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Requests

Cost of Brexit preparations

Date submitted: 17 September 2019

Summary of request

- How much has been spent, per annum since 2016, on preparations and planning for Brexit

- How many extra members of staff have been hired to prepare for Brexit

- What, if any, have you been instructed told to stockpile (List form preferable)

- An itemized list of all revenue and capital spending on Brexit for per annum 2017-19. Please specify the individual payment, the purpose of the payment, and the cost; 2. An itemised list of all planned revenue and capital spending on Brexit for the per annum 2019-20.

- At the time you respond to this request, how many care service providers have contacted you to warn of a risk to service delivery?

Summary of response

- How much has been spent, per annum since 2016, on preparations and planning for Brexit – Zero, other than Officer time and this is not recorded.

- How many extra members of staff have been hired to prepare for Brexit – None

- What, if any, have you been instructed told to stockpile (List form preferable) – Information not held

- An itemized list of all revenue and capital spending on Brexit for per annum 2017-19. Please specify the individual payment, the purpose of the payment, and the cost; 2. An itemised list of all planned revenue and capital spending on Brexit for the per annum 2019-20 – N/A

- At the time you respond to this request, how many care service providers have contacted you to warn of a risk to service delivery? – Information not held

Date responded: 18 September 2019

Business rates

Date submitted: 17 September 2019

Summary of request

Please can you answer the following questions;
1. Do you hold NDR credit data?

2. Do you publish NDR credit data online? If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

3. Do you release NDR credit data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.)

4. Do you hold NDR credit write ons?

5. Do you publish NDR credit write on data online? If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

6. Do you release NDR credit write on data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.)

7. Do you publish NDR occupier data online? If yes, could you copy and paste the link. And state which months the data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

8. Do you release NDR occupier data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable).

9. Could I have your direct business rates team email address and phone number?

Summary of response

1. Do you hold NDR credit data? - Yes

2. Do you publish NDR credit data online? - Yes If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

3. Do you release NDR credit data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.) - Yes, redirect to the website at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

4. Do you hold NDR credit write ons? - Yes

5. Do you publish NDR credit write on data online? - Yes If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

6. Do you release NDR credit write on data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.) - Yes, redirect to the website

7. Do you publish NDR occupier data online? - Yes If yes, could you copy and paste the link. And state which months the data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

8. Do you release NDR occupier data through FOI requests? - Yes If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable) - Yes, redirect to the website at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

9. Could I have your direct business rates team email address and phone number? - businessrates@eastdevon.gov.uk tel: 01395 517445

Date responded: 17 September 2019

Biomass boiler installation in buildings owned or managed by EDDC

Date submitted: 16 September 2019

Summary of request

For each biomass boiler installation in buildings owned or managed by your local authority, including, where relevant, schools which come under the local authority's aegis I would be grateful for the following information:

• Council
• Biomass Asset
• Building Type (Drop down list options: School, Leisure Centre, Library, Offices, Sheltered Accommodation, Community Building, Nursing Home, Other)
• Biomass Fuel Type (Drop down list options: Pellet, Chip, Other)
• Biomass Boiler Size (kW)
• Operational Status (Drop down list options: Active/Inactive)
• RHI Claimed (Drop down list options: Yes/No)
• RHI claim amount (last 4 quarters)
• Address of Biomass Asset

Summary of response


EDDC does not currently have any bio mass boiler installations within the local authority.

Date responded: 18 September 2019

Compounding recycling banks

Date submitted: 16 September 2019

Summary of request

1 - Could you please confirm if you have carried out the compounding of any recycling banks belonging to 3rd parties promoting textile and or shoe recycling?

2 - if answer to (1) above is yes, could you confirm if you hold these containers in storage?

Summary of response

1 - Could you please confirm if you have carried out the compounding of any recycling banks belonging to 3rd parties promoting textile and or shoe recycling? - No EDDC has not

2 - If answer to (1) above is yes, could you confirm if you hold these containers in storage? - N/A

Date responded: 17 September 2019

Facial recognition technology

Date submitted: 4 September 2019

Summary of request

Please can you tell me if the council has used any type of facial recognition technology at any time over the past five years.

If so, please can you tell me how much was spent on the technology, who provided it, how long it was used for and whether it is currently being used, and in which locations it was used.

Please can you also tell me whether the council has been informed about any other organisation in the area using facial recognition technology and if so which organisation was using this technology.

Summary of response

Please can you tell me if the council has used any type of facial recognition technology at any time over the past five years - EDDC has not used any type of facial recognition technology in the last 5 years.

If so, please can you tell me how much was spent on the technology, who provided it, how long it was used for and whether it is currently being used, and in which locations it was used – N/A

Please can you also tell me whether the council has been informed about any other organisation in the area using facial recognition technology and if so which organisation was using this technology – Information not held

Date responded: 5 September 2019

Sunbeds

Date submitted: 2 September 2019

Summary of request

Please can you advise me of how many salons/establishments operate in your borough with sunbeds.

How they are licenced

What process is involved, for a salon to be registered with yourselves

How they are checked for compliance

How often they are checked for compliance

What are the measurements taken for rays omitted

Who completes the checks

How do you check that staff are fully trained to advise of the dangers of sunbed use

Summary of response

Please can you advise me of how many salons/establishments operate in your borough with sunbeds - We have 10 premises either defined as a Tanning Salon, or as a Beauty Salon with a sunbed noted as part of the equipment.

How they are licenced - There is no requirement for establishments with sunbeds to be registered or licensed by East Devon District Council.

What process is involved, for a salon to be registered with yourselves?

How they are checked for compliance?

How often they are checked for compliance?

What are the measurements taken for rays omitted?

Who completes the checks?

How do you check that staff are fully trained to advise of the dangers of sunbed use?

When the Sunbeds (Regulation) Act 2010 was enacted we wrote to all our establishments outlining the requirements for preventing access by children, provision of information, bulb power and eye protection etc. and we did carry out check visits in 2012 to ensure they had received and understood the information. We would write to any new salon that came to our attention to bring the legislation to their notice if we became aware of one, but we do not have the resources to actively monitor new businesses. We do not carry out inspections of tanning facilities as they are not noted in LAC 67/2 rev 8, the HSE guidance documents that instructs local authorities on where to focus their limited inspection resources.

Date responded: 2 September 2019

Use of anonymous CVs

Date submitted: 28 August 2019

Summary of request

1. Does your council use the principle of anonymous CVs in hiring candidates to work at the council? This is where the hiring manager does not receive the name of the candidate, merely the application to review - to remove biases.

2. If your council does use anonymous CVs do you do any work to promote employers in your area to also take up the practice?

3. In the area you serve what percentage of the population BME?

4. Among your directly employed staff what percentage of your workforce is BME?

Summary of response

1. Does your council use the principle of anonymous CVs in hiring candidates to work at the council? This is where the hiring manager does not receive the name of the candidate, merely the application to review - to remove biases - Currently we do not use the principle of anonymous Cv's - however our online application form which is administered through I Trent anonymises personal information as far as possible including, sex, age, disability and ethnic origin to remove bias and to shortlist based on fulfilling essential criteria as defined by the person specification.

2. If your council does use anonymous CVs do you do any work to promote employers in your area to also take up the practice? - N/A

3. In the area you serve what percentage of the population BME? - The only Information we have on the district population BME is from the 2011 Consenus which reports 1.59% of the district population as from an ethnic background.

4. Among your directly employed staff what percentage of your workforce is BME? - As of 31 August 2019 the workforce BME is also 1.59%

Date responded: 4 September 2019

EU Settlement Scheme

Date submitted: 28 August 2019

Summary of request

• How many children under full care orders and accommodated under Section 20 of the Children Act of 1989 have been identified as eligible for the EU Settlement Scheme?
• How many care leavers between the ages of 18 and 25 have you identified as eligible to apply to the Settlement Scheme?
• How many of those of those identified as eligible are not from an EU or EEA or Swiss country?
• Of all of the above, how many children and young people in your Local Authority have applied for the scheme?
• How many of those have you helped to apply?
• How many of those applications have been successful, how many were not successful and how many are still pending?
• Of those who have been successful, how many were granted settled status, and how many were granted pre-settled status?

Summary of response

The requested information is not held by the District Council. You will need to refer your request to Devon County Council.

Date responded: 29 August 2019

Tree felling

Date submitted: 27 August 2019

Summary of request

• Figures for the number of trees felled by the council or its contractors in the Local Authority area for every business year from 2014-2015 until the present.
• Figures for the numbers of trees planted by the council for every business year from 2014-2015 until the present.

Summary of response

• Figures for the number of trees felled by the council or its contractors in the Local Authority area for every business year from 2014-2015 until the present - We do not specifically record this information. The majority of trees felled are done so in circumstances and locations where the District Council has no authority, control or ability to engage in recording the event, e.g. on private land that lies outside of a designated Conservation Area and not the subject of a Tree Preservation Order. The Uniform document management system that the Council utilises for the administration and processing of all planning related applications , including TPO and CA application, records the details of tree removal in a text format from which it is difficult to obtain and numerate data. To check every application to manually collate the information you have requested would take an officer in excess of the 18hrs permitted under FOI. Therefore it is exempt under section 12 (1) of the FOI Act 2000 where the cost of compliance is estimated to exceed the appropriate limit

• Figures for the numbers of trees planted by the council for every business year from 2014-2015 until the present – This information is not held.

Date responded: 27 August 2019

Telecare Team/Assistive Technology team

Date submitted: 23 August 2019

Summary of request

• Does your Authority have a dedicated Telecare Team/Assistive Technology team – if yes, who is the Manager for this service and what is his/her email address?
• If you do not have a dedicated Telecare Team/Assistive Technology team, who has responsibility for providing such a service in your Authority eg: is it outsourced to a private provider? If so, who is the provider?
• Does your Authority have a falls service? If so, who is the Manager for this service and what is his/her email address?
• Are your authority reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services?
• Is your Authority working together with your local NHS services to facilitate early discharges/transformation of community based services? If so, who is the lead for such a service and what is his/her email address?
• Who has responsibility for the commissioning of Adult Social Care in your Authority, and what is his/her email address?

Summary of response

• Does your Authority have a dedicated Telecare Team/Assistive Technology team – if yes, who is the Manager for this service and what is his/her email address? - Yes. We offer Telecare installation and Monitoring Service – Manager Sue Hodges – shodges@eastdevon.gov.uk
• If you do not have a dedicated Telecare Team/Assistive Technology team, who has responsibility for providing such a service in your Authority e.g.: is it outsourced to a private provider? If so, who is the provide - N/A
• Does your Authority have a falls service? If so, who is the Manager for this service and what is his/her email address? - If you are you referring to a Responder service for picking up no injury falls, then no currently EDDC doesn't provide such a service
• Is your authority reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services? - The Business Plan for the service is currently under review – Contact Sue Bewes – sbewes@eastdevon.gov.uk
• Is your Authority working together with your local NHS services to facilitate early discharges/transformation of community based services? If so, who is the lead for such a service and what is his/her email address? - Devon County Council currently has a contract with Millbrook and a pilot is currently in place facilitating early discharge
• Who has responsibility for the commissioning of Adult Social Care in your Authority, and what is his/her email address? - John Golding, Strategic Lead for Housing, Health and Environment – email JGolding@eastdevon.gov.uk

Date responded: 16 September 2019

Council tax

Date submitted: 21 August 2019

Summary of request

We are asking for information for the period 1st April 2018 to 31st March 2019 (2018/19).
1. How many liability order proceedings for non-payment of council tax were commenced in 2018/19?
2. What was the mean average value of council tax owed for the proceedings commenced as identified in question 1?
3. In 2018/19 against how many people did the local authority commence committal proceedings with regard to unpaid council tax?
4. In 2018/19 against how many people did the local authority seek attachment of earnings orders to collect unpaid council tax?
5. In how many cases were these attachment orders successfully made?
6. In 2018/19 against how many people did the local authority seek to collect payments directly from welfare benefits paid by the DWP with regard to unpaid council tax?
7. In how many cases were these requests for deductions from benefits successfully made?
8. In 2018/19 how many people did the local authority commence proceedings to make someone bankrupt due to council tax arrears?
9. What was the mean average level of council tax debt for all the people against whom these bankruptcy proceedings were successful?
10. In how many cases was the bankruptcy successfully made?
11. What were the total additional charges added to the debt as a result of these successful bankruptcy proceedings including fees charged by the Insolvency Service and Insolvency Practitioners?
12. In 2018/19 how many times did the council instruct a bailiff to collect council tax arrears subject to a liability order?
13. What was the mean average level of the debts that led to these instructions to bailiffs?
14. What was the outcome of the council tax committal proceedings identified in question 3?
15. How many people were committed to prison for non-payment of council tax in 2018/19?
16. What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority in 2018/19?
17. How many people were subject to a suspended committal order due to non-payment of council tax in 2018/19?
18. How many people subject to a suspended committal order in 2018/19 were subsequently committed to prison because they did not comply with the terms of the suspended order?
19. How many people subject to a suspended committal order before 2018/19 for non-payment of council tax were committed to prison in 2018/19 because they did not comply with the terms of the suspended order?
20. In how many cases did the people subject to a committal order in 2018/19 clear the debt and avoid imprisonment?
21. In how many cases did the people subject to a committal order in 2018/19 and imprisoned subsequently clear the debt and so reduced their prison term?
22. In how many cases did people subject to a suspended committal order in 2018/19 maintain the required payments for the duration of the order or to date?
23. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2018/19 when the proceedings commenced?
24. What was the total amount of council tax arrears remitted by the local authority in 2018/19 under section 13A of the local government act?
25. What was the total amount of council tax arrears remitted by the magistrates
Court in 2018/19?

Summary of response

1. How many liability order proceedings for non-payment of council tax were commenced in 2018/19? - 2874
2. What was the mean average value of council tax owed for the proceedings commenced as identified in question 1? - £688.60
3. In 2018/19 against how many people did the local authority commence committal proceedings with regard to unpaid council tax? - 0
4. In 2018/19 against how many people did the local authority seek attachment of earnings orders to collect unpaid council tax? - 766
5. In how many cases were these attachment orders successfully made? - No data held for this
6. In 2018/19 against how many people did the local authority seek to collect payments directly from welfare benefits paid by the DWP with regard to unpaid council tax? - 661
7. In how many cases were these requests for deductions from benefits successfully made? - No data held for this
8. In 2018/19 how many people did the local authority commence proceedings to make someone bankrupt due to council tax arrears? - 0
9. What was the mean average level of council tax debt for all the people against whom these bankruptcy proceedings were successful? - N/A
10. In how many cases was the bankruptcy successfully made? - N/A
11. What were the total additional charges added to the debt as a result of these successful bankruptcy proceedings including fees charged by the Insolvency Service and Insolvency Practitioners? - N/A
12. In 2018/19 how many times did the council instruct a bailiff to collect council tax arrears subject to a liability order? - 763 liability orders
13. What was the mean average level of the debts that led to these instructions to bailiffs? - £998.27
14. What was the outcome of the council tax committal proceedings identified in question 3? - N/A
15. How many people were committed to prison for non-payment of council tax in 2018/19? - 0
16. What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority in 2018/19? - N/A
17. How many people were subject to a suspended committal order due to non-payment of council tax in 2018/19? - 0
18. How many people subject to a suspended committal order in 2018/19 were subsequently committed to prison because they did not comply with the terms of the suspended order? - N/A
19. How many people subject to a suspended committal order before 2018/19 for non-payment of council tax were committed to prison in 2018/19 because they did not comply with the terms of the suspended order? - N/A
20. In how many cases did the people subject to a committal order in 2018/19 clear the debt and avoid imprisonment? - N/A
21. In how many cases did the people subject to a committal order in 2018/19 and imprisoned subsequently clear the debt and so reduced their prison term? - N/A
22. In how many cases did people subject to a suspended committal order in 2018/19 maintain the required payments for the duration of the order or to date? - N/A
23. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2018/19 when the proceedings commenced? - N/A
24. What was the total amount of council tax arrears remitted by the local authority in 2018/19 under section 13A of the local government act? - £2661.96
25. What was the total amount of council tax arrears remitted by the magistrates Court in 2018/19? - 0

Date responded: 11 September 2019

Cost of tea and biscuits at council meetings

Date submitted: 20 August 2019

Summary of request

My FOI request concerns council expenditure on refreshments between 1st January 2018 and 31st December 2018.

Please can you tell me how much was spent on tea and biscuits at council committee meetings over the course of the year?

What type of biscuits and brand of tea were supplied?

If the information is held centrally and will not exceed cost requirements, could you please provide me with the equivalent figures for departmental meetings too?

Summary of response

My FOI request concerns council expenditure on refreshments between 1st January 2018 and 31st December 2018.

Please can you tell me how much was spent on tea and biscuits at council committee meetings over the course of the year? - The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for Council meetings alone.

What type of biscuits and brand of tea were supplied? – This information is not recorded.

If the information is held centrally and will not exceed cost requirements, could you please provide me with the equivalent figures for departmental meetings too? - The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for departmental meetings alone.


Date responded: 20 August 2019

Construction projects

Date submitted: 20 August 2019

Summary of request

Under the Freedom of Information Act please could you let me know all your construction projects (Council Funded) that are due for completion in the next 6 months along with the expected completion date, Value, and Main Contractor Employed.
(You can leave out any or all projects you have if they are under £1 Million).

Summary of response

There are none at present

Date responded: 29 August 2019

EH visits, staffing levels and prosecutions; Refuse collections; Public toilets

Date submitted: 19 August 2019

Summary of request

Q1. Leisure & Culture

a. How many libraries were run and staffed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many libraries, that were once part of your council’s statutory provision, were run exclusively by volunteers in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many parks and open/green spaces were serviced by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q2. Children’s and Youth Services
a. How many children’s centres and family hubs operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19
b. How many youth centres previously operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19
c. How many young people were supported by your youth services in
i. 2010/11
ii. 2015/16
iii. 2018/19
d. How many youth workers and youth support workers were directly employed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q3. Trading Standards
a. How many members of staff were employed by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many enforcement visits were carried out by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many prosecutions were commenced by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q4. Environmental Health
a. How many members of staff were employed by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many enforcement visits were carried out by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many prosecutions were commenced by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q5. Refuse services

a. How many households received weekly refuse collections in
i. 2010/11
ii. 2015/16
iii. 2018/19?
Q6. Public toilets

a. How many public toilets were maintained by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q7. Supported bus services

a. How many supported bus service routes were cut or completely withdrawn in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many supported bus service routes were partly or completely subsidised by the council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Summary of response

Q1. Leisure & Culture
a. How many libraries were run and staffed by your council in – Information not held
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many libraries, that were once part of your council's statutory provision, were run exclusively by volunteers in – Information not held
i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many parks and open/green spaces were serviced by your council in
i. 2010/11 - 413
ii. 2015/16 - 413
iii. 2018/19 - 415

Q2. Children's and Youth Services – Information not held
a. How many children's centres and family hubs operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19

b. How many youth centres previously operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19

c. How many young people were supported by your youth services in
i. 2010/11
ii. 2015/16
iii. 2018/19

d. How many youth workers and youth support workers were directly employed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Q3. Trading Standards – Information not held
a. How many members of staff were employed by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many enforcement visits were carried out by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many prosecutions were commenced by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

Q4. Environmental Health
a. How many members of staff were employed by your environmental health service in
i. 2010/11 - as at 31.03.2011 - FTE 21.5 Headcount 22
ii. 2015/16 - as at 31.03.16 - FTE 19.05 Headcount 19
iii. 2018/19 - at 31.03.19 - FTE 18.06 Headcount 20

b. How many enforcement visits were carried out by your environmental health service in - Please could you more specific in Q4b. What do you mean by an "enforcement visit"? Every visit we ever do could possibly end in enforcement. These are not logged as a number but as an investigation. Do you only want to know how many enforcement investigations we have carried out or do you want to know how many actual visits are carried out by every EH professional? Many of our cases are investigated without any "visits" as such and this information is not searchable from our database.

i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many prosecutions were commenced by your environmental health service in

i. 2010/11 - 1
ii. 2015/16 - 1
iii. 2018/19 - 1

Q5. Refuse services
a. How many households received weekly refuse collections in
i. 2010/11 - No data held
ii. 2015/16 - No data held
iii. 2018/19 - 2955

Q6. Public toilets
a. How many public toilets were maintained by your council in
i. 2010/11 - 40
ii. 2015/16 - 35
iii. 2018/19 - 31

Q7. Supported bus services – Information not held
a. How many supported bus service routes were cut or completely withdrawn in
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many supported bus service routes were partly or completely subsidised by the council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Date responded: 10 September 2019

ICT strategy

Date submitted: 16 August 2019

Summary of request

• Please can you direct me to the authority's current ICT strategy?
• Does the authority use or is planning to use Azure or any other cloud hosted services?
• If you are currently using, or planning to use Azure, AWS or Google; what are your main drivers and goals?

Summary of response

• Please can you direct me to the authority's current ICT strategy? - We have the Strata Business Plan – but this is commercially sensitive and exempt under section 43(2) of the FOI Act 2000, Prejudice to commercial interests
• Does the authority use or is planning to use Azure or any other cloud hosted services? - Yes
• If you are currently using, or planning to use Azure, AWS or Google; what are your main drivers and goals? - Resilience, reduction in support overhead of in-house data centres.

Date responded: 2 September 2019

National Assistance Funerals

Date submitted: 15 August 2019

Summary of request

Please provide me with:

A) The total number of public health funerals paid for by the council, broken down by the past three financial years (2018/19, 2017/18, 2016/17), including the total cost the council incurred.

B) For 2018/19 alone, please provide me with:
i) the age and gender of each person who had a public health funeral
ii) for each person, the number of working days after the council was first contacted about arranging a public health funeral that the funeral was held

Summary of response

A) The total number of public health funerals paid for by the council, broken down by the past three financial years (2018/19, 2017/18, 2016/17), including the total cost the council incurred - This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ As this information is already publicly accessible, it is exempt from disclosure under s21 of the Freedom of Information Act 2000.

B) For 2018/19 alone, please provide me with:
i) the age and gender of each person who had a public health funeral - This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ As this information is already publicly accessible, it is exempt from disclosure under s21 of the Freedom of Information Act 2000.
ii) for each person, the number of working days after the council was first contacted about arranging a public health funeral that the funeral was held - This information is not recorded.

Date responded: 20 August 2019

Cyber Insurance

Date submitted: 14 August 2019

Summary of request

1. Has the council experienced an attempted cyber-attack in 2019? Please answer yes or no.
2. How many attempted cyber-attacks has the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)?
3. Has the council experienced a cyber-attack in 2019 that resulted in a loss? Please answer yes or no.
4. How many cyber-attacks has the council experienced in 2019 that resulted in a loss (up to 30.06.2019), 2018 (full year) and 2017 (full year)?
5. Please state the cost to the council of the cyber-attacks that the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)
6. Does the Council purchase insurance via an insurance broker? Please answer yes or no.
o If so, from who?
7. For the year 2018/19 does the Council purchase Cyber Insurance? Please answer yes or no.
o If so, what is the name of the insurer?
8. Please state the premium spend of the insurance product
9. Please state the job title and level/banding for the person who is responsible within the council for purchasing these insurance products

Summary of response

1. Has the council experienced an attempted cyber-attack in 2019? Please answer yes or no – This information is not held
2. How many attempted cyber-attacks has the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)? – This information is not held
3. Has the council experienced a cyber-attack in 2019 that resulted in a loss? Please answer yes or no – No
4. How many cyber-attacks has the council experienced in 2019 that resulted in a loss (up to 30.06.2019), 2018 (full year) and 2017 (full year)? – None
5. Please state the cost to the council of the cyber-attacks that the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year) – N/A
6. Does the Council purchase insurance via an insurance broker? Please answer yes or no – Yes
o If so, from who? – Marsh
7. For the year 2018/19 does the Council purchase Cyber Insurance? Please answer yes or no – No
o If so, what is the name of the insurer? – N/A
8. Please state the premium spend of the insurance product – N/A
9. Please state the job title and level/banding for the person who is responsible within the council for purchasing these insurance products – Melissa Muir; Assistant Accountant

Date responded: 5 September 2019

Selective licensing schemes for private landlords

Date submitted: 14 August 2019

Summary of request

Please could you provide me with details of any selective licensing schemes for private landlords that have been implemented in your local authority since 2005? Including if available:

- The date the selective licensing scheme commenced and the scheme’s end date. If this varied by area, details of the different area start-dates and respective end-dates.
- Whether or not government approval was required for the scheme.
- The geographical area that the scheme covers within your local authority. Please, could you provide this at the most granular geographical level available such as: postcode, Output Area / Lower Super Output Area or a standard electronic vector file (e.g. ESRI shapefile).
- A copy of the consultation document for each area and any other document that provides a detailed description of the scheme, including maps of each area if available.
- The number and types of properties affected in each area.
- Contact details (email) for the person/people administering the scheme.

Summary of response

EDDC do not have any selective licensing schemes of this nature in East Devon.

Date responded: 15 August 2019

New homes built

Date submitted: 12 August 2019

Summary of request

1. The total number of new homes of any tenure completed by the council in the past five years (beginning of 2014/15 - end of 2018/19) - ?
2. Over the same period, the number of new homes completed within the HRA, broken down by tenure (e.g. social rent, affordable rent, shared ownership, etc) - ?
3. Over the same period, the number of new homes completed within a Local Housing Company, broken down by tenure (this includes joint ventures) - In regards to the council's development company, East Devon Homes established 2018;
How many new homes were by the end of 2018/19- None in 2017/18
4. Over the same period, the number of new homes completed directly through the General Fund, broken down by tenure - ?

5. The number of homes the council intends to develop over the next five years through the HRA (2019/20 - 2023/24) – Please refer to the Local Plan for this information which can be found on our website at https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/
6. The number of homes the council intends to develop over the next five years through a housing company - 100 homes is our ambition over the next five years
7. The number of homes the council intends to develop over the next five years through the General Fund - ?
8. An estimate of the total amount of council investment required to deliver the plans referred to in questions 6-8, if available - ?

Please note that questions refer only to homes built, not acquisitions. In cases where demolition occurred, please try to count net additions. e.g. 10 homes demolished and 15 built in their place where possible = 5 homes delivered.

Summary of response

1. The total number of new homes of any tenure completed by the council in the past five years (beginning of 2014/15 - end of 2018/19) - Nil
2. Over the same period, the number of new homes completed within the HRA, broken down by tenure (e.g. social rent, affordable rent, shared ownership, etc.) - Nil
3. Over the same period, the number of new homes completed within a Local Housing Company, broken down by tenure (this includes joint ventures) - In regards to this council's development company; Nil
4. Over the same period, the number of new homes completed directly through the General Fund, broken down by tenure - Nil

5. The number of homes the council intends to develop over the next five years through the HRA (2019/20 - 2023/24) - Nil
6. The number of homes the council intends to develop over the next five years through a housing company - Nil
7. The number of homes the council intends to develop over the next five years through the General Fund - Nil
8. An estimate of the total amount of council investment required to deliver the plans referred to in questions 6-8, if available - N/A

Date responded: 29 August 2019

Cost of vandalism to Exmouth’s dinosaur trail

Date submitted: 9 August 2019

Summary of request

Can I please have the following information?

In the last five years, how much money has been spent by EDDC on repairs and/or clean-up of vandalism to Exmouth’s dinosaur trail? Can I please have the cost broken down year by year, i.e; 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19).

In the last five years, how many vandalism/criminal damage incidents have been logged by EDDC in relation to Exmouth’s dinosaur trail? Can I please have the cost broken down year by year, i.e; 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19), and each model affected (genus and location in Exmouth).

Summary of response

In the last five years, how much money has been spent by EDDC on repairs and/or clean-up of vandalism to Exmouth's dinosaur trail? Can I please have the cost broken down year by year, i.e. 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19) - The requested information is not held by the District Council. The dinosaur statues belong to Exmouth Town Council and any costs are recharged to Exmouth Town Council.

In the last five years, how many vandalism/criminal damage incidents have been logged by EDDC in relation to Exmouth's dinosaur trail? Can I please have the cost broken down year by year, i.e. 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19), and each model affected (genus and location in Exmouth) - The requested information is not recorded or held by EDDC.

Date responded: 9 August 2019

Speakers at planning committee meetings

Date submitted: 9 August 2019

Summary of request

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we mean your local authority’s committee of elected members which determines planning applications. It may be known by a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink.

Summary of response

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council's Planning Committee? (By 'Planning Committee' we mean your local authority's committee of elected members which determines planning applications. It may be known by a different name in your local authority) – 3 minutes

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed – In order to speak on an application being considered by the Committee they must have submitted written comments during the consultation stage and pre-registered in advance of the meeting.

Major applications – the number of people that can speak on each application are 5 supporters, 5 objectors, town/parish council representative and the applicant or agent.
Minor/Other applications – 2 supporters, 2 objectors, town/parish council representative and applicant or agent. To ensure fairness in the allocation of speakers it is on a first come first served basis.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction – 3 minutes

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink – https://eastdevon.gov.uk/council-and-democracy/have-your-say-at-meetings/

Date responded: 12 August 2019

Non-disclosure agreements

Date submitted: 8 August 2019

Summary of request

1. During each of the last three financial years, ending April 2019, how many non-disclosure agreements did the authority enter into with staff who were leaving the authority?

2. During each of the last three financial years, ending April 2019, how much did the authority spend on non-disclosure agreements made with staff leaving the authority? Please provide both a total amount for each year and a breakdown of the amounts of each individual NDA payment made

3. For each non-disclosure agreement entered into in the least three financial years, ending April 2019, on what grounds did the authority make the decision that entering into said NDA was necessary?

Summary of response

1. During each of the last three financial years, ending April 2019, how many non-disclosure agreements did the authority enter into with staff who were leaving the authority?

2016-17 - 2
2017-18 - 2
2018-19 - 1

2. During each of the last three financial years, ending April 2019, how much did the authority spend on non-disclosure agreements made with staff leaving the authority? Please provide both a total amount for each year and a breakdown of the amounts of each individual NDA payment made

2016-17 - £21,895
2017-18 - £34,594
2018-19 - £32,635
Note: The above figures include appropriate Pay In Lieu Of Notice entitlement

3. For each non-disclosure agreement entered into in the last three financial years, ending April 2019, on what grounds did the authority make the decision that entering into said NDA was necessary? - This information is exempt from disclosure under Section 41 of the FOI Act 2000, Confidentiality. Settlement agreements are legally binding contracts that allow an individual to waive their right to make a claim covered by the agreement to an employment tribunal or court. The agreement must be in writing. They usually include some form of payment to the employee and may often include a reference. They are entirely voluntary and have therefore been entered into on that basis by the individuals. Part of the agreement is that they must seek independent advice from an employment lawyer. We use these occasionally and in a variety of situations but generally where the employment relationship is no longer productive and it suits both parties to find a dignified and pragmatic exit strategy for the individual.

Date responded: 16 August 2019

Accommodation at Ladram Bay Holiday Park

Date submitted: 8 August 2019

Summary of request

1) The number of chalets, mobile homes, caravans, touring caravans, camper vans, tents and any other holiday accommodation currently permitted on the site.
2) Details of the current site license numbers for this holiday park, including the actual number of sites of different types of accommodation granted
3) Details of the various planning permissions granting the permitted numbers of chalets, mobile homes, caravans, touring caravans, camper vans and tents etc
4) Details of the actual current numbers of such accommodation at the site in either 2018 or 2019 in the peak holiday period, or at any site visit undertaken by council officers.

Summary of response

1) The number of chalets, mobile homes, caravans, touring caravans, camper vans, tents and any other holiday accommodation currently permitted on the site - Total 752 on EDDC records

2) Details of the current site license numbers for this holiday park, including the actual number of sites of different types of accommodation granted - Static Licence 542 and Touring 54, licence number JWD/BA/PI/000020039

3) Details of the various planning permissions granting the permitted numbers of chalets, mobile homes, caravans, touring caravans, camper vans and tents etc. - This information is searchable on our online planning portal by typing in 'Ladram Bay Holiday Park' in the search box at https://planning.eastdevon.gov.uk/online-applications/

4) Details of the actual current numbers of such accommodation at the site in either 2018 or 2019 in the peak holiday period, or at any site visit undertaken by council officers - The site has a mixture of statics, touring, tents and bell tents. Precise numbers are not known at this time.

Date responded: 22 August 2019

Under 18 year olds in independent, supported or semi-supported accommodation

Date submitted: 7 August 2019

Summary of request

1. How many children and young people under 18 who were living in independent, supported or semi-supported accommodation (not subject to children’s homes regulations) provided by your authority pursuant to the Housing Act 1996 on 31st March in each of the past 3 years.

2. Of the children and young people referred to in Q1, how many were under 16? Please list by year.

3. How many unaccompanied asylum seeking children were living in accommodation provided by your authority pursuant to the Housing Act 1996 on 31st March 2019?

4. Of the total number referred to in Q3 above, how many were living in independent, supported or semi-supported accommodation (not subject to children’s homes regulations)?

Summary of response

The requested information is not held by the District Council. You will need to refer your request to Devon County Council which is the authority responsible for children's services in this district.

Date responded: 8 August 2019

Self-build register

Date submitted: 6 August 2019

Summary of request

I would be grateful if you were able to provide a complete and up to date (as at the time of writing) breakdown for each parish of the East Devon District Council administrative area of the number of people/households registered on the Self Build Register and the number of self-build plots that have been approved in each parish to meet current registered need.

Summary of response

We publish our self-build monitoring at https://eastdevon.gov.uk/planning/planning-policy/policy-work-whats-new/monitoring/

This contains aggregated data on the numbers on the self-build register and the parishes that they are seeking to build in. It is not clear from your FOI request whether you are seeking details of the parishes where the people on the register currently live or where they wish to build, but we have assumed it is where they wish to build. The request implies that the number of permissions granted in each parish should be directly related to the number seeking to build in that parish, but this is not how the system is intended to work.

Most people on the register name at least three parishes that they would like to build in and often say 'anywhere in East Devon'. Given the way that more than one parish can be identified as a preferred location it is not possible to provide a breakdown of the number on the self-build register by each parish. The latest monitoring report does include a bar chart on the number of preferences for each parish stated (in Q4 of Appendix 2) which may be of use, but it should not be used to show that a particular number of plots are needed in any one parish as this could result in 'double counting' due to the recording of more than one location preference by each self-build applicant.

The self-build register is intended to give an overall indication of demand for self-build within the whole District and there is no requirement to match any level of demand in particular parishes to individual location preferences indicated on the self-build register. Overall our monitoring report demonstrates that the number of plots suitable for self-build more than meets the levels of demand indicated on our self-build register.

Date responded: 13 August 2019

Queens Drive diversion

Date submitted: 5 August 2019

Summary of request

Can you please tell me which firm of consulting engineers designed the diversion

Summary of response

The project was managed by WSP

Date responded: 13 August 2019

Council buildings that are laying empty

Date submitted: 5 August 2019

Summary of request

1] A list of council buildings that are laying empty and/or unused as at the date of this FOI request?
2] A list of your council buildings that are for sale as at the date of this FOI request?
3] A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request?
4] Copies of the official council minutes relating to the last four meetings of your council’s property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?

Summary of response

1. A list of council buildings that are laying empty and/or unused as at the date of this FOI request?
Residential properties - 1 derelict
Commercial properties - currently vacant are garage at West Street Axminster (on market to let), Sidford Changing Pavilion (lease negotiations ongoing), Seaton Hole Kiosk, Warren View Changing rooms, Drill Hall Sidmouth (lease negotiations ongoing following marketing) and Knowle (sale proceeding)
2. A list of your council buildings that are for sale as at the date of this FOI request? - There are no buildings being marketed for sale at present
3. A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request? - None at present
4. Copies of the official council minutes relating to the last four meetings of your council's property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?
Housing Review Board minutes https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=152
Asset Management Forum https://democracy.eastdevon.gov.uk/mgCommitteeDetails.aspx?ID=155

Date responded: 27 August 2019

Noise nuisance complaints relating to auditory bird scaring devices (propane gas guns, banger ropes)

Date submitted: 3 August 2019

Summary of request

Cover period: 1. January 2015 - 30 June 2019, broken down by year
Auditory Bird Scaring Devices = ABDS
National Farmer's Union = NFU



GENERAL

1) Does the EHD log all noise nuisance complaints (phone,email,letter)?

2) How many noise nuisance complaints (all causes) were received in cover period?

3) How many of these related to ABSD?

4) How many of those related to ABSD, resulted in an abatement notice being issued?



NFU CODE

5) NFU Code of Practice specifies that farmers should register ABSD with the local council. How many guns were registered with the council during the cover period?

6) NFU Code of Practice is a voluntary code, but Councils are allowed to issue bye-laws. Does the Council have a bye-law regarding the use of ABSD?



PROCESS

7) Does the EHD have an internal policy for the process of investigating noise nuisance by ABSD?

If yes, please supply a copy.


INVESTIGATION

8) How many times was the EHD unable to investigate / act on a complaint because the owner/operator of a gun could not be identified?



DECISION MAKING

9) When deciding whether an ABSD constitutes statutory noise nuisance, does the council rely on noise monitoring data, or does it accept the subjective evidence by a EHO?

10) If noise monitoring equipment is used, how many machines does the environmental Health Department have that are suitable for measuring noise emission from ABSD?

11) If noise monitoring equipment is used, which BS standard is applied?



TRAINING

12) How many Environmental Officers does the Environmental Health Department employ?

13) How many days Continuous Professional Development has the team received in relation to statutory noise nuisance?

14) If the data exist, is it possible to break down outcomes of complaints into how many ended in

a) informal discussion with offender only
b) visit to the property & subjective assessment by EHO
c) installation of noise monitoring
d) noise monitoring found that no statutory noise nuisance exists
e) noise monitoring found that statutory noise monitoring does exists
f) resulted in abatement notice
g) abatement notices contested

Summary of response

We are compiling national data on noise nuisance complaints relating to auditory bird scaring devices (propane gas guns, banger ropes etc.) If available, we'd like the source data as extracts from the Environmental Health Department's database, redacted to protect confidential information. We are particularly interested in the postcodes of the alleged noise nuisance of audible bird scaring devices.

Cover period: 1. January 2015 - 30 June 2019, broken down by year
Auditory Bird Scaring Devices = ABDS National Farmer's Union = NFU

GENERAL
1) Does the EHD log all noise nuisance complaints (phone, email, letter)? - YES
2) How many noise nuisance complaints (all causes) were received in cover period? - 3133
3) How many of these related to ABSD? - 21 TOTAL; 2015 =6, 2016 =3, 2017 =1, 2018 =4, 2019 =7
4) How many of those related to ABSD, resulted in an abatement notice being issued? - 0

NFU CODE
5) NFU Code of Practice specifies that farmers should register ABSD with the local council. How many guns were registered with the council during the cover period? - 0
6) NFU Code of Practice is a voluntary code, but Councils are allowed to issue bye-laws. Does the Council have a bye-law regarding the use of ABSD? - NO

PROCESS
7) Does the EHD have an internal policy for the process of investigating noise nuisance by ABSD? - NO - we have so few complaints and all are dealt with after a single phone call to the farmer.
If yes, please supply a copy.

INVESTIGATION
8) How many times was the EHD unable to investigate / act on a complaint because the owner/operator of a gun could not be identified? - NONE

DECISION MAKING
9) When deciding whether an ABSD constitutes statutory noise nuisance, does the council rely on noise monitoring data, or does it accept the subjective evidence by a EHO? - It would depend on the circumstances but we prefer subjective evidence and evidence of compliance with the CoP if it were to ever get to this stage (we have never needed to do this in this area which is predominantly livestock rather than arable farming)
10) If noise monitoring equipment is used, how many machines does the environmental Health Department have that are suitable for measuring noise emission from ABSD? - NONE - we have never had to do this.
11) If noise monitoring equipment is used, which BS standard is applied? - N/A

TRAINING
12) How many Environmental Health Officers does the Environmental Health Department employ? - 3 in the EP team plus the Head of Service who is an EHO.
13) How many days Continuous Professional Development has the team received in relation to statutory noise nuisance? - We do not hold this data, but no specific CPD in the past 5 years.
14) If the data exist, is it possible to break down outcomes of complaints into how many ended in:

a) informal discussion with offender only - ALL
b) visit to the property & subjective assessment by EHO - NONE
c) installation of noise monitoring - NONE
d) noise monitoring found that no statutory noise nuisance exists - NONE
e) noise monitoring found that statutory noise monitoring does exists - NONE
f) resulted in abatement notice - NONE
g) abatement notices contested - NONE

Date responded: 8 August 2019

Cyber attacks

Date submitted: 1 August 2019

Summary of request

Could you please tell me how many incidents of cyber-attacks you have recorded since the beginning of 2017?

Of these can you tell me how many incidents were referred to external sources including the police, the National Crime Agency and the National Cyber Security Centre?

And how many of these incidents were handled internally?

Summary of response

Could you please tell me how many incidents of cyber-attacks you have recorded since the beginning of 2017? – We only record successful breaches which caused an impact to a system or service. There have been none.
Of these can you tell me how many incidents were referred to external sources including the police, the National Crime Agency and the National Cyber Security Centre? – N/A
And how many of these incidents were handled internally? – N/A

Date responded: 2 August 2019

CHECK test - cyber security

Date submitted: 1 August 2019

Summary of request

CHECK is the umbrella term for the National Cyber Security Centre approved penetration test companies and the method in which they conduct a penetration test.

Could you please tell me whether you have had a CHECK test in:
i) 2016/17
ii) 2017/18
iii) 2018/19?

Could you also tell me what cyber security do you have aside from CHECK work including the following:
i) user education
ii) other penetration tests
iii) internal security team
iv) other.

Summary of response

ould you please tell me whether you have had a CHECK test in i) 2016/17, ii) 2017/18 and iii) 2018/19? - Yes to all

Could you also tell me what cyber security do you have aside from CHECK work including the following i) user education ii) other penetration tests iii) internal security team iv) other - Strata has a Security & Compliance Team; awareness training is provided by the Council and Strata. Pen tests carried out as required i.e. procurement, upgrades.

Date responded: 8 August 2019

Microchipping of Dogs

Date submitted: 31 July 2019

Summary of request

Q1) Have you taken anyone to court for obstruction of an authorised person exercising their powers under the Microchipping of Dogs (England) Regulations 2015 i.e. regulation 12(b) or 12(c). If so, how many cases have you brought to trial and what has been the average fine issued?

Q2) How many times have you initiated court proceedings for breach of microchipping regulation 8(2), transferring keepership of a dog which is not fully compliant with the microchipping regulations? If appropriate, what has been the average fine issued for those in breach of this regulation?

Q3) How many formal written warnings (notices under regulation 12(a) of microchipping regulations) have you issued for –
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q4) How many times have you initiated court proceedings for failure to comply with a formal notice issued under regulation 12(a) of the microchipping of dogs regulations for-
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q5) If appropriate can you detail the average level of fine awarded by the courts in cases you’ve taken in relation to failure to comply with a notice under section 12(a) of the microchipping regulations?

Q6) Does your local authority have information about dog owners’ legal requirements to identify their dog by collar and tag and microchip on their website?

Q7) How many events has your local authority supported on microchipping during the past five years?

Q8) Do you issue written warnings to dog owners whose dog is found without a collar and tag? If, so how many have been issued since in the past five years?

Q9) How many times have you initiated court proceedings against dog owners for failure to comply with collar and tag legislation? And if appropriate, what is the average level of fine that courts have awarded?

Q10) How many dog wardens does your local authority employ?

Summary of response

Q1) Have you taken anyone to court for obstruction of an authorised person exercising their powers under the Microchipping of Dogs (England) Regulations 2015 i.e. regulation 12(b) or 12(c). If so, how many cases have you brought to trial and what has been the average fine issued? - NO / NONE
Q2) How many times have you initiated court proceedings for breach of microchipping regulation 8(2), transferring keepership of a dog which is not fully compliant with the microchipping regulations? If appropriate, what has been the average fine issued for those in breach of this regulation? - NONE

Q3) How many formal written warnings (notices under regulation 12(a) of microchipping regulations) have you issued for - NONE TO ALL
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q4) How many times have you initiated court proceedings for failure to comply with a formal notice issued under regulation 12(a) of the microchipping of dogs regulations for- NONE TO ALL
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q5) If appropriate can you detail the average level of fine awarded by the courts in cases you've taken in relation to failure to comply with a notice under section 12(a) of the microchipping regulations? - NO
Q6) Does your local authority have information about dog owners' legal requirements to identify their dog by collar and tag and microchip on their website? - YES https://eastdevon.gov.uk/environmental-health-and-wellbeing/dogs/dog-microchipping/
Q7) How many events has your local authority supported on microchipping during the past five years? - NONE
Q8) Do you issue written warnings to dog owners whose dog is found without a collar and tag? If, so how many have been issued since in the past five years? - NONE
Q9) How many times have you initiated court proceedings against dog owners for failure to comply with collar and tag legislation? And if appropriate, what is the average level of fine that courts have awarded? - NONE
Q10) How many dog wardens does your local authority employ? - NONE - Our Environmental Technical Officers are responsible for their area of the districts and will action appropriately.

Date responded: 8 August 2019

Universal credit

Date submitted: 31 July 2019

Summary of request

1. What were the total rent arrears from council maintained/owned housing for the financial year 2018-2019: (Please supply as both a monetary figure, and a percentage of council homes rental income collectable)
2. For the financial year 2018-19, what was the average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit
b) Legacy benefits (the old Housing Benefits).
3. What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit

b) Legacy benefits (the old Housing Benefit)
4. In your housing accounts, have you had to increase your bad debt provision because of the introduction of Universal Credit? Are you able to express this as a monetary value? If possible I would like information on this since Universal Credit was introduced in 2016.
5. To mitigate the financial risks to the HRA through potential losses in collection and increased bad debt impairment, have you had to invest more funding into tackling rent arrears since the introduction of Universal Credit? If so, can you express how much as a monetary value?
6. What was the total number of evictions from council properties (with rent arrears being the primary reason) for the financial year 2018 - 19?
7. Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it.

Summary of response

1. What were the total rent arrears from council maintained/owned housing for the financial year 2018-2019: (Please supply as both a monetary figure, and a percentage of council homes rental income collectable) - £254,082.79 or 1.35% of income collectable
2. For the financial year 2018-19, what was the average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit - £195.18 per tenant average
b) Legacy benefits (the old Housing Benefits) - Information is not available
3. What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit - £559.12 per tenant average
b) Legacy benefits (the old Housing Benefit) - £82.37 per tenant average
4. In your housing accounts, have you had to increase your bad debt provision because of the introduction of Universal Credit? Are you able to express this as a monetary value? If possible I would like information on this since Universal Credit was introduced in 2016 - We haven't increased our bad debt provision as this is worked out on debts written off at the end of each year. Our UC claimants only started in July and Sept 2018, so we haven't had a significant increase in debts written off yet and already have a substantial bad debt provision.
5. To mitigate the financial risks to the HRA through potential losses in collection and increased bad debt impairment, have you had to invest more funding into tackling rent arrears since the introduction of Universal Credit? If so, can you express how much as a monetary value? - Again, because our area UC only started in July 2018 we haven't had to invest yet in tackling more rent arrears. Initially our HB department were funded through the DWP to help in the local Job Centres but now this has gone to the CAB, so we may see a need for more funding at the end of 2019/2020.
6. What was the total number of evictions from council properties (with rent arrears being the primary reason) for the financial year 2018 - 19? - 6
7. Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it - This is identified as a risk to future income in our Housing Revenue Account Business Plan which can be found on the Council's website. https://eastdevon.gov.uk/housing/housing-strategies-and-policies/housing-revenue-account-business-plan/

Date responded: 2 August 2019

Statement of Community Involvement

Date submitted: 31 July 2019

Summary of request

- Can you confirm as to whether your local authority has a Statement of Community Involvement?

- Can you confirm when the authority published the Statement of Community Involvement?

- When is your next expected consultation / update of the Statement of Community Involvement?

- Do you have a publicly available link to the Statement of Community Involvement?

- Is the local civic society or civic trust identified by the local planning authority as a consultee (whether statutory or non-statutory) in the planning system within the Statement of Community Involvement?

Summary of response

Can you confirm as to whether your local authority has a Statement of Community Involvement? - Yes see: https://eastdevon.gov.uk/media/2692931/2018-sci-v6.pdf

And also we share a separate draft one specifically for production of the Greater Exeter Strategic Plan with Mid Devon District Council, Teignbridge District Council and Exeter City Council. See: https://devoncc.sharepoint.com/sites/PublicDocs/Planning/Planning/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FPlanning%2FPlanning%2FGESP%2FProcedural%20Documents%2FDraft%20Statement%20of%20Community%20Involvement%2FJoint%20Statement%20of%20Community%20Involvement%20Draft%20for%20Consultation%2Epdf&parent=%2Fsites%2FPublicDocs%2FPlanning%2FPlanning%2FGESP%2FProcedural%20Documents%2FDraft%20Statement%20of%20Community%20Involvement&p=true&cid=763a1011-984a-4980-a268-34944c7b1342

Can you confirm when the authority published the Statement of Community Involvement? - Publications dates were October 2018 and February 2017.

When is your next expected consultation / update of the Statement of Community Involvement? - At this point in time specific dates for an update have not been identified.

Do you have a publicly available link to the Statement of Community Involvement? - See links above.

Is the local civic society or civic trust identified by the local planning authority as a consultee (whether statutory or non-statutory) in the planning system within the Statement of Community Involvement? – There is no references to "civic society" or "civic trust" as a consultee.

Date responded: 7 August 2019

IHRA definiton of Antisemitism

Date submitted: 30 July 2019

Summary of request

Please could you let me know whether your Council has joined over 200 other councils in adopting the International Holocaust Remembrance Alliance (IHRA) definition of Antisemitism as requested by the then Secretary of State for Communities & Local Government in January 2017? If so, please could you point me to the decision. If not, please could you let me know if the council leadership (including the Leader and/or Portfolio holder) plan on adopting the definition in the near future.

Summary of response

Please could you let me know whether your Council has joined over 200 other councils in adopting the International Holocaust Remembrance Alliance (IHRA) definition of Antisemitism as requested by the then Secretary of State for Communities & Local Government in January 2017? – Not specifically but our Equality Policy sets out our duties, objectives and principles to all protected groups. https://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/equality-policy-and-strategy-2017-20/

If not, please could you let me know if the council leadership (including the Leader and/or Portfolio holder) plan on adopting the definition in the near future – Not in the near future

Date responded: 16 August 2019

Percentage of waste recycled

Date submitted: 30 July 2019

Summary of request

1. The percentage of wastage recycled by your council (i.e. recycling rate), broken down by year for 2016, 2017, 2018 and 2019.
2. Do you do enforce any of the following to encourage correct recycling or penalise incorrect recycling in your local authority area:
a) Issue fines to households
b) Issue warnings to households
c) Employ officers to monitor recycling bins
d) Refuse to collect waste that is incorrectly recycled or contaminated

3. If your council does issue fines to households, please can you provide the number of fines issued, broken down by year for 2016, 2017, 2018 and 2019.
4. If your council does issue fines to households, please can you provide the amount of money collected in fines issued, broken down by year for 2016, 2017, 2018 and 2019.

If limited by time, please prioritise in order of Q1, Q2, Q3 etc.

Summary of response

1. The percentage of wastage recycled by your council (i.e. recycling rate), broken down by year for 2016, 2017, 2018 and 2019 –
2016/2017 46.1%
2017/2018 54.2%
2018/2019 59.1%.

2. Do you do enforce any of the following to encourage correct recycling or penalise incorrect recycling in your local authority area:
a) Issue fines to households – No
b) Issue warnings to households – No
c) Employ officers to monitor recycling bins – Yes
d) Refuse to collect waste that is incorrectly recycled or contaminated – Yes

3. If your council does issue fines to households, please can you provide the number of fines issued, broken down by year for 2016, 2017, 2018 and 2019 – Not applicable – see 2
4. If your council does issue fines to households, please can you provide the amount of money collected in fines issued, broken down by year for 2016, 2017, 2018 and 2019 – Not applicable – see 2

Date responded: 30 July 2019

Council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb)

Date submitted: 30 July 2019

Summary of request

• the number of council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb)
• the number of council property tenants that have received warnings about unauthorised short-term/holiday lets (e.g. Airbnb)
• the number of council property tenants that have received any other penalty for unauthorised short-term/holiday lets (e.g. Airbnb) (please provide information about any such penalties)
Please provide this information broken down by financial year for the past three years (i.e. 2016/17, 2017/18, and 2018/19).

Summary of response

• the number of council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb) - Nil
• the number of council property tenants that have received warnings about unauthorised short-term/holiday lets (e.g. Airbnb) - Nil
• the number of council property tenants that have received any other penalty for unauthorised short-term/holiday lets (e.g. Airbnb) (please provide information about any such penalties) - Nil
Please provide this information broken down by financial year for the past three years (i.e. 2016/17, 2017/18, and 2018/19) - N/A

Date responded: 30 July 2019

Eviction of illegal travellers

Date submitted: 30 July 2019

Summary of request

1) In the calendar year of 2018 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

2) In the calendar year of 2018 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost per site
3) In the calendar year of 2017 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site
4) In the calendar year of 2017 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost per site
5) In the calendar year of 2016 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

6) In the calendar year of 2016 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

7) In the calendar year of 2015 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

8) In the calendar year of 2015 how much has the council spent on legal fees to evict illegal traveller camps
b) Please may this be divided by site address, how long each site was occupied for and the cost site per site

Summary of response

1) In the calendar year of 2018 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

2) In the calendar year of 2018 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost per site – N/A

3) In the calendar year of 2017 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

4) In the calendar year of 2017 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost per site – N/A

5) In the calendar year of 2016 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

6) In the calendar year of 2016 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

7) In the calendar year of 2015 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

8) In the calendar year of 2015 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
b) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

Date responded: 31 July 2019

Number of press officers

Date submitted: 29 July 2019

Summary of request

This is an information request to establish how many press officers your organisation employs, and your spending on speeches. This is for years 2016-17, 2017-18 and 2018-19.

Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that ‘legacy council’.

Please include the following information:

§ How many members of staff work as press officers in each of 2016-17, 2017-18 and 2018-19?

§ How much was spent on speeches and presentations with outside bodies in each of 2016-17, 2017-18 and 2018-19?

The figure should include any members of staff whose main duty is press relations, public relations, communications and social media. Your response should include both full-time and part-time members of staff, as well as any on any irregular contracts, such as consultants.

Speeches and presentations with outside bodies includes, but is not limited to, firms who provide strategic communications, public affairs, advertising and consultancy services. The speeches and presentations includes only those that were commissioned by your authority, with the intention of your authority’s staff delivering the speech or presentation.

