for Education in this area

https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 4 April 2017

Temporary accommodation capacity and costs

Date submitted: 31 March 2017

Summary of request

1. How many households does the council currently have placed in temporary accommodation (including council housing and non-council housing, and any location inside or outside the council area)?

2. Of the households listed in response to question 1, please state how many are being housed outside the local authority area?

3. Please list all the local authority areas where the council currently has placed any of households (as referred to in response to question 1) in temporary accommodation, and how many households are currently placed in each local authority area.

4. For each local authority area listed in response to question 3, please state how many households have been temporarily placed there for more than 12 months.

If the council can only provide data for questions 1-4 for individuals rather than households, please do so, specifying that this is the case.

5. Of the households your council has currently temporarily housed within your local authority area (as opposed to housed in other local authority areas), what is the average monthly rent charged for a two-bedroom property?

If the council only has figures for question 5 that include placements that ended recently (e.g. this financial year), that will suffice.

6. What is the average monthly rent charged for a two-bedroom council house property under a normal council (or ALMO) tenancy in your local authority area?

Please note that questions 7-9 exclude refugees and NRPF cases. For questions 7-9 please provide separate figures in each case for gross expenditure, and expenditure net of housing benefit.

7. Please state the council's currently forecast (or confirmed) full-year spending on temporary accommodation (for people declaring themselves homeless) for 2016/17 (as per the most recent revenue budget outturn monitoring, or final full-year outturn). Please state whether a forecast or confirmed full-year figure has been provided.

8. Please state the initial full-year temporary accommodation budget (for people declaring themselves homeless) for 2016/17 (as set in the council's 2016/17 budget before the start of the financial year)

9. Please state the full-year temporary accommodation expenditure (for people declaring themselves homeless) for 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16 respectively

Sheltered housing

These questions incorporate housing owned by the council and external placements, and warden/alarm systems, where the council funds them.

10. Please state how much funding the council is budgeted to provide in 2016/17 for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+).

11. Please state how much funding the council provided for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) in 2009/10 (if available) and 2012/13.

12. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in 2016/17.

13. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in the year whose expenditure figure has been provided in response to question 13 (i.e. 2009/10 or 2012/13)

For questions 10 to 13, housing for "older people" does not include housing specifically for other defined groups (disabled, domestic violence victims etc.) that might happen to include older people within their ranks.

Summary of response

Temporary accommodation

1. How many households does the council currently have placed in temporary accommodation (including council housing and non-council housing, and any location inside or outside the council area)?
- 11

2. Of the households listed in response to question 1, please state how many are being housed outside the local authority area
- 0

3. Please list all the local authority areas where the council currently has placed any of households (as referred to in response to question 1) in temporary accommodation, and how many households are currently placed in each local authority area
- N/A

4. For each local authority area listed in response to question 3, please state how many households have been temporarily placed there for more than 12 months
- N/A
If the council can only provide data for questions 1-4 for individuals rather than households, please do so, specifying that this is the case.

5. Of the households your council has currently temporarily housed within your local authority area (as opposed to housed in other local authority areas), what is the average monthly rent charged for a two-bedroom property?
- None of the accommodation consists of a two bedroom property. If we used a two bedroom property within our own stock to discharge our interim duty the average rent cost is £79.92 per week.
If the council only has figures for question 5 that include placements that ended recently (e.g. this financial year), that will suffice.

6. What is the average monthly rent charged for a two-bedroom council house property under a normal council (or ALMO) tenancy in your local authority area?
- 2 Bed = £79.92 per week

Please note that questions 7-9 exclude refugees and NRPF cases. For questions 7-9 please provide separate figures in each case for gross expenditure, and expenditure net of housing benefit.

7. Please state the council's currently forecast (or confirmed) full-year spending on temporary accommodation (for people declaring themselves homeless) for 2016/17 (as per the most recent revenue budget outturn monitoring, or final full-year outturn). Please state whether a forecast or confirmed full-year figure has been provided
- Please see table below for 2016/17 net and gross cost of temporary accommodation.

8. Please state the initial full-year temporary accommodation budget (for people declaring themselves homeless) for 2016/17 (as set in the council's 2016/17 budget before the start of the financial year)
- We budgeted for a net cost of £20,000.

9. Please state the full-year temporary accommodation expenditure (for people declaring themselves homeless) for 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16 respectively


2011/12 Gross Cost £77585; Net Cost Not recorded
2012/13 Gross Cost £43582; Net Cost £6521
2013/14 Gross Cost £63373; Net Cost £9138
2014/15 Gross Cost £16853; Net Cost £4175
2015/16 Gross Cost £15383; Net Cost £2550
2016/17 Gross Cost £62362 (to date); Net Cost £10270 (to date)

Above = B&B expenditure.
Gissage House cost per year is net cost of £16,000 on top.

Sheltered housing

These questions incorporate housing owned by the council and external placements, and warden/alarm systems, where the council funds them.

10. Please state how much funding the council is budgeted to provide in 2016/17 for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+)
- We do not provide residential places for older people, and our supported housing is not just for older people, it is for anyone who has a support need, so there is no lower limit. Neither do we provide funding for others to provide sheltered housing.

11. Please state how much funding the council provided for sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) in 2009/10 (if available) and 2012/13
- N/A

12. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in 2016/17
- N/A

13. Please state the capacity (i.e. residential places) of the sheltered housing schemes for older people (as defined by the council, but probably for ages 55+ or 65+) funded by the council in the year whose expenditure figure has been provided in response to question 13 (i.e. 2009/10 or 2012/13)
- N/A
For questions 10 to 13, housing for "older people" does not include housing specifically for other defined groups (disabled, domestic violence victims etc.) that might happen to include older people within their ranks.


Date responded: 26 April 2017

Council funding of residents in Care Homes

Date submitted: 31 March 2017

Summary of request

1. Maximum weekly Council funding cost of an indivual being placed in a Care Home within the EX14 post code area without any special needs being required.
2. Do these fees vary from Home to Home and if so please quote max/min figures.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Troubled Families programme(s)

Date submitted: 30 March 2017

Summary of request

1. Does the work of your Troubled Families programme(s) include help for parents to work through difficulties in their couple relationships as well as with their parenting skills? If yes, please describe in as much detail as possible what work is typically done with couples.

2. Do you use any specific programmes and/or refer to external agencies e.g. Relate, or is help delivered directly by keyworkers working within the Troubled Families programme?

3. Do you provide any Children and Adolescent Mental Health Services (CAMHS)? If yes:

a. Do your CAMHS workers routinely collect information on the background circumstances of children and young people presenting with mental health services in particular with regard to exposure to intense, unresolved and frequent parental conflict (violent and non-violent) or experience of the breakdown of their parents' relationship, and if so, how?

b. When and if negative family circumstances such as parental conflict and relationship breakdown are considered to be implicated in their children's mental health problems, are parents i) seen by the services treating the child or young person and/or ii) routinely referred to other services such as Relate?

c. If the answer to either part of 3.b is yes, how many parents have been seen in CAMHS or referred to other services in the last year?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care for children in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Food that has been seized

Date submitted: 29 March 2017

Summary of request

I am interested in any food that has been either formally seized by your authority or voluntarily surrendered by a food business within your area since Jan 2015. I would be grateful if you could supply me with the following information.

No. of formal seizures of food (i.e. where a court formally condemned food)

No. of voluntary surrenders (where a food business agreed to voluntarily dispose of food)

No. of unsuccessful seizures (where the court refused to condemn)


Summary of response

I am interested in any food that has been either formally seized by your authority or voluntarily surrendered by a food business within your area since Jan 2015 - There have been no seizures or surrenders in the time frame specified.

I would be grateful if you could supply me with the following information.
No. of formal seizures of food (i.e. where a court formally condemned food) - N/A
No. of voluntary surrenders (where a food business agreed to voluntarily dispose of food) - N/A
No. of unsuccessful seizures (where the court refused to condemn) - N/A

Date responded: 25 April 2017

Spend on laptops and computers

Date submitted: 29 March 2017

Summary of request

Could I please request the following information?

• The East Devon District Council spending on computers and laptops, per calendar year since 1st January 2013 (separated by year)

• The number of computers and laptops purchased by the East Devon District Council, per calendar year since 1st January 2013 (separated by year)

• The number of computers and laptops disposed by the East Devon District Council, per calendar year since 1st January 2013 (separated by year)

• The total East Devon District Council IT department spending per year (everything: hardware, software, labour costs etc.), per calendar year since 1st January 2013 (separated by year)

Summary of response

Could I please request the following information?

• The East Devon District Council spending on computers and laptops, per calendar year since 1st January 2013 (separated by year) - Strata only has financial information available since November 2014, furthermore we can only provide a hardware cost, which would include every hardware item, i.e. network devices, printers, mouse and keyboards etc. so this should be taken into consideration when viewing the information below:

14/15 financial year (running from 1st Nov 14-31st March 15) - £68,313.90
15/16 financial year - £278,422.63
16/17 financial year (audited accounts not yet available) - £221,506.36

• The number of computers and laptops purchased by the East Devon District Council, per calendar year since 1st January 2013 (separated by year) - Strata procures computers and laptops which are provisioned to each council as required. East Devon District Council does not specifically purchase PCs and laptops independent of Strata
• The number of computers and laptops disposed by the East Devon District Council, per calendar year since 1st January 2013 (separated by year) - The totals since Strata started in November 2014 are as follows: 74 PCs, 26 laptops and 2 PDAs. We do not record specific dates/years when equipment is disposed of.
• The total East Devon District Council IT department spending per year (everything: hardware, software, labour costs etc.), per calendar year since 1st January 2013 (separated by year) - It should be noted that Strata is owned equally by Exeter, East Devon and Teignbridge District councils to whom it provides an IT service. Financial data available to Strata does not provide separate figures for each authority, therefore the figures shown represent the total turnover of Strata in the provision of an IT service to all three councils.

