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Requests

Council house building

Date submitted: 30 May 2023

Summary of request

These questions relate to new homes built by the council.
• 1) In the 2022/23 financial year (1 April 2022 to 31 March 2023) how many new homes of any tenure did the council complete?
• 1) a) Please can you provide a breakdown of those new build completions, by tenure (for example, how many were social rent, shared ownership, market sale, temporary accommodation, etc).
• 2) If the council has a council-owned housing company, in the 2022/23 financial year (1 April 2022 to 31 March 2023) how many new homes of any tenure did the company complete?
• 2) a) Please can you provide a breakdown of those completions, by tenure (for example, how many were social rent, shared ownership, market sale, temporary accommodation, etc).
• 3) How many homes does the council expect to build in the next five years (ie, from April 2023-March 2028)
• 4) If the council has a council-owned housing company, how many homes does it expect to build in the next five years (April 2023-March 2028)

Summary of response

These questions relate to new homes built by the council.
• 1) In the 2022/23 financial year (1 April 2022 to 31 March 2023) how many new homes of any tenure did the council complete? - Zero
• 1) a) Please can you provide a breakdown of those new build completions, by tenure (for example, how many were social rent, shared ownership, market sale, temporary accommodation, etc) - N/A
• 2) If the council has a council-owned housing company, in the 2022/23 financial year (1 April 2022 to 31 March 2023) how many new homes of any tenure did the company complete? - The Housing Task Force was set up in February 2022 and is developing a pipeline of schemes to be delivered over the coming years. None have been built yet.
• 2) a) Please can you provide a breakdown of those completions, by tenure (for example, how many were social rent, shared ownership, market sale, temporary accommodation, etc) - N/A
• 3) How many homes does the council expect to build in the next five years (i.e. from April 2023-March 2028) – This is dependant on many factors such as, planning , land availability, budgetary constraints etc but we hope to build 15-30 homes per year.
• 4) If the council has a council-owned housing company, how many homes does it expect to build in the next five years (April 2023-March 2028) – We do not have a council owned housing company.

Date responded: 30 May 2023

Council's Funding Shortfall

Date submitted: 25 May 2023

Summary of request

We are carrying out a Freedom of Information request to try and ascertain the scale of the funding challenge that local councils are facing in the medium-term future. Please can you answer the following questions:

1. What is your current predicted funding gap by the end of the financial year 2024/25?
2. What is your current predicted cumulative funding gap by the end of the financial year 2025/26?

Summary of response

You requested information about the council's funding shortfall - This information is available as part of the 2023/24 budget reports, the first of which was January 2023 Cabinet here:

https://democracy.eastdevon.gov.uk/ieListDocuments.aspx?CId=136&MId=1957&Ver=4

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

1. What is your current predicted funding gap by the end of the financial year 2024/25?
2. What is your current predicted cumulative funding gap by the end of the financial year 2025/26?

Date responded: 30 May 2023

Homes For Ukraine scheme

Date submitted: 22 May 2023

Summary of request

Please note, the following requests pertain to the Homes For Ukraine scheme - requesting data dating back to the schemes' commencement in February 2022 to present.

With that in mind, please could you provide me with the following information:
• how many sponsors have contacted the council requesting to end their placements early?
• how many Ukrainian refugees have contacted the council requesting to end their placements early?
• How many times has the council been contacted about accommodation or arrangement having broken down, by either sponsors or Ukrainian refugees?
• what number of Homes for Ukraine sponsorships in the area for which you are responsible have ended before their intended finish date?
• what is the total number of sponsorships undertaken so far in the area for which the council is responsible?
• Please provide the number of refugees whose placement ended early who were then housed in hotel accommodation.
• Please provide the number of refugees whose placement ended early who were matched with another sponsor.
• Please provide the number of refugees whose placement ended early who were rendered homeless or at risk of homelessness.

Summary of response

Homes For Ukraine scheme - requesting data dating back to the schemes' commencement in February 2022 to present.

With that in mind, please could you provide me with the following information:

• how many sponsors have contacted the council requesting to end their placements early? – Information not held
• how many Ukrainian refugees have contacted the council requesting to end their placements early? – Information not held
• How many times has the council been contacted about accommodation or arrangement having broken down, by either sponsors or Ukrainian refugees? – Information not held
• what number of Homes for Ukraine sponsorships in the area for which you are responsible have ended before their intended finish date? – Information not held
• what is the total number of sponsorships undertaken so far in the area for which the council is responsible? - 321
• Please provide the number of refugees whose placement ended early who were then housed in hotel accommodation. – Information not held
• Please provide the number of refugees whose placement ended early who were matched with another sponsor. – Information not held
• Please provide the number of refugees whose placement ended early who were rendered homeless or at risk of homelessness. – Information not held

Date responded: 30 May 2023

Voter ID

Date submitted: 22 May 2023

Summary of request

-Can you tell me how many people in East Devon were initially denied the right to vote because they did not have ID or the right ID in May’s 2023 local elections?
-Can you tell me how many people initially refused the right to vote then returned to vote in the elections?
-Can you tell me how many people initially refused the right to vote because they did not have the right ID then did not return to vote?

Summary of response

You requested to know information concerning Voter ID.

Can you tell me how many people in East Devon were initially denied the right to vote because they did not have ID or the right ID in May’s 2023 local elections? - 95
Can you tell me how many people initially refused the right to vote then returned to vote in the elections? - 45
Can you tell me how many people initially refused the right to vote because they did not have the right ID then did not return to vote? - 50

Date responded: 22 May 2023

Undiscovered deaths in council properties

Date submitted: 22 May 2023

Summary of request

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than two days? Please include the statistics for each year separately.

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than five days? Please include the statistics for each year separately.

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than ten days? Please include the statistics for each year separately.

Summary of response

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than two days? Please include the statistics for each year separately - The council does not capture this information

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than five days? Please include the statistics for each year separately - The council does not capture this information

How many cases have there been in the last five years where people have been found dead in housing provided by the council where it is believed they have been undiscovered for more than ten days? Please include the statistics for each year separately - The council does not capture this information

Date responded: 30 May 2023

PPE and workwear contract

Date submitted: 12 May 2023

Summary of request

Enquiring to see if the council is in contract with any supplier for its PPE and workwear ,and/if there is a plan to tender?

Summary of response

You requested to know if the council is in contract with any supplier for its PPE and workwear and/if there is a plan to tender? - We currently do not have a contract in place for PPE and Workwear supplies. We use a number of different suppliers based on best price and quality.

Date responded: 22 May 2023

Recycling of waste paper and cardboard contracts

Date submitted: 12 May 2023

Summary of request

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the recycling contract, namely card and paper.

• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Who is the current supplier?
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Are there any processing facilities or MRFs utilised within the contract if so what the names and addresses?
• How is your fibre processed (baled or loose)?
• Where is the end destination of the fibre?
• What is your current collection method (dual stream, single source, kerbside sort or comingled)
• What tonnage per year do you produce by fibre grade?
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?
• Are there any plans to change the existing service?

Summary of response

Paper
This a county wide contract procured and managed by Devo County Council (DCC). You will need to refer this FOI enquiry to DCC as our Waste Disposal Authority.

Cardboard
We do not have a term contract in place as this is one of the materials that we spot trade load by load by using the SUEZ trading team.


I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the recycling contract, namely card and paper.

• What are the contractual performance KPI's for this contract? - N/A
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages - N/A
• Who is the current supplier? - N/A
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date - N/A
• Are there any processing facilities or MRFs utilised within the contract if so what the names and addresses? - N/A
• How is your fibre processed (baled or loose)? - N/A
• Where is the end destination of the fibre? - N/A
• What is your current collection method (dual stream, single source, kerbside sort or comingled) - Paper and cardboard are kerb-side sorted
• What tonnage per year do you produce by fibre grade? - 2022 figures – Hard Mixed Paper Grade - 5728 tonne; Paper – 145 tonnes
• Start date & duration of framework/contract? - N/A
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised? - N/A
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? - N/A
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? - N/A
• Who is the senior officer (outside of procurement) responsible for this contract? - N/A
• Are there any plans to change the existing service? - No

Date responded: 12 May 2023

Tree felling

Date submitted: 3 May 2023

Summary of request

Please can I have the raw data set of how many trees have been chopped down by the council since the start of 2017, broken down by year.

And after the council has received a request from an insurance company, how many trees have they chopped down because of this?

Summary of response

Please can I have the raw data set of how many trees have been chopped down by the council since the start of 2017, broken down by year.

The number of trees felled according to our records are as follows: (please note, the records for the last 2 years are not currently not up to date).

2016 – no data
2017 – 2
2018 – 39
2019 – 56
2020 – 35
2021 – 46
2022 – 4
2023 – 1

And after the council has received a request from an insurance company, how many trees have they chopped down because of this? - Zero

Date responded: 24 May 2023

ERP system is a software system

Date submitted: 2 May 2023

Summary of request

Please could you answer the following questions under the Freedom of Information act
The name of the Enterprise Resource Planning (ERP) system used to support the following areas to include the date of purchase

An Enterprise Resource Planning (ERP) system is a software system that is designed to integrate and automate a wide range of business processes and operations across different functional areas of an organization.

Area Enterprise Resource Planning (ERP) - Name
Date of purchase
Core financials (GL, AP, AR, FA)
Reporting and BI
Planning, Budgeting and
Forecasting, Financial Planning
and Analysis

Procurement
Operational Asset
Management/Enterprise Asset
Management

Strategic Asset Management
Payroll and timesheets
Human Resource
Management/Human Capital
Management/Talent Management

Rating, Revenue, Regulatory, and
Request Management,
Affordable/Social/Community
Housing, Social/Community
Services

Summary of response

You have requested to know the name of the Enterprise Resource Planning (ERP) system EDDC uses. EDDC has no ERP in place.

Date responded: 10 May 2023

Telephone waiting times

Date submitted: 26 April 2023

Summary of request

How many council office staff are given the option to work from their
own homes rather than work from the council building?

How do you record the time lengths that East Devon residents wait for a
telephone to be answered?

How do you monitor the work arrangements of any staff choosing to work
from home?

How much do you rely on the ability of your East Devon residents to cope
with always being expected to cope with doing everything on line?

What proportion of your customers are not internet savvy nor have access
to the internet?

What methods do you use to help such people and ensure that they are not
kept waiting for long periods on line.

Summary of response

How many council office staff are given the option to work from their own homes rather than work from the council building? - The Council does not engage employees on homeworker contracts, all contracts have a place of work as the Council’s designated offices. The Council operates a flexible working policy of allowing employees to work from home in agreement with their manager and their service needs with the offices always available.

How do you record the time lengths that East Devon residents wait for a telephone to be answered? - Anywhere 365 summary report, received every week with call stats and it also measures the average wait time.

How do you monitor the work arrangements of any staff choosing to work from home? - Monitored by managers

How much do you rely on the ability of your East Devon residents to cope with always being expected to cope with doing everything on line? - Information not held

What proportion of your customers are not internet savvy nor have access to the internet? - Information not held

What methods do you use to help such people and ensure that they are not kept waiting for long periods on line - All staff focus and prioritise calls to ensure calls are answered as quickly as possible. All other admin work is put on hold until all calls are picked up. On Skype/ Anywhere 365 Snapper it shows how long someone has been waiting and the call queue number, so all staff are aware of call wait times.


Date responded: 23 May 2023

Temporary Labour Usage within your Council

Date submitted: 25 April 2023

Summary of request

request information regarding temporary labour usage in your organisation, including contractors, temporary workers, and freelancers.

Please can you provide me with the following information for the most recent complete fiscal year:

• Total number of temporary workers engaged by your organisation, broken down by department or function, if possible.
• Total annual expenditure on temporary workers, including a breakdown of costs by department or function, if possible.
• Total number of agency suppliers (Preferred Suppliers/non-Preferred Suppliers) in your organisation’s labour supply chain

Details of any existing Managed Service Programme or Provider (MSP) and/or Vendor Management System (VMS) used to manage temporary workers:

• Name of the MSP and VMS.
• Date the contract was awarded.
• Date of contract expiration.
• Name of the government procurement framework through which the MSP and VMS were procured.

Details of any upcoming retendering or renewal processes related to your MSP and VMS contracts:

• Anticipated date for the retendering or renewal process to commence.
• Name and contact information of the person responsible for overseeing the retendering or renewal process.

Summary of response

Please can you provide me with the following information for the most recent complete fiscal year:


· Total number of temporary workers engaged by your organisation, broken down by department or function, if possible – We are unable to advise on numbers from other suppliers but through Commensura it was 8 and spend with Comensura was £199,664.04

Department areas agency spend has included: Housing, Estate management, Legal, Building Control, Environmental Protection, Mobile support officers, Planning, Streetscene Services, (Grounds and Cleansing) Growth Point Delivery Team & Exmouth Regeneration Project

· Total annual expenditure on temporary workers, including a breakdown of costs by department or function, if possible - £678,645.64

Building Control - £16,020
Streetscene - £152,039
Environment Protection - £4,408.
Estate Management - £84,468.
Growth Point Delivery Team and Exmouth Regeneration Team - £65,628
Housing - £236,841
Mobile Support Officers - £40,106.
Legal Services - £57,500
Development Management - £21,633.

· Total number of agency suppliers (Preferred Suppliers/non-Preferred Suppliers) in your organisation’s labour supply chain - 11


Details of any existing Managed Service Programme or Provider (MSP) and/or Vendor Management System (VMS) used to manage temporary workers:

· Name of the MSP and VMS - Neutral Vendor – Commensura if unable to supply we move out of the chain.
· Date the contract was awarded - January 2021
· Date of contract expiration - January 2024 +1 year option to extend
· Name of the government procurement framework through which the MSP and VMS were procured - MSTAR Framework

Details of any upcoming retendering or renewal processes related to your MSP and VMS contracts:

· Anticipated date for the retendering or renewal process to commence - 2024
· Name and contact information of the person responsible for overseeing the retendering or renewal process - Joanna Fellows; Corporate HR Manager; HR@eastdevon.gov.uk

Date responded: 22 May 2023

Liability orders

Date submitted: 25 April 2023

Summary of request

- How many liability orders has the council sought over council tax arrears between 1 April 2021 and 31 March 2023?

- How many of these liability orders has resulted in bailiffs being sent to collect the debt?

Summary of response


How many liability orders has the council sought over council tax arrears between 1 April 2021 and 31 March 2023?

2021-2022: 2546
2022-2023: 2467

How many of these liability orders has resulted in bailiffs being sent to collect the debt? - We are unable to provide this information as we do not record specific liability order years that are sent to Enforcement Agents.

Date responded: 22 May 2023

Companies that have breached their regulated emission limits

Date submitted: 25 April 2023

Summary of request

A list of all companies (Industrial/Processing/Manufacturing) within your borough, who have breached their regulated emission limits over the past three years and the first quarter of 2023.

Summary of response

A list of all companies (Industrial/Processing/Manufacturing) within your borough, who have breached their regulated emission limits over the past three years and the first quarter of 2023.

According to our records there have been no breaches of emission limits in processes with environmental permits in the last 3 years and there has been no enforcement action taken.

Date responded: 4 May 2023

Public Health Funerals

Date submitted: 24 April 2023

Summary of request

1. The number of Public Health funerals provided by the council in:

2019/20

2020/21

2021/22

2022/23

2. Does the council organise a ceremony or service prior to burial/cremation for Public Health funerals?

3. If so, how many ceremonies/services has the council arranged in each of these years:

2019/20

2020/21

2021/22

2022/23

4. Where a ceremony or service is arranged, does the council permit next of kin/family to attend?

5. What is the cost (actual or average) paid by the council for a Public Health funeral

6. Where the council owns a cemetery/cemeteries - does it insist on a Public Health burial rather than a cremation

7. For Public Health burials, does the council provide a headstone or other marker for the grave?

Summary of response


1. The number of Public Health funerals provided by the council in: Please go to our website where information can be located as to the number of National Assistance Burials/ Public Health Funerals that have taken place since 2020. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

https://eastdevon.gov.uk/bereavement-services/public-health-funerals-2020-2023/public-health-funerals-2021/

2019/20

2020/21

2021/22

2022/23

2. Does the council organise a ceremony or service prior to burial/cremation for Public Health funerals? - A 20 minute funeral service is provided at the Crematorium (no separate service is organized)

3. If so, how many ceremonies/services has the council arranged in each of these years: (Information available on website)

2019/20 – In 2019 - 11 Funerals were conducted

2020/21 – In 2020 - 5 Funerals were conducted

2021/22 – In 2021 - 6 Funerals were conducted

2022/23 – In 2022 - 11 Funerals were conducted

4. Where a ceremony or service is arranged, does the council permit next of kin/family to attend? - Yes

5. What is the cost (actual or average) paid by the council for a Public Health funeral - Information is available on our website. In 2022 – the cost of funerals were an average of £1323.00 per funeral.

6. Where the council owns a cemetery/cemeteries - does it insist on a Public Health burial rather than a cremation - Cremations are the preference, burials do not take place.

7. For Public Health burials, does the council provide a headstone or other marker for the grave? - No burials take place

Date responded: 12 May 2023

CARF Relief

Date submitted: 24 April 2023

Summary of request

List of commercial properties with CARF Relief (Covid 19 additional relief fund)

Summary of response

Please see attached our response to your FOI enquiry re a list of commercial properties with CARF Relief (Covid 19 additional relief fund).

Date responded: 24 April 2023

Council debt and asset sales

Date submitted: 20 April 2023

Summary of request

1. The current total of your General Fund debt.

2. The total interest payments on your General Fund debt paid in the financial year 2022/23.

3. The total revenue you obtained from the sale of General Fund assets, including buildings and land, in the financial year 2022/23.

4. The estimate (if any) you have on the number of new homes that have been built or are due to be built on the land and buildings that you sold from your General Fund assets in the financial year 2022/23.

Summary of response

1. The current total of your General Fund debt - £1,848,151

2. The total interest payments on your General Fund debt paid in the financial year 2022/23 - £54,059

3. The total revenue you obtained from the sale of General Fund assets, including buildings and land, in the financial year 2022/23 - Sales receipts of £199,000

4. The estimate (if any) you have on the number of new homes that have been built or are due to be built on the land and buildings that you sold from your General Fund assets in the financial year 2022/23 - Nil

Date responded: 10 May 2023

Personal Injury Claims against the Council

Date submitted: 20 April 2023

Summary of request

1. How many personal injury claims were made against the council during 17 April 2022 to 17 April 2023?

2. What were the causes of these claims, for example, potholes and slips, trips and falls?

3. How much did the council pay out in compensation in personal injury claims during this time?

Summary of response


1. How many personal injury claims were made against the council during 17 April 2022 to 17 April 2023? - 4 Public liability claims opened in between these dates.

2. What were the causes of these claims, for example, potholes and slips, trips and falls? - All were slips and trips.

3. How much did the council pay out in compensation in personal injury claims during this time? - No compensation paid out on claims opened between these dates.

Date responded: 4 May 2023

Complaints about uncut verges

Date submitted: 18 April 2023

Summary of request

Please can you tell me how many complaints about uncut grass verges the council received in 2022? I am not asking for any details of the complaints, just the number. If possible, the number that came from Sidmouth would be useful extra information.

Summary of response

You requested to know how many complaints we have received about uncut verges. The information you have requested is not held. The only information we have is requests for uncut grass. The data for these types of request shows that over a period of 6 months from July 2022 we had 65 requests to cut grass.

Devon County Council are responsible for most of the roadside verges and cut these for safety reasons (visibility splays).

Date responded: 18 April 2023

Reconnections & rough sleepers

Date submitted: 18 April 2023

Summary of request

Please can you send me Information on accommodating rough sleepers, and your policy of ‘reconnecting’ EU Nationals. For the purposes of this request ‘reconnection’ is defined as the process of supporting EU Citizens to return, in a planned way, to an area where they have family and social networks and/or where they can access accommodation if someone does not have access to benefits/public funds, has no or very limited employment prospects, cannot access private rented accommodation and is homeless/ in unsuitable accommodation.

Can you send me information on:

1. How many rough sleepers in your local authority area were accommodated in total between (a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023?
2. How many of the rough sleepers accommodated at any time during these periods (a) 01 October 2020-30 June 2021 and (b) 01 July 2021-01 April 2023?) are/were considered to be No Recourse to Public Funds (NRPF)?
3. How many of the rough sleepers accommodated at any time during these periods (a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023 are/were EU nationals?
4. Have any rough sleepers placed in accommodation during this time ((a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023) been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service.
5. Information (if any) more broadly on the number of people (excluding rough sleepers- as asked above) who have been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have accessed a reconnection service.
6. Information on the source of funding for reconnecting/ supporting people to another part of the UK/ return to their country of origin?

Summary of response

1. How many rough sleepers in your local authority area were accommodated in total between (a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023? = A - 45; B - 70
2. How many of the rough sleepers accommodated at any time during these periods (a) 01 October 2020-30 June 2021 and (b) 01 July 2021-01 April 2023?) are/were considered to be No Recourse to Public Funds (NRPF)? = A - 0; B - 0
3. How many of the rough sleepers accommodated at any time during these periods (a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023 are/were EU nationals? = A - 0; B - 1
4. Have any rough sleepers placed in accommodation during this time ((a) 01 October 2020-30 June 2021 and then (b) 01 July 2021-01 April 2023) been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service = A - 0; B - O
5. Information (if any) more broadly on the number of people (excluding rough sleepers- as asked above) who have been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have accessed a reconnection service = A - 0; B - 0
6. Information on the source of funding for reconnecting/ supporting people to another part of the UK/ return to their country of origin? = None

Date responded: 3 May 2023

Active transport for staff

Date submitted: 17 April 2023

Summary of request

In consideration of the climate crisis, I would like to request the following information about how the organisation is enabling staff to reduce their emissions through sustainable transport, and more specifically, cycling.

1) over the past five years, broken down by year -
a) how many staff members used the Cycle to Work scheme?
b) what percentage of staff was this?
c) what was the average value of the vouchers claimed on the scheme?
d) what was the number of those who took up the scheme, who then failed to complete, leaving the organisation with costs?

2) what tools does the organisation use to encourage cycling for their staff -
a) on a work basis
b) on a leisure/health basis

3) with regards to staff, does the organisation -
a) have any monitoring for what modes of transport staff use -
i) for their journey to work
ii) for journeys during work time
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights

4) how many of the following does the organisation have available for staff use
a) pedal cycles
b) electric bikes
c) motorbikes
d) internal combustion cars
e) electric or hybrid cars
f) internal combustion vans
g) electric or hybrid vans
h) heavy trucks

5) does the organisation mileage scheme clearly state the claim rate for cycling

6) how many cycling miles have been claimed by the organisation's staff in the past five years

7) Regarding your current cycle to work scheme -
a) what scheme is currently in place
b) what is the maximum limit on the cost of a bike, if a limit is currently in place

Summary of response


1) over the past five years, broken down by year -
a) how many staff members used the Cycle to Work scheme?

2018-19 – 13 (2.6%)
2019-20 – 14 (2.8%)
2020-21 – 14 (2.8%)
2021-22 – 17 (3.4%)
2022-23 – 17 (3.4%)

b) what percentage of staff was this? - Figure above - Based on an average headcount of 500 employees.
c) what was the average value of the vouchers claimed on the scheme? - Information not available
d) what was the number of those who took up the scheme, who then failed to complete, leaving the organisation with costs? - None

2) what tools does the organisation use to encourage cycling for their staff -
a) on a work basis
b) on a leisure/health basis - We promote the 2 cycle schemes we offer through our internal intranet and also via the portal with our partner organisations who offer the cycle scheme
3) with regards to staff, does the organisation -
a) have any monitoring for what modes of transport staff use - We do not monitor the transport staff use only mileage claims reimbursed for business mileage in employees private vehicle.
i) for their journey to work
ii) for journeys during work time
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights

Total amount of business miles reimbursed for last 5 years, per year is as follows:
2018/19 = 375,316 miles
2019/20 = 559,711 miles
2020/21 = 240,177 miles
2021/22 = 325,464 miles
2022/23 = 313,186 miles

4) how many of the following does the organisation have available for staff use - Some services provide electric and combustion engine company vehicles, including vans as part of their service needs. We do not offer staff other types of transport other than the cycle schemes as a salary sacrifice scheme.

a) pedal cycles
b) electric bikes
c) motorbikes
d) internal combustion cars
e) electric or hybrid cars
f) internal combustion vans
g) electric or hybrid vans
h) heavy trucks

5) does the organisation mileage scheme clearly state the claim rate for cycling - Yes
6) how many cycling miles have been claimed by the organisation's staff in the past five years - None that have been claimed by employees.
7) Regarding your current cycle to work scheme -
a) what scheme is currently in place - We offer 2 cycle schemes as they provide different access and scheme limits for employees.
b) what is the maximum limit on the cost of a bike, if a limit is currently in place - One is Cyclescheme Ltd (limit of £2K) and one via Vivup (limit of £1500). Both scheme providers also offer electric bikes as an option.

Date responded: 4 May 2023

Recyclate & Residual Collection Contract

Date submitted: 17 April 2023

Summary of request

We understand that the following contracts has expired:
• Service ~ Recyclate collection
• Contractor ~ SUEZ
• Expiry date ~ 31/03/2023
• Service ~ Residual Collection -Three-weekly collections commenced February 2017 in Exmouth area
• Contractor ~ SUEZ
• Expiry date ~ 31/03/2023
Can you advise if a new contract has been/will be awarded for this service and if so what the new contract details are (in the same format as below): -
• Service description
• Contractor
• Contract reference number
• Start data
• End date
• Duration and possible extension periods
• Annual or total (please specify)contract value
• Main waste facility/facilities used
• Tonnes collected
• Number of households collected from
• Frequency of collection

Summary of response

We understand that the following contracts has expired:
• Service ~ Recyclate collection
• Contractor ~ SUEZ
• Expiry date ~ 31/03/2023
• Service ~ Residual Collection -Three-weekly collections commenced February 2017 in Exmouth area
• Contractor ~ SUEZ
• Expiry date ~ 31/03/2023

Can you advise if a new contract has been/will be awarded for this service and if so what the new contract details are (in the same format as below): - The initial contract term expires on 1st July 2023. EDDC have committed to an extension period and intend to grant the full three years that are available which will take us up to 1st July 2026. SUEZ have submitted a contract extension proposal which proposes some changes to the initial contract for the extension period. We are about to enter into negotiations on the proposal so we are unable to say under what terms the extension will be granted at this stage as it is very likely there will be some changes once we agree the final version.

• Service description - Recycling & waste collection and associated services
• Contractor - SUEZ Recycling & Recovery Ltd
• Contract reference number
• Start data - 1st July 2023
• End date - Proposed as 1st July 2026
• Duration and possible extension periods - 3 years in any format. EDDC intention is to award the full 3 years
• Annual or total (please specify)contract value - Annual value c. £ 6million
• Main waste facility/facilities used - Unit 42 Greendale Barton Business Park for recycling, Exeter EfW for waste disposal, Hill Barton Business Park for green waste composting,
• Tonnes collected - Total waste flow (all materials) estimated at 50,000 tonnes/year
• Number of households collected from - 73.600 at March 2023
• Frequency of collection - Recycling & food – weekly, General waste – three weekly, Green waste – two weekly

Date responded: 18 April 2023

ASB Community Trigger

Date submitted: 17 April 2023

Summary of request

IR1: HOW MANY COMMUNITY TRIGGER APPLICATIONS HAVE YOU RECEIVED FROM APRIL 2018 – APRIL 2022?

IR2: OUT OF THE COMMUNITY TRIGGER APPLICATIONS THAT YOU HAVE RECEIVED DURING THE PROPOSED TIME FRAME:
A. HOW MANY APPLICATIONS DID NOT MEET THE COMMUNITY TRIGGER THRESHOLD?
B. HOW MANY MET THE COMMUNITY TRIGGER THRESHOLD?
B1. DID ALL OF THOSE THAT MET THE THRESHOLD RESULT IN A PANEL HEARING/REVIEW MEETING? IF NOT, ARE YOU ABLE TO EXPAND ON THE REASONS WHY A REVIEW HEARING DID NOT OCCUR?

IR3: DO YOU HAVE INFORMATION ON THE COMMUNITY TRIGGER ON YOUR WEBSITE? (SUCH AS, WHAT THE COMMUNITY TRIGGER IS AND HOW TO APPLY FOR THE COMMUNITY TRIGGER)? YES/NO

IR4: DO YOU HAVE A SPECIFIED POINT OF CONTACT FOR THOSE SUBMITTING A COMMUNITY TRIGGER? YES/NO

IR5: WHAT IS YOUR THRESHOLD CRITERIA FOR A COMMUNITY TRIGGER APPLICATION TO BE MET? (PLEASE INCLUDE ANY CAVEATS, FOR EXAMPLE- THE CASE MUST BE CLOSED, ONE OF THE INCIDENTS NEEDS TO HAVE OCCURRED IN THE MONTH PRIOR TO THE APPLICATION BEING MADE, ETC.)

IR6: PLEASE SELECT HOW THE COMMUNITY TRIGGER CAN BE APPLIED FOR AT YOUR ORGANISATION:
Online form Via telephone In writing Downloadable form
Other (please specify ______________________________________________)

IR7: DO YOU SHARE ALL OF THE COMMUNITY TRIGGER APPLICATIONS YOU RECEIVE WITH ALL THE RELEVANT BODIES? YES/NO

IR8(1): DO YOU PROVIDE AN INDEPENDENT CHAIR TO HOLD YOUR COMMUNITY TRIGGER PANEL HEARINGS? YES/NO

IR8(2): HOW DO YOU DEFINE INDEPENDENT?
The chair is from a different organisation/agency that is
NOT involved with the case, OR
The chair is from within your organisation but is not involved with
Or has had any previous involvement with the case.

IR9: ARE THE VICTIMS GIVEN THE OPPORTUNITY TO:
Attend the initial part of the Community Trigger Panel hearing/case review?
Have a representative attend on their behalf?
Provide a statement to be read aloud at the Community Trigger Panel hearing/case review?

IR10(1): ON WHAT GROUNDS ARE APPLICANTS ABLE TO APPEAL?

IR10(2): WHO CHAIRS YOUR APPEAL MEETINGS?

IR11: HOW MANY APPEALS HAVE YOU RECEIVED IN RELATION TO THE COMMUNITY TRIGGER APPLICATION NOT MEETING THE THRESHOLD? AND HOW MANY OF THESE APPEALS WERE UPHELD?

IR12: HOW MANY APPEALS HAVE BEEN MADE FOLLOWING THE OUTCOME OF A COMMUNITY TRIGGER PANEL HEARING/CASE REVIEW

Summary of response

IR1: HOW MANY COMMUNITY TRIGGER APPLICATIONS HAVE YOU RECEIVED FROM APRIL 2018 – APRIL 2022? - 9
IR2: OUT OF THE COMMUNITY TRIGGER APPLICATIONS THAT YOU HAVE RECEIVED DURING THE PROPOSED TIME FRAME:

A. HOW MANY APPLICATIONS DID NOT MEET THE COMMUNITY TRIGGER THRESHOLD? - 1
B. HOW MANY MET THE COMMUNITY TRIGGER THRESHOLD? - 8

B1. DID ALL OF THOSE THAT MET THE THRESHOLD RESULT IN A PANEL HEARING/REVIEW MEETING? IF NOT, ARE YOU ABLE TO EXPAND ON THE REASONS WHY A REVIEW HEARING DID NOT OCCUR? - YES

IR3: DO YOU HAVE INFORMATION ON THE COMMUNITY TRIGGER ON YOUR WEBSITE? (SUCH AS, WHAT THE COMMUNITY TRIGGER IS AND HOW TO APPLY FOR THE COMMUNITY TRIGGER)? - YES

IR4: DO YOU HAVE A SPECIFIED POINT OF CONTACT FOR THOSE SUBMITTING A COMMUNITY TRIGGER? - YES

IR5: WHAT IS YOUR THRESHOLD CRITERIA FOR A COMMUNITY TRIGGER APPLICATION TO BE MET? (PLEASE INCLUDE ANY CAVEATS, FOR EXAMPLE- THE CASE MUST BE CLOSED, ONE OF THE INCIDENTS NEEDS TO HAVE OCCURRED IN THE MONTH PRIOR TO THE APPLICATION BEING MADE, ETC.)

• The investigation into the anti-social behaviour has been completed.
• The first report of anti-social behaviour was made within one month of the alleged behaviour taking place.
• There have been 3 or more reports of anti-social behaviour to an agency in the last 6 months.
• The anti-social behaviour has caused Harassment, Alarm or Distress.
• The alleged incidents have all been reported to an agency, e.g.: Devon & Cornwall Police, East Devon District Council, Mid Devon District Council or a local Registered Social Landlord.
• The behaviour is likely to cause harassment, alarm or distress (rather than nuisance and annoyance) to members or any members of the public.

IR6: PLEASE SELECT HOW THE COMMUNITY TRIGGER CAN BE APPLIED FOR AT YOUR ORGANISATION:
- Via telephone; In writing.

IR7: DO YOU SHARE ALL OF THE COMMUNITY TRIGGER APPLICATIONS YOU RECEIVE WITH ALL THE RELEVANT BODIES? - NO
IR8(1): DO YOU PROVIDE AN INDEPENDENT CHAIR TO HOLD YOUR COMMUNITY TRIGGER PANEL HEARINGS? - NO

IR8(2): HOW DO YOU DEFINE INDEPENDENT?

The chair is from within your organisation but is not involved with Or has had any previous involvement with the case.

IR9: ARE THE VICTIMS GIVEN THE OPPORTUNITY TO:

Attend the initial part of the Community Trigger Panel hearing/case review? - YES
Have a representative attend on their behalf? - YES
Provide a statement to be read aloud at the Community Trigger Panel hearing/case review? - YES

IR10(1): ON WHAT GROUNDS ARE APPLICANTS ABLE TO APPEAL?

Appeals of the Community Trigger can be made to the Police and Crime Commissioner for Devon, Cornwall and Isles of Scilly. Please refer to The Office of the Police and Crime Commissioner for Devon, Cornwall and the Isles of Scilly website
• the relevant bodies have rejected an application to conduct an ASB Case Review on the basis that the threshold has not been met but the applicant considers that the threshold has been met
• the applicant believes that the ASB case review has failed to consider a relevant process, policy or protocol
• the applicant believes that the ASB case review has failed to consider relevant factual evidenced information

If an applicant wishes to escalate their case to the OPCC, they must do so within four weeks of notification of the outcome by contacting the Community Safety partnership to raise this appeal on their behalf. Individuals cannot self-refer their case directly to the OPCC

IR10(2): WHO CHAIRS YOUR APPEAL MEETINGS? - OPCC Officer

IR11: HOW MANY APPEALS HAVE YOU RECEIVED IN RELATION TO THE COMMUNITY TRIGGER APPLICATION NOT MEETING THE THRESHOLD? AND HOW MANY OF THESE APPEALS WERE UPHELD? - NONE

IR12: HOW MANY APPEALS HAVE BEEN MADE FOLLOWING THE OUTCOME OF A COMMUNITY TRIGGER PANEL HEARING/CASE REVIEW? - NONE

Date responded: 3 May 2023

Fines for energy performance certificates breaches

Date submitted: 17 April 2023

Summary of request

How many fines have you issued for breaches of duty to provide energy performance certificate (EPC) since 2018 and how much do these fines amount to?

Summary of response

You requested to know how many fines EDDC has issued for breaches of duty to provide energy performance certificate (EPC) since 2018 and how much these fines amount to?