Summary of response

How many members of staff work as press officers in each of 2016-17, 2017-18 and 2018-19?
2016/17 - One full time
2017/18 - One full time
2018/19 - One full time and one part time who is on a fixed term contract.

How much was spent on speeches and presentations with outside bodies in each of 2016-17, 2017-18 and 2018-19? - Zero

Date responded: 6 August 2019

Compulsory purchase orders

Date submitted: 25 July 2019

Summary of request

Specifically, I would like the following information:


1. The details of all compulsory purchase orders designated within the council area since 2013.
Please include the date issued, the date completed, whether the work was carried out by the council or by the owner, the building’s usage (residential, industrial, business, etc), the nature and seriousness of disrepair, the nature of remedial action.
2. Details of all compensation paid out relating to compulsory purchase orders each year since
2013, including the nature of the disrepair and the amount requested.

Summary of response

1. The details of all compulsory purchase orders designated within the council area since 2013. Please include the date issued, the date completed, whether the work was carried out by the council or by the owner, the building's usage (residential, industrial, business, etc), the nature and seriousness of disrepair, the nature of remedial action - None
2. Details of all compensation paid out relating to compulsory purchase orders each year since 2013, including the nature of the disrepair and the amount requested - Nil

Date responded: 2 August 2019

Recorded details of visitors attending your council offices

Date submitted: 24 July 2019

Summary of request

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Summary of response

Do you currently record details of visitors attending your council offices? - Yes, contractors only

If so…

What details do you record? E.g. name, company name, who they're visiting, etc. - We only record details for visitors who are from another company to do work at the Council and only if they need an access badge to get around the building. We take their name, company they work for and who they are here to see.
Do you do this electronically or on paper? - On paper
How long are the details kept? - 3 months
Is your method of visitor recording GDPR compliant? - We only take the information we need, so yes it is GDPR compliant
How much per annum does the visitor recording method you use cost the council? - Information not held

Do you currently record details of staff attending your council offices? - No

If so…

What details do you record? E.g. name, employee number, job title, etc. - N/A
Do you do this electronically or on paper? - N/A
How long are the details kept? - N/A
Is your method of visitor recording GDPR compliant? - N/A
How much per annum does the staff recording method you use cost the council? - N/A

Date responded: 24 July 2019

Dwellings registered as 2nd homes within Exmouth

Date submitted: 23 July 2019

Summary of request

Please can you provide the following information in respect of the whole Exmouth District (all postcodes prefixed EX8):

How many dwellings in total are there within the entire Exmouth (EX8) district on the council tax register?
How many dwelling are registered as 2nd homes within Exmouth (EX8).

Summary of response

We deal with parishes rather than postcode prefixes. We have the Parish Exmouth and this shows all properties in Exmouth. If we take everything under EX8 this also includes properties that come under the Lympstone Parish and Woodbury Parish. So we have included the total and the breakdown. The total is everything under EX8 then we have broken them down to show all properties listed just under Exmouth. Total EX8 (Exmouth, Lympstone part of Woodbury Parish) Total Properties 18147 Second Homes 500 Exmouth Parish Total Properties 17095 Second Homes 463

Date responded: 24 July 2019

Adaptations to properties as a result of obesity

Date submitted: 22 July 2019

Summary of request

Please supply details of all work carried out which cost over £1000

Please provide details of any specialist equipment that cost over £1000

QUESTION
Between the 15th July 2017 and 15th July 2019

How much has your council spent on making adaptions to peoples homes as a result of issues brought about by obesity

How much has your council spent in total making adaptations to the homes of the obese.

Summary of response

In progress.

Date responded: 23 July 2019

Emergency support

Date submitted: 18 July 2019

Summary of request

1. In what format does the council give 'emergency support' to constituents? e.g. by voucher, direct debit or cash
2. Does the local authority offer a 'direct debit discount'? this could be in the form of either a percentage off, a whole amount or to constituents for services such as payment of adult social care bills or council tax payment which is paid via direct debit. If the answer is yes, please could you give details of the discount, in either percentage or monetary value and for which service it is offered.
4. Does the town hall or council buildings allow constituents to pay for services in cash or only card?

Summary of response

1. In what format does the council give 'emergency support' to constituents? e.g. by voucher, direct debit or cash - EDDC does not provide emergency support by voucher, direct debit or cash
2. Does the local authority offer a 'direct debit discount'? this could be in the form of either a percentage off, a whole amount or to constituents for services such as payment of adult social care bills or council tax payment which is paid via direct debit - No discount
3. If the answer is yes, please could you give details of the discount, in either percentage or monetary value and for which service it is offered - N/A
4. Does the town hall or council buildings allow constituents to pay for services in cash or only card? - Both

Date responded: 23 July 2019

Tigers in zoos

Date submitted: 17 July 2019

Summary of request

It is requested to inform us in writing for the period of 2018/2019 the following:

•How many tigers (Panthera tigris) are held in captivity in your district council,
•How many private owners in your district council have kept/keep tigers (Panthera tigris)
(number of households/owners),
•How many tigers (Panthera tigris) are kept in the respective households (number of tigers),
•How many of the existing zoological gardens in your district council, which have a permit/license, keep/have kept tigers (Panthera tigris) (number of zoological gardens),
•How many tigers (Panthera tigris) are kept in zoos with a permit/license (number of tigers),
•How many rescue centers are there in your district council for tigers (Panthera tigris),
•How many tigers (Panthera tigris) in your district council have lived/live in rescue centers,
•Is there a notification duty to centrally report the number of deceased captive tigers (Panthera tigris),
•If so, how many tigers (Panthera tigris) have died in your district council in the last five years,
•Following information of records kept by zoos, sanctuaries and other owners, how many tigers
(Panthera tigris) have died in the last five years.

Summary of response

EDDC have no tigers licensed currently to Zoos / private owners / sanctuaries, and we do not hold any information or historical records relating to this species.

Date responded: 29 July 2019

Network/information security

Date submitted: 17 July 2019

Summary of request

I would appreciate if you are able to answer the following questions:

1. Please confirm who is responsible for information and/or network security?
i. Please provide contact telephone number(s)and email address(es).
2. Do you have any planned network/information security projects
3. Please confirm the number of council offices?
4. Please confirm who is responsible for selecting / managing and operating your WiFi network?
i. Please provide contact telephone number(s)and email address(es).
5. Please list existing WiFi vendor(s) that are currently deployed?
6. Please confirm when the WiFi networks were first installed?
7. Please state the number of access points deployed by each vendor?
8. Do you have any planned projects relating to your core network / edge, fixed / WiFi network access, SD WAN or data center?
9. How do you manage your WiFi users quality of experience currently?
10. Are you able to remotely diagnose individual WiFi user problems prior to any complaints being raised?
11. Are you as a Regulatory body responsible for providing Wireless Solutions in to the Primary and Secondary Schools within the Councils Region?

Summary of response

In progress.

Date responded: 18 July 2019

Homeless reconnections

Date submitted: 16 July 2019

Summary of request

1) Please let me know how many homeless reconnection referrals have been made to your local authority in the last 3 years (2016, 2017, 2018). Of those, please detail how many were accepted, how many were rejected and which LA made the referral. Break down the data by UK nationals and non-UK national referrals, if possible. Let us know how many were referred to other authorities over modern slavery concerns.

2) Please let me know how many homeless people have been given transport to leave the local authority under your “reconnection policy” in the 18 months (2018 and the first 6 months of 2019). Please provide data in an annualised format.

• Of these transportation tickets, please tell me:

1. How many were one-way train tickets.

2. The destination to where people were sent, if possible.

3. The gender and age of the person travelling, if possible.

4. The reason for the reconnection, if possible.

5. Whether the local authorities performed a follow-up with each person given transport under the “reconnection policy”.

Summary of response

1) Please let me know how many homeless reconnection referrals have been made to your local authority in the last 3 years (2016, 2017, 2018). Of those, please detail how many were accepted, how many were rejected and which LA made the referral. Break down the data by UK nationals and non-UK national referrals, if possible. Let us know how many were referred to other authorities over modern slavery concerns - Zero

2) Please let me know how many homeless people have been given transport to leave the local authority under your "reconnection policy" in the 18 months (2018 and the first 6 months of 2019). Please provide data in an annualised format.

2017 - £46.80
2018 - £208.50
2019 - £102.40 + £10.40

• Of these transportation tickets, please tell me:
1. How many were one-way train tickets - Information not held
2. The destination to where people were sent, if possible - Information not held
3. The gender and age of the person travelling, if possible - Information not held
4. The reason for the reconnection, if possible - Information not held

5. Whether the local authorities performed a follow-up with each person given transport under the "reconnection policy" - No we do not.

Date responded: 22 July 2019

Public Health Funerals

Date submitted: 15 July 2019

Summary of request

1. How many public health funerals were carried out in the financial year 2018/19?

2. What was the total cost of public health funerals to the Local Authority in 2018/19?

3. If you recovered funeral costs in 2018/19, what was the total amount that was recovered?

4. What was the most common reason for the council performing a public health funeral in 2018/19? (Choose one option below)
o The deceased had no family
o The deceased’s family were unable to pay for the funeral
o The deceased’s family were unwilling to pay for the funeral

5. Are family members allowed to attend the public health funeral? Please answer Yes or No

6a. If the funeral is a cremation funeral, are the ashes returned to the family? Please answer Yes or No

6a. If you answered YES to 6a, was there a cost to the family to have the ashes returned to them?

7a. How many public health funerals in 2018/19 were burial funerals?

7b. How many public health funerals in 2018/19 were cremation funerals?

Summary of response

1. How many public health funerals were carried out in the financial year 2018/19? – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as and when we are involved with a National Assistance Burial (NAB). We are currently waiting for the latest NAB to be uploaded onto this web page and hope that this will be done in the next couple of weeks. As this information is due for future publication it is exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

2. What was the total cost of public health funerals to the Local Authority in 2018/19? – This information can be found on our website

3. If you recovered funeral costs in 2018/19, what was the total amount that was recovered? – This information can be found on our website

4. What was the most common reason for the council performing a public health funeral in 2018/19? (Choose one option below) – This information can be found on our website
o The deceased had no family
o The deceased's family were unable to pay for the funeral
o The deceased's family were unwilling to pay for the funeral

5. Are family members allowed to attend the public health funeral? Please answer Yes or No - Yes

6a. If the funeral is a cremation funeral, are the ashes returned to the family? Please answer Yes or No - Yes

6a. If you answered YES to 6a, was there a cost to the family to have the ashes returned to them? - No

7a. How many public health funerals in 2018/19 were burial funerals? – This information can be found on our website

7b. How many public health funerals in 2018/19 were cremation funerals? – This information can be found on our website

Date responded: 18 July 2019

CCTV maintenance and support contract.

Date submitted: 11 July 2019

Summary of request

1. Supplier of the contract for CCTV maintenance and support
2. How much the Organisation spend annually with the supplier? (if multiple suppliers please list the annual spend for each)
3. What is the expiry date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
7. What is the total number of cameras in use/under this contract?
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details

If there is no CCTV maintenance contract in place
1. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
2. How much is the average annual spend on the in-house maintenance?
3. How many cameras are in use?
4. Is there a plan to review this at any point, if so what would the date be?
5. Who is in charge of overseeing the in-house maintenance?
If there is no maintenance contract or in-house maintenance in place, is there a ad-hoc agreement?
If yes,
1. Who is the supplier? Is this varies could you please list?
2. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
3. How many cameras are in use?
4. How much is the average annual spend on the ad-hoc agreement?
5. What is the date it is to be reviewed?

Summary of response

1. Supplier of the contract for CCTV maintenance and support - Castle CCTV
2. How much the Council spend annually with the supplier? - Approximately £1500 per annum
3. What is the renewal date of this contract? – Temporary rolling contract. No renewal date at present.
4. What is the duration of the contract? - Temporary rolling contract on a monthly basis
5. What is the review date of this contract? If possible the likely outcome of this review - Contract is currently under review – outcome unknown
6. The primary brand of the CCTV equipment. I don't require the model just the brand - The "CCTV equipment" does not just relate to cameras but also to monitors, recording machines and other equipment some of which is also managed by the Police to which we have no access. It would be helpful if you could clarify what specific equipment you are interested in
7. What is the total number of cameras in use/under this contract? - 65
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services - This contract is purely in connection with CCTV services
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details - Colin Whitehead, Principal Building Surveyor; SWhitehead@eastdevon.gov.uk

Date responded: 30 July 2019

Difficulties EU citizens had registering to vote in the recent European elections

Date submitted: 10 July 2019

Summary of request

1. The number of EU27 citizens resident in the local authority’s area who were on the electoral register on 7 May 2019 (or as near that date as possible) broken down by the country of citizenship (if possible).
2. The number of EU27 citizens who voted in the 2019 European Parliament Election.
3. The dates when the responsible officers started and finished posting UC1/EC6 forms.
4. The number of UC1/EC6 forms posted between these dates.
5. Were prepaid envelopes included with UC1/EC6 forms, and if so was it 1st or 2nd class post?
6. Did the responsible officers accept UC1/EC6 forms sent by email?
7. The number of UC1/EC6 forms returned before the deadline of 7th May?
8. The number of UC1/EC6 forms returned after the deadline of 7th May and accepted, if any?
9. The number of UC1/EC6 forms returned after the deadline and not accepted (that is, where electors were not registered).
10. What was the number of complaints (if any) received in relation to UC1/EC6 form and / or registration of EU27 citizens for European elections?
11. How was the data gathered from UC1/EC6 registration forms shared with the Secretary of State, Electoral Commission and / or other EU member states?
12. When was the data gathered from UC1/EC6 registration forms in respect of this election shared with the Secretary of State, Electoral Commission and / or other EU member states?
13. Please provide a breakdown of all UC1/EC6 forms you received by the country of citizenship.
14. Do you still hold data that would allow you to answer the above questions in relation to the 2014 European Parliament elections?
15. If an EU national was registered to vote in your local authority area by 7 May 2019 but has not returned a UC1/EC6 form before that date, or such a form has been returned but has not been processed, what prevented you from allowing them to vote provided a UC1/EC6 form is returned by the close of the poll?

Summary of response

The information requested falls within the area of responsibility of the Electoral Registration Officer. The registration of electors is governed by the Representation of the People Act 1983 as amended. Under Section 8 of the Act, the council must appoint an officer of the council to be the registration officer for any constituency coterminous with or situated in the council’s area. The Chief Executive of the council is the appointed officer for the registration area of East Devon. The appointment as Electoral Registration Officer is a separate appointment. Although appointed by the council, the Electoral Registration Officer’s responsibilities and duties are personal. An example of this is that the register of electors is deemed to be the property of the Electoral Registration Officer, not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in their own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is included in Schedule 1 to the Freedom of Information Act 2000. The Freedom of Information Act does not list any person appointed under the Representation of the People Act 1983. It follows that the Electoral Registration Officer, Returning Officer or any other person appointed under the Act is not subject to the provisions of the Freedom of Information Act.

Date responded: 16 July 2019

Procurement frameworks to procure consultancy

Date submitted: 10 July 2019

Summary of request

Please could you provide a breakdown of which mechanisms you procure consultancy services from, specifically:

1. Do you use national procurement frameworks to procure consultancy?
a. If so, which frameworks do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you are part of.

2. Do you use third party neutral vendors/procurement solution providers (eg ESPO, Bloom, Procurement hub) to procure consultancy?
a. If so which do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the vendors you use.

3. Do you use internal frameworks to procure consultancy? (IE frameworks that are not national, that you administer yourselves or share with a small number of other local authorities)
a. If so what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you have and when will they expire/re-open for applications.

4. Have you procured consultancy services through your own unique, project specific tender processes? (for example advertising a tender for a specific consultancy piece of work)
a. If so what proportion of your consultancy spend was procured through this route, and where do you advertise such opportunities?

5. Have you procured consultancy services through any other mechanisms in the last 12 months? (for example direct awards). If so what proportion of your consultancy spend was this for.

Summary of response

1. Do you use national procurement frameworks to procure consultancy? - Yes we use procurement framework - For tender publication we use 'ProContract - Supply the South West Portal' and this links automatically to Contract Finder and with the Council's own website - All our contracts are published here. A Report is written each year for Audit and Governance council meeting in September. Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf and our website for further information on our procurement process at https://eastdevon.gov.uk/council-and-democracy/council-business/procurement/
a. If so, which frameworks do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you are part of – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

2. Do you use third party neutral vendors/procurement solution providers (e.g. ESPO, Bloom, Procurement hub) to procure consultancy? – Yes we do
a. If so which do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the vendors you use – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

3. Do you use internal frameworks to procure consultancy? (IE frameworks that are not national, that you administer yourselves or share with a small number of other local authorities) – Yes through Devon County Council and Somerset County Council
a. If so what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you have and when will they expire/re-open for applications – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

4. Have you procured consultancy services through your own unique, project specific tender processes? (for example advertising a tender for a specific consultancy piece of work) – No
a. If so what proportion of your consultancy spend was procured through this route, and where do you advertise such opportunities? – N/A

5. Have you procured consultancy services through any other mechanisms in the last 12 months? (for example direct awards). If so what proportion of your consultancy spend was this for – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

Date responded: 30 July 2019

Subject Access Requests

Date submitted: 9 July 2019

Summary of request

Can you please provide the following information:

1. Do you have a backlog of Subject Access Requests, i.e. Subject Access Requests that have been received but have not been completed within the statutory time limit of one month.

2. If the answer to question 1 above is yes, how many Subject Access Requests do you have that are over the statutory time limit of one month.

3. Out of the figure provided in response to question 2 above can you provide details of how many of the overdue Subject Access Requests are:
(i) Up to one month overdue
(ii) Over one month overdue

Summary of response

1. Do you have a backlog of Subject Access Requests, i.e. Subject Access Requests that have been received but have not been completed within the statutory time limit of one month – No

2. If the answer to question 1 above is yes, how many Subject Access Requests do you have that are over the statutory time limit of one month – N/A

3. Out of the figure provided in response to question 2 above can you provide details of how many of the overdue Subject Access Requests are:
(i) Up to one month overdue – N/A
(ii) Over one month overdue – N/A

Date responded: 9 July 2019

Business miles

Date submitted: 9 July 2019

Summary of request

- How many business miles have been travelled by council employees using their own car (greyfleet) in the last 12 months?

- How much money has been reimbursed back to employees for those business miles for greyfleet in the last 12 months?

- How much does the council reimburse its employees per mile?

- How many miles did council employees drive in the last 12 months in any type of vehicle e.g. greyfleet, council owned, car rental, car club etc.?

- Does the council have an employee travel policy for business travel, which may include other additional modes of transport such as train, car rental etc.?

Summary of response

- How many business miles have been travelled by council employees using their own car (greyfleet) in the last 12 months? - 361,795 miles
- How much money has been reimbursed back to employees for those business miles for greyfleet in the last 12 months? - £163,816.73
- How much does the council reimburse its employees per mile?

The council reimburses the following rates which are included in the total mileage figures above:

Business mileage rate = 45p per mile in line with HMRC rates
Training rate for attending formal training courses = 24p per mile
Vocational Rate (used for attendance at college release) = 16.4p per mile

- How many miles did council employees drive in the last 12 months in any type of vehicle e.g. greyfleet, council owned, car rental, car club etc.?

Greyfleet = 361,795
Rental cars = Included in the greyfleet figures as treated as normal business mileage
Council owned vehicles = 6,022 miles

- Does the council have an employee travel policy for business travel, which may include other additional modes of transport such as train, car rental etc.? - Yes

Date responded: 6 August 2019

Council tax discount

Date submitted: 9 July 2019

Summary of request

I am aware that some local authorities offer residents a discount for paying their residential council tax in one single lump sum, rather than than in installments.


I would like to know
a) if you offer a discount for residents that pay their council tax in one single lump sum?

If the answer the above question a) is yes, then I'd like to know:

b) how much this discount is?
c) when you introduced this discount, if known?

I would also like to know:
d) In each of the past three tax years, how many households who paid council tax have chosen to pay by one lump sum?

Can I have the total number of households that paid council tax for context?

Summary of response

EDDC do not offer a discount for paying Council Tax in a lump sum.


Date responded: 25 July 2019

Burial plots

Date submitted: 8 July 2019

Summary of request

Please could you tell me the following:
- The current number of burial plots available within the Council sites?
- How many burial plots you have in total across the councils' sites?
- When do you estimate you will run out of available burial plots?
- Are there plans for any new sites?

Summary of response

- The current number of burial plots available within the Council sites?
Specific number cannot be provided. East Devon District Council is responsible for three cemeteries at Sidmouth, Sidbury and Seaton cemeteries. The Council continually considers the space that is available for providing full burials, burial of cremated remains (after cremation) and also for scattering cremated remains. Each cemetery has areas of land within the boundaries that are still unused to be available for use in the years ahead. These are also in addition to existing burial areas, known as sections, that still have capacity for burials for 5 to 8 years before the need to adopt the additional, unused areas.

- How many burial plots you have in total across the councils' sites?
Specific number cannot be provided.

- When do you estimate you will run out of available burial plots?
Sidmouth cemetery - minimum 15 years capacity (based on 1 unused section of land available to be marked out, there will be burial capacity for 10 years upon use in addition to the existing burial areas in use with 5 years capacity).
Seaton cemetery - minimum 15 years capacity (there is land capacity to prepare a new unused section along with an additional Woodland burial area together with another section for scattering cremated remains).
Sidbury cemetery - minimum 18 years capacity (being last extended in 2009 and still having a minimum of 18 years burial capacity exists).

- Are there plans for any new sites?
The council is giving consideration to further reviewing existing burial capacity for the decades ahead in the year 2020

Date responded: 15 July 2019

Individuals socially housed outside your area of authority

Date submitted: 8 July 2019

Summary of request

Could you please provide the following information:

1. Have you socially housed any individual or group to a residence that is outside your area of authority since 2013?
2. If yes, has the Council placed any individual or group in social housing accommodation within Harlow, Nazeing, Roydon, Matching, Hastingwood or Sheering (Essex)?
3. If so, have these individuals/groups been housed in commercial properties converted into residential dwellings under permitted development rights legislation?
4. If so, would you please detail which converted office buildings these groups been housed in?
5. How many
A. Adults
B. Children
from your area of authority are being socially housed in converted office buildings in the above towns/villages?

Summary of response

1. Have you socially housed any individual or group to a residence that is outside your area of authority since 2013? - No
2. If yes, has the Council placed any individual or group in social housing accommodation within Harlow, Nazeing, Roydon, Matching, Hastingwood or Sheering (Essex)? - N/A
3. If so, have these individuals/groups been housed in commercial properties converted into residential dwellings under permitted development rights legislation? - N/A
4. If so, would you please detail which converted office buildings these groups been housed in? - N/A
5. How many - N/A
A. Adults
B. Children
from your area of authority are being socially housed in converted office buildings in the above towns/villages? - N/A

Date responded: 9 July 2019

Mandatory reliefs applied to individual rateable non-domestic properties

Date submitted: 8 July 2019

Summary of request

In each of the individual financial years: 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19.

1) Numerically how many mandatory reliefs were applied to individual rateable non-domestic properties by your local authority for the reason that the property was unoccupied during each financial year?

For the financial year 2018/19 only:

2) What was the financial value of mandatory relief applied to non-domestic properties by your local authority during the financial year?

Summary of response

In each of the individual financial years: 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19.

1) Numerically how many mandatory reliefs were applied to individual rateable non-domestic properties by your local authority for the reason that the property was unoccupied during each financial year?

Year Empty with Relief
2014/15 554
2015/16 653
2016/17 648
2017/18 613
2018/19 598

For the financial year 2018/19 only:

2) What was the financial value of mandatory relief applied to non-domestic properties by your local authority during the financial year?

Year Amount of Relief
2018/19 -1174676.9

Date responded: 19 July 2019

Cost of interpreting services

Date submitted: 8 July 2019

Summary of request

Please can you provide financial information relating to the:

• total cost of interpreting services in the last 2 years and the number of requests made
• total cost of translation services in the last 2 years and the number of requests made
• total cost of BSL interpreting in the last 2 years and the number of requests made
I would also be grateful if you could provide us with information that includes:

• Hourly cost of face to face interpreting services
• Cost per minute of telephone interpreting services
• Breakdown of the top 10 most popular languages
How many video interpreting sessions were made last year for all languages, including British Sign Language?
Can you please provide details of your current provider(s) (company name, date contract was awarded)?
When are your current language service contracts with your incumbent(s) due to end?
Please can you provide the name, job title, email address and contact number for the person(s) responsible
· for awarding any contracts relating to these services
· for managing the day to day running of the services

Summary of response

EDDC do not use an interpreting service.

I would like to ask you to kindly provide me with the below information for the local council.
Please can you provide financial information relating to the:

• total cost of interpreting services in the last 2 years and the number of requests made – Information not held
• total cost of translation services in the last 2 years and the number of requests made – Information not held
• total cost of BSL interpreting in the last 2 years and the number of requests made – Information not held

I would also be grateful if you could provide us with information that includes:

• Hourly cost of face to face interpreting services – Information not held
• Cost per minute of telephone interpreting services – Information not held
• Breakdown of the top 10 most popular languages – Information not held

How many video interpreting sessions were made last year for all languages, including British Sign Language? – Information not held
Can you please provide details of your current provider(s) (company name, date contract was awarded)? – Information not held
When are your current language service contracts with your incumbent(s) due to end? – Information not held

Please can you provide the name, job title, email address and contact number for the person(s) responsible
· for awarding any contracts relating to these services – Information not held
· for managing the day to day running of the services – Information not held

Date responded: 9 July 2019

The number of trees chopped down between June 30, 2019 and January 2014.

Date submitted: 5 July 2019

Summary of request


I require this information broken down by years and how many had preservation orders on them or were classed as exceptional due to age, size of historical significance.

Also during the same period how many trees have been planted - again broken down by years.



Summary of response

We do not specifically record this information. The majority of trees felled are done so in circumstances and locations where the District Council has no authority, control or ability to engage in recording the event, e.g. on private land that lies outside of a designated Conservation Area and not the subject of a Tree Preservation Order. The Uniform document management system that the Council utilises for the administration and processing of all planning related applications , including TPO and CA application, records the details of tree removal in a text format from which it is difficult to obtain and numerate data. To check every application to manually collate the information you have requested would take an officer in excess of the 18rs permitted under FOI. Therefore it is exempt under section 12 (1) of the FOI Act 2000 where the cost of compliance is estimated to exceed the appropriate limit.

Date responded: 19 July 2019

Plastic recycling

Date submitted: 3 July 2019

Summary of request

Please could you tell me:

1) As far as the Council is aware, was any of the plastic collected in 2018 by the Council’s Recycling Collection Services ultimately exported to be recycled outside the UK?

2) If yes, please provide the names of all companies that were responsible for exporting this plastic?

3) Does the Council have any estimation of how much plastic was exported outside the UK during 2018? If so, please provide this in terms of tonnes of plastic exported.

4) Does the Council know which countries plastic was exported to during 2019? If so, please provide this.

Summary of response

1) As far as the Council is aware, was any of the plastic collected in 2018 by the Council's Recycling Collection Services ultimately exported to be recycled outside the UK?

EDDC collected plastics are sold to UK based processors. The products produced by these processors are predominantly used in UK manufacturing but a proportion may be used in Europe. For a more comprehensive answer the question should be directed to plastics processors.

2) If yes, please provide the names of all companies that were responsible for exporting this plastic?

EDDC plastics are currently sold to Roydon Polythene based in Swinton, Greater Manchester. However, this is subject to change based on processor capacity and market prices.

3) Does the Council have any estimation of how much plastic was exported outside the UK during 2018? If so, please provide this in terms of tonnes of plastic exported.

EDDC does not have this data. The questions should be directed to the processors.

4) Does the Council know which countries plastic was exported to during 2019? If so, please provide this.

Please see answer to question 3

Date responded: 3 July 2019

Zero emission EDDC vehicles

Date submitted: 3 July 2019

Summary of request

I would like to request the following information regarding please:

1. How many road vehicles (vans/minibuses/HGVs/cars/motorbikes) does your local authority currently use either directly or via your contractors
2. What proportion of these are currently a) zero emissions b) low emissions (ULEZ standard) c) diesel d) pre Euro VI diesel”
3. What proportion of these vehicles are planned to be a) zero emissions by 2030 b) low emissions (ULEZ standard) by 2030?
4. Have you signed up to Clean Van Commitment (zero emissions vans by 2028)
5. Are you involved in any Innovate UK vehicle trials?”
6. Have you signed the Clean Bus commitment (XXX)?
7. How many school streets (exclusions zones for cars around schools) are there in your local authority currently - both as a total figure and a percentage of the overall schools, broken down by primary and secondary?
8. How many school streets are there likely to be by 2022 in your local authority both as a total figure and a percentage of the overall schools, broken down by primary and secondary?
9. What is preventing you from establishing more school streets (resources / skill set / finances / local opposition)?
10. What estimate have you made of the financial resources needed to implement school streets?

Summary of response

1. How many road vehicles (vans/minibuses/HGVs/cars/motorbikes) does your local authority currently use either directly or via your contractors - Local Authority 83 vehicles
2. What proportion of these are currently a) zero emissions b) low emissions (ULEZ standard) c) diesel d) pre Euro VI diesel" - a) 1; b) 0; c) 82; d) 0
3. What proportion of these vehicles are planned to be a) zero emissions by 2030 b) low emissions (ULEZ standard) by 2030? - We have just adopted a climate change strategy, the first action of which is to establish our baseline carbon emissions before setting a target for net carbon zero. So currently no target set, however we are actively pursuing electric vehicles and bringing these on fleet when replacements allow. Next year 10% of our fleet will be electric.
4. Have you signed up to Clean Van Commitment (zero emissions vans by 2028) - No
5. Are you involved in any Innovate UK vehicle trials?" - No
6. Have you signed the Clean Bus commitment (XXX)? - No
7. How many school streets (exclusions zones for cars around schools) are there in your local authority currently - both as a total figure and a percentage of the overall schools, broken down by primary and secondary? - Information not held by us.
8. How many school streets are there likely to be by 2022 in your local authority both as a total figure and a percentage of the overall schools, broken down by primary and secondary? - Information not held by us.
9. What is preventing you from establishing more school streets (resources / skill set / finances / local opposition)? - Information not held by us.
10. What estimate have you made of the financial resources needed to implement school streets? - Information not held by us.

Date responded: 19 July 2019

Are gulls becoming a greater burden on towns

Date submitted: 2 July 2019

Summary of request

Please answer the following:

1. How many complaints did the council receive about seagulls (or gulls) in each of the following years:
- 2010
- 2011
- 2012
- 2013
- 2014
- 2015
- 2016
- 2017
- 2018
- 2019 – year to June 31st

2. If possible, please tell me how many complaints the council received about gulls physically attacking individuals or animals for the years referred to in Question 1?

3. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

4. Please give a total expenditure cost on gull management for the years mentioned above?

5. If your council removes gull eggs or nests, please give a breakdown of how many were removed in the years referred to in Question 1?

6. Does your council have a fine/fixed penalty notice policy in place for feeding seagulls and if so, how many were issued for the years referred to in Question 1?

7. Please supply me with any further information deemed relevant about the approach to gulls in your area.

Summary of response

1. How many complaints did the council receive about seagulls (or gulls) in each of the following years:
- 2010 - 25
- 2011 - 40
- 2012 - 27
- 2013 - 32
- 2014 - 59
- 2015 - 64
- 2016 - 52
- 2017 - 52
- 2018 - 66
- 2019 - 16 year to June 31st

2. If possible, please tell me how many complaints the council received about gulls physically attacking individuals or animals for the years referred to in Question 1? – To find this data an officer would need to open each complaint we have received to establish if it fits the parameters of this question. This would take an officer in excess of 18hrs and therefore exempt from disclosure under section 12(1) of the FOI Act 2000.

3. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost? - The council has not taken any of these measures themselves as this is the responsibility of the building owners, but officers do give advice where appropriate.

4. Please give a total expenditure cost on gull management for the years mentioned above? - The council has not had any expenditure on this other than minor expenditure on council owned buildings.

5. If your council removes gull eggs or nests, please give a breakdown of how many were removed in the years referred to in Question 1? - The council does not remove any nests or eggs.

6. Does your council have a fine/fixed penalty notice policy in place for feeding seagulls and if so, how many were issued for the years referred to in Question 1? - Yes. A fixed penalty notice provision was introduced in 2017 and this has had a noticeable effect on the reports of problems on our seafronts – we now receive few complaints about visitors and others feeding gulls around the beaches. Details of the order can be found on our website https://eastdevon.gov.uk/public-spaces-protection-orders/

7. Please supply me with any further information deemed relevant about the approach to gulls in your area - We have undertaken some useful work in this area over the past few years, focusing on commercial premises and their responsibility to manage their waste and proof their buildings. A number of the seaside town councils have employed a falconer and this has also been effective. We have provided educational signage on our seafronts and there is information available on our website and also on the internet. Our theme is increasing the understanding of the public that they are not actually helping the gulls themselves by giving them any human food and we want gulls to revert to their natural instincts with respect to food and nesting sites. More recently we have purchased and use a highly effective seagull deterrent which generates noise similar to a distress call. We have used this to great effect in areas where large numbers of gulls gather, for example where there are persistent feeders who have not taken advice about changing their behaviour.

Date responded: 12 July 2019

Pre planning application

Date submitted: 29 June 2019

Summary of request

I understand that a recent pre-planning application has been submitted for the area of land highlighted in blue on the attached map EX14 9AH It lies to the south of Yonder Marsh farm and to the east of the land covered by 19/096/FUL recently refused by EDDC. I believe the land is used as a storage area for old motor cars by Marsh Motors. If such a pre-planning application has been submitted please provide me with all details you hold on file always excepting items that are not disable by law.

Summary of response

There has been no pre app advice given on this site.

Date responded: 2 July 2019

Restricting the distribution of free printed matter (leafleting)

Date submitted: 29 June 2019

Summary of request

1. Please state whether you have used the Environmental Protection Act
1990 to restrict the distribution of free printed matter (leafleting).
If so, please state the cost of obtaining a leafleting licence. Please state whether you apply these restrictions to small local arts and community groups (for example a local theatre or arts group).

2. Please state whether there are any additional restrictions in your town or city centre on leafleting on behalf of religious/charity/political groups.

3. Please state whether there are public open-air areas within your city or town centre which are owned and controlled by private companies (for example, a square or a park). If possible, please state the number of these areas. Please state whether you are aware of any restrictions in these areas upon freedom of speech or association (for example, restrictions on leafleting, political demonstrations, gathering in groups, charity fundraising, or on megaphones or amplification).

4. Please state whether you have taken down or issued warnings for posters put up by community/religious/charitable/political groups, or for local events. Please give a list of all such posters taken down in the past year. Please provide as much detail as is possible (eg, the name of the community group concerned, and the action taken).

5. Please state whether there is a free public noticeboard within your town or city centre where people can put up posters.

6. Please state whether your council has an area in the town centre where people could put up a temporary stall (for example, to campaign on a political cause). Would a fee be payable to the council for this?
(and if so, how much?).

Summary of response

1. Please state whether you have used the Environmental Protection Act 1990 to restrict the distribution of free printed matter (leafleting) - No we have not
If so, please state the cost of obtaining a leafleting licence. Please state whether you apply these restrictions to small local arts and community groups (for example a local theatre or arts group).

2. Please state whether there are any additional restrictions in your town or city centre on leafleting on behalf of religious/charity/political groups - N/A

3. Please state whether there are public open-air areas within your city or town centre which are owned and controlled by private companies (for example, a square or a park). If possible, please state the number of these areas. Please state whether you are aware of any restrictions in these areas upon freedom of speech or association (for example, restrictions on leafleting, political demonstrations, gathering in groups, charity fundraising, or on megaphones or amplification) - No information held

4. Please state whether you have taken down or issued warnings for posters put up by community/religious/charitable/political groups, or for local events. Please give a list of all such posters taken down in the past year. Please provide as much detail as is possible (e.g. the name of the community group concerned, and the action taken) - We periodically take down all posters flyposted on our land. No warnings have been issued.

5. Please state whether there is a free public noticeboard within your town or city centre where people can put up posters - Yes

6. Please state whether your council has an area in the town centre where people could put up a temporary stall (for example, to campaign on a political cause). Would a fee be payable to the council for this? - Yes
(and if so, how much?) - Fees payable depending on what the stall is, please see website.

Date responded: 9 July 2019

Waiting list for allotments

Date submitted: 28 June 2019

Summary of request

Please could you kindly advise:

How large is your current waiting list for each allotment in your jurisdiction

Summary of response

We only operate Allotments in Sidmouth, all other towns are through allotment associations/TC. Here is the waiting list numbers as of today.

Lawn Vista 68
Lymebourne 99
Peaslands 63

Date responded: 2 July 2019

Controlled building works projects

Date submitted: 27 June 2019

Summary of request

Under the Freedom of Information Act, please provide me with a copy of the following Building Control information relating to Building Control Performance standards to which all Building Control Bodies should adhere and for which I anticipate statistics should be available:
1. How many Building Regulations Applications have been made within the last 10 years* (either Full Plans under Regulation 13 or Building Notices under Reg 14)
a. Of these, how many have commenced on site.
b. Of these, how many have been issued with completion certificates.
2. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
3. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
4. Of the total of those commenced but not visited within the last 3months, how many do you estimate are complete and/or occupied #.
5. How many convictions have been obtained under section 35 of the Building Act 1984 within the last 10 years*.
6. How many notices under section 36 of the Building Act 1984 have been served within the last 10 years*.
7. How many partly completed works which have been the subject of an initial notice have the Local Authority received following cancellation or lapse of the initial notice during the last 10 years*.
a. Of these, how many have commenced on site.
b. Of these, how many have been issued with completion certificates.
8. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
9. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
10. Of the total of those commenced but not visited within the last 3months, how many do you estimate are complete and/or occupied #.
*If records are not available for the full 10 years please specify the period for which you are providing the information.
# Please provide an approximate estimate if exact figures are not available.

Summary of response

In progress.

Date responded: 15 July 2019

Settlement agreements

Date submitted: 25 June 2019

Summary of request

I am writing to obtain information about your organisation’s spending on settlement agreements in 2016-17, 2017-18 and 2018-19.

Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that ‘legacy council’.

Please include the following information:
• The total number of settlement agreements for each financial year.
• The total costs associated for each settlement agreement in each financial year. This includes, but is not limited to, a payment of salary, payment in lieu of a notice period and payment of compensation for loss of office.

A settlement agreement is a legally binding agreement between an employer and employee used to set out terms and conditions under which a contract of employment is to be terminated. The purpose is for an employee to be given a compensation package, in exchange for giving up a statutory right to make a claim at an employment tribunal.

A settlement agreement is not any exit payment which includes a statutory right to make a claim at an employment tribunal.

In addition, please exclude any settlements agreed under a mutually agreed resignation/severance scheme.

If you are unable to answer one of the questions, please continue and answer the subsequent ones. In particular, if 2018-19 data is not yet fully available, please answer to the best of your ability or omit this year from the response.

Summary of response

I am writing to obtain information about your organisation's spending on settlement agreements in 2016-17, 2017-18 and 2018-19.
Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that 'legacy council'.

Please include the following information:
• The total number of settlement agreements for each financial year.

2016-17 - 2
2017-18 - 2
2018-19 - 1

• The total costs associated for each settlement agreement in each financial year. This includes, but is not limited to, a payment of salary, payment in lieu of a notice period and payment of compensation for loss of office.

2016-17 - £11,000
2017-18 - £32,537
2018-19 - £22,349 (this includes a PILON payment of £10,286.43)

Date responded: 27 June 2019

Collections of public refuse and recycling

Date submitted: 21 June 2019

Summary of request

My questions are as follows:
- Please can you provide figures for the year(s) 2016, 2017, 2018 outlining the rates of overall recycling by households in your council area?

- Please can you also provide figures for the years 2016, 2017, 2018 outlining how much of the items put out to be recycled ended up being sent to a landfill and/or incinerated instead i.e. plastic

- Please can you confirm how often you run the following services:
A. Garden waste collections
B. Recyclable waste collections
C. Household waste collections

- Finally, can you please confirm of the three above services listed that you offer to households in your area, whether or not any of these are out sourced to private companies. If yes, please specify which.

Summary of response

My questions are as follows:
- Please can you provide figures for the year(s) 2016, 2017, 2018 outlining the rates of overall recycling by households in your council area?

2016/2017 - 46.1%
2017/2018 - 54.2%
2018/2019 - estimated 57%

- Please can you also provide figures for the years 2016, 2017, 2018 outlining how much of the items put out to be recycled ended up being sent to a landfill and/or incinerated instead i.e. plastic - EDDC does not hold this data

- Please can you confirm how often you run the following services:

A. Garden waste collections - fortnightly
B. Recyclable waste collections - weekly (including food waste)
C. Household waste collections - three weekly

- Finally, can you please confirm of the three above services listed that you offer to households in your area, whether or not any of these are out sourced to private companies. If yes, please specify which - EDDC uses an outsourced model. All of the services above are operated by our partner, SUEZ Recycling & Resources UK Ltd.

Date responded: 10 July 2019

EDDC's telephone system maintenance contract

Date submitted: 21 June 2019

Summary of request

Please can you send me the following contract information via email with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.
14.
If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each
provider?

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible.

Summary of response

1. Contract Type: None
2. Existing Supplier: In House
3. Annual Average Spend: £0
4. Contract Duration: N/A
5. Contract Expiry Date: N/A
6. Contract Review Date: N/A
7. Application(s) running on PBX/VOIP systems: WorkStream People - Anywhere 365 (Contact Centre)
8. Contract Description: All support of Skype for Business is currently provided in house.
9. Go to Market: N/A

Contact Detail:
Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

Date responded: 10 July 2019

Queens Drive, Exmouth contract documents and minutes

Date submitted: 20 June 2019

Summary of request

1.Please provide detailed minutes of the Development Management Committee Meeting 8th March 2016.

2. Please provide information of the Contract Documents between EDDC and the contractor specifically those which relate to the area used as a compound.

3. Please provide the date and minutes of the meeting in which Exmouth Regeneration Team authorised that contract to be agreed.

4. Please provide the documentation showing which members of the Exmouth Regeneration Team attended the meeting and supported authorising that contract to be agreed and the date of that meeting.

5 .Please provide details of the area that the contractors would occupy during the work to realign the road and relocate the car-park.

6. Please supply documentation which details any further conditions and time -scale put on the use of the former Carriage Cafe/ Jungle Fun site for a contractors compound.

7. Please provide information showing details of the state in which that site should be returned at the end of those works.

Summary of response

1. Please provide me with detailed minutes of the DMC meeting on 8th March 2016
The minutes of this meeting are available here and are the only version held https://democracy.eastdevon.gov.uk//CeListDocuments.aspx?CommitteeId=153&MeetingId=740&DF=08%2f03%2f2016&Ver=2

2. Please provide me with contract documents between EDDC and the contractor specifically those which relate to the area used as a compound.
Documents attached* as follows:
Scheme plan
Contract volume 3, Part 2: Works information – Outline construction environmental management plan (CEMP)
Contract volume 3, Part 1: Works information – pre-construction information
Construction phase plan

3. Please provide me with the date and minutes of the Exmouth Regeneration Team meeting which authorised that the contract be agreed.
We have assumed that you are referring to the minutes of the Exmouth Regeneration Board which can be accessed online here https://democracy.eastdevon.gov.uk//mgCommitteeDetails.aspx?ID=189 but this group did not authorise the signing of the contract. Please also refer to minutes of the Council’s Cabinet as follows where this matter was discussed, with negotiation authority delegated to the Deputy Chief Executive:
https://democracy.eastdevon.gov.uk/Data/Cabinet/20141105/Minutes/051114-Cabinet-mins.pdf
https://democracy.eastdevon.gov.uk/Data/Cabinet/20181031/Minutes/311018-Cabinet-mins.pdf

4. Please provide the documentation showing which members of the Exmouth Regeneration Team (Board) attended the meeting and supported authorising that contract to be agreed and the date of that meeting.
Please see comments at (4) above. Detail of attendance at this meeting can be accessed online.

5. Please provide me with details of the area that the contractors would occupy during the work to realign the road and relocate the car park
This area is outlined in documents attached* in respect of point (1) above – specifically the scheme plan

6. Please supply me with documentation which details any further conditions and timescale put on the use of the former carriage café/jungle fun site for a contractors compound
No information held

7. Please provide me with information showing details of the state in which that site should be returned at the end of those works.
Not specified other than within the works information contained in volume 3 of the contract attached* in respect of point (1) above. No further information held.

*Documents available on request.

Date responded: 18 July 2019

Filthy and Verminous Properties- Section 83, Public Health Act 1936

Date submitted: 20 June 2019

Summary of request

Please provide separate figures for each calendar year, 2015, 2016, 2017 and 2018.

1. How many statutory notices have been served under section 83 of the Public Health Act 1936?
2. Of the notices seved, for each year, how many were:
a. Complied with
b. Works undertaken in default
c. Subject to judicial review (please provide reason and details)
d. Other please provide details
3. How many of the individuals you served section 83 notices on were referred to Safeguarding?
4. Do have additional written procedures to help prevent cases recurring in the future (please provided details)?
5. Do you work in collaboration/ partnership with other agencies when trying to resolve problems with people living in filthy conditions? Please provide details of the types of organisation
6. How many of these individuals have you served a section 83 notice on multiple times?

Summary of response

1. How many statutory notices have been served under section 83 of the Public Health Act 1936?
2015 = 4
2016 = 2
2017 = 1
2018 = 4

2. Of the notices served, for each year, how many were:
a. Complied with = 2
b. Works undertaken in default = 9
c. Subject to judicial review (please provide reason and details) = None
d. Other please provide details

3. How many of the individuals you served section 83 notices on were referred to Safeguarding? = 7
4. Do have additional written procedures to help prevent cases recurring in the future (please provided details)? = No
5. Do you work in collaboration/partnership with other agencies when trying to resolve problems with people living in filthy conditions? Please provide details of the types of organisation = Adult Social Care, Mental Health Teams, Fire Service, GPs
6. How many of these individuals have you served a section 83 notice on multiple times? = 0, however 4 of the cases have been served 83 Notices prior to 2015

Date responded: 16 July 2019

FPNs for littering

Date submitted: 19 June 2019

Summary of request

1. How many Fixed Penalty Notices has your council handed out in 2018 for the littering of cigarette butts?
2. How much is your FPN for littering cigarette butts?
3. How many FPN’s have not been paid within the allocated time frame, and subsequently gone to court for littering cigarette butts in 2018?

Summary of response

1. How many Fixed Penalty Notices has your council handed out in 2018 for the littering of cigarette butts? - None
2. How much is your FPN for littering cigarette butts? - £80
3. How many FPN's have not been paid within the allocated time frame, and subsequently gone to court for littering cigarette butts in 2018? - N/A

Date responded: 28 June 2019

Contract register

Date submitted: 19 June 2019

Summary of request

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contact Owner (Full contact details if possible.)
12. CPV codes/ProClass
13. Contract Reference

IMPORTANT
1. For those organisation planning to make an exemption around the spend, I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2. If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3. You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.
Please do not think that this is the only information I require if you could provide me with more information that would be great.

Contract Data/API Contact Details
14. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

Summary of response

The Council uses a portal to maintain its contract register which does have an excel download facility.
Link : https://procontract.due-north.com/ContractsRegister/Index?p=696a9836-1895-e511-8105-000c29c9ba21&v=1

I want to submit a request for some information from the organisation, in relation to their contract's register.
The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contact Owner (Full contact details if possible.)
12. CPV codes/ProClass
13. Contract Reference

IMPORTANT
1. For those organisation planning to make an exemption around the spend, I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2. If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3. You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation's contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.
Please do not think that this is the only information I require if you could provide me with more information that would be great - Link : https://procontract.due-north.com/ContractsRegister/Index?p=696a9836-1895-e511-8105-000c29c9ba21&v=1

Contract Data/API Contact Details
14. Can you also provide me with contact details of the person responsible for the actual contract's register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title - Simon Davey is the Service Lead for Finance, Revenues and Benefits, Customer Services Centre, Procurement, Land Charges, ICT (outsourced) and is the council's Section 151 Officer. His email address S.Davey@eastdevon.gov.uk





Date responded: 9 July 2019

Residential private dwellings the council is Freeholder for which have been sold on a leasehold basis

Date submitted: 19 June 2019

Summary of request

Total number of residential private dwellings the council is Freeholder for and which have been sold on a leasehold basis.

The insurance arrangements of these dwellings including
Inception/Renewal Date
Expiry date of any Long Term Undertaking/Agreements in place
Is the insurance incorporated within the council main insurance program or are they ‘ring fenced’ as a separate portfolio

Summary of response

Total number of residential private dwellings the council is Freeholder for and which have been sold on a leasehold basis - 6 Flats have been sold since January 2017 under RTB where the council has retained the freehold. Each leaseholder re pays the insurance premium attributable to the flat that they occupy as part of an annual service charge.

The insurance arrangements of these dwellings including:
Inception/Renewal Date - Renewal date 1st April annually
Expiry date of any Long Term Undertaking/Agreements in place - Please clarify what is meant by 'Long Term Undertaking/Agreements'
Is the insurance incorporated within the council main insurance program or are they 'ring fenced' as a separate portfolio - Incorporated into main council insurance program.

Date responded: 12 July 2019

Corporate debt team

Date submitted: 18 June 2019

Summary of request

In accordance with the Freedom of Information Act, would you please provide me with the following information for my research:
1. What type of council are you – i.e. Unitary, District etc.
2. Do you have a corporate debt team
3. What categories of debt are collected
4. Do you collect debt on behalf of other councils or 3rd parties such as housing associations etc.
5. What systems are used for each
6. Do you employ internal enforcement agents, if so, how many
7. Do you utilise external enforcement agents via a 3rd party, if so when does their current contract end and when it does are you considering using internal enforcement agents

Summary of response

In accordance with the Freedom of Information Act, would you please provide me with the following information for my research:
1. What type of council are you? i.e. Unitary, District etc. - District Council
2. Do you have a corporate debt team - Yes
3. What categories of debt are collected – Council tax Arrears, Housing Benefit Overpayments and Sundry Debts
4. Do you collect debt on behalf of other councils or 3rd parties such as housing associations etc. - Only for Housing benefit overpayments if specifically requested by another authority.
5. What systems are used for each – Academy
6. Do you employ internal enforcement agents, if so, how many - No
7. Do you utilise external enforcement agents via a 3rd party, if so when does their current contract end and when it does are you considering using internal enforcement agents – Yes, we use external enforcement agents. The current contracts end in January 2020. At present we are not considering internal enforcement agents.

Date responded: 9 July 2019

EDDC's response to Climate Change Emergency

Date submitted: 14 June 2019

Summary of request

I am writing to request details of the date/year each of the wards or parishes within your council have committed to becoming carbon neutral, in light of the climate emergency declared by the government last month.

I would also like to know the details of any specific plans in place to help them achieve this goal.

Summary of response

I am writing to request details of the date/year each of the wards or parishes within your council have committed to becoming carbon neutral, in light of the climate emergency declared by the government last month – This information is not held by the District Council. You will need to forward your request to the individual Parish Councils/Wards.

I would also like to know the details of any specific plans in place to help them achieve this goal – Information can be found in the agenda published online for July's Cabinet meeting on the 10th July; Items 12 and 13 outlining EDDC's response to Climate Change Emergency and our proposals for becoming carbon neutral at https://democracy.eastdevon.gov.uk//ieListDocuments.aspx?CId=136&MId=227&Ver=4

Date responded: 8 July 2019

Queen's Drive Exmouth Community Interest Company

Date submitted: 14 June 2019

Summary of request

Please advise what independent advice was sought on the governance of: Queen's Drive Exmouth Community Interest Company, excluding those individuals and businesses associated with OXYGEN HOUSE GROUP LIMITED Company number 08306319?

Please advise what measures have been taken to ensure that there is a truly independent director on the board?

Please advise why Queen's Drive Exmouth Community Interest Company was gifted a community asset at the nominal rent of £1 per year for 125 years when East Devon District Council does not hold either a majority share interest or the controlling majority of directors?

Please demonstrate what evidence you hold that ensures that the community asset is protected?

Please demonstrate in what ways Queen's Drive Exmouth Community Interest Company is a Social Enterprise for the benefit of the local community? Please clarify in what ways it is not merely an extension of the commercial, private and business interests that Dr Mark Dixon and the companies that he controls including Grenadier already have in place key with tenants Edge Watersports and Michael Caines?

Summary of response

Please advise what independent advice was sought on the governance of: Queen's Drive Exmouth Community Interest Company, excluding those individuals and businesses associated with OXYGEN HOUSE GROUP LIMITED Company number 08306319? - The Council took external legal advice on the articles and memorandum of the Queen's Drive Community Interest Company.

Please advise what measures have been taken to ensure that there is a truly independent director on the board? - The Articles of Association for the Community Interest Company state that "An Independent Director may be appointed by a majority decision of the Directors."

Please advise why Queen's Drive Exmouth Community Interest Company was gifted a community asset at the nominal rent of £1 per year for 125 years when East Devon District Council does not hold either a majority share interest or the controlling majority of directors?

The cabinet reports dated: 6 November 2014; 7 January 2015 and 6 March 2019 detail the nature of the deal with Grenadier Estates. As the developer of the project, Grenadier Estates are taking the risk regarding the delivery of this nonprofit making project. The offer made by Grenadier Estates, and accepted by the council included the proposal for a CIC. The offer was made on the basis that the majority of directors on the CIC would be from Grenadier Estates.

Please demonstrate what evidence you hold that ensures that the community asset is protected? - The documentation that details the structure of the agreement between the Council and Grenadier has been published on the Council's website and/or is available from the Land Registry or Companies House.

Please demonstrate in what ways Queen's Drive Exmouth Community Interest Company is a Social Enterprise for the benefit of the local community? Please clarify in what ways it is not merely an extension of the commercial, private and business interests that Dr Mark Dixon and the companies that he controls including Grenadier already have in place key with tenants Edge Watersports and Michael Caines? - The Articles of Association for the Community Interest Company state that the company is not established or conducted for private gain. As above, all documentation is available.

Date responded: 12 July 2019

Planning applications

Date submitted: 10 June 2019

Summary of request

The number of planning applications received in each of the last five years (2014/15, 2015/16, 2016/17, 2017/18 and 2018/19).

The number of planning applications in each of those years, excluding major developments, which took longer than eight weeks for a determination to be made.

The number of staff employed in the planning department in each of those years.

The current number of planning applications being considered by your authority which have been awaiting determination for more than eight weeks (as per June 10, 2019).