Turnover is defined as below in Strata's accounts:

Turnover
Turnover represents amounts chargeable, net of value added tax, in respect of the provision of information technology services to the relevant councils.

14/15- £2,466,140 – Partial year (Aug 2014 – March 2015)
15/16- £6,565,165
16/17- £7,192,302

Date responded: 28 April 2017

Bedroom need of applicants in housing need (Bands A to D) as at 3 April 2017

Date submitted: 28 March 2017

Summary of request

I would like to know the breakdown of your authority's social housing waiting list, by the bed need of its households.

For example, if you have 4,000 households on your housing list, the format of response I am looking for is

- 500 households requiring a one bed home
- 1,500 households requiring a two bed home
- 1,000 households requiring a three bed home
- 1,000 households requiring a four bed home or larger.

Summary of response

Bedroom need of applicants in housing need (Bands A to D) as at 3 April 2017:

- 911 households requiring a one bed home
- 396 households requiring a two bed home
- 160 households requiring a three bed home
- 104 households requiring a four bed home or larger.

Date responded: 26 April 2017

Unaccompanied child refugees taken into care

Date submitted: 28 March 2017

Summary of request

Please supply information into the council's intake of lone child refugees over the past year, and the number of these minors (if any) have gone missing during this time.

• How many unaccompanied minors has your council taken in overall over the past year (April 2016 – March 2017)?
• How many unaccompanied minors are in the care of your council at present?
• How many of the unaccompanied minors your council has taken (if any) have gone missing from local authority care (incl foster placements) over the past year (April 2016 - March 2017) for a period longer than two days?
• How many unaccompanied minors has your council taken in under the Dubs amendment over the past year (April 2016 – March 2017)?
• How many child refugees has your council taken in under the National Transfer Scheme over the past year (April 2016 - March 2017)?
• Could your council take in more child refugees with no extra funding? If so how many?
• Could your council take in more child refugees with extra funding? If so how many?

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council at https://new.devon.gov.uk/

Date responded: 31 March 2017

Contact details for Head of Procurement; Head of Marketing & Head of Leisure Services

Date submitted: 28 March 2017

Summary of request

Please could you provide the Full Contact Name – Title - E-mail contact addresses for your current Head of Procurement – Head of Marketing & Head of Leisure Services ?

Summary of response

At present there is no Head of Procurement.
Strategic Lead for Organisational Development and Transformation - Karen Jenkins email: KJenkins@eastdevon.gov.uk
Service Lead for Countryside and Leisures - Charles Plowden email: CPlowden@eastdevon.gov.uk

Date responded: 31 March 2017

Childrens services

Date submitted: 28 March 2017

Summary of request

How does your council authority record and support children under 18 years-old who run away from home or care.


1) Do you offer children who run away or go missing a return home interview after each episode of running away?
a. Are these provided to all children missing from home or those who meet a set criteria?

2) Do you offer children who run away from care a return home interview after each episode of running away?
a. Are these provided to all children missing from care or those who meet a set criteria?

3) In 2016 and 2015, (two separate answers please) how many children ran away:
a. From care
b. From home

4) Of those children who ran away in the years above:
a) how many were male?
b) how many were female

5) Of those children reported missing after running away from home in 2015, how many had a return home interview?

6) Of those children reported missing in 2016 how many had a return home interview?

7) Of those who had a return home interview, how many were carried out within the 72 hour time frame?

8) Do you have a named senior children’s service manager responsible for monitoring policies and performance relating to children who go missing from home or care?

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Childrens Social Services in East Devon at
https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 31 March 2017

Schools which contain asbestos

Date submitted: 27 March 2017

Summary of request

a. How many schools your Authority is responsible for?
b. How many contain asbestos?
c. The names of the schools that contain chrysotile?
d. The names of the schools that contain amosite?
e. The names of the schools that contain crocidolite?
f. How many system built schools your Authority is responsible for?
g. The names of the schools that are system built, including:
i What type of system building are they?
ii What mark are they?
iii When were they constructed?
I would prefer this data broken down by year please.

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 March 2017

Planning permissions granted to those applications using Land Promotion Companies

Date submitted: 24 March 2017

Summary of request

Please send me:
1: The percentage of housing development planning permissions which are granted to those applications using Land Promotion Companies
2: The percentage of housing development planning permissions which are waiting to be built on.

Summary of response

1: The percentage of housing development planning permissions which are granted to those applications using Land Promotion Companies - This information is not held
2: The percentage of housing development planning permissions which are waiting to be built on - Please see the latest published housing monitoring update, which was considered by the Strategic Planning Committee on Wednesday 29th March 2017

http://eastdevon.gov.uk/media/2049902/290317-combined-strategic-planning-agenda-compressed.pdf

For a comprehensive list of housing development planning permissions which are waiting to be built on please go to page 30 of the report and

http://eastdevon.gov.uk/papers/strategicplanning/290317bphousingmonitoringappendix1.pdf

The report and the background papers list all of the sites expected to contribute to housing supply as of 30th September 2016 including permissions as a part of that supply. We do not have any more recent data than this at this stage.

Date responded: 11 April 2017

Planning consents for mineral extraction within East Devon

Date submitted: 24 March 2017

Summary of request

Could you please provide me with the locations of existing mine shafts, adits and quarry extents for mineral extraction in your local authority area, along with locations of any pending or agreed planning consents for mineral extraction within East Devon District Council's district?

If possible please provide the mining data in a GIS vector format, I would prefer ESRI Shapefile (SHP) format. (Any popular GIS-based format such as GML, MapInfo MAP, OpenGIS, GeoJSON or AutoCAD DXF may also be used. If vector based data is not available please provide a list of addresses or X-Y coordinates or a raster based map.)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council, as they deal with all mines and mineral workings, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 28 March 2017

Structure charts

Date submitted: 24 March 2017

Summary of request

Can you please let me have the names, email addresses and phone numbers of:


Housing Director
Housing Manager
Business Transformation Director
Business Transformation Manager

Summary of response

Karen Jenkins - Strategic Lead - Organisational Development and Transformation email: KJenkins@eastdevon.gov.uk phone: 01395 517562
No manager

John Golding - Strategic Lead - Housing, Health & Environment email: JGolding@eastdevon.gov.uk phone: 01395 517567
Meryl Spencer - Environmental Health Manager (Private Sector Housing) email: MSpencer@eastdevon.gov.uk
Andrew Mitchell - Housing Needs & Strategy Manager email: AMitchell@eastdevon.gov.uk
Sue Bewes - Landlord Services Manager email: SBewes@eastdevon.gov.uk
Amy Gilbert-Jeans – amy.gilbert-jeans@eastdevon.gov.uk

Date responded: 24 March 2017

Paper and Printed envelopes

Date submitted: 24 March 2017

Summary of request

I would like to know who would be responsible in the Council for sourcing paper for your reprographics department and also printed envelopes for those departments that use these.

Summary of response

Martin Millmow, Document Centre Manager, email: martin.millmow@strata.solutions

Date responded: 11 April 2017

Road works

Date submitted: 23 March 2017

Summary of request

Please could you confirm the dates of the roadwork's carried out and scheduled on Exeter Road, Exmouth by Wales & West Utilities from December 2016 until July 2017?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

DCC Highways department, by email to csc.roads@devon.gov.uk or by telephone on 0845 155 1004.

Date responded: 23 March 2017

Compulsory and voluntary redundancies

Date submitted: 22 March 2017

Summary of request

Please provide the following information for each of the financial years 2013-14, 2014-15, 2015-16 and for cases approved for 2016-17:

1) Number of employees made redundant broken down into compulsory and voluntary redundancies.
2) Please also provide total amount of redundancy payouts for each year and then broken down by a) compulsory and b) discretionary. I would also like the data broken down year on year please.

Summary of response

2013/14
Total 5 redundancies = £29,154
3 Voluntary = £19,860
2 Compulsory = £9,294

2014/15
Total 5 redundancies = £138,899
3 Voluntary = £34,342
2 Compulsory = £104,557

2015/16
Total 3 redundancies = £92,780
1 Voluntary = £34,011
2 Compulsory = £58,769

None for 2016/17

Date responded: 10 April 2017

Exmouth Visitors Survey

Date submitted: 22 March 2017

Summary of request

Now that this survey has been published I would like to request a copy of the raw data collected by the research company. I would also like to request additional methodological information in particular:

Where exactly were the interviewers located when conducting interviews?
What times of day did interviews take place?
What days of the week did interviews take place?
If you are unable to provide exact dates could you please confirm whether the dates correspond with Devon school term time or school holidays?

Additionally a claim was made in the report that there is an average spend per person per day/night in East Devon District of £33.97. The source of this claim is not cited, so could you please provide the source.

Summary of response

In respect of the Exmouth Visitor Survey:

I would like to request the raw data collected by the research company
The raw data contains personal information relating to identifiable living individuals and, as such, is exempt from disclosure under s40 (2) of the Freedom of Information Act. Data collection was undertaken by the South West Research Company in accordance with Market Research Society guidelines and respondents were informed that the information they provided would not be shared with any third party. The published reports contain all of the relevant information in relation to the Exmouth Visitor Survey and these are available on our website at http://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/other-panels-and-forums/coastal-community-team/

Where exactly were the interviewers located when conducting interviews?
The map on page 20 of the Exmouth Visitor Survey final report http://eastdevon.gov.uk/media/2048422/exmouth-visitor-survey-2016-final-report-20317.pdf provides detail of the five different sample points chosen to cover the whole of the seafront area and the town centre. Specific detail of each sample point is as follows:
Point 1 – from Marina/Western End of promenade to Alexandra Terrace
Point 2 – from Alexandra Terrace to end of Exmouth Pavilions
Point 3 – from road next to Exmouth Pavilions up to Lifeboat Station
Point 4 – from Lifeboat Station to Orcombe Point (East end of promenade)
Point 5 – Town centre

What times of day did the interviews take place?
Typically between 11am and 5pm

What days of the week did the interviews take place?
As detailed on page 23 of the report http://eastdevon.gov.uk/media/2048422/exmouth-visitor-survey-2016-final-report-20317.pdf the survey included all days of the week with an approximate split of 70% of the interviews undertaken during a weekday (Mon-Fri) and 30% during the weekend (Sat/Sun). Interviews took place between June and October specifically broken down as follows:
% of total sample: June 14%, July 22%, August 30%, September 20% and October 14%

What is the source of the claim that there is an average spend per person per day/night in East Devon of £33.97
This figure is derived from The Economic Impact of Devon’s Visitor Economy 2015 report.