There have been no fines issued for EPC breaches since 2018

Date responded: 18 April 2023

Public litter clean up costs

Date submitted: 17 April 2023

Summary of request

How much your council is currently spending on the cleaning up of public litter each month? Also, how much of that litter is a result of domestic recycle bins being interfered with by the wind on collection day?

Summary of response

You have asked how much the council is currently spending on the cleaning up of public litter each month? - Information not held. This cost is absorbed into general Streetscene costs.

Also, how much of that litter is a result of domestic recycle bins being interfered with by the wind on collection day? - Information not held.

Date responded: 3 May 2023

Systems/platforms for appointment bookings

Date submitted: 6 April 2023

Summary of request

1. What systems/platforms do you use for appointment bookings - this could be for taxi and private mot bookings, room bookings for corporate council rooms, desk/workspace bookings for internal staff, course bookings, sports and facility bookings, venue and facility bookings, open spaces and physical item resources
2. Who is responsible for the system/platform and their contact details - name, job title, email address, phone number?
3. What is the current contract value/expiry and renewal date of the system/platform?

Summary of response

1. What systems/platforms do you use for appointment bookings - this could be room bookings for corporate council rooms, desk/workspace bookings for internal staff, course bookings, venue and facility bookings - Microsoft Exchange - Office 365 - Outlook calendars
2. Who is responsible for the system/platform and their contact details - name, job title, email address, phone number? - Strata Service Solutions; sales enquiries via website
3. What is the current contract value/expiry and renewal date of the system/platform? - March/2024: £287,914 (2022-23)

Date responded: 2 May 2023

Number of 240ltrs wheelie bins in circulation

Date submitted: 6 April 2023

Summary of request

I’m currently undertaking some research related to domestic waste disposal within the UK and I’m looking to understand how many domestic wheelie bins are currently in use across the country. Would you be able to provide me with this information?

Specifically, I’m looking to understand how many 240 litre recycling and landfill wheelie bins are currently in circulation within your jurisdiction.

Summary of response

How many 240 litre recycling and landfill wheelie bins are currently in circulation within your jurisdiction - We do not hold data on how many 240 litre waste bins we have deployed.

We do use 240 litre bins for green waste and as of close of business yesterday we have 18,827 of them subscribed.

Date responded: 3 May 2023

Council housing service charges

Date submitted: 31 March 2023

Summary of request

1. What is the average percentage increase in service charges being imposed on council housing tenants in general needs housing (excluding those in temporary accommodation) in 2023/24 compared to 2022/23?
2. If different percentage increases are being implemented in different housing estates, please provide any details the council holds
3. What is the average service charge that the council charged for one-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?
4. What is the average service charge that the council charged for two-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?
5. What is the average service charge that the council charged for three-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?

Summary of response

1. What is the average percentage increase in service charges being imposed on council housing tenants in general needs housing (excluding those in temporary accommodation) in 2023/24 compared to 2022/23? - 3.4%
2. If different percentage increases are being implemented in different housing estates, please provide any details the council holds - No difference
3. What is the average service charge that the council charged for one-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?
4. What is the average service charge that the council charged for two-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?
5. What is the average service charge that the council charged for three-bedroom general needs council homes in 2022/23 and 2023/24 respectively (preferably excluding temporary accommodation units)?

The only properties we have which incur service charges are those in flats with communal areas, so are all charged the same no matter how many bedrooms they have. The charges were £16.26 per week in 2022/23 and £16.82 for 2023/24.

Date responded: 18 April 2023

Dogs seized and reunited/rehomed

Date submitted: 29 March 2023

Summary of request

For each of the calendar years (1) 2020, (2) 2021 and (3) 2022, please state:-


a. How many dogs were seized by the Council as strays

b. Of the number of dogs in (a), how many were (i) reunited with their owner (ii) rehomed iii) destroyed

Summary of response

For each of the calendar years

(1) 2020 – 6 strays seized; 4 reunited; 2 went to kennels

(2) 2021 – 7 strays seized; 2 reunited; 4 rehomed; 1 went to kennels

(3) 2022 – 6 strays seized; 3 reunited; 2 rehomed; 1 went to kennels

Date responded: 29 March 2023

FPNS & PSPOs

Date submitted: 29 March 2023

Summary of request

1. How many FPNS have been issued against homeless people in 2020, 2021, 2022 and 2023? If available, please break this down by year and restriction.

2. Do you record data about how warnings and breaches of the PSPO are broken down into the protected characteristics covered by the Equality Impact Assessments (EIA)? If so, please supply this data.

3. Please either attach copies of your current PSPOs or confirm that those on the PSPO section of your council website are up to date.

4. Were the street homeless community involved in consultations for PSPOs that might affect them – for example, those that restrict begging, obstruction of premises, public urination and defecation?

5. Do you have any specific guidelines or training for officers enforcing PSPOs that impact the homeless community - such as on mental health or signposting to services?

6. Are any measures in place to prevent PSPOs from having a disproportionate impact on the homeless community?

7. What steps does the council take to monitor PSPOs to ensure that the recommendations of the EIA are being followed? Please send over any documentation outlining this process.

8. Is there a process in place for handling complaints following warnings and breaches of the PSPO? If so, please send over any documentation outlining this process.

9. Do any of your PSPOs include dispersal powers?

10. Please provide the number of warnings issued for Public Space Protection Orders (PSPO) in 2020, 2021, 2022 and 2023. If this data is available, please provide a breakdown of these warnings by restriction.

Summary of response

1. How many FPNS have been issued against homeless people in 2020, 2021, 2022 and 2023? If available, please break this down by year and restriction - None

2. Do you record data about how warnings and breaches of the PSPO are broken down into the protected characteristics covered by the Equality Impact Assessments (EIA)? If so, please supply this data - No

3. Please either attach copies of your current PSPOs or confirm that those on the PSPO section of your council website are up to date - Public Spaces Protection Orders - Public spaces protection orders (PSPOs) - East Devon https://eastdevon.gov.uk/environmental-health-and-wellbeing/environmental-health-information/public-spaces-protection-orders/public-spaces-protection-orders-pspos/

4. Were the street homeless community involved in consultations for PSPOs that might affect them – for example, those that restrict begging, obstruction of premises, public urination and defecation? - No

5. Do you have any specific guidelines or training for officers enforcing PSPOs that impact the homeless community - such as on mental health or signposting to services? - No but the Police have signposting guidance of local services including housing/homeless/links to local services. Devon & Cornwall Police App. Training will be developed for the local neighbourhood Police.

6. Are any measures in place to prevent PSPOs from having a disproportionate impact on the homeless community? - Yes localised training for Police neighbourhood teams will be developed and delivered and involvement of local Supervisors and the Community Safety Partnership.

7. What steps does the council take to monitor PSPOs to ensure that the recommendations of the EIA are being followed? Please send over any documentation outlining this process - Liaison between the Community Safety Officer and the Local Police Neighbourhood team. No documentation this is part of the localised intelligence and tasking process.

8. Is there a process in place for handling complaints following warnings and breaches of the PSPO? If so, please send over any documentation outlining this process - Complaints procedure on EEDC website https://eastdevon.gov.uk/customer-services/feedback-and-complaints/complaints/

9. Do any of your PSPOs include dispersal powers? - Yes

10. Please provide the number of warnings issued for Public Space Protection Orders (PSPO) in 2020, 2021, 2022 and 2023. If this data is available, please provide a breakdown of these warnings by restriction - 2020 = Zero, 2021 = Zero 2022 = total 4, 2 Urination in public, 1 failure to surrender alcohol and 1 failure to keep a dog on a lead., 2023 = zero

Date responded: 25 April 2023

PCNs issued

Date submitted: 27 March 2023

Summary of request

How many Penalty Charge Notices did the council issue between:
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

What was the total combined value of all Penalty Charge Notices issued by the council between:
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

What was the average value of Penalty Charge Notices issued by the council between the following time periods:
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

Of the Penalty Charge Notices issued between the following time periods that were appealed, how many of these appeals were accepted by the council?
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

Of the Penalty Charge Notices issued between the following time periods, how many were appealed, and these appeals denied by the council?
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

How much income did the council make between the following time periods from Penalty Charge Notices for the following years:
• 1 January 2020 and 31 December 2020
• 1 January 2021 and 31 December 2021
• 1 January 2022 and 31 December 2022

Summary of response


How many Penalty Charge Notices did the council issue between:
• 1 January 2020 and 31 December 2020 - 2152
• 1 January 2021 and 31 December 2021 - 1561
• 1 January 2022 and 31 December 2022 - 1832

What was the total combined value of all Penalty Charge Notices issued by the council between:
• 1 January 2020 and 31 December 2020 - £107,600
• 1 January 2021 and 31 December 2021 - £78,050
• 1 January 2022 and 31 December 2022 - £91,600

What was the average value of Penalty Charge Notices issued by the council between the following time periods:
• 1 January 2020 and 31 December 2020 - £50
• 1 January 2021 and 31 December 2021 - £50
• 1 January 2022 and 31 December 2022 - £50

Of the Penalty Charge Notices issued between the following time periods that were appealed, how many of these appeals were accepted by the council?
• 1 January 2020 and 31 December 2020 - 401
• 1 January 2021 and 31 December 2021 - 307
• 1 January 2022 and 31 December 2022 - 469

Of the Penalty Charge Notices issued between the following time periods, how many were appealed, and these appeals denied by the council?
• 1 January 2020 and 31 December 2020 - 226
• 1 January 2021 and 31 December 2021 - 101
• 1 January 2022 and 31 December 2022 - 342

How much income did the council make between the following time periods from Penalty Charge Notices for the following years:
• 1 January 2020 and 31 December 2020 - £84,750
• 1 January 2021 and 31 December 2021 - £60,190
• 1 January 2022 and 31 December 2022 - £72,505


Date responded: 25 April 2023

NDR Recovery Action

Date submitted: 27 March 2023

Summary of request

In relation to NDR debt recovery and the enforcement options available once a liability order has been obtain:
1. Do you ever use alternative method of recovery through a court of competent jurisdiction (Regulations 10(2) and 20(1) Non-Domestic Rating (Collection and Enforcement) Regulations 1989 S.I.1989/1058)? Between 2018/19 and 2023/24
a. If yes how many/% per year?
b. How many/% were successful?

2. Liability Orders
a. How many NDR debt Liability Orders have been applied for in each year 2018/19 – 2022/23?
b. How many Liability Orders have been granted per year for NDR debt in each year 2018/19 – 2022/23?

3. Enforcement Agents
a. How many NDR debts have been sent to Enforcement Agents in each year 2018/19 – 2022/23?
b. How much NDR debt was collected via Enforcement Agents in each year 2018/19 – 2022/23?

4. Security for Unpaid Rates Non-Domestic Rating -
a. If used how many per year in each year 2018/19 – 2022/23?
b. What are the average costs to pursue this method?
c. How many of the debts subject to this method of recovery have been collected in each year 2018/19 – 2022/23?

4. Insolvency
a. If used how many in each year 2018/19 – 2022/23?
b. If used do you use an external company to undertake this work?
c. What was the average cost for undertaking each insolvency action?

5. Commitment to Prison Inquiry into Means and Conduct
a. How many in each year 2018/19 – 2022/23?
b. What % of these resulted in debt successfully recovered?

6. S49 Powers to reduce or remit liability
a. How many times has this been implemented in each year 2018/19 – 2022/23?
b. What was total sum/% of this ‘relief’ in each year 2018/19 – 2022/23?

Summary of response

In relation to NDR debt recovery and the enforcement options available once a liability order has been obtain:

1. Do you ever use alternative method of recovery through a court of competent jurisdiction (Regulations 10(2) and 20(1) Non-Domestic Rating (Collection and Enforcement) Regulations 1989 S.I.1989/1058)? Between 2018/19 and 2023/24
a. If yes how many/% per year?
b. How many/% were successful? - Unsure what is being asked here. At the moment we only take action via the Magistrates Court for a Liability Order.

2. Liability Orders
a. How many NDR debt Liability Orders have been applied for in each year 2018/19 – 2022/23? - 2018/19 122, 2019/20 147, 2020/21 114, 2021/22 157, 2022/23 206
b. How many Liability Orders have been granted per year for NDR debt in each year 2018/19 – 2022/23? - As above

3. Enforcement Agents
a. How many NDR debts have been sent to Enforcement Agents in each year 2018/19 – 2022/23? - 2018/19 no data kept; 2019/20 no data kept; 2020/21 no data kept; 2021/22 no data kept; 2022/23 = 67
b. How much NDR debt was collected via Enforcement Agents in each year 2018/19 – 2022/23? - Information not recorded

4. Security for Unpaid Rates Non-Domestic Rating - Not used
a. If used how many per year in each year 2018/19 – 2022/23?
b. What are the average costs to pursue this method?
c. How many of the debts subject to this method of recovery have been collected in each year 2018/19 – 2022/23?

4. Insolvency - Not used
a. If used how many in each year 2018/19 – 2022/23?
b. If used do you use an external company to undertake this work?
c. What was the average cost for undertaking each insolvency action?

5. Commitment to Prison Inquiry into Means and Conduct - Not used
a. How many in each year 2018/19 – 2022/23?
b. What % of these resulted in debt successfully recovered?

6. S49 Powers to reduce or remit liability - Information not known
a. How many times has this been implemented in each year 2018/19 – 2022/23?
b. What was total sum/% of this ‘relief’ in each year 2018/19 – 2022/23?

Date responded: 30 March 2023

Liquefied Petroleum Gas (LPG) safety standards in the mobile catering sector

Date submitted: 27 March 2023

Summary of request

Please confirm the following: -
1. Has the Environmental Health service undertaken specific training on gas safety in the last 5 years? If so, please include some brief details of the training that has been undertaken.

2. How many officers were required to attend this training?

3. Who was this training provided by and what was their relevant qualification/competency?

4. Did this training include mobile LPG safety? If so, please include some brief details.

5. In the last 5 years has the Environmental Health service requested technical support from the Gas Safe Register to support with a gas safety enforcement matter. If so, approximately how many times has assistance been requested?

6. Did any of these requests for support specifically relate to mobile LPG? If so, please include some brief details and the outcomes of this.

7. In the last 5 years has the Environmental Health service undertaken any enforcement action specifically in relation to LPG in mobile catering in the last 5 years? If so, please include some brief details of this.

8. Does your authority employ anyone with a formal gas safety qualification, for example, a Gas Safe Registered Engineer, who they consult on in relation to gas safety matters including mobile LPG? Please include details of their qualification.

Summary of response

Please confirm the following: -
1. Has the Environmental Health service undertaken specific training on gas safety in the last 5 years? If so, please include some brief details of the training that has been undertaken.
Yes 6th July 2022 (commercial) and 18th July 2022 (mobile).

2. How many officers were required to attend this training?
5

3. Who was this training provided by and what was their relevant qualification/competency?
Gas Safe

4. Did this training include mobile LPG safety? If so, please include some brief details.
Yes half a day training

5. In the last 5 years has the Environmental Health service requested technical support from the Gas Safe Register to support with a gas safety enforcement matter. If so, approximately how many times has assistance been requested?
Yes - once

6. Did any of these requests for support specifically relate to mobile LPG? If so, please include some brief details and the outcomes of this.
No

7. In the last 5 years has the Environmental Health service undertaken any enforcement action specifically in relation to LPG in mobile catering in the last 5 years? If so, please include some brief details of this.
Only commercial action and not LPG in mobile catering. We often advise gas safe certification to event organiser’s but in an advisory capacity

8. Does your authority employ anyone with a formal gas safety qualification, for example, a Gas Safe Registered Engineer, who they consult on in relation to gas safety matters including mobile LPG? Please include details of their qualification.
No – no need, we have working relationships with HSE and Gas Safe, if needed

Date responded: 30 March 2023

What proportion of council tax is spent on staff wages & benefits

Date submitted: 24 March 2023

Summary of request

What proportion of council tax is spent on staff wages and benefits.

Summary of response

You requested to know what proportion of council tax is spent on staff wages and benefits. East Devon District Council (EDDC), and local authorities generally, do not allocate or hypothecate council tax for specific purposes and therefore EDDC does not hold this information.

Date responded: 18 April 2023

Relocation Costs

Date submitted: 24 March 2023

Summary of request

This is an information request relating to relocation payments made to employees hired by the council

Please include the following information, for council staff only (i.e. not school staff) for the 2018/19, 2019/20, 2020/21, 2021/22 and 2022/23 financial years:
• How many relocation payments have been made, per financial year, to employees hired by the council
• What was the value of each payment
• What was the total amount paid per financial year
By “relocation payment” I mean a payment made above and beyond a salary for the purpose of paying for the expenses of moving, in cases where the employee did not, at the time of hiring, live within commuting distance of their place of work

Summary of response

Please include the following information, for council staff only (i.e. not school staff) for the 2018/19, 2019/20, 2020/21, 2021/22 and 2022/23 financial years:
• How many relocation payments have been made, per financial year, to employees hired by the council
• What was the value of each payment
• What was the total amount paid per financial year

2018/19 = NIL
2019/20 = £2,372.25 (1 Employee)
2020/21 = NIL
2022/23 = NIL

Date responded: 30 March 2023

Secure Communication

Date submitted: 22 March 2023

Summary of request

Please provide me with the following information:
1. What is your current email provider (e.g. Outlook or G-suite)?
2. Do you have a solution for secure email in place (Y/N)?
3. Who is your current email security provider (e.g. Egress)?
4. When is the contract up for renewal?
5. Typically what is the chosen duration of these contracts 12, 24, or 36 Months?
6. Name and contact details of the person responsible?
7. Current annual spend for this contract?
8. Current number of licences for this contract?
9. Did you purchase via a reseller (if yes, please specify who)?
Budget & procurement
10. Are you planning on assigning specific budgets for securing email communication
in 2021?
11. Do you procure through the G-Cloud framework (if not, how do you procure &
plan to procure secure email in the future)?

Summary of response

1. What is your current email provider (e.g. Outlook or G-suite)? - Microsoft Exchange
2. Do you have a solution for secure email in place (Y/N)? - Yes
3. Who is your current email security provider (e.g. Egress)? - Egress
4. When is the contract up for renewal? - March 2024
5. Typically what is the chosen duration of these contracts 12, 24, or 36 Months? - 12
6. Name and contact details of the person responsible? - Strata Service Solutions; sales enquiries via website
7. Current annual spend for this contract? - £2k
8. Current number of licences for this contract? - 30, but only 1 used by East Devon
9. Did you purchase via a reseller (if yes, please specify who)? - Budget & procurement Nexus
10. Are you planning on assigning specific budgets for securing email communication in 2021? - N/A
11. Do you procure through the G-Cloud framework (if not, how do you procure & plan to procure secure email in the future)? - Tender / 3 Quotes / Renewal

Date responded: 24 March 2023

Heating swimming pools

Date submitted: 20 March 2023

Summary of request

This FOI request arises out of a report that a washing-machine-sized data centre is being used to heat a Devon public swimming pool. I understand the Exmouth pool uses ~222,000 kWh of gas to heat the pool a year. Deep Green provides ~139,284kWh a year of heat for free from
its data centre. This equates to 62% of the heating needs of the pool. This translates to a cost saving of £20,391 a year for the pool and a carbon saving of 25.8 tonnes

https://www.bbc.co.uk/news/technology-64939558
https://eastdevon.gov.uk/news/2023/03/exmouth-swimming-pool-is-heated-by-a-uk-first-in-technology-heating-solutions/

Please advise:

1. Whether you use similar technology in any swimming pools you own, fund or manage and if so any estimates you have of annual financial and carbon savings as a result.

2. Whether you have any plans to use similar technology in any swimming pools you own, fund or manage and if so any estimates you have of annual financial and carbon savings you expect to achieve as a result.

Summary of response

1. Whether you use similar technology in any swimming pools you own, fund or manage and if so any estimates you have of annual financial and carbon savings as a result.

The technology in question is installed at Exmouth Leisure Centre, which is a pool owned and funded by East Devon District Council. The carbon savings estimated are as stated in your FOI request but we have yet to see sufficient data to establish whether this is an accurate estimate.

2. Whether you have any plans to use similar technology in any swimming pools you own, fund or manage and if so any estimates you have of annual financial and carbon savings you expect to achieve as a result.

We have no plans to install the Deep Green technology in our other 2 pools, but we are exploring installing air source heat pumps and solar panels. An initial report has been presented to the Council and we are in the process of appointing consultants to assess their viability and potential carbon savings so have no estimates yet.

Date responded: 18 April 2023

Council Tax Arrears

Date submitted: 16 March 2023

Summary of request

• For the last financial year for which data is available, how much is owed overall in council tax arrears, broken down by year?

• For the last financial year for which data is available, how many households are in council tax arrears, broken down by year?

• For the last financial year for which data is available, how many applications for a special repayment plan to pay council tax have the council received, broken down by year?

• For the last financial year for which data is available, how many referrals have the council made to bailiffs in order to collect unpaid council tax, broken down by year?

Summary of response

• For the last financial year for which data is available, how much is owed overall in council tax arrears, broken down by year?

1993-2008: £4,864.24
2009/10: £1,381.67
2010/11: £3,678.80
2011/12: £5,324.37
2012/13: £14,823.74
2013/14: £20,037.82
2014/15: £34,711.54
2015/16: £53,092.34
2016/17: £82,936.73
2017/18: £165,299.65
2018/19: £280,767.99
2019/20: £430,884.83
2020/21: £486,205.67
2021/22: £737,814.81
2022/23: £1,660,565.01


Data extracted and correct as at 31.03.23
• For the last financial year for which data is available, how many households are in council tax arrears, broken down by year?
Information not held

• For the last financial year for which data is available, how many applications for a special repayment plan to pay council tax have the council received, broken down by year?
Information not held

• For the last financial year for which data is available, how many referrals have the council made to bailiffs in order to collect unpaid council tax, broken down by year?
In the 2022/2023 year we referred a total of 350 cases to Enforcement Agent for collection.

We are not able to split this by year as the liability orders sent may cover a number of different years and we do not hold this data.

Date responded: 11 April 2023

Empty council properties

Date submitted: 13 March 2023

Summary of request

Under the freedom of information act I'd like to know how many social properties owned by EDDC are currently empty and have been for over 6 months please.

Summary of response

You have requested to know how many social properties owned by EDDC are currently empty and have been for over 6 months - There are 62

Date responded: 16 March 2023

Print in Councils

Date submitted: 9 March 2023

Summary of request

1. How many employees do you have?
2. How many printers (A4, A3 single function or multi-function) do you have?
3. How many print servers do you have?
4. Do you use any print management software (Equitrac, SafeQ, PaperCut, PrinterLogic etc)?
5. Who supplies your printers, software and servers?
6. If so, which do you use?
7. What is the job title of the person responsible for printers within your organization?

Summary of response

1. How many employees do you have? - 499
2. How many printers (A4, A3 single function or multi-function) do you have? - MFD’s 83 across all 3 councils
3. How many print servers do you have? - 1
4. Do you use any print management software (Equitrac, SafeQ, PaperCut, PrinterLogic etc)? - Equitrac
5. Who supplies your printers, software and servers? - Ricoh / varies / varies
6. If so, which do you use? - See above
7. What is the job title of the person responsible for printers within your organization? - None, Managed by Strata. All sales enquiries
via the Strata website.

Date responded: 16 March 2023

Careline Monitoring

Date submitted: 9 March 2023

Summary of request

Telecare / Careline Monitoring
Freedom of Information request – March 2023

1. Does your Council provide a Careline/Warden Call service to residents?

Yes / No

If your answer is No, then please return FOI but disregard questions 2-10


2. How many connections (approximately) do you have?
Please detail…
Dispersed
Hardwired (independent living)
Hardwired (extra care)

3. Do you use an external provider for Careline monitoring? If so, can you please detail: -

• Name of monitoring centre/ provider with contract start/end date
• Not applicable as council run (disregard questions 5-9 and answer questions 4 & 10 only)

4. Do you have any intention to outsource your Careline monitoring in the next 3 years?

5. What is the annual value of your monitoring contract?
6. What is the ‘per connection’ charge of your monitoring contract (per week/month/annual as preferred)?
7. Are happy with the performance of your careline monitoring provider?
Yes / No
Feel free to add a comment…
8. What tender framework/ portal does the council use for the procurement of careline monitoring?

9. For your future monitoring services tender, will you include equipment maintenance/upgrades or keep separate?

Separate
Combined


10. Who is the main person(s)/ decision maker (s) or team – who would be responsible for your Telecare monitoring centre - name/title/direct dial number/email?

Summary of response

1. Does your Council provide a Careline/Warden Call service to residents? - Yes
2. How many connections (approximately) do you have?

Dispersed – 1,900
Hardwired (independent living) – Sheltered housing = 1,400
Hardwired (extra care)

3. Do you use an external provider for Careline monitoring? If so, can you please detail: - No
4. Do you have any intention to outsource your Careline monitoring in the next 3 years? - No
5. What is the annual value of your monitoring contract? - N/A in house service
6. What is the ‘per connection’ charge of your monitoring contract (per week/month/annual as preferred)? - N/A
7. Are happy with the performance of your careline monitoring provider? - N/A
8. What tender framework/ portal does the council use for the procurement of careline monitoring? - N/A
9. For your future monitoring services tender, will you include equipment maintenance/upgrades or keep separate? - N/A
10. Who is the main person(s)/ decision maker (s) or team – who would be responsible for your Telecare monitoring centre - name/title/direct dial number/email? - Control Centre Manager - Sue Hodges - shodges@eastdevon.gov.

Date responded: 13 March 2023

Housing Officer turnover

Date submitted: 7 March 2023

Summary of request

Using the definition of the proportion of housing officers who leave your organisation as a percentage of total housing officers at your organisation, please provide the turnover of housing officers for the following years:


January 1 2017 to January 1 2018
January 1 2018 to January 1 2019
January 1 2019 to January 21 020
January 1 2020 to January 1 2021
January 1 2021 to January 1 2022
January 1 2022 to January 1 2023

By 'housing officer', I mean someone who is a front line worker, assigned to a certain number of tenants and with whom tenants raise any issues/concerns they have.

If the council doesn't use a patch based approach, someone who deals with housing related complaints or queries from tenants and updates tenants on housing applications (for example).

Please can the information be based only on housing officers who leave by the reason of resignation.

How many housing officers have resigned from your organisation before serving six months in the role between January 1 2017 and January 1 2023.

How many housing officers have resigned from your organisation before serving 12 months in the role between January 1 2017 and January 1 2023.

Could you please provide a breakdown of the two above figures per year.

Summary of response

Using the definition of the proportion of housing officers who leave your organisation as a percentage of total housing officers at your organisation, please provide the turnover of housing officers for the following years:

The below information has been extracted as of 31st December each year

January 1 2017 to January 1 2018
Leavers = 0
% of total housing officers = N/A

January 1 2018 to January 1 2019
Leavers = 7
% of total housing officers = 20%

January 1 2019 to January 1 2020
Leavers = 1
% of total housing officers = 2.9%

January 1 2020 to January 1 2021
Leavers = 2
% of total housing officers = 5.1%

January 1 2021 to January 1 2022
Leavers = 3
% of total housing officers = 7.6%

January 1 2022 to January 1 2023
Leavers = 4
% of total Housing officers = 11%

By 'housing officer', I mean someone who is a front line worker, assigned to a certain number of tenants and with whom tenants raise any issues/concerns they have.

If the council doesn't use a patch based approach, someone who deals with housing related complaints or queries from tenants and updates tenants on housing applications (for example).

Please can the information be based only on housing officers who leave by the reason of resignation.

How many housing officers have resigned from your organisation before serving six months in the role between January 1 2017 and January 1 2023.
NIL
How many housing officers have resigned from your organisation before serving 12 months in the role between January 1 2017 and January 1 2023.
NIL
Could you please provide a breakdown of the two above figures per year.
N/A

Date responded: 29 March 2023

Damp and mould task forces

Date submitted: 7 March 2023

Summary of request

In the past year up to February 1, 2023, have you set up a damp and mould task force/ team?

If so, when did you set it up?

How much money have you set aside/do you anticipate the task force/team will cost in the first year from its launch?

Summary of response

In the past year up to February 1, 2023, have you set up a damp and mould task force/ team? - Yes

If so, when did you set it up? - Since February 2022 we have been using our Main Contractor and their sub contract pool to manage the damp and mould cases. We have since (January 2023) created a damp and mould process alongside our contractor, meaning there will be a team managing these cases.

How much money have you set aside/do you anticipate the task force/team will cost in the first year from its launch? - It is set within the reactive budget. Until we are aware of a full year of the process being embedded, we are unable to forecast/ advise.

Date responded: 23 March 2023

Homeless rents & land for sale

Date submitted: 7 March 2023

Summary of request

Q1. We are looking to find out if the council has done either of the models below for housing.

• Sale and Leaseback – Leaseback, short for "sale-and-leaseback", is a financial transaction in which one sells an asset and leases it back for the long term; therefore, one continues to be able to use the asset but no longer owns it.

• Income Strip – At its simplest, an income strip investment combines a strong tenant covenant, with a long-term lease and a forward funding arrangement to give an investor a stable and secure income stream. The strong tenant covenant frequently comes from the public sector such as local councils, and the long-term lease often runs between 30 and 50 years.

Q2. Can you advise of weekly rents paid for the following?
1. Temporary accommodation for homeless relief
2. Extra care housing (not including any service charge elements, just the core rent)
3. Housing or beds for adults with complex care needs

Q3. Does the council own any land or disused buildings that they would be prepared to sell and or re purpose?

Summary of response

Q1. We are looking to find out if the council has done either of the models below for housing.

• Sale and Leaseback – Leaseback, short for "sale-and-leaseback", is a financial transaction in which one sells an asset and leases it back for the long term; therefore, one continues to be able to use the asset but no longer owns it - EDDC has not been involved in any Leaseback schemes.

• Income Strip – At its simplest, an income strip investment combines a strong tenant covenant, with a long-term lease and a forward funding arrangement to give an investor a stable and secure income stream. The strong tenant covenant frequently comes from the public sector such as local councils, and the long-term lease often runs between 30 and 50 years - EDDC has not been involved in any income strip investment schemes.

Q2. Can you advise of weekly rents paid for the following?
1. Temporary accommodation for homeless relief - Anything from £70p/w (own stock) up to an indefinite amount, depending on what is available/unavailable. B&Bs start at £420 per week. We use many different types of accommodation, B&B, holiday lets, own stock, PSL, supported.

2. Extra care housing (not including any service charge elements, just the core rent) - Not EDDC
3. Housing or beds for adults with complex care needs - Not EDDC

Q3. Does the council own any land or disused buildings that they would be prepared to sell and or re purpose? - Land and Property we have available can be found here Property for sale or to let - East Devon
https://eastdevon.gov.uk/property-estates/property-for-sale-or-to-let/

Date responded: 22 March 2023

Empty council houses in Harepath R

Date submitted: 7 March 2023

Summary of request

FREEDOM OF INFORMATION REQUEST

Why has the flat at 46 Harepath Road been empty for over two years?

What has been the total loss of rent income due to this flat being empty for that period?

Why has the flat at 78 Harepath Road been empty for over five months?

What has been the total loss of rent income due to this flat being empty for that period?

Summary of response

Why has the flat at 46 Harepath Road been empty for over two years? - The information you have requested does not fall within the scope of FOI. We do not have to provide explanation or reasoning.

What has been the total loss of rent income due to this flat being empty for that period? 46 Harepath Road was occupied until 9th January 2022, the rent loss at this property is currently £4,456.78.

Why has the flat at 78 Harepath Road been empty for over five months? - The information you have requested does not fall within the scope of FOI. We do not have to provide explanation or reasoning.

What has been the total loss of rent income due to this flat being empty for that period? - 78 Harepath Road was occupied until 9th October 2022, the rent loss at this property is currently £1,625.80.

Date responded: 13 March 2023

Correspondence between EDDC and CBRE re New Town local plan

Date submitted: 2 March 2023

Summary of request

To ensure commercial integrity and fairness in EDDCs development of the new local plan and proposals for a New Town, I would like to obtain copies of all correspondence between EDDC and CBRE (https://www.cbre.co.uk/) from 2017 to date

Summary of response

You have requested to obtain copies of all correspondence between EDDC and CBRE (https://www.cbre.co.uk/) from 2017 to date with regard to the development of the new local plan and proposals for a New Town.

The initial search has revealed 244 emails that could potentially fall within the scope of your request, some of which will have attachments and further emails chains embedded within. We have taken a sample of emails and calculated that the time it will take to read through each email to determine what is disclosable and falls within the scope of the request as well as seeking third party views will take approximately 5 minutes per email.

We estimate that based on the above calculation to read all the emails will take an officer beyond the reasonable time and cost limits and would be manifestly unreasonable under exception 12(4)(b) of the Environmental Information Regulations 2004 (EIR) - Requests may be manifestly unreasonable if dealing with a request would create unreasonable costs or an unreasonable diversion of resources. Therefore your request has been refused at this time.

We have considered whether we can narrow down the scope of your enquiry such as only requesting the last full calendar year, however the majority of the emails in question (229) fall into this time frame with 15 that fall outside if it.

I hope this information is helpful but, if you feel dissatisfied with the way we have responded to your request, please contact our Interim Monitoring Officer, Ms Anita Williams, to request an internal review monitoringofficer@eastdevon.gov.uk

You may also approach the Information Commissioner for advice at www.ico.org.uk

Kind regards,

Information and Complaints Officer
East Devon District Council

Date responded: 29 March 2023

Coronation party hosted by Cllrs

Date submitted: 2 March 2023

Summary of request

Following on from a letter dated the 2 February by Baroness Scott encouraging councils to apply for funding of up to £10,000 from the National Lottery to host Coronation parties, I would like to ask:
1. Has your council applied for funding from the National Lottery to host a Coronation party? If yes, please give details on how much was awarded and for what.
2. Will your council be having a Coronation party which is organised by the council; meaning paid for, hosted, and attended by a council representative, for example a mayor or council leader?