Summary of response

The number of planning applications received in each of the last five years (2014/15, 2015/16, 2016/17, 2017/18 and 2018/19) – This information is available on our website by carrying out a search at https://planning.eastdevon.gov.uk/online-applications/
You will need to fill in the date boxes with the date 'to and from' that your search needs to cover. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The number of planning applications in each of those years, excluding major developments, which took longer than eight weeks for a determination to be made – This information can be found on Gov.uk's website https://www.gov.uk/government/statistical-data-sets/live-tables-on-planning-application-statistics
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The number of staff employed in the planning department in each of those years:
2014/15 = 21
2015/16 = 23
2016/17 = 25
2017/18 = 25
2018/19 = 29

The current number of planning applications being considered by your authority which have been awaiting determination for more than eight weeks (as per June 10, 2019) – Currently there are 129 awaiting determination.

Date responded: 12 June 2019

Henkel Limited NDR accounts

Date submitted: 4 June 2019

Summary of request

I am looking to obtain a report, in excel format, of any business rates accounts, closed or open, in the name of Henkel Limited or in the names of their subsidiary companies, for the period 1 April 2005 to present: -

Acheson Industries
Darex UK Limited
Jeyes Group Limited
Henkel UK Operations Limited
National Adhesives Holding Ltd
Schwarzkopf Limited
Akzo Nobel
Shiseido Group.

Summary of response

We have found no live or closed accounts in the name of Henkel Limited or in the names of their subsidiary companies below.

Date responded: 11 June 2019

FPN for exceeding speed limit

Date submitted: 3 June 2019

Summary of request

Please would you provide details of any fixed penalty notices (FPN) issued for drivers exceeding the 20mph speed limit zone in the village of Sidford?
Specifics:
Number of FPN's issued for Church Street, Sidford over past 12 months and over past 5 years.
Number of FPN's issued for all 20mph roads in Sidford issued over the past 12 months and over the past 5 years.

Summary of response

The requested information is not held by the District Council. You may wish to refer this matter to Devon County Council.

Date responded: 5 June 2019

Repairs and voids

Date submitted: 3 June 2019

Summary of request

1. On average, how many days does it take for you to turnaround a void property?
2. What percentage of repairs and maintenance jobs do you complete within the first appointment?
3. As of 1st June 2019, how many Fire Risk Assessments are overdue?
4. In relation to your property repairs and maintenance, what is your tenant satisfaction percentage?
5. On average, how many repairs and maintenance jobs does each of your operatives complete per day?

Summary of response

1. On average, how many days does it take for you to turnaround a void property?
Average re-let time for general needs - 25.18 days (cumulative figure for 2018/19)
Average re-let time for sheltered housing - 24.75 days (cumulative figure for 2018/19)

2. What percentage of repairs and maintenance jobs do you complete within the first appointment?
88% for routine repairs (non-emergency) for East of the District
83% for routine repairs (non-emergency) for West of District

3. As of 1st June 2019, how many Fire Risk Assessments are overdue? - Zero

4. In relation to your property repairs and maintenance, what is your tenant satisfaction percentage?
94.6% for 2018/19

5. On average, how many repairs and maintenance jobs does each of your operatives complete per day? - We do not directly employ operatives, this is contracted out therefore we have limited information in relation to this.

Date responded: 25 June 2019

Drones

Date submitted: 3 June 2019

Summary of request

The questions relate to the Local Authority’s use of drones or unmanned aerial vehicles (UAVs).
1) Does the Council have a policy and/or strategy to benefit from drone/UAV based services?
2) Is the Council (or an associated arm’s length organisation) licenced by the Civil Aviation Authority to deliver drone/UAV services?
3) If so, please can you confirm the scope of services being provided by the Council/arm’s length organisation?
4) Has the Council ever procured drone/UAV services from a third party?
5) If so, please can you confirm the scope of the services and details of the 3rd parties who provided the services?
6) Please can you confirm the name and role of the lead officer with responsibility for policy and strategy relating to the Council’s use of drones/UAVs?

Summary of response

The questions relate to the Local Authority’s use of drones or unmanned aerial vehicles (UAVs).
1) Does the Council have a policy and/or strategy to benefit from drone/UAV based services? – A Policy is being prepared for adoption in Summer 2019 in respect of the use of drones on EDDC owned land
2) Is the Council (or an associated arm’s length organisation) licenced by the Civil Aviation Authority to deliver drone/UAV services? – No
3) If so, please can you confirm the scope of services being provided by the Council/arm’s length organisation? – N/A
4) Has the Council ever procured drone/UAV services from a third party? – EDDC have commissioned UAV surveys for the purposes of improving our understanding of coastal erosion on two occasions within the last 5 years.
5) If so, please can you confirm the scope of the services and details of the 3rd parties who provided the services? – Please see above
6) Please can you confirm the name and role of the lead officer with responsibility for policy and strategy relating to the Council’s use of drones/UAVs? – Tim Child, Senior Manager - Property & Estates.

Date responded: 5 June 2019

DFG/disabled grant funded major bathroom adaptations

Date submitted: 31 May 2019

Summary of request

1. The number of DFG/disabled grant funded major bathroom adaptations* that were carried out by your council in:-

a) the last or the most recent 12 months you have data for

b) the previous 12 months

Finally please also confirm:-

c) the number of DFG/disabled grant funded major bathroom adaptations* that your council has budgeted for, or plan/expect to make in the next 12 months

(*Classed as being a bathroom adaptation that included the removal and replacement of a bath with a showering facility)

Summary of response

1. The number of DFG/disabled grant funded major bathroom adaptations* that were carried out by your council in:-

a) the last or the most recent 12 months you have data for - ANSWER 65. THIS WAS FOR THE TIME PERIOD 17 June 2018 – 16 June 2019

b) the previous 12 months - ANSWER 40. THIS WAS FOR THE TIME PERIOD 17 June 2017 – 16 June 2018

Finally please also confirm:-

c) the number of DFG/disabled grant funded major bathroom adaptations* that your council has budgeted for, or plan/expect to make in the next 12 months. ANSWER 34 so far - (68) estimate

(*Classed as being a bathroom adaptation that included the removal and replacement of a bath with a showering facility)

Date responded: 21 June 2019

Current (5-year) housing land supply position and in regard to your current local plan (status)

Date submitted: 31 May 2019

Summary of request

1) a copy of your current 'five year housing land supply' position statement. If you cannot provide a current housing land supply position statement, please provide the most recent document illustrating your district’s housing land supply position.

2) a copy of, or hyperlink, to your current (adopted) local plan and the date it was adopted.

3) The same information for any Site Allocations, Development Management Policy Plan, or similar “Local Plan part 2” document which forms part of the “local plan” alongside a core strategy (or similar).

4) If your plan is more than 5 years old, please let me know if this plan has been reviewed and is therefore seen as “up-to-date”.

5) If your plan period has ended, or if the plan is more than five years old and has not been reviewed, please let me know if you are currently working on a plan review and/or if you are still using the policies of the plan, which already passed its plan period, for the determination of planning applications.

Please provide the information in the form of the document including this information or a hyperlink to your website where the document can be found.

Summary of response

Please go to our website at https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/ where you will find details of our Local Plan.

Date responded: 5 June 2019

Risk assessments on Brexit

Date submitted: 28 May 2019

Summary of request

First, any documents from this year (2019) produced by your local authority outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union.
Second, any risk registers or risk assessments that mention Britain's upcoming exit from the European Union made or used by this local authority in 2019.

Summary of response

EDDC have not carried out any Brexit impact risk assessments or any other forms of planning in the lead up to the UK leaving the EU. For further information please refer your enquiry to the Brexit Resilience Group ran by Devon County Council:

Frances Williams
Executive PA to the Chief Executive & Head of Organisational Development
Devon County Council
County Hall
Topsham Road
EXETER
EX2 4QD
Tel: 01392 383201 or Frances.williams@devon.gov.uk


Date responded: 30 May 2019

Dog wardens

Date submitted: 27 May 2019

Summary of request

1. For each year from 2005/6 to 2018/19 could you please tell me the total number of w.t.e (whole time equivalent) dog wardens you employ?

2. For each year from 2005/6 to 2018/19 how many Commercial Breeding Establishments are there for dogs? (Commercial Breeding Establishments defined as 5 or more litters per year).

Summary of response

1. For each year from 2005/6 to 2018/19 could you please tell me the total number of w.t.e (whole time equivalent) dog wardens you employ? - 1 dog warden in each of the years 2005 to 2014. O dog wardens since 2014
2. For each year from 2005/6 to 2018/19 how many Commercial Breeding Establishments are there for dogs? (Commercial Breeding Establishments defined as 5 or more litters per year) - 0 for any of these years

Date responded: 31 May 2019

Staff redundancies

Date submitted: 27 May 2019

Summary of request

Can you provide me with the total number of staff that were made redundant by the council for each of the following financial years...

2014/15
2015/16
2016/17
2017/18
2018/19

Can you provide me with the total cost of those redundancies for each year?

Can you provide me with the number of staff employed by the council in each of those years?

Can you also provide the name of the department each role was lost from?

Summary of response

Can you provide me with the total number of staff that were made redundant by the council for each of the following financial years.

2014/15 – 3 = £112,121 Head count 477
2015/16 – 3 = £92,781 Head count 504
2016/17 – 0 = £0; Head count 505.50
2017/18 – 3 = £55,469; Head count 500.50
2018/19 – 1 = £38,574; Head count 495.50

Can you provide me with the total cost of those redundancies for each year? – See above

Can you provide me with the number of staff employed by the council in each of those years? – See above

Can you also provide the name of the department each role was lost from? – This information has been withheld as it may potentially identify the person/s if the department they worked in is published. Therefore under section 40(2) of the FOI Act 200 this information is exempt.

Date responded: 25 June 2019

Armed forces events in public spaces

Date submitted: 22 May 2019

Summary of request

Armed forces recruitment and promotional activities in public spaces
We are doing research into different policy approaches that local authorities take towards armed forces recruitment and promotional activity in public spaces and public events.
I would be grateful if you could provide information on the following:
1. Does the council allow promotional and recruitment activities by the armed forces in public spaces/events?
2. If yes to 1., does the council allow weapons and military vehicles to be part of these activities?
3. If yes to 1., what is the procedure for the armed forces to undertake these activities?
4. What is the council's policy on children (under 18 years old) handling military weapons in public spaces/events?
5. What policies inform the council's position on this, in relation to event licensing, safeguarding, the Armed Forces Covenant etc.

Summary of response

I would be grateful if you could provide information on the following:
1. Does the council allow promotional and recruitment activities by the armed forces in public spaces/events? - Yes
2. If yes to 1., does the council allow weapons and military vehicles to be part of these activities? - Yes
3. If yes to 1., what is the procedure for the armed forces to undertake these activities? - You are required to submit your event application form no less than 4 weeks before the event date to secure the venue and date. In exceptional circumstances, fast track event applications are available on request by emailing us, but may incur an additional administration charge.

Within your event application you must include:
• A risk assessment
• Public Liability for no less than £2 million
• Site plan / Management plan for large events
• License / Charity registration numbers if applicable
• Refundable grounds deposit
• Risk assessments / Food hygiene certificates for third party vendors

Once all supporting event documents have been submitted, we will review and process your application and then confirm your event via email, along with any outstanding balances and deposits, which must be paid before your event date. The Conditions of Hire will be sent to you alongside the confirmation so please read these.

This process usually takes around two - three weeks after your initial application has been submitted. Your event cannot go ahead until you have received written confirmation from the Council. Depending on the scale, requirements and set up of your event, we may request a meeting to aid event organisers with the set up and details of their event. The purpose of this is to advise, support and guide event organisers through all aspects of organising a large scale event.

4. What is the council's policy on children (under 18 years old) handling military weapons in public spaces/events? - We have no policy
5. What policies inform the council's position on this, in relation to event licensing, safeguarding, the Armed Forces Covenant etc. - We have no events policy, however if their event requires a TEN or Street Trading (from Licensing) their polices would apply.

Date responded: 17 June 2019

Car parks as benefits in planning

Date submitted: 20 May 2019

Summary of request

Please provide detail of all applications where car parks have been offered as a benefit.

Summary of response

Our planning application records are not held in such a way as to enable us to search for a specific issue like this. The only way of doing so would be to search for a key word such as “car park” and then review each case to see if the circumstances of the application are relevant to your request. Planning applications themselves are publicly accessible using our online search facility at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

Date responded: 6 June 2019

Housing Management Software contract

Date submitted: 16 May 2019

Summary of request

In regards to the current housing management software and housing asset management software being used by the council, when are the start and expiry dates for the following contracts;


Housing Management Software (contract started / ends); Capita (OPENHousing)

Housing Asset Management Software (contract started / ends); Part of Housing Management Software

Summary of response

ousing Management Software (contract started / ends); Capita (OPENHousing) 10/12/2013 – Now on Annual renewal
Housing Asset Management Software (contract started / ends); Part of Housing Management Software – see above

Date responded: 11 June 2019

Food Safety inspections

Date submitted: 15 May 2019

Summary of request

1. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by local authority employed officers

2. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by subcontracted officers

3. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by local authority employed officers

4. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by subcontracted officers

5. In the year from 01/04/18 to 31/03/19 what was the number of Food Safety inspections carried out by local authority employed officers

6. In the year from 01/04/19 to 31/03/19 what was the number of Food Safety inspections carried out by subcontracted officers

7. In the year from 01/04/16 to 31/03/17 what was the number of appeals received under the Food Hygiene Rating Scheme

8. In the year from 01/04/16 to 31/03/17 what was the number of appeals upheld under the Food Hygiene Rating Scheme

9. In the year from 01/04/17 to 31/03/18 what was the number of appeals received under the Food Hygiene Rating Scheme

10. In the year from 01/04/17 to 31/03/18 what was the number of appeals upheld under the Food Hygiene Rating Scheme

11. In the year from 01/04/18 to 31/03/19 what was the number of appeals received under the Food Hygiene Rating Scheme

12. In the year from 01/04/18 to 31/03/19 what was the number of appeals upheld under the Food Hygiene Rating Scheme

Summary of response

1. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by local authority employed officers - 650
2. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by subcontracted officers - 0
3. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by local authority employed officers - 644
4. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by subcontracted officers - 0
5. In the year from 01/04/18 to 31/03/19 what was the number of Food Safety inspections carried out by local authority employed officers - 712
6. In the year from 01/04/19 to 31/03/19 what was the number of Food Safety inspections carried out by subcontracted officers - 0
7. In the year from 01/04/16 to 31/03/17 what was the number of appeals received under the Food Hygiene Rating Scheme - 0
8. In the year from 01/04/16 to 31/03/17 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0
9. In the year from 01/04/17 to 31/03/18 what was the number of appeals received under the Food Hygiene Rating Scheme - 1
10. In the year from 01/04/17 to 31/03/18 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0
11. In the year from 01/04/18 to 31/03/19 what was the number of appeals received under the Food Hygiene Rating Scheme - 3
12. In the year from 01/04/18 to 31/03/19 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0

Date responded: 31 May 2019

Properties purchased for homeless

Date submitted: 14 May 2019

Summary of request

For each of the financial years 2014/15; 2015/16; 2016/17; 2017/18; 2018/19

1. How many dwellings has the council purchased for the purpose of providing temporary accommodation for homeless people?
2. How much has been spent making those purchases?
3. How many of the purchased properties have disabled access (for example for a wheelchair)?

In addition:

4. How much money has been set aside in the financial year 2019/20 for the purchase of properties to provide temporary accommodation for homeless people?

Summary of response

For each of the financial years 2014/15; 2015/16; 2016/17; 2017/18; 2018/19

1. How many dwellings has the council purchased for the purpose of providing temporary accommodation for homeless people? - 1; 2018/19
2. How much has been spent making those purchases? - Purchase price: £415,000; Stamp duty: £23,200; Searches/land registry/survey : £1,180
3. How many of the purchased properties have disabled access (for example for a wheelchair)? - None

In addition:

4. How much money has been set aside in the financial year 2019/20 for the purchase of properties to provide temporary accommodation for homeless people? - None

Date responded: 22 May 2019

Town and Parish Council remuneration or salary

Date submitted: 13 May 2019

Summary of request

1. Please can you give me details of any Town Council or Parish Council staff in the East Devon area that receive remuneration or salary from the District Council? Please supply details for the past 10 years.
2. What is the Council's policy with regard to the salary payments of the above staff?
3. Are Town and Parish Council staff usually paid from monies raised by Council Tax levied by that Council?
4. If the answer to question 3 is yes, but the District Council employs any of the staff listed in question 1, please explain why those staff are in the employ of the District Council?

Summary of response

The Town and Parish Council's employ their own staff. They raise their monies through their own precept which the District Council collects on their behalf as the collection authority. EDDC, through a service level agreement, runs a payroll on their behalf and they pay a nominal sum for this service to cover the actual time costs of administering their payroll, but the salary costs are still the Town/Parish Council's.

We administer the payrolls for:

Exmouth Town Council
Honiton Town Council
Budleigh Salterton Town Council

Date responded: 21 May 2019

Textile recycling

Date submitted: 13 May 2019

Summary of request

Could you please confirm the following;

1 - Please supply a list of your recycling sites which are currently in operation.

2 - who is your textile contractor?

3 - What is the expiry date of contract between the council and it’s textile recycling partner?

5 - What is the fee charged by the council under the tender contract between itself and it’s textile recycling partner?

6 - which recycling companies bidded for the last tender?

7 - Please supply a list of the final destination of recovered waste material that is collected under the contract?

8 - What is the tonnes of duvets which have been collected under the contract?

9 - where are duvets exported after they have been recovered?

Summary of response

Our textiles contract is with Salvation Army Trading. It is a county wide contract which has been procured and is managed by Devon County Council (DCC) on behalf of the District Councils. Therefore you will need to refer this FOI request to DCC to respond.

Date responded: 21 May 2019

Covenants on Seaton seafront

Date submitted: 11 May 2019

Summary of request

Please let me have details of any historical covenants on Seaton seafront which are in place and which have been released. If released then please let me know the cost agreed. It is the area called The Moridunum (the condemned toilets) on the Esplanade at Seaton and the area along the Esplanade from those toilets to The Burrow.

Summary of response

The title of Council's land is available via the Land Registry, this will give full details of any covenants applying to the land to which the Council has registered title. The Council's deed packet has been reviewed and there is no evidence that any covenants have been released in respect of the land mentioned.

Date responded: 10 June 2019

Water fountains

Date submitted: 10 May 2019

Summary of request

I would be grateful if you will provide the following information for your authority:

1. The address including post code of operational paddling pools located in publicly maintained open space.

2. The number of operational drinking fountains located in publicly maintained open space

Summary of response

1. The address including post code of operational paddling pools located in publicly maintained open space - None
2. The number of operational drinking fountains located in publicly maintained open space - None

Date responded: 21 May 2019

Correspondence with the Brexit Party

Date submitted: 6 May 2019

Summary of request

1) I would like to request all internal correspondence and communications which mentions, or refers to, the Brexit Party
2) I would also like to request all external correspondence and communications between the Council and the Brexit Party

Summary of response

I refer to your request under the Freedom of Information Act regarding contact with the Brexit Party. The information requested falls within the area of responsibility of the Electoral Registration Officer. The registration of electors is governed by the Representation of the People Act 1983 as amended. Under Section 8 of the Act, the council must appoint an officer of the council to be the registration officer for any constituency coterminous with or situated in the council's area. The Chief Executive of the council is the appointed officer for the registration area of East Devon. The appointment as Electoral Registration Officer is a separate appointment. Although appointed by the council, the Electoral Registration Officer's responsibilities and duties are personal. An example of this is that the register of electors is deemed to be the property of the Electoral Registration Officer, not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in their own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is included in Schedule 1 to the Freedom of Information Act 2000. The Freedom of Information Act does not list any person appointed under the Representation of the People Act 1983. It follows that the Electoral Registration Officer, Returning Officer or any other person appointed under the Act is not subject to the provisions of the Freedom of Information Act.

Date responded: 21 May 2019

Wild animal licences

Date submitted: 2 May 2019

Summary of request

1) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2018 and 30th April 2019 (inclusive)?
1a) For each of these licenses, please state the species for which the license was issued.

2) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2017 and 30th April 2018 (inclusive)?
2a) For each of these licenses, please state the species for which the license was issued.

3) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act).
3a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
3b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

4) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act).
4a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; were your Environmental Health team carrying out other routine work etc).
4b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

5) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department.
5a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
5b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

6) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department.
6a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
6b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

Summary of response

1) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2018 and 30th April 2019 (inclusive)?
1a) For each of these licenses, please state the species for which the license was issued.

Licences are issued for a 2 year period
2 licences – 2018 to 2019
4 Ring tailed Lemurs
1 Ostrich


2) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2017 and 30th April 2018 (inclusive)?
2a) For each of these licenses, please state the species for which the license was issued.

1 licence - 2017 to 2018
x1 Ostrich

3) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act) - N/A
3a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
3b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

4) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act) - N/A
4a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; were your Environmental Health team carrying out other routine work etc).
4b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

5) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department - N/A
5a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
5b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

6) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department - N/A
6a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
6b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

Date responded: 23 May 2019

G5 strategy

Date submitted: 1 May 2019

Summary of request

1. Do you have a 5G strategy?
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
1.2 If yes, has the public had the opportunity to read and understand [Council’s] 5G strategy? Where was this information published?
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that’s planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers.
(b) Specification sheets of 5G technology.
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting?
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology.
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
1.4 If no, I request to know when you will be chairing a 5G strategy?
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities.
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways?
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What type of communication system will [Council] be utilising to control the vehicles?
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with?
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces?
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc (you must be specific on anything here)?
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with?
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
5. Are you planning to rollout or have rolled out LED street lighting?
5.1 If yes, please answer these questions:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
6. Where do you have 3G and 4G systems in public spaces and public roads?

Summary of response

Please find the response to your query below.

• Street Lights on public highways are DCC responsibility.
• EDDC only look after lighting within parks and car parks.
• We have no autonomous vehicles on public highways – again DCC function. However EDDC have introduced robot lawnmowers (in parks not on public highways)


1. Do you have a 5G strategy? - No
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A
1.2 If yes, has the public had the opportunity to read and understand [Council's] 5G strategy? Where was this information published? - N/A
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that's planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers. - Information not held
(b) Specification sheets of 5G technology. - Information not held
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting? - Information not held
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology. - Information not held
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
1.4 If no, I request to know when you will be chairing a 5G strategy? - Information not held
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities. - N/A
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways? - No
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. N/A
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What type of communication system will [Council] be utilising to control the vehicles? - N/A
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces? - No
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc. (you must be specific on anything here)? - N/A
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
5. Are you planning to rollout or have rolled out LED street lighting? – Yes. We are not converting to LED using a specific system/software/hardware. We simply convert the lamps to LED when existing units reach the end of their life on a site specific basis. This is because we have different types of lighting columns situated across the District. So whilst the answer to 5. is 'yes', the answer to 5.1 is N/A.
5.1 If yes, please answer these questions - N/A
(a) What is the CMS and specification of the software and hardware of the LED street light system? - N/A
(b) What type of waveform is the LED? e.g. Square wave? - N/A
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - N/A
(d) Can you control the PWM of each streetlight that's connected to the system? - N/A
(e) What restrictions do you have in place for the control of the PWM? - N/A
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - N/A
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - N/A
(h) Who is the company who is or has installed the CMS LED streetlight system? - N/A
(i) What company maintains and repairs the CMS and LED streetlight system? - N/A
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - N/A
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - N/A
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - N/A
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - N/A
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - N/A
5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system? - Information not held
(b) What type of waveform is the LED? e.g. Square wave? - Information not held
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - Information not held
(d) Can you control the PWM of each streetlight that's connected to the system? - Information not held
(e) What restrictions do you have in place for the control of the PWM? - Information not held
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - Information not held
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - Information not held
(h) Who is the company who is or has installed the CMS LED streetlight system? - Information not held
(i) What company maintains and repairs the CMS and LED streetlight system? - Information not held
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - Information not held
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - Information not held
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - Information not held
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - Information not held
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - Information not held
6. Where do you have 3G and 4G systems in public spaces and public roads? - Information not held

Date responded: 30 May 2019

SWEP provision

Date submitted: 1 May 2019

Summary of request

• Name of LA
• Specific dates SWEP has been activated during Winter 2018-19
• Any other relevant information
For the purpose of this request we are understanding Winter 2018-19 to encompass September 2018 – April 2019 inclusive.

Summary of response

• Name of LA – East Devon District Council
• Specific dates SWEP has been activated during Winter 2018-19 – The following dates for when SWEP was called: 02.01.19 - 05.01.19 (inc) and 31.01.19 to 04.02.19 (inc)
• Any other relevant information – N/A
For the purpose of this request we are understanding Winter 2018-19 to encompass September 2018 – April 2019 inclusive.

Date responded: 21 May 2019

Communications Team's budget

Date submitted: 30 April 2019

Summary of request

What was the council's public relations and marketing budget for the last financial year?

How many staff are currently employed in communications, public relations and marketing based roles?

Of those staff, how many earn above £50,000 per year? How many earn over £100,000 per year?

Summary of response

We have a Communications Team, the budget for 2018/19 is £141,160 and there are 2.9 FTE – none earn over £50k.

Date responded: 21 May 2019

Beach huts

Date submitted: 29 April 2019

Summary of request

Without disclosing their personal details I would like to know:
1. Of the total owners of beach hut spaces on Budleigh Salterton Beach how many have an EX9 postcode for payment or correspondence. i.e. how many have their primary residence is in the Budleigh area.
2. Out of the total number of persons on the beach hut space waiting list, including myself, how many have a correspondence address in the EX9 postcode area i.e. they live in the budleigh area.

Summary of response

Limekiln
41 tenants have an EX9 postcode out of a possible 60
122 people on the waiting list have an EX9 postcode out of a possible 296

Longboat
13 tenants have an EX9 postcode out of a possible 18
110 people on the waiting list have an EX9 postcode out of a possible 279

Police
5 tenants have an EX9 postcode out of a possible 8
113 people on the waiting list have an EX9 postcode out of a possible 277

Rolle
16 have an EX9 postcode out of a possible 19
128 people on the waiting list have an EX9 postcode out of a possible 304

Steamer Steps
17 have an EX9 postcode out of a possible 25
135 people on the waiting list have an EX9 postcode out of a possible 313

Date responded: 20 May 2019

Planning applications to convert offices to residential use

Date submitted: 26 April 2019

Summary of request

1. I would like to receive a list of the buildings which were converted from offices (Use Class B1 (a)) into residential (Use Class C3). I would like this information for all conversions broken down by year for 2016, 2017 and 2018.

For each property please provide:
- Postal Address
- Postcode
- Unique Property Reference Number (UPRN) (if possible)
- how many housing units the property provides
- The date that prior approval or planning permission was granted (if relevant)
- the name of the property developer and/or owner of the building (if possible)

2. If possible, please also include how many people are currently housed in each property from:
a. Within the borough/council, b. Out of borough/area.

3. For those housed in these properties from out of borough/area, please provide details of which councils each person was originally from, (if unable to list original area for each person, please just provide a list of the original areas).

Summary of response

1. I would like to receive a list of the buildings which were converted from offices (Use Class B1 (a)) into residential (Use Class C3). I would like this information for all conversions broken down by year for 2016, 2017 and 2018

Answer - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
You will need to select from the 'development type' drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

For each property please provide:
- Postal Address
- Postcode
- Unique Property Reference Number (UPRN) (if possible)
- how many housing units the property provides
- The date that prior approval or planning permission was granted (if relevant)
- the name of the property developer and/or owner of the building (if possible)

2. If possible, please also include how many people are currently housed in each property from - The requested information is not held
a. Within the borough/council, b. Out of borough/area.

3. For those housed in these properties from out of borough/area, please provide details of which councils each person was originally from, (if unable to list original area for each person, please just provide a list of the original areas) - The requested information is not held

Date responded: 17 May 2019

Homeless encampments

Date submitted: 25 April 2019

Summary of request

How many complaints has the council received about homeless encampments in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

How many tents have been confiscated by the council after they were used to set up "temporary homes" in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

What is the current fee charged by the council to homeless people in order to reclaim such possessions?

How many homeless people have reclaimed their possessions (tents, bags
etc) confiscated by the council as part of the policy for clearing homeless encampments in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

How many homeless encampments have been cleared by the council in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year. Please say what bylaws were used to clear these areas. For example:

Summary of response

How many complaints has the council received about homeless encampments in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year - Information not held

How many tents have been confiscated by the council after they were used to set up "temporary homes" in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.
West - 2018 = 22; 2017 = 4; 2016/15/14 = 0
East - 2018 = 1; 2017/16/15/14 = 0

What is the current fee charged by the council to homeless people in order to reclaim such possessions? - No fee

How many homeless people have reclaimed their possessions (tents, bags etc) confiscated by the council as part of the policy for clearing homeless encampments in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.
West - 2018 = 8; 2017/16/15/14 = 0
East - 2018/17/16/15/14 = 0

How many homeless encampments have been cleared by the council in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year. Please say what bylaws were used to clear these areas. For example:
West - 2018/17/16/15/14 = 0 we have not cleared any homeless encampments
East - 2018/17/16/15/14 = 0 we have not cleared any homeless encampments

Date responded: 23 May 2019

Single-use plastic usage

Date submitted: 25 April 2019

Summary of request

• Does the Council have a specific policy relating to single-use plastic usage at premises owned or leased out to 3rd parties? If so, please provide further details.
• Does the Council have a specific policy relating to single-use plastic usage among Council staff and elected officials? If so, please provide further details.
• Is the Council engaged with any local initiatives to reduce single-use plastic? If so, please provide further details.
• Does the Council currently provide ample refill water stations for use by staff and visitors at premises owned or leased out to 3rd parties? If so, please provide further details.

Summary of response

Does the Council have a specific policy relating to single-use plastic usage at premises owned or leased out to 3rd parties? If so, please provide further details - No specific policy, but we no longer use plastic disposable cups
Does the Council have a specific policy relating to single-use plastic usage among Council staff and elected officials? If so, please provide further details - No specific policy, but we no longer use plastic disposable cups
Is the Council engaged with any local initiatives to reduce single-use plastic? If so, please provide further details - We are not involved with any local initiatives to reduce single-use plastics, however, we do promote the reduction in single use plastics in our public/community group meetings
Does the Council currently provide ample refill water stations for use by staff and visitors at premises owned or leased out to 3rd parties? If so, please provide further details - We have numerous tea points and chilled water machines at all of our corporate buildings that we occupy, where drinking water can be obtained from an outlet to fill up bottles. For premises that we lease out to third parties, we do not hold that information. There are initiatives by local organisations, such as Sidmouth Town Council, to provide water filling stations in public realm areas, such as outside the Market Building in Sidmouth Town Centre.

Date responded: 7 May 2019

Council's app

Date submitted: 25 April 2019

Summary of request

I would like to make a request for the following information, how many downloads of your app for the tax years 2017/18 and 2018/19. As well as the amount of requests logged using the app for the same tax years. Please can I also have the amount of calls received at your contact centres for the tax years 2015/16, 2016/17, 2017/18 and 2018/19. The last piece of information I require is please can you advise when your app went operational?

Summary of response

I would like to make a request for the following information, how many downloads of your app for the tax years 2017/18 and 2018/19.

Tax year 2017/18
-----------------------

App downloads on Apple iOS: 3,280
App downloads on Android: 1,907
Total downloads: 5,187

Total app requests: (data not available)
Total bin reminder push notifications sent: ~ 685,000


Tax year 2018/19
-----------------------

App downloads on Apple iOS: 3,440
App downloads on Android: 858
Total downloads: 4,298

Total app API requests: ~380,000
Total bin reminder push notifications sent: ~ 890,000

App Lifetime - Since launch in Apr 2014
-----------------------------------------------------

App downloads on Apple iOS: 13,720
App downloads on Android: 5,095
Total downloads: 18,815

As well as the amount of requests logged using the app for the same tax years.
Please can I also have the amount of calls received at your contact centres for the tax years 2015/16, 2016/17, 2017/18 and 2018/19 - This information is not held
The last piece of information I require is please can you advise when your app went operational? - The app went live in April 2014.

Date responded: 24 May 2019

HR employees

Date submitted: 22 April 2019

Summary of request

May you please supply me with the following information.

- The total number of employees within the council as of December 2018
- The number of male full time employees in the lower, lower middle, upper middle and upper quartile pay bands per year in 2018
- The number of female full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018
- The number of BME (black and ethnic minority) full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018
- The number of white British full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018

- The number of employees receiving a bonus per year in the years 2014 - 2018
- Where bonuses have been given may you please detail the amount paid
- Of the employees who received a bonus may you please detail the gender and ethnicity of the recipient

- The mean hourly pay for a full time male employee for the months of January 2019 and January 2018
- The mean hourly pay for a full time female employee as for the months of January 2019 and January 2018
- The mean hourly pay for a full time white british employee for the months of January 2019 and January 2018
- The mean hourly pay for a full time BME employee for the months of January 2019 and January 2018

- The median hourly pay for a full time white british employee for the months of January 2019 and January 2018
- The median hourly pay for a full time BME employee for the months of January 2019 and January 2018
- The median hourly pay for a full time male employee for the months of January 2019 and January 2018
- The median hourly pay for a full time female employee for the months of January 2019 and January 2018

Summary of response

The figures for 2018 are on EDDC's web site. However they are as at 31 March 2018. The figures are a year behind, so figures for 31.3.2019 will be published next February 2020 as we must publish by 30 March each year for the last year.
https://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/workforce-monitoring-and-gender-pay-gap/ & https://eastdevon.gov.uk/council-and-democracy/council-business/our-performance/employee-statistics/

Date responded: 16 May 2019

Skateparks built in East Devon in the last 20 years

Date submitted: 16 April 2019

Summary of request

• The number of skateparks built in East Devon in the last 20 years
• The number of skateparks permanently closed in East Devon in the last 20 years
• The amount of money invested in skateparks each year since 1999 in East Devon

Summary of response

The number of skateparks built in East Devon in the last 20 years – 2 (Seaton and Budleigh)
The number of skateparks permanently closed in East Devon in the last 20 years – None by EDDC
The amount of money invested in skateparks each year since 1999 in East Devon – Approximate capital investment costs:

2000 – Seaton skate park - £100k including groundwork
2003 – 33k for skate ramps for Budleigh Salterton
2006 – £85k Sidmouth skate park
2012 – 120k Allhallows skate park
2013 – 85k Exmouth skate park
2019 – Renewing Budleigh Salterton and Seaton skate parks with sprayed concrete facilities - £350k

Date responded: 7 May 2019

Non fire retardant cladding

Date submitted: 15 April 2019

Summary of request

1. How many buildings does your organisation have with non fire retardant cladding?
2. How many buildings does your organisation have with non fire retardant Balconies?
3. How many buildings does your organisation have with non fire retardant balcony decking?
4. What are you doing to rectify any buildings with non fire retardant decking and balconies?
5. What are the main problems with the 2018 building regulations SI 2018/1230?

Summary of response

1. How many buildings does your organisation have with non fire retardant cladding? - None
2. How many buildings does your organisation have with non fire retardant Balconies? - None
3. How many buildings does your organisation have with non fire retardant balcony decking? - Zero
4. What are you doing to rectify any buildings with non fire retardant decking and balconies? - N/A
5. What are the main problems with the 2018 building regulations SI 2018/1230? - Information not held

Date responded: 7 May 2019

Exmouth Rowing Club lease

Date submitted: 12 April 2019

Summary of request

Please could you tell me how long the Exmouth Rowing Club has left on their lease in the old Exmouth lifeboat station (Queens Drive)? And if there are any plans for the building afterwards?

Summary of response

Please could you tell me how long the Exmouth Rowing Club has left on their lease in the old Exmouth lifeboat station (Queens Drive)? And if there are any plans for the building afterwards? - The Rowing Club has a 28 year lease from 2013. It is not known at this time what will happen at the termination of this lease, but the Rowing club could renew the lease if they wish to do so.

Date responded: 7 May 2019

Cllrs council tax reminders

Date submitted: 12 April 2019

Summary of request

1. How many unpaid council tax reminders were sent to councillors elected in your authority between 2015/16 and 2017/18? Please break down by financial year?

2. How many councillors were summonsed to court or given summary warrants in the same period? Again, please break down by financial year.

3a. How many reminders were issued to the councillors named? Please break down by year.

3b. For each instance, please provide the name of each councillor, the party they represent or represented at the time and the amount of council tax owed according to sums requested in the letter. Please also provide the amount of council tax that remains outstanding.

3c. Please also state for each councillor, whether they were barred from voting on the council's budget as a result of their council tax arrears and whether any summons received resulted in a court hearing going ahead.

Summary of response

1. How many unpaid council tax reminders were sent to councillors elected in your authority between 2015/16 and 2017/18? Please break down by financial year?

2015/16 reminders = No data
2016/17 reminders = 5
2017/18 reminders = 6

2. How many councillors were summonsed to court or given summary warrants in the same period? Again, please break down by financial year.

2015/16 – Zero
2016/17 – Zero
2017/18 – Zero

3a. How many reminders were issued to the councillors named? Please break down by year – N/A

3b. For each instance, please provide the name of each councillor, the party they represent or represented at the time and the amount of council tax owed according to sums requested in the letter. Please also provide the amount of council tax that remains outstanding – N/A

3c. Please also state for each councillor, whether they were barred from voting on the council's budget as a result of their council tax arrears and whether any summons received resulted in a court hearing going ahead – N/A

Date responded: 15 May 2019

WAN Contracts

Date submitted: 12 April 2019

Summary of request

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.

Summary of response

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
RedCentric
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires Feb 2020
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
RedCentric – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires Feb 2020
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
RedCentric – Rolling
Daisy – Rolling
Gamma – Rolling


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
RedCentric – Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – ISDN – 1x ISDN30
SIP- 141
Analogue - 41
Centrex - 134
BT – - 90
KCOM – - 10
RedCentric – - 2
Daisy – - 56
Gamma – - 137


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why?

As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier.

Not Available.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

1400


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

February 2020 – Dates have changed due to negotiation to being all inks under a single end date.

16. Contract Description: Please can you provide me with a brief description of the contract

MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.


Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions


Date responded: 30 April 2019

Licensed HMO's

Date submitted: 9 April 2019

Summary of request

Please provide me with a list of landlords (names and addresses) for licensed HMO's and Selective Licensing

Summary of response

The requested information is available on our website at https://eastdevon.gov.uk/housing/housing-in-the-private-sector/houses-in-multiple-occupation/hmo-register-and-what-is-a-house-in-multiple-occupation/

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 10 April 2019

Local Area Network (LAN) environment.

Date submitted: 9 April 2019

Summary of request

I would like to request the following information about the organisation’s Local Area Network (LAN) environment.

Please can you send me the organisation’s Local Area Network (LAN) contract, which may include the following:
• Support and Maintenance- e.g. switches, router, software etc
• Managed- If this includes services than just LAN.

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation is planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?



If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation is planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response


• Support and Maintenance- e.g. switches, router, software etc.
• Managed- If this includes services than just LAN.
1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £0
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (All of Strata)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is all carried out in house, maintenance is covered under the initial 5 year warranty purchased with the equipment
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty.
9. Contract Expiry Date: When does the contract expire? - Various depending on purchase date, the majority is due May 2020
10. Contract Review Date: When will the organisation is planning to review the contract? - Currently being reviewed.
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell, Nortel & Avaya
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (All of Strata)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the contract is managed by a 3rd party e.g. Can you please provide me with - N/A


Date responded: 30 April 2019

Glyphosate-based herbicides

Date submitted: 8 April 2019

Summary of request

Has the council or its contractors used any glyphosate-based herbicides in the year 2018/2019? Yes or no.

Can you confirm the total litres of glysophate-based herbicides applied either by the council or its contractors in 2018/2019?

What is the percentage change (increase or decrease) in litres usage of glysophate-based herbicides from 2017/2018 to 2018/2019?

Can you confirm the total £ amount spent on glysophate-based herbicides by the council or its contractors in 2018/2019?

What was the brand name of the glyphosate-based herbicides used in the year 2018/2019?

Were glyphosate-based herbicides used on any playgrounds in the year 2018/2019?

Were glyphosate-based herbicides used on any school grounds in the year 2018/2019?

Were glyphosate-based herbicides used on any housing estates in the year 2018/2019?

Were glyphosate-based herbicides used on any hospital grounds in the year 2018/2019?

Were glyphosate-based herbicides used on any NHS doctor surgeries in the year 2018/2019?

Were glyphosate-based herbicides used within a 10m radius of any playgrounds, schools, hospitals, housing estates or private homes in the year 2018/2019?

Has the council or its contractors currently used any other herbicides or methods of weedkilling in 2018/2019 i.e. not glysophate-based? If yes, what other herbicides or methods were used in 2018/2019?

Has the council or its contractors used any insecticides in the year 2018/2019?
If yes, what is the brand name, or active ingredient, of the insecticides used in 2018/2019?

Has the council or its contractors used any fungicides in the year 2018/2019?
If yes, what is the brand name, or active ingredient, of the fungicides used in 2018/2019?

Summary of response

Has the council or its contractors used any glyphosate-based herbicides in the year 2018/2019? - Yes
Can you confirm the total litres of glysophate-based herbicides applied either by the council or its contractors in 2018/2019? - 85 litres
What is the percentage change (increase or decrease) in litres usage of glysophate-based herbicides from 2017/2018 to 2018/2019? - 14%
Can you confirm the total £ amount spent on glysophate-based herbicides by the council or its contractors in 2018/2019? - £367.99
What was the brand name of the glyphosate-based herbicides used in the year 2018/2019? - Rosate 36
Were glyphosate-based herbicides used on any playgrounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any school grounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any housing estates in the year 2018/2019? - Yes
Were glyphosate-based herbicides used on any hospital grounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any NHS doctor surgeries in the year 2018/2019? - No
Were glyphosate-based herbicides used within a 10m radius of any playgrounds, schools, hospitals, housing estates or private homes in the year 2018/2019? - Yes
Has the council or its contractors currently used any other herbicides or methods of weedkilling in 2018/2019 i.e. not glysophate-based? If yes, what other herbicides or methods were used in 2018/2019? - Manual methods, hoeing and weed pulling
Has the council or its contractors used any insecticides in the year 2018/2019? - Yes
If yes, what is the brand name, or active ingredient, of the insecticides used in 2018/2019? - Rose Clear
Has the council or its contractors used any fungicides in the year 2018/2019? - No
If yes, what is the brand name, or active ingredient, of the fungicides used in 2018/2019? - N/A

Date responded: 9 May 2019

Local Plan

Date submitted: 8 April 2019

Summary of request

1. Please could you confirm when you local plan or Shlaa was last updated ?
2. Please can you confirm when you will next update your local plan ?
3. Please can you provide a link to your local plan ?

Summary of response

1. Please could you confirm when your local plan or Shlaa was last updated? - The Local plan was adopted in 2016 and the SHLAA that sits as evidence behind the plan was done in 2012, however as part of work on the Greater Exeter Strategic Plan (GESP) a call for sites was undertaken in 2017 and the findings of this will be published alongside consultation on the GESP later this year. For more details see https://eastdevon.gov.uk/planning/planning-policy/housing-issues/strategic-housing-land-availability-assessment/
2. Please can you confirm when you will next update your local plan? - Work currently being undertaken on the Greater Exeter Strategic Plan (GESP) will partially supersede the strategic policies in the current East Devon Local Plan with a review of the remainder of the Local Plan to follow that. For more information on the GESP see https://www.gesp.org.uk/
3. Please can you provide a link to your local plan? - https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

Date responded: 11 April 2019

Change of use retail

Date submitted: 8 April 2019

Summary of request

This request specifically applies to Class A, which includes shops and other retail premises such as restaurants and bank branches.

The questions are as follows:

Q1. How many applications were made to your council to build new retail outlets (Class A1-A5) in the following timeframes?
• 2016
• 2017
• 2018

Q2. Over the same timeframes how many applications for the construction of new outlets were approved?
• 2016
• 2017
• 2018

Q3. In 2018, how many applications were received for change of use from one Class A category to another?

Summary of response

Q1. How many applications were made to your council to build new retail outlets (Class A1-A5) in the following timeframes? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• 2016
• 2017
• 2018

Q2. Over the same timeframes how many applications for the construction of new outlets were approved? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• 2016
• 2017
• 2018

Q3. In 2018, how many applications were received for change of use from one Class A category to another? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.



Date responded: 7 May 2019

NDR summons and Liability Orders

Date submitted: 7 April 2019

Summary of request

Please confirm:-

1) total number of all assessments liable for non-domestic (business) rates in the local authority area during 2017/18 and 2018/19.

2) in the financial years 2017/18 and 2018/19 please advise:-

I) total number of summons issued in the Magistrates Court for non-payment either in whole or and/or in part of non-domestic (business) rates.

II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business) rates.

III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business) rates.

Summary of response

1) total number of all assessments liable for non-domestic (business) rates in the local authority area during 2017/18 and 2018/19 - 6198 hereditaments @ 5/4/17; 6338 hereditaments @ 4/4/18
2) in the financial years 2017/18 and 2018/19 please advise:-

I) total number of summons issued in the Magistrates Court for non-payment either in whole or and/or in part of non-domestic (business) rates - 195 in 2017/18; 199 in 2018/19
II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business) rates - 136 in 2017/18; 122 in 2018/19
III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business) rates - 55 in 2017/18; 53 in 2018/19

Date responded: 9 May 2019

S106 money from Bovis Homes

Date submitted: 5 April 2019

Summary of request

How much S106 money has been paid to EDDC and Ottery St Mary Council by Bovis Homes for the 'King's Reach' development in Ottery St Mary?

Summary of response

The requested information is currently being made ready for public access via our website and should be made available within the next couple of months. As this information is due for future publication it is exempt under Section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

Date responded: 11 April 2019

IT Service Management trends in the UK public sector

Date submitted: 5 April 2019

Summary of request

1. What software product(s) are you using to manage your IT Service Management (e.g. Landesk, ServiceNow, Cherwell, Hornbill etc.)?

2. Who is your current vendor?

3. When does the contract with your current service desk provider end?

4. How much does your current ITSM service desk tool cost annually?

5. When will you be looking to review your current service desk tool?

Summary of response

1. What software product(s) are you using to manage your IT Service Management (e.g. Landesk, ServiceNow, Cherwell, Hornbill etc.)? - MiSupport
2. Who is your current vendor? - None
3. When does the contract with your current service desk provider end? - Not under contract
4. How much does your current ITSM service desk tool cost annually?- 0
5. When will you be looking to review your current service desk tool? - Currently in the final Stage of procuring & implementing Alemba, implementation due to start May 2019




Date responded: 30 April 2019

Document / Records management system

Date submitted: 2 April 2019

Summary of request

1, What Document / Records management system/s does the council currently use? Please include the supplier/vendor name, software product name and version number.
1.2, What is the current annual cost for the solution?
1.3,What year was the solution first purchased?
1.4 Do you use a separate document management system in any department i.e. HR or Revenues and Benefits?
1.5 When will you be re-procuring a Revenues and Benefits system?

2, Where are physical records / documents stored?
2.1 How many physical records are currently being stored either by supplier or by the council.
2.2 If out sourced with a supplier please provide start/end date and spend for 2018.
2.3 If managed in-house how much does the council spend annually on physical storage of records? Including any building and staff costs.

3, Is there any agreements or projects in place to digitise paper records?
3.1 If so, is this being done in-house or by a supplier?
3.2 If by a supplier, please provide details of who and when the contract started.

4, Can you please provide the name(s) and contact details of the member(s) of staff that would look after the above 3 points.

5, How many FOI/SAR did you receive in 2018?
5.1 Do you have a cost per FOI request that you have calculated and what is that if so?
5.2 Do you have a cost per SAR request that you have calculated and what is that if so?

Summary of response

1, What Document / Records management system/s does the council currently use? Please include the supplier/vendor name, software product name and version number - Civica Workflow 360
1.2, What is the current annual cost for the solution? - Approximately £6,000 per year
1.3,What year was the solution first purchased? - N/A
1.4 Do you use a separate document management system in any department i.e. HR or Revenues and Benefits? - No
1.5 When will you be re-procuring a Revenues and Benefits system? - Information not held

2, Where are physical records / documents stored? - Blackdown House, Honiton EDDC Council Offices
2.1 How many physical records are currently being stored either by supplier or by the council - As part of relocation we measured file storage in–office and externally stored, by linear metre (not by number of 'records').
2.2 If out sourced with a supplier please provide start/end date and spend for 2018 - The total spend in the 2018/19 financial year on off-site storage was £946.43 including VAT. The start date was 1st January 2019 and is for 12 months.

It is not purely documents that we store but we do not hold information that would split this cost down between documents and non-documents. There isn't a cost specifically identifiable to building storage space or dedicated staff.

2.3 If managed in-house how much does the council spend annually on physical storage of records? Including any building and staff costs - Information not held

3, Is there any agreements or projects in place to digitise paper records? –

• Legal have an ongoing project with Strata to digitise records, we are starting with Tree Preservation Orders and then Contracts. These will be digitised into a Civica database.
• Housing, yes, ongoing project to scan and digitise paper house file records. Expected to be completed within 6 months.


3.1 If so, is this being done in-house or by a supplier? - In-house
3.2 If by a supplier, please provide details of who and when the contract started - Strata, which is an IT company created by and working on behalf of EDDC, Teignmouth and Exeter City Councils.

4, Can you please provide the name(s) and contact details of the member(s) of staff that would look after the above 3 points - Information not held

5, How many FOI/SAR did you receive in 2018? - FOI - 771; SAR - 8 between 25th May (when the new DP Act came in) and end March 2019.
5.1 Do you have a cost per FOI request that you have calculated and what is that if so? - Information not held
5.2 Do you have a cost per SAR request that you have calculated and what is that if so? - Information not held

Date responded: 2 May 2019

Planning

Date submitted: 1 April 2019

Summary of request

1) How long do District Councillors have to reply to Planning Applications?
2) How long do Parish Councillors have to reply to Planning Applications?

Summary of response

1) How long do District Councillors have to reply to Planning Applications? 23 days
2) How long do Parish Councillors have to reply to Planning Applications? 23 days

Although the standard time limit given is 23 days, we have to accept any representation up until the moment that the decision is issued.

Date responded: 2 April 2019

Change of use class A retail spaces

Date submitted: 1 April 2019

Summary of request

The questions are as follows:

Q1. How many applications were made to your council under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets to each of the following classes in the following timeframes?
• 2016
• 2017
• 2018

Q2. What was the total number of applications made under the Town and Country Planning (Use Classes) Order of 1987 rejected by your council in the following timeframes?
• 2016
• 2017
• 2018

Q3. How much income was generated by applications under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets in the following timeframes?
• 2016
• 2017
• 2018

Summary of response

Q1. How many applications were made to your council under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets to each of the following classes in the following timeframes? - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select 'change of use' in the 'development type' drop down box and key in the date parameters at the bottom.
• 2016
• 2017
• 2018

Q2. What was the total number of applications made under the Town and Country Planning (Use Classes) Order of 1987 rejected by your council in the following timeframes? - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select 'change of use' in the 'development type' drop down box and key in the date parameters at the bottom.
• 2016
• 2017
• 2018

Q3. How much income was generated by applications under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets in the following timeframes?
• 2016 – £2310
• 2017 – £32231.61
• 2018 – £2772

Date responded: 9 April 2019

Music Licences

Date submitted: 28 March 2019

Summary of request

I want to know music based events/festivals that require an entertainment licence having a capacity of 5000 that took place in 2018 or will take place in 2019 - Music based events/festival in East Devon 2018 of +5000 capacity:

Summary of response

1 x Event = Escot 'Beautiful Days' Festival Licence PLWA0546 See Public Register for information: http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/LicensingActPremises/Search/855?pagesize=10

Date responded: 15 April 2019

Councillor diversity

Date submitted: 26 March 2019

Summary of request

I am seeking information about the diversity of elected councillors.

Please could you fill out the table below, with the following information and reply by email:


1. The number of councillors currently serving (including those standing down or up for re-election on 2 May, if applicable)

2. Of those, how many are male? How many are female?

3. How many councillors are white (including British, English, Scottish, Irish, Welsh, Gypsy or Irish Traveller or any other white background)?

4. How many councillors are mixed (including white and black Caribbean, white and black African, white and Asian or any other mixed background)?

5. How many councillors are Asian or Asian British (including Indian, Pakistani, Bangladeshi, Chinese or any other Asian background)?

6. How many councillors are Black (including African, Caribbean, Black British or any other Black background)?

7. How many councillors are from any other ethnic group not referred to above?

8. How many councillors are in each of these age ranges:

18-24
25-34
35-44
45-54
55-64
65+

Summary of response

1. The number of councillors currently serving (including those standing down or up for re-election on 2 May, if applicable) – 58 with a further current vacancy. https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/

2. Of those, how many are male? How many are female? – 43 male; 15 female

3. How many councillors are white (including British, English, Scottish, Irish, Welsh, Gypsy or Irish Traveller or any other white background)? – Information not held

4. How many councillors are mixed (including white and black Caribbean, white and black African, white and Asian or any other mixed background)? – Information not held

5. How many councillors are Asian or Asian British (including Indian, Pakistani, Bangladeshi, Chinese or any other Asian background)? – Information not held

6. How many councillors are Black (including African, Caribbean, Black British or any other Black background)? – Information not held

7. How many councillors are from any other ethnic group not referred to above? – Information not held

8. How many councillors are in each of these age ranges
18-24 - 0
25-34 - 0
35-44 - 2
45-54 - 10
55-64 - 14
65+ - 32

Date responded: 27 March 2019

Section 106 money received by the council in 2018

Date submitted: 26 March 2019

Summary of request

Please provide me with a list of the Section 106 money received by the council in 2018, including the developer and the development.

As part of the list, please provide me with where that money has been spent, ie a pelican cross in Stone Hill, if it has at all.

Summary of response

This information is intended for future publication (within the next 3 to 6 months) and is therefore exempt under Section 22 of the Freedom of Information Act 2000.

Date responded: 27 March 2019

Use of property guardians

Date submitted: 26 March 2019

Summary of request

1) In the last 5 years, has the council had any arrangements or contracts with ‘property guardian’ companies?

2) If yes, please provide: i) The name of the company ii) The years in which each contract were active iii) The amount spent by the council on each contract iv) The amount earned by the council on each contract

3) If yes, please provide the number of property guardians living in council-owned buildings, per year, for the last five years.

4) Please also provide details of any privately-owned buildings in the area under your jurisdiction which are occupied by property guardians.

Summary of response

EDDC do not use property guardians.

Date responded: 28 March 2019

Universal Credit claimants currently in rent arrears

Date submitted: 25 March 2019

Summary of request

1a) The number of Universal Credit claimants currently in rent arrears on their local authority-owned home;

1b) The combined value of all these arrears.

2a) The number of Housing Benefit claimants currently in rent arrears on their local authority-owned home;

2b) The combined value of all these arrears.