Date responded: 20 April 2017

Public Health services

Date submitted: 22 March 2017

Summary of request

You requested information relating to two key Public Health services, Substance Misuse (Drug and Alcohol) related contracts currently in place and Sexual Health related contracts currently in place.

Summary of response

The information you require is not held by the District Council. You may wish to redirect this request to Devon County Council, as the local authority responsible for services related to Substance Misuse and Sexual Health, via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 22 March 2017

Contract for the refurbishment to Honiton Primary School, Clapper Lane, Honiton

Date submitted: 21 March 2017

Summary of request

Has the contract for the refurbishment to Honiton Primary School, Clapper Lane, Honiton (tendered 16th December 2016) been awarded and if so, are you able to tell me who to?

Summary of response

We do not hold this information, you will need to refer this queryto the Education Authority.

Date responded: 23 March 2017

Workforce Management

Date submitted: 21 March 2017

Summary of request

1. Please provide the organisation’s total expenditure on temporary agency staff for 2015/16

2. Please state which staffing group has the highest temporary agency spend for 2015/16 (eg. admin & clerical, community services, legal etc.)

3. Does the organisation use any 3rd party services/software to manage agency workers? If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date
e. Framework used for procurement

4. Please provide the organisation’s total expenditure on internal bank staff for 2015/16 (£)

5. Does the organisation use any 3rd party services/software to manage bank workers? If so, please provide the following information:
a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced)
b. How frequently does the organisation run its payroll? (monthly/weekly)
c. Which staff types does the payroll cover? (substantive/temporary)
d. How many payslips did the organisation process in 2015/16?
e. What is the annual cost of the payroll services provision in 2015/16?
f. If outsourced, which 3rd party do you use?
g. If outsourced, what is the contract end date?

Summary of response

1. Please provide the organisation's total expenditure on temporary agency staff for 2015/16 - £469,020.62


2. Please state which staffing group has the highest temporary agency spend for 2015/16 (e.g. admin & clerical, community services, legal etc.) - Development Management

3. Does the organisation use any 3rd party services/software to manage agency workers? If so, please provide the following information:
a. Provider Name - Comensura; Matchtech Group UK Ltd; The Oyster Partnership Limited; Devon County Council Temp Solutions – Devon County Council in-house agency (HR One)

b. Description of Services - Agency staff are used across the authority as required
c. Annual Cost to Organisation in 2015/16 (£) - £405,567.99
1. Please provide the organisation's total expenditure on temporary agency staff for 2015/16 - £469,020.62

From 1 April 2015 to 31 March 2016 - Comensura £137,498.33 - The current end date of the contract is 13th March 2019 plus the option of a further twelve months
Matchtech £98,413.50 - No contract
Oyster Partnership £129,179.65 - No contract
Devon County Council £14,213.99 (HR One) - No contract
Interim £26,262.52 - No contract

d. Contract End Date - See above
e. Framework used for procurement - We use Devon County Council's framework for procurement

4. Please provide the organisation's total expenditure on internal bank staff for 2015/16 (£) - £87,323

5. Does the organisation use any 3rd party services/software to manage bank workers? If so, please provide the following information:

a. Provider Name
b. Description of Services
c. Annual Cost to Organisation in 2015/16 (£)
d. Contract End Date

Bank workers, if they are casual workers are paid via the council's HR/Payroll system called iTrent in the same way as other employees.

6. Payroll
a. How does the organisation manage their payroll? (in-house/outsourced) - In house
b. How frequently does the organisation run its payroll? (monthly/weekly) - Monthly
c. Which staff types does the payroll cover? (substantive/temporary) - All employees
d. How many payslips did the organisation process in 2015/16? - 8833
e. What is the annual cost of the payroll services provision in 2015/16? - £81,787 (Payroll costs excludes the cost of the IT licences and system support as these are the responsibility of Strata Service Solutions. However the cost would be £22,070).
f. If outsourced, which 3rd party do you use? - N/A
g. If outsourced, what is the contract end date? - N/A

Date responded: 13 April 2017

Solar-powered bins

Date submitted: 21 March 2017

Summary of request

1. How many ‘Big Belly’ solar-powered bins have you purchased in total?
2. How much have you spent in total on the ‘Big Belly’ solar-powered bins?

Summary of response

1. We currently have a total of 30 'Big Belly' solar-powered bins

2. Total spend annually is £38,740

Date responded: 10 April 2017

Number of Taxi/Private car hire operators with a licence in Exmouth and East Devon

Date submitted: 20 March 2017

Summary of request

May I have the information about how many Taxi and Private car hire there are operating with a licence in East Devon and how many operate in the town of Exmouth.

I would also like the names of the operators who run the Taxi and Private car hire business.

Summary of response

May I have the information about how many Taxi and Private car hire there are operating with a licence in East Devon and how many operate in the town of Exmouth.

• Licensed Hackney Carriages in East Devon = 169
• Licensed Private Hire Cars in East Devon = 17
• Licensed Hackney Carriages based in Exmouth = 43
• Licensed Private Hire Cars based in Exmouth = 3

I would also like the names of the operators who run the Taxi and Private car hire business.

All names of operators can be found on the council public register which can be searched by going to the website and then choosing the ‘search’ tab which provides all vehicle details and the named proprietor:

http://licensing.eastdevon.gov.uk/protected/wca/main.jsp

Date responded: 20 March 2017

Yearly mooring fee on the River Exe

Date submitted: 17 March 2017

Summary of request

The yearly rental fee and how it is calculated, charged to the Lower Exeter Mooring Association Ltd for mooring on the Exe riverbed

Summary of response

The fee was agreed when the agreement was being negotiated and follows a valuation process to ensure that the fee represents market value. The fee paid is £35,100 per annum.

Date responded: 12 April 2017

Over payments from car parking meters/machines

Date submitted: 17 March 2017

Summary of request

Please could you provide me with information about the amount of money the council has collected in unreturned change or money recorded as over-vend from car parking meters/machines in 2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Could you also provide me with the total number of car parking meters/machines the council was responsible for and the number equipped to take non-cash forms of payment (e.g. card or mobile app) in each of those years (2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16). For example, with the second part if a council car park has three payment machines but drivers can pay through an app for the car park as a whole, that would be three payment machines with non-cash forms of payment.

Summary of response

Please could you provide me with information about the amount of money the council has collected in unreturned change or money recorded as over-vend from car parking meters/machines in 2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16.

Prior to 1st April 2014 there was no unreturned change or over vend for the ticket machines, as the tariff gave people the time on the ticket for the money entered into the ticket machine. From 1st April 2014 we offered customers the choice to purchase 2, 3 and 4 day tickets direct from the ticket machines. Due to these additional tariffs the machines do not have enough capacity to give the time for money inserted, so the tariffs changed to 50p increments for every 30 minutes. However, our Officers check the value of money inserted to purchase a ticket and do not commence any enforcement action until this total time has expired. For example, if a customer had entered £1.40 to purchase a ticket then the expiry time shown on the ticket would be 1 hour after purchase time. The Officers would not start enforcement action until at least 24 minutes after the expiry time shown on the ticket, as every 10p inserted would give 6 minutes worth of parking time (after the minimum payment of 50p for 30 minutes).

The unreturned change and over vends for 2014/15 and 2015/16 amounted to £23,364 and £21,733 respectively.

Could you also provide me with the total number of car parking meters/machines the council was responsible for and the number equipped to take non-cash forms of payment (e.g. card or mobile app) in each of those years (2010/11, 2011/12, 2012/13, 2013/14, 2014/15 and 2015/16). For example, with the second part if a council car park has three payment machines but drivers can pay through an app for the car park as a whole, that would be three payment machines with non-cash forms of payment.

Please find below details on the number of ticket machines:
Year No of machines
2010/11 62 machines - no card machines
2011/12 62 machines - no card machines
2012/13 62 machines – no card machines
2013/14 61 machines – no card machines
2014/15 59 machines – 9 machines accept card payments
2015/16 62 machines – 10 machines accept card payments

In December 2012 East Devon District Council commenced using Parkmobile (cashless parking session provider) and every single car park was set up with a zone location number so customers could start a non cash parking session. Due to the capacity of Parkmobile tariff tables the charges increase by 10p for every 6 minutes so the customer only pays for the time the session is live.

Date responded: 21 March 2017

Employment Referencing procedures

Date submitted: 16 March 2017

Summary of request

1) Do you request references for all of your new applicants or just for certain posts? If only certain posts, please can you confirm the job roles in which you do not need references for?

2) If you need references for a new applicant, how many do you require, or how far back (in years) do you seek references for?

3) When a reference is received, do you verify its origin to ensure that it is real?

4) If yes to the above, how is verification undertaken?

5) Where verification is carried out, how long can this take? (an average per reference is sufficient. A min – max time is also sufficient)

6) If a fake reference is discovered prior to the applicant beginning a role, would the application be terminated?

7) What would happen if a reference was discovered to be fake after the person had started their job? Would this be a legal issue, or dealt with via your in-house procedures?

8) Have you received a fake reference in the last 2 years?

9) What is the name and email address of your Head/Director of Human Resources? (or equivalent Head of the department that deals with Workforce, Recruitment or People Services).

