Content

Legend

Responded

Response in progress

Declined

Requests

Home-working

Date submitted: 18 May 2022

Summary of request

Q1. During the month of April 2022, how many council employees were working from home, and what percentage of the office based workforce does this represent?

Q2. Between 1st and 30th April 2022, how many desk bookings were made across the council's office buildings and, on average, how many desk bookings were there a day during this month?

Q3. How many desks were available for use in the month April 2022 across the council's office buildings?

Q4. What was the maximum number of office staff who could theoretically work in the office on any given day in April 2022?

Q5. What was the total number of office staff who worked in your council's offices each day prior to the pandemic?

Summary of response

In progress.

Dog warden service

Date submitted: 18 May 2022

Summary of request

Dog Warden Service
1. Does the local authority employ a dog warden or outsource the role? If the role is outsourced, who is responsible?
2. What has been the local authority’s annual spend on the dog warden service for the last three years? Either for inhouse or outsourcing the role.
2019 2020 2021


Animal licensing service
1. Please provide details of the number of premises licensed under the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 / The Animal Welfare (Licensing of Activities Involving Animals) (Wales) Regulations 2021 / The Animal Welfare (Licensing of Activities Involving Animals) (Scotland) Regulations 2021.
Number of premises licensed to breed dogs
Number of dogs each premises is licensed to have on site
The breeds of dogs listed on the licence

2. For any premises licensed to house 10 or more breeding bitches, please provide copies of the most recent inspection report(s). If no written reports are available, please indicate the date on which the most recent report was conducted, and by whom (job title not personal details).

3. How many investigations have been made into premises suspected of needing a breeding licence between January 2019 - December 2021?
Jan – Dec 2019
Jan – Dec 2020
Jan – Dec 2021

4. How many additional conditions have been attached to a licence between January 2019- December 2021
Jan – Dec 2019
Jan – Dec 2020
Jan – Dec 2021

Summary of response

In progress.

The number of properties within your billing authority that were re-banded from band D to band E in 2019, 2020, 2021 and 2022

Date submitted: 18 May 2022

Summary of request

The number of properties within your billing authority that were re-banded from band D to band E in 2019, 2020, 2021 and 2022 (to date) (or in the relevant financial years if that is the format in which you record this data).

Summary of response

In progress.

The number of households within your billing authority that are liable for council tax and aren’t currently registered for direct debit

Date submitted: 18 May 2022

Summary of request

The number of households within your billing authority that are liable for council tax and aren’t currently registered for direct debit.

The number of eligible non-direct-debit households that haven’t submitted a claim / application for the £150 Council Tax rebate, to date.

Summary of response

In progress.

Weed Killer Usage

Date submitted: 11 May 2022

Summary of request

Please could you elaborate on what is specifically classed as "integrated methods " and will there be any exceptions when you would revert to using Glyphosate or woody herbicides such the treatment of Japanese Knotweed either on East Devon owned land or if Knotweed ingressed from East Devon land onto privately owned property?

Summary of response

Integrated methods will include
• Hand Weeding
• Hot Foam machines (2023 investment)
• RHS vinegar based solution

Japanese Knot weed is controlled by an external contractor for any located on EDDC land and they currently still use a chemical method due to the potency of JKW. EDDC also still use some selective herbicides on our bowling greens and sports pitches.

Date responded: 19 May 2022

Household Support Fund

Date submitted: 9 May 2022

Summary of request

1. How much did your local authority spend, or commit, of its Household Support Fund allocation in the period 6 October 2021 to 31 March 2022? £162,286.00
2. As of 1 April 2022, how much of your HSF allocation intended for the period 6 October 2021 to 31 March 2022 remained unspent or uncommitted? - The funding ran out on 25.03.2022
3. What happened to any unspent or uncommitted funding on 1 April 2022? – N/A
4. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you already spent or committed?
5. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you yet to spend or commit?

Summary of response

1. How much did your local authority spend, or commit, of its Household Support Fund allocation in the period 6 October 2021 to 31 March 2022? – £162,286.00
2. As of 1 April 2022, how much of your HSF allocation intended for the period 6 October 2021 to 31 March 2022 remained unspent or uncommitted? – The funding ran out on 25.03.2022
3. What happened to any unspent or uncommitted funding on 1 April 2022? – N/A
4. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you already spent or committed? – Information not held - The HSF for April to September 22 is still being agreed with Devon County Council
5. How much of the HSF allocation intended for the period 1 April 2022 to 30 September 2022 have you yet to spend or commit? – Information not held - The HSF for April to September 22 is still being agreed with Devon County Council

Date responded: 10 May 2022

Mobile contracts

Date submitted: 6 May 2022

Summary of request

1. Network Provider(s) - Please provide me with the network provider, if the contract is managed for example by Daisy, please state the network provider for e.g., Vodafone, O2, EE.

2. Annual Average Spend for each contract if there is more than one contract Network

3 Contract Start Date


4. Contract Expiry Date, If the contract as expired or is rolling please state

5. Duration of the contract- please state if the contract also includes contract extensions for each provider.


6. Contract Review Date- Please can you provide me with a date when the organisation plans to review this contract

7. Number of Connections - number of voices only devices, voice and data devices, data only devices)


8. The person in the organisation responsible for this particular contract. Can you send me contact name, Job title, contact number and email add?

Summary of response

1.Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three -
EE, Vodafone, 02, Gamma

2.Annual Average Spend for each Network Provider - Can you please provide me with the average annual spend over the last 3 years. If this is a new contract can you please provide the estimated annual spend.
EE - £270,000 over three years
O2 - £3700 over three years
Vodafone - £300 over three years
Gamma - £22,500 over three years

3.Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. (if there are multiple start dates, could you please provide me with the earliest date for each provider)
EE - Q1 2020
Vodafone - Q3 2021
02 - Q3 2019
Gamma - N/A

4.Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state.
EE - Q1 2023
Vodafone - Q3 2021
02 - Q3 2022
Gamma - Rolling

5.Duration of the contract- please state if the contract also includes contract extensions for each provider.
EE - 36 Months
Vodafone - 24 Months
02 - 36 Months
Gamma - Monthly Rolling

6.Contract Review Date- Please can you provide me with a date when the organisation plans to review this contract.
EE - Q3 2022
Vodafone - Q1 2023
02 - Q1 2022
Gamma - Currently Under Review

7.Number of Connections- Number of connections for each network provider. (number of voice only devices, voice and data devices, data only devices) please provide me with the breakdown and not the overall total.
EE- 524 (166 data, 24 voice only, 334 voice and data)
O2- 67 (10 data, 40 voice only, 17 voice and data)
Voda- 2 (2 voice and data)
Gamma- 37 (24 data, 13 voice and data)

8.The person in the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title. NOTE: All sales enquiries must be submitted via the Stata website.
Robin Barlow
Acting Head of Infrastructure & Support
Strata | Solutions for government
Robin.barlow@strata.solutions

Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above.
N/A

Date responded: 19 May 2022

Pest control

Date submitted: 6 May 2022

Summary of request

1. Can you please advise if your Council provides a pest control treatment service for rats, either in-house, contracted out or if you no longer provide a service.
2. Can you please advise on the number of reports received regarding rats per year from April 2018- April 2022.

Summary of response

1. Can you please advise if your Council provides a pest control treatment service for rats, either in-house, contracted out or if you no longer provide a service - We have an in-house pest control service.

2. Can you please advise on the number of reports received regarding rats per year from April 2018- April 2022.

Pest control rat figures:
April 2018 – March 2019 = 218
April 2019 – March 2020 = 302
April 2020 – March 2021 = 330
April 2021 – April 2022 = 365

Date responded: 19 May 2022

Website digital accessibility

Date submitted: 5 May 2022

Summary of request

Intranet Questions
1. How many people are employed by your organisation, including full time and part time?
2. What is your current intranet solution? (Sharepoint, Wordpress, Interact, Invotra, Oak etc)
3. How long have you been using this intranet solution?
4. When is your intranet contract up for renewal?
5. What is your annual intranet budget?
6. What is your procurement process? Please can you include any portals used to list tenders and/or any suppliers/consultants used to procure.
7. Do you share intranet/IT services with other organisations, if so who?
8. Which team and/or individual(s) are responsible for managing your intranet internally?
9. Are you using the Office 365 suite? If so, which applications from the suite are in use?
10. Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation?
11. Is your Active Directory hosted on-premise, or in the cloud?
12. Could you provide us with a link to your Digital Workplace Strategy?
Website / Accessibility Questions
1. What software are you currently using for your website?
2. What team/individual is responsible for maintaining your website?
3. Do you work with an external supplier to maintain your website, if so when does your contract expire?
4. When did you last conduct an accessibility audit against your public website?
5. What team/individual is responsible for digital accessibility across your public facing services?
6. What is your budget for digital accessibility?
7. What is your annual marketing/communications budget for creating content for residents?
8. Do you work with external marketing/communications suppliers to create content for your public facing services?
9. When was the last time you conducted a content audit on your website to remove outdated content?

Summary of response


Intranet Questions:

1. How many employees are working for your organisation, including full-time, part-time, and contracted staff? - This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-performance/employee-statistics/
2. What is your current intranet solution? (Sharepoint, Wordpress, Invotra, etc) - Umbraco
3. How long have you been using this intranet solution? - 4 years
4. When is your intranet contract up for renewal? - N/A
5. What is your annual intranet budget? - Zero
6. Do you share an intranet/IT services with other organisations, if so who? - No
7. Which team and/or individual(s) are responsible for managing your intranet internally? - Communications, Digital Services and Engagement Team
8. Are you using the Office 365 suite? If so, which applications from the suite are in use? - No
9. Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation? - Strata Service Solutions Ltd
10. Is your Active Directory hosted on-premise, or in the cloud? - On premise
11. Could you provide us with a link to your Digital Workplace Strategy? - http://eddcintranet/print-document/?s=9478

Website / Accessibility Questions:
1. What software are you currently using for your website? - Umbraco
2. What team/individual is responsible for maintaining your website? - Communications, Digital Services and Engagement Team
3. Do you work with an external supplier to maintain your website, if so when does your contract expire? - N/A
4. When did you last conduct an accessibility audit against your public website? - November 2021
5. What team/individual is responsible for digital accessibility across your public facing services? - Communications, Digital Services and Engagement Team
6. What is your budget for digital accessibility? - N/A
7. What is your annual marketing/communications budget for creating content for residents? - N/A
8. Do you work with external marketing/communications suppliers to create content for your public facing services? - No
9. When was the last time you conducted a content audit on your website to remove outdated content? - This is taking place regularly throughout the year

Date responded: 19 May 2022

Fixed Penalty Notices

Date submitted: 4 May 2022

Summary of request

How many fixed penalty notices (dogs) have been issued over the last three years, and how many fines have been paid, and a breakdown of the total sum collected

Summary of response

In progress.

Council Place Narrative and Branding

Date submitted: 28 April 2022

Summary of request

1. Does the council have a Marketing Strategy? If so, please provide either a copy of the strategy or a link to the published version of the strategy.


2. Please confirm the population of the area covered by the council, to the nearest and latest estimate.


3. Does the council have an approved place brand and / or narrative*(see definition below) for a space, town or city within your local authority area?
3a. If the council have an approved place based narrative what were the key drivers behind the decision to develop a place brand and / or narrative? (Eg – inward investment, tourism, community building)
3b. Which geographical area does the place brand and / or narrative cover?
3c. When was the place brand and / or narrative developed and approved?

4. How did the council develop the place brand and / or narrative?
4a. When developing the place brand and / or narrative, did the council organise any participatory exercises?
4b. If so, please provide details of the engagement undertaken, including the names of any local groups who were involved.
4c. Was the place brand and / or narrative endorsed by the council’s Cabinet / Policy and Resource Committee / other political group?
4d. Following approval of the place brand and / or narrative, which organisation is currently the custodian of the place brand and / or narrative?

5. Prior to commencing work to develop a place brand and / or narrative, did the council identify specific benefits that it was believed the place brand and / or narrative would deliver?
5a. If benefits were identified, were these benefits quantifiable (ie – could they be measured)?
5b. Please provide the benefits identified and any quantifiable measurables. These should be broken down by individual benefit lines as listed in your Project Initiation Document, Benefits Realisation Plan or other project documentation.
5c. Was a baseline of the identified benefits taken prior to the implementation of the place brand and / or narrative and, if so, please provide these metrics? These should be broken down by individual benefits lines as listed as the response for
question 5b.
5d. Please provide the current metrics for the benefits identified. These should be broken down by individual benefits lines as listed as the response for question 5b.
5e. Is the council monitoring the realisation of the benefits / have the benefits been realised?
5d. What is the methodology for monitoring the realisation of these benefits?


6. How did the council go about implementing the place brand and / or narrative?
6a. Was the place brand and / narrative fully implemented?
6b. If not, what difficulties did the council run into in implementing the place brand and / narrative?
6c. How long did it take the council to implement the place brand and / or narrative?

7. What was the estimated cost to the council in developing and implementing the place brand and / or narrative? This should include the estimated cost of officer and member time and any actual costs such as consultants’ fees. The total number should be broken down into categorised lines of expenditure.


8. If you have a place brand and or narrative document, please provide either a copy of the document or a link to the published version of the document.

Summary of response

1. Does the council have a Marketing Strategy? - No
2. Please confirm the population of the area covered by the council, to the nearest and latest estimate - 144,317 (2018)
3. Does the council have an approved place brand and / or narrative*(see definition below) for a space, town or city within your local authority area? - No. A marketing campaign was delivered to support local business’ recovery from Covid-19 which was entirely funded by ERDF – known as Eastdevonly
3a. If the council have an approved place based narrative what were the key drivers behind the decision to develop a place brand and / or narrative? (Eg – inward investment, tourism, community building) - N/A
3b. Which geographical area does the place brand and / or narrative cover? - N/A
3c. When was the place brand and / or narrative developed and approved? - N/A

4. How did the council develop the place brand and / or narrative? - N/A
4a. When developing the place brand and / or narrative, did the council organise any participatory exercises? - N/A
4b. If so, please provide details of the engagement undertaken, including the names of any local groups who were involved. - N/A
4c. Was the place brand and / or narrative endorsed by the council’s Cabinet / Policy and Resource Committee / other political group? - N/A
4d. Following approval of the place brand and / or narrative, which organisation is currently the custodian of the place brand and / or narrative? - N/A

5. Prior to commencing work to develop a place brand and / or narrative, did the council identify specific benefits that it was believed the place brand and / or narrative would deliver? - N/A
5a. If benefits were identified, were these benefits quantifiable (ie – could they be measured)? - N/A
5b. Please provide the benefits identified and any quantifiable measurables. These should be broken down by individual benefit lines as listed in your Project Initiation Document, Benefits Realisation Plan or other project documentation. - N/A
5c. Was a baseline of the identified benefits taken prior to the implementation of the place brand and / or narrative and, if so, please provide these metrics? These should be broken down by individual benefits lines as listed as the response for
question 5b. - N/A
5d. Please provide the current metrics for the benefits identified. These should be broken down by individual benefits lines as listed as the response for question 5b. - N/A
5e. Is the council monitoring the realisation of the benefits / have the benefits been realised? - N/A
5d. What is the methodology for monitoring the realisation of these benefits? - N/A
6. How did the council go about implementing the place brand and / or narrative? - N/A
6a. Was the place brand and / narrative fully implemented? - N/A
6b. If not, what difficulties did the council run into in implementing the place brand and / narrative? - N/A
6c. How long did it take the council to implement the place brand and / or narrative? - N/A

7. What was the estimated cost to the council in developing and implementing the place brand and / or narrative? This should include the estimated cost of officer and member time and any actual costs such as consultants’ fees. The total number should be broken down into categorised lines of expenditure. - N/A
8. If you have a place brand and or narrative document, please provide either a copy of the document or a link to the published version of the document. - N/A

Date responded: 19 May 2022

Sports facilities

Date submitted: 27 April 2022

Summary of request

What is the council's set budget for expenditure on sport and leisure facilities for the following two years:
- 2012 (so the 2012/2013 budget)
- 2022 (so the 2022/2023 budget)

2. How many of the following facilities (see the list below) were owned by the council in the below two years:
- 2012
- 2022
List of facilities:
- Public leisure centres (so in 2012 and 2022)
- Public swimming pools (so in 2012 and 2022).
- Public athletics tracks (so in 2012 and 2022)
- Public cycling tracks/velodromes (so in 2012 and 2022)

Summary of response

What is the council's set budget for expenditure on sport and leisure facilities for the following two years:
- 2012 (so the 2012/2013 budget) - £1,039,500
- 2022 (so the 2022/2023 budget) - £1,036,820


2. How many of the following facilities (see the list below) were owned by the council in the below two years:
- 2012
- 2022
Leisure Centres/Sports halls
Exmouth Leisure Centre
Sidmouth Sport Centre
Ottery St Mary Sports Hall & All Weather Pitch
Exmouth Tennis Centre
Colyton Sports Centre
Honiton Sports Centre
Broadclyst Sports Hall
Axminster Sports Hall

Stand alone pools
Honiton Pool
Sidmouth Pool

All owned in 2012 and 2022 and all leased to and managed by LED.

Streetscene run 2 football pitch facilities and 2 bowling greens (Withycombe pitches and Sidford, and Sidmouth bowling green and Phear Park) all owned in 2012 and 2022.

List of facilities:
- Public leisure centres (so in 2012 and 2022) – See above
- Public swimming pools (so in 2012 and 2022) – See above
- Public athletics tracks (so in 2012 and 2022) – None
- Public cycling tracks/velodromes (so in 2012 and 2022) – None

Date responded: 19 May 2022

Additional Restrictions Grant (ARG6)

Date submitted: 19 April 2022

Summary of request

How much money central government provided you with?
How many applications you received?
How much of the funding you were actually able to give out ?

Summary of response

How much money central government provided: the Additional Restrictions Grant for the period 30th December 2021 onwards paid to EDDC by the Department for Business, Energy and Industrial Strategy (‘BEIS’) was £277,681.38. These funds were used to launch an ARG4 scheme in East Devon between 7 February 2022 and 28 February 2022.

How many applications received: 258 ARG4 applications were submitted between 7 February 2022 and 28 February 2022.

How much of the funding you were actually able to give out: a total of £277,681.38 was awarded to ARG4 applicants, with 192 applicants receiving an ARG4 grant.

Date responded: 21 April 2022

PC Hardware

Date submitted: 12 April 2022

Summary of request

We would be grateful if you could help in answering our request for information, answering for A to C on questions 1-8.
A) Desktops
B) Laptops
C) Displays

1. Please name all of the IT resellers that you have contacts with and buy from
2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1?
3. What year and month is the next hardware refresh due?
4. Please name the number of devices deployed
5. Please name the brand of the devices mentioned
6. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
7. What is your annual print/copy volume and spend?
8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details.

Summary of response

1. Please name all of the IT resellers that you have contacts with and buy from. This information is exempt under Section 43(2) of the FOI Act 2000, where disclosure would, or would be likely to, prejudice the commercial interests of any person (an individual, a company, the public authority itself or any other legal entity).
2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1? Various, can be rolling, annual or a defined period such as 3 – 5 years. In some cases a term may be significant, such as 10 years.
3. What year and month is the next hardware refresh due? We run a virtual desktop environment, therefore we do not have a regular hardware refresh requirement. New kit is purchased as and when needed.
4. Please name the number of devices deployed 325 x laptops; 292 x PC
5. Please name the brand of the devices mentioned Dell
6. Details on how these were procured. i.e. By Framework
i. Procurement method Framework / supplier Portal
ii. If Framework, please state which one. CCS
7. What is your annual print/copy volume and spend? £74k approximately 2020-21
8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details. Varies across Strata. If you have an interest in becoming a supplier to Strata, please register your interest via the procurement section of the Strata Services website.

Date responded: 13 May 2022

Council Tax Bandings

Date submitted: 7 April 2022

Summary of request

Number of East Devon households at Band E and above and Band D and below

Summary of response

The number of East Devon households in Band E and above
21,908
The number of East Devon households in Band D and below
50,732

Correct as at 01.04.22

Date responded: 25 April 2022

Data protection impact assessments

Date submitted: 30 March 2022

Summary of request

I’d like a list of all data protection impact assessments conducted by your authority between 25 May 2018 and 25 March 2022.

Summary of response

DPIA list May 2018 – March 2022

2018
Mobile homes
Body-worn cameras

2019
e-ticketing
Housing repairs contract
Cemetery Management

2020
Covid19 Data Sharing
Enforcement Agents
Green Homes
PINS Virtual Hearings
CAB
Enforcement Agency Contract
Test and Trace Support Payment
Orlo

2021
Breathing Space
Clinical Waste Collection Survey
Covid19 Befriending Scheme
OCG
Firmstep
Liberty Gas Portal
Terraquest
CCTV
Health and Safety Log-In Records
Payment Requests

2022 (up to 1/3/22)
Social Housing Decarbonisation Fund

Date responded: 6 April 2022

Ukrainian Refugees

Date submitted: 30 March 2022

Summary of request

1. The number of Ukrainian refugees settled under the Ukrainian Family Scheme in East Devon since 24/02/2022.
2. The number of Ukrainian refugees that have been settled under the Homes for Ukraine scheme in East Devon since 24/02/2022.
3. The number of Ukrainian refugees that have registered as homeless in East Devon since 24/02/2022.
4. The number of Ukrainian refugees East Devon is planning to take in.

Summary of response

1. The number of Ukrainian refugees settled under the Ukrainian Family Scheme in East Devon since 24/02/2022 - None
2. The number of Ukrainian refugees that have been settled under the Homes for Ukraine scheme in East Devon since 24/02/2022 - None
3. The number of Ukrainian refugees that have registered as homeless in East Devon since 24/02/2022 - None
4. The number of Ukrainian refugees East Devon is planning to take in - There is no scheme for the council to take in Ukrainian refugees at the present time. The ‘Homes for Ukraine’ scheme has been well publicised. Link below:

https://homesforukraine.campaign.gov.uk/
Ukraine Crisis Team Devon response - East Devon

Date responded: 31 March 2022

Stock Condition Survey

Date submitted: 25 March 2022

Summary of request

When is the last time the council did a stock survey of its entire housing stock? (An inspection of every home to understand the state of the property).

Summary of response

The last comprehensive Stock Condition Survey was carried out in 2011.

Date responded: 31 March 2022

Household support fund

Date submitted: 25 March 2022

Summary of request

1. How much was the council allocated as part of the original Household Support Fund (intended to run from October 2021 to March 2022)
2. How much of this funding have you used so far (until March 25thth 2022)?
3. Before new funding was announced on March 23rd 2022 as part of the Spring Statement, had you run out of funding for the scheme?
4.
5. If so, when did this happen?
5. How is the funding being disseminated? E.g. in the form of grants, vouchers, given to other organisations, or put towards council schemes
6. What is the eligibility criteria for the receiving the above?
7. If you are taking applications from individuals, e.g. for grants, vouchers and/or payments via the scheme, how many applications have you received up until today (March 25th 2022)?
8. How many of these have been:
o Accepted?
o Rejected?
o Yet to be processed?
9. What is the average value of grants/vouchers/payments that have been awarded?

Summary of response

1. How much was the council allocated as part of the original Household Support Fund (intended to run from October 2021 to March 2022) £162,286.00

2. How much of this funding have you used so far (until March 25thth 2022)? £162,286.00.

3. Before new funding was announced on March 23rd 2022 as part of the Spring Statement, had you run out of funding for the scheme? No, the funding ran out on 25.03.2022

4. If so, when did this happen? N/A

5. How is the funding being disseminated? E.g. in the form of grants, vouchers, given to other organisations, or put towards council schemes Use a combination of electronic vouchers e.g. Tesco, Sainsburys as per residents request and payment direct to suppliers e.g. pay energy direct to resident’s energy account if not on prepayment meter.

6. What is the eligibility criteria for the receiving the above? See attached policy

7. If you are taking applications from individuals, e.g. for grants, vouchers and/or payments via the scheme, how many applications have you received up until today (March 25th 2022)? 1466

8. How many of these have been:
• Accepted? 779
• Rejected? 601
• Yet to be processed? 66

9. What is the average value of grants/vouchers/payments that have been awarded? £208.33

Date responded: 31 March 2022

ASB

Date submitted: 21 March 2022

Summary of request

How many formal complaints related to anti-social behaviour has your council received in each of the past three calendar years: 2021, 2020, 2019.

How many of the formal complaints noted above did your council actively go on to investigate in each of the past three calendar years: 2021, 2020, 2019?

How many Community Protection Notices and Community Protection Warnings have your council issued in each of the three past calendar years: 2021, 2020, 2019.

Summary of response

How many formal complaints related to anti-social behaviour has your council received in each of the past three calendar years: 2021, 2020, 2019 – Information provided in financial years only; 2018/19 = 1; 2019/20 = 1; 2020/21 = 8; 2021/22 = 9

How many of the formal complaints noted above did your council actively go on to investigate in each of the past three calendar years: 2021, 2020, 2019? – All of them

How many Community Protection Notices and Community Protection Warnings have your council issued in each of the three past calendar years: 2021, 2020, 2019 – Information provided in financial years only; ASB Written warnings = 2018/19 = 1; 2019/20 = 2; 2020/21 = 2; 2021/22 = 7; ASB CPNs served = 2018/19 = 1; 2019/20 = 1; 2020/21 = 3; 2021/22 = 2

Date responded: 13 April 2022

Car park fines

Date submitted: 17 March 2022

Summary of request

How many parking fines have been issued in 2021, and the first quarter of 2022?
How much is the total value of parking fines which have been issued in 2021, and in the first quarter of 2022?
How many car parking machines are there under your authority?
How many of those car parking machines do not accept cash?

Summary of response

How many parking fines have been issued in 2021, and the first quarter of 2022? - 2021 = 1561; 2022 = 487
How much is the total value of parking fines which have been issued in 2021, and in the first quarter of 2022? - Fines that have been paid (not issued) – 2021 = £30,016.06; 2022 = £6,660.56
How many car parking machines are there under your authority? - 67
How many of those car parking machines do not accept cash? - All the machines accept cash

Date responded: 8 April 2022

Covid costs

Date submitted: 7 March 2022

Summary of request

Please supply the following:
The number of Covid Marshalls employed and the related costs.
The cost of all street signage relating to Covid
All costs relating to businesses re Covid eg information leaflets
Any other costs relating to Covid measures undertaken by the Council.

Summary of response


Please supply the following:
The number of Covid Marshalls employed and the related costs - 2 Covid Compliance Officers and 1 Admin support, costs = £39,349 – all grant aided so not paid for by Council.
The cost of all street signage relating to Covid - The Covid signage was covered under the RHSSF funding provided so we didn’t incur any cost above and beyond our normal budget codes.
All costs relating to businesses re Covid eg information leaflets - Information not held
Any other costs relating to Covid measures undertaken by the Council - PPE costs for Council staff = £31,751.17; Commercial and Corporate Safety staffing costs for period March 2020 to July2021 when work was COVID related = £429,600.58 These staff could well have been furloughed for about half of the time as the standard work stopped during this period.

Date responded: 28 March 2022

Current Purchase Cards

Date submitted: 4 March 2022

Summary of request

1. What is the name of the purchase/procurement card provider?

2. Number of cards currently in use?

3. What is the contract end date?

3a. Which procurement portal will this be published on?

4. The estimated (or actual) amount of spend (£) on these cards either by department or as an overall total for the 2020/21 financial year. Please provide the figure spent on cards and also non-card spend if applicable.

(Council expenditure in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date); an ad hoc purchase; anything on a purchase card or council credit card. Typical examples will be fuel; hotel stays on council business; stationery etc.)

5. What system does the Council use for Payroll?

6. What system does the Council use for HR?

Summary of response

1. What is the name of the purchase/procurement card provider? - Lloyds Bank

2. Number of cards currently in use? - 41

3. What is the contract end date? - Currently rolling

3a. Which procurement portal will this be published on? - Supplyingthesouthwest.org.uk

4. The estimated (or actual) amount of spend (£) on these cards either by department or as an overall total for the 2020/21 financial year. Please provide the figure spent on cards and also non-card spend if applicable. - £220,830 actual card spend

5. What system does the Council use for Payroll? - MHR: iTrent

6. What system does the Council use for HR? - MHR: iTrent

Date responded: 28 March 2022

Council Tax Bands

Date submitted: 28 February 2022

Summary of request

1) How many domestic properties in your local authority are in council tax bands E, F, G and H? (a breakdown per band would be useful)
2) How many domestic properties in your local authority in council tax bands E, F, G and H have been purchased on the Shared Ownership scheme up until the date 3 February 2022? (a breakdown per band would be useful)
3) How many domestic properties in your local authority in council tax bands E, F, G and H were purchased on the Help To Buy scheme up until the date 3 February 2022? (a breakdown per band would be useful)

Summary of response

1) How many domestic properties in your local authority are in council tax bands E, F, G and H? (a breakdown per band would be useful)
E – 10,993
F – 6,544
G – 4,158
H – 194
Information correct as at the 01.03.2022

2) How many domestic properties in your local authority in council tax bands E, F, G and H have been purchased on the Shared Ownership scheme up until the date 3 February 2022? (a breakdown per band would be useful) – Information not held

3) How many domestic properties in your local authority in council tax bands E, F, G and H were purchased on the Help To Buy scheme up until the date 3 February 2022? (a breakdown per band would be useful) – Information not held

Date responded: 16 March 2022

Dangerous Wild Animal Licences

Date submitted: 28 February 2022

Summary of request

Please detail the number of licences you have issued under the ‘Dangerous Wild Animals act 1976’. For each, detail, the number of animals, the species, any escapes, and whether a licence has been revoked with the accompanying reason.

Summary of response

DWA Licences
2019 x2
2020 x2
2021 x2

Which animals were these permits for? x4 Ring tailed Lemurs, x1 Serval Cat x1 Ostrich
We have not been informed of any escapes
No licences have been revoked

Date responded: 25 March 2022

Pest control enquiries

Date submitted: 25 February 2022

Summary of request

From the 23rd March 2020 to 15th July 2020, how many times did you respond to a pest control problem?
Of those incidents, how many call-outs were in response to the following pests:

Rats
Mice
Bedbugs

Summary of response

From the 23rd March 2020 to 15th July 2020, how many times did you respond to a pest control problem?’ - 158 pest treatment requests processed
Of those incidents, how many call-outs were in response to the following pests:

Rats - 138
Mice - 17
Bedbugs - None
Fleas - 3

Date responded: 3 March 2022

IT / MFD / Print Hardware

Date submitted: 24 February 2022

Summary of request

We would be grateful if you could help in answering our request for information, answering for A & B on questions 1-8.

a) Photocopiers/MFDs (Multi-Functional Device)
b) Printers

1. Please name all of the IT resellers that you have contacts with and buy from
2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1?
3. What year and month is the next hardware refresh due?
4. Please name the number of devices deployed
5. Please name the brand of the devices mentioned
6. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
7. What is your annual print/copy volume and spend?
8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details.

Summary of response

1. Please name all of the IT resellers that you have contacts with and buy from - Ricoh
2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1? - Contract start date 1/08/2021; contract end date 31/10/2025
3. What year and month is the next hardware refresh due? - 31/10/2025
4. Please name the number of devices deployed - Single contract for all 3 councils. 84 MFD’s
5. Please name the brand of the devices mentioned - Ricoh
6. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one - Crescent Purchasing Consortium
7. What is your annual print/copy volume and spend? - Annual spend around £100k
8. Who is the person(s) within your organization responsible for these contract(s)? Please provide their title and their contact details - Martin.Millmow@strata.solutions Strata Service Solutions Ltd 01392 265354 Civic Centre, Paris St, Exeter EX1 1JN

Date responded: 4 March 2022

Downsizing scheme

Date submitted: 24 February 2022

Summary of request

1) Does the council has a downsizing scheme where renters are offered incentives to move to a smaller home? If so, what are the incentives on offer and who is eligible?

2) Can I get a breakdown of how much money in total was given to people who successfully qualified for the scheme for the following years?
a) 1 January 2019 - 31 December 2019
b) 1 January 2020 - 31 December 2020
c) 1 January 2021 - 31 December 2021

3) What was the single highest award in value given out to a successful applicant for the following years:
a) 1 January 2019 - 31 December 2019
b) 1 January 2020 - 31 December 2020
c) 1 January 2021 - 31 December 2021

Summary of response

1) Does the council has a downsizing scheme where renters are offered incentives to move to a smaller home? If so, what are the incentives on offer and who is eligible? - Yes, eligibility is for EDDC general purpose tenants downsizing to smaller accommodation. The amount is made up of a £1,500 compensation payment and then £500 for each bedroom released, up to a maximum of £1,500. Maximum of £3,000.00 can be paid to downsizers.

2) Can I get a breakdown of how much money in total was given to people who successfully qualified for the scheme for the following years?
a) 1 January 2019 - 31 December 2019 - We can only provide figures for financial years i.e. 1st April to 31st March. 2019/20 figure - £55,500.00
b) 1 January 2020 - 31 December 2020
c) 1 January 2021 - 31 December 2021 - 2020/2021 - £17,100.99

3) What was the single highest award in value given out to a successful applicant for the following years:
a) 1 January 2019 - 31 December 2019 - 2019/20 - £2,500.00
b) 1 January 2020 - 31 December 2020
c) 1 January 2021 - 31 December 2021 - 2020/21 - £2,000.00


Date responded: 14 March 2022

Council tax exemptions

Date submitted: 23 February 2022

Summary of request

1: How many residential properties fall within your area of responsibility for providing services that council tax pays for.

2: How many of those properties pay a discounted rate due to being unoccupied

3a: How many properties pay NO council tax

3b: How many of those that pay NO council tax are listed as student dwellings (if any)

3c: How many of those that pay NO council tax, what are the other reasons

Summary of response

1: How many residential properties fall within your area of responsibility for providing services that council tax pays for.

72,706

2: How many of those properties pay a discounted rate due to being unoccupied

380

3a: How many properties pay NO council tax

4,112

3b: How many of those that pay NO council tax are listed as student dwellings (if any)

100

3c: How many of those that pay NO council tax, what are the other reasons

List of reasons:
Discounts:
- Council Tax Reduction
- Empty and Unfurnished
Exemptions:
- Armed Forces Barracks & Married Quarters
- Left Empty by Persons Providing Care Elsewhere
- Left Empty by Deceased Persons Until 6 Months after Probate
- Left Empty by Patients in Hospital or Residential Home
- Occupied Solely by Persons Severely Mentally Impaired
- Left Empty By Persons Receiving Care Except in Hospital/Residential Home
- Occupation Prohibited by Law
- “Granny” Annexes – Main Residence of a Qualifying Relative
- Unoccupied Annexes that cannot be let separately
- Halls of Residence provided predominantly for Students
- Left Empty by Prisoners
- Empty Clergy Property
- Occupied Solely by Persons under 18 Years Old
- Unoccupied Caravan Pitch or Boat Mooring
- Owned by a Charity up to 6 months since Last Occupation Day
- Repossessed by Mortgagees
- Left Empty and Last Occupied by Students who Own the Property
- Visiting Armed Forces Accommodation


Date responded: 22 March 2022

Accessible housing

Date submitted: 21 February 2022

Summary of request

1. What is your current Local Plan for new housing? Please provide its name and dates.

2. How many new homes are planned under your current Local Plan? Please provide a yearly breakdown (financial year).

3. Does your current Local Plan for new homes include a technical accessibility standard?

4. What are the technical accessibility standard(s) detailed in your current Local Plan for new homes?

5. How many new homes are planned under your current Local Plan to meet a technical accessibility standard? Please provide a yearly breakdown (financial year).

6. Under your current local plan, of the new homes planned to meet a technical accessibility standard, how many are planned to meet the requirements of:
• Wheelchair design standard
• Lifetime Homes Standard
• M4(1) Category 1
• M4(2) Category 2
• M4(3) Category 3(A)
• M4(3) Category 3(B)
7. How many homes planned to meet the above technical accessibility standards are council owned properties? Please provide a breakdown by each type of technical accessibility standard within this.

I would be grateful if you could break down the data in yearly increments (financial year) where possible.

Summary of response

1. What is your current Local Plan for new housing? Please provide its name and dates - Local Plan 2013-2031 - East Devon

2. How many new homes are planned under your current Local Plan? Please provide a yearly breakdown (financial year) - Local Plan 2013-2031 - East Devon

3. Does your current Local Plan for new homes include a technical accessibility standard? - Yes

4. What are the technical accessibility standard(s) detailed in your current Local Plan for new homes? - On residential developments of 10 dwellings or more all affordable housing and around 20% of market housing should meet part M4(2) category 2 requirements.

5. How many new homes are planned under your current Local Plan to meet a technical accessibility standard? Please provide a yearly breakdown (financial year) - We have not sought to plan for specific numbers or forecast a yearly breakdown.

6. Under your current local plan, of the new homes planned to meet a technical accessibility standard, how many are planned to meet the requirements of: - See answers to 4 and 5

• Wheelchair design standard
• Lifetime Homes Standard
• M4(1) Category 1
• M4(2) Category 2
• M4(3) Category 3(A)
• M4(3) Category 3(B)

7. How many homes planned to meet the above technical accessibility standards are council owned properties? Please provide a breakdown by each type of technical accessibility standard within this - See answer to 5 and 6

Date responded: 14 March 2022

Covid-19 Additional Relief Fund

Date submitted: 18 February 2022

Summary of request

The local authority guidance issued in December 2021 requires each local authority to design the discretionary relief scheme in their area. Please provide details of the parameters and application process in your borough as we have clients who wish to pursue the relief.

Summary of response

This information is published on our website at A guide to rates relief and reductions - Local discretionary rate relief - East Devon

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 21 February 2022

EDDC Plastic recycling

Date submitted: 16 February 2022

Summary of request

I would like to know what percentage of plastic waste your local authority has recycled in the past three years as follows: 2019, 2020, 2021. I would like it to be broken down as follows:

1. The total amount of plastic waste collected for recycling by your authority, measured in tonnes.

2. The total amount of collected plastic waste that was then processed in the UK.

3. The total amount of collected plastic that was processed outside of the UK.

4. The total amount of exported plastic waste broken down by destination country.

5. Does the Council have a strategy to recycle plastic waste in the UK instead of exporting?

Summary of response

1. The total amount of plastic waste collected for recycling by your authority, measured in tonnes.
2019 1853 tonnes
2020 2156 tonnes
2021 2148 tonnes

2. The total amount of collected plastic waste that was then processed in the UK - All of EDDC collected plastics are processed in the UK
3. The total amount of collected plastic that was processed outside of the UK - Not applicable see 2 above
4. The total amount of exported plastic waste broken down by destination country - Not applicable see 2 above
5. Does the Council have a strategy to recycle plastic waste in the UK instead of exporting? - EDDC only uses UK processors for plastic materials

Date responded: 21 February 2022

EDDC Fraud investigation department/team

Date submitted: 15 February 2022

Summary of request

1) Do you have a fraud investigation department/team?
2) If you don’t have a fraud team, who investigates reported case of fraud?
3) How many fraud investigators are there in your team?
4) Can you please list the top 4 most common types of fraud you investigate?
5) Do you investigate any Covid related fraud cases – e.g. business grant, business support, business rates relief or business load fraud cases?
6) Do you release or publish any information about the number of cases you investigate per annum, the value of fraud and their outcomes?
7) How many fraud cases were investigated in 2020 and in 2021?
8) Do you use an electronic case management system to record and manage your fraud cases? If so, which case management system do you use?
9) Do you use data matching to proactively identify potential fraud cases? Which product or service do you use?
10) Do you investigate fraud on behalf of other organisations? Can you please state who?

Summary of response

1) Do you have a fraud investigation department/team?
Yes
2) If you don’t have a fraud team, who investigates reported case of fraud?
N/A
3) How many fraud investigators are there in your team?
1
4) Can you please list the top 4 most common types of fraud you investigate?
SPD, Benefit, Business Rate Avoidance, Empty property
5) Do you investigate any Covid related fraud cases – e.g. business grant, business support, business rates relief or business load fraud cases?
Yes
6) Do you release or publish any information about the number of cases you investigate per annum, the value of fraud and their outcomes?
No
7) How many fraud cases were investigated in 2020 and in 2021?
Don’t have a combined total
8) Do you use an electronic case management system to record and manage your fraud cases? If so, which case management system do you use?
Yes, Opus (but not for everything)
9) Do you use data matching to proactively identify potential fraud cases? Which product or service do you use?
Yes, Datatank, NFI
10) Do you investigate fraud on behalf of other organisations? Can you please state who?
No

Date responded: 21 February 2022

Licences to exhibit animals

Date submitted: 8 February 2022

Summary of request

1. How many licenses are currently issued to exhibit animals under the Animal Welfare (Licensing of Activities Involving Animals) (England) 2018 Regulations in your council?

2. A list of the species of animal that are included in the licenses, and how many of each species.

Summary of response

1. How many licenses are currently issued to exhibit animals under the Animal Welfare (Licensing of Activities Involving Animals) (England) 2018 Regulations in your council? = 9

2. A list of the species of animal that are included in the licenses, and how many of each species.
x3 horses
x30 guinea fowl
x3 chickens
x20 reptiles
x37 Alpaca
x12 Reptiles
x9 Llamas
x36 Birds of prey
x6 Ferrets

Date responded: 7 March 2022

Fly tipping

Date submitted: 8 February 2022

Summary of request

• Total number of fly tipping incidents in 2020/2021 and 2022 to date per area under your authority, if possible (per waste type, specifically involving electrical and electronic items)
• Total cost of removal for fly-tipping incidents in 2020/2021 and 2022 (to date, if possible)

Summary of response

• 20/21 - 436 fly tips for the Financial year. We are unable to provide a breakdown of specific types of fly tipping
• 21/22 277 fly tips (so far) for the Financial year. We are unable to provide a breakdown of specific types of fly tipping
• Total cost of flytipping – We have our own team of 5 members of staff that collect flytipping within the district so costs equate to staffing costs only.

Date responded: 1 March 2022

Fire Safety Regulations in blocks of flats

Date submitted: 8 February 2022

Summary of request

1). Premises more than 6 storeys or 18m-

a) Provision of Premises Information Boxes
b) Provision of Building Plans identifying Firefighting Equipment
c) Information on external walls
d) Monthly checks of Fire equipment & reporting defects to the Fire Service

2). Premises more than 11m –

a) Floor and Flat identification signage
b) Checks/inspections on communal fire doors and flat entrance doors


3). Any Block of Flats:

a) Evacuation Plans
b) Fire Safety instructions to residents, on occupation and periodically
c) Information to residents on fire door safety

4). Electronic information for the Fire Service:

a) Access details for premises Information Box
b) Reports of Faults of FF equipment
c) External wall information
d) Floor and Building Plans
e) Evacuation Plans

Summary of response

1). Premises more than 6 storeys or 18m- We currently don’t have any buildings more than 6 storeys or 18m within our council stock

a) Provision of Premises Information Boxes
b) Provision of Building Plans identifying Firefighting Equipment
c) Information on external walls
d) Monthly checks of Fire equipment & reporting defects to the Fire Service

2). Premises more than 11m –

a) Floor and Flat identification signage - We have fire floor plans for all of our blocks of flats which are also kept in our red fire boxes on site. We have signage for our more complex blocks (flat numbers)
b) Checks/inspections on communal fire doors and flat entrance doors - Visual checks are carried out monthly as part of our fire audits. We are shortly procuring a contract to carry this out by a competent contractor


3). Any Block of Flats:

a) Evacuation Plans - These are held for all blocks of flats with communal areas, a copy of this is also held within our red fire boxes
b) Fire Safety instructions to residents, on occupation and periodically - The evacuation plan is given to all new incoming tenants. We regularly promote that residents should refer to their fire action notice within their block and raise concerns to us directly.
c) Information to residents on fire door safety - We send out regular updates to tenants on this via social media & our tenant magazine. Further, we promote and carry out awareness as part of fire door awareness safety week

4). Electronic information for the Fire Service:

a) Access details for premises Information Box - Fire service are aware of key codes
b) Reports of Faults of FF equipment - At present this is not provided to the fire service
c) External wall information - At present this is not provided to the fire service
d) Floor and Building Plans - At present this is not provided to the fire service as they are held on site in the red fire boxes. We are in communication with our Business Safety Officer at Devon & Somerset Fire & Rescue with regards to how we proceed with this
e) Evacuation Plans - At present this is not provided to the fire service as they are held on site in the red fire boxes. We are in communication with our Business Safety Officer at Devon & Somerset - Fire & Rescue with regards to how we proceed with this.

Date responded: 1 March 2022

Planning resources

Date submitted: 7 February 2022

Summary of request

How much has the council received in planning application fees in total for each of the last five calendar years (2017-2021).

Of that amount, can you tell me what was spent as part of the council’s planning department budget?

Over the same period, can you tell me how many roles in the planning department have remained unfilled for each calendar year? Can you provide a breakdown by the type of role?

Summary of response

How much has the council received in planning application fees in total for each of the last five calendar years (2017-2021).

By financial year the figures are as follows:

2016/17 £1,241,595
2017/18 £1,168,059
2018/19 £1,280,180
2019/20 £1,002,411
2020/21 £1,195,719

Of that amount, can you tell me what was spent as part of the council’s planning department budget? - It was all spent each year as part of the planning department budget as the department budget far exceeds planning application fee income.

Over the same period, can you tell me how many roles in the planning department have remained unfilled for each calendar year? Can you provide a breakdown by the type of role? - It is not entirely clear what you mean by this question. Do you mean how many roles have been vacant for a period of time within each calendar year or whether we have roles that have remained vacant throughout the whole calendar year i.e. long term vacancies that we simply cannot fill. If it is the latter then the answer is none. If it is the former then this information is not held.

Date responded: 15 February 2022

Community Toilets

Date submitted: 7 February 2022

Summary of request

How many “community toilets” are the council operating at this time?

Summary of response

This is not a scheme EDDC currently participates in

Date responded: 9 February 2022

Dangerous wild animals

Date submitted: 1 February 2022

Summary of request

How many Dangerous Wild Animal permits (under the Dangerous Wild Animals Act 1976) did your council approve, by year, in 2017-2021?

Which animals were these permits for?

What checks, if any, does your council make when granting these permits to the CITES species appendices: https://cites.org/eng/disc/species.php?

What checks, if any, does your council make to ensure these animals are not brought in through the illegal wildlife trade?

Summary of response

How many Dangerous Wild Animal permits (under the Dangerous Wild Animals Act 1976) did your council approve, by year, in 2017-2021?

2017 x1
2018 x2
2019 x2
2020 x2
2021 x2

Which animals were these permits for? x1 Ostrich; x4 Ring tailed Lemurs; x1 Serval Cat

What checks, if any, does your council make when granting these permits to the CITES species appendices: https://cites.org/eng/disc/species.php? - None

What checks, if any, does your council make to ensure these animals are not brought in through the illegal wildlife trade? - None

Date responded: 23 February 2022

Policy for community ownership

Date submitted: 30 January 2022

Summary of request

1. How many publicly-owned buildings and spaces were sold off in
a) 2017-18
b) 2018-19
c) 2019-20
d) 2020-21

Please provide a figure against each year.

2. Do you have a strategy or policy in place for community ownership?

3. Please can you provide a link to said policy or strategy, if applicable?

Summary of response

1. How many publicly-owned buildings and spaces were sold off in
a) 2017-18 - 2
b) 2018-19 - 8
c) 2019-20 - 5
d) 2020-21 - 0

Please provide a figure against each year

2. Do you have a strategy or policy in place for community ownership? - No. A draft procedure has been out to consultation in 2021. Amendments are being made and it is likely to be adopted over the coming months.

3. Please can you provide a link to said policy or strategy, if applicable? - N/A

Date responded: 28 February 2022

Allotments

Date submitted: 30 January 2022

Summary of request

As of January 2022, please could you tell me:

1. How many allotment sites are there in your jurisdiction for which the Council has access to waiting list data?
2. What is the total number of plots on these sites? - 83 plots in total
3. What is the total number of people on waiting lists for these sites? - 128 on waiting lists.
4. Are any of these waiting lists closed to further applications?
5. How many people left the council ran allotments in 2021?

Summary of response

As of January 2022, please could you tell me:

1. How many allotment sites are there in your jurisdiction for which the Council has access to waiting list data? - 3
2. What is the total number of plots on these sites? - 83 plots in total
3. What is the total number of people on waiting lists for these sites? - 128 on waiting lists
4. Are any of these waiting lists closed to further applications? - no
5. How many people left the council ran allotments in 2021? - 5

Date responded: 2 February 2022

Increase in Gas and Electricity energy prices

Date submitted: 26 January 2022

Summary of request

1. Have your authority's electricity and gas bills increased since July 2021?

2. If so, by roughly how much?

3. Is this increase due to a higher rate per unit of gas and electricity charged by your energy provider, or for another reason?

4. Have you made any reductions to the provision of street lighting in your area since July 2021, or are you planning any reductions? Please specify the changes, if so.

4. If yes, is this because energy bills have risen?

5. Have you made any reductions to the provision of lighting or heating in any of your buildings, or are you planning any reductions? Please specify the changes, if so.

6. If yes, is this because energy bills have risen?

Summary of response

We have provided the information based on our largest corporate building, EDDC Headquarters at Honiton.

1. Have your authority's electricity and gas bills increased since July 2021? – Yes
2. If so, by roughly how much?

Electricity: 27%
Gas: 395%
3. Is this increase due to a higher rate per unit of gas and electricity charged by your energy provider, or for another reason?
Electricity: Yes, both unit price and standing charge increased in October 2021
Gas: No, the increase was purely due to increased consumption during winter months and the inclusion of the Climate Change Levy from October 2021 through to January 2022

4. Have you made any reductions to the provision of street lighting in your area since July 2021, or are you planning any reductions? Please specify the changes, if so – EDDC does not manage street lighting. This is managed by Devon County Council
4. If yes, is this because energy bills have risen? – N/A
5. Have you made any reductions to the provision of lighting or heating in any of your buildings, or are you planning any reductions? Please specify the changes, if so – No
6. If yes, is this because energy bills have risen? – N/A

Date responded: 21 February 2022

Procurement weightings for social value

Date submitted: 26 January 2022

Summary of request

• The social value weighting applied in all above threshold tenders and frameworks issued in 2021 for contracts or frameworks. I do not require information on products or construction, only services, but if the information is recorded in one dataset, I am happy to “clean” this myself.

• The price and quality weightings used in the above contracts or frameworks. Again, if the dataset contains all tenders, I am happy to “clean” the data.

Summary of response

Whether or not Social Value has been applied to the contract is not recorded in a way that we can simply run a report to answer the following questions you have asked. To find out this information an officer would have to investigate each contract from every procurement exercise and review the Quality Questions. This is likely to take an officer over the permitted 18hrs to scrutinise and pull out the detail you have requested and is therefore exempt under section 12 of the FOI Act 2000.

Date responded: 28 January 2022

Non-decent housing

Date submitted: 24 January 2022

Summary of request

For the following questions, please provide data that was correct as of 31 March 2021. If this is not possible however please provide the most recent available data and specify the date of extraction (ie what date the data is correct as of). I would like to know:

1. How many council-owned dwellings failed the decent home criteria by virtue of suffering from a category 1 hazard of ‘excess cold’? Please only include Class 1 hazard dwellings, and not those that fail because they do not have a reasonable degree of thermal comfort.

2. Of the council-owned dwellings with a class 1 excess cold hazard, how many are occupied?

3. Of the council-owned homes with a class 1 excess cold hazard which are occupied, how many have not had work to address the cold hazard because the tenant refused to allow the work to be carried out?

For the next question, I would like your most up to date snapshot. Please tell me:

4. How many council-owned dwellings fail the decent homes standard by virtue of a) category 1 excess cold and b) not having a reasonable degree of thermal comfort. Please provide figures for a) and b) separately and specify how many any dwellings fall into both catgeories. Please tell me what date the data provided was extracted.

Finally, please provide answers to the next questions for the last five full financial years (2016/17, 2017/18, 2018/19, 2019/20, 2020/21), broken down by year:

5. In the last five financial years, how much has the council spent to remove class 1 excess cold hazards from council owned dwellings?

6. In the last five financial years, how much has the council spent to make council-owned dwellings ‘without a reasonable degree of thermal comfort’ decent? Please only include the money spent on improving the thermal comfort - for instance if a home was non-decent because it both had an unreasonable degree of thermal comfort and was not in a reasonable state of repair, please count only the money spent improving the thermal comfort.

7. In the last five financial years, how much has the council spent to prevent dwellings becoming non decent due to non-reasonable thermal comfort or due to having an excess cold category 1 hazard?

8. In the last five financial years how much has the council paid out in grants to a) private renters and b) owner-occupiers to make improvements to a dwelling’s thermal comfort? Please break this data down by year, and provide separate data for renters and owner occupiers.

Summary of response

At present EDDC do not hold any HHSRS data. The data we do hold is insufficient and will not provide an accurate response to the questions you have asked. We are about to embark on a full Stock Condition Survey but this is not likely to be completed until the end of 2023.

1. How many council-owned dwellings failed the decent home criteria by virtue of suffering from a category 1 hazard of ‘excess cold’? Please only include Class 1 hazard dwellings, and not those that fail because they do not have a reasonable degree of thermal comfort – Information not held

2. Of the council-owned dwellings with a class 1 excess cold hazard, how many are occupied? – Information not held

3. Of the council-owned homes with a class 1 excess cold hazard which are occupied, how many have not had work to address the cold hazard because the tenant refused to allow the work to be carried out? – Information not held

For the next question, I would like your most up to date snapshot. Please tell me:

4. How many council-owned dwellings fail the decent homes standard by virtue of a) category 1 excess cold and b) not having a reasonable degree of thermal comfort. Please provide figures for a) and b) separately and specify how many any dwellings fall into both catgeories. Please tell me what date the data provided was extracted – Information not held

Finally, please provide answers to the next questions for the last five full financial years (2016/17, 2017/18, 2018/19, 2019/20, 2020/21), broken down by year:

5. In the last five financial years, how much has the council spent to remove class 1 excess cold hazards from council owned dwellings? – Information not held

6. In the last five financial years, how much has the council spent to make council-owned dwellings ‘without a reasonable degree of thermal comfort’ decent? Please only include the money spent on improving the thermal comfort - for instance if a home was non-decent because it both had an unreasonable degree of thermal comfort and was not in a reasonable state of repair, please count only the money spent improving the thermal comfort – Information not held

7. In the last five financial years, how much has the council spent to prevent dwellings becoming non decent due to non-reasonable thermal comfort or due to having an excess cold category 1 hazard? – Information not held

8. In the last five financial years how much has the council paid out in grants to a) private renters and b) owner-occupiers to make improvements to a dwelling’s thermal comfort? Please break this data down by year, and provide separate data for renters and owner occupiers – Information not held

Date responded: 26 January 2022

Performance Management

Date submitted: 24 January 2022

Summary of request

1. How do you report performance to residents?

2. Do you have a Performance Management Handbook*?

3. What budget do you have allocated towards your performance management* initiatives per annum?

4. How many hours are spent on performance management* reporting each month?

5. Which applications or systems do you use to manage Performance Management*?

6. Do you report departmental performance separately or in a different way?

7. Do you benchmark or baseline your authority’s performance with other similar authorities?

8. Can you evidence improvements to your services based on historical performance management* reporting?

Summary of response

1. How do you report performance to residents?

Public reports to Committees of the Council and via our performance pages on our website. We have previously published an annual report of performance and will look to do this for 2022.

2. Do you have a Performance Management Handbook*?

No, but we are working on a new performance framework

3. What budget do you have allocated towards your performance management* initiatives per annum?

No separate sums other than staff resources allocated

4. How many hours are spent on performance management* reporting each month?

Not recorded

5. Which applications or systems do you use to manage Performance Management*?

SPAR.net looking to develop the use of Power BI to support performance reporting in the future

6. Do you report departmental performance separately or in a different way?

No part of the overall performance framework

7. Do you benchmark or baseline your authority’s performance with other similar authorities?

Yes in some areas

8. Can you evidence improvements to your services based on historical performance management* reporting?

Yes in some areas

Date responded: 17 February 2022

HMO Licensing Enforcement

Date submitted: 21 January 2022

Summary of request

Q1]
Since 6th April 2017, how many convictions was the council aware of (in relation to its housing area) to which Chapter 4 (Rent Repayment Orders) of The Housing and Planning Act 2016 (HaPA) applied? These convictions should include any Civil Penalty Notice (CPN) issued by the council.
Q2]
Of the convictions the council was aware of in answer to Q1, how many did the council consider for a Rent Repayment Order application by the council?
Q3]
Of the convictions the council was aware of in answer to Q1, for how many did the council make a Rent Repayment Order application?
Q4]
Does the council have a process for making the decision referred to in Q2], and if so, what is that process?