3) The total amount of rent, in £, which was owed but never paid by claimants of Universal Credit for local authority-owned dwellings since January 1 2013;

4) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Housing Benefit (separate figures by year please);

5) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Universal Credit (separate figures by year please).

Summary of response

1a) The number of Universal Credit claimants currently in rent arrears on their local authority-owned home - We can only give numbers for Full Service UC claimants for which we have 270 currently in arrears. Live Service claimants are not known

1b) The combined value of all these arrears - The value of the arrears currently stand at £64,112.48

2a) The number of Housing Benefit claimants currently in rent arrears on their local authority-owned home - The number of HB claimants currently in rent arrears is 327

2b) The combined value of all these arrears - The combined value of the arrears HB + UC = £100,951.23

3) The total amount of rent, in £, which was owed but never paid by claimants of Universal Credit for local authority-owned dwellings since January 1 2013 – Information not held. We only started UC in this area in July 2018 and are still collecting from our UC claimants, so we do not have a figure for this.

4) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Housing Benefit (separate figures by year please) – Information not held. We do not keep records of whether tenants who have been evicted were in receipt of HB at the time of eviction

5) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Universal Credit (separate figures by year please) – Information not held. We do not keep records of whether tenants who have been evicted were in receipt of UC at the time of eviction.

Date responded: 16 April 2019

Revenue budget and council tax reports for 2018 and 2019

Date submitted: 24 March 2019

Summary of request

Information request - Revenue budget and council tax reports for 2018 and 2019
Information request - Budget Proposals 2019
Information request - Equality Impacts Assessments/Analysis on proposed changes to the budget

Summary of response

The requested information can be found on our website at https://democracy.eastdevon.gov.uk//ieListMeetings.aspx?CommitteeId=136 specifically within the Draft Revenue and Capital Budgets 2019/20 report item 14 on the agenda for the Cabinet meeting held on the 2nd January 2019 and further meeting held on the 6th February2019. A further report called 'Council Tax Resolution 2019/20' which was agenda item 9 for the Council meeting held on the 27th February 2019, can be found on our website at https://democracy.eastdevon.gov.uk//ieListMeetings.aspx?CommitteeId=150

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 16 April 2019

Interpreting services

Date submitted: 24 March 2019

Summary of request

1) From 1st January 2017 – 31st December 2017 how much did the council spend of interpreting services?
2) Do you service interpreting requirements in-house or do you outsource to a third party company?
3) If you use a third party to service interpreting requirement
a. What is the name of the organisation you outsource to?
b. is the interpreting services provision contracted under a OJUE/Framework or is the service provided off contract?
c. if contracted what OJUE/Framework contract is the council accessing and when does the contract expire?
d. please provide both dates if telephone and face to face interpreting are contracted separately
4) Who is the senior responsible officer for interpreting services at the council?

Summary of response

1) From 1st January 2017 – 31st December 2017 how much did the council spend of interpreting services? - 0
2) Do you service interpreting requirements in-house or do you outsource to a third party company? - Third Party
3) If you use a third party to service interpreting requirement:
a. What is the name of the organisation you outsource to? - Only 2 instances in 2018 financial year so far, none in the period above, only company was MULTILINGUA DEVON CIC
b. Is the interpreting services provision contracted under a OJUE/Framework or is the service provided off contract? - Off contract – too infrequent and expenditure too small
c. If contracted what OJUE/Framework contract is the council accessing and when does the contract expire? - N/A
d. Please provide both dates if telephone and face to face interpreting are contracted separately - N/A
4) Who is the senior responsible officer for interpreting services at the council? - Services are requested on an 'as and when' basis – there is no one person responsible as the demand is so small.

Date responded: 27 March 2019

Tree Preservation Officer

Date submitted: 21 March 2019

Summary of request

1. Please provide the e -mail and telephone number of the Tree Preservation Officer
2. Please provide details of the council website which shows Tree Preservation Order details

Summary of response

We do not have a specific Tree Preservation Officer, any one of the team can make TPO’s. From the aspect of a single point of contact regarding the tree Service then please contact David Colman DColman@eastdevon.gov.uk

The details of any TPO or Conservation Area designation affecting any particular property can be found through the following links;

https://eastdevon.gov.uk/trees/tree-preservation-orders-and-trees-protected-in-conservation-areas/does-the-tree-have-a-tree-preservation-order/

https://eastdevon.gov.uk/planning/is-my-property-in-a-conservation-area-or-an-area-of-outstanding-natural-beauty/

Date responded: 25 March 2019

Homeless individuals housed at Prattshayes Farm and Campsite

Date submitted: 21 March 2019

Summary of request

Can you advise how many homeless individuals you have housed at Prattshayes Farm and Campsite, Maer Lane, Exmouth EX8 5DB in the past 12 months along with the average length of stay?

Summary of response

In the last 12 months - from April 2018 to March 2019 = total 7 households
Average length of stay = 69 days

Date responded: 16 April 2019

Wheelie bin fines issued

Date submitted: 20 March 2019

Summary of request

Please could you provide me with the total number of fixed penalty wheelie bin fines issued for all residential property types in 2018, as per your local authority.

If possible could you please break down the number of fines per the reasons as cited on the Gov.uk website:
• causes an obstruction to neighbours, such as forcing people using wheelchairs or buggies to walk on the road
• restricts access to the pavement or street, for example leaving waste receptacles (bins or bags) out for several days
• is likely to attract vermin like foxes and rats, such as leaving bags or open receptacles out days before a waste collection
• is unsightly (torn bags or overturned receptacles are left out)

Summary of response

Please could you provide me with the total number of fixed penalty wheelie bin fines issued for all residential property types in 2018, as per your local authority - No fines have been issued for the following you have listed:

If possible could you please break down the number of fines per the reasons as cited on the Gov.uk website:
• causes an obstruction to neighbours, such as forcing people using wheelchairs or buggies to walk on the road
• restricts access to the pavement or street, for example leaving waste receptacles (bins or bags) out for several days
• is likely to attract vermin like foxes and rats, such as leaving bags or open receptacles out days before a waste collection
• is unsightly (torn bags or overturned receptacles are left out)

Date responded: 28 March 2019

Value of Knowle goods sold at public auction

Date submitted: 18 March 2019

Summary of request

The value of goods sold at public auction?
The value raised at the “private” bidding process for elected members and why this method was chosen. Also I require the list of items sold , Who to and at what price.
How many new desks you have bought or ordered for Honiton?
How many new swivel chairs you have bought or ordered for Honiton?
How many new storage pedestals you have bought or ordered for Honiton?
How many new office shelves/bookcases you have bought or ordered for Honiton?
How many new filing cabinets you have bought or ordered for Honiton?
How many new meeting room chairs you have bought or ordered for Honiton?
How many new meeting tables you have bought or ordered for Honiton?
How many new kick stools you have bought or ordered for Honiton?
How many new blue or other colour recycling bins you have bought or ordered for Honiton?
How many new lever arch files you have bought or ordered for Honiton?

Summary of response

The value of goods sold at public auction? - £1,411.60 via Whittons of Honiton
The value raised at the "private" bidding process for elected members and why this method was chosen. Also I require the list of items sold , Who to and at what price – The value of bids from elected members was £390, as per the following list;

Cllr 1 Side tables x 2 £20.00
Cllr 1 Office desk £40.00
Cllr 1 Office chair £10.00
Cllr 1 Small meeting table and 12 chairs £160.00
Cllr 1 Coat rails x 2 £20.00
Cllr 1 Meeting chairs x 15 £75.00
Cllr 2 Table and 5 chairs £50.00
Cllr 3 Swivel chair £5.00
Cllr 4 Office shelving £10.00

How many new desks you have bought or ordered for Honiton? – The layout and working style of the new office does use traditional desks. We have installed new office equipment at Blackdown House that provides a total of 225 workstations, split across a variety of different modular formats.
How many new swivel chairs you have bought or ordered for Honiton? – 215
How many new storage pedestals you have bought or ordered for Honiton? – Zero
How many new office shelves/bookcases you have bought or ordered for Honiton? – Zero
How many new filing cabinets you have bought or ordered for Honiton? – The council's relocation preparation has involved extensive paper document scanning and/or disposal. Traditional drawer filing cabinets are not workable in a space efficient modern office design. We have purchased 66 tambour door storage cupboards for document filing
How many new meeting room chairs you have bought or ordered for Honiton? – 349 (211 meeting chairs, 69 Chamber staff/elected member chairs, and 69 Chamber public seating chairs)
How many new meeting tables you have bought or ordered for Honiton? – 76 folding table units that combine to create a variety of different meeting table sizes for the larger meeting rooms and Chamber and 14 single smaller meeting space tables
How many new kick stools you have bought or ordered for Honiton? – Zero
How many new blue or other colour recycling bins you have bought or ordered for Honiton? – Zero blue bins of same type as Knowle have been bought for Blackdown House. We have bought 8 new for confidential waste, and 16 new for general waste and recycling
How many new lever arch files you have bought or ordered for Honiton? – Zero

Date responded: 15 April 2019

Universal Credit claimants

Date submitted: 15 March 2019

Summary of request

a) Any estimate of the total monetary cost to your authority of the introduction of Universal Credit since its inception in 2013 (ideally broken down by municipal year and including 2018/19 to date);

b) The total monetary value of any crisis loans funded by yourselves and given to Universal Credit claimants since January 1 2013;

c) The total funding given by yourselves to third-sector organisations for the purpose of supporting Universal Credit claimants since January 1 2013;

d) The cost to yourselves of offering support or advice to Universal Credit claimants who are in financial difficulty or struggling with the process of claiming Universal Credit since January 1 2013;

Summary of response

a) Any estimate of the total monetary cost to your authority of the introduction of Universal Credit since its inception in 2013 (ideally broken down by municipal year and including 2018/19 to date) – The requested information is not held
b) The total monetary value of any crisis loans funded by yourselves and given to Universal Credit claimants since January 1 2013 – The requested information is not held
c) The total funding given by yourselves to third-sector organisations for the purpose of supporting Universal Credit claimants since January 1 2013 – The requested information is not held
d) The cost to yourselves of offering support or advice to Universal Credit claimants who are in financial difficulty or struggling with the process of claiming Universal Credit since January 1 2013 – The requested information is not held

Date responded: 19 March 2019

Unpaid council tax

Date submitted: 15 March 2019

Summary of request

1a) In £, the total amount of Council Tax which was unpaid, by municipal year from 2012/13 and including any arrears in 2018/19 to date);

1b) The total amount of Council Tax, in £, which was owed but never paid by Universal Credit claimants since 2012/13 (broken down by municipal year and including any arrears in 2018/19 to date);

1c) The number of households in receipt of Universal Credit which are currently in arrears on their Council Tax;

2) Since the national introduction of Universal Credit from 2013 onwards, has your authority had to reduce the number of housing officers dealing with benefits queries because of a reduction in government funding? If so, please provide figures for government funding (in £) and staffing numbers (in Full Time Equivalents) before and after these reductions.

Summary of response

1a) In £, the total amount of Council Tax which was unpaid, by municipal year from 2012/13 and including any arrears in 2018/19 to date); We are not clear what the question is here, are you asking us to confirm that as of the 01/04/2014 there was so much still outstanding for the financial year 2012/13 and so on, or are you asking us at this current point in time what is outstanding on previous years from 2012/13 up until now? Also we need to know exactly what you are referring to as 'arrears'? Are you considering anything due on the 1st April not paid by the following 31st March as arrears? We will need you to clarify exactly what you are asking in this question. 1b) The total amount of Council Tax, in £, which was owed but never paid by Universal Credit claimants since 2012/13 (broken down by municipal year and including any arrears in 2018/19 to date); This information is not held on our system – Universal credit details are not recorded 1c) The number of households in receipt of Universal Credit which are currently in arrears on their Council Tax; This information is not held on our system – Universal credit details are not recorded 2) Since the national introduction of Universal Credit from 2013 onwards, has your authority had to reduce the number of housing officers dealing with benefits queries because of a reduction in government funding? If so, please provide figures for government funding (in £) and staffing numbers (in Full Time Equivalents) before and after these reductions - Housing Officers at EDDC don’t deal with benefits, so the changes with UC haven’t affected us with housing staff and we haven’t had to reduce the number of housing staff.

Date responded: 28 March 2019

Use of Drones

Date submitted: 14 March 2019

Summary of request

1. Any byelaws, regulations, proposed or made by your authority or any predecessor authority with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft.
2. Any committee reports, recommendations, advices or policies proposed or adopted with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft.
3. Any instructions to investigate, report or prosecute and the outcome thereof for any unlawful use of either unmanned aerial vehicles otherwise known as drones, or model aircraft for breach of any byelaw or regulation.

Summary of response

1. Any byelaws, regulations, proposed or made by your authority or any predecessor authority with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft - No
2. Any committee reports, recommendations, advices or policies proposed or adopted with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft – A Policy is being prepared for adoption in Summer 2019 in respect of the use of drones on EDDC owned land
3. Any instructions to investigate, report or prosecute and the outcome thereof for any unlawful use of either unmanned aerial vehicles otherwise known as drones, or model aircraft for breach of any byelaw or regulation - No

Date responded: 3 April 2019

Microchipping of dogs

Date submitted: 14 March 2019

Summary of request

Under the Microchipping of Dogs (England) Regulations 2015
1. How many microchip enforcement notices did you issue in 2018?
2. How many of those notices resulted in full compliance by the keeper?
3. How many of those notices resulted in a prosecution?
4. How many of those prosecutions resulted in a conviction?
5. For those convictions, what penalties were imposed by the court?

Summary of response

1. How many microchip enforcement notices did you issue in 2018?
Answer: None
2. How many of those notices resulted in full compliance by the keeper?
N/A
3. How many of those notices resulted in a prosecution?
N/A
4. How many of those prosecutions resulted in a conviction?
N/A
5. For those convictions, what penalties were imposed by the court?
N/A

Date responded: 27 March 2019

Football pitches

Date submitted: 14 March 2019

Summary of request

How many council owned, public football pitches do you currently operate (latest figures available)

How many council owned, public football pitches did you operate in the financial year 2009/2010

How many council owned, public football pitches were sold, or closed, from the financial year 2009/2010 to the present date?

Summary of response

How many council owned, public football pitches do you currently operate (latest figures available) - Six
How many council owned, public football pitches did you operate in the financial year 2009/2010 - Eight
How many council owned, public football pitches were sold, or closed, from the financial year 2009/2010 to the present date? - Zero

Date responded: 15 March 2019

Genealogist, probate researcher or tracing agent used to locate the next of kin of a deceased person

Date submitted: 14 March 2019

Summary of request

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person?

2. Please indicate the last date on which a researcher was used.

3. If a researcher has been used in the past year, on how many occasions has this occurred?

4. Which company was last used and by which local authority department?

5. Confirm whether the council currently uses or intends to use a researcher in respect of any of the following:
a) Public health funeral work
b) Empty homes work
c) Deputyship or appointeeship work

6. Which researcher(s) are used?

7. Does the local authority have any contract with any researcher? If so, please provide the contract document, redacted as required.

8. In the circumstances where the local authority was aware of the existence of relatives of a deceased person but lacked the resources or expertise to locate them, would the council use a genealogical researcher on an exclusive basis again?

9. Are there plans for the council to undergo a tendering process for a researcher?

10. If the council previously used heir hunters or other tracing services but no longer does so, what are the reasons behind the change in policy?

11. What is the council’s policy and process for making a referral to a genealogical researcher?

12. Please identify the measures in the existing policies and procedures for making referrals to a genealogical researcher which:
a) protect next of kin from overcharging through a market exposure and
b) ensure all entitled relatives are found?

13. Does the local authority publish an online list of public health funerals where there is an intestacy?

14. If the local authority does publish such a list AND also uses a researcher, when is information added to the list? Is information only added to the list AFTER the researcher has exhausted their investigations or is it added at the same time that a referral is made to the researcher?

15. Does the list include names of deceased individuals where a researcher has been used and family have been located who have taken over responsibility for the funeral (bearing in mind that the estate funds the funeral in any event)?

16. Bearing in mind the benefits to the next of kin of maintaining competition, if the local authority is not already doing so does it intend to begin using or tender for a panel of three researchers to whom each case will be referred concurrently?

17. If the local authority is still engaging in exclusive relationships with heir hunters rather than making referrals to the Bona Vacantia Division or to a panel of three and/or maintaining a regularly updated online list, what is the justification for this? Please refer to any relevant policies and legislation.

18. Please provide any records of internal decision making or external consultation from the past year which have resulted in the local authority’s current stance on the use of genealogical researchers

19. Would the local authority welcome some formal guidance or regulation from the government or another independent body in order to provide clarity on the appropriate course of action for using private sector services which are free to the local authority but which may result in a third party being charged or prejudiced in some way?

20. Would the local authority welcome some formal guidance from the government or another independent body to provide clarity on the appropriate course of action for when a person dies intestate in their area and there is evidence that there are next of kin but the local authority do not have the resources or skills to locate the relatives themselves?

Summary of response

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person?
No – we have not needed to because we have very few and have always been able to trace through personal information found at the property of the deceased.

2. Please indicate the last date on which a researcher was used.
N/A

3. If a researcher has been used in the past year, on how many occasions has this occurred?
N/A

4. Which company was last used and by which local authority department?
N/A – the Environmental Health team deal with these types of service requests.

5. Confirm whether the council currently uses or intends to use a researcher in respect of any of the following:
a) Public health funeral work
b) Empty homes work
c) Deputyship or appointeeship work

We have no current intentions.

5. Which researcher(s) are used?
N/A

6. Does the local authority have any contract with any researcher? If so, please provide the contract document, redacted as required.
None.

7. In the circumstances where the local authority was aware of the existence of relatives of a deceased person but lacked the resources or expertise to locate them, would the council use a genealogical researcher on an exclusive basis again?
No we have no need to – the number of cases we deal with which require a National Assistance Act funeral in the end is very low.

8. Are there plans for the council to undergo a tendering process for a researcher?
No.

9. If the council previously used heir hunters or other tracing services but no longer does so, what are the reasons behind the change in policy?
N/A

10. What is the council's policy and process for making a referral to a genealogical researcher?
N/A

12. Please identify the measures in the existing policies and procedures for making referrals to a genealogical researcher which:
a) protect next of kin from overcharging through a market exposure and
b) ensure all entitled relatives are found?
N/A

13. Does the local authority publish an online list of public health funerals where there is an intestacy?
No – we have not had a need to.

14. If the local authority does publish such a list AND also uses a researcher, when is information added to the list? Is information only added to the list AFTER the researcher has exhausted their investigations or is it added at the same time that a referral is made to the researcher?
N/A

15. Does the list include names of deceased individuals where a researcher has been used and family have been located who have taken over responsibility for the funeral (bearing in mind that the estate funds the funeral in any event)?
N/A

16. Bearing in mind the benefits to the next of kin of maintaining competition, if the local authority is not already doing so does it intend to begin using or tender for a panel of three researchers to whom each case will be referred concurrently?
N/A

17. If the local authority is still engaging in exclusive relationships with heir hunters rather than making referrals to the Bona Vacantia Division or to a panel of three and/or maintaining a regularly updated online list, what is the justification for this? Please refer to any relevant policies and legislation.
N/A

18. Please provide any records of internal decision making or external consultation from the past year which have resulted in the local authority's current stance on the use of genealogical researchers
N/A

19. Would the local authority welcome some formal guidance or regulation from the government or another independent body in order to provide clarity on the appropriate course of action for using private sector services which are free to the local authority but which may result in a third party being charged or prejudiced in some way?

We have no view either way on this question.

20. Would the local authority welcome some formal guidance from the government or another independent body to provide clarity on the appropriate course of action for when a person dies intestate in their area and there is evidence that there are next of kin but the local authority do not have the resources or skills to locate the relatives themselves?

No, we have been able to resolve all cases by our own in-house officers.

Date responded: 27 March 2019

Play grounds with disabled access

Date submitted: 13 March 2019

Summary of request

Questionnaire Regarding Wheelchair Friendly Play Park equipment
1. Do any of the public play parks located within your geographical area incorporate equipment which can be utilised by persons who are wheelchair bound? Yes/ No

2. If Q1 = Yes please list equipment

3. Do any of the public play parks located within your geographical area incorporate an ability swing specifically designed for wheelchair users? Yes/No

If Q3 = Y please answer the following questions

4. Please detail supplier(s) of equipment and if known equipment item no and/or model number.

5. Does the ability swing(s) require the use of removable items e.g. straps for securing the wheelchair in place? Yes/No

If Yes please provide further information:

6. If Q5 = “Y” Have any of the removable items been the subject of loss/theft Yes/No

If Yes please provide further information

7. In your opinion, have you found the ability swings to be robust and fit for purpose? Yes / No

If No please details of issues/concerns:

8. Has the ability swing(s) been the subject of vandalism or misuse? Yes/No

9. What safety precautions have been adopted to ensure the safety of other park users and mitigate misuse. E.g. enclosure, radar key to gain access

Summary of response

1. Do any of the public play parks located within your geographical area incorporate equipment which can be utilised by persons who are wheelchair bound? - Yes
2. If Q1 = Yes please list equipment - Inclusive roundabout
3. Do any of the public play parks located within your geographical area incorporate an ability swing specifically designed for wheelchair users? - No

If Q3 = Y please answer the following questions

4. Please detail supplier(s) of equipment and if known equipment item no and/or model number.
5. Does the ability swing(s) require the use of removable items e.g. straps for securing the wheelchair in place? Yes/No

If Yes please provide further information:

6. If Q5 = "Y" Have any of the removable items been the subject of loss/theft Yes/No

If Yes please provide further information:

7. In your opinion, have you found the ability swings to be robust and fit for purpose? Yes / No

If No please details of issues/concerns:

8. Has the ability swing(s) been the subject of vandalism or misuse? Yes/No
9. What safety precautions have been adopted to ensure the safety of other park users and mitigate misuse? E.g. enclosure, radar key to gain access

Date responded: 15 March 2019

Animal boarding services

Date submitted: 11 March 2019

Summary of request

Would it be possible for you to send me a list of the animal boarding services (kennels/catteries/homeboarders) that have a boarding licence?
Ideally including the licence expiry date if that's not too much additional work.

Summary of response

The requested information can be found on our website at https://eastdevon.gov.uk/environment/animal-licensing/animal-boarding/choosing-and-using-a-dog-or-cat-boarding-establishment/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 20 March 2019

PCNs issued

Date submitted: 11 March 2019

Summary of request

1) For the years 2016, 2017 and 2018, please may I have both:
a) The number of Community Protection Notices (CPNs) issued,
b) And the number of CPN warnings issued.
2) Additionally for the years 2016, 2017 and 2018, please may I have either:
a) The full text of every CPN issued (along with the date) with any personal info redacted,
b) Or a general description of the subject matter and cited justification for the CPN if 2a) is not possible.

Summary of response

1) For the years 2016, 2017 and 2018, please may I have both:
a) The number of Community Protection Notices (CPNs) issued,

2016 – 1 CPN
2017 – 2 CPNs
2018 – 1 CPN issued

2017 – 1 FPN issued for breach of a CPN
2018 – 3 FPNs issued for breach of a CPN

b) And the number of CPN warnings issued

2016 – 7
2017 – 9
2018 – 7


2) Additionally for the years 2016, 2017 and 2018, please may I have either:
a) The full text of every CPN issued (along with the date) with any personal info redacted,
b) Or a general description of the subject matter and cited justification for the CPN if 2a) is not possible

2016 –
1 CPN issued for feeding birds to such as extent that the high number of large birds are affecting the homes and wellbeing of residents

2017 –
1 CPN for continuing to feed seagulls with various types of food, thereby encouraging them into the area to nest and feed
1 CPN for failing to keep dogs on short leads when in a public place, and to provide dogs with muzzles so they are unable to nip or bite

2018 –
1 CPN issued for failure to prevent dogs from attacking and biting other people's dogs on more than one occasion.

Date responded: 28 March 2019

PCN's challenged

Date submitted: 11 March 2019

Summary of request

I'm interested to see if challenges are resolved differently when challengers are in contact via post, or when challengers are in contact online and request to receive further information via post.

The fields that I am looking for are:
• Number of PCNs issued by your council in 2018 (or in the last twelve-month period for which data exists, since 2015)
• Number of PCNs from the above category which were challenged
• Number of the above challenges which were made online, by post, or by other means (itemised)
• Number of the above challenged PCNs in each category which were upheld by the Council, and the number of the above challenged PCNs in which category which were not upheld/cancelled by the Council

Summary of response

• Number of PCNs issued by your council in 2018 (or in the last twelve-month period for which data exists, since 2015) - In calendar year served 2,522 PCN's
• Number of PCNs from the above category which were challenged - The system will not report which PCN's have been challenged but we received 746 challenges / appeals. Please note that some customers may send in more than one challenge / appeal if not satisfied with a rejection letter.
• Number of the above challenges which were made online, by post, or by other means (itemised) - 105 postal letters, 28 completed web forms on EDDC website, 539 emails to parkingappeals@eastdevon.gov.uk, 74 responses to Notice to Owners (either by post or email but the system doesn't report which contact medium so can't give you a breakdown of this figure.)
• Number of the above challenged PCNs in each category which were upheld by the Council, and the number of the above challenged PCNs in which category which were not upheld/cancelled by the Council - The system does not report the number of PCN's cancelled / not upheld or upheld by the different contact mediums.

Date responded: 14 March 2019

EDDC agreement with Grenadier in regard to the Queen’s Drive development

Date submitted: 10 March 2019

Summary of request

The agreement appears to have been the subject of negotiation, I would wish to see a copy of the original initial proposed agreement as well as a copy of any final signed agreement.

Summary of response

A: In relation to a copy of the ‘signed agreement’ there is no information held. In relation to the request for a ‘copy of the original initial proposed agreement', these are considered to be unfinished / draft documents and are therefore exempt from publication under EIR regulation 12(4)(d).

Date responded: 15 March 2019

Telecare/assistive technology

Date submitted: 7 March 2019

Summary of request

Please could you provide us with the following information:

1. Do residents fund their own telecare/assistive technology or is this funded by the Local Authority? If it is funded by the Local Authority, is it available to all residents or is needs assessed?
2. What percentage of your residents using Telecare/assistive technology are private pay, compared to the percentage that are funded by the Local Authority?
3. How many residents do you currently have using your Telecare offer?
4. How many of these connections are hard wired (scheme) and how many are dispersed?
5. How many staff do you have employed in connection with your Telecare provision?
6. What platform is your Alarm Receiving Call Centre operating on? Is it PNC (which version), UMO, Jontek or Verklizan?
7. Do you have a Digital Switchover Plan for your Telecare offer in place?

Summary of response

1. Do residents fund their own telecare/assistive technology or is this funded by the Local Authority? If it is funded by the Local Authority, is it available to all residents or is needs assessed? - We have self-funders and also if they live in East Devon Sheltered Housing they pay towards the alarm service
2. What percentage of your residents using Telecare/assistive technology are private pay, compared to the percentage that are funded by the Local Authority? - 100% of users pay for the service
3. How many residents do you currently have using your Telecare offer? - 4,000 approximately
4. How many of these connections are hard wired (scheme) and how many are dispersed? - 1,315 Hardwired and 2,589 Dispersed. We also have a number of corporate accounts with a mixture of hardwired and dispersed
5. How many staff do you have employed in connection with your Telecare provision? - 1 Manager; 1 Administration Officer; 9 call handlers; 2.5 Telecare Officers (installers)
6. What platform is your Alarm Receiving Call Centre operating on? Is it PNC (which version), UMO, Jontek or Verklizan? - PNC 6. Version 2.10
7. Do you have a Digital Switchover Plan for your Telecare offer in place? - No

Date responded: 2 April 2019

Homeless applications referred to Now Medical Ltd

Date submitted: 6 March 2019

Summary of request

Could you please send me:
1. How many homeless applications were referred to Now Medical Ltd
2. How many homeless applications were not found to be in priority need after they were referred to Now Medical Ltd

Summary of response

Could you please send me:
1. How many homeless applications were referred to Now Medical Ltd - The requested information is not held by the District Council
2. How many homeless applications were not found to be in priority need after they were referred to Now Medical Ltd - The requested information is not held by the District Council

Date responded: 7 March 2019

Recycling figures

Date submitted: 5 March 2019

Summary of request

• How much money the council has spent on recycling in each year since 2009-10.
• The number of recycling points in the area covered by the council each year since 2009-10.
• The number of household waste recycling centres in each year since 2009-10.
• The number of hours household waste recycling centres have been open each week in each year since 2009-10.
• The percentage of household waste recycled in the area covered by the council in each year since 2009-10.
• The percentage of waste from council buildings recycled in each year since 2009-10.

Summary of response

• How much money the council has spent on recycling in each year since 2009-10 –
Total spend by year on our waste and recycling services. (We do not break it down in our accounts to refuse/recycling so a total number for all services is all we can provide). 2018 figures are not yet complete.

2009 – £4,900,397.50
2010 – £5,858,358.86
2011 – £5,737,593.75
2012 – £5,169,315.91
2013 – £5,156,331.91
2014 – £5,454,129.92
2015 – £5,332,364.30
2016 – £5,260,132.48
2017 – £5,850,769.69

• The number of recycling points in the area covered by the council each year since 2009-10 – Please can you clarify what is meant by a 'recycling point' ?
• The number of household waste recycling centres in each year since 2009-10 – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.
• The number of hours household waste recycling centres have been open each week in each year since 2009-10 – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.
• The percentage of household waste recycled in the area covered by the council in each year since 2009-10 –

2009/10 – 11842 tonnes. We do not have the residual figures so we are unable to provide the %
2010/11 – 15013 tonnes. We do not have the residual figures so we are unable to provide the %
2011/12 – 19733 tonnes. We do not have the residual figures so we are unable to provide the %
2012/13 – 17054 tonnes. We do not have the residual figures so we are unable to provide the %
2013/14 – 16499 tonnes. We do not have the residual figures so we are unable to provide the %
2014/15 – 42%
2015/16 – 43%
2016/17 – 46.1%
2017/18 – 54.2%

• The percentage of waste from council buildings recycled in each year since 2009-10 – Collections from council buildings are commercial collections and we do not hold this information.

Date responded: 13 March 2019

Groundskeepers

Date submitted: 5 March 2019

Summary of request

I would like to know how many Groundskeepers the council currently directly employs to maintain sports pitches in its area?

If you do not directly employ any groundskeepers, could you provide some information about how this service is provided (presumably via outsourced contractor) and if possible what the cost of the contract to provide this service is annually?

Summary of response

I would like to know how many Groundskeepers the council currently directly employs to maintain sports pitches in its area? - 1 x Groundsman at grade 4

If you do not directly employ any groundskeepers, could you provide some information about how this service is provided (presumably via outsourced contractor) and if possible what the cost of the contract to provide this service is annually? - EDDC's sports pitch sites along with bowling greens and other open playing areas are generally maintained by a team of mobile operatives who work across a range of sites and carry out other duties as well as sports pitch maintenance.

Date responded: 7 March 2019

IT Structures and systems

Date submitted: 1 March 2019

Summary of request

Please can you provide the staffing structure including names and full job titles of the following departments:
• IT services department – This can be provided
• Project/Programme Office – No such service/department within the council
• Business Change – No such service/department within the council
• Business Intelligence – No such service/department within the council
• Management Information Systems/Services – No such service/department within the council

Please can you also advise:
• What the total agency usage and spend for Temporary/Interim, Permanent and Fixed Term Contract staff has been in these departments listed above, over the last 12 months? – Information can be provided in relation to IT services department only.
• Which/if any agencies have been used to provide these staff? – Information can be provided in relation to IT services department only.

Also can you please provide information on the systems used by the IT services at the College – The requested information is not held by the District Council
• Housing Management System (including version number)
• Repairs System (including version number)
• Asset Management System (including version number)
• Business Intelligence reporting packages/systems/programs
• Database vendors/systems/programs
• Network vendors/technologies/systems
• Server vendors/technologies/systems
• Storage vendors/technologies/systems
• Virtualisation vendors/technologies/systems

Summary of response

Please can you provide the staffing structure including names and full job titles of the following departments:

• IT services department – STRATA Service Solutions is a limited company established by East Devon District, Exeter City and Teignbridge District Council and is equally owned by the three councils to provide and manage IT systems and support. http://strata.solutions/
• Project/Programme Office – Information not held. Please go to our website for staffing structures for the services we deliver at https://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/
• Business Change – Information not held
• Business Intelligence – Information not held
• Management Information Systems/Services – Information not held

Please can you also advise:
• What the total agency usage and spend for Temporary/Interim, Permanent and Fixed Term Contract staff has been in these departments listed above, over the last 12 months?

Information provided by STRATA – Reed - £12,500 2 staff; HROne Temp Solutions - £29,579 for 3 staff

• Which/if any agencies have been used to provide these staff? – Information provided by STRATA - Reed, HROne Temp Solutions,

Also can you please provide information on the systems used by the IT services at the council – Information provided by STRATA
• Housing Management System (including version number) – OpenHousing v16
• Repairs System (including version number) – OpenHousing v16
• Asset Management System (including version number) – Various Systems: inc. Capita OpenHousing, MCPC, Idox Uniform, KEL
• Business Intelligence reporting packages/systems/programs – PowerBI (jan '19) , SSRS, Business Objects
• Database vendors/systems/programs – SQL Server, Oracle, Postgres
• Network vendors/technologies/systems – Nortel\Avaya\Draytek\Dell
• Server vendors/technologies/systems – Dell
• Storage vendors/technologies/systems – Dell
• Virtualisation vendors/technologies/systems – VMware

Date responded: 12 March 2019

Emergency accommodation

Date submitted: 1 March 2019

Summary of request

• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of households in such accommodation
o the total number of households in such accommodation for more than 6 weeks but less than 13 weeks
o the total number of households in such accommodation for more than 13 weeks but less than 26 weeks
o the total number of households in such accommodation for more than 26 weeks but less than 52 weeks
o the total number in such accommodation for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation
o the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of children in such accommodation
o the total number of children in such accommodation for more than 6 weeks but less than 13 weeks
o the total number of children in such accommodation for more than 13 weeks but less than 26 weeks
o the total number of children in such accommodation for more than 26 weeks but less than 52 weeks
o the total number of children in such accommodation for more than 52 weeks

Summary of response

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of households in such accommodation - 13
the total number of households in such accommodation for more than 6 weeks but less than 13 weeks - 12
the total number of households in such accommodation for more than 13 weeks but less than 26 weeks - 1
the total number of households in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation for more than 52 weeks - 0

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation - 0
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks - 0

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of children in such accommodation - 0
the total number of children in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number of children in such accommodation for more than 13 weeks but less than 26 weeks - 0
the total number of children in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number of children in such accommodation for more than 52 weeks - 0

Date responded: 5 March 2019

Telephone equipment

Date submitted: 1 March 2019

Summary of request

1. Please confirm the manufacturer of the telephone equipment installed within the organisation (e.g. Avaya, Cisco, Mitel)
2. When was the telephone equipment installed? (Month, year)
3. When will the equipment reach end of life/end of contract? (Month, year)
4. Given the ISDN switch off in 2025 and the end of associated upgrades/new sales by 2021, when will your current ISDN service be replaced/be out of contract? (Month, year)
5. If you currently have SIP or VOIP contracts in place - when are they up for renewal?
6. What cloud-based office software solutions does your organisation use? (e.g. Microsoft Office 365, G Suite)
7. Who is responsible for telephony projects? (Name, job title)

Summary of response

1. Please confirm the manufacturer of the telephone equipment installed within the organisation (e.g. Avaya, Cisco, Mitel) - Jabra Headsets, Polycom Handsets, Skype For Business, Anywhere 365
2. When was the telephone equipment installed? (Month, year) - Rolling project across 2018
3. When will the equipment reach end of life/end of contract? (Month, year) - Headsets are replaced as and when they break, Skype is a software platform so is subject to usual routine of upgrades and patches associated with any Microsoft software, current version is in support until 10/14/2025
4. Given the ISDN switch off in 2025 and the end of associated upgrades/new sales by 2021, when will your current ISDN service be replaced/be out of contract? (Month, year) - N\A
5. If you currently have SIP or VOIP contracts in place - when are they up for renewal? - Current 3 year contract Due Q2 2020
6. What cloud-based office software solutions does your organisation use? (e.g. Microsoft Office 365, G Suite) - Microsoft 0365, G Suite has been the subject of a very limited trial.
7. Who is responsible for telephony projects? (Name, job title) - Adrian Smith; Head of Infrastructure & Support; Strata, Solutions for government; Tel : 07889 646467; Adrian.Smith@strata.solutions; Strata.solutions

Date responded: 6 March 2019

Housing Benefit for Specified Supported Accommodation 2018/19

Date submitted: 28 February 2019

Summary of request

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit?
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit?
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit?
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit?
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges:
£150.00 per week eligible gross - £250.00 per week eligible gross [ ]
£251.00 per week eligible gross - £300.00 per week eligible gross [ ]
£301.00 per week eligible gross - £400.00 per week eligible gross [ ]
Greater than £400.00 per week eligible gross [ ]
10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)?
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy?
12. How many Supported Accommodation claims have received an ‘unreasonably high’ rent decision?

Summary of response

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit? – None
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit? – None
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
£150.00 per week eligible gross - £250.00 per week eligible gross [ ]
£251.00 per week eligible gross - £300.00 per week eligible gross [ ]
£301.00 per week eligible gross - £400.00 per week eligible gross [ ]
Greater than £400.00 per week eligible gross [ ]
10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
12. How many Supported Accommodation claims have received an 'unreasonably high' rent decision? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.

Date responded: 5 March 2019

ICT contract(s) for Server Hardware Maintenance

Date submitted: 28 February 2019

Summary of request

This is a request for information that relates to the organisation’s contracts around ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support, which may include:
• Server Hardware Maintenance- contracts relating to the support and maintenance of the organisation’s physical servers.
• Virtualisation Maintenance/Support/ Licensing (VMware, Solaris, Unix, Linux, Windows Server)
• Storage Area Network Maintenance/Support (EMC, NetApp etc)
For each of the type of contract described above, please can you provide me with the following data. If there is more than one contract please split the information for each separate supplier this includes annual spend
1. Contract Title: Please provide me with the contract title.
2. Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network)
3. Existing/Current Supplier: Please provide me with the supplier name for each contract.
4. Brand: Please state the brand of hardware or software
5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.
6. Annual Average Spend: Please provide me with the most recent annual spend for this contract?
7. Contract Duration: (Please can you also include notes if the contract includes any contract
Extension periods.)
8. Contract Expiry Date: Please can you provide me with the date of when the contract expires.
9. Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)
10. Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers where purchased.
11. Number of Physical Server: Please can you provide me with the number of physical servers.
12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.
13. Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance I need at least a sentence.
14. Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

If this service is part of a managed contract please can you send me the contract information for this managed service including Hardware Brand, Number of Users, Operating System, and contact details of the internal contact responsible for this contract

Summary of response

1. Contract Title: Server & Storage Hardware & Maintenance
2. Contract Type: Server Hardware Maintenance & Storage Area Network Maintenance/Support (Same Contract)
3. Existing/Current Supplier: Dell
4. Hardware Brand: Dell
5. Operating System / Software (Platform): Windows/VMware/Linux
6. Annual Average Spend: Total contract value purchased up front. £632K
7. Contract Duration: 5 Years
8. Contract Expiry Date: Rolling
9. Contract Review Date: 2019
10. Purchase of Servers: March 2015
11. Number of Physical Server: 32
12. Number of Virtual Servers: 500+ (change in value for this question is due to migration of EDDC and TDC to the infrastructure)
13. Brief Contract Description: Purchase and support of all new Server, Storage, Backup and Network Hardware and support.
14. Internal Contact: Adrian Smith, Support & Infrastructure Manager; Tel: 01392 265354; Email: adrian.smith@strata.solutions

Date responded: 5 March 2019

Children's play areas

Date submitted: 28 February 2019

Summary of request

1. How many children’s playgrounds were managed by the local authority in each year from 2009-10?
2. How many children’s playgrounds (existing or planned) have been closed or cancelled because of cuts to the local authority’s budget in each year since 2009-10?
3. How much local authority money has been spent on children’s playgrounds in each year since 2009-10?
4. How many children’s playgrounds are proposed for closure within the next year?
5. Has the local authority charged for the use of any children’s playgrounds under its control and, if so, when this charge was introduced, how much was this charge introduced and how many children’s play areas the charge has applied to in each year since 2009-10?

Summary of response

1. How many children's playgrounds were managed by the local authority in each year from 2009-10? - 74
2. How many children's playgrounds (existing or planned) have been closed or cancelled because of cuts to the local authority's budget in each year since 2009-10? - None
3. How much local authority money has been spent on children's playgrounds in each year since 2009-10? - Our total revenue budget including labour, material, contractors and excluding depreciation is £185,000, capital budget varies depending on demand with £425,000 spent during the current financial year, and £1,033,000 budgeted for in the 2019/20 financial year
4. How many children's playgrounds are proposed for closure within the next year? - None
5. Has the local authority charged for the use of any children's playgrounds under its control and, if so, when this charge was introduced, how much was this charge introduced and how many children's play areas the charge has applied to in each year since 2009-10? - No

Date responded: 4 March 2019

Romanian citizens registered to vote in East Devon

Date submitted: 23 February 2019

Summary of request

We need to know the number of the Romanian citizens registered to vote in the district of East Devon.

Summary of response

Further to your request under the Freedom of Information Act regarding the number of Romanian Nationals resident in East Devon.

The Registration of Electors is governed by the Representation of the People Act 1983 as amended and the Chief Executive is the appointed officer for the registration area of East Devon. His appointment as Electoral Registration Officer is separate to his appointment as Chief Executive and, although appointed by the council, the Electoral Registration Officer's responsibilities and duties are personal. An example of this is the register of electors and it is deemed to be the property of the Electoral Registration Officer not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in his own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is available in Schedule 1 of the Freedom of Information Act 2000.

The Freedom of Information Act 2000 does not list any person appointed under the Representation of the People Act 1983, thus the Electoral Registration Officer, Returning Officer or any other person appointed under the act are not subject to the provisions of the Freedom of Information Act.

Date responded: 25 February 2019

Refuse collections

Date submitted: 21 February 2019

Summary of request

• How much has the council spent on (a) general waste collection and (b) recycling waste collection in each year since 2009-10?
• Please can you tell me the frequency of (a) general waste collection and (b) recycling waste collection in each year since 2009-10?
• How many complaints did the council receive in relation to refuse collection in each year since 2009-10?

Summary of response

• How much has the council spent on (a) general waste collection and (b) recycling waste collection in each year since 2009-10? - Please refer to the attached spreadsheet. Total spend by year on our waste and recycling services. (We do not break it down in our accounts to refuse/recycling so a total number for all services is all we can provide). 2018 figures are not yet complete.

2009 – £4,900,397.50
2010 – £5,858,358.86
2011 – £5,737,593.75
2012 – £5,169,315.91
2013 – £5,156,331.91
2014 – £5,454,129.92
2015 – £5,332,364.30
2016 – £5,260,132.48
2017 – £5,850,769.69

• Please can you tell me the frequency of (a) general waste collection and (b) recycling waste collection in each year since 2009-10? - For years 2009 through to June 2017 refuse had a fortnightly collection and recycling a weekly collection. From June 2017 to the present day refuse is on a three weekly collection and recycling is on a weekly collection.

• How many complaints did the council receive in relation to refuse collection in each year since 2009-10?

2009/10 – no data
2010/11 – no data
2011/12 – 182
2012/13 – 88
2013/14 – 162
2014/15 – 137
2015/16 – 133
2016/17 – 183
2017/18 – 217

Date responded: 25 February 2019

Procurement of Telecoms and IT Hardware and Services for your organisation

Date submitted: 19 February 2019

Summary of request

Accordingly, please could you send me, the names and contact details, including email address of any/all person(s) who are involved in the decision making-process for the Procurement of Telecoms and IT Hardware and Services for your organisation. (Eg Procurement, IT, Sustainability roles)

Summary of response

Adrian Smith, Support & Infrastructure Manager, Strata Service Solutions Ltd. Adrian.smith@strata.solutions

Date responded: 4 March 2019

Revenue from over charging ticket machines

Date submitted: 15 February 2019

Summary of request

1. Is your organisation responsible for collecting car parking charges (whether directly or through a contracted service)?

If the answer to question 1 is ‘No’ there is no further requirement to complete the questions.
2. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2015-2016?
3. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2016-2017?
4. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2017-2018?

Summary of response

1. Is your organisation responsible for collecting car parking charges (whether directly or through a contracted service)? - Yes

If the answer to question 1 is ‘No’ there is no further requirement to complete the questions.
2. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2015-2016? - £21,733
3. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2016-2017? - £16,823
4. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2017-2018? - £15,286



Date responded: 4 March 2019

Number of approaches for homelessness

Date submitted: 15 February 2019

Summary of request

I am hoping to find out:
1. How many people have approached the local authority stating that they are threatened with homelessness since 1 April 2018?
2. How many people have been owed the prevention duty since 1 April 2018?
3. How many people have the local authority prevented the person being homeless?
4. How many people have approached the local authority stating that they are homeless since 1 April 2018?
5. How many people have been owed the relief duty since 1 April 2018?
6. How many people have the local authority relieved of being homeless?
7. How much money has been allocated to the local authority for financial year 2018/19 to enable the local authority to comply with their new homeless reduction act duties?
This request should cover data from April 1 2018 to February 15 2019 and broken down to monthly figures if possible.

Summary of response

1. How many people have approached the local authority stating that they are threatened with homelessness since 1 April 2018? - 547
2. How many people have been owed the prevention duty since 1 April 2018? - 144
3. How many people have the local authority prevented the person being homeless? - 122
4. How many people have approached the local authority stating that they are homeless since 1 April 2018? - See total 547 above of no of approach
5. How many people have been owed the relief duty since 1 April 2018? - 85
6. How many people have the local authority relieved of being homeless? - 41
7. How much money has been allocated to the local authority for financial year 2018/19 to enable the local authority to comply with their new homeless reduction act duties? - £32k new burdens funding from central government

This request should cover data from April 1 2018 to February 15 2019 and broken down to monthly figures if possible - We are not able to breakdown to monthly figures at this time.

Date responded: 21 February 2019

Court summons that have been issued to former students

Date submitted: 14 February 2019

Summary of request

My question is below:

1. How many court summons have been issued to former students (within 3-6 months of changing student status) between January 1st 2018 - January 1st 2019 for refusal of paying council tax. Can this information be provided in a spreadsheet showing the court summons, the outstanding payment, and when it was paid.

Summary of response

Our systems are not set up to record this particular statistic, however we have done a cross reference of accounts that were receiving a full exemption of council tax because they were students and those accounts that have received a summons between 01.01.2018 and 01.01.2019. We only found 1 account where a student exemption ended and a summons was issued within 3 to 6 months. The summons was issued 06.02.2018 for £333 and has subsequently been paid, the last payment received to clear the amount on the notice was received on 28.02.2018

Date responded: 28 February 2019

Mobile homes in breach of planning enforcement notice

Date submitted: 13 February 2019

Summary of request

I should be grateful you would ask your Planning Enforcement Officers to send me a copy of any Planning Enforcement Notice served in respect of park homes or mobile homes installed in breach of planning regulations. I am assisting three local authorities which have served Planning Enforcement Notices with which the park home site owner has not complied and would like to know if your authority is dealing with a similar situation.

Summary of response

The information you have requested is published on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Enforcement
In the 'Description Keyword' tab key in 'mobile home' and click 'search' and it will list all the enforcement notices served in respect of mobile homes. You can further narrow down your search by populating the other fields as required.

Date responded: 13 February 2019

Strike action at the council

Date submitted: 12 February 2019

Summary of request

How many days have your council workers been on strike in the past 12 months?

Summary of response

How many days have your council workers been on strike in the past 12 months? - 0

Date responded: 13 February 2019

Significance of air and noise pollution on the occupiers of new residential properties

Date submitted: 12 February 2019

Summary of request

1. Do you take into account the noise maps published by DEFRA when allocating land in your local plan for residential development (Noise maps developed to meet the requirements of Environmental Noise Directive 2002/49/EC and the Environmental Noise Regulations 2006).?
Yes/No/Don’t Know
2. Do you take into account air quality data published by DEFRA when allocating land in your local plan for residential development.?
Yes/No/Don’t Know
3. Do you have supplementary planning guides for noise, air quality or green space allocation, please state each one.
Yes/No/Don’t Know
If Yes Air Quality: Y/N Noise:Y/N Green Space Y/N
4. In your local plan, what percentage do you set for affordable homes on a development site and when would this quota be used ( eg 35 % of the total homes built to be affordable where the development is greater than 30 homes).
5. Does your local plan give advice or specify where affordable homes should be located on a development site ( eg affordable homes should be distributed throughout the site )? If so, please provide this advice or specification.
Yes/No/Don’t Know
If Yes what is the advice or Specification:
6. Have you refused any residential development on air quality grounds or noise grounds in last 12 months, if so how many on noise, how many for air quality?
Yes/No/Don’t Know
If Yes How Many for Noise: How many for Air Quality:

7. Do you allow the offset of affordable homes from one development site to another development site?
Yes/No/Don’t Know
If Yes How Many have been offset in last 12 months:

8. How do you determine the area allocated to green space on a residential development site.
9 . On planning applications in the last year, If there was a noise source that could affect the amenity of a residential property, did you set noise limits on the façade of the residential development ?
Yes/No/Don’t Know
If yes, has the noise limit been assessed following completion of the residential property to see that the limit has not been breached?
10. On sites that require Radon protection, do you require the developer to provide Radon Monitoring results once homes are built, or do you advise the occupiers to have a test done once they occupy the site?
Yes/No/Don’t Know
11. How many planning applications in the last 12 months have been referred to the valuation office because the developer has specified the site is not viable to build any affordable homes or a reduced number of affordable homes from the quota requested in your local plan.
12. Have you approved a residential development in the last 12 months where some or all of the homes require non openable windows as a means of mitigation because of a nearby noise source.?
Yes/No/Don’t Know
13. Have you adopted or do you have regard to the new WHO Environmental Noise Guidelines for the European Region 2018 when considering the impact of road, railway or aircraft noise on new developments.

14. In the last 12 months, have you had an appeal for refusing residential development on noise or air quality grounds overturned by the secretary of state? If so how many.
Yes/No/Don’t Know.

Summary of response

1. Do you take into account the noise maps published by DEFRA when allocating land in your local plan for residential development (Noise maps developed to meet the requirements of Environmental Noise Directive 2002/49/EC and the Environmental Noise Regulations 2006)?

Answer Yes

2. Do you take into account air quality data published by DEFRA when allocating land in your local plan for residential development?

Answer Yes

3. Do you have supplementary planning guides for noise, air quality or green space allocation, please state each one.

Answer Yes

If Yes Air Quality: Y/N Noise: Y/N

Answer Green Space Yes

4. In your local plan, what percentage do you set for affordable homes on a development site and when would this quota be used (e.g. 35 % of the total homes built to be affordable where the development is greater than 30 homes)

Answer 25% and 50% depending upon location. Threshold in accordance with national guidance in the NPPG.

5. Does your local plan give advice or specify where affordable homes should be located on a development site (e.g. affordable homes should be distributed throughout the site)? If so, please provide this advice or specification

Answer Yes

If Yes what is the advice or Specification: Answer To be dispersed throughout the development

6. Have you refused any residential development on air quality grounds or noise grounds in last 12 months, if so how many on noise, how many for air quality?

Answer No

If Yes How Many for Noise: How many for Air Quality:

7. Do you allow the offset of affordable homes from one development site to another development site?

Answer Yes

If Yes How Many have been offset in last 12 months : Answer 0

8. How do you determine the area allocated to green space on a residential development site

Answer On the basis of guidance in an adopted Open Space Strategy

9. On planning applications in the last year, if there was a noise source that could affect the amenity of a residential property, did you set noise limits on the façade of the residential development?

Answer No - Usually set at the boundary of the nearest noise sensitive property

If yes, has the noise limit been assessed following completion of the residential property to see that the limit has not been breached?

Answer On some

10. On sites that require Radon protection, do you require the developer to provide Radon Monitoring results once homes are built, or do you advise the occupiers to have a test done once they occupy the site?

Answer No

11. How many planning applications in the last 12 months have been referred to the valuation office because the developer has specified the site is not viable to build any affordable homes or a reduced number of affordable homes from the quota requested in your local plan

Answer 1 - But we also assess in-house.

12. Have you approved a residential development in the last 12 months where some or all of the homes require non openable windows as a means of mitigation because of a nearby noise source?

Answer Yes

13. Have you adopted or do you have regard to the new WHO Environmental Noise Guidelines for the European Region 2018 when considering the impact of road, railway or aircraft noise on new developments

Answer Yes - Have regard to

14. In the last 12 months, have you had an appeal for refusing residential development on noise or air quality grounds overturned by the secretary of state? If so how many

Answer No

Date responded: 15 February 2019

Textile recycling collectors

Date submitted: 12 February 2019

Summary of request

1. A list with the names of all the textile recycling collectors that currently operate textile recycling banks in East Devon District Council on council sites and council land.
2. The number of textile recycling banks placed in East Devon District Council which are operated by private companies on council sites and council land.
3. The number of textile recycling banks placed in East Devon District Council which are operated by charities on council sites and council land.

Summary of response

EDDC do not have any bring banks as we removed them in September 2018. We collect textiles at kerb-side as we channel all materials through our kerb-side collection as a key part of our 'utility' model.
The Salvation Army still operate textile banks in East Devon and all of these are on EDDC land e.g. car parks. There are seven Salvation Army banks in total.

1. A list with the names of all the textile recycling collectors that currently operate textile recycling banks in East Devon District Council on council sites and council land - Salvation Army
2. The number of textile recycling banks placed in East Devon District Council which are operated by private companies on council sites and council land - 0
3. The number of textile recycling banks placed in East Devon District Council which are operated by charities on council sites and council land - 7

Date responded: 13 February 2019

Sports facilities

Date submitted: 11 February 2019

Summary of request

Please could you supply me with the following information in relation to any sports facilities with changing rooms which are owned or run by the council? – See below for sports facilities run by LED Leisure Management Ltd on behalf of EDDC
1) Are your changing rooms and shower cubicles single-sex or mixed-sex? - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex for the pool only (plus single sex for the ‘dry’ sports)
1a. Do mixed-sex facilities have floor to ceiling doors and panels? - ?
2) Has a spy camera or similar equipment been found in any of your changing or showering facilities within the last three years?
2a. If so, how many of these incidents have been in the last 12 months?
2b. How many were found in facilities that were designated mixed-sex, male-only or female-only?
3) Have holes been found in the cubicle doors or side panels in any of your changing or showering facilities within the last three years?
3a. If so, how many have been identified in the last 12 months?
3b. How many were found in facilities that were designated mixed-sex, male-only or female-only?
4) How many of these incidents were reported to the police?

