This fund is now closed for this financial year. Budgets are still being set for next year, so although not definite it is likely the funding will be available again from April 2018 with the first closing date for applications in July 2018.

The Community Building Fund - an introduction

Each year we have allocated a sum of money to be given in grants for community buildings in villages. Always ensure you have the most up to date version of the guidance notes and application form before applying to us.

Who can apply?

  • This grants scheme is open to all multi-use community buildings within Parish Council areas covered by East Devon District Council. Community shops in Parish Council areas can also apply.
  • Community buildings and community shops that are within an area covered by a Town Council are not eligible to apply. So if your community building or community shop is in an area covered by Budleigh Salterton Town Council, Exmouth Town Council, Ottery St Mary Town Council, Axminster Town Council, Seaton Town Council, Honiton Town Council, Sidmouth Town Council you cannot apply. 
  • Community buildings must be multi-use (minimum of three separate user groups), with open community access, and owned and / or managed by the community.
  • You must have permission from all the relevant bodies to carry out the project before you apply. For example, if the Parish Council owns the building then you must have their permission before you apply.

How much can you apply for?

Grants are available of between £1,500 and £5,000, but we will only contribute up to third of total project costs. Total project costs cannot exceed £750,000.

Match funding should make up third of the total project costs, this should include a contribution from your Parish Council.

We pay grants upon receipt of valid invoices and receipts. If the organisation paying for the project is VAT registered so is able to claim back VAT, you must only claim for the net amount (total amount minus VAT). 

What projects are eligible for a grant?

Grants are available for capital projects only (not to help with running costs, routine repair or maintenance).

What we will fund:

  • provide a new/ replacement building
  • serious structural defects, for example,  roof and walls
  • adaptation of a building for disabled access
  • kitchen refits
  • modernising/ improving outdated facilities
  • environmental/ green projects for example, solar panels, ground source heating, wind turbines

What we won't fund:

  • single use buildings for example, sport club or church
  • new curtains or carpets
  • ground works
  • removable items such as kitchen appliances, crockery, chairs and tables
  • community buildings outside of our boundary
  • community buildings in Town Council areas

How to apply?

  • You will need to include a minimum of three quotations for the whole project with your application.
  • Please ensure that your match funding is in place before applying to us. As a general rule this grants scheme operates as a final funder. Please be aware that other organisations and authorities may have different timescales for their grants schemes.
  • Read through all of the guidance notes to ensure your application is eligible. Early contact with us will ensure feedback for your application.
  • Fill in the application form using the guidance notes to complete the questions. Make sure to attach all the documents specified in the application form otherwise your application will be returned to you as incomplete.
  • Submit your application before the deadline. Do not leave applying until the last minute.

How will we assess your application?

Once the deadline has passed all applications undergo an eligibility check. If we find that your application is incomplete we will not proceed any further. This could include an incomplete form, missing documentation or ineligibility against our criteria of match funding.

Once your application has passed its eligibility check, all eligible application forms will be presented to the our community fund panel of councillors for decision.

The whole process takes approximately 7 weeks. You will be notified in writing whether your application has been successful or not. Successful applicants will receive a grant offer letter and form which must be completed within two months to secure the grant.