Summary of response

Following on from a letter dated the 2 February by Baroness Scott encouraging councils to apply for funding of up to £10,000 from the National Lottery to host Coronation parties, I would like to ask:
1. Has your council applied for funding from the National Lottery to host a Coronation party? - No

2. Will your council be having a Coronation party which is organised by the council; meaning paid for, hosted, and attended by a council representative, for example a mayor or council leader? - No plans at present

Date responded: 13 March 2023

Breaches of planning control that involve listed buildings

Date submitted: 2 March 2023

Summary of request

I would like to request the following information, please, for the years 2020, 2021 and 2022 -

1. The number of reports made to East Devon District Council of breaches of planning control that involve listed buildings
2. The number of those reports in 1 above where a breach of planning control was found to have occurred
3. The number of those reports in 1 above that are still being investigated
4. The number of those reports in 2 above where the property owner and the council have reached agreement on the remedial work required
5. The number of those reports in 2 above where enforcement action has been taken by the council
6. The number of those reports in 4 above where the work required has been agreed and the building has been repaired to the satisfaction of the local authority
7. The number of those reports in 5 above where enforcement action has been taken and the building has been repaired to the satisfaction of the local authority

Summary of response

2020
1. The number of reports made to East Devon District Council of breaches of planning control that involve listed buildings - 16
2. The number of those reports in 1 above where a breach of planning control was found to have occurred - Nil
3. The number of those reports in 1 above that are still being investigated
4. The number of those reports in 2 above where the property owner and the council have reached agreement on the remedial work required
5. The number of those reports in 2 above where enforcement action has been taken by the council
6. The number of those reports in 4 above where the work required has been agreed and the building has been repaired to the satisfaction of the local authority
7. The number of those reports in 5 above where enforcement action has been taken and the building has been repaired to the satisfaction of the local authority

2021
1. The number of reports made to East Devon District Council of breaches of planning control that involve listed buildings - 18
2. The number of those reports in 1 above where a breach of planning control was found to have occurred - 1
3. The number of those reports in 1 above that are still being investigated - Nil
4. The number of those reports in 2 above where the property owner and the council have reached agreement on the remedial work required - 1
5. The number of those reports in 2 above where enforcement action has been taken by the council - 1
6. The number of those reports in 4 above where the work required has been agreed and the building has been repaired to the satisfaction of the local authority - 0
7. The number of those reports in 5 above where enforcement action has been taken and the building has been repaired to the satisfaction of the local authority - 0

2022
1. The number of reports made to East Devon District Council of breaches of planning control that involve listed buildings - 21
2. The number of those reports in 1 above where a breach of planning control was found to have occurred - 4
3. The number of those reports in 1 above that are still being investigated - 4
4. The number of those reports in 2 above where the property owner and the council have reached agreement on the remedial work required - 2
5. The number of those reports in 2 above where enforcement action has been taken by the council - 4
6. The number of those reports in 4 above where the work required has been agreed and the building has been repaired to the satisfaction of the local authority - 0
7. The number of those reports in 5 above where enforcement action has been taken and the building has been repaired to the satisfaction of the local authority – 2 cases being monitored and 2 cases have submitted planning applications

Date responded: 16 March 2023

Formal Complaints

Date submitted: 2 March 2023

Summary of request


1. How many formal complaints have you received from citizens from 1st January 2022 to 31st December 2022 (inclusive)?

Here complaints are defined as any expression of dissatisfaction with the council’s services whether justified or not.

2. How many of the above formal complaints have been escalated to another stage?


3. If possible, how many formal complaints have you received from citizens from 1st January 2021 to 31st December 2021 (inclusive)?

4. How many of the above formal complaints have been escalated to another stage?

Summary of response

1. How many formal complaints have you received from citizens from 1st January 2022 to 31st December 2022 (inclusive)? - 203

Here complaints are defined as any expression of dissatisfaction with the council’s services whether justified or not.

2. How many of the above formal complaints have been escalated to another stage? - 50

3. If possible, how many formal complaints have you received from citizens from 1st January 2021 to 31st December 2021 (inclusive)? - 233

4. How many of the above formal complaints have been escalated to another stage? - 65

Date responded: 13 March 2023

Voter ID FOI requests

Date submitted: 27 February 2023

Summary of request

Hello,


I hope you can help with the following FOI request:


1. How many Voter Authority Certificates (VACs) has the council issued, how many applications has it rejected, and what is the demographic profile of those applications, both accepted and rejected?


2. Can you confirm that the Chief Executive, acting in their role as the Returning Officer, and/or the Elections Department of your council, has received guidance from the Electoral Commission and/or the Department of Levelling Up Housing and Communities about implementing the new voter ID legislation for the May 4th elections?


3. Can you confirm a) all polling station staff have been trained on implementing the new processes and if so, b) what that training has entailed.


4. Can you confirm whether the Chief Executive, in their role as Returning Officer, has presented a report on preparedness for the Voter ID requirements to the full council or any other appropriate committee of the council? Has this included a risk assessment and mitigation plan? (If yes, please can you supply a copy of that report?)


5. Can you confirm whether an audit has been undertaken of all proposed polling stations to identify a private room for those people who, for whatever reason, cover their face in public? What was the outcome of this audit if it has happened? (For example, have any polling stations been found to be unsuitable, and if so, how many?)


6. Has the council undertaken a public information campaign to inform voters about the new Voter ID requirements?

Many thanks.

Summary of response

You have requested information regarding Voter Authority Certificates specifically questions 1 – 5 in your FOI enquiry. While a local authority, assessor or valuation joint board is required to comply with FOI requests, there is no requirement for an Electoral Registration Officer (ERO) or Returning Officer (RO) to do so. This is because EROs and ROs work independently of the local authority, assessor or valuation joint board. They are therefore not subject to the FOIA.

With regards to question 6 however you asked –

Has the council undertaken a public information campaign to inform voters about the new Voter ID requirements? – Yes

Date responded: 16 March 2023

Numbers awaiting asylum

Date submitted: 27 February 2023

Summary of request

QUESTION 1: How many people, currently (Feb 2023) awaiting asylum, are being housed in contingency accommodation in your district?
QUESTION 2: How many people awaiting asylum were housed in contingency accommodation in your district in March 2020?

Summary of response

You have requested information regarding how many people, currently (Feb 2023) awaiting asylum, are being housed in contingency accommodation in this district and how many people awaiting asylum were housed in contingency accommodation in this district in March 2020?

You will need to refer your request to Devon County Council who will hold the data you have asked for - refugeeresettlement@devon.gov.uk

Date responded: 27 February 2023

Cybersecurity

Date submitted: 23 February 2023

Summary of request

Please could you provide answers to the following questions:

1. Which standards does your council currently adhere to (ie. ISO 27001, Cyber Essentials etc.)
2. Which team/department/individual is responsible for managing compliance?
3. If compliance is managed by an internal staff member, what role(s) is this
4. Has cybersecurity been set as a priority for 2023?
5. What software / systems does your council currently use to manage your compliance, and any related documentation?
6. If software / a system is currently in place, when does the current contract with that supplier expire?
7. If software / a system is currently in place, when did it last go out for procurement?
8. What is your current budget for compliance & compliance solutions?

Summary of response

1. Which standards does your council currently adhere to (ie. ISO 27001, Cyber Essentials etc.) - None at present
2. Which team/department/individual is responsible for managing compliance? - Not a role within Council; IT Service is managed by Strata Service Solutions (owned by Exeter, Teignbridge & East Devon Councils)
3. If compliance is managed by an internal staff member, what role(s) is this - N/A
4. Has cybersecurity been set as a priority for 2023? - It’s always a priority
5. What software / systems does your council currently use to manage your compliance, and any related documentation? - None for Strata
6. If software / a system is currently in place, when does the current contract with that supplier expire? - N/A
7. If software / a system is currently in place, when did it last go out for procurement? - N/A
8. What is your current budget for compliance & compliance solutions? - Strata doesn’t have a specific budget for Compliance

Date responded: 7 March 2023

Provisional Local Government Finance Settlement 2023/24

Date submitted: 23 February 2023

Summary of request

On 19th December 2022 the Secretary of State for Levelling up, Housing and Communities released details of the provisional local government finance settlement for 2023/24.
I would therefore like to request

• The change to your Core Spending Power (CSP) for 2023/4 over 2022/3 as a result of the local government finance settlement.
• The impact of inflation on the council’s 2022/3 budget, as measured against the original 2022/3 budget.
• The estimated impact of inflation on the council’s budget for 2023/24
• How much you had originally forecast the inflationary increase in costs to be for a) 2022-3 and b) 2023-4 in percentage and actual terms.
• Details of any loans (PWLB or money market) taken out by the council after 30/9/22 and the loan provider, terms and time period for these loans.

Summary of response

Answers below relate to the Council’s General Fund position which it is assumed the question relates, details of the Council’s Housing Revenue Account has been excluded.

• The change to your Core Spending Power (CSP) for 2023/4 over 2022/3 as a result of the local government finance settlement - 4.9%
• The impact of inflation on the council’s 2022/3 budget, as measured against the original 2022/3 budget - The main impact will flow through to 2023/24 budget as contract payments catch up. Specific impact measured in year £817k (additional payment to Leisure contract & pay award).
• The estimated impact of inflation on the council’s budget for 2023/24 - Specific areas include: Implications of pay award in 2022/23 now reflected in 2023/24 plus 2023/24 assumed pay award £800k, direct additional energy costs £200k, £341k to Leisure contractor, £450k recycling & refuse contract.
• How much you had originally forecast the inflationary increase in costs to be for a) 2022-3 and b) 2023-4 in percentage and actual terms - (a) 2% (b) 3.4%
• Details of any loans (PWLB or money market) taken out by the council after 30/9/22 and the loan provider, terms and time period for these loans - EDDC hasn’t taken out any new PWLB loans after 30.9.2022 Neither have we borrowed from the Money Markets after 30.9.2022

Date responded: 21 March 2023

Penalties for dogs on Exmouth beach

Date submitted: 21 February 2023

Summary of request

Please provide the total by year for each of 2018, 19, 20, 21, 22 of penalty fines imposed for breaches of the ban on dogs (dogs within the exclusion zone) on the beach at Exmouth (just for Exmouth beach) during the restricted period of 1st May and 30th September each year. Also how many of those issued were paid for the same years?

Summary of response

Please provide the total by year for each of 2018, 19, 20, 21, 22 of penalty fines imposed for breaches of the ban on dogs (dogs within the exclusion zone) on the beach at Exmouth (just for Exmouth beach) during the restricted period of 1st May and 30th September each year.

Also how many of those issued were paid for the same years?


No fixed penalties were issued for breaches of the ban on Exmouth beach during the specified date range.

During 2020 and 2021 we were in the pandemic and normal Council services were reduced in line with Government guidance.

In 2022 we were in the process of recruiting a post to tackle dog related issues and undertook a public awareness campaign to inform and educate dog owners during the summer months.

Date responded: 16 March 2023

Exempt Housing Benefit

Date submitted: 21 February 2023

Summary of request

In the Council’s capacity as a Housing Benefit administrator, can you provide the twenty highest weekly Housing Benefit claims in payment in respect of exempt accommodation particularly specialist supported housing i.e. supported living in East Devon.

If available, can you provide the following additional information:
• confirmation of the split between lease or core rent & service charges
• confirmation whether the payments relate to self-contained or shared accommodation
• confirmation whether the payments relate to an apartment, bungalow or house

Summary of response

In the Council’s capacity as a Housing Benefit administrator, can you provide the twenty highest weekly Housing Benefit claims in payment in respect of exempt accommodation particularly specialist supported housing i.e. supported living in East Devon.

Below are the 20 highest weekly HB awards currently held for our Supported Accommodation caseload:

1 £450.95
2 £450.95
3 £440.72
4 £440.72
5 £440.72
6 £425.15
7 £425.15
8 £425.15
9 £425.15
10 £397.65
11 £397.65
12 £397.65
13 £397.65
14 £397.65
15 £397.65
16 £397.65
17 £375.28
18 £307.25
19 £297.39
20 £297.39

If available, can you provide the following additional information:
• confirmation of the split between lease or core rent & service charges
• confirmation whether the payments relate to self-contained or shared accommodation
• confirmation whether the payments relate to an apartment, bungalow or house

We do not hold this information on our system.

Date responded: 13 March 2023

Nationally Described Space Standards

Date submitted: 20 February 2023

Summary of request

1. Have you adopted the Nationally Described Space Standard in your local plans or planning guidance?
• If so, please provide the date it was adopted.
• If not, do you have any plans to adopt it, and if so, by when are you planning to adopt it?
2. Do you use any alternative space standards in your local plans or planning guidance?
• Please provide details of the space standard in use, including the origin such as HQI.
3. If you are using space standards, do you have data on the rate of compliance for new dwellings for up to the last 10 years?

Summary of response

1. Have you adopted the Nationally Described Space Standard in your local plans or planning guidance? - The Cranbrook Plan (part of the Development Plan) includes policy on standards, see: https://eastdevon.gov.uk/media/3724766/cranbrook-plan-dpd-adopted.pdf - it was adopted 19 October 2022. We have a draft local plan, at Regulation 18 stage of plan making, that references standards in draft policy, see: https://eastdevon.gov.uk/media/3724891/commonplace-reg-18-final-071122.pdf

If so, please provide the date it was adopted - It was adopted 19 October 2022

If not, do you have any plans to adopt it, and if so, by when are you planning to adopt it? - N/A

2. Do you use any alternative space standards in your local plans or planning guidance? - We do not use alternative standards.
Please provide details of the space standard in use, including the origin such as HQI.

If you are using space standards, do you have data on the rate of compliance for new dwellings for up to the last 10 years? - We do not have data on compliance, noting the Cranbrook Plan was only recently adopted.

Date responded: 27 February 2023

ERP (Enterprise Resource Management) or Finance system

Date submitted: 17 February 2023

Summary of request

1.What ERP (Enterprise Resource Management) or Finance system is currently used at East Devon District Council?
2. What was the total value of the contract?
3.When does your contract expire?
4.Do you have any planned upgrades of the software? If so, when?
5.Are you planning to go to market for a different ERP/ Finance system? If so, when?
6. Who is the person responsible for your ERP / Finance system? Please provide full name, title and contact information if possible.

Summary of response

1.What ERP (Enterprise Resource Management) or Finance system is currently used at East Devon District Council? - No ERP. ABS, eFinancials
2.What was the total value of the contract? - Currently £33k approx. (ex VAT) per annum
3.When does your contract expire? - 31/08/22 – currently rolling
4.Do you have any planned upgrades of the software? If so, when? - Moving to cloud in 2023
5.Are you planning to go to market for a different ERP/ Finance system? If so, when? - No
6.Who is the person responsible for your ERP / Finance system? Please provide full name, title and contact information if possible - Simon Davey; S151 Officer; sdavey@eastdevon.gov.uk

Date responded: 27 February 2023

Cost to EDDC of the Greater Exeter Economic Development Needs Assessment

Date submitted: 14 February 2023

Summary of request

Cost to EDDC of Greater Exeter Economic Development Needs Assessment

Summary of response

The total cost of the Economic Development Needs Assessment was £52,049, apportioned equally between the following local authorities:
Teignbridge District Council
Mid-Devon District Council
East Devon District Council
Devon County Council
Exeter City Council

Date responded: 20 February 2023

Connectivity and Network Services

Date submitted: 14 February 2023

Summary of request

Connectivity and Network Services
a. Who provides your WAN and internet connectivity and the annual spend on each
b. Who provides your SIP trunks and what is the annual spend
c. Who provides your WAN services, is this MPLS, SD WAN or Internet, and what is the annual spend
d. Who provides your LAN infrastructure and what is your annual spend
e. Who provides your WIFI infrastructure and what is your annual spend
f. Please confirm the manufacturer(s) of your wired network core and edge switching?
g. When was your core network installed?
h. Has it been updated subsequently?
i. Who maintains your core network?
j. When is the contract renewal date?
k. Please confirm value of the initial project?
l. Please confirm the value of annual support/maintenance services (in £)?

Summary of response

Connectivity and Network Services
a. Who provides your WAN and internet connectivity and the annual spend on each - Virgin £120k approx.
b. Who provides your SIP trunks and what is the annual spend - Virgin, see above
c. Who provides your WAN services, is this MPLS, SD WAN or Internet, and what is the annual spend - Virgin, MPLS/Internet £12k approx.
d. Who provides your LAN infrastructure and what is your annual spend - In house
e. Who provides your WIFI infrastructure and what is your annual spend - In house
f. Please confirm the manufacturer(s) of your wired network core and edge switching? - This information is exempt under section 31(1)(a) of the FOI Act 2000 – prevention or detection of crime, as disclosure could represent a security risk to Strata and the councils it supports.
g. When was your core network installed? - Information not available
h. Has it been updated subsequently? - Yes
i. Who maintains your core network? - In house
j. When is the contract renewal date? - N/A
k. Please confirm value of the initial project? - N/A
l. Please confirm the value of annual support/maintenance services (in £)? - In house

Date responded: 6 March 2023

Local Authority Electricity Generation Assets

Date submitted: 13 February 2023

Summary of request

1) Do you own or operate electricity generation assets which export to the grid?
2) If so, what technologies? And are they ‘co-located’? E.g., a solar farm with a battery.
3) How much electricity (in kWh) would you expect to be exported, per asset, per year?
4) When were the assets commissioned?
5) What is the current contractual arrangement to sell the power, to whom is it sold and what is the contract end date?
6) Does your local authority have any plans in place to acquire, build or invest in electricity generation assets in the future?

Summary of response

EDDC does not export electricity to the national grid, we use the energy we generate in our own building.

In order to assist my research into Local Authorities who generate and export electricity from their own energy assets I would be grateful if you could answer the following questions. I am particularly looking at grid connected assets for example solar farms, wind turbines and waste to energy plants, rather than rooftop solar installations which mostly supply electricity to the building they occupy. I’d be grateful if you could answer the following questions: -

1) Do you own or operate electricity generation assets which export to the grid? - No
2) If so, what technologies? And are they ‘co-located’? E.g., a solar farm with a battery - N/A
3) How much electricity (in kWh) would you expect to be exported, per asset, per year? - N/A
4) When were the assets commissioned? - N/A
5) What is the current contractual arrangement to sell the power, to whom is it sold and what is the contract end date? - N/A
6) Does your local authority have any plans in place to acquire, build or invest in electricity generation assets in the future? - No not at the present time

Date responded: 15 February 2023

Telephony & Storage

Date submitted: 13 February 2023

Summary of request

1. Telephony and UC/ Collaboration
a. Please confirm the manufacturer of your telephony system(s) that are currently in place
b. When is your contract renewal date?
c. Who maintains your telephony system(s)?
d. Do you use Unified Communications or Collaboration tools , if so which ones?
2. Microsoft
a) What Microsoft 365 licence do you have across the business e.g. E3, E5
b) Which partner looks after your Microsoft tenant?
c) Where do you host your applications? Do you have on-premise infrastructure or do you host your applications in public or private cloud? Which?
3. Storage
a. Does your organisation use on-premise or cloud storage or both?
b. Please confirm the on-premise hardware manufacturer
c. Please confirm your cloud storage provider
d. What is your annual spend on cloud storage?
e. How do you back up your data and with who e.g. Backup as a Service

Summary of response

1. Telephony and UC/ Collaboration
a. Please confirm the manufacturer of your telephony system(s) that are currently in place - Skype for Business
b. When is your contract renewal date? - Exp. 2024
c. Who maintains your telephony system(s)? - Strata
d. Do you use Unified Communications or Collaboration tools , if so which ones? - Anywhere 365

2. Microsoft
a) What Microsoft 365 licence do you have across the business e.g. E3, E5 - E3
b) Which partner looks after your Microsoft tenant? - Softcat
c) Where do you host your applications? Do you have on-premise infrastructure or do you host your applications in public or private cloud? Which? - On Premises

3. Storage
a. Does your organisation use on-premise or cloud storage or both? - On premises
b. Please confirm the on-premise hardware manufacturer - Dell
c. Please confirm your cloud storage provider - None
d. What is your annual spend on cloud storage? - None
e. How do you back up your data and with who e.g. Backup as a Service - In house

Date responded: 6 March 2023

Recycling rates

Date submitted: 9 February 2023

Summary of request

1. What is the recycling rate (as a percentage of the total weight of waste) for all waste produced in the council area for the financial year 2021-22, and from the start of financial year 2022 to 31 December 2022?
2. If the figures for 2022/23 are not yet available, please provide an estimated amount, or the amount recycled thus far.
3. How often in a single four-week period does the council collect recycling bins for the following from domestic households:
a. Paper/Carboard
b. Glass
c. Plastic
d. Cans

Summary of response

1. What is the recycling rate (as a percentage of the total weight of waste) for all waste produced in the council area for the financial year 2021-22 - 61%: and from the start of financial year 2022 to 31 December 2022 61% (for April to December).

2. If the figures for 2022/23 are not yet available, please provide an estimated amount, or the amount recycled thus far.

3. How often in a single four-week period does the council collect recycling bins for the following from domestic households:
a. Paper/Carboard - weekly
b. Glass - weekly
c. Plastic - weekly
d. Cans - weekly

Date responded: 13 February 2023

Contact Centre, CRM, and AI & Automation

Date submitted: 9 February 2023

Summary of request

1. Contact Centre – target to organisations we know have a CC
a. Do you have a customer/ citizen facing contact centre? If not please skip these questions.
b. Do you employ and manage your own agents, or do you outsource to a third party? If you outsource who to?
c. How many contact centre agents do you have?
d. Do agents work from home? Or just your offices?
e. Please confirm the manufacturer of your contact centre system(s) that are currently in place?
f. When is your contract renewal date?
g. Who maintains your contact centre system(s)?
2. CRM
a. Do you use a CRM in the contact centre? What platform is used?
b. Do you use the same CRM for the rest of the organisation? What platform is used?
c. Do you use a knowledge base / knowledge management platform? What platform is used?
3. AI & Automation
a. Does your organisation have a customer or citizen facing chatbot? If so, who provides this chatbot technology?
b. Does your organisation utilise RPA technology? If so which RPA technology provider do you use?

Summary of response


1. Contact Centre – target to organisations we know have a CC
a. Do you have a customer/ citizen facing contact centre? If not please skip these questions - Yes
b. Do you employ and manage your own agents, or do you outsource to a third party? If you outsource who to? - In-house
c. How many contact centre agents do you have? - 12
d. Do agents work from home? Or just your offices? - Office based & home
e. Please confirm the manufacturer of your contact centre system(s) that are currently in place? - Skype for Business & Anywhere 365
f. When is your contract renewal date? - For Skype for Business & Anywhere 365 Rolling
g. Who maintains your contact centre system(s)? - Strata

2. CRM
a. Do you use a CRM in the contact centre? What platform is used? - Firmstep
b. Do you use the same CRM for the rest of the organisation? What platform is used? - Yes
c. Do you use a knowledge base / knowledge management platform? What platform is used? - No
3. AI & Automation - No
a. Does your organisation have a customer or citizen facing chatbot? If so, who provides this chatbot technology? - Yes, Who’s on Chat
b. Does your organisation utilise RPA technology? If so which RPA technology provider do you use? - No

Date responded: 17 February 2023

Public toilets

Date submitted: 8 February 2023

Summary of request

• How many public toilets are operated or owned by the council?
• How many public toilets were open to the public for use in the last five calendar years - 2022, 2021, 2020, 2019 and 2018?
• How many public toilets are currently open to the public (as of February 2023)?
• What is the average length of time public toilets are open each day?
• What is the shortest length of time any public toilet is open for?
• What reasons are cited for closing down public toilets?

Summary of response

• How many public toilets are operated or owned by the council? - 27
• How many public toilets were open to the public for use in the last five calendar years –
2022 - 27
2021 & 2020 – at the height of the pandemic we had just 14 toilets open but this incrementally increased throughout 2020/2021 but no actual number is recorded for either year.
2019 - 27
2018 - 27
• How many public toilets are currently open to the public (as of February 2023) - An up to date list of open toilets is listed here Public toilets information - East Devon
• What is the average length of time public toilets are open each day? - Open 8am – 7pm from 1st October to 31st March. Open 8am-10pm 1 April - 30 September
• What is the shortest length of time any public toilet is open for? - 11 hours
• What reasons are cited for closing down public toilets? - Plumbing or electrical issues. Safety concerns, building maintenance, reactive repairs, during Covid-19 it was based on social distancing requirements and safety of building layout.

Date responded: 27 February 2023

Cost of replacing Street names

Date submitted: 6 February 2023

Summary of request

1. How much have you:

a) spent on changing street names in the financial year 2021/22

b) spent on changing street names in the financial year 2022/23 so far?

2. Since April 2021, how many streets have you renamed?

3. Since April 2021, please can you provide a list of what you have renamed streets from and to?

Summary of response

1. How much have you:
a) spent on changing street names in the financial year 2021/22 - zero
b) spent on changing street names in the financial year 2022/23 so far? - zero
2. Since April 2021, how many streets have you renamed? - zero
3. Since April 2021, please can you provide a list of what you have renamed streets from and to? - N/A

Date responded: 17 February 2023

Money spent on external contractors for public relations

Date submitted: 6 February 2023

Summary of request

How much money have you spent on external contractors for public relations (including marketing and communications),

a) In the financial year 2021/22

b) So far in the financial year 2022/23?

Summary of response

How much money have you spent on external contractors for public relations (including marketing and communications),

a) In the financial year 2021/22 - £135,250
b) So far in the financial year 2022/23? - £85,233

Date responded: 6 March 2023

Cllr expenses

Date submitted: 6 February 2023

Summary of request

I am writing to request the below information. Please consider this email as a Freedom of Information Request.

Please can you provide all information for the financial year 2020-21, 2021-2 and from the start of financial year 2022 to 31 December 2022, for the following:

Cars/Taxis/Chauffeur Council Response
List all expenses incurred by the Leader of the Council and other members of the Cabinet for Taxis?
List all expenses incurred by the Leader of the Council and other members of the Cabinet for chauffeur driven car journeys?
List all expenses incurred by director-level officials at the council for Taxis?
Flights
List all expenses incurred by the Leader of the Council and other members of the Cabinet for flights?
List all expenses incurred by director-level officials at the council for flights?
First class rail tickets
List all expenses incurred by the Leader of the Council and other members of the Cabinet for first class rail tickets?
List all expenses incurred by director-level officials at the council for first class rail tickets?

Summary of response

Please can you provide all information for the financial year 2020-21, 2021-2 and from the start of financial year 2022 to 31 December 2022, for the following:

Cars/Taxis/Chauffeur
List all expenses incurred by the Leader of the Council and other members of the Cabinet for Taxis? - Nil
List all expenses incurred by the Leader of the Council and other members of the Cabinet for chauffeur driven car journeys? - Nil
List all expenses incurred by director-level officials at the council for Taxis? - Nil

Flights
List all expenses incurred by the Leader of the Council and other members of the Cabinet for flights? - Nil
List all expenses incurred by director-level officials at the council for flights? - Nil

First class rail tickets
List all expenses incurred by the Leader of the Council and other members of the Cabinet for first class rail tickets? - Nil
List all expenses incurred by director-level officials at the council for first class rail tickets? - Nil

Date responded: 15 February 2023

Council spending on equality, diversity

Date submitted: 6 February 2023

Summary of request

For the financial years 2021-2022 and 2022-2023, please provide a breakdown of all council spending on equality, diversity, and unconscious bias training for council staff.

This is to include, for instance, travel and accommodation costs where staff have been sent on such courses.

Please provide this information in the below table:

Amount spent in financial year 2021-2022 (£)
Amount spent in financial year 2022-23 (£)

Summary of response

For the financial years 2021-2022 and 2022-2023, please provide a breakdown of all council spending on equality, diversity, and unconscious bias training for council staff.

2021/22 Spend = £7920
2022/23 Spend to 31 December 2022 = £8480

The above spend relates to licences for our online e-learning software to access courses available and therefore covers a wide range of different training courses available, not just related to Equality, Diversity and Unconscious Bias training. It is not possible to define a specific cost just for this type of training.

There are no additional expenses incurred e.g. Travel and accommodation as it is all provided online.

This is to include, for instance, travel and accommodation costs where staff have been sent on such courses.
Please provide this information in the below table:
Amount spent in financial year 2021-2022 (£)
Amount spent in financial year 2022-23 (£)


Date responded: 15 February 2023

Disabled Bay Parking Fines

Date submitted: 30 January 2023

Summary of request

I would like to know how many parking fines have been issued to drivers who have illegally parked in a disabled bay over the past five years (between December 2017- December 2022).

If possible, I would also like to find out how many of the parking fines issued have been paid and how many have been appealed.

Summary of response

I would like to know how many parking fines have been issued to drivers who have illegally parked in a disabled bay over the past five years (between December 2017- December 2022) - Since April 2019 (this is as far back as our contravention data goes) 139 motorists have received a PCN for Parking in a Disabled bay without displaying a Blue Badge.

If possible, I would also like to find out how many of the parking fines issued have been paid and how many have been appealed - We will not be able to establish how many were successfully appealed or paid.

Date responded: 23 February 2023

Security / Cyber Security Insurance

Date submitted: 30 January 2023

Summary of request

Under the Freedom of Information Act 2000 may I kindly request the following information about your Cyber Insurance Spending The information needed is as follows:

SECURITY / CYBER SECURITY Insurance
Does your organisation currently have cyber insurance or plan to invest in cyber insurance in the next 12 months?
If you have cyber insurance who is the policy with?
If you have cyber insurance when does the policy come up for renewal?
If you have cyber insurance what is the cost of your current policy or renewal?

Summary of response

Under the Freedom of Information Act 2000 may I kindly request the following information about your Cyber Insurance Spending The information needed is as follows:

SECURITY / CYBER SECURITY Insurance
Does your organisation currently have cyber insurance or plan to invest in cyber insurance in the next 12 months? - No
If you have cyber insurance who is the policy with? - N/A
If you have cyber insurance when does the policy come up for renewal? - N/A
If you have cyber insurance what is the cost of your current policy or renewal? - N/A

Date responded: 31 January 2023

Zero Hours Contracts

Date submitted: 30 January 2023

Summary of request

I write to request information about your use of zero hours contracts in the tax year 2022/2023 under the Freedom of Information Act 2000.

We are aware that we sent you a similar request for the data on zero hours contract in 2020/2021. We are now interested to know whether this data has changed and some of the questions are different.

For clarification:
• By zero hours contract, I refer to the definition provided by section 27A of the Employment Rights Act 1996: "a contract for employment or other worker's contract under which
- the undertaking to or perform work or services is an undertaking to do so conditionally on the employer making work available or services available to the worker, and
- there is no certainty that any such work or services will be made available to the worker."
• By minimum hours contract, I mean a contract where the employer guarantees a small number of hours work, say 1 to 10 hours a week, which can be topped up by more hours if available.

1. What other terminology to do you use for contracts or arrangements meeting the above legal definition of zero hours contract?

2. How many workers/employees do you currently directly employ on zero hours contracts? What is the breakdown of these figures according to:
(a) sex: Male, Female, Other, Prefer not to say
(b) age: 16-17, 18-20, 21-22, 23-24, 25-34, 35-44, 45-54, 55-64, 65+
(c) race:
White - English/Welsh/Scottish/Northern Irish/British Irish
White - Gypsy or Irish Traveller
White - any other background
Asian or Asian British - Indian
Asian or Asian British - Pakistani
Asian or Asian British - Bangladeshi
Asian or Asian British - Chinese
Asian or Asian British - Any other background
Black or Black British - Caribbean
Black or Black British - African
Black or Black British - Any other background
Mixed - White and Black Caribbean
Mixed - White and Black African
Mixed - White and Asian
Mixed - Any other mixed background
Other ethnic group
Prefer not to say

3. What is the minimum, maximum and average number of hours per week carried out by zero hours staff?

4. Do you have a policy to offer zero hours shifts with notice, pay for zero hours shifts cancelled at short notice and to offer a fixed hours contracts to zero hours staff based on actual hours worked?

5. How many workers/employees do you currently indirectly employ on zero hours contracts via agencies, contractors or sub-contractors? If this data is not available, please provide the names of the agencies, contractors or sub-contractors that you use to employ workers indirectly.

6. How many workers/employees do you currently directly employ on minimum hours contracts or via agencies, contractors or sub-contractors?

7. How many workers/employees in total do you currently employ? What is the breakdown of these figure according to same breakdown as Question 2? - please note this question concerns your entire workforce, not just zero hours staff.

Summary of response

1. What other terminology to do you use for contracts or arrangements meeting the above legal definition of zero hours contract? - The Council does not have a zero hours contract policy but but we do offer casual work where there is no obligation to provide work or hours and the individual has no obligation to accept the work.

2. How many workers/employees do you currently directly employ on zero hours contracts? - Zero see 1 above

What is the breakdown of these figures according to:
(a) sex: Male, Female, Other, Prefer not to say
(b) age: 16-17, 18-20, 21-22, 23-24, 25-34, 35-44, 45-54, 55-64, 65+
(c) race:
White - English/Welsh/Scottish/Northern Irish/British Irish
White - Gypsy or Irish Traveller
White - any other background
Asian or Asian British - Indian
Asian or Asian British - Pakistani
Asian or Asian British - Bangladeshi
Asian or Asian British - Chinese
Asian or Asian British - Any other background
Black or Black British - Caribbean
Black or Black British - African
Black or Black British - Any other background
Mixed - White and Black Caribbean
Mixed - White and Black African
Mixed - White and Asian
Mixed - Any other mixed background
Other ethnic group
Prefer not to say

3. What is the minimum, maximum and average number of hours per week carried out by zero hours staff? - See 1 above
4. Do you have a policy to offer zero hours shifts with notice, pay for zero hours shifts cancelled at short notice and to offer a fixed hours? - See 1 above, all work is offered with no obligation for the employee to accept the work. This is in line with our casual contracts.
5. How many workers/employees do you currently indirectly employ on zero hours contracts via agencies, contractors or sub-contractors? If this data is not available, please provide the names of the agencies, contractors or sub-contractors that you use to employ workers indirectly - Agency staff are employed by the agency, they are not zero hour contracts.
6. How many workers/employees do you currently directly employ on minimum hours contracts or via agencies, contractors or sub-contractors? - All employees are engaged on either agreed weekly set contracted hours or under a casual contract (see 1 above).
7. How many workers/employees in total do you currently employ? What is the breakdown of these figure according to same breakdown as Question 2? - please note this question concerns your entire workforce, not just zero hours staff - The council’s current headcount is 553 (which includes 23 employees on casual contracts)

Date responded: 15 February 2023

Evictions from local authority housing

Date submitted: 26 January 2023

Summary of request

Can you please tell me:
• How many people are living in local authority homes (council housing) in your local authority?
• How many evictions have there been for rent arrears in:
1. 2020
2. 2021
3. 2022
4. So far in 2023

Summary of response

• How many people are living in local authority homes (council housing) in your local authority? – 4199 council properties. Unable to provide number of people.
• How many evictions have there been for rent arrears in:

1. 2020 2
2. 2021 2
3. 2022 1
4. So far in 2023 1

Date responded: 31 January 2023

Levelling-up bids

Date submitted: 26 January 2023

Summary of request

Could you please provide a list of all bids made by your local authority to the levelling up fund.
For each bid could you please provide:
• The date the bid was submitted
• The bid title and a brief description of what the bid was for, if available
• The amount of money being requested from the fund
• The name of any external contractors used in the bid
• The amount paid to each of the external contractors used in the bid
• The total estimated cost to the local authority of putting the bid together

Summary of response

Request:
Could you please provide a list of all bids made by your local authority to the levelling up fund.
For each bid could you please provide:
• The date the bid was submitted
• The bid title and a brief description of what the bid was for, if available
• The amount of money being requested from the fund
• The name of any external contractors used in the bid
• The amount paid to each of the external contractors used in the bid
• The total estimated cost to the local authority of putting the bid together

EDDC response:

The date the bid was submitted:
An application was made to the Levelling Up Fund Round 2, via the application portal before the deadline of 2nd August 2022

The bid title and a brief description of what the bid was for, if available:
Title: East Devon Axe Valley Regeneration Package

Description: A Package programme to provide post pandemic economic support and stimulate economic growth in the Axe Valley in East Devon and its main towns of Axminster and Seaton which will improve the image and functionality of the towns and create a more sustainable economy. The Package comprises a public realm project on Seaton seafront, and new flexible workspace and industrial workspace in both towns targeted at start-ups and small businesses. The Package will open up spaces for pedestrianisation on the seafront and prioritise active travel, increase visitor numbers and length of visits, and create new homes and leisure developments. The Employment Space Project will provide much needed workspace to support start-ups and SMEs The Package will create 190 jobs.