Summary of response

Q1 - Since 6th April 2017, how many convictions was the council aware of (in relation to its housing area) to which Chapter 4 (Rent Repayment Orders) of The Housing and Planning Act 2016 (HaPA) applied? These convictions should include any Civil Penalty Notice (CPN) issued by the council - None
Q2 - Of the convictions the council was aware of in answer to Q1, how many did the council consider for a Rent Repayment Order application by the council? – N/A
Q3 - Of the convictions the council was aware of in answer to Q1, for how many did the council make a Rent Repayment Order application? - None
Q4 - Does the council have a process for making the decision referred to in Q2] - No

Date responded: 2 February 2022

Cost of Artwork

Date submitted: 21 January 2022

Summary of request

This is an information request relating to council funding of public artwork.

Please include the information for each of the following periods; 2019-20, 2020-21, 2021-22:
• A full breakdown of any public artwork commissioned and funded by the council, including details on location and all costs including the cost of installation, commissioning and any incidentals. Please also include where relevant the difference, if any, between the expected cost and actual cost. Where a piece of public artwork has not yet been completed, please include the expected cost and the cost so far
• Images of the public artwork, or an artist’s rendering if that’s not possible
By public artwork I mean any artwork within the council’s remits which is publicly displayed and includes, but is not limited to, sculptures, mosaics, paintings, murals whether standalone or on bridges, walls or any other structures

Summary of response

No artwork has been commissioned or funded by EDDC

Date responded: 26 January 2022

Cost of Rejected kerbside recycling

Date submitted: 20 January 2022

Summary of request

1. The methods of disposal for rejected household recycling used by your authority for the following years:

· 2017/18
· 2018/19
· 2019/20
· 2020/21

2. The annual cost to dispose of rejected household recycling within your authority for the following years:

· 2017/18
· 2018/19
· 2019/20
· 2020/21

3. The main reasons for household recycling being rejected. For example, items were contaminated or not suitable for recycling.

4. Any guidance or instructions under which recycling centres determine the acceptance or rejection of items collected within your authority.

Summary of response

The recycling part of our system source segregated - that is the resident does the first sort by separating materials between the containers and the crews do the second sort at the kerb-side by putting the materials in different parts of the vehicle. If the resident does not sort their recycling correctly we then require them to self-correct. We do this by leaving the containers and material behind with a ‘tag’ to explain what they have not got right. We then expect the resident to correct this and present the containers for the next collection. In this way we do not pick up ‘rejects’ so we have no need to dispose of them.

1. The methods of disposal for rejected household recycling used by your authority for the following years – N/A
· 2017/18
· 2018/19
· 2019/20
· 2020/21

2. The annual cost to dispose of rejected household recycling within your authority for the following years – N/A

· 2017/18
· 2018/19
· 2019/20
· 2020/21

3. The main reasons for household recycling being rejected. For example, items were contaminated or not suitable for recycling – The main reasons for leaving containers at the kerb-side for self-correction are – materials incorrectly separated, contaminated materials or including materials that we are currently unable to recycle.

4. Any guidance or instructions under which recycling centres determine the acceptance or rejection of items collected within your authority – N/A

Date responded: 20 January 2022

Rent and service charge increases 2022

Date submitted: 20 January 2022

Summary of request

1. By how much is the council planning to increase rent on residential council-owned properties on April 1 2022?
2. By how much is the council planning to increase service charges on residential council-owned properties on April 1 2022?
3. By how much is the council planning to increase heating energy charges on residential council-owned properties on April 1 2022?

Summary of response

1. By how much is the council planning to increase rent on residential council-owned properties on April 1 2022? - We are part way through the budget setting process so not agreed yet, but the Housing Review Board agreed a CPI plus 1% rent increase in accordance with government policy in January 2022. This is the CPI in September last year which was 3.1% plus the 1% in government rent setting policy.
2. By how much is the council planning to increase service charges on residential council-owned properties on April 1 2022? - Service charges are likely to increase by the same amount
3. By how much is the council planning to increase heating energy charges on residential council-owned properties on April 1 2022? - Tenants pay their own heating bills

Date responded: 9 February 2022

Levelling Up Fund

Date submitted: 19 January 2022

Summary of request

• Whether the Council has bid for the "Levelling Up Fund"?
• If the Council has, please provide all bid documents submitted to the Government.
• If the Council has, please provide all correspondence between the Council and the local Member of Parliament about the bid.

Summary of response

• Whether the Council has bid for the "Levelling Up Fund"? – EDDC has not made a bid for this fund
• If the Council has, please provide all bid documents submitted to the Government.
• If the Council has, please provide all correspondence between the Council and the local Member of Parliament about the bid.

Date responded: 21 January 2022

Car park income

Date submitted: 18 January 2022

Summary of request

a) What is the most expensive hourly charge for Pay & Display, Pay by Phone or Shared Use Bays in your authority?

b) In total, how much did the authority or any authorised contractor or sub-contractor receive in parking charges last year?

Summary of response

a) What is the most expensive hourly charge for Pay & Display, Pay by Phone or Shared Use Bays in your authority? - Currently, the most expensive charge is £1 per hour. This is our standard rate and applies to the majority of the EDDC car parks.

b) In total, how much did the authority or any authorised contractor or sub-contractor receive in parking charges last year? - For the financial year 2020/21 Parking Services received £1,869,262 excl. VAT in income from ticket machines and cashless parking.

Date responded: 21 January 2022

Union Time

Date submitted: 18 January 2022

Summary of request

Please can you provide all information for the financial year 2020-21, and from the start of financial year 2021 to 31 December 2021, for the following:
1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives.
2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties.
4. The number of days spent on union duties by authority staff.

Summary of response

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives. None are full time and only get involved when needed.

2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties. Nil

4. The number of days spent on union duties by authority staff. 115 hrs = 15.5 days

Date responded: 21 January 2022

Housing disrepair court orders

Date submitted: 17 January 2022

Summary of request

1. Number of housing disrepair court orders issued to the council under the Homes (Fitness for Human Habitation) Act 2018 for each of the years 2019-2021;

2. Number of breach orders issued to the council due these repairs not being carried out for each of the years 2019-2021;

3. Details of how many of these breach orders were issued multiple times (i.e. how many were issued for a second, third and fourth time etc.) for each of the years 2019-2021.

Summary of response

1. Number of housing disrepair court orders issued to the council under the Homes (Fitness for Human Habitation) Act 2018 for each of the years 2019-2021 - Zero
2. Number of breach orders issued to the council due these repairs not being carried out for each of the years 2019-2021 - Zero
3. Details of how many of these breach orders were issued multiple times (i.e. how many were issued for a second, third and fourth time etc.) for each of the years 2019-2021 - N/A

Date responded: 19 January 2022

Queen's Drive overflow carpark and fitness area revenue

Date submitted: 17 January 2022

Summary of request

What was the total income received from car parking from the overflow car park on Queen's Drive, adjacent next to the council's permanent pay and display car park next to the amusement arcade for the calendar year 2019?

What was the total cost of grassing and converting this area for use as a 'fitness area' for the calendar year 20201, including maintenance costs?

What was the total 'fitness' income received for this area for the calendar year 2021?

Summary of response

wasn't a specific ticket machine or Parkmobile location code for this car park. Any customers using the Queens Drive Overflow car park used the ticket machines in the main Queens Drive long stay car park and also used that location code for Parkmobile cashless parking.

What was the total cost of grassing and converting this area for use as a 'fitness area' for the calendar year 20201, including maintenance costs? - £44,910

What was the total 'fitness' income received for this area for the calendar year 2021? - £162.50

Date responded: 9 February 2022

Dog breeding licences

Date submitted: 15 January 2022

Summary of request

1. Human population of council area
2. Number of current dog breeding licences
3. Number of open applications for a dog breeding license
4. Number of refused applications since September 2018
5. Number of withdrawn applications since September 2018
6. Number of planning enforcement notices issued regarding dog breeding &/or number of dogs in a residential premises since 1989
7. Number of planning applications submitted regarding dog breeding &/or number of dogs in a residential premises since 1989

Summary of response

1. Human population of council area - Information not held

2. Number of current dog breeding licences - 5

3. Number of open applications for a dog breeding license - None

4. Number of refused applications since September 2018 - None

5. Number of withdrawn applications since September 2018 - 2

6. Number of planning enforcement notices issued regarding dog breeding &/or number of dogs in a residential premises since 1989 - Information not held

7. Number of planning applications submitted regarding dog breeding &/or number of dogs in a residential premises since 1989 - Information not held

Date responded: 7 February 2022

Homeless deaths

Date submitted: 5 January 2022

Summary of request

Please can I request the number of deaths from 1st January 2021 - 31st December 2021 (inclusive) in each of the following accommodation types commissioned by your council
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping
• temporary accommodation commissioned by the local authority
• supported accommodation for homeless young people
• rough sleeping or with no fixed abode

Summary of response

Please can I request the number of deaths from 1st January 2021 - 31st December 2021 (inclusive) in each of the following accommodation types commissioned by your council - 0

Date responded: 11 January 2022

Eco-friendly steps EDDC is currently taking

Date submitted: 4 January 2022

Summary of request

1. Does the council take any of its energy from on-site renewable energy installations? If so, which ones?
2. Are there any eco-friendly initiatives for staff members to partake in? E.g. green transport solutions, recycling initiatives. If so, please state them.
3. Who is the main energy supplier for local council buildings, and are you on a green/renewable energy tariff with them?

Summary of response

For corporate properties only:

Q1: We have photovoltaic panels in two sites, Blackdown House and Axe Wetlands
Q2: New climate change officer; 3 co electric cars; co electric bikes; health & well-being workshops online; we have employed a New Green team to assist each department offering advice to them; Carbon literacy training to senior staff – now accredited as Carbon Literate; behaviour change workshops in newsletters; 25% of fleet vehicles are electric and plans to change more this year. Environment@eastdevon.gov.uk
Q3: The energy supplier is Total Energies and the electricity it supplies is 100% generated from renewable sources.


For housing stock only:

1. Housing no; none of our Blocks of Flats or Community Centres/District Offices currently benefit from any on-site renewable energy installations, this however will probably change at some point in the future
2. See above
3. The Communal supplies for all our Blocks of Flats and Community Centres/District Offices are served through the corporate energy supplier; For individual properties the Tenants have freedom of choice on the energy supplier/tariff, we have no control over this.

Date responded: 13 January 2022

Homeless deaths

Date submitted: 4 January 2022

Summary of request

Please can I request the number of deaths from 21st November 2020 - 31st December 2020 (inclusive) in each of the following accommodation types commissioned by your council:
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping
• temporary accommodation commissioned by the local authority
• supported accommodation for homeless young people
Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died.

Summary of response

Please can I request the number of deaths from 21st November 2020 - 31st December 2020 (inclusive) in each of the following accommodation types commissioned by your council – 0
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping
• temporary accommodation commissioned by the local authority
• supported accommodation for homeless young people
Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died – N/A

Date responded: 11 January 2022

Holiday lets

Date submitted: 4 January 2022

Summary of request

1) The number of properties notified to the council as being holiday lets as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018
2) The number of properties notified to the council as being a 'second home' as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018
3) The total number of residential properties in the council area as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018. Please advise if this figure does or does not include holiday lets.

Summary of response

1) The number of properties notified to the council as being holiday lets as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018

Information on Business Rated properties are published on our website each quarter through the following link:

Transparency code information - NDR Quarterly datasets - East Devon

The relevant dataset can be filtered by Valuation Office Codes to obtain the number of ‘Holiday Lets’ – code CH1.


2) The number of properties notified to the council as being a 'second home' as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018

01.11.2021 – 2295
01.11.2020 – 2385
01.11.2019 – 2394
01.11.2018 – 2422


3) The total number of residential properties in the council area as of 1st November 2021, 1st November 2020, 1st November 2019 and 1st November 2018. Please advise if this figure does or does not include holiday lets.

The following figures are the banding totals from the Valuation Office Agency for the listed dates. Holiday lets are Business Rated and do not appear in the Council Tax List.

04.11.2018 – 69,430
03.11.2019 – 70,418
08.11.2020 – 71,285
03.11.2021 – 72,258

Date responded: 28 January 2022

Accidents in the last 4 years

Date submitted: 31 December 2021

Summary of request

Over the past four years, in the workplace(s) of your council, how many people have had to:

* go to hospital due to slipping on water on the toilet floor or bathroom floor?
* died due to slipping on water on the toilet floor or bathroom floor?

Summary of response

* go to hospital due to slipping on water on the toilet floor or bathroom floor? – Information not held. You will need to refer your request to Health and Safety Executive
* died due to slipping on water on the toilet floor or bathroom floor? – Information not held. You will need to refer your request to Health and Safety Executive

Date responded: 21 January 2022

Rough Sleeping Support Service

Date submitted: 30 December 2021

Summary of request

Q1. Is the Council, or has the Council ever been, signed up to the Rough Sleeping Support Service?

Q2. Since January 1st 2018, how many non-British homeless people have been referred by the Council to the Home Office, under the Rough Sleeping Support Service?

Summary of response

Q1. Is the Council, or has the Council ever been, signed up to the Rough Sleeping Support Service? - No

Q2. Since January 1st 2018, how many non-British homeless people have been referred by the Council to the Home Office, under the Rough Sleeping Support Service? - 0

Date responded: 11 January 2022

Socio-economic duty

Date submitted: 21 December 2021

Summary of request

1. Please indicate whether your local authority has formally adopted the socio-economic duty (Section 1 of the Equality Act 2010). For this purpose, ‘adoption’ of the socio-economic duty, means that the authority must have either passed a motion at full council that adopts the duty, approved adoption via delegated decision or have agreed it via the council’s executive or cabinet. Please provide any relevant documentation to support your response.

2. Does your local authority consider socio-economic status within all its Equality Impact Assessments and equality frameworks? Please provide any relevant documentation to support your response.
3. Has your local authority made a commitment to considering socio-economic status more broadly in strategic decision-making and policy development? Please provide any relevant documentation to support your response.
4. If your local authority has formally adopted the socio-economic duty (as described in question 1), please describe how the council has implemented the duty, or provide details relating to any future plans it has for implementation.
5. If your local authority has not formally adopted the socio-economic duty (as described in question 1), are there future plans to adopt it? If so, please indicate the timeline that this will happen within.

Summary of response

1. Please indicate whether your local authority has formally adopted the socio-economic duty (Section 1 of the Equality Act 2010). For this purpose, ‘adoption’ of the socio-economic duty, means that the authority must have either passed a motion at full council that adopts the duty, approved adoption via delegated decision or have agreed it via the council’s executive or cabinet. Please provide any relevant documentation to support your response.

No not at this stage

2. Does your local authority consider socio-economic status within all its Equality Impact Assessments and equality frameworks? Please provide any relevant documentation to support your response.

Not as a specific category

3. Has your local authority made a commitment to considering socio-economic status more broadly in strategic decision-making and policy development? Please provide any relevant documentation to support your response.

Yes we have a poverty reduction strategy and a Poverty Working Panel to monitor progress against the Strategy.

4. If your local authority has formally adopted the socio-economic duty (as described in question 1), please describe how the council has implemented the duty, or provide details relating to any future plans it has for implementation. N/A

5. If your local authority has not formally adopted the socio-economic duty (as described in question 1), are there future plans to adopt it? If so, please indicate the timeline that this will happen within.

There are no plans currently to adopt this, but this will be reviewed as part of any review of our equality policy and as legislation changes.

Date responded: 13 January 2022

Parking fines

Date submitted: 21 December 2021

Summary of request

How many parking fines has your authority issued each finance year over the following five full years. Please provide a figure in the format below:

2016-17 - FIGURE PROVIDED BY YOU
2017-18 - AS ABOVE
2018-19 - AS ABOVE
2019-20 - AS ABOVE
2020-21 - AS ABOVE

Summary of response

2016-17 - Total = 2272
2017-18 - Total = 2579
2018-19 - Total = 2685
2019-20 - Total = 1084
2020-21 - Total = 1982

Date responded: 7 January 2022

Litter fines 2021

Date submitted: 20 December 2021

Summary of request

• How many FPNs did you issue for littering in 2021?
• How many FPNs for littering in 2021 were paid?
• How many FPNs issued for littering in 2021 were prosecuted for failing
• to pay the FPN?
• What is the full price of a Littering (FPN)?
• Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.

Summary of response

• How many FPNs did you issue for littering in 2021? - 1
• How many FPNs for littering in 2021 were paid? - 1
• How many FPNs issued for littering in 2021 were prosecuted for failing to pay the FPN? - 0
• What is the full price of a Littering (FPN)? - £80
• Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days - No discount

Date responded: 11 January 2022

MFDs (Multifunctional Devices) and/or Managed Print Services

Date submitted: 17 December 2021

Summary of request

1. Regarding the subject matter, please can you provide the following:
a. The name of the current supplier – believed to be XEROX, please confirm.
b. The brand of the equipment provided by the current supplier – believed to be XEROX, please confirm
c. The start date(s) for the contract(s) if available
d. The end date(s) for the contract(s) – believed to have expired 30th July 2021, please confirm
i. Please confirm if there are extension options on the contract
ii. Please confirm if any extension options have been taken, and if so until when.
e. The number of MFDs in each contract – believed to be 90, please confirm
f. The preferred route to market, eg framework, OJEU….
g. If route to market is a framework, please state which. For example Crescent Purchasing Consortium, NPS Wales, Crown Commercial Service, HTE, LPP, etc…

Summary of response

1. Regarding the subject matter, please can you provide the following:
a. The name of the current supplier – believed to be Ricoh, please confirm - Yes
b. The brand of the equipment provided by the current supplier – believed to be Ricoh, please confirm - Yes
c. The start date(s) for the contract(s) if available - 1st August 2021
d. The end date(s) for the contract(s) – believed to originally expired on 30/06/2021, please confirm - New contract ending 31/10/2025. A direct award was made on the Crescent Purchasing Consortium framework
i. Please confirm if there are extension options on the contract - No
ii. Please confirm if all/any extension options are to be taken - N/A on the new Contract
e. The number of MFDs in each contract - Single contract for all 3 councils. 84 MFD’s
f. The preferred route to market, e.g. framework, OJEU…. - Framework
g. If route to market is a framework, please state which. - Crescent Purchasing Consortium

Date responded: 7 January 2022

Vulnerable renters fund

Date submitted: 17 December 2021

Summary of request

1. How much of this £65million pot of funding did the council receive?
2. How many households have received help from the funding you were given from the government’s £65million pot?
3. In total, how much of this funding you received has been given to households in £?
4. What is the single highest amount given to one household from the funding you received?

Summary of response

How much of this £65million pot of funding did the council receive? - £54804
How many households have received help from the funding you were given from the government’s £65million pot? - 19 so far
In total, how much of this funding you received has been given to households in £? - £20758 so far
What is the single highest amount given to one household from the funding you received? - £3838 so far

Date responded: 7 January 2022

Council Tax Contact details

Date submitted: 14 December 2021

Summary of request

A) The direct telephone number and options required to speak to a Council tax agent at the council
B) The days and times the phone line are open
C) The email address
D) A link to any online contact form
E) The name of the person who manages the department and their direct email address
F) Confirm which boroughs your council administers and if they work together or combine administration with other councils.
G) Please also advise if is it your policy to automatically award class B if your council has a housing association registered as a charity, and they meet the criteria or do you require an application to be issue for each change of occupation?

Summary of response

A) The direct telephone number and options required to speak to a Council tax agent at the council - 01395 517446, option 2
B) The days and times the phone line are open - Mon – Fri, 08:30-17:00
C) The email address - counciltax@eastdevon.gov.uk
D) A link to any online contact form - We do not currently have a contact us form
E) The name of the person who manages the department and their direct email address - I do not believe this information needs to be given out due to DPA
F) Confirm which boroughs your council administers and if they work together or combine administration with other councils - East Devon
G) Please also advise if is it your policy to automatically award class B if your council has a housing association registered as a charity, and they meet the criteria or do you require an application to be issue for each change of occupation? - This will vary if we are satisfied that an exemption should be applied it will be however, if there is any question the housing association will have to apply and show that the exemption is applicable

Date responded: 20 December 2021

Office space leased to the council

Date submitted: 6 December 2021

Summary of request

1. A list of all the office space the Authority currently leases, identifying for each

• The Address
• The Net Internal Floor Area
• The Rent paid
• The Start Date
• The Expiry Date
• The Break Date
2. The name (and email address) of the person responsible for the Authorities property portfolio

Summary of response

EDDC do not occupy any office space that is leased from an external landlord

Date responded: 16 December 2021

ASB Case Reviews

Date submitted: 6 December 2021

Summary of request

1. The number of applications for ASB Case Reviews received
2. The number of times the threshold for review was not met
3. The number of ASB Case Reviews carried out
4. The number of ASB Case Reviews that resulted in recommendations being made or actions carried out
5. Where the data relating to points 1-4 (above) is published (on the council website, for example)?

Summary of response

The webpage Community Trigger - East Devon holds all the relevant information you are seeking, which is at the bottom of the page. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 9 December 2021

Facilities Management

Date submitted: 2 December 2021

Summary of request

1. Lift service and maintenance – Service contract for lift service and maintenance.

2. General waste services contracts – The organisation’s primary general waste service contract.

Contract profile questionnaire for each type of contract:

1. Supplier/Provider of the services
2. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
3. A description of the services provided under this contract please includes information if other services are included under the same contract.
4. The number of sites the contract covers
5. The start date of the contract
6. The end date of the contract
7. The duration of the contract, please include information on any extensions period.
8. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address.

Summary of response


1. Lift service and maintenance – Service contract for lift service and maintenance.

A. Blackdown House

1. Supplier/Provider of the services – The maintenance agreement is with Orona
2. Total Annual Spend – The spend should only relate to each of the service contract listed above - For 2020/2021 £910.00.
3. A description of the services provided under this contract please includes information if other services are included under the same contract - Lift Maintenance
4. The number of sites the contract covers – 1 site at Blackdown House
5. The start date of the contract - January 2019
6. The end date of the contract - December 2023
7. The duration of the contract, please include information on any extension period. 5 Years
8. Who within the organisation is responsible for each of these contracts? Name, Job Title, contact number and email address - Stephen Pratten, Interim Principal Surveyor, 01395 517573, spratten@eastdevon.gov.uk

B. Other Properties

1. Supplier/Provider of the services – The maintenance agreement is with Hanover Lifts
2. Total Annual Spend – The spend should only relate to each of the service contract listed above - For 2020/2021 for all sites £546.00
3. A description of the services provided under this contract please includes information if other services are included under the same contract - Lift Maintenance
4. The number of sites the contract covers - 6 sites at Exmouth Town Hall, Exmouth Leisure Centre, Exmouth Pavilion, Honiton Swimming Pool, Manor Pavilion Theatre & Thelma Hulbert Gallery
5. The start date of the contract - April 2021
6. The end date of the contract - March 2024. Should the option of the 1 Year extension be taken then this date will be extended to March 2025
7. The duration of the contract, please include information on any extensions period. 3 Years with the option of a 1 Year extension at EDDC discretion
8. Who within the organisation is responsible for each of these contracts? Name, Job Title, contact number and email address - Stephen Pratten, Interim Principal Surveyor, 01395 517573, spratten@eastdevon.gov.uk


2. General waste services contracts – The organisation’s primary general waste service contract.
1. Supplier/Provider of the services - SUEZ Recycling and Recovery UK
2. Total Annual Spend - The spend should only relate to each of the service contract listed above – c. 4.5 million/year
3. A description of the services provided under this contract please includes information if other services are included under the same contract - Kerb side collection of domestic recyclables and general waste, separation of some recyclable materials, trading of some materials, servicing of dog bins
4. The number of sites the contract covers - c. 70,500 domestic households
5. The start date of the contract - 1st July 2016
6. The end date of the contract - 30th June 2026 (including extensions)
7. The duration of the contract, please include information on any extensions period - 7 years plus the option of 3 years of extension giving a total contract term of 10 years
8. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address - Gareth Bourton, Recycling & Waste Contract Manager; 07890 612850
gbourton@eastdevon.gov.uk

Date responded: 2 December 2021

EDDC owned 5/6 bedroomed houses

Date submitted: 1 December 2021

Summary of request

How many large 5/6 bed houses that are available for social rent that the council actually own?

Summary of response

6

Date responded: 2 December 2021

Policy for absence from work for an employee participating in Medical Research

Date submitted: 30 November 2021

Summary of request

- Policy(s) relating to absence from work for an employee participating in Medical Research for healthy Volunteers or Patients that are receiving treatment as part of a Clinical Trial.

Is a policy(s) relating to Clinical Trial Appointments available within your organisation?

Yes - (I would like this information to be provided to me as paper or electronic copies, or alternatively provision of appropriate web-links – if this information is already available to the public.
No

Summary of response

Policy(s) relating to absence from work for an employee participating in Medical Research for healthy Volunteers or Patients that are receiving treatment as part of a Clinical Trial -No Policy
Is a policy(s) relating to Clinical Trial Appointments available within your organisation? - No.

Date responded: 1 December 2021

Social media referenced in the tenancy agreement

Date submitted: 25 November 2021

Summary of request

Details of any provisions in your tenancy agreements relating to social media use by tenants and residents.

Summary of response

Please see 4.3.2 (g) below from the tenancy agreement where misuse of social media is referenced under Unacceptable behaviour or conduct.

4.3 Conduct of you, your household and visitors and antisocial behaviour
4.3.1You are responsible for the behaviour for you and your household
You are responsible for the behaviour of your children and people living in or visiting your home. We will take legal action to evict you if you, your relatives, your children or visitors behave antisocially.
4.3.2 Unacceptable behaviour and/or conduct whilst our tenant
You or any person living in or visiting your home, and communal areas, must not:
a. do anything that causes or is likely to cause a nuisance or annoyance to a person living, working in or visiting the local area. This includes people living near your home, street or estate regardless of whether they are Council or private tenants or owner occupiers
b. do anything that interferes with the peace, comfort, or quiet enjoyment of any other person in the local area.
c. commit any form of hate crime, harass, or threaten to harass, or use, or threaten to use violence or intimidate a person because of their race, colour, ethnic origin, nationality, age, sexuality, gender assignment, religion or belief, pregnancy and maternity or disability in the local area.
d. use the property for any criminal, immoral or illegal purpose, which includes being involved in the supply of any illegal or controlled drugs or storing or handling stolen goods
e. harass, or threaten to harass, or intimidate, or use, or threaten, verbal or physical violence towards our employees or representatives
f. use, or threaten to use, violence or abuse, including psychological abuse, towards any person living in the property. If you do, and that person has to leave the property because of violence, or threats of violence or abuse against them, we can take steps to evict you from your home and will have no responsibility to re-house you
g. write threatening, abusive or insulting letters, emails, graffiti, or use social media to harass, threaten or intimidate another person
h. allow any pet to cause a nuisance, annoyance, damage or public health risk.

Date responded: 26 November 2021

HMOs private rented sector

Date submitted: 25 November 2021

Summary of request

1) How many housing units in your local authority do you estimate to be in the PRS?
2) Please state the year in which your local authority last carried out a Stock Condition Survey.
3) How many environmental health officers work for the local authority whose main job is to enforce standards in the private rented sector? (FTEs)
4) How much (£) did it cost a landlord to obtain a mandatory HMO licence for a single property occupied by five people in your local authority? Please exclude any discounts.
5) How many working days did it take for a typical mandatory HMO licence application to be processed and issued? Please write the typical number of working days from receipt to decision.
6) Is it your local authority’s policy to inspect a property before issuing a mandatory HMO licence?

Summary of response

1) How many housing units in your local authority do you estimate to be in the PRS? - 9%
2) Please state the year in which your local authority last carried out a Stock Condition Survey - 2015
3) How many environmental health officers work for the local authority whose main job is to enforce standards in the private rented sector? (FTEs) - 3
4) How much (£) did it cost a landlord to obtain a mandatory HMO licence for a single property occupied by five people in your local authority? Please exclude any discounts - Currently the cost of a new HMO licence for a property occupied by 5 people is £700 and the cost of a Renewal is £500
5) How many working days did it take for a typical mandatory HMO licence application to be processed and issued? Please write the typical number of working days from receipt to decision - As the majority of applications submitted are incomplete [i.e. the application form not completed correctly or missing documentation] this obviously delays the process, however the from the receipt of a valid application to sending out the Notice of intention to licence for applications for the period 2020-2021 is approximately 61 days. [covering 3 Covid lockdowns]
6) Is it your local authority’s policy to inspect a property before issuing a mandatory HMO licence? - The existing policy allows for an HHSRS inspection to be undertaken during the licence period, however since 2020 [other than when Covid lockdowns were in force], this inspection has been carried out once a valid application received and prior to licencing enables any hazards to be identified and appropriate enforcement action taken where necessary.

Date responded: 16 December 2021

Fly tipping

Date submitted: 23 November 2021

Summary of request

1.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority during the whole of last year (i.e.2020)?

2.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority have occurred since the beginning of 2021?

3.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) were reported by the public to your jurisdiction during the whole of last year (i.e.2020)?

4.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) have been reported by the public to your jurisdiction since the beginning of 2021?

5.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority during the whole of last year (i.e. 2020)

6.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority since the beginning of 2021?

Summary of response

1.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority during the whole of last year (i.e.2020)? As below are the ones we dealt with on EDDC land

2.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority have occurred since the beginning of 2021? As below are the ones we dealt with on EDDC land

3.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) were reported by the public to your jurisdiction during the whole of last year (i.e.2020)? 497

4.How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) have been reported by the public to your jurisdiction since the beginning of 2021? 331

5.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority during the whole of last year (i.e. 2020) Information not held. We have an in-house team that deals with fly tips so it is staffing costs plus waste disposal fees which is amalgamated into our wider waste and rubbish disposal fees.

6.What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority since the beginning of 2021? Information not held. We have an in-house team that deals with fly tips so it is staffing costs plus waste disposal fees which is amalgamated into our wider waste and rubbish disposal fees.

Date responded: 24 November 2021

Community led housing

Date submitted: 22 November 2021

Summary of request

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear?

2. Since January 2010, how many grants and/or loans has the council given to community led housing groups or organisations?

3. Since January 2010, how many land disposals or leases has the council made to community led housing groups or organisations?

4. Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? Answer as before, Strategy 27 of the adopted Local Plan also in our Affordable Housing SPD. Council Plan 2021-2023, Better Homes and Communities for all (1 of 3 priorities) recognises community led housing
2. Since January 2010, how many grants and/or loans has the council given to community led housing groups or organisations? Between January 2010 and December 2018 a total of 8 grants. Between December 2018 and December 2019 a total of 6 grants to 3 CLTs for feasibility work. Between Jan 2020 and 23/11/2021 a total of 14 grants to 6 CLT’s & 1 parish council. Total grants all years 28.
3. Since January 2010, how many land disposals or leases has the council made to community led housing groups or organisations? Between January 2010 and December 2018 a total of 2 land disposals/leases. Between December 2018 and 23/11/2021 there have been zero land disposals/leases. Cumulative total 2.
4. Do you have dedicated staff to support community led housing? If so, what are their job titles? The Council appointed Wessex Community Asset's Ltd (now Middlemarch). We also have a Housing Enabling Officer who oversees and assists with the CLTs.

Date responded: 24 November 2021

Enfield Farm Anaerobic Digester

Date submitted: 21 November 2021

Summary of request

Any breaches of input and output planning conditions, dates and tonnages recorded against Enfield Farm Anaerobic Digester, together with details of enforcement action taken by EDDC since 1st April 2015.

Summary of response

Breach of Condition Notice (BCN) was issued to Gorst Energy Ltd October 2019. As the Breach of Condition Notice (BCN) allowed Gorst Energy Ltd 12 months to comply with the Condition, no figures within that 12 month period can be used as evidence in respect of non-compliance with the BCN. Meaning it is only from mid October 2020 onwards that we can use figures to count towards a potential breach of the BCN. Thus far, with the data we hold up to the end of August 2021 they are compliant. We will be requesting the figures up to the end of November to give a more detailed view of the year, as that it will include the main harvest season, and we will also be comparing this to any data the EA holds.

The input total (without slurry) should be 20,537 tonnes per annum, however, the total input (without slurry) in 2018 was 29,960 tonnes, representing a 32% greater input than condition 7 allows. The amount of digestate to be transported from the site should be 21,354 tonnes per annum, however, in 2018 the amount of digestate transported from the site was 33,704 tonnes, representing a 36% greater output than condition 7 allows.

Date responded: 20 December 2021

Empty private residential properties

Date submitted: 16 November 2021

Summary of request

1. Person responsible for management of empty private residential property
2. Person responsible for billing of Council Tax on empty private residential property
3. Any other appropriate officers within the council

Does the Council use any private company to:

1. Trace owners of private residential empty property? If so, which Company/ies does the Council use?
2. Recover Council Tax or other debts from Empty private residential property? If so, which Company/ies does the Council use?
3. Check lists of presumed empty private residential property for any reason whatsoever? If so, which Company/ies does the Council use?

Summary of response

1. Person responsible for management of empty private residential property – No specific officer has this role but would be someone from the Revenues and Benefits team
2. Person responsible for billing of Council Tax on empty private residential property – Revenues and Benefits team
3. Any other appropriate officers within the council – N/A

Does the Council use any private company to:

1. Trace owners of private residential empty property? – We use Equafax and Land Registry in these situations to trace people but do not employ them to do it we pay for searches
2. Recover Council Tax or other debts from Empty private residential property? If so, which Company/ies does the Council use? – We can employ an enforcement agent but not every case would go to them and they are not just used for empty properties. We currently use 3. Dukes; Jacobs; Bristow and Sutor
3. Check lists of presumed empty private residential property for any reason whatsoever? If so, which Company/ies does the Council use? – No

Date responded: 1 December 2021

CCTV

Date submitted: 12 November 2021

Summary of request

Does your council use CCTV cameras made by Hikvision, Dahua, Uniview or Kedacom? If so please clarify which.

Are any of your CCTV cameras capable of facial recognition, temperature/thermal scanning, behaviour analysis, object detection or demographic detection (ie age, gender, clothing etc)? If yes please list which capabilities exist.

Summary of response

Does your council use CCTV cameras made by Hikvision, Dahua, Uniview or Kedacom? If so please clarify which – EDDC has Dahua cameras at our Corporate buildings but they do not have the capabilities that the question lists.

Are any of your CCTV cameras capable of facial recognition, temperature/thermal scanning, behaviour analysis, object detection or demographic detection (i.e. age, gender, clothing etc.)? – No

Date responded: 17 November 2021

Housing housing waiting list

Date submitted: 11 November 2021

Summary of request

a) April 2016-17
b) April 2017-18
c) April 2018-19
d) April 2019-20
e) April 2020-21

Summary of response

a) April 2016-17 - 3361
b) April 2017-18 - 3915
c) April 2018-19 - 4668
d) April 2019-20 - 4708
e) April 2020-21 - 4706

Date responded: 17 November 2021

Floral displays

Date submitted: 10 November 2021

Summary of request

Do the council use a contractor for their floral displays?

If yes, who do the council use as the contractor?

If yes, is this a supply only contract or does the contract include installation, removal and maintenance?

If yes, when is the current contract in place until?

If yes, what is the councils annual spend with the contractor for the floral displays?

Do the council own their floral units eg. Hanging Baskets, Barrier Baskets, Pole Baskets, Floor Planters and Flower Towers?

If yes, how many Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets are owned by the council?

If yes, what is the councils spend on Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets purchases over the last 5 years?

If yes, when was the last purchase of Floral Units?

If yes, who has supplied the Floral Units over the last 5 years?

Do the council currently use Floral Units that are Self-Watering?

Do the council plan to put out a tender for Floral Display/Floral Units in the next 12 months?

Summary of response

Do the council use a contractor for their floral displays? – No

If yes, who do the council use as the contractor? – N/A

If yes, is this a supply only contract or does the contract include installation, removal and maintenance? – N/A

If yes, when is the current contract in place until? – N/A

If yes, what is the councils annual spend with the contractor for the floral displays? – N/A

Do the council own their floral units eg. Hanging Baskets, Barrier Baskets, Pole Baskets, Floor Planters and Flower Towers? – Yes, some hanging baskets and troughs but minimal

If yes, how many Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets are owned by the council? <20

If yes, what is the councils spend on Hanging Baskets/Floor Planters/Barrier Baskets/Floral Towers/Pole Baskets purchases over the last 5 years? <10k

If yes, when was the last purchase of Floral Units? – Summer 2021

If yes, who has supplied the Floral Units over the last 5 years? – Taunton Deane Nurseries

Do the council currently use Floral Units that are Self-Watering? – Yes

Do the council plan to put out a tender for Floral Display/Floral Units in the next 12 months? – No

Date responded: 12 November 2021

Annual Apprenticeship Levy

Date submitted: 7 November 2021

Summary of request

What is the annual Apprenticeship Levy?

How much Levy do you currently use? approx.

How many Apprentices do you currently have?

What training providers do you use?

What Apprenticeship standards do you use?

How many IT Apprentices do you have?

Who is the best point of contact for apprenticeships?

Summary of response

What is the annual Apprenticeship Levy? - £58,809 including 10% top up from the Government ( April 2020 to March 2021)

How much Levy do you currently use? approx. - 22,057

How many Apprentices do you currently have? - 5

What training providers do you use? - Exeter College, Bristol University, Plymouth University, Bridgewater & Taunton College, Bicton College, IIRV, CIPFA

What Apprenticeship standards do you use? - Business Administration Level 2 & 3,
Construction Technical &Professional Level 3
Arborist Level 2
Construction Management Level 4
Revenues & Welfare Practictioner Level 4
Chartered Town Planner – Level 4
Horticulture Level 3
Professional Accounting / Taxation Technician Level 4
Environmental Health Officer - Level 6
Senior Leader - Level 7

How many IT Apprentices do you have? - Nil – we have an outsourced IT Department

Who is the best point of contact for apprenticeships? - Sarah Vincent, HR Officer Svincent@eastdevon.gov.uk

Date responded: 12 November 2021

Afghanistan Resettlement programmes

Date submitted: 4 November 2021

Summary of request

1) Will East Devon council be participating in the Afghanistan Resettlement programmes ARAP + ACRS and if so, how many individuals/families will you be taking on?

2) If you are not participating in the Afghanistan Resettlement programmes ARAP + ACRS, can you explain why?
3) What was East Devon council’s response to the Syrian Resettlement programme (VPRS)?

Summary of response

1) Will East Devon council be participating in the Afghanistan Resettlement programmes ARAP + ACRS and if so, how many individuals/families will you be taking on? - Yes - dependant on offers; one offer confirmed to date
2) If you are not participating in the Afghanistan Resettlement programmes ARAP + ACRS, can you explain why? - N/A
3) What was East Devon council’s response to the Syrian Resettlement programme (VPRS)? - Participation; 6 families accommodated in East Devon through this scheme to date; one pending

Date responded: 5 November 2021

Glazing and insulation upgrades in housing stock

Date submitted: 1 November 2021

Summary of request

1. How many of your buildings (including any housing stock) you have installed double glazing for any windows of in over the last 12 months.

2. How many of your buildings (including any housing stock) you have installed any loft insulation in over the last 12 months.

3. How many of your buildings (including any housing stock) you have installed any solar panels on over the last 12 months.

Summary of response

The response for the non-housing portfolio is none within the last 12 months for all three of the below questions.

For housing stock please see as follows:

1. How many of your buildings (including any housing stock) you have installed double glazing for any windows of in over the last 12 months.
- 58 complete property window installations

2. How many of your buildings (including any housing stock) you have installed any loft insulation in over the last 12 months.
- 50 complete property loft insulation upgrades

3. How many of your buildings (including any housing stock) you have installed any solar panels on over the last 12 months.
- Some stock has solar panels installed but they are not yet connected. Exact number is not known.

Date responded: 30 November 2021

Dog mess fines

Date submitted: 1 November 2021

Summary of request

I would like to know how many fines have been issued to persons who failed to clear up their dog’s mess deposits (dog poo) in the last 5 years.

Feel free to breakdown figures for each financial year starting with 2016 and up to date for this financial year.

Also, please kindly confirm how many FTE Dog Wardens the council employees.

Summary of response

I would like to know how many fines have been issued to persons who failed to clear up their dog’s mess deposits (dog poo) in the last 5 years.
Feel free to breakdown figures for each financial year starting with 2016 and up to date for this financial year.

2016 x6
2017 x4
2018 x1
2019 x2
2020 x3
2021 x2

Also, please kindly confirm how many FTE Dog Wardens the council employees - We’ve had no dedicated dog warden service since 2014

Date responded: 25 November 2021

Weekly Housing Benefit eligible rent levels

Date submitted: 29 October 2021

Summary of request

Please provide weekly Housing Benefit eligible rent levels paid for all supported accommodation in the Borough (and clarify if these are supported but not exempt and supported exempt).

If possible please could you show the total/gross weekly rent split between the core rent, eligible and ineligible service charges. If you cannot provide this could you give the highest rent paid in these categories.

Summary of response


Please provide weekly Housing Benefit eligible rent levels paid for all supported accommodation in the Borough (and clarify if these are supported but not exempt and supported exempt).
This information is not held in a format that can be collated. As each case is looked at on an individual basis the weekly eligible rent will vary from accommodation to accommodation, and could change throughout the year if there was a contractual increase.

If possible please could you show the total/gross weekly rent split between the core rent, eligible and ineligible service charges. If you cannot provide this could you give the highest rent paid in these categories.
We do not hold this information.

Date responded: 8 November 2021

East Devon mobile app

Date submitted: 29 October 2021

Summary of request

Information request 1:
• Do you have an app?
• When was it launched?
• How many people have downloaded the app since its launch?
• How many reports have come through the app since its launch?

Information request 2:
• Do you have a Chatbot?
• Is it internal for staff or external for customers?
• Which supplier did you go with or was it built in-house?
• When was it released to the public?
• How many conversations have taken place since launch?

Summary of response

Information request 1:
• Do you have an app? - Yes
• When was it launched? - ~2013
• How many people have downloaded the app since its launch? - 30,000+
• How many reports have come through the app since its launch? - 100,000+

Information request 2:
• Do you have a Chatbot? - No
• Is it internal for staff or external for customers? - N/A
• Which supplier did you go with or was it built in-house? - N/A
• When was it released to the public? - N/A
• How many conversations have taken place since launch? - N/A

Date responded: 23 November 2021

Cost of Recorded messages on the council's telephone system

Date submitted: 28 October 2021

Summary of request

1. Recorded messages on the council's telephone services (including a brief description of what was recorded)
2. On-hold music used on the council's telephone services (including details of song names and artists)

Summary of response

1. Recorded messages on the council's telephone services (including a brief description of what was recorded) - No Cost, messages recorded in house by Staff, and now we use a free Google’s text to speech service
2. On-hold music used on the council's telephone services (including details of song names and artists) - We use music in the public domain and royalty free.

Date responded: 5 November 2021

EV charging points

Date submitted: 25 October 2021

Summary of request

These questions relate, specifically to council owned public car parks:
1. Do the council currently have any electric vehicle charging points installed throughout their public car parks?
2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved?
3. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location.
4. Who is the manufacturer of the charge points installed?
5. When were the charge points installed?
6. When does the existing contract expire?
7. Are the council looking to increase the number of EV bays available at their public car parks and what will be the determining factor as to when this takes place?
The questions relate, specifically, to the council offices, depots and other staff based sites.
1. Do the council currently have any electric vehicle charging points installed throughout their offices and depot facilities?
2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved?
3. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location.
4. Who is the manufacturer of the chargepoints installed?
5. When were the charge points installed?
6. When does the existing contract expire?
7. Are the council looking to increase the number of EV bays installed available at their offices and depot facilities and what will be the determining factor as to when this takes place?
These are general questions that relate to the council strategy with regards to the deployment of electric vehicle charging infrastructure:
1. Do the council have a dedicated electric vehicle charging strategy? If yes please either provide a copy or direct me to where this can be downloaded/viewed.
2. Which departments within the council are responsible for the deployment of electric vehicle charging infrastructure, if more than one please list them.
3. Who are the primary contacts within each department, name and job title is sufficient.

Summary of response

1. Do the council currently have any electric vehicle charging points installed throughout their public car parks? – No
2. If no, are the council looking at deploying electric vehicle charging points and if so what are the timescales involved? – Please go to our website where there is information on the Council’s plans to install EVC points in its car parks in East Devon. 25 March 2021 - Plans to install 30 electric vehicle charging points to go before the full Council on April 21st - East Devon
3. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location – Please see above
4. Who is the manufacturer of the charge points installed? – N/A
5. When were the charge points installed? – N/A
6. When does the existing contract expire? – N/A
7. Are the council looking to increase the number of EV bays available at their public car parks and what will be the determining factor as to when this takes place? – Please see above answer
The questions relate, specifically, to the council offices, depots and other staff based sites.
1. If yes how many and what capacity i.e. 7kW, 22kW, 50kW etc. Please provide a breakdown per location – Headquarters: 3 doubles; 2 x depots – 3 doubles and 4 doubles respectively
2. Who is the manufacturer of the chargepoints installed? – Elmtronics
3. When were the charge points installed? – 2020
4. When does the existing contract expire? – It doesn’t – we own the units outright
5. Are the council looking to increase the number of EV bays installed available at their offices and depot facilities and what will be the determining factor as to when this takes place? – No detailed plans as yet.
These are general questions that relate to the council strategy with regards to the deployment of electric vehicle charging infrastructure:
1. Do the council have a dedicated electric vehicle charging strategy? If yes please either provide a copy or direct me to where this can be downloaded/viewed – No, not yet.
2. Which departments within the council are responsible for the deployment of electric vehicle charging infrastructure, if more than one please list them – Car Parks
3. Who are the primary contacts within each department, name and job title is sufficient – Andrew Ennis, Service Lead for Environmental Health & Car Parks

Date responded: 18 November 2021

Emergency accommodation numbers

Date submitted: 24 October 2021

Summary of request

I would like to request the total number of people accommodated in emergency accommodation in the following financial years:
1) 2014-15
2) 2015-16
3) 2016-17
4) 2017-18
5) 2018-19
6) 2019-20
7) 2020-21
8) This financial year to date.

Summary of response

Please note - between 2014 - 2019 we can only provide the figure of the total in situ at the end of the year (March) as there is no system to pull the data from.

I would like to request the total number of people accommodated in emergency accommodation in the following financial years:
1) 2014-15 - March 15 = 3
2) 2015-16 - March 16 = 10
3) 2016-17 - March 17 = 11
4) 2017-18 - March 18 = 32
5) 2018-19 - March 19 = 40
6) 2019-20 = 152
7) 2020-21 = 169
8) This financial year to date = 85

Date responded: 26 October 2021

Recycling and Waste processing

Date submitted: 20 October 2021

Summary of request

Can you share with me information about what happens with the bins/recycling that is collected?

Is recycling delivered to a dedicated place to process recycling? Is recycling taken to the same place as general waste?

Summary of response

Is recycling delivered to a dedicated place to process recycling? - After collection at kerb-side recycling is taken to our recycling depot. At the depot the materials are separated and baled. The materials are then sent onto a wide variety of specialist processors. At any one time processors used will depend upon the type of material, capacity at the processing plants and price.

Is recycling taken to the same place as general waste? - No. Recycling is taken to our recycling depot for separation and baling. General waste is taken directly from the collection rounds to an ‘Energy from Waste plant’ with no transfer or bulking operation.

Date responded: 21 October 2021

Garden waste

Date submitted: 20 October 2021

Summary of request

1. The Head/Manager of Garden Waste Collection, their contact details including their job title, email address and telephone number.
2. How many subscriptions the council currently has on their system?
3. How much do you charge for this service?
4. The duration of the service, i.e. weekly, fortnightly, how weeks/ months of the year do you operate?
5. How does the council receive Garden Waste applications? Online or paper format?
6. What software platform do you use to manage your customers applications, i.e. .GOV.UK, Idox, Civica?
7. If you use a software platform, how long is the contract for and what is the value of the contract?
8. Who is your payment platform provider? i.e Worldpay.
9. Does your current system allow automated payments?
10. Is your payment platform integrated with your Garden Waste system to allow automated payments?
11. Are you planning to increase/ expand the current Garden Waste service?
12. How many members of staff do you have managing Garden Waste applications?

Summary of response


1. The Head/Manager of Garden Waste Collection, their contact details including their job title, email address and telephone number - Gareth Bourton, Recycling & Waste Manager gbourton@eastdevon.gov.uk
2. How many subscriptions the council currently has on their system? - 17,096
3. How much do you charge for this service? - £48/year
4. The duration of the service, i.e. weekly, fortnightly, how weeks/ months of the year do you operate? - Fortnightly collection. The collections are suspended for a six week period spanning the Christmas/New Year period
5. How does the council receive Garden Waste applications? Online or paper format? - On-line or by telephone
6. What software platform do you use to manage your customers applications, i.e. .GOV.UK, Idox, Civica? - Granicus GovService
7. If you use a software platform, how long is the contract for and what is the value of the contract? - N/A
8. Who is your payment platform provider? i.e Worldpay - Internal Council systems and payment solutions, Capita, Lloyds Bank
9. Does your current system allow automated payments? - Yes
10. Is your payment platform integrated with your Garden Waste system to allow automated payments? - No but these are allocated to valid accounts
11. Are you planning to increase/ expand the current Garden Waste service? - Yes – we have more new subscribers on a daily basis
12. How many members of staff do you have managing Garden Waste applications? - We do not have staff dedicated to garden waste applications. The processing of garden waste applications are integrated into our wider Customer Services and Recycling & Waste Teams.

Date responded: 15 November 2021

Missed collections

Date submitted: 20 October 2021

Summary of request

How many missed bin collections did the council experience in the past financial year (2020 to 2021).

How many missed bin collections complaints has the council received in the past financial year? (2020-2021).

Is the bin collection company council or a private company?

Summary of response

How many missed bin collections did the council experience in the past financial year (2020 to 2021) - In the period 1 April 2020 – 31 March 2021 we recorded 7850 missed collections

How many missed bin collections complaints has the council received in the past financial year? (2020-2021) - We do not record complaints specifically for missed collections. In the period 1 April 2020 – 31 March 2021 we recorded a total of 668 complaints related to collections but not all of these would relate to missed collections.

Is the bin collection company council or a private company? - EDDC uses a private sector contractor.

Date responded: 21 October 2021

Disabled Facilities Grants

Date submitted: 19 October 2021

Summary of request

1a. The total number of referrals from occupational therapists received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

1bi. The total number of households means tests completed for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

1bii. How many potential applicants did not proceed with making a grant application following a means test in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

1c. The total number of formal applications received for home adaptations in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

1d. The total number of formal applications approved in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

1e. The total number of grants completed in the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

For the questions below, please could you specify which average measure you are using, whether it is median or mean. However, the median would be preferable.

2a. What was the average number of working days from first contact for someone to receive an initial assessment from an occupational therapist (or similar person) in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

2b. What was the average number of working days between someone receiving an initial assessment from an occupational therapist (or similar person) and the date of

the referral to the housing department/ district council in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

2c. What was the average number of working days between the date of the referral to the housing department/ district council and the date of the formal grant application in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

2d. What was the average number of working days between the date of receipt of the formal application and the certified/ completion date of installing the adaptations in each of the financial years 2018/19, 2019/20, 2020/21 and 2021/22 until 30th September 2021?

3a. If the council is currently using its discretionary powers to provide additional funding in addition to the maximum DFG amount, please state what the new figure is and what legislation has been used to increase the figure.

Summary of response

This information is now published on our website at Grants and loans - Disabled facilities grants - East Devon

As this information is already in the public domain it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 17 November 2021

Recycling and Waste vacancies

Date submitted: 19 October 2021

Summary of request

How many bin collection employees have left this financial year (from April 2021)? If it's possible to have this broken down by month April 2021 to October 2021, that would be great, but no problem if this would require more hours. If so, please just share the number of employees that left since April 2021.

How many bin collection jobs do you have currently open/you are advertising for?

Summary of response

Leavers from the frontline workforce by month in 2021 are:

• April - 4
• May - 2
• June - 5
• July - 3
• August - 7
• September - 3
• October - will not have the data until month end


Current vacancies are 8 drivers + 1 loader = 9 in total

Date responded: 21 October 2021

Local welfare assistance scheme

Date submitted: 18 October 2021

Summary of request

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2.
a. What is the name of the scheme?
b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme?
c. Is it open to a member of the public to apply?
d. How many grants (cash or in-kind) were awarded 2020/21?
e. How much did you spend on the scheme in 2020/21?
f. What percentage of your overall spend went on the provision of furniture and white goods?
g. Do you plan to continue this scheme in 2021/22?

2. Did you receive any funding from Devon County Council for the provision of local welfare assistance in 2020/21? If yes, please specify the amount.

Summary of response

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2 - No
a. What is the name of the scheme?
b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme?
c. Is it open to a member of the public to apply?
d. How many grants (cash or in-kind) were awarded 2020/21?
e. How much did you spend on the scheme in 2020/21?
f. What percentage of your overall spend went on the provision of furniture and white goods?
g. Do you plan to continue this scheme in 2021/22?

2. Did you receive any funding from Devon County Council for the provision of local welfare assistance in 2020/21? - No

Date responded: 19 October 2021

Parking permits in Lympstone

Date submitted: 18 October 2021

Summary of request

I would like to know the total number of annual permits issued/in force for the Lympstone car park located at Underhill.

Therefore I would like the Lympstone totals for resident permits and also any non resident permits if the latter applies.

Summary of response

I can confirm the following data taken from the system for the last year – 10/11/2020 – 10/11/2021

Residents Permit – Lympstone = 66
Town Modular Permit for Lympstone or including Lympstone = 27

Date responded: 10 November 2021

Housing stock transfer(s) to Housing Associations

Date submitted: 17 October 2021

Summary of request

1. A summary of any housing stock transfer(s) undertaken by the council in the past, including the names of the housing association(s) and the year(s) of transfer
2. A copy/copies of the transfer agreement(s) for any stock transfers
3. If known, a summary of commitments made by the receiving housing association(s) for investment in the stock being transferred (e.g. £50m over 10 years)
4. If known, a summary of commitments made by the receiving housing association(s) for development of affordable housing (e.g. 200 new affordable homes over 5 years)
5. The council’s understanding of the amount invested in the stock by the housing association in the years following the transfer, and whether this part of the agreement was met
6. The council’s understanding of the number of affordable homes delivered by the housing association in the local authority area in the years following the transfer, and whether this part of the agreement was met
7. The amount of money received by the council as part of the stock transfer(s)
8. A summary of how the council spent the money received through the stock transfer(s)

Summary of response

The requested information is not held. EDDC has not transferred any stock under the stock transfer route.

Date responded: 18 October 2021

Taxis

Date submitted: 14 October 2021

Summary of request

Please can you provide the following information

1. Total number of Hackney Carriage vehicle’s currently licenced by your authority.
2. Do you impose a vehicle condition relating to a top light?
3. If yes to Q2 what is the wording of this condition?
4. If yes to Q2 have you received any complaints or requests to remove the condition relating to top lights? If so how many? And how many of these were on grounds of public safety?

Summary of response

1. Total number of Hackney Carriage vehicle’s currently licenced by your authority - 130

2. Do you impose a vehicle condition relating to a top light? - YES

3. If yes to Q2 what is the wording of this condition? - Roof Sign - All vehicles upon being licensed as a hackney carriage must display a roof sign of a type and design approved by the East Devon District Council. The sign to include the word “TAXI” in black letters which must appear on the front and rear of the sign. The sign to be yellow and red in colour and the words “FOR HIRE” will be included on each side of the word “TAXI”.

The size of the roof sign must be either:
(1) 750 mm (30 inches) in width by 150 mm (6 inches) deep by 165 mm (6.5 inches) high or
(2) 450 mm (18 inches) in width by 150 cm (6 inches) deep by 165 mm (6.5 inches) high.


4. If yes to Q2 have you received any complaints or requests to remove the condition relating to top lights? If so how many? - NONE And how many of these were on grounds of public safety? - N/A

Date responded: 21 October 2021

Noise complaints about students

Date submitted: 13 October 2021

Summary of request

How many noise complaints did the council receive against student houses from 1st September 2021 to 1st October 2021? Student houses refers to Houses of Multiple Occupancy in which the occupants are full time students attending university, shared Student halls of residences or privately rented student homes.

