East Devon District Council

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Guide Organise an event on council land

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4. Obtaining licenses

In addition to the event application, event organisers need to make sure that they have applied for any licenses that are necessary for them to hold their event.

Licenses are required for a range of activities, including the sale of alcohol, the performance of live or recorded music, and charitable street collections. Our event application forms prompt you to think about licenses, however if you are unsure, the Council’s Licensing office will be able to advise you what type of licence, if any, are required for your specific event.

If your event requires any of the following activities to take place, then you must apply for a license as part of a legal requirement for your event.

Temporary Event Notice (TEN)

TENS can be used to allow licensable activities to be carried out on a one-off or occasional basis. These include:

  • The sale / supply of alcohol
  • The performance of live / recorded music
  •  The performance of a play / film
  •  Dance performances

They are appropriate for small-scale events such as community, school, charity and fundraisers where the sale of alcohol, entertainment or the sale of hot food and drink between 11pm - 5am. TENs can only be used for events with no more than 499 people in attendance.

TENs take 10 working days to process; therefore it is advised that applications are submitted as early as possible.

Premises License

A Premises License is a permanent license granted in respect of a specific location for a one-off event with more than 500 people in attendance.

A Premises License requires a 28 day period for objections. However, if objections are received then a further three months could be required to fulfil the process.

Charitable Street Collections

If you want to carry out a charitable street collection in East Devon, you will need a permit. You can do this online at www.eastdevon.gov.uk/licensing. You’ll need to apply at least 28 days before you want to make the collection.

It is the event organiser’s responsibility to ensure any licenses are applied for in plenty of time. More information is obtainable from the Licensing office on 01395 517410

PRS / PPL

If you are planning on having either recorded or live music at your event you will need to apply for a PPL (recorded music) or PRS (live music) license via the PRS website.

Whether the performance is played live or by such means as CD, radio, DVD, TV, karaoke etc, whether a charge is made for admission or not, or whether the performers are paid or not, a PRS music licence is still necessary. If you play CDs, tapes or records you may also need a PPL licence as well as one from PRS.

It is the event organiser’s responsibility for purchasing the required PPL and or PRS licence(s) before the event takes place. No event that plans to include performances of licensed live or recorded music can be held on East Devon District Council’s parks or open spaces without a suitable PPL and/or a PRS licence.

Please visit the PRS website for further information or email them at live.musiclicence@prsformusic.com.