The amount of money being requested from the fund:
The total LUF grant requested was £11.18m

The name of any external contractors used in the bid:
Avison Young, Commercial Real Estate Advisers (lead consultant) – business case, property and economics advice

Nash Partnership – architects masterplanners project concept designs and plans
Coreus Cost Consultants – cost , programme and cashflow advice

The amount paid to each of the external contractors used in the bid:
£65,000 paid via the lead consultant Avison Young. (this was split into 2 parts Stage 1- £35,000 and Stage 2 - £30,000)
The breakdown of consultants’ costs in the tender submissions were as follows:

Avison Young Nash Coreus Total
Stage 1 £24,725 £8,500 £2,100 £35,325
Stage 2 £18,875 £8,500 £2,888 £30,263
Total £43,600 £17,000 £4,988 £65,588


The total estimated cost to the local authority of putting the bid together:
Approximately £23,700.

Date responded: 17 February 2023

Non Domestic Rates NDR (Business Rates) Special rate code 998

Date submitted: 25 January 2023

Summary of request

Within your council area, how many non domestic properties are classed by Special Rate Code 998. which may also be known special category code (SCat) 998 and may have a letter(s) after the code 998 for example 998c.

Please could you provide a list of properties and addresses classified by special rate code or (Scat) 998 in your area?

Summary of response

You requested to know how many non domestic properties are classed by Special Rate Code 998. Which may also be known as special category code (SCat) 998 and may have a letter(s) after the code 998 for example 998c.

Please could you provide a list of properties and addresses classified by special rate code or (Scat) 998 in your area? - We do not have any properties with the scat code 998 or any variants of it.

Date responded: 15 February 2023

Women fleeling DA on housing waiting

Date submitted: 25 January 2023

Summary of request

- The total number of women currently (as of 24/01/23) on your waiting list for council housing who are living in a refuge/ supported living facility for women fleeing domestic abuse.

- Of this number, please can you provide the total number of women who have been on the list for i) up to six months ii) up to one year iii) up to two years iii) more than two years.

Summary of response

- The total number of women currently (as of 24/01/23) on your waiting list for council housing who are living in a refuge / supported living facility for women fleeing domestic abuse - 18

- Of this number, please can you provide the total number of women who have been on the list for
i) up to six months - 5
ii) up to one year - 2
iii) up to two years - 3
iv) more than two years - 8

Date responded: 14 February 2023

Equine welfare

Date submitted: 24 January 2023

Summary of request

We specifically request information you have on the following aspects in your area each year for the last 10 years, and welcome associated information you have:
1. Number of licensed equine establishments (both riding schools and those hiring out horses, ponies and donkeys)
2. Number of livery yards
3. Number of licenced equine slaughtermen (knackermen) and abattoirs
4. Number of equines slaughtered in the abattoirs and killed by knackermen in your area
5. Number of complaints/ calls relating to equine welfare, and the outcome of those calls
6. Number of calls received about fly grazing or equine abandonment with number of horses, ponies and donkeys involved.
7. Number of horses, ponies and donkeys detained after being reported as fly grazing or abandoned
8. Number of equine welfare related prosecutions
9. Number of equine passport fixed penalty notices

Summary of response

1. Number of licensed equine establishments (both riding schools and those hiring out horses, ponies and donkeys) - x5
2. Number of livery yards - x2 Livery Yards aren’t licensed by EDDC
3. Number of licenced equine slaughtermen (knackermen) and abattoirs - We don’t licence abattoirs. Trading Standards / Food Standards Agency
4. Number of equines slaughtered in the abattoirs and killed by knackermen in your area - Not known
5. Number of complaints/ calls relating to equine welfare, and the outcome of those calls - None
6. Number of calls received about fly grazing or equine abandonment with number of horses, ponies and donkeys involved - None
7. Number of horses, ponies and donkeys detained after being reported as fly grazing or abandoned - None
8. Number of equine welfare related prosecutions - None
9. Number of equine passport fixed penalty notices - None

Date responded: 17 February 2023

Affordable Housing DHC waiting list

Date submitted: 24 January 2023

Summary of request

I would value the following information:-
• The total number of families registered on the EDDC housing waiting list.
• The number of families registered on the EDDC Housing waiting list that reside in the following parishes:- Broadhembury, Payhembury, Plymtree, Awliscombe, Talaton and Dunkeswell.
Mid Devon District Council has an annual target for creating affordable housing.
• Does EDDC have an annual target for affordable housing?
• If such a target exists, what is the annual target?
Please can you supply the numbers of affordable houses that have been created in East Devon over the last three years?

Summary of response

I would value the following information:-

• The total number of families registered on the EDDC housing waiting list.- 5109
• The number of families registered on the EDDC Housing waiting list that reside in the following parishes:-
• Broadhembury - 9
• Payhembury - 3
• Plymtree - 3
• Awliscombe - 3
• Talaton - 3
• Dunkeswell - 38



Mid Devon District Council has an annual target for creating affordable housing.
• Does EDDC have an annual target for affordable housing? - We have an aspirational target of reaching 300 Affordable Homes per year delivered in partnership with Registered Providers, Volume Builders via Section 106 Agreements, Community Led Development and EDDC self-delivery
• If such a target exists, what is the annual target? - As above
Please can you supply the numbers of affordable houses that have been created in East Devon over the last three years? - 555 affordable homes delivered in the last 3 years across the district

Date responded: 14 February 2023

CPNs and PSPOs

Date submitted: 24 January 2023

Summary of request

1. Please state the number of Community Protection Notices (CPNs) issued by your authority in the period November 2020-October 2021; and also the period November 2021-October 2022. Please also state the number of Community Protection Warnings (CPWs) issued within these periods.

2. If possible, please state the subject of these CPNs - for example, by providing the texts, or stating the subject matter of the orders (e.g. Litter, waste, ASB).

3. Please state whether you have a procedure for considering written representations requesting the varying or discharging of CPNs (outside of Magistrate Court appeal).

4. Please state the total number of Public Spaces Protection Orders (PSPOs) issued by your authority. Where possible, please provide a web link for the texts of these PSPOs.

5. Please state the number of fixed penalty notices (FPNs) issued for the offence of violating a PSPO in the calendar years 2021 and 2022. Where possible, please state the offences for which these FPNs were issued (eg begging, alcohol, dog control, dispersal).

6. Please state if you contract a private enforcement company for issuing penalties for environmental or anti-social behaviour offences (e.g. Littering or PSPOs).

Summary of response

1. Please state the number of Community Protection Notices (CPNs) issued by your authority in the period November 2020-October 2021; (x1)
and also the period November 2021-October 2022 - ZERO

Please also state the number of Community Protection Warnings (CPWs) issued within these periods; x3 Nov 2020 – Oct 2021 and x11 NOV 2021 – OCT 2022

2. If possible, please state the subject of these CPNs - for example, by providing the texts, or stating the subject matter of the orders (e.g. Litter, waste, ASB) - ASB, DRUNKEN BEHAVIOUR, DRUGS

3. Please state whether you have a procedure for considering written representations requesting the varying or discharging of CPNs (outside of Magistrate Court appeal) - NO

4. Please state the total number of Public Spaces Protection Orders (PSPOs) issued by your authority. Where possible, please provide a web link for the texts of these PSPOs -

Public Spaces Protection Orders - Public spaces protection orders (PSPOs) - East Devon
https://eastdevon.gov.uk/environmental-health-and-wellbeing/environmental-health-information/public-spaces-protection-orders/public-spaces-protection-orders-pspos/

Total issued from 2017 – 2022 x15

5. Please state the number of fixed penalty notices (FPNs) issued for the offence of violating a PSPO in the calendar years 2021 and 2022 - x2

Where possible, please state the offences for which these FPNs were issued (eg begging, alcohol, dog control, dispersal) - x1 ASB, Leaving items outside on landing area and x1 PSPO Breach - Failure to keep dog on lead in specified area.

The Police issued 3 PSPO’s on the Council’s behalf

PSPO Breach - Urination in public
PSPO Breach - Fail to surrender alcohol
PSPO Breach - Urination in public

6. Please state if you contract a private enforcement company for issuing penalties for environmental or anti-social behaviour offences (e.g. Littering or PSPOs) - NO

Date responded: 17 February 2023

Ukraine homelessness in UK

Date submitted: 24 January 2023

Summary of request

How many individuals who came to the UK as part of the Ukraine Sponsorship Scheme (Homes for Ukraine scheme) or the Ukraine Family Scheme are now statutory homeless, as registered with your council?

To be clear, I am referring to Ukrainians who arrived in your council's constituency under either scheme and have now been recorded as statutory homeless.

If a parent has made the homelessness application/registration on behalf of a family, please include the total number of family members affected (not just the one member making the application).

Summary of response

How many individuals who came to the UK as part of the Ukraine Sponsorship Scheme (Homes for Ukraine scheme) or the Ukraine Family Scheme are now statutory homeless, as registered with your council? - 1 household so far- 1 adult, 1 child – for who we have accepted a main duty.

Date responded: 31 January 2023

Household Support Fund

Date submitted: 24 January 2023

Summary of request

1. The number of applications to the Household Support Fund during the 12 months to 31st December 2022.
2. The monetary amount of support provided to applicants to the Household Support Fund during the 12 months to 31st December 2022.
3. The number of successful applicants to the Household Support Fund during the 12 months to 31st December 2022.
4. If possible, I would also like to know the outstanding monetary amount from the Household Support Fund that is available before the scheme ends on 31st March 2023.

Summary of response

1. The number of applications to the Household Support Fund during the 12 months to 31st December 2022 - 2336
2. The monetary amount of support provided to applicants to the Household Support Fund during the 12 months to 31st December 2022 - £289,851.53
3. The number of successful applicants to the Household Support Fund during the 12 months to 31st December 2022 - 1094

Please note that the above figures take into account some of our own hardship funds that we were using between October to December whilst we were setting up the new household support fund scheme.

4. If possible, I would also like to know the outstanding monetary amount from the Household Support Fund that is available before the scheme ends on 31st March 2023.

Our HSF scheme from December is in two parts.

1st part - allocated awards to those on low incomes - £230,668 allocated to these households. Up to 23.01.2023 £153,346 of allocated awards have been claimed, £77,322 left for households who still need to apply for their funds.
2nd part – open applications. £86,365 was allocated to this part of the scheme. Up to 23.01.2023 £25,398.99 spent £60,966.01 left. Please note we were not ready to go live with the scheme until December 2022.

Date responded: 31 January 2023

Public bin removal

Date submitted: 20 January 2023

Summary of request

Please can you tell me the number of public bins the council has provided in your area for the past five years (1 January 2018 - 19 January 2023). Please could this be broken down by month, the type of bin, the location (e.g. park or street).

Please can you tell me the number of public bins removed from your area over the past five years (1 January 2018 - 19 January 2023). Please could this be broken down by month, the type of bin, the location (e.g. park or street) and the reason for removal.

Please can you tell the savings made from the removal of the bins, broken down annually from 1 January 2018-19 January 2023.

Summary of response

Please can you tell me the number of public bins the council has provided in your area for the past five years (1 January 2018 - 19 January 2023). Please could this be broken down by month, the type of bin, the location (e.g. park or street) - Information not held. We are unable to collate this data.

Please can you tell me the number of public bins removed from your area over the past five years (1 January 2018 - 19 January 2023). Please could this be broken down by month, the type of bin, the location (e.g. park or street) and the reason for removal - Information not held. We are unable to collate this data.

Please can you tell the savings made from the removal of the bins, broken down annually from 1 January 2018-19 January 2023 - Information not known.

EDDC is carrying out a district wide bin and dog bin review in the new financial year which will set out the total number of bins we have across the district, locations and types of provision. This review will not be completed until the end of the year.

Date responded: 8 February 2023

Council house EPC ratings & MEES

Date submitted: 17 January 2023

Summary of request

I would like information about your council’s homes and MEES enforcements in relation to climate action for the Council Climate Action Scorecards. This information may be held by a housing department or similar.

In particular, please supply me with information relating to the following questions:

1. What is the energy efficiency of the council's homes (managed or owned by the council)? Please provide either a distribution table with the number of buildings for each EPC rating or the percentage of the council’s homes that have received an EPC rating of C or above.

2. What is the number of investigations, enforcement notices and enforcement actions that the council did, related to MEES (Minimum Energy Efficiency Standards) in the 2021/22 financial year.

Where data is available separately for each statistic please provide separately. If only some information is available, please give me that information.

Summary of response

1. What is the energy efficiency of the council's homes (managed or owned by the council)? Please provide either a distribution table with the number of buildings for each EPC rating or the percentage of the council’s homes that have received an EPC rating of C or above - Information currently incomplete and inaccurate. EDDC is in the process of carrying out a 100% Stock Condition survey, this is due to complete September 2023; it will include an Energy Assessment and new EPC for all of our properties.


2. What is the number of investigations, enforcement notices and enforcement actions that the council did, related to MEES (Minimum Energy Efficiency Standards) in the 2021/22 financial year - None

Where data is available separately for each statistic please provide separately. If only some information is available, please give me that information.

Date responded: 8 February 2023

Council electricity tariffs and renewable electricity generation

Date submitted: 17 January 2023

Summary of request

I would like information about your council’s electricity sources in relation to climate action for the Council Climate Action Scorecards. This information may be held by an estates department or similar.

In particular, please supply me with information relating to the following questions:

a. Does the council have a 100% renewable green electricity tariff for all of the electricity that the council is directly responsible for, and is this tariff with Green Energy UK plc, Good Energy Limited or Ecotricity?

This includes all electricity that the council is directly responsible for, in council offices and any other buildings leased and managed by the council where the council pays the electricity tariff. This does not include homes owned or managed by the council. If unsure, please state your provider and tariff.

b. Does the council generate and use energy from waste? And if so, what percentage of the council’s total electricity use is powered by these energy from waste electricity sources?

c. Does the council buy directly from a local renewable electricity source or have its own renewable electricity sources? And if so, what percentage of the council's total electricity use is powered by this/these renewable electricity sources?

This includes council owned renewable electricity sources that are located outside of the council area, such as solar farms located further south to maximise electricity generation.

Summary of response


a. Does the council have a 100% renewable green electricity tariff for all of the electricity that the council is directly responsible for, and is this tariff with Green Energy UK plc, Good Energy Limited or Ecotricity? - YES, we have opted for all our electricity to be from green sources. Other, Total Energies Pure Green Tariff.

This includes all electricity that the council is directly responsible for, in council offices and any other buildings leased and managed by the council where the council pays the electricity tariff. This does not include homes owned or managed by the council. If unsure, please state your provider and tariff.

b. Does the council generate and use energy from waste? And if so, what percentage of the council’s total electricity use is powered by these energy from waste electricity sources? - NO

c. Does the council buy directly from a local renewable electricity source or have its own renewable electricity sources? And if so, what percentage of the council's total electricity use is powered by this/these renewable electricity sources? - The council does not buy energy from local renewable electricity sources. The council has one array of solar panels in one of its buildings, it is estimated that it accounts for less than 1% of the council’s electricity use.

This includes council owned renewable electricity sources that are located outside of the council area, such as solar farms located further south to maximise electricity generation.


Date responded: 8 February 2023

Household Support Fund

Date submitted: 17 January 2023

Summary of request

I would be grateful if you could please provide the following information, with regards to the Household Support Fund (Tranche: 1 October 2022 to 31 March 2023)

1. The total spend of the Household Support Fund as of 31st December 2022, as per the interim Management Information report
2. The total spend of the Household Support Fund on households with a disabled person as of 31st December 2022 as per the interim Management Information report
3. The total spend of the Household Support Fund on households with a disabled person that has gone directly to these households in the form of vouchers, item purchases or bank transfer (i.e. not provided to third parties to deliver services to support this group)
4. For Tranche 1: Has the local authority set an allocated expenditure for households with a disabled person and if so, what is the total figure for the expenditure?
5. What data is being used to identify households with disabled people who may benefit from the scheme (e.g. in receipt of disability benefits, being provided with a care package by your local authority)
6. What is the eligibility criteria for households with disabled people to be able to avail of support through the Household Support Fund?
7. What formats and communication channels (e.g. easy-read, audio) are being provided to ensure information about the Household Support Fund and the application process is accessible for disabled people?

Summary of response

I would be grateful if you could please provide the following information, with regards to the Household Support Fund (Tranche: 1 October 2022 to 31 March 2023)

Please note scheme went live mid December 22.

1. The total spend of the Household Support Fund as of 31st December 2022, as per the interim Management Information report - £36,414.00
2. The total spend of the Household Support Fund on households with a disabled person as of 31st December 2022 as per the interim Management Information report - £7,245.00. Please note we are only able to enter the spend into one category e.g. If someone has a disabled person in their household but also has a child they will be added as a household with children not disability.
3. The total spend of the Household Support Fund on - Households with a disabled person that has gone directly to these households in the form of vouchers, item purchases or bank transfer (i.e. not provided to third parties to deliver services to support this group) - Cannot provide this breakdown
4. For Tranche 1: Has the local authority set an allocated expenditure for households with a disabled person and if so, what is the total figure for the expenditure? - Not specifically, targeted support is being made to low income households who meet criteria and therefore disabled residents will be included within this group.
5. What data is being used to identify households with disabled people who may benefit from the scheme (e.g. in receipt of disability benefits, being provided with a care package by your local authority) - Those who either receive a disability benefit or who advise us that they have a resident in their household who is disabled. This information is captured on the application form as a monitoring question.
6. What is the eligibility criteria for households with disabled people to be able to avail of support through the Household Support Fund? - There is no criteria specifically for disabled resident although our targeted scheme has criteria for example; All residents in receipt of Housing Benefit who have been targeted for support will receive a payment up to £650. Any payments that were already made from one of the governments other cost of living payments are deducted. i.e. If a disabled person already received £150 from the government COL support they will receive a further £500 payment.
A further amount of £200 has been offered to those residents not on mains supply for heating and a further £100 paid for any resident living in an EPC rated property of Band E or below. These amounts are added to the payment of up to £650. The highest award paid out can therefore be £950.
Any resident who has not received a letter inviting them to claim their payment can still apply via the open application process.
7. What formats and communication channels (e.g. easy-read, audio) are being provided to ensure information about the Household Support Fund and the application process is accessible for disabled people - Applications are made on-line. Process to help those who cannot complete directly in place with an officer being able to complete the form on their behalf. Alternatively 3rd party can complete the form on their behalf if they are unable to do so.

For Qs 1-4 I would be grateful if the responses could be filled in and provided in the attached spreadsheet. If there are any difficulties with accessing and completing the spreadsheet, please let me know and I would be happy to consider another format as convenient for you - No spreadsheet attached

Date responded: 31 January 2023

Parking permits

Date submitted: 17 January 2023

Summary of request

• How many parking permit zones/areas do you have in your council area for 2023?
• How many parking permit zones/areas did you have in your council area in 2013?
• How much do your parking permits costs annually in 2023?
• How much did you your parking permits costs annually in 2013?

Summary of response

• How many parking permit zones/areas do you have in your council area for 2023? - 11 primary towns/zones in operation now
• How many parking permit zones/areas did you have in your council area in 2013? - In 2013 our permit offering was administered differently to how it is now. 4 x Town parking permit zones/areas plus the following:

Economy permit - gave the benefit of a Town / Area permit but with the addition of 3 hrs max stay in Long and Short stay car parks in every other town in East Devon.
East Devon permit - covered all 11 towns and allowed 3 hrs max, 1 stay per day in short stay and as long as required in the long stay.
Residents permit - had to live in close proximity to one of three car parks. These were Camperdown Terrace, Exmouth; Underhill, Lympstone and Dolphin Street, Colyton
Commercial permits - for Public Service and Heavy Goods Vehicles
Weekly - for Light Goods Vehicles and generally used by holiday makers
Weekly Coach - for Public Service Vehicles
Guest House - for use by guests temporarily staying at a guest house / holiday let.

• How much do your parking permits costs annually in 2023? - This information can be found on our website at https://eastdevon.gov.uk/parking/car-park-permits/car-park-permits-we-offer/cost-of-parking-permits/#article-content As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

• How much did you your parking permits costs annually in 2013? - see below

Annual Town / Area - £120
6 month Town / Area - £73
Annual Economy - £154
6 month Economy - £91
Annual East Devon - £185
6 month East Devon - £106
Residents (annual) - £35
Commercial (annual) - £254
Weekly - £23
Weekly Coach - £57
Guest House (6 month) - £89


Date responded: 13 February 2023

Enforcement Activities

Date submitted: 16 January 2023

Summary of request

1. Does the Council deliver on-the-ground enforcement functions such as issuing fixed penalty notices for anti-social behaviour, littering and flytipping, and if so, how (directly, contracted out, etc.)?
2. Does the Council deal with abandoned and/or untaxed vehicles, if so, how?
3. Does the Council deal with unlawful encampments and traveller incursions, if so, how?
4. If yes to either 1, 2 or 3, does an enforcement strategy exist, and can this be provided?
5. In the last 5 financial years, how much has your authority recovered through Fixed Penalty Notices, fines and other actions as a result of enforcement action for these activities?
6. In the last 5 financial years, how much has been spent on delivering these enforcement activities (for ease, if these form the substantive part of a department or team’s responsibilities, please provide its combined net revenue budget)?
7. Please provide any internal email correspondence and documents (including service reviews and committee reports) which relate to any consideration of reviewing expenditure on the aforementioned enforcement functions within the last 2 years.

Summary of response

1. Does the Council deliver on-the-ground enforcement functions such as issuing fixed penalty notices for anti-social behaviour, littering and flytipping, and if so, how (directly, contracted out, etc.)? – Yes, direct in-house provision
2. Does the Council deal with abandoned and/or untaxed vehicles, if so, how? – Yes for abandoned vehicles, in-house provision. Untaxed vehicles are dealt with by DVLA not Councils.
3. Does the Council deal with unlawful encampments and traveller incursions, if so, how? – We use a third party provider- Devon Investigations.
4. If yes to either 1, 2 or 3, does an enforcement strategy exist, and can this be provided? – http://eddcintranet/media/1262/regulatory-enforcement-and-prosecution-policy.doc
5. In the last 5 financial years, how much has your authority recovered through Fixed Penalty Notices, fines and other actions as a result of enforcement action for these activities? – £5760
In the last 5 financial years, how much has been spent on delivering these enforcement activities (for ease, if these form the substantive part of a department or team’s responsibilities, please provide its combined net revenue budget)? -
Net Revenue Budget
2017/18 - £1,451,571
2018/19 - £1,676,647
2019/20 - £1,610,137
2020/21 - £1,321, 611
2021/22 - £1,619,385
6. Please provide any internal email correspondence and documents (including service reviews and committee reports) which relate to any consideration of reviewing expenditure on the aforementioned enforcement functions within the last 2 years – Information not held

Date responded: 26 January 2023

Full costs to install electric vehicle charging bays in Imperial Road, Exmouth car park

Date submitted: 13 January 2023

Summary of request

I would like to know the full costs of the newly installed electric vehicle charging bays in the Imperial Road, Exmouth car park; that is their installation costs and the loss of income from the repurposed parking bays along with the projected income which EDDC will gain from these bays.
Thank you.

Summary of response

I would like to know the full costs of the newly installed electric vehicle charging bays in the Imperial Road, Exmouth car park; that is their installation costs and the loss of income from the repurposed parking bays along with the projected income which EDDC will gain from these bays.

There are 2 separate EV installations in Imperial Road Car Park, the first is owned and operated by Scottish Power, the second by an energy company named Wenea.

The terms of the agreement with both companies gives East Devon a proportion of the income from the use of the bays, which are leased on a 15 year term. This varies from 5-6% of income after operator costs.

There are a number of variables which will make it very difficult to predict future income, these include EV bay utilisation as well as the unit cost of electricity, both of these factors will be outside of our direct control.

The EV bay installations do mean there are less spaces available for non-EV vehicles, however this would only amount to a loss of income if this car park and all of the other EDDC car parks were completely full, meaning that a motorist seeking a space was unable to park in any of our locations. The other circumstance being that motorists found it too difficult to park, so decided not to return to the area in the future. However we are unable to provide a cost as to the predicted loss of income.

The costs of the installations were funded by the relevant EV providers as part of our agreement to lease the spaces, the cost of these will vary by provider and location and is not information held by EDDC.

Date responded: 26 January 2023

Dangerous Wild Animals

Date submitted: 6 January 2023

Summary of request

1. The current number of DWA licences within your jurisdiction.

2. For each DWA licence, list all the species and the number of individuals covered.
(In each case, please provide the taxonomic and common name, if possible, to enable the species to be identified.)

3. The number of DWA applications which were made and subsequently refused, and the reasons for refusal, if possible.

We do not require personal information such as names of licensees, addresses etc.

Summary of response

1. The current number of DWA licences within your jurisdiction - 1

2. For each DWA licence, list all the species and the number of individuals covered.
(In each case, please provide the taxonomic and common name, if possible, to enable the species to be identified.) - 1 African Serval Cat

3. The number of DWA applications which were made and subsequently refused, and the reasons for refusal, if possible.- 0

Date responded: 31 January 2023

Planning department staffing levels

Date submitted: 6 January 2023

Summary of request

This is a Freedom of Information Request under the Freedom of Information Act 2000 regarding staffing levels at East Devon District Council’s planning department.

Please provide me with the following:

- How many roles are there at East Devon District Council’s planning department?
- How many current vacancies at East Devon District Council’s planning department?
- What staffing capacity is East Devon District Council’s planning department currently working at?
- What has the staff turnover rate been in the past 12 months in at East Devon District Council’s planning department?

Summary of response

- How many roles are there at East Devon District Council’s planning department? - 58 (exc. Assistant Director and 1 further Manager who have wider responsibilities than just Planning)
- How many current vacancies at East Devon District Council’s planning department? - 7
- What staffing capacity is East Devon District Council’s planning department currently working at? - 51 (assuming this means the total staff currently employed in planning).
- What has the staff turnover rate been in the past 12 months in at East Devon District Council’s planning department?

Turnover rate for 2021/22 = 6 employees (7.14%)
Turnover rate April to Dec 2022 = 11 employees (16.67%)

Date responded: 26 January 2023

PSH and social housing complaints

Date submitted: 3 January 2023

Summary of request

I would like to request the following information housing policy enforcement.
Please would you send me the following details?
a) The total number of complaints received by tenants about private landlords or letting agents
i) So far this year
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19
b) The total number of a) which were focused on problems with
i) Damp in properties
ii) Rodents, bed bugs or other pests
iii) Rent rises deemed by the tenant to be excessive
iv) Eviction notices deemed by the tenant to be unfair
c) The total number of complaints received by tenants about housing association properties and/or council housing
i) So far this year
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19
d) The total number of c) which were focused on problems with
i) Damp in properties
ii) Rodents, bed bugs or other pests
iii) Rent rises deemed by the tenant to be excessive
iv) Eviction notices deemed by the tenant to be unfair
e) The total number of Housing Enforcement Officers, or equivalent, employed by the Council
i) Currently
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19
f) The total number of Housing Enforcement Officer posts, or equivalent, which the Council has (including vacant jobs)
I) Currently
II) 2021/22
III) 2020/21
IV) 2019/20
V) 2018/19
g) The total number of landlords which have been prosecuted by the Council for failing to meet their legal obligations to tenants
i) So far this year
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19
h) The total number of landlords which have been banned from renting out properties within the Council area
i) So far this year
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19

Summary of response

I would like to request the following information housing policy enforcement.
Please would you send me the following details?
a) The total number of complaints received by tenants about private landlords or letting agents
i) So far this year - 315
ii) 2021/22 - 501
iii) 2020/21 - 337
iv) 2019/20 - 228
v) 2018/19 - 374

b) The total number of a) which were focused on problems with
i) Damp in properties - 38
ii) Rodents, bed bugs or other pests - Unable to provide breakdown
iii) Rent rises deemed by the tenant to be excessive - No information held
iv) Eviction notices deemed by the tenant to be unfair - No information held

c) The total number of complaints received by tenants about housing association properties and/or council housing
i) So far this year - 63
ii) 2021/22 - 119
iii) 2020/21 - 96
iv) 2019/20 - 52
v) 2018/19 - 37

d) The total number of c) which were focused on problems with
i) Damp in properties - Unable to provide breakdown
ii) Rodents, bed bugs or other pests - Unable to provide breakdown
iii) Rent rises deemed by the tenant to be excessive - Unable to provide breakdown
iv) Eviction notices deemed by the tenant to be unfair - Unable to provide breakdown

e) The total number of Housing Enforcement Officers, or equivalent, employed by the Council
i) Currently
ii) 2021/22
iii) 2020/21
iv) 2019/20
v) 2018/19

EDDC does not have or has had a specific Housing Enforcement role within the Council structure. Housing enforcement sits within a number of departments within the Council and will form one part of the generic Technical Officers roles in Environmental Protection, Private Sector Housing and Estate Management.

f) The total number of Housing Enforcement Officer posts, or equivalent, which the Council has (including vacant jobs)
I) Currently
II) 2021/22
III) 2020/21
IV) 2019/20
V) 2018/19

EDDC does not have or has had a specific Housing Enforcement role within the Council structure. Housing enforcement sits within a number of departments within the Council and will form one part of the generic Technical Officers roles in Environmental Protection, Private Sector Housing and Estate Management.

g) The total number of landlords which have been prosecuted by the Council for failing to meet their legal obligations to tenants -
i) So far this year - 0
ii) 2021/22 - 0
iii) 2020/21 - 0
iv) 2019/20 - 0
v) 2018/19 - 0

h) The total number of landlords which have been banned from renting out properties within the Council area
i) So far this year - 0
ii) 2021/22 - 0
iii) 2020/21 - 0
iv) 2019/20 - 0
v) 2018/19 - 0

Date responded: 25 January 2023

Bonuses and Redundancy Payments

Date submitted: 3 January 2023

Summary of request

This is an information request relating to bonuses and redundancy payments.

Please provide the following information:
• How many bonuses were given out to staff during the 2022 calendar year? Please include the monetary value of the bonus and also the format of the bonus (i.e. was it a gift card, voucher, cash bonus)
• Any redundancy payments made to employees leaving in 2022. If any were made, please provide information on the total amount of each payment

Summary of response

• How many bonuses were given out to staff during the 2022 calendar year? Please include the monetary value of the bonus and also the format of the bonus (i.e. was it a gift card, voucher, cash bonus)
The council does not operate a bonus scheme.
• Any redundancy payments made to employees leaving in 2022. If any were made, please provide information on the total amount of each payment
There were no redundancy payments in 2022.

Date responded: 25 January 2023

Smart energy meters installed in public buildings

Date submitted: 3 January 2023

Summary of request

Could you provide the data for the below points, as of the 20th December 2022 (or the closest available date available in data):



1. How many public buildings in your council had working smart energy meters installed on the premises?



- Please provide the data split by property type

- If available, please provide the date/year the smart energy meters were installed

- If available, please provide any available data on when smart energy meters are planned to be installed on the premises which don't already have them

Summary of response

1. How many public buildings in your council had working smart energy meters installed on the premises?
All our public buildings have smart meters.
Our 2 main corporate offices have HH meters and have specific HH compliant meters installed.

- Please provide the data split by property type
3 corporate buildings/offices - 1 AMR installed in 2015, HH compliant meters installed in 2017 and 2018
1 theatre – AMR installed in 2017
1 arts gallery - AMR installed in 2018
25 public toilets - 22 of the AMRs were installed in 2017, 1 in 2019, 1 in 2020, 1 in 2021.
- If available, please provide the date/year the smart energy meters were installed
Answered above.

- If available, please provide any available data on when smart energy meters are planned to be installed on the premises which don't already have them
All our public buildings have smart meters installed.

Date responded: 20 January 2023

Comms staff

Date submitted: 21 December 2022

Summary of request

1. How many staff (as measured by full-time equivalents) do you employ to work on communications? Please include all internal and external communications including work on your website, media queries and social media.

2. What was your communication spending for the financial year 2021/22 and what is the budget for the current communications spending in the current financial year?

Summary of response

1. How many staff (as measured by full-time equivalents) do you employ to work on communications? Please include all internal and external communications including work on your website, media queries and social media - 4 FTE (Communications Manager, Communications Officer, Digital Communications Business Graduate Partner and Digital Services Officer)

2. What was your communication spending for the financial year 2021/22 and what is the budget for the current communications spending in the current financial year? - The cost of the Communications Team is as follows:
2021-22 actual = £163,184.00
2022-23 budget = £180,226.00

Date responded: 19 January 2023

Home workers at the council

Date submitted: 19 December 2022

Summary of request

Please include the following information:
• The number of staff that currently work employed by the council that are contractual home workers
Please also include the following information:
• The number of contractual home workers employed by the department in each of the last three financial years: 2019-20, 2020-21, 2021-22
By “contractual home workers” I mean employees who have it written into their contracts that their normal working arrangements are to work from home.
Finally, please also include the following information:
• The daily occupancy rate of the council offices during the following months: September, October, November (2022)
The occupancy rate could be either the number of desks or workspaces booked per day through a hot-desking system as a percentage of the total number of desks, or it could be the percentage of eligible card-holders who have access to the council offices who have access it during this period

Summary of response

You requested information relating to home workers at the council

Please include the following information:
The number of staff that currently work employed by the council that are contractual home workers - The Council does not engage employees on homeworker contracts, all contracts have a place of work as the Council’s designated offices. The Council operates a flexible working policy of allowing employees to work from home in agreement with their manager and their service needs with the offices always available.

Please also include the following information:
The number of contractual home workers employed by the department in each of the last three financial years: 2019-20, 2020-21, 2021-22 - The Council does not engage employees on homeworker contracts, all contracts have a place of work as the Council’s designated offices. The Council operates a flexible working policy of allowing employees to work from home in agreement with their manager and their service needs with the offices always available.

By “contractual home workers” I mean employees who have it written into their contracts that their normal working arrangements are to work from home.
Finally, please also include the following information:
• The daily occupancy rate of the council offices during the following months: September, October, November (2022) - EDDC do not record occupancy data any more

Date responded: 20 December 2022

Classes of vehicles - car park restrictions

Date submitted: 5 September 2022

Summary of request

1. Please confirm the councils definition of each of the following:
Car
SUV
Motorhome
Van
Motor caravan
Campervan
Caravan
4x4

2. how these definitions. Determined, DVLA definition, common household names, industry definitions etc ?

3. which definitions are used at council council responsibility parking areas?

4. on Sunday 28th how many parking fines were issued for each vehicle type listed in question (1) and reasons.

Summary of response

1. We only distinguish between classes of vehicles where the terms and conditions of the car park restrict use to/or by a certain category of vehicle. Therefore our definitions are more broad than those provided. The 2 definitions below cover the list of vehicles provided with the exception of “caravan”, which means “a trailer which is designed for road use and provides mobile living accommodation”.

“Motor Caravan” means a motor Vehicle which is constructed or adapted for the carriage of passengers and their effects and which contains as permanently installed equipment, the facilities which are reasonably necessary for enabling the Vehicle to provide living accommodation for its users”

“Passenger Vehicle” means a motor car within the provisions of Section 136(2)(a) of the 1984 Act, and does not include any form of trailer or caravan;

2. Our vehicle classification definitions are set in our Off Street Parking Places Order 2008 (amended) using the legal definition of vehicle classification.

3. Our vehicle classification definitions are set in our Off Street Parking Places Order 2008 (amended) using the legal definition of vehicle classification

4. 9 PCN’s were issued on Sunday 28th August. 3 of these PCN’s were issued to vehicles for the following contravention “parked in an area not designated for that class of vehicle”

Date responded: 7 September 2022

Car Park data

Date submitted: 17 August 2022

Summary of request

I am conducting some market research and would like to request the following information.