Summary of response

None

Date responded: 19 October 2021

Date submitted: 11 October 2021

Summary of request

How many people applied for allotments in the following timeframes:
2019
2020
2021 to date

How many people are on the current waiting list for allotments

The age breakdown of people who applied for allotments in the following years, if available.
2020
2021 to date

Please provide age ranges if that is available, i.e., 18 – 26 yrs etc

Summary of response

How many people applied for allotments in the following timeframes:
2019 - 27
2020 - 27
2021 to date - 38

How many people are on the current waiting list for allotments - 128

The age breakdown of people who applied for allotments in the following years, if available.
2020 - This information is not recorded
2021 to date - This information is not recorded

Please provide age ranges if that is available, i.e., 18 – 26 yrs etc - This information is not recorded

Date responded: 18 October 2021

IT procedures

Date submitted: 11 October 2021

Summary of request

please provide me with an electronic copy of policy, procedures or guidance issued to your IT department/staff or others concerning the :

• Management of IT assets (PC’s, Desktop, Laptops, Tablets, SmartPhone)
• IT Asset disposal process
• Process or Procedure for monitoring and tracking of physical IT asset inventory/stock
• Process for assigning asset numbers (equipment tracking numbers) to IT assets
• Storage of IT assets
o Storage area
o Inspection of equipment
o Procedure for the intake and recording of new equipment
• Policy on the use of personal computers by Council staff
• Procedures for requests for new IT assets
• Procedures for the installation and disposal of IT equipment.
• Procedures for the redistribution/reallocation of IT Equipment to new staff
• Procedures for returning equipment from staff who have left the Council

Summary of response


• Management of IT assets (PC’s, Desktop, Laptops, Tablets, SmartPhone)
o Covered below in other questions
• IT Asset disposal process
o Simple process in place managed by Service Desk; limited items each year
• Process or Procedure for monitoring and tracking of physical IT asset inventory/stock
o We use a manual CMDB and lists along with Microsoft SCCM
• Process for assigning asset numbers (equipment tracking numbers) to IT assets
o A simple process that the Service Desk manage and only applies to items that there is a benefit tracking
• Storage of IT assets
o Storage area
? We keep limited stock of usually returned assets in locations that suit the deployment to the offices
o Inspection of equipment
? PAT testing undertaken by the council
o Procedure for the intake and recording of new equipment
? Invoicing process and adding to CMDB / lists
• Policy on the use of personal computers by Council staff
o Not clear whether Personal relates to staff owned devices? If so the council does not have a BYOD policy.
• Procedures for requests for new IT assets
o Service Desk request or via projects
• Procedures for the installation and disposal of IT equipment.
o Disposal already above. Installation no specific procedures
• Procedures for the redistribution/reallocation of IT Equipment to new staff
o Driven via Service Desk portal requests and prioritisation by council officers
• Procedures for returning equipment from staff who have left the Council

Date responded: 29 October 2021

Current Business Expense Management Process

Date submitted: 10 October 2021

Summary of request

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards.

2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use?

3. If this on a contacted basis, please provide the contract end date.

4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year.

5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.

Summary of response

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards – EDDC do not use staff purchase/expense cards as staff expenses will go through payroll.

2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use? – N/A

3. If this on a contacted basis, please provide the contract end date – N/A

4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year – For 2020/21 the council reimbursed a total of £119,558 in expenses. The definition of expenses covers reimbursement for business mileage, related general expenses incurred by employees in the course of their duties and also professional subscriptions as set out in the council’s policies. Please note these only cover expenses that have been reimbursed via payroll.

5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality - Catherine Causley, Climate Change Officer, CCausley@eastdevon.gov.uk

Date responded: 28 October 2021

Contaminated land register

Date submitted: 1 October 2021

Summary of request

Can you please provide details of any information you hold on the following, within the area covered by your council?

-Any Entries added or updates on the Public Register for Contaminated land under Part IIA of the Environmental Protection Act (1990) since January 2017.

Where possible could the information be provided in the following formats in order of preference?

1. ESRI Shape File
2. GML
3. KML
4. Excel/csv

Summary of response

EDDC do not have any designated contaminated land within the district under Part IIA of the Environmental Protection Act (1990) to date.

Date responded: 19 October 2021

Allotment plots

Date submitted: 29 September 2021

Summary of request

How many allotment plots are available ?
What is an average size of an allotment?
How many people are on the waiting list?
What is the average waiting time?
What is the average age of the allotment owner?

Summary of response

How many allotment plots are available? - 83 plots in total
What is an average size of an allotment? - approx. 127 sqm
How many people are on the waiting list? - 128 on waiting lists
What is the average waiting time? - Approx. 4.5 years
What is the average age of the allotment owner? – This information is not recorded

Date responded: 18 October 2021

Date submitted: 28 September 2021

Summary of request

1. Which glyphosate-based herbicides[1] are currently used by or on behalf of the Council and/or on land owned by, managed by, or under the control of, the Council?

2. For the most recent 12-month period for which information is available, please could you tell me the amount and brand of each glyphosate-based herbicide in question, as well as the size of the area over which they were used.

3. Please could you explain the basis for (i) the Council’s choice of particular product(s), and (ii) the Council’s decision to use glyphosate-based herbicides rather than alternative methods. Please could you provide me with copies of any policy or other document which informs that decision-making.

4. I understand that, if the Council uses, or instructs other to use, plant protection products (including glyphosate-based herbicides) then the Council is required by law[2] to ensure that[3]:
• all reasonable precautions are taken to protect human health and the environment;
• the application of the plant protection product is confined to the crop, land, produce, buildings, contents of buildings, materials or other areas intended to be treated;
• and when the product is used in places of heightened concern (which includes, among others, areas used by the public or vulnerable groups[4], areas in the close vicinity of healthcare facilities, and on or along roads, railway lines, very permeable surfaces, or other infrastructure close to surface water or groundwater) that the amount used and the frequency of use are as low as reasonably practicable.

5. Please explain how the Council ensures that it complies with the requirements set out above in paragraph 4, particularly in terms of operational decision-making by the Council?

6. Please provide me with copies of any policy or other document which informs the Council’s decision-making in relation to compliance with the legal requirements set out in paragraph 4 above. Please also provide copies of evidence of the Council’s decision-making over the past 12 months relating to the records of decisions taken to ensure the amount of plant protection products used and the frequency of use are as low as reasonably practicable.

Summary of response


Which glyphosate-based herbicides[1] are currently used by or on behalf of the Council and/or on land owned by, managed by, or under the control of, the Council? Rosate - A systemic and contact herbicide

For the most recent 12-month period for which information is available, please could you tell me the amount and brand of each glyphosate-based herbicide in question, as well as the size of the area over which they were used. March 15th 2020 - March 14th 2021 - 18 litres total (based on application of 125ml per 5 litres). Used on hard surfaces predominantly to control ingress of weeds.

Please could you state the basis for (i) the Council’s choice of particular product(s), and (ii) the Council’s decision to use glyphosate-based herbicides rather than alternative methods. Please could you provide me with copies of any policy or other document which informs that decision-making. - Streetscene are currently carrying out a herbicide review audit which is in our service plan for 2021. As part of this review we are trialling non chemical alternatives (one being an RHS vinegar based solution). The report will be readily available by the end of the year and will set out options for reducing or eradicating glyphosate usage.

Please state how the Council ensures that it complies with the requirements set out above in paragraph 4, particularly in terms of operational decision-making by the Council? - Operatives are professionally trained by an external training company on how to spray herbicides appropriately, safely and effectively to ensure they protect both themselves, the public and the environment. Refresher training is carried out when required by the HSE and appropriate PPE is worn at all times as well as spraying records kept from each occasion of spraying.

Please provide me with copies of any policy or other document which informs the Council’s decision-making in relation to compliance with the legal requirements set out in paragraph 4 above. Please also provide copies of evidence of the Council’s decision-making over the past 12 months relating to the records of decisions taken to ensure the amount of plant protection products used and the frequency of use are as low as reasonably practicable - Chemical review audit paper will be ready by the end of the year but spraying has already vastly reduced over the years to protect human health and the environment.

Date responded: 26 October 2021

Kubernetes container technology

Date submitted: 23 September 2021

Summary of request

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology?
2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technology platform?
3) Does you organisations currently have deployed or plan to deploy in the next 6 months the Rancher technology platform?
4) Does you organisations currently have deployed or plan to deploy in the next 6 months the IBM Open Shift technology platform?
5) Does you organisations currently have deployed or plan to deploy in the next 6 months the VMware Tanzu technology platform?

Summary of response

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology? - No
2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technology platform? - No
3) Does you organisations currently have deployed or plan to deploy in the next 6 months the Rancher technology platform? - No
4) Does you organisations currently have deployed or plan to deploy in the next 6 months the IBM Open Shift technology platform? - No
5) Does you organisations currently have deployed or plan to deploy in the next 6 months the VMware Tanzu technology platform? - No

Date responded: 5 October 2021

Committal proceedings with regard to unpaid council tax

Date submitted: 22 September 2021

Summary of request

1) Against how many people were committal proceedings with regard to unpaid council tax commenced?

2) How many people were committed to prison for non-payment of council tax?

3) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority?

Summary of response

1) Against how many people were committal proceedings with regard to unpaid council tax commenced? - 0

2) How many people were committed to prison for non-payment of council tax? - 0

3) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority? - 0

Date responded: 27 September 2021

Car park charges

Date submitted: 21 September 2021

Summary of request

• The average charge for 1 hour of car parking in car parks operated by your local authority in 2010
• The average charge for 1 hour of car parking in car parks operated by your local authority in 2015
• The average charge for 1 hour of car parking in car parks operated by your local authority in 2020

Summary of response

The average charge for 1 hour of car parking in car parks operated by your local authority in 2010 - In 2010 the hourly charge increased from 85p to £1 – there has been no increase since
The average charge for 1 hour of car parking in car parks operated by your local authority in 2015 - £1
The average charge for 1 hour of car parking in car parks operated by your local authority in 2020 - £1

Date responded: 24 September 2021

Additional Restrictions Grant

Date submitted: 20 September 2021

Summary of request

1. Please can you let me know how many businesses in your borough applied for the The Additional Restrictions Grant
2. How many were given approval to receive the fund
3. The total amount of funds allocated
4. The total amount of funds still held by your council and yet to be given out
5. The average waiting time to receive the full funds

Summary of response

1) Please can you let me know how many businesses in your borough applied for the Additional Restrictions Grant - We received 1,114 applications for ARG funding via the online application form across the four ARG tranches.

2) How many were given approval to receive the fund - 983 applications for ARG funding were approved

3) The total amount of funds allocated - £4,225,128 of ARG funds have been allocated to eligible businesses to date

4) The total amount of funds still held by your council and yet to be given out - £1,144,070

5) The average waiting time to receive the full funds - We are unable to calculate an average waiting time. Time varying from a couple of days to a couple of weeks depending on the evidence submitted by the applicant, whether they used access codes to receive an automated payment, etc.

Date responded: 11 October 2021

Replacement of lead pipes in EDDC housing stock

Date submitted: 20 September 2021

Summary of request

What proportion of EDDC properties have had their lead pipes replaced so far?

Summary of response

In progress.

Date responded: 20 October 2021

When will the 3rd annual report be presented to SEDHRP

Date submitted: 16 September 2021

Summary of request

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers,

2 When such preliminary findings will be made available to SEDHRP or its officers

3 When the formal report will be presented to the SEDHRP executive

4 When the report will be made public.

Summary of response

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers - Yes, preliminary findings have been made to officers of SEDHRP, not members of the Executive Committee.

2 When such preliminary findings will be made available to SEDHRP or its officers - See (1) above.

3 When the formal report will be presented to the SEDHRP executive - At their 2pm meeting on Thursday 28th Oct 2021.

4 When the report will be made public - The report will form part of the agenda for the meeting, and will be published at least 5 working days prior to the meeting (21st Oct).

Date responded: 6 October 2021

Cost of monitoring Exe estuary

Date submitted: 16 September 2021

Summary of request

1 When this was placed for tender

2 Names of Consultants who received a copy

3 Number of bids received and the charges proposed

4 Name of winning bidder and the cost of its services.

Summary of response

1 When this was placed for tender – 27/10/2017

2 Names of Consultants who received a copy – (1) EAD Ecology Ltd (2) Footprint Ecology Ltd (3) Devon Wildlife Consultants (4) Green Ecology (5) EcoLogic Consultant Ecologists

3 Number of bids received and the charges proposed – Bids received = 4. Charges proposed = (1) £43,050 (2) £35,484 (3) £35,670 (4) £42,264

4 Name of winning bidder and the cost of its services. – (2) Footprint Ecology, £35,484

Date responded: 7 October 2021

National Assistance Burials

Date submitted: 15 September 2021

Summary of request

1. How many such funerals has the Council arranged since 15th July 2021?
2. In each case please disclose:
a) The name and last residential address of the deceased
b) The deceased’s dates of birth and death
c) Whether the deceased’s next of kin/family members have been traced
d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere
3. Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)?
4. Does the Council work with any genealogist? If so, which?
5. Does the Council publish a list of Public Health Funerals it has arranged? If so:
a) Where is the list published (please provide web url if on-line)?
b) How often is the list updated?
c) When was the list last updated?
6. Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details.

Summary of response

How many such funerals has the Council arranged since 15th July 2021? – 1. Information on National Assistance Burials (NAB) can be found on our website which is updated as and when there is a NAB at Cemeteries - East Devon

In each case please disclose:
a) The name and last residential address of the deceased – Paul Andrew Young, Honiton
b) The deceased’s dates of birth and death – DOB: 16.02.1967; DOD: 01.08.2021
c) Whether the deceased’s next of kin/family members have been traced – Family traced
d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere – Not referred

Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)? – No, we don’t do this
Does the Council work with any genealogist? If so, which? – No, we don’t do this
Does the Council publish a list of Public Health Funerals it has arranged? If so:
a) Where is the list published (please provide web url if on-line)? Cemeteries - East Devon
b) How often is the list updated? – It is updated as and when there is a NAB
c) When was the list last updated? – 10.08.2021
Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details – Gemma Bailey; environmentalhealth@eastdevon.gov.uk

Date responded: 20 September 2021

Redundant boiler rooms

Date submitted: 15 September 2021

Summary of request

1. The total number of boiler rooms owned by the council.
2. The total number of these boiler rooms that are redundant.
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms.

Summary of response

Commercial buildings
1. The total number of boiler rooms owned by the council - 20
2. The total number of these boiler rooms that are redundant - 0
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms - N/A


Housing/tenanted buildings
1. The total number of boiler rooms owned by the council - 8
2. The total number of these boiler rooms that are redundant - 0
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms - N/A


Date responded: 4 October 2021

Zero hours contracts

Date submitted: 14 September 2021

Summary of request

Please advise the current number of staff you have employed on "zero hours contract".

Please define according to the official definition: "They are on call to work when you need them. You do not have to give them work. They do
not have to do work when asked."

Summary of response

We currently have 27 employees who are employed on a casual contract where we are not required to provide work and the employee is not obliged to accept that work. All our casual employees are paid the same rates as salaried employees for the grade of the job.

Date responded: 17 September 2021

Confidential Waste

Date submitted: 14 September 2021

Summary of request

The details I require are:
• Has confidential waste being procured via tender or framework or another means?
• If a framework, could you confirm the name of the framework please?
• Actual contract values of each framework/contract (& any sub lots)
• Start date & duration of contract
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?
Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?
• Who is the current supplier?
• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation?

Summary of response


• Has confidential waste being procured via tender or framework or another means? - Another means
• If a framework, could you confirm the name of the framework please? - N/A
• Actual contract values of each framework/contract (& any sub lots) - One purchase order, value £1250
• Start date & duration of contract - 01/04/2021 to 31/03/2022
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? - N/A
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? - No decision yet
• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please? - This is procured via the P&FM Team, please contact: property@eastdevon.gov.uk
• Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please? - Same as above
• Who is the current supplier? - M&J Bowers Ltd.
• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation? - N/A

Date responded: 17 September 2021

Cleansing of drains in Byes Lane Sidford

Date submitted: 9 September 2021

Summary of request

Please give details under a freedom of information request on when the last time the drains in Byes Lane Sidford were cleansed and when are they scheduled to be done again?

Summary of response

Information not held. Cleansing of the drains is carried out by Devon County Council as Byes Lane is an adopted highway. However surface sweeping is done by EDDC and we surface sweep at least once every 3 weeks.

Date responded: 6 October 2021

Tender submission for Axmouth Harbour Wall Repairs

Date submitted: 9 September 2021

Summary of request

Please provide the following:
• The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages
Insert company names here:

• Duration of Framework/contract
o Insert duration in months here:

Summary of response

• The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages
Insert company names here:
This contract was tendered as a closed RFQ with manual selection by officers as per the terms of our Contract Standing Orders for Works of this value.
The following suppliers were invited, and the outcome for each supplier is as follows:
- Millennium Marine Contractors Ltd – unsuccessful
- Marine & Civil Solutions Ltd – opted out
- Teignmouth Maritime Services Ltd – successful
• Duration of Framework/contract
o Insert duration in months here:
- Contract is not expected to exceed one month.

Date responded: 14 September 2021

Planning for net zero

Date submitted: 4 September 2021

Summary of request

1. Have you declared a climate emergency? Y/N

2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? Y/N
b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? Y/N

3. a. Does your ‘Local Plan’ reflect net zero targets? Y/N
b. if yes to what year?
c. If no, does your ‘Local Plan Review’ plan to include net zero? Y/N

4. a. Do you have an in-house sustainability (or equivalent) officer/s supporting local planning policy, if yes, the number of officers?
b. Who is the key contact at your council?

5. a. What tools do your planners use to support climate planning policy and delivery in your authority?
b. Do your planning officers receive climate literacy training or equivalent? Y/N
c. Do you use climate change mitigation as a material consideration in balancing planning applications? Y/N

Summary of response

1. Have you declared a climate emergency? - Yes

2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? - Yes
b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? - Yes

3. a. Does your ‘Local Plan’ reflect net zero targets? - No
b. if yes to what year?
c. If no, does your ‘Local Plan Review’ plan to include net zero? - No – not reached that stage yet.

4. a. Do you have an in-house sustainability (or equivalent) officer/s supporting local planning policy, if yes, the number of officers? - Yes
b. Who is the key contact at your council? - Catherine Causley – Climate Change Officer

5. a. What tools do your planners use to support climate planning policy and delivery in your authority? - Not sure what is meant by “tools”. Please provide further clarification.
b. Do your planning officers receive climate literacy training or equivalent? - No
c. Do you use climate change mitigation as a material consideration in balancing planning applications? - Yes

Date responded: 10 September 2021

Ransomware

Date submitted: 1 September 2021

Summary of request

1. In the past three years has your organisation:
a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order to decrypt the device? )
i. If yes, how many?
b. Had any data rendered permanently inaccessible by a ransomware incident (i.e. some data was not able to be restored from back up.)
c. Had any data rendered permanently inaccessible by a systems or equipment failure (i.e. some data was not able to be restored from back up.)
d. Paid a ransom due to a ransomware incident / to obtain a decryption key or tool?
i. If yes was the decryption successful, with all files recovered?
e. Used a free decryption key or tool (e.g. from https://www.nomoreransom.org/)?
i. If yes was the decryption successful, with all files recovered?
f. Had a formal policy on ransomware payment?
i. If yes please provide, or link, to all versions relevant to the 3 year period.
g. Held meetings where policy on paying ransomware was discussed?
h. Paid consultancy fees for malware, ransomware, or system intrusion investigation
i. If yes at what cost in each year?
i. Used existing support contracts for malware, ransomware, or system intrusion investigation?
j. Requested central government support for malware, ransomware, or system intrusion investigation?
k. Paid for data recovery services?
i. If yes at what cost in each year?
l. Used existing contracts for data recovery services?
m. Replaced IT infrastructure such as servers that have been compromised by malware?
i. If yes at what cost in each year?
n. Replaced IT endpoints such as PCs, Laptops, Mobile devices that have been compromised by malware?
i. If yes at what cost in each year?
o. Lost data due to portable electronic devices being mislaid, lost or destroyed?
i. If yes how many incidents in each year?

2. Does your organisation use a cloud based office suite system such as Google Workspace (Formerly G Suite) or Microsoft’s Office 365?
a. If yes is this system’s data independently backed up, separately from that platform’s own tools?

3. Is an offsite data back-up a system in place for the following? (Offsite backup is the replication of the data to a server which is separated geographically from the system’s normal operating location site.)
a. Mobile devices such as phones and tablet computers
b. Desktop and laptop computers
c. Virtual desktops
d. Servers on premise
e. Co-located or hosted servers
f. Cloud hosted servers
g. Virtual machines
h. Data in SaaS applications
i. ERP / finance system
j. We do not use any offsite back-up systems

4. Are the services in question 3 backed up by a single system or are multiple systems used?

5. Do you have a cloud migration strategy? If so is there specific budget allocated to this?

6. How many Software as a Services (SaaS) applications are in place within your organisation?
a. How many have been adopted since January 2020?

Summary of response

1. In the past three years has your organisation:
a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order to decrypt the device? ) - No
i. If yes, how many?
b. Had any data rendered permanently inaccessible by a ransomware incident (i.e. some data was not able to be restored from back up.) - N/A
c. Had any data rendered permanently inaccessible by a systems or equipment failure (i.e. some data was not able to be restored from back up.) - No
d. Paid a ransom due to a ransomware incident / to obtain a decryption key or tool? - N/A
i. If yes was the decryption successful, with all files recovered?
e. Used a free decryption key or tool (e.g. from https://www.nomoreransom.org/)? - N/A
i. If yes was the decryption successful, with all files recovered?
f. Had a formal policy on ransomware payment? - No
i. If yes please provide, or link, to all versions relevant to the 3 year period.
g. Held meetings where policy on paying ransomware was discussed? - No
h. Paid consultancy fees for malware, ransomware, or system intrusion investigation - No
i. If yes at what cost in each year?
i. Used existing support contracts for malware, ransomware, or system intrusion investigation? - No
j. Requested central government support for malware, ransomware, or system intrusion investigation? - No
k. Paid for data recovery services? - No
i. If yes at what cost in each year?
l. Used existing contracts for data recovery services? - No
m. Replaced IT infrastructure such as servers that have been compromised by malware? - No
i. If yes at what cost in each year?
n. Replaced IT endpoints such as PCs, Laptops, Mobile devices that have been compromised by malware? - N/A
i. If yes at what cost in each year?
o. Lost data due to portable electronic devices being mislaid, lost or destroyed? - No
i. If yes how many incidents in each year?

2. Does your organisation use a cloud based office suite system such as Google Workspace (Formerly G Suite) or Microsoft’s Office 365? - No
a. If yes is this system’s data independently backed up, separately from that platform’s own tools?

3. Is an offsite data back-up a system in place for the following? (Offsite backup is the replication of the data to a server which is separated geographically from the system’s normal operating location site.) - Yes
a. Mobile devices such as phones and tablet computers
b. Desktop and laptop computers
c. Virtual desktops
d. Servers on premise
e. Co-located or hosted servers
f. Cloud hosted servers
g. Virtual machines
h. Data in SaaS applications
i. ERP / finance system
j. We do not use any offsite back-up systems

4. Are the services in question 3 backed up by a single system or are multiple systems used? - Single

5. Do you have a cloud migration strategy? If so is there specific budget allocated to this? - No

6. How many Software as a Services (SaaS) applications are in place within your organisation? - None
a. How many have been adopted since January 2020?

Date responded: 10 September 2021

Dog breeder licences

Date submitted: 26 August 2021

Summary of request

1) How much are the Dog Breeding licences fees for your council?
2) How much are the vet inspection fees? Are these included in the license fees?
3) How much are the renewal fees?
4) Do have you a scale of fees dependant on the number of dogs/size of business?
5) Do you have a lower fee for Home/pet breeders and commercial breeders?

Summary of response

1) How much are the Dog Breeding licences fees for your council? - £330
2) How much are the vet inspection fees? Are these included in the license fees? - Not included and charge depends on the number of dogs etc.
3) How much are the renewal fees? - £330
4) Do have you a scale of fees dependant on the number of dogs/size of business? - No
5) Do you have a lower fee for Home/pet breeders and commercial breeders? - No

Date responded: 8 September 2021

Climate Change

Date submitted: 20 August 2021

Summary of request

1. When did your council declare a climate emergency (CM)?
2. What projects/policies have been developed by the council to tackle the CM?
3. What projects/policies has the council produced since declaring a CM which could increase carbon emissions?
4. By which date do you intend for all of your operations to be producing net zero emissions?
5. What funds have been provided by central government to help you get to net zero?
6. What penalties, if any, could the Council face if it did not meet its own target for getting to net zero?

Summary of response

1. When did your council declare a climate emergency (CM)? – Declaration made July 2019
2. What projects/policies have been developed by the council to tackle the CM? – Please view our website for this information at Climate Change Strategy 2020 - 2025 - East Devon This information is publicly available from our website and is therefore exempt under section 21 of the FOI Act 2000.
3. What projects/policies has the council produced since declaring a CM which could increase carbon emissions? – Please view our website for this information at Climate Change Strategy 2020 - 2025 - East Devon This information is publicly available from our website and is therefore exempt under section 21 of the FOI Act 2000.
4. By which date do you intend for all of your operations to be producing net zero emissions? – 2040
5. What funds have been provided by central government to help you get to net zero? – We receive no funds direct from government for this purpose. We have successfully bid for decarbonisation funds to install air source heat pumps in some of our council homes and we were required to match fund this grant. Most of the financial assistance available currently comes in the form of bidding for grants under specific schemes.
6. What penalties, if any, could the Council face if it did not meet its own target for getting to net zero? – None that we are aware of at present.

Date responded: 23 August 2021

Blue Badge holders

Date submitted: 18 August 2021

Summary of request

I would like to know..
1. How many Blue Badge holders are in your area?
2. How many council-owned parking spaces there are?
3. How many of these council-owned parking spaces are for Blue Badge holders?
4. How many of these council-owned parking spaces are parent-child spaces?
5. How many fines are, on average, given out, to those that park in Blue Badge spaces that aren't allowed to park there?
6. The same for parent-child spaces.

Summary of response

I would like to know..
1. How many Blue Badge holders are in your area? - Information not held. Devon County Council issue Blue Badges.
2. How many council-owned parking spaces there are? - 5260
3. How many of these council-owned parking spaces are for Blue Badge holders? - 141
4. How many of these council-owned parking spaces are parent-child spaces? - 0
5. How many fines are, on average, given out, to those that park in Blue Badge spaces that aren't allowed to park there? - Information not held
6. The same for parent-child spaces - 0

Date responded: 19 August 2021

Bonfires on allotments

Date submitted: 18 August 2021

Summary of request

Please could you provide answers to the following questions for me:
1. Does you authority provide allotments?
2. If you do provide allotments:
1. Do you currently allow tenants to have bonfires on their plots?
2. If you don't allow bonfires on plots, is that a recent decision (since January 2020) and was climate change a stated factor in the decision being made?
3. If you do allow bonfires on plots, are you considering a change of policy within the next 18 months based on the damage to the environment that they cause?

Summary of response

1. Does you authority provide allotments? - Yes
2. If you do provide allotments:
1. Do you currently allow tenants to have bonfires on their plots? - No. We stipulate no bonfires allowed in our Terms & Conditions given to incoming tenants
2. If you don't allow bonfires on plots, is that a recent decision (since January 2020) and was climate change a stated factor in the decision being made? - No this is not a recent decision but is due to safety and environmental factors.
3. If you do allow bonfires on plots, are you considering a change of policy within the next 18 months based on the damage to the environment that they cause? - N/A

Date responded: 19 August 2021

Council Tax Empty Properties

Date submitted: 16 August 2021

Summary of request

1) How many empty properties currently advertised (rightmove) as "for sale" and unfurnished does east devon impose empty property tax on?

3) What is east devon's policy on empty property tax, specifically in relation to a property that is actively "for sale" and unfurnished and contracted to a local estate agent?

4) What is east devon's policy on imposing empty property tax, specifically relating to a property that is unfurnished, actively "for sale" and contracted to a local estate agent and also "under offer"?

Summary of response


1) How many empty properties currently advertised (Rightmove) as "for sale" and unfurnished does east Devon impose empty property tax on? - We do not record information relating to agents or properties for sale, so we cannot provide this information.

3) What is East Devon’s policy on empty property tax, specifically in relation to a property that is actively "for sale" and unfurnished and contracted to a local estate agent? - If the property is unfurnished, from the date furniture was removed, a ‘Class C’ discount applies. In East Devon, for the first 3 months a 100% discount applies as long as it remains unfurnished, after this the full charge is payable. Two years after the property became empty of furniture, a 100% premium is applied to the charge. After 5 years a 200% premium is added and finally, after 10 years a 300% premium is added to the charge if it remains unfurnished. There is no discount for a property under offer or actively being marketed for sale within the Council Tax Legislation covering England.

4) What is east Devon’s policy on imposing empty property tax, specifically relating to a property that is unfurnished, actively "for sale" and contracted to a local estate agent and also "under offer"? - Please see response to Question 3.

Date responded: 18 August 2021

Carbon footprint and EDDC's Climate Change Strategy

Date submitted: 14 August 2021

Summary of request

Further to your local authority declaring a climate emergency and setting a target for your area to be carbon neutral by 2030 please
advise:

1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document.

2. What reduction (if any) in your local authority's own carbon emissions so far.

3. What reduction (if any) in your local authority's own energy consumption.

4. What incentives you have provided (if any) for electric cars. For example, reduction in parking permits and fees.

5. How much of your local authority's own vehicle fleet has been switched to electric vehicles?

6. How many new street trees (if any) you have planted in the financial year 2020/21.

7. What changes (if any) you have undertaken to ease planning restrictions to convert commercial to residential properties. Also to extend existing residential properties - for example in easing the restrictions on mansard roofs.

Summary of response

1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document - https://eastdevon.gov.uk/climate-change/climate-change-strategy-2020-2025/

2. What reduction (if any) in your local authority's own carbon emissions so far - We are in the process of re-running our carbon footprint exercise to determine the level of reduction since producing our Climate Change Strategy.

3. What reduction (if any) in your local authority's own energy consumption - We are in the process of re-running our carbon footprint exercise to determine the level of reduction since producing our Climate Change Strategy.

4. What incentives you have provided (if any) for electric cars. For example, reduction in parking permits and fees - We have installed a number of electric vehicle charging points in our car parks to make access to chargers easier.

5. How much of your local authority's own vehicle fleet has been switched to electric vehicles? - Approximately 25%.

6. How many new street trees (if any) you have planted in the financial year 2020/21 - We have concentrated our tree planting efforts in open space and parks rather than streets.

7. What changes (if any) you have undertaken to ease planning restrictions to convert commercial to residential properties. Also to extend existing residential properties - for example in easing the restrictions on mansard roofs - We are currently in the process of reviewing our planning policies and producing a new Local Plan. Please see https://eastdevon.gov.uk/planning/planning-policy/emerging-local-plan/ for details.

Date responded: 7 September 2021

Council garages

Date submitted: 13 August 2021

Summary of request

1. The total number of lock-up domestic garages owned by the councils.
2. The total number of these garages that are currently empty.
3. The total number that are currently let to council estate residents.
4. The total number that are let to non council estate residents.
5. The estimated average total space in sq ft of all the council-owned garages.

Summary of response

1. The total number of lock-up domestic garages owned by the councils - 727
2. The total number of these garages that are currently empty - 325 and awaiting the stock survey to determine which can be repaired and re-let
3. The total number that are currently let to council estate residents - 163
4. The total number that are let to non-council estate residents - 212
5. The estimated average total space in sq ft of all the council-owned garages - We do not record the square footage of the garages. Approximate measurements per garage would be 8' 3" x 15' 5"

Date responded: 7 September 2021

Social Value submission data

Date submitted: 13 August 2021

Summary of request

• Name of organisation winning the tender or contract
• The winning organisation’s social value created as a monetary amount, provided as part of their final submission or offer
• The winning organisation’s social value investment amount, or input cost monetary amount, submitted as part of their final submission or offer
• Value of the tender or contract
• Duration of the tender or contract
• The name of the Social Value framework (if any) utilised by the winning tender for valuations of social value created.

Summary of response

Whether or not Social Value has been applied to the contract is not recorded in a way that we can simply run a report to answer the following questions you have asked. To find out this information an officer would have to investigate each contract from every procurement exercise and review the Quality Questions. This is likely to take an officer over the permitted 18hrs to scrutinise and pull out the detail you have requested and is therefore exempt under section 12 of the FOI Act 2000.

Date responded: 18 August 2021

Litter bins

Date submitted: 13 August 2021

Summary of request

• What has the council spent in each of the last 4 years to March 2021 on external street and park litter bins?
• Going forward how is the budget expected to change and by how much?
• Who have been the top 5 suppliers of litter bins in each of these years?
o What Model of litter bin was purchased from each company?
o How much did the council spend with each?
• Has the council followed a tender process? If so, can you provide details including when any existing contracts come to an end.
• If the council does not follow a tender process, how does the council select its supplier?
• Does the council have a policy for renewals of litter bins? If so, please can I have a description.

Summary of response

• What has the council spent in each of the last 4 years to March 2021 on external streetand park litter bins? - £73k (£33k one off replacement and £10k revenue budget each year)
• Going forward how is the budget expected to change and by how much? - No plans to change
• Who have been the top 5 suppliers of litter bins in each of these years? - Glasdon & Broxap
o What Model of litter bin was purchased from each company? - Glasdon: Jubilee 240l Wheelie Bin, Plaza Litter Bin, Streamline Jubilee Recycling Bins. Broxap: Derby Standard Litter bin, Derby E Double Recycling Bin, Derby Triple Recycling Bin
o How much did the council spend with each? - Glasdon - £51k. Broxap- £22k
• Has the council followed a tender process? If so, can you provide details including when any existing contracts come to an end - One off tender for the purchase of 30 bins to replace pervious seafront provision. Contract awarded to Glasdon.
• If the council does not follow a tender process, how does the council select its supplier? - We purchase bins annually on a replacement process and generally replace like for like, therefore use the same supplier.
• Does the council have a policy for renewals of litter bins? If so, please can I have a description - No, bins are replaced when defunct.

Date responded: 10 September 2021

Dog breeding licences

Date submitted: 13 August 2021

Summary of request

Please could you provide the following information regarding Dog Breeding Licences in your area:

1. How many dog breeders are currently licensed within your area?
2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home?
3. Referring to question 2, how many dogs is each licensee licensed to keep, and are pets not used for breeding included in that number?
4. If applicable, how many breeding licenses have been issued to breeders using kennels?
5. Referring to question 4, how many dogs is each licensee allowed to keep?
6. Does the total number of dogs allowed to keep include puppies under 6 month of age?

Summary of response

1. How many dog breeders are currently licensed within your area? - 3
2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home? - 3
3. Referring to question 2, how many dogs is each licensee licensed to keep, and are pets not used for breeding included in that number? - Pets are not included. Totals for each licence 4, 7, 4
4. If applicable, how many breeding licenses have been issued to breeders using kennels? - 1
5. Referring to question 4, how many dogs is each licensee allowed to keep? - Varies
6. Does the total number of dogs allowed to keep include puppies under 6 month of age? - Yes if potentially used for breeding after 18 months.

Date responded: 9 September 2021

Owners of second homes paying small business rates instead of paying full council tax

Date submitted: 12 August 2021

Summary of request

Please can you tell me how much money the council calculates it lost in the last financial year from owners of second homes paying small business rates instead of paying full council tax?

Summary of response

Information not held.

Date responded: 18 August 2021

Non cash payments for Council services

Date submitted: 11 August 2021

Summary of request

1. Has the council stopped accepting cash payments in any of the following areas of council business?
a. Housing
b. Welfare
c. Tax payments
d. Childcare
e. Adult education & skills training
f. Educational support (such as learning support or council-provided tuition)
g. Leisure/sport
h. Parking
i. Health, social care, dentistry or mental health services (please specify)
j. Payments to schools (including school meals)
k. The council is completely ‘cashless’ (cash is not used for any payments across council business)
2. If you answered yes to any question from 1(a) through 1(j), does the council have records of the number of payments made by cash prior to the cessation of accepting cash? If so, please provide these. If possible, please provide these figures for the three years prior to the cessation, in yearly intervals.
3. If you answered yes to question 1(g), does the council have records of the number of people who have been refused access to leisure or sport facilities due to being unable to make non-cash payments? If so, please provide these figures for each year since the council stopped accepting cash.
4. If you answered yes to question 1(j) (that the council no longer accepts cash for school meals), does the council have records of the number of students buying school meals in 12 months before and after the switch to cashless was made? If so, please provide these, broken down by month.
5. If you answered ‘no’ to question 1(g), does your council have any plans to move toward exclusively taking non-cash payments for council services?
6. Please provide a breakdown of the payment methods used for the services listed in question 1.

Summary of response

1. Has the council stopped accepting cash payments in any of the following areas of council business?
a. Housing – No
b. Welfare – Not EDDC
c. Tax payments – No
d. Childcare – Not EDDC
e. Adult education & skills training – Not EDDC
f. Educational support (such as learning support or council-provided tuition) – Not EDDC
g. Leisure/sport – Not EDDC
h. Parking – No
i. Health, social care, dentistry or mental health services (please specify) – Not EDDC
j. Payments to schools (including school meals) – Not EDDC
k. The council is completely ‘cashless’ (cash is not used for any payments across council business) – No
2. If you answered yes to any question from 1(a) through 1(j), does the council have records of the number of payments made by cash prior to the cessation of accepting cash? If so, please provide these. If possible, please provide these figures for the three years prior to the cessation, in yearly intervals – N/A
3. If you answered yes to question 1(g), does the council have records of the number of people who have been refused access to leisure or sport facilities due to being unable to make non-cash payments? If so, please provide these figures for each year since the council stopped accepting cash – N/A
4. If you answered yes to question 1(j) (that the council no longer accepts cash for school meals), does the council have records of the number of students buying school meals in 12 months before and after the switch to cashless was made? If so, please provide these, broken down by month – N/A
5. If you answered ‘no’ to question 1(g), does your council have any plans to move toward exclusively taking non-cash payments for council services? – N/A
6. Please provide a breakdown of the payment methods used for the services listed in question 1 – Cash, cheque, Card, Bank transfer, post office payments, automated payment line and postal orders.

Date responded: 12 August 2021

EDDC Nature reserves/Local Wildlife Sites

Date submitted: 10 August 2021

Summary of request

A list (including address and postcode) of any of the following that are found within the local authority:

• Local Nature Reserves (LNRs)
• Non-Statutory Nature Reserves
• Local Wildlife Sites
• Sites of Nature Conservation Interest (SNCls)
• Any other area that has been designated by the Local Authority as having distinct ecological value and which would require any building work or property development to comply with specific requirements

Summary of response

The requested information can be found on our website. Two places in particular are EDDC’s Local Plan and our Wild East Devon pages.

Local Plan 2013-2031 - East Devon
WildEastDevon - East Devon
Wild East Devon Nature Reserves - East Devon
Pebblebed Heaths and Otter Estuary - East Devon

A list (including address and postcode) of any of the following that are found within the local authority:

• Local Nature Reserves (LNRs)
• Non-Statutory Nature Reserves
• Local Wildlife Sites
• Sites of Nature Conservation Interest (SNCls)
• Any other area that has been designated by the Local Authority as having distinct ecological value and which would require any building work or property development to comply with specific requirements


As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 12 August 2021

Date submitted: 10 August 2021

Summary of request

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address.
2. Details of your current licensing platform including expiry date, contract cost and duration of the contract.

Summary of response

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address - Position not currently held
2. Details of your current licensing platform including expiry date, contract cost and duration of the contract -

System: Idox Uniform
Expiry: October 22
Cost: £142k (across all 3 Councils (Strata manages the IT services and is jointly owned by 3 councils EDDC, Teignbridge and Exeter City Council. They are unable to provide a breakdown)

Date responded: 18 August 2021

Staff who currently hold roles under the Proceeds of Crime Act 2002

Date submitted: 9 August 2021

Summary of request

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs).

From this figure, please could you also provide an answer to the following:
How many staff are FIOs and how many are AFIs?

Summary of response

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs) - None

From this figure, please could you also provide an answer to the following:
How many staff are FIOs and how many are AFIs? - N/A

Date responded: 7 September 2021

Refuse collection delay - notification

Date submitted: 9 August 2021

Summary of request

How many times have you issues a council wide communication about delays to refuse collection services as a result of a shortage of drivers in each month of the last two years?

Summary of response

– Information not held. We do not record this information.
If we experience delays, however caused, we use our App notifications and web-site updates to pass out the information.

Date responded: 10 August 2021

Anti-Semitism policy

Date submitted: 8 August 2021

Summary of request

Q1. Definition of antisemitism
Q1a. You informed us on 22nd November 2019 that the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) had not been adopted by East Devon District Council. See antisemitism.org/definition for more information about the IHRA Definition and the IHRA statement on the integrality of the examples.
Q1b. Please confirm If the IHRA Definition has been adopted since 22nd November 2019. If so, please provide the date that the motion/decision to do so was approved and provide a copy of the relevant motion/minutes/policy document or a working link if it is available on your website.
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples?
Q1d. If all of the examples were not adopted, which ones were adopted?
Q1e If the IHRA Definition has not been adopted at all, was there a motion/decision to adopt the IHRA Definition which was defeated, and if so on what date was it defeated?
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled?

Q2. Codes of Conduct
Q2a. Has the IHRA Definition been incorporated into the members’ code of conduct?
Q2b. Has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment?
Q2c. Who is the person responsible for investigating or monitoring alleged breaches of the council’s codes of conduct? Please provide their name, job title, e-mail address and direct telephone number.

Q3. Complaints
Q3a Is the IHRA Definition used to define antisemitism for disciplinary purposes?
Q3b If not, how is antisemitism defined for disciplinary purposes?
Q3c. How many formal complaints of antisemitic conduct has East Devon District Council considered between 1st January 2020 and 31st December 2020 against members, officers or council employees?
Q3c. How many complaints resulted in disciplinary action?
Q3d. How many complaints resulted in no disciplinary action?

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number.
Q4b. What training does East Devon District Council provide to its members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010?
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider?
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training?

Q5. Prevent coordinator
Q5a. Who is the East Devon District Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number.

Summary of response

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism ('IHRA Definition') been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition – No
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes – N/A
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples? – N/A
Q1d. If all of the examples were not adopted, which ones were omitted? – N/A
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated? – No
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled? – No

Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members' code of conduct? – N/A
Q2b. If adopted, has the IHRA Definition been incorporated into the officers' and employees' code of conduct and conditions of employment? – N/A
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council's codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number – Henry Gordon Lennox Strategic Lead Governance and Licensing for Members and Joanne Fellows – Corporate HR Lead for officers.

csc@eastdevon.gov.uk phone: 01404 515616

Q3. Complaints
Q3a. How many formal complaints of anti-Semitic conduct has East Devon District Council considered between 1st January 2020 and 31st December 2020 against members, officers or council employees? – None
Q3b. How many complaints resulted in disciplinary action? – N/A
Q3c. How many complaints resulted in no disciplinary action? – N/A

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council's legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number – Strategic Management Team; https://eastdevon.gov.uk/media/3423991/smt-structure-chart-september-19.pdf csc@eastdevon.gov.uk phone: 01404 515616

Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010? – None specifically
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider? – N/A
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training? – N/A

Q5. Prevent coordinator
Q5a. Who is East Devon District Council's Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number – David Whelan DWhelan@eastdevon.gov.uk

Date responded: 10 August 2021

Financial Management/ERP system

Date submitted: 5 August 2021

Summary of request

* What Financial Management/ERP System does the council use?
* Who is ultimately responsible for the system (name and title)?
* How many users access the system across the council?
* Is the system hosted locally or is it a cloud solution?
* Does the council intend to move the system to the cloud?
* When did the contract commence and when will it expire?
* Do you intend to evaluate alternative solutions when the contract expires?
* Are you in a shared service for either ICT or Financial Management/ERP?

* If yes, what is the nature of the shared service?

* If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

* What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider?
* What was the initial capital cost of the system payable to the supplier?

If the Finance system is hosted remotely (via the cloud):

* How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Summary of response

* Who is ultimately responsible for the system (name and title)? - Simon Davey as S151 Officer
* How many users access the system across the council? - 20 users for the financial system but only 10 concurrent users.
* Is the system hosted locally or is it a cloud solution? - On Premise
* Does the council intend to move the system to the cloud? - No
* When did the contract commence and when will it expire? - Rolling contract
* Do you intend to evaluate alternative solutions when the contract expires? - No
* Are you in a shared service for either ICT or Financial Management/ERP? - No

* If yes, what is the nature of the shared service?

* If no, what plans do you have for shared service/partnership working? - None

If the Finance system is run/managed in-house:

* What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider? - £30k approx.
* What was the initial capital cost of the system payable to the supplier? - Legacy system, not known to Strata

If the Finance system is hosted remotely (via the cloud):

* How are the annual charges made up (software licence/support charge, hosting charge etc.)? - N/A

Date responded: 10 August 2021

Youth Centres

Date submitted: 4 August 2021

Summary of request

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including:

a) whether they opened or closed during each year (permanently rather temporarily eg. because of Covid)
b) whether they were fully or part-funded
c) the annual council budget for each youth centre each year
d) number of full time equivalent (FTE) staff for each youth centre each year
e) number of children and young people served per youth centre per year

2. From the Covid lockdown on 23 March 2020 to date how much time was each youth centre open and how much was it closed?

3. From 2016 to date, please provide, by year, the council's overall budget for youth services

Summary of response

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including: We do not run a specific “Youth Centre”, these are our Housing Community Centres which provide a youth element.

a) whether they opened or closed during each year (permanently rather temporarily e.g. because of Covid) – One session per week during school term, closed during school holiday.
b) whether they were fully or part-funded – The cost of running the Youth Centre element is absorbed as part of our ongoing community centre costs.
c) the annual council budget for each youth centre each year – There is no specific budget for the Youth Centre element as it is just absorbed as part of our ongoing community centre costs.
d) number of full time equivalent (FTE) staff for each youth centre each year – Legally we have to have two staff although we use volunteers to help who have had the appropriate training.
e) number of children and young people served per youth centre per year – Information not held

2. From the Covid lockdown on 23 March 2020 to date how much time was each youth centre open and how much was it closed? – Closed from 23 March 2020

3. From 2016 to date, please provide, by year, the council's overall budget for youth services – As previously advised there is no specific budget for running the Youth Centre element of the Community Centres.

Date responded: 9 August 2021

Breeding licences

Date submitted: 2 August 2021

Summary of request

Please provide:
1. The number of licensed dog breeders in your local authority during the following periods
a. 1 January 2019 – 31 December 2019
b. 1 January 2020 – 31 December 2020

Additionally, please provide a breakdown as follows:
2. The number of breeding licenses issued in both 2019 and 2020 to licence holders who have bred one or two litters.
3. The number of breeding licences issued in both 2019 and 2020 to holders who have bred three or more litters.
4. The total number of breeding bitches present at licensed premises in your local authority.
5. The number of licences issued to those selling kittens as pets in the course of a business during the following periods:
a. 1 January 2019 – 31 December 2019
b. 1 January 2020 – 31 December 2020

Summary of response

1.The number of licensed dog breeders in your local authority during the following periods
a.1 January 2019 – 31 December 2019 - 2
b.1 January 2020 – 31 December 2020 - 2

Additionally, please provide a breakdown as follows:
2.The number of breeding licenses issued in both 2019 and 2020 to licence holders who have bred one or two litters - Data not available
3.The number of breeding licences issued in both 2019 and 2020 to holders who have bred three or more litters - Data not available
4.The total number of breeding bitches present at licensed premises in your local authority - 6
5.The number of licences issued to those selling kittens as pets in the course of a business during the following periods:
a.1 January 2019 – 31 December 2019 - 2
b.1 January 2020 – 31 December 2020 - 2

Date responded: 19 August 2021

User engagement and your use of open source and open standards for your digital services

Date submitted: 30 July 2021

Summary of request

User engagement
• When did you last conduct research into how your website users are accessing digital services?
• How has your digital uptake increased over the past 12 months (as measured by the government’s guidelines)?

Open source and open standards
• What percentage of your source code your council develops - or which is developed on your behalf by external parties - is made open?
• What percentage of your components are standard government technology components?

Is your website designed using open standards for government?

Summary of response

User engagement
• When did you last conduct research into how your website users are accessing digital services? – Regularly through the use of SiteImprove
• How has your digital uptake increased over the past 12 months (as measured by the government’s guidelines)? – It has increased through the use of Firmstep/GovServices online forms enabling users to self-serve

Open source and open standards
• What percentage of your source code your council develops - or which is developed on your behalf by external parties - is made open? – The EDDC website is written using an open source solution, but no specific information regarding what percentage is made open.
• What percentage of your components are standard government technology components? – Information not known

Is your website designed using open standards for government? – Yes

Date responded: 26 August 2021

Cookie policy

Date submitted: 30 July 2021

Summary of request

Cookies and cookie policy
• Does your website currently have third party cookies?
• What does your website currently use cookies for?
• Do you have a cookie policy in place?
• Do you currently ask for users’ consent before setting any cookies that are non essential to providing the service?

Website design
• Has your local council website been evaluated against the government’s Web Content Accessibility Guidelines? If not, are there plans to do so in the next 12 months?
• How much have you invested in the past a) 12 months and b) in total, to make your council’s website accessible?

Summary of response

Does your website currently have third party cookies? - Yes. Please refer to our website where the information you have requested is published at Cookies - East Devon
What does your website currently use cookies for? - Cookies are used to:
• measure how you use the website so it can be updated and improved based on your needs
• remember the notifications you’ve seen so that we don’t show them to you again
Do you have a cookie policy in place? - No we don’t
Do you currently ask for users’ consent before setting any cookies that are non-essential to providing the service? - No we don’t

Website design
Has your local council website been evaluated against the government’s Web Content Accessibility Guidelines? If not, are there plans to do so in the next 12 months? - Yes. Please refer to our accessibility statement which is published on our website. Accessibility statement for East Devon District Council - Website accessibility - East Devon
How much have you invested in the past a) 12 months and b) in total, to make your council’s website accessible? - Zero - This was achieved using existing staff resources.

Date responded: 26 August 2021

Deaths in East Devon

Date submitted: 30 July 2021

Summary of request

Please provide me with the amount of recorded deaths in East Devon for the following years;

2016/17
2017/18
2018/19
2019/20
2020/21

Summary of response

EDDC does not hold the information you have requested. You will need to refer your request to Devon County Council, specifically its Registrar's offic

Date responded: 5 August 2021

Social housing units

Date submitted: 26 July 2021

Summary of request

1) the total number of family units, awaiting social housing provision in East Devon in 2020., and the cumulative number till July 2021

2) the total number of social housing units built by EDDC btw April 2017 -July 2021

3) the number of social housing units EDDC proposes to build during 2021-22

4) the total number of new dwellings built within East Devon District btw April 2017 - July 2021,

5) the percentage of dwellings at 4) above which have been sold to purchasers originating from outside of Exeter & East Devon

6) the percentage of homes at 4) above which fall within the category of ‘ affordable’.

Summary of response

1) the total number of family units, awaiting social housing provision in East Devon in 2020, and the cumulative number till July 2021 – As of the 31st March 2020 there were 4708 households on Devon Home Choice (DHC); as of the 31st March 2021 there were 4906 households on DHC; as of July 2021 there are 5007 households on DHC.

2) the total number of social housing units built by EDDC btw April 2017 -July 2021 – 0

3) the number of social housing units EDDC proposes to build during 2021-22 – 0

4) the total number of new dwellings built within East Devon District btw April 2017 - July 2021 – The information you have requested can be found in EDDC’s adopted plan https://eastdevon.gov.uk/media/1772841/local-plan-final-adopted-plan-2016.pdf

5) the percentage of dwellings at 4) above which have been sold to purchasers originating from outside of Exeter & East Devon – Information not held

6) the percentage of homes at 4) above which fall within the category of ‘ affordable’ – The information you have requested can be found in EDDC’s adopted plan https://eastdevon.gov.uk/media/1772841/local-plan-final-adopted-plan-2016.pdf

Date responded: 13 August 2021

Section 106 money

Date submitted: 24 July 2021

Summary of request

1. How much section 106 money has been received by the council in the last
five years?
2. How much section 106 money, received by the council in the last five
years, remains unspent?
3. How much section 106 money, received by the council in the last five
years, remains unallocated?
4. How much section 106 money, received by the council in the last five
years, has had to be returned due to not being spent or allocated before
the agreed date?

Summary of response

1. How much section 106 money has been received by the council in the last five financial years?
Annual reports via link below. This shows income and expenditure on an annual basis.
2019/20
2018/19
2017/18
2016/17

Community Infrastructure Levy (CIL) - CIL Annual Reports - East Devon

An annual report has not yet been produced for 2020/21.

Summary is
-837,101 Inc/Collected
412,737 Exp


2. How much section 106 money, received by the council in the last (full) five (financial) years, remains unspent? - £2,383,247.93 (Note that this includes monies transferred to Cranbrook Town Council to spend as per DOV and monies already spent in this financial year 21/22)
3. How much section 106 money, received by the council in the last five financial years, remains unallocated? - £0
4. How much section 106 money, received by the council in the last five financial years, has had to be returned due to not being spent or allocated before the agreed date? - £0

Date responded: 20 August 2021

New food business EH inspections

Date submitted: 23 July 2021

Summary of request

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021?

QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those were first inspected by an environmental health officer within 28 days of their application?

QUESTION 3: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those have still not yet been inspected by an environmental health officer?

Summary of response

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021? - 203 businesses

QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those were first inspected by an environmental health officer within 28 days of their application? - 18

QUESTION 3: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those have still not yet been inspected by an environmental health officer? - 77

Date responded: 18 August 2021

Revenues & Benefits IT system

Date submitted: 21 July 2021

Summary of request

· What Revenues & Benefits IT system does the council use?
· Is the system hosted on premise, or in the cloud?
· If on premise, does the council intend to move the Revenues & Benefits system to the cloud in the next 3 years?
· Is the council in a shared service scheme for Revenues & Benefits? If so with which other council(s)?
· What is the annual software charge payable to the current Revenues & Benefits system provider with regard to:
· License fees
· Support fees
· Hosting fees
· When did the current contract commence?
· When will the current contract expire?
· Will the council re-tender for the Revenues & Benefits system when the contract expires, or in the case of an annual rolling contract, in the next 2 years?
· Who is responsible for Revenues & Benefits (please provide Name and Job Title)?
· How many council staff use the system on a daily basis?

Summary of response


· What Revenues & Benefits IT system does the council use? - Academy from Capita
· Is the system hosted on premise, or in the cloud? - On-premise
· If on premise, does the council intend to move the Revenues & Benefits system to the cloud in the next 3 years? - No
· Is the council in a shared service scheme for Revenues & Benefits? If so with which other council(s)? - No
· What is the annual software charge payable to the current Revenues & Benefits system provider with regard to: - Circa £90k annually
· License fees - See above
· Support fees - See above
· Hosting fees - N/A
· When did the current contract commence? - Legacy contract in place before Strata
· When will the current contract expire? - Rolling
· Will the council re-tender for the Revenues & Benefits system when the contract expires, or in the case of an annual rolling contract, in the next 2 years? - No
· Who is responsible for Revenues & Benefits (please provide Name and Job Title)? - Simon Davey, Strategic Lead for Finance
· How many council staff use the system on a daily basis? - 49 on Average use Academy from Capita, this may vary due to staff on leave.


Date responded: 17 August 2021

Homeless applicants of a 'White British' background

Date submitted: 21 July 2021

Summary of request

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background.

2. Would EDDC accept a property being offered to them by a 3rd on the basis that it would only be made available to homeless applicants of a 'White British' background.

3. Does EDDC have a published policy of treating all homeless applicants equally, despite race, ethnicity, religion, sexual orientation etc?

Summary of response

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background. – There are no properties owned by EDDC or any 3rd party that are only to be used by homeless persons of any specified background.

2. Would EDDC accept a property being offered to them by a 3rd on the basis that it would only be made available to homeless applicants of a 'White British' background – As above, No EDDC would not accept a property being offered to them by a 3rd party on the basis that it would only be made available to homeless applicants of a 'White British' background.

3. Does EDDC have a published policy of treating all homeless applicants equally, despite race, ethnicity, religion, sexual orientation etc? – There is no separate policy for the treatment of homeless applicants. The Council’s Housing Allocations Policy and the Council’s Equality Policy will encompass these aspects.

Date responded: 5 August 2021

Enforcement action - Section 95 Home Office accommodation

Date submitted: 21 July 2021

Summary of request

I would like to know how many times your council has carried out enforcement action against Section 95 Home Office accommodation in the past five years.