Summary of response

Please could you supply me with the following information in relation to any sports facilities with changing rooms which are owned or run by the council? – See below for sports facilities run by LED Leisure Management Ltd on behalf of EDDC

1. Are your changing rooms and shower cubicles single-sex or mixed-sex? - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex (and single sex options) for the pool only (plus single sex for the 'dry' sports)
1a. Do mixed-sex facilities have floor to ceiling doors and panels? - No
2. Has a spy camera or similar equipment been found in any of your changing or showering facilities within the last three years? - No
2a. If so, how many of these incidents have been in the last 12 months? - N/A
2b. How many were found in facilities that were designated mixed-sex, male-only or female-only? - N/A
3. Have holes been found in the cubicle doors or side panels in any of your changing or showering facilities within the last three years? - No
3a. If so, how many have been identified in the last 12 months? - N/A
3b. How many were found in facilities that were designated mixed-sex, male-only or female-only? - N/A
4) How many of these incidents were reported to the police? - N/A

With the exception of Seaton pool which was taken over in 2011, all sites have been under LED management.

1. Axminster Leisure Centre*
2. Broadclyst Leisure Centre*
3. Colyton Leisure Centre*
4. Exmouth Leisure Centre (and Swimming Pool)
5. Exmouth Tennis & Fitness Centre*
6. Honiton Leisure Centre & Outdoor Courts*
7. Honiton Swimming Pool*
8. Ottery St Mary Leisure Centre & All Weather Pitch*
9. Sidmouth Leisure Centre *
10. Sidmouth Swimming Pool
11. Phear Park Tennis & Golf (seasonal)
12. Coburg Gardens Tennis & Golf (seasonal)
13. Seafield Gardens Tennis & Golf (seasonal)
14. Seaton pool (seasonal)*

* Indicates sites shared with schools

Date responded: 28 February 2019

Planning applications for “Build to Rent” properties and schemes

Date submitted: 11 February 2019

Summary of request

I would like to register a Freedom of Information request with the relevant department regarding planning applications for “Build to Rent” properties and schemes.
The request refers to planning applications both “Under Review” and “Approved” where the property is intended to be used as a Build to Rent Development or Complex [1].

[1] Build to Rent: A distinct subset of the Private Rental Sector, by where properties are granted approval under a restrictive covenants permitting their usage solely as a rental property.

If you could provide the below details, within a single clear Excel Spreadsheet I would be grateful.

Full Planning Reference Number
Full Address
Number of Stories
Applicant Name
Proposal Description
Affordable Housing Allocation (Both in percentage of total residential dwellings and quantity of dwellings)
Commercial Land Usage (Total square footage of proposals’ commercial space)

Summary of response

We do not categorise this type of development, however, you could search on our website for 'affordable housing'. You will have to search through the applications, however it will not specifically show if they are affordable or rentable.

https://planning.eastdevon.gov.uk/online-applications/search.do?action=simple&searchType=Application
In the 'search' tab key in 'affordable housing'. In the 'Advanced' search you can be more specific and set date parameters etc.

Date responded: 12 February 2019

Care leavers in receipt of a discretionary reduction in Council Tax

Date submitted: 9 February 2019

Summary of request

Please provide the following information as requested:
• Data Period: January 1st, 2018 and December 31st 2018.
• Data Cohort: Care Leavers (i.e. a person aged between 16 and 25 years having been looked after by a local authority from 16 years old or any subsequent period after this date) in receipt of a discretionary reduction in Council Tax liability issued in accordance with section 13A of the Local Government Finance Act 1992 (or equivalent Council Tax Reduction legislation).
• Date requested:

a)The total number of the cohort in your authority area;
b) The number in receipt of 100% discretionary reduction; and
c) The number in receipt of 50% or less discretionary reduction.



Summary of response

We do not hold any information that will be relevant to the questions below. To date we have not set any Council Tax discounts under section 13A of the Local Government Finance Act 1992 for care leavers nor have we issued any Exceptional Hardship Fund under section 13A for care leavers.

Date responded: 21 February 2019

ICT systems

Date submitted: 8 February 2019

Summary of request

I am currently conducting research for a Masters Degree in Computing, and kindly request you respond to the questions below, under the Freedom of Information Act.
If you cannot provide an answer to one question, please state so and respond to the others.
Q1. What is the full official name of the Authority?
Q2. How large is the Authority in terms of population?
Q3. How large is the Authority in terms of geographical boundaries?
Q4. How many information systems / databases does the Authority use?
Q4a. How many of those are stand-alone (i.e. do not interact with any other information system)?
Q4b. How many of those interact with at least one other system (e.g. using API calls)?
Q5. What services are provided to Residents by the Authority (e.g. Taxi Licensing, Waste, Education, Planning Applications, etc.) Q6a. Does the Authority have an online portal for Residents?
Q7b. What is the uptake by residents as a percentage within the authority?
Q7. What percentage of services in Q4 are accessible to Residents online using Single Sign On (SSO) on the portal?
Q8. What was the Authority’s annual spend for 2017-18?
Q9. What was the Authority’s annual spend for 2017-18 for software licensing?
Q10. What was the Authority’s annual spend for 2017-18 for payroll of employees, agency staff, and contractors?
Q11. Does the Authority use a Customer Relationship Management (CRM) System?
(if Yes answer Q12 ad Q14, if No answer Q13) Q12. If the Authority has a CRM system:
Q12a. When did the CRM system go Live?
Q12b. How long did the implementation take?
Q12c. What were the main obstacles encountered to the implementation? (See "CRM Challenges" below, please state all that apply) Q13. If the Authority does not have a CRM system:
Q13a. Has the implementation of a CRM ever been considered?
Q13b. If Yes to Q13a., what were the reasons for not proceeding? (See "CRM Challenges" below, please state all that apply) Q13c. Has the implementation of a CRM ever been planned or undertaken, but subsequently abandoned?
Q13d. If Yes to Q13c., what were the reasons for the failure of the project? (See "CRM Challenges" below, please state all that apply) Q14. Is the CRM centred around Residents or Properties?
CRM Challenges
Integration of different data sources into a single system Training users to effectively use the solution Participation of different departments within the authority Integration with existing back-office applications Promoting Usage Funding Other (please specify)

Summary of response

Q1. What is the full official name of the Authority? - East Devon District Council
Q2. How large is the Authority in terms of population? - 750,000 people approximately
Q3. How large is the Authority in terms of geographical boundaries? - EDDC district covers approximately 318 square miles

Q4. How many information systems / databases does the Authority use? - We do not have a list of every database in use by systems for the authority, however we have approximately 1000 systems. Some will have multiple databases.
Q4a. How many of those are stand-alone (i.e. do not interact with any other information system)? - Most of the above interact with another system in some way.
Q4b. How many of those interact with at least one other system (e.g. using API calls)? - We do not have specific information but most systems interact in some way with other systems/applications

Q5. What services are provided to Residents by the Authority (e.g. Taxi Licensing, Waste, Education, Planning Applications, etc.) - Licensing, Waste & Recycling, Planning, Development Control, Council tax, Benefits, Housing, Environmental Health, Streetscene, Countryside and Leisure, Car parks, Electoral Services, Democratic Services, Policy, Street Naming & Numbering, Complaints and Freedom of Information, Community Engagement, Customer Services, Grants and Funding, Business and Investment, Environment. Further information on what services we provide can be found on our website at https://eastdevon.gov.uk/

Q6a. Does the Authority have an online portal for Residents? - We are about to commence a project to deliver a digital platform called Firmstep which will enable an SSO portal for residents.

Q7b. What is the uptake by residents as a percentage within the authority? - N/A
Q7. What percentage of services in Q5 are accessible to Residents online using Single Sign On (SSO) on the portal? - N/A

Q8. What was the Authority's annual spend for 2017-18? - We are not sure what is meant by annual spend – do you require net expenditure or gross expenditure? All info is available in the statement of accounts available on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201718/
Q9. What was the Authority's annual spend for 2017-18 for software licensing? - We have a contract for which we pay a quarterly fee with a limited company called Strata, which provides all hardware, software support and licencing. We are unable to break it down to an annual spend for software licensing.
Q10. What was the Authority's annual spend for 2017-18 for payroll of employees, agency staff, and contractors? - This can be found on our statement of accounts at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201718/

Q11. Does the Authority use a Customer Relationship Management (CRM) System? - Yes but this is being phased out and will become part of the digital platform.
(if Yes answer Q12 ad Q14, if No answer Q13)

Q12. If the Authority has a CRM system:
Q12a. When did the CRM system go Live? - The Lagan system was first implemented in 2005 and has been developed on an ongoing basis ever since in terms of new customer journeys and integration with back office systems.
Q12b. How long did the implementation take? - An ongoing and iterative process.
Q12c. What were the main obstacles encountered to the implementation? (See "CRM Challenges" below, please state all that apply) - Engagement of staff

Q13. If the Authority does not have a CRM system: -
Q13a. Has the implementation of a CRM ever been considered? - N/A
Q13b. If Yes to Q13a., what were the reasons for not proceeding? (See "CRM Challenges" below, please state all that apply) - N/A
Q13c. Has the implementation of a CRM ever been planned or undertaken, but subsequently abandoned? - N/A
Q13d. If Yes to Q13c., what were the reasons for the failure of the project? (See "CRM Challenges" below, please state all that apply) - N/A

Q14. Is the CRM centred around Residents or Properties? - Residents

Date responded: 26 February 2019

Veterans Officer

Date submitted: 7 February 2019

Summary of request

We are Veterans Hearing Support and we assist veterans to access the Royal British Legion’s Veterans Hearing Fund. To date we have helped more than 1,000 ex-servicemen and women gain access to the fund providing these veterans with some of the most advanced hearing aids in the UK. This is life changing to those veterans and we would like to do more.

Can you please forward to me, the name and contact information (email address and phone number) of the Veterans Officer in your council.

Summary of response

EDDC do not have a Veterans Officer

Date responded: 8 February 2019

Council Employees 16 - 18 years and over

Date submitted: 7 February 2019

Summary of request

1). The number of employees of the Councill under 16 years of age.
2). The number of employees of the Council between 16 - 18 years of age.
3). The number of employees of the Council over 18 years of age.

4). The number of volunteers of the Council under 16 years of age.
5). The number of volunteers of the Council between 16 - 18 years of age.
6). The number of volunteers of the Council over 18 years of age.

Summary of response

1). The number of employees of the Council under 16 years of age - 0
2). The number of employees of the Council between 16 - 18 years of age - 0
3). The number of employees of the Council over 18 years of age - 528
4). The number of volunteers of the Council under 16 years of age - 1
5). The number of volunteers of the Council between 16 - 18 years of age - 0
6). The number of volunteers of the Council over 18 years of age - 163

Date responded: 13 February 2019

Noise complaints

Date submitted: 5 February 2019

Summary of request

1) How many complaints did your council receive about noise nuisance in 2018 and 2019 (to date)? (Please provide figures for each separate year)

Summary of response

2018 – 716
2019 – 43 so far

Date responded: 8 February 2019

SWEP provision

Date submitted: 4 February 2019

Summary of request

Please confirm how many homeless people on average are using your SWEP provision each night so far this winter(2018/19)

Please also provide the same information for the previous two years (winter 2016/17 and winter 2017/18).

Summary of response

Please confirm how many homeless people on average are using your SWEP provision each night so far this winter (2018/19) - 3 people when activated.

Please also provide the same information for the previous two years (winter 2016/17 and winter 2017/18) - 2017/18 – 8; 2016/17 - 4

Date responded: 22 February 2019

Evictions following death of a secure tenant

Date submitted: 31 January 2019

Summary of request

Please could you tell me how many evictions the council made in 2018 which related to Section 160 of the Localism Act 2011?

In other words, how many evictions were made following the death of a secure tenant because there was no right for the other occupant(s) to succeed the tenancy?

Summary of response

Please could you tell me how many evictions the council made in 2018 which related to Section 160 of the Localism Act 2011? - None
In other words, how many evictions were made following the death of a secure tenant because there was no right for the other occupant(s) to succeed the tenancy? - N/A

Date responded: 7 February 2019

PSPOs

Date submitted: 30 January 2019

Summary of request

1. Whether you have introduced any Public Spaces Protection Orders since June 2017. If so, please include the text of these PSPOs. Please state whether you have plans to introduce a PSPO in the near future.

2. Please provide the number of fines and prosecutions issued for the offence of violation of a PSPO, in the year 2018. Please if possible give the offences for which the fines/prosecutions were issued.
If you have used dispersal powers contained in a PSPO, please include any statistics on how these powers have been used.

3. Please provide the number of CPNs issued in the years:
November 2016 - October 2017
November 2017- October 2018

4. Please where possible provide the text/subject of these CPNs.

5. Please provide the number of fines issued by your authority for the offence of littering in the year 2018.

6. Please state whether you contract a private company for the issuing of fines for PSPOs or littering. If so, please state the company and the contract arrangements.

7. Please give the number of fines/warnings issued for fly posting in 2018, and whether any of these have been issued to political/charitable/religious/community groups.

Summary of response

1. Whether you have introduced any Public Spaces Protection Orders since June 2017. If so, please include the text of these PSPOs. Please state whether you have plans to introduce a PSPO in the near future.

Control of Dogs PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
Seashores and Promenades PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviour PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/


2. Please provide the number of fines and prosecutions issued for the offence of violation of a PSPO, in the year 2018. Please if possible give the offences for which the fines/prosecutions were issued.
If you have used dispersal powers contained in a PSPO, please include any statistics on how these powers have been used.

The following have been issued;

Dog control PSPO (2017): 3 Fixed Penalty Notices issued:
• 2 fixed penalty notices for fouling on 19/02/18, 07/09/18
• 1 fixed penalty notice for walking over 6 dogs in a public place on 08/06/18

Seashores and Promenades PSPO (2017):
• 1 fixed penalty notice for walking a dog(s) in the dog exclusion area on 22/05/18

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
• 1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018

Zero prosecutions in 2018

3. Please provide the number of CPNs issued in the years;
November 2016 - October 2017 1 CPN issued
November 2017 - October 2018 2 CPNs issued

4. Please where possible provide the text/subject of these CPNs;
1 CPN issued for failing to keep dogs on a lead or muzzled in order to keep them under control
1 CPN issued for failure to prevent your dogs from attacking and biting other people's dogs on more than one occasion
1 CPN for continuing to feed seagulls with various types of food, thereby encouraging them into the area to nest and feed

5. Please provide the number of fines issued by your authority for the offence of littering in the year 2018 - 4

6. Please state whether you contract a private company for the issuing of fines for PSPOs or littering. If so, please state the company and the contract arrangements - No, in-house

7. Please give the number of fines/warnings issued for fly posting in 2018, and whether any of these have been issued to political/charitable/religious/community groups - Zero

Date responded: 31 January 2019

Statutory noise notices

Date submitted: 30 January 2019

Summary of request

1. How many statutory noise notices has your local authority served under the Environmental Protection Act 1990 in the last 5 years?
2. Of those mentioned in 1. above, how many have been withdrawn and what were the reasons for the withdrawal for each notice?
3. What is the average time period between the local authority being satisfied that a statutory noise nuisance existed and the notice being served?
4. Does the local authority have a policy and/or procedural document setting out the procedure for investigating a statutory noise nuisance? Please provide copies
5. Does the local authority have a policy and/or procedural document setting out the criteria for withdrawing a statutory noise nuisance? Please provide copies
6. If the notice was withdrawn, would the complainant be consulted and be told why the notice was being withdrawn or explained to them?

Summary of response

1. How many statutory noise notices has your local authority served under the Environmental Protection Act 1990 in the last 5 years? - 14
2. Of those mentioned in 1. above, how many have been withdrawn and what were the reasons for the withdrawal for each notice? – One; wrong recipient
3. What is the average time period between the local authority being satisfied that a statutory noise nuisance existed and the notice being served? - 7 days
4. Does the local authority have a policy and/or procedural document setting out the procedure for investigating a statutory noise nuisance? Our procedure is currently under major review.
5. Does the local authority have a policy and/or procedural document setting out the criteria for withdrawing a statutory noise nuisance? - No
6. If the notice was withdrawn, would the complainant be consulted and be told why the notice was being withdrawn or explained to them? - Yes

Date responded: 7 February 2019

Fixed Penalty Notices for littering

Date submitted: 29 January 2019

Summary of request

1) I would like to be told the number of Fixed Penalty Notices issued by the council for littering for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

2) What was the revenue to the council from the issuing of FPNs for littering for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

3) Could you please specify what the council consider 'littering'? i.e. are there separate penalties for dog mess or cigarette butts or do these all come under 'littering'? If there is a breakdown of what constitutes 'littering' please provide it.

4) How much is the fine of Fixed Penalty Notices you issue?

5) Who patrols areas and issues FPN's for littering on behalf of the council? Are officers directly employed by the council or is monitoring litter subcontracted to a private company? If so, which one?

6) What was the revenue to a private company, if any, for issuing FPNs for littering on behalf of the council for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

Summary of response

1) I would like to be told the number of Fixed Penalty Notices issued by the council for littering for the following years:
2014/15 - 3
2015/16 - 11
2016/17 - 2
2017/18 - 7
2018/19 - 2

2) What was the revenue to the council from the issuing of FPNs for littering for the following years:
2014/15 - £50
2015/16 - £510
2016/17 - £120
2017/18 - £400
2018/19 - £200

3) Could you please specify what the council consider 'littering'? i.e. are there separate penalties for dog mess or cigarette butts or do these all come under 'littering'? If there is a breakdown of what constitutes 'littering' please provide it - Littering including cigarette butts; Dog Fouling comes under a separate PSPO.

4) How much is the fine of Fixed Penalty Notices you issue? - £80

5) Who patrols areas and issues FPN's for littering on behalf of the council? Are officers directly employed by the council or is monitoring litter subcontracted to a private company? If so, which one? - In house

6) What was the revenue to a private company, if any, for issuing FPNs for littering on behalf of the council for the following years: - N/A
2014/15
2015/16
2016/17
2017/18
2018/19 - to the most recent available figures.

Date responded: 30 January 2019

Housing Planning applications

Date submitted: 29 January 2019

Summary of request

I wish to request, under the Freedom of Information Act, that you supply me with the following:
• To ask the number of:

a) housing planning applications refused

b) the percentage of housing planning applications refused

c) the percentage granted every year since and including 2016?

Summary of response

We have assumed that you are asking for houses with actual permission rather than those with outline permission.

This information is available on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Application in 'Advanced' search under the following:

Application details –
Development Type search: Lge Major Dwellings, Minor Dwellings, Small Major Dwellings
Status: Decided

Dates: Decision Date: add the date parameters that you require for the search

Date responded: 12 February 2019

Use of algorithms or machine-learning systems

Date submitted: 28 January 2019

Summary of request

Specifically, I am asking the following:
1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services?
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use;
(ii) Of whether you use a commercial product or whether you have developed your own system;
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates;
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist;
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process;
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review;
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software?
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software;

Summary of response

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services? – Algorithms = Yes, AI = No
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use; - Algorithms are used extensively as part of every IT system, there are many thousands of Algorithms in each system therefore this question is impossible to answer. AI – not used.
(ii) Of whether you use a commercial product or whether you have developed your own system; mix of both
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist; ; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software? ; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software; too vague to answer for algorithms, as stated 100s of algorithms are used in used in every IT solution in place. No AI in use

Date responded: 29 January 2019

Grave plots and costs

Date submitted: 28 January 2019

Summary of request

Please could you provide the following:
1. Number of grave spaces available at present, broken down by site
2. The number of burials that are carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014
3. The number of cremations carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014
4. How long will it be until the council runs out of grave space?
5. Are there any plans to expand the councils burial space at present? If so, what are they?
6. How much does it cost for an individual to be buried in the graveyards?
7. How much does it cost for an individual to be cremated?

Summary of response

1. Number of grave spaces available at present, broken down by site – This council does not currently have a database that provides these details. There are existing sections for use and also unmarked unused sections at each cemetery where new graves are available. Options exist for the first and second burials in graves for which exclusive rights have already been purchased.

2. The number of burials that are carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014 – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/
3. The number of cremations carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014 – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/
4. How long will it be until the council runs out of grave space? – It is estimated that each of the councils 3 cemeteries have a minimum of 10 years capacity for full and cremated remains burials
5. Are there any plans to expand the councils burial space at present? If so, what are they?

Under review presently with early consideration to extend into unmarked sections at all 3 cemeteries:
• Sidmouth – one new section available to be marked out and unused currently
• Seaton – one section/Woodland section available for future use once marked out
• Sidbury - one new section available to be marked out and unused currently

6. How much does it cost for an individual to be buried in the graveyards? – Fees are due for review in 2019 – Current costs are available on the council's website here https://eastdevon.gov.uk/cemeteries/cemetery-fees/
7. How much does it cost for an individual to be cremated? – You can find this information out from the crematoriums or local funeral directors. We generally deal (via the funeral director) with either East Devon Crematorium or Exeter & Devon Crematorium.

Date responded: 7 February 2019

Empty homes on Devon Home Choice

Date submitted: 25 January 2019

Summary of request

I would like to know which East Devon Houses under Devon Home Choice which are currently empty and are soon become available over the next few weeks in the whole of East Devon including the new build houses soon available and house numbers on the edge of Seaton (Rowan Drive Estate).... Most Interested in the 3+ bedroom properties please.

Summary of response

All properties that are cleared to be allocated will be advertised on Devon Home Choice - there is no preview available.

Date responded: 7 February 2019

Annual expenditure on professional witnesses

Date submitted: 24 January 2019

Summary of request

Please provide the annual expenditure, by EDDC, on professional witnesses (as referred to in your anti-social behaviour policy 2018)-
for the last 10 years from this date 24/1/19

Summary of response

We have not used any professional witnesses in the last 10 years and expenditure is therefore £0

Date responded: 6 February 2019

Missed refuse collections

Date submitted: 24 January 2019

Summary of request

1. The number of missed bin collections in 2018, broken down by month
2. The number of missed bin collections so far in 2019.

Summary of response

Jan 18: 603
Feb 18: 382
March 18: 419
April 18: 397
May 18: 404
June 18: 319
July 18: 446
Aug 18: 490
Sept 18: 349
Oct 18: 444
Nov 18: 417
Dec 18: 349
Jan 19: 320

Usually around 480-520k collections take place each month depending on the number of working days

Date responded: 24 January 2019

Hackney and private hire vehicles

Date submitted: 24 January 2019

Summary of request

Would it be possible to find out roughly how many hackney and private hire vehicles there are within the East Devon area?

Summary of response

Licensed Hackney Carriages = 163
Licensed Private Hire Vehicles = 25

Date responded: 12 February 2019

Software systems

Date submitted: 24 January 2019

Summary of request

1. The software systems used for the following service areas:
(If you are going through procurement and have confirmation that you are changing your system(s), please provide the name of the software system you are moving to, rather than the one currently being used).

(a) Planning (Development Management) and Enforcement
(b) Building Control
(c) Land Charges
(d) Licensing
(e) GIS

If you do not have software systems due to not providing the service, e.g. County Council’s with building control, please respond N/A.

2. If you are considering undergoing a procurement exercise in the next 12 months or are part way through procurement but haven’t confirmed the supplier, please respond ‘yes’ to the respective service areas.

(a) Planning (Development Management) and Enforcement
(b) Building Control
(c) Land Charges
(d) Licensing
(e) GIS

Summary of response

1. The software systems used for the following service areas:
(If you are going through procurement and have confirmation that you are changing your system(s), please provide the name of the software system you are moving to, rather than the one currently being used).

(a) Planning (Development Management) and Enforcement
Idox Uniform

(b) Building Control
Idox Uniform

(c) Land Charges
Idox Uniform

(d) Licensing
Idox Uniform

(e) GIS
ESRI

If you do not have software systems due to not providing the service, e.g. County Council’s with building control, please respond N/A.

2. If you are considering undergoing a procurement exercise in the next 12 months or are part way through procurement but haven’t confirmed the supplier, please respond ‘yes’ to the respective service areas.
No to all

Date responded: 24 January 2019

Business Rates - hospitals

Date submitted: 24 January 2019

Summary of request

1) The amount of money the local authority has collected in non-domestic rates from a) NHS hospital and GP surgeries, and b) private hospitals in each of the past four financial years.

2) The amount of business rate relief claimed by private hospitals in each of the past four financial years.

Summary of response

This information is published on our website here https://eastdevon.gov.uk/business-rates/freedom-of-information-foi-requests/ and is updated quarterly

Date responded: 24 January 2019

Exempt accommodation rent information

Date submitted: 24 January 2019

Summary of request

I am seeking information relating to accommodation that has been classed as 'exempt'. I am seeking the housing benefit paid for such accommodation, broken down into housing benefit, and to include service charges as outlined below.

Exempt accommodation is defined as:

"1) “Exempt accommodation” is a term used in Housing Benefit and Universal Credit to describe supported accommodation where the rules that normally limit the amount of rent covered by a benefit award do not apply.
The usual meaning of “exempt accommodation” is where the accommodation is provided by a landlord in the social or voluntary sector and the benefit claimant is provided with care, support or supervision by the landlord or by someone acting on the landlord’s behalf.
A claimant occupying exempt accommodation does not have their housing benefit restricted to local housing allowance."

Please can you disclose the following:
1. details of the lowest awarded eligible core rent;
2. details of the highest awarded eligible core rent;
3. details of the lowest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges);
4. details of the highest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges); and
5. Please confirm the names of exempt accommodation providers in your area. Please name the providers/landlords who currently hold exempt accommodation status in respect of any of their residents.

Summary of response

Please can you disclose the following:
1. details of the lowest awarded eligible core rent - £69.61 p/w
2. details of the highest awarded eligible core rent - £384.27 p/w
3. details of the lowest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges) - £69.61 p/w
4. details of the highest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges) - £384.27 p/w
5. Please confirm the names of exempt accommodation providers in your area. Please name the providers/landlords who currently hold exempt accommodation status in respect of any of their residents.

Church Of England Pensions Board
The Otterhayes Trust
Leonard Cheshire Foundation
Progress Care Housing. Association
New Foundations Housing Association
See Ability
Abbeyfield Society
Rethink Mental Illness
Devon Sheltered Homes Trust
Hollywell Housing Trust
Bespoke Supportive Tenancies
Westmoreland Supported Housing Association
Falcon Housing Association
United Response

Date responded: 18 February 2019

Celebrities

Date submitted: 23 January 2019

Summary of request

The amount of money this council has spent on celebrities or famous people in 2016, 2017 and 2018 respectively - including the event cost for a celebrity visit, and transport for the celebrity to go to and from the council

Summary of response

The amount of money this council has spent on celebrities or famous people in 2016, 2017 and 2018 respectively - including the event cost for a celebrity visit, and transport for the celebrity to go to and from the council - Zero

Date responded: 7 February 2019

Emergency housing for pregnant women

Date submitted: 23 January 2019

Summary of request

A) The number of pregnant women who were given emergency housing in 2016/17 and 2017/18.
B) What type of emergency housing each pregnant woman was given.
C) The average length in weeks of the emergency housing.
D) Details of whether any of those pregnant women were given emergency housing more than once while still pregnant.
E) The number of pregnant women who were given longer-term housing after leaving emergency housing.

Summary of response

EDDC does not keep any records that would differentiate a pregnant woman from any of the other individuals or households that are placed in emergency accommodation. The information you have requested is therefore not held.

Date responded: 8 February 2019

Property guardian schemes

Date submitted: 22 January 2019

Summary of request

1) In the last 5 years, has the council had any arrangements or contracts with so-called "property guardian" schemes (private security arrangements which place tenants into disused buildings to act as live-in security guardians)?

2) If yes, please provide:
i) The name of the company
ii) The years in which each contract were active
iii) The amount spent by the council on each contract
iv) The amount earned by the council on each contract
v) The number of property guardians living in council-owned buildings, per year, for the last five years.

3) I would also like to know, for each building in which guardian arrangements were made:
i) The postcode
ii) The building type (e.g, residential, commercial)
iii) The street address

Summary of response

No information is held in relation to this request.

Date responded: 22 January 2019

Abandoned vehicles

Date submitted: 22 January 2019

Summary of request

I would like to request the following information under the Freedom of Information Act:
1) The number of vehicles reported as abandoned within your local authority area broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
2) The number of abandoned vehicles removed in your local authority area broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
3) The number of abandoned vehicles destroyed by your local authority broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date

Summary of response

The number of vehicles reported as abandoned within your local authority area broken down by year for 2013/14 – 49; 2014/15 – 35; 2015/16 – 185; 2016/17 – 257; 2017/18 – 232 and 2018/19 – 303 to date.
2) The number of abandoned vehicles removed in your local authority area broken down by year for 2013/14 – 4; 2014/15 – 10; 2015/16 – 12; 2016/17 – 15; 2017/18 – 6 and 2018/19 – 2 to date.
3) The number of abandoned vehicles destroyed by your local authority broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date – Any vehicles removed in our local authority area are removed and destroyed by a third party
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles broken down by year for 2013/14 – £200; 2014/15 – £700; 2015/16 – £700; 2016/17 – £1350; 2017/18 – £1290 and 2018/19 to date – £100
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date – No fines issued in any financial year.

Date responded: 8 February 2019

Housing for victims of domestic abuse

Date submitted: 22 January 2019

Summary of request

Please can you tell me how many victims of domestic abuse have approached the council for help finding new housing in each year over the past five years.

Please can you tell me what the outcome was for each applicant over the past five years. If you are not able to list the outcome for every applicant, please can you give an overall picture for each year i.e. 20 people were given temporary accommodation etc

How many of these applicants in each year over the past five years were found not to be in priority need and what reason was given?

How many of the applicants who were found not to be in priority need successfully appealed the council's decision?

Summary of response

Please can you tell me how many victims of domestic abuse have approached the council for help finding new housing in each year over the past five years - This information is not recorded
Please can you tell me what the outcome was for each applicant over the past five years. If you are not able to list the outcome for every applicant, please can you give an overall picture for each year i.e. 20 people were given temporary accommodation etc. - This information is not recorded
How many of these applicants in each year over the past five years were found not to be in priority need and what reason was given? - This information is not recorded
How many of the applicants who were found not to be in priority need successfully appealed the council's decision? - This information is not recorded

Date responded: 18 February 2019

Community Protection Notices and Anti-Social Behaviour

Date submitted: 21 January 2019

Summary of request

1. How many Community Protection Notices or ASBOS (whichever applicable) have been issued in your local authority area since 20/10/2014

I would like the above information broken down by:

i) year

ii) reason for CPN/ASBO

iii) ethnicity of person issued with CPN/ASBO

iv) age of person issued with CPN/ASBO

Summary of response

How many Community Protection Notices or ASBOS (whichever applicable) have been issued in your local authority area since 20/10/2014 - 3

I would like the above information broken down by:

i) year = 2
ii) reason for CPN/ASBO = Excessive bird feeding; Out of control dog
iii) ethnicity of person issued with CPN/ASBO = All White British
iv) age of person issued with CPN/ASBO = 2 over 65; 1 under 30

Date responded: 7 February 2019

Financial statements for Millwey Community Centre

Date submitted: 16 January 2019

Summary of request

Please supply a link to 2017/18 or latest financial statements/accounts for the following please
Millwey Community Centre, Axminster

Summary of response

For 2017/18, income and expenditure figures extracted from our financial reporting system are as follows:
Inc/Exp £2407.86
EXP£3435.86
INC £-1028.00

Date responded: 17 January 2019

FOI systems

Date submitted: 15 January 2019

Summary of request

1. Please could you inform us what system(s) your authority uses to handle information requests? For clarity that includes FOI, EIR, CAFCAS, etc. requests for information, as well as SARs/GDPR requests and also complaints handling.
2. Please provide the name of the vendor and country or origin of the software.
a. Name of the system(s) where there is a brand name that differs from the company name.
b. Do you use system(s) that are internally developed and maintained by your development staff rather than purchased?
c. Amount paid approximately (split into a. set up and b. ongoing costs)
d. Date of end of contract with the present supplier(s).
e. Is the system running in house on your servers or is it provided SaaS (“Software as a Service” i.e. hosted externally on a supplier’s servers)
3. What did you pay for system(s)?
a. Set up
b. Ongoing (please state if per year or per month)
4. How many requests did you receive in each of 2016, 2017 & 2018
5. What is the URL for your Public Disclosure Log - i.e. where the public can see the information requests and answers (obviously excluding private ones such as SARs)?
6. How long does it take (officer/manager hours) to log a request and inform the relevant officers that they must respond? (Please assume this email is an example of a low complexity average FOI request with only one or perhaps two departments required for the multi question response.)
a. Five minutes - mostly automated with the incoming email creating the case reference/ auto acknowledgement to the requestor and the only human intervention is to vet the request to see if it is valid and then allocate the tasks to the officers concerned with pre configured auto emails going out to them.
b. About an hour - as above, but done manually.
c. Some other length of time - if so what and why is it so long/short, etc.
7. Does your system automatically create a public disclosure log and reports for the Information Commissioner or does someone have to update spreadsheets manually?
8. Can you use the same system for all your complaints and other citizen and internal and external enquiries.

Summary of response

1. Please could you inform us what system(s) your authority uses to handle information requests? For clarity that includes FOI, EIR, CAFCAS, etc. requests for information, as well as SARs/GDPR requests and also complaints handling
Lagan

2. Please provide the name of the vendor and country or origin of the software -
Verint, US

a. Name of the system(s) where there is a brand name that differs from the company name
Lagan

b. Do you use system(s) that are internally developed and maintained by your development staff rather than purchased? -
No

c. Amount paid approximately (split into a. set up and b. ongoing costs) -
£10,000 for total software costs

d. Date of end of contract with the present supplier(s) -
1/04/2019

e. Is the system running in house on your servers or is it provided SaaS (“Software as a Service” i.e. hosted externally on a supplier’s servers) -
In-house

3. What did you pay for system(s)? -
£10,000 for total software costs

a. Set up
Information not held

b. Ongoing (please state if per year or per month) -
£10,000 PA

4. How many requests did you receive in each of 2016, 2017 & 2018 –
This information can be accessed here
https://eastdevon.gov.uk/media/2704123/281118combinedcabinetagenda.pdf
https://eastdevon.gov.uk/media/2706710/140617-cabinet-agenda-public-combined.pdf
https://eastdevon.gov.uk/media/1732386/080616-combined-final-cabinet-agenda.pdf

5. What is the URL for your Public Disclosure Log - i.e. where the public can see the information requests and answers (obviously excluding private ones such as SARs)? -
https://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/

6. How long does it take (officer/manager hours) to log a request and inform the relevant officers that they must respond? (Please assume this email is an example of a low complexity average FOI request with only one or perhaps two departments required for the multi question response.)
Information not held. This varies depending on the request and we do not monitor time spent on this task.

7. Does your system automatically create a public disclosure log and reports for the Information Commissioner or does someone have to update spreadsheets manually? -
No. Update manually.

8. Can you use the same system for all your complaints and other citizen and internal and external enquiries -
Yes

Date responded: 24 January 2019

Salaries over £80,00

Date submitted: 15 January 2019

Summary of request

Please could you provide me with the number of part-time and full-time workers on salaries over £80,000 at the council, including third party workers whose salaries are paid for with taxpayers' money via the council.

Summary of response

Thank you for your enquiry. This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-and-reward-policies-and-senior-staff-pay/

Date responded: 16 January 2019

Social prescription

Date submitted: 15 January 2019

Summary of request

Please can you email me what your Organisation is doing about planning, commissioning and operationalisation of social prescription.
What are the opportunities for the partners to bid or propose to help you with this roll out?
What documents or reports can you signpost to me?

Summary of response

East Devon District Council has written a Public Health Strategic Plan for 2019-23 which is available in draft form here: https://eastdevon.gov.uk/health-and-wellbeing/east-devons-public-health-plan-and-review-of-progress/public-health-strategic-plan/

This draft Plan states our intention to seek and respond to new opportunities to improve health and wellbeing in East Devon, such as social prescribing activities.

Date responded: 17 January 2019

Resident parking permit

Date submitted: 14 January 2019

Summary of request

Please can you tell me how much the council charges for a resident parking permit for -
• an electric car
• a hybrid car
• a diesel car made after 2001
• a diesel car made before 2001
Please can you tell me how many still valid (i.e. the parking permit has not expired) resident parking permits have been handed out for -
• electric cars
• hybrid cars
• diesel cars made after 2001
• diesel cars made before 2001

Summary of response

The parking permits we issue are for off road parking only. The charges are the same. It doesn't make any difference if the vehicle is electric / hybrid / diesel / petrol. We do not record whether the permit has been issued for an electric / hybrid / diesel / petrol vehicle or the vehicle's age. The current charges are published on our website at https://eastdevon.gov.uk/parking/car-park-permits/car-park-permits-we-offer/current-charges/#article-content

Date responded: 16 January 2019

Telephone maintenance contract

Date submitted: 14 January 2019

Summary of request

The information that I require relates to a specific telephone maintenance contract.

The contract information sent by the organisation previously has now expired please can you provide me with a new update of the telephone maintenance contract:

Please can you send me the following contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible for that particular contract.

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users:
2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
4. Contact Detail: Of the person from with the organisation responsible for telephone
maintenance full Contact details including full name, job title, direct contact number and direct email address.

Also if the contract is due to expire please provide me with the likely outcome of the expiring contract.
If this is a new contract or a new supplier please can you provide me with a short list of suppliers that bid on this service/support contract?

Summary of response

Contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) – No contract in place
2. Existing Supplier: If there is more than one supplier please split each contract up individually. – Skype support handled internally
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider -£0 4. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
5. Number of telephone users: 425
6. Contract Duration: please include any extension periods. – N\A
7. Contract Expiry Date: Please provide me with the day/month/year. N\A
8. Contract Review Date: Please provide me with the day/month/year. - N\A
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
10. Telephone System Type: PBX, VOIP, Lync etc. - Skype for Business
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract. – N/A
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes. – N/A
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Adrian.Smith@strata.solutions

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users: 425
2. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Tel : 07889 646467
Adrian.Smith@strata.solutions

Date responded: 22 January 2019

Empty properties

Date submitted: 14 January 2019

Summary of request

The number of council-owned empty properties in 2016, 2017, 2018 and currently.

Summary of response

In progress.

Date responded: 16 January 2019

New homes built by council’s development company, East Devon Homes

Date submitted: 14 January 2019

Summary of request

In regards to the council’s development company, East Devon Homes;

How many new homes were built in 2017/18?

How many new homes are expected between now and 2022?

Summary of response

In regards to the council's development company, East Devon Homes;
How many new homes were built in 2017/18? - None in 2017/18
How many new homes are expected between now and 2022? - 100 homes is our ambition over the next five years

Date responded: 15 January 2019

Council tax accounts in credit

Date submitted: 14 January 2019

Summary of request

I am aware that when someone moves away from your council area having paid some council tax beyond the date which they are moving away, they sometimes leave their council tax account in credit.

1) I want to know, how many closed or dormant council tax accounts do you have in credit and how much money is in these accounts in total?

2) Could you tell me the process for applying to get one's money from one of these accounts? Is it automatically refunded?

3) If possible, and I don't wish for this to hold up the request if this can't be granted, could you also tell me how many closed or dormant council tax accounts did you have in credit one year ago and how much did the money in these accounts total?

Summary of response

1) I want to know, how many closed or dormant council tax accounts do you have in credit and how much money is in these accounts in total? - Total Number of Accounts in Credit = 965; Total Amount of Accounts in Credit = £144,578.52

2) Could you tell me the process for applying to get one's money from one of these accounts? Is it automatically refunded? - Where a customer pays by Direct debit and the account is ended we are able to arrange an automatic refund as we have their bank details and can do this without needing any input from the customer. Where the customer has left and does not pay by direct debit we are unable to arrange an automatic refund as we do not have the details necessary to do this. We will send a letter to either the address or forwarding address (if we have one) The customer can then return this letter (a form is at the bottom), go to our website and claim the refund or call us to do so.

3) If possible, and I don't wish for this to hold up the request if this can't be granted, could you also tell me how many closed or dormant council tax accounts did you have in credit one year ago and how much did the money in these accounts total? - This data is not available.

Date responded: 30 January 2019

FPNs for littering and dog fouling

Date submitted: 12 January 2019

Summary of request

1. Which department is responsible for enforcing against Littering?
2. Do you use a private company to enforce against Littering?
3. If you answered yes to question 2, could you confirm the name of the private company?
4. What is the full price of a Littering Fixed Penalty Notice (FPN)?
5. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.
6. How many FPNs did you issue for littering in 2018?
7. How many FPNs issued for Littering in 2018 were paid?
8. How many FPNs issued for Littering in 2018 were prosecuted for failing to pay the FPN?
9. How many FPNs issued for Littering in 2018 were for smoking-related materials e.g. Cigarette butts, rolled up cigarettes or Cigars?
10. Could you confirm which department is responsible for enforcing against Dog Fouling?
11. Do you use a private company to enforce against Dog Fouling?
12. If you answered yes to question 11, could you confirm the name of the private company?
13. What is the legislation you enforce Dog Fouling under? e.g. Dog Control Order, fouling of land act or PSPO etc.
14. How many FPNs did you issue for Dog Fouling in 2018?
15. How many FPNs issued for Dog Fouling in 2018 were paid?
16. How many FPNs issued for Dog Fouling in 2018 were prosecuted for failing to pay the FPN?
17. Do you enforce against any other Dog Control Orders or PSPO’s that are dog related?
18. What is the full price of a Dog Fouling FPN?
19. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.
20. How many Parks do you have within the local authority boundary 21. If you have answered yes to questions 2 and 11, could you confirm the contract end date?

Summary of response

1. Which department is responsible for enforcing against Littering? - Environmental Health

2. Do you use a private company to enforce against Littering? - No

3. If you answered yes to question 2, could you confirm the name of the private company? - No information held

4. What is the full price of a Littering Fixed Penalty Notice (FPN)? - £80

5. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? We do not offer discounts for the £80 fpns.

6. How many FPNs did you issue for littering in 2018? -8

7. How many FPNs issued for Littering in 2018 were paid? - 5

8. How many FPNs issued for Littering in 2018 were prosecuted for failing to pay the FPN? None

9. How many FPNs issued for Littering in 2018 were for smoking-related materials e.g. Cigarette butts, rolled up cigarettes or Cigars? None

10. Could you confirm which department is responsible for enforcing against Dog Fouling? - Environmental Health

11. Do you use a private company to enforce against Dog Fouling? - No

12. If you answered yes to question 11, could you confirm the name of the private company? - Information not held

13. What is the legislation you enforce Dog Fouling under? e.g. Dog Control Order, fouling of land act or PSPO etc. - PSPO

14. How many FPNs did you issue for Dog Fouling in 2018? - 1

15. How many FPNs issued for Dog Fouling in 2018 were paid? - 1

16. How many FPNs issued for Dog Fouling in 2018 were prosecuted for failing to pay the FPN? None

17. Do you enforce against any other Dog Control Orders or PSPO’s that are dog related? Yes - please see our website for details.

18. What is the full price of a Dog Fouling FPN? - £80

19. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? We do not offer discounts for the £80 fixed penalties.

20. How many Parks do you have within the local authority boundary - 218 parks; 182 community gardens and 13 nature reserves

21. If you have answered yes to questions 2 and 11, could you confirm the contract end date? No information held

Date responded: 22 January 2019

Cost of the EU settlement scheme fee for your employees affected by Brexit

Date submitted: 11 January 2019

Summary of request

- Are you intending to cover the cost of the EU settlement scheme fee for your employees affected by Brexit?
- How many EU national employees do you estimate have applied or will need to apply under the scheme?
- If you are covering their fees, what is your estimate for how much in total the cost is to you?

Summary of response

- Are you intending to cover the cost of the EU settlement scheme fee for your employees affected by Brexit? - EDDC has no employees under this scheme
- How many EU national employees do you estimate have applied or will need to apply under the scheme? - N/A
- If you are covering their fees, what is your estimate for how much in total the cost is to you? - N/A

Date responded: 6 February 2019

Listed building consent

Date submitted: 11 January 2019

Summary of request

(1) The number of listed building consent applications that were made to East Devon during the financial years 2015/16, 2016/17, 2017/18 and the current 2018/19 tax year up to the present date.

(2) The number of listed building consent applications that were granted by East Devon during the same period.

(3) The number of listed building consent applications that were rejected by East Devon during the same period.

(4) The number of listed building consent applications that were rejected by East Devon during this period that were subsequently appealed to the Planning Inspectorate and granted consent as a result of that appeal.

(5) The number of listed building consent applications made to East Devon during this period that were appealed to the Planning Inspectorate as a result of not receiving an answer from East Devon within the required eight week period after application.

(6) The number of listed building consent applications that were made under delegated powers by East Devon in each year of the previously mentioned period.

(7) The number of conservation officers employed by East Devon as well as the number of ancillary staff and the budget allocated to the process of listed building consent in each year of this period.

(8) The number of enforcement notices issued by East Devon regarding listed buildings in each year of the same period.

(9) If any of the above information is not presently held by East Devon; is such information held by any other local or central government organisation, and if so which body?

Summary of response

(1) The number of listed building consent applications that were made to East Devon during the financial years 2015/16, 2016/17, 2017/18 and the current 2018/19 tax year up to the present date - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select 'Listed Building Consent' from the 'Application type' drop down box. You will then need to select from further drop down boxes to narrow down your search depending on what information you require.
(2) The number of listed building consent applications that were granted by East Devon during the same period - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(3) The number of listed building consent applications that were rejected by East Devon during the same period - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(4) The number of listed building consent applications that were rejected by East Devon during this period that were subsequently appealed to the Planning Inspectorate and granted consent as a result of that appeal - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(5) The number of listed building consent applications made to East Devon during this period that were appealed to the Planning Inspectorate as a result of not receiving an answer from East Devon within the required eight week period after application - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(6) The number of listed building consent applications that were made under delegated powers by East Devon in each year of the previously mentioned period - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(7) The number of conservation officers employed by East Devon as well as the number of ancillary staff and the budget allocated to the process of listed building consent in each year of this period - 2 conservation officers and 1 ancillary staff. No specific separate budget for LBC's
(8) The number of enforcement notices issued by East Devon regarding listed buildings in each year of the same period - This information can be search on our planning portal at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
(9) If any of the above information is not presently held by East Devon; is such information held by any other local or central government organisation, and if so which body? - N/A

Date responded: 16 January 2019

S151 officer for the council

Date submitted: 10 January 2019

Summary of request

For the last financial year 17/18 and year to date (17.12.2018) please provide all correspondence to and from the S151 officer for the council mentioning 'S114' or 'Section 114.'

Summary of response

For the last financial year 17/18 and year to date (17.12.2018) please provide all correspondence to and from the S151 officer for the council mentioning 'S114' or 'Section 114.' - No information held in relation to your request

Date responded: 30 January 2019

Local newspaper and magazine funding

Date submitted: 9 January 2019

Summary of request

• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2018
• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2017
• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2008
• The total spent* by the local authority on authority owned or managed print publications for each of the following categories – A) Newsletters B) Magazines C) Newspapers in 2018
• The total spent* by the local authority on authority owned or managed print publications for each of the following categories – A) Newsletters B) Magazines C) Newspapers in 2017

*Including costs of staffing, design, printing and distribution

Summary of response

• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2018 - Year ended 31st March 2018 - £12,880.00
• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2017 - Year ended 31st March 2017 - £32,162.00
• The total spent by the local authority on print advertising in local or regional newspapers and magazines in 2008 - Year ended 31st March 2008 - £34,644.00
• The total spent* by the local authority on authority owned or managed print publications for each of the following categories – A) Newsletters B) Magazines C) Newspapers in 2018 - Year ended 31st March 2018 - £18,185.63
• The total spent* by the local authority on authority owned or managed print publications for each of the following categories – A) Newsletters B) Magazines C) Newspapers in 2017 - Year ended 31st March 2017 - £18,551.54


*Including costs of staffing, design, printing and distribution - We are unable to provide a breakdown of where these costs have been spent.

Date responded: 6 February 2019

Parking permits

Date submitted: 9 January 2019

Summary of request

Q1. How many applications for residential parking permits were made in your council over the following timeframes?
• 2016/17
• 2017/18
• 2018/19 (Year to Date)

Q2. How many applications for residential parking permits were rejected in your council over the following timeframes?
• 2016/17
• 2017/18
• 2018/19 (Year to Date)

Q3. How much revenue did you earn from issuing residential parking permits in the following timeframes?
• 2016/17
• 2017/18
• 2018/19 (Year to Date)

Q4. How many roads in your council required a parking permit in the following timeframes?
• 2016/17
• 2017/18
• 2018/19 (Year to Date)

Summary of response

Please find completed data below. This information is for EDDC car parks ONLY. Any ‘On Street’ residential permits are administered by Devon County Council. This is why there is no response to Q2 & Q4 from EDDC perspective.

EDDC resident permits are only valid in three car parks across the district and the resident MUST live in close proximity to be entitled to use these types of permits. Having a permit doesn’t guarantee the availability of a space. These permits cost £40 each inclusive of VAT so the figures below include VAT.

Q1. How many applications for residential parking permits were made in your council over the following timeframes?
• 2016/17 - 271
• 2017/18 - 294
• 2018/19 (Year to Date) - 286

Q2. How many applications for residential parking permits were rejected in your council over the following timeframes?
• 2016/17 - Information not held
• 2017/18 - Information not held
• 2018/19 (Year to Date) - Information not held

Q3. How much revenue did you earn from issuing residential parking permits in the following timeframes?
• 2016/17 - £10,840
• 2017/18 - £11,760
• 2018/19 (Year to Date) - £11,280

Q4. How many roads in your council required a parking permit in the following timeframes?
• 2016/17 - Information not held
• 2017/18 - Information not held
• 2018/19 (Year to Date) - Information not held

Date responded: 14 January 2019

Tattoo licences

Date submitted: 9 January 2019

Summary of request

I would like to know the following information:
• The number of tattoo shops currently licensed in the council region
• The number of tattoo artists currently licensed in the council region

Summary of response

I would like to know the following information:
• The number of tattoo shops currently licensed in the council region - 11
• The number of tattoo artists currently licensed in the council region - This information is not held

Date responded: 9 January 2019

Sale of furniture

Date submitted: 8 January 2019

Summary of request

Recently an email from a Conservative councillor was released into the public domain regarding the purchase of a “very large table in the members room” as a result of “an auction of council furniture, chattels, etc” to the benefit of members and EDDC staff.
I would like to know:
If one valuer’s estimate was £50, what were the other estimates?
What are the names of the valuers who gave estimates for the table?
Does EDDC audit not require a range and record of estimates for the disposal of council assets, as well as a record of disposals?
EDDC, like other councils, should have a written policy and procedure for the disposal of assets such as used equipment, furniture and other plant, What is that policy and procedure?

Who was the Councillor that successfully bid for “the very large table in the members room”?
How much did the Councillor pay?

Was the ornate clock on the mantel piece (as shown on the cover of the Residents Magazine, December 2018) part of this disposal process?
If so, what was the valuation given?
What price was paid?
Who bought this clock?

The Leader of the Council referred to proceeds of this sale and other sales going to the Chairman’s Civic Fund.
How much money was raised from this sale of “items of sentimental interest or practical use”?
What are the “other sales” Councillor Thomas refers to?
How much money was raised from each of these “other sales”?
What is the total now of the Chairman’s Civic Fund?
Information about the Chairman’s Civic Fund is not easily accessible on the EDDC website; a word search on the site produces “no result”. Where can details of this fund and its administration be found?

Summary of response

1. If one valuer’s estimate was £50, what were the other estimates?
Other valuers viewed but were not interested in estimating for the table due to its low value

2. What are the names of the valuers who gave estimates for the table?
The other agents who attended to provide estimates were;
Potburys
Whittons
Lyme Bay
MST

3. Does EDDC audit not require a range and record of estimates for the disposal of council assets, as well as a record of disposals?
It is not clear what specific information is being requested here. Bids and disposal receipts will be recorded.

4. EDDC, like other councils, should have a written policy and procedure for the disposal of assets such as used equipment, furniture and other plant, What is that policy and procedure?
There is a link below to the ‘Property Matters’ section of the Council Constitution which is on our website, specifically items 15 & 16;

15. Authority (after consultation with the relevant Portfolio Holder) to dispose of property assets which have a market value which does not exceed £30,000.
16. Sale of vehicles, equipment or machinery surplus to the Council's needs where the consideration does not exceed £30,000.

https://eastdevon.gov.uk/media/2537547/cjune18part3s3.pdf

5. Who was the Councillor that successfully bid for “the very large table in the members room”?
This information is exempt from disclosure under s40 of the Freedom of Information Act as being personal data.

6. How much did the Councillor pay?
The bid was £400

7. Was the ornate clock on the mantel piece (as shown on the cover of the Residents Magazine, December 2018) part of this disposal process?
The clock in question originally belonged to Honiton Rural District Council and has been offered to Honiton Town Council.
If so, what was the valuation given? – See above
What price was paid? – See above
Who bought this clock? – See above

8. How much money was raised from this sale of “items of sentimental interest or practical use”?
The items have not been sold yet so no information is currently held. We anticipate that a figure in the order of £2,000 will be raised which will be ring-fenced in the Civic Fund.

9. What are the “other sales” Councillor Thomas refers to?
The vast majority of items are office furniture (desks, chairs, cabinets). Items will be disposed of in a number of ways. These include via public auction, items given to local groups, town and parish councils in return for donations and income from bulk clearance.

10. How much money was raised from each of these “other sales”?
No information held

11. What is the total now of the Chairman’s Civic Fund?
The Civic Fund is a budget and therefore there is no ‘total’ fund as such. The ring-fenced fund is currently £0 as the items have not been made available for collection / payment.

12. Information about the Chairman’s Civic Fund is not easily accessible on the EDDC website; a word search on the site produces “no result”. Where can details of this fund and its administration be found?
Civic Fund and Civic Expenses are agreed as part of the Council’s annual budget: this is identified in the Councils approved Budget book for 2018/19:
https://eastdevon.gov.uk/media/2413383/revenue-and-capital-estimates-201819-final-for-circulation.pdf
The relevant items can be found on page 7 and page 24

Date responded: 28 January 2019

Gypsy and Traveller unauthorised encampments

Date submitted: 8 January 2019

Summary of request

1. How many Gypsy and Traveller unauthorised encampments have you cleared from the local authority in:
i) 2015
ii) 2016
iii) 2017
iv) 2018
(if possible please name them)

2. In relation to the cleared encampments listed in question one, how many pitches were in each cleared encampment.
(If you do not know, please state whether, to the best of your knowledge, there were any individuals or families living in the cleared encampments.)