 Total number of car parks
 Num. of car parks classed as off-street (not spaces)
 Num. of car parks classed on-street (not spaces)
 Num. of Multi Storey car parks
 Total Num. parking machines
 Type of machines: Pay & Display – Pay on Exit – Pay on Foot – Barrier etc.
 Age of machines
 Current parking machine supplier
 Payment capabilities–Coin –Card –Google/Apple–Pay by Phone–App
 Date machines likely to be reviewed.

Summary of response

 Total number of car parks - 48
 Num. of car parks classed as off-street (not spaces) - 48
 Num. of car parks classed on-street (not spaces) - 0
 Num. of Multi Storey car parks - 0
 Total Num. parking machines - 65
 Type of machines: Pay & Display; Pay on Exit; Pay on Foot; Barrier etc. and Pay & Display
 Age of machines - Ranging from 7 years old to one year old
 Current parking machine supplier - Flowbird
 Payment capabilities –Coin; Card; Google/Apple; Pay by Phone; App - All
 Date machines likely to be reviewed - 2024

Date responded: 9 September 2022

Mobile phone and mobile broadband (data only) connections

Date submitted: 12 August 2022

Summary of request

To Whom It May Concern,


Please provide complete answers to the following questions:


What is the name of your organisation?


How many employees are at your organisation?


How many mobile phone and mobile broadband (data only) connections do you currently have in total?


How many of these are data only (for laptops and tablets)?


How many of these are voice and data (for mobile phones)?


Who is your mobile phone network provider?


Do you have a shared data bundle or individual allowances?


What is your organisations average total data usage across all connections?


What was your total spend on mobile phone contract and overage costs in April 2021?


What was your total spend on mobile phone contract and overage costs in May 2021?


What was your total spend on mobile phone contract and overage costs in June 2021?


What was your total spend on mobile phone contract and overage costs in July 2021?


What was your total spend on mobile phone contract and overage costs in August 2021?


What was your total spend on mobile phone contract and overage costs in September 2021?


What was your total spend on mobile phone contract and overage costs in October 2021?


What was your total spend on mobile phone contract and overage costs in November 2021?


What was your total spend on mobile phone contract and overage costs in December 2021?


What was your total spend on mobile phone contract and overage costs in January 2022?


What was your total spend on mobile phone contract and overage costs in February 2022?


What was your total spend on mobile phone contract and overage costs in March 2022?


Do these numbers include VAT?


When did you renew your mobile phone contract?


How long does your contract run for?


What is the renewal date of your contract?


How did you source your contract?


What is the value of your hardware/technology/transformation fund provided with the contract (if none provided please mark as n/a)


Who is the shareholder/primary contact for this contract?


We would prefer if you could fill out these questions on our google form if possible - https://forms.gle/WB7nZA62gRfuRhzC7


If you have any questions, or need me to clarify any questions please do not hesitate to contact me by responding to this email.

Summary of response

What is the name of your organisation? - East Devon District Council
How many employees are at your organisation? - 497
How many mobile phone and mobile broadband (data only) connections do you currently have in total?

EE- 524 (166 data, 24 voice only, 334 voice and data)
O2- 67 (10 data, 40 voice only, 17 voice and data)
Vodafone- 2 (2 voice and data)
Gamma- 37 (24 data, 13 voice and data)

How many of these are data only (for laptops and tablets)? - See above
How many of these are voice and data (for mobile phones)? - See above
Who is your mobile phone network provider? - EE, Vodafone, 02, Gamma
Do you have a shared data bundle or individual allowances? - Shared
What is your organisations average total data usage across all connections? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in April 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in May 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in June 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in July 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in August 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in September 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in October 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in November 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in December 2021? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in January 2022? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in February 2022? - Breakdown not available
What was your total spend on mobile phone contract and overage costs in March 2022? - Breakdown not available
Do these numbers include VAT? - N/A
When did you renew your mobile phone contract? - See below
How long does your contract run for?

EE 36 Months
Vodafone 24 Months
02 36 Months
Gamma Monthly Rolling

What is the renewal date of your contract?

EE Q1 2023
Vodafone - Q3 2022
02 Q3 2022
Gamma Rolling

How did you source your contract? - In place already
What is the value of your hardware/technology/transformation fund provided with the contract (if none provided please mark as n/a) - N/A

Who is the shareholder/primary contact for this contract?
NOTE: All sales enquiries must be submitted via the Strata website.
Robin Barlow
Acting Head of Infrastructure & Support
Strata | Solutions for government
Robin.barlow@strata.solutions

Date responded: 15 August 2022

Public Liability Insurance claims

Date submitted: 21 July 2022

Summary of request

Since 1st January 2018, how many Public Liability Insurance claims have EDDC received in respect to the following areas of Beer
1) Starr Bank
2) Beach Court Car Park
3) Charlies Yard
4)Beer Head Carpark, Including the Memorial WalkWay

Summary of response

Original Request: Since 1st January 2018, how many Public Liability Insurance claims have EDDC received in respect to the following areas of Beer
1) Starr Bank – None
2) Beach Court Car Park – None
3) Charlies Yard – None
4) Beer Head Carpark, Including the Memorial Walk Way – Two (incidents dated 17/04/2018 & 29/12/2020)

Date responded: 3 August 2022

Public Liability Insurance claims

Date submitted: 21 July 2022

Summary of request

Since 1st January 2018, how many Public Liability Insurance claims have EDDC received in relation to the following areas of The Jubilee area of Beer
1) The Public Toilets
2) The Memorial Play Area
3) The Grassed Area
4) The Hard Surface Area including the shelters and the S106 funded gym equipment

Summary of response

Since 1st January 2018, how many Public Liability Insurance claims have EDDC received in relation to the following areas of The Jubilee area of Beer: - I can confirm there have been no claims since 01/01/2018.

1) The Public Toilets
2) The Memorial Play Area
3) The Grassed Area
4) The Hard Surface Area including the shelters and the S106 funded gym equipment

Date responded: 3 August 2022

Licensed dog breeders

Date submitted: 20 July 2022

Summary of request

Please may you provide me with:
1) The number of licensed dog breeders between 1 Jan 2021 – 31 Dec 2021.

2) Additionally can you provide a breakdown as follows -
a. The number of dog breeding licences issued in 2021 to licence holders who have bred one or two litters?
b. The number of dog breeding licences issued in 2021 to holders who have bred three or more litters?

3) The total number of breeding bitches present at licensed premises in your local authority between 1 Jan 2021 – 31 Dec 2021.

4) How many licences have been issued to those selling kittens as pets in the course of a business 1 Jan 2021 – 31 Dec 2021.

Summary of response

1) The number of licensed dog breeders between 1 Jan 2021 – 31 Dec 2021 - 5

2) Additionally can you provide a breakdown as follows - Information not recorded
a. The number of dog breeding licences issued in 2021 to licence holders who have bred one or two litters? - Information not recorded
b. The number of dog breeding licences issued in 2021 to holders who have bred three or more litters? - Information not recorded

3) The total number of breeding bitches present at licensed premises in your local authority between 1 Jan 2021 – 31 Dec 2021 - 31

4) How many licences have been issued to those selling kittens as pets in the course of a business 1 Jan 2021 – 31 Dec 2021 - 1

Date responded: 11 August 2022

Insurance claims for damages to council property/buildings

Date submitted: 19 July 2022

Summary of request

1. How many vehicles collided with property owned by your local authority – such as buildings, railings, lampposts, street furniture etc. – in each of the calendar years 2022, 2021, 2020, 2019, 2018 and 2017? Please provide the data broken down by year.

2. How much money did your local authority spend in each of the calendar years 2022, 2021, 2020, 2019, 2018 and 2017 repairing council-owned property that was damaged by vehicles? Please also state how much, if any, of each annual amount, in £s, was recovered through insurance policies. Please also state how much, if any, of each annual amount, in £s, was recovered through uninsured loss recovery (ULR) programmes. Please provide the data broken down by year.

Summary of response


Year No. of Insurance claims Annual recovered values with insurers
2017 4 £8,946.36
2018 3 £21,629.71
2019 1 £1,246.00
2020 3 £9,970.77
2021 0 £0
2022 0 £0

1. How many vehicles collided with property owned by your local authority – such as buildings, railings, lampposts, street furniture etc. – in each of the calendar years 2022, 2021, 2020, 2019, 2018 and 2017? Please provide the data broken down by year.

Please see above table

2. How much money did your local authority spend in each of the calendar years 2022, 2021, 2020, 2019, 2018 and 2017 repairing council-owned property that was damaged by vehicles? Please also state how much, if any, of each annual amount, in £s, was recovered through insurance policies. Please also state how much, if any, of each annual amount, in £s, was recovered through uninsured loss recovery (ULR) programmes. Please provide the data broken down by year.

Please see above table.
Full amount of claims were recovered, some excesses were deducted initially for these but were reclaimed by insurers and paid to us at a later date.
Nothing recovered through ULR for East Devon.

Date responded: 3 August 2022

Salary range for a Principal Planning Officer

Date submitted: 28 June 2022

Summary of request

Does the Council pay the professional fees for its employees who are Members of the Royal Town Planning Institute?
What is the salary range for a Principal Planning Officer in your authority?

Summary of response

Original Request: Does the Council pay the professional fees for its employees who are Members of the Royal Town Planning Institute? - Yes
What is the salary range for a Principal Planning Officer in your authority? - £38,553 - £42,614

Date responded: 18 July 2022

Cost of emptying dog bins

Date submitted: 23 June 2022

Summary of request

I read that there are about 350 dog bins in East Devon, most emptied 3 times a week. Please could you tell me the cost of the emptying of the bins and the disposal of the contents. Secondly, does it go to a land fill site?

Summary of response

I read that there are about 350 dog bins in East Devon, most emptied 3 times a week. Please could you tell me the cost of the emptying of the bins and the disposal of the contents. Secondly, does it go to a land fill site?

We are unable to give an answer to the cost question for the reason below:
EDDC has approximately 500 dog waste only bins across the district. However, most of the litter bins in the district are able to be used for combined litter and dog waste.

Dog bin emptying is one small part of our overall recycling and waste costs. To give EDDC cost surety and control our contract is structured in a way that costs are covered by an overall fee which covers all of our recycling and waste activities. As such we are unable to breakdown this one small element of that total cost.

The cost of disposal of dog bin waste is met by the Waste Disposal Authority, Devon County Council. EDDC does not hold this cost information as it does not meet this cost.

Dog bin waste is disposed of at the Energy from Waste plant in Exeter. EDDC does not use landfill as a means of waste disposal.


Date responded: 28 June 2022

Recruitment and temporary hires

Date submitted: 21 June 2022

Summary of request

To whom it may concern,

Under the Freedom of information Act please could you supply the following information:

1. How many permanent/FTC hires in a calendar year do you make?
2. How do you manage permanent recruitment? E.g. internal team, outsourced etc.
3. If outsourced, what service do they provide and who is your service provider, when does the contract end?
4. How much did you spend in a year on permanent agency/outsourced recruitment to the nearest £100k for 2019/20, 2020/21 & 2021/22?
5. How many temporary hires in a year do you make?
6. How do you manage the recruitment of temporary staff? E.g. a neutral vend provider, recruitment agencies direct, managed service?
7. If the answer to the above involves a 3rd party, when does this arrangement expire? When will you decide on the future method & procurement?
8. On average how many temporary staff do you have on site?
9. How much did you spend in a year on temporary recruitment per annum to the nearest £100k for 2019/20, 2020/21 & 2021/22?

Thank you


Summary of response

1. How many permanent/FTC hires in a calendar year do you make? - On average 50-60
2. How do you manage permanent recruitment? E.g. internal team, outsourced etc. - External or internal advertising, or through an agency if a difficult to fill post.
3. If outsourced, what service do they provide and who is your service provider, when does the contract end? - A preferred supplier Comensura
4. How much did you spend in a year on permanent agency/outsourced recruitment to the nearest £100k for 2019/20, 2020/21 & 2021/22? - Unavailable as our accounts team do not split this down to this level of detail, this will be included within the figures provided at point 9.
5. How many temporary hires in a year do you make? - Variable currently we have 22 agency workers
6. How do you manage the recruitment of temporary staff? E.g. a neutral vend provider, recruitment agencies direct, managed service? - Neutral Vendor
7. If the answer to the above involves a 3rd party, when does this arrangement expire? When will you decide on the future method & procurement? - Expiry in 2024, procurement
8. On average how many temporary staff do you have on site? - 22
9. How much did you spend in a year on temporary recruitment per annum to the nearest £100k for 2019/20, 2020/21 & 2021/22?

2021/22 – £587,796
2020/21 -£377,380
2019/20 – £516,391

Date responded: 28 June 2022

Fall and Lightening protection added to EDDC buildings

Date submitted: 21 June 2022

Summary of request

Good afternoon,

I am hoping somebody can help me please,

We have recently purchased a competitors database with a few East Devon District Council sites. Within this portfolio, to ensure that my sales team do not make excessive contact to the council directly, I wondered whether you had a list of sites that had fall protection and lightning protection assets installed?

This way, I can ensure that their time and your staff’s time is maximised by not dealing with endless enquiries regarding the inspection services we provide.

Would this be something that you can provide to me please?”

Kind Regards

Summary of response

Fall Protection is fitted to:-

Ottery Leisure Centre
Broadclyst Leisure Centre
East Devon Tennis Centre
Exmouth Town Hall



Lightning protection fitted to :-

Exmouth Town Hall
East Devon Tennis Centre
Broadclyst Leisure Centre
Sidmouth Pool
Sidmouth Chapel and Store
Ottery St Mary Leisure Centre
East Devon Business Centre
Blackdown House
Colyton Leisure Centre

Date responded: 28 June 2022

Assaults against refuse collectors

Date submitted: 13 June 2022

Summary of request

1. In the last financial year 2021/22 how many incidents did your authority record where refuse collectors were physically assaulted by members of the public while carrying out council duties? Please give a brief description of the circumstances of the incident.

Summary of response

1. In the last financial year 2021/22 how many incidents did your authority record where refuse collectors were physically assaulted by members of the public while carrying out council duties? – None

Date responded: 16 June 2022

Homeless Ukrainian nationals

Date submitted: 7 June 2022

Summary of request

I would like to know how many Ukrainian nationals have registered as homeless with your council broken down by month during March, April, May and June 2022. If the information is available, I would like to know what visa they came to Britain on (ie whether they were on the Ukraine Family scheme, Homes for Ukraine or another visa).

Summary of response

I would like to know how many Ukrainian nationals have registered as homeless with your council broken down by month during March, April, May and June 2022 - We have received one homeless approach from a Ukrainian household – in June and from the Ukrainia

Date responded: 8 June 2022

Liability Orders for council tax

Date submitted: 6 June 2022

Summary of request

I am writing to request information related to the collection of council tax debts via the use of Liability Orders (or Summary Warrants if in Scotland) and related enforcement action. Under the above-mentioned Act I would like you to provide me with the following information please: For each of the financial years; 2020/2021 2021/2022 Question 1) How many Court Summons (or Summary Warrants if in Scotland) did your organisation issue for debts relating to Council Tax payments? Question 2*) *Not applicable to Scotland How many Liability Orders did your organisation successfully obtain for debts relating to Council Tax payments? Question 3) How much total revenue did your organization collect as a result of Bailiffs (or Sheriffs if in Scotland) enforcement action for debts relating to Council Tax payments?

Summary of response

Question 1) How many Court Summons (or Summary Warrants if in Scotland) did your organisation issue for debts relating to Council Tax payments? 2020/2021 - 2256 2021/2022 - 3758 Question 2*) *Not applicable to Scotland How many Liability Orders d

Date responded: 14 June 2022

Council housing waiting list

Date submitted: 6 June 2022

Summary of request

This request relates to the authority's Housing Waiting List 1. How many households were removed from the Housing Waiting List in 2021 (or the last full calendar year where figures are available)? 2. Please provide a list of the reasons given for the removal from the list? 3. How many households were removed from the list because of death? 4. How many households have been on the list for: (a) between five years and ten years (b) ten years or more 5. With regards to households that have been on the list the longest, how long have they been on the list?

Summary of response

1. How many households were removed from the Housing Waiting List in 2021 (or the last full calendar year where figures are available)? - 1,115 2. Please provide a list of the reasons given for the removal from the list? - Blank, Cancelled – Renewal not

Date responded: 8 June 2022

Japanese Knotweed compensation

Date submitted: 31 May 2022

Summary of request

Amount (£) paid in compensation in relation to Japanese Knotweed growth during each of these calendar years: 2017, 2018, 2019, 2020, 2021 and 2022. Number of complaints brought against the council in relation to Japanese Knotweed growth during each of the above-mentioned calendar years.

Summary of response

Amount (£) paid in compensation in relation to Japanese Knotweed growth during each of these calendar years: 2017, 2018, 2019, 2020, 2021 and 2022 - No compensation claims. Number of complaints brought against the council in relation to Japanese Knotwe

Date responded: 14 June 2022

Council's Planning policy in relation to climate action.

Date submitted: 30 May 2022

Summary of request

In particular, please supply me with: 1a. What is the Councils’ policy on accepting planning applications on fossil fuel extraction projects? By fossil fuel extraction projects we mean: any oil wells and fields (on or offshore), coal mines, fracking, gas, natural (including liquified) gas (on or off shore) plants, as well as related infrastructure such as pipelines and terminals for the fossil fuels. b. Has the Council had any fossil fuel extraction project proposals submitted to them since 1st January 2019 until 1st June 2022? c. Has the Council rejected or accepted any fossil fuel extraction projects proposed in its area since 1st January 2019 until today 1st June 2022? Please list which ones were accepted and rejected.

Summary of response

1a. What is the Councils’ policy on accepting planning applications on fossil fuel extraction projects? By fossil fuel extraction projects we mean: any oil wells and fields (on or offshore), coal mines, fracking, gas, natural (including liquified) gas

Date responded: 8 June 2022

Measures taken to tackle digital poverty

Date submitted: 23 May 2022

Summary of request

I would like to know what budget/policies your council have put in place to combat digital poverty/digital exclusion (such as lack of access to devices/internet or digital skills training) over the last 3 years. Please break down by financial year, and include the following: • Amount of money/budget spent (£) on devices, digital skills training or anything else across each of the last three financial years (or as far back as you can provide) • Amount of devices donated to families, schools, or charities in need o Please also include a breakdown of each device type (i.e. laptop, mobile phone, tablet, etc.) and associated costs • A list of any specific policies, activities or consultations introduced to tackle digital poverty

Summary of response

EDDC does not have a budget or polices in place regarding digital poverty/digital exclusion. All of the IT we dispose of is end of life and is recycled accordingly; our virtual environment means we do not have to regularly replace IT, therefore we have

Date responded: 8 June 2022

Home-working

Date submitted: 18 May 2022

Summary of request

Q1. During the month of April 2022, how many council employees were working from home, and what percentage of the office based workforce does this represent? Q2. Between 1st and 30th April 2022, how many desk bookings were made across the council's office buildings and, on average, how many desk bookings were there a day during this month? Q3. How many desks were available for use in the month April 2022 across the council's office buildings? Q4. What was the maximum number of office staff who could theoretically work in the office on any given day in April 2022? Q5. What was the total number of office staff who worked in your council's offices each day prior to the pandemic?

Summary of response

Q1. During the month of April 2022, how many council employees were working from home, and what percentage of the office based workforce does this represent? - Information not held. Previous high level analysis earlier in the year (February 2022) indicate

Date responded: 7 June 2022

The number of properties within your billing authority that were re-banded from band D to band E in 2019, 2020, 2021 and 2022

Date submitted: 18 May 2022

Summary of request

The number of properties within your billing authority that were re-banded from band D to band E in 2019, 2020, 2021 and 2022 (to date) (or in the relevant financial years if that is the format in which you record this data).

Summary of response

Data correct as at 14/06/2022: 01/04/2019 – 31/03/2020: 29 01/04/2020 – 01/04/2021: 27 01/04/2021 – 31/03/2022: 39 01/04/2022 – 14/06/2022: 12

Date responded: 14 June 2022

The number of households within your billing authority that are liable for council tax and aren’t currently registered for direct debit

Date submitted: 18 May 2022

Summary of request

The number of households within your billing authority that are liable for council tax and aren’t currently registered for direct debit. The number of eligible non-direct-debit households that haven’t submitted a claim / application for the £150 Council Tax rebate, to date.

Summary of response

The number of households within your billing authority that are liable for council tax and aren’t currently registered for direct debit - As at 14/06/2022, 11,105 are not on direct debit, this figure excludes those on 100% benefit or exempt. The number

Date responded: 14 June 2022

£150 Council Tax Rebate

Date submitted: 17 May 2022

Summary of request

a) How many households in your area are eligible for the £150 Council Tax Rebate b) How many £150 Council Tax Rebates have you distributed in your area c) How many eligible households have received the £150 Council Tax Rebate d) How many eligible households have not yet received the £150 Council Tax Rebate I would prefer to receive this information electronically.

Summary of response

a) How many households in your area are eligible for the £150 Council Tax Rebate - 46908 b) How many £150 Council Tax Rebates have you distributed in your area - 41059 c) How many eligible households have received the £150 Council Tax Rebate - 40993 d

Date responded: 14 June 2022

Fleet Management

Date submitted: 12 May 2022

Summary of request

Fleet Management 1. What is the size of your fleet? 2. Does your authority operate a fleet management software product? If so, which provider? 3. What is the annual spend for this contract? 4. When does the contract expire? 5. If you go through the tender process, which framework or platform do you use? 6. Is your fleet maintenance conducted in house? Externally outsourced? Or both? EV 1. Is your authority planning on moving towards an alternative fuel fleet? Or have you already implemented an alternative fuel fleet and charging provider? 2. If you already have charging ports installed for fleet vehicles, how many are installed and what charging network (i.e., PodPoint, Engie) do you use? 3. What is planned next? Telematics 1. Who is your current telematics supplier? 2. What is the annual spend for this contract? 3. When does the contract expire?

Summary of response

Fleet Management 1. What is the size of your fleet? 93 vehicles 2. Does your authority operate a fleet management software product? If so, which provider? No 3. What is the annual spend for this contract? N/A 4. When does the contract expire? N/A 5.

Date responded: 10 June 2022

PCNs

Date submitted: 12 May 2022

Summary of request

Please may you provide me with the answers to the following questions: 1. How many Penalty Charge Notices were issued and posted by your organisation last financial year? 2. How many Charge Certificates (related to Penalty Charge Notices) were issued and posted by your organisation last financial year? 3. How many Order for Recovery's (related to Penalty Charge Notices) were issued and posted by your organisation last financial year? 4. What was the total postage cost related to posting Penalty Charge Notices, Charge Certificates and Order for Recovery's last financial year? (If this is not feasible to calculate, what was the total postage cost associated with your organisation's parking and traffic enforcement department last financial year?) 5. How many Penalty Charge Notices issued by your organisation last financial year were related to parking offences? 6. How many Penalty Charge Notices that were issued by your organisation, were paid in full last financial year? 7. What is the average number of days it takes for a Penalty Charge Notice issued by your organisation, to be paid in full? 8a. Does your organisation print and fulfil Penalty Charge Notices in-house (i.e by a mailroom owned and managed by your organisation), or is this outsourced to a third party supplier? 8b. If the answer to 8a is that your organisation outsources to a third party supplier, was the supplier sourced via the Crown Commercial Service purchasing framework?

Summary of response

1. How many Penalty Charge Notices were issued and posted by your organisation last financial year? – We do not post Penalty Charge Notices 2. How many Charge Certificates (related to Penalty Charge Notices) were issued and posted by your organisation la

Date responded: 7 June 2022

Weed Killer Usage

Date submitted: 11 May 2022

Summary of request

Please could you elaborate on what is specifically classed as "integrated methods " and will there be any exceptions when you would revert to using Glyphosate or woody herbicides such the treatment of Japanese Knotweed either on East Devon owned land or if Knotweed ingressed from East Devon land onto privately owned property?

Summary of response

Integrated methods will include • Hand Weeding • Hot Foam machines (2023 investment) • RHS vinegar based solution Japanese Knot weed is controlled by an external contractor for any located on EDDC land and they currently still use a chemical method

Date responded: 19 May 2022

Household Support Fund

Date submitted: 9 May 2022

Summary of request

1. How much did your local authority spend, or commit, of its Household Support Fund allocation in the period 6 October 2021 to 31 March 2022? £162,286.00 2. As of 1 April 2022, how much of your HSF allocation intended for the period 6 October 2021 to 31 March 2022 remained unspent or uncommitted? - The funding ran out on 25.03.2022 3. What happened to any unspent or uncommitted funding on 1 April 2022? – N/A 4. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you already spent or committed? 5. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you yet to spend or commit?

Summary of response

1. How much did your local authority spend, or commit, of its Household Support Fund allocation in the period 6 October 2021 to 31 March 2022? – £162,286.00 2. As of 1 April 2022, how much of your HSF allocation intended for the period 6 October 2021 to

Date responded: 10 May 2022

Mobile contracts

Date submitted: 6 May 2022

Summary of request

1. Network Provider(s) - Please provide me with the network provider, if the contract is managed for example by Daisy, please state the network provider for e.g., Vodafone, O2, EE. 2. Annual Average Spend for each contract if there is more than one contract Network 3 Contract Start Date 4. Contract Expiry Date, If the contract as expired or is rolling please state 5. Duration of the contract- please state if the contract also includes contract extensions for each provider. 6. Contract Review Date- Please can you provide me with a date when the organisation plans to review this contract 7. Number of Connections - number of voices only devices, voice and data devices, data only devices) 8. The person in the organisation responsible for this particular contract. Can you send me contact name, Job title, contact number and email add?

Summary of response

1.Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three - EE, Vodafone, 02, Gamma 2.Annual Average Spend for each Network Provider - Can you please provide me with the average annual spend over t

Date responded: 19 May 2022

Pest control

Date submitted: 6 May 2022

Summary of request

1. Can you please advise if your Council provides a pest control treatment service for rats, either in-house, contracted out or if you no longer provide a service. 2. Can you please advise on the number of reports received regarding rats per year from April 2018- April 2022.

Summary of response

1. Can you please advise if your Council provides a pest control treatment service for rats, either in-house, contracted out or if you no longer provide a service - We have an in-house pest control service. 2. Can you please advise on the number of rep

Date responded: 19 May 2022

Website digital accessibility

Date submitted: 5 May 2022

Summary of request

Intranet Questions 1. How many people are employed by your organisation, including full time and part time? 2. What is your current intranet solution? (Sharepoint, Wordpress, Interact, Invotra, Oak etc) 3. How long have you been using this intranet solution? 4. When is your intranet contract up for renewal? 5. What is your annual intranet budget? 6. What is your procurement process? Please can you include any portals used to list tenders and/or any suppliers/consultants used to procure. 7. Do you share intranet/IT services with other organisations, if so who? 8. Which team and/or individual(s) are responsible for managing your intranet internally? 9. Are you using the Office 365 suite? If so, which applications from the suite are in use? 10. Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation? 11. Is your Active Directory hosted on-premise, or in the cloud? 12. Could you provide us with a link to your Digital Workplace Strategy? Website / Accessibility Questions 1. What software are you currently using for your website? 2. What team/individual is responsible for maintaining your website? 3. Do you work with an external supplier to maintain your website, if so when does your contract expire? 4. When did you last conduct an accessibility audit against your public website? 5. What team/individual is responsible for digital accessibility across your public facing services? 6. What is your budget for digital accessibility? 7. What is your annual marketing/communications budget for creating content for residents? 8. Do you work with external marketing/communications suppliers to create content for your public facing services? 9. When was the last time you conducted a content audit on your website to remove outdated content?

Summary of response

Intranet Questions: 1. How many employees are working for your organisation, including full-time, part-time, and contracted staff? - This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-an

Date responded: 19 May 2022

Fixed Penalty Notices

Date submitted: 4 May 2022

Summary of request

How many fixed penalty notices (dogs) have been issued over the last three years, and how many fines have been paid, and a breakdown of the total sum collected

Summary of response

Dog related offences: 2019 – x5 FPN @ £80 each. All paid 2020 – x2 FPN @ £80 each. Paid 2021 – None issued 2022 to date – x1 FPN @ £80 Paid Total FPN - £640 Court award £620 (one FPN included additional costs. EDDC awarded £620 at Cour

Date responded: 23 May 2022

Empty and second homes

Date submitted: 3 May 2022

Summary of request

Please can you let me have the latest data on how many residential properties are empty in East Devon in total and, specifically, the areas under Exmouth Town Council and Lympstone Parish Council. Please can you also have the latest data on how many second and/or holiday homes there are in East Devon in total and, specifically, in the areas under Exmouth Town Council and Lympstone Parish Council.

Summary of response

Please can you let me have the latest data on how many residential properties are empty in East Devon in total and, specifically, the areas under Exmouth Town Council and Lympstone Parish Council. As at 20.05.22 there are 1909 Empty properties in East

Date responded: 26 May 2022

Council Place Narrative and Branding

Date submitted: 28 April 2022

Summary of request

1. Does the council have a Marketing Strategy? If so, please provide either a copy of the strategy or a link to the published version of the strategy. 2. Please confirm the population of the area covered by the council, to the nearest and latest estimate. 3. Does the council have an approved place brand and / or narrative*(see definition below) for a space, town or city within your local authority area? 3a. If the council have an approved place based narrative what were the key drivers behind the decision to develop a place brand and / or narrative? (Eg – inward investment, tourism, community building) 3b. Which geographical area does the place brand and / or narrative cover? 3c. When was the place brand and / or narrative developed and approved? 4. How did the council develop the place brand and / or narrative? 4a. When developing the place brand and / or narrative, did the council organise any participatory exercises? 4b. If so, please provide details of the engagement undertaken, including the names of any local groups who were involved. 4c. Was the place brand and / or narrative endorsed by the council’s Cabinet / Policy and Resource Committee / other political group? 4d. Following approval of the place brand and / or narrative, which organisation is currently the custodian of the place brand and / or narrative? 5. Prior to commencing work to develop a place brand and / or narrative, did the council identify specific benefits that it was believed the place brand and / or narrative would deliver? 5a. If benefits were identified, were these benefits quantifiable (ie – could they be measured)? 5b. Please provide the benefits identified and any quantifiable measurables. These should be broken down by individual benefit lines as listed in your Project Initiation Document, Benefits Realisation Plan or other project documentation. 5c. Was a baseline of the identified benefits taken prior to the implementation of the place brand and / or narrative and, if so, please provide these metrics? These should be broken down by individual benefits lines as listed as the response for question 5b. 5d. Please provide the current metrics for the benefits identified. These should be broken down by individual benefits lines as listed as the response for question 5b. 5e. Is the council monitoring the realisation of the benefits / have the benefits been realised? 5d. What is the methodology for monitoring the realisation of these benefits? 6. How did the council go about implementing the place brand and / or narrative? 6a. Was the place brand and / narrative fully implemented? 6b. If not, what difficulties did the council run into in implementing the place brand and / narrative? 6c. How long did it take the council to implement the place brand and / or narrative? 7. What was the estimated cost to the council in developing and implementing the place brand and / or narrative? This should include the estimated cost of officer and member time and any actual costs such as consultants’ fees. The total number should be broken down into categorised lines of expenditure. 8. If you have a place brand and or narrative document, please provide either a copy of the document or a link to the published version of the document.

Summary of response

1. Does the council have a Marketing Strategy? - No 2. Please confirm the population of the area covered by the council, to the nearest and latest estimate - 144,317 (2018) 3. Does the council have an approved place brand and / or narrative*(see defini

Date responded: 19 May 2022

Sports facilities

Date submitted: 27 April 2022

Summary of request

What is the council's set budget for expenditure on sport and leisure facilities for the following two years: - 2012 (so the 2012/2013 budget) - 2022 (so the 2022/2023 budget) 2. How many of the following facilities (see the list below) were owned by the council in the below two years: - 2012 - 2022 List of facilities: - Public leisure centres (so in 2012 and 2022) - Public swimming pools (so in 2012 and 2022). - Public athletics tracks (so in 2012 and 2022) - Public cycling tracks/velodromes (so in 2012 and 2022)

Summary of response

What is the council's set budget for expenditure on sport and leisure facilities for the following two years: - 2012 (so the 2012/2013 budget) - £1,039,500 - 2022 (so the 2022/2023 budget) - £1,036,820 2. How many of the following facilities (see t

Date responded: 19 May 2022

Additional Restrictions Grant (ARG6)

Date submitted: 19 April 2022

Summary of request

How much money central government provided you with? How many applications you received? How much of the funding you were actually able to give out ?

Summary of response

How much money central government provided: the Additional Restrictions Grant for the period 30th December 2021 onwards paid to EDDC by the Department for Business, Energy and Industrial Strategy (‘BEIS’) was £277,681.38. These funds were used to launch a

Date responded: 21 April 2022

PC Hardware

Date submitted: 12 April 2022

Summary of request

We would be grateful if you could help in answering our request for information, answering for A to C on questions 1-8. A) Desktops B) Laptops C) Displays 1. Please name all of the IT resellers that you have contacts with and buy from 2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1? 3. What year and month is the next hardware refresh due? 4. Please name the number of devices deployed 5. Please name the brand of the devices mentioned 6. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one. 7. What is your annual print/copy volume and spend? 8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details.

Summary of response

1. Please name all of the IT resellers that you have contacts with and buy from. This information is exempt under Section 43(2) of the FOI Act 2000, where disclosure would, or would be likely to, prejudice the commercial interests of any person (an indivi

Date responded: 13 May 2022

Council Tax Bandings

Date submitted: 7 April 2022

Summary of request

Number of East Devon households at Band E and above and Band D and below

Summary of response

The number of East Devon households in Band E and above 21,908 The number of East Devon households in Band D and below 50,732 Correct as at 01.04.22

Date responded: 25 April 2022

Data protection impact assessments

Date submitted: 30 March 2022

Summary of request

I’d like a list of all data protection impact assessments conducted by your authority between 25 May 2018 and 25 March 2022.

Summary of response

DPIA list May 2018 – March 2022 2018 Mobile homes Body-worn cameras 2019 e-ticketing Housing repairs contract Cemetery Management 2020 Covid19 Data Sharing Enforcement Agents Green Homes PINS Virtual Hearings CAB Enforcement Agency Con

Date responded: 6 April 2022

Ukrainian Refugees

Date submitted: 30 March 2022

Summary of request

1. The number of Ukrainian refugees settled under the Ukrainian Family Scheme in East Devon since 24/02/2022. 2. The number of Ukrainian refugees that have been settled under the Homes for Ukraine scheme in East Devon since 24/02/2022. 3. The number of Ukrainian refugees that have registered as homeless in East Devon since 24/02/2022. 4. The number of Ukrainian refugees East Devon is planning to take in.

Summary of response

1. The number of Ukrainian refugees settled under the Ukrainian Family Scheme in East Devon since 24/02/2022 - None 2. The number of Ukrainian refugees that have been settled under the Homes for Ukraine scheme in East Devon since 24/02/2022 - None 3. Th

Date responded: 31 March 2022

Stock Condition Survey

Date submitted: 25 March 2022

Summary of request

When is the last time the council did a stock survey of its entire housing stock? (An inspection of every home to understand the state of the property).

Summary of response

The last comprehensive Stock Condition Survey was carried out in 2011.

