East Devon District Council

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Guide Rent Support Grants application guidance

Show all parts of this guide

2. Part A - eligibility check

Part A consists of a number of basic questions. If you cannot answer ‘yes’ to all of the questions, (thereby fulfilling all of the pre-condition requirements) your organisation is not eligible for funding and cannot progress to stage B of the application.

Q1: Eligibility check

Copies of supporting documents /required evidence should emailed or sent by post using the contact details provided below.  Remember to state your club’s name and address clearly on all correspondence.

  • A constitution is a document that details how an organisation is governed or run. An example can be found at the following link: http://www.devonfa.com/~/media/countysites/devonfa/documents/matt-eddy/charter-standard/template-club-constitution.ashx
  • A ‘not for profit’ organisation is an organisation which does not distribute any profits among its members, but ploughs surpluses back into the organisation.
  • Certified accounts are copies of the organisation’s annual accounts that have been checked, either by an accountant or other competent person, and confirmed as being correct.
  • AGM (Annual General Meeting). An AGM should be held each year to: (i) receive a report of the activities of the organisation over the previous year; (ii) receive a report of the organisation’s finances over the previous year; (iii) elect members of the organisation’s Committee; and (iv) consider any other business. Minutes of the AGM should be taken, be certified as being a true record and be made available to all members of the organisation.
  • An Equal Opportunities Policy should ideally state that the organisation will not discriminate unfairly on the basis of age, disability, gender, marital status, sexual orientation, race, colour, nationality, ethnic or national origin. Note: that if the organisation’s activities are targeted at certain age groups, specifically those under 18 then discrimination on age may be appropriate.
  • Liability Insurance is an insurance policy that protects an organisation or individual from the risk that they may be sued and held legally liable for something such as injury or negligence. Liability insurance policies cover both legal costs and any legal payouts for which the insured would be responsible if found legally liable. Liability insurance is very important for those who may be held legally liable for the injuries of others. Intentional damage and contractual liabilities are typically not covered in these types of policies.
  • Child Protection/Safeguarding Policy. It is important to have a clear set of guidelines to make sure your organisation deals with protection safeguarding concerns effectively, this would potentially include having someone with a designated safeguarding role, such as a club welfare officer who would coordinate any concerns about children and young or vulnerable people and would support all those working in or with the club, put safeguards in place and act on any concerns.

Please note – if you have not answered ‘yes’ to all of these questions, you are not eligible to apply