Summary of response

On searching our records we have not taken any enforcement action on s95 Home Office accommodation in the last 5 years.

Date responded: 13 August 2021

Biodiversity Net Gain

Date submitted: 17 July 2021

Summary of request

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a ‘small development project’.

- If a specific date has not yet been decided, does your Local Planning Authority intend to introduce a requirement for planning applications to include localised Biodiversity Net Gain plans for small development project within the 24 months following the passing of the Environment Bill? (Please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill).

- Is there any material that sets out what criteria a Biodiversity Gain Plan needs to meet in order to be accepted by the authority for a small development project? If such material exists please can it be attached to your response. If such material does not exist, please provide a brief description of what criteria a Biodiversity Gain Plan needs to meet within your LPA. (Again, please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill).

- Who is the official at your Local Planning Authority that is tasked with ensuring that Biodiversity Net Gain is implemented for the LPA?

- Does the LPA’s approach to Net Gain require all ‘Biodiversity Gain Plans’ to be produced by an accredited ecologist?

Summary of response

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a ‘small development project’ - Information not yet known

- If a specific date has not yet been decided, does your Local Planning Authority intend to introduce a requirement for planning applications to include localised Biodiversity Net Gain plans for small development project within the 24 months following the passing of the Environment Bill? (Please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill) - Information not yet known

- Is there any material that sets out what criteria a Biodiversity Gain Plan needs to meet in order to be accepted by the authority for a small development project? If such material exists please can it be attached to your response. If such material does not exist, please provide a brief description of what criteria a Biodiversity Gain Plan needs to meet within your LPA. (Again, please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill) - Information not yet known

- Who is the official at your Local Planning Authority that is tasked with ensuring that Biodiversity Net Gain is implemented for the LPA? - Information not yet known

- Does the LPA’s approach to Net Gain require all ‘Biodiversity Gain Plans’ to be produced by an accredited ecologist? - Information not yet known

Date responded: 5 August 2021

Public toilets

Date submitted: 16 July 2021

Summary of request

1. How many public toilets does East Devon District Council currently maintain as of July 2021?
2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019).
3. How many public toilets did East Devon District Council maintain in summer 2017?
4. How many in summer 2015?
5. How many in summer 2013?
6. How many in summer 2011?
7. How many in 2001?
8. How many in 1991?
9. How many in 1971?
10. How many in 1951?

Summary of response

1. How many public toilets does East Devon District Council currently maintain as of July 2021? - 27
2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019) - 27
3. How many public toilets did East Devon District Council maintain in summer 2017? - 27
4. How many in summer 2015? - 27
5. How many in summer 2013? - 29
6. How many in summer 2011? - 34
7. How many in 2001? - No information available
8. How many in 1991? - No Information available
9. How many in 1971? - Not EDDC in 1971
10. How many in 1951? - Not EDDC in 1951

Date responded: 10 August 2021

EDDC Council Tax accounting

Date submitted: 14 July 2021

Summary of request

Please provide the full accounting for council tax money obtained from the public. Full disclosure evidence is required.

Summary of response

EDDC's accounts and budgets are all published on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-finance/

As the information you have requested is already published it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 15 July 2021

Garage waiting list

Date submitted: 9 July 2021

Summary of request

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority

2) In addition, for each of the 10 individuals most recently awarded a plot (at the time of this FoI), please state:

a) The number of days that elapsed between first contact with the council (i.e. submitting an application) and receiving their plot
b) The average waiting time (in days) of those ten applicants

Summary of response

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority. - We currently have 116 people on our waiting list.

2) In addition, for each of the 10 individuals most recently awarded a plot (at the time of this FoI), please state:
a) The number of days that elapsed between first contact with the council (i.e. submitting an application) and receiving their plot. - Unfortunately once a person is assigned a plot on our Allotment Management System, this information is no longer available.
b) The average waiting time (in days) of those ten applicants. See above.

Date responded: 15 July 2021

Council houses that are in breach of statutory overcrowding rules

Date submitted: 8 July 2021

Summary of request

For the calendar years 2016, 2017, 2018, 2019 and 2020 (separately), please tell me:

1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both a room and a space standard breach.

2) The number of breaches of the space standard where more than two people have lived in a home with one room

3) The number of breaches of the space standard where more than three people have lived in a home with two rooms

4) The number of breaches of the space standard where more than five people have lived in a home with three rooms

5) The number of breaches of the space standard where more than 7.5 people have lived in a home with four rooms

6) The number of breaches of the space standard where more than 10 people have lived in a home with five rooms

7) For breaches of the room standard, the maximum number of people sleeping in one room as recorded by the council

8) How many households who have applied for council housing are living in temporary accommodation

9) Please list all the types of temporary accommodation the council has placed households in (including but not limited to: shipping containers, caravans, B&Bs, converted office buildings, and any other kind of accommodation).

Summary of response

1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both a room and a space standard breach – In order to provide the information for questions 1 through to 7 we would have to carry out an audit of over 4000 properties and then the system updated with the findings. This would not be achieved in the 18hrs permitted under FOI and therefore this information is exempt under section 12 of the FOI Act 2000.

2) The number of breaches of the space standard where more than two people have lived in a home with one room – Please see answer to question 1

3) The number of breaches of the space standard where more than three people have lived in a home with two rooms – Please see answer to question 1

4) The number of breaches of the space standard where more than five people have lived in a home with three rooms – Please see answer to question 1

5) The number of breaches of the space standard where more than 7.5 people have lived in a home with four rooms – Please see answer to question 1

6) The number of breaches of the space standard where more than 10 people have lived in a home with five rooms – Please see answer to question 1

7) For breaches of the room standard, the maximum number of people sleeping in one room as recorded by the council – Please see answer to question 1

8) How many households who have applied for council housing are living in temporary accommodation - Total at end of financial year in temp:

2016 - 10
2017 - 11
2018 - 32
2019 - 40
2020 - 44

9) Please list all the types of temporary accommodation the council has placed households in (including but not limited to: shipping containers, caravans, B&Bs, converted office buildings, and any other kind of accommodation) - Accommodation consists of B&B; holiday lets; council stock; Private Sector Landlords; refuges and commissioned supported accommodation.

Date responded: 3 August 2021

Green number plate incentives

Date submitted: 8 July 2021

Summary of request

Please could you tell me if you have implemented any policies since 8 December that benefit owners of green number plates (yes or no). If the answer is yes, please could you list the names of the policies/measures?

Summary of response

No, to date we have not implemented any polices around “green number plate incentives”

Date responded: 3 August 2021

Use of Hikvision equipment

Date submitted: 6 July 2021

Summary of request

1. Details of any electronics equipment manufactured by Hikvision (Hangzhou Hikvision Digital Technology Co., Ltd):
a. Purchased or leased by the council within the last five years, or;
b. Installed in any building owned or leased by the council, or;
c. Provided by the council for use by staff or contractors.
2. Details of any contracts with Hikvision or any of its UK distributors (including, but not limited to, ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), signed or active within the last five years.

Summary of response

EDDC has not installed any Hikvision CCTV cameras or associated equipment during the last five years on any of our buildings.

Date responded: 13 July 2021

Playgrounds

Date submitted: 6 July 2021

Summary of request

How many playgrounds were there in your authority area during the financial year 2019/20?

How many playgrounds are there in your authority area during this financial year 2020/21?

How many playgrounds do you expect to have in your authority area in the financial year 2021/22?

How many multi-use games areas (MUGAs) were there in your authority area during the financial year 2019/20?

How many multi-use games areas (MUGAs) are there in your authority area during this financial year 2020/21?

How many multi-use games areas (MUGAs) do you expect to have in your authority area in the financial year 2021/22?

How many outdoor fitness areas were there in your authority area during the financial year 2019/20?

How many outdoor fitness areas are there in your authority area during this financial year 2020/21?

How many outdoor fitness areas do you expect to have in your authority area in the financial year 2021/22?

Summary of response

How many playgrounds were there in your authority area during the financial year 2019/20? - 71
How many playgrounds are there in your authority area during this financial year 2020/21? - 71
How many playgrounds do you expect to have in your authority area in the financial year 2021/22? - 71
How many multi-use games areas (MUGAs) were there in your authority area during the financial year 2019/20? - 9
How many multi-use games areas (MUGAs) are there in your authority area during this financial year 2020/21? - 9
How many multi-use games areas (MUGAs) do you expect to have in your authority area in the financial year 2021/22? - 9
How many outdoor fitness areas were there in your authority area during the financial year 2019/20? - 8
How many outdoor fitness areas are there in your authority area during this financial year 2020/21? - 8
How many outdoor fitness areas do you expect to have in your authority area in the financial year 2021/22? - 8

Date responded: 13 July 2021

Government Restart Grant for businesses

Date submitted: 29 June 2021

Summary of request

1. Do you administer the restart Grant scheme yourselves?
2. If you do not, who was it outsourced to? Do you remain involved in making decisions where Strand 1/Strand 2 reclassification is requested by a business?
3. How many photographic studios have you classified as Strand 1 businesses, and /or made Strand 1 Payments to?
4. How many photographic studios have you classified as Strand 2 businesses, and /or made Strand 2 Payments to?
5. Before classifying photographic studios into Strand 1 or Strand 2, do you/did you consider the specific activities of the business within the photographic sector?
6. Are the businesses which have been classified as Strand 2 businesses what could be called’ family portrait’ studios offering social photography services to the public?
7. Did you seek advice from the BEIS on the matter of photographic studios?

Summary of response

Please could you provide me with the following information in relation to your administration of the Government Restart Grant for business.
1. Do you administer the restart Grant scheme yourselves? - Yes
2. If you do not, who was it outsourced to? Do you remain involved in making decisions where Strand 1/Strand 2 reclassification is requested by a business? - N/A
3. How many photographic studios have you classified as Strand 1 businesses, and /or made Strand 1 Payments to? - 3
4. How many photographic studios have you classified as Strand 2 businesses, and /or made Strand 2 Payments to? - 0
5. Before classifying photographic studios into Strand 1 or Strand 2, do you/did you consider the specific activities of the business within the photographic sector? - We had an application process and the business had to select which sector they believed they were in.
6. Are the businesses which have been classified as Strand 2 businesses what could be called’ family portrait’ studios offering social photography services to the public? - N/A
7. Did you seek advice from the BEIS on the matter of photographic studios? - We reviewed the FAQs sent by BEIS and also sat through all their webinars as the grants progressed.

Date responded: 20 July 2021

Skate parks in East Devon

Date submitted: 28 June 2021

Summary of request

1. The number of skateparks built within the district of the East Devon in the last 20 years.

2. The number of skateparks permanently closed within the district of the East Devon in in the last 20 years.

3. The amount of money invested in skateparks by East Devon District Council each year since 1999 and which skatepark each amount of money was spent on.

Summary of response

1. The number of skateparks built in East Devon in the last 20 years – 2 (Seaton and Budleigh)
2. The number of skateparks permanently closed in East Devon in the last 20 years – None by EDDC
3. The amount of money invested in skateparks each year since 1999 in East Devon – see below:
2000 – Seaton skate park - £100k including groundwork
2003 – 33k Huna skate ramps for Budleigh
2006 - £85k Sidmouth HAGS precast concrete ramps
2012 – 120k Allhallows skate park – sprayed concrete facility
2013 – 85k Exmouth skate park – timber construction with skate-lite pro rolling surface
2017 – £150k Converted Exmouth skate park to a sprayed concrete facility
2019 – £150k Converted Budleigh skate park to a sprayed concrete facility
2019 – £200k Converted Seaton skate park to a sprayed concrete facility
2021 – £240k Expand sprayed concrete footprint of Exmouth skate park

Date responded: 7 July 2021

Mobile Telephony Services

Date submitted: 28 June 2021

Summary of request

How many employees are at your organisation?

How many mobile phone and mobile broadband (data only) connections do you currently have?

What is the split between mobile phone and mobile broadband connections?

Who is your mobile phone network provider?

Did you switch providers on your last renewal?

Please provide a monthly breakdown of your total mobile phone contract costs for the past 12 months, and state whether VAT has been included in the numbers given.

Does your contract include a hardware, tech or transformation fund?

If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract?

How have you sourced the contract?

What is the contract term length?

How long do you have remaining on your current contract?

Who is the primary contact for this contract?

Summary of response

How many employees are at your organisation? - Employee statistics - East Devon

How many mobile phone and mobile broadband (data only) connections do you currently have?
EE(BT) 516 (167 data only, 349 voice only/voice & data)
Vodafone 2 (voice & data)
02 113 (21 data only, 92 voice only/voice & data)
Gamma 37 (25 data only, 12 voice & data)

What is the split between mobile phone and mobile broadband connections? - See above

Who is your mobile phone network provider?
EE (BT)
Vodafone
O2
Gamma

Did you switch providers on your last renewal? - No

Please provide a monthly breakdown of your total mobile phone contract costs for the past 12 months, and state whether VAT has been included in the numbers given - Approximate monthly spend: O2: £310 / EE: £2500 / Vodafone: £6 / Gamma £650

Does your contract include a hardware, tech or transformation fund? - No

If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract? - N/A

How have you sourced the contract? - Vodafone Via RM1045, EE & 02 via RM3808, Gamma Direct.

What is the contract term length?
- EE 36 months
- Vodafone 24 months
- O2 26 months

How long do you have remaining on your current contract?
- EE – July 2023
- Vodafone – October 2021
- O2 – December 2022

Who is the primary contact for this contract? - Adrian Smith, Head of Support & Infrastructure, Adrian.smith@strata.solutions NOTE: All sales enquiries must be logged via the Strata Service Solutions website

Date responded: 21 July 2021

EDDC Housing Repair obligations

Date submitted: 25 June 2021

Summary of request


1. I would like you to confirm what repairs to council housing the council would define as falling into “urgent” and “emergency” categories. If you have a document or list outlining what kind of repairs fall into these two categories, I would like you to provide me with a copy.
• If the council does not have its own definitions for “urgent” and “emergency” repairs, I would appreciate you outlining how the council decides what constitutes an “emergency” or “urgent” repair.
• Alternatively, if the council uses other definitions for repairs of varying urgency, I would appreciate you providing me with details of these.

2. For both the “urgent” and “emergency” repair categories, I would like you to provide me with the council’s target time window (in days, or where shorter, in hours) for delivering the repair.

Summary of response

Repair obligations

4.1.1 The repair duties of East Devon District Council are set out in the Section 11 of the Landlord and Tenant Act 1985. We also carry out certain repairs beyond our legal responsibilities. Our duties are incorporated in the Secure Tenancy Agreement.

4.1.2 We will keep tenants homes in good condition. We will repair and maintain:


? The structure and exterior of the building – roofs, walls, floors, ceilings, window frames, external doors, drains, gutters, outside pipes, insulation;
? Kitchen and bathroom fixtures – basins, sinks, toilets, baths, showers;
? Electrical wiring, gas and water pipes;
? Heating equipment and water heating equipment;
? Any communal areas around tenants home – stairs, lifts, landings, lighting, entrance;
? Halls, paving, shared gardens, parking areas and rubbish chutes.


4.1.3 We will maintain any paintwork to the outside of tenants home at regular intervals on our programme work contract.

4.1.4 We will do repairs in a reasonable time and all repairs will fall into categories;

• Emergency repairs- within 4 hours
• All other repairs to be arranged at convenience of tenants – routine 28 working days

4.1.5 We will clear up the working area after a repair is carried out. We will leave tenants decoration as close as possible to how it was before the repair was carried out.

4.1.6 If tenants install a gas heater or gas water heater appliance with our permission we will maintain and service them. Gas heating appliances installed will be owned by the Council on termination of the tenancy.

4.1.7 When carrying out our gas safety checks in our properties the Council will shut down any unsafe gas appliance e.g. cookers, as the Council has no responsibility to maintain the item.

15 Timescales for carrying out repairs

16.1 This procedure sets out timescales for the most common repairs carried out by the Council for tenants; it is not a comprehensive list.

16.1.2 A large portion of the Council’s tenants fall into a vulnerable category. We are committed to providing services that meet their needs. In deciding the timescales for carrying out repairs we will take into account the circumstances and needs of the individual household. In special circumstances we will undertake some repairs more quickly, where:

? The customer’s sense of security is affected;
? The home would be left without heating in the winter;
? The customer’s mobility is affected;
? The health and safety of young children/ vulnerable adults is affected.


16.2.1 Emergency Repairs

For all customers reporting emergency repairs we will attempt to respond within 4 hours. This emergency service will be offered 24 hours a day every day of the year. The priority will be to make the property safe for our tenants.
Repairs after making safe will be carried out under a longer timescale.

Emergency repairs are those which are needed to avoid serious health or safety risks or serious structural damage. They are also repairs that are needed to ensure a home is secure.
Emergency work to be attended to and made safe within 4 hours and rectified within 24 hours. Emergency Repairs will include the following:
• Severe leaks
• Electrical failure
• Break-ins where insecure etc.
• Fire
• Full water failure (after establishing not common to local area) as we have blocks with pumps
• Hot water only if no source of hot water (i.e. electric shower)
• External door/gate failure (not due to loss of keys and only where there is no alternative route)
• Severe communal hazard where number of persons could be exposed (e.g. open wires)
• Exposed raw sewage (not blocked toilet but overflowing)
• Structural collapse (e.g. of ceiling so can be made

16.3 All other Routine Repairs

Non urgent repairs will be completed at a time that suits the tenant and the contractor. The contractor will attempt to arrange for the works to be completed as soon as possible.

Non urgent repairs are those which cause only minor inconvenience and have little effect on the property if a repair is not undertaken in the short term.

Date responded: 14 July 2021

Children's play areas

Date submitted: 24 June 2021

Summary of request

1. How many children’s playgrounds were managed by the council in each year from 2001-2021?
2. How many children’s playgrounds have been closed in each year since 2001-2021?
3. How many children’s playgrounds have been opened each year since 2001-2021?
4. How many children’s playgrounds are proposed for closure within the next year (ie 2021-22)?
5. How many children's playgrounds have been sold off to private buyers since 2001-21, who were the buyers and how much were they sold for?

Summary of response

years
2. How many children’s playgrounds have been closed in each year since 2001-2021? - Data is not available for the time frame you have requested but we believe 2 play facilities have been closed in that timeframe (Hawthorne Grove, Exmouth and Brand Lane, Honiton)
3. How many children’s playgrounds have been opened each year since 2001-2021? - Data is not available for the time frame you have requested but we believe 3 play facilities have been opened in that timeframe (Queens Drive, Exmouth. The Crescent, Littleham and Norman’s Crescent, Budleigh)
4. How many children’s playgrounds are proposed for closure within the next year (i.e. 2021-22)? - None
5. How many children's playgrounds have been sold off to private buyers since 2001-21, who were the buyers and how much were they sold for? - None.

Date responded: 13 July 2021

Ride-hailing services (such as Uber)

Date submitted: 23 June 2021

Summary of request

1) Are any of the following ride-hailing service providers operating in your Local Authority?

• Uber

• OLA

• Bolt

2) If yes, are they operating with or without a license issued by your Local Authority?

3) When did they first start to operate (launch date) in this Local Authority?

4) Do they continue operating in this Local Authority? If no, when did they stop operating in this Local Authority?

5) Since their first start date, have any operators had their licence suspended? If so, when?

Summary of response

1) Are any of the following ride-hailing service providers operating in your Local Authority?

• Uber - NO
• OLA - YES
• Bolt - NO

2) If yes, are they operating with or without a license issued by your Local Authority? - OLA WITH A PRIVATE HIRE OPERATOR LICENCE

3) When did they first start to operate (launch date) in this Local Authority? - OLA – MARCH 2019

4) Do they continue operating in this Local Authority? If no, when did they stop operating in this Local Authority? - OLA – YES

5) Since their first start date, have any operators had their licence suspended? If so, when? - NO

Date responded: 7 July 2021

Private Landlord prosecutions

Date submitted: 23 June 2021

Summary of request

1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Service of an abatement notice ss.79-82, Environmental Protection Act 1990.
Please break this down for 2018/2019, 2019/2020 & 2020/2021.


2) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234 of the Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


3) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Prohibition orders relating to category 1 hazards (ss.20, Housing Act 2004).

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


4) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Prohibition orders relating to category 2 hazards (ss.21, Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


5) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
An emergency remedial order (section 40, Housing Act 2004) because the dwelling has a category one hazard that poses an immediate risk to the occupants

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

6) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

An emergency prohibition order served because the dwelling has a category one hazard that poses an immediate risk to the occupants (section 43, Housing Act 2004)
Please break this down for 2018/2019, 2019/2020 & 2020/2021.

7) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

A criminal offence under section 72, Housing Act 2004
Please break this down for 2018/2019, 2019/2020 & 2020/2021.

8) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Repayment of rent if occupier(s) was in receipt of housing benefit and applied to a Residential Property Tribunal for repayment of up to 12 months’ rent (ss.73-75, Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

10) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Section 331 of the Housing Act 1985 (causing or permitting overcrowding)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

11) How much (£) do these prosecutions cost on average for the local authority?

12) How much (£) does a civil penalty cost the local authority on average?

Summary of response


1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Service of an abatement notice ss.79-82, Environmental Protection Act 1990.
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021. zero

2) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234 of the Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

3) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Prohibition orders relating to category 1 hazards (ss.20, Housing Act 2004).
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

4) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Prohibition orders relating to category 2 hazards (ss.21, Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

5) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
An emergency remedial order (section 40, Housing Act 2004) because the dwelling has a category one hazard that poses an immediate risk to the occupants
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

6) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

An emergency prohibition order served because the dwelling has a category one hazard that poses an immediate risk to the occupants (section 43, Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

7) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

A criminal offence under section 72, Housing Act 2004
Please break this down for
2018/2019 zero
2019/2020 zero2020/2021 zero

8) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Repayment of rent if occupier(s) was in receipt of housing benefit and applied to a Residential Property Tribunal for repayment of up to 12 months’ rent (ss.73-75, Housing Act 2004)

Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

10) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Section 331 of the Housing Act 1985 (causing or permitting overcrowding)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

11) How much (£) do these prosecutions cost on average for the local authority? NA

12) How much (£) does a civil penalty cost the local authority on average? NA

Date responded: 28 June 2021

Disabled residents and evacuation plans

Date submitted: 22 June 2021

Summary of request

Please provide under FOI:
1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment)
2. The number of residents of these blocks who have a disability which would hinder their ability to escape during an emergency
3. The number of 'personal emergency evacuation plans' prepared for the residents recorded in the answer the (2)
4. Your current policy on the identification of disabled residents in your multi-occupancy buildings and the preparation of PEEPs

Summary of response

1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment) – 139 blocks
2. The number of residents of these blocks who have a disability which would hinder their ability to escape during an emergency – This information is not recorded
3. The number of 'personal emergency evacuation plans' prepared for the residents recorded in the answer the (2) – N/A
4. Your current policy on the identification of disabled residents in your multi-occupancy buildings and the preparation of PEEPs – We do hold a list of vulnerable tenants in the fire boxes on site but we do not hold any PEEPS

Date responded: 15 July 2021

Number of pubs that have closed

Date submitted: 17 June 2021

Summary of request

1. The number of registered pubs that have closed between 1st March 2020 and 31st May 2021.
2. The number of registered pubs that have been bought between 1st March 2020 and 31st May 2021.
3. The number of pubs that have been sold between 1st March 2020 and 31st May 2021.
4. The number of applications made to transfer a license from one holder to another between 1st March 2020 and 31st May 2021.
5. The number of pub licenses that have been surrendered between 1st March 2020 and 31st May 2021.
6. The number of pub licenses that have lapsed between 1st March 2020 to 31st May 2021.
Please provide the information in excel format where possible, broken down by month between the times stated.

Summary of response

The details that we’ll be able to retrieve from the licensing database are as follows and there is not a generic or specific licence for ‘pubs’ but instead for any business that obtains a licence to sell alcohol

We cannot supply data only being specific to ‘pubs’ and the requirement for points 2 and 3 is not collected or available.

Sale or purchase will be a requirement under Land registry but not a licensing authority:

1. The number of registered pubs that have closed between 1st March 2020 and 31st May 2021.
No – premises licences are issued to many varieties of business by this authority and not just in the general category as a ‘pub’ but instead as a ‘Premises Licence with Alcohol’ (PLWA). That category includes restaurants, cafes and public houses under the licence type. It is not possible to define the licences by pub or other type of business.
Where a licensed pub has cause to close, it does not require a notification to the licensing authority unless the licence is transferred or surrendered.
2. The number of registered pubs that have been bought between 1st March 2020 and 31st May 2021.
No – data and information relating to the purchase or sale of pubs is not available or provided by tenants or leaseholders
3. The number of pubs that have been sold between 1st March 2020 and 31st May 2021.
No – See 2 above – data and information relating to the purchase or sale of pubs is not available or provided by tenants or leaseholders
4. The number of applications made to transfer a license from one holder to another between 1st March 2020 and 31st May 2021.
The data for the number of PLWA licences transferred can be supplied and may include other businesses not being pubs (see 1 above)
5. The number of pub licenses that have been surrendered between 1st March 2020 and 31st May 2021.
See 4 above as data will be generic for all PLWA’s that includes other licensed businesses
6. The number of pub licenses that have lapsed between 1st March 2020 to 31st May 2021.

Upon grant of a licence, a PLWA is indefinite unless transferred, surrender or reviewed. Data relating to ‘lapse’ will not be possible as licence dates are indefinite periods

Please provide the information in excel format where possible, broken down by month between the times stated.

No – the data can only be retrieved between the dates requested (1st March 2020 and 31st May 2021.)

Date responded: 7 July 2021

Protections afforded by Local Authorities to young LGBT people in their area

Date submitted: 16 June 2021

Summary of request

General
1. Do you accept a duty to provide assistance to someone who is threatened with/experiencing homelessness as a result of homophobia/transphobia?

a. Do you keep records of the number of young people (up to age 25) in your housing area considered to be in priority need due to becoming homeless for this reason?

b. Can you provide detailed breakdowns for these individuals? That is, number who fell into this category, and the numbers for whom you provided housing assistance when they were threatened with/experiencing homelessness due to homophobia or transphobia in their home?

Breakdowns would be helpful if you have them, including how many you rehoused for this reason (full Housing Duty), and other outcomes (such as providing advice or information, or help with deposit) in the last 12, 24 and 36 months?
2. Where you have re-housed young people, do you record the proportion of individuals so housed who have been re-housed locally? If so, what is it for the last 12, 24, 36 months?
3. Do you record the numbers of young people in your housing area who have sought to be rehoused for this reason and who you have rejected? Again, if available, numbers for the last 12, 24 and 36 months, as well as actual outcomes?
4. Do you maintain any specific guidelines in respect of how to identify and deal with young people who fall into this category? What are they?
5. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Social Services
1. Do you keep records of the number of young people in your housing area who have sought to be rehoused due to homophobia or transphobia in their home? How many individuals have you dealt with for this reason in the last 12, 24 and 36 months?
2. How have these cases been resolved: again, figures for the last 12, 24 and 36 months?
3. Do you maintain any specific guidelines in respect of dealing with young people who fall into this category? What are they?
4. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Summary of response

The information request falls under two heads: general housing policy – See answers below
and the approach taken to assessing individual need by Social Services – Information not held by the District Council.

General
1. Do you accept a duty to provide assistance to someone who is threatened with/experiencing homelessness as a result of homophobia/transphobia? - Yes

a. Do you keep records of the number of young people (up to age 25) in your housing area considered to be in priority need due to becoming homeless for this reason? - No, but ‘fleeing harassment’

b. Can you provide detailed breakdowns for these individuals? That is, number who fell into this category, and the numbers for whom you provided housing assistance when they were threatened with/experiencing homelessness due to homophobia or transphobia in their home? - N/A

Breakdowns would be helpful if you have them, including how many you rehoused for this reason (full Housing Duty), and other outcomes (such as providing advice or information, or help with deposit) in the last 12, 24 and 36 months? - N/A
2. Where you have re-housed young people, do you record the proportion of individuals so housed who have been re-housed locally? If so, what is it for the last 12, 24, 36 months? - No
3. Do you record the numbers of young people in your housing area who have sought to be rehoused for this reason and who you have rejected? Again, if available, numbers for the last 12, 24 and 36 months, as well as actual outcomes? - No
4. Do you maintain any specific guidelines in respect of how to identify and deal with young people who fall into this category? What are they? - No
5. Have you worked with any LGBT groups in developing these guidelines? Which ones? - N/A

Social Services
1. Do you keep records of the number of young people in your housing area who have sought to be rehoused due to homophobia or transphobia in their home? How many individuals have you dealt with for this reason in the last 12, 24 and 36 months?
2. How have these cases been resolved: again, figures for the last 12, 24 and 36 months?
3. Do you maintain any specific guidelines in respect of dealing with young people who fall into this category? What are they?
4. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Date responded: 7 July 2021

Waiting list for gargages in Newton Poppleford

Date submitted: 9 June 2021

Summary of request

Please could you tell me: how many people are currently on the waiting list for a council garage in Newton Poppleford

Summary of response

In Newton Poppleford we have 23 people waiting; 11 Council or Housing Association tenants and 12 private.



Date responded: 15 June 2021

Party Wall Agreement for The Moridunum between EDDC and Fosseway Transition Limited

Date submitted: 5 June 2021

Summary of request

I request a copy of the Party Wall Agreement for The Moridunum, The Esplanade, Seaton between EDDC and Fosseway Transition Limited

Summary of response

The sale of the Moridunum and disused toilet is still active with no sale yet agreed. The Party Wall Agreement is a commercially sensitive document containing sensitive information relating to the Council's property and also that of the other party. We believe that the disclosure of the document would be detrimental to ongoing negotiations or those undertaken with any other interested party. Therefore the information you have requested is withheld under Section 43(2) of the FOI Act 2000 where the disclosure of the information would, or would be likely to, prejudice or harm the Council’s commercial interests, or those of an individual, a company or any other legal entity.

Date responded: 17 June 2021

Recycling and stats

Date submitted: 3 June 2021

Summary of request

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle?

Do you know roughly the amount of recycling you get sent every year in tonnes?

What percentage of recycling is turned away simply because it's not been cleaned?

One of the things we are looking at specifically is single-use plastic in the country, out of the plastic that's sent to you what would you say is the percentage that is actually non-recyclable?

We've been thinking especially about gluesticks, gluesticks do vary from the area, specifically in the local area do you advise that they just go into the landfill due to the adhesive?

Summary of response

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle?
Information not held

Do you know roughly the amount of recycling you get sent every year in tonnes?
We don’t get sent recycling but we collect an average of 1903 tonnes per month from East Devon households.

What percentage of recycling is turned away simply because it's not been cleaned?
It’s sent for re-processing from our depot so the reject material information would need to be obtained from re-processors.

One of the things we are looking at specifically is single-use plastic in the country, out of the plastic that's sent to you what would you say is the percentage that is actually non-recyclable?
We don’t get sent plastics as we collect it. Non-recyclable plastics are rejected at the kerbside as much as possible so the contamination level is fairly low.

We've been thinking especially about gluesticks, gluesticks do vary from the area, specifically in the local area do you advise that they just go into the landfill due to the adhesive?
We would advise to place into the wheeled bin. This does not go to landfill but an ‘energy from waste’ plant. Some local schools also collect glue sticks and are part of a local scheme.



Date responded: 30 June 2021

Number of burials

Date submitted: 1 June 2021

Summary of request

Please could you let me know the number of cremations and burials that have taken place in the East Devon District Council area for each of the following years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020

Summary of response

Here is the data regarding burials in East Devon for the cemeteries that we are responsible for only. EDDC doesn't manage a crematorium and so there is no data to provide for the number of cremations. Records for burials wasn't collected and isn't available pre 2018.

Data for Burials (B) and Interment of Cremated Remains (I) from 2018 per cemetery is as follows:

Sidmouth Cemetery
No. interment / burials 2018 /2019 = 19 (B) 17 (I)
No. interment / burials 2019 /2020 = 18 (B) 23 (I)
No. interment / burials 2020 /2021 = 26 (B) 8 (I)

Sidbury Cemetery:
No. interment / burials 2018 /2019 = 8 (B) 6 (I)
No. interment / burials 2019 /2020 = 8 (B) 3 (I)
No. interment / burials 2020 /2021 = 12(B) 3 (I)

Seaton
No. interment / burials 2018 /2019 = 36 (B) 17 (I)
No. interment / burials 2019 /2020 = 19 (B) 22 (I)
No. interment / burials 2020 /2021 = 29 (B) 12 (I)

Date responded: 2 June 2021

CIL and S106 monies

Date submitted: 31 May 2021

Summary of request

1. What are the total number of households in your area?
2. How many commercial properties within your area are currently empty?
3. How many households pay council tax to the authority?
4. How many households are claiming a single person’s occupancy?
5. How many people are on a local authority housing waiting list for housing in your area?
6. How many people within your area are currently considered to be homeless?
7. Over the past 5 years, how many residential properties have been constructed?
8. Over the past 5 years, how much money has the authority received from CIL and Section 106 agreements?

Summary of response

1. What are the total number of households in your area? - 71008
2. How many commercial properties within your area are currently empty? - The requested information is available on our website and is updated on a quarterly basis at https://eastdevon.gov.uk/access-to-information/transparency-code/transparency-code-information/ You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

3. How many households pay council tax to the authority? - 71008
4. How many households are claiming a single person’s occupancy? - 22637
5. How many people are on a local authority housing waiting list for housing in your area? - 4916 households on Devon Home Choice
6. How many people within your area are currently considered to be homeless? - 39 households in temp accommodation; 240 open applications; 55 of which in relief duty
7. Over the past 5 years, how many residential properties have been constructed? - This information can be searched from our online planning portal at Applications Search (eastdevon.gov.uk) You can obtain the information you have requested by selecting from the search criteria such as the application type, status and development type. You will need to fill in the date to and from parameters. You can also put in keywords such as ‘residential’ into the ‘Description keyword’ tab, select approved from the ‘Status’ tab and input the date parameters and this will bring up all applications for residential properties, which will include for example conversions from commercial properties to residential. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

8. Over the past 5 years, how much money has the authority received from CIL and Section 106 agreements? - Annual reports via link below. This shows income and expenditure on an annual basis.
2019/20
2018/19
2017/18
2016/17

Community Infrastructure Levy (CIL) - CIL Annual Reports - East Devon

An annual report has not yet been produced for 2020/21.

The headline figures for 2020/21 are

CIL
Collected 1,608,110.71
Spent on Neighbourhood Proportion - 420,345.80
Spent on CIL Infrastructure - 187,500.00
Spent on CIL Admin - Not reconciled

S106
Collected - 837,101 Inc/Collected
Spent - 412,737 Exp




Date responded: 30 June 2021

Disabled tenants in 1st floor plus accommodation

Date submitted: 20 May 2021

Summary of request

1. How many Disabled people do you have living in your accommodation in properties that are on the first floor or above (ie non-ground floor properties), across your council area?
2. How many residents do you have with personal emergency evacuation plans in council accommodation?

Summary of response

1. How many Disabled people do you have living in your accommodation in properties that are on the first floor or above (i.e. non-ground floor properties), across your council area? – This information is not recorded
2. How many residents do you have with personal emergency evacuation plans in council accommodation? – We do hold a list of vulnerable tenants in the fire boxes on site but we do not hold any PEEPS.

Date responded: 15 June 2021

Moridunum and disused toilets at The Esplanade Seaton

Date submitted: 19 May 2021

Summary of request

A request for the written exchanges and/or minutes of meetings with the latest proposed purchaser of the Moridunum and disused toilets at The Esplanade Seaton.

Summary of response

You have requested a copy of the written exchanges and/or minutes of meetings with the latest proposed purchaser of the Moridunum and disused toilets at The Esplanade Seaton.

The sale of the Moridunum and disused toilet is still active with no sale yet agreed. We believe that the disclosure of any written exchanges and/or minutes of meetings with the latest proposed purchaser would be detrimental to negotiations with any other party. Therefore the information you have requested is withheld under Section 43(2) of the FOI Act 2000 where the disclosure of the information would, or would be likely to, prejudice or harm the Council’s commercial interests, or those of an individual, a company or any other legal entity.

Date responded: 17 June 2021

Windows 7 operating systems

Date submitted: 19 May 2021

Summary of request

1. How many instances of the Microsoft Windows 7 Operating System are currently in operation across your entire network? How many devices such as kiosks, lap tops etc are still running Windows 7?

2. How many instances of the Microsoft Windows XP Operating System are currently in operation across your entire network ? How many devices such as kiosks, lap tops etc are still running Windows XP?

3. Who is the officer responsible for maintaining and delivering legacy applications to all your users?

Summary of response

1. How many instances of the Microsoft Windows 7 Operating System are currently in operation across your entire network? How many devices such as kiosks, lap tops etc are still running Windows 7? - 0 (Zero)

2. How many instances of the Microsoft Windows XP Operating System are currently in operation across your entire network ? How many devices such as kiosks, lap tops etc are still running Windows XP? - 0 (Zero)

3. Who is the officer responsible for maintaining and delivering legacy applications to all your users? - David Sercombe, Head of Business Systems. David.sercombe@strata.solutions.

Date responded: 16 June 2021

Date submitted: 14 May 2021

Summary of request

In relation to the collection of party political subscriptions from councillors allowances in

2019-2020
and
2020-2021

1. Does the council collect, from councillors allowances, funds which are then passed to a political party?
2. Please give the reason why the council is collecting, from councillors allowances, funds for a political party
3. Please advise the annual amount collected and paid to each individually named political party
4. Has NI and Tax been deducted before the funds are collected?
5. What is the cost to the council for making these deductions and arranging bank transfers or cheque payments?
6. What bank charges are incurred in transferring the funds or cheque payments?

Summary of response

1. Does the council collect, from councillors allowances, funds which are then passed to a political party? - No we don’t and there is no provision in the member’s allowances scheme for there to be either, and we have never been asked by a Cllr to do so. 2. Please give the reason why the council is collecting, from councillors allowances, funds for a political party - N/A 3. Please advise the annual amount collected and paid to each individually named political party - N/A 4. Has NI and Tax been deducted before the funds are collected? - N/A 5. What is the cost to the council for making these deductions and arranging bank transfers or cheque payments? - N/A 6. What bank charges are incurred in transferring the funds or cheque payments? - N/A

Date responded: 9 June 2021

Beach cafe leases in Beer

Date submitted: 14 May 2021

Summary of request

1) How long are leases for each beach cafe and do they need to be renegotiated with change of ownership?
2) when was each current lease negotiated and signed?
3) what is the annual charge for beach hut concessions, I beleive there are currently 4?
4) what is the annual charge for the deck chair concessions, I beleive there are currently 3

Summary of response

1) How long are leases for each beach cafe and do they need to be renegotiated with change of ownership?
West 1 Kiosk & Beach huts - 7 years as of 1/04/2010
E1 Kiosk - 7 years as of 1/04/2010
E2 Kiosk – 7 years as of 1/4/2011
Leases continue until renewed or terminated at which point they are reviewed.

2) when was each current lease negotiated and signed?
West 1 (lease includes kiosk timber platform and 12 beach huts) 29/09/2009
E1 – 01/10/2009
E2 – 12/10/2010

3) what is the annual charge for beach hut concessions, I believe there are currently 4?
West 1 – £1500 including kiosk (Renewal negotiations ongoing)
Beach Huts E1 - £650 (Renewal negotiations ongoing)
Beach Huts E2 – £750 (Renewal negotiations ongoing)
E3 beach huts - £395 (Renewal negotiations ongoing)

4) what is the annual charge for the deck chair concessions, I believe there are currently 3?
W1 - £290
E1 - £290
E2 - £320
E3 - £250

Date responded: 9 June 2021

Garage waiting list

Date submitted: 21 April 2021

Summary of request

How many council tenants are currently on EDDC Sidmouth Garage Waiting List?
How many council tenants have put their names down and are still on the garage waiting list for time period between October 2010 and August 2015?
Do you still offer each vacant garage to any Sidmouth council tenant on waiting list irrespective of their address?
Do you still send a letter to each tenant next on the list offering each vacant garage that comes up?

Summary of response

How many council tenants are currently on EDDC Sidmouth Garage Waiting List?
27

How many council tenants have put their names down and are still on the garage waiting list for time period between October 2010 and August 2015?
0

Do you still offer each vacant garage to any Sidmouth council tenant on waiting list irrespective of their address?
Yes

Do you still send a letter to each tenant next on the list offering each vacant garage that comes up?
No we contact by telephone and email first. If no response then a letter is sent.

Date responded: 6 May 2021

Internet security threats

Date submitted: 13 April 2021

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats

2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation annually spend for each of the contracts?
3. What is the description of the services provided for each contract?
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of Licenses (ONLY APPLIES TO CONTRACT 3)

Summary of response

As always figures are for all 3 councils (Exeter City Council, Teinbridge District Council and EDDC) not just EDDC unless otherwise stated.

1. Firewall

1) Who is the existing supplier for this contract? - Lan2Lan
2) What does the organisation spend for each of contract? - £24,000 - total cost of contract over 3 years and included new hardware.
3) What is the description of the services provided for each contract? Please do not just state firewall.
a. - Software Updates
b. - 8x5 Email Support
c. - Return to Factory Hardware Replacement
d. - Web Content Filtering Service
e. - Anti-Virus Service
f. - Intrusion Prevention Service
g. - Anti-Spam Service
h. - DLP (Data Loss Prevention Service)

4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Information withheld
5) What is the expiry date of each contract? - Q2 2024
6) What is the start date of each contract? - Q2 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) – N/A

2. Anti-virus
1) Who is the existing supplier for this contract? - Epic Networks
2) What does the organisation spend for each of contract? - £7333k + VAT Annual total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - AV licences for PC, virtual desktop and network
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5) What is the expiry date of each contract? - May 2023
6) What is the start date of each contract? - May 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) – 2810

3. Microsoft Enterprise Agreement
1) Who is the existing supplier for this contract? - Softcat
2) What does the organisation spend for each of contract? - £330k pa (Users) £82k pa (servers). Prices ex VAT
3) What is the description of the services provided for each contract? Please do not just state firewall. - Microsoft licences
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5) What is the expiry date of each contract? - 31/03/2024
6) What is the start date of each contract? - 01/04/21
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 1900

Date responded: 15 April 2021

Everyone In programme - COVID-19 response

Date submitted: 9 April 2021

Summary of request

I would be hugely grateful of you could provide me with answers to the following that relate to the Everyone In programme, which aimed to move rough sleepers in accommodation and support them (as part of the COVID-19 response):
1. How much funding did your council receive from MHCLG as part of the initial ‘Everyone In’ programme (March 2020)?
2. Between the start of Everyone In (26/03/2020) and the 31st March 2021, what was the total spend on sustaining the support for rough sleepers as part of Everyone In (i.e., keeping people in accommodation, providing services they needed)?
3. Please list all of the additional funding sources that you have used between 26/03/2020 and 31/03/2021 to support this effort? (i.e., if your council spent more on ‘Everyone In’ than the initial funding provided, where did this come from?).
4. How many people were housed under ‘Everyone In’ in your council area?
5. How many of these have been re-settled?
6. And how many have returned to rough sleeping (at the time of completing this request)?

Summary of response

1. How much funding did your council receive from MHCLG as part of the initial ‘Everyone In’ programme (March 2020)? - £1650
2. Between the start of Everyone In (26/03/2020) and the 31st March 2021, what was the total spend on sustaining the support for rough sleepers as part of Everyone In (i.e., keeping people in accommodation, providing services they needed)? - £15799
3. Please list all of the additional funding sources that you have used between 26/03/2020 and 31/03/2021 to support this effort? (i.e., if your council spent more on ‘Everyone In’ than the initial funding provided, where did this come from?). - General Fund
4. How many people were housed under ‘Everyone In’ in your council area? - 12
5. How many of these have been re-settled? - 9
6. And how many have returned to rough sleeping (at the time of completing this request)? - 0

Date responded: 13 April 2021

Coronavirus grant schemes

Date submitted: 25 March 2021

Summary of request

• Local Restrictions Support Grants (LRSG)
• Additional Restrictions Support Grant (ARG)
• Small Business Grants Fund (SBGF) - closed August 2020
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) - closed August 2020
• Local Authority Discretionary Grants Fund (LADGF) - closed August 2020

Please provide the following information for each of the schemes above separately:
1. How much money has been issued from the start of the scheme to date and to how many businesses?
2. How much money has been assessed as obtained fraudulently and how many businesses have been involved?
3. How much of the money identified in the answer to Q2 has been recovered to date?
4. Where fraud was identified how many of those cases have been referred to the authorities to date?
5. How much has been issued in error and to how many businesses? For each please explain what the error was.
6. How much of the money issued in error identified in Q5 has been recovered to date?
7. What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?

Summary of response

• Additional Restrictions Support Grant (ARG)
• How much money has been issued from the start of the scheme to date and to how many businesses?
As of 18.04.21, EDDC has spent £2,444,992 on 1,313 ARG grant payments to 529 applicants
• How much money has been assessed as obtained fraudulently and how many businesses have been involved?
We have no evidence of ARG having been obtained fraudulently as at 20.04.21
• How much of the money identified in the answer to Q2 has been recovered to date?
N/A
• Where fraud was identified how many of those cases have been referred to the authorities to date?
We rejected one application we believed to be fraudulent on assessment prior to any payment being approved.
We reported this attempt to claim ARG to the NAFN
• How much has been issued in error and to how many businesses? For each please explain what the error was.
One combined ARG payment of £5669 has been paid to a company that applied in error
They had been awarded a LRSG Closed grant which makes them ineligible for ARG
• How much of the money issued in error identified in Q5 has been recovered to date?
We are currently requesting repayment of the £5669. It will be reported to the NAFN if funds are not repaid
• What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?
See EDDC’s ARG Web page with guidance on eligibility as well as our ARG Policy

• Local Authority Discretionary Grants Fund (LADGF) - closed August 2020
• How much money has been issued from the start of the scheme to date and to how many businesses?
£2,410,500 was awarded in grants to 246 businesses
• How much money has been assessed as obtained fraudulently and how many businesses have been involved?
Nil
• How much of the money identified in the answer to Q2 has been recovered to date?
N/A
• Where fraud was identified how many of those cases have been referred to the authorities to date?
N/A
• How much has been issued in error and to how many businesses? For each please explain what the error was.
N/A
• How much of the money issued in error identified in Q5 has been recovered to date?
N/A
• What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?
Business Rates policies - East Devon

Date responded: 22 April 2021

Waiting list for allotment plots

Date submitted: 21 March 2021

Summary of request

1) The number of applications the Council has received for an allotment plot for the years 2016, 2017, 2018, 2019 and 2020

2) The number of allotment sites there are in East Devon for which the Council has access to waiting list data.

3) The total number of plots at these sites.

4) The number of people who are currently on the waiting list for an allotment plot.

Summary of response

1) The number of applications the Council has received for an allotment plot for the years 2016, 2017, 2018, 2019 and 2020
2016 – Only 4 currently on the waiting list - many have already been assigned plots. Once this is done there is no way on our System to check when they joined the waiting list.
2017 – Only 5 on WL – as above.
2018 – 16 on WL – as above
2019 – 27 on WL
2020 – 27 on WL

2) The number of allotment sites there are in East Devon for which the Council has access to waiting list data. - There are 3 sites that have waiting lists.

3) The total number of plots at these sites. - 77 plots in total.

4) The number of people who are currently on the waiting list for an allotment plot. - 102 on waiting lists.

Date responded: 25 March 2021

External tracing agent for empty privately owned residential properties

Date submitted: 16 March 2021

Summary of request

1. Does the council currently use the services of an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property?
2. If so, which firm(s) has the council worked with?
3. Please provide the name, email address and direct telephone number of the officer or team that manages or monitors private residential empty homes matters.

Summary of response

1. Does the council currently use the services of an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property? - No we currently do not use an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property.
2. If so, which firm(s) has the council worked with? - N/A
3. Please provide the name, email address and direct telephone number of the officer or team that manages or monitors private residential empty homes matters - N/A

Date responded: 25 March 2021

Furloughed staff

Date submitted: 14 March 2021

Summary of request

Please can you confirm how many staff were furloughed in each month between March 2020 - February 2021?

Summary of response

Info as follows:
March 2020 - 7
April 2020 - 9
May 2020 - 25
June 2020 - 25
July 2020 - 14
August 2020 - 8
September 2020 - 7
October 2020 - 4
November 2020 - 4
December 2020 - 1
January 2021 - 6
February 2021 - 6

Date responded: 8 April 2021

Covid Grant Fraud

Date submitted: 13 March 2021

Summary of request

Please could you breakdown the following information from 1 March 2020 to 28 February 2021.

Q1) How many overpayments did your council identify for claims made as part of Covid-related government grant schemes it administered (for example, but not limited to: small business rates grant scheme; retail, hospital and leisure grant scheme) over the stated period?

1a) If such overpayments did occur, please could you tell me the total frequency of/ reasons for /such overpayment (for example, but not limited to: 'payment error', 'ineligible claim', 'fraudulent claim').

1aa) For each of these overpayments please can you state: the cost to the council of the overpayment amount (in £); how much of its total has been recovered (in £) as of the current date, and how much money (in £) is outstanding as of the current date.

So, for instance, taking the 'fraudulent claim' category as an example, your council may have made overpayments worth £300,000 for 30 fraudulent claims, recovered £25,000 for 2 of them as of the current date, meaning there is £275,000 outstanding for 28.

1b) In relation to the identified fraudulent claims, please can you break this information down in terms of what kind of fraud occurred (for example, but not limited to: 'organised fraud').

Summary of response

Q1) How many overpayments did your council identify for claims made as part of Covid-related government grant schemes it administered (for example, but not limited to: small business rates grant scheme; retail, hospital and leisure grant scheme) over the stated period? - 10

1a) If such overpayments did occur, please could you tell me the total frequency of/ reasons for /such overpayment (for example, but not limited to: 'payment error', 'ineligible claim', 'fraudulent claim'). - All claims were claimant error

1aa) For each of these overpayments please can you state: the cost to the council of the overpayment amount (in £); how much of its total has been recovered (in £) as of the current date, and how much money (in £) is outstanding as of the current date. - 5 @ £10,000 fully recovered, 3 @ £10,000 - £0.0 has been recovered, 1 @ £10,000 - £1997.62 recovered and 1 @ £25,000 - £0.0 has been recovered. Therefore £115,000.00 claimed in error of that £51,997.62 has been collected and £63,002.38 remains outstanding.

So, for instance, taking the 'fraudulent claim' category as an example, your council may have made overpayments worth £300,000 for 30 fraudulent claims, recovered £25,000 for 2 of them as of the current date, meaning there is £275,000 outstanding for 28.

1b) In relation to the identified fraudulent claims, please can you break this information down in terms of what kind of fraud occurred (for example, but not limited to: 'organised fraud'). - N/A

Date responded: 18 March 2021

Eligible rent for Housing Benefit claims in exempt supported accommodation

Date submitted: 10 March 2021

Summary of request

• What is the average eligible rent for Housing Benefit claims where the claimant resides in exempt supported accommodation and is of working age?
• For the above cases, how much of the eligible rent is attributed to “rent”
• For the same cases, how much of the eligible rent is attributed to “eligible service charges”

Summary of response

• What is the average eligible rent for Housing Benefit claims where the claimant resides in exempt supported accommodation and is of working age? - £217.19

• For the above cases, how much of the eligible rent is attributed to rent - We do not hold this information

• For the same cases, how much of the eligible rent is attributed to eligible service charges - We do not hold this information

Date responded: 8 April 2021

Submissions made to the Independent Review of Administrative Law and Judicial Review Committee

Date submitted: 9 March 2021

Summary of request

1. Did East Devon District Council send submissions to the Independent Review of Administrative Law and Judicial Review in response for its request for evidence?

2. If so, what are the exact contents of those submissions to the Independent Review?

Summary of response

1.Did East Devon District Council send submissions to the Independent Review of Administrative Law and Judicial Review in response for its request for evidence? - No

2.If so, what are the exact contents of those submissions to the Independent Review? - No Information held

Date responded: 10 March 2021

Council office lighting

Date submitted: 9 March 2021

Summary of request

Do you have any Filament Light-bulbs in buildings (offices etc.), if so are these scheduled to be upgraded, if so when? Also please provide number of filament bulbs.
Do you have a current count of how many LED bulbs you are using
Do you have any Halogen Bulbs, if so are these scheduled to be upgraded, if so when? Also please provide number of Halogen bulbs.
Can you provide me with your average yearly costs of replacing/upgrading bulbs and the price paid per bulb.
Can you provide me with your energy usage from lighting council buildings broken down by each month from Jan - December 2020. (If this information is not available, total building energy consumption will suffice)
Do you have a policy for light bulb purchases currently in place
What percentage of your lighting is using efficient LED Luminaries

Summary of response

Q Do you have any Filament Light-bulbs in buildings (offices etc.), if so are these scheduled to be upgraded, if so when?
A. The council’s ambition is to replace all tungsten filament bulbs in our properties with LED energy saving bulbs. I would also confirm that our electricity supply is100% renewable.

Q Also please provide number of filament bulbs.
A. To accurately count how many filament bulbs there are in the councils 432 Building assets would take an officer over the permitted 18 hrs and is therefore exempt under section 12 of the FOI Act 2000.

Q Do you have a current count of how many LED bulbs you are using
A. No, but the vast majority of the properties now have LED lamps and fittings.

Q. Do you have any Halogen Bulbs, if so are these scheduled to be upgraded, if so when?
A. No schedule for upgrade at this time.

Q. Also please provide number of Halogen bulbs.
A. To accurately count how many halogen bulbs there are in the councils 432 Building assets would take an officer over the permitted 18 hrs and is therefore exempt under section 12 of the FOI Act 2000.

Q. Can you provide me with your average yearly costs of replacing/upgrading bulbs and the price paid per bulb.
A. We won’t have the granular detail for light bulbs however please see below for total energy consumption figures.


Electricity Usage Corporate Buldings January - December 2020

January 101,964.43
February 82,642.88
March 71,665.66
April 60,612.25
May 111,256.36
June 131,537.46
July 124,226.58
August 90,255.58
September 104,769.16
October 140,690.24
November 140,863.02
December 157,961.11


Q Can you provide me with your energy usage from lighting council buildings broken down by each month from Jan - December 2020. (If this information is not available, total building energy consumption will suffice)
A. We won’t have the granular detail for lighting however please see below for total energy consumption figures. Please see answer to previous question.

Q. Do you have a policy for light bulb purchases currently in place
A. See response to the first question

Q. What percentage of your lighting is using efficient LED Luminaries
A. We do not have an exact percentage but we would anticipate circa 90-95%

Date responded: 25 March 2021

Public Electric Charge Points

Date submitted: 8 March 2021

Summary of request

1. Public Charge Point Locations and the type of electric vehicle charger:
a. What is it’s rated power delivery?;
b. Which of these are on-street chargepoints accessible 24/7, not in car parks nor service stations?
c. Which CPOs are operating these chargepoints?
d. What is the cost charged at each chargepoint per kWh?
2. Record of all public electric vehicle charging events in 2018-2019, 2019-2020, 2020-2021:
a. Including the recorded times the charging event begins and ends using the public charge points;
3. Charging Speeds for each public charging event;
4. The recorded Kwh used for each public charging event;
5. Do you have a dedicated EV strategy?
6. Have you published an EV tender in the last six months?
7. What type of funding streams have you used to deliver EV charging points?
8. How many chargepoints have you installed per year for 2018, 2019, 2020?
9. What is your predicted roll-out of chargepoints in 2021 and 2022?

Summary of response

The requested information is not held by the District Council. However EDDC has personally installed 4 at the main Council Offices car park in Honiton for staff use only.

With regards to public charge points please see a news release regarding a scheme to install at least 25 electric car charging points in Devon at https://eastdevondistrc-newsroom.prgloo.com/news/electric-car-charge-points-to-be-installed-in-east-devon-car-parks
The so-called DELETTI project is being led by Devon County Council in partnership with East Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council and West Devon District Council and is scheduled to be complete by December 2021. You will need to redirect your FOI to Devon County Council.

Date responded: 9 March 2021

Mobile phone bills claimed under expenses

Date submitted: 4 March 2021

Summary of request

Could you please provide, for the previous 24 months, the contract mobile phone bills claimed under expenses. Ideally on a monthly basis, but a yearly basis would also be okay

Summary of response

The Council does not reimburse mobile phone costs. Where an employee is required to make business calls for work as part of their role then they are provided with a work mobile phone.