Summary of response

1) Do you request references for all of your new applicants or just for certain posts? If only certain posts, please can you confirm the job roles in which you do not need references for? - We seek references for all posts including casual

2) If you need references for a new applicant, how many do you require, or how far back (in years) do you seek references for? - We require a minimum of 2 references, one of which must be the most recent employer. We also need to verify employment history for the last 3 years so referees need to cover this period

3) When a reference is received, do you verify its origin to ensure that it is real? - No not as a general rule

4) If yes to the above, how is verification undertaken? - N/A

5) Where verification is carried out, how long can this take? (an average per reference is sufficient. A min – max time is also sufficient) - N/A

6) If a fake reference is discovered prior to the applicant beginning a role, would the application be terminated? - We would undertake some initial enquiries and if the reference was found to be fake or we had a reasonable belief it was fake, the Council would withdraw the offer of employment. All offers of employment are conditional upon receipt of satisfactory references

7) What would happen if a reference was discovered to be fake after the person had started their job? Would this be a legal issue, or dealt with via your in-house procedures? - We would deal with this situation under our disciplinary process

8) Have you received a fake reference in the last 2 years? - No

9) What is the name and email address of your Head/Director of Human Resources? (or equivalent Head of the department that deals with Workforce, Recruitment or People Services) - Karen Jenkins, Strategic Lead, Organisational Development and Transformation. Email: KJenkins@eastdevon.gov.uk

Date responded: 23 March 2017

Council's Housing Related Support services

Date submitted: 15 March 2017

Summary of request

Could the Council provide details of individual contracted services they have for Housing Related Support (including accommodation based, floating support, rough sleeper and Housing First services)

For each individual contract over £100,000 per annum, could the Council please provide the following information:

• Contract name
• Contract start and end date
• Contract value (please indicate total or annual)
• The current contract provider
• Owner of the building the contract is delivered from
• The client group (please include contracts for single homeless, families, young people and rough sleepers)
• Number of clients supported under the contract
• Whether there is an intention to extend or re-procure the contract
• Lead commissioner name and contact details

Summary of response

None of the contracts we have for Housing Related Support services are over £100,000 per annum.

Date responded: 28 March 2017

Average rent for Social Housing

Date submitted: 15 March 2017

Summary of request

1. Do you have any provisions in your housing allocation policy which favour existing local residents e.g. residence criteria for access to register or additional preference for those meeting a residence requirement? If yes, how does it work?

2. What is the average rent for social housing including assured tenants of housing associations by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

3. What is the average rent for temporary accommodation arranged by the authority under Part 7 Housing Act 1996, by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

Summary of response

1. Do you have any provisions in your housing allocation policy which favour existing local residents e.g. residence criteria for access to register or additional preference for those meeting a residence requirement? If yes, how does it work?

No, in East Devon we will allow anyone to join Devon Home Choice. Individual properties may have additional preferences attached to them though, for example 106 agreements. Some of the other LAs signed up to DHC which have residency requirements.

2. What is the average rent for social housing including assured tenants of housing associations by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

2 Bed - £79.92

3 Bed - £87.35

4 Bed - £95.74

3. What is the average rent for temporary accommodation arranged by the authority under Part 7 Housing Act 1996, by property size (2 bedroom, 3 bedroom and 4 bedroom properties)? Please provide the most recent data available.

We do not have any temporary accommodation that is 2, 3 or 4 bed in size

Date responded: 22 March 2017

Public Health Funerals

Date submitted: 14 March 2017

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/1/2017 to the day of your reply. If there are any new cases where the person died prior to 1/1/2017, but that were only dealt with after this date, please also include details.

This should include deaths of any clients whose affairs are managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.
Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

There have been no Public Health Funerals since January 2017 where there was no known next of kin.

Date responded: 15 March 2017

Planning applications for isolated homes in the country

Date submitted: 14 March 2017

Summary of request

1. How many applications for new isolated homes in the countryside did your council receive each year from 2004-2012, related to, citing or under PPS7, Paragraphs 11, and how many of those did it approve?

2. How many applications for new isolated homes in the countryside did your council receive each year since 2012, related to, citing or under NPPF, Paragraph 55, and how many of those did it approve?

Summary of response

1. We do not record these kind of applications separately and there is no category under 'Development Type' which will allow a specific search to be carried out on our planning portal online (https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Application)

It would require an officer to go through every single application between 2004 and 2012, which would exceed the appropriate time limit of 18hrs for this FOI request. Therefore this information is exempt under Section 12(1) of the Freedom of Information Act 2000.

2. We do not record these kind of applications separately and there is no category under 'Development Type' which will allow a specific search to be carried out on our planning portal online. It would require an officer to go through every single application between 2012 and 2017, which would exceed the appropriate time limit of 18hrs for this FOI request. Therefore this information is exempt under Section 12(1) of the Freedom of Information Act 2000.

Date responded: 22 March 2017

Establishments that have had enforcement actions taken against them

Date submitted: 13 March 2017

Summary of request

We are interested in establishments in East Devon that were subject to the following from January 1st 2011 to December 30th 2016:

Hygiene Emergency Prohibition Notices (HEPN)
Hygiene Prohibition Orders (HPOs)
Voluntary closures
Suspension/revocation of approval

In particular, we would like restaurant/cafe/canteens, pub/bar/nightclubs, takeaway/sandwich shops, and mobile caterers (and other catering premises) for which the above enforcement actions have been made between January 1st 2011 to December 30th 2016. We would like to request the following information for those:

Local Authority Name
Date (of the enforcement)
Premise Name
Premise Address
Premise Postcode
Premise Type
Enforcement Type
Enforcement Reason

Summary of response

Hygiene Emergency Prohibition Notices (HEPN) - Zero
Hygiene Prohibition Orders (HPOs) - Zero
Voluntary closures - 1
Suspension/revocation of approval - Zero

EDDC response - One voluntary closure in the time period requested

Date (of the enforcement) 17/04/15
Premise Name Charcoal Grill
Premise Address 5 Mill Street, Ottery St Mary
Premise Postcode EX11 1AB
Premise Type Take away
Enforcement Type Informal
Enforcement Reason Required deep clean

Date responded: 6 April 2017

Contact details for CEO

Date submitted: 13 March 2017

Summary of request

Could please send me the contact details including email address and phone number for your CEO

Summary of response

Mark Williams is the CEO and his email address is mwilliams@eastdevon.gov.uk and telephone: 01395 571695.

Date responded: 14 March 2017

Public Health Funerals

Date submitted: 13 March 2017

Summary of request

Could you please supply the details of any deceased persons you have dealt with which you were unable to find the next of kin from 1st February 2016 to the present time.

Could you also please provide the last known address, the date of death and the date of birth, the date the case was passed onto The Duchy Solicitor or TSOL or any pending and finally the value of the estate (if known).


Summary of response

Stanislaw Kadziewicz DOB 25/07/1926 DOD 10/05/2016 Address: 1 All Saints Close, East Budleigh, Budleigh Salterton, EX9 7DB; Next of kin – None; No estate to refer to any third party.

Date responded: 14 March 2017

Off street car parking provision

Date submitted: 11 March 2017

Summary of request

According to information published online by the Department for Communities & Local Government (DCLG) in its local authority revenue expenditure and financing section, East Devon District Council generated a total income of £3,202,000 from off-street parking in 2015-16.

Please provide the following information:

1. How many car parking spaces are currently provided by the local authority to generate this annual income?

2. Does the local authority have any plans to increase its number of off-street car parking spaces, and if so, by how many?

3. If the local authority holds any information regarding the number of off-street car parking spaces provided in the local authority area by other providers (such as private car parking operators) please advise how many spaces are provided, and by which operator.

4. Are the local authority’s off-street car parking operations run entirely in-house, or are these subject to alternative arrangements, such as a management contract or a partnership agreement with the private sector or another local authority, and if so:
a. What are the current arrangements – i.e. a management contract, a partnership / joint venture or other (please specify);
b. who provides the service to / partners with the local authority; and
c. When is this contract / partnership scheduled to end?

5. Has the local authority given any consideration (and / or made any decision) in the past two years to explore alternative managerial and operational arrangements for its off-street car parking provision (such as private sector involvement) and if so, what?

6. Does the local authority have an up-to-date Parking Strategy? If so, please provide a weblink.

7. Please provide a weblink to your latest Annual Parking Report.

8. As the local authority will have just set its budget for the forthcoming financial year (and its Medium Term Financial Strategy), has it agreed for 2017-18, 2018-19 and 2019-20:
a. any savings to be delivered in the running costs of off-street car parking; and
b. any projected increase in income.
Please provide any figures of savings and income agreed for these years.

9. Likewise, has the local authority allocated any capital funding for expenditure on car parks during the next three years, or identified the need to allocate capital in due course? Please provide figures and details of proposed expenditure.

Summary of response

1. How many car parking spaces are currently provided by the local authority to generate this annual income? - 5,158 spaces

2. Does the local authority have any plans to increase its number of off-street car parking spaces, and if so, by how many? - Yes. In the short term 97 spaces will be created from extensions to Camperdown Terrace, Exmouth and a new car park at Manor Pavilion, Sidmouth. In the long term we will look to terminate leases/agreements and manage the car parks for Blackmore Drive, Sidmouth and Upper Station Road, Budleigh Salterton.

3. If the local authority holds any information regarding the number of off-street car parking spaces provided in the local authority area by other providers (such as private car parking operators) please advise how many spaces are provided, and by which operator - We do not hold this information.

4. Is the local authority's off-street car parking operations run entirely in-house, or are these subject to alternative arrangements, such as a management contract or a partnership agreement with the private sector or another local authority, and if so - Managed entirely in house (but use third party software for enforcement process)
a. What are the current arrangements – i.e. a management contract, a partnership/joint venture or other (please specify);
b. Who provides the service to/partners with the local authority; and
c. When is this contract/partnership scheduled to end?