Date responded: 31 March 2022

Household support fund

Date submitted: 25 March 2022

Summary of request

1. How much was the council allocated as part of the original Household Support Fund (intended to run from October 2021 to March 2022) 2. How much of this funding have you used so far (until March 25thth 2022)? 3. Before new funding was announced on March 23rd 2022 as part of the Spring Statement, had you run out of funding for the scheme? 4. 5. If so, when did this happen? 5. How is the funding being disseminated? E.g. in the form of grants, vouchers, given to other organisations, or put towards council schemes 6. What is the eligibility criteria for the receiving the above? 7. If you are taking applications from individuals, e.g. for grants, vouchers and/or payments via the scheme, how many applications have you received up until today (March 25th 2022)? 8. How many of these have been: o Accepted? o Rejected? o Yet to be processed? 9. What is the average value of grants/vouchers/payments that have been awarded?

Summary of response

1. How much was the council allocated as part of the original Household Support Fund (intended to run from October 2021 to March 2022) £162,286.00 2. How much of this funding have you used so far (until March 25thth 2022)? £162,286.00. 3. Before ne

Date responded: 31 March 2022

ASB

Date submitted: 21 March 2022

Summary of request

How many formal complaints related to anti-social behaviour has your council received in each of the past three calendar years: 2021, 2020, 2019. How many of the formal complaints noted above did your council actively go on to investigate in each of the past three calendar years: 2021, 2020, 2019? How many Community Protection Notices and Community Protection Warnings have your council issued in each of the three past calendar years: 2021, 2020, 2019.

Summary of response

How many formal complaints related to anti-social behaviour has your council received in each of the past three calendar years: 2021, 2020, 2019 – Information provided in financial years only; 2018/19 = 1; 2019/20 = 1; 2020/21 = 8; 2021/22 = 9 How many

Date responded: 13 April 2022

Car park fines

Date submitted: 17 March 2022

Summary of request

How many parking fines have been issued in 2021, and the first quarter of 2022? How much is the total value of parking fines which have been issued in 2021, and in the first quarter of 2022? How many car parking machines are there under your authority? How many of those car parking machines do not accept cash?

Summary of response

How many parking fines have been issued in 2021, and the first quarter of 2022? - 2021 = 1561; 2022 = 487 How much is the total value of parking fines which have been issued in 2021, and in the first quarter of 2022? - Fines that have been paid (not i

Date responded: 8 April 2022

Covid costs

Date submitted: 7 March 2022

Summary of request

Please supply the following: The number of Covid Marshalls employed and the related costs. The cost of all street signage relating to Covid All costs relating to businesses re Covid eg information leaflets Any other costs relating to Covid measures undertaken by the Council.

Summary of response

Please supply the following: The number of Covid Marshalls employed and the related costs - 2 Covid Compliance Officers and 1 Admin support, costs = £39,349 – all grant aided so not paid for by Council. The cost of all street signage relating to Covid

Date responded: 28 March 2022

Current Purchase Cards

Date submitted: 4 March 2022

Summary of request

1. What is the name of the purchase/procurement card provider? 2. Number of cards currently in use? 3. What is the contract end date? 3a. Which procurement portal will this be published on? 4. The estimated (or actual) amount of spend (£) on these cards either by department or as an overall total for the 2020/21 financial year. Please provide the figure spent on cards and also non-card spend if applicable. (Council expenditure in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date); an ad hoc purchase; anything on a purchase card or council credit card. Typical examples will be fuel; hotel stays on council business; stationery etc.) 5. What system does the Council use for Payroll? 6. What system does the Council use for HR?

Summary of response

1. What is the name of the purchase/procurement card provider? - Lloyds Bank 2. Number of cards currently in use? - 41 3. What is the contract end date? - Currently rolling 3a. Which procurement portal will this be published on? - Supplyingtheso

Date responded: 28 March 2022

Council Tax Bands

Date submitted: 28 February 2022

Summary of request

1) How many domestic properties in your local authority are in council tax bands E, F, G and H? (a breakdown per band would be useful) 2) How many domestic properties in your local authority in council tax bands E, F, G and H have been purchased on the Shared Ownership scheme up until the date 3 February 2022? (a breakdown per band would be useful) 3) How many domestic properties in your local authority in council tax bands E, F, G and H were purchased on the Help To Buy scheme up until the date 3 February 2022? (a breakdown per band would be useful)

Summary of response

1) How many domestic properties in your local authority are in council tax bands E, F, G and H? (a breakdown per band would be useful) E – 10,993 F – 6,544 G – 4,158 H – 194 Information correct as at the 01.03.2022 2) How many domestic properties

Date responded: 16 March 2022

Dangerous Wild Animal Licences

Date submitted: 28 February 2022

Summary of request

Please detail the number of licences you have issued under the ‘Dangerous Wild Animals act 1976’. For each, detail, the number of animals, the species, any escapes, and whether a licence has been revoked with the accompanying reason.

Summary of response

DWA Licences 2019 x2 2020 x2 2021 x2 Which animals were these permits for? x4 Ring tailed Lemurs, x1 Serval Cat x1 Ostrich We have not been informed of any escapes No licences have been revoked

Date responded: 25 March 2022

Pest control enquiries

Date submitted: 25 February 2022

Summary of request

From the 23rd March 2020 to 15th July 2020, how many times did you respond to a pest control problem? Of those incidents, how many call-outs were in response to the following pests: Rats Mice Bedbugs

Summary of response

From the 23rd March 2020 to 15th July 2020, how many times did you respond to a pest control problem?’ - 158 pest treatment requests processed Of those incidents, how many call-outs were in response to the following pests: Rats - 138 Mice - 17 Be

Date responded: 3 March 2022

IT / MFD / Print Hardware

Date submitted: 24 February 2022

Summary of request

We would be grateful if you could help in answering our request for information, answering for A & B on questions 1-8. a) Photocopiers/MFDs (Multi-Functional Device) b) Printers 1. Please name all of the IT resellers that you have contacts with and buy from 2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1? 3. What year and month is the next hardware refresh due? 4. Please name the number of devices deployed 5. Please name the brand of the devices mentioned 6. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one. 7. What is your annual print/copy volume and spend? 8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details.

Summary of response

1. Please name all of the IT resellers that you have contacts with and buy from - Ricoh 2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1? - Contract start date 1/08/2021; contract end dat

Date responded: 4 March 2022

Downsizing scheme

Date submitted: 24 February 2022

Summary of request

1) Does the council has a downsizing scheme where renters are offered incentives to move to a smaller home? If so, what are the incentives on offer and who is eligible? 2) Can I get a breakdown of how much money in total was given to people who successfully qualified for the scheme for the following years? a) 1 January 2019 - 31 December 2019 b) 1 January 2020 - 31 December 2020 c) 1 January 2021 - 31 December 2021 3) What was the single highest award in value given out to a successful applicant for the following years: a) 1 January 2019 - 31 December 2019 b) 1 January 2020 - 31 December 2020 c) 1 January 2021 - 31 December 2021

Summary of response

1) Does the council has a downsizing scheme where renters are offered incentives to move to a smaller home? If so, what are the incentives on offer and who is eligible? - Yes, eligibility is for EDDC general purpose tenants downsizing to smaller accommoda

Date responded: 14 March 2022

Council tax exemptions

Date submitted: 23 February 2022

Summary of request

1: How many residential properties fall within your area of responsibility for providing services that council tax pays for. 2: How many of those properties pay a discounted rate due to being unoccupied 3a: How many properties pay NO council tax 3b: How many of those that pay NO council tax are listed as student dwellings (if any) 3c: How many of those that pay NO council tax, what are the other reasons

Summary of response

1: How many residential properties fall within your area of responsibility for providing services that council tax pays for. 72,706 2: How many of those properties pay a discounted rate due to being unoccupied 380 3a: How many properties pay N

Date responded: 22 March 2022

Accessible housing

Date submitted: 21 February 2022

Summary of request

1. What is your current Local Plan for new housing? Please provide its name and dates. 2. How many new homes are planned under your current Local Plan? Please provide a yearly breakdown (financial year). 3. Does your current Local Plan for new homes include a technical accessibility standard? 4. What are the technical accessibility standard(s) detailed in your current Local Plan for new homes? 5. How many new homes are planned under your current Local Plan to meet a technical accessibility standard? Please provide a yearly breakdown (financial year). 6. Under your current local plan, of the new homes planned to meet a technical accessibility standard, how many are planned to meet the requirements of: • Wheelchair design standard • Lifetime Homes Standard • M4(1) Category 1 • M4(2) Category 2 • M4(3) Category 3(A) • M4(3) Category 3(B) 7. How many homes planned to meet the above technical accessibility standards are council owned properties? Please provide a breakdown by each type of technical accessibility standard within this. I would be grateful if you could break down the data in yearly increments (financial year) where possible.

Summary of response

1. What is your current Local Plan for new housing? Please provide its name and dates - Local Plan 2013-2031 - East Devon 2. How many new homes are planned under your current Local Plan? Please provide a yearly breakdown (financial year) - Local Plan

Date responded: 14 March 2022

Covid-19 Additional Relief Fund

Date submitted: 18 February 2022

Summary of request

The local authority guidance issued in December 2021 requires each local authority to design the discretionary relief scheme in their area. Please provide details of the parameters and application process in your borough as we have clients who wish to pursue the relief.

Summary of response

This information is published on our website at A guide to rates relief and reductions - Local discretionary rate relief - East Devon As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably a

Date responded: 21 February 2022

EDDC Plastic recycling

Date submitted: 16 February 2022

Summary of request

I would like to know what percentage of plastic waste your local authority has recycled in the past three years as follows: 2019, 2020, 2021. I would like it to be broken down as follows: 1. The total amount of plastic waste collected for recycling by your authority, measured in tonnes. 2. The total amount of collected plastic waste that was then processed in the UK. 3. The total amount of collected plastic that was processed outside of the UK. 4. The total amount of exported plastic waste broken down by destination country. 5. Does the Council have a strategy to recycle plastic waste in the UK instead of exporting?

Summary of response

1. The total amount of plastic waste collected for recycling by your authority, measured in tonnes. 2019 1853 tonnes 2020 2156 tonnes 2021 2148 tonnes 2. The total amount of collected

Date responded: 21 February 2022

EDDC Fraud investigation department/team

Date submitted: 15 February 2022

Summary of request

1) Do you have a fraud investigation department/team? 2) If you don’t have a fraud team, who investigates reported case of fraud? 3) How many fraud investigators are there in your team? 4) Can you please list the top 4 most common types of fraud you investigate? 5) Do you investigate any Covid related fraud cases – e.g. business grant, business support, business rates relief or business load fraud cases? 6) Do you release or publish any information about the number of cases you investigate per annum, the value of fraud and their outcomes? 7) How many fraud cases were investigated in 2020 and in 2021? 8) Do you use an electronic case management system to record and manage your fraud cases? If so, which case management system do you use? 9) Do you use data matching to proactively identify potential fraud cases? Which product or service do you use? 10) Do you investigate fraud on behalf of other organisations? Can you please state who?

Summary of response

1) Do you have a fraud investigation department/team? Yes 2) If you don’t have a fraud team, who investigates reported case of fraud? N/A 3) How many fraud investigators are there in your team? 1 4) Can you please list the top 4 most common types of

Date responded: 21 February 2022

Licences to exhibit animals

Date submitted: 8 February 2022

Summary of request

1. How many licenses are currently issued to exhibit animals under the Animal Welfare (Licensing of Activities Involving Animals) (England) 2018 Regulations in your council? 2. A list of the species of animal that are included in the licenses, and how many of each species.

Summary of response

1. How many licenses are currently issued to exhibit animals under the Animal Welfare (Licensing of Activities Involving Animals) (England) 2018 Regulations in your council? = 9 2. A list of the species of animal that are included in the licenses, and

Date responded: 7 March 2022

Fly tipping

Date submitted: 8 February 2022

Summary of request

• Total number of fly tipping incidents in 2020/2021 and 2022 to date per area under your authority, if possible (per waste type, specifically involving electrical and electronic items) • Total cost of removal for fly-tipping incidents in 2020/2021 and 2022 (to date, if possible)

Summary of response

• 20/21 - 436 fly tips for the Financial year. We are unable to provide a breakdown of specific types of fly tipping • 21/22 277 fly tips (so far) for the Financial year. We are unable to provide a breakdown of specific types of fly tipping • Total c

Date responded: 1 March 2022

Fire Safety Regulations in blocks of flats

Date submitted: 8 February 2022

Summary of request

1). Premises more than 6 storeys or 18m- a) Provision of Premises Information Boxes b) Provision of Building Plans identifying Firefighting Equipment c) Information on external walls d) Monthly checks of Fire equipment & reporting defects to the Fire Service 2). Premises more than 11m – a) Floor and Flat identification signage b) Checks/inspections on communal fire doors and flat entrance doors 3). Any Block of Flats: a) Evacuation Plans b) Fire Safety instructions to residents, on occupation and periodically c) Information to residents on fire door safety 4). Electronic information for the Fire Service: a) Access details for premises Information Box b) Reports of Faults of FF equipment c) External wall information d) Floor and Building Plans e) Evacuation Plans

Summary of response

1). Premises more than 6 storeys or 18m- We currently don’t have any buildings more than 6 storeys or 18m within our council stock a) Provision of Premises Information Boxes b) Provision of Building Plans identifying Firefighting Equipment c) Infor

Date responded: 1 March 2022

Planning resources

Date submitted: 7 February 2022

Summary of request

How much has the council received in planning application fees in total for each of the last five calendar years (2017-2021). Of that amount, can you tell me what was spent as part of the council’s planning department budget? Over the same period, can you tell me how many roles in the planning department have remained unfilled for each calendar year? Can you provide a breakdown by the type of role?

Summary of response

How much has the council received in planning application fees in total for each of the last five calendar years (2017-2021). By financial year the figures are as follows: 2016/17 £1,241,595 2017/18 £1,168,059 2018/19 £1,280,180 20

Date responded: 15 February 2022

Community Toilets

Date submitted: 7 February 2022

Summary of request

How many “community toilets” are the council operating at this time?

Summary of response

This is not a scheme EDDC currently participates in

Date responded: 9 February 2022

Dangerous wild animals

Date submitted: 1 February 2022

Summary of request

How many Dangerous Wild Animal permits (under the Dangerous Wild Animals Act 1976) did your council approve, by year, in 2017-2021? Which animals were these permits for? What checks, if any, does your council make when granting these permits to the CITES species appendices: https://cites.org/eng/disc/species.php? What checks, if any, does your council make to ensure these animals are not brought in through the illegal wildlife trade?

Summary of response

How many Dangerous Wild Animal permits (under the Dangerous Wild Animals Act 1976) did your council approve, by year, in 2017-2021? 2017 x1 2018 x2 2019 x2 2020 x2 2021 x2 Which animals were these permits for? x1 Ostrich; x4 Ring tailed Lemurs;

Date responded: 23 February 2022

Policy for community ownership

Date submitted: 30 January 2022

Summary of request

1. How many publicly-owned buildings and spaces were sold off in a) 2017-18 b) 2018-19 c) 2019-20 d) 2020-21 Please provide a figure against each year. 2. Do you have a strategy or policy in place for community ownership? 3. Please can you provide a link to said policy or strategy, if applicable?

Summary of response

1. How many publicly-owned buildings and spaces were sold off in a) 2017-18 - 2 b) 2018-19 - 8 c) 2019-20 - 5 d) 2020-21 - 0 Please provide a figure against each year 2. Do you have a strategy or policy in place for community ownership? - No.

Date responded: 28 February 2022

Allotments

Date submitted: 30 January 2022

Summary of request

As of January 2022, please could you tell me: 1. How many allotment sites are there in your jurisdiction for which the Council has access to waiting list data? 2. What is the total number of plots on these sites? - 83 plots in total 3. What is the total number of people on waiting lists for these sites? - 128 on waiting lists. 4. Are any of these waiting lists closed to further applications? 5. How many people left the council ran allotments in 2021?

Summary of response

As of January 2022, please could you tell me: 1. How many allotment sites are there in your jurisdiction for which the Council has access to waiting list data? - 3 2. What is the total number of plots on these sites? - 83 plots in total 3. What is th

Date responded: 2 February 2022

Increase in Gas and Electricity energy prices

Date submitted: 26 January 2022

Summary of request

1. Have your authority's electricity and gas bills increased since July 2021? 2. If so, by roughly how much? 3. Is this increase due to a higher rate per unit of gas and electricity charged by your energy provider, or for another reason? 4. Have you made any reductions to the provision of street lighting in your area since July 2021, or are you planning any reductions? Please specify the changes, if so. 4. If yes, is this because energy bills have risen? 5. Have you made any reductions to the provision of lighting or heating in any of your buildings, or are you planning any reductions? Please specify the changes, if so. 6. If yes, is this because energy bills have risen?

Summary of response

We have provided the information based on our largest corporate building, EDDC Headquarters at Honiton. 1. Have your authority's electricity and gas bills increased since July 2021? – Yes 2. If so, by roughly how much? Electricity: 27% Gas:

Date responded: 21 February 2022

Procurement weightings for social value

Date submitted: 26 January 2022

Summary of request

• The social value weighting applied in all above threshold tenders and frameworks issued in 2021 for contracts or frameworks. I do not require information on products or construction, only services, but if the information is recorded in one dataset, I am happy to “clean” this myself. • The price and quality weightings used in the above contracts or frameworks. Again, if the dataset contains all tenders, I am happy to “clean” the data.

Summary of response

Whether or not Social Value has been applied to the contract is not recorded in a way that we can simply run a report to answer the following questions you have asked. To find out this information an officer would have to investigate each contract from ev

Date responded: 28 January 2022

Non-decent housing

Date submitted: 24 January 2022

Summary of request

For the following questions, please provide data that was correct as of 31 March 2021. If this is not possible however please provide the most recent available data and specify the date of extraction (ie what date the data is correct as of). I would like to know: 1. How many council-owned dwellings failed the decent home criteria by virtue of suffering from a category 1 hazard of ‘excess cold’? Please only include Class 1 hazard dwellings, and not those that fail because they do not have a reasonable degree of thermal comfort. 2. Of the council-owned dwellings with a class 1 excess cold hazard, how many are occupied? 3. Of the council-owned homes with a class 1 excess cold hazard which are occupied, how many have not had work to address the cold hazard because the tenant refused to allow the work to be carried out? For the next question, I would like your most up to date snapshot. Please tell me: 4. How many council-owned dwellings fail the decent homes standard by virtue of a) category 1 excess cold and b) not having a reasonable degree of thermal comfort. Please provide figures for a) and b) separately and specify how many any dwellings fall into both catgeories. Please tell me what date the data provided was extracted. Finally, please provide answers to the next questions for the last five full financial years (2016/17, 2017/18, 2018/19, 2019/20, 2020/21), broken down by year: 5. In the last five financial years, how much has the council spent to remove class 1 excess cold hazards from council owned dwellings? 6. In the last five financial years, how much has the council spent to make council-owned dwellings ‘without a reasonable degree of thermal comfort’ decent? Please only include the money spent on improving the thermal comfort - for instance if a home was non-decent because it both had an unreasonable degree of thermal comfort and was not in a reasonable state of repair, please count only the money spent improving the thermal comfort. 7. In the last five financial years, how much has the council spent to prevent dwellings becoming non decent due to non-reasonable thermal comfort or due to having an excess cold category 1 hazard? 8. In the last five financial years how much has the council paid out in grants to a) private renters and b) owner-occupiers to make improvements to a dwelling’s thermal comfort? Please break this data down by year, and provide separate data for renters and owner occupiers.

Summary of response

At present EDDC do not hold any HHSRS data. The data we do hold is insufficient and will not provide an accurate response to the questions you have asked. We are about to embark on a full Stock Condition Survey but this is not likely to be completed until

Date responded: 26 January 2022

Performance Management

Date submitted: 24 January 2022

Summary of request

1. How do you report performance to residents? 2. Do you have a Performance Management Handbook*? 3. What budget do you have allocated towards your performance management* initiatives per annum? 4. How many hours are spent on performance management* reporting each month? 5. Which applications or systems do you use to manage Performance Management*? 6. Do you report departmental performance separately or in a different way? 7. Do you benchmark or baseline your authority’s performance with other similar authorities? 8. Can you evidence improvements to your services based on historical performance management* reporting?

Summary of response

1. How do you report performance to residents? Public reports to Committees of the Council and via our performance pages on our website. We have previously published an annual report of performance and will look to do this for 2022. 2. Do you have

Date responded: 17 February 2022

HMO Licensing Enforcement

Date submitted: 21 January 2022

Summary of request

Q1] Since 6th April 2017, how many convictions was the council aware of (in relation to its housing area) to which Chapter 4 (Rent Repayment Orders) of The Housing and Planning Act 2016 (HaPA) applied? These convictions should include any Civil Penalty Notice (CPN) issued by the council. Q2] Of the convictions the council was aware of in answer to Q1, how many did the council consider for a Rent Repayment Order application by the council? Q3] Of the convictions the council was aware of in answer to Q1, for how many did the council make a Rent Repayment Order application? Q4] Does the council have a process for making the decision referred to in Q2], and if so, what is that process?

Summary of response

Q1 - Since 6th April 2017, how many convictions was the council aware of (in relation to its housing area) to which Chapter 4 (Rent Repayment Orders) of The Housing and Planning Act 2016 (HaPA) applied? These convictions should include any Civil Penalty N

Date responded: 2 February 2022

Cost of Artwork

Date submitted: 21 January 2022

Summary of request

This is an information request relating to council funding of public artwork. Please include the information for each of the following periods; 2019-20, 2020-21, 2021-22: • A full breakdown of any public artwork commissioned and funded by the council, including details on location and all costs including the cost of installation, commissioning and any incidentals. Please also include where relevant the difference, if any, between the expected cost and actual cost. Where a piece of public artwork has not yet been completed, please include the expected cost and the cost so far • Images of the public artwork, or an artist’s rendering if that’s not possible By public artwork I mean any artwork within the council’s remits which is publicly displayed and includes, but is not limited to, sculptures, mosaics, paintings, murals whether standalone or on bridges, walls or any other structures

Summary of response

No artwork has been commissioned or funded by EDDC

Date responded: 26 January 2022

Cost of Rejected kerbside recycling

Date submitted: 20 January 2022

Summary of request

1. The methods of disposal for rejected household recycling used by your authority for the following years: · 2017/18 · 2018/19 · 2019/20 · 2020/21 2. The annual cost to dispose of rejected household recycling within your authority for the following years: · 2017/18 · 2018/19 · 2019/20 · 2020/21 3. The main reasons for household recycling being rejected. For example, items were contaminated or not suitable for recycling. 4. Any guidance or instructions under which recycling centres determine the acceptance or rejection of items collected within your authority.

Summary of response

The recycling part of our system source segregated - that is the resident does the first sort by separating materials between the containers and the crews do the second sort at the kerb-side by putting the materials in different parts of the vehicle. If t

Date responded: 20 January 2022

Rent and service charge increases 2022

Date submitted: 20 January 2022

Summary of request

1. By how much is the council planning to increase rent on residential council-owned properties on April 1 2022? 2. By how much is the council planning to increase service charges on residential council-owned properties on April 1 2022? 3. By how much is the council planning to increase heating energy charges on residential council-owned properties on April 1 2022?

Summary of response

1. By how much is the council planning to increase rent on residential council-owned properties on April 1 2022? - We are part way through the budget setting process so not agreed yet, but the Housing Review Board agreed a CPI plus 1% rent increase in acc

Date responded: 9 February 2022

Levelling Up Fund

Date submitted: 19 January 2022

Summary of request

• Whether the Council has bid for the "Levelling Up Fund"? • If the Council has, please provide all bid documents submitted to the Government. • If the Council has, please provide all correspondence between the Council and the local Member of Parliament about the bid.

Summary of response

• Whether the Council has bid for the "Levelling Up Fund"? – EDDC has not made a bid for this fund • If the Council has, please provide all bid documents submitted to the Government. • If the Council has, please provide all correspondence between the Co

Date responded: 21 January 2022

Car park income

Date submitted: 18 January 2022

Summary of request

a) What is the most expensive hourly charge for Pay & Display, Pay by Phone or Shared Use Bays in your authority? b) In total, how much did the authority or any authorised contractor or sub-contractor receive in parking charges last year?

Summary of response

a) What is the most expensive hourly charge for Pay & Display, Pay by Phone or Shared Use Bays in your authority? - Currently, the most expensive charge is £1 per hour. This is our standard rate and applies to the majority of the EDDC car parks. b) In

Date responded: 21 January 2022

Union Time

Date submitted: 18 January 2022

Summary of request

Please can you provide all information for the financial year 2020-21, and from the start of financial year 2021 to 31 December 2021, for the following: 1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives. 2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties. 4. The number of days spent on union duties by authority staff.

Summary of response

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives. None are full time and only get involved when needed. 2. The total number (absolute number and full time equivalent) of

Date responded: 21 January 2022

Housing disrepair court orders

Date submitted: 17 January 2022

Summary of request

1. Number of housing disrepair court orders issued to the council under the Homes (Fitness for Human Habitation) Act 2018 for each of the years 2019-2021; 2. Number of breach orders issued to the council due these repairs not being carried out for each of the years 2019-2021; 3. Details of how many of these breach orders were issued multiple times (i.e. how many were issued for a second, third and fourth time etc.) for each of the years 2019-2021.

Summary of response

1. Number of housing disrepair court orders issued to the council under the Homes (Fitness for Human Habitation) Act 2018 for each of the years 2019-2021 - Zero 2. Number of breach orders issued to the council due these repairs not being carried out for

Date responded: 19 January 2022

Queen's Drive overflow carpark and fitness area revenue

Date submitted: 17 January 2022

Summary of request

What was the total income received from car parking from the overflow car park on Queen's Drive, adjacent next to the council's permanent pay and display car park next to the amusement arcade for the calendar year 2019? What was the total cost of grassing and converting this area for use as a 'fitness area' for the calendar year 20201, including maintenance costs? What was the total 'fitness' income received for this area for the calendar year 2021?

Summary of response

wasn't a specific ticket machine or Parkmobile location code for this car park. Any customers using the Queens Drive Overflow car park used the ticket machines in the main Queens Drive long stay car park and also used that location code for Parkmobile cas

Date responded: 9 February 2022

Dog breeding licences

Date submitted: 15 January 2022

Summary of request

1. Human population of council area 2. Number of current dog breeding licences 3. Number of open applications for a dog breeding license 4. Number of refused applications since September 2018 5. Number of withdrawn applications since September 2018 6. Number of planning enforcement notices issued regarding dog breeding &/or number of dogs in a residential premises since 1989 7. Number of planning applications submitted regarding dog breeding &/or number of dogs in a residential premises since 1989

Summary of response

1. Human population of council area - Information not held 2. Number of current dog breeding licences - 5 3. Number of open applications for a dog breeding license - None 4. Number of refused applications since September 2018 - None 5. Number

Date responded: 7 February 2022

Homeless deaths

Date submitted: 5 January 2022

Summary of request

Please can I request the number of deaths from 1st January 2021 - 31st December 2021 (inclusive) in each of the following accommodation types commissioned by your council • accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping • temporary accommodation commissioned by the local authority • supported accommodation for homeless young people • rough sleeping or with no fixed abode

Summary of response

Please can I request the number of deaths from 1st January 2021 - 31st December 2021 (inclusive) in each of the following accommodation types commissioned by your council - 0

Date responded: 11 January 2022

Eco-friendly steps EDDC is currently taking

Date submitted: 4 January 2022

Summary of request

1. Does the council take any of its energy from on-site renewable energy installations? If so, which ones? 2. Are there any eco-friendly initiatives for staff members to partake in? E.g. green transport solutions, recycling initiatives. If so, please state them. 3. Who is the main energy supplier for local council buildings, and are you on a green/renewable energy tariff with them?

Summary of response

For corporate properties only: Q1: We have photovoltaic panels in two sites, Blackdown House and Axe Wetlands Q2: New climate change officer; 3 co electric cars; co electric bikes; health & well-being workshops online; we have employed a New Green t

Date responded: 13 January 2022

Homeless deaths

Date submitted: 4 January 2022

Summary of request

Please can I request the number of deaths from 21st November 2020 - 31st December 2020 (inclusive) in each of the following accommodation types commissioned by your council: • accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping • temporary accommodation commissioned by the local authority • supported accommodation for homeless young people Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died.

Summary of response

Please can I request the number of deaths from 21st November 2020 - 31st December 2020 (inclusive) in each of the following accommodation types commissioned by your council – 0 • accommodation for homeless people, including hostels and supported accommo

Date responded: 11 January 2022

Holiday lets

Date submitted: 4 January 2022

Summary of request

1) The number of properties notified to the council as being holiday lets as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018 2) The number of properties notified to the council as being a 'second home' as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018 3) The total number of residential properties in the council area as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018. Please advise if this figure does or does not include holiday lets.

Summary of response

1) The number of properties notified to the council as being holiday lets as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018 Information on Business Rated properties are published on our website each quarter through the

Date responded: 28 January 2022

Accidents in the last 4 years

Date submitted: 31 December 2021

Summary of request

Over the past four years, in the workplace(s) of your council, how many people have had to: * go to hospital due to slipping on water on the toilet floor or bathroom floor? * died due to slipping on water on the toilet floor or bathroom floor?

Summary of response

* go to hospital due to slipping on water on the toilet floor or bathroom floor? – Information not held. You will need to refer your request to Health and Safety Executive * died due to slipping on water on the toilet floor or bathroom floor? – Informati

Date responded: 21 January 2022

Rough Sleeping Support Service

Date submitted: 30 December 2021

Summary of request

Q1. Is the Council, or has the Council ever been, signed up to the Rough Sleeping Support Service? Q2. Since January 1st 2018, how many non-British homeless people have been referred by the Council to the Home Office, under the Rough Sleeping Support Service?

Summary of response

Q1. Is the Council, or has the Council ever been, signed up to the Rough Sleeping Support Service? - No Q2. Since January 1st 2018, how many non-British homeless people have been referred by the Council to the Home Office, under the Rough Sleeping Supp

Date responded: 11 January 2022

Socio-economic duty

Date submitted: 21 December 2021

Summary of request

1. Please indicate whether your local authority has formally adopted the socio-economic duty (Section 1 of the Equality Act 2010). For this purpose, ‘adoption’ of the socio-economic duty, means that the authority must have either passed a motion at full council that adopts the duty, approved adoption via delegated decision or have agreed it via the council’s executive or cabinet. Please provide any relevant documentation to support your response. 2. Does your local authority consider socio-economic status within all its Equality Impact Assessments and equality frameworks? Please provide any relevant documentation to support your response. 3. Has your local authority made a commitment to considering socio-economic status more broadly in strategic decision-making and policy development? Please provide any relevant documentation to support your response. 4. If your local authority has formally adopted the socio-economic duty (as described in question 1), please describe how the council has implemented the duty, or provide details relating to any future plans it has for implementation. 5. If your local authority has not formally adopted the socio-economic duty (as described in question 1), are there future plans to adopt it? If so, please indicate the timeline that this will happen within.

Summary of response

1. Please indicate whether your local authority has formally adopted the socio-economic duty (Section 1 of the Equality Act 2010). For this purpose, ‘adoption’ of the socio-economic duty, means that the authority must have either passed a motion at full c

Date responded: 13 January 2022

Parking fines

Date submitted: 21 December 2021

Summary of request

How many parking fines has your authority issued each finance year over the following five full years. Please provide a figure in the format below: 2016-17 - FIGURE PROVIDED BY YOU 2017-18 - AS ABOVE 2018-19 - AS ABOVE 2019-20 - AS ABOVE 2020-21 - AS ABOVE

Summary of response

2016-17 - Total = 2272 2017-18 - Total = 2579 2018-19 - Total = 2685 2019-20 - Total = 1084 2020-21 - Total = 1982

Date responded: 7 January 2022

Litter fines 2021

Date submitted: 20 December 2021

Summary of request

• How many FPNs did you issue for littering in 2021? • How many FPNs for littering in 2021 were paid? • How many FPNs issued for littering in 2021 were prosecuted for failing • to pay the FPN? • What is the full price of a Littering (FPN)? • Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.

Summary of response

• How many FPNs did you issue for littering in 2021? - 1 • How many FPNs for littering in 2021 were paid? - 1 • How many FPNs issued for littering in 2021 were prosecuted for failing to pay the FPN? - 0 • What is the full price of a Littering (FPN)? -

Date responded: 11 January 2022

MFDs (Multifunctional Devices) and/or Managed Print Services

Date submitted: 17 December 2021

Summary of request

1. Regarding the subject matter, please can you provide the following: a. The name of the current supplier – believed to be XEROX, please confirm. b. The brand of the equipment provided by the current supplier – believed to be XEROX, please confirm c. The start date(s) for the contract(s) if available d. The end date(s) for the contract(s) – believed to have expired 30th July 2021, please confirm i. Please confirm if there are extension options on the contract ii. Please confirm if any extension options have been taken, and if so until when. e. The number of MFDs in each contract – believed to be 90, please confirm f. The preferred route to market, eg framework, OJEU…. g. If route to market is a framework, please state which. For example Crescent Purchasing Consortium, NPS Wales, Crown Commercial Service, HTE, LPP, etc…

Summary of response

1. Regarding the subject matter, please can you provide the following: a. The name of the current supplier – believed to be Ricoh, please confirm - Yes b. The brand of the equipment provided by the current supplier – believed to be Ricoh, please confirm

Date responded: 7 January 2022

Vulnerable renters fund

Date submitted: 17 December 2021

Summary of request

1. How much of this £65million pot of funding did the council receive? 2. How many households have received help from the funding you were given from the government’s £65million pot? 3. In total, how much of this funding you received has been given to households in £? 4. What is the single highest amount given to one household from the funding you received?

Summary of response

How much of this £65million pot of funding did the council receive? - £54804 How many households have received help from the funding you were given from the government’s £65million pot? - 19 so far In total, how much of this funding you received has bee

Date responded: 7 January 2022

Council Tax Contact details

Date submitted: 14 December 2021

Summary of request

A) The direct telephone number and options required to speak to a Council tax agent at the council B) The days and times the phone line are open C) The email address D) A link to any online contact form E) The name of the person who manages the department and their direct email address F) Confirm which boroughs your council administers and if they work together or combine administration with other councils. G) Please also advise if is it your policy to automatically award class B if your council has a housing association registered as a charity, and they meet the criteria or do you require an application to be issue for each change of occupation?

Summary of response

A) The direct telephone number and options required to speak to a Council tax agent at the council - 01395 517446, option 2 B) The days and times the phone line are open - Mon – Fri, 08:30-17:00 C) The email address - counciltax@eastdevon.gov.uk D) A

Date responded: 20 December 2021

Office space leased to the council

Date submitted: 6 December 2021

Summary of request

1. A list of all the office space the Authority currently leases, identifying for each • The Address • The Net Internal Floor Area • The Rent paid • The Start Date • The Expiry Date • The Break Date 2. The name (and email address) of the person responsible for the Authorities property portfolio

Summary of response

EDDC do not occupy any office space that is leased from an external landlord

Date responded: 16 December 2021

ASB Case Reviews

Date submitted: 6 December 2021

Summary of request

1. The number of applications for ASB Case Reviews received 2. The number of times the threshold for review was not met 3. The number of ASB Case Reviews carried out 4. The number of ASB Case Reviews that resulted in recommendations being made or actions carried out 5. Where the data relating to points 1-4 (above) is published (on the council website, for example)?