3. How many NEW authorised Gypsy and Traveller pitches were created by your local authority in:
i) 2015
ii) 2016
iii) 2017
iv) 2018
(if possible please name them)

4. How many authorised Gypsy and Traveller pitches are there currently in your local authority?

5. What were the full evictions costs to your council for all cleared unauthorised Gypsy and Traveller encampments in:
i) 2015
ii) 2016
iii) 2017
iv) 2018
(These costs should include staff costs and resources, any contractor costs, court costs and legal fees, clear up costs as well as any other costs relating to evictions from unauthorised encampments.)

6. How much money was spent in the creation of authorised Gypsy and Traveller pitches and sites in:
i) 2015
ii) 2016
iii) 2017
iv) 2018

7. Are you considering or are there any plans in place to seek a court injunction against unauthorised Gypsy and Traveller encampments sites in your local authority? If you already have an injunction or already have an application in please state.

8. When was the last time you undertook a Gypsy and Traveller Accommodation Need Assessment?

9. What was the need identified by your authority’s most recent Gypsy and Traveller Accommodation Need Assessment for new pitches, and what period does this GTANA cover?

Summary of response

In progress.

Date responded: 5 February 2019

Council tax arrears

Date submitted: 8 January 2019

Summary of request

a) The amount of council tax arrears at the end of financial year 2017/18 (i.e. 31st March 2018 or 5th April 2018);
b) Your latest estimate of the amount of council tax arrears in your authority; I appreciate that this amount will fluctuate during the course of the financial year but would be grateful for your latest estimate;

Summary of response

The cumulative council tax arrears outstanding as at 31 March 2018 = £1,980,534.24
The arrears outstanding for council tax debts owed prior to 31 March 2018 as at 31 December 2018 =£1,289,891.09
The above figures exclude any outstanding court costs.
The above does not take account of current year council tax.

Date responded: 10 January 2019

Mosquito anti-loitering device(s)

Date submitted: 8 January 2019

Summary of request

Please let me know whether the Council uses, or anyone on its behalf uses, any Mosquito anti-loitering device(s) and the locations (for example street name* and number or name of building) of each of the devices. See for example page 8 of this document: http://eprints.brighton.ac.uk/16027/1/After%20the%20ASBO%202016%20Johnstone%20CSP.pdf

If there is more than one device in a particular location, the Council can just disclose the location once as that will cover all of the devices at that place as I don't need to know how many devices are located at any particular place.

*and town or community etc. where there is more than one street with the same name in this Council's area. You don't need to find which streets are duplicates and which are not in order to extract the information out as disclosing the town etc. will be fine whether or not the street is duplicated.

Summary of response

East Devon District Council do not deploy any anti-loitering” Mosquito” devices

Date responded: 24 January 2019

Public relations, press office and communications

Date submitted: 7 January 2019

Summary of request

I would like to know:
1. How many people does the council currently employ in communications, press office and/or public relations positions?
2. What was the total annual spend by the council on public relations, press office and communications for the calendar year of 2018?
3. Does the council use any external organisations to handle communications or public relations? If so, which companies are used and how much did the council spend on these services in 2018

Summary of response


1. How many people does the council currently employ in communications, press office and/or public relations positions? - Three people and one is part-time
2. What was the total annual spend by the council on public relations, press office and communications for the calendar year of 2018? - £120,848 which includes salaries and on costs
3. Does the council use any external organisations to handle communications or public relations? If so, which companies are used and how much did the council spend on these services in 2018 - No

Date responded: 30 January 2019

Taxis and private hire vehicles

Date submitted: 7 January 2019

Summary of request

1) When someone applies for private hire or hackney carriage driver licence, do you ask if they have been licensed by another council?

2) If yes to question one, do you contact the other council for information and what information do you ask?

3) Do you do a yearly DVLA driving licence check for all of your licensed private hire and hackney carriage drivers, whether their licence is due for renewal or not? This is an annual inspection including mid-term licences, not a three yearly inspection or inspections on renewal.

4) If yes to question three, is the check done by the council or does a third-party do the check?

5) Do you do a mechanical testing of vehicles wishing to be licensed as private hire or hackney carriage vehicles at a council owned testing garage?

6) If yes to question five, what is DVSA (VOSA) rating of your garage?

7) If no to question five, who conducts a mechanical testing of the vehicles?

Summary of response

1) When someone applies for private hire or hackney carriage driver licence, do you ask if they have been licensed by another council? - YES
2) If yes to question one, do you contact the other council for information and what information do you ask? - If previously Revoked or Refused a Licence
3) Do you do a yearly DVLA driving licence check for all of your licensed private hire and hackney carriage drivers, whether their licence is due for renewal or not? This is an annual inspection including mid-term licences, not a three yearly inspection or inspections on renewal - YES
4) If yes to question three, is the check done by the council or does a third-party do the check? - The council
5) Do you do a mechanical testing of vehicles wishing to be licensed as private hire or hackney carriage vehicles at a council owned testing garage? - NO
6) If yes to question five, what is DVSA (VOSA) rating of your garage? - N/A
7) If no to question five, who conducts a mechanical testing of the vehicles? - Any DVSA approved MOT Testing Garage

Date responded: 10 January 2019

Establishments licensed to show films

Date submitted: 5 January 2019

Summary of request

Please can you provide a list of all establishments in your jurisdiction which have been issued a licence to show films, both “theatrical” and “non-theatrical”.
Please include the following information:
• Name of establishment
• Address
• Details of their license such as any conditions, restrictions or type.

Summary of response

he Licensing Act 2003 does not specify the licensable activities for licensing films as detailed in the request for "theatrical" and "non-theatrical" films. The Act does provide the requirement under 'exhibition of a film' and any premises granted a licence may specify whether the films take place 'indoors' 'outdoors' or both.

All premises currently licensed by East Devon District Council can be viewed along with the specific licence conditions on our licensing public register with the details about each licence here http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/LicensingActPremises/Search

Date responded: 9 January 2019

Use of consultants by the council

Date submitted: 5 January 2019

Summary of request

A) The number of consultants used by the council in
1) 2018
2) 2017
3) 2016

B) The cost to the council of the use of consultants in
1) 2018
2) 2017
3) 2016

C) A breakdown by project and hours worked of the number of consultants used by the council in
1) 2018
2) 2017
3) 2016

Summary of response

A) The number of consultants used by the council in - This information can be found on our website usually in the September Audit and Governance committee meeting agenda for each respective year at https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/audit-and-governance-committee/audit-and-governance-committee-agendas/ & https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/audit-and-governance-committee/audit-and-governance-committee-archived-agendas-and-minutes/
1) 2018
2) 2017
3) 2016

B) The cost to the council of the use of consultants in - This information can be found on our website usually in the September Audit and Governance committee meeting agenda for each respective year at https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/audit-and-governance-committee/audit-and-governance-committee-agendas/ & https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/audit-and-governance-committee/audit-and-governance-committee-archived-agendas-and-minutes/
1) 2018
2) 2017
3) 2016

C) A breakdown by project and hours worked of the number of consultants used by the council in – Information not held
1) 2018
2) 2017
3) 2016

Date responded: 30 January 2019

PSPO for begging

Date submitted: 4 January 2019

Summary of request

How many Fixed Penalty Notices, if any, have been issued for breach of the begging provision in any of your local authority’s PSPOs since their introduction?

How many prosecutions, if any, have been taken for breach of the begging provision in any of your local authority’s PSPOs since their introduction?

How many warnings, if any have been issued for breach of the begging provision in any of your local authority PSPOs since their introduction?

Summary of response

How many Fixed Penalty Notices, if any, have been issued for breach of the begging provision in any of your local authority's PSPOs since their introduction? – PSPO introduced 6th June 2017 Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours, PSPO (2017) https://eastdevon.gov.uk/public-spaces-protection-orders/ - 1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018

How many prosecutions, if any, have been taken for breach of the begging provision in any of your local authority's PSPOs since their introduction? - None

How many warnings, if any have been issued for breach of the begging provision in any of your local authority PSPOs since their introduction? - None

Date responded: 16 January 2019

Housing benefit amounts paid to people in receipt of care in supported living settings

Date submitted: 4 January 2019

Summary of request

Please provide the following information related to housing benefit amounts paid to people in receipt of care in supported living settings. By supporting living, we mean those who live in a property with their own tenancy, but receiving care and support commissioned by the local authority:
1) The lowest weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 for:
a) Learning Disability
b) Mental Health

2) The mean weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 for:
a) Learning Disability
b) Mental Health

3) The highest weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 for:
a) Learning Disability
b) Mental Health

4) Please explain how housing benefit amounts are calculated for those in receipt of care in supported living settings.

Summary of response

Please provide the following information related to housing benefit amounts paid to people in receipt of care in supported living settings. By supporting living, we mean those who live in a property with their own tenancy, but receiving care and support commissioned by the local authority:
1) The lowest weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 for - This information is not held
a) Learning Disability - N/A
b) Mental Health - N/A

2) The mean weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 - This information is not held
a) Learning Disability - N/A
b) Mental Health - N/A

3) The highest weekly housing benefit amount you paid to an individual as part of a supported living arrangement for the financial year 2018/19 - This information is not held
a) Learning Disability - N/A
b) Mental Health - N/A

4) Please explain how housing benefit amounts are calculated for those in receipt of care in supported living settings - If the landlord falls within 1 of 4 categories, and care is being provided by the landlord or on behalf of the landlord, the full rent is used in the calculation of housing benefit. However, service charges may be restricted in certain circumstances. This is a complicated calculation and each claim is decided on an individual basis. The new scheme of Local Housing Allowance rates is not used in the calculation.

Date responded: 29 January 2019

Communications relating to Planning Notifications for the erection of a Telecommuncations Mast at Wynards Farm, East Budleigh

Date submitted: 4 January 2019

Summary of request

Please supply details of all communications relating to the two Planning Notifications for the erection of a Telecommuncations Mast at Wynards Farm, East Budleigh (16/2897/TEL & 17/0775/TEL) between:

1) the Council’s Landscape Architect/Officer and the Case Officer
2) East Devon AONB Officers and the Planning Department and
3) any Council Member and the Planning Department

The requests relates to communications made on any pre-notification submissions made prior to 2nd December 2016 - the date of the Council’s validation of the first notification - to the date of this FOI application.

Summary of response

We do not hold any information on the requested communication other than the consultation response from the Council's Landscape Architect dated 10 January 2017 on application ref. 16/2897/TEL, which is available to view as a public document.

Date responded: 29 January 2019

Software to calculate business rates

Date submitted: 4 January 2019

Summary of request

Please see below my request for Freedom of Information on Council Tax and Business Rates.

1) Who supplies the software you will use to calculate the council tax charge for the 2019/20 year?
2) Who supplies the software you will use to calculate the business rates charge for the 2019/20 year?
3) Who supplies the software you will use to calculate the annual award of council tax reduction / support for the 2019/20 year?

Summary of response

lease see below my request for Freedom of Information on Council Tax and Business Rates.

1) Who supplies the software you will use to calculate the council tax charge for the 2019/20 year? - Capita
2) Who supplies the software you will use to calculate the business rates charge for the 2019/20 year? - Capita
3) Who supplies the software you will use to calculate the annual award of council tax reduction / support for the 2019/20 year? - Capita

Date responded: 8 January 2019

Affordable housing

Date submitted: 1 January 2019

Summary of request

A request for information from your planners.
1) The percentage of affordable housing required for housing developments of 10 dwellings or more or that are greater than 0.5 hectares in area. If more than one level is set in planning policies – for example varying by location in the district or size of development – the maximum, minimum and district average percentages.
2) The average percentage of affordable housing agreed on approval of planning applications for housing developments of 10 dwellings or more or that are greater than 0.5 hectares in the council’s area for each of 2016, 2017 and 2018.

Summary of response

1) The percentage of affordable housing required for housing developments of 10 dwellings or more or that are greater than 0.5 hectares in area. If more than one level is set in planning policies – for example varying by location in the district or size of development – the maximum, minimum and district average percentages – This information can be found in Strategies 34 & 35 of the Local Plan. Please see the below link to access the document;

https://eastdevon.gov.uk/housing/affordable-housing-in-east-devon/what-you-need-to-know-about-affordable-housing-if-youre-building-homes-in-east-devon/when-will-i-need-to-provide-affordable-housing/

2) The average percentage of affordable housing agreed on approval of planning applications for housing developments of 10 dwellings or more or that are greater than 0.5 hectares in the council's area for each of 2016, 2017 and 2018 – This information is not held in a format that allows for a simple report to be created. It would require an officer to check through all the applications we have received in the timeframe you have requested in order to collate the data you have asked for. This would take in excess of 18hrs and is therefore exempt from disclosure under section 12(1) of the FOI Act 2000.

Date responded: 9 January 2019

Credit balances business rates

Date submitted: 1 January 2019

Summary of request

Please can you provide me with the following information under the Freedom Of Information Act 2000:-

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

The requested information is now published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 15 January 2019

Waste collections

Date submitted: 31 December 2018

Summary of request

Please can you provide me the following information regarding your local authority’s domestic waste collection provision.

1. What is the frequency of your general kerbside household waste collection i.e. weekly, fortnightly, monthly?

2.
a. What kerbside recycling provision does your authority provide i.e. paper/cardboard, glass, metals, etc? Please state all waste types collected.

b. What is the frequency of collection for this provision? (if different for each waste type please state).

c. Is the recycling provision source segregated (i.e. numerous receptacles) or a mixed collection (i.e. all placed in one receptacle)?

3. Does your authority provide a food waste kerbside collection service? If so what is the collection frequency?

4. Does your authority provide a garden waste kerbside collection service? If so what is the collection frequency?

5. Do you provide a bulky item collection service? If so is there a charge and what is the charge?

6. How many household waste recycling centres does your authority have?

Summary of response

1. What is the frequency of your general kerbside household waste collection i.e. weekly, fortnightly, monthly? – 3 weekly
2.
a. What kerbside recycling provision does your authority provide i.e. paper/cardboard, glass, metals, etc? Please state all waste types collected – Paper/card; glass; tin/metal; plastic; food. Please go to https://eastdevon.gov.uk/recycling-and-rubbish/a-z-of-recycling-and-disposals/ which lists all the products that households can now recycle from their doorstep.
b. What is the frequency of collection for this provision? (if different for each waste type please state) – Weekly
c. Is the recycling provision source segregated (i.e. numerous receptacles) or a mixed collection (i.e. all placed in one receptacle)? – Separated into green sack (plastics and tin/metal), large plastic box with lid for paper/card and other items (go to link above) and caddy for food waste
3. Does your authority provide a food waste kerbside collection service? If so what is the collection frequency? – Yes weekly
4. Does your authority provide a garden waste kerbside collection service? If so what is the collection frequency? – Yes for a charge £48 per annum and is collected fortnightly
5. Do you provide a bulky item collection service? If so is there a charge and what is the charge? – Yes. It’s £31 for 1-3 items and £5 per additional items after (up to 10 items).
6. How many household waste recycling centres does your authority have? – None they are run by Devon County Council.

Date responded: 3 January 2019

HMO changes

Date submitted: 31 December 2018

Summary of request

Please enter your Local Authority:

Has your Local Authority publicised the new HMO changes on its website?

Does your Local Authority have a set timescale for processing HMO applications?

Does tacit consent apply to your HMO licences if handling of the application goes beyond the application processing date?

Has your Local Authority reviewed its fee structure taking into? consideration Gaskin v Richmond?

Is there a readily available fee structure for landlords to view on your Local Authority website?


Summary of response

Please enter your Local Authority:
East Devon District Council
Has your Local Authority publicised the new HMO changes on its website? - Yes
Does your Local Authority have a set timescale for processing HMO applications? - Yes
Does tacit consent apply to your HMO licences if handling of the application goes beyond the application processing date? - No
Has your Local Authority reviewed its fee structure taking into? consideration Gaskin v Richmond? - Yes
Is there a readily available fee structure for landlords to view on your Local Authority website? - Yes

Date responded: 4 January 2019

Business rates

Date submitted: 31 December 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is now published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 15 January 2019

Providing energy performance properties

Date submitted: 21 December 2018

Summary of request

• Has your authority implemented, or does it plan to implement, planning policies for new build homes and/or other new buildings where buildings energy or carbon performance exceeds current national Building Regulations?
o For instance, planning policy in some leading councils requires 10%-20% of building energy demand to be met through onsite renewable or low-carbon energy.

• If yes, please describe what these requirements are in as much detail as possible.
o This detail could include but is not limited to developments the policy applies to (e.g. all buildings, residential, commercial), when it was adopted etc.
• If yes, please provide information on what the outcomes of implementing the policy that have been observed so far.

Summary of response

Has your authority implemented, or does it plan to implement, planning policies for new build homes and/or other new buildings where buildings energy or carbon performance exceeds current national Building Regulations? - Yes we have policy in our adopted East Devon Local Plan that exceeds building regulations.
o For instance, planning policy in some leading councils requires 10%-20% of building energy demand to be met through onsite renewable or low-carbon energy.

If yes, please describe what these requirements are in as much detail as possible.
o This detail could include but is not limited to developments the policy applies to (e.g. all buildings, residential, commercial), when it was adopted etc.

Strategy 38 advises:
Strategy 38 - Sustainable Design and Construction
Encouragement is given for proposals for new development and for refurbishment of, conversion or extensions to, existing buildings to demonstrate through a Design and Access Statement how:
a) sustainable design and construction methods will be incorporated, specifically, through the re-use of material derived from excavation and demolition, use of renewable energy technology, landform, layout, building orientation, massing, use of local materials and landscaping;
b) the development will be resilient to the impacts of climate change;
c) potential adverse impacts, such as noise, smell, dust, arising from developments, both during and after construction, are to be mitigated.
d) biodiversity improvements are to be incorporated. This could include measures such as integrated bat and owl boxes, native planting or green roofs.
Until the adoption of nationally prescribed standards, developments of 10 or more dwellings or 1,000m2 of commercial floor space should be assessed using the CSH or BREEAM, with housing developments meeting at least CSH Level 4 from 2013 and other uses BREEAM of at least 'Very Good'.
Due to their scale, developments in the West End and developments over 4 ha or 200 dwellings elsewhere in East Devon should achieve levels of sustainability in advance of those set out nationally. The Council will wish to see homes built to Code for Sustainable Homes Level 4 and this will be a material consideration. Proposals for water harvesting and sustainable waste management will be encouraged. In building refurbishments the Council will encourage and promote the integration of renewable energy into existing buildings.

Strategy 40 which advises:
Strategy 40 - Decentralised Energy Networks
Decentralised Energy Networks will be developed and brought forward. New development (either new build or conversion) with a floor space of at least 1,000m2 or comprising ten or more dwellings should, where viable, connect to any existing, or proposed, Decentralised Energy Network in the locality to bring forward low and zero carbon energy supply and distribution.
Where there is no existing Decentralised Energy Network in the locality, proposals for larger developments of 4 hectares (either housing or other buildings) or 200 houses should evaluate the potential for such systems and implement them where they are viable over the life of the developments in the locality. Specific provision should be made at allocated sites at:
a) Axminster – Land to the north and east of the Town;
b) Exmouth – Land at Goodmores Farm;
c) Honiton – Land at Reserve site – West of Hayne Lane.
Consumer choice of energy sources will be retained when decentralised energy networks are developed. Project level Habitat Regulation assessments may be needed to ensure that any new infrastructure needs are met without adverse impacts on European sites.

And Strategy 41:
Strategy 41 - Allowable Solutions
In some instances on site provision of renewable technologies will not be desirable or appropriate. Where this is the case developments can meet requirements through contributing to 'off site' provision in the form of making 'Allowable Solutions contributions'. Monies gathered will contribute to a 'Community Energy Fund' that will be used to pay for/contribute to energy conservation/renewable initiatives.

If yes, please provide information on what the outcomes of implementing the policy that have been observed so far - We have no data and have not interrogated permissions granted or schemes implemented to build up any picture on the success or application of policy.

Date responded: 15 January 2019

People aged over 65 in the council area

Date submitted: 21 December 2018

Summary of request

1) How many people aged 65 or over currently reside in your council area?
2) How many people aged 65 or over resided in your council area in each of the following years:
a) 2018
b) 2017
c) 2016
d) 2015
e) 2014
f) 2009

Summary of response

1) How many people aged 65 or over currently reside in your council area? – Information not held
2) How many people aged 65 or over resided in your council area in each of the following years – Information not held
a) 2018
b) 2017
c) 2016
d) 2015
e) 2014
f) 2009

Date responded: 3 January 2019

Non-disclosure agreements

Date submitted: 19 December 2018

Summary of request

How many non-disclosure agreements have you as a local government/council agreed in each of the calendar years of 2014, 2015, 2016, 2017, and 2018?

Please provide individual figures per year.

Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £.

For clarity, I am using "non-disclosure agreement" in the sense that it is used by, for example, the House of Commons Women and Equalities Committee: an agreement that contains a confidentiality clause. They are also called "compromise agreements" and "settlement agreements."

Summary of response

How many non-disclosure agreements have you as a local government/council agreed in each of the calendar years of 2014, 2015, 2016, 2017, and 2018? - 10 between 2014 and 2018. We believe that disclosure of this information in separate financial years could potentially facilitate the identification of individuals and on that basis this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £ - Between 2014 and 2018 total cost of settlement agreements = £205,074. We believe that disclosure of this information in separate financial years could potentially facilitate the identification of individuals and on that basis this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

Date responded: 9 January 2019

Asylum seekers

Date submitted: 17 December 2018

Summary of request

Please confirm whether your council has volunteered to take in asylum seekers and send me the number of asylum seekers that your council has accommodated since January 1st 2018.

Please also provide the amount of money that your council has spent on accommodating asylum seekers during this time period.

Summary of response

Please confirm whether your council has volunteered to take in asylum seekers and send me the number of asylum seekers that your council has accommodated since January 1st 2018 - EDDC has signed up to the Syrian Resettlement Scheme and pledged to arrange to accommodate 8 Syrian families within the district between 2016 and 2021. To date four families have been accommodated through this project. The scheme is cost neutral to EDDC and is funded by central government. Accommodation is located in the private sector and no social housing is being used for this project. In the meantime, asylum seekers can apply for accommodation via Homelessness legislation or, if eligible, via Devon Home Choice. We cannot clarify how many people with asylum seeker status have been accommodated via Devon Home Choice

Please also provide the amount of money that your council has spent on accommodating asylum seekers during this time period - The Syrian resettlement Scheme is cost neutral to EDDC and is funded by central government.

Date responded: 2 January 2019

Traditional construction methods

Date submitted: 17 December 2018

Summary of request

I am keen to find out the level of uptake of modern methods of construction by councils around the UK and I was hoping that you could provide me with the following information please:

1. What has been the total spend on housing development budget for each full financial year over the last 5 years?

2. In your best estimate, what percentage of this budget over this time has been spent on traditional methods of construction?

3.In your best estimate, what percentage of this budget over this time has been spent on modern methods of construction? In particular off site construction.

4. If there is a low level of uptake with MMC then could you give me the main reason or reasons as to why this might be please?

Summary of response

If your request is about affordable housing, and in particular EDDC building to MMC then the answer is none in the specified timeframe.

Date responded: 2 January 2019

NABs

Date submitted: 14 December 2018

Summary of request

I would like to know details of anyone who has died with no known next of kin from 1/6/2018 to the day of your reply. If there are any new cases where the person died prior to 1/6/2018, but that were only dealt with after this date, please also include details.

This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

In progress.

Date responded: 2 January 2019

Ecological experts

Date submitted: 11 December 2018

Summary of request

Would you please tell me how many in-house ecological experts are currently employed by the council either on a full-time or part-time basis? Please can you define 'ecological expert' as someone who is a chartered ecologist.
As a second part of this request can you please tell me how many ecological experts have been employed in-house by the council over the past five years starting from 1 January 2013 to the present day. Where possible please break this down on an annual basis.

Summary of response

Would you please tell me how many in-house ecological experts are currently employed by the council either on a full-time or part-time basis? Please can you define 'ecological expert' as someone who is a chartered ecologist - We don't employ a District Ecologist or someone who has that qualification

As a second part of this request can you please tell me how many ecological experts have been employed in-house by the council over the past five years starting from 1 January 2013 to the present day. Where possible please break this down on an annual basis - None

Date responded: 13 December 2018

Community led housing

Date submitted: 11 December 2018

Summary of request

The Government has given increased backing to community led housing, a sector made up of organisations like housing co-operatives, cohousing groups, community land trusts, tenant management organisations and self-help housing groups.

• Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear?
• Since 2010 how many grants and/or loans has the council given to community led housing groups or organisations?
• Since 2010 how many land disposals or leases has the council made to community led housing groups or organisations?
• Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? - Mention is made within EDDC Planning Policy 2013 – 2031 , Strategy 27; mention is also made within the draft Affordable Housing Supplementary Planning Document.
Since 2010 how many grants and/or loans has the council given to community led housing groups or organisations? - 8
Since 2010 how many land disposals or leases has the council made to community led housing groups or organisations? - 2
Do you have dedicated staff to support community led housing? If so, what are their job titles? - The Council appointed Wessex Community Asset's Ltd to act in its stead when working with up and coming Community Land Trusts.

Date responded: 13 December 2018

Councillors child care and dependent carers allowance

Date submitted: 10 December 2018

Summary of request

1. Do you offer a childcare allowance for councillors?

2. Do you offer an adult dependent carers’ allowance for councillors?

3. Does i) your childcare allowance and ii) your adult dependent carers’ allowance pay for the actual costs members incur for childcare?

4. If not, what is the maximum payment per hour for i) childcare and ii) adult dependent care?

5. Are councillors permitted to claim allowances for more than one dependent for the same period of time?

6. Are councillors who receive Carers Allowance from the Government able to claim the council’s dependent carers allowance?

7. Is there a maximum payment over the course of a year or any other period of time for dependent carers’ allowance for councillors?

8. What are the requirements in terms of the standard or formality of care that must be met for councillors to receive payments for i) childcare and ii) adult dependent care?

9. Do dependent carers allowances cover all council related business, including all committee meetings, ad-hoc meetings with council staff or other councillors, surgeries, and other related council business?

Summary of response

1. Do you offer a childcare allowance for councillors? - Yes
2. Do you offer an adult dependent carers' allowance for councillors? - Yes
3. Does i) your childcare allowance and ii) your adult dependent carers' allowance pay for the actual costs members incur for childcare? - Information not held
4. If not, what is the maximum payment per hour for i) childcare and ii) adult dependent care? - Currently £6.31 (to be changed in May 2019)
5. Are councillors permitted to claim allowances for more than one dependent for the same period of time? - Information not held
6. Are councillors who receive Carers Allowance from the Government able to claim the council's dependent carers allowance? - Information not held
7. Is there a maximum payment over the course of a year or any other period of time for dependent carers' allowance for councillors? - Information not held
8. What are the requirements in terms of the standard or formality of care that must be met for councillors to receive payments for i) childcare and ii) adult dependent care? - Information not held
9. Do dependent carers allowances cover all council related business, including all committee meetings, ad-hoc meetings with council staff or other councillors, surgeries, and other related council business? - Yes

Date responded: 2 January 2019

Councillors code of conduct

Date submitted: 10 December 2018

Summary of request

1. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for all councillors? If yes, please provide a copy.

2. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for all councillors?

3. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? If yes, please provide a copy

4. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance?

5. Does the council have a formal standards committee?

6. Does the council have a formal role to oversee member conduct and promote equality (e.g. chair of the standards committee, chief whip, etc)?

7. Does the council’s code of conduct under section 27(2) of the Localism Act 2011 make any reference to promoting equality or tackling sexism?

Summary of response

1. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for all councillors? If yes, please provide a copy – Yes https://eastdevon.gov.uk/council-and-democracy/ & https://eastdevon.gov.uk/media/2537571/cjune18part6.pdf

2. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for all councillors? – N/A

3. Does the council have a formal policy in place for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? If yes, please provide a copy – Yes https://eastdevon.gov.uk/council-and-democracy/councillors-with-special-responsibilities/ & https://eastdevon.gov.uk/media/2537571/cjune18part6.pdf

4. If no, does the council have any informal arrangements in place by which it would make provisions for maternity, paternity, adoption and kinship care for councillors with a Special Responsibility Allowance? – N/A

5. Does the council have a formal standards committee? – Yes https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/standards-committee/

6. Does the council have a formal role to oversee member conduct and promote equality (e.g. chair of the standards committee, chief whip, etc)? – Yes. The Chairman of the Council

7. Does the council’s code of conduct under section 27(2) of the Localism Act 2011 make any reference to promoting equality or tackling sexism? – Yes https://eastdevon.gov.uk/media/175259/code-of-conduct-updated-oct-2013.pdf

Date responded: 11 December 2018

Fraud cases investigated by the council

Date submitted: 10 December 2018

Summary of request

Detailed description of the information that I require for your local authority from the financial year 17/18.

Question 1
The total and absolute number of full time employees undertaking the investigation and prosecution of fraud?

Question 2
The total and absolute number of full time employees who are professionally Accredited Counter Fraud Specialists?

Question 3
The total number of fraud cases investigated by your local authority?

Question 4
The total amount of money spent on the investigation and prosecution of fraud by your local authority?

Question 5
The total number of irregularities investigated?

Question 6
The total number of a) the fraud and b) the irregularities that were identified?

Question 7
The total number of individuals who were prosecuted for fraud by the local authority?

Question 8
The total number of individuals who were sanctioned in some other way by the local authority for fraud and related offences?

Summary of response

Question 1
The total and absolute number of full time employees undertaking the investigation and prosecution of fraud? - 1

Question 2
The total and absolute number of full time employees who are professionally Accredited Counter Fraud Specialists? - 1

Question 3
The total number of fraud cases investigated by your local authority? – 7 (However, this does not include investigations into Housing Benefit Fraud which are investigated by DWP)

Question 4
The total amount of money spent on the investigation and prosecution of fraud by your local authority? - £23,799 (this is the net figure after income and expenditure).

Question 5
The total number of irregularities investigated? – please can you define "irregularity"?

Question 6
The total number of a) the fraud and b) the irregularities that were identified? – 1 Fraud (see above – need a definition of irregularity)

Question 7
The total number of individuals who were prosecuted for fraud by the local authority? - 0

Question 8
The total number of individuals who were sanctioned in some other way by the local authority for fraud and related offences? - 0

Date responded: 4 January 2019

Smoking cessation service

Date submitted: 6 December 2018

Summary of request

Please provide me with the information that relates to

• Did the Local Authority commission a Smoking Cessation service in the 2015-16 financial year
• Did the Local Authority commission a Smoking Cessation service in the 2016-17 financial year
• Did the Local Authority commission a Smoking Cessation service in the 2017-18 financial year
• If the Local Authority did commission a smoking cessation service in the 2017-18 financial year how much money was spent on the service?
• If the Local Authority did commission a smoking cessation service how many patients accessed it in the 2017-18 financial year?

Summary of response

• Did the Local Authority commission a Smoking Cessation service in the 2015-16 financial year - No
• Did the Local Authority commission a Smoking Cessation service in the 2016-17 financial year - No
• Did the Local Authority commission a Smoking Cessation service in the 2017-18 financial year - No
• If the Local Authority did commission a smoking cessation service in the 2017-18 financial year how much money was spent on the service? - N/A
• If the Local Authority did commission a smoking cessation service how many patients accessed it in the 2017-18 financial year? - N/A

Date responded: 7 December 2018

Licensing manager

Date submitted: 5 December 2018

Summary of request

Please could you provide me with the name and contact details of the manager responsible for the enforcement of the councils Market and Street Traders licensing

Summary of response

Stephen Saunders
Licensing Manager
SSaunders@eastdevon.gov.uk

Date responded: 5 December 2018

Sidmouth sea defences

Date submitted: 5 December 2018

Summary of request

Please could you provide me with information on Sidmouth’s coastal defences – when the five rock groynes and sea wall were built, any coastal defences that existed prior to the groynes, and any historical information on flooding in the town, when the sea defences have been overtopped.

Also, I believe you are planning to carry out improvements to Sidmouth’s sea defences – please could you send me information on the plans, why the improvements are needed, and what they will achieve.

Summary of response

The information you are requesting is already published on our website at https://eastdevon.gov.uk/coastal-protection/beach-management-plans/sidmouth-and-east-beach-management-plan/ & https://eastdevon.gov.uk/coastal-protection/schemes-and-projects/sidmouth-and-east-beach-management-scheme/ specifically in the Sidmouth and East Beach Management Plan report. As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information reasonably accessible by other means.

Date responded: 6 December 2018

2nd homes in Lympstone

Date submitted: 4 December 2018

Summary of request

Number of properties in Lympstone Parish that are second homes or holiday lets

Summary of response

For council tax we have 25 Second homes for the Lympstone area last recorded 1st December 2018

Date responded: 17 December 2018

Spend on Information Technology hardware

Date submitted: 4 December 2018

Summary of request

I would like to request a complete list of suppliers/contractors and consultants that have been used over the past year when procuring I.T. hardware and the total spend on Information Technology hardware during the past year. Also could you break this hardware spend down to show what brands of servers, networking and desktop hardware were purchased with a spend amount in each category

Summary of response

Please see below a list of suppliers that Strata purchased hardware from in the current financial year. Please note that these purchases could have been for any of the three councils and Strata, but we are unable to provide a breakdown. Strata is an IT company that is jointly owned by and provides IT support services to East Devon District Council, Exeter City Council and Teignbridge District Council.

Annual STRATA contract payment for EDDC in 2018 is £2,406,880.

ADDICOTT ELECTRICS LTD
BANNER GROUP LTD
BARTLETT REFRIGERATION
BECHTLE DIRECT LIMITED
COMPUTER IMPRINTABLE LABEL SYSTEMS LTD
COMPUTERWORLD SYSTEMS LTD
CORPORATE DIRECT (EUROPE) LTD
CTI DATA SOLUTIONS LTD
DATA-PATH OFFICE NETWORK SERVICES LTD
EDENRED LTD (11073)
FUTURE-TECH S.C.I. LTD
GETRONICS SERVICES UK LTD
GJ BECKETT & ASSOCIATES LTD
HEWLETT-PACKARD LTD
INSIGHT DIRECT (UK) LIMITED
IT CHAMPION LTD
LAN 2 LAN LTD
LEGACY TELECOM LTD
MAINTEL EUROPE LTD
MAZARU LTD
MITEL NETWORKS LTD
NEXUS OPEN SYSTEMS LTD
OXYGEN SECURE SYSTEMS LTD
PROBRAND LIMITED
Pvm Supplies Ltd
SOFTCAT LTD
SOLARWINDS SOFTWARE EUROPE LTD
UBIQUITOUS COMMUNICATION LTD T/A BAYTEK
VOHKUS LTD
AMAZON

Date responded: 7 January 2019

Business rates

Date submitted: 4 December 2018

Summary of request

I would like a full list of businesses and charities that have become newly liable for business rates between 15th Nov 18 to the 30th Nov 18. Please include the full business name, address, liable party, type of property, RV and date of liability.

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 5 December 2018

Part A(2) Environmental Permitting Regulations

Date submitted: 4 December 2018

Summary of request

Part A(2) and Historic Landfill

Please could provide me with the following details within the area covered by your council:-

1. Any Part A(2) activities that you regulate with regards to Environmental Permitting Regulations, with details of enforcements.
2. Any historic landfill sites you hold information on prior to the implementation of the Control of Pollution Act (1974).

Summary of response

1. Any Part A(2) activities that you regulate with regards to Environmental Permitting Regulations, with details of enforcements.

We have only two A(2) premises:
(i) Blamphayne sawmill, Gittisham, Honiton, EX14 3AN
(ii) Renewable Assets Ltd, Hilbarton Industrial Estate, Clyst St Mary, EX5 1SD

2. Any historic landfill sites you hold information on prior to the implementation of the Control of Pollution Act (1974).
(i) Imperial Recreation Ground, Royal Avenue, Exmouth, EX8 1DB
(ii) Warren View Landfill Site (closed), Halsdon Avenue, Exmouth, EX8 3DH

Date responded: 19 December 2018

Settlement boundaries

Date submitted: 3 December 2018

Summary of request

Under the freedom of information act, we would like to request the following information –

1. Settlement boundaries - Please could you provide us with all of your council's settlement boundaries. Please, could this be provided in ideally the following formate of Shapefile(.shp) or less preferred would be GeoJSON and in worst case KML.
2. Growth villages/growth settlements - Please could you confirm which settlements you have outlines for housing growth within the council. A full list would be very much appreciated. ideally, this would be formatted in excel spreadsheet.

Summary of response

1. Settlement boundaries - Please could you provide us with all of your council's settlement boundaries. Please, could this be provided in ideally the following format of Shapefile(.shp) or less preferred would be GeoJSON and in worst case KML.
2. Growth villages/growth settlements - Please could you confirm which settlements you have outlines for housing growth within the council. A full list would be very much appreciated. Ideally, this would be formatted in excel spreadsheet.

The information you have requested is already published on our website at http://maps2.eastdevon.gov.uk/mapping/localplan2016/?x1=302137&y1=89908&x2=305894&y2=93347 & https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

Date responded: 6 December 2018

Inspection of dog boarding franchises

Date submitted: 29 November 2018

Summary of request

I would be grateful if you could inform me of your Licensing Authority’s policy on inspection of Franchise – both online (eg. Dogbuddy, Rover etc.) and physical Host’s premises according to the DEFRA Guidance in relation to licensing of dog boarding franchises October 2018 for the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018.
In particular:
1. Will you be requiring each franchise company to gain a Licence from you?
2. Will you be inspecting every host’s home to ascertain whether the premises adhere to the new DEFRA guidelines for Home Boarding?

Summary of response

1. Will you be requiring each franchise company to gain a Licence from you? - We don't consider that any franchise needs a licence unless they actually home board themselves. We require those home boarders to make their own application and pay their own fee. We have asked for the names and addresses only for any "hobby hosts" that earn under that threshold.
2. Will you be inspecting every host's home to ascertain whether the premises adhere to the new DEFRA guidelines for Home Boarding? - We will be inspecting any of their host premises which earn more than £1,000 per year from the home boarding activity.

Date responded: 5 December 2018

Incidents with homeboarders for dogs

Date submitted: 29 November 2018

Summary of request

1. The number of incidents compromising the welfare of dogs recorded among licenced dog home boarders and kennels in your area in the last 3 years. Please indicate if any of these are associated with the same boarder/kennels.
2. The nature of the incidents and any contributing factors. Please indicate whether these were home boarders or kennels.
3. The action taken by the council and the outcome.
4. The number of licenced home boarders in your area.
5. The number of unlicenced home boarders identified to you, and the action taken, within the last 3 years.

Summary of response

1. The number of incidents compromising the welfare of dogs recorded among licenced dog home boarders and kennels in your area in the last 3 years. Please indicate if any of these are associated with the same boarder/kennels - 1 incident in a kennels and 2 in a dog day care premises. None in a home boarding premises.

2. The nature of the incidents and any contributing factors. Please indicate whether these were home boarders or kennels.

Small dog killed by a greyhound after it escaped from its kennel and entered an exercise pen through a defective fence.
Whippet injured by a large dog in a day care premises where dogs have been kept in very large groups (in contravention of licence)
French bull dog injured by another dog in the same day care premises for the same reason.

3. The action taken by the council and the outcome - The kennels was successfully prosecuted and fined £800 +£3000 costs. The dog day care premises matters are being taken into account when considering the new licence and conditions.
4. The number of licenced home boarders in your area - 46
5. The number of unlicenced home boarders identified to you, and the action taken, within the last 3 years - None

Date responded: 5 December 2018

Lone workers

Date submitted: 28 November 2018

Summary of request

Please can you provide me with answers to the following:

• How many lone workers does your organisation have?
• How many lone worker devices were purchased as part of your existing provision?

Do you have an existing contract in place?

If No:

• Who is responsible for health, safety and risk management of your staff?

If Yes:

• What was the actual value of the contract awarded?
• When was it awarded?
• How long is the contract?
• Who is the incumbent supplier?
• Who were the other unsuccessful bidders?
• Is there a potential extension applicable to this existing contract?
• Are you applying that extension?
• Who will be responsible for writing the specification?

Summary of response

• How many lone workers does your organisation have? - 405 staff members who need training on lone working procedures. Many of these will not be routinely lone working
• How many lone worker devices were purchased as part of your existing provision? - We have not purchased a lone working device, although we have trialled two systems, and are presently trialling an in-house app on our mobile devices

Do you have an existing contract in place? - We have no contracts

If No:
• Who is responsible for health, safety and risk management of your staff? - Andrew Ennis would be the contact for H&S for the Council

If Yes:
• What was the actual value of the contract awarded?
• When was it awarded?
• How long is the contract?
• Who is the incumbent supplier?
• Who were the other unsuccessful bidders?
• Is there a potential extension applicable to this existing contract?
• Are you applying that extension?
• Who will be responsible for writing the specification?

Date responded: 19 December 2018

Homeless households relocated to alternative accommodation in County Durham

Date submitted: 28 November 2018

Summary of request

Please could you provide me with information on the following questions, for the years 2016-17, 2017-18 and 2018-19 (to date):

1) a) The number of households living in your authority that were recorded as homelessness prevented or relieved by relocating to alternative accommodation in County Durham
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) was involved, please state the name(s) of the letting agent(s) used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

2) a) The number of households living in your authority where your main homelessness duty was discharged (following a homelessness decision) by relocating to alternative accommodation in County Durham
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

3) a) The number of households living in your authority where you assisted them, through advice and signposting and/or partnership working, to relocate to alternative accommodation in County Durham. This will be outside of homelessness legislation but may involve an advertised relocation scheme from your area, by a landlord based in your area.
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

Summary of response

1) a) The number of households living in your authority that were recorded as homelessness prevented or relieved by relocating to alternative accommodation in County Durham - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) was involved, please state the name(s) of the letting agent(s) used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

2) a) The number of households living in your authority where your main homelessness duty was discharged (following a homelessness decision) by relocating to alternative accommodation in County Durham - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

3) a) The number of households living in your authority where you assisted them, through advice and signposting and/or partnership working, to relocate to alternative accommodation in County Durham. This will be outside of homelessness legislation but may involve an advertised relocation scheme from your area, by a landlord based in your area - None
b) Of those, the number of households you assisted with financial payment (whether travel, admin fees, white goods, furniture etc)
c) If a letting agent (rather than an individual private landlord or social housing) please state the name(s) of the letting agent used, and the number of moves with each letting agent
d) The number of households the letting agent assisted with financial payment (whether travel, admin fees, white goods, furniture etc)

Date responded: 5 December 2018

Schools supplied with meat from animals not stunned prior to slaughter

Date submitted: 26 November 2018

Summary of request

1. Do any of the meat products provided by your authority to schools or other institutions come from animals which were not stunned prior to slaughter?
2. If so, which schools or other institutions provide these non-stunned meat products?
3. If so, which types of meat are non-stunned?
4. If so, are all such meat products clearly labelled as ‘non-stunned’ meat?

Summary of response

The requested information is not held by the District Council.

Date responded: 26 November 2018

Homelessness strategy

Date submitted: 26 November 2018

Summary of request

Please could you provide me with information on the following:

1. What percentage of all new homelessness applications are being collected and reported in accordance with the new H-CLIC data requirement (Homelessness Case Level Collection) since 3rd April 2018?

a. If not all requirements are being met, what information is being collected on homelessness applications and how is this being reported to MHCLG?
b. What percentage of legacy cases are being reported through H-CLIC since 3rd April 2018?

The H-CLIC data requirements can be found here.

2. What percentage of homelessness prevention spending is spent on:

a. Advice and information
b. Early identification
c. Pre-crisis intervention
d. Preventing recurring homelessness
e. Other
f. Total spend
Definitions can be found in Government’s Code of Guidance.

3. Does the local authority monitor adherence to and judge the effectiveness of its homelessness strategy?
a. If so, how?

4. Has any training, or advice, been provided to other public services with a duty to refer following the Homelessness Reduction Act?

a. If so, what?
b. Is there different advice for different services?
c. If not, are there plans in place to provide training or advice?

5. Are there any data sharing agreements within the local authority, or with other local authorities, that aim to prevent homelessness?

Summary of response

1. What percentage of all new homelessness applications are being collected and reported in accordance with the new H-CLIC data requirement (Homelessness Case Level Collection) since 3rd April 2018? - 100%
a. If not all requirements are being met, what information is being collected on homelessness applications and how is this being reported to MHCLG? - N/A
b. What percentage of legacy cases are being reported through H-CLIC since 3rd April 2018? - None, all completed before second quarter

The H-CLIC data requirements can be found here.

2. What percentage of homelessness prevention spending is spent on - It is not possible to answer this question as we do not record any of the suggested 'sections' and there has never been a requirement to do that.
a. Advice and information
b. Early identification
c. Pre-crisis intervention
d. Preventing recurring homelessness
e. Other
f. Total spend
Definitions can be found in Government's Code of Guidance.

3. Does the local authority monitor adherence to and judge the effectiveness of its homelessness strategy? - Homelessness strategy in process of being updated.
a. If so, how? - The new Homelessness Strategy will be reviewed every six months by a working party.

4. Has any training, or advice, been provided to other public services with a duty to refer following the Homelessness Reduction Act? - Yes
a. If so, what? - Briefing sessions/email information
b. Is there different advice for different services? - Same process
c. If not, are there plans in place to provide training or advice? - N/A

5. Are there any data sharing agreements within the local authority, or with other local authorities, that aim to prevent homelessness? - No

Date responded: 17 December 2018

Universal credit

Date submitted: 23 November 2018

Summary of request

I understand that the Benefits Team help claimants moving to Universal Credit.

Does the Council track any metrics relating to this work? For example, the number of residents seeking help, the time taken to deal with each case and changes in any metrics over time?

Please provide all metrics available for 2018-19.

Can the Council confirm whether the workload of the team has gone up or down, month by month during 2018 and by how much?

Has the number of staff (FTEs) in the team changed during 2018-19 and for what reasons? Are any changes to staff numbers planned for 2019-20? If so, why?

Has the Council seen any increase in rent arrears related to tenants moving to Universal Credit and does it expect to see any increase in 2019-20?

Summary of response

Does the Council track any metrics relating to this work? For example, the number of residents seeking help, the time taken to deal with each case and changes in any metrics over time? Please provide all metrics available for 2018-19 - No metrics available
Can the Council confirm whether the workload of the team has gone up or down, month by month during 2018 and by how much? - Housing Benefit caseload slightly reduced since June 2018, however more work required to maintain Council Tax Support claims. Overall, no change
Has the number of staff (FTEs) in the team changed during 2018-19 and for what reasons? Are any changes to staff numbers planned for 2019-20? If so, why? - Rentals and Housing Benefit have had no changes in staffing levels in 2018-19 and no changes are planned for 2019-20
Has the Council seen any increase in rent arrears related to tenants moving to Universal Credit and does it expect to see any increase in 2019-20? - The increase in the rent arrears since we moved to Full Service in July is currently £41,173.33. No information held regarding any possible increase in 2019-20.

Date responded: 28 November 2018

Dangerous wild animal licences

Date submitted: 22 November 2018

Summary of request

1) Please can you supply the number of Dangerous wild animals (DWA) licences issued in your area?

2) The species of animals living under these licenses.

3) How many of each 'dangerous animal' are living in the council area.

Summary of response

1) Please can you supply the number of Dangerous wild animals (DWA) licences issued in your area? – Two licences

2) The species of animals living under these licenses – Ostrich and Ring Tailed Lemurs

3) How many of each 'dangerous animal' are living in the council area – x1 Ostrich and x4 Ring Tailed Lemurs

Date responded: 5 December 2018

Office 365

Date submitted: 22 November 2018

Summary of request

1. Does your organisation currently use Office 365?

2. Does your organisation currently use SharePoint Online?

3. Does your organisation currently use SharePoint on premise?

4. Are you currently using any of the following Office 365 / SharePoint
functionality for records management (retention and disposal)?
a. Records Centre
b. Content Types
c. Labels
d. Information Management Policies
e. A third party product

5. Do you have an Electronic Document and Records Management System
(EDRMS) or Enterprise Content Management System (ECMS), other than SharePoint?

Summary of response

1. Does your organisation currently use Office 365? - Yes for Councillors
2. Does your organisation currently use SharePoint Online? - No
3. Does your organisation currently use SharePoint on premise? - Yes
4. Are you currently using any of the following Office 365 / SharePoint
functionality for records management (retention and disposal)? - No
a. Records Centre
b. Content Types
c. Labels
d. Information Management Policies
e. A third party product
5. Do you have an Electronic Document and Records Management System (EDRMS) or Enterprise Content Management System (ECMS), other than SharePoint? - Yes

Date responded: 11 December 2018

ICT software and applications

Date submitted: 22 November 2018

Summary of request

I am writing to you under the Freedom of Information Act 2000 to request information concerning the types of software and applications that may be in use in your institution.
If it is not possible to provide the information requested, please provide advice and assistance, as to how I can refine my request to be included in the scope of the Act.
Please can you provide information relating to the types of software (and suppliers) you may be using for;
1. What is the name of your current Finance (accounting) software (name of vendor or supplier?)
• What is the current version of the Finance software?
• Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Finance software?
• When is the contract renewal or expiry date for your Finance software?
• What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software?

2. What is the name of your current Payroll software (name of vendor or supplier)
• What is the current version of the Payroll software
• Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Payroll software?
• When is the contract renewal or expiry date for your Payroll software?
• What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software?

3. What is the name of your current HR software (name of vendor or supplier?)
• What is the current version of the HR software
• Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your HR software?
• When is the contract renewal or expiry date for your HR software?
• What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?

4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?)
• What is the current version of the Analytics/Business Intelligence software?
• Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?
• When is the contract renewal or expiry date for your Analytics/Business Intelligence software?
• What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software?

5. What is the name of your budgeting and forecasting system (software)?
• Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
• Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
• When is the contract renewal or expiry date for your budgeting and forecasting system?
• What is the cost of annual support and maintenance for your budgeting and forecasting system?

6. Do you currently use an online procurement or EMarketplace system, if so which one?

7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?


8. Is your IT function in-house or outsourced?
• If outsourced please provide the name of your current managed services provider?
• What services are outsourced?
• When was the original contract start date of that contract(s)?
• What is the contract(s) up for renewal?
• What is the total value of the outsourcing contract(s)?

9. Are any of the Finance, HR and Payroll, Budgeting & Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities?

Summary of response

1. What is the name of your current Finance (accounting) software (name of vendor or supplier?) - Product name = eFinancials, supplier = ABS
• What is the current version of the Finance software? - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches
• Is the Finance software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud? - On premise
• What was the original date of purchase or contract start date for your Finance software? - Year of initial purchase = 2005
• When is the contract renewal or expiry date for your Finance software? - 03/2019
• What is the cost of annual support and maintenance (last financial year April 2017- March 2018) for your Finance software? - £26,672

2. What is the name of your current Payroll software (name of vendor or supplier) - Product Name = iTrent, Supplier = Midland
• What is the current version of the Payroll software - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
• Is the Payroll software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud? - On premise
• What was the original date of purchase or contract start date for your Payroll software? - 20/09/16
• When is the contract renewal or expiry date for your Payroll software? - 20/09/21
• What is the cost of annual support and maintenance (last financial April 2017- March 2018) for your Payroll software? - £8924.00

3. What is the name of your current HR software (name of vendor or supplier? - All answers are the same as Payroll software above
• What is the current version of the HR software
• Is the HR software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• What was the original date of purchase or contract start date for your HR software?
• When is the contract renewal or expiry date for your HR software?
• What is the cost of annual support and maintenance (April 2017- March 2018) for your HR software?

4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier?) - Business Objects from Trusted BI
• What is the current version of the Analytics/Business Intelligence software? - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
• Is the Analytics/Business Intelligence software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud? - On premise
• What was the original date of purchase or contract start date for your Analytics/Business Intelligence software? - 10/2017
• When is the contract renewal or expiry date for your Analytics/Business Intelligence software? - Not known at this time
• What is the cost of annual support and maintenance (April 2017- March 2018) for your Analytics/Business Intelligence software? - £1017.00

5. What is the name of your budgeting and forecasting system (software)? - We don't have one separate to the finance system
• Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?
• Is the budgeting and forecasting software hosted on-premise by the authority, off premise by the supplier or delivered via the public cloud?
• When was your budgeting and forecasting system purchased (please provide the exact date if possible)?
• When is the contract renewal or expiry date for your budgeting and forecasting system?
• What is the cost of annual support and maintenance for your budgeting and forecasting system?

6. Do you currently use an online procurement or EMarketplace system, if so which one? - We use GCloud

7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to? - NO

8. Is your IT function in-house or outsourced? - In-house. Strata is a private company wholly owned by Exeter, East Devon & Teignbridge Councils
• If outsourced please provide the name of your current managed services provider?
• What services are outsourced?
• When was the original contract start date of that contract(s)?
• What is the contract(s) up for renewal?
• What is the total value of the outsourcing contract(s)?

9. Are any of the Finance, HR and Payroll, Budgeting & Forecasting services delivered to the authority via a shared service with other authorities if so with what other authorities, if so what services and with what authorities? - NO

Date responded: 19 December 2018

Waste collection data

Date submitted: 22 November 2018

Summary of request

I am looking for weekly residual waste collected during the period 1st July 2016 - 31st July 2018.

Summary of response

EDDC do not hold the data in the weekly format that is preferred. You will need to refer your request to Devon County Council as our Waste Disposal Authority who will be able to provide this data on our behalf.

Date responded: 5 December 2018

TPOs

Date submitted: 22 November 2018

Summary of request

Could you tell me how many individual Tree Preservation Orders are currently administered by the Council?

Could you tell me the date when the oldest TPO currently still valid was served?

Summary of response

Could you tell me how many individual Tree Preservation Orders are currently administered by the Council? = 1524 - some of these will be area ones
Could you tell me the date when the oldest TPO currently still valid was served? = 56/003/TPO - Confirmed 12 April 1956

Date responded: 17 December 2018

Business rates

Date submitted: 19 November 2018

Summary of request

I would like to obtain recent information, from the Council, relating to unclaimed business rate credit balances. Please also indicate when requested information (spreadsheet or website) has been updated.

I therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 November 2018

Business rates

Date submitted: 16 November 2018

Summary of request

A full list of businesses/charities that have become responsible for business rates between the 1st and 15th November 2018. I would like you to include the full business name and address, type of property and the liable date.

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 November 2018

Fines issued for contaminated waste bins

Date submitted: 16 November 2018

Summary of request

1) How many council refuse lorries are fitted with CCTV cameras?
How many refuse lorries does the council have?

2) Between November 01,2017, to October 31, 2018, how many fines has the council issued for contaminated rubbish bins and how much did they amount to?

Can you repeat this for November 01,2016, to October 31, 2017 and November 01,2015, to October 31, 2016.

3) How many incidents relating to rubbish bins has the council recorded between November 01,2017, to October 31, 2018, November 01,2016, to October 31, 2017 and November 01,2015, to October 31, 2016?

