East Devon District Council

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Guide A guide to applying for Gambling Act licences

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3. Section C - permits

What is a gambling permit and do I need to apply?

There are five types of permits and one notification process. These are:

  • (unlicensed) family entertainment centre (FEC) gaming machine permit
  • club machine permit
  • club gaming permit
  • notification of up to two gaming machines in alcohol licensed premises
  • alcohol licensed premises gaming machine permit
  • prize gaming permit

Family entertainment centre gaming machine permit – new application

An amusement arcade which only has category D machines is deemed as low level gaming must have a permit and does not need to have a premises licence. These arcades are for families.  The permit is known as an unlicensed family entertainment centre gaming machine permit. An application can only be made by a person who occupies or proposes to occupy a premises.

The application process is simple. You'll need to

  • complete an application form
  • pay the fee (see Section F)
  • provide a plan of premises (See Section D)

We will consult with the chief officer of police. If there are no representations the permit will be issued. The permit will last for ten years.  Applicants must demonstrate and satisfy us that you meet the conditions specified in the statement of principles in East Devon District Council’s Licensing Policy.

Forms for making such an application are available from our website or by contacting the us on 01395 517411 or email to licensing@eastdevon.gov.uk

The application form for a family entertainment centre gaming machine permit is:

  • Form GA012 ‘Application for a family entertainment centre gaming machine permit granted under the Gambling Act 2005’

and is  our website.

Club machine and club gaming permits – Who can apply?

Under the provisions of the Gambling Act 2005 gaming activities are provided on behalf of the members of a club are treated rather differently from commercial organisations.  The reason for this is that organisations which have been formed by a group of people with a common interest and which are run for the benefit of members do not involve the public.

A club operates under a set of rules which are determined by the members.  Generally a club must have a minimum of 25 members and a period of two days must elapse from the time the application for membership is made until the full benefits of membership can be made available.  The management of the arrangements must be undertaken by a committee which is elected from within the membership. 

The applicant must:

  • complete an application form
  • submit the fee (see Section E)
  • submit a Plan of premises (See Section D)
  • provide Proof that it is a members club
  • send a copy of the application to Devon and Cornwall Police and the Gambling Commission (see section F) within seven days

We will consult with the chief Officer of police.  If there are no objections within 28 days the permit will be issued.  The permit lasts 10 years. Applicants must demonstrate to us and satisfy us that they meet the conditions specified in the statement of principles in our Licensing Policy.

Holders of a club registration certificate issued under the Licensing Act 2003 may use the fast track process for applications.  The applicant must:

  • complete an application form
  • submit the fee (see Section F)
  • submit a plan of premises (See Section E)

Annual fee

An annual fee must be paid by the anniversary on which the permit became effective. Failure to pay on time will result in the permit being cancelled. 

Forms for making such an application are available from our website www.eastdevon.gov.uk or by contacting the licensing team on 01395 517411 or email to licensing@eastdevon.gov.uk.

The application form for a club machine or club gaming centre gaming machine permit is form GA014 ‘application for club gaming permit or club machine permit granted under the Gambling Act 2005’ and is on our website. 

Alcohol licensed premises notification of gaming machines

Section 282 Gambling Act 2005 allows an automatic entitlement to any alcohol licensed premises to one or two category C or D gaming machines (see section A for more information on types of gaming machines).  The notification must be submitted in writing by the premises licence holder and accompanied by the fee of £50. See below for where to find the form.

Licensed premises gaming machine permit

Section 283 Gambling Act 2005 allows the holder of a premises licensed to sell alcohol to apply for a gaming machine permit for more than two machines.  The applicant must:

  • complete an application form
  • submit the fee (see Section F)
  • submit a plan of premises (See Section D)

Notifications and permits are subject to the following conditions:

  • the machines are located on a premises which contains a bar at which alcohol is served for consumption on the premises (without a requirement that alcohol is served only with food) and
  • can only be used when the timings on the Premises Licence issued under the Licensing Act 2003 allow alcohol to be sold

Failure to comply with the following conditions could result in the revocation of the permit or the automatic entitlement:

  • all gaming machines situated on the premises must be located in a place within the premises so that their use can be supervised either by staff whose duties include such supervision (including bar or floor staff) or by other means
  • permit holders must have in place arrangements for such supervision

All gaming machines situated on the premises shall be located in a place that requires a customer who wishes to use any ATM made available on the premises to cease gambling at the gambling machine in order to do so.  ATM means a machine located on the premises which enables a person using it to obtain cash by use of a credit or debit card.

Annual fee

An annual fee must be paid by the anniversary on which the permit became effective. Failure to pay on time will result in the permit being cancelled.

Forms for submitting a notification are available from our website or by contacting the licensing team on 01395 517411 or email to licensing@eastdevon.gov.uk.

The notification form for an alcohol licensed premises gaming machine permit is form GA013 notification of two or less gaming machines’ granted under the Gambling Act 2005’ and is on our website.  

Prize gaming permit – new applications

Prize gaming is where there is a prize which is not determined by the number of people participating or the amount paid or raised by the gaming.

The applicant will need to demonstrate that they occupy or propose to occupy the premises. There cannot be any premises licence or club gaming permit in place at the premises.

The application process is a simple one. You will need to:

  • complete an application form
  • pay the fee (see Section F)
  • submit a plan of premises (See Section D)

We will consult with the chief officer of police.  If there are no representations the permit will be issued. The permit will last for 10 years.

Forms for making such an application are available from our website or by contacting us on 01395 517411 or email to licensing@eastdevon.gov.uk

The application form for a prize gaming permit is form GA011 ‘application for a prize gaming permit’ granted under the Gambling Act 2005’ and is on our website.