Date responded: 5 March 2021

Illegal evictions

Date submitted: 2 March 2021

Summary of request

Between the dates of 16th March 2020 and 1st March 2021, please tell me:

1) how many people, or concerns, contacted the council to advise of an illegal eviction by a landlord in the area you cover?

2) How many of these cases have been investigated and by whom?
3) How many of these cases have resulted in a court order?
4) How many of these cases of illegal evictions were because tenants fell into rent arrears due to the pandemic?
5) How many tenants whom have been illegally evicted are now in hostels and other temporary accommodation?

6) How many of these cases involve children?

7) How many have been offered alternative housing outside of the borough and how far away? (Please answer in miles)

Summary of response

Between the dates of 16th March 2020 and 1st March 2021, please tell me:

1) how many people, or concerns, contacted the council to advise of an illegal eviction by a landlord in the area you cover? 1

2) How many of these cases have been investigated and by whom? 1
3) How many of these cases have resulted in a court order? 0
4) How many of these cases of illegal evictions were because tenants fell into rent arrears due to the pandemic? 0
5) How many tenants whom have been illegally evicted are now in hostels and other temporary accommodation? 0

6) How many of these cases involve children? 0

7) How many have been offered alternative housing outside of the borough and how far away? (Please answer in miles) 0

Date responded: 24 March 2021

White Male 50+ Recruitment

Date submitted: 26 February 2021

Summary of request

I would like to know the answers to these two questions:
· What percentage of successful applicants to all jobs at your council were white males over 50-years-old in 2016, 2017, 2018, 2019 and 2020?
· What percentage of all applicants to all jobs at your council were white males over 50-years-old in 2016, 2017, 2018, 2019 and 2020?

Summary of response

Thank you for your FOI enquiry. The requested information is not held. We delete data over 6 months old of all unsuccessful applicants including applications which would contain the information you have requested. This ensures we comply with data protection requirements in not retaining data we have no use for and do not need. Therefore we are unable to calculate the % values being asked for in the FOI request.

Date responded: 23 March 2021

Discrimination of workers aged over 50

Date submitted: 26 February 2021

Summary of request

Please provide anonymised information from 01/01/2016 - 31/12/2020 about the following:

• Do you have any specific age friendly practices to support the recruitment of older workers aged over 50? Yes or no. If yes, please outline your policy briefly.
• Are job descriptions for posts advertised externally assessed for ageist language that could exclude older workers? Yes or no. If yes, please state which online word checkers you have used.
• How many any age discrimination claims by workers aged over 50 have been made against your organisation in courts or tribunals in the last 5 years? For each case, please supply court/tribunal reference

Summary of response

• Do you have any specific age friendly practices to support the recruitment of older workers aged over 50? Yes or no. If yes, please outline your policy briefly.

No

• Are job descriptions for posts advertised externally assessed for ageist language that could exclude older workers? Yes or no. If yes, please state which online word checkers you have used.

All job descriptions use a standard format that is designed to ensure non discrimination

• How many any age discrimination claims by workers aged over 50 have been made against your organisation in courts or tribunals in the last 5 years? For each case, please supply court/tribunal reference

None

Date responded: 18 March 2021

Dog bins

Date submitted: 24 February 2021

Summary of request

Requirement: Contract details regarding EDDC and Suez for the collection from Dog bins and the annual cost of this specific contract for the year 2019-2020.

Summary of response

The emptying of dog bins is not a separate contract. The operations are encompassed in the overall SUEZ contract and the costs are included in the base contract payment and is not an individual payment item. We are not able to separate out this cost.

Date responded: 15 March 2021

Protected characteristics of age-group, gender and ethnicity for successful and unsuccessful job applicants

Date submitted: 23 February 2021

Summary of request

• Please provide anonymised raw data for the protected characteristics of age-group, gender and ethnicity for successful and unsuccessful job applicants to all roles at Local Government Officer level (or equivalent) at your council over the period ranging from 01/01/2016 - 31/12/2020.

Summary of response

Information not held.

The authority does not retain applicant data longer than 6 months after the closing date of the position. In addition we do not have the facility to be able to report on individual data fields of an online application form to be able to extract this information. The provision of this data is not mandatory on the application form and employees are not required to provide this information.

Date responded: 18 March 2021

Wood burning stove fines

Date submitted: 22 February 2021

Summary of request

I would like to know: How many fines have you issued for the illegal use of woodburning stoves between January 2015 - February 2021? Please can you provide me with a breakdown of the number of fines for each year.

Summary of response

I would like to know: How many fines have you issued for the illegal use of wood burning stoves between January 2015 - February 2021? Please can you provide me with a breakdown of the number of fines for each year. – No fines have been issued regarding wood burning stoves.

I would also like to know if there are any Smoke Controlled Areas in your region, and if so where are they? – East Devon is not a smoke controlled district.

Date responded: 26 February 2021

Council tax reduction scheme

Date submitted: 18 February 2021

Summary of request

Please could you provide me with details of your council tax reduction scheme (sometimes known as council tax support) for working-age claimants for 2021/22.

If you have made any changes from the scheme you operated in 2020/21, please identify those changes.

If you have already published your 2021/22 council tax reduction/support scheme policy document, please provide a link/copy.

Summary of response

Please could you provide me with details of your council tax reduction scheme (sometimes known as council tax support) for working-age claimants for 2021/22 - We do not yet have the final document ready to publish but the scheme is unchanged from 2020/21 apart from a very small amendment allowing us to keep any future changes to the income bands as whole pounds. There are no changes to be made to the bands for 2021/22.

If you have made any changes from the scheme you operated in 2020/21, please identify those changes - As above

If you have already published your 2021/22 council tax reduction/support scheme policy document, please provide a link/copy - Not published yet. Policy for 2021/22 will be published at the following location when available. As it is due for future publication it is exempt under Section 22 of the FOI Act 2000.

https://eastdevon.gov.uk/media/3720170/east-devon-s13a-202021-v4.pdf

Date responded: 2 March 2021

Mobile phone and mobile broadband (data only) connections

Date submitted: 17 February 2021

Summary of request

1. How many employees are at your organisation?

2. How many mobile phone and mobile broadband (data only) connections do you currently have?

3. What is the split between mobile phone and mobile broadband connections?

4. Who is your mobile phone network provider?

5. Did you switch providers on your last renewal?

6. Please provide a monthly breakdown of your total mobile phone contract costs for the 12 months of 2020, and state whether VAT has been included in the numbers given.

7. Does your contract include a hardware, tech or transformation fund?

8. If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract?

9. How have you sourced the contract?

10. What is the contract term length?

11. How long do you have remaining on your current contract?

12. Who is the primary contact for this contract?

Summary of response

1. How many employees are at your organisation? - 498 as at 31.12.2020
2. How many mobile phone and mobile broadband (data only) connections do you currently have? - TDC 653
3. What is the split between mobile phone and mobile broadband connections? - 444 phone / 209 data only
4. Who is your mobile phone network provider? - EE, Vodafone, O2, Gamma, Zero
5. Did you switch providers on your last renewal?- No
6. Please provide a monthly breakdown of your total mobile phone contract costs for the 12 months of 2020, and state whether VAT has been included in the numbers given - Strata is a company that manages the IT services for EDDC, Teignbridge Council and Exeter City Council. Therefore the figures below are for all three coucils. We are not able to provide figures just for EDDC.

Figures - monthly totals are (Includes all 3 authorities) :
EE – £4000 exclusive of VAT
O2 – £300 ex VAT – This increased from £200 in Dec 2020 due to an increase in connections Vodafone – £1100-1200 ex VAT – costs are stable each month Gamma – £638 ex VAT – costs are stable each month Zero – £168 ex vat – costs are stable each month

7. Does your contract include a hardware, tech or transformation fund? - No
8. If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract? - N/A
9. How have you sourced the contract? - Direct Award through Framework agreements
10. What is the contract term length?

EE 36 Months
02 36 Months
Vodafone 24 months
Gamma – Rolling
Zero – Rolling

11. How long do you have remaining on your current contract?

EE – 24 month
O2 – 12 months
Vodafone – 6 months

12. Who is the primary contact for this contract? - Adrian Smith, Head of Infrastructure & Support, Strata Service Solutions adrian.smith@strata.solutions

Date responded: 5 March 2021

Senior Management meeting held on 20th December, 2020

Date submitted: 17 February 2021

Summary of request

Details of a Senior Management meeting held on 20th December, 2020, in connection with sitting-out consents, specifically planning application 20/2834/COU.

Summary of response

You requested the details of a Senior Management meeting held on 20th December, 2020, in connection with sitting-out consents, specifically planning application 20/2834/COU. – The requested information is not held. There was no such meeting on Sunday 20th December 202

Date responded: 5 March 2021

Taxis

Date submitted: 17 February 2021

Summary of request

1) For hackney carriages / black cabs / taxis what vehicles do you currently approve for these licenses?
2) Do you have an age limit for the vehicle with respect to it being able to be registered as a hackney carriage / black cab / taxi? If so, what is the age limit?
3) Do you have an age limit for the vehicle for when it is first licensed with you as a hackney carriage / black cab / taxi e.g. when it moves say from one licensing authority to yours? If so, what is that age limit?
4) Do you also apply (in addition to the age limit) an minimum emissions standard level for when a vehicle is licensed for the first time or for it on an ongoing basis when re-licensed as a hackney carriage / black cab / taxi? E.g. does it need to be at least the Euro 5 emission standard say for its first registration or re-registration of an vehicle previously licensed by you?
5) How many hackney carriage / black cab / taxi vehicles are currently licensed by you?
6) How many hackney carriage / black cab / taxi drivers are currently licensed by you?
7) Do you place any cap on the number of hackney carriage / black cab / taxi vehicle licenses you issue? i.e. is the vehicle fleet capped at all? If so, what is this cap?
8) Do you place any cap on the number of hackney carriage / black cab / taxi driver licenses you issue? i.e. are driver numbers capped at all? If so, what is this cap?
9) For PHV, do you apply an age limit for the vehicle which can be licensed? If so, what is this?
10) For PHV, do you apply an age limit for the vehicle at the time of it's first registration/licensing with you? If so, what is this?
11) Do you also apply in addition to the age limit an minimum emissions standard level for when a vehicle is licensed for the first time or on an ongoing basis as a PHV? E.g. does it need to be at least the Euro 5 emission standard for its first registration or re-registration of an vehicle previously licensed by you?
12) How many PHV vehicles are currently licensed by you?
13) How many PHV drivers are currently licensed by you?
14) Do you place any cap on the number of PHV licenses you issue? i.e. is the vehicle fleet capped at all? If so, what is this cap?
15) Do you place any cap on the number of PHV driver licenses you issue? i.e. are driver numbers capped at all? If so, what is this cap?
16) Are any of the vehicles you license and approve as hackney carriages / black cabs / taxis also permitted to be
licensed/registered as PHVs as well?
17) How do you distinguish between hackney carriage / black cab / taxis and PHV? E.g. only hackney carriages / black cabs / taxis can ply for hire? Use ranks? etc.
18) Is there a specific livery or colour scheme to distinguish hackney
carriages / black cabs / taxis in your area?

Summary of response

1) For hackney carriages / black cabs / taxis what vehicles do you
currently approve for these licenses?
See Section 11: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

2) Do you have an age limit for the vehicle with respect to it being
able to be registered as a hackney carriage / black cab / taxi? If so,
what is the age limit?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

3) Do you have an age limit for the vehicle for when it is first
licensed with you as a hackney carriage / black cab / taxi e.g. when
it moves say from one licensing authority to yours? If so, what is
that age limit?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)


4) Do you also apply (in addition to the age limit) an minimum
emissions standard level for when a vehicle is licensed for the first
time or for it on an ongoing basis when re-licensed as a hackney
carriage / black cab / taxi? E.g. does it need to be at least the Euro
5 emission standard say for its first registration or re-registration
of an vehicle previously licensed by you?
NO

5) How many hackney carriage / black cab / taxi vehicles are currently
licensed by you?
120


6) How many hackney carriage / black cab / taxi drivers are currently
licensed by you?
161



7) Do you place any cap on the number of hackney carriage / black cab
/ taxi vehicle licenses you issue? i.e. is the vehicle fleet capped at
all? If so, what is this cap?
NO

8) Do you place any cap on the number of hackney carriage / black cab
/ taxi driver licenses you issue? i.e. are driver numbers capped at
all? If so, what is this cap?
NO


9) For PHV, do you apply an age limit for the vehicle which can be
licensed? If so, what is this?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)


10) For PHV, do you apply an age limit for the vehicle at the time of
it's first registration/licensing with you? If so, what is this?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

11) Do you also apply in addition to the age limit an minimum
emissions standard level for when a vehicle is licensed for the first
time or on an ongoing basis as a PHV? E.g. does it need to be at least
the Euro 5 emission standard for its first registration or
re-registration of an vehicle previously licensed by you?
NO

12) How many PHV vehicles are currently licensed by you?
34

13) How many PHV drivers are currently licensed by you?
41


14) Do you place any cap on the number of PHV licenses you issue? i.e.
is the vehicle fleet capped at all? If so, what is this cap?
NO

15) Do you place any cap on the number of PHV driver licenses you
issue? i.e. are driver numbers capped at all? If so, what is this cap?
NO

16) Are any of the vehicles you license and approve as hackney
carriages / black cabs / taxis also permitted to be
licensed/registered as PHVs as well?
NO


17) How do you distinguish between hackney carriage / black cab /
taxis and PHV? E.g. only hackney carriages / black cabs / taxis can
ply for hire? Use ranks? etc.
See Section 11.11: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

18) Is there a specific livery or colour scheme to distinguish hackney
carriages / black cabs / taxis in your area?
NO

Date responded: 9 March 2021

Homelessness and the Everyone In scheme

Date submitted: 15 February 2021

Summary of request

1. By month (from March 2020 to January 2021 inclusive, or to the latest month for which data is available), how many individuals have been supported under the Everyone In scheme?

2. Since March 2020, what is the total number of individuals supported by the Everyone In scheme who have been:
a) placed in emergency accommodation
b) placed in temporary accommodation
c) placed in settled or supported accommodation
d) recorded as no longer being supported/have not been housed

3. How many of those in answer 2C have been placed in:
i) privately-rented accommodation
ii) council or housing association homes
iii) supported housing

4. By month (from April 2020 to January 2021 inclusive, or to the latest month for which data is available) how many households have been recorded as homeless (‘owed the relief duty’)?

5. Since April 2020, what is the total number of households recorded as ‘owed the relief duty’ who have been:
i) placed in emergency accommodation
ii) placed in temporary accommodation
iii) placed in settled or supported accommodation
iv) accepted under a main duty decision
v) recorded as no longer being supported/have not been housed
vi) also accommodated under the Everyone In scheme

6. How many of those in answer 5 were recorded as having slept rough at the time of application?

Summary of response

1. By month (from March 2020 to January 2021 inclusive, or to the latest month for which data is available), how many individuals have been supported under the Everyone In scheme? - 28 (including those assisted with Cold Weather Fund and Protect Plus) up to today’s date.

2. Since March 2020, what is the total number of individuals supported by the Everyone In scheme who have been:
a) placed in emergency accommodation - 28
b) placed in temporary accommodation - 0
c) placed in settled or supported accommodation - 15 so far
d) recorded as no longer being supported/have not been housed - 2

3. How many of those in answer 2C have been placed in:
i) privately-rented accommodation - 9
ii) council or housing association homes - 5
iii) supported housing - 1

4. By month (from April 2020 to January 2021 inclusive, or to the latest month for which data is available) how many households have been recorded as homeless (‘owed the relief duty’)? - 170

5. Since April 2020, what is the total number of households recorded as ‘owed the relief duty’ who have been:
i) placed in emergency accommodation - 138
ii) placed in temporary accommodation - 4
iii) placed in settled or supported accommodation - 88
iv) accepted under a main duty decision - 4
v) recorded as no longer being supported/have not been housed - 21
vi) also accommodated under the Everyone In scheme - 28

6. How many of those in answer 5 were recorded as having slept rough at the time of application? - 19

Date responded: 10 March 2021

Telecare and Community Alarm Services

Date submitted: 10 February 2021

Summary of request

1. Do you offer a Telecare/Assistive Technology/Technology Enabled Care to your residents?

2. If so, what is its name and who provides the current Service?

3. If not, how is this provided in your area?

4. If provided, please indicate which elements of the following are provided.

a. Equipment

b. Assessments

c. Installation

d. Monitoring

e. Mobile Response

5. Please indicate of these elements, which ones are provided either In-House or whether they are Outsourced.

6. If they are provided In-House, please indicate which Council Function has responsibility for the elements of the service.

7. If they are provided through outsourcing, please indicate which provider companies supply the different elements.

8. If these elements (or the whole service) are outsourced, can you tell us the start date of the contract and what the expected end date is? Upon expiry of the contracts, do you intend to go out to tender?

9. If the services are In-House, are there any plans to review existing arrangements and if so when is this likely to take place?

10. For the outsourced services are you able to indicate an annual cost of the service?

11. How many registered users do you have for these services?

12. If you provide a mobile response service, can you please indicate on average, per annum, how many people receive this service and how many call outs there are?

13. Do you charge for any element of the service – if so which elements? And can you please provide your charges.

14. Have you made the transfer from analogue to digital in your services? And if not, what are the plans for doing this by 2025?

15. Do you have a lead for TECS in the council and if so, could you provide a contact email for the individual please?

16. Do you have a lead commissioner in the council for these services and if so, could you provide a contact email for the individual please?

17. Is your council reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services?

18. If In-House, do you procure your TECS equipment through a procurement framework and if so please give details of which ones?

19. What ‘self-serve’, privately funded options are there for your TECS services?

20. Do you have a link to a traditional community equipment service for these services, and if so which service?

Summary of response

1. Do you offer a Telecare/Assistive Technology/Technology Enabled Care to your residents? – Yes
2. If so, what is its name and who provides the current Service? – Home Safeguard provided by East Devon District Council
3. If not, how is this provided in your area? – N/A
4. If provided, please indicate which elements of the following are provided.
a. Equipment -
b. Assessments
c. Installation – Provided
d. Monitoring – Provided
e. Mobile Response
5. Please indicate of these elements, which ones are provided either In-House or whether they are Outsourced. – East Devon provide in house installation and monitoring service
6. If they are provided In-House, please indicate which Council Function has responsibility for the elements of the service. – Falls under our Housing team
7. If they are provided through outsourcing, please indicate which provider companies supply the different elements. – N/A
8. If these elements (or the whole service) are outsourced, can you tell us the start date of the contract and what the expected end date is? Upon expiry of the contracts, do you intend to go out to tender? – N/A
9. If the services are In-House, are there any plans to review existing arrangements and if so when is this likely to take place? – No review has taken place, however capital funding was secured to make investment into the service for 21/22
10. For the outsourced services are you able to indicate an annual cost of the service?
11. How many registered users do you have for these services? – Approx 4,500
12. If you provide a mobile response service, can you please indicate on average, per annum, how many people receive this service and how many call outs there are? – N/A
13. Do you charge for any element of the service – if so which elements? And can you please provide your charges. – Yes, private users pay and EDDC tenants in sheltered housing pay towards the monitoring.
14. Have you made the transfer from analogue to digital in your services? And if not, what are the plans for doing this by 2025? – No we have not yet moved to digital, however this is planned for April 2021
15. Do you have a lead for TECS in the council and if so, could you provide a contact email for the individual please? – S Hodges – 01395 571777
16. Do you have a lead commissioner in the council for these services and if so, could you provide a contact email for the individual please? – Amy Gilbert-Jeans – agilbert-jeans@eastdevon.gov.uk
17. Is your council reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services? – S Hodges – 01395 571777 – we are looking at our business plan and marketing strategy
18. If In-House, do you procure your TECS equipment through a procurement framework and if so please give details of which ones? – We are on a number of frameworks and utilise these to procure for services.
19. What ‘self-serve’, privately funded options are there for your TECS services? – Private users can approach Home Safeguard but this must be funded by those individuals, we do not offer any free service. They can have basic alarm and a wide variety of telecare equipment.
20. Do you have a link to a traditional community equipment service for these services, and if so which service? – East Devon have their own Sheltered Housing stock with the more traditional community equipment installed, however this is gradually being upgraded.

Date responded: 26 February 2021

Planning departments

Date submitted: 9 February 2021

Summary of request

• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2010-11.
• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2020-21.
• The number of planning applications processed by your local authority in the financial year 2010-11.
• The number of planning applications processed by your local authority in the financial year 2020-21.
• Your spending on consultants to support planning services in the financial year 2018-2019
• Your spending on consultants to support planning services in the financial year 2019-2020
• Your spending on consultants to support planning services in the financial year 2020-2021

Summary of response

• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2010-11 - 58.26 FTE
• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2020-21 - 64.57 FTE
• The number of planning applications processed by your local authority in the financial year 2010-11 - 2336
• The number of planning applications processed by your local authority in the financial year 2020-21 - 2019 until 15 February 2021
• Your spending on consultants to support planning services in the financial year 2018-2019 - £216,412
• Your spending on consultants to support planning services in the financial year 2019-2020 - £241,780
• Your spending on consultants to support planning services in the financial year 2020-2021 - Not known until end of financial year (end of March)

Date responded: 5 March 2021

Contracts issued by the Council to Hikvision

Date submitted: 8 February 2021

Summary of request

1. The total number of contracts issued by the Council to Hikvision, through the company itself or one of its UK distributors (including ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), since January 2019
2. The value of any such contract awarded
Thank you, and I look forward to your response.

Summary of response

1. The total number of contracts issued by the Council to Hikvision, through the company itself or one of its UK distributors (including ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), since January 2019 - None 2. The value of any such contract awarded - Zero

Date responded: 5 March 2021

Printing costs

Date submitted: 4 February 2021

Summary of request

For the financial years 2018-19, 2019-20 and 2020-21 to date, please would you tell me:

How much money has the council spent on printing? Costs may include but are not limited to:
- Cost of paper
- Cost of inks / toner
- Cost of printers / photocopiers
- Cost of repair / servicing

Summary of response

How much money has the council spent on printing?

2018-19 2019-20 2020-21*
£113K £111.5K £74.3K

*11 months only

Date responded: 2 March 2021

Puppy Trade

Date submitted: 31 January 2021

Summary of request

1) Between 1st January 2018 and 31st December 2020:
a. how many puppies/dogs were seized by Trading Standards on suspicion that they were in breach of the Rabies Order 1974;
b. how many of these puppies/dogs were subsequently quarantined; and
c. how many of these puppies/dogs went to a licensed quarantine facility for their quarantine period and how many were quarantined at home?

2) For each calendar year from 1st January 2018 up to 31st December 2020, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either:
a. the Rabies Order 1974; or
b. The Non-Commercial Movement of Pet Animals Order 2011; or
c. Other legislation (please state),
and for any prosecutions relating to illegally imported puppies, please state the penalties received by the defendant in the case.

3) For each calendar year from 1st January 2018 up to 31st December 2020:
a. how many reports have you received, either from the general public or anyone else, in relation to the suspected illegal importation of puppies?
b. please confirm how many of these reports have been investigated further. Please provide figures for each year.

Summary of response

1) Between 1st January 2018 and 31st December 2020 – No information held. This part of your request needs to be referred to Trading Standards.
a. how many puppies/dogs were seized by Trading Standards on suspicion that they were in breach of the Rabies Order 1974;
b. how many of these puppies/dogs were subsequently quarantined; and
c. how many of these puppies/dogs went to a licensed quarantine facility for their quarantine period and how many were quarantined at home?

2) For each calendar year from 1st January 2018 up to 31st December 2020, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either – No information held. This part of your request needs to be referred to Trading Standards.
a. the Rabies Order 1974; or
b. The Non-Commercial Movement of Pet Animals Order 2011; or
c. Other legislation (please state),
and for any prosecutions relating to illegally imported puppies, please state the penalties received by the defendant in the case.

3) For each calendar year from 1st January 2018 up to 31st December 2020:
a. how many reports have you received, either from the general public or anyone else, in relation to the suspected illegal importation of puppies? – None
b. please confirm how many of these reports have been investigated further. Please provide figures for each year – N/A

Date responded: 23 February 2021

‘Everyone In’ rough sleeping strategy since the Covid-19 pandemic began

Date submitted: 29 January 2021

Summary of request

1. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as ‘currently being provided with emergency accommodation in response to Covid-19 pandemic’ in your local authority district (see Table 1) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. Funded directly by the local authority for another reason (please specify)
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify)

2. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as having ‘moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began’ in your local authority district (see Table 2) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. Funded directly by the local authority for another reason (please specify)
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify)

3. As of 28 January 2021;
1. How many people are currently being provided with emergency accommodation in response to the Covid-19 pandemic in your local authority district
2. Of those people currently being provided with emergency accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. How many people have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began in your local authority district
4. Of those people who have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status.

Summary of response

1. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as ‘currently being provided with emergency accommodation in response to Covid-19 pandemic’ in your local authority district (see Table 1) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme - 0
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. Funded directly by the local authority for another reason (please specify) - 9 – the £1650 allocated to EDDC was not sufficient to pay for all placements
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify) - 0

2. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as having ‘moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began’ in your local authority district (see Table 2) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme - 0
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. Funded directly by the local authority for another reason (please specify) - 3
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify) - 0

3. As of 28 January 2021;
1. How many people are currently being provided with emergency accommodation in response to the Covid-19 pandemic in your local authority district - 0 directly linked to covid as reason for homelessness, but 6 rough sleepers (3 under power)
2. Of those people currently being provided with emergency accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. How many people have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began in your local authority district - If this question is aimed at those that came in under ‘everybody in’ then the answer is 11
4. Of those people who have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status. - 0

Date responded: 23 February 2021

Local Restrictions Support Grant

Date submitted: 26 January 2021

Summary of request

How much Local Restrictions Support Grant (LRSG) government funding has East Devon received in total?
In total, how much LRSG funding have East Devon awarded to businesses by 26th January 2021?
How much LRSG funding does East Devon currently hold that by 26th January 2021 has not been awarded?
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary LRSG grants to?

How much Additional Restrictions Grant (ARG) government funding has East Devon received in total?
In total, how much ARG funding have East Devon awarded to businesses by 26th January 2021?
How much ARG funding does East Devon currently hold that by 26th January 2021 has not been awarded?
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary ARG grants to?

Summary of response

How much Local Restrictions Support Grant (LRSG) government funding has East Devon received in total? - £10,292212
In total, how much LRSG funding have East Devon awarded to businesses by 26th January 2021? - We have currently paid £6,649,970
How much LRSG funding does East Devon currently hold that by 26th January 2021 has not been awarded? - The data is live data so up to yesterday’s date. We cannot provide data up to a specific date.
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary LRSG grants to? - Our schemes under LRSG have followed Government Guidance. The deviation to this is the LRSG open for 02.12.20 to 04.01.21. This was a discretionary scheme along the same lines as the ARG scheme.

How much Additional Restrictions Grant (ARG) government funding has East Devon received in total? - £4,090,178
In total, how much ARG funding have East Devon awarded to businesses by 26th January 2021? - £134,950
How much ARG funding does East Devon currently hold that by 26th January 2021 has not been awarded? - £3,955,228
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary ARG grants to? - The ‘remit’ of RHL could be interpreted differently by different people. EDDC made specific provision to prioritise support to our RHL sectors and, importantly, their supply chain (including events) who have also been adversely impacted by national restrictions. Please see our ARG Policy here.

Date responded: 23 February 2021

Coronavirus Local Authority Discretionary Grants Fund

Date submitted: 26 January 2021

Summary of request

Can you tell me how many charities have applied for the above fund to date, and what the total amount of the awarded grants is for those charities.

Summary of response

The Data from 01.11.20 to 31.12.20 is:

91 total charities
£124,058 total grant

Date responded: 23 February 2021

EV vehicles

Date submitted: 21 January 2021

Summary of request

1. Name, position, and contact details of your Fleet Manager or equivalent
2. Number of EV vehicles in your fleet including vehicle make and model
3. Whether you have an established EV network and who runs this
4. Information on your public EV charging operation and if anybody operates this on your behalf

Summary of response

1. Name, position, and contact details of your Fleet Manager or equivalent – Tammy Down, Budget & Equipment Monitoring Officer tdown@eastdevon.gov.uk
2. Number of EV vehicles in your fleet including vehicle make and model – Currently 15, Nissan ENV200’s & Renault Kangoo ZE’s
3. Whether you have an established EV network and who runs this – No, it is only for internal use at council buildings and depots for council vehicles.
4. Information on your public EV charging operation and if anybody operates this on your behalf – This isn’t in operation yet, to be considered in the future.

Date responded: 26 January 2021

Test and Trace Support Payment Scheme

Date submitted: 20 January 2021

Summary of request

1) Please can you disclose how many requests for financial support from the Test and Trace Support Payment Scheme were received by your council from the start of the scheme on 28 September 2020 to 15 January 2021?

2) Please can you disclose how much money has been given out by the council in Test and Trace Support payments in total between 28 September 2020 and 15 January 2021.

3) Please can you also tell me how many of the requests identified in answer to Q1 were:
a. Accepted
b. Refused
c. Other outcome – please specify

4) If possible within the cost limit, please provide figures for the reasons why requests were refused.

Summary of response

1) Please can you disclose how many requests for financial support from the Test and Trace Support Payment Scheme were received by your council from the start of the scheme on 28 September 2020 to 15 January 2021?

300 cases received up to 15.01.2021
324 cases received up to 19.01.2021

2) Please can you disclose how much money has been given out by the council in Test and Trace Support payments in total between 28 September 2020 and 15 January 2021.

£92,000 in total paid up to 15.01.2021
£98,500 in total paid up to 19.01.2021

3) Please can you also tell me how many of the requests identified in answer to Q1 were:
a. Accepted
b. Refused
c. Other outcome – please specify

Can only supply this breakdown up to 19.01.2021 when figures were collected
Accepted – 197
Rejected – 110
Pending decision – 17

4) If possible within the cost limit, please provide figures for the reasons why requests were refused.

Information not readily available.

Date responded: 26 January 2021

Recycling & waste

Date submitted: 19 January 2021

Summary of request

• The amount it costs each time residents wish to use council provided tips

• Your average bin collection rates (success as a percentage)

• How often on bins are collected

• The average size (in litres) of your bins

• How much (in tonnes) your council recycled in the last full year you have information for

• What percentage of refuse collected by your local authority is recycled (i.e. does not go to landfill)

Summary of response

· The amount it costs each time residents wish to use council provided tips
Household waste recycling centres (HWRC) in East Devon are run by Devon County Council and this question should be directed to DCC for the latest waste disposal charges at HWRCs

· Your average bin collection rates (success as a percentage)
East Devon collection rate for recycling and general waste containers is 99.87%

· How often on bins are collected
General waste is collected every three weeks, recycling and food waste is collected weekly, green waste is collected every two weeks

· The average size (in litres) of your bins
Standard size for general waste bin is 180 litres

· How much (in tonnes) your council recycled in the last full year you have information for
In 2020 total tonnes recycled and composted was 27,814 tonnes

· What percentage of refuse collected by your local authority is recycled (i.e. does not go to landfill)
DEFRA validated recycling rate for 2019/2020 is 60.5%. All remaining general waste goes to energy recovery, East Devon does not use landfill as a disposal route.

Date responded: 26 January 2021

Subscritions - Trade Union Members

Date submitted: 18 January 2021

Summary of request

1. Do you have this arrangement in place for any of your workforce?

2. What charge (if any) do you make to trade unions for collecting subscriptions on their behalf?

3. What plans (if any) do you have to review your arrangements for collecting subscriptions? Do any such plans including charging trade unions for this service? Alternatively, do they include ending the arrangement altogether and leaving the trade unions to collect their own subscriptions?

Summary of response

1. Do you have this arrangement in place for any of your workforce? - Yes, all union members can opt to use this method if they wish

2. What charge (if any) do you make to trade unions for collecting subscriptions on their behalf? - None

3. What plans (if any) do you have to review your arrangements for collecting subscriptions? Do any such plans including charging trade unions for this service? Alternatively, do they include ending the arrangement altogether and leaving the trade unions to collect their own subscriptions? - No review of arrangements planned.

Date responded: 26 January 2021

LAN contracts

Date submitted: 15 January 2021

Summary of request

Please can you send me the organisation’s Local Area Network (LAN) contract, which may include the following:

• Support and Maintenance- e.g. switches, router, software etc
• Managed- If this includes services than just LAN.

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual average spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation be planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation be planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response

1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £12,000
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1900 (total users across all 3 councils and Strata. No breakdown available)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is provided in house, maintenance is covered under the initial 5 year warranty purchased with the equipment, then a subsequent support contract direct with the manufacturer
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty, critical hardware is then extended on a 12 month basis
9. Contract Expiry Date: When does the contract expire? - Varies depending on purchase date, most recent 12 month extension ends in May 2021
10. Contract Review Date: When will the organisation is planning to review the contract? - Renewal will be looked at April 2021
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell & Avaya (being phased out with Dell)
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1900 (total users across all 3 councils and Strata. No breakdown available)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address? - See 11 above.

Date responded: 5 February 2021

Running costs of Beer toilets

Date submitted: 13 January 2021

Summary of request

One---how many residents are there on the Beer electoral role ?
Two--- what past and current positions are held by Cllr Pook on the Asset Management group?
Three---What are the audited running. costs of the toilets on Jubilee Gardens Beer?

Summary of response

One---how many residents are there on the Beer electoral role? - There are 1100 electors for Beer
Two--- what past and current positions are held by Cllr Geoff Pook on the Asset Management group? - Cllr Pook was Chair of the Asset Management forum during the civic year 2018-2019, and then during the last civic year until August 2020 when there was a change of administration.

Three---What are the audited running. costs of the toilets on Jubilee Gardens Beer? - The running costs for the toilets in Jubilee Gardens in Beer for 2019/2020 = £41,027.21. This includes operatives time, materials, vehicles and all associated premises costs (water and building) associated with the toilets.

Date responded: 10 February 2021

Cost of vehicle removal

Date submitted: 12 January 2021

Summary of request

Can you tell me in the year 2019 and 2020 how much EDDC spent on Abandon Vehicles removal from the area?

Summary of response

2019/20 £375
2020/21 £690 Year to date

Date responded: 26 January 2021

Test and Trace Support Payment

Date submitted: 11 January 2021

Summary of request

Can you please tell me how many people have applied for the Test and Trace Support Payment in your area?

Of that amount can you please tell me how many people have been granted the Test and Trace Support Payment?

Summary of response

Can you please tell me how many people have applied for the Test and Trace Support Payment in your area? - 290

Of that amount can you please tell me how many people have been granted the Test and Trace Support Payment? - 169

Date responded: 26 January 2021

WAN contracts

Date submitted: 8 January 2021

Summary of request

Contract 1

1. Current Lines/Voice Services (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PSTN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend on calls for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 3

11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. For each WAN contract can you please provide me with information on how this was procured, especially around those procurement that used frameworks, please provide me with the framework reference.

20. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contracts above.

Summary of response

Strata is a company jointly owned by EDDC, Teignbridge Council and Exeter City Council to manage their IT function. Please bear in mind that the data below is collated from across all 3 Councils, and is not council specific.

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 1 year, expires July 2021
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider As above


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – SIP- 201
Analogue - 52
Centrex - 49
BT – 92
KCOM – 10
Daisy – 49
Gamma – 123


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why? As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable. All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier. Information not available to Strata.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable. 1500


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why? Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers. October 2021

16. Contract Description: Please can you provide me with a brief description of the contract MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do. 4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable. £120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.
Adrian Smith, Head of Infrastructure & Support, Adrian.smith@strata.solutions . Please note all sales enquiries must be directed via the Strata website.

Date responded: 26 January 2021

Self-isolation payments

Date submitted: 6 January 2021

Summary of request

As of 6th January 2021:
• How many self-isolation payments have been made?
• How many of these were discretionary?
• How many applications have been received for the main payment and for the discretionary payment?
• What eligibility criteria has been used for the discretionary payment?
• How much funding was given for the main payment and how much has been used so far?
• How much funding was given or the discretionary payment and how much has been used so far?
• How many of those who have received a self-isolation payment were
o in work?
o receiving benefits?
o had no recourse to public funds?
• Is there a breakdown of those who have received payments by gender, age and ethnicity?

Summary of response

As of 6th January 2021:
• How many self-isolation payments have been made? - 157
• How many of these were discretionary? - 70
• How many applications have been received for the main payment and for the discretionary payment? - 136 standard scheme 122 discretionary
• What eligibility criteria has been used for the discretionary payment?
o Gross earnings not greater than £372 per week (40 hours a week at £9.30 real living wage).
o Working a minimum of 16 hours a week.
o Must not have capital over £6,000.
o University students or those in further or other higher education normally excluded.
o Must demonstrate how financial hardship will be suffered as a result of having been told to self-isolate.
• How much funding was given for the main payment and how much has been used so far? - £46,500 funding received, £43,500 paid.
• How much funding was given or the discretionary payment and how much has been used so far? - £27,948.60 funding received £35,000 paid
• How many of those who have received a self-isolation payment were
o in work? - All applicants in paid work
o receiving benefits? - 133
o had no recourse to public funds? - Information not held
• Is there a breakdown of those who have received payments by gender, age and ethnicity? - Information not held

Date responded: 18 January 2021

Capacity at EDDC Cemeteries and graveyards

Date submitted: 5 January 2021

Summary of request

1. How many grave plots were used for new burials (or bought/reserved for future burials) in council-run cemeteries in 2020, and how many were used in each of the years 2019, 2018, 2017 and 2016?

2. How many grave plots/burial spaces remain empty/available for burials/reservation across your council-run cemeteries?

3. Does your council have an estimate of when space across council-run/owned cemeteries will run out completely?

4. How many cemeteries and graveyards are run/owned by the council?

5. How many of these are at full capacity/closed to new burials and in what calendar year did they close to new burials?

6. Does your council have any land currently earmarked for new/overspill burial space, and what is the current use of that land?

Summary of response

1. How many grave plots were used for new burials (or bought/reserved for future burials) in council-run cemeteries in 2020, and how many were used in each of the years 2019, 2018, 2017 and 2016? – Specific number cannot be provided. East Devon District Council is responsible for three cemeteries at Sidmouth, Sidbury and Seaton cemeteries. The Council continually considers the space that is available for providing full burials, burial of cremated remains (after cremation) and also for scattering cremated remains. Each cemetery has areas of land within the boundaries that are still unused to be available for use in the years ahead. These are also in addition to existing burial areas, known as sections, that still have capacity for burials for 5 to 8 years before the need to adopt the additional, unused areas.

2. How many grave plots/burial spaces remain empty/available for burials/reservation across your council-run cemeteries? – Specific number cannot be provided

3. Does your council have an estimate of when space across council-run/owned cemeteries will run out completely? – See below

4. How many cemeteries and graveyards are run/owned by the council? –

Sidmouth cemetery – minimum 14 years capacity (based on 1 unused section of land available to be marked out, there will be burial capacity for 10 years upon use in addition to the existing burial areas in use with 4 years capacity).
Seaton cemetery - minimum 14 years capacity (there is land capacity to prepare a new unused section along with an additional Woodland burial area together with another section for scattering cremated remains).
Sidbury cemetery - minimum 17 years capacity (being last extended in 2009 and still having a minimum of 17 years burial capacity exists).


5. How many of these are at full capacity/closed to new burials and in what calendar year did they close to new burials? – None

6. Does your council have any land currently earmarked for new/overspill burial space, and what is the current use of that land? – The council is giving consideration to further reviewing existing burial capacity for the decades ahead which had been a consideration for 2020 prior to the pandemic. Due to the current situation, further review is expected to be over the course of 2021/22.

Date responded: 26 January 2021

Enforcement in 2020

Date submitted: 5 January 2021

Summary of request

1. Please state the number of Community Protection Notices (CPNs) and Community Protection Warnings (CPWs) issued by your local authority in the period November 2019-October 2020. If possible, please provide the texts of these CPNs or state their subject matter (for example, ‘waste’, ‘neighbour nuisance’, 'enforcement of social distancing').

2. Please state the number of Fixed Penalty Notices (FPNs) issued by your authority for the violation of Public Spaces Protection Orders (PSPOs) in the year 2020. Please give the offences for which these FPNs were issued. If your authority has a dispersal PSPO, please state the number of directions to disperse issued by your officers.

3. Please state whether your local authority has issued any fixed penalty fines to businesses for non-compliance with coronavirus regulations. If so, please state the offence(s) and the number and value of penalties issued.

4. Please state if your local authority has employed Covid Marshals/Wardens for encouraging compliance with social distancing/lockdown regulations. If so, please state: a. the number of these wardens; b. whether they were recruited from local authority staff or from private companies; c. the roles of these wardens; d. how these wardens enforce non-compliance (for example, reporting non-compliance to council/police).

5. Please state if your local authority has a Street Warden or Neighbourhood Warden scheme. If so, please state the number of wardens employed, and if possible state their general responsibilities.

6. Please state whether your local authority has created any Low Traffic Neighbourhoods (LTNs) in response to the Covid pandemic. If so, please state: a. The number of LTNs created; b. Whether you carried out public consultation or councillor scrutiny of LTNs before installation; c. The number of FPNs issued for the violation of these LTNs in 2020.

7. Please state the number of fixed penalty notices (FPNs) issued by your local authority for the offence of littering in the year 2020. Please state whether these FPNs were issued by a private company (and if so which company).

Summary of response

1. Please state the number of Community Protection Notices (CPNs) and Community Protection Warnings (CPWs) issued by your local authority in the period November 2019-October 2020. If possible, please provide the texts of these CPNs or state their subject matter (for example, ‘waste’, ‘neighbour nuisance’, 'enforcement of social distancing') - NONE.

2. Please state the number of Fixed Penalty Notices (FPNs) issued by your authority for the violation of Public Spaces Protection Orders (PSPOs) in the year 2020. Please give the offences for which these FPNs were issued. If your authority has a dispersal PSPO, please state the number of directions to disperse issued by your officers - 2 Fixed Penalties (PSPO’s) x1 dog fouling and x1 nuisance dog.

3. Please state whether your local authority has issued any fixed penalty fines to businesses for non-compliance with coronavirus regulations. If so, please state the offence(s) and the number and value of penalties issued - No fixed penalties.

4. Please state if your local authority has employed Covid Marshals/Wardens for encouraging compliance with social distancing/lockdown regulations. If so, please state: a. the number of these wardens; b. whether they were recruited from local authority staff or from private companies; c. the roles of these wardens; d. how these wardens enforce non-compliance (for example, reporting non-compliance to council/police) - x2 Covid officers to be employed in Feb 2021 – role is to help customers to better understand current 19 rules and guidance to ensure compliance. Officers will assist in taking enforcement action if necessary.

5. Please state if your local authority has a Street Warden or Neighbourhood Warden scheme. If so, please state the number of wardens employed, and if possible state their general responsibilities - None

6. Please state whether your local authority has created any Low Traffic Neighbourhoods (LTNs) in response to the Covid pandemic. If so, please state: a. The number of LTNs created; b. Whether you carried out public consultation or councillor scrutiny of LTNs before installation; c. The number of FPNs issued for the violation of these LTNs in 2020 - Information not held. Please refer to Devon County Council.

7. Please state the number of fixed penalty notices (FPNs) issued by your local authority for the offence of littering in the year 2020. Please state whether these FPNs were issued by a private company (and if so which company) - x1 FPN issued by the Council not a private contractor.

Date responded: 1 February 2021

Council tax revenue

Date submitted: 28 December 2020

Summary of request

Could you please provide me with the following information:
1. The total council tax revenue for 2020/21.
2. The number of properties in each council tax band.

Summary of response

1. The total council tax revenue for 2020/21 - We need further clarification on what exactly is being requested, we can only provide the figures of the revenue for the 2020/21 year after the 1st of April.


2. The number of properties in each council tax band. As at 01.01.2021

A:6525
B:13631
C:16536
D:13054
E:10813
F:6491
G:4120
H191

Date responded: 26 January 2021

Building Control staff redutions

Date submitted: 22 December 2020

Summary of request

1. The number of FTE building control inspectors employed by your local authority at the date of this FOI (or as close as records allow)
2. The number of FTE building control inspectors employed by your local authority on 1 January 2010 (or as close as records allow)
3. The annual cost to your authority of building control staff salaries for the most recent financial year
4. The annual cost to your authority of building control staff salaries for the financial year 2010/11

Summary of response

1. The number of FTE building control inspectors employed by your local authority at the date of this FOI (or as close as records allow) - Total FTE BC Surveyors 6.1.2021 is 8. Building Control Support Team are not included in the these figures
2. The number of FTE building control inspectors employed by your local authority on 1 January 2010 (or as close as records allow) - Total FTE BC Surveyors as of 31.3.2011 was 8.25. Building Control Support Team are not included in the these figures
3. The annual cost to your authority of building control staff salaries for the most recent financial year - Annual staff cost (Inclusive of Support Team) - 2020 - £498907.68
4. The annual cost to your authority of building control staff salaries for the financial year 2010/11 - Annual staff cost (Inclusive of Support Team) - 2011 - £410743.83

Date responded: 13 January 2021

DHPs 2019 and 2020

Date submitted: 22 December 2020

Summary of request

(i) The total number of discretionary housing payments made by your council over the period April-December 2020
(ii) The total number of discretionary housing payments made by your council over the period April-December 2020 made to (i) private renters (ii) social renters
(iii) If available, the total number of discretionary housing payments per month made by your council over the period April-December 2020
(iv) The total amount in cash terms in issued discretionary housing payments over the period April-December 2020

(v) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020
(vi) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020 made to (i) private renters (ii) social renters
(vii) If available, the total number of discretionary housing payments per month made by your council over the period April 2019 - March 2020
(viii) The total amount in cash terms issued discretionary housing payments over the period April 2019 - March 2020

Summary of response

(i) The total number of discretionary housing payments made over the period April-December 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(ii) The total number of discretionary housing payments made over the period April -December 2020 made to (i) private renters (ii) social renters was - This Information not available

(iii) If available, the total number of discretionary housing payments per month made by your council over the period April-December 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(iv) The total amount in cash terms issued in discretionary housing payments over the period April-December 2020 - 01/04/2020 to 31/12/2020 is £190,777

(v) The total number of discretionary housing payments made over the period April 2019 - March 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(vi) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020 made to (i) private renters (ii) social renters - This Information not available

(vii) If available, the total number of discretionary housing payments per month made by your council over the period April 2019 - March 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(viii) total amount in cash terms issued in discretionary housing payments over the period April 2019 - March 2020 was: 01/04/2019 to 31/03/2020 was £183,206

Date responded: 21 January 2021

Systems in place to control and process employee spend.

Date submitted: 21 December 2020

Summary of request

1. What finance system do you currently have in place?
2. What HR system do you use
3. How many employees (full and part time) do you have?
4. What processes or solutions do you have in place for employees to submit and reclaim expenses?
5. What improvements (if any) are planned for this process in the next 24 months
6. How many expense claims are submitted on average per year
7. Are employees able to compile, submit and approve expenses remotely?
8. Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many?
9. What is your current Approval Process for Expenses
10. How many miles are travelled monthly
11. Do you have an expense policy in place
12. What percentage of expenses are checked
13. How do staff book travel
14. Do you use a Travel Management Company to book travel
15. What was your annual spend on Expense and Travel for the fiscal year 2019/2020 or an equivalent annual period excluding 2020.

Summary of response

1. What finance system do you currently have in place? - Advanced Business Systems
2. What HR system do you use - iTrent HR/Payroll system
3. How many employees (full and part time) do you have? - 498 as at 31.12.2020
4. What processes or solutions do you have in place for employees to submit and reclaim expenses? - Online claiming via Employer self-service (part of iTrent)
5. What improvements (if any) are planned for this process in the next 24 months - None
6. How many expense claims are submitted on average per year - 508 Travel claims for 2019/20
7. Are employees able to compile, submit and approve expenses remotely? - Yes via their ESS
8. Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many? - No
9. What is your current Approval Process for Expenses - Employees manager approves claim online
10. How many miles are travelled monthly - 4,732 for 2019/20
11. Do you have an expense policy in place - Yes
12. What percentage of expenses are checked - 100%
13. How do staff book travel - Online mileage claim via ESS as it is a mileage reimbursement scheme.
14. Do you use a Travel Management Company to book travel - No
15. What was your annual spend on Expense and Travel for the fiscal year 2019/2020 or an equivalent annual period excluding 2020. - £26,174 for mileage reimbursement and £5,623 for miscellaneous expenses.

Date responded: 13 January 2021

Self-Isolation Support Payment

Date submitted: 15 December 2020

Summary of request

A) How many applications have been considered under the discretionary pot b) how many have been granted and c) how many have been rejected.

If you have already run out of discretionary funding d) how long did the discretionary funding pot last. Please provide both a date when it ran out and the number of days from between when you had the funding and when it ran out (I appreciate that councils may have received funding at different times).

If you haven't yet run out of discretionary funding e) how long do you anticipate it lasting.

Finally, if you have already spent the discretionary funding, f) have you spent more from your own budget and if so g) by how much?

If you haven't yet spent all your discretionary funding - and bearing in mind the Government has said that councils will not be able to recoup on discretionary overspend - h) have you or do you plan to allocate additional funding to support local residents?

Summary of response

How many applications have been considered under the discretionary pot? b) how many have been granted and c) how many have been rejected - Total – 122; Approved – 70; Rejected – 43; Awaiting decision - 9

If you have already run out of discretionary funding d) how long did the discretionary funding pot last? - Funding for discretionary cases ran out on 16 December 2020.

Please provide both a date when it ran out and the number of days from between when you had the funding and when it ran out (I appreciate that councils may have received funding at different times) - Number of days before funding ran out - 48.

If you haven't yet run out of discretionary funding e) how long do you anticipate it lasting.

Finally, if you have already spent the discretionary funding,
f) have you spent more from your own budget and if so g) by how much? - Spending above original funding - £7051.80

If you haven't yet spent all your discretionary funding - and bearing in mind the Government has said that councils will not be able to recoup on discretionary overspend - h) have you or do you plan to allocate additional funding to support local residents? - N/A

Date responded: 11 January 2021

S.80 Notice for demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton

Date submitted: 9 December 2020

Summary of request

I wish to request details from you of the Section 80 building notice that Hughes and Salvidge made to you giving details of the intended demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton.

Summary of response

There is no S.80 notice for the intended demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton. There is only a S.80 notice for the demolition of the office buildings.

Date responded: 11 January 2021

Cost of food for the council staff

Date submitted: 8 December 2020

Summary of request

The total amount of money spent on food and sustenance for council staff during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

Catering Supplies Food = £47239.30. This is from 2014 to date.

Date responded: 6 January 2021

Empty council-owned properties

Date submitted: 8 December 2020

Summary of request

The total amount of empty council-owned properties during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

(1) 2019/20 Void analysis spreadsheet • There were 308 void properties (excluding mutual exchanges) • As at 31/03/2020 we had 64 void properties • Average length was 14 weeks.

(2) 01/04/2020-18/12/2020 Void analysis spreadsheet • There were 221 void properties (excluding mutual exchanges) • As at 18/12/2020 we had 63 void properties • Average length was 14 weeks.

Date responded: 6 January 2021

Complaints/liability claims

Date submitted: 8 December 2020

Summary of request

Q1. Thinking about the entirety of 2020, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public. If figures are not available for 2020, please provide those for the nearest 12-month period

Q2. Thinking about the past five years, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public.

Q3. What was the financial value paid out by your council to settle these claims during the entirety of 2020 and over the past five years? Please supply two figures. If figures are not available for 2020, please provide those for the nearest 12-month period

Q4. Please provide the top five most common claims being filed against your council during 2020, or the relevant equivalent 12-month time period

Q5. How much council time was spent dealing with liability claims and related legal proceedings in 2020? Again, if figures are not available for 2020, please provide those for the nearest 12-month period

Q6. In an average 12-month period, what percentage of claims do you settle and to what value? E.g. X% at a value of £XXM.

Q7. In an average 12-month period, how much did the council spend on legal fees defending these claims?

Summary of response

Q1. Thinking about the entirety of 2020, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public. If figures are not available for 2020, please provide those for the nearest 12-month period.
Liability claims - 5 claims received with an incident date in 2020. 1 claim received in 2020 with a 2019 incident date.

Q2. Thinking about the past five years, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public.
Liability claims - 68 claims received with an incident date between Jan 2015 to date.

Q3. What was the financial value paid out by your council to settle these claims during the entirety of 2020 and over the past five years? Please supply two figures. If figures are not available for 2020, please provide those for the nearest 12-month period
In the last 5 years total of claims settled at £36,931.06. No claims settled for 2020 or notification of this has not yet been received.

Q4. Please provide the top five most common claims being filed against your council during 2020, or the relevant equivalent 12-month time period.
Only 5 claims received this far and the causes of these were 3 x damage caused to third parties property, 1 x injury sustained to pet, 1 x slip on EDDC land.

Q5. How much council time was spent dealing with liability claims and related legal proceedings in 2020? Again, if figures are not available for 2020, please provide those for the nearest 12-month period.
None for liability claims – apart from investigation if legal proceedings are required our insurers appoint their own solicitors.

Q6. In an average 12-month period, what percentage of claims do you settle and to what value? E.g. X% at a value of £XXM.
Information not available

Q7. In an average 12-month period, how much did the council spend on legal fees defending these claims?
None. We would only pay out excess for these claims.

Date responded: 8 January 2021

First class travel for council staff

Date submitted: 4 December 2020

Summary of request

1. The total amount spent on first class travel for local authority staff, including but not limited to first class train travel and first class airplane flights.

2. The total number of local authority staff who claimed for first class travel costs.

Please can you provide all information for the financial year 2019-20, and where possible for the year 2020-21.

Summary of response

1. The total amount spent on first class travel for local authority staff, including but not limited to first class train travel and first class airplane flights.

Nil - The council’s travel policy does not allow for first class travel.

2. The total number of local authority staff who claimed for first class travel costs.

Nil - Please see the answer to your first question.

Date responded: 9 December 2020

Union Facility Time

Date submitted: 4 December 2020

Summary of request

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives.

2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties.

3. The names of all trade unions represented in the local authority.

4. A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary).

5. A basic estimate of spending on unions as a percentage of the local authorities total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill).

Please can you provide all information for the financial year 2019-20, and where possible for the year 2020-21.

Summary of response

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives.
2019/20 = 11 employees (9.7 FTE’s)
2020/21 (as at 31.12.2020) = 11 employees (9.7FTE’s)

2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties.
NIL for both years

3. The names of all trade unions represented in the local authority.
UNISON

4. A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary).
NIL in both years as no staff member spent the majority of their time on union duties.

5. A basic estimate of spending on unions as a percentage of the local authorities total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill).
2019/20 - Percentage of spending of union time as a % of the pay bill is 0.03%. However please note NO staff member spent the majority of their time on union duties. Figures are not available for 2020/21.

Date responded: 21 December 2020

Industrial action

Date submitted: 4 December 2020

Summary of request

• The number of incidents of industrial action taken by employees of the Council, in days, during the year 2020 to date, 2019 and as many years for which records are available.

• The number of man-hours lost to industrial action by employees of the Council during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

• The number of incidents of industrial action taken by employees of the Council, in days, during the year 2020 to date, 2019 and as many years for which records are available.
Incidents in 2020 = NIL
Incidents in 2019 = NIL
We do not hold records of incidents of industrial action

• The number of man-hours lost to industrial action by employees of the Council during the year 2020 to date, 2019 and as many years for which records are available.
Please see answer above

Date responded: 9 December 2020

Date submitted: 2 December 2020

Summary of request

Inspectors:

- How many Inspectors are currently employed to carry out inspections under the Animal Welfare Act 2006 at your local authority?
- Of these, how many inspectors have received formal training for animal health and welfare and when did they receive this training?

Improvement Notices:

- How many s.10 Improvement Notices under the Animal Welfare Act 2006 were issued in your Council Area between 2015 to present?
- Please list the different areas/animals in which the Improvement Notices were related e.g., farmed animals, zoo animals, domestic pets, etc. Please provide a number of Improvement Notices listed for each group.
- Does a vet help a local authority Inspector complete a s.10 Improvement Notice on every occasion? If not, when would a vet help to complete an Improvement Notice? How many occasions in total did a vet help an Inspector complete an Improvement Notice?
- How many s.10 Improvement Notices resulted in a positive change in the welfare of the animal(s) concerned, with no further action taken?
- How many s.10 Improvement Notices were extended beyond the original specified time period? Of those that were extended, how long were they extended by?
- How many prosecutions under s.4 and s.9 were commenced under the Animal Welfare Act 2006 as a result of a failure to comply with a s.10 Improvement Notice? If possible, please also provide which area/group of animals the prosecutions related to.