5. Has the local authority given any consideration (and/or made any decision) in the past two years to explore alternative managerial and operational arrangements for its off-street car parking provision (such as private sector involvement) and if so, what? – No, apart from procuring a new software system through ESPO. We did also give consideration to working with a private sector provider to operate an ANPR enforced car park. We concluded that CPE procedures were more appropriate; we added the car park to our PPO and continue to manage it in-house.

6. Does the local authority have an up-to-date Parking Strategy? - Our strategy is at present set out in a number of Cabinet reports and we are currently engaged in collating these into a single strategy document that will be published later this year.

7. Please provide a weblink to your latest Annual Parking Report. http://eastdevon.gov.uk/parking/car-park-financial-information/annual-information/

8. As the local authority will have just set its budget for the forthcoming financial year (and its Medium Term Financial Strategy), has it agreed for 2017-18, 2018-19 and 2019-20:
a. any savings to be delivered in the running costs of off-street car parking; and
b. any projected increase in income.
Please provide any figures of savings and income agreed for these years - We have agreed to continue to operate our car parks and we are not seeking to reduce running costs. Our projected income is based on what we believe is an average year (being a tourist destination our revenue is affected by summer weather by a substantial degree). Please see the annual budget for 2017/18 published on our website at http://eastdevon.gov.uk/papers/cabinet/110117bpcabinetdraftbudgetbook201718.pdf and go to page 37 for the projected income for 2017/18.

9. Likewise, has the local authority allocated any capital funding for expenditure on car parks during the next three years, or identified the need to allocate capital in due course? Please provide figures and details of proposed expenditure - We are proposing to improve the entrance to one car park and to increase the capacity of another and to undertake extensive resurfacing works. Total capital investment equals £275,000; see page 71 of the annual budget for a breakdown.

Date responded: 22 March 2017

Empty properties

Date submitted: 10 March 2017

Summary of request

Please can you provide the number of homes, including council but not limited to, that are owned by your council and currently sat unoccupied. This includes all council and social housing, as well as anything privately owned by your council.

Summary of response

As at March 15 2017, 50 dwellings are currently void and of these 2 are leasehold properties.

Please note this does not include garages, community centres, offices or shops. This figure includes all voids, including long term voids.

Date responded: 16 March 2017

Has EDDC used genealogists, probate researchers or tracing agents in relation to public health funerals

Date submitted: 9 March 2017

Summary of request

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person for whom the authority is to undertake, or has undertaken, a public health funeral?

2. Has the local authority used a genealogical researcher or similar organisation to trace owners or relatives where a property in their designated area has been left empty?

3. Has the Deputyship/appointeeship team at the council ever used a genealogical researcher or similar organisation to trace relatives of a person for whom they are acting as deputy?

Summary of response

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person for whom the authority is to undertake, or has undertaken, a public health funeral? - No, we do not use any Genealogists or probate researchers.

2. Has the local authority used a genealogical researcher or similar organisation to trace owners or relatives where a property in their designated area has been left empty? - No, we do not use any Genealogists or probate researchers.

3. Has the Deputyship/appointeeship team at the council ever used a genealogical researcher or similar organisation to trace relatives of a person for whom they are acting as deputy? - No, we do not use any Genealogists or probate researchers.

Date responded: 16 March 2017

HR Employment References

Date submitted: 8 March 2017

Summary of request

1. Which department/person(s) deals with Employment References at your organisation and what is the name of the Head of Department?

2. What is the average hourly rate of the person(s) dealing with Job References? (If outsourced, how much do you pay annually for this service?)

3. How are Employment References requested for new starters? How are they chased up? (email/telephone/postal service/fax)

4. How are Employment References completed for ex-employees (email/telephone/postal service/fax)?

5. How many hours (on average) does your company (or the outsourced company) spend, each month, requesting employment references for new candidates?

6. How many hours (on average) does your company (or the outsourced company) spend, each month, chasing up employment references for new candidates?

7. How many hours (on average) does your company spend (or the outsourced company), each month, completing employment references for former employees?

8. How many leavers (on average) does your company have per month?

9. How many new starters (on average) does your company have per month?

10. How many staff does your organisation employ at the moment?

Summary of response

1. Which department/person(s) deals with Employment References at your organisation and what is the name of the Head of Department?
Human Resources
Karen Jenkins Strategic Lead for Organisational Development

2. What is the average hourly rate of the person(s) dealing with Job References? (If outsourced, how much do you pay annually for this service?) - The average hourly rate of the administrative function is £10.15 per hour.

3. How are Employment References requested for new starters? How are they chased up? (email/telephone/postal service/fax) - Email

4. How are Employment References completed for ex-employees (email/telephone/postal service/fax)? - Email

5. How many hours (on average) does your company (or the outsourced company) spend, each month, requesting employment references for new candidates? - We do not log this information but on average a straight forward candidate would take about 10 minutes, we phone the applicant to check with them that we can proceed to request references, we check the details and we then send a standard reference form to an email address provided - on this basis we estimate we spend between 50 minutes to 1 hour a month requesting references.

6. How many hours (on average) does your company (or the outsourced company) spend, each month, chasing up employment references for new candidates? - We do not log this information

7. How many hours (on average) does your company spend (or the outsourced company), each month, completing employment references for former employees? - We do not log this information, however we have a standard letter and takes around 5 minutes to administer.

8. How many leavers (on average) does your company have per month? - 4

9. How many new starters (on average) does your company have per month? - 5

10. How many staff does your organisation employ at the moment? - 504 as of February 2017

Date responded: 22 March 2017

Maintenance of the road network

Date submitted: 8 March 2017

Summary of request

Could you please provide answers to the following questions about East Devon? If your authority is not responsible for the management and maintenance of the road network and you would normally answer ‘no’ to the questions, please indicate which authority I should contact instead rather than forwarding the request.

1. Does your organisation carry out any of the following activities / services?
1.1. Input of STATS19 injury collision data (if the answer is yes, please state which system you use)
1.2. Editing / correcting / cleansing of STATS19 injury collision data (if the answer is yes, please state which system you use)
1.3. Analysis of STATS19 injury collision data (if the answer is yes, please state which system you use)

2. Does your organisation make STATS19 collision data available to the public via a website? Note: This is often in the form of a searchable map showing the location of collisions, possibly with supporting information.

3. Do you supply full* details of individual collisions upon request and is there a charge (please state value) for:
3.1. Members of the public
3.2. Community groups
3.3. Planners, developers and other organisations with a commercial interest

*Full details assumes that personal information is redacted; please state if any field other than VRM and postcode are redacted.

4. Do you poses a map of current speed limits within your authority and if so:
4.1. It this in a GIS format
4.2. Another digital format e.g. spreadsheet or database
4.3. Paper-based map

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 March 2017

Financial Management System

Date submitted: 7 March 2017

Summary of request

Please can you confirm what Financial Management System you use. Please provide the name of the supplier and the name of the software.

Summary of response

eFinancials which is provided by Advanced Business Solutions.

Date responded: 13 March 2017

Discretionary Housing Payment (‘DHP’) award to households affected by the benefit cap

Date submitted: 7 March 2017

Summary of request

1. On how many occasions since 7 November 2016 have you made a prospective discretionary housing payment ('DHP') award to households affected by the benefit cap, that is, agreed to make payment before a tenancy agreement has been entered into? If you do not have figures for the period since 7 November 2016, please provide figures for the 3 month period prior to the date on which figures were last captured

2. On how many occasions have you made an indefinite award of DHP (subject to continued eligibility) for a benefit capped household?

3. What is the median length of time for a DHP for benefit capped households?

4. What is the maximum period of time between an application for DHP and the decision that payment will be made?

5. What is the maximum period of time between an application for DHP and the payment of DHP?

Summary of response

1. On how many occasions since 7 November 2016 have you made a prospective discretionary housing payment ('DHP') award to households affected by the benefit cap, that is, agreed to make payment before a tenancy agreement has been entered into? If you do not have figures for the period since 7 November 2016, please provide figures for the 3 month period prior to the date on which figures were last captured - None as we do not agree any DHP until either Housing Benefit or the Housing Costs of Universal Credit are in payment

2. On how many occasions have you made an indefinite award of DHP (subject to continued eligibility) for a benefit capped household? - None, as claims are reviewed regularly throughout the award and circumstances may change that affect the amount they will receive

3. What is the median length of time for a DHP for benefit capped households? - The median length of time is 13 weeks

4. What is the maximum period of time between an application for DHP and the decision that payment will be made? - The average is 7 days, although it can take up to a month if we require further information

5. What is the maximum period of time between an application for DHP and the payment of DHP? - 14 days if through our normal weekly pay run, although we can make faster payments if required.

Date responded: 8 March 2017

Costs to rectify building maintenance works

Date submitted: 3 March 2017

Summary of request

Requested information - questions to be answered:

1. Please indicate the average annual cost to the Council of having to rectify building construction or building maintenance works where the works have not complied with the specification
2. What percentage of the above cost related to building services (e.g. mechanical, electrical, plumbing works and maintenance)?
3. Please indicate, as a percentage, the extent to which the above cost was incurred because the firm(s) involved did not possess the requisite technical capability(ies)
4. Please indicate the amount of retentions held over the last 5 years by the Council for building construction or building maintenance works
5. What percentage of the above amount was used for the purpose of rectifying work because the appointed firms failed to do so?

Summary of response

We do not record the information you have requested.

Requested information - questions to be answered:

1. Please indicate the average annual cost to the Council of having to rectify building construction or building maintenance works where the works have not complied with the specification - N/A
2. What percentage of the above cost related to building services (e.g. mechanical, electrical, plumbing works and maintenance)? - N/A
3. Please indicate, as a percentage, the extent to which the above cost was incurred because the firm(s) involved did not possess the requisite technical capability(ies) - N/A
4. Please indicate the amount of retentions held over the last 5 years by the Council for building construction or building maintenance works - N/A
5. What percentage of the above amount was used for the purpose of rectifying work because the appointed firms failed to do so? - N/A

Date responded: 8 March 2017

Organisation Structure Charts

Date submitted: 2 March 2017

Summary of request

Organisation Structure for the following areas:
- Estates
- Facilities
- Finance
- Legal
- Procurement
- IT
- Operational Management

Summary of response

Our organisation structure charts are on our web site at http://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Date responded: 3 March 2017

18-21 year olds receiving Housing Benefit

Date submitted: 2 March 2017

Summary of request

Please can you tell me how many 18-21 year olds are currently receiving Housing Benefit in your local authority area?

