East Devon District Council

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Guide Organise an event on council land

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3. Processing your application

You are required to submit your event application form no less than 4 weeks before the event date to secure the venue and date. In exceptional circumstances, fast track event applications are available on request by emailing us, but may incur an additional administration charge.

Within your event application you must include:

  • A risk assessment
  • Public Liability for no less than £2 million
  • Site plan / Management plan for large events
  • License / Charity registration numbers if applicable
  • Refundable grounds deposit
  • Risk assessments / Food hygiene certificates for third party vendors

Once all supporting event documents have been submitted, we will review and process your application and then confirm your event via email, along with any outstanding balances and deposits, which must be paid before your event date.  The Conditions of Hire will be sent to you alongside the confirmation so please read these. 

This process usually takes around two - three weeks after your initial application has been submitted. Your event cannot go ahead until you have received written confirmation from the Council.

Depending on the scale, requirements and set up of your event, East Devon District Council reserve the right to request a meeting to aid event organisers with the set up and details of their event. The purpose of this is to advise, support and guide event organisers through all aspects of organising a large scale event.