Summary of response

1) How many council refuse lorries are fitted with CCTV cameras? - We have 9 refuse vehicles (including our narrow access ones) with cameras
How many refuse lorries does the council have? - We also have 26 recycling vehicles with cameras.

2) Between November 01 2017 and October 31 2018 how many fines has the council issued for contaminated rubbish bins and how much did they amount to? - We have not issued any fines in East Devon for recycling contamination.
Can you repeat this for November 01 2016 to October 31 2017 and November 01 2015 to October 31 2016 - We have not issued any fines in East Devon for recycling contamination.

3) How many incidents relating to rubbish bins has the council recorded between November 01 2017 to October 31 2018; November 01 2016 to October 31 2017 and November 01 2015 to October 31 2016? - This information is not held
Incorrect recycling i.e. residents putting the wrong waste in a bin? - This information is not held
How much did they amount to? - This information is not held
Put out their waste at the wrong time, overload their bins, leave the lids open or fail to use slop caddies - This information is not held

Date responded: 7 December 2018

Number of residential joint LL1 and CON29 land searches carried out

Date submitted: 16 November 2018

Summary of request

1) How many residential joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018?

a) In the same time period what income did this generate?

2) How many commercial joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018?

a) In the same time period what income did this generate?

3) From April 01, 2018, to November 01,2018, how long on average did a joint LL1 and CON29 land search take?

Summary of response

1) How many residential joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018? - 2681* We do not differentiate between residential and commercial searches

a) In the same time period what income did this generate? - £24,3971** We do not differentiate between residential and commercial searches

2) How many commercial joint LL1 and CON29 land searches did the council carry out from November 01,2017, to October 31,2018? - *We do not differentiate between residential and commercial searches please see above figure

a) In the same time period what income did this generate? - **We do not differentiate between residential and commercial searches please see above figure

3) From April 01, 2018, to November 01,2018, how long on average did a joint LL1 and CON29 land search take? - 4 days

Date responded: 28 November 2018

New social homes completed between 1st April 2017 and 31st March 2018

Date submitted: 15 November 2018

Summary of request

1a) How many new social homes were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
2a) How many new homes for affordable rent were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
3a) How many new homes for shared ownership were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
4a) How many new homes for private ownership were completed between 1st April 2017 and 31st March 2018?
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations?
5) How many live applications does your Local Authority currently have on your housing list?
6) How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing?
7) How many wheelchair accessible homes were let to wheelchair users between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process?
8) How many homes were let between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process?

Summary of response

1a) How many new social homes were completed between 1st April 2017 and 31st March 2018? - 229
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
2a) How many new homes for affordable rent were completed between 1st April 2017 and 31st March 2018? - 128
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
3a) How many new homes for shared ownership were completed between 1st April 2017 and 31st March 2018? - 85
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
4a) How many new homes for private ownership were completed between 1st April 2017 and 31st March 2018? - Information not held
b) of these, how many complied with category 2 and c) how many complied with category 3 of volume 1 of Part M of the Building Regulations? - Information not held
5) How many live applications does your Local Authority currently have on your housing list? - As of July 18 4,059
6) How many live applications does your Local Authority currently have on your housing list for wheelchair accessible housing? - Information not held
7) How many wheelchair accessible homes were let to wheelchair users between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process? - Information not held
8) How many homes were let between April 1 2017 and March 31 2018 inclusive, in your locality through your general needs housing process? - EDDC 328

Date responded: 22 November 2018

Waste Recycling Collections

Date submitted: 15 November 2018

Summary of request

Waste & Recycling Collections during the period April 16 – March 17
1. Number of Missed Collections:
A collection not completed on the specified day, where the container has been correctly set out by the resident, and has not been emptied.
2. Number of Repeat Missed Collections:
A second, and further, instance(s) of the same container not being collected, where the container has been correctly set out by the resident and has not been emptied, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).
3. Number of Missed Collections not Rectified:
A reported missed collection not collected within 48 hours (or other specified timeframe) of the original collection date.
4. Number of Missed Assisted Collection:
An assisted collection not completed on the specified day, where access to the container was available as agreed with resident.
5. Number of Repeat Missed Assisted Collections:
A second, and further, instance(s) of the same container not being collected, where access to the container was available, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).
6. Number of Missed Bulky Waste Collection
A confirmed booking for a bulky waste collection not complete on the agreed date, where the items were set out correctly by the resident for collection.
7. Number of Missed Bulky Waste Collections not Rectified:
A reported missed bulky waste collection not collected within 48 hours (or other specified timeframe) of the original collection date.
8. Number of complaints raised, and percentage upheld:
Number of complaints raised by residents regarding the waste and recycling collection service, and the percentage of complaints that were upheld by the authority.

Street Cleansing during the period April 16 – March 17
1. Number of Fly-tip non-removal
A reported fly-tipping incident not removed within agreed time-limits.
2. Street Cleaning Performance Failure
Street Cleanliness found not to meet standards criteria.
3. Street Cleansing Performance Failure non Rectified
Street Cleanliness not returned to acceptable standards within given time frame of failure being reported.
4. Number of complaints raised, and percentage upheld.
Number of complaints raised by residents regarding the street cleansing service, and the percentage of complaints that were upheld by the authority.
5. Street Cleansing monitoring frequency.
Please provide details about frequency and level of monitoring of street cleansing operations undertaken.

Number of Staff required during the period April 16 – March 17
1. Total number of FTE
Total number of Full Time Equivalent staff employed
2. Number of Staff Absence Days
Broken down between Waste and Recycling collections, and Street Cleansing services
3. Total Staff Hours Worked in between April 16 – March 17
Total number of hours, including overtime
4. Total Number of Overtime Hours worked
Broken down between Waste and Recycling collections, and Street Cleansing services

Summary of response

Waste & Recycling Collections during the period April 16 – March 17
1. Number of Missed Collections: - 3699
A collection not completed on the specified day, where the container has been correctly set out by the resident, and has not been emptied.

2. Number of Repeat Missed Collections: - Information not recorded
A second, and further, instance(s) of the same container not being collected, where the container has been correctly set out by the resident and has not been emptied, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).

3. Number of Missed Collections not Rectified: - Information not recorded
A reported missed collection not collected within 48 hours (or other specified timeframe) of the original collection date.

4. Number of Missed Assisted Collection: - 571
An assisted collection not completed on the specified day, where access to the container was available as agreed with resident.

5. Number of Repeat Missed Assisted Collections: - Information not recorded
A second, and further, instance(s) of the same container not being collected, where access to the container was available, within four collection cycles (four weeks for weekly collections, 8 weeks for fortnightly collections etc.).

6. Number of Missed Bulky Waste Collection - Information not recorded
A confirmed booking for a bulky waste collection not complete on the agreed date, where the items were set out correctly by the resident for collection.

7. Number of Missed Bulky Waste Collections not Rectified: - Information not recorded
A reported missed bulky waste collection not collected within 48 hours (or other specified timeframe) of the original collection date.

8. Number of complaints raised, and percentage upheld: - 821 (only upheld complaints recorded)
Number of complaints raised by residents regarding the waste and recycling collection service, and the percentage of complaints that were upheld by the authority.


Street Cleansing during the period April 16 – March 17
1. Number of Fly-tip non-removal
A reported fly-tipping incident not removed within agreed time-limits – 0 since we don't have an arbitrary time limit, but instead aim to remove as many as possible within 3 days. Our average response time is 3 days, with some cases taking longer when investigation is required (although removal is still on average within 3 days).

2. Street Cleaning Performance Failure
Street Cleanliness found not to meet standards criteria – No data as we no longer collect data for this previous-NI measure, it is no longer an NI.

3. Street Cleansing Performance Failure non Rectified
Street Cleanliness not returned to acceptable standards within given time frame of failure being reported. - As above, this is no longer an NI, therefore it is not measured.

4. Number of complaints raised, and percentage upheld. - No formal complaints raised
Number of complaints raised by residents regarding the street cleansing service, and the percentage of complaints that were upheld by the authority.

5. Street Cleansing monitoring frequency - Supervision of cleansing staff undertaken on a daily basis, code of practice for litter standards used. - No formal measures as NIs removed by government.
Please provide details about frequency and level of monitoring of street cleansing operations undertaken.

Number of Staff required during the period April 16 – March 17
1. Total number of FTE – Streetscene East and West 26.5 FTE
Total number of Full Time Equivalent staff employed

2. Number of Staff Absence Days – Streetscene East 66; Streetscene West 63
Broken down between Waste and Recycling collections, and Street Cleansing services – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

3. Total Staff Hours Worked in between April 16 – March 17 – Streetscene East 25,012; West 25,932
Total number of hours, including overtime – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

4. Total Number of Overtime Hours worked Streetscene East 782.50; Streetscene West 800
Broken down between Waste and Recycling collections, and Street Cleansing services – With regard to waste and recycling figures do you want the numbers purely for EDDC staff or SUEZ (our contractors) or both?

Date responded: 13 December 2018

Christmas lights switch on

Date submitted: 15 November 2018

Summary of request

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2018?

If no, then no further questions apply.
If yes, then please confirm the following:

2) Who did the switch on or performed at the event?

3) Were they paid a fee to do so? If so, how much were they paid? If more than one, please provide a breakdown.

4) Were expenses paid, either in addition to any fee or instead of? If so, please provide a breakdown of these.

Summary of response

1) Has or will your local authority have a Christmas lights switch on or similar event in October, November or December 2018? - No

Date responded: 15 November 2018

Suppliers Providing outsourced ICT Services

Date submitted: 15 November 2018

Summary of request

provide me with a list of suppliers providing outsourced ICT Services to your organisation at the current time.
Please present the information back by email (to this address) detailing for each supplier (where more than one is engaged):
- Name of supplier
- Service(s) provided by supplier
- Contract Start Date
- Contract End Date
- Contract Value
- Current spend with supplier for provided service(s) (optional)

In the interests of focusing on suppliers of a material nature it would be acceptable to respond with just those suppliers where annual spend (on any particular service) is in excess of £50,000 per annum.

Summary of response

We do not outsource our ICT services. Strata provides this service which is a wholly owned company between East Devon District Council, Exeter City Council and Teignbridge District Council.

Date responded: 29 November 2018

Business rates

Date submitted: 14 November 2018

Summary of request

We request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area, including:

• The name of each business in respect of which non-domestic rate credit balances remain payable
• The value of overpayment in each case which remains unclaimed
• The years(s) in which overpayment was made and
• The hereditament address

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 14 November 2018

Noise complaints

Date submitted: 13 November 2018

Summary of request

I would like to know:

1. The number of noise complaints made to the council in 2015
2. The number of noise complaints made to the council in 2016
3. The number of noise complaints made to the council in 2017
4. The number of noise complaints made to the council in 2018, up to the date of this request (November 13th 2018)

I would be grateful if you could break your response down into the following categories of noise complaint types, or their effective equivalents:

Domestic noise
This includes loud music, barking dogs, burglar alarms and late-night parties.

Commercial noise
This includes factory noise, fan noise, chiller noise, delivery noise, construction site noise and music from pubs and clubs.

Noise in streets
This includes car alarms, ice cream chimes, machinery operating in the road and the use of loudspeakers - but excludes traffic.

Summary of response

1.The number of noise complaints made to the council in 2015 - 792
2.The number of noise complaints made to the council in 2016 - 714
3.The number of noise complaints made to the council in 2017 - 677
4.The number of noise complaints made to the council in 2018, up to the date of this request (November 13th 2018) 2018 - (To 12th September 479) up to 13.11.18 is 568

I would be grateful if you could break your response down into the following categories of noise complaint types, or their effective equivalents:

Domestic noise – Our equivalent being Residential
This includes loud music, barking dogs, burglar alarms and late-night parties
2015 - 469
2016 - 400
2017 - 364
2018 - 312

Commercial noise
This includes factory noise, fan noise, chiller noise, delivery noise, construction site noise and music from pubs and clubs
2015 - 296
2016 - 272
2017 - 284
2018 - 223

Noise in streets
This includes car alarms, ice cream chimes, machinery operating in the road and the use of loudspeakers - but excludes traffic
2015 - 27
2016 - 42
2017 - 29
2018 - 33

Date responded: 22 November 2018

Council spending on award ceremonies

Date submitted: 13 November 2018

Summary of request

Could you give me information on what these have cost the council in 2015/16, 2016/17 and 2017/18?

If you could provide the following information that would be very helpful:
1. The number of award ceremonies hosted in 2015/16, 2016/17 and 2017/18?
2. The names of the award ceremonies hosted in 2015/16, 2016/17 and 2017/18?
3. The total cost of hosting award ceremonies in 2015/16, 2016/17 and 2017/18?

By total cost I mean the cost of room and event space hire, food/catering costs, cost of drinks, any entertainment, insurance, decorations, physical awards such as trophies or medals and any fee paid to a host or presenter. Also include any other unmentioned but relevant costs.

Summary of response

1. The number of award ceremonies hosted in 2015/16, 2016/17 and 2017/18 - Zero
2. The names of the award ceremonies hosted in 2015/16, 2016/17 and 2017/18? - Zero
3. The total cost of hosting award ceremonies in 2015/16, 2016/17 and 2017/18? - N/A

Date responded: 14 November 2018

Business rates

Date submitted: 11 November 2018

Summary of request

Please can you give me the following information on business rates properties in your area on excel spread sheet to include the following information:
- Ratepayer name
- Property address
- 2010 RV
- 2017 RV
- Description
- Account start date
- Empty property status
- Type of relief granted, including if more than one type of relief, if any
- Amount of relief granted, if any
- Correspondence address

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 12 November 2018

Theft of waste bins

Date submitted: 11 November 2018

Summary of request

Please could you tell me how many reports of theft you have had of household waste bins in the following calendar years -
2014
2015
2016
2017
2018 to date.
If your council does not record reports of theft please provide me with details of the total number of requests for replacement household waste bins broken down by the same time periods.

How regularly did the council collect household waste bins (i.e. weekly, fortnightly) over the same periods, so - 2014, 2015, 2016, 2017, 2018 to date.

Summary of response

Please could you tell me how many reports of theft you have had of household waste bins in the following calendar years -
2014
2015
2016
2017
2018 to date.

If your council does not record reports of theft please provide me with details of the total number of requests for replacement household waste bins broken down by the same time periods - We only have accurate data for replacement bins and only then since we started using our new CORE system which was from 15 May 2017.

15 May 2017 to 20 Nov 2018 - replacement bins 460

How regularly did the council collect household waste bins (i.e. weekly, fortnightly) over the same periods, so - 2014, 2015, 2016, 2017, 2018 to date.

Refuse collection frequencies.
2014 fortnightly
2015 fortnightly
2016 fortnightly
2017 fortnightly up to June, three weekly after June due to an improved food waste and household recycling scheme which is collected weekly from the doorstep.
2018 three weekly.

Date responded: 22 November 2018

Domestic abuse refuges

Date submitted: 9 November 2018

Summary of request

1. How much money has been spent by your council on specialist domestic abuse refuge services in each of the last eight financial years?

2. How many individual specialist domestic abuse refuge spaces have there been in your local authority area in each of the last eight financial years?

Summary of response

1. How much money has been spent by your council on specialist domestic abuse refuge services in each of the last eight financial years? - We pay a contribution of £5k per year to ADVA (Against Domestic Violence and Abuse) and we have done throughout the timeframe requested. There is no other support service or funding that we have provided.

2. How many individual specialist domestic abuse refuge spaces have there been in your local authority area in each of the last eight financial years? - We do not have any specialist DA refuge support services, until one place of safety in 2016 in our own stock was created, which is a self-contained property that can accommodate up to 5 people in one family, however Devon County Council paid for the set up costs.

Date responded: 12 November 2018

Sexual harassment complaints made against council employees

Date submitted: 9 November 2018

Summary of request

Specifically, I would like to know:
1. The number of sexual harassment complaints made against council employees by other council employees in the 12 months to October for 2016, 2017 and 2018.
2. The number of employees in each period who a) were suspended, b) were fired or c) received another form of disciplinary action as a result of these complaints.
3. Any details you are able to provide about why these decisions were reached.
4. The number of employees who resigned as a result of these complaints.
I would like to receive this information via email in the form of a spreadsheet document (e.g. csv, xls or ods).

Summary of response

1. The number of sexual harassment complaints made against council employees by other council employees in the 12 months to October for 2016, 2017 and 2018 - None
2. The number of employees in each period who a) were suspended, b) were fired or c) received another form of disciplinary action as a result of these complaints - N/A
3. Any details you are able to provide about why these decisions were reached - N/A
4. The number of employees who resigned as a result of these complaints - N/A

Date responded: 12 November 2018

Families with children in B&B or hotel style accommodation

Date submitted: 8 November 2018

Summary of request

Please can you help with the following two questions about Bed and Breakfast (B&Bs), or hotel style accommodation used to house families with children?
Families with children in B&B or hotel style accommodation
1. How many families with children were housed in council owned B&B or other hotel style accommodation in 2017? Please give a separate figure for the number of individual children.
2. How many families accommodated in council owned B&Bs or other hotel style accommodation were there for longer than six weeks? Please give a separate figure for the number of individual children.

Summary of response

The figures for queries 1 and 2 are openly available to the public as each LA feeds back the figures quarterly to central government, these are referred to as P1E statistics. Please go to the Government website at https://www.gov.uk/government/collections/homelessness-statistics for this information.
As it is already published information it is therefore exempt under Section 21(1) of the Freedom of Information Act 2000, Information Reasonably accessible by other means.

Date responded: 6 December 2018

Hostile vehicle mitigation measures

Date submitted: 7 November 2018

Summary of request

How much money has the council spent on hostile vehicle mitigation measures in past five years (up to and including 2018/19)? Please break down the total figure annually.
At which locations and when were those hostile vehicle mitigation measures installed?

How much money in total has the council spent on counter-terrorism strategies over the past five years (up to and including 2018/19)? Please break down the total figure annually.

Please provide a breakdown of what that money was spent on (e.g. staff training, hostile vehicle mitigation)

Summary of response

How much money has the council spent on hostile vehicle mitigation measures in past five years (up to and including 2018/19)? Please break down the total figure annually - Zero
At which locations and when were those hostile vehicle mitigation measures installed? - N/A
How much money in total has the council spent on counter-terrorism strategies over the past five years (up to and including 2018/19)? Please break down the total figure annually - Zero
Please provide a breakdown of what that money was spent on (e.g. staff training, hostile vehicle mitigation) - The awareness training has been done by an in-house resource at no additional cost.

Date responded: 12 November 2018

Presented homeless while claiming Housing Benefit

Date submitted: 7 November 2018

Summary of request

1. The number of households who presented themselves to the council as homeless while claiming Housing Benefit in
a.2015
b.2016
c.2017
d.2018
2. If known, how many of the people in the answer to 1) were previously
i. housing association tenants
ii. private tenants
iii. local authority tenants
3. If the council has housing stock, how many of its tenants evicted since November 2015 were in receipt of Housing Benefit at the time they were evicted
4. If the council has housing stock, how many of its tenants are claiming Housing Benefit as of 06/11/18
5. How many of the claimants in the answer to 4) are known to be in rent arrears
6. If known, the number of households who are not local authority tenants who have been evicted since November 2015 while claiming Housing Benefit by
a. housing associations
b. private landlords

Summary of response

1. The number of households who presented themselves to the council as homeless while claiming Housing Benefit in - We do not keep records as to whether or not households who present as homeless to us are in receipt of Housing Benefit. This information is therefore not held
a.2015
b.2016
c.2017
d.2018

2. If known, how many of the people in the answer to 1) were previously - This information is not held
i. housing association tenants
ii. private tenants
iii. local authority tenants

3. If the council has housing stock, how many of its tenants evicted since November 2015 were in receipt of Housing Benefit at the time they were evicted - 6
4. If the council has housing stock, how many of its tenants are claiming Housing Benefit as of 06/11/18 - 2380
5. How many of the claimants in the answer to 4) are known to be in rent arrears - 938
6. If known, the number of households who are not local authority tenants who have been evicted since November 2015 while claiming Housing Benefit by - This information is not held.
a. housing associations
b. private landlords

If possible, please supply this information electronically. Regarding 1), I would prefer the information to be broken down by calendar years if possible. If that is not possible I am happy with financial years - N/A

Date responded: 28 November 2018

Self-build and Custom Housebuilding register

Date submitted: 6 November 2018

Summary of request

1. How many entries have been added to your register between 31 October 2017 and 30 October 2018?
a. individual [number]
b. group [number]
c. individuals within groups [number]

2. How many entries on your register in total as at 30 October 2018.
a. individual [number]
b. group [number]
c. individuals within groups [number]

3. As at 30 October 2018 are you keeping specific records as to the number of planning permissions for serviced plots suitable for self and custom build that have been granted from 1 April 2016 to 30 October 2018 so as to track your statutory obligations? [yes/no]
a. If so, how many permissions have you granted? [number]

4. Have you introduced a local connection test? [yes/no]
b. If so, from what date did this apply? [free text]
c. If so, how many entries on part one of the register at 30 October 2018?
i. Individuals [number]
ii. groups [number]
d. If so how many entries on part two of the register at 30 October 2018?
i. Individuals [number]
ii. groups? [number]

5. Have you introduced a financial viability test? [yes/no]
a. If so, from what date did this apply? [date]

6. Have you implemented a charge for entry onto the register? [yes/no]
a. If so, what is the charge (amount, frequency)? [free text]


7. In the period from 31 October 2017 to 30 October 2018 have you publicised your register? [yes/no]
a. If so, please provide a high- level outline to the main methods of publicity the authority has undertaken in that period? [free text]

Summary of response

1. How many entries have been added to your register between 31 October 2017 and 30 October 2018?
a. individual - 18
b. group - 0
c. individuals within groups - 0

2. How many entries on your register in total as at 30 October 2018.
a. individual - 93
b. group - 0
c. individuals within groups - 0

3. As at 30 October 2018 are you keeping specific records as to the number of planning permissions for serviced plots suitable for self and custom build that have been granted from 1 April 2016 to 30 October 2018 so as to track your statutory obligations? - No
a. If so, how many permissions have you granted? - N/A

4. Have you introduced a local connection test? - Yes
b. If so, from what date did this apply? - 31 March 2017
c. If so, how many entries on part one of the register at 30 October 2018?
i. Individuals - 81
ii. groups - 0
d. If so how many entries on part two of the register at 30 October 2018?
i. Individuals - 12
ii. groups? - 0
NB. everyone on the register prior to 31 March 2017 (when local connection test was added) is on Part 1 of register and is included in answer 4c

5. Have you introduced a financial viability test? - No
a. If so, from what date did this apply? - N/A

6. Have you implemented a charge for entry onto the register? - No
a. If so, what is the charge (amount, frequency)? - N/A

7. In the period from 31 October 2017 to 30 October 2018 have you publicised your register? - No
If so, please provide a high- level outline to the main methods of publicity the authority has undertaken in that period? - N/A

Date responded: 13 November 2018

Spend on Services

Date submitted: 6 November 2018

Summary of request

1. In 2017/18, how much did your organisation spend on the following:
• Construction services (including architectural, engineering, health and safety, energy efficiency services).
• Facilities management services (including ‘hard’ and ‘soft’ FM)
• Financial, accounting and auditing services
? ?• Office Furniture and domestic/commercial goods
• Legal services
• Other consultancy services (e.g. IT, business, strategy, leadership and transformation, ancillary services)
?• Temporary staffing
?• Translation services
?• Travel management services
?• Vehicle and fleet management

2. For each of the below, in 2017/18, how much was spent via an external framework (e.g. a framework agreement administered by another organisation)? Please provide the names of the framework or framework owner.
?• Construction services (including architectural, engineering, health and safety, energy efficiency services).
?• Facilities management services (including hard and soft FM)
?• Financial, accounting and auditing services
?• IT products and services
?• Office Furniture and domestic/commercial goods
?• Legal services
?• Other consultancy services (e.g. IT, business, strategy, leadership and transformation, ancillary services)
?• Temporary staffing
?• Translation services
?• Travel management services
?• Vehicle and fleet management

Summary of response

All our contracts are now posted on an online Contract Register which can be found here: https://procontract.due-north.com/ContractsRegister/Index?Page=1&SortColumn=ContractStartDate&SortDirection=Descending&ResultFilterHistoryId=5ba2aa48-f916-4302-9031-3839971ef382&p=696a9836-1895-e511-8105-000c29c9ba21&v=1

Date responded: 28 November 2018

Business rates

Date submitted: 5 November 2018

Summary of request

Please send a full list of businesses that have recently become liable for business rates between 15th Oct-31st Oct 18. Please include the full business name and address, RV and new liability date

Summary of response

The requested information is found on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/

Date responded: 5 November 2018

Incidents with licensed dog home boarders

Date submitted: 5 November 2018

Summary of request

1. The number of incidents compromising the welfare of dogs recorded among licensed dog home boarders in your area in the last 3 years (please indicate if any of these are associated with the same boarder)

2. The nature of the incidents and any contributing factors

3. The action taken by the council and outcome

Summary of response

1. The number of incidents compromising the welfare of dogs recorded among licensed dog home boarders in your area in the last 3 years (please indicate if any of these are associated with the same boarder) – None

2. The nature of the incidents and any contributing factors – N/A

3. The action taken by the council and outcome – N/A

Date responded: 7 November 2018

Food fraud cases

Date submitted: 5 November 2018

Summary of request

1) Please could you provide figures for the total number of local food fraud cases recorded by the council each year from 2016 until 2018 inclusive, ('total reports' includes all reports submitted by regional liaison groups, consumers, industry, police, government departments, enforcement bodies, and regional intelligence databases).

2) Please could you provide brief details of the cases of food fraud which were recorded, broken down by a) food business type, b) food type, c) nature of suspected or confirmed fraudulent activity.

3) Please could you confirm the action taken by the council (including 'no action')

Summary of response

1) Please could you provide figures for the total number of local food fraud cases recorded by the council each year from 2016 until 2018 inclusive, ('total reports' includes all reports submitted by regional liaison groups, consumers, industry, police, government departments, enforcement bodies, and regional intelligence databases) – Zero

2) Please could you provide brief details of the cases of food fraud which were recorded, broken down by a) food business type, b) food type, c) nature of suspected or confirmed fraudulent activity – N/A

3) Please could you confirm the action taken by the council (including 'no action') – N/A

Date responded: 7 November 2018

Forecasts of rateable values losses and potential gains in new RV

Date submitted: 2 November 2018

Summary of request

Local Authorities under the provision of the Localism Act 2013 need to produce forecasts of rate able values losses and potential gains in new RV. These forecasts are contained in NNDR 1 and 3 returns to MHCLG. In this connection we would request the following information:-

1. Do you currently have a consultant instructed on behalf of the Authority in these matters?
2. If yes, were they instructed through a procurement process?
3. What is the length of contract if there is one with these consultants.
4. If you don’t currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield?
5. If yes, please state when from and to and for which element (forecasting or increasing yield)

Summary of response

1. Do you currently have a consultant instructed on behalf of the Authority in these matters? - No
2. If yes, were they instructed through a procurement process? - N/A
3. What is the length of contract if there is one with these consultants. - N/A
4. If you don't currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield? - No
5. If yes, please state when from and to and for which element (forecasting or increasing yield) - N/A

Date responded: 7 November 2018

Rough sleeper - reconnections scheme

Date submitted: 2 November 2018

Summary of request

I would like the following information about the council’s Reconnections scheme to assist rough sleepers from outside the area back to accommodation and support in their home area or elsewhere.

For each of the following questions I would like the information broken down by year for: 2013, 2014, 2015, 2016, 2017 and 2018 to date.

1. As part of the council’s reconnection work for rough sleepers, how many times did the council pay for a one-way bus, train or plane ticket to help someone return to another area (broken down by year)?

2. If possible please list:
A. the destination of each ticket provided (town/city name and name of council that covers that area),
B. the date it was issued on
C. and the amount spent on each ticket-
(All broken down by year). If it is not possible to provide the date please provide the other details.

Summary of response

2013 - £207, £118 to Lincoln, £89 to Lichfield
2014 - £86.40, £36.40 to South Somerset, £50 destination not recorded
2015 - £316.05, £7.30, £94.50, £54.50, £4.10, £94.50, £10, £51.15 (Weston Supermare) all other destinations not specified
2016 - £75.70 destination not specified
2017 - £46.80 destination not specified
2018 - £208.50 destination not specified

Date responded: 20 November 2018

Enforcement measures to tackle anti-social behaviour

Date submitted: 1 November 2018

Summary of request

• Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any or all of the nine following enforcement measures to tackle anti-social behaviour in the area: 1) CBOs to address anti-social behaviour 2) Controlled Drinking Zones in place 3) issue Community Protection Notices 4) Dispersal Orders in particular areas 5) Injunctions to Prevent Nuisance and Annoyance 6) the Vagrancy Act to make arrests 7) operate Diverted Giving schemes 8)Public Space Protection Orders 9) employ defensive architecture

• Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any, or all of the same enforcement measures to deal with rough sleeping/homelessness in the area:

• For any yes answers to the above question please provide context, if available, as to how the powers have been used, to what extent (numerical data or anecdotal) and with what purpose.

• Please also provide yes or no answers for each of the nine categories as to whether the council has any future plans to use any, or all, of the same measures to tackle rough sleeping in your area.

Summary of response

Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any or all of the nine following enforcement measures to tackle anti-social behaviour in the area:

1) CBOs to address anti-social behaviour - No
2) Controlled Drinking Zones in place - No, these are now covered by PSPOs https://eastdevon.gov.uk/public-spaces-protection-orders/
3) Issue Community Protection Notices - yes
4) Dispersal Orders in particular areas - No
5) Injunctions to Prevent Nuisance and Annoyance - No
6) The Vagrancy Act to make arrests - No
7) Operate Diverted Giving schemes - No
8) Public Space Protection Orders - Yes. Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
•2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17
•1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018
9) Employ defensive architecture - No

Please confirm (a yes/no for each category will suffice) whether the council has, in the last three financial years, plus the current financial year to date, used any, or all of the same enforcement measures to deal with rough sleeping/homelessness in the area:

1) CBOs to address anti-social behaviour - No
2) Controlled Drinking Zones in place - No
3) Issue Community Protection Notices - No
4) Dispersal Orders in particular areas - No
5) Injunctions to Prevent Nuisance and Annoyance - No
6) The Vagrancy Act to make arrests - No
7) Operate Diverted Giving schemes - No
8) Public Space Protection Orders - No
9) Employ defensive architecture - No

For any yes answers to the above question please provide context, if available, as to how the powers have been used, to what extent (numerical data or anecdotal) and with what purpose - N/A

Please also provide yes or no answers for each of the nine categories as to whether the council has any future plans to use any, or all, of the same measures to tackle rough sleeping in your area - No to all

Date responded: 21 November 2018

Housing Waiting list

Date submitted: 1 November 2018

Summary of request

1. How many people who've stated they have a disability and/or define themselves as disabled are currently on your authorities' waiting list for social housing or council housing? (By social or council housing, I refer to properties owned and managed by you as the local authority, whereby the recipient comes to you to be housed).

2. How many people in total, those with and without a disability, are currently on your waiting list for social or council housing?

3. How many social or council properties do you own and manage in total?

4. How many of the aforementioned properties have full wheelchair access?

5. How many of the aforementioned properties have been adapted in order to meet the needs of a disabled tenant, past or present?

Summary of response

1. How many people who've stated they have a disability and/or define themselves as disabled are currently on your authorities' waiting list for social housing or council housing? (By social or council housing, I refer to properties owned and managed by you as the local authority, whereby the recipient comes to you to be housed).

1703 applicants say they have a disability (includes all household members on Devon Home Choice not just main applicants). Disability refers to ALL types not just a physical disability.
1137 are main applicants

2. How many people in total, those with and without a disability, are currently on your waiting list for social or council housing?

3869 applicants on Devon Home Choice

3. How many social or council properties do you own and manage in total?

4210

4. How many of the aforementioned properties have full wheelchair access?

This information is not held

5. How many of the aforementioned properties have been adapted in order to meet the needs of a disabled tenant, past or present?

Adaptation requests 2017/2018 329
Adaptation requests 2016/2017 249

Date responded: 15 November 2018

Business rates

Date submitted: 1 November 2018

Summary of request

Could you please provide me with the most up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

(a) Billing Authority Reference Code
(b) The current ratepayer of the property (if a LTD company)
(c) Full Property Address (Number, Street, Postal Code, Town)
(d) The date the current ratepayer became liable for the business rates
(e) Occupied / Vacant status
(f) Any relief the property is currently receiving including, but not limited to : mandatory, discretionary, small business rates relief, empty rates relief etc
(g) The current rateable value of the property

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 2 November 2018

National Assistance Burials

Date submitted: 31 October 2018

Summary of request


I would like to know details of anyone who has died with no known next of kin from 1/8/2018 to the day of your reply. If there are any new cases where the person died prior to 1/8/2018, but that were only dealt with after this date, please also include details.

This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable.

Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.

If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:

1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.

Summary of response

This information is published on our website and is updated as and when we assist in a national assistance burial https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 1 November 2018

National Assistance Burials

Date submitted: 31 October 2018

Summary of request

Please could you kindly send me any information you may hold relating to persons who have been under the care of the Council under any of the following teams and who have died with no known next of kin since 1/8/18 to the day of your reply.
• Deputyship
• Appointeeship
• Adult social care
• Client Finance Team
• Protection of Property
• Financial Assessment
• Other team name whereby Council official(s) were charged with handling the financial affairs of the (now deceased) person(s)
The name of the team responsible varies within Councils. Please ensure you identify the correct team from the list above.

Please include as much of the following information as possible:

1. full names of deceased persons,
2. dates of death,
3. marital status,
4. maiden surnames of married or widowed females,
5. dates of birth or ages at death,
6. last known addresses,
7. estimated value of estates,
8. date(s) when the information was passed (or information that
is about to be or likely to be passed) to the Government Legal Department (formerly Treasury Solicitor) or the Duchy of Lancaster or Cornwall or any other 3rd party, or, confirmation that this will not be happening and the reason why.

Summary of response

We deal with National Assistance Burials but not the duty of care. Therefore, we have dealt with a NAB but the person was under the care of Devon County Council (DCC) so you may need to refer this FOI to DCC at https://new.devon.gov.uk/accesstoinformation/freedom-of-information-request

Date responded: 7 November 2018

PSPO

Date submitted: 31 October 2018

Summary of request

• Does the council subcontract enforcement of PSPO[s] to a private company (issuing penalty notices and enforcing their payment)? Please say yes or no, and detail the company used, the length of the contract and provide records of all fixed penalty notices issued under the contract.

• If the council subcontracts enforcement of PSPO[s] does the local authority pay a flat fee under the tender agreement or is revenue from fixed penalty notices incentivised under the contract agreement (ie the more fines issued, the more a company is paid)?

• Please detail all court cases brought by the council (or by a private company in the council's name) for failing to pay a fixed penalty notice for breaching a PSPO in the local authorities territory?

Summary of response

• Does the council subcontract enforcement of PSPO[s] to a private company (issuing penalty notices and enforcing their payment)? Please say yes or no, and detail the company used, the length of the contract and provide records of all fixed penalty notices issued under the contract - No

• If the council subcontracts enforcement of PSPO[s] does the local authority pay a flat fee under the tender agreement or is revenue from fixed penalty notices incentivised under the contract agreement (i.e. the more fines issued, the more a company is paid)? - N/A

• Please detail all court cases brought by the council (or by a private company in the council's name) for failing to pay a fixed penalty notice for breaching a PSPO in the local authorities territory? - No court cases

Date responded: 7 November 2018

Business rates

Date submitted: 30 October 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 31 October 2018

Business rates

Date submitted: 29 October 2018

Summary of request

A list of all live business rates accounts with a 2017 list Rateable Value greater than or equal to £5,000.
• Property Reference Number (also known as Billing Authority Reference Number) of the property on which the charge is made. Please note that this is not the Rate Demand or Rate Account Number.
• Current rateable value
• Account holder name
• Property address
• The billing address (where different to the property address), the contact telephone number and email address
• The date the current ratepayer became liable for the business rates – we do not require any historical account liability dates only the current ratepayers liability start date
• whether a property is empty or occupied
• Where a property is currently empty please provide the date the ratepayer became liable for empty rates
• Where there is an exemption on the account please provide the start and end date and type of exemption applied (e.g. listed building)
• Where there is a relief on the account please provide the date it was applied and the type of relief (e.g. charity)
• We do not require any personal information or sole traders.

Summary of response

This information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 30 October 2018

5G strategy

Date submitted: 26 October 2018

Summary of request

1. Do you have a 5G strategy?
2. Can you send me a copy of the complete strategy, its ambitions and its objectives.
3. Has the public had the opportunity to read and understand your 5G strategy?
4. Where was this information published?
5. Please can you let me know the name & department of the those in charge of your 5G strategy

Summary of response

1. Do you have a 5G strategy? - No
2. Can you send me a copy of the complete strategy, its ambitions and its objectives - N/A
3. Has the public had the opportunity to read and understand your 5G strategy? - N/A
4. Where was this information published? - N/A
5. Please can you let me know the name & department of the those in charge of your 5G strategy - N/A

Date responded: 7 November 2018

Bedroom tax and universal credit

Date submitted: 25 October 2018

Summary of request

Bedroom tax
This section is heavily dependent on the data the council routinely records. Therefore, if the information for any question from 5-7 is not routinely recorded, please mark the question as 'information not held' and fulfil the remainder of this request.
5. How many households are currently subject to the Spare Room Subsidy ('bedroom tax')?
6. Of the households that are currently subject to the Spare Room Subsidy ('bedroom tax'), how many include a current recipient of Employment Support Allowance, Incapacity Benefit or the Personal Independence Payment?
7. How many of the households referred to in response to question 6 are recipients of a disabled facilities grant for their current accommodation?
Universal Credit rent arrears

If the council does not have its own council housing or ALMO housing stock, please ignore questions 8-19 and proceed straight to question 20 in the next section.
8. How many council housing tenant households are there overall?
9. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least one month?
10. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 9 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 10.
11. How many council housing tenant households currently receive Housing Benefit (not Universal Credit)?
12. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least one month?
13. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 12 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 13.
14. How many council housing tenant households currently receive Universal Credit?
15. Of the households referred to in response to question 14, how many are currently in arrears on their rent by at least one month?
16. Of the households referred to in response to question 15, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 15 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 16.
17. How many council housing tenant households currently receive Universal Credit, whose Universal Credit claim was opened after 1st April 2018?
With regard to question 17, a claim was "opened" when it started; subsequent alterations to the claim (due to variations in monthly earnings, for example) are irrelevant. Regarding households that moved into the local authority area after 1st April 2018 but had (or may have had) a pre-existing Universal Credit claim already in operation - please categorise these at your discretion, based on what is administratively easiest.
18. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least one month?
19. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least two months?
PLEASE NOTE - THE FIGURE FOR QUESTION 18 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 19.

Social housing refusals
20. In 2017/18, how many households towards whom the council had accepted a main homeless duty had their nomination for housing as a homeless household refused by a social housing landlord (including the council itself)?
21. In 2017/18, how many of the households referred to in response to question 20 had their nomination for housing refused by a social housing landlord on grounds of affordability or limited entitlement to welfare assistance? Please break this figure down by each social landlord if possible.

Summary of response

Bedroom tax
This section is heavily dependent on the data the council routinely records. Therefore, if the information for any question from 5-7 is not routinely recorded, please mark the question as 'information not held' and fulfil the remainder of this request.
5. How many households are currently subject to the Spare Room Subsidy ('bedroom tax')? - 396
6. Of the households that are currently subject to the Spare Room Subsidy ('bedroom tax'), how many include a current recipient of Employment Support Allowance, Incapacity Benefit or the Personal Independence Payment? - 266
7. How many of the households referred to in response to question 6 are recipients of a disabled facilities grant for their current accommodation? - Information not held

Universal Credit rent arrears
If the council does not have its own council housing or ALMO housing stock, please ignore questions 8-19 and proceed straight to question 20 in the next section.
8. How many council housing tenant households are there overall? - 4207 tenancies
9. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least one month? - we do not split arrears into how many weeks or months are outstanding
10. Of the households referred to in response to question 8, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 9 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 10.
11. How many council housing tenant households currently receive Housing Benefit (not Universal Credit)? - 2380
12. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least one month? we do not split arrears into how many weeks or months are outstanding
13. Of the households referred to in response to question 11, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 12 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 13.
14. How many council housing tenant households currently receive Universal Credit? - 102 (but this is Full Service UC as we do not know who has claimed Live Service UC unless the tenant tells us)
15. Of the households referred to in response to question 14, how many are currently in arrears on their rent by at least one month? - we do not split arrears into how many weeks or months are outstanding
16. Of the households referred to in response to question 15, how many are currently in arrears on their rent by at least two months? - we do not split arrears into how many weeks or months are outstanding
PLEASE NOTE - THE FIGURE FOR QUESTION 15 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 16.
17. How many council housing tenant households currently receive Universal Credit, whose Universal Credit claim was opened after 1st April 2018? - We have no way of accurately identifying Council Tenants who are in receipt of Universal Credits. Once a person goes onto Universal Credit their Housing Benefit entitlement is ended and we would only award Council Tax Support. These cases show as Council Tax only claims rather than Council Tenant claims. Also, anyone who is claiming Universal Credits and has not previously claimed Housing Benefit with us would only show on our system if they made a claim for Council Tax Support. Again, we would not be able to identify these claims as Council Tenants.
With regard to question 17, a claim was "opened" when it started; subsequent alterations to the claim (due to variations in monthly earnings, for example) are irrelevant. Regarding households that moved into the local authority area after 1st April 2018 but had (or may have had) a pre-existing Universal Credit claim already in operation - please categorise these at your discretion, based on what is administratively easiest.
18. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least one month? - Information not held
19. Of the households referred to in response to question 17, how many are currently in arrears on their rent by at least two months? - Information not held
PLEASE NOTE - THE FIGURE FOR QUESTION 18 SHOULD INCLUDE THE HOUSEHOLDS REFERRED TO IN RESPONSE TO QUESTION 19.

Social housing refusals
20. In 2017/18, how many households towards whom the council had accepted a main homeless duty had their nomination for housing as a homeless household refused by a social housing landlord (including the council itself)? - None
21. In 2017/18, how many of the households referred to in response to question 20 had their nomination for housing refused by a social housing landlord on grounds of affordability or limited entitlement to welfare assistance? Please break this figure down by each social landlord if possible - N/A

Date responded: 15 November 2018

Compromise or settlement agreements

Date submitted: 24 October 2018

Summary of request

Please could you disclose the number of staff exits which have included the use of gagging orders otherwise technically known as compromise or settlement agreements during the last five years.

Please could you provide a breakdown of the numbers and costs of such agreements per year.

If possible please could you indicate how many agreements in each year involved a member of staff exiting the organisation after a complaint of sexual harassment or sexual assault or had such a complaint made against them.

Summary of response

Please could you disclose the number of staff exits which have included the use of gagging orders otherwise technically known as compromise or settlement agreements during the last five years - Settlement Agreements: 10 between 2014 and 2018 (to 31 October 2018). We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

Please could you provide a breakdown of the numbers and costs of such agreements per year - Between 2014 and 2018 (to 31 October 2018) total cost of settlement agreements = £205,074. We believe that disclosure of this information in separate financial years could identify individuals, and so this detail is exempt from disclosure under s40(2) of the Freedom of Information Act.

If possible please could you indicate how many agreements in each year involved a member of staff exiting the organisation after a complaint of sexual harassment or sexual assault or had such a complaint made against them - None

Date responded: 7 November 2018

Use of bailiffs

Date submitted: 24 October 2018

Summary of request

I write to make a freedom of information request concerning council tax.
1. Please supply a copy of your council’s procedure for dealing with unpaid council tax, including a timeline of when bailiffs are involved and bankruptcy charges filed.
2. For each of the past five financial years and the year to date to 15.10.2018, please provide:
The number of individuals owing outstanding council tax in the following categories of arrears: £0-5k, £5k-10k, £10-15k, etc in 5k intervals up to £50k+?
3. Please state:
a)Total spend on bailiff recovery services
b)Total recovered council tax by bailiff providers
in each of the last five financial years, and the current financial year to 15.10.18
4. Please provide a list of all bailiff companies used by your council during the period specified above.
5. Please state:
a) the number of individuals your council has brought bankruptcy charges against in each of the last five financial years, and the current financial year to 15.10.18.
b) Please state how many of these bankruptcy charges that were successful
c) Please provide a list of all administration companies used by your council for the specified period
d) Please state the total spend by your council on administration companies for the specified period.
e) Please state the total cost recovered following a successful bankruptcy charge.

Summary of response

1. Please supply a copy of your council's procedure for dealing with unpaid council tax, including a timeline of when bailiffs are involved and bankruptcy charges filed - Our corporate debt policy published online details the actions taken. Enforcement agents would be engaged after the council has obtained a liability order and we have been unable to engage with the customer. https://eastdevon.gov.uk/council-tax/find-out-about-our-policies-relating-to-council-tax/corporate-debt-policy/

2. For each of the past five financial years and the year to date to 15.10.2018, please provide:
The number of individuals owing outstanding council tax in the following categories of arrears: £0-5k, £5k-10k, £10-15k, etc. in 5k intervals up to £50k - We do not record and store this level of information on individual accounts. However we are able to perform a search on the system as of a set date therefore we have searched the system on 12.11.2018 and these are the current figures. This retrieves all accounts with any amount outstanding on any year previous to 2018-2019. That amount has then been totalled up and put into categories as requested.

The figures are below;
Total Amount(£) No. of Customers
Under 5K = 2466
5K - 10K = 16
10K - 15K = 0
15K and over = 1

3. Please state:
a) Total spend on bailiff recovery services - For Council tax debts we do not pay for Enforcement Agents to collect our debts for us, as the fees they charge are prescribed in legislation and are charged to the debtor. We do pay VAT on fees, which is reclaimed.
b) Total recovered council tax by bailiff providers - in each of the last five financial years, and the current financial year to 15.10.18:
13/14 - £221,754.35
14/15 - £247,771.60
15/16 - £243,925.29
16/17 - £233,389.80
17/18 - £232,643.22
Up to 15.10.18 - £161,519.67

4. Please provide a list of all bailiff companies used by your council during the period specified above
13/14 to 15/16 – Jacobs and Ross & Roberts
16/17 and 17/18 – Rossendales, Ross & Roberts and some residual cases with Jacobs
18/19 Rossendales and Ross & Roberts.

5. Please state:
a) The number of individuals your council has brought bankruptcy charges against in each of the last five financial years, and the current financial year to 15.10.18 - In this time period the Council has not used this option with any of our customers.
b) Please state how many of these bankruptcy charges that were successful
c) Please provide a list of all administration companies used by your council for the specified period
d) Please state the total spend by your council on administration companies for the specified period
e) Please state the total cost recovered following a successful bankruptcy charge

Date responded: 20 November 2018

Transport assistance for homeless people

Date submitted: 19 October 2018

Summary of request

• Please details how many homeless people have been given transport to leave the local authority under your “reconnection policy” in the five years. Please provide data in an annualised format (2014,2015,2016,2017,2018 so far)

• Of these transportation tickets, please detail:
1. How many were one-way train tickets.
2. The destination to where people were sent, if possible.
3. The gender and age of the person travelling, if possible.
4. The reason for the reconnection, if possible.
5. Whether the local authorities performed a follow-up with each person given transport under the “reconnection policy”.

Summary of response

Please detail how many homeless people have been given transport to leave the local authority under your "reconnection policy" in the five years. Please provide data in an annualised format (2014,2015,2016,2017,2018 so far)

• Of these transportation tickets, please detail:
1. How many were one-way train tickets - Please see data below
2. The destination to where people were sent, if possible - Please see data below
3. The gender and age of the person travelling, if possible - Not recorded
4. The reason for the reconnection, if possible - Not recorded
5. Whether the local authorities performed a follow-up with each person given transport under the "reconnection policy" - Not recorded

2014 – 2; £86.40, £36.40 to South Somerset, £50 destination not recorded
2015 – 8; £316.05, £7.30, £94.50, £54.50, £4.10, £94.50, £10, £51.15 (Weston Supermare) all other destinations not specified
2016 – 1; £75.70 destination not specified
2017 – 1; £46.80 destination not specified
2018 – 1; £208.50 destination not specified

Date responded: 14 November 2018

Manager's contact details

Date submitted: 18 October 2018

Summary of request

Please provide me with the name and contact details of the manager/officer responsible within the council for issuing the following licenses
• Personnel Alcohol Licenses
• Premises Licenses
• Temporary Events Notices.
• Pavement & Seating

Summary of response

Stephen Saunders - Licensing Manager
Licensing@eastdevon.gov.uk

Date responded: 22 October 2018

Income from Council tax and investment/spend on parks and open spaces

Date submitted: 17 October 2018

Summary of request

I’d like to know, for each of:

• 2008
• 2009
• 2010
• 2011
• 2012
• 2013
• 2014
• 2015
• 2016
• 2017

1. What was the council’s income from council tax?
2. How much funding from other sources (Central Government, Lottery or similar) did the Council receive specifically to invest in parks and open spaces?
3. How much money did the council spend on improving and maintaining parks and open spaces?

Summary of response

1. What was the council’s income from council tax? – Please see figures below.

FY 2008 £6,662,824
FY 2009 £6,712,600
FY 2010 £6,925,510
FY 2011 £6,950,710
FY 2012 £7,014,770
FY 2013 £6,449,710
FY 2014 £6,581,840
FY 2015 £6,733,090
FY 2016 £7,150,899
FY 2017 £7,574,319

2. How much funding from other sources (Central Government, Lottery or similar) did the Council receive specifically to invest in parks and open spaces? FY 2016 = £9,500
3. How much money did the council spend on improving and maintaining parks and open spaces? – Please see figures below.

FY 2008 Expenditure - £962,000
FY 2009 Expenditure - £831,708
FY 2010 Expenditure - £963,027
FY 2011 Expenditure - £847,930
FY 2012 Expenditure - £998,923
FY 2013 Expenditure - £799,242
FY 2014 Expenditure - £849,747
FY 2015 Expenditure - £1,271,743
FY 2016 Expenditure - £881,309
FY 2017 Expenditure - £1,207,418

Date responded: 5 November 2018

Date submitted: 17 October 2018

Summary of request

Summary of response

In progress.

Date responded: 14 November 2018

Fly tipping costs

Date submitted: 17 October 2018

Summary of request

1) How many incidents of fly-tipping were reported to the council in: a) the year 2015/2016? b) 2016/2017? c) 2017/2018?
2) How much did the council spend on clearing up fly-tipping in the area in: a) 2015/2016? b) 2016/2017? c) 2017/2018?
3) How many people were successfully prosecuted for fly-tipping in: a) 2015/2016? b) 2016/2017? c) 2017/2018?
4) What were the ten highest streets in your locality for fly tipping? I am after the number of times your council has been called or has dealt with fly tipping in a street.

Do you have any dedicated projects or trial schemes aimed at reducing fly-tipping? If so, please give details.

Summary of response

1) How many incidents of fly-tipping were reported to the council in:

a) the year 2015/2016? - 479 cases
b) 2016/2017? - 591
c) 2017/2018? - 578

2) How much did the council spend on clearing up fly-tipping in the area in:

a) 2015/2016? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.
b) 2016/2017? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.
c) 2017/2018? - Part of our street cleansing function, so unable to provide separate costs for fly tipping clearance.

3) How many people were successfully prosecuted for fly-tipping in:

a) 2015/2016? - 0
b) 2016/2017? - 1 person prosecuted
c) 2017/2018? - 0

4) What were the ten highest streets in your locality for fly tipping? I am after the number of times your council has been called or has dealt with fly tipping in a street – This information is not in a reportable format and would require an officer to check through individual cases since 2015 to make a note of the street names in order to determine which are highest for fly tipping. This would exceed the allotted time frame allowed under the Freedom of Information Act 2000 and is therefore exempt under Section 12(1) of the FOIA


Do you have any dedicated projects or trial schemes aimed at reducing fly-tipping? If so, please give details? - Environmental Health and StreetScene are working together to improve a defined residential area in Exmouth Town. The area will be improved through litter picking, jet washing, weed clearance, road sweeping and also education to residents living in the area. This project is due to take place for one week in January 2019. We also hope to support the introduction of voluntary clearance group in Exmouth.

Environmental Health have produced educational posters to advise residents that fly tipping has been taking place within their area and to encourage residents to only use licensed waste contractors for waste removal/house clearances. Environmental Health have produced stickers which are placed on fly tipped waste to encourage residents to provide information about members of the public who may have fly tipped their waste. Environmental Health and StreetScene also write to residents and carry out regular visits in areas which experience regular fly tipping.

Date responded: 14 November 2018

Enforcement actions on unauthorised traveller

Date submitted: 17 October 2018

Summary of request

How many enforcement actions have been taken by your local authority on unauthorised traveller settlements in each local authority area in each year since 2008.

Summary of response

2008 2
2009 No data held
2010 No data held
2011 No data held
2012 No data held
2013 No data held
2014 5
2015 4
2016 6
2017 3
2018 5

Date responded: 14 November 2018

Revenue from car parks

Date submitted: 16 October 2018

Summary of request

Please can you tell me how much has been earned by East Devon District Council owned car parks over the past five years, broken down into individual years?
Which car parks are the most profitable for the council?

Summary of response

Please can you tell me how much has been earned by East Devon District Council owned car parks over the past five years, broken down into individual years?

The below figures are Net so do not include VAT
2017/18 - £3,364,461
2016/17 - £3,291,023
2015/16 - £3,196,181
2014/15 - £3,135,673
2013/14 - £3,137,697

Which car parks are the most profitable for the council?

2017/18 - 1) Ham West, Sidmouth 2) Imperial Road, Exmouth 3) London Hotel, Exmouth
2016/17 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2015/16 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2014/15 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth
2013/14 - 1) Imperial Road, Exmouth 2) Ham West, Sidmouth 3) London Hotel, Exmouth

Date responded: 24 October 2018

Cost of refreshments at council meetings

Date submitted: 16 October 2018

Summary of request

Please can you tell me how much has been spent on tea and biscuits at Council meetings over the past five years, broken down into individual years?
What type of biscuits and brand of tea was supplied?

Summary of response

Please can you tell me how much has been spent on tea and biscuits at Council meetings over the past five years, broken down into individual years? – The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for Council meetings alone.

What type of biscuits and brand of tea was supplied? – This information is not recorded.

Date responded: 24 October 2018

EDDC submission to House of Lords

Date submitted: 15 October 2018

Summary of request

Please email me the final submission/evidence by EDDC sent very recently to the House of Lords select committee on regenerating seaside towns

Summary of response

The requested information can be accessed here https://eastdevon.gov.uk/regeneration-projects/regenerating-seaside-towns-and-communities/east-devon-responds-to-select-committees-call-for-evidence/

Date responded: 18 October 2018

Computer software

Date submitted: 15 October 2018

Summary of request

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract?