Improvement Notice Templates:
- Does your Council Area have a template for Inspectors to use when issuing an s.10 Improvement Notice?
- What guidance do you issue to Inspectors to ensure they are complying with the requirements set out in s.10 Animal Welfare Act 2006.

Summary of response

Inspectors: - How many Inspectors are currently employed to carry out inspections under the Animal Welfare Act 2006 at your local authority? - We have three officers who would carry out inspections under the Animal Welfare Act - Of these, how many inspectors have received formal training for animal health and welfare and when did they receive this training? - One has had formal training. Improvement Notices: - How many s.10 Improvement Notices under the Animal Welfare Act 2006 were issued in your Council Area between 2015 to present? - We have not served any S10 notices and have no templates for doing so - Please list the different areas/animals in which the Improvement Notices were related e.g., farmed animals, zoo animals, domestic pets, etc. Please provide a number of Improvement Notices listed for each group - N/A - Does a vet help a local authority Inspector complete a s.10 Improvement Notice on every occasion? If not, when would a vet help to complete an Improvement Notice? How many occasions in total did a vet help an Inspector complete an Improvement Notice? - N/A - How many s.10 Improvement Notices resulted in a positive change in the welfare of the animal(s) concerned, with no further action taken? - N/A - How many s.10 Improvement Notices were extended beyond the original specified time period? Of those that were extended, how long were they extended by? - N/A

Improvement Notice Templates:
- Does your Council Area have a template for Inspectors to use when issuing an s.10 Improvement Notice? - No
- What guidance do you issue to Inspectors to ensure they are complying with the requirements set out in s.10 Animal Welfare Act 2006.

Date responded: 9 December 2020

Date submitted: 1 December 2020

Summary of request

1. Do you have a Customer portal or platform offering authenticated citizens direct access to Council services online?

2. Who did you procure your Customer portal from?

a. If you developed it 'in-house' please can confirm that it is an 'in-house' development.

3. When did you deploy your customer portal on your Council Website?

4. What services can citizens access via your Customer portal?

5. Do all services provided on the platform offer an online form or a paper form or downloadable PDF form, can you give an example of a service still reliant on a paper or a downloadable PDF form

6. Can you confirm that all the services offered that do have an online form meet the international WCAG 2.1 AA accessibility standard?

a. Can you provide either a copy or a link to your accessibility statement that explains to the citizen how accessible your services are?

b. Where you use a third party to supply a service can you also include in your response a copy or a link of their accessibility statement?
Please provide the information in the form of an email or PDF

Summary of response

1. Do you have a Customer portal or platform offering authenticated citizens direct access to Council services online? - Yes

2. Who did you procure your Customer portal from? - Firmstep Granicus a. If you developed it 'in-house' please can confirm that it is an 'in-house' development.- N/A

3. When did you deploy your customer portal on your Council Website? - Jan 2020

4. What services can citizens access via your Customer portal? - Waste and recycling, Revenues and Benefits, Licensing, Electoral Services, Street Scene, Environmental Health, Government Grants, Event Booking – More added weekly

6. Can you confirm that all the services offered that do have an online form meet the international WCAG 2.1 AA accessibility standard? - Yes

Can you provide either a copy or a link to your accessibility statement that explains to the citizen how accessible your services are? - https://eastdevon.gov.uk/help/accessibility-statement-for-east-devon-district-council/

Where you use a third party to supply a service can you also include in your response a copy or a link of their accessibility statement? - https://eastdevon.gov.uk/help/accessibility-statement-for-east-devon-district-council/third-party-systems/#article-content

Date responded: 11 December 2020

Transactional services

Date submitted: 27 November 2020

Summary of request

1. Does the authority outsource transactional services to another authority or shared service function or external party?

1.a. If yes, what is the name of said authority or shared service function or external party

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)?


3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19)


4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19)


5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring?


6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements)?


7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above


7.a.i. Please state the period(s) reviewed by each


7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case.

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed.

8. Please provide a contact list for finance & procurement departments at the authority.

9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)

Summary of response

1. Does the authority outsource transactional services to another authority or shared service function or external party? - No

1.a. If yes, what is the name of said authority or shared service function or external party - N/A

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)? - Efinancial

3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19) - 23115

4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19) - £38726201.80

5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring? - No

6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements) - No

7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above National Fraud Initiative - None

7.a.i. Please state the period(s) reviewed by each - N/A

7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case - N/A

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed - N/A

8. Please provide a contact list for finance & procurement departments at the authority - Finance@eastdevon.gov.uk

9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.) - 3 way matching, invoice scanning

Date responded: 14 December 2020

Cost on video-conferencing apps

Date submitted: 27 November 2020

Summary of request

Please could you provide:
- The amount spent by your council on video-conferencing apps such as Zoom since March 2020.
- The amount spent on any other costs incurred by holding meetings virtually since March 2020.
- The amount spent on hosting council meetings (including staff costs, hosting costs etc) in the calendar year 2019.

Summary of response

STRATA is wholly owned and by and manages EDDC, Teignbridge and Exeter City Councils IT services.
- The amount spent by your council on video-conferencing apps such as Zoom since March 2020 – See below
- The amount spent on any other costs incurred by holding meetings virtually since March 2020 – Information not held
- The amount spent on hosting council meetings (including staff costs, hosting costs etc) in the calendar year 2019 – Information not held. Staff costs are not recorded.

Please note this cost is not specific to East Devon District Council costs; it is the total cost across the 3 Councils, East Devon District Council, Teignbridge Council and Exeter City Council.

The amount spent by your council on video-conferencing apps such as Zoom since March 2020.
June £671.58
July £847.47
Aug £975.39
Sept £1,455.09
Oct £1,678.95
Nov £1,822.86
Total £7,451.34

Date responded: 11 December 2020

Discretionary grants made to the East Devon Hunt

Date submitted: 26 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to the East Devon Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples.

2/ Please provide any Small Business Relief payments made to the East Devon Hunt for the period 1st April 2006 to 31st March 2017.Itemised by year and amount.

3/ Please provide any payments made to the East Devon Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the present day.

4/ Provide details by amount & year, of any rate reliefs provided to the East Devon Hunt.

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the East Devon Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples – East Devon Non Domestic rates do not hold an assessment within the system for East Devon Hunt.

2/ Please provide any Small Business Relief payments made to the East Devon Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount – N/A

3/ Please provide any payments made to the East Devon Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day – N/A

4/ Provide details by amount & year, of any rate reliefs provided to the East Devon Hunt – N/A

Date responded: 1 December 2020

Insurance policy for Art/History/Heritage/Museum collections

Date submitted: 26 November 2020

Summary of request

- The name of the insurer which covers your Art/History/Heritage/Museum collections

- a copy of the insurance policy which covers your Art/History/Heritage/Museum collections

- whether the cost or premium of your insurance policy has been reduced during the lockdown period due to museum and site closures

- whether your policy has changed as a result of covid and/or lockdowns

Summary of response

- The name of the insurer which covers your Art/History/Heritage/Museum collections - Travelers

- a copy of the insurance policy which covers your Art/History/Heritage/Museum collections - There isn’t a specific policy/certificate just applicable to Art/History/Heritage/Museum collections as it falls under Property

- whether the cost or premium of your insurance policy has been reduced during the lockdown period due to museum and site closures - No

- whether your policy has changed as a result of covid and/or lockdowns - No

Date responded: 16 December 2020

Current Property Management Solution

Date submitted: 26 November 2020

Summary of request

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).

• Who are the current supplier(s)?

• What was the actual contract value(s) of each contract?

• Start date & duration of the contract.

• Is there an extension clause in the contract(s) and, if so, the duration of the extension?

• Has a decision been made yet on whether the contract(s) are being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this contract?

Summary of response

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM). - Down to Earth - Open Housing - Uniform • Who are the current supplier(s)? - MCPC - Capita - Idox • What was the actual contract value(s) of each contract? - Down to Earth = ~£5,000/ pa - OpenHousing = ~£20,000/ pa - Uniform = ~ Can’t break this out as it’s part of a wider contract across multiple partners • Start date & duration of the contract. - Down to Earth = 10/10/2020 – 1 year rolling - OpenHOusing = 01/04/2013 – 5 years – Annual Rolling - Uniform = 01/11/2015 – 7 years • Is there an extension clause in the contract(s) and, if so, the duration of the extension? – N/A • Has a decision been made yet on whether the contract(s) are being either extended or renewed? – No • Who is the senior officer (outside of procurement) responsible for this contract? – John Golding

Date responded: 11 December 2020

Small Business Relief payments made to the Cotley Hunt

Date submitted: 25 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to
the Cotley Hunt since 1st Jan 2000 to the present day.
Itemised by year and amount. Please confirm the reason for application
such as CASC, charity, sporting club, this is not an exclusive list just
examples.

2/ Please provide any Small Business Relief payments made to the
Cotley Hunt for the period 1st April 2006 to 31st March 2017.
Itemised by year and amount.

3/ Please provide any payments made to the Cotley Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the
present day.

4/ Provide details by amount & year, of any rate reliefs provided to the Cotley Hunt.

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the Cotley Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples - SBRR Scheme 1 COVID Grant May 2020 £10,000

2/ Please provide any Small Business Relief payments made to the Cotley Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount.

SBRR

01.04.2007 to 31.03.2008 £485.10
01.04.2008 to 31.03.2009 £503.80
01.04.2009 to 31.03.2010 £529.10
01.04.2010 to 30.09.2010 £274.64
01.10.2010 to 31.03.2011 £546.28
01.04.2011 to 31.03.2012 £1233.07
01.04.2012 to 31.03.2013 £1432.33
01.04.2013 to 31.03.2014 £1686.30
01.04.2014 to 31.03.2015 £1719.15
01.04.2015 to 31.03.2016 £1752.00
01.04.2016 to 31.03.2017 £1766.60
01.04.2017 to 31.03.2018 £1892.03
01.04.2018 to 31.03.2019 £2094.95
01.04.2019 to 31.03.2020 £2357.45
01.04.2020 to 31.03.2021 £2754.44


3/ Please provide any payments made to the Cotley Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day - N/A

4/ Provide details by amount & year, of any rate reliefs provided to the Cotley Hunt - N/A

Date responded: 1 December 2020

Committee Management System

Date submitted: 25 November 2020

Summary of request

• The exact length of time your current Committee Management System has been in place for - please also confirm the start date.
• The end contract date for your current Committee Management System.
• The last date a tender/ market evaluation was undertaken/ published by the Council for a Committee Management System
• The date which you intend to publish your tender as part of your fair and transparent procurement process, and how you intend to undertake your tender process ie GCloud
• The value of the yearly annual support/license/ maintenance charge for your current Committee Management System as this does not appear to be clear on your website and available data.

Summary of response

• The exact length of time your current Committee Management System has been in place for - please also confirm the start date = 1st March 2019 • The end contract date for your current Committee Management System = 28th Feb 2022 • The last date a tender/ market evaluation was undertaken/ published by the Council for a Committee Management System = Q1 2019 • The date which you intend to publish your tender as part of your fair and transparent procurement process, and how you intend to undertake your tender process i.e. GCloud = End 2021 – Method will be determined nearer the time (typically we use Frameworks such as G-Cloud) • The value of the yearly annual support/license/ maintenance charge for your current Committee Management System as this does not appear to be clear on your website and available data. = £5,000

Date responded: 11 December 2020

Homeless referrals

Date submitted: 24 November 2020

Summary of request

Between 31 March and 31 October 2018, how many referrals did your council receive from organisations concerning someone they believed might be homeless or may be threatened with homelessness (defined as 'within the next 56 days' from time of application)?

Could you please give me the description of, and figures for the three most common types of organisations (for example: prison and youth offender institutions, secure training centres/colleges, youth offending teams and probation services, Jobcentre plus, accident and emergency services provided in a hospital, urgent treatment centres, in-patient hospitals, social service authorities, Ministry of Defence for members of the regular armed forces) which referred someone they thought might be homeless or may be threatened with homelessness to you over this period?

Could you please give me the description of, and figures for the three most common types of reasons, as stated in the referrals, why those referred found themselves in that position of homelessness or at risk of homelessness (for example: debt problems, problems with a landlord, being a victim of domestic abuse, or other forms of violence/threats or intimidation, approaching discharge from hospital/armed forces or release from custody with no accommodation available to them, having previously been in care/ the armed forces or in prison).

How many applicants, who were referred to you from organisations which believed they might be homeless or threatened with homelessness, were found to be eligible for assistance?

Could you please give me the description of, and figures for the three most allocated types of accommodation (for example: (but not limited to) hotel, B&B, hostel, self contained accommodation) these eligible applicants were subsequently offered in their personalised housing plan?

Summary of response

Between 31 March and 31 October 2018, how many referrals did your council receive from organisations concerning someone they believed might be homeless or may be threatened with homelessness (defined as 'within the next 56 days' from time of application)? – We are unable to pull the requested information from our system for the period ‘31 March and 31 October 2018’ – Information not held

To note – the agencies listed were not subject to the ‘duty to refer’ – until October 2018.

Not everyone eligible for assistance will have had an offer of accommodation. It will depend on whether they are a prevention or relief duty and whether a s188 interim accommodation duty is owed.
If owed a s188 interim accommodation duty they would be offered accommodation dependent on their household makeup, assessment and suitability. Options include B&B/Hotel and Self-contained.
Options to consider in a PHP for longer term accommodation include Devon Home Choice (social housing register), private rented sector accommodation, or supported accommodation. Or if possible, support to remain in current accommodation.

Could you please give me the description of, and figures for the three most common types of organisations (for example: prison and youth offender institutions, secure training centres/colleges, youth offending teams and probation services, Jobcentre plus, accident and emergency services provided in a hospital, urgent treatment centres, in-patient hospitals, social service authorities, Ministry of Defence for members of the regular armed forces) which referred someone they thought might be homeless or may be threatened with homelessness to you over this period? – Information not held

Could you please give me the description of, and figures for the three most common types of reasons, as stated in the referrals, why those referred found themselves in that position of homelessness or at risk of homelessness (for example: debt problems, problems with a landlord, being a victim of domestic abuse, or other forms of violence/threats or intimidation, approaching discharge from hospital/armed forces or release from custody with no accommodation available to them, having previously been in care/ the armed forces or in prison) – Information not held

How many applicants, who were referred to you from organisations which believed they might be homeless or threatened with homelessness, were found to be eligible for assistance? – Information not held

Could you please give me the description of, and figures for the three most allocated types of accommodation (for example: (but not limited to) hotel, B&B, hostel, self-contained accommodation) these eligible applicants were subsequently offered in their personalised housing plan? – Information not held


Date responded: 21 December 2020

Axe Vale Hunt discretionary grants

Date submitted: 23 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to
the Axe Vale Hunt since 1st Jan 2000 to the present day.
Itemised by year and amount. Please confirm the reason for application
such as CASC, charity, sporting club, this is not an exclusive list just
examples.

2/ Please provide any Small Business Relief payments made to the
Axe Vale Hunt for the period 1st April 2006 to 31st March 2017.
Itemised by year and amount.

3/ Please provide any payments made to the Axe Vale Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the
present day.

4/ Provide details by amount & year, of any rate reliefs provided to the
Axe Vale Hunt

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the Axe Vale Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples - 2020 SBRR Scheme 1 Business Grant £10,000

2/ Please provide any Small Business Relief payments made to the Axe Vale Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount.

SBRR
01.04.2006 to 31.03.2007 £713.55
01.04.2007 to 31.03.2008 £738.67
01.04.2008 to 31.03.2009 £767.15
01.04.2009 to 31.03.2010 £805.67
01.04.2010 to 30.09.2010 £264.70
01.10.2010 to 31.03.2011 £526.80
01.04.2011 to 31.03.2012 £1189.10
01.04.2012 to 31.03.2013 £1381.26
01.04.2013 to 31.03.2014 £1631.33
01.04.2014 to 31.03.2015 £1911.68
01.04.2015 to 31.03.2016 £2492.66
01.04.2016 to 31.03.2017 £2513.43

3/ Please provide any payments made to the Axe Vale Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day - N/A

4/ Provide details by amount & year, of any rate reliefs provided to the Axe Vale Hunt - N/A

Date responded: 25 November 2020

Homeless deaths

Date submitted: 20 November 2020

Summary of request

Please can I request the number of deaths from 1st January 2020 – 20th November 2020 (inclusive) in each of the following accommodation types commissioned by your council:
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping
• temporary accommodation commissioned by the local authority
• supported accommodation for homeless young people
Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died.

Summary of response

Please can I request the number of deaths from 1st January 2020 – 20th November 2020 (inclusive) in each of the following accommodation types commissioned by your council:
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping - Nil
• temporary accommodation commissioned by the local authority - Nil
• supported accommodation for homeless young people - Nil

Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died - N/A

Date responded: 25 November 2020

Trees felled and planted

Date submitted: 19 November 2020

Summary of request

1. The total number of trees felled by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The reason for the felling of said trees
• The cost to the council of felling trees
• The locations of trees felled
• The species of trees felled and in what capacity
• If trees felled were street trees or rural


2. The total number of trees planted by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The cost to the council of planting trees
• The locations of trees planted
• The species of trees planted and in what capacity
• If trees planted were street trees or rural

3. The total number of trees under East Devon council authority in the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The locations of trees
• The species of trees
• If trees were street trees or rural

Summary of response

1. The total number of trees felled by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down:

2016 – no data
2017 – 2 trees
2018 – 28 trees
2019 – 49 trees
2020 – 35 trees

The reason for the felling of said trees – Appropriate arboricultural reasons
The cost to the council of felling trees – Unknown
The locations of trees felled – Across East Devon
The species of trees felled and in what capacity – Mixture via climbing or felling
If trees felled were street trees or rural – Some were street trees.


2. The total number of trees planted by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down:

2016 – no data
2017 – 1 tree
2018 – 15 trees
2019 – 11 trees
2020 – 0 trees

The cost to the council of planting trees – Unknown
The locations of trees planted – Across East Devon in appropriate locations
The species of trees planted and in what capacity – Mixture by hand
If trees planted were street trees or rural – Some were street trees

3. The total number of trees under East Devon council authority in the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down: Not possible to give a total figure as not all the trees have been surveyed.
The locations of trees – Across East Devon
The species of trees – Mixture
If trees were street trees or rural – Some are street trees.

Date responded: 9 December 2020

Agency staff

Date submitted: 19 November 2020

Summary of request


• What have you spent on Temporary Staffing over the last 12 months?

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)?

• Are you using a provider to manage your spend, if so, which provider?

• If you are using a provider, when is your contract due to expire?

Summary of response

• What have you spent on Temporary Staffing over the last 12 months? - Spend on agency staff for the period 1.11.2019 to 31.10.2020 = £281,301

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)? - Information not held

• Are you using a provider to manage your spend, if so, which provider? - We use an agency called Commensurate Jobs

• If you are using a provider, when is your contract due to expire? - The contract has just been renewed in October 2020 for a 3 year period

Date responded: 9 December 2020

44a certificates

Date submitted: 19 November 2020

Summary of request

• Details of any section 44a certificates currently in place in your business rates hereditament database effective 1.4.2017.

The certificate information should contain the following information,

• Certificated Rateable Value
• Date of Issue/Application
• Hereditament Address
• BA Reference number

Summary of response

• Details of any section 44a certificates currently in place in your business rates hereditament database effective 1.4.2017.

The certificate information should contain the following information,

• Certificated Rateable Value
• Date of Issue/Application
• Hereditament Address
• BA Reference number

6029009002
Honiton Hospital, Marlpits Lane, Honiton, EX14 2DE
Cert date 25.10.2018
RV Occupied £135,00 Unoccupied £20,000 = Total RV 155,000

6023011402
Tesco Honiton Store, Battishorne Way, Honiton, EX14 2XD
06.08.2018
RV Occupied £762,038 Unoccupied £112,962 = Total RV £875,000

2207805004
The Antique Village, Helle, Exeter, EX5 4PW
Cert date 15.07.2019
RV Occupied £2,3370 Unoccupied £50,130 = Total RV £73,500

Date responded: 25 November 2020

Non Domestic Rates Completion Notices

Date submitted: 19 November 2020

Summary of request

• A copy of all Non Domestic Rates Completion Notices served in the borough since 01/01/2020 or list of addresses showing the same information

Summary of response

There have not been any NDR Completion notices since 1st January 2020.

Date responded: 25 November 2020

Date submitted: 18 November 2020

Summary of request

1. Which department or departments are responsible for overseeing legal affairs when your council is a party to a legal Hearing e.g. Legal Services, HR? Legal hearings such as those brought against the council – (high court, criminal proceedings), or more internal matters eg. Employment Tribunal
i. Please can you provide the name and contact details of the people overseeing this department(s)?
ii. Within this department(s), please, can you provide the details of staff who are responsible for day-to-day managing of the following legal areas; Commercial Litigation, Crime, Crime-Fraud, Employment, Intellectual Property, Litigation General.

2. Which department or departments are responsible for managing/supporting staff who are giving evidence at a legal hearing i.e. providing time off to attend court or providing support with training.
i. Please can you provide the name and contact details of the people overseeing this department(s)?

Summary of response

1. Which department or departments are responsible for overseeing legal affairs when your council is a party to a legal Hearing e.g. Legal Services, HR? Legal hearings such as those brought against the council – (high court, criminal proceedings), or more internal matters e.g. Employment Tribunal - Legal Services would deal with everything other than HR/ET proceedings which HR deal with themselves with external assistance.

i. Please can you provide the name and contact details of the people overseeing this department(s)? - For Legal that is the Principal Solicitor, Anita Williams

ii. Within this department(s), please, can you provide the details of staff who are responsible for day-to-day managing of the following legal areas; Commercial Litigation, Crime, Crime-Fraud, Employment, Intellectual Property, Litigation General - Within Legal Services the Principal Solicitor has overall management of the areas apart from Employment which, as above, is not dealt with in-house. However, many of these areas are dealt with within various services i.e. fraud, crime-fraud which Kelly Lawson, Corporate Counter Fraud & Compliance Officer oversees.

2. Which department or departments are responsible for managing/supporting staff who are giving evidence at a legal hearing i.e. providing time off to attend court or providing support with training.

i. Please can you provide the name and contact details of the people overseeing this department(s)? - We don’t have a department that is responsible for managing staff etc. giving evidence.

Date responded: 25 November 2020

Training by Common Purpose

Date submitted: 18 November 2020

Summary of request

1. The amount spent in each year on courses provided by Common Purpose?
2. The number of members of staff sent on such courses each year?
3. The names of any senior members of staff who attended the courses in those years?

Summary of response

The requested information is not held.

1. The amount spent in each year on courses provided by Common Purpose? – N/A
2. The number of members of staff sent on such courses each year? – N/A
3. The names of any senior members of staff who attended the courses in those years? – N/

Date responded: 25 November 2020

Homelessness

Date submitted: 17 November 2020

Summary of request

I would like to request the number of residential properties within your council area (not limited to council or social housing) which have had no residents for the entirety (or most of) the following years:

i) 2016/17
ii) 2017/18
iii) 2018/19
iv) 2019-20
v) 2020-21

Please specify if this is recorded by calendar or financial year? My preference would be for financial. If you are unable to provide data for the whole year then 4 snapshots at different dates throughout the year should help paint a picture of empty homes in the area.

I would also like to request the number of people declared intentionally homeless within your council, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

I would also like to request the number of people declared unintentionally homeless within your council area, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

I would also like to request any other data used to measure the number of homeless people and/or rough sleepers within your council area, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

Summary of response

I would like to request the number of residential properties within your council area (not limited to council or social housing) which have had no residents for the entirety (or most of) the following years:

This information is not held.

i) 2016/17
ii) 2017/18
iii) 2018/19
iv) 2019-20
v) 2020-21

Please specify if this is recorded by calendar or financial year? My preference would be for financial. If you are unable to provide data for the whole year then 4 snapshots at different dates throughout the year should help paint a picture of empty homes in the area - This information is not held.

I would also like to request the number of people declared intentionally homeless within your council, relating to the following periods:

i) 2016/17 – Not able to retrieve this information
ii) 2017/18 – Not able to retrieve this information iii) 2018/19 - to date – 8

I would also like to request the number of people declared unintentionally homeless within your council area, relating to the following periods:

i) 2016/17 – Not able to retrieve this information
ii) 2017/18 – Not able to retrieve this information iii) 2018/19-to date – When you say declared ‘unintentionally homeless’ – do you mean number of main duty acceptances? If so that answer would be 28.

I would also like to request any other data used to measure the number of homeless people and/or rough sleepers within your council area, relating to the following periods:

We have provided rough sleeper numbers for those periods as we were unsure what data you were requesting:

i) 2016/17 - 5
ii) 2017/18 - 6
iii) 2018/19 - 5
2019/20 - 4
2020/21 - 13

Date responded: 14 December 2020

Date submitted: 17 November 2020

Summary of request

• What have you spent on Temporary Staffing over the last 12 months?

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)?

• Are you using a provider to manage your spend, if so, which provider?

• If you are using a provider, when is your contract due to expire?

Summary of response

• What have you spent on Temporary Staffing over the last 12 months? - Spend on agency staff for the period 1.11.2019 to 31.10.2020 = £281,301

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL) - Information not held

• Are you using a provider to manage your spend, if so, which provider - We use an agency called Commensurate Jobs

• If you are using a provider, when is your contract due to expire? - The contract has just been renewed in October 2020 for a 3 year period

Date responded: 2 December 2020

Date submitted: 17 November 2020

Summary of request

We want to determine the risk of odour from the petrol station at Tesco, Salterton Road, Exmouth, EX8 2TS. It would be useful to know if any complaints relating to odour from the petrol station have been made to East Devon Council. If there have been any complaints, please can you provide the following information:
• Date of complaint
• Address, or postcode of complainant
• Full details of the nature of the complaint (what was the odour, where did it come from, how long did it last, etc)
• What the council did in response to the complaint.

Summary of response

The Council have not received complaints from residents about odour from the petrol station at Tesco, Salterton Road, Exmouth.

Date responded: 1 December 2020

Software for parking permits

Date submitted: 14 November 2020

Summary of request

Can you confirm that you use the company (listed below) for your software for parking permits

The company that has created and maintains Si-Dem, the software historically responsible for managing permits, is Conduent Parking Enforcement Solutions Ltd.

If not then which software/supplier you use for parking permits

Summary of response

Company: WSP Parking System
Name – Taranto
Which has been in place since the end of September 2019.

Date responded: 1 December 2020

NABs

Date submitted: 11 November 2020

Summary of request

- How many Public Health funerals were held in your council jurisdiction in the years 2018, 2019 and from January 1 2020 to Nov 1 2020.

- Of the total figure for the period January 1 2020 to Nov 1 2020, how many listed COVID-19 on the death certificate as the underlying cause of death, or as a significant condition contributing to death but not the underlying cause.

- For the Public Health funerals that took place in 2018, 2019 and the period January 1 2020 to Nov 1 2020, what was the total cost to the council?

Summary of response

- How many Public Health funerals were held in your council jurisdiction in the years 2018, 2019 and from January 1 2020 to Nov 1 2020.

2018 - 4 funerals in total (2 had no Next of Kin (NOK))
2019 - 11 funerals in total (3 had no NOK)
2020 - 5 funerals in total

- Of the total figure for the period January 1 2020 to Nov 1 2020, how many listed COVID-19 on the death certificate as the underlying cause of death, or as a significant condition contributing to death but not the underlying cause.

None

- For the Public Health funerals that took place in 2018, 2019 and the period January 1 2020 to Nov 1 2020, what was the total cost to the council?

2018 - £5706
2019 - £15431
2020 - £7476

Date responded: 1 December 2020

MPs claiming Coronavirus grant payments

Date submitted: 10 November 2020

Summary of request

Could you please confirm whether any MPs/political parties have claimed any of the local authority Coronavirus grant payments, up to and including today, Nov 10.

Summary of response

None

Date responded: 1 December 2020

Scrap Metal Licences

Date submitted: 9 November 2020

Summary of request

• How many scrap metal dealer licences (site and collector) did you issue in 2013?
• How many scrap metal dealer licences (site and collector) did you issue in 2016?
• How many scrap metal dealer licences (site and collector) did you issue in 2019?

In addition, under the same FOI, I would be grateful if you could tell me:

• How much were your licences (mobile and collector) in each of these years? (2013/2016/2019)?
• How many visits to scrap metal sites have your officers undertaken since 2013?

Summary of response

How many scrap metal dealer licences (site and collector) did you issue in 2013? - We have no data for 2013
How many scrap metal dealer licences (site and collector) did you issue in 2016? - 20 licenses
How many scrap metal dealer licences (site and collector) did you issue in 2019? - 16 licenses

In addition, under the same FOI, I would be grateful if you could tell me:
How much were your licences (mobile and collector) in each of these years? (2013/2016/2019)? - Fee is unchanged – Site licence £280 Scrap dealer £200
How many visits to scrap metal sites have your officers undertaken since 2013? - No visits recorded





Date responded: 2 December 2020

Rough Sleepers

Date submitted: 6 November 2020

Summary of request

1. How many rough sleepers in your local authority area were accommodated in total between August-October 2020?
2. How many rough sleepers in your local authority area accommodated under the ‘’Everyone In’’ initiative in total between August-October 2020?
3. How many rough sleepers in your local authority area, who were accommodated under the ‘’Everyone In’’ scheme (March-July 2020) continued to be provided accommodation in the months August-October 2020?
4. How many of the rough sleepers accommodated at any time during this period (August- October) are considered to be No Recourse to Public Funds (NRPF)?
5. How many of the rough sleepers accommodated at any time during this period (August-October) are EU nationals?
6. Have any rough sleepers placed in accommodation during this time been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service.

Summary of response

1. How many rough sleepers in your local authority area were accommodated in total between August-October 2020? - 13
2. How many rough sleepers in your local authority area accommodated under the ‘’Everyone In’’ initiative in total between August-October 2020? - 6
3. How many rough sleepers in your local authority area, who were accommodated under the ‘’Everyone In’’ scheme (March-July 2020) continued to be provided accommodation in the months August-October 2020? - 0
4. How many of the rough sleepers accommodated at any time during this period (August- October) are considered to be No Recourse to Public Funds (NRPF)? - 0
5. How many of the rough sleepers accommodated at any time during this period (August-October) are EU nationals? - 1
6. Have any rough sleepers placed in accommodation during this time been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service - None




Date responded: 9 November 2020

Complaints about not wearing face masks

Date submitted: 4 November 2020

Summary of request

* Please could I receive a record from 24 July to 24 October of all complaints made by members of the public related to breaches of the mandatory wearing of masks in shops/retail premises, including the date of the complaint and the premises name.
* Please could I receive a record from 24 July to 24 October of all visits to stores by environmental health or trading standards team members related to complaints related to staff or customers not wearing masks, including the date of the visit and the premises name.
* Please could I receive a copy of each letter or warning sent to stores related to complaints regarding the wearing of face coverings.

Summary of response

* Please could I receive a record from 24 July to 24 October of all complaints made by members of the public related to breaches of the mandatory wearing of masks in shops/retail premises, including the date of the complaint and the premises name -

We have had 8 complaints that specifically mention lack of masks:
26.07.20 Beer High Street - no specific premises mentioned.
10.08.20 Callans Retail Ltd
14.08.20 Beer Quarry Caves
26.09.20 Hair Vision
25.09.20 Gentlemans Room
01.10.20 Noodle Bowl
13.10.20 Exmouth Land Train
15.10.20 Womans Tri-Hands Running Club

* Please could I receive a record from 24 July to 24 October of all visits to stores by environmental health or trading standards team members related to complaints related to staff or customers not wearing masks, including the date of the visit and the premises name - Only one of these 8 premises had a personal visit. All of the complaints we received would have had an officer telephone and discuss the issue with the proprietors to make them fully aware of the requirements. All were given verbal advice only. Trading Standards will also have received complaints about businesses in East Devon's District.

* Please could I receive a copy of each letter or warning sent to stores related to complaints regarding the wearing of face coverings - N/A

Date responded: 27 November 2020

Discretionary Housing Payment

Date submitted: 4 November 2020

Summary of request

1. The total Discretionary Housing Payment allocation for your authority for 2020/21
2. The equivalent figure for 2019/20
3. As at October 31 2020, the amount of this budget that has already been spent
4. For comparison, the amount of the 2019/20 budget which had been by October 31 2019
5. The number of applications for DHP received so far in 2020/21
6. The number of applications for DHP rejected so far in 2020/21
7. For comparison, equivalent numbers to (4) and (5) for the period April to October 2019

Summary of response

1. The total Discretionary Housing Payment allocation for your authority for 2020/21 - £279,520 2. The equivalent figure for 2019/20 - £177,988
3. As at October 31 2020, the amount of this budget that has already been spent - £137,048
4. For comparison, the amount of the 2019/20 budget which had been by October 31 2019 - £79,348
5. The number of applications for DHP received so far in 2020/21 - This information is not available. Our UC DHP claims are awarded manually and this information is not captured at present
6. The number of applications for DHP rejected so far in 2020/21 - This information is not available. Our UC DHP claims are awarded manually and this information is not captured at present
7. For comparison, equivalent numbers to (5) and (6) for the period April to October 2019 - N/A due to the answers above.

Date responded: 25 November 2020

Rope swings

Date submitted: 3 November 2020

Summary of request

1. Do you have a policy for the inspection of woodland for which you are the land owner or have responsibility for?

2. If your answer to the above is yes, what is the frequency of your inspections?

3. What is your policy as to the inspection for / removal of rope swings?

4. Do you use any warning signs regarding rope swings? If yes, please provide details of the warnings you give and you policy for the erection of such warning signs.

5. Please provide a link to your policy documents regarding inspection of woodland, inspection for / removal of rope swings and warning signs.

Summary of response

1. Do you have a policy for the inspection of woodland for which you are the land owner or have responsibility for? - We don’t have a set policy, but we undertake regular tree inspections as part of our tree management program.

2. If your answer to the above is yes, what is the frequency of your inspections? - Varies depending on the location and the associated risk posed by the tree - normally between 1 to 5 years.

3. What is your policy as to the inspection for / removal of rope swings? - There is none but it we would consider whether it's appropriate to have a swing etc. in the tree, which would be based on location and associated risk.

4. Do you use any warning signs regarding rope swings? If yes, please provide details of the warnings you give and you policy for the erection of such warning signs - No

5. Please provide a link to your policy documents regarding inspection of woodland, inspection for / removal of rope swings and warning signs - We don’t have a set policy but as above regular tree inspections take place using VTA principles and current guidelines parameters.

Date responded: 1 December 2020

Moving people

Date submitted: 3 November 2020

Summary of request

1. Number of people who have moved into the council region between June and September 2020.
2. Number of people who have left the council region between June and September 2020.

Summary of response

1. Number of people who have moved into the council region between June and September 2020 – we are not able to provide this information 2. Number of people who have left the council region between June and September 2020 – we are not able to provide this information

Date responded: 25 November 2020

Mould and damp complaints

Date submitted: 3 November 2020

Summary of request

1. How many tenants (residents in homes for which you have responsibility
for maintenance) did you have between Jan 2019 - Jan 2020?
2. How many complaints/enquiries did you receive relating to mould or damp from your tenants between Jan 2019 - Jan 2020?
3. How long on average did it take to resolve these enquiries/complaints?
4. What was the estimated total cost of responding to these requests between Jan 2019 - Jan 2020?

Summary of response

1. How many tenants (residents in homes for which you have responsibility for maintenance) did you have between Jan 2019 - Jan 2020? - EDDC has 4200 council properties
2. How many complaints/enquiries did you receive relating to mould or damp from your tenants between Jan 2019 - Jan 2020? - 155 Mould and Damp Surveys carried out by our independent contractor, all reported via tenant’s or Mobile Support Officer
3. How long on average did it take to resolve these enquiries/complaints? - During the condensation and mould survey we measure the humidity level, temperature, dew point of the walls and take low level damp readings to determine the extent of the problem. Once a remedial action is found, work is scheduled and the contractors work to a 28 day timeframe. So it could take 1 – 2 months.
4. What was the estimated total cost of responding to these requests between Jan 2019 - Jan 2020? - Managing and responding to complaints is part of in house officer duties. Remedial works for mould treatment average at £312.00 over the last year.

Date responded: 1 December 2020

Playgrounds

Date submitted: 30 October 2020

Summary of request

I would like to know:

1) How many playgrounds the council is responsible for maintaining?
2) How many playgrounds have an outstanding repair needed? This includes equipment, surfaces, access.
3) How many of these repairs have been logged and unresolved for a month or longer?
4) How many playgrounds the council was responsible for maintaining three years ago?

Summary of response

1) How many playgrounds the council is responsible for maintaining? - 71
2) How many playgrounds have an outstanding repair needed? This includes equipment, surfaces, access - 15
3) How many of these repairs have been logged and unresolved for a month or longer? - 5
4) How many playgrounds the council was responsible for maintaining three years ago? - 71

Date responded: 3 November 2020

Telecare services

Date submitted: 28 October 2020

Summary of request

• Which of the following do you provide (Telecare services, Assistive Tech, Tech enabled care, Telehealth)?
• What elements of these do you provide?
• Are these provided jointly?
• Who Commissions/jointly commissions this service and in what financial percentages?
• How much is spent on this?
• How many assessment s are done for each service, each year and what are the typical wait times?
• How many current registered users you have for each service?
• Timescales for delivery?
• Eligibility criteria?
• What do you charge for these services?
• Can you tell me about the purchasing of your kit, delivery of the kit, your responder service, monitoring service, collection of stock, refurbishment of stock?
• Do you have a showcase facility for any of your services?
• Do you have a link to traditional commissioning services?

Summary of response

• Which of the following do you provide (Telecare services, Assistive Tech, Tech enabled care, Telehealth)? - Telecare
• What elements of these do you provide? - Installation of Telecare equipment and monitoring
• Are these provided jointly? - Yes
• Who Commissions/jointly commissions this service and in what financial percentages? - In house service
• How much is spent on this? - Service has to be self-sufficient and any excess to put into EDDC general fund.
• How many assessment s are done for each service, each year and what are the typical wait times? - 2019 – 505 installations and all linked to EDDC own monitoring centre.
• Timescales for delivery? - Urgent referrals installed within 48 hours
• Eligibility criteria? - Fee paying
• What do you charge for these services? - £208.49 (excluding VAT)
• Can you tell me about the purchasing of your kit, delivery of the kit, your responder service, monitoring service, collection of stock, refurbishment of stock? - Equipment is purchased from a few different suppliers, to meet the varying needs of the service users. Equipment is ordered and delivered to our office. We do not offer a responder services, purely installation and monitoring. Previously we had a number of drop off points within the district that the equipment could be returned to. However, due to restrictions equipment is now being collected from homes following our Risk Assessment.
• Do you have a showcase facility for any of your services? - No
• Do you have a link to traditional commissioning services? - We use frameworks

Date responded: 3 November 2020

Craft workers

Date submitted: 27 October 2020

Summary of request

1. How many craft (construction trade operative) workers are currently employed by your council?
2. How many craft workers in your council are currently employed on the Red Book national agreement?
• Red Book national agreement
• Red Book terms and conditional with different pay rates
• On a hybrid agreement with Green Book rates of pay
• All on Green Book terms and conditions
• Any other arrangements
3. Please provide details of rates of pay for craft workers and grades in your council?
4. Does your council engage any private construction contractors to deliver craft work?
5. If so which companies are engaged? What council contracts are they delivering? And when do these contract(s) expire?

Summary of response

1. How many craft (construction trade operative) workers are currently employed by your council? – The council does not employee craft workers and all council staff are employed under NJC Green Book Terms and Conditions or locally agreed conditions allowed under the green book.
2. How many craft workers in your council are currently employed on the Red Book national agreement? – N/A
• Red Book national agreement
• Red Book terms and conditional with different pay rates
• On a hybrid agreement with Green Book rates of pay
• All on Green Book terms and conditions
• Any other arrangements
3. Please provide details of rates of pay for craft workers and grades in your council? – N/A
4. Does your council engage any private construction contractors to deliver craft work? – Yes we do
5. If so which companies are engaged? What council contracts are they delivering? And when do these contract(s) expire? – Multiple companies. We don’t have any framework agreements, so appoint contractors as and when needed (so for each job). Generally we employ people to carry out maintenance activities on public realm infrastructure such as potholes, concrete repairs, bridge repairs, repainting, pointing etc.

Date responded: 18 November 2020

Puppy breeders

Date submitted: 27 October 2020

Summary of request

Can I obtain an up-to-date list of licensed puppy breeders in the County including their name, address and licence number if possible.

Summary of response

19/00046/LBRED
Ottery St Mary EX11 1PJ
Dogs
Start date: 26/06/2019
End date: 25/06/2021
3 STAR



Date responded: 18 November 2020

Cloud data breaches

Date submitted: 26 October 2020

Summary of request

• How many cloud data breaches have occurred within your organisation in 2019 and 2020?
• How many cyberattacks have occurred within your organisation in 2019 and 2020?
• How many ransomware attacks have occurred within your organisation in 2019 and 2020?
• How many data loss incidents have occurred as a result of lost or stolen devices storing your organisation’s data (such as USB flash drives, Hard Drives, Solid State Drives, mobile phones or laptops) within your organisation in 2019 and 2020?

Summary of response

• How many cloud data breaches have occurred within your organisation in 2019 and 2020? - Zero
• How many cyberattacks have occurred within your organisation in 2019 and 2020? - Zero
• How many ransomware attacks have occurred within your organisation in 2019 and 2020? - Zero
• How many data loss incidents have occurred as a result of lost or stolen devices storing your organisation's data (such as USB flash drives, Hard Drives, Solid State Drives, mobile phones or laptops) within your organisation in 2019 and 2020? - Zero

Date responded: 2 November 2020

FOI and complaints

Date submitted: 24 October 2020

Summary of request

1. How many complaints you have received regarding councillors in Honiton Town Council in the past two years
2. Which councillors were complained of
3. How many complaints regarding the mayor
4. What was the general reason for the complaints
5. How many complaints were upheld
6. How many complaints were not upheld
7. How many complaints that have been made and not dealt with
8. How many FOI requests the council has received that it has responded to and has not
9. General length of time it takes to deal with complaints
10. General length of time it takes to deal with FOI requests

Summary of response

1. How many complaints you have received regarding councillors in Honiton Town Council in the past two years - 13
2. Which councillors were complained of - This Information is exempt under sections 40 & 41 of the FOI Act 2000. The identity of Councillors who were the subject of a complaint would be classed as the personal data of third parties (someone other than the applicant) and therefore it would not be disclosed, as disclosure would contravene the first data protection principle that personal information shall be processed lawfully and fairly. Any information held in relation to a Councillor who is the subject of a complaint is obtained for the purpose of considering the complaint and Councillors and complainants are advised that the information will remain confidential and will not be disclosed to the wider public. Confidentiality is not always maintained – for example where the Councillor wishes the decision to be published or where it progresses to a Standards Hearing – but in this instance there were no complaints during the period referred to that would fall outside of the requirement to be kept confidential.
3. How many complaints regarding the mayor - This Information is exempt under sections 40 & 41 of the FOI Act 2000. The identity of Councillors who were the subject of a complaint would be classed as the personal data of third parties (someone other than the applicant) and therefore it would not be disclosed, as disclosure would contravene the first data protection principle that personal information shall be processed lawfully and fairly. Any information held in relation to a Councillor who is the subject of a complaint is obtained for the purpose of considering the complaint and Councillors and complainants are advised that the information will remain confidential and will not be disclosed to the wider public. Confidentiality is not always maintained – for example where the Councillor wishes the decision to be published or where it progresses to a Standards Hearing – but in this instance there were no complaints during the period referred to that would fall outside of the requirement to be kept confidential.
4. What was the general reason for the complaints – The complaints have been made because the complainants consider that the Councillor’s behaviour has fallen short of the behaviour expected under Honiton Town Council’s code of conduct for elected members.
5. How many complaints were upheld - 0
6. How many complaints were not upheld - 3
7. How many complaints that have been made and not dealt with – 10 are still open
8. How many FOI requests the council has received that it has responded to and has not – All FOI requests have been responded to. Since 1st April 2020 we have responded to 261 FOI requests. There have been 3 FOI requests relating specifically to HTC Councillor Complaints since 1st April 2020.
9. General length of time it takes to deal with complaints – 12.6 working days to respond to service complaints received since 1st April 2020 10. General length of time it takes to deal with FOI requests – 11.8 working days to respond to FOI requests received since 1st April 2020

Date responded: 23 November 2020

Complaints about christmas lights

Date submitted: 22 October 2020

Summary of request

I'm looking into nuisance complaints data, specifically focussing on complaints around Christmas lights being too bright, distracting or offensive.

With that in mind, would you be able to supply the following data in excel format?

Number of complaints in your local authority specifically relating to Christmas lights or decorations for the period from 15th of November to 15th of January for 2015, 2016, 2017, 2018, 2019.

Summary of response

Number of complaints in your local authority specifically relating to Christmas lights or decorations for the period from 15th of November to 15th of January for 2015, 2016, 2017, 2018, 2019 - None

Date responded: 3 November 2020

Ill-health retirement

Date submitted: 21 October 2020

Summary of request

In the last 10 years, how many staff members have received ill health retirement?

Summary of response

Total ill health retirements in last 10 years to 31.3.2020 = 9

Date responded: 28 October 2020

Welfare systems

Date submitted: 21 October 2020

Summary of request

1. Does any stage of decision making across benefits and welfare (defined as including but not limited to allocation of social housing, personal social care budgets, council tax support and the assessment of fraud within) presently involve automation, AI or algorithms at your council?
a. For clarity, automation may include (non-exhaustively), predictive analytics (ie to assess rent arrears or child welfare risks), risk assessment of claims (commonly known as risk based verification), the use of computer programs or algorithms to guide resource allocation, the use of datasets to guide how benefits are processed and disbursed.
2. If Yes, please provide details:
a. Of the algorithms or automated decision-making programs you use;
b. If you use a commercial product or whether you have developed your own system;
c. Of the purpose for which the algorithm or automated decision-making system operates;
d. Of the decisions the algorithm or automated decision-making system is asked to make;
e. Of the type, classification and amount of data that the algorithm or automated decision-making system uses to make its decision;
f. If a commercial product, how much has it cost the council over the past three years.

3. If no, has your council stopped using this kind of automation in the last three years and what automation/algorithms were previously used?

4. Does your council use Amazon Rekognition software, and if yes, what for?

Summary of response

1. Does any stage of decision making across benefits and welfare (defined as including but not limited to allocation of social housing, personal social care budgets, council tax support and the assessment of fraud within) presently involve automation, AI or algorithms at your council? - No
a. For clarity, automation may include (non-exhaustively), predictive analytics (i.e. to assess rent arrears or child welfare risks), risk assessment of claims (commonly known as risk based verification), the use of computer programs or algorithms to guide resource allocation, the use of datasets to guide how benefits are processed and disbursed.

2. If Yes, please provide details: - N/A
a. Of the algorithms or automated decision-making programs you use;
b. If you use a commercial product or whether you have developed your own system;
c. Of the purpose for which the algorithm or automated decision-making system operates;
d. Of the decisions the algorithm or automated decision-making system is asked to make;
e. Of the type, classification and amount of data that the algorithm or automated decision-making system uses to make its decision;
f. If a commercial product, how much has it cost the council over the past three years.

3. If no, has your council stopped using this kind of automation in the last three years and what automation/algorithms were previously used? - Have not used algorithms before

4. Does your council use Amazon Rekognition software, and if yes, what for? - No

Date responded: 3 November 2020

PCNs issued where the appellant was a police force

Date submitted: 19 October 2020

Summary of request

A) Copies of the last 10 tribunal decisions for parking PCNs issued in the council's off-street car parks, where the appellant was a police force, and the council won the appeal

Summary of response

A) Copies of the last 10 tribunal decisions for parking PCNs issued in the council's off-street car parks, where the appellant was a police force, and the council won the appeal - None

Date responded: 26 October 2020

Professional S

Date submitted: 19 October 2020

Summary of request


• What have you spent on Professional Services over the last 12 months?

• What did the authority spend on professional Services Between April 2019 and March 2020?

• Between April 2019 and March 2020, which categories had the highest level of spend throughout that period?

• Has the authority planned any large construction-based projects over the next two years?

• If you have got construction projects planned, please could you provide project details, budget and timeframes?

• What is the Councils current process to engage with professional service providers? Please could you provide details of the process and name third parties if they are being used.

Summary of response

• What have you spent on Professional Services over the last 12 months? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• What did the authority spend on professional Services Between April 2019 and March 2020? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• Between April 2019 and March 2020, which categories had the highest level of spend throughout that period? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• Has the authority planned any large construction-based projects over the next two years? – Our published capital programme has details of any projects https://eastdevon.gov.uk/media/2902795/capital-strategy-2019.pdf
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - information reasonably accessible to the applicant by other means

• If you have got construction projects planned, please could you provide project details, budget and timeframes? – Our published capital programme has details of any projects https://eastdevon.gov.uk/media/2902795/capital-strategy-2019.pdf
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - information reasonably accessible to the applicant by other means

• What is the Councils current process to engage with professional service providers? Please could you provide details of the process and name third parties if they are being used – In terms of engagement our first place is Comensura who were appointed through MSTAR3 framework

Date responded: 26 October 2020

Windows 10

Date submitted: 16 October 2020

Summary of request

1. Who is responsible for your Windows 10 environment? Name/Role and contact details if available.
2. How many end users do you have across the organisation?
3. How many Windows end point devices do you have?
4. Roughly what % are running on Windows 7?
5. Do you still use Java, Flash or Internet Explore based applications?
6. Are you Cyber Essentials Plus accredited?
7. Do you have any devices that require Windows 7 connectivity such as SMB1?
8. Who is responsible for IT Security? Name / Role and contact details if available.

Summary of response

1. Who is responsible for your Windows 10 environment? Name/Role and contact details if available. - Adrian Smith, Head of Infrastructure & Support, Adrian.smith@strata.solutions. All sales enquiries must be submitted via our website https://strata.solutions/
2. How many end users do you have across the organisation? - 1900 in total across 3 councils
3. How many Windows end point devices do you have? - 2000 in total across 3 councils
4. Roughly what % are running on Windows 7? - 2% in total across 3 councils
5. Do you still use Java, Flash or Internet Explore based applications? - Yes
6. Are you Cyber Essentials Plus accredited? - No
7. Do you have any devices that require Windows 7 connectivity such as SMB1? - No
8. Who is responsible for IT Security? Name / Role and contact details if available. - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions

Date responded: 3 November 2020

ICT - SECURITY / CYBERSECURITY

Date submitted: 15 October 2020

Summary of request

What SEIM (Security Event and Incident Management) solution is used by your organisation?
When does your SEIM platform license subscription/contract come up for renewal?
If the SEIM (Security Event and Incident Management) solution was purchased via third party please disclose the contracting party’s details?
Do you outsource your security management to a third party (managed security service provider)? If so can you disclose the name of the managed security service provider.
When does the current service contract from the current SIEM provider end?
When does the current service contract from the current managed security service provider end?
Can you provide the email address of the individual that is responsible for your IT Security?
ICO - breaches:
How many cyber security breaches has your organisation had over the past 2 yrs?

Summary of response

What SEIM (Security Event and Incident Management) solution is used by your organisation? - Logpoint
When does your SEIM platform license subscription/contract come up for renewal? - Jan 2022
If the SEIM (Security Event and Incident Management) solution was purchased via third party please disclose the contracting party's details? - N/A
Do you outsource your security management to a third party (managed security service provider)? If so can you disclose the name of the managed security service provider. - No
When does the current service contract from the current SIEM provider end? - Jan 2022 (included in licence)
When does the current service contract from the current managed security service provider end? - Jan 2022
Can you provide the email address of the individual that is responsible for your IT Security? - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
ICO - breaches:
How many cyber security breaches has your organisation had over the past 2 yrs.? - Zero

Date responded: 2 November 2020

Emergency homeless shelter/service for LGBT people

Date submitted: 15 October 2020

Summary of request

1. A) Does your council routinely ask your homeless service users about their sexuality as part of monitoring?
1. B) Does your council routinely ask your homeless service users about their gender identity as part of monitoring?

2. A) Does your council require ‘proof’ to show that people have been asked to leave home by their family members?
2. B) Would you contact the family members of LGBT people who have been asked to leave their homes, for further proof?

3. Have your housing officers received specialist LGBT homelessness training?

4. Does your council offer an emergency homeless shelter/service for LGBT people?

4. How much money did your council spend on LGBT related merchandise for Pride events, or LGBT diversity celebrations, in the financial year 2019-2020 (e.g. Rainbow flags for Pride 2019)?

Summary of response

1. A) Does your council routinely ask your homeless service users about their sexuality as part of monitoring? - Yes
1. B) Does your council routinely ask your homeless service users about their gender identity as part of monitoring? - Yes

2. A) Does your council require ‘proof’ to show that people have been asked to leave home by their family members? - Yes
2. B) Would you contact the family members of LGBT people who have been asked to leave their homes, for further proof? - Yes

3. Have your housing officers received specialist LGBT homelessness training? - No

4. Does your council offer an emergency homeless shelter/service for LGBT people? - Not specifically

4. How much money did your council spend on LGBT related merchandise for Pride events, or LGBT diversity celebrations, in the financial year 2019-2020 (e.g. Rainbow flags for Pride 2019)? - Information not held




Date responded: 9 November 2020

Smoke Control areas

Date submitted: 14 October 2020

Summary of request

1) Total number of smoke control areas currently controlled by the council.
2) Date when these smoke control areas were introduced.
3) Total number of complaints received about residential chimney smoke since the introduction of smoke control areas.
4) Total number of warnings issued due to breaches to smoke control area rules since their introduction.
5) Total number of fines issued as a result of smoke control area breaches since the introduction of smoke control areas.

Summary of response

The requested information is not held. EDDC has never had a smoke control area.

Date responded: 26 October 2020

Baileys partnership dispute with Honiton Town Council

Date submitted: 12 October 2020

Summary of request

Please can I make an application under the Freedom of Information Act that you provide all letters relating to the Baileys partnership dispute with Honiton Town Council including the legal advice provided throughout.
As the council has resolved to end the action, legal privilege does not apply.
This request is to both Honiton Town Council AND EDDC.

Summary of response

The requested information is not held. EDDC had no involvement in the building project and later dispute. This was a project that was wholly within the remit of Honiton Town Council, who are an individual sovereign and legal body therefore East Devon District Council was not involved.

Date responded: 26 October 2020

Illegally imported pets

Date submitted: 12 October 2020

Summary of request

1. Please state how many dogs and cats have been investigated by your councils under suspicion of being brought to the UK illegally over the following timeframes:

2. Please state how many of these pets were found to have been illegally imported into the UK:

3. Please state how many of the pets taken by your council for being illegally imported were returned to owners once quarantine and veterinary payments were met:

4. Please state how many pets have had to be euthanised having been illegally brought to the UK over the following timeframes:

5. Please list the three most common breeds of dog that you have had to seize as a result of having been illegally imported into the UK (NB. if data is not available anecdotal evidence will be helpful)

Summary of response

The requested information is not held. You will need to refer your request to Trading Standards as they cover animal health.

Date responded: 26 October 2020

CRM

Date submitted: 11 October 2020

Summary of request

Do you use a CRM in your Council?

Please confirm what platform or product is used?

Please provide me with a copy of any review reports or audits you have undertaken in relation to your Customer Relationship Management (CRM) system.

If you do not have a CRM, please send me any review reports or audit reports undertaken on whatever system you use to record, track and monitor queries from members of the public.

Please provide me with copies of the annual report on complaints trends and responses from 2018 to date or a url which points me to these reports.

Summary of response

Do you use a CRM in your Council? - Yes

Please confirm what platform or product is used? - Firmstep

Please provide me with a copy of any review reports or audits you have undertaken in relation to your Customer Relationship Management (CRM) system - This information is considered commercially sensitive and is withheld under Section 43(2) of the Freedom of Information Act 2000 – Prejudice to commercial interests.