Summary of response

The webpage Community Trigger - East Devon holds all the relevant information you are seeking, which is at the bottom of the page. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessib

Date responded: 9 December 2021

Facilities Management

Date submitted: 2 December 2021

Summary of request

1. Lift service and maintenance – Service contract for lift service and maintenance. 2. General waste services contracts – The organisation’s primary general waste service contract. Contract profile questionnaire for each type of contract: 1. Supplier/Provider of the services 2. Total Annual Spend – The spend should only relate to each of the service contracts listed above. 3. A description of the services provided under this contract please includes information if other services are included under the same contract. 4. The number of sites the contract covers 5. The start date of the contract 6. The end date of the contract 7. The duration of the contract, please include information on any extensions period. 8. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address.

Summary of response

1. Lift service and maintenance – Service contract for lift service and maintenance. A. Blackdown House 1. Supplier/Provider of the services – The maintenance agreement is with Orona 2. Total Annual Spend – The spend should only relate to e

Date responded: 2 December 2021

EDDC owned 5/6 bedroomed houses

Date submitted: 1 December 2021

Summary of request

How many large 5/6 bed houses that are available for social rent that the council actually own?

Summary of response

6

Date responded: 2 December 2021

Policy for absence from work for an employee participating in Medical Research

Date submitted: 30 November 2021

Summary of request

- Policy(s) relating to absence from work for an employee participating in Medical Research for healthy Volunteers or Patients that are receiving treatment as part of a Clinical Trial. Is a policy(s) relating to Clinical Trial Appointments available within your organisation? Yes - (I would like this information to be provided to me as paper or electronic copies, or alternatively provision of appropriate web-links – if this information is already available to the public. No

Summary of response

Policy(s) relating to absence from work for an employee participating in Medical Research for healthy Volunteers or Patients that are receiving treatment as part of a Clinical Trial -No Policy Is a policy(s) relating to Clinical Trial Appointments availa

Date responded: 1 December 2021

Social media referenced in the tenancy agreement

Date submitted: 25 November 2021

Summary of request

Details of any provisions in your tenancy agreements relating to social media use by tenants and residents.

Summary of response

Please see 4.3.2 (g) below from the tenancy agreement where misuse of social media is referenced under Unacceptable behaviour or conduct. 4.3 Conduct of you, your household and visitors and antisocial behaviour 4.3.1You are responsible for the behavio

Date responded: 26 November 2021

HMOs private rented sector

Date submitted: 25 November 2021

Summary of request

1) How many housing units in your local authority do you estimate to be in the PRS? 2) Please state the year in which your local authority last carried out a Stock Condition Survey. 3) How many environmental health officers work for the local authority whose main job is to enforce standards in the private rented sector? (FTEs) 4) How much (£) did it cost a landlord to obtain a mandatory HMO licence for a single property occupied by five people in your local authority? Please exclude any discounts. 5) How many working days did it take for a typical mandatory HMO licence application to be processed and issued? Please write the typical number of working days from receipt to decision. 6) Is it your local authority’s policy to inspect a property before issuing a mandatory HMO licence?

Summary of response

1) How many housing units in your local authority do you estimate to be in the PRS? - 9% 2) Please state the year in which your local authority last carried out a Stock Condition Survey - 2015 3) How many environmental health officers work for the local

Date responded: 16 December 2021

Fly tipping

Date submitted: 23 November 2021

Summary of request

1.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority during the whole of last year (i.e.2020)? 2.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority have occurred since the beginning of 2021? 3.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) were reported by the public to your jurisdiction during the whole of last year (i.e.2020)? 4.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) have been reported by the public to your jurisdiction since the beginning of 2021? 5.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority during the whole of last year (i.e. 2020) 6.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority since the beginning of 2021?

Summary of response

1.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority during the whole of last year (i.e.2020)? As below are the ones we dealt with on EDDC land 2.How m

Date responded: 24 November 2021

Community led housing

Date submitted: 22 November 2021

Summary of request

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? 2. Since January 2010, how many grants and/or loans has the council given to community led housing groups or organisations? 3. Since January 2010, how many land disposals or leases has the council made to community led housing groups or organisations? 4. Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? Answer as before, Strategy 27 of the adopted Local Plan also in our Affordable Housing SPD. Council Plan 2021-202

Date responded: 24 November 2021

Enfield Farm Anaerobic Digester

Date submitted: 21 November 2021

Summary of request

Any breaches of input and output planning conditions, dates and tonnages recorded against Enfield Farm Anaerobic Digester, together with details of enforcement action taken by EDDC since 1st April 2015.

Summary of response

Breach of Condition Notice (BCN) was issued to Gorst Energy Ltd October 2019. As the Breach of Condition Notice (BCN) allowed Gorst Energy Ltd 12 months to comply with the Condition, no figures within that 12 month period can be used as evidence in respec

Date responded: 20 December 2021

Empty private residential properties

Date submitted: 16 November 2021

Summary of request

1. Person responsible for management of empty private residential property 2. Person responsible for billing of Council Tax on empty private residential property 3. Any other appropriate officers within the council Does the Council use any private company to: 1. Trace owners of private residential empty property? If so, which Company/ies does the Council use? 2. Recover Council Tax or other debts from Empty private residential property? If so, which Company/ies does the Council use? 3. Check lists of presumed empty private residential property for any reason whatsoever? If so, which Company/ies does the Council use?

Summary of response

1. Person responsible for management of empty private residential property – No specific officer has this role but would be someone from the Revenues and Benefits team 2. Person responsible for billing of Council Tax on empty private residential property

Date responded: 1 December 2021

CCTV

Date submitted: 12 November 2021

Summary of request

Does your council use CCTV cameras made by Hikvision, Dahua, Uniview or Kedacom? If so please clarify which. Are any of your CCTV cameras capable of facial recognition, temperature/thermal scanning, behaviour analysis, object detection or demographic detection (ie age, gender, clothing etc)? If yes please list which capabilities exist.

Summary of response

Does your council use CCTV cameras made by Hikvision, Dahua, Uniview or Kedacom? If so please clarify which – EDDC has Dahua cameras at our Corporate buildings but they do not have the capabilities that the question lists. Are any of your CCTV cameras

Date responded: 17 November 2021

Housing housing waiting list

Date submitted: 11 November 2021

Summary of request

a) April 2016-17 b) April 2017-18 c) April 2018-19 d) April 2019-20 e) April 2020-21

Summary of response

a) April 2016-17 - 3361 b) April 2017-18 - 3915 c) April 2018-19 - 4668 d) April 2019-20 - 4708 e) April 2020-21 - 4706

Date responded: 17 November 2021

Floral displays

Date submitted: 10 November 2021

Summary of request

Do the council use a contractor for their floral displays? If yes, who do the council use as the contractor? If yes, is this a supply only contract or does the contract include installation, removal and maintenance? If yes, when is the current contract in place until? If yes, what is the councils annual spend with the contractor for the floral displays? Do the council own their floral units eg. Hanging Baskets, Barrier Baskets, Pole Baskets, Floor Planters and Flower Towers? If yes, how many Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets are owned by the council? If yes, what is the councils spend on Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets purchases over the last 5 years? If yes, when was the last purchase of Floral Units? If yes, who has supplied the Floral Units over the last 5 years? Do the council currently use Floral Units that are Self-Watering? Do the council plan to put out a tender for Floral Display/Floral Units in the next 12 months?

Summary of response

Do the council use a contractor for their floral displays? – No If yes, who do the council use as the contractor? – N/A If yes, is this a supply only contract or does the contract include installation, removal and maintenance? – N/A If yes, when

Date responded: 12 November 2021

Annual Apprenticeship Levy

Date submitted: 7 November 2021

Summary of request

What is the annual Apprenticeship Levy? How much Levy do you currently use? approx. How many Apprentices do you currently have? What training providers do you use? What Apprenticeship standards do you use? How many IT Apprentices do you have? Who is the best point of contact for apprenticeships?

Summary of response

What is the annual Apprenticeship Levy? - £58,809 including 10% top up from the Government ( April 2020 to March 2021) How much Levy do you currently use? approx. - 22,057 How many Apprentices do you currently have? - 5 What training providers d

Date responded: 12 November 2021

Afghanistan Resettlement programmes

Date submitted: 4 November 2021

Summary of request

1) Will East Devon council be participating in the Afghanistan Resettlement programmes ARAP + ACRS and if so, how many individuals/families will you be taking on? 2) If you are not participating in the Afghanistan Resettlement programmes ARAP + ACRS, can you explain why? 3) What was East Devon council’s response to the Syrian Resettlement programme (VPRS)?

Summary of response

1) Will East Devon council be participating in the Afghanistan Resettlement programmes ARAP + ACRS and if so, how many individuals/families will you be taking on? - Yes - dependant on offers; one offer confirmed to date 2) If you are not participating in

Date responded: 5 November 2021

Glazing and insulation upgrades in housing stock

Date submitted: 1 November 2021

Summary of request

1. How many of your buildings (including any housing stock) you have installed double glazing for any windows of in over the last 12 months. 2. How many of your buildings (including any housing stock) you have installed any loft insulation in over the last 12 months. 3. How many of your buildings (including any housing stock) you have installed any solar panels on over the last 12 months.

Summary of response

The response for the non-housing portfolio is none within the last 12 months for all three of the below questions. For housing stock please see as follows: 1. How many of your buildings (including any housing stock) you have installed double glazin

Date responded: 30 November 2021

Dog mess fines

Date submitted: 1 November 2021

Summary of request

I would like to know how many fines have been issued to persons who failed to clear up their dog’s mess deposits (dog poo) in the last 5 years. Feel free to breakdown figures for each financial year starting with 2016 and up to date for this financial year. Also, please kindly confirm how many FTE Dog Wardens the council employees.

Summary of response

I would like to know how many fines have been issued to persons who failed to clear up their dog’s mess deposits (dog poo) in the last 5 years. Feel free to breakdown figures for each financial year starting with 2016 and up to date for this financial y

Date responded: 25 November 2021

Weekly Housing Benefit eligible rent levels

Date submitted: 29 October 2021

Summary of request

Please provide weekly Housing Benefit eligible rent levels paid for all supported accommodation in the Borough (and clarify if these are supported but not exempt and supported exempt). If possible please could you show the total/gross weekly rent split between the core rent, eligible and ineligible service charges. If you cannot provide this could you give the highest rent paid in these categories.

Summary of response

Please provide weekly Housing Benefit eligible rent levels paid for all supported accommodation in the Borough (and clarify if these are supported but not exempt and supported exempt). This information is not held in a format that can be collated. As

Date responded: 8 November 2021

East Devon mobile app

Date submitted: 29 October 2021

Summary of request

Information request 1: • Do you have an app? • When was it launched? • How many people have downloaded the app since its launch? • How many reports have come through the app since its launch? • Information request 2: • Do you have a Chatbot? • Is it internal for staff or external for customers? • Which supplier did you go with or was it built in-house? • When was it released to the public? • How many conversations have taken place since launch? •

Summary of response

Information request 1: • Do you have an app? - Yes • When was it launched? - ~2013 • How many people have downloaded the app since its launch? - 30,000+ • How many reports have come through the app since its launch? - 100,000+ Information request 2

Date responded: 23 November 2021

Cost of Recorded messages on the council's telephone system

Date submitted: 28 October 2021

Summary of request

1. Recorded messages on the council's telephone services (including a brief description of what was recorded) 2. On-hold music used on the council's telephone services (including details of song names and artists)

Summary of response

1. Recorded messages on the council's telephone services (including a brief description of what was recorded) - No Cost, messages recorded in house by Staff, and now we use a free Google’s text to speech service 2. On-hold music used on the council's tel

Date responded: 5 November 2021

EV charging points

Date submitted: 25 October 2021

Summary of request

These questions relate, specifically to council owned public car parks: 1. Do the council currently have any electric vehicle charging points installed throughout their public car parks? 2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved? 3. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location. 4. Who is the manufacturer of the charge points installed? 5. When were the charge points installed? 6. When does the existing contract expire? 7. Are the council looking to increase the number of EV bays available at their public car parks and what will be the determining factor as to when this takes place? The questions relate, specifically, to the council offices, depots and other staff based sites. 1. Do the council currently have any electric vehicle charging points installed throughout their offices and depot facilities? 2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved? 3. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location. 4. Who is the manufacturer of the chargepoints installed? 5. When were the charge points installed? 6. When does the existing contract expire? 7. Are the council looking to increase the number of EV bays installed available at their offices and depot facilities and what will be the determining factor as to when this takes place? These are general questions that relate to the council strategy with regards to the deployment of electric vehicle charging infrastructure: 1. Do the council have a dedicated electric vehicle charging strategy? If yes please either provide a copy or direct me to where this can be downloaded/viewed. 2. Which departments within the council are responsible for the deployment of electric vehicle charging infrastructure, if more than one please list them. 3. Who are the primary contacts within each department, name and job title is sufficient.

Summary of response

1. Do the council currently have any electric vehicle charging points installed throughout their public car parks? – No 2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved? – Please

Date responded: 18 November 2021

Emergency accommodation numbers

Date submitted: 24 October 2021

Summary of request

I would like to request the total number of people accommodated in emergency accommodation in the following financial years: 1) 2014-15 2) 2015-16 3) 2016-17 4) 2017-18 5) 2018-19 6) 2019-20 7) 2020-21 8) This financial year to date.

Summary of response

Please note - between 2014 - 2019 we can only provide the figure of the total in situ at the end of the year (March) as there is no system to pull the data from. I would like to request the total number of people accommodated in emergency accommodation

Date responded: 26 October 2021

Recycling and Waste processing

Date submitted: 20 October 2021

Summary of request

Can you share with me information about what happens with the bins/recycling that is collected? Is recycling delivered to a dedicated place to process recycling? Is recycling taken to the same place as general waste?

Summary of response

Is recycling delivered to a dedicated place to process recycling? - After collection at kerb-side recycling is taken to our recycling depot. At the depot the materials are separated and baled. The materials are then sent onto a wide variety of specialist

Date responded: 21 October 2021

Garden waste

Date submitted: 20 October 2021

Summary of request

1. The Head/Manager of Garden Waste Collection, their contact details including their job title, email address and telephone number. 2. How many subscriptions the council currently has on their system? 3. How much do you charge for this service? 4. The duration of the service, i.e. weekly, fortnightly, how weeks/ months of the year do you operate? 5. How does the council receive Garden Waste applications? Online or paper format? 6. What software platform do you use to manage your customers applications, i.e. .GOV.UK, Idox, Civica? 7. If you use a software platform, how long is the contract for and what is the value of the contract? 8. Who is your payment platform provider? i.e Worldpay. 9. Does your current system allow automated payments? 10. Is your payment platform integrated with your Garden Waste system to allow automated payments? 11. Are you planning to increase/ expand the current Garden Waste service? 12. How many members of staff do you have managing Garden Waste applications?

Summary of response

1. The Head/Manager of Garden Waste Collection, their contact details including their job title, email address and telephone number - Gareth Bourton, Recycling & Waste Manager gbourton@eastdevon.gov.uk 2. How many subscriptions the council currently ha

Date responded: 15 November 2021

Missed collections

Date submitted: 20 October 2021

Summary of request

How many missed bin collections did the council experience in the past financial year (2020 to 2021). How many missed bin collections complaints has the council received in the past financial year? (2020-2021). Is the bin collection company council or a private company?

Summary of response

How many missed bin collections did the council experience in the past financial year (2020 to 2021) - In the period 1 April 2020 – 31 March 2021 we recorded 7850 missed collections How many missed bin collections complaints has the council received in

Date responded: 21 October 2021

Disabled Facilities Grants

Date submitted: 19 October 2021

Summary of request

1a. The total number of referrals from occupational therapists received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 1bi. The total number of households means tests completed for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 1bii. How many potential applicants did not proceed with making a grant application following a means test in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 1c. The total number of formal applications received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 1d. The total number of formal applications approved in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 1e. The total number of grants completed in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? For the questions below, please could you specify which average measure you are using, whether it is median or mean. However, the median would be preferable. 2a. What was the average number of working days from first contact for someone to receive an initial assessment from an occupational therapist (or similar person) in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 2b. What was the average number of working days between someone receiving an initial assessment from an occupational therapist (or similar person) and the date of the referral to the housing department/ district council in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 2c. What was the average number of working days between the date of the referral to the housing department/ district council and the date of the formal grant application in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 2d. What was the average number of working days between the date of receipt of the formal application and the certified/ completion date of installing the adaptations in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021? 3a. If the council is currently using its discretionary powers to provide additional funding in addition to the maximum DFG amount, please state what the new figure is and what legislation has been used to increase the figure.

Summary of response

This information is now published on our website at Grants and loans - Disabled facilities grants - East Devon As this information is already in the public domain it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to

Date responded: 17 November 2021

Recycling and Waste vacancies

Date submitted: 19 October 2021

Summary of request

How many bin collection employees have left this financial year (from April 2021)? If it's possible to have this broken down by month April 2021 to October 2021, that would be great, but no problem if this would require more hours. If so, please just share the number of employees that left since April 2021. How many bin collection jobs do you have currently open/you are advertising for?

Summary of response

Leavers from the frontline workforce by month in 2021 are: • April - 4 • May - 2 • June - 5 • July - 3 • August - 7 • September - 3 • October - will not have the data until mon

Date responded: 21 October 2021

Local welfare assistance scheme

Date submitted: 18 October 2021

Summary of request

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2. a. What is the name of the scheme? b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme? c. Is it open to a member of the public to apply? d. How many grants (cash or in-kind) were awarded 2020/21? e. How much did you spend on the scheme in 2020/21? f. What percentage of your overall spend went on the provision of furniture and white goods? g. Do you plan to continue this scheme in 2021/22? 2. Did you receive any funding from Devon County Council for the provision of local welfare assistance in 2020/21? If yes, please specify the amount.

Summary of response

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2 - No a. What is the name of the scheme? b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme? c. Is it open to a member

Date responded: 19 October 2021

Parking permits in Lympstone

Date submitted: 18 October 2021

Summary of request

I would like to know the total number of annual permits issued/in force for the Lympstone car park located at Underhill. Therefore I would like the Lympstone totals for resident permits and also any non resident permits if the latter applies.

Summary of response

I can confirm the following data taken from the system for the last year – 10/11/2020 – 10/11/2021 Residents Permit – Lympstone = 66 Town Modular Permit for Lympstone or including Lympstone = 27

Date responded: 10 November 2021

Housing stock transfer(s) to Housing Associations

Date submitted: 17 October 2021

Summary of request

1. A summary of any housing stock transfer(s) undertaken by the council in the past, including the names of the housing association(s) and the year(s) of transfer 2. A copy/copies of the transfer agreement(s) for any stock transfers 3. If known, a summary of commitments made by the receiving housing association(s) for investment in the stock being transferred (e.g. £50m over 10 years) 4. If known, a summary of commitments made by the receiving housing association(s) for development of affordable housing (e.g. 200 new affordable homes over 5 years) 5. The council’s understanding of the amount invested in the stock by the housing association in the years following the transfer, and whether this part of the agreement was met 6. The council’s understanding of the number of affordable homes delivered by the housing association in the local authority area in the years following the transfer, and whether this part of the agreement was met 7. The amount of money received by the council as part of the stock transfer(s) 8. A summary of how the council spent the money received through the stock transfer(s)

Summary of response

The requested information is not held. EDDC has not transferred any stock under the stock transfer route.

Date responded: 18 October 2021

Taxis

Date submitted: 14 October 2021

Summary of request

Please can you provide the following information 1. Total number of Hackney Carriage vehicle’s currently licenced by your authority. 2. Do you impose a vehicle condition relating to a top light? 3. If yes to Q2 what is the wording of this condition? 4. If yes to Q2 have you received any complaints or requests to remove the condition relating to top lights? If so how many? And how many of these were on grounds of public safety?

Summary of response

1. Total number of Hackney Carriage vehicle’s currently licenced by your authority - 130 2. Do you impose a vehicle condition relating to a top light? - YES 3. If yes to Q2 what is the wording of this condition? - Roof Sign - All vehicles upon being

Date responded: 21 October 2021

Noise complaints about students

Date submitted: 13 October 2021

Summary of request

How many noise complaints did the council receive against student houses from 1st September 2021 to 1st October 2021? Student houses refers to Houses of Multiple Occupancy in which the occupants are full time students attending university, shared Student halls of residences or privately rented student homes.

Summary of response

None

Date responded: 19 October 2021

Date submitted: 11 October 2021

Summary of request

How many people applied for allotments in the following timeframes: 2019 2020 2021 to date How many people are on the current waiting list for allotments The age breakdown of people who applied for allotments in the following years, if available. 2020 2021 to date Please provide age ranges if that is available, i.e., 18 – 26 yrs etc

Summary of response

How many people applied for allotments in the following timeframes: 2019 - 27 2020 - 27 2021 to date - 38 How many people are on the current waiting list for allotments - 128 The age breakdown of people who applied for allotments in the following

Date responded: 18 October 2021

IT procedures

Date submitted: 11 October 2021

Summary of request

please provide me with an electronic copy of policy, procedures or guidance issued to your IT department/staff or others concerning the : • Management of IT assets (PC’s, Desktop, Laptops, Tablets, SmartPhone) • IT Asset disposal process • Process or Procedure for monitoring and tracking of physical IT asset inventory/stock • Process for assigning asset numbers (equipment tracking numbers) to IT assets • Storage of IT assets o Storage area o Inspection of equipment o Procedure for the intake and recording of new equipment • Policy on the use of personal computers by Council staff • Procedures for requests for new IT assets • Procedures for the installation and disposal of IT equipment. • Procedures for the redistribution/reallocation of IT Equipment to new staff • Procedures for returning equipment from staff who have left the Council

Summary of response

• Management of IT assets (PC’s, Desktop, Laptops, Tablets, SmartPhone) o Covered below in other questions • IT Asset disposal process o Simple process in place managed by Service Desk; limited items each year • Process or Procedure for monitoring a

Date responded: 29 October 2021

Current Business Expense Management Process

Date submitted: 10 October 2021

Summary of request

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards. 2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use? 3. If this on a contacted basis, please provide the contract end date. 4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year. 5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.

Summary of response

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards – EDDC do not use staff purchase/expense cards as staff expenses will go through payroll. 2. If an automated business expense management is in p

Date responded: 28 October 2021

Contaminated land register

Date submitted: 1 October 2021

Summary of request

Can you please provide details of any information you hold on the following, within the area covered by your council? -Any Entries added or updates on the Public Register for Contaminated land under Part IIA of the Environmental Protection Act (1990) since January 2017. Where possible could the information be provided in the following formats in order of preference? 1. ESRI Shape File 2. GML 3. KML 4. Excel/csv

Summary of response

EDDC do not have any designated contaminated land within the district under Part IIA of the Environmental Protection Act (1990) to date.

Date responded: 19 October 2021

Allotment plots

Date submitted: 29 September 2021

Summary of request

How many allotment plots are available ? What is an average size of an allotment? How many people are on the waiting list? What is the average waiting time? What is the average age of the allotment owner?

Summary of response

How many allotment plots are available? - 83 plots in total What is an average size of an allotment? - approx. 127 sqm How many people are on the waiting list? - 128 on waiting lists What is the average waiting time? - Approx. 4.5 years What is the av

Date responded: 18 October 2021

Date submitted: 28 September 2021

Summary of request

1. Which glyphosate-based herbicides[1] are currently used by or on behalf of the Council and/or on land owned by, managed by, or under the control of, the Council? 2. For the most recent 12-month period for which information is available, please could you tell me the amount and brand of each glyphosate-based herbicide in question, as well as the size of the area over which they were used. 3. Please could you explain the basis for (i) the Council’s choice of particular product(s), and (ii) the Council’s decision to use glyphosate-based herbicides rather than alternative methods. Please could you provide me with copies of any policy or other document which informs that decision-making. 4. I understand that, if the Council uses, or instructs other to use, plant protection products (including glyphosate-based herbicides) then the Council is required by law[2] to ensure that[3]: • all reasonable precautions are taken to protect human health and the environment; • the application of the plant protection product is confined to the crop, land, produce, buildings, contents of buildings, materials or other areas intended to be treated; • and when the product is used in places of heightened concern (which includes, among others, areas used by the public or vulnerable groups[4], areas in the close vicinity of healthcare facilities, and on or along roads, railway lines, very permeable surfaces, or other infrastructure close to surface water or groundwater) that the amount used and the frequency of use are as low as reasonably practicable. 5. Please explain how the Council ensures that it complies with the requirements set out above in paragraph 4, particularly in terms of operational decision-making by the Council? 6. Please provide me with copies of any policy or other document which informs the Council’s decision-making in relation to compliance with the legal requirements set out in paragraph 4 above. Please also provide copies of evidence of the Council’s decision-making over the past 12 months relating to the records of decisions taken to ensure the amount of plant protection products used and the frequency of use are as low as reasonably practicable.

Summary of response

Which glyphosate-based herbicides[1] are currently used by or on behalf of the Council and/or on land owned by, managed by, or under the control of, the Council? Rosate - A systemic and contact herbicide For the most recent 12-month period for which

Date responded: 26 October 2021

Kubernetes container technology

Date submitted: 23 September 2021

Summary of request

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology? 2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technology platform? 3) Does you organisations currently have deployed or plan to deploy in the next 6 months the Rancher technology platform? 4) Does you organisations currently have deployed or plan to deploy in the next 6 months the IBM Open Shift technology platform? 5) Does you organisations currently have deployed or plan to deploy in the next 6 months the VMware Tanzu technology platform?

Summary of response

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology? - No 2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technolog

Date responded: 5 October 2021

Committal proceedings with regard to unpaid council tax

Date submitted: 22 September 2021

Summary of request

1) Against how many people were committal proceedings with regard to unpaid council tax commenced? 2) How many people were committed to prison for non-payment of council tax? 3) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority?

Summary of response

1) Against how many people were committal proceedings with regard to unpaid council tax commenced? - 0 2) How many people were committed to prison for non-payment of council tax? - 0 3) What was the overall total number of days served in prison by a

Date responded: 27 September 2021

Car park charges

Date submitted: 21 September 2021

Summary of request

• The average charge for 1 hour of car parking in car parks operated by your local authority in 2010 • The average charge for 1 hour of car parking in car parks operated by your local authority in 2015 • The average charge for 1 hour of car parking in car parks operated by your local authority in 2020

Summary of response

The average charge for 1 hour of car parking in car parks operated by your local authority in 2010 - In 2010 the hourly charge increased from 85p to £1 – there has been no increase since The average charge for 1 hour of car parking in car parks operated

Date responded: 24 September 2021

Additional Restrictions Grant

Date submitted: 20 September 2021

Summary of request

1. Please can you let me know how many businesses in your borough applied for the The Additional Restrictions Grant 2. How many were given approval to receive the fund 3. The total amount of funds allocated 4. The total amount of funds still held by your council and yet to be given out 5. The average waiting time to receive the full funds

Summary of response

1) Please can you let me know how many businesses in your borough applied for the Additional Restrictions Grant - We received 1,114 applications for ARG funding via the online application form across the four ARG tranches. 2) How many were given appro

Date responded: 11 October 2021

Replacement of lead pipes in EDDC housing stock

Date submitted: 20 September 2021

Summary of request

What proportion of EDDC properties have had their lead pipes replaced so far?

Summary of response

In progress.

Date responded: 20 October 2021

When will the 3rd annual report be presented to SEDHRP

Date submitted: 16 September 2021

Summary of request

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers, 2 When such preliminary findings will be made available to SEDHRP or its officers 3 When the formal report will be presented to the SEDHRP executive 4 When the report will be made public.

Summary of response

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers - Yes, preliminary findings have been made to officers of SEDHRP, not members of the Executive Committee. 2 When such preliminary fi

Date responded: 6 October 2021

Cost of monitoring Exe estuary

Date submitted: 16 September 2021

Summary of request

1 When this was placed for tender 2 Names of Consultants who received a copy 3 Number of bids received and the charges proposed 4 Name of winning bidder and the cost of its services.

Summary of response

1 When this was placed for tender – 27/10/2017 2 Names of Consultants who received a copy – (1) EAD Ecology Ltd (2) Footprint Ecology Ltd (3) Devon Wildlife Consultants (4) Green Ecology (5) EcoLogic Consultant Ecologists 3 Number of bids received a

Date responded: 7 October 2021

National Assistance Burials

Date submitted: 15 September 2021

Summary of request

1. How many such funerals has the Council arranged since 15th July 2021? 2. In each case please disclose: a) The name and last residential address of the deceased b) The deceased’s dates of birth and death c) Whether the deceased’s next of kin/family members have been traced d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere 3. Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)? 4. Does the Council work with any genealogist? If so, which? 5. Does the Council publish a list of Public Health Funerals it has arranged? If so: a) Where is the list published (please provide web url if on-line)? b) How often is the list updated? c) When was the list last updated? 6. Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details.

Summary of response

How many such funerals has the Council arranged since 15th July 2021? – 1. Information on National Assistance Burials (NAB) can be found on our website which is updated as and when there is a NAB at Cemeteries - East Devon In each case please disclose

Date responded: 20 September 2021

Redundant boiler rooms

Date submitted: 15 September 2021

Summary of request

1. The total number of boiler rooms owned by the council. 2. The total number of these boiler rooms that are redundant. 3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms.

Summary of response

Commercial buildings 1. The total number of boiler rooms owned by the council - 20 2. The total number of these boiler rooms that are redundant - 0 3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms - N/A

Date responded: 4 October 2021

Zero hours contracts

Date submitted: 14 September 2021

Summary of request

Please advise the current number of staff you have employed on "zero hours contract". Please define according to the official definition: "They are on call to work when you need them. You do not have to give them work. They do not have to do work when asked."

Summary of response

We currently have 27 employees who are employed on a casual contract where we are not required to provide work and the employee is not obliged to accept that work. All our casual employees are paid the same rates as salaried employees for the grade of the

Date responded: 17 September 2021

Confidential Waste

Date submitted: 14 September 2021

Summary of request

The details I require are: • Has confidential waste being procured via tender or framework or another means? • If a framework, could you confirm the name of the framework please? • Actual contract values of each framework/contract (& any sub lots) • Start date & duration of contract • Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? • Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? • Who is the procurement officer responsible for this contract and could you provide their email address and phone number please? Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please? • Who is the current supplier? • If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation?

Summary of response

• Has confidential waste being procured via tender or framework or another means? - Another means • If a framework, could you confirm the name of the framework please? - N/A • Actual contract values of each framework/contract (& any sub lots) - One pu

Date responded: 17 September 2021

Cleansing of drains in Byes Lane Sidford

Date submitted: 9 September 2021

Summary of request

Please give details under a freedom of information request on when the last time the drains in Byes Lane Sidford were cleansed and when are they scheduled to be done again?

Summary of response

Information not held. Cleansing of the drains is carried out by Devon County Council as Byes Lane is an adopted highway. However surface sweeping is done by EDDC and we surface sweep at least once every 3 weeks.

Date responded: 6 October 2021

Tender submission for Axmouth Harbour Wall Repairs

Date submitted: 9 September 2021

Summary of request

Please provide the following: • The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages Insert company names here: • Duration of Framework/contract o Insert duration in months here:

Summary of response

• The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages Insert company names here: This contract was tendered as a closed RFQ with manual selection by officers as per the terms of our Contra

Date responded: 14 September 2021

Planning for net zero

Date submitted: 4 September 2021

Summary of request

1. Have you declared a climate emergency? Y/N 2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? Y/N b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? Y/N 3. a. Does your ‘Local Plan’ reflect net zero targets? Y/N b. if yes to what year? c. If no, does your ‘Local Plan Review’ plan to include net zero? Y/N 4. a. Do you have an in-house sustainability (or equivalent) officer/s supporting local planning policy, if yes, the number of officers? b. Who is the key contact at your council? 5. a. What tools do your planners use to support climate planning policy and delivery in your authority? b. Do your planning officers receive climate literacy training or equivalent? Y/N c. Do you use climate change mitigation as a material consideration in balancing planning applications? Y/N

Summary of response

1. Have you declared a climate emergency? - Yes 2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? - Yes b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? - Yes 3. a. Does your

Date responded: 10 September 2021

Ransomware

Date submitted: 1 September 2021

Summary of request

1. In the past three years has your organisation: a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order to decrypt the device? ) i. If yes, how many? b. Had any data rendered permanently inaccessible by a ransomware incident (i.e. some data was not able to be restored from back up.) c. Had any data rendered permanently inaccessible by a systems or equipment failure (i.e. some data was not able to be restored from back up.) d. Paid a ransom due to a ransomware incident / to obtain a decryption key or tool? i. If yes was the decryption successful, with all files recovered? e. Used a free decryption key or tool (e.g. from https://www.nomoreransom.org/)? i. If yes was the decryption successful, with all files recovered? f. Had a formal policy on ransomware payment? i. If yes please provide, or link, to all versions relevant to the 3 year period. g. Held meetings where policy on paying ransomware was discussed? h. Paid consultancy fees for malware, ransomware, or system intrusion investigation i. If yes at what cost in each year? i. Used existing support contracts for malware, ransomware, or system intrusion investigation? j. Requested central government support for malware, ransomware, or system intrusion investigation? k. Paid for data recovery services? i. If yes at what cost in each year? l. Used existing contracts for data recovery services? m. Replaced IT infrastructure such as servers that have been compromised by malware? i. If yes at what cost in each year? n. Replaced IT endpoints such as PCs, Laptops, Mobile devices that have been compromised by malware? i. If yes at what cost in each year? o. Lost data due to portable electronic devices being mislaid, lost or destroyed? i. If yes how many incidents in each year? 2. Does your organisation use a cloud based office suite system such as Google Workspace (Formerly G Suite) or Microsoft’s Office 365? a. If yes is this system’s data independently backed up, separately from that platform’s own tools? 3. Is an offsite data back-up a system in place for the following? (Offsite backup is the replication of the data to a server which is separated geographically from the system’s normal operating location site.) a. Mobile devices such as phones and tablet computers b. Desktop and laptop computers c. Virtual desktops d. Servers on premise e. Co-located or hosted servers f. Cloud hosted servers g. Virtual machines h. Data in SaaS applications i. ERP / finance system j. We do not use any offsite back-up systems 4. Are the services in question 3 backed up by a single system or are multiple systems used? 5. Do you have a cloud migration strategy? If so is there specific budget allocated to this? 6. How many Software as a Services (SaaS) applications are in place within your organisation? a. How many have been adopted since January 2020?

Summary of response

1. In the past three years has your organisation: a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order

Date responded: 10 September 2021

Dog breeder licences

Date submitted: 26 August 2021

Summary of request

1) How much are the Dog Breeding licences fees for your council? 2) How much are the vet inspection fees? Are these included in the license fees? 3) How much are the renewal fees? 4) Do have you a scale of fees dependant on the number of dogs/size of business? 5) Do you have a lower fee for Home/pet breeders and commercial breeders?

Summary of response

1) How much are the Dog Breeding licences fees for your council? - £330 2) How much are the vet inspection fees? Are these included in the license fees? - Not included and charge depends on the number of dogs etc. 3) How much a

Date responded: 8 September 2021

Climate Change

Date submitted: 20 August 2021

Summary of request

1. When did your council declare a climate emergency (CM)? 2. What projects/policies have been developed by the council to tackle the CM? 3. What projects/policies has the council produced since declaring a CM which could increase carbon emissions? 4. By which date do you intend for all of your operations to be producing net zero emissions? 5. What funds have been provided by central government to help you get to net zero? 6. What penalties, if any, could the Council face if it did not meet its own target for getting to net zero?

