East Devon District Council

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Guide Have your say at meetings

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1. Development Management Committee

To speak on a planning application

To speak on an application at Development Management Committee you must have submitted written comments during the consultation stage of the application. Those that have commented on an application being considered by the Committee will receive a letter or email (approximately 9 working days before the meeting) detailing the date and time of the meeting and instructions on how to register to speak. The letter/email will have a reference number, which you will need to provide in order to register. 

Those who are eligible to speak for up to 3 minutes on an application can register from 10am, 6 Working days before the meeting up until 12 noon, 3 working days before the meeting, by leaving a message on 01395 517525 or e-mailing planningpublicspeaking@eastdevon.gov.uk

To ensure fairness in the allocation of speakers, we can only accept requests to speak made through the dedicated number and email above. 

Please note there is no longer the ability to register to speak on the day of the meeting.

The number of people that can speak on each application is limited to:

  • Major applications – parish/town council representative, 5 supporters, 5 objectors and the applicant or agent
  • Minor/Other applications – parish/town council representative, 2 supporters, 2 objectors and the applicant or agent

Whether an application is classified under the legislation as a major, minor or other will be noted on the agenda for the meeting.

An officer will only contact those whose request to speak has been successful. Speakers will be registered on a first come, first served basis. The contact details of registered speakers, unless advised otherwise, will be posted on the website to allow others, who may have wished to speak, to contact them. 

The day before the meeting a revised running order for the applications being considered by the Committee will posted on the website. Applications with registered speakers will be taken first.

Parish and Town Councils - parish and town council representatives wishing to speak on an application are also required to pre-register in advance of the meeting. One representative can be registered to speak on behalf of the Council from 10am 6 working days before the meeting up until 12 noon 6 working days before the meeting by leaving a message on 01395 517525 or emailing planningpublicspeaking@eastdevon.gov.uk.  

To speak on non-planning application items

A maximum of two speakers from the public are allowed to speak on agenda items that are not planning applications on which the Committee is making a decision (items on which you can register to speak will be highlighted on the agenda). Each speaker will have 3 minutes to make their representation. You can register to speak on these items up until 12 noon, 3 working days before the meeting by emailing planningpublicspeaking@eastdevon.gov.uk or by phoning 01395 517525 and leaving a message with your contact details. A member of the Democratic Services Team will contact you if your request to speak has been successful. 

Should anyone have any special needs or require any reasonable adjustments to assist them in making individual contributions, please contact democratic services.

The meeting procedure is:

  • The relevant officer will introduce and outline the application to be discussed. The public will then be able to speak on that matter only.
  • All individual contributions will be limited to a period of three minutes. Extra papers and/or handouts can't be circulated at the meeting. There is a timing clock to assist you.
  • Speakers should restrict their comments to planning considerations only.
  • The chairman has the right and discretion to control questions and irrelevant points being raised to avoid disruption, repetition and to make best use of the meeting time.
  • After the public speaking period has finished the consideration of reports will begin and the public will take no further part in the meeting.
  • All attendees at the meeting are asked to offer all speakers the courtesy of listening to others’ points of view, even if they do not agree with it.
  • The chairman will not tolerate any interruptions from the public and is entitled to exclude people from the meeting if the business of the committee cannot be carried out effectively.

The chairman will indicate if the meeting is being recorded for subsequent publication on the council's website.  

Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful if you could let the democratic services team know you plan to film or record so that any necessary arrangements can be made to provide reasonable facilities for you to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. You should take all recording and photography equipment with you if a public meeting moves into a session which is not open to the public.

If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting.

When this content has been updated

Last updated 11 November 2015