Summary of response

We currently have 51 applicants aged between 18-21 claiming Housing Benefit.

Date responded: 3 March 2017

Public health funerals

Date submitted: 1 March 2017

Summary of request

I would like to request the following information for public health funerals:

Name of deceased
Date of birth and date of death
Last residential address
Have the next of kin/family members been traced?
What date have the details been referred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, National Ultimus Haeres or Duchy?

Summary of response

Bettilou Kitcher DOB 26/06/1944 DOD 17/12/2015 Address: 2 Grove Road, Whimple, Exeter; Next of kin - yes, but she was unable to arrange the funeral due to lack of funds. It was referred to the Social Fund in the first instance, but the funeral payment offered by them was inadequate and would not cover a basic funeral. We proceeded to arrange the funeral on the basis that 'suitable arrangements' were not being made.

Edith Mary Boyland DOB 28/02/1927 DOD 31/12/2015 Address: Ashfield Residential Home, 18 Windsor Square, Exmouth; Next of kin - yes there was a next of kin but they were not well enough to take on the responsibilities of arranging the funeral; No estate to refer to any third party.

Stanislaw Kadziewicz DOB 25/07/1926 DOD 10/05/2016 Address: 1 All Saints Close, East Budleigh, Budleigh Salterton, EX9 7DB; Next of kin – None; No estate to refer to any third party.

Paul Dossetter DOB 19/04/1963 DOD 16/06/2016 Address: Sidford High Street, Sidford, Sidmouth EX10 9SL; Next of kin - yes mother; Affairs are being dealt with by the Court of Protection.

Date responded: 7 March 2017

Business rates

Date submitted: 25 February 2017

Summary of request

Please provide answers to the following five questions for the current financial year to date and the last four financial years, i.e.
2016/2017 so far
2015/2016
2014/2015
2013/2014
2012/2013

Please provide
1. The total value of business rates (NNDR) owed to the authority in each year
2. The total number of businesses owing rates to the authority in each year
3. The value of (1) written off as unrecoverable in each year
4. The total value of business rates successfully collected in each year
5. The largest sum owed by any single business in each year
6. The trading name and company number of the business owing the largest amount in each year

Summary of response

Total Owed Per Year
201213 - £29,942,367.36
201314 - £31,266,404.99
201415 - £31,874,854.05
201516 - £32,918,398.89
201617 - £35,098,803.17

Total Number Businesses Per Year
201213 - 7,295
201314 - 7,456
201415 - 7,396
201516 - 7,744
201617 - 7,405

Total Amount Written Off Per Year
201213 - £127,123.43
201314 - £110,490.16
201415 - £115,887.51
201516 - £58,896.37
201617 - £44,014.32

Total Amount Paid Per Year
201213 - £29,766,927.31
201314 - £31,082,962.61
201415 - £31,569,491.67
201516 - £32,518,583.00
201617 - £33,833,086.28

Largest Amount Owed Per Year
201213 - £650,360.00
201314 - £668,820.00
201415 - £676,939.29
201516 - £704,747.55
201617 - £734,566.00

Liable Name Largest Amount Owed Per Year
201213 - BOURNE LEISURE LTD - no company number on system
201314 - BOURNE LEISURE LTD - no company number on system
201415 - BOURNE LEISURE LTD - no company number on system
201516 - BOURNE LEISURE LTD - no company number on system
201617 - BOURNE LEISURE LTD - no company number on system

Date responded: 3 March 2017

Council direct communication magazines

Date submitted: 25 February 2017

Summary of request

1) The amount spent in pounds sterling on any council direct communication magazines (e.g. Brent’s The Brent Magazine), broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure)

2) How often any council direct communication magazines are produced? (i.e. annually, quarterly, monthly)

3) How many copies of any council direct communication magazines are printed each issue?

4) The name and address of the company that designs and/or produces the content for any council direct communication magazines, if not an in-house production

5) The amount paid in pounds sterling to the company that designs and/or produces the content for any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production

6) The name and address of the company that prints any council direct communication magazines, if not an in-house production

7) The amount paid in pounds sterling to the company that prints any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production

8) A PDF copy of the latest issue of any council direct communication magazines



Summary of response

1) The amount spent in pounds sterling on any council direct communication magazines (e.g. Brent’s The Brent Magazine), broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure) - Zero

2) How often any council direct communication magazines are produced (i.e. annually, quarterly, monthly) - No hard copy magazines are produced although we do produce an e-magazine

3) How many copies of any council direct communication magazines are printed each issue - None

4) The name and address of the company that designs and/or produces the content for any council direct communication magazines, if not an in-house production - N/A

5) The amount paid in pounds sterling to the company that designs and/or produces the content for any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production - N/A

6) The name and address of the company that prints any council direct communication magazines, if not an in-house production - N/A

7) The amount paid in pounds sterling to the company that prints any council direct communication magazines, broken down by financial year, from 2012/13-2016/17 inclusive (I understand the 2016/17 figure may not be a full-financial year figure), if not an in-house production - N/A

8) A PDF copy of the latest issue of any council direct communication magazines - N/A

Date responded: 3 March 2017

Pot holes

Date submitted: 24 February 2017

Summary of request

Please could you provide the following information regarding potholes dealt with by the council:

1. How many potholes were reported to the council during in 2016?
2. How many potholes were reported to the council during in 2015?
3. How many potholes were reported to the council during in 2014?
4. How many potholes were repaired by the council (or council
contractors) in 2016?
5. How many potholes were repaired by the council (or council
contractors) in 2015?
6. How many potholes were repaired by the council (or council
contractors) in 2014?
7. If known, what was the total cost to the council of repairing potholes in 2016? (An estimate is sufficient)
8. If known, what was the total cost to the council of repairing potholes in 2015? (An estimate is sufficient)
9. If known, what was the total cost to the council of repairing potholes in 2014? (An estimate is sufficient)

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 February 2017

Contaminated land register

Date submitted: 24 February 2017

Summary of request

Could you please provide details (including location) of any sites that have been added to your contaminated land register since 18/08/2016?
If it is more convenient for you to send me a copy of the whole register, then this will be acceptable.

Summary of response

There have been no sites added to the register since 18th August 2016.

Date responded: 27 February 2017

ICT cyber security

Date submitted: 24 February 2017

Summary of request

I seek the following information about the Department's cyber security strategy:

1. Has your department been a victim of Ransomware?

2. If Yes - did you pay to release your data?

3. If yes, how much did you pay?

4. If no, how did you gain back control of your data?

5. Do you have the following in place:
a. Backup – if yes:
I. What software do you use?
II. When does your maintenance expire?
III. How many TB of data do you back up?
b. Firewall – if yes:
I. What firewall do you use?
II. When does maintenance expire?

6. What Email system do you use, how many users?

7. Are you planning to migrate to Microsoft Office 365?
a. If yes, why?
b. Will you be adding extra security to this?

8. What email security solution do you use?

9. Do you use a public cloud provider, if so which one?
a. How do you secure the data in the cloud?

Summary of response

1. Has your department been a victim of Ransomware? - No

2. If Yes - did you pay to release your data? - N/A

3. If yes, how much did you pay? - N/A

4. If no, how did you gain back control of your data? - N/A

5. Do you have the following in place:
a. Backup – if yes:
I. What software do you use? - Veeam/Backup exec
II. When does your maintenance expire? - 2016
III. How many TB of data do you back up? - 20TB approximately
b. Firewall – if yes:
I. What firewall do you use? - Cisco
II. When does maintenance expire? - 2018

6. What Email system do you use, how many users? - MS Exchange 494

7. Are you planning to migrate to Microsoft Office 365? - No
a. If yes, why? - N/A
b. Will you be adding extra security to this? - N/A

8. What email security solution do you use? - ClearSwift

9. Do you use a public cloud provider, if so which one? - No
a. How do you secure the data in the cloud? - N/A

Date responded: 13 March 2017

External waste collection contractors

Date submitted: 23 February 2017

Summary of request

Can you please tell me:

1.Details of any external waste management contracts you currently have - including the name of the supplier

2.The length of the contract and when it started and when it expires

3.The annual average spend on the supplier - and for new contracts please estimate the annual average spend

4.A brief description of what the contract includes – i.e. Services

5.The person responsible for reviewing this contract - please send me their full name, actual job title, contact number and their direct email address

Summary of response

Can you please tell me:

1.Details of any external waste management contracts you currently have - including the name of the supplier -
SUEZ Recycling & Recovery UK Ltd
Recycling collection, waste collection and associated services contract

2.The length of the contract and when it started and when it expires -
Contract length – 7 years with provision for 3 years of extension
Start date – 1st July 2016
Expiry date – 30th June 2023 (without extensions)

3.The annual average spend on the supplier - and for new contracts please estimate the annual average spend -
£4 million/year

4.A brief description of what the contract includes – i.e. Services
68,000 properties served
Weekly collection of dry recycling and food waste
Three weekly collection of refuse
Some associated services such as litter and dog bin emptying
Haulage of refuse to EfW
Trading of some recyclable materials

5.The person responsible for reviewing this contract - please send me their full name, actual job title, contact number and their direct email address -
Gareth Bourton
Recycling & Waste Contract Manager
07890 612850
gbourton@eastdevon.gov.uk

Date responded: 28 February 2017

Green waste collections

Date submitted: 22 February 2017

Summary of request

Do you currently charge for green waste collections? If Yes, can you please provide the following information

Have you applied increases to such charges in the last 24 months and if so

• What is the current charge?
• How much did you increase the charge(s) by?
• What % impact did this have on subscribers to the service?