Summary of response

1. When did your council declare a climate emergency (CM)? – Declaration made July 2019 2. What projects/policies have been developed by the council to tackle the CM? – Please view our website for this information at Climate Change Strategy 2020 - 2025 -

Date responded: 23 August 2021

Blue Badge holders

Date submitted: 18 August 2021

Summary of request

I would like to know.. 1. How many Blue Badge holders are in your area? 2. How many council-owned parking spaces there are? 3. How many of these council-owned parking spaces are for Blue Badge holders? 4. How many of these council-owned parking spaces are parent-child spaces? 5. How many fines are, on average, given out, to those that park in Blue Badge spaces that aren't allowed to park there? 6. The same for parent-child spaces.

Summary of response

I would like to know.. 1. How many Blue Badge holders are in your area? - Information not held. Devon County Council issue Blue Badges. 2. How many council-owned parking spaces there are? - 5260 3. How many of these council-owned parking spaces are fo

Date responded: 19 August 2021

Bonfires on allotments

Date submitted: 18 August 2021

Summary of request

Please could you provide answers to the following questions for me: 1. Does you authority provide allotments? 2. If you do provide allotments: 1. Do you currently allow tenants to have bonfires on their plots? 2. If you don't allow bonfires on plots, is that a recent decision (since January 2020) and was climate change a stated factor in the decision being made? 3. If you do allow bonfires on plots, are you considering a change of policy within the next 18 months based on the damage to the environment that they cause?

Summary of response

1. Does you authority provide allotments? - Yes 2. If you do provide allotments: 1. Do you currently allow tenants to have bonfires on their plots? - No. We stipulate no bonfires allowed in our Terms & Conditions given to incoming tenants 2. If you do

Date responded: 19 August 2021

Council Tax Empty Properties

Date submitted: 16 August 2021

Summary of request

1) How many empty properties currently advertised (rightmove) as "for sale" and unfurnished does east devon impose empty property tax on? 3) What is east devon's policy on empty property tax, specifically in relation to a property that is actively "for sale" and unfurnished and contracted to a local estate agent? 4) What is east devon's policy on imposing empty property tax, specifically relating to a property that is unfurnished, actively "for sale" and contracted to a local estate agent and also "under offer"?

Summary of response

1) How many empty properties currently advertised (Rightmove) as "for sale" and unfurnished does east Devon impose empty property tax on? - We do not record information relating to agents or properties for sale, so we cannot provide this information.

Date responded: 18 August 2021

Carbon footprint and EDDC's Climate Change Strategy

Date submitted: 14 August 2021

Summary of request

Further to your local authority declaring a climate emergency and setting a target for your area to be carbon neutral by 2030 please advise: 1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document. 2. What reduction (if any) in your local authority's own carbon emissions so far. 3. What reduction (if any) in your local authority's own energy consumption. 4. What incentives you have provided (if any) for electric cars. For example, reduction in parking permits and fees. 5. How much of your local authority's own vehicle fleet has been switched to electric vehicles? 6. How many new street trees (if any) you have planted in the financial year 2020/21. 7. What changes (if any) you have undertaken to ease planning restrictions to convert commercial to residential properties. Also to extend existing residential properties - for example in easing the restrictions on mansard roofs.

Summary of response

1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document - https://eastdevon.gov.uk/climate-change/climate-change-strategy-2020-2025/ 2. What reduction (if any) in your local authority's

Date responded: 7 September 2021

Council garages

Date submitted: 13 August 2021

Summary of request

1. The total number of lock-up domestic garages owned by the councils. 2. The total number of these garages that are currently empty. 3. The total number that are currently let to council estate residents. 4. The total number that are let to non council estate residents. 5. The estimated average total space in sq ft of all the council-owned garages.

Summary of response

1. The total number of lock-up domestic garages owned by the councils - 727 2. The total number of these garages that are currently empty - 325 and awaiting the stock survey to determine which can be repaired and re-let 3. The total number that are cu

Date responded: 7 September 2021

Social Value submission data

Date submitted: 13 August 2021

Summary of request

• Name of organisation winning the tender or contract • The winning organisation’s social value created as a monetary amount, provided as part of their final submission or offer • The winning organisation’s social value investment amount, or input cost monetary amount, submitted as part of their final submission or offer • Value of the tender or contract • Duration of the tender or contract • The name of the Social Value framework (if any) utilised by the winning tender for valuations of social value created.

Summary of response

Whether or not Social Value has been applied to the contract is not recorded in a way that we can simply run a report to answer the following questions you have asked. To find out this information an officer would have to investigate each contract from e

Date responded: 18 August 2021

Litter bins

Date submitted: 13 August 2021

Summary of request

• What has the council spent in each of the last 4 years to March 2021 on external street and park litter bins? • Going forward how is the budget expected to change and by how much? • Who have been the top 5 suppliers of litter bins in each of these years? o What Model of litter bin was purchased from each company? o How much did the council spend with each? • Has the council followed a tender process? If so, can you provide details including when any existing contracts come to an end. • If the council does not follow a tender process, how does the council select its supplier? • Does the council have a policy for renewals of litter bins? If so, please can I have a description.

Summary of response

• What has the council spent in each of the last 4 years to March 2021 on external streetand park litter bins? - £73k (£33k one off replacement and £10k revenue budget each year) • Going forward how is the budget expected to change and by how much? - No

Date responded: 10 September 2021

Dog breeding licences

Date submitted: 13 August 2021

Summary of request

Please could you provide the following information regarding Dog Breeding Licences in your area: 1. How many dog breeders are currently licensed within your area? 2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home? 3. Referring to question 2, how many dogs is each licensee licensed to keep, and are pets not used for breeding included in that number? 4. If applicable, how many breeding licenses have been issued to breeders using kennels? 5. Referring to question 4, how many dogs is each licensee allowed to keep? 6. Does the total number of dogs allowed to keep include puppies under 6 month of age?

Summary of response

1. How many dog breeders are currently licensed within your area? - 3 2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home? - 3 3. Referring to question 2, how many dogs is each licensee licensed to keep

Date responded: 9 September 2021

Owners of second homes paying small business rates instead of paying full council tax

Date submitted: 12 August 2021

Summary of request

Please can you tell me how much money the council calculates it lost in the last financial year from owners of second homes paying small business rates instead of paying full council tax?

Summary of response

Information not held.

Date responded: 18 August 2021

Non cash payments for Council services

Date submitted: 11 August 2021

Summary of request

1. Has the council stopped accepting cash payments in any of the following areas of council business? a. Housing b. Welfare c. Tax payments d. Childcare e. Adult education & skills training f. Educational support (such as learning support or council-provided tuition) g. Leisure/sport h. Parking i. Health, social care, dentistry or mental health services (please specify) j. Payments to schools (including school meals) k. The council is completely ‘cashless’ (cash is not used for any payments across council business) 2. If you answered yes to any question from 1(a) through 1(j), does the council have records of the number of payments made by cash prior to the cessation of accepting cash? If so, please provide these. If possible, please provide these figures for the three years prior to the cessation, in yearly intervals. 3. If you answered yes to question 1(g), does the council have records of the number of people who have been refused access to leisure or sport facilities due to being unable to make non-cash payments? If so, please provide these figures for each year since the council stopped accepting cash. 4. If you answered yes to question 1(j) (that the council no longer accepts cash for school meals), does the council have records of the number of students buying school meals in 12 months before and after the switch to cashless was made? If so, please provide these, broken down by month. 5. If you answered ‘no’ to question 1(g), does your council have any plans to move toward exclusively taking non-cash payments for council services? 6. Please provide a breakdown of the payment methods used for the services listed in question 1.

Summary of response

1. Has the council stopped accepting cash payments in any of the following areas of council business? a. Housing – No b. Welfare – Not EDDC c. Tax payments – No d. Childcare – Not EDDC e. Adult education & skills training – Not EDDC f. Educational s

Date responded: 12 August 2021

EDDC Nature reserves/Local Wildlife Sites

Date submitted: 10 August 2021

Summary of request

A list (including address and postcode) of any of the following that are found within the local authority: • Local Nature Reserves (LNRs) • Non-Statutory Nature Reserves • Local Wildlife Sites • Sites of Nature Conservation Interest (SNCls) • Any other area that has been designated by the Local Authority as having distinct ecological value and which would require any building work or property development to comply with specific requirements

Summary of response

The requested information can be found on our website. Two places in particular are EDDC’s Local Plan and our Wild East Devon pages. Local Plan 2013-2031 - East Devon WildEastDevon - East Devon Wild East Devon Nature Reserves - East Devon P

Date responded: 12 August 2021

Date submitted: 10 August 2021

Summary of request

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address. 2. Details of your current licensing platform including expiry date, contract cost and duration of the contract.

Summary of response

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address - Position not currently held 2. Details of your current licensing platform including expiry date, contract cost and duration of the contrac

Date responded: 18 August 2021

Staff who currently hold roles under the Proceeds of Crime Act 2002

Date submitted: 9 August 2021

Summary of request

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs). From this figure, please could you also provide an answer to the following: How many staff are FIOs and how many are AFIs?

Summary of response

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs) - None From this figure, please could you also provide an ans

Date responded: 7 September 2021

Refuse collection delay - notification

Date submitted: 9 August 2021

Summary of request

How many times have you issues a council wide communication about delays to refuse collection services as a result of a shortage of drivers in each month of the last two years?

Summary of response

– Information not held. We do not record this information. If we experience delays, however caused, we use our App notifications and web-site updates to pass out the information.

Date responded: 10 August 2021

Anti-Semitism policy

Date submitted: 8 August 2021

Summary of request

Q1. Definition of antisemitism Q1a. You informed us on 22nd November 2019 that the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) had not been adopted by East Devon District Council. See antisemitism.org/definition for more information about the IHRA Definition and the IHRA statement on the integrality of the examples. Q1b. Please confirm If the IHRA Definition has been adopted since 22nd November 2019. If so, please provide the date that the motion/decision to do so was approved and provide a copy of the relevant motion/minutes/policy document or a working link if it is available on your website. Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples? Q1d. If all of the examples were not adopted, which ones were adopted? Q1e If the IHRA Definition has not been adopted at all, was there a motion/decision to adopt the IHRA Definition which was defeated, and if so on what date was it defeated? Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled? Q2. Codes of Conduct Q2a. Has the IHRA Definition been incorporated into the members’ code of conduct? Q2b. Has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment? Q2c. Who is the person responsible for investigating or monitoring alleged breaches of the council’s codes of conduct? Please provide their name, job title, e-mail address and direct telephone number. Q3. Complaints Q3a Is the IHRA Definition used to define antisemitism for disciplinary purposes? Q3b If not, how is antisemitism defined for disciplinary purposes? Q3c. How many formal complaints of antisemitic conduct has East Devon District Council considered between 1st January 2020 and 31st December 2020 against members, officers or council employees? Q3c. How many complaints resulted in disciplinary action? Q3d. How many complaints resulted in no disciplinary action? Q4. Equality, diversity & training Q4a. Who is responsible for complying with East Devon District Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number. Q4b. What training does East Devon District Council provide to its members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010? Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider? Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training? Q5. Prevent coordinator Q5a. Who is the East Devon District Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number.

Summary of response

Q1. Definition of antisemitism Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism ('IHRA Definition') been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Defin

Date responded: 10 August 2021

Financial Management/ERP system

Date submitted: 5 August 2021

Summary of request

* What Financial Management/ERP System does the council use? * Who is ultimately responsible for the system (name and title)? * How many users access the system across the council? * Is the system hosted locally or is it a cloud solution? * Does the council intend to move the system to the cloud? * When did the contract commence and when will it expire? * Do you intend to evaluate alternative solutions when the contract expires? * Are you in a shared service for either ICT or Financial Management/ERP? * If yes, what is the nature of the shared service? * If no, what plans do you have for shared service/partnership working? If the Finance system is run/managed in-house: * What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider? * What was the initial capital cost of the system payable to the supplier? If the Finance system is hosted remotely (via the cloud): * How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Summary of response

* Who is ultimately responsible for the system (name and title)? - Simon Davey as S151 Officer * How many users access the system across the council? - 20 users for the financial system but only 10 concurrent users. * Is the system hosted locally

Date responded: 10 August 2021

Youth Centres

Date submitted: 4 August 2021

Summary of request

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including: a) whether they opened or closed during each year (permanently rather temporarily eg. because of Covid) b) whether they were fully or part-funded c) the annual council budget for each youth centre each year d) number of full time equivalent (FTE) staff for each youth centre each year e) number of children and young people served per youth centre per year 2. From the Covid lockdown on 23 March 2020 to date how much time was each youth centre open and how much was it closed? 3. From 2016 to date, please provide, by year, the council's overall budget for youth services

Summary of response

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including: We do not run a specific “Youth Centre”, these are our Housing Community Centres which provide a youth eleme

Date responded: 9 August 2021

Breeding licences

Date submitted: 2 August 2021

Summary of request

Please provide: 1. The number of licensed dog breeders in your local authority during the following periods a. 1 January 2019 – 31 December 2019 b. 1 January 2020 – 31 December 2020 Additionally, please provide a breakdown as follows: 2. The number of breeding licenses issued in both 2019 and 2020 to licence holders who have bred one or two litters. 3. The number of breeding licences issued in both 2019 and 2020 to holders who have bred three or more litters. 4. The total number of breeding bitches present at licensed premises in your local authority. 5. The number of licences issued to those selling kittens as pets in the course of a business during the following periods: a. 1 January 2019 – 31 December 2019 b. 1 January 2020 – 31 December 2020

Summary of response

1.The number of licensed dog breeders in your local authority during the following periods a.1 January 2019 – 31 December 2019 - 2 b.1 January 2020 – 31 December 2020 - 2 Additionally, please provide a breakdown as follows: 2.The number of breeding

Date responded: 19 August 2021

User engagement and your use of open source and open standards for your digital services

Date submitted: 30 July 2021

Summary of request

User engagement • When did you last conduct research into how your website users are accessing digital services? • How has your digital uptake increased over the past 12 months (as measured by the government’s guidelines)? Open source and open standards • What percentage of your source code your council develops - or which is developed on your behalf by external parties - is made open? • What percentage of your components are standard government technology components? Is your website designed using open standards for government?

Summary of response

User engagement • When did you last conduct research into how your website users are accessing digital services? – Regularly through the use of SiteImprove • How has your digital uptake increased over the past 12 months (as measured by the government’s

Date responded: 26 August 2021

Cookie policy

Date submitted: 30 July 2021

Summary of request

Cookies and cookie policy • Does your website currently have third party cookies? • What does your website currently use cookies for? • Do you have a cookie policy in place? • Do you currently ask for users’ consent before setting any cookies that are non essential to providing the service? Website design • Has your local council website been evaluated against the government’s Web Content Accessibility Guidelines? If not, are there plans to do so in the next 12 months? • How much have you invested in the past a) 12 months and b) in total, to make your council’s website accessible?

Summary of response

Does your website currently have third party cookies? - Yes. Please refer to our website where the information you have requested is published at Cookies - East Devon What does your website currently use cookies for? - Cookies are used to: • measure how

Date responded: 26 August 2021

Deaths in East Devon

Date submitted: 30 July 2021

Summary of request

Please provide me with the amount of recorded deaths in East Devon for the following years; 2016/17 2017/18 2018/19 2019/20 2020/21

Summary of response

EDDC does not hold the information you have requested. You will need to refer your request to Devon County Council, specifically its Registrar's offic

Date responded: 5 August 2021

Social housing units

Date submitted: 26 July 2021

Summary of request

1) the total number of family units, awaiting social housing provision in East Devon in 2020., and the cumulative number till July 2021 2) the total number of social housing units built by EDDC btw April 2017 -July 2021 3) the number of social housing units EDDC proposes to build during 2021-22 4) the total number of new dwellings built within East Devon District btw April 2017 - July 2021, 5) the percentage of dwellings at 4) above which have been sold to purchasers originating from outside of Exeter & East Devon 6) the percentage of homes at 4) above which fall within the category of ‘ affordable’.

Summary of response

1) the total number of family units, awaiting social housing provision in East Devon in 2020, and the cumulative number till July 2021 – As of the 31st March 2020 there were 4708 households on Devon Home Choice (DHC); as of the 31st March 2021 there were

Date responded: 13 August 2021

Section 106 money

Date submitted: 24 July 2021

Summary of request

1. How much section 106 money has been received by the council in the last five years? 2. How much section 106 money, received by the council in the last five years, remains unspent? 3. How much section 106 money, received by the council in the last five years, remains unallocated? 4. How much section 106 money, received by the council in the last five years, has had to be returned due to not being spent or allocated before the agreed date?

Summary of response

1. How much section 106 money has been received by the council in the last five financial years? Annual reports via link below. This shows income and expenditure on an annual basis. 2019/20 2018/19 2017/18 2016/17 Community Infrastructure Levy (CI

Date responded: 20 August 2021

New food business EH inspections

Date submitted: 23 July 2021

Summary of request

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021? QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those were first inspected by an environmental health officer within 28 days of their application? QUESTION 3: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those have still not yet been inspected by an environmental health officer?

Summary of response

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021? - 203 businesses QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6

Date responded: 18 August 2021

Revenues & Benefits IT system

Date submitted: 21 July 2021

Summary of request

· What Revenues & Benefits IT system does the council use? · Is the system hosted on premise, or in the cloud? · If on premise, does the council intend to move the Revenues & Benefits system to the cloud in the next 3 years? · Is the council in a shared service scheme for Revenues & Benefits? If so with which other council(s)? · What is the annual software charge payable to the current Revenues & Benefits system provider with regard to: · License fees · Support fees · Hosting fees · When did the current contract commence? · When will the current contract expire? · Will the council re-tender for the Revenues & Benefits system when the contract expires, or in the case of an annual rolling contract, in the next 2 years? · Who is responsible for Revenues & Benefits (please provide Name and Job Title)? · How many council staff use the system on a daily basis?

Summary of response

· What Revenues & Benefits IT system does the council use? - Academy from Capita · Is the system hosted on premise, or in the cloud? - On-premise · If on premise, does the council intend to move the Revenues & Benefits system to the

Date responded: 17 August 2021

Homeless applicants of a 'White British' background

Date submitted: 21 July 2021

Summary of request

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background. 2. Would EDDC accept a property being offered to them by a 3rd on the basis that it would only be made available to homeless applicants of a 'White British' background. 3. Does EDDC have a published policy of treating all homeless applicants equally, despite race, ethnicity, religion, sexual orientation etc?

Summary of response

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background. – There are no properties owned by EDDC or any 3rd party that are only to be used by homeless persons of any specif

Date responded: 5 August 2021

Enforcement action - Section 95 Home Office accommodation

Date submitted: 21 July 2021

Summary of request

I would like to know how many times your council has carried out enforcement action against Section 95 Home Office accommodation in the past five years.

Summary of response

On searching our records we have not taken any enforcement action on s95 Home Office accommodation in the last 5 years.

Date responded: 13 August 2021

Biodiversity Net Gain

Date submitted: 17 July 2021

Summary of request

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a ‘small development project’. - If a specific date has not yet been decided, does your Local Planning Authority intend to introduce a requirement for planning applications to include localised Biodiversity Net Gain plans for small development project within the 24 months following the passing of the Environment Bill? (Please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill). - Is there any material that sets out what criteria a Biodiversity Gain Plan needs to meet in order to be accepted by the authority for a small development project? If such material exists please can it be attached to your response. If such material does not exist, please provide a brief description of what criteria a Biodiversity Gain Plan needs to meet within your LPA. (Again, please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill). - Who is the official at your Local Planning Authority that is tasked with ensuring that Biodiversity Net Gain is implemented for the LPA? - Does the LPA’s approach to Net Gain require all ‘Biodiversity Gain Plans’ to be produced by an accredited ecologist?

Summary of response

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a

Date responded: 5 August 2021

Public toilets

Date submitted: 16 July 2021

Summary of request

1. How many public toilets does East Devon District Council currently maintain as of July 2021? 2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019). 3. How many public toilets did East Devon District Council maintain in summer 2017? 4. How many in summer 2015? 5. How many in summer 2013? 6. How many in summer 2011? 7. How many in 2001? 8. How many in 1991? 9. How many in 1971? 10. How many in 1951?

Summary of response

1. How many public toilets does East Devon District Council currently maintain as of July 2021? - 27 2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019) - 27 3. How many publ

Date responded: 10 August 2021

EDDC Council Tax accounting

Date submitted: 14 July 2021

Summary of request

Please provide the full accounting for council tax money obtained from the public. Full disclosure evidence is required.

Summary of response

EDDC's accounts and budgets are all published on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-finance/ As the information you have requested is already published it is exempt under Section 21 of

Date responded: 15 July 2021

Garage waiting list

Date submitted: 9 July 2021

Summary of request

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority 2) In addition, for each of the 10 individuals most recently awarded a plot (at the time of this FoI), please state: a) The number of days that elapsed between first contact with the council (i.e. submitting an application) and receiving their plot b) The average waiting time (in days) of those ten applicants

Summary of response

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority. - We currently have 116 people on our waiting list. 2) In addition, for each of the 10 individuals most recently awarded a plot (at

Date responded: 15 July 2021

Council houses that are in breach of statutory overcrowding rules

Date submitted: 8 July 2021

Summary of request

For the calendar years 2016, 2017, 2018, 2019 and 2020 (separately), please tell me: 1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both a room and a space standard breach. 2) The number of breaches of the space standard where more than two people have lived in a home with one room 3) The number of breaches of the space standard where more than three people have lived in a home with two rooms 4) The number of breaches of the space standard where more than five people have lived in a home with three rooms 5) The number of breaches of the space standard where more than 7.5 people have lived in a home with four rooms 6) The number of breaches of the space standard where more than 10 people have lived in a home with five rooms 7) For breaches of the room standard, the maximum number of people sleeping in one room as recorded by the council 8) How many households who have applied for council housing are living in temporary accommodation 9) Please list all the types of temporary accommodation the council has placed households in (including but not limited to: shipping containers, caravans, B&Bs, converted office buildings, and any other kind of accommodation).

Summary of response

1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both

Date responded: 3 August 2021

Green number plate incentives

Date submitted: 8 July 2021

Summary of request

Please could you tell me if you have implemented any policies since 8 December that benefit owners of green number plates (yes or no). If the answer is yes, please could you list the names of the policies/measures?

Summary of response

No, to date we have not implemented any polices around “green number plate incentives”

Date responded: 3 August 2021

Use of Hikvision equipment

Date submitted: 6 July 2021

Summary of request

1. Details of any electronics equipment manufactured by Hikvision (Hangzhou Hikvision Digital Technology Co., Ltd): a. Purchased or leased by the council within the last five years, or; b. Installed in any building owned or leased by the council, or; c. Provided by the council for use by staff or contractors. 2. Details of any contracts with Hikvision or any of its UK distributors (including, but not limited to, ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), signed or active within the last five years.

Summary of response

EDDC has not installed any Hikvision CCTV cameras or associated equipment during the last five years on any of our buildings.

Date responded: 13 July 2021

Playgrounds

Date submitted: 6 July 2021

Summary of request

How many playgrounds were there in your authority area during the financial year 2019/20? How many playgrounds are there in your authority area during this financial year 2020/21? How many playgrounds do you expect to have in your authority area in the financial year 2021/22? How many multi-use games areas (MUGAs) were there in your authority area during the financial year 2019/20? How many multi-use games areas (MUGAs) are there in your authority area during this financial year 2020/21? How many multi-use games areas (MUGAs) do you expect to have in your authority area in the financial year 2021/22? How many outdoor fitness areas were there in your authority area during the financial year 2019/20? How many outdoor fitness areas are there in your authority area during this financial year 2020/21? How many outdoor fitness areas do you expect to have in your authority area in the financial year 2021/22?

Summary of response

How many playgrounds were there in your authority area during the financial year 2019/20? - 71 How many playgrounds are there in your authority area during this financial year 2020/21? - 71 How many playgrounds do you expect to have in your authority ar

Date responded: 13 July 2021

Government Restart Grant for businesses

Date submitted: 29 June 2021

Summary of request

1. Do you administer the restart Grant scheme yourselves? 2. If you do not, who was it outsourced to? Do you remain involved in making decisions where Strand 1/Strand 2 reclassification is requested by a business? 3. How many photographic studios have you classified as Strand 1 businesses, and /or made Strand 1 Payments to? 4. How many photographic studios have you classified as Strand 2 businesses, and /or made Strand 2 Payments to? 5. Before classifying photographic studios into Strand 1 or Strand 2, do you/did you consider the specific activities of the business within the photographic sector? 6. Are the businesses which have been classified as Strand 2 businesses what could be called’ family portrait’ studios offering social photography services to the public? 7. Did you seek advice from the BEIS on the matter of photographic studios?

Summary of response

Please could you provide me with the following information in relation to your administration of the Government Restart Grant for business. 1. Do you administer the restart Grant scheme yourselves? - Yes 2. If you do not, who was it outsourced to? Do yo

Date responded: 20 July 2021

Skate parks in East Devon

Date submitted: 28 June 2021

Summary of request

1. The number of skateparks built within the district of the East Devon in the last 20 years. 2. The number of skateparks permanently closed within the district of the East Devon in in the last 20 years. 3. The amount of money invested in skateparks by East Devon District Council each year since 1999 and which skatepark each amount of money was spent on.

Summary of response

1. The number of skateparks built in East Devon in the last 20 years – 2 (Seaton and Budleigh) 2. The number of skateparks permanently closed in East Devon in the last 20 years – None by EDDC 3. The amount of money invested in skateparks each year since

Date responded: 7 July 2021

Mobile Telephony Services

Date submitted: 28 June 2021

Summary of request

How many employees are at your organisation? How many mobile phone and mobile broadband (data only) connections do you currently have? What is the split between mobile phone and mobile broadband connections? Who is your mobile phone network provider? Did you switch providers on your last renewal? Please provide a monthly breakdown of your total mobile phone contract costs for the past 12 months, and state whether VAT has been included in the numbers given. Does your contract include a hardware, tech or transformation fund? If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract? How have you sourced the contract? What is the contract term length? How long do you have remaining on your current contract? Who is the primary contact for this contract?

Summary of response

How many employees are at your organisation? - Employee statistics - East Devon How many mobile phone and mobile broadband (data only) connections do you currently have? EE(BT) 516 (167 data only, 349 voice only/voice & data) Vodafone 2 (voice & dat

Date responded: 21 July 2021

EDDC Housing Repair obligations

Date submitted: 25 June 2021

Summary of request

1. I would like you to confirm what repairs to council housing the council would define as falling into “urgent” and “emergency” categories. If you have a document or list outlining what kind of repairs fall into these two categories, I would like you to provide me with a copy. • If the council does not have its own definitions for “urgent” and “emergency” repairs, I would appreciate you outlining how the council decides what constitutes an “emergency” or “urgent” repair. • Alternatively, if the council uses other definitions for repairs of varying urgency, I would appreciate you providing me with details of these. 2. For both the “urgent” and “emergency” repair categories, I would like you to provide me with the council’s target time window (in days, or where shorter, in hours) for delivering the repair.

Summary of response

Repair obligations 4.1.1 The repair duties of East Devon District Council are set out in the Section 11 of the Landlord and Tenant Act 1985. We also carry out certain repairs beyond our legal responsibilities. Our duties are incorporated in the Secur

Date responded: 14 July 2021

Children's play areas

Date submitted: 24 June 2021

Summary of request

1. How many children’s playgrounds were managed by the council in each year from 2001-2021? 2. How many children’s playgrounds have been closed in each year since 2001-2021? 3. How many children’s playgrounds have been opened each year since 2001-2021? 4. How many children’s playgrounds are proposed for closure within the next year (ie 2021-22)? 5. How many children's playgrounds have been sold off to private buyers since 2001-21, who were the buyers and how much were they sold for?

Summary of response

years 2. How many children’s playgrounds have been closed in each year since 2001-2021? - Data is not available for the time frame you have requested but we believe 2 play facilities have been closed in that timeframe (Hawthorne Grove, Exmouth and Brand

Date responded: 13 July 2021

Ride-hailing services (such as Uber)

Date submitted: 23 June 2021

Summary of request

1) Are any of the following ride-hailing service providers operating in your Local Authority? • Uber • OLA • Bolt 2) If yes, are they operating with or without a license issued by your Local Authority? 3) When did they first start to operate (launch date) in this Local Authority? 4) Do they continue operating in this Local Authority? If no, when did they stop operating in this Local Authority? 5) Since their first start date, have any operators had their licence suspended? If so, when?

Summary of response

1) Are any of the following ride-hailing service providers operating in your Local Authority? • Uber - NO • OLA - YES • Bolt - NO 2) If yes, are they operating with or without a license issued by your Local Authority? - OLA WITH A PRIVATE HIRE OPE

Date responded: 7 July 2021

Private Landlord prosecutions

Date submitted: 23 June 2021

Summary of request

1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Service of an abatement notice ss.79-82, Environmental Protection Act 1990. Please break this down for 2018/2019, 2019/2020 & 2020/2021. 2) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234 of the Housing Act 2004) Please break this down for 2018/2019, 2019/2020 & 2020/2021. 3) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Prohibition orders relating to category 1 hazards (ss.20, Housing Act 2004). Please break this down for 2018/2019, 2019/2020 & 2020/2021. 4) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Prohibition orders relating to category 2 hazards (ss.21, Housing Act 2004) Please break this down for 2018/2019, 2019/2020 & 2020/2021. 5) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: An emergency remedial order (section 40, Housing Act 2004) because the dwelling has a category one hazard that poses an immediate risk to the occupants Please break this down for 2018/2019, 2019/2020 & 2020/2021. 6) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: An emergency prohibition order served because the dwelling has a category one hazard that poses an immediate risk to the occupants (section 43, Housing Act 2004) Please break this down for 2018/2019, 2019/2020 & 2020/2021. 7) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: A criminal offence under section 72, Housing Act 2004 Please break this down for 2018/2019, 2019/2020 & 2020/2021. 8) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Repayment of rent if occupier(s) was in receipt of housing benefit and applied to a Residential Property Tribunal for repayment of up to 12 months’ rent (ss.73-75, Housing Act 2004) Please break this down for 2018/2019, 2019/2020 & 2020/2021. 10) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Section 331 of the Housing Act 1985 (causing or permitting overcrowding) Please break this down for 2018/2019, 2019/2020 & 2020/2021. 11) How much (£) do these prosecutions cost on average for the local authority? 12) How much (£) does a civil penalty cost the local authority on average?

Summary of response

1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences: Service of an abatement notice ss.79-82, Environmental Protection Act 1990. Please break this down for 2018/2019 zer

Date responded: 28 June 2021

Disabled residents and evacuation plans

Date submitted: 22 June 2021

Summary of request

Please provide under FOI: 1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment) 2. The number of residents of these blocks who have a disability which would hinder their ability to escape during an emergency 3. The number of 'personal emergency evacuation plans' prepared for the residents recorded in the answer the (2) 4. Your current policy on the identification of disabled residents in your multi-occupancy buildings and the preparation of PEEPs

Summary of response

1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment) – 139 blocks 2. The number of residents of these blocks who have a disabilit

Date responded: 15 July 2021

Number of pubs that have closed

Date submitted: 17 June 2021

Summary of request

1. The number of registered pubs that have closed between 1st March 2020 and 31st May 2021. 2. The number of registered pubs that have been bought between 1st March 2020 and 31st May 2021. 3. The number of pubs that have been sold between 1st March 2020 and 31st May 2021. 4. The number of applications made to transfer a license from one holder to another between 1st March 2020 and 31st May 2021. 5. The number of pub licenses that have been surrendered between 1st March 2020 and 31st May 2021. 6. The number of pub licenses that have lapsed between 1st March 2020 to 31st May 2021. Please provide the information in excel format where possible, broken down by month between the times stated.

Summary of response

The details that we’ll be able to retrieve from the licensing database are as follows and there is not a generic or specific licence for ‘pubs’ but instead for any business that obtains a licence to sell alcohol We cannot supply data only being specifi

Date responded: 7 July 2021

Protections afforded by Local Authorities to young LGBT people in their area

Date submitted: 16 June 2021

Summary of request

General 1. Do you accept a duty to provide assistance to someone who is threatened with/experiencing homelessness as a result of homophobia/transphobia? a. Do you keep records of the number of young people (up to age 25) in your housing area considered to be in priority need due to becoming homeless for this reason? b. Can you provide detailed breakdowns for these individuals? That is, number who fell into this category, and the numbers for whom you provided housing assistance when they were threatened with/experiencing homelessness due to homophobia or transphobia in their home? Breakdowns would be helpful if you have them, including how many you rehoused for this reason (full Housing Duty), and other outcomes (such as providing advice or information, or help with deposit) in the last 12, 24 and 36 months? 2. Where you have re-housed young people, do you record the proportion of individuals so housed who have been re-housed locally? If so, what is it for the last 12, 24, 36 months? 3. Do you record the numbers of young people in your housing area who have sought to be rehoused for this reason and who you have rejected? Again, if available, numbers for the last 12, 24 and 36 months, as well as actual outcomes? 4. Do you maintain any specific guidelines in respect of how to identify and deal with young people who fall into this category? What are they? 5. Have you worked with any LGBT groups in developing these guidelines? Which ones? Social Services 1. Do you keep records of the number of young people in your housing area who have sought to be rehoused due to homophobia or transphobia in their home? How many individuals have you dealt with for this reason in the last 12, 24 and 36 months? 2. How have these cases been resolved: again, figures for the last 12, 24 and 36 months? 3. Do you maintain any specific guidelines in respect of dealing with young people who fall into this category? What are they? 4. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Summary of response

The information request falls under two heads: general housing policy – See answers below and the approach taken to assessing individual need by Social Services – Information not held by the District Council. General 1. Do you accept a duty to

Date responded: 7 July 2021

Waiting list for gargages in Newton Poppleford

Date submitted: 9 June 2021

Summary of request

Please could you tell me: how many people are currently on the waiting list for a council garage in Newton Poppleford

Summary of response

In Newton Poppleford we have 23 people waiting; 11 Council or Housing Association tenants and 12 private.

Date responded: 15 June 2021

Party Wall Agreement for The Moridunum between EDDC and Fosseway Transition Limited

Date submitted: 5 June 2021

Summary of request

I request a copy of the Party Wall Agreement for The Moridunum, The Esplanade, Seaton between EDDC and Fosseway Transition Limited

Summary of response

The sale of the Moridunum and disused toilet is still active with no sale yet agreed. The Party Wall Agreement is a commercially sensitive document containing sensitive information relating to the Council's property and also that of the other party. We b

Date responded: 17 June 2021

Recycling and stats

Date submitted: 3 June 2021

Summary of request

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle? Do you know roughly the amount of recycling you get sent every year in tonnes? What percentage of recycling is turned away simply because it's not been cleaned? One of the things we are looking at specifically is single-use plastic in the country, out of the plastic that's sent to you what would you say is the percentage that is actually non-recyclable? We've been thinking especially about gluesticks, gluesticks do vary from the area, specifically in the local area do you advise that they just go into the landfill due to the adhesive?

Summary of response

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle? Information not held Do you know roughly the amount of recycling you get sent every year in tonnes? We don’t get sent recycling but we colle

Date responded: 30 June 2021

Number of burials

Date submitted: 1 June 2021

Summary of request

Please could you let me know the number of cremations and burials that have taken place in the East Devon District Council area for each of the following years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020

Summary of response

Here is the data regarding burials in East Devon for the cemeteries that we are responsible for only. EDDC doesn't manage a crematorium and so there is no data to provide for the number of cremations. Records for burials wasn't collected and isn't availab

Date responded: 2 June 2021