If you do not have a CRM, please send me any review reports or audit reports undertaken on whatever system you use to record, track and monitor queries from members of the public - N/A

Please provide me with copies of the annual report on complaints trends and responses from 2018 to date or a URL which points me to these reports - Please see reports from 2017/18 and 2018/19 financial years. This year's report has not been done yet.

https://democracy.eastdevon.gov.uk/Data/Cabinet/20181003/Agenda/031018-cabinet-agenda-combined_redacted-public-version.pdf
https://democracy.eastdevon.gov.uk/documents/g229/Public%20reports%20pack%2002nd-Oct-2019%2017.30%20Cabinet.pdf?T=10

Date responded: 26 October 2020

Licensed Private Hire operators

Date submitted: 7 October 2020

Summary of request

The current number of licensed Private Hire operators within your licensing authority and their business contact details please.
2) The current number of Licensed Taxi (Hackney Carriage) operators within your licensing authority and their business contact details please.
3) The current number of Licensed Private Hire Drivers within your licensing authority please.
4) The current number of Licensed (Hackney Carriage) Taxi Drivers within your licensing authority please.
5) The current number of licensed Private Hire Vehicles, their age,(year of manufacture) make and model please.
6) The current number of Taxis (Hackney Carriages), their age (year of manufacture), make and model please.

Summary of response

Information available as of 28th October regarding numbers that are licensed and with the make and model of vehicles available via our public register:

http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/Vehicle/Search/34?page=1&Column=LIC_NUMBER&Direction=Ascending

It is not possible to retrieve and supply business contact details although the public register specifies the name of each licensed operator.

1) The current number of licensed Private Hire operators within your licensing authority and their business contact details = 18 (it is not possible to provide business contact details).
2) The current number of Licensed Taxi (Hackney Carriage) operators within your licensing authority and their business contact details = 65 (it is not possible to provide business contact details).
3) The current number of Licensed Private Hire Drivers within your licensing authority = 38 (it is not possible to provide business contact details).
4) The current number of Licensed (Hackney Carriage) Taxi Drivers within your licensing authority = 132 (it is not possible to provide business contact details).
5) The current number of licensed Private Hire Vehicles, their age,(year of manufacture) make and model = 29 (it is not possible to provide business contact details).
6 The current number of Taxis (Hackney Carriages), their age (year of manufacture), make and model = 164 (it is not possible to provide business contact details).

Date responded: 29 October 2020

Limit of Indemnity on the Council's Land Charges claims

Date submitted: 6 October 2020

Summary of request

1. What is the Limit of Indemnity on the Council's Land Charges claims?
2. How many claims have been lodged in the last five years, in relation to local authority searches?
3. How many of those claims were successful?

Summary of response

1. What is the Limit of Indemnity on the Council's Land Charges claims? - Limit of indemnity is £5 million
2. How many claims have been lodged in the last five years, in relation to local authority searches? - One
3. How many of those claims were successful? - One

Date responded: 26 October 2020

Lost rent due to CVAs

Date submitted: 30 September 2020

Summary of request

1. How much rent have you lost, or have had to write-down as a result of CVAs (Company Voluntary Arrangements) your commercial businesses tenants have negotiated since March 2020.
2. Which businesses have you agreed the above CVAs with, if any?
3. How much rent have you lost, or have had to write-down as a result of Covid-related support for businesses in the form of rent relief, rent renegotiations or payment holidays?
4. Have you had rent withheld by Boots (parent company Walgreens Boots Alliance)?
Please provide the information electronically, to this email address.

Summary of response

1. How much rent have you lost, or have had to write-down as a result of CVAs (Company Voluntary Arrangements) your commercial businesses tenants have negotiated since March 2020 – Two tenants took up our rent deferment offer. Both with a 3 month rent deferral granted with deferred rent to be repaid over 18 months.

2. Which businesses have you agreed the above CVAs with, if any? – None
3. How much rent have you lost, or have had to write-down as a result of Covid-related support for businesses in the form of rent relief, rent renegotiations or payment holidays? – See answer to question 1
4. Have you had rent withheld by Boots (parent company Walgreens Boots Alliance)? – No

Date responded: 28 October 2020

Homelessness

Date submitted: 30 September 2020

Summary of request

Please provide the number of households who applied to your council for support from April 1 2020 to the most recently available date and were found to be legally homeless.

Please break this down by:
a) threatened with homelessness– prevention duty owed
b) threatened with homelessness due to service of valid Section 21 Notice – prevention Duty owed
c) already homeless - relief duty owed.

Summary of response


a) threatened with homelessness – Prevention duty owed 198
b) threatened with homelessness due to service of valid Section 21 Notice – Prevention duty owed 21
c) already homeless – Relief duty owed 94

Date responded: 28 October 2020

Agreements or contracts with Telecommunication companies

Date submitted: 28 September 2020

Summary of request

1. Can East Devon District Council confirm whether or not it has entered into concessionary agreements or contracts with Telecommunication Companies to allow such companies to operate Wi-Fi connectivity systems to operate from East Devon District Council owned street furniture, lampposts or manhole covers within the Council boundaries during the period 2015 to 2020?

2. Can East Devon District Council confirm that copies of the concessionary agreements or contracts will be made available in response to this FOI request after any justifiable redaction?

3. Can East Devon District Council supply a list of the location of the property (i.e. the property owned or leased by East Devon District Council) that are currently used to site wireless telecommunication masts installed on the roofs or the external walls of such buildings, and the names of the Telecoms companies that have installed and operate such masts in accordance with contracts and agreements between East Devon District Council and the named Telecoms companies.

This list should include all masts located on properties, and the contracts/agreements for all listed masts should currently be in effect.

4. Can East Devon District Council confirm that copies of the contracts/agreements for all listed masts will be made available in response to this FOI request after any justifiable redaction?

Summary of response

1. Can East Devon District Council confirm whether or not it has entered into concessionary agreements or contracts with Telecommunication Companies to allow such companies to operate Wi-Fi connectivity systems to operate from East Devon District Council owned street furniture, lampposts or manhole covers within the Council boundaries during the period 2015 to 2020? - No Information held in respect of your question

2. Can East Devon District Council confirm that copies of the concessionary agreements or contracts will be made available in response to this FOI request after any justifiable redaction? - N/A

3. Can East Devon District Council supply a list of the location of the property (i.e. the property owned or leased by East Devon District Council) that are currently used to site wireless telecommunication masts installed on the roofs or the external walls of such buildings, and the names of the Telecoms companies that have installed and operate such masts in accordance with contracts and agreements between East Devon District Council and the named Telecoms companies. - N/A

This list should include all masts located on properties, and the contracts/agreements for all listed masts should currently be in effect.

4. Can East Devon District Council confirm that copies of the contracts/agreements for all listed masts will be made available in response to this FOI request after any justifiable redaction? - N/A

Date responded: 20 October 2020

Off site storage

Date submitted: 27 September 2020

Summary of request

• An electronic copy of any policies, procedures or guidance which you issue to staff in relation to the management of both paper and electronic files.
• Do you use an onsite or offsite paper records storage facility or a 3rd party provider (like Iron Mountain)?
• If you use an offsite storage facility like Iron Mountain or other, how do ensure that all departments coordinate the collection and retrieval of paper files to ensure the highest efficiency is achieved and to reduce transport cost?
• Does your Council store planning files in offsite storage?
• How do you mange requests from members of the public for paper files in offsite storage?
• Do you charge for files request from members of the public?
• Please send me a copy of the application form used for file requests (if applicable)?
• How do you track paper files which have been removed from storage?

• Please send me a copy of any guidance relating to the transfer and retrieval of paper records from your records management provider?
• Please send me a copy of any email bulletins or intranet news and/or notices pertaining to the transfer of paper records to onsite or offsite records storage facility.
• How do you ensure departments do not keep paper files which are past there retention period ?
• Given the current COVID pandemic have you implemented or modified any existing practices in relation to the transfer of paper files, bankers box, etc.?

Summary of response

We have a small amount of off-site storage, which is being phased out as destruction dates on archived files are reached.

• An electronic copy of any policies, procedures or guidance which you issue to staff in relation to the management of both paper and electronic files - http://eddcintranet/policy/corporate-policies/data-protection-and-document-retention-policy/ & http://eddcintranet/policy/corporate-policies/it-policies/information-protection-policy/
• Do you use an onsite or offsite paper records storage facility or a 3rd party provider (like Iron Mountain)? - We have a small offsite archive storage facility but it is managed in-house, we do not use a provider.
• If you use an offsite storage facility like Iron Mountain or other, how do ensure that all departments coordinate the collection and retrieval of paper files to ensure the highest efficiency is achieved and to reduce transport cost? - Access is arranged via single point of contact - Facilities Management Dept.
• Does your Council store planning files in offsite storage? - No
• How do you mange requests from members of the public for paper files in offsite storage? - No
• Do you charge for files request from members of the public? - No
• Please send me a copy of the application form used for file requests (if applicable)? - All our files are online.
• How do you track paper files which have been removed from storage? - N/A

• Please send me a copy of any guidance relating to the transfer and retrieval of paper records from your records management provider? - N/A
• Please send me a copy of any email bulletins or intranet news and/or notices pertaining to the transfer of paper records to onsite or offsite records storage facility - N/A
• How do you ensure departments do not keep paper files which are past there retention period ? - http://eddcintranet/policy/corporate-policies/data-protection-and-document-retention-policy/
• Given the current COVID pandemic have you implemented or modified any existing practices in relation to the transfer of paper files, bankers box, etc.? - No. We are not creating any new paper files for transfer to storage.

Date responded: 6 October 2020

Hunt organisations awarded a grant during Covid

Date submitted: 27 September 2020

Summary of request

Which hunts in your district, if any, received funding during the Covid 19 crisis with a Business Support Grant?

Summary of response

1 grant was awarded of £10,000 during the Covid crisis to a Hunt organisation

Date responded: 6 October 2020

Covid grants awarded to Hunt organisations

Date submitted: 27 September 2020

Summary of request

Could you please tell if any grants have been awarded to hunts in the region to support them through the coronavirus pandemic and if so, how much was awarded?

Summary of response

1 grant award of £10,000

Date responded: 6 October 2020

Credit Check agencies

Date submitted: 25 September 2020

Summary of request

1. Do you have an contract in place to purchase credit checks, or a purchase history from any of the following credit reference agencies?
(Call Credit/TransUnion, Equifax, Experian or Other(Please specify))

If so, can you please provide the following information.
2. Date that your agreement expires
3. Quantity of Credit Checks Purchased
4. Cost of Credit checks (Ideally cost per credit check)
5. What activities/services use these credit checks

6. Can you please outline how the results from these credit checks are generally stored by the council. For example are they in PDF format, or does your supplier have a software platform that you log into?

7. Finally, can you please inform me if you use credit checks to verify Single Person Discount claims for Council Tax? If so, is this done internally by the council, or do you outsource this work to a third party?

Summary of response

1. Do you have an contract in place to purchase credit checks, or a purchase history from any of the following credit reference agencies?
(Call Credit/TransUnion, Equifax, Experian or Other(Please specify)) - No, no contract held currently. We do credit checks but it is through the NFI/NAFN. Therefore, we have a subscription through them rather than Experian/Equifax etc.

If so, can you please provide the following information.
2. Date that your agreement expires
3. Quantity of Credit Checks Purchased
4. Cost of Credit checks (Ideally cost per credit check)
5. What activities/services use these credit checks
6. Can you please outline how the results from these credit checks are generally stored by the council. For example are they in PDF format, or does your supplier have a software platform that you log into?

7. Finally, can you please inform me if you use credit checks to verify Single Person Discount claims for Council Tax? If so, is this done internally by the council, or do you outsource this work to a third party? - When a person applies for SPD no credit check is done at that point.

Date responded: 21 October 2020

Toilets sold from 2010 onwards

Date submitted: 24 September 2020

Summary of request

LIST OF ALL COUNCIL OWNED PUBLIC TOILET PROPERTIES SOLD FROM 1ST JANUARY 2010 TO PRESENT.
TO INCLUDE ACTUAL SALE PRICE ACHIEVED (INCLUDING VAT) AND - WHERE POSSIBLE - GUIDE PRICE PRIOR TO SALE.

Summary of response

Former Public Conveniences, Otterton - Sold 22 Feb 2012 for £112,650
Former Public Conveniences, Littleham – Sold 20 July 2012 for £44,000

In addition to those open market transactions we also transferred the public toilets at Flower Street, Woodbury and Hayes Lane and East Budleigh to the relevant parish Councils during the specified period.

Date responded: 19 October 2020

Animal Welfare Inspectors

Date submitted: 24 September 2020

Summary of request

How many fully trained Animal Welfare Inspectors with responsibility for enforcement of the Animal Welfare Act 2006 are employed by your council?

Summary of response

Technical officers are trained to issue and inspect premises for Animal Licences. Animal Welfare enforcement is dealt with by the RSPCA and Devon County Council – Trading Standards.

Date responded: 6 October 2020

Staff furloughed in each department/teamt as a result of Covid19

Date submitted: 23 September 2020

Summary of request

Between 1 March to 20 September 2020, how many staff have been furloughed from the Council?

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.

How many of these staff are now back at work full-time?

In the same time period, how many staff members has the Council made redundant?

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.

Does the Council have a redeployment scheme? If so, in the same time period, how many staff have been redeployed, and which departments/teams were staff redeployed into?

Summary of response

Between 1 March to 20 September 2020, how many staff have been furloughed from the Council? - 26

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.
• Growth, Development & Prosperity – 6 Employees
• Thelma Hulbert Gallery – 4 employees
• Manor Pavilion – 8 Employees
• Countryside – 3 employees
• Street scene (Project Engineering) – 3 employees
• Electoral Services – 1 employee
• Planning Filing – 1 employee

How many of these staff are now back at work full-time? - 19 Employees

In the same time period, how many staff members has the Council made redundant? - None

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team - N/A as none made redundant

Does the Council have a redeployment scheme? If so, in the same time period, how many staff have been redeployed, and which departments/teams were staff redeployed into? - Initially 15 staff were redeployed to assist with COVID – 19 duties on our customer service desk answering calls from the public. These officers went back to their main roles as time progressed and demand reduced. There were no staff redeployed by August.

Date responded: 6 October 2020

Decarbonisation

Date submitted: 23 September 2020

Summary of request

• What is the current average SAP rating for your housing stock?
• What targets have you set to achieve net zero carbon, or carbon reductions, within your housing stock? What dates have you set to achieve these targets?
• Have you developed a definition for what ‘net zero’ will look like in your housing stock? (i.e. X% reduction in carbon emissions, target for average SAP rating etc). Please can you provide details of this.
• How much do you expect it to cost to achieve your carbon reduction targets for your housing stock? Please provide this number as a total for all of your stock and as an average price per unit.

Summary of response

• What is the current average SAP rating for your housing stock? - We don't currently hold accurate information; a stock condition survey is being arranged to address this.
• What targets have you set to achieve net zero carbon, or carbon reductions, within your housing stock? What dates have you set to achieve these targets? - EDDC have a corporate aim to be carbon neutral by 2040.
• Have you developed a definition for what 'net zero' will look like in your housing stock? (i.e. X% reduction in carbon emissions, target for average SAP rating etc). Please can you provide details of this. - The overarching corporate aim to be carbon neutral by 2040, the definitive plan for housing needs to be set.
• How much do you expect it to cost to achieve your carbon reduction targets for your housing stock? Please provide this number as a total for all of your stock and as an average price per unit. - The budget plan will be developed alongside definitive housing climate change plan; the Stock Condition Survey will inform the development of this plan

Date responded: 20 October 2020

No-deal Brexit risk register

Date submitted: 17 September 2020

Summary of request

1. The No-deal Brexit risk register; and documents on any contingency planning for leaving the end of the transition periods without an EU-UK free trade deal?
2. Are you planning to stockpile goods in preparation for the end of the post Brexit transition period, and what are you planning to stockpile?
3. How have you spent the extra money allocated by the government for Brexit and transition period preparations?

Summary of response

1. The No-deal Brexit risk register; and documents on any contingency planning for leaving the end of the transition periods without an EU-UK free trade deal? - Our view is that this document should be withheld from disclosure under the Freedom of Information Act for a number of reasons:

Safeguarding national security (s24)
The document contains sensitive information regarding preparations in place by the forum partners, including the emergency services, for protecting vulnerable locations and infrastructure in the event of an emergency situation. The disclosure of this information would be likely to increase their vulnerability to attack or disruption.

Law enforcement (s31)
As the document contains detail about individual member organisations' emergency preparedness measures, its disclosure into the public domain would enable those with criminal intent to exploit vulnerabilities and to hinder the work of the forum and its ability to prevent or investigate crime.

Prejudice to the effective conduct of public affairs (s36)
In my opinion, as the authority's qualified person in respect of s36, the fact that this information may be placed into the public domain would be likely to inhibit individual contributor ability and willingness to engage in the free and frank exchange of views and discussions which are vital in ensuring all possible options are considered in relation to the mitigation of risk.

Health and Safety (s38)
In consulting with our partners within the forum, some have expressed their view that the disclosure of information relating to potential risks and planned actions, would be likely to put individuals within the community at risk and its disclosure is therefore not considered to be within the public interest.

In considering our response to this request we have been mindful of the need to balance the public interest. Brexit has clearly generated a huge amount of interest across the community and the timely publication of relevant information relating to national and local government policy is essential in order to ensure the public is properly informed. However, this document is a broader risk register dealing with many issues, and, by its very nature, it contains information about the identification of risk and each partner organisations' preparedness to deal with these risks. The disclosure of this information into the wider public domain would hinder those organisations in their ability to plan for, and to deal appropriately with, those risks and, ultimately, to protect the public. We feel that the balance of public interest is served both by the publication of a public facing community register which can be accessed here https://www.dcisprepared.org.uk/what-we-do/local-risks/ and also by providing relevant information such as the recent report to Cabinet which can be viewed here https://democracy.eastdevon.gov.uk/ieListDocuments.aspx?CId=136&MId=229&Ver=4 and, whilst the publication of the more detailed, operational information may be of interest to some sectors of the community, our view is that it would not be in the public interest to make this information more widely available.

2. Are you planning to stockpile goods in preparation for the end of the post Brexit transition period, and what are you planning to stockpile? - The District Council are not undertaking any stockpiling ahead of the EU Exit plan.
3. How have you spent the extra money allocated by the government for Brexit and transition period preparations? - Information not held. No extra money allocated by the government for Brexit and the transition period has been spent.

Date responded: 12 October 2020

Electric Vehicle Charging Points

Date submitted: 16 September 2020

Summary of request

1. How many EV charging points have you installed in your authority area since 2017? (Please give data broken down by calendar year)

2. How many EV charging points that are currently installed in your authority area are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately, as of today’s date)

3. How many EV charging points do you plan to install in your authority area between today’s date and 31st December 2025 that are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately broken down by calendar year – if 2025 is too far away, please give details on as much forecast as you have)

4. How many requests lobbying for on-street EV charging points have you received since 2017? (Please give data broken down by calendar year)

Summary of response

1. How many EV charging points have you installed in your authority area since 2017? (Please give data broken down by calendar year) - EDDC Main head office at Blackdown House, Honiton – 2 dual charge points serving 4 parking bays; EDDC Camperdown Terrace Depot – 3 charge points serving 3 parking bays.

2. How many EV charging points that are currently installed in your authority area are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately, as of today's date) - Unable to provide this data

3. How many EV charging points do you plan to install in your authority area between today's date and 31st December 2025 that are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately broken down by calendar year – if 2025 is too far away, please give details on as much forecast as you have) – Please go to our website for information on future installation of EV charging points at https://eastdevon.gov.uk/news/2019/10/electric-car-charge-points-to-be-installed-in-east-devon-car-parks/

4. How many requests lobbying for on-street EV charging points have you received since 2017? (Please give data broken down by calendar year) - EDDC is not responsible for on street EV charging points

Date responded: 6 October 2020

Local authority search timescales

Date submitted: 16 September 2020

Summary of request

1. Your current waiting/turnaround time for a local authority search (also known as local land charges search) enquiry to be completed.
If feasible, we would like a waiting time for each type of search (LLC1, CON29, CON290). If this is not possible, a waiting time for all search types is fine.

2. Data on how many of these searches you completed in these months:
• August 2018
• August 2019
• August 2020
In this instance, we only need one total search figure per month stated (not figures for LLC1, CON29, CON290). If historic data is not available, then a figure just for August 2020 if fine.

Summary of response

1. Currently 13 working days (all search types)
2.
August 2018 340 (includes LLC1, Con29 searches individually)
August 2019 580 (includes LLC1, Con29 searches individually)
August 2020 712 (includes LLC1, Con29 searches individually)

Date responded: 28 September 2020

Incidents of graffiti

Date submitted: 15 September 2020

Summary of request

Could you kindly provide me with the number of incidents of Graffiti recorded and the amount that this council have spent on Graffiti Removal between January 1st 2019 to December 31st 2019 -

Summary of response

There were a total of 202 incidents of graffiti and we spent approximately £600 on chemicals to clean it. We are unable to provide staffing time/cost associated with this as each job would vary and we don't record time spent.

Date responded: 12 October 2020

Litter bins

Date submitted: 15 September 2020

Summary of request

1. How many litter bins do the Council currently have within the area that you are responsible for?
2. How you know many litter bins were there within your area that you were responsible 10 years ago (in 2010)?
a) If you do not know the exact number of bins referred to in question two please provide a percentage estimate based on currently levels - i.e. more or less bins 10 years ago

3. Has the Council actively adopted DEFRA's 'Keep It, Bin It' anti-litter campaign?
4. Has the Council developed their own version alongside DEFRA's 'Keep It, Bin It' anti-litter campaign?
5. Has the Council developed their own version instead of DEFRA's 'Keep It, Bin It' anti-litter campaign?
6. Has the Council decided not to run any form of anti-litter campaign at all?

Summary of response

1. How many litter bins do the Council currently have within the area that you are responsible for? - Approximately 520
2. How you know many litter bins were there within your area that you were responsible 10 years ago (in 2010)? - No
a) If you do not know the exact number of bins referred to in question two please provide a percentage estimate based on currently levels - i.e. more or less bins 10 years ago - Less bins
3. Has the Council actively adopted DEFRA's 'Keep It, Bin It' anti-litter campaign? - Yes
4. Has the Council developed their own version alongside DEFRA's 'Keep It, Bin It' anti-litter campaign? - No
5. Has the Council developed their own version instead of DEFRA's 'Keep It, Bin It' anti-litter . campaign? - No
6. Has the Council decided not to run any form of anti-litter campaign at all? - EDDC adopts Keep Britain Tidy's campaigns to help educate and raise awareness of littering, mainly by using social media as a way to get the message out to the public.

Date responded: 12 October 2020

Taxis

Date submitted: 14 September 2020

Summary of request

a) Confirmation that licensing arrangements are currently in place for the licensing of taxi & PHV
1. Drivers
2. Vehicles
3. Operators
b) Confirmation as to what level of arrangements are in place to meet this statutory requirement
1. Normal
2. Reduced
3. None

Summary of response

a) Confirmation that licensing arrangements are currently in place for the licensing of taxi & PHV
1. Drivers - With regard to East Devon District Council - YES
2. Vehicles - YES
3. Operators - YES

b) Confirmation as to what level of arrangements are in place to meet this statutory requirement
1. Normal - Whilst Council offices are presently closed to the public, applications for Driver-Vehicle-Operator Licences are still being accepted and the work undertaken. Applications may be submitted electronically, fees paid by card over the phone or via web links and licences issued accordingly.
2. Reduced - N/A
3. None - N/A

Date responded: 22 September 2020

Households EDDC have aranged accommodation for outside of the district

Date submitted: 14 September 2020

Summary of request

- In meeting your duties to homeless households as per Part VII of the Housing Act 1996 (as amended by the Homelessness Reduction Act 2017) how many households have you arranged accommodation for outside of your district / borough in the last four quarters (ie from the quarter starting July 1 2019 to the quarter ending June 30 2020)?

- How many households have you arranged accommodation for in total in the same time period?

-For both of the above can you breakdown the number of households by those with children and those without?

- How many notifications of out-of-district placements made by other councils in your district /borough have you received in this time period?

- Do you have local authority staff procuring accommodation for you to use in meeting your duties to homeless households (as above) in other parts of the country, and if so, where?

Summary of response

- In meeting your duties to homeless households as per Part VII of the Housing Act 1996 (as amended by the Homelessness Reduction Act 2017) how many households have you arranged accommodation for outside of your district / borough in the last four quarters (i.e. from the quarter starting July 1 2019 to the quarter ending June 30 2020)? - 5

- How many households have you arranged accommodation for in total in the same time period? - 176

- For both of the above can you breakdown the number of households by those with children and those without? - Information not available

- How many notifications of out-of-district placements made by other councils in your district/borough have you received in this time period? - None

- Do you have local authority staff procuring accommodation for you to use in meeting your duties to homeless households (as above) in other parts of the country, and if so, where? - No

Date responded: 12 October 2020

The government's £600m adult social care infection control fund announced in May

Date submitted: 14 September 2020

Summary of request

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition?

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition?

Please can you also tell me if any care homes did not get the second tranche of funding for not meeting the conditions of the funding and for what reason this second tranche was not handed out in each case.

Summary of response

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition? - Information not held

Please can you also tell me if any care homes did not get the second tranche of funding for not meeting the conditions of the funding and for what reason this second tranche was not handed out in each case - Information not held

Date responded: 22 September 2020

Staff affected by COVID 19

Date submitted: 13 September 2020

Summary of request

1. The total number of your workforce as a whole.
2. The total number of staff who have died FROM Covid 19 within your organisation
3. The total number of staff who have been admitted to hospital as a result of Covid 19
4. The total number of staff who have been properly diagnosed with Covid 19 not requiring hospitalisation
5. The total number of staff who have had to take time off work through isolation procedures not counting when the offices were actually closed

Summary of response

1. The total number of your workforce as a whole - 493 Headcount
2. The total number of staff who have died FROM Covid 19 within your organisation - 0
3. The total number of staff who have been admitted to hospital as a result of Covid 19 - Information not held
4. The total number of staff who have been properly diagnosed with Covid 19 not requiring hospitalisation - Information not held
5. The total number of staff who have had to take time off work through isolation procedures not counting when the offices were actually closed - 1

Date responded: 22 September 2020

Post expenditure

Date submitted: 11 September 2020

Summary of request

1. Your postal spend in 2019 and projected spend for 2020 /2021 on the following - exact costs where possible or if unavailable please provide estimated costs –
• Stamps
• Franking
• Royal Mail on line services
• Royal Mail Postage Paid Impressions ( PPI )
2. If using a franking system, please specify supplier and model
3. Is the equipment owned or leased through the supplier or 3rd party finance house
4. If the equipment is owned outright - the month, year and cost of purchase plus the annual maintenance and consumable costs
5. If the equipment is leased - the month, year and term of lease plus quarterly / annual costs including maintenance and consumable costs
6. What is the typical decision process within your organisation for mail and postal services ?
7. Who is ultimately responsible for making decisions such as the allocation of contracts for postal equipment and expenditure ?
8. Are you mandated to procure through a framework agreement and if so the name of the framework

Summary of response

1. Your postal spend in 2019 and projected spend for 2020/2021 on the following - exact costs where possible or if unavailable please provide estimated costs –
• Stamps - £100 (est. spend for 2019/20 and projected spend for 2020/21)
• Franking - 2019/20 = £12,619; est. for 2020/21 £15,000
• Royal Mail on line services - Business Mail Advance - 2019/20 £84,211.85; 2020/21 est. £86,000
• Royal Mail Postage Paid Impressions ( PPI ) - Est. £3000 both years
2. If using a franking system, please specify supplier and model - Pitney Bowes Send Pro P1500
3. Is the equipment owned or leased through the supplier or 3rd party finance house - Owned
4. If the equipment is owned outright - the month, year and cost of purchase plus the annual maintenance and consumable costs - Purchased Dec 2018, Purchase price £5800, Annual Maintenance cost £1678.00
5. If the equipment is leased - the month, year and term of lease plus quarterly / annual costs including maintenance and consumable costs - N/A
6. What is the typical decision process within your organisation for mail and postal services ? - New capital spend requirements form part of the Annual Business plan, business cases are used for other spending decisions.
7. Who is ultimately responsible for making decisions such as the allocation of contracts for postal equipment and expenditure ? - Martin Millmow
8. Are you mandated to procure through a framework agreement and if so the name of the framework - Not mandated but it is often the preferred route.

Date responded: 30 September 2020

Public Spaces Protection Orders

Date submitted: 10 September 2020

Summary of request

Under the FOI Act please provide the following information for each of the last four financial years (2016/17, 2017/18, 2018/19, 2019/20) and any data for the financial year 2020/21 so far, up until 10 September 2020:
-The number of fixed penalty notices issued for breaching a Public Spaces Protection Order by begging
And, if possible within the cost threshold, can the outcome of these notices also be included:
-how many of these notices were not paid
-how many people were prosecuted for failing to pay the fixed penalty notice
-how many people were issued a Community Protection Notice, Criminal Behaviour Order or Civil Injunction after breaching a Public Spaces Protection Order by begging

Summary of response

-The number of fixed penalty notices issued for breaching a Public Spaces Protection Order by begging - EDDC do not issue FPNs for begging
And, if possible within the cost threshold, can the outcome of these notices also be included - N/A
-how many of these notices were not paid
-how many people were prosecuted for failing to pay the fixed penalty notice
-how many people were issued a Community Protection Notice, Criminal Behaviour Order or Civil Injunction after breaching a Public Spaces Protection Order by begging

Date responded: 21 September 2020

Animal welfare during COVID 19 pandemic

Date submitted: 10 September 2020

Summary of request

1. For the two periods (a) April, May and June 2019 and (b) April, May and June 2020 please provide the numbers of the following:
• How many pet dogs and cats of people admitted to hospital or who died, were taken into care by the Local Authority or were arranged by the Local Authority to be taken into care? (Please provide the number of dogs and the number of cats as separate figures.)
• How many stray dogs were dealt with?
• How many service requests did the dog warden/animal welfare team receive?
• How many complaints about noisy dogs were received?
• How many animal welfare complaints about a) dogs and b) cats were received?
• How many dogs were microchipped in council-supported programmes?
• How many 21-day notices were issued to dog owners who had failed to accurately microchip their dog?
2. Did the Local Authority provide or facilitate a dog walking service for residents shielding from COVID-19?
3. Did the Local Authority provide any other additional animal welfare service for residents shielding from COVID-19?
4. Have any animal welfare staff tested positive for COVID-19?

Summary of response

1. For the two periods (a) April, May and June 2019 and (b) April, May and June 2020 please provide the numbers of the following:
• How many pet dogs and cats of people admitted to hospital or who died, were taken into care by the Local Authority or were arranged by the Local Authority to be taken into care? (Please provide the number of dogs and the number of cats as separate figures.)
• How many stray dogs were dealt with?
• How many service requests did the dog warden/animal welfare team receive?
• How many complaints about noisy dogs were received?
• How many animal welfare complaints about a) dogs and b) cats were received?
• How many dogs were microchipped in council-supported programmes?
• How many 21-day notices were issued to dog owners who had failed to accurately microchip their dog?

One pet dog in 2019. We don't offer a service for cats
April 2019 – June 2019 – 27 stray dogs
April 2020 – June 2020 – 8 stray dogs
Service requests – Stray dogs aren't counted on service requests
April 2020 – June 2020 – Noisy dogs – 29
April 2019 – June 2019 – Noisy dogs – 30
Animal welfare is dealt with by the RSPCA
No dogs microchipped
No 21-day Notices issued

2. Did the Local Authority provide or facilitate a dog walking service for residents shielding from COVID-19? - No
3. Did the Local Authority provide any other additional animal welfare service for residents shielding from COVID-19? - No
4. Have any animal welfare staff tested positive for COVID-19? - None

Date responded: 30 September 2020

Public toilets

Date submitted: 9 September 2020

Summary of request

• How many public toilets do you have open during working hours at least five days a week?

• In January 2020, how many public toilets did you have open in working hours at least five days a week?

Summary of response

• How many public toilets do you have open during working hours at least five days a week? - 14

• In January 2020, how many public toilets did you have open in working hours at least five days a week? - 27

Date responded: 2 October 2020

Interpreting services

Date submitted: 8 September 2020

Summary of request



• costs of face to face interpreting services
• costs of telephone interpreting services
• costs of written translation services

I would appreciate it if you could provide us with the above information for the last 2 financial years, the current year and budget for next year?
I would also appreciate if you could please provide me with the following information:
1. The annual cost for each of the services
2. Whether interpreting hourly fee is inclusive of travel or plus costs?
3. How much is the cost per hour?
4. Breakdown of the top 30 most popular languages used over these periods
5. Details of your current provider(s) (company name, date contract was awarded)
6. Spend per language service provider (LSP)
7. When are your current language service contracts with your LSPs due to end?
8. Where do you advertise your face to face interpreting and translation contracts?
9. Name, addresses and contact point(s) for your Procurement Department responsible for awarding Interpreting and Translation contracts.

Summary of response

EDDC do not use an interpreting service.

Date responded: 24 September 2020

Contractual and supply chain arrangements

Date submitted: 8 September 2020

Summary of request

• Provision of online payment acceptance – e.g. to make payments for bins, council tax etc
• Provision of point of sale card/EPOS machines – e.g. as found in leisure centres, shops etc
• Provision of MOTO (Mail Order and Telephone Order) payment acceptance
• Merchant Acquirer services
• Payment Gateway Services

I would greatly appreciate you providing me information on:

• Current supplier/s names
• Scope of current Contract
• Contract Start Date
• Contract End Date
• Any Contract extension option details
• Approximate timescales for next sourcing/tender exercise
• How the contract was originally awarded, to include any weighting criteria applied
• Annual Value of the Contract
• Annual transaction volume through contract, where known

Summary of response

• Provision of online payment acceptance – e.g. to make payments for bins, council tax etc - Capita AIMS
• Provision of point of sale card/EPOS machines – e.g. as found in leisure centres, shops etc - Capita AIMS
• Provision of MOTO (Mail Order and Telephone Order) payment acceptance - Capita AIMS
• Merchant Acquirer services – Lloyds Bank
• Payment Gateway Services – Llloyds Bank/SagePay

I would greatly appreciate you providing me information on:

• Current supplier/s names - Capita
• Scope of current Contract - Online Card Payments, Telephone Payments
• Contract Start Date - 1/04/2020
• Contract End Date - 31/03/2021
• Any Contract extension option details - Rolling Annual
• Approximate timescales for next sourcing/tender exercise - Tender Process starting October 2020
• How the contract was originally awarded, to include any weighting criteria applied - Framework
• Annual Value of the Contract - £5,000
• Annual transaction volume through contract, where known – Information not known

Date responded: 6 October 2020

Use of herbicides

Date submitted: 7 September 2020

Summary of request

Information on your use of herbicides
What products do you use? What are the ingredients of these products?
How many times a year and when do you spray streets, parks and other public areas?
The approx yearly quantity of herbicides used in Sidmouth and the cost of the products used.

Summary of response

The chemicals we use in public areas in Sidmouth are as follows:

ICADE (Herbicide for control of tough/woody weeds e.g. brambles) – issued 1 litre for use in last 12 months – a soluble concentrate containing aminopyralid triisopropanolammonium salt + triclopyr triethylammonium. Current cost £52.45 + VAT for 1 litre. Used when weeds are actively growing. Used infrequently.

Rosate TF Glyphosate (Translocated Herbicide) issued 9.5 litres in the last 12 months – active ingredient glyphosate. Current cost £24.50 + VAT for 5 litres. Used when weeds are actively growing. Used infrequently.

Roseclear Ultra (Insecticide/Fungicide for Roses) issued 1 x 200ml in the last 12 months – active ingredients acetamiprid and triticonazole. Current cost £9.99 for 200ml. Used when blackspot/aphids appear on Roses. Used infrequently.

MMC Pro Moss Killer (Broad-spectrum antibacterial disinfectant, algaecide and cationic detergent for the control of mould and algae on all hard surfaces.)- issued 4 x 5 litres in last 12 months – active ingredient didecyl dimethyl ammonium chloride. Current cost £19.45 + VAT for 5 litres. Used when algae/moss appears on hard surfaces. Used infrequently. Normally use sulphate of iron as an alternative.

Date responded: 30 September 2020

Sale of garages Normans Green

Date submitted: 7 September 2020

Summary of request

1. What year were the properties along ‘Bridge Road’ now known as Little Normans constructed? (For clarity this is properties 1 to 12 Little Normans, Plymtree)

2. Can you confirm that the properties had right of access to the garages and was available since they were built? (Address: Garages, Normans Green, Plymtree, EX15 2LP)

2.1. If not what date was the access granted?

3. Has this right of access ever changed?

4. Where and who decided to sell the land that contains the garages as it is public land used for access to the garages that the current owners of dwellings along ‘Little Normans’ have now lost

5. Can you confirm no one was consulted regarding the change in land use and subsequent restrictions on access to the garages?

6. What price were the garages sold for?

6.1. If the garages were sold under the asking price who decided to sell them at that price and why?

Summary of response

1. What year were the properties along 'Bridge Road' now known as Little Normans constructed? (For clarity this is properties 1 to 12 Little Normans, Plymtree) - It would appear that they were built in the 1950's

2. Can you confirm that the properties had right of access to the garages and was available since they were built? (Address: Garages, Normans Green, Plymtree, EX15 2LP) - It would appear that users of a garage were granted rights of access to their garage for the duration of their use. All garages were empty at the time of sale.

2.1. If not what date was the access granted? - See above

3. Has this right of access ever changed? - See above

4. Where and who decided to sell the land that contains the garages as it is public land used for access to the garages that the current owners of dwellings along 'Little Normans' have now lost - The sale was approved by EDDC's Cabinet - https://democracy.eastdevon.gov.uk/CeListDocuments.aspx?CommitteeId=136&MeetingId=564&DF=06%2f06%2f2018&Ver=2

5. Can you confirm no one was consulted regarding the change in land use and subsequent restrictions on access to the garages? - The land was sold as garages and any change of use subsequent to the sale would be subject to planning.

6. What price were the garages sold for? - This information is available from the Land Registry. It is therefore exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

6.1. If the garages were sold under the asking price who decided to sell them at that price and why? - Details in EDDC's Cabinet report - https://democracy.eastdevon.gov.uk/CeListDocuments.aspx?CommitteeId=136&MeetingId=564&DF=06%2f06%2f2018&Ver=2

Date responded: 25 September 2020

Legislation that allows Councils to vary Council Tax on Second Homes

Date submitted: 7 September 2020

Summary of request

Can you please answer the following questions?
1. Does your Council vary the rate of Council Tax levied on Second Homes?
2. If the answer to Q1 is "yes"
a. what is the new rate of council tax charged on second homes?
b. when was the rate last reviewed?
c. How many homes are you rating as "Second Homes" and therefore expect to pay the varied rate of council tax?
3. What is the Political Party leading your Council?

Summary of response

Can you please answer the following questions?
1. Does your Council vary the rate of Council Tax levied on Second Homes? - Yes
2. If the answer to Q1 is "yes"
a. what is the new rate of council tax charged on second homes? - 100% charge
b. when was the rate last reviewed? - At the setting of Council Tax charge – March this year
c. How many homes are you rating as "Second Homes" and therefore expect to pay the varied rate of council tax? - As at 01.09.20 (according to system overview report) we have 2364 second homes in class A and B affected by this
3. What is the Political Party leading your Council? - Independent

Date responded: 24 September 2020

Treasury Advisors

Date submitted: 2 September 2020

Summary of request

Please can you provide the following information regarding the current contract with Treasury Advisors:
Treasury Advisory Services
Information requested:
• Name of Provider
• Contract Value
• Contract Held Since
• Contract Ends

Summary of response

• Name of Provider - Capita Asset Services
• Contract Value - £24,300 + £17,200 (3yrs + 2yrs optional extension)
• Contract Held Since – 1st Nov 2017
• Contract Ends – 31st Oct 2022 (3yrs + 2yrs optional extension)

Date responded: 7 September 2020

Council tax in arrears

Date submitted: 1 September 2020

Summary of request

Question 1)
For the complete 6 month period of March to August 2019, How many Council tax accounts fell into arrears?

Question 2)
For the complete 6 month period of March to August 2020, How many Council tax accounts fell into arrears?

Summary of response

Unfortunately we cannot provide the information requested, firstly to answer these questions the term 'falling into arrears' is too broad, we would need to know specifically what you mean? Secondly there is no way for us to look at individual accounts retrospectively to see if they were behind on a particular instalment plan they had set up and when this happened.

Date responded: 23 September 2020

Translation contract

Date submitted: 1 September 2020

Summary of request

1. Please can you complete the information below regarding your interpretation, translation and British sign language services being used at your organisation.

2. Can you please tell me who your current supplier(s) is and provide a breakdown of the cost of the services.

3. Please list your top ten most popular languages for the last 2 years

4. Can you please provide details of your current provider(s) (company name, date contract was awarded and date of renewal?

5. What language services have you provided during the COVID19 pandemic?


6. How many interpreting requests have not been filled during the COVID 19 pandemic and what languages were they?

Are you providing video interpreting services? How is this being provided and what are the costs per minute?

7. Can you please provide the name and contact details of the person responsible for the set up and implementation for Interpreting and Translation services.

Name:
Position:
Email:
Contact Number:
Department:

Summary of response

1. Please can you complete the information below regarding your interpretation, translation and British sign language services being used at your organisation - No contract held within the timeframe you have requested for any interpretation, translation and British sign language services.
a. How many requests for interpreting you have had for 2019 and 2020 to date
b. How many requests for translations you have had for 2019 and 2020 to date
c. How much the annual cost for interpreting was for 2019
d. How much the annual cost for interpreting was for 2020 to date
e. How much the annual cost for translating was for 2019
f. How much the annual cost for translations was for 2020 to date
2. Can you please tell me who your current supplier(s) is and provide a breakdown of the cost of the services.
3. Please list your top ten most popular languages for the last 2 years
4. Can you please provide details of your current provider(s) (company name, date contract was awarded and date of renewal?

5. What language services have you provided during the COVID19 pandemic?

6. How many interpreting requests have not been filled during the COVID 19 pandemic and what languages were they?
7. Are you providing video interpreting services? How is this being provided and what are the costs per minute?
8. Can you please provide the name and contact details of the person responsible for the set up and implementation for Interpreting and Translation services.

Name:
Position:
Email:
Contact Number:
Department:

Date responded: 21 September 2020

Public Spaces Protection Orders.

Date submitted: 31 August 2020

Summary of request

A) How many Fixed Penalty Notices the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date).

B) How many people the council has taken to court for breaching a Public Space Protection Order for begging, loitering, rough sleeping, or failing to pay a fine for the years 2017, 2018, 2019 and 2020 (to date).

C) How many Criminal Behaviour Orders the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date).

Summary of response

A) How many Fixed Penalty Notices the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date) - EDDC do not issue FPNs for begging, loitering or rough sleeping.

B) How many people the council has taken to court for breaching a Public Space Protection Order for begging, loitering, rough sleeping, or failing to pay a fine for the years 2017, 2018, 2019 and 2020 (to date) - N/A

C) How many Criminal Behaviour Orders the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date) - N/A

Date responded: 21 September 2020

Root damage

Date submitted: 30 August 2020

Summary of request

1. Please provide confirmation and results of any storm drain surveys carried out in the past couple of years for the residential road ‘The Marles, Exmouth. Devon’.

2. Please confirm if there has been any reported damage to walling, pathways, residential buildings and carparks in the area. In particular to property around large Pine Trees?

3. Please confirm who is responsible for maintaining the large Pine trees on what appears to be council land?

4. Please confirm who would be responsible for claims from residents in relation to damage to their property and/or drains in this area, which may be caused by Pine tree’s roots from council owned trees?

Summary of response

1. Please provide confirmation and results of any storm drain surveys carried out in the past couple of years for the residential road 'The Marles, Exmouth. Devon' - Information not held. DCC would carry out any storm drain surveys.

2. Please confirm if there has been any reported damage to walling, pathways, residential buildings and carparks in the area. In particular to property around large Pine Trees? - EDDC has not received reports of any damage around the Pine trees in relation to private properties. Damage has occurred to the pathways which runs through the trees which is an EDDC path.

3. Please confirm who is responsible for maintaining the large Pine trees on what appears to be council land? - EDDC

4. Please confirm who would be responsible for claims from residents in relation to damage to their property and/or drains in this area, which may be caused by Pine tree's roots from council owned trees? - Tree roots only take advantage of any cracks / damage to pipes. They do not actively break into pipes. EDDC insurance would deal with any claims.

Date responded: 22 September 2020

The Local Welfare Scheme

Date submitted: 24 August 2020

Summary of request

What was the Local Welfare Assistance Scheme budget in your local authority for each of the financial years – 2018/19; 2019/20; and 2020/21?

How much was spent during 2018/19; 2019/20; and 2020/21? For 2020/21, how much has been spent so far?

What type of support is available, for example cash loans, grants, and/or furniture and white goods?

Do you provide furniture/white goods through your Local Welfare Assistance Scheme?

If you do provide support for furniture/white goods through your Local Welfare Assistance Scheme, do you supply the item or a grant/cash to purchase items?

If you provide furniture/white goods through your Local Welfare Assistance scheme, what proportion of your budget is spent on these items?

Have you received any additional Government funding specifically for a Local Welfare Assistance Scheme in 2020? If yes, how much?

What were the number of completed applications to the scheme in 2018/19; 2019/20; and 2020/21?

How many were successful in 2018/19; 2019/20; and 2020/21?

Summary of response

The Local Welfare Scheme is no longer in operation and has not been for years, so the responses are as follows:

What was the Local Welfare Assistance Scheme budget in your local authority for each of the financial years – 2018/19; 2019/20; and 2020/21? No budgets for any of these years
How much was spent during 2018/19; 2019/20; and 2020/21? For 2020/21, how much has been spent so far? As above
What type of support is available, for example cash loans, grants, and/or furniture and white goods? As above
Do you provide furniture/white goods through your Local Welfare Assistance Scheme? As above
If you do provide support for furniture/white goods through your Local Welfare Assistance Scheme, do you supply the item or a grant/cash to purchase items? As above
If you provide furniture/white goods through your Local Welfare Assistance scheme, what proportion of your budget is spent on these items? As above
Have you received any additional Government funding specifically for a Local Welfare Assistance Scheme in 2020? If yes, how much? No
What were the number of completed applications to the scheme in 2018/19; 2019/20; and 2020/21? As above
How many were successful in 2018/19; 2019/20; and 2020/21? As abov

Date responded: 9 September 2020

Cases of Leptospirosis

Date submitted: 22 August 2020

Summary of request

I would be grateful if you would advise how many cases of Leptospirosis (Weil's disease) have been recorded in East Devon over the last 10 years

Summary of response

There have been two reported cases, both in 2019

Date responded: 15 September 2020

'Everyone In' campaign - Housing rough sleepers

Date submitted: 21 August 2020

Summary of request

During the recent “Everyone In” scheme, local authorities in the UK were required to house rough sleepers through funding provided by central government during Coronavirus National Lockdown Restrictions (2020).


Please can you send me information for each of the following points?

1. How many rough sleepers in your local authority area were accommodated under the ‘’Everyone In’’ initiative in total between March-July 2020?

2. How many of the rough sleepers accommodated at any time during this period are considered to be No Recourse to Public Funds (NRPF)?

3. How many of the rough sleepers accommodated at any time during this period (March-July) are EU nationals?

4. Have any rough sleepers placed in accommodation during ‘Everyone In’ measures been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service.

Summary of response

1. How many rough sleepers in your local authority area were accommodated under the ''Everyone In'' initiative in total between March-July 2020? - 4
2. How many of the rough sleepers accommodated at any time during this period are considered to be No Recourse to Public Funds (NRPF)? - 0
3. How many of the rough sleepers accommodated at any time during this period (March-July) are EU nationals? - 1
4. Have any rough sleepers placed in accommodation during 'Everyone In' measures been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service - 0

Date responded: 16 September 2020

Cost of hotel / B&B accommodation for homeless people

Date submitted: 20 August 2020

Summary of request

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on hotel / B&B accommodation for homeless people?

2. If time permits, I would be grateful for a breakdown of spending:
- The name and address of hotel(s) used
- The number of rooms purchased
- The number of nights purchased
- Any other fees / or costs incurred (e.g. food, drink, insurance etc)

Summary of response

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on hotel / B&B accommodation for homeless people?
2019/20 on emergency accommodation = £283996.36
2020/21 on emergency accommodation period 1 – 5 = £136195.58

2. If time permits, I would be grateful for a breakdown of spending: - This information is not recorded
- The name and address of hotel(s) used
- The number of rooms purchased
- The number of nights purchased
- Any other fees / or costs incurred (e.g. food, drink, insurance etc)

Date responded: 17 September 2020

ICT - Local Area Network

Date submitted: 20 August 2020

Summary of request

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation be planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?








If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation is planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response

1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £0
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (total users across all 3 councils and Strata. No breakdown available)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is provided in house, maintenance is covered under the initial 5 year warranty purchased with the equipment
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty.
9. Contract Expiry Date: When does the contract expire? - Varies depending on purchase date, the majority expired May 2020
10. Contract Review Date: When will the organisation is planning to review the contract? - Currently under review
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell, Nortel & Avaya
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (total users across all 3 councils and Strata. No breakdown available)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address? See 11 above.

Date responded: 9 September 2020

Small Business Rates Relief

Date submitted: 19 August 2020

Summary of request

We are keen to inquire how far back (to what date) local businesses in your area are able to still re-claim Small Business Rates Relief as of the 2020 / 2021 financial year. Please could you inquire from your Business Rates / Revenue Dept and hopefully notify this office within the next 30 days

Summary of response

We are keen to inquire how far back (to what date) local businesses in your area are able to still re-claim Small Business Rates Relief as of the 2020 / 2021 financial year. Please could you inquire from your Business Rates / Revenue Dept and hopefully notify this office within the next 30 days - SBRR can be claimed back to 1/4/12.

Date responded: 9 September 2020

Municipal waste composition report

Date submitted: 19 August 2020

Summary of request

Please could you provide me with your latest municipal waste composition report, split by household and non-household, along with the date of the study. Could you also provide me with the report made previous to that.

Summary of response

Please could you provide me with your latest municipal waste composition report, split by household and non-household, along with the date of the study. Could you also provide me with the report made previous to that - Our composition analyses are conducted on a county wide basis by Devon County Council. The last one was in 2017 and can be requested from Devon County Council directly.

Date responded: 9 September 2020

Electric charging points

Date submitted: 18 August 2020

Summary of request

1. What is your current budget for purchasing public EV charging points per annum?
2. What is your current budget for maintaining public EV charging points per annum?
3. What is the cost associated with buying a single public EV charging point? Please include the total, including any OLEV funding.
4. What is the cost associated with maintaining a single public EV charging point per annum? Please include the total, including any OLEV funding.
5. How much government funding for public EV charging points have you received over the last 12 months? Please write “0” if none.
6. What percentage of your annual budget for public EV charging points is funded by the government?
7. How many new public EV charging points do you expect to see installed in your authority between now and end of year 2021? If you don't have a specific number planned, please respond with "no specific number planned"
8. Do you have a plan in place for the installation of more public EV charging points through to 2025? If not, over what period of time do you have a roadmap for? If you don’t have a roadmap, please respond with “we don’t have any specific plan in place”.
9. Are you making specific plans for the installation of rapid public EV charging points by 2025? If so, what percentage of new public charging points will be rapid? In this case, ‘rapid’ means 43Kw or more.
10. Will COVID-19 related spending reduce your budget available for EV charging points in the next 12 months?

Summary of response

1. What is your current budget for purchasing public EV charging points per annum? - No budget has been identified to date.
2. What is your current budget for maintaining public EV charging points per annum? - No budget
3. What is the cost associated with buying a single public EV charging point? Please include the total, including any OLEV funding - Information not held
4. What is the cost associated with maintaining a single public EV charging point per annum? Please include the total, including any OLEV funding - Information not held
5. How much government funding for public EV charging points have you received over the last 12 months? Please write "0" if none - 0
6. What percentage of your annual budget for public EV charging points is funded by the government? - 0
7. How many new public EV charging points do you expect to see installed in your authority between now and end of year 2021? If you don't have a specific number planned, please respond with "no specific number planned" - No specific number planned
8. Do you have a plan in place for the installation of more public EV charging points through to 2025? If not, over what period of time do you have a roadmap for? If you don't have a roadmap, please respond with "we don't have any specific plan in place" - We are currently working with Members of our scrutiny committee in a Task and Finish Forum to develop a strategy for our car parks and that will include consideration of investment in public electric vehicle charging infrastructure.
9. Are you making specific plans for the installation of rapid public EV charging points by 2025? If so, what percentage of new public charging points will be rapid? In this case, 'rapid' means 43Kw or more - Information not held
10. Will COVID-19 related spending reduce your budget available for EV charging points in the next 12 months? - Most likely.

Date responded: 16 September 2020

Cost of foreign trips

Date submitted: 14 August 2020

Summary of request

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on overseas trips for council staff?

2. How much money has the council spent in total on overseas trips for councillors (elected members)?

3. If time permits, I would be grateful for a breakdown of spending:
- Cost of any flights / ferries / coaches / taxis etc
- Class of travel purchased (e.g. economy, business, first)
- Cost of hotel stays and names of hotels
- Cost of subsistence (e.g. restaurant bills, drinks expenses)
- Any other fees / or costs incurred
- Reason for trips

Summary of response

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on overseas trips for council staff? - Zero

2. How much money has the council spent in total on overseas trips for councillors (elected members)? - Zero

3. If time permits, I would be grateful for a breakdown of spending:
- Cost of any flights / ferries / coaches / taxis etc
- Class of travel purchased (e.g. economy, business, first)
- Cost of hotel stays and names of hotels
- Cost of subsistence (e.g. restaurant bills, drinks expenses)
- Any other fees / or costs incurred
- Reason for trips

Date responded: 7 September 2020

Does EDDC provide an information, advice and guidance service specifically for Deaf residents?

Date submitted: 12 August 2020

Summary of request

Could you please tell me if your council provides, commissions or funds an information, advice and guidance service specifically for Deaf residents, in British Sign Language (BSL), and that:
(a) If yes, can you supply contact details for who provides this service; and
(b) If not, what arrangements are in place to ensure Deaf people are able to access advice on an equal basis to hearing residents.

Summary of response

We use a company called Applied Language Solutions. Tel no is – 0800 231 6247
We also often get calls from a company called Text Relay who work for residents & will speak to us what the customer is typing.

Date responded: 1 September 2020

Section 106 payments

Date submitted: 12 August 2020

Summary of request

Please can you advise of all payments received under Section 106 planning agreements:

• The value of the payment
• The purpose of the payment
• The amount of the payment that has been spent
• The amount that has been committed but not spent
• The amount that has not been committed or spent
• The amount that has been repaid
• The reason for the repayment
Please provide these details for the following years:
2017-2018
2018-2019
2019-2020

Please also provide details of any unspent money that dates back to before 2017-18.

Summary of response

The information you have requested is due for future publication and is therefore exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future. We hope to publish this information towards the end of the year (November) where you will be able to access the data requested directly from our website.

Date responded: 14 August 2020

Funding for active and sustainable travel

Date submitted: 11 August 2020

Summary of request

I would be grateful if you could kindly confirm / provide the following information relating to active and sustainable travel:
• Can you please confirm whether the Council has applied for (or is planning to apply for) any Government funding relating to active and sustainable travel (e.g. walking and cycling)?
• If so, can you please confirm whether you have been successful in accessing funds and how much has been awarded?
• Please confirm if the council has any plans in place on how to use this funding?
• Please confirm the individual and department (name and job title) responsible and how we can potentially contact them to discuss further?

Summary of response

I would be grateful if you could kindly confirm / provide the following information relating to active and sustainable travel:
• Can you please confirm whether the Council has applied for (or is planning to apply for) any Government funding relating to active and sustainable travel (e.g. walking and cycling)? - No the Council has not or is not applying for the above funding.
• If so, can you please confirm whether you have been successful in accessing funds and how much has been awarded? - N/A
• Please confirm if the council has any plans in place on how to use this funding? - N/A
• Please confirm the individual and department (name and job title) responsible and how we can potentially contact them to discuss further? - N/A

Date responded: 7 September 2020

Public Health Funerals

Date submitted: 10 August 2020

Summary of request

1. How many public health funerals has the council carried out in each month of the 2020/21 financial year, to date?

2. How much has the council spent on carrying out public health funerals in each month of the 2020/21 financial year, to date?

3. How many public health funerals did the council carry out in each month of the 2018/19 and 2019/20 financial years?

4. How much did the council spend carrying out public health funerals in each month of the 2018/19 and 2019/20 financial years

Summary of response

1. How many public health funerals has the council carried out in each month of the 2020/21 financial year, to date? - We have not had any funerals during 2020/2021 financial Year.
2. How much has the council spent on carrying out public health funerals in each month of the 2020/21 financial year, to date? - NIL
3. How many public health funerals did the council carry out in each month of the 2018/19 and 2019/20 financial years?