Summary of response

EDDC do not currently offer this service. Please go to our website for information on how garden waste can be disposed of.

http://eastdevon.gov.uk/recycling-and-rubbish/garden-waste-and-composting/garden-waste-collections/

Date responded: 22 February 2017

Commissioned services for survivors of domestic violence and abuse

Date submitted: 22 February 2017

Summary of request

We request information regarding your commissioned services for survivors of domestic violence and abuse.

For each question apart from Question 7, please provide information broken down into the following categories:
a) Your commissioned services for women experiencing domestic violence and abuse
b) Your commissioned services for men experiencing domestic violence and abuse
c) Your commissioned services which are for either women or men experiencing domestic violence and abuse
d) Your commissioned services for groups with specific needs such as BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse

1. What is the value of your commissioned services, and has this amount increased or decreased since it was last commissioned?

2. Which organisation or organisations currently hold the contract for your commissioned services? When are these services due to be recommissioned? Please include dates of then tender documents will be available.

3. When your services were commissioned, was an Equality Impact Assessment carried out? Has your procurement team or legal advisors ensured that your decisions were compliant with both the EU Procurement Directive and the EU Directive on Victim’s Rights?

4. How many expressions of interest did you receive and how many final bids did you receive?

5. How much did the commissioning process cost your local authority?

6. Was the decision to commission your services made as part of a Violence Against Women and Girls (VAWG) strategy?

7. Mapping of provision:
a. Did you undertake mapping of service provision as part of the commissioning protect for domestic violence and abuse?
b. If yes, please list details of the domestic violence service providers in your local authority that are NOT commissioned by the local authority following categories: (i) services for women experiencing domestic violence and abuse (ii) services for men experiencing domestic violence and abuse; (iii) women or men experiencing domestic violence and abuse (iv) BME women, disabled women, and LGBTQ survivors experiencing domestic violence and abuse.

Summary of response

You requested information regarding commissioned services for survivors of domestic violence and abuse - Splitz/Devon Domestic Abuse Services, are the providers for services in Devon. Devon County Council (DCC) commissions the service and East Devon District Council pays £5000 per year to DCC as a contribution to the Devon Domestic and Sexual Violence and Abuse (DVSA) Budget. For further information on this service provided by Devon County Council please go to https://new.devon.gov.uk/dsva/

If you haven't already you may wish to refer this FOI request to DCC as the commissioners of this service via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 9 March 2017

Enforcement of animal welfare legislation, regulations and codes of practice

Date submitted: 22 February 2017

Summary of request

The information I request it as follows:

1. A breakdown of any action taken by the Public Authority which relates to businesses or individuals involved in the farming, trading, movement or slaughter of livestock, including, but not limited to, formal advice, warnings, inspections, or prosecutions, for each of the years since 2014.

Each breakdown should include, where available, the date, location and a brief description of the incident and what action was taken. For the avoidance of doubt 'livestock' is defined as cattle, sheep, pigs, rabbits or poultry.

Summary of response

No action taken by EDDC which relates to the above.

Date responded: 7 March 2017

Number of libraries closed and youth centres opened

Date submitted: 22 February 2017

Summary of request

I am making a number of requests, some of which will not pertain to your council level.
1. How many libraries have been closed in the years 2013, 2014, 2015, 2016?
2. In percentage terms how much has arts funding in your council area been cut (or rose) in the years 2013, 2014, 2015, 2016?
3. What is the net Increase/decrease of the number of youth centres open in your council area in the years 2013 (with a starting figure), 2014, 2015, 2016?
4. What is the net Increase/decrease of the number of children’s centres (including sure start centres) open in your council area in the years 2013 (with a starting figure), 2014, 2015, 2016?

Summary of response

The requested information is not held by East Devon District Council. You may wish to refer this request to Devon County Council via their website https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 27 February 2017

Budget for temporary housing

Date submitted: 22 February 2017

Summary of request

I am interested in obtaining information which accurately represents the amount of a local authority’s budget which is spent on providing people with temporary accommodation. In this interest, I would be grateful if you could tell me what the;
a) gross, and
b) net spend of the council is, in providing temporary accommodation in each year since 2012.

Summary of response

Year Gross Net
2011/12 £77585 Not recorded
2012/13 £43582 £6521
2013/14 £63373 £9138
2014/15 £16853 £4175
2015/16 £15383 £2550
2016/17 £62362 (to date) £10270 (to date)

Above = B&B expenditure.

Gissage House costs per year is £16000 on top.

Date responded: 28 February 2017

Planning Application 16/2964/FUL

Date submitted: 21 February 2017

Summary of request

We request a copy of the "forecast profit and loss account" submitted for the years 2017 - 2019 with Planning Application 16/2964/FUL.

Summary of response

Under Regulation 12(5)(e) of the Environmental Information Regulations 2004, this information is exempt from disclosure as it is regarded as commercially confidential. It is also exempt under regulation 12(5)(f) to protect the interests of the person who provided the information.

For further information on the above exceptions please visit the following pages on the ICO's website:

https://ico.org.uk/media/for-organisations/documents/1624/eir_confidentiality_of_commercial_or_industrial_information.pdf

https://ico.org.uk/media/for-organisations/documents/1638/eir_voluntary_supply_of_information_regulation.pdf

Date responded: 20 March 2017

PSPOs

Date submitted: 17 February 2017

Summary of request

In the calendar years 2016 and 2015, did you have any Public Space Protection Orders in place?
If yes, please answer the following questions:

- For the calendar years 2016 and 2015, how many Fixed Penalty Notices for breaking a PSPO did you issue? Please can this information be broken down into months.

- Please then detail for what offence or type of behaviour each FPN was issued for.

- For each offence, how much was the offender fined?

Summary of response

There were no PSPOs in place in 2015 or 2016. We currently have no PSPOs in place across East Devon.

Date responded: 17 February 2017

Care packages

Date submitted: 17 February 2017

Summary of request

In the last three financial years, how many people died while waiting for a care package to be arranged by your local authority?

Please state a) the age and b) how long each individual had been waiting for a care package to be arranged at the time of death?

If there were delays in arranging the care package, please provide the reasons for the delays.

Can I have the data broken down by year please.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Project directory - Exmouth Community College - Classroom Block

Date submitted: 17 February 2017

Summary of request

I am writing to request a project directory which includes a list of subcontractors, suppliers and consultants & telephone numbers involved in the 16 classroom teaching block, replacement facilities management building and re-configuration of car parking. Associated access, landscaping and security wall.

Summary of response

We do not hold this information.

Date responded: 20 February 2017

FOI data

Date submitted: 16 February 2017

Summary of request

I would like to request the following information:
• How many FOI requests did you authority receive for the years including and between 2010 and 2016? I would ask that the breakdown shows how many were successful and how many requests were denied?
• For each year, how many of the requests received were responded to within the 20 working days as stipulated by the act?
• For the requests that were denied, I would ask for a breakdown as to why the request was denied. For example, cost of compliance, failure of person to clarify response etc.

Summary of response

I would like to request the following information:
• How many FOI requests did you authority receive for the years including and between 2010 and 2016? I would ask that the breakdown shows how many were successful and how many requests were denied? – See below
• For each year, how many of the requests received were responded to within the 20 working days as stipulated by the act? - This information is not available for the time frame you have specified. The data you require has not been recorded in a way that allows us to run a report to answer the questions you have raised. From 1st April 2016 this information has been recorded differently which allows us to run reports to provide this kind of data.
• For the requests that were denied, I would ask for a breakdown as to why the request was denied. For example, cost of compliance, failure of person to clarify response etc - This information is not available for the time frame you have specified. The data you require has not been recorded in a way that allows us to run a report to answer the questions you have raised. From 1st April 2016 this information has been recorded differently which allows us to run reports to provide this kind of data.

Number of FOI's received
2009 - 2010 Data not available
2010 - 2011 Data not available
2011 - 2012 252
2012 - 2013 340
2013 - 2014 563
2014 - 2015 486
2015 - 2016 588

Date responded: 28 February 2017

Number of children home educated in East Devon

Date submitted: 16 February 2017

Summary of request

I would like to request information on the number of children recorded as home educated in East Devon for 2016, 2011, 2006 - broken down by school year (or just a primary/secondary split, if school year is not available).

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for Education in East Devon https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 17 February 2017

Compulsory microchipping of dogs

Date submitted: 16 February 2017

Summary of request

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped?

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped?

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to?

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip?

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip?

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to?

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years?

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years?

Summary of response

Would you please provide me with the following information:

1. Since April 6th 2016, overall how many notices have you served to owners for not having their dog microchipped? - 0

2. Since April 6th 2016, how many fines have been issued after 21 days of serving notice to an owner due to not having their dog microchipped? - 0

3. Since April 6th 2016, how much has the total number of the fines issued to owners for not having their dog microchipped amounted to? - 0

4. Since April 6th 2016, overall how many notices have you served to owners for not having the correct details attached to their dog's microchip? - 0

5. Since April 6th 2016, how many fines have been issued after 21 days of serving notice due to an owner not having the correct details attached to their dog's microchip? - 0

6. Since April 6th 2016, how much has the total number of the fines issued due to owners not having the correct details attached to their dog's microchip amounted to? - 0

7. How many fines in total have you issued to owners for not having a collar and tag on their dog under the Control of Dogs Order 1992 in each of the last five years? - 0

8. How much has the total number of the fines issued due to owners not having a collar and tag on their dog under the Control of Dogs Order 1992 amounted to in each of the last five years? - 0

Date responded: 20 February 2017

Social care for adults with learning difficulties

Date submitted: 15 February 2017

Summary of request

Please can you tell us the amount spent by your council on support for adults (aged 18-64yrs) with learning disabilities for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving long term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the number of adults (aged 18-64yrs) with a learning disability receiving short term support from your council for each of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

Please can you tell us the amount spent by your council on individual care packages for adults (aged 18-64yrs) with a learning disability for of the last 5 financial years - 2016/2017; 2016/2015; 2015/2014; 2014/2013; 2013/2012

By 2020 do you expect to be securing support for fewer adults, the same number of adults or more adults with a learning disability? Please provide projected figures, if available.