2018/2019:

April - 0
May - 0
June - 0
July - 0
August - 0
September – 0
October – 1 Cost £1536.00
November - 0
December - 0
January - 1 Cost £1382.00
February - 0
March- 0

2019 / 2020

April – 2 Cost £2939.00
May – 3 Cost £4259.00
June – 0
July – 1 Cost £1392.00
August – 0
September – 1 Cost £1556.00
October – 0
November – 2 Cost £2444.00
December – 1 Cost £1459.00
January – 0
February – 2 Cost £3150.00
March - 2 Cost £ 2822

4. How much did the council spend carrying out public health funerals in each month of the 2018/19 and 2019/20 financial years? - See above

Date responded: 1 September 2020

Reopening High Streets Safely Fund Guidance

Date submitted: 7 August 2020

Summary of request

1. Please clarify who in you Council/County Council is responsible for this initiative
2. Have you started an active tender process yet?
3. Are there funds available for this initiative?

Summary of response

1. Please clarify who in you Council/County Council is responsible for this initiative - Alison Hayward, Project Manager - Place and Prosperity
2. Have you started an active tender process yet? - No
3. Are there funds available for this initiative? - Yes

Date responded: 1 September 2020

Council leaders from 2003-2014.

Date submitted: 5 August 2020

Summary of request

Could you provide me with the names of council leaders within this period, and ideally their length of service?

Summary of response

Sara Randall Johnson was Leader in 2003 until Paul Diviani took over in 2011 until 2018.

Date responded: 14 August 2020

Fly tipping

Date submitted: 4 August 2020

Summary of request

1) Please can you tell me how many incidents of fly-tipping were recorded by your council in each month from January 2019 to July 2020?

2) Please can you tell me the type of the waste that was fly-tipped in the incidents recorded in the answer to Q1 – also by the same months? By this I mean whether the waste was household, commercial etc.

3) Please can you tell me how many fines were issued for fly tipping by your council in each month from January 2019 to July 2020?

4) Please can you tell me the total value of fines that were issued for fly tipping by your council in each month from January 2019 to July 2020?

Summary of response

Please can you tell me how many incidents of fly-tipping were recorded by your council in each month from January 2019 to July 2020? - 2019-558; 2020-336 (to date)

1) Please can you tell me the type of the waste that was fly-tipped in the incidents recorded in the answer to Q1 – also by the same months? By this I mean whether the waste was household, commercial etc.
• Jan 19 - Household – 19, commercial / other 27
• Feb 19 - Household – 29, commercial / other 23
• March 19 - Household – 32, commercial / other 21
• April 19 - Household – 29, commercial / other 26
• May 19 - Household – 16, commercial / other 35
• June 19 - Household – 10, commercial / other 15
• July 19 - Household – 23, commercial / other 21
• Aug 19 - Household – 20, commercial / other 17
• Sep 19 - Household – 27, commercial / other 16
• Oct 19 - Household – 16, commercial / other 13
• Nov 19 - Household – 40, commercial / other 36
• Dec 19 - Household – 25, commercial / other 22
• Jan 20 - Household – 52, commercial / other 35
• Feb 20 - Household – 35, commercial / other 29
• March 20 - Household – 3, commercial / other 23
• April 20 - Household – 44, commercial / other 25
• May 20 - Household – 30, commercial / other 18
• June 20 - Household – 25, commercial / other 17
• July 20 - Household – No data yet

2) Please can you tell me how many fines were issued for fly tipping by your council in each month from January 2019 to July 2020? - 18

3) Please can you tell me the total value of fines that were issued for fly tipping by your council in each month from January 2019 to July 2020? - £2680

Date responded: 2 September 2020

Local Authority's Planning Policy Map

Date submitted: 4 August 2020

Summary of request

Below are the specifics of my request:
Please provide me with a spatially enabled file so that we are able to ingest into our GIS systems, these could be produced as one of, but not limited to the following formats,
• Shapefile
• Geopackage
• Webservice URL
Containing the geometry and attributes used by your planning department to produce your Local Authority's Planning Policy Map.


Summary of response

With regard to the FOI request above, the information is available via the East Devon website – the link is given below.
The pages for the Local Plan include PDF's and also an interactive plan to view the requested data.
https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 14 August 2020

COVID Response and Equalities

Date submitted: 1 August 2020

Summary of request

1.The name and contact details of any organisation that you grant fund or commission in your locality to provide services and/or support (in some cases also known as social infrastructure support, capacity building or organisational development) to not for profit organisations in your area
2. The name and contact details of any BAME organisations (those that are BAME led or working with predominately BAME communities and individuals) that you fund and details of the amount of funding provided to them .
3. The name and contact details of any disability organisations (those that are led by people with disabilities led or working predominantly with disabled persons and communities) that you fund and details of the amount of funding provided to them .
4. The name and contact details of any LGBT+ organisations (those that are LGBT+ led or working with LGBT communities) that you fund and details of the amount of funding provided to them.
5. The name and contact details of any womens organisations (those that are led by women or are working with women) that you fund and details of the amount of funding provided to them.
5. The name and contact details of any organisation that you fund to work with children and young people and details of the the funding provided to them
6. Details of any additional and extra funding provided to any not for profit organisations in your area for organisation of, or being a part of an emergency response during COVID-19. The name of the organisation and the amount of money provided to them

Summary of response

1.The name and contact details of any organisation that you grant fund or commission in your locality to provide services and/or support (in some cases also known as social infrastructure support, capacity building or organisational development) to not for profit organisations in your area - LED, CAB, East Voluntary Group, Community Buildings Fund, Parishes Together Fund and Rent Support Grants for our sports club tenants
2. The name and contact details of any BAME organisations (those that are BAME led or working with predominately BAME communities and individuals) that you fund and details of the amount of funding provided to them - No Information held
3. The name and contact details of any disability organisations (those that are led by people with disabilities led or working predominantly with disabled persons and communities) that you fund and details of the amount of funding provided to them - No Information held
4. The name and contact details of any LGBT+ organisations (those that are LGBT+ led or working with LGBT communities) that you fund and details of the amount of funding provided to them - No Information held
5. The name and contact details of any womens organisations (those that are led by women or are working with women) that you fund and details of the amount of funding provided to them - No Information held
5. The name and contact details of any organisation that you fund to work with children and young people and details of the funding provided to them - No Information held
6. Details of any additional and extra funding provided to any not for profit organisations in your area for organisation of, or being a part of an emergency response during COVID-19. The name of the organisation and the amount of money provided to them –
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/coronavirus-community-food-fund/
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/covid-19-prompt-action-fund/

Date responded: 1 September 2020

Covid19 Small business grants

Date submitted: 1 August 2020

Summary of request

i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th July 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF)
• Local Authority Discretionary Grants Fund
ii) A copy of (or link to) the form and any associated application guidance required to be used for the application of the above

iii) The number of total applications made to each scheme, and the total number rejected for each scheme

iiii) The number of total applications made by charities and not for profit organisations to each scheme, and the total number rejected for each scheme

v) If the council has during the period of 24th March - 28th July created or contributed to any other COVID grant or loan schemes to the local community, voluntary and social enterprise sector. The total sum of the contribution and the total number of recipient organisations

Summary of response

Please note that the applications closing date was the 28th August so we have provided figures up to this date also.

I would be grateful for any information you have on the following:
i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th July 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme = 1 Payment with a total sum of £10,000*
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) = 262 Payments with a total sum of £3,120,000*
• Local Authority Discretionary Grants Fund = 12 Payments with a total sum of £30,000*

(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th August 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme = 1 Payment with a total sum of £10,000*
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) = 266 Payments with a total sum of £3,160,000*
• Local Authority Discretionary Grants Fund = 12 Payments with a total sum of £30,000*
(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

ii) A copy of (or link to) the form and any associated application guidance required to be used for the application of the above

SBGF and RHLGF info and link to form - https://eastdevon.gov.uk/coronavirus-covid-19/businesses-employers-and-employees/business-grants-support/
Discretionary Business Grant info and link to form - https://eastdevon.gov.uk/coronavirus-covid-19/businesses-employers-and-employees/discretionary-business-grant-support/

iii) The number of total applications made to each scheme, and the total number rejected for each scheme

Scheme 1 Small Business Grants Fund (SBGF) scheme = Total applications 2,790 of which 28 were rejected
Scheme 2 Retail, Hospitality and Leisure Business Grants Fund = Total applications 926 of which 16 were rejected
Scheme 3 Local Authority Discretionary Grants Fund = Total applications 299 of which 65 were rejected

iiii) The number of total applications made by charities and not for profit organisations to each scheme, and the total number rejected for each scheme

Scheme 1 Small Business Grants Fund (SBGF) scheme = Total applications 1 of which 0 were rejected*
Scheme 2 Retail, Hospitality and Leisure Business Grants Fund = Total applications 281 of which 0 were rejected*
Scheme 3 Local Authority Discretionary Grants Fund = Total applications made 12 and 0 rejected*

(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

v) If the council has during the period of 24th March - 28th July created or contributed to any other COVID grant or loan schemes to the local community, voluntary and social enterprise sector. The total sum of the contribution and the total number of recipient organisations

• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/coronavirus-community-food-fund/
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/covid-19-prompt-action-fund/

Date responded: 1 September 2020

Rough sleepers

Date submitted: 31 July 2020

Summary of request

1. How frequently does the council count or estimate the number of rough sleepers in its area? (e.g. weekly, monthly, annually)
2. If counts or estimates are made in addition to the annual single night autumn snapshot provided to MHCLG, is the methodology the same as that used for the annual single night autumn snapshot in 2019?
3. If not, please explain the methodology.
4. Please provide data on the number of rough sleepers for counts or estimates on or nearest to the first day of each month of 2020 up to and including August.
Date Number of rough sleepers
1 January 2020
1 February 2020
1 March 2020
1 April 2020
1 May 2020
1 June 2020
1 July 2020
1 August 2020
5. Please provide the latest data on those provided with emergency accommodation by the council as part of the Covid-19 pandemic response. This data should include people who were sleeping rough, in shared sleeping sites, and who became vulnerable to rough sleeping during the pandemic.
Total number provided with emergency accommodation at some point
Number still in emergency accommodation
Number evicted from emergency accommodation
Number found longer-term accommodation by the council or its partners
Number who have left emergency accommodation of their own accord

Summary of response

1. How frequently does the council count or estimate the number of rough sleepers in its area? (e.g. weekly, monthly, annually) - Annually officially and weekly on outreach visits
2. If counts or estimates are made in addition to the annual single night autumn snapshot provided to MHCLG, is the methodology the same as that used for the annual single night autumn snapshot in 2019? - No
3. If not, please explain the methodology - Weekly outreach sessions to welfare check
4. Please provide data on the number of rough sleepers for counts or estimates on or nearest to the first day of each month of 2020 up to and including August.

1 January 2020 - 3
1 February 2020 - 1
1 March 2020 - 5
1 April 2020 - 2
1 May 2020 - 4
1 June 2020 - 5
1 July 2020 - 9
1 August 2020 – No information held

5. Please provide the latest data on those provided with emergency accommodation by the council as part of the Covid-19 pandemic response. This data should include people who were sleeping rough, in shared sleeping sites, and who became vulnerable to rough sleeping during the pandemic.
Total number provided with emergency accommodation at some point - 7
Number still in emergency accommodation - 4
Number evicted from emergency accommodation - 1
Number found longer-term accommodation by the council or its partners - 2
Number who have left emergency accommodation of their own accord - 0

Date responded: 13 August 2020

Uncertified Buildings

Date submitted: 29 July 2020

Summary of request

1. How many Building Regulations applications were made between 1st January and 31st December 2019 (either Full Plans under Regulation 13 or Building Notices under Reg 14)
2. How many Building Regulations completion certificates were issued between 1st January and 31st December 2019.
3. How many part completed building regulations applications do you have recorded (complete history for all years) i.e. applications which have commenced on site but have not received a full completion certificate.
4. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
5. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
6. Of the total of those commenced but not visited within the last 3 months, how many do you estimate may be complete and/or occupied#.

Summary of response

1. How many Building Regulations applications were made between 1st January and 31st December 2019 (either Full Plans under Regulation 13 or Building Notices under Reg 14) - We had 1232 Applications submitted in 2019 (this figure comprises of all Full Plans, Building Notice and Regularisation application).
2. How many Building Regulations completion certificates were issued between 1st January and 31st December 2019 – We are unable to provide this information as it is not held in a searchable format.
3. How many part completed building regulations applications do you have recorded (complete history for all years) i.e. applications which have commenced on site but have not received a full completion certificate – We are unable to provide this information as it is not held in a searchable format.
4. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days – We are unable to provide this information as it is not held in a searchable format.
5. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months – We are unable to provide this information as it is not held in a searchable format.
6. Of the total of those commenced but not visited within the last 3 months, how many do you estimate may be complete and/or occupied – We are unable to provide this information as it is not held in a searchable format.

Date responded: 13 August 2020

Date submitted: 28 July 2020

Summary of request

Summary of response

In progress.

Date responded: 24 August 2020

Telecare equipment

Date submitted: 28 July 2020

Summary of request

1. Does your organisation commission a community equipment service?
a. Yes
b. No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide details.
4. When is the contract due to be re-tendered?
5. What geographic area does your commissioned community equipment service cover?
6. Do you specify any quality standards as part of the contract and procurement process?
7. Who is your Chief Digital officer? Please provide contact details.

Telecare

1. Does your organisation commission or deliver a telecare service?
a. Yes
b. No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Are you aware of the switch from analogue to digital and are you preparing for this?
7. Is your commissioned service using assistive technology and the Internet of Things to support service users to remain independent?
8. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.




Telehealth/Telemedicine

1. Does your organisation commission or deliver a telehealth/telemedicine programme. This includes remote health monitoring, apps and video solutions.
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide contact details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Please provide a list of the key Telehealth/Telemedicine products that you are using?
7. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.

Summary of response

1. Does your organisation commission a community equipment service?
a. Yes
2. If yes, who is the lead (please provide contact details):
b. Contract Manager - Sue Bewes, Housing Services Manager – 07875 285304
3. Who do you commission the service from, who is the current contract holder? Please provide details. - In-house service, part of EDDC support services.
4. When is the contract due to be re-tendered? - Not applicable
5. What geographic area does your commissioned community equipment service cover? - East Devon
6. Do you specify any quality standards as part of the contract and procurement process? - Not applicable – The service is a member of the TSA but not currently accredited.
7. Who is your Chief Digital officer? Please provide contact details - Sue Bewes, Housing Services Manager – 07875 285304

Telecare

1. Does your organisation commission or deliver a telecare service?
a. Yes
2. If yes, who is the lead (please provide contact details):
b. Contract Manager - Sue Bewes, Housing Services Manager – 07875 285304
3. Who do you commission the service from, who is the current contract holder? Please provide details - In house, part of EDDC support services
8. Do you specify any quality standards as part of the contract and procurement process? - Not applicable – The service is a member of the TSA but not currently accredited.
4. When is the contract due to be re-tendered? - Not applicable
5. Are you aware of the switch from analogue to digital and are you preparing for this? - Yes – the call handling system is currently be upgraded and steps have been taken to upgrade our sheltered schemes
6. Is your commissioned service using assistive technology and the Internet of Things to support service users to remain independent? - Small amount of telecare equipment is being offered at the moment
7. Have you evaluated any of your programmes of work? - No
a. If yes, please share the link to your evaluation.


Telehealth/Telemedicine

1. Does your organisation commission or deliver a telehealth/telemedicine programme. This includes remote health monitoring, apps and video solutions - No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide contact details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Please provide a list of the key Telehealth/Telemedicine products that you are using?
7. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.

Date responded: 20 August 2020

Employee Assistance Programs

Date submitted: 26 July 2020

Summary of request

- The annual council spending on Employee Assistance Programs, meaning the amount of money spent by the council each year on employee assistance programs for their employees for 2018 and 2019.

Summary of response

The costs of Employee Assistance Programme are below however this is excluding VAT:
2019/20 year ending 31.3.2020 - 3000.25
2018/19 year ending 31.3.2019 - 2875.00

Date responded: 20 August 2020

S. 202 Statutory Reviews

Date submitted: 25 July 2020

Summary of request

1. Number of S. 202 Statutory Reviews requested by Housing Applicants in the financial years (April - March) 2016 - 2017; 2017 - 2018; 2018 - 2019 and 2019 - 2020.

2. A breakdown of the categories of reviews requested for each of the above years i.e. Priority Need, Intentionally Homeless; Not eligible; Not Homeless; Discharge of S. 193 Duty; Discharge of Relief Duty; Suitability of Accommodation.

3. How many reviews in the above categories overturned the original decision?

4. How many review decisions by categories above led to a County Court appeal?

5. How many County Court appeals by the categories above were successful on the part of the applicant?

6. Whether the reviews are currently carried out by an internal member of staff or are contracted out?

Summary of response

1. Number of S. 202 Statutory Reviews requested by Housing Applicants in the financial years (April - March)
2016 – 2017 (5)
2017 – 2018 (4)
2018 - 2019 (6)
2019 – 2020 (0)

2. A breakdown of the categories of reviews requested for each of the above years i.e. Priority Need, Intentionally Homeless; Not eligible; Not Homeless; Discharge of S. 193 Duty; Discharge of Relief Duty; Suitability of Accommodation.
2016-17: 5 x intentionally homeless
2017-18: 3 x intentionally homeless, 1 x ending of s193 duty
2018-19: 5 x intentional, 1 x ending s193 duty


3. How many reviews in the above categories overturned the original decision?
2016-17: 2 x intentionally homeless decisions overturned
2017-18: 0
2018-19: 2 x intentionally homeless decisions overturned, ,1 x ending s193 duty decision overturned

4. How many review decisions by categories above led to a County Court appeal? - 0

5. How many County Court appeals by the categories above were successful on the part of the applicant? - 0

6. Whether the reviews are currently carried out by an internal member of staff or are contracted out? - Internal

Date responded: 13 August 2020

Fly Tipping

Date submitted: 23 July 2020

Summary of request

1)
a. For the last financial year (2019-2020) how many fines or FPNs did your authority issue for fly-tipping?
b. What was the total revenue received from these fines or FPNs?
c. How much was spent on issuing these fines?

2)
a. For the last financial year (2019-2020) how many times did your authority prosecute individuals or businesses for fly-tipping?
b. How many resulted in convictions?
c. Was any revenue received as compensation?
d. Was any revenue received as costs?
3. How much was spent on these prosecutions?

3) For the last financial year (2019-2020) how many cases of fly-tipping did your authority deal with?
4) For the last financial year (2019-2020), what the was total cost to your authority of dealing with fly-tipping?
5) How many people live in your local authority area?

Summary of response

1)
a. For the last financial year (2019-2020) how many fines or FPNs did your authority issue for fly-tipping? – 18
b. What was the total revenue received from these fines or FPNs? – £2680
c. How much was spent on issuing these fines? – This information is not recorded

2)
a. For the last financial year (2019-2020) how many times did your authority prosecute individuals or businesses for fly-tipping? – None
b. How many resulted in convictions? – None
c. Was any revenue received as compensation? – None
d. Was any revenue received as costs? – None
3. How much was spent on these prosecutions? – None

3) For the last financial year (2019-2020) how many cases of fly-tipping did your authority deal with? – 584 fly tips
4) For the last financial year (2019-2020), what the was total cost to your authority of dealing with fly-tipping? – £26,749

5) How many people live in your local authority area? – 144k – from 2018 census.

Date responded: 6 August 2020

Evictions of council tenants

Date submitted: 22 July 2020

Summary of request

Evictions of tenants of East Devon District, those successfully evicted for rent arears, those successfully evicted for other reasons inc offensive behaviour, evictions tried but failed in the last 5 years.

Summary of response


For Rental please see the information below:
Evictions of tenants of East Devon District Council, those successfully evicted for rent arears = 24 in total over the past 5 years. Those evictions tried but failed in the last 5 years = we don't keep a record of this.

Housing - The number of possession claims we have taken is 4 in last 3 years. Information not held for 5 years. Reasons were for trespass.

Date responded: 13 August 2020

Data Protection

Date submitted: 17 July 2020

Summary of request

1) Does your Local Authority have an assigned Data Protection Team / Unit?
Yes
No
a. If yes, has it been set up since 2018?
Yes
No

2) Does your Local Authority have a Data Protection policy?
Yes
No
a. If yes, how often does your Local Authority update its Data Protection policy?

3) In 2017, how many Subject Access Requests did your Local Authority receive?

4) In 2019, how many Subject Access Requests did your Local Authority receive?

5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017?

6) What percentage of total Subject Access Requests were completed after extension in 2017?

7) What percentage of Subject Access Requests were completed within the one month deadline in 2019?

8) What percentage of total Subject Access Requests were completed after extension in 2019?

9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017?

10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019?

11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017?

12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019?

Records Management
13) Does your Local Authority have a Records Management Policy?
Yes
No
a. If yes, how often does your Local Authority update its Records Management Policy?

14) Does your Local Authority have a retention or disposal schedule?
Yes
No
b. If yes, how often does your Local Authority update its retention or disposal schedule?

13) Does your authority have an Electronic Document Record Keeping (or management) System?

Yes
Yes, multiple
No

a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017?

b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019?

14) How many digital records does your organisation have captured in your storage facilities currently?
Please state figure here:

15) What is the electronic volume (Mbytes) of digital information in your organisation’s system currently?
Please state figure here:

15) How many digital records does your organisation have captured into your system currently?
Please state figure here:

16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently?
Please state figure here:

17) How many digital records were captured by yo
ur organisation in 2017?
Please state figure here:

18) How many digital records were captured by your organisation in 2019?
Please state figure here:

19) How many paper-based records were captured/registered by your organisation in 2017?
Please state figure here:

20) How many paper-based records were captured/registered by your organisation in 2019?
Please state figure here:

21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules?
Please state figure here:

22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules?
Please state figure here:

23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules:
Please state figure here:

24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules:
Please state figure here:

I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate:
Yes
No

Summary of response

1) Does your Local Authority have an assigned Data Protection Team / Unit? – We have a DP officer and support

a. If yes, has it been set up since 2018? – No

2) Does your Local Authority have a Data Protection policy? – Yes

https://eastdevon.gov.uk/access-to-information/data-protection/data-protection-policy/

a. If yes, how often does your Local Authority update its Data Protection policy?
https://eastdevon.gov.uk/access-to-information/data-protection/data-protection-policy/

3) In 2017, how many Subject Access Requests did your Local Authority receive? – 2017/18 - 8

4) In 2019, how many Subject Access Requests did your Local Authority receive? – 2019/20 – 15

5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017? – 100%

6) What percentage of total Subject Access Requests were completed after extension in 2017? – 0

7) What percentage of Subject Access Requests were completed within the one month deadline in 2019? – 100%

8) What percentage of total Subject Access Requests were completed after extension in 2019? – 0

9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017? – No info held – we didn't centrally monitor this prior to 2019

10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019? – 2019/20 - 8

11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017? – Zero

12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019? – Zero


Records Management
13) Does your Local Authority have a Records Management Policy? – No

a. If yes, how often does your Local Authority update its Records Management Policy?

14) Does your Local Authority have a retention or disposal schedule?
Yes https://eastdevon.gov.uk/access-to-information/data-protection/document-retention-schedules/
b. If yes, how often does your Local Authority update its retention or disposal schedule? – How often is it updated - https://eastdevon.gov.uk/access-to-information/data-protection/document-retention-schedules/

13) Does your authority have an Electronic Document Record Keeping (or management) System? – Yes, Comino

a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017? – Information not captured

b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019? – Information not captured

14) How many digital records does your organisation have captured in your storage facilities currently? – Information not captured
Please state figure here:

15) What is the electronic volume (Mbytes) of digital information in your organisation's system currently? – Information not held
Please state figure here:

15) How many digital records does your organisation have captured into your system currently? – Information not held
Please state figure here:

16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently? – Information not captured
Please state figure here:

17) How many digital records were captured by your organisation in 2017? – Information not captured
Please state figure here:

18) How many digital records were captured by your organisation in 2019? – Information not captured
Please state figure here:

19) How many paper-based records were captured/registered by your organisation in 2017? – Information not captured
Please state figure here:

20) How many paper-based records were captured/registered by your organisation in 2019? – Information not captured
Please state figure here:

21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules? – Information not captured
Please state figure here:

22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules? – Information not captured
Please state figure here:

23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules: – Information not captured
Please state figure here:

24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules: – Information not captured
Please state figure here:

Date responded: 13 August 2020

Complaints about Honiton Town Council

Date submitted: 15 July 2020

Summary of request

I would like to know how many complaints have been made to the monitoring officer regarding Honiton Town Council over the last three years. I would also like to know how many of those mention bullying.

Summary of response

We have received 38 Code Complaints in total from 2017 - 2020

The numbers in relation to Code Complaints that were progressed are below:

2017 – 17 Complaints received of which 3 cited bullying
2018 – 2 Complaints received of which 1 cited bullying
2019 – 1 Complaint received but did not cite bullying
2020 – 8 Complaints received of which 5 cited bullying

This does not include contacts that were received that were not formally progressed.

Date responded: 12 August 2020

Fire door replacement

Date submitted: 13 July 2020

Summary of request

1. How many fire door replacement or maintenance works were scheduled to take place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected?
2. How many fire door replacement or maintenance works actually took place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected?
3. How many fire door replacement or maintenance works to social housing properties in your local authority area that were scheduled to take place in Q1 and Q2 2020 were delayed beyond their planned start date for any reason; and how many properties were affected?
4. How many fire door inspections in social housing properties in your local authority area were delayed during Q1 and Q2 2020 for any reason; and how many properties were affected?
5. What plans are in place (as at date received) to commence delayed fire door installation, replacement or maintenance works to social housing properties in your local authority area before 31st December 2020?

Summary of response

1. How many fire door replacement or maintenance works were scheduled to take place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected? - None
2. How many fire door replacement or maintenance works actually took place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected? - None
3. How many fire door replacement or maintenance works to social housing properties in your local authority area that were scheduled to take place in Q1 and Q2 2020 were delayed beyond their planned start date for any reason; and how many properties were affected? - None
4. How many fire door inspections in social housing properties in your local authority area were delayed during Q1 and Q2 2020 for any reason; and how many properties were affected? - None
5. What plans are in place (as at date received) to commence delayed fire door installation, replacement or maintenance works to social housing properties in your local authority area before 31st December 2020? - None, no planned replacements required

Date responded: 6 August 2020

Independent Investigations Tim Darsley

Date submitted: 13 July 2020

Summary of request

1.How many times has East Devon employed the same investigator Mr Tim Darsley between the previous request and the present day? With dates if possible.

2.How many times has East Devon employed any other independent investigators?

I note that Mr Darsley appears to have no Linkedin profile, or publicly available CV. This makes it very difficult to establish the true extent of his independence from any authority and any party to potential investigations.

3.Could East Devon please ask Mr Darsley for permission to publish his full professional CV, or better still to do so himself?

4.Could East Devon please establish and publish the dates and circumstances of when Mr Darsley first met or made the acquaintance of any senior officers or councillors from East Devon, for example through South West Councils and Wiltshire reorganisation 2008/9, and any prior contact or relationship?

5.Could you please advise how many investigations by Mr Darsley or any other person have led to allegations of unfairness in them being carried out?

Summary of response

1.How many times has East Devon employed the same investigator Mr Tim Darsley between the previous request and the present day? With dates if possible.

2013 – 1 x referred to Tim Darsley November
2015 – 1 x referred to Tim Darsley May 2015
2016 – 1 x referred to Tim Darsley January
2020 – 4 x referred to Tim Darsley March 2020
2020 – 8 x referred to Tim Darsley July 2020
If you would like more information regarding these complaints, please contact the Monitoring Officer through monitoringofficer@eastdevon.gov.uk who will happily discuss the matter with you.

2.How many times has East Devon employed any other independent investigators? – None

I note that Mr Darsley appears to have no Linkedin profile, or publicly available CV. This makes it very difficult to establish the true extent of his independence from any authority and any party to potential investigations.

3.Could East Devon please ask Mr Darsley for permission to publish his full professional CV, or better still to do so himself? – This is outside the scope of FOI

4.Could East Devon please establish and publish the dates and circumstances of when Mr Darsley first met or made the acquaintance of any senior officers or councillors from East Devon, for example through South West Councils and Wiltshire reorganisation 2008/9, and any prior contact or relationship? – Information not held

5.Could you please advise how many investigations by Mr Darsley or any other person have led to allegations of unfairness in them being carried out? – Case files are only kept for 6 years. If you are happy to receive an answer only for the last 6 years, please can you confirm and also clarify what you mean by ‘allegations of unfairness’.

Date responded: 10 August 2020

Number of homes registered in East Devon

Date submitted: 11 July 2020

Summary of request

Please could you tell me how many homes there are registered in East Devon as of 11th July 2020? Please can you differentiate between houses and flats/apartments.

Summary of response

As at 01.07.2020 there were 71107 properties that were registered for Council Tax. We don't have records for the 11th of July, the our closest is 01.07.2020.
We cannot give the numbers of houses, apartments or flats as this is not data we collect.

Date responded: 5 August 2020

Stray dog kennels

Date submitted: 6 July 2020

Summary of request

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area
- The contact details (email & telephone number) for all dog wardens that operate within your area

Summary of response

EDDC use Foredown Kennels for our stray dog service.
EDDC doesn't have a dog warden service any longer.

Date responded: 10 July 2020

Council Tax debt

Date submitted: 6 July 2020

Summary of request

For the last financial year ending April 5th 2020:

Question 1)

How many Court Summons did your organisation issue for debts relating to Council Tax payments?

Question 2)

How many Liability Orders did your organisation successfully obtain for debts relating to Council Tax payments?

Question 3)

How much total revenue did your organisation collect as a result of attachment to earnings and bailiff/sheriff enforcement action for debts relating to Council Tax payments resulting from Liability orders?

Question 4)

How much total revenue did your organisation lose as a result of non recoverable debts relating to Council Tax payments?

Question 5)

Due to the Covid-19 crisis, has your organisation suspended enforcement action for council tax debts? YES/NO

Question 6)

If YES to question 5, until what date is action currently suspended?

Summary of response

1) In the year ending April a total of 3506 summonses were issued for council tax arrears.
2) A total of 2664 liability orders were granted in respect of council tax arrears.
3) We do not hold the figures for attachment to earnings, however the total collected by enforcement agents on our behalf for the year ended April 20 was £217,749.85.
4) Further clarification of your definition of non-recoverable debt would be required to enable us to reply to this question, as this may cover a multitude of scenarios. As such we are not able to provide any specific data at this time.
5) Yes, any new enforcement action has been suspended on council tax debts during Covid-19.
6) We are recommencing enforcement action from 3rd August 2020.



Date responded: 31 July 2020

Parking fines

Date submitted: 2 July 2020

Summary of request

Q1. How many parking fines were recorded in your council in the following months last year?
• June
• July
• August
• September

Q2. How many fines were successfully appealed against in the following months last year?
• June
• July
• August
• September

Q3. What was the total number of all parking fines recorded in your council in 2019?

Q4. What was the total value of all parking fines recorded in your council in 2019?

Q5. If the data is available, how many parking fines were recorded in beachside areas in your council in the following months last year?
• June
• July
• August
• September


Summary of response

Q1. How many parking fines were recorded in your council in the following months last year?
• June - 305
• July - 360
• August - 273
• September - 123

Q2. How many fines were successfully appealed against in the following months last year? – This information is not available. We have had a system change and the data that would provide the response for this question is no longer retrievable.
• June -
• July
• August
• September

Q3. What was the total number of all parking fines recorded in your council in 2019? – 3059

Q4. What was the total value of all parking fines recorded in your council in 2019? – Revenue from paid PCN's £54,429.

Q5. If the data is available, how many parking fines were recorded in beachside areas in your council in the following months last year? – This information is not available. We have had a system change and the data that would provide the response for this question is no longer retrievable.
• June
• July
• August
• September

Date responded: 30 July 2020

Virtual meetings

Date submitted: 1 July 2020

Summary of request

1.
a. Since March 23 2020, have you held any virtual meetings of your executive?
b. If the answer to a) is Yes, please state on what date the first meeting took place.
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

2.

a. Since March 23, 2020, have you held any virtual meetings of the full council?
b. If the answer to a) is Yes, please state on what date the first meeting took place?
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description.

Summary of response

1.
a. Since March 23 2020, have you held any virtual meetings of your executive? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place - 9 June
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 2; 9 June and 18 June

2.
a. Since March 23, 2020, have you held any virtual meetings of the full council? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place? - 28 May
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 5

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description -
Yes. EDDC has enabled the public to participate by having virtual meetings which have retained a public speaking item at the start so that members of the public can register to speak in advance of the meeting. The public are able to see and hear the meeting and also have an opportunity to be seen and heard if they wish. The meetings are also live streamed via YouTube so that people can watch them live and comment online.

Date responded: 1 July 2020

NDR data sets

Date submitted: 1 July 2020

Summary of request

Please can you provide me with the following information under the Freedom Of Information Act 2000:-

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

We hope to update our website by the 17th July with the most recent data set for businesses. Normally this information is updated quarterly but due to issues with availability of staff during the COVID 19 crisis we were unable to provide April to June’s dataset.

This information will be published at https://eastdevon.gov.uk/access-to-information/transparency-code/transparency-code-information/

You will be able to obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website.
As this information is due for future publication it is exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

Date responded: 10 July 2020

Intranet solution

Date submitted: 25 June 2020

Summary of request

1. How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2. What is your current intranet solution? (Sharepoint, Wordpress, Invotra, etc)
3. How long have you been using this intranet solution?
4. When is your intranet contract up for renewal?
5. What is your annual intranet budget?
6. Do you share an intranet/IT services with other organisations, if so who?
7. Which team and/or individual(s) are responsible for managing your intranet internally?
8. Are you using the Office 365 suite? If so, which applications from the suite are in use?
9. Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation?
10. Is your Active Directory hosted on-premise, or in the cloud?
11. Could you provide us with a link to your Digital Workplace Strategy?

Summary of response

1)How many employees are working for your organisation, including full-time, part-time, and contracted staff? - This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-performance/employee-statistics/
2)What is your current intranet solution? (Sharepoint, Wordpress, Invotra, etc) - Umbraco
3)How long have you been using this intranet solution? - 2 years
4)When is your intranet contract up for renewal? - N/A
5)What is your annual intranet budget? - Zero
6)Do you share an intranet/IT services with other organisations, if so who? - No
7)Which team and/or individual(s) are responsible for managing your intranet internally? - Management Information Officer - Jo Avery
8)Are you using the Office 365 suite? If so, which applications from the suite are in use? - No
9)Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation? - N/A
10)Is your Active Directory hosted on-premise, or in the cloud? - On premise
11)Could you provide us with a link to your Digital Workplace Strategy? - http://eddcintranet/print-document/?s=9478

Date responded: 16 July 2020

Diversity Officers

Date submitted: 24 June 2020

Summary of request

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents.

2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration.

3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues.

Summary of response

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents - There is no one Diversity Officer but equalities forms part of the role of one of our Strategic Leads. That said all Service Leads have equalities and diversity in their job descriptions as a specific responsibility. https://eastdevon.gov.uk/media/3720490/smtplus-june-2020.pdf
2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration - Karen Simpkin, Strategic Lead Organisational Development, Equalities and Transformation - £71,588
3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues - The costs for training are absorbed into our annual spend for specific training courses and licenses for our on line training provision, therefore it is not possible to separate out the costs specifically for the above training for the purpose of this FOI response.

Date responded: 6 July 2020

Charges for non-statutory Environmental Health & Licensing related services to the public and or businesses?

Date submitted: 22 June 2020

Summary of request

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses?

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure.

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s).

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate.

5. How long have these charged for services been operating

6. What level (£) of income have these services brought into the Council in the last 4 years?

Summary of response

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses? - Yes

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure - Non- statutory services - Food Hygiene Rating Revisit – flat rate £140; the provision of the Safer Food Better Business Pack at £19; and we run a pest control service for which the charges are detailed on our website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/pest-control/the-costs-of-our-treatment-services/

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s) - No

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate - The Council operate an internal recharge system across Services, whereby Service costs are divided across Services with a rough approximation of costs on a head count basis. This is not based on an hourly rate. We also do a pest control service to our Housing and Property Services departments on a treatment cost recovery basis.

5. How long have these charged for services been operating - Information not held

6. What level (£) of income have these services brought into the Council in the last 4 years? - £127,792.31

Date responded: 1 July 2020

Bailiffs

Date submitted: 22 June 2020

Summary of request

1) Does the council use bailiffs when it comes to council tax debt collection?
2) How much has the council spent on bailiffs each year for the last 5 financial years?
3) How much money has been accrued by the council via the use of bailiffs each year for the last 5 financial years?

Summary of response

1. Yes EDDC does use Enforcement Agents (Formally known as bailiffs) for the collection of council tax debts.
2. We do not pay the enforcement Agents directly to collect on our behalf, they are able to add their own set fees to amounts owed by the customer in line with the legislation set. We do have to pay any VAT on the fees that they collect, and the breakdown of this for the last 5 years is as follows;
19/20 – £17,599.21
18/19 – £24,666.00
17/18 – £23,469.82
16/17 – £28,566.36
15/16 – £23,469.98

3. The amounts that have been collected on our behalf by Enforcement agents in the last 5 years is as follows;
19/20 – £217,749.87
18/19 – £272,845.42
17/18 – £232,643.22
16/17 – £233,389.80
15/16 – £243,925.29

Date responded: 16 July 2020

Senior EDDC Managers

Date submitted: 22 June 2020

Summary of request

1. What type is your authority?

a) Combined Authority
b) County
c) District
d) London Borough
e) Metropolitan
f) Unitary
g) Other

2. Please supply a breakdown showing the:

a. Total number of directly employed chief officers and senior managers for each job title and directorate doing the following roles:

i. A Chief Officer designated by the council as an administrative and executive head of either a separate department or of a particular function or service.

ii. Designated by the council as a recognised deputy to any chief officer including an officer of deputy status but whose post may carry a different title.

iii. Chief Officers within scope of the Joint National Council (JNC) agreement.

iv. Senior Managers on National Joint Council or locally determined terms and conditions. Essentially, anyone in a senior management role who is not on chief officers JNC terms and conditions.

v. Statutory Directors

b. Locally determined median/average/actual salary (Excluding any additional payments, e.g. market supplements, performance related pay, long-service increments), the grade or range for each job title or supply a copy of your Council’s policy/pay structure in respect of the pay of its chief officers and senior managers.

c. The spinal column points for chief officers and senior managers employed on National Joint Council (NJC) pay.

3. What pay, terms and conditions do you employ all chief officers and senior managers on? E.g. total number employed on JNC for local authority chief officers (Blue book), NJC (Green Book), Local terms, other (please specify) or a combination of agreements (please give details).

4. Has your council moved directly employed chief officers and senior managers from one set of pay, terms and conditions to another in the last five years?

I. Yes
II. No

5. Have the roles of directly employed chief officer and senior managers been the subject of a pay and grading review within your council in the last 12 months?

I. Yes
II. No

6. What job evaluation scheme is used for Chief Officers and Senior Managers? (Please give details).

7. Supply a breakdown showing the current number of directly employed chief officers and senior managers by race, disability, gender identity, sexual orientation and full-time and part-time employees.

Summary of response

1. What type is your authority?

a) Combined Authority
b) County
c) District - YES
d) London Borough
e) Metropolitan
f) Unitary
g) Other

2. Please supply a breakdown showing the:

a. Total number of directly employed chief officers and senior managers for each job title and directorate doing the following roles:
i. A Chief Officer designated by the council as an administrative and executive head of either a separate department or of a particular function or service - 4 strategic Leads (who report to the Chief Executive) and 8 Service Leads (who report to either the Chief Executive or Strategic Lead)
ii. Designated by the council as a recognised deputy to any chief officer including an officer of deputy status but whose post may carry a different title - 8 Service Leads
iii. Chief Officers within scope of the Joint National Council (JNC) agreement - None
iv. Senior Managers on National Joint Council or locally determined terms and conditions. Essentially, anyone in a senior management role who is not on chief officers JNC terms and conditions - 4 Strategic Leads and 8 Service Leads
v. Statutory Directors - S151 Officer and a Monitoring Officer (both positions are Strategic Leads)

b. Locally determined median/average/actual salary (Excluding any additional payments, e.g. market supplements, performance related pay, long-service increments), the grade or range for each job title or supply a copy of your Council's policy/pay structure in respect of the pay of its chief officers and senior managers - This information is available on the council's web site, including the senior pay policy at https://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-and-reward-policies-and-senior-staff-pay/ As this information is already published it is exempt under Section 21 of the FOI Act 2000 – Information reasonably accessible to the applicant by other means.

c. The spinal column points for chief officers and senior managers employed on National Joint Council (NJC) pay - Strategic and Service Leads are on local agreed grades subject to NJC agreed % pay awards.

3. What pay, terms and conditions do you employ all chief officers and senior managers on? E.g. total number employed on JNC for local authority chief officers (Blue book), NJC (Green Book), Local terms, other (please specify) or a combination of agreements (please give details) - All of the above on NJC conditions (Green Book)

4. Has your council moved directly employed chief officers and senior managers from one set of pay, terms and conditions to another in the last five years? - No

5. Have the roles of directly employed chief officer and senior managers been the subject of a pay and grading review within your council in the last 12 months? - No

6. What job evaluation scheme is used for Chief Officers and Senior Managers? (Please give details) - Greater London Provincial Council Scheme

7. Supply a breakdown showing the current number of directly employed chief officers and senior managers by race, disability, gender identity, sexual orientation and full-time and part-time employees. - 9 are male and 3 are Female. All are classed as White – UK and none have a registered disability. 8 are full time and 1 is part time. Sexual Orientation information is not available.

Date responded: 16 July 2020

Prohibition notices for "breaking" Covid 19 government guidance

Date submitted: 21 June 2020

Summary of request

I would like to know how many and which businesses in the East Devon District have been issued with prohibition notices for "breaking" or not following the government guidance, during the current Covid 19 crisis

Summary of response

EDDC has issued Dart's Farm with a Prohibition Notice.

Date responded: 1 July 2020

Council tax

Date submitted: 18 June 2020

Summary of request

1. How much council tax was the council owed for April 2020?
2. How much council tax has the council been paid for April 2020?
3. How much council tax was the council owed for May 2020?
4. How much council tax has the council been paid for May 2020?
5. How many households are eligible to pay council tax in 2020/21?
6. How many households still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)?
7. How many working age households are in receipt of Council Tax Support?
8. How many working age households in receipt of Council Tax Support still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)?
9. Please outline any council tax deferral or waiver policy the council has introduced during the coronavirus pandemic (e.g. the council cancelling Ctax bills for April to June for Council Tax Support recipients). Please state whether the council tax bills for the beneficiaries of these policies are included or excluded from the data for questions 1-8
Council housing rent arrears
10. Does the council own council housing stock (including housing owned via an ALMO)?
If the answer to question 10 is 'no', please proceed to question 15
Questions 11-14 include tenants living in housing owned by the council via an ALMO.
11. How many council housing tenant households does the council have?
12. Of the households in question 11, how many have not yet fully paid their rent for April 2020?
13. How many council housing households does the council have who are in receipt of Universal Credit?
14. Of the households in question 13, how many have not yet fully paid their rent for April 2020?
NB the figures for questions 11 and 12 should include all council housing tenant households, including those on Universal Credit
Discretionary Housing Payments
15. What is the council's Discretionary Housing Payment budget for 2020/21 (comprising both funds sourced from central government and any top-ups by the council)?
16. How much has the council awarded in Discretionary Housing Payments so far in 2020/21?
Homelessness assistance
17. Since 1st April 2020, how many people have approached the council for help with homelessness or the threat of homelessness under the Homelessness Reduction Act?
18. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be 'threatened with homelessness'?
19. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be legally homeless?

Summary of response

Council tax
1. How much council tax was the council owed for April 2020? - We cannot provide this information - There is no facility on our system to advise how much is due for a particular month, the total amount is due at the start of the year and our collection rates are based on this figure, there is no set amount due for each month.

2. How much council tax has the council been paid for April 2020? - At 30.04.2020 we had received £13237830.81

3. How much council tax was the council owed for May 2020? - We cannot provide this information.

4. How much council tax has the council been paid for May 2020? - At 30.05.2020 we had received £23724029.61

5. How many households are eligible to pay council tax in 2020/21? - As at 01.07.2020 there were 71040 Banded properties of which 1512 were exempt. This leaves 69528 properties that would have been eligible to pay council tax unless the occupiers were receiving full Council Tax Support

6. How many households still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)? - We cannot provide this information.

7. How many working age households are in receipt of Council Tax Support? - 3938

8. How many working age households in receipt of Council Tax Support still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)? - We cannot provide this information.

9. Please outline any council tax deferral or waiver policy the council has introduced during the coronavirus pandemic (e.g. the council cancelling Ctax bills for April to June for Council Tax Support recipients). Please state whether the council tax bills for the beneficiaries of these policies are included or excluded from the data for questions 1-8 - East Devon District Council is working with individuals to make individual decisions on how we can help them. This has included deferring and re-organising their instalments where the customer has a need for us to do so.

Council housing rent arrears
10. Does the council own council housing stock (including housing owned via an ALMO)? - Yes

Questions 11-14 include tenants living in housing owned by the council via an ALMO.
11. How many council housing tenant households does the council have? - 4169

12. Of the households in question 11, how many have not yet fully paid their rent for April 2020? - 911

13. How many council housing households does the council have who are in receipt of Universal Credit? - 522

14. Of the households in question 13, how many have not yet fully paid their rent for April 2020? - 404

15. What is the council's Discretionary Housing Payment budget for 2020/21 (comprising both funds sourced from central government and any top-ups by the council)? - The DHP pot from central government this year is £279,520.00. We can pay out 2 ½ times this amount, so the top-up from us could be up to £419,279.

16. How much has the council awarded in Discretionary Housing Payments so far in 2020/21? - As of last week we had spent £72,065.49.

Homelessness assistance
17. Since 1st April 2020, how many people have approached the council for help with homelessness or the threat of homelessness under the Homelessness Reduction Act? - 236

18. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be 'threatened with homelessness'? - 73

19. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be legally homeless? - 40

Date responded: 16 July 2020

Supplier of gas and electricity

Date submitted: 18 June 2020

Summary of request

1. Please confirm your current supplier for Gas and Electricity
2. When do the current contracts expire for each?
3. If looking to save costs on these, who is responsible for the project?
4. How many sites is this person responsible for?

Summary of response

1. Please confirm your current supplier for Gas and Electricity - Total Gas & Power
2. When do the current contracts expire for each? - See https://www.espo.org/Frameworks/Energy/191-Electricity and https://www.espo.org/Frameworks/Energy/NEW192_19-Mains-Gas
3. If looking to save costs on these, who is responsible for the project? - We require an OJEU compliant framework. Tim Child
4. How many sites is this person responsible for? - 200

Date responded: 1 July 2020

Tonnage of recycling collected in last 3 years

Date submitted: 18 June 2020

Summary of request

Please can I ask:
- how many tonnes of kerbside recycling you collected in each of the past three years broken down by (a) plastics (b) glass, (c) paper (d) card.

Please can I ask if since the start of the COVID-19 pandemic any of these groups (a), (b), (c) or (d) are still being sent for recycling or are now being sent to landfill or an incinerator.

If any of these groups (a), (b), (c) or (d) are now being sent to landfill or an incinerator, when and why was this decision taken?

Summary of response

2019
• Plastics 1853 tonnes
• Glass 4980 tonnes
• Paper 2989 tonnes
• Cardboard 3129 tonnes

2018
• Plastics 1354 tonnes
• Glass 4989 tonnes
• Paper 3547 tonnes
• Cardboard 3093 tonnes

2017
• Plastics 395 tonnes*
• Glass 4822 tonnes
• Paper 4044 tonnes
• Cardboard 890 tonnes
*1868 tonnes collected as mixed plastics and cans

All of the recyclables collected in East Devon during the COVID-19 pandemic are being recycled as normal.

Date responded: 1 July 2020

Statues and monuments

Date submitted: 15 June 2020

Summary of request

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

Summary of response

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

We have not done this.

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

No, we do not have any under our guardianship that would be inappropriate.

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

No


4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

No

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

N/A

Date responded: 16 June 2020

Cost to the council as a result of the pandemic

Date submitted: 10 June 2020

Summary of request

What is the cost breakdown on the revenue lost by EDDC Council during the Coronavirus Pandemic and how much is the short fall in the money required in support by UK government to cover the cost of the pandemic, and lost revenue by the council during this time.

Summary of response

Currently predicted shortfall is £5.3m, the vast majority of this is through lost income. A 20% improvement in lost income projections results in a revised shortfall of £4.1m. 20% decline in lost income projections gives a revised shortfall of £6.8m.

To date the Government has provided £1.5m to support our in year deficit of £5.3m, further significant funding is needed to avoid a reduction in our services.
Funding received to date only meets 28% of projected shortfall.

Date responded: 11 June 2020

Homeless

Date submitted: 7 June 2020

Summary of request

Please would you be able to share with us the number of people who have presented to the council as homeless between 23rd March 2020 and 7th June 2020.

What proportion of these has the council been able to support into emergency or temporary accommodation?

Summary of response

165 approaches
Of which 41 relief cases
Of which 31 accommodated.


Date responded: 11 June 2020

Chatbots/virtual appointments

Date submitted: 5 June 2020

Summary of request

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality?
If so, when would you want this to be available?
Who is the head of Customer Services or Citizen engagement or equivalent?
Who is the CIO or Head of IT?
• Do you have any plans to deliver Employee facing AI chatbot functionality?
If so, when would you want this to be available?
Who would be responsible for that?

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc?
If so, when would you want this to be available?
Who would be responsible for that?

Summary of response

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality? - We do not have this functionality yet. It is something we would like to look into once the pandemic response is finished and we consider our future business plans.

If so, when would you want this to be available? - N/A
Who is the head of Customer Services or Citizen engagement or equivalent? - Simon Davey, Strategic Lead Finance, Revenues and Benefits
Who is the CIO or Head of IT? - Karen Simpkin Strategic Lead Organisational Development, Equalities and Transformation
• Do you have any plans to deliver Employee facing AI chatbot functionality? - We do not have this functionality yet.
If so, when would you want this to be available? - It is something we would like to look into once the pandemic response is finished and we consider our future business plans.
Who would be responsible for that? - STRATA – Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc? - Not at the present time
If so, when would you want this to be available? - N/A
Who would be responsible for that? - STRATA - Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Date responded: 25 June 2020

Cyber Security

Date submitted: 1 June 2020

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats

2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation annual spend for each of contract?
3. What is the description of the services provided for each contract? Please do not just state firewall.
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of Licenses (ONLY APPLIES TO CONTRACT 3)

Summary of response

1. Firewall

1) Who is the existing supplier for this contract? - Lan2Lan
2) What does the organisation spend for each of contract? - £24,000 - total cost of contract over 3 years and included new hardware.
3) What is the description of the services provided for each contract? Please do not just state firewall.
a. - Software Updates
b. - 8x5 Email Support
c. - Return to Factory Hardware Replacement
d. - Web Content Filtering Service
e. - Anti-Virus Service
f. - Intrusion Prevention Service
g. - Anti-Spam Service
h. - DLP (Data Loss Prevention Service)

4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Information withheld
5) What is the expiry date of each contract? - Q2 2024
6) What is the start date of each contract? - Q2 2018
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) – N/A

2. Anti-virus
1) Who is the existing supplier for this contract? - Epic Networks
2) What does the organisation spend for each of contract? - £7333k + VAT Annual total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - AV licences for PC, virtual desktop and network
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5) What is the expiry date of each contract? - May 2023
6) What is the start date of each contract? - May 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 2810

3. Microsoft Enterprise Agreement
1) Who is the existing supplier for this contract? - Softcat
2) What does the organisation spend for each of contract? - £350,359.21 + VAT per year – total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - Microsoft licences
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5) What is the expiry date of each contract? - 31/03/2021
6) What is the start date of each contract? - 01/04/18
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 1800 total number for all 3 councils

Date responded: 11 June 2020

Recording of the Extraordinary meeting that was cancelled and removed by YouTube

Date submitted: 29 May 2020

Summary of request

Would you kindly clarify what information you hold as to any record or records of the second of yesterday's extra-ordinary meeting, that held to elect a new leader of EDDC. (those of 28th May 2020)
As you will know, a meeting was started using the medium of YouTube but I gather that they, YouTube, considered that conduct on the part of some councillors breached their decency rules and that they cut the transmission with the consequent effect of removing the record from their channel and the public record.

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it?

Does EDDC have a copy of the recording? What other form of record might exist?

Might you be able to give a rough idea of the cost of holding the third meeting, that held on the morning of 29th May 2020.

Summary of response

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it? - We are intending to put a redacted version on the website which edits out the swearing, but don't as yet have a date for when this will happen due to technical issues with editing the swearing, but will be located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150
This will therefore be for future publication under section 22 of the FOI Act 2000.

Does EDDC have a copy of the recording? What other form of record might exist? - It will be an audio-visual recording via YouTube and Facebook so we don't have copy of the recording, but it will be linked to our website when available. There is no transcript of the meeting. We are not legally required to make a recording available of any kind, only the minutes. Our statutory responsibility is to make meetings accessible to the public if they want to participate. EDDC has opted to make recordings available. There is a recording of the first EGM on 28th May and the reconvened meeting on 29th May located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150

Might you be able to give a rough idea of the cost of holding the third meeting, that was held on the morning of 29th May 2020 - Information not held. Officer time is not costed.

Date responded: 16 June 2020

How many (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?

Date submitted: 26 May 2020

Summary of request

Please could you assist in the following:

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application?
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training?
4. Was any of your training budget made up by grants? If so, how much?
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)?
a. How many sessions of each course did you commission?

b. What was the price per course?

c. Who delivered each course?

d. What was the method of delivery (e.g. face or face, online etc.)

6. What is the name of the councils Monitoring Officer?
a. What are their contact details?
7. What are the names of the councils Authorising Officers?
a. What are their contact details?
8. When was your last inspection from the Investigatory Powers Commissioner’s Office?
9. When is your next inspection from the Investigatory Powers Commissioner’s Office?

Summary of response

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019? - None
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application? - 53 trained in RIPA Awarenss, 4 RIPA Authorised Officers trained (Simon Davey, Henry Gordon Lennox,, Anita Williams, Mark Williams = 57 in total with the RIPA Co-ordinating Officer responsible for ensuring applications for authorisation meet requirements.
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training? - No specific training budget but costs are met through overall training budgets.
4. Was any of your training budget made up by grants? If so, how much? - N/A
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)? - 2 courses. A general awareness course for investigating officers and training for Authorising Officers.
a. How many sessions of each course did you commission?
The authorising officer training consisted of two full days and were held on the 29th January and 5th February 2018.
The investigating officer training consisted of 3 half day sessions held on 30th January and 6th February 2018.
b. What was the price per course?
Overall total cost (3 ½ days training) £2975.00 plus VAT
c. Who delivered each course?
Mitch Youngman, Integritas Global Consultancy, Fareham Innovation Centre, 4 Meteor Way, Fareham, Lee on Solent, PO13 9FU
d. What was the method of delivery (e.g. face or face, online etc.)
Face to face.

6. What is the name of the councils Monitoring Officer? – Henry Gordon Lennox
a. What are their contact details? - Monitoringofficer@eastdevon.gov.uk
7. What are the names of the councils Authorising Officers? - Mark Williams (Chief Executive), Simon Davey (S.151 Officer) and Henry Gordon Lennox (Monitoring Officer and RIPA Senior Responsible Officer)
a. What are their contact details? - MWilliams@eastdevon.gov.uk; SDavey@eastdevon.gov.uk; HGordonLennox@eastdevon.gov.uk
8. When was your last inspection from the Investigatory Powers Commissioner's Office? - 23rd October 2014
9. When is your next inspection from the Investigatory Powers Commissioner's Office? - Information not held

Date responded: 10 June 2020

Pre-paid banking products

Date submitted: 21 May 2020

Summary of request

• Do you currently have an approved Prepaid Banking Card solution within your authority/region?
• If so, what date is the supply contract due for review/renewal?
• Please could you provide an outline of supplier/product/service requirements?
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region?

Summary of response

• Do you currently have an approved Prepaid Banking Card solution within your authority/region? - No
• If so, what date is the supply contract due for review/renewal? - N/A
• Please could you provide an outline of supplier/product/service requirements? - N/A
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region? - N/A

Date responded: 5 June 2020