Summary of response

The requested information is not held by the District Council. You may wish to re-direct your request to Devon County Council as the authority responsible for social care in East Devon at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 20 February 2017

Recycling sack delivery for Exmouth

Date submitted: 13 February 2017

Summary of request

How many sacks should have been delivered for the start this week in Exmouth. How many were delivered on time. How many still to deliver for the start date of this week.

Summary of response

Recycling sacks for Exmouth were delivered in two stages.

First day was 26 January 2017
Second day was 2 February 2017

In total we delivered approx 15,000 sacks over these days and all were delivered in time for the start of the new service.

Any customer contacting us after these days to say they had not received sack were given an individual delivery.

Date responded: 7 March 2017

Telephony data

Date submitted: 13 February 2017

Summary of request

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received?

How many telephone calls from customers with regards to Council Tax and Business rates were answered?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received?

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered?

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision?

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves)
Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries)
Refuse collection
Waste issues (e.g. flytipping, recycling, drains)
Street lights
Housing repairs
Bulky waste collection
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths)
Trading standards
Animal welfare

Summary of response

Q1 - During the period 1/4/2015 to 31/3/2016 inclusive:
How many telephone calls from customers with regards to Council tax and Business rates were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Council Tax and Business rates were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were received? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

How many telephone calls from customers with regards to Benefits (Housing Benefit, Council tax Support, DHP etc) were answered? - Unfortunately during this time not all of our calls were recorded. We have a number of teams that deal with Revenues and Benefits and the data is not available for all of these teams. The data that is available also contains a number of inaccuracies so it is not possible to provide this either.

By received I mean the total calls answered or abandoned

Q2 Between what times are Council Tax and Benefits telephone lines open to the public - Hours are between 8.30am and 5pm Monday to Friday

Q3 Are any of the following services, or specific part of them, dealt with purely on line and have no general freely available customer telephone provision – No all have a general telephone number and the opening hours are between 8.30am and 5pm Monday to Friday.

Any aspects of Council Tax (please state if you do not do a specific area of Council Tax by phone e.g. moves) – No there is a general telephone number for Council tax 01395 517446 Monday to Friday from 8.30am to 5pm

Any aspects of Benefits (please state if you do not do a specific area of Council Tax by phone e.g. landlord enquiries) - No there is a general telephone number for Benefits 01395 517446 Monday to Friday from 8.30am to 5pm

Refuse collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Waste issues (e.g. flytipping, recycling, drains) – No there is a general telephone number (Fly tipping StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm and Recycling CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Street lights – NOT EDDC
Housing repairs – No there is a general telephone number (Repairs 01395 517458 Monday to Friday from 8.30am to 5pm)
Bulky waste collection – No there is a general telephone number (CSC 01395 571515 Monday to Friday from 8.30am to 5pm)
Road issues (e.g. potholes, abandoned vehicles, graffiti, footpaths) – No there is a general telephone number for abandoned vehicles and graffiti - StreetScene - 01395 517528 Monday to Friday from 8.30am to 5pm. Footpaths and potholes are the responsibility of Devon County Council
Trading standards – Trading standards is the responsibility of Devon County Council their telephone number is 0345 4040506
Animal welfare – No there is a general telephone number (Environmental Health 01395 517457 Monday to Friday from 8.30am to 5pm)

Date responded: 22 February 2017

Cost of planning application at manstone depot site

Date submitted: 11 February 2017

Summary of request

> Could you provide me with any such references to this project (other than the planning application itself), either as documentation or weblinks.

> And could you provide me with the full and exact costings for this planning application: the building costs of the new offices and where the finance for this project will be coming from.

Summary of response

Could you provide me with references to this project (other than the planning application itself) either as documentation or weblinks
This element of the relocation project, as with all other relevant matters, is discussed and noted in the minutes of the office accommodation working party and project executive group meetings. These minutes are available to the public online here http://eastdevon.gov.uk/access-to-information/historical-information/relocation-project-documentation-archive/ and these pages are updated on a quarterly basis so any minutes not yet published will soon be available.
The easiest way to extract the data you need is to use the “find” facility and enter key words such as “Manstone” or “depot”. If you are unsure how to do this, please let me know and I can talk you through it.

Could you provide me with the full and exact costings for this planning application; the building costs of the new offices; and where the finance for this project is coming from
Full and exact costings are not yet known. We have a working estimate which indicates that the cost of this element of the project is likely to be between £71,750 and £106,750 but, as we will soon be securing bids for this work, we are not prepared to disclose our budget estimate breakdown as this will seriously weaken our contract negotiating position and our ability to achieve best value for the work needed. We are withholding this information under Reg 12(5)(e) of the Environmental Information Regulations. We believe that the overall budgetary cost being in the public domain allows for the public interest in this matter to be adequately served.
This is an existing costed element of the relocation project and £100,000 is included within the overall re-location budget for this project and was in the budget when considered by the Council back in March 2015.

Date responded: 9 March 2017

Data on EIR requests

Date submitted: 9 February 2017

Summary of request

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016?

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month?

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused?


As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority?

Summary of response

How many requests for environment information as per the EIR 2004 were made to your LA in January 2016 - December 2016? - 702

How many of these requests under the EIR 2004, were you able to respond to within the time limit of 1 month? - 702

Please find below the grounds of which a request can be refused as per Sections 3,?4, 5 and 6 of the EIRs 2004. How many requests under the EIRs 2004, as per the sections, were refused? – 3

1 x Regulation 12(4)(e)
2 x Regulation 12(5)(e)

As per Section 8 of the EIRs 2004 outlined below. How many requests were charged within your Local Authority? - None

Date responded: 13 February 2017

Statistics on Brexit voters

Date submitted: 8 February 2017

Summary of request

- The age of leave/ remain voters in your local authority
- The ethnicity of leave/ remain voters
- Whether there is any scope for data to be released down to a polling district areas level, ie would be great to see how many people on X Street voted leave or remain

Summary of response

The requested detail is not held.

Date responded: 9 February 2017

Food Safety and Hygiene offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council:

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal food incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal food incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of Food Safety and Hygiene offences prosecuted by the Council - EDDC haven't carried out any prosecutions over the last year for Food Safety and Hygiene offences.

Date responded: 16 February 2017

Health and Safety offences prosecuted by the Council

Date submitted: 8 February 2017

Summary of request

Following the introduction of the Definitive Guideline for Health and Safety offences, Corporate Manslaughter, and Food Safety and Hygiene offences (the "Guideline"), introduced in February of last year, we would be most grateful if the Council could confirm the following information for the year 1 February 2016 to 31 January 2017:

In respect of each of the requests below, please note we require information only in respect of health and safety offences prosecuted by the Council.

1. What has been the highest fine imposed under the Guideline?
2. What has been the highest fine imposed for a fatal health and safety incident under the Guideline?
3. What has been the highest fine imposed under the Guideline for a non-fatal health and safety incident?
4. How many fines over £1 million have been imposed?
5. What have been the top 10 highest fines imposed under the Guideline?
6. What is the total sum which has been imposed in fines?
7. How does that compare to the total sum for the equivalent period in the preceding year, i.e. February 2015 to February 2016?
8. Please break down the total sum imposed by sector e.g. leisure, retail, etc
9. How many of the fines imposed under the Guideline have been subject to appeal?
10. How many of those appeals have been successful?
11. What proportion of the fines imposed have been imposed on organisations and what proportion have been on individuals?
12. How many custodial sentences have there been for individuals under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
13. What has been the longest custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
14. What has been the average custodial sentence imposed under the Guideline? Please confirm the numbers for both suspended and immediate custodial sentences.
15. How many disqualification orders have been imposed?
16. What proportion of fines imposed have been following a guilty plea and what proportion have been imposed following conviction after a trial?
17. What proportion of the custodial sentences (including suspended sentences) imposed have been following a guilty plea and what proportion have been following a conviction after trial?
18. Have there been any cases subject to the Guideline in which the Court has expressly stated that it has taken into account the financial position of any related group entities?

Summary of response

EDDC have not carried out any prosecutions over the last year for health and safety offences.

Date responded: 10 February 2017

Unaccompanied asylum-seeking children

Date submitted: 7 February 2017

Summary of request

A) copies of all responses provided by (or collectively on behalf of) your local authority to:

i) the letter sent to 'All Local Council Leaders' by Robert Goodwill MP, Minister of State for Immigration, dated 8/9/2016 (this letter had the heading 'UNACCOMPANIED ASYLUM SEEKING AND REFUGEE CHILDREN');

ii) the letter sent to Local Authority Leaders by the Rt Hon Amber Rudd, Home Secretary, and Edward Timpson MP, Minister of State for Vulnerable Children and Families, dated 14/10/2016 (this letter had no heading, but concerned local authority capacity to care for unaccompanied asylum-seeking minors and began 'At the start of September the Immigration Minister wrote to you...');

iii) any other request by the Home Office for indications of how many places your local authority would be willing to offer to unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment);

B) the total number of:

i) places pledged by your council for unaccompanied asylum-seeking children under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment) (if this has been altered at any point since the Home Office consultation began, please provide all numbers and indicate which is the most recent);

ii) places that have been filled (by the date of your response) by unaccompanied asylum-seeking children who arrived under Section 67 of the Immigration Act 2016 (the 'Dubs' amendment).

Summary of response

The requested information would come under the fostering, adoption and resettlement processes, which Devon County Council lead on. You may wish to re-direct your request to Devon County Council via their website at https://new.devon.gov.uk/ or https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 8 February 2017