Summary of response

Q1. What computer software are you using for Highways Maintenance Works Ordering and Inspections, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q2. What computer software are you using for Bridges/Structures, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q3. What computer software are you using for Flood Risk, how much are you paying per year, how many users are you licensed for and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - ArcGIS, approx. £56k, renewal due March 2019

Q4. What computer software are you using for Drainage, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - See Q3 above

Q5. What computer software are you using for Street Lighting Management, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q6. What computer software are you using for Public Rights of Way, how much are you paying per year, how many users are you licensed for, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Q7. What computer software are you using for Parks and Open Spaces, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - Green spaces is MCPC – approx. £6K per year, renewal due – October 2019

Q8. What computer software are you using for Street Works, how much are you paying per year, and when is the contract due to expire and what format will the procurement process take? Who within the council is responsible for this contract? - The requested information is not held by the District Council. You may wish to refer your request to Devon County Council.

Date responded: 9 November 2018

Supported living accommodation

Date submitted: 15 October 2018

Summary of request

I request information regarding costs paid to care providers and landlords providing Adult Social Care services to individuals with learning disabilities/mental health difficulties.

Care Providers - supported living
1) How many care providers of Supported Living for adults with learning disabilities/mental health does the council have contracts with? If possible, please list these providers.
2) What is the highest hourly rate paid to providers for adult learning disabilities/mental health Supported Living Services?
3) What is the lowest hourly rate paid to providers for adult learning disabilities/mental health Supported Living Services?
4) If a list of providers is available, please state the average hourly pay to each provider.

Accommodation classed as supported living:
1) A list of supported living accommodation providers (social landlords, voluntary providers, housing associations .etc) that the council has contracts with, or has individuals in placement with, that have a learning disability or mental health difficulty.
2) The highest rent the council pays to landlords for individual rents for tenants with a learning disability/mental health difficulty.
3) The lowest rent the council pays to landlords for individual rents learning disability/mental health difficulty.
4) If possible, please state the average rent (if not available - gross rent or other rent paid) to individual landlords for tenants with learning disability/mental health difficulty.
5) If known, please state whether the above rents are core rent or inclusive of service charges (gross rent).

Summary of response

In terms of care providers EDDC does not employ them so we would not be able to say how much they are paid etc. As a council we do not have contracts with any care providers, those individual tenants living within sheltered housing will have their own personal contracts.

In terms of housing we have our own sheltered housing therefore we do not rent from other landlords or housing associations for our supported housing.

Date responded: 8 November 2018

Public life rescue equipment

Date submitted: 12 October 2018

Summary of request

1. How many items of public rescue equipment (ie Lifebuoys, Lifebelts, Throw Lines or similar) does East Devon maintain at inland or coastal water sites. Excludes Swimming Pools
2. What is the inspection routine for such items?
3. Who should the public contact to report items missing or damaged?

Summary of response

1. How many items of public rescue equipment (i.e. Lifebuoys, Lifebelts, Throw Lines or similar) does East Devon maintain at inland or coastal water sites. Excludes Swimming Pools – 44, see below
2. What is the inspection routine for such items? - Inspection is weekly from Mid March to September and monthly from October to Mid March
3. Who should the public contact to report items missing or damaged? - Missing rings should be reported to EDDC via the Customer Service Centre

24 inch rings only, on 20m of float rope – no throwlines or lifebelts. Coastal only, none at inland sites
Exmouth 16 (two holders were destroyed in the recent storm and are about to be reinstated, so there are only 14 currently on site)
Budleigh Salterton 8
Sidmouth town 5, plus 2 at Jacobs Ladder
Beer 3
Seaton 7
Axmouth 3

Total 44

Date responded: 17 October 2018

ICT licences

Date submitted: 12 October 2018

Summary of request

I would specifically like to request the following, in electronic format please:

1. What is the current number of staff who use a PC or a laptop within your organisation?
2. What are the current Microsoft software licences (server and desktop) that you are using?
3. What is your annual IT spend on Microsoft licences?
4. Has your organisation moved, or is planning to move, to the Cloud in the next 12 months?
5. Are you due to undertake a review of your software estate in the next 12 months?
6. What is the name of the decision maker for IT spend in your organisation?

Summary of response

1.What is the current number of staff who use a PC or a laptop within your organisation? = 1800 - total for 3 councils - East Devon District Council, Exeter City Council and Teignbridge District Council who share ICT services provided through a wholly owned company.
2.What are the current Microsoft software licences (server and desktop) that you are using? = 1800 - total not just EDDC. See table below for breakdown
3.What is your annual IT spend on Microsoft licences? = £212,000 - total for 3 councils
4.Has your organisation moved, or is planning to move, to the Cloud in the next 12 months? = No
5.Are you due to undertake a review of your software estate in the next 12 months? = No
6.What is the name of the decision maker for IT spend in your organisation? = Varies according to what is being purchased.

Enterprise CAL = 1800
Office Professional Plus = 1800
Windows E3 = 1800
Office 365 E3 Add-On = 125
Exchange Server – Enterprise = 6
Project = 40
Skype Server = 4
Skype Server Plus CAL = 200
SharePoint Server = 2
Visio Professional = 4
Visio Standard = 60
Visual Studio Pro = 20
SQL Svr Standard Core = 48
SQL Svr Enterprise Core = 2
Core Infra Svr Ste Std Core = 6
CIS Std 2-core pack = 16
Core Infrastructure Svr Ste DC Core = 19
Core Infrastructure Svr Ste DC Core = 62

Date responded: 29 October 2018

Allergic reaction to food or drink

Date submitted: 11 October 2018

Summary of request

How many times have you had complaints after someone has had an allergic reaction to food or drink in a food or drink outlet in your area in:

• 2017-2018
• 2016-2017
• 2015-2016

For each instance please let us know:

• What reaction the person buying the food or drink had?
• Was it down to mislabelling or inadequate labelling?
• Was it down to contamination?
• What was the food or drink that was bought?
• What outlet it was bought from?
• The date it was bought?
• What was the ingredient missed off of/misrepresented on the food or drink’s labelling?
• What action was taken by trading standards?
• Did the instance result in the death of the person who consumed food/drink?

Summary of response

How many times have you had complaints after someone has had an allergic reaction to food or drink in a food or drink outlet in your area in:

• 2017-2018 - 0
• 2016-2017 - 1
• 2015-2016 - 0

For each instance please let us know:

• What reaction the person buying the food or drink had? - Severe anaphylactic shock
• Was it down to mislabelling or inadequate labelling? - Inadequate labelling
• Was it down to contamination? - NO
• What was the food or drink that was bought? - Sandwich
• What outlet it was bought from? - Flybe training academy
• The date it was bought? - 8 January 2016
• What was the ingredient missed off of/misrepresented on the food or drink's labelling? - Sesame seed
• What action was taken by trading standards? - Visit to supplier and advice on labelling to comply with legislation – Resulted in withdrawing items as unable to provide labels of that complexity
• Did the instance result in the death of the person who consumed food/drink? - NO

Date responded: 23 October 2018

Cyber Security

Date submitted: 10 October 2018

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats


2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation spend for each of contract?
3. What is the description of the services provided for each contract? Please do not just state firewall.
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of License (ONLY APPLIES TO CONTRACT 3)

Summary of response

1.Firewall

1)Who is the existing supplier for this contract? - Lan2Lan
2)What does the organisation spend for each of contract? - £11,500 - total cost, not just EDDC
3)What is the description of the services provided for each contract? Please do not just state firewall.
- Software Updates
- 8x5 Email Support
- Return to Factory Hardware Replacement
- Web Content Filtering Service
- Anti-Virus Service
- Intrusion Prevention Service
- Anti-Spam Service
- DLP (Data Loss Prevention Service)

4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5)What is the expiry date of each contract?- Q2 2021
6)What is the start date of each contract? - Q2 2018
7)What is the contract duration of contract? - 3 yrs.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - N/A

2.Anti-virus

1)Who is the existing supplier for this contract? - Planet IT
2)What does the organisation spend for each of contract? - £535 inc VAT
3)What is the description of the services provided for each contract? Please do not just state firewall - AV licences for PC
4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5)What is the expiry date of each contract? - June 2019
6)What is the start date of each contract? - June 2018
7)What is the contract duration of contract? - 1 yr.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - N/A

3.Microsoft Enterprise Agreement

1)Who is the existing supplier for this contract? - Softcat
2)What does the organisation spend for each of contract? - £212,631 + VAT per year – total cost, not just EDDC
3)What is the description of the services provided for each contract? Please do not just state firewall - Microsoft licences
4)Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5)What is the expiry date of each contract? - 31/12/2021
6)What is the start date of each contract? - 01/04/18
7)What is the contract duration of contract? - 3 yrs.
8)The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9)Number of License (ONLY APPLIES TO CONTRACT 3) - 1800 total number, not just EDDC

Date responded: 24 October 2018

Armed forces applicants currently on the waiting list for council housing

Date submitted: 8 October 2018

Summary of request

Please can you tell me
• how many armed forces applicants are currently on the waiting list for council housing
• how long each armed forces applicant has been on the council house waiting list
• if the council prioritises armed forces applicants for council housing

If the council doesn't have a waiting list, please can you tell me how long armed forces applicants have been on the choice-based lettings register.

Summary of response

How many armed forces applicants are currently on the waiting list for council housing? – 9

How long each armed forces applicant has been on the council house waiting list?

Original date of submission followed by the length of time on the waiting list:

05/02/2018 247
27/05/2017 501
06/08/2018 65
22/06/2013 1937
24/06/2015 1204
05/12/2017 309
18/07/2018 84
04/11/2017 340
01/11/2017 343

If the council prioritises armed forces applicants for council housing - No

*Please note the information above relates to all those on the waiting list who are currently serving in the armed forces. It does not include those who have served in the armed forces in the past and are on the waiting list.

Date responded: 24 October 2018

Incidents reported to the council of death by misadventure, specifically as a result of a food allergy

Date submitted: 8 October 2018

Summary of request

Please can you tell me how many incidents the local coroner has reported to the council of death by misadventure, specifically as a result of a food allergy.

For each incident, please can you tell me the date the incident was reported to the council and the company where the food was purchased from that caused the death.

Summary of response

Please can you tell me how many incidents the local coroner has reported to the council of death by misadventure, specifically as a result of a food allergy - None

For each incident, please can you tell me the date the incident was reported to the council and the company where the food was purchased from that caused the death - N/A

Date responded: 10 October 2018

Visits to licensed Scrap Metal Dealers

Date submitted: 4 October 2018

Summary of request

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013?

Please break down by periods:

Dec 2016 – Nov 2017

Dec 2017 – Date

2. How many Scrap Metal Dealers are licensed with yourselves as of todays date?

Please break down by:

Site License
Collectors License

3. How many closure orders have been issued or enforcement actions undertaken by yourselves between December 2016 – Date?

Summary of response

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013? = 0
Please break down by periods:
Dec 2016 – Nov 2017
Dec 2017 – Date

2. How many Scrap Metal Dealers are licensed with yourselves as of today's date?
Please break down by:
Site License = 7
Collectors License = 12

3. How many closure orders have been issued or enforcement actions undertaken by yourselves between December 2016 – Date? = 0

Date responded: 9 October 2018

Businesses that have not applied for small business rates relief

Date submitted: 3 October 2018

Summary of request

I therefore request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Summary of response

The information you have requested can be found on our website and it is updated quarterly. Please go to the following web page for the information you have requested at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 8 October 2018

Residents with NRPF were offered financial assistance

Date submitted: 3 October 2018

Summary of request

Can you please provide information on:

1. How many residents with NRPF were offered financial assistance by the local authority in each of the following financial years?

2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18

2. How much money in total was provided in financial support to residents with NRPF during each of the above financial years?

Summary of response

Any claims made where the applicant has NRPF would be refused. They would not receive any financial help through Housing Benefit, Council Tax support, Discretionary Housing Payments or Exceptional Hardship Funds.

Date responded: 9 October 2018

CCTV maintenance and support contract

Date submitted: 3 October 2018

Summary of request

Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support
2. How much the Council spend annually with the supplier?
3. What is the renewal date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand.
7. The description of the services provided under this contract. Please state if this contract includes more that just CCTV services.
8. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details.

Summary of response

The information I require is to do with the organisation's CCTV maintenance and support contract.

Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support - Castle CCTV
2. How much the Council spend annually with the supplier? - Approximately £1500 per annum
3. What is the renewal date of this contract? - 2019
4. What is the duration of the contract? - 3 Years
5. What is the review date of this contract? If possible the likely outcome of this review - Contract is currently under review – outcome unknown
6. The primary brand of the CCTV equipment. I don't require the model just the brand - The "CCTV equipment" does not just relate to cameras but also to monitors, recording machines and other equipment some of which is also managed by the Police to which we have no access. It would be helpful if you could clarify what specific equipment you are interested in
7. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services - This contract is purely in connection with CCTV services
8. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details - Colin Whitehead, Principal Building Surveyor; SWhitehead@eastdevon.gov.uk

Date responded: 31 October 2018

Complaints received regarding private landlords

Date submitted: 3 October 2018

Summary of request

1) Between July 2016 and July 2018, how many complaints were received by your local authority regarding landlords of private rented properties?

2) How many of those complaints related to:

a) Failure to do repairs
b) Failure to return deposits
c) ‘Category 1’ hazards - please provide details.
d) Wrongful eviction
e) Rent increases
f) Other

3) During the same period, how many times did your local authority:

a) Carry out an inspection on a private rented property?
b) Start legal proceedings against a landlord? Of those, how many resulted in a successful prosecutions, and if so please provide details including penalties.

Summary of response

1) Between July 2016 and July 2018, complaints received regarding landlords of private rented properties? - 284

2) Number of complaints related to:
a) Failure to do repairs - 359
b) Failure to return deposits - 0
c) 'Category 1' hazards - please provide details - 25 Notices served for cat 1 hazards: 21 (4 resolved without serving notice)
d) Wrongful eviction - 0
e) Rent increases - 0
f) Other - 71

3) During the same period, EDDC:
a) Carried out an inspection on a private rented property? - 82
b) Started legal proceedings against a landlord? Of those, how many resulted in a successful prosecutions, and if so please provide details including penalties - 0

Date responded: 30 October 2018

Hygiene Emergency Prohibition Notices

Date submitted: 3 October 2018

Summary of request

Please can you supply information relating to the following:

- I'm requesting a list of all Hygiene Emergency Prohibition Notices issued to food establishments in your local authority from April 2017 to April 2018.

- Please could you send me details on the reasons why a Hygiene Emergency Prohibition Notice was served to each food establishment?

- And if the information is held, where a Hygiene Emergency Prohibition Notice has been served for a pest-related issue, could you specify which pests were found at these food establishments?

Summary of response

EDDC hasn't done any hygiene emergency prohibition notices in the specified time period.

Date responded: 23 October 2018

Public Spaces Protection Order (PSPO) which prohibits begging

Date submitted: 3 October 2018

Summary of request

Please provide the following information;

1. Since October 2014 has the council introduced a Public Spaces Protection Order (PSPO) which prohibits begging? If so, please specify the number of PSPOs and the date they were implemented.
2. If PSPOs have been introduced by the council since October 2014 how many fixed penalty notices (FPNs) have been issued in regards to begging? If possible, please provide a breakdown per calendar year, including 2018.
3. Of the FPNs issued in regards to begging how many have been paid? If possible, please provide a breakdown per calendar year, including 2018.

Summary of response

Since October 2014 has the council introduced a Public Spaces Protection Order (PSPO) which prohibits begging? If so, please specify the number of PSPOs and the date they were implemented - 6th June 2017 Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017) https://eastdevon.gov.uk/public-spaces-protection-orders/

If PSPOs have been introduced by the council since October 2014 how many fixed penalty notices (FPNs) have been issued in regards to begging? If possible, please provide a breakdown per calendar year, including 2018 – One has now been issued for aggressive begging.

The following have been issued;

Dog control PSPO (2017):
•4 fixed penalty notices for fouling on 29/08/17, 05/09/17, 19/02/18, 07/09/18
•4 fixed penalty notices for failure to keep dog on a lead on a public road or pavement adjacent to a road on 07/09/17, 31/10/17, 14/11/17, 23/11/17
•1 fixed penalty notice for walking over 6 dogs in a public place on 08/06/18

Seashores and Promenades PSPO (2017):
•1 fixed penalty notice for walking a dog(s) in the dog exclusion area on 22/05/18

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
•2 Fixed Penalty Notices issued for consumption of intoxicating substances both on 07/12/17
•1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018

Of the FPNs issued in regards to begging how many have been paid? If possible, please provide a breakdown per calendar year, including 2018 –
•1 Fixed Penalty Notice has been issued for aggressive begging on 24/09/2018. This has not yet been paid.

Date responded: 5 October 2018

Class C2 (Residential Institutions) and class C2a (Secure Residential Institutions)

Date submitted: 3 October 2018

Summary of request

The request relates to planning applications submitted to you under 'class C2' (Residential Institutions) and 'class C2a' (Secure Residential Institutions) within the following periods:
a) 1st Jan 2018 - to date
b) 1st Jan 2017 - 31 Dec 2017
c) 1st Jan 2016 - 31 Dec 2016
d) 1st Jan 2015 - 31 Dec 2015
e) 1st Jan 2014 - 31 Dec 2014

Summary of response

The request relates to planning applications submitted to you under 'class C2' (Residential Institutions) and 'class C2a' (Secure Residential Institutions) within the following periods:
a) 1st Jan 2018 - to date
b) 1st Jan 2017 - 31 Dec 2017
c) 1st Jan 2016 - 31 Dec 2016
d) 1st Jan 2015 - 31 Dec 2015
e) 1st Jan 2014 - 31 Dec 2014


The requested information is published on our planning website at https://planning.eastdevon.gov.uk/online-applications/
You will need to key in 'C2' in the 'Simple' search tab. This will then bring up all the C2 planning applications that we have received.

Date responded: 9 October 2018

Forecasts of rateable value losses and potential gains in new RV

Date submitted: 2 October 2018

Summary of request

Local Authorities under the provision of the Localism Act 2013 need to produce forecasts of rate able values losses and potential gains in new RV. These forecasts are contained in NNDR 1 and 3 returns to MHCLG. In this connection we would request the following information:-

1. Do you currently have a consultant instructed on behalf of the Authority in these matters?
2. If yes, were they instructed through a procurement process?
3. What is the length of contract if there is one with these consultants.
4. If you don’t currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield?
5. If yes, please state when from and to and for which element (forecasting or increasing yield)

Summary of response

1. Do you currently have a consultant instructed on behalf of the Authority in these matters? - NO
2. If yes, were they instructed through a procurement process? - N/A
3. What is the length of contract if there is one with these consultants - N/A
4. If you don't currently have consultants/advisers, have you ever used external help for rates retention forecasting and increasing yield? - NO
5. If yes, please state when from and to and for which element (forecasting or increasing yield) - N/A

Date responded: 8 October 2018

Business rates

Date submitted: 2 October 2018

Summary of request

I would like a full up to date list of businesses that have become newly liable for business rates between the 15/09/2018-30/09/2018

Please include the business name, full address, date of liability and the type of property

Summary of response

The information you have requested can be found on our website and it is updated quarterly. Please go to the following web page for the information you have requested at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 3 October 2018

Day to day work of StreetScene service in Seaton

Date submitted: 1 October 2018

Summary of request

What day to day jobs does the StreetScene service provide in Seaton?

Summary of response

In progress.

Date responded: 24 October 2018

Care home placements

Date submitted: 28 September 2018

Summary of request

1. Please tell me the total number of care home placements for individuals aged 65+ organised by the local authority in the financial years of:

2015/2016:
2016/2017:
2017/2018:


2. Please tell me the total number of care home placements that include a third party top up fee for someone aged 65+ organised by the local authority in the financial years of:

2015/2016:
2016/2017:
2017/2018:


3. Please tell me the percentage of people that were offered a care placement that was within their personal care budget in the financial years of:

2015/2016:
2016/2017:
2017/2018:



4. What was the most expensive and the cheapest third party top up fee in your area in the financial years of:

2015/2016:
2016/2017:
2017/2018:

Summary of response

The requested information is not held by the District Council.

Date responded: 2 October 2018

Waste and recycling collections

Date submitted: 27 September 2018

Summary of request

General:
1. What frequency are residual waste and recycling collections made in your Authority?
i. Are collections for residual waste and recycling made separately or together? (Please advise if separate collections are made for dry and organic recycling)
2. Is residual waste collection for your authority carried out by in house resources or is it outsourced to a third party?
3. Is recycling collection carried out by in house resources or is it outsourced to a third party? (Please advise if there are separate contracts for dry recycling and organic recycling)
If waste collection is managed in house:
4. What is the approximate expenditure, per annum for:
i. Residual waste
ii. Dry recycling
iii. Organic recycling
Please provide gross expenditure (before any income). Please include expenditure on collection only (i.e. no disposal costs)
If waste collection is outsourced:
5. For each outsourced contract:
i. Which outsourcing firm(s) are used?
ii. When did the contract(s) start?
iii. When is the contract(s) due to terminate?
iv. What is the total annual value of the contract(s)?
Where spend is part of a broader multi-service contract, please provide an estimate of spend on waste services only
6. Which of the following services are specified in the contract(s)?
i. Waste services
a. Collection
b. Disposal of general refuse
c. Disposal of recyclates
ii. Type of waste collected
a. Residual waste
b. Food waste
c. Co-mingled recycling
d. Kerbside sort recycling
e. Garden waste
f. Waste Electrical and Electronic Equipment recycling (WEEE)
g. Other (please specify)
iii. Non-waste services
a. Grounds maintenance
b. Street cleaning
c. Beach cleaning
d. Public convenience cleaning
e. Gullies cleaning
f. Highways maintenance
g. Burial services
h. Operation of Household Waste Recycling Centres (HWRCs)
i. Other (please specify)
7. Does the contract(s) cover just your authority or any neighbouring authorities?
8. Who was responsible for waste collection before the start of the current contract(s)?
9. Please specify which outsourcing firm and the annual value of the previous contract
10. Does your current refuse collection contract contain targets for the diversion of waste from landfill? If so, please specify the target for each year of the contract
11. Does the authority receive rebates from recycling? (A rebate is defined as any payment received by the authority in respect to the disposal of recyclates)
12. If so, what has been the annual value of all rebates over the last three years? (please specify the years covered)
13. Does the authority take the risk of changes in commodity prices for recyclates?
14. Please state the nature of any risk sharing mechanisms that the authority has in place with any provider of waste management
Other:
15. Over the latest available period, what proportion of total collections were ‘missed’? (please state the period provided)
i. A ‘missed’ collection is any collection which is known by the authority not to have taken place on the prescribed day due to a failure of the authority or its contractor
16. If garden waste is collected in your authority, which of the following options apply:
i. Garden waste collections are free of charge to residents (i.e. the authority cover the full cost of this service)
ii. Garden waste is collected and paid for by residents (i.e. residents cover the full cost of this service)
iii. Residents pay a contribution to garden waste collection but it is partially subsidised by the authority
iv. Residents pay a one-off 'bin fee' for a green bin that will then be collected by the council

Summary of response

General:
1. What frequency are residual waste and recycling collections made in your Authority? - Household waste 3 weekly; kerbside recycling and food weekly, Chargeable green waste fortnightly
i. Are collections for residual waste and recycling made separately or together? (Please advise if separate collections are made for dry and organic recycling) - Separately

2. Is residual waste collection for your authority carried out by in house resources or is it outsourced to a third party? - Outsourced
3. Is recycling collection carried out by in house resources or is it outsourced to a third party? (Please advise if there are separate contracts for dry recycling and organic recycling) - Outsourced

If waste collection is managed in house:
4. What is the approximate expenditure, per annum for:
i. Residual waste
ii. Dry recycling
iii. Organic recycling
Please provide gross expenditure (before any income). Please include expenditure on collection only (i.e. no disposal costs)

If waste collection is outsourced:
5. For each outsourced contract:
i. Which outsourcing firm(s) are used? - Suez Recycling & Recovery UK Ltd
ii. When did the contract(s) start? - 4th August 2016
iii. When is the contract(s) due to terminate? - 30th June 2023 (can be extended by up to 3 years to 30th June 2026)
iv. What is the total annual value of the contract(s)? - £4,087,360

Where spend is part of a broader multi-service contract, please provide an estimate of spend on waste services only
6. Which of the following services are specified in the contract(s)?
i. Waste services
a. Collection - Yes
b. Disposal of general refuse - No
c. Disposal of recyclates - Trading of some materials is included

ii. Type of waste collected
a. Residual waste - Yes
b. Food waste - Yes
c. Co-mingled recycling - Yes
d. Kerbside sort recycling - Yes
e. Garden waste - Yes
f. Waste Electrical and Electronic Equipment recycling (WEEE) - Yes
g. Other (please specify) - Textiles

iii. Non-waste services
a. Grounds maintenance - No
b. Street cleaning - No
c. Beach cleaning - No
d. Public convenience cleaning - No
e. Gullies cleaning - No
f. Highways maintenance - No
g. Burial services - No
h. Operation of Household Waste Recycling Centres (HWRCs) - No
i. Other (please specify)

7. Does the contract(s) cover just your authority or any neighbouring authorities? - Just EDDC
8. Who was responsible for waste collection before the start of the current contract(s)? - SITA (now SUEZ Recycling & Recovery UK Ltd)
9. Please specify which outsourcing firm and the annual value of the previous contract - See above c. £4.5 million
10. Does your current refuse collection contract contain targets for the diversion of waste from landfill? If so, please specify the target for each year of the contract - To achieve at least 50% recycling by 2020
11. Does the authority receive rebates from recycling? (A rebate is defined as any payment received by the authority in respect to the disposal of recyclates) - Yes
12. If so, what has been the annual value of all rebates over the last three years? (please specify the years covered) - 2016/2017 - £567,406, 2017/2018 - £485,989
13. Does the authority take the risk of changes in commodity prices for recyclates? - The risk is shared
14. Please state the nature of any risk sharing mechanisms that the authority has in place with any provider of waste management - The risk is shared by a 50/50 profit share scheme between EDDC and SUEZ
Other:
15. Over the latest available period, what proportion of total collections were ‘missed’? (please state the period provided)
i. A ‘missed’ collection is any collection which is known by the authority not to have taken place on the prescribed day due to a failure of the authority or its contractor - January – August 2018 missed collections = 0.089% of total collections

16. If garden waste is collected in your authority, which of the following options apply:
i. Garden waste collections are free of charge to residents (i.e. the authority cover the full cost of this service) - No
ii. Garden waste is collected and paid for by residents (i.e. residents cover the full cost of this service) - Yes
iii. Residents pay a contribution to garden waste collection but it is partially subsidised by the authority - No
iv. Residents pay a one-off 'bin fee' for a green bin that will then be collected by the council - Yes


Date responded: 8 October 2018

Households claiming Housing Benefit from a Bed and Breakfast

Date submitted: 26 September 2018

Summary of request

I am writing to request information through the Freedom of Information Act (2000) regarding the Bed & Breakfast population within your local authority. My request covers the following:

The total number of households claiming Housing Benefit from a Bed and Breakfast*, and/or other accommodation with board and lodgings, in the following financial years (only include those not owed a statutory duty but living in a B&B i.e. NOT placed by Housing Options):
a. 2016/2017
b. 2017/2018

AND

The total number of households placed in Bed and Breakfast*, and/or other accommodation with board and lodgings, through homeless placement teams in the following financial years (those owed a statutory duty and were placed in a B&B by Housing Options):

a. 2016/2017
b. 2017/2018

(* We assume that these Bed and Breakfast properties are owned, and/or managed by private landlords)

If your response to the above questions is ‘0’ please clearly explain your reasoning for this.

Please clearly indicate in your response which numbers correspond to which group of B&B residents, i.e. if they are private households living in B&B or if the household has been placed by the local authority’s Housing Options team as part of homelessness. If you cannot differentiate between the two groups please indicate this in your response.

Summary of response

1. The total number of households claiming Housing Benefit from a Bed and Breakfast*, and/or other accommodation with board and lodgings, in the following financial years (only include those not owed a statutory duty but living in a B&B i.e. NOT placed by Housing Options):

The total number of households claiming Housing Benefit from a Bed and Breakfast (not placed by Housing Options):
a. 2016/2017 = 0
b. 2017/2018 = 0

* The only claims were for those placed by our Housing Needs department.

The total number of households claiming Housing Benefit from other accommodation with board and lodgings:
a. 2016/2017 = 42
b. 2017/2018 = 47

2. The total number of households placed in Bed and Breakfast*, and/or other accommodation with board and lodgings, through homeless placement teams in the following financial years (those owed a statutory duty and were placed in a B&B by Housing Options):
a. 2016/2017 = A total of 57 households were placed in B&B
b. 2017/2018 = A total of 79 households were placed in B&B

Date responded: 15 October 2018

Food establishments with zero food rating due to a cockroach infestation

Date submitted: 25 September 2018

Summary of request

Please could you tell me how many restaurants, takeaways or food shops in your local authority have had a low or zero food rating due to a cockroach infestation over the past 12 months?

Summary of response

None

Date responded: 27 September 2018

Disabled parking spaces

Date submitted: 25 September 2018

Summary of request

1) The number of disabled parking spaces available in your council area
2) The number of fines issued to drivers for parking in a disabled parking space without displaying a valid blue badge, broken down by month for the years 2016, 2017 and 2018 to date.
3) The amount of money in fines issued to drivers for parking in a disabled parking space without displaying a valid blue badge, broken down by month for the years 2016, 2017 and 2018 to date.
4) The number of fines issued to drivers for parking in front of a dropped curb broken down by month for the years 2016, 2017 and 2018 to date.
5) The amount of money in fines issued to drivers for parking in front of a dropped curb broken down by month for the years 2016, 2017 and 2018 to date.

Summary of response

1) EDDC Currently have 130 disabled spaces.
2) For contravention code 87 (In a disabled bay with no Blue Badge) the following PCN’s were served: 2016 – 20; 2017 – 32; 2018 to date – 32.
3) PCN’s paid amounted to: 2016 - £350; 2017 - £560; 2018 to date - £455.

Questions 4 & 5 are On Street restriction which is dealt with by Devon County Council.

Date responded: 27 September 2018

Food standard sampling between 2010 and 2018

Date submitted: 24 September 2018

Summary of request

1) Can you please provide the amount of money your authority spent annually on food standard sampling between 2010 and 2018?

2) How many food standard samples did your authority take annually between 2010 and 2018?

3) How much money did you receive annually from the Food Standards Agency (FSA) for the purpose of food standard sampling between 2010 and 2018?

Summary of response

1) Can you please provide the amount of money your authority spent annually on food standard sampling between 2010 and 2018?

2010 £4,731
2011 £3,872
2012 £3,327
2013 £3,158
2014 £1,282
2015 £451
2016 £344
2017 £491
2018 £915

2) How many food standard samples did your authority take annually between 2010 and 2018?

2010 244
2011 226
2012 260
2013 248
2014 250
2015 301
2016 306
2017 227
2018 197

3) How much money did you receive annually from the Food Standards Agency (FSA) for the purpose of food standard sampling between 2010 and 2018? - FSA do not give us any money for food sampling

Date responded: 17 October 2018

Unoccupied class F exempt dwellings charged full council tax for not being recorded at Land Registry

Date submitted: 21 September 2018

Summary of request

How many unoccupied class F exempt dwellings were surcharged full council tax for not being recorded at Land Registry in year 2014/15?
How much revenue was generated by this surcharge in 2014/15?
How many were given a full explanation of the reasons?

Summary of response

How many unoccupied class F exempt dwellings were surcharged full council tax for not being recorded at Land Registry in year 2014/15? - Information not held.
How much revenue was generated by this surcharge in 2014/15? - Information not held.
How many were given a full explanation of the reasons? - Information not held.


Date responded: 8 October 2018

FOI/EIR/SAR software

Date submitted: 21 September 2018

Summary of request

1. What is the name of the organisation/service/authority you represent?

2. If the information I am requesting is available elsewhere (eg, s21) please can you tell me where I can find it?

3. What is the name of the software you use to manage, process and respond to complaints received? (if not applicable or available elsewhere enter N/A)

4. How much does the software in question 3 cost? (if not applicable or available elsewhere enter N/A)

5. When is the software in question 3 due for renewal? (if not applicable or available elsewhere enter N/A)

6. What is the name of the software you use to manage, process and respond to FOI/EIR requests? (if not applicable or available elsewhere enter N/A)

7. How much does the software in question 6 cost? (if not applicable or available elsewhere enter N/A)

8. When is the software in question 6 due for renewal? (if not applicable or available elsewhere enter N/A)

9. What is the name of the software you use to manage, process and respond to SAR requests? (if not applicable or available elsewhere enter N/A)

10. How much does the software in question 9 cost? (if not applicable or available elsewhere enter N/A)

Summary of response

1. What is the name of the organisation/service/authority you represent? EDDC

2. If the information I am requesting is available elsewhere (eg, s21) please can you tell me where I can find it? - Not published

3. What is the name of the software you use to manage, process and respond to complaints received? (if not applicable or available elsewhere enter N/A) - Lagan

4. How much does the software in question 3 cost? (if not applicable or available elsewhere enter N/A) - £10,000 for total software costs – cannot provide split between FOI, SAR/Complaints use

5. When is the software in question 3 due for renewal? (if not applicable or available elsewhere enter N/A) - 1/04/2019

6. What is the name of the software you use to manage, process and respond to FOI/EIR requests? (if not applicable or available elsewhere enter N/A) - Lagan

7. How much does the software in question 6 cost? (if not applicable or available elsewhere enter N/A) - See answer to Q4

8. When is the software in question 6 due for renewal? (if not applicable or available elsewhere enter N/A) - See answer to Q5

9. What is the name of the software you use to manage, process and respond to SAR requests? (if not applicable or available elsewhere enter N/A) - Lagan

10. How much does the software in question 9 cost? (if not applicable or available elsewhere enter N/A) - See answer to Q4

Date responded: 11 October 2018

Potholes

Date submitted: 20 September 2018

Summary of request

1)The number of potholes reported to the council
2) The number of potholes repaired
3) Amount of money spent on pothole repairs (£)
4) Amount of money spent on pothole related compensation (£)
5) The biggest pothole a) that you have dealt with and b) left outstanding in diameter?

Summary of response

The requested information is not held by the District Council.

Date responded: 21 September 2018

Children and young people’s services for ages 13-19

Date submitted: 19 September 2018

Summary of request

1. For the financial year 2016/17:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2015/16) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2015/16), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2015/16) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

2 For the financial year 2017/18:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2016/17) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2016/17), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2016/17) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

3 For the financial year 2018/19:

a. Overall budget for children and young people’s services?

b. Overall budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

c. Overall reduction in expenditure, to the nearest £'000, (compared to 2017/18) on children and young people services:

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

d. Overall reduction in expenditure, to the nearest £000 (compared to 2017/18), in the budget for children and young people’s services for ages 13-19 and young people up to age 25 with a disability if recorded?

I. Council provided services
II. Alternative providers (i.e. voluntary and community sector or other organisations supporting young people)

e. Overall reduction in the number of directly employed youth workers and youth support workers (Head count/FTE)?

f. Overall reduction (compared to 2017/18) in:

I. Number of youth centres
II. Number of allocated places for young people in youth centres (if recorded)

4 What is the current balance of expenditure between council provided services and alternative provision of children and young people services (with a focus on a budget for ages 13-19 and young people up to age 25 with a disability if recorded)?

5 Please state whether directly employed youth workers are employed on JNC, NJC, SJC, or other terms and conditions (please specify):

a. JNC for Youth and Community Workers
b. National Joint Council (NJC)
c. Scottish Joint Council (SJC)
d. Other (please specify)
e. No direct youth provision

6 Please supply a copy of the current youth service staffing structure showing the grade and rate of pay, gender and race for each post. Please attach a copy of this separately to your email response and state below whether it is attached or not.

Summary of response

The requested information is not held by the District Council.

Date responded: 20 September 2018

Food premises registered at army bases in East Devon

Date submitted: 19 September 2018

Summary of request

In compiling a list of food premises registrations within my region there was a mixture of responses with some units not being registered, others being registered as a central caterer, and others where each mess was listed separately.
I have therefore been given the task of discovering exactly what food premises are registered at what army bases throughout the UK.

May I therefore request the following information under the Freedom of Information Act

1. The name and address of the all Army Barracks, to include T.A. Centres if food registered within your authority's area
2. The details of all current food registrations (Company, Type of Business)
3. The Food Hygiene Rating associated with each registration and the date of it's last inspection.
4. Name and contact email of the Lead Food Officer

Summary of response

We do not have any Army Bases in East Devon

Date responded: 21 September 2018

Business rates

Date submitted: 18 September 2018

Summary of request

Full and up to date list of companies/businesses/charities that have become
responsible for business rates between 1st-15th September 18

Please include their full business name, address, date of responsibility and property type.

Summary of response

The requested information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 20 September 2018

Schools

Date submitted: 14 September 2018

Summary of request

1. Please confirm which of the following Service's Public Health in your Authority currently commissions
o School entry vision screening
o School entry hearing screening
o NCMP
o Other systematic health screening of primary school children (please specify)……………………………………………………………………

2. If the answer to (1) is yes, what is the name of the organisation currently commissioned to provide these services?................................................................................................

3. If School Entry Vision Screening is Commissioned, Does your Commissioner require the provider delivers its service according to Public Health England's Service Specifications for child vision screening?

4. When was the service last audited

5. According to the latest audit does the provider meet PHE's Service Specifications:
• Fully • Partially (please specify) • No information available/not audited

6. When is the current contracting period due to end? or when are these services going to be tendered next

Summary of response

The requested information is not held by the District Council.

Date responded: 14 September 2018

Parking Enforcement (PCN issue and processing)

Date submitted: 14 September 2018

Summary of request

1. What software do you use for Parking Enforcement (PCN issue and processing) and when does the current contract end?
2. What system do you use for cashless (pay by phone) parking and when does the current contract end?
3. What software do you use for Fixed Penalty Notice enforcement ( FPN issue and processing) and when does the current contract end?
4. What software do you use to issue parking permits and season tickets and when does the current contract end?

Summary of response

1. What software do you use for Parking Enforcement (PCN issue and processing) and when does the current contract end? - Currently use Conduent Si-Dem and contract ends 31/03/2019. However, a new contract has just been awarded to WSP for their Taranto system due to be live in January 2019. This is a 5 year contract.
2. What system do you use for cashless (pay by phone) parking and when does the current contract end? EDDC use Parkmobile and it's on an annual rolling contract. It 5 years from 2012 – and the contract then provides for the service to continue thereafter until either side gives 90-days’ notice.
3. What software do you use for Fixed Penalty Notice enforcement ( FPN issue and processing) and when does the current contract end? - EH Officers issue paper FPN and then this is recorded in the Idox Uniform system. Contract end date is November 2021.
4. What software do you use to issue parking permits and season tickets and when does the current contract end? - Currently use Conduent Si-Dem and contract ends 31/03/2019. However, a new contract has just been awarded to WSP for their Taranto system due to be live in January 2019. This is a 5 year contract.

Date responded: 11 October 2018

Payments made to people that were subsequently discovered to be deceased

Date submitted: 14 September 2018

Summary of request

For 2017
The number of blue disabled badges that were discovered to be in use despite the holder being deceased.

The total amount (in pounds) of pension payments made to people that were subsequently discovered to be deceased or the number of instances of this occuring i.e. how many people have received payments only to be discovered later that they were deceased.

The total amount (in pounds) of benefits payments made to people that were subsequently discovered to be deceased or the number of instances of this occuring i.e. how many people have received payments only to be discovered later that they were deceased.

Do you have a process in place to identify deceased identity fraud?

Summary of response

For 2017
The number of blue disabled badges that were discovered to be in use despite the holder being deceased – Information not held by the District Council. Devon County Council to answer.
The total amount (in pounds) of pension payments made to people that were subsequently discovered to be deceased or the number of instances of this occurring i.e. how many people have received payments only to be discovered later that they were deceased - Information not held by the District Council.
The total amount (in pounds) of benefits payments made to people that were subsequently discovered to be deceased or the number of instances of this occurring i.e. how many people have received payments only to be discovered later that they were deceased - Zero
Do you have a process in place to identify deceased identity fraud? - The National Fraud Initiative runs checks on deceased persons. This exercise is run every 2 years. The matches are reviewed but to date we have not identified a deceased resident that we were not already aware of.

Date responded: 10 October 2018

National Assistance Burials since June 2018

Date submitted: 14 September 2018

Summary of request


I would like to know details of anyone who has died with no known next of kin from 1/6/2018 to the day of your reply. If there are any new cases where the person died prior to 1/6/2018, but that were only dealt with after this date, please also include details. This should include details of deaths of any former clients whose affairs were managed by the Councils Safeguarding or Deputy-ship Teams, where applicable. Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party. If this information is now provided on your website, please send the hyperlink.

Please include as much of the following information as you are able to:
1. the deceased's full names
2. the date they died
3. the approximate value of their estate
4. their date and place of birth or age at death
5. whether or not they were married, divorced, single, or widowed
6. the maiden surnames of married females or widows
7. their address at death
8. the date when a referral was made of this estate to any other 3rd party or body to research or administer and the name of the 3rd party concerned.
9. If a referral to a 3rd party or body has not yet been made could you advise of the case details as above too.
10. If a case referral to a 3rd party or body is still undecided or awaiting referral, please also advise of details of the case as above.


Summary of response

There have been no National Assistance Burials (NABs) since June 2018. All previous NABs are listed on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/

Date responded: 19 September 2018

Business rate credits

Date submitted: 14 September 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 18 September 2018

commercial properties that have been subject to a Building Preservation Notice

Date submitted: 13 September 2018

Summary of request

I would be grateful if you could please provide me with a register confirming all commercial properties that have been subject to a Building Preservation Notice (in accordance to Planning (Listed Buildings and Conservation Areas) Act 1990) for the past 10 years.
For ease of reference, please interpret the past 10 years as since ‘1st January 2008’.

Summary of response

There have been no commercial properties that have been subject to a Building Preservation Notice in the timeframe specified.

Date responded: 9 October 2018

Use of products that contain glyphosate

Date submitted: 13 September 2018

Summary of request

- Does the council use any garden/environmental products that contain glyphosate? If so, what are they?
- Does the council use Roundup or RangerPro weed killer from company Monsanto? If so, which products?
- How much has the council spent on these items in five years? (Separated by each year and product)
- Does the council have immediate plans to discontinue use of the Roundup and RangerPro weed killer products or any other products mentioned? If so, why?

Summary of response

- Does the council use any garden/environmental products that contain glyphosate? If so, what are they? – Yes, Round Up Pro Vantage and Rosate 36
- Does the council use Roundup or RangerPro weed killer from company Monsanto? If so, which products? – Yes see above
- How much has the council spent on these items in five years? (Separated by each year and product)
• 2013 – Round Up Pro Biactive £360; Rosate £325
• 2014 - £0 (no stock replacement required); Rosate £450
• 2015 – Round Up Pro Biactive £360; Rosate £550
• 2016 – Round Up Pro Vantage £370; Rosate £275
• 2017 – Round Up Pro Vantage £ 480; Rosate £500
• 2018 -£0 (no stock replacement required); Rosate £175

- Does the council have immediate plans to discontinue the use of the Roundup and RangerPro weed killer products or any other products mentioned? If so, why? – Yes. East and West Streetscene teams currently use different products. Both teams will only be using Rosate in the future. This is to bring both teams more in line with the products they use.

Date responded: 9 October 2018

Community equipment over £1000

Date submitted: 12 September 2018

Summary of request

1. Do you charge for community equipment over £1000? If so what impact has it had?
2. Have you put a cap on the LA contribution towards community equipment? If so what impact has it had?

Summary of response

The requested information is not held by the District Council.

Date responded: 12 September 2018

Businesses not receiving small business rates relief

Date submitted: 12 September 2018

Summary of request

I request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Summary of response

The requested information is available on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

I therefore request a breakdown of businesses who are not receiving small business rates relief with a Rateable Value between £12,000 and £15,000 since 2017, including the following information:
A) The name of each business in respect of which non-domestic rates are payable.
B) The Rateable value of the property
C) The address of the business in respect of which non-domestic rates apply


Date responded: 14 September 2018

Value of Business rates issued and written off

Date submitted: 12 September 2018

Summary of request

Please could you send me the following information.

1) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2017-18.
2) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2016-17.
3) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2015-16.
4) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2014-15.
5) The value of business rates (national non-domestic rates) written off by the authority in the financial year 2013-14.

6) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2017-18.
7) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2016-17.
8) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2015-16.
9) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2014-15.
10) The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2013-14.

Summary of response

1. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2017-18 = £27,721.20
2. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2016-17 = £122,636.60
3. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2015-16 = £147,574.99
4. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2014-15 = £208,612.52
5. The value of business rates (national non-domestic rates) written off by the authority in the financial year 2013-14 = £180,144.04

6. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2017-18 = £34,697,345.29
7. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2016-17 = £34,908,096.88
8. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2015-16 = £32,658,344.38
9. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2014-15 = £31,712,751.57
10. The value of business rates (national non-domestic rates) bills issued by the council in the financial year 2013-14 = £31,153,794.57

Date responded: 1 October 2018

Temporary housing placed outside local district

Date submitted: 11 September 2018

Summary of request

1A) The number of households without children placed into temporary accommodation outside of your council area for each of the last three calendar years (broken down by year - I am also happy for this to be financial year if easier)
1B) The location of the temporary accommodation for each household referred to in 1A
1C) The type of temporary accommodation for each household referred to in 1A (ie; hotel, hostel, social housing, private rental housing, B&B)
1D) The duration of their stay in temporary accommodation for each household referred to in 1A.

2A) The number of households with children placed into temporary accommodation outside of your council area for each of the last three years (broken down by year)
2B) The location of the temporary accommodation for each household referred to in 2A
2C) The type of temporary accommodation for each household referred to in 2A (ie; hotel, hostel, social housing, private rental housing, B&B)
2D) The duration of their stay in temporary accommodation for each household referred to in 2A.

Summary of response

We do not keep any information that we could use to respond to the specific queries below:


1A) The number of households without children placed into temporary accommodation outside of your council area for each of the last three calendar years (broken down by year - I am also happy for this to be financial year if easier)
1B) The location of the temporary accommodation for each household referred to in 1A
1C) The type of temporary accommodation for each household referred to in 1A (i.e. hotel, hostel, social housing, private rental housing, B&B)
1D) The duration of their stay in temporary accommodation for each household referred to in 1A.

2A) The number of households with children placed into temporary accommodation outside of your council area for each of the last three years (broken down by year)
2B) The location of the temporary accommodation for each household referred to in 2A
2C) The type of temporary accommodation for each household referred to in 2A (i.e. hotel, hostel, social housing, private rental housing, B&B)
2D) The duration of their stay in temporary accommodation for each household referred to in 2A.

Date responded: 19 September 2018

Daily living aids

Date submitted: 11 September 2018

Summary of request

-How many “daily living aids” (eg commodes, bedraisers, tables, hoists etc) were issued to patients by the Council (Adult Social Care or similar department) in the last financial year

-How many “daily living aids” (eg commodes, bedraisers, tables, hoists etc) were picked up or recycled by the council (or a company working for the council) in the last financial year.

-How much did the council spend on “daily living aids” (eg commodes, bedraisers, tables, hoists etc) in the last financial year.

Summary of response

The requested information is not held by the District Council.

Date responded: 12 September 2018

IT Health Check

Date submitted: 11 September 2018

Summary of request

Please respond to the below freedom of information request questions:

1. During which month do you receive your annual IT Health Check (ITHC)?

2. Other than your ITHC, do you purchase any other Penetration services; if so, during which month?

3. As a local authority, you should use providers of ITHC who are CREST of Tiger Programme accredited; Do you enforce stricter requirements than this, i.e. Check Team accredited?

4. How do you award your penetration/ITHC contracts, i.e. framework, quotations or tender?

5. What is the cost threshold mandated before you go to a public tender?

6. Do you have any other compliance requirements, e.g. N3 or ISO 27001?

7. Do you have any IT security infrastructure projects planned within the next 12 months; if so, what and when?

8. Do you have any managed IT security services; if so, what?

9. Do you have a specific budget for IT security; if so, how much?

10. Who is responsible for managing IT security infrastructure? Please provide their contact details.

11. Who is responsible for IT security infrastructure procurement? Please provide their contact details.

12. Are you currently reviewing IT security controls or goods through any IT transformation processes?

Summary of response

1. During which month do you receive your annual IT Health Check (ITHC)? - Varies according to requirements
2. Other than your ITHC, do you purchase any other Penetration services; if so, during which month? - As and when required
3. As a local authority, you should use providers of ITHC who are CREST of Tiger Programme accredited; Do you enforce stricter requirements than this, i.e. Check Team accredited? - No
4. How do you award your penetration/ITHC contracts, i.e. framework, quotations or tender? - Quotations
5. What is the cost threshold mandated before you go to a public tender? - EU limits, Greater than £50k requires three quotes
6. Do you have any other compliance requirements, e.g. N3 or ISO 27001? - No
7. Do you have any IT security infrastructure projects planned within the next 12 months; if so, what and when? - No
8. Do you have any managed IT security services; if so, what? - No
9. Do you have a specific budget for IT security; if so, how much? - No specific budget. The team who provides security also undertakes additional roles so there is no split.
10. Who is responsible for managing IT security infrastructure? Please provide their contact details - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
11. Who is responsible for IT security infrastructure procurement? Please provide their contact details - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
12. Are you currently reviewing IT security controls or goods through any IT transformation processes? - No

Date responded: 26 September 2018

Has a Community Safety Order been applied to the Exe wildlife refuge

Date submitted: 11 September 2018

Summary of request

We were advised by SEDHRP that a Community Safety Order now applied to the Exe wildlife refuge. Can you please provide a copy as I cannot find it on your website

Summary of response

No such Community Safety Order has been applied to the Exe wildlife refuge, and we have advised no one that this is the case.

Date responded: 12 September 2018

Children's services

Date submitted: 11 September 2018

Summary of request

1. How many children (up to 18 years) in the 2017/2018 financial year did you provide services to where the primary support need was due to a child exhibiting problematic or harmful sexual behaviour (HSB)?


2. How many referrals were for children who were:

a) 9 years and younger
b) 10 – 12 years
c) 13-15
d) 16+


3. Of those children referred for problematic or harmful sexual behaviour, how many were:

a) Boys
b) Girls
c) Not stated


4. Do you have any trained specialists providing child HSB services?

a) Social Care specialists
b) NHS
c) Commissioned private healthcare provider
d) YOT
e) Commissioned voluntary sector
f) Other
g) None

If you wish to state what ‘other’ provision you have or what non-specialist provision the child receives, please give details.


5. What is your local child specific HSB service offer?

a) Specialist risk assessment service,
b) Court reports
c) Therapeutic intervention service
d) Family support
e) Offender resettlement
f) Other (please specify)


6. What guidance frames your current HSB practice?
a) NICE guidelines on ‘harmful sexual behaviour among children and young people’
b) NSPCC HSB Framework
c) Locally developed safeguarding guidance
d) Other guidance
e) No specialist guidance

Summary of response

The requested information is not held by the district council.

Date responded: 12 September 2018

Greendale Business Park rate payer empty property

Date submitted: 10 September 2018

Summary of request

Any periods since 1st April 2010 in which the property has been empty, the ratepayer during the period and the net rates charged during the period.
• UNIT 48A GREENDALE BUSINESS PARK, WOODBURY SALTERTON, EXETER, EXETER, EX5 1EW - BA Reference: 1362347401

Summary of response

48A Greendale Business Park BA Reference: 1362347401 had a new assessment from the 17.09.2016.
Empty since the 9th June 2018, in the name of FWS Carter & Sons Ltd and has no charge since this date due to empty exemption.


The (OLD) 48A Greendale Business Park BA Reference: 1362646451
Empty 10.11.2012 – 26.11.2012 FWS Carter & Sons Ltd (no charge)
Empty 01.08.2013 – 16.09.2013 Hampshire Static Caravans Direct ltd (no charge)
Empty 17.09.2016 – 30.09.2016 Data Solutions 2016 Ltd (no charge)

Date responded: 21 September 2018

Solar Farms owned by EDDC

Date submitted: 10 September 2018

Summary of request

Please can you provide details of all solar farms and rooftop solar schemes over 100kw which are owned by East Devon District Council. Please could you include the coordinates and capacity for each one.

Summary of response

EDDC do not own any solar farms or rooftop solar schemes over 100kw

Date responded: 12 September 2018

House to House charitable collection licence

Date submitted: 10 September 2018

Summary of request

I would greatly appreciate if you could answer the following requests for me:
1) Could you please let me know the licensing department’s budget in 2017-2018?
2) What is the local authority’s policy or internal guideline on the investigation and prosecution of companies operating without an appropriate House to House charitable collection licence?
3) Could you please let me know (in Excel format) when and how many prosecutions the council pursued against which companies or charities found guilty of carrying out a House to House charitable collection without an appropriate licence since 2010?

Summary of response

1) Could you please let me know the licensing department’s budget in 2017-2018? - The annual licensing budget receives income from fees for issuing licences, notices and permits for taxis, Licensing Act (alcohol premises) and gambling matters. Fees are not generated/received for charitable House to House Collections. This council has issued 26 charitable House to House Collection permits in 2017/18 (16 issued in 2017 and 10 issued to date in 2018). 2 members of staff undertake work regarding charitable House to House Collection permits. The salary costs for staff for dealing with 26 permits is not documented.

2)What is the local authority’s policy or internal guideline on the investigation and prosecution of companies operating without an appropriate House to House charitable collection licence? - This council has an overriding policy which can be found on the councils website and via this link: https://eastdevon.gov.uk/council-and-democracy/council-business/our-key-policies/enforcement-policies/regulatory-enforcement-and-prosecution-policy/

3) Could you please let me know (in Excel format) when and how many prosecutions the council pursued against which companies or charities found guilty of carrying out a House to House charitable collection without an appropriate licence since 2010? - Nil

Date responded: 19 September 2018

Planning permission for annexes

Date submitted: 7 September 2018

Summary of request

I would like to make a request under the Freedom of Information Act into planning applications for building self-contained annexes.

I have detailed the request below:

Q1. How many applications for planning permission did you receive for the below activities in the following timeframes?

2015/16
2016/17
2017/18

Construction of a new external building at a property for residential purposes and;
Conversion of an existing external building at a property for residential purposes

Q2. How many of these planning applications were approved?

2015/16
2016/17
2017/18

Construction of a new external building at a property for residential purposes and;
Conversion of an existing external building at a property for residential purposes.

Summary of response

This information is published on our planning website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=simple&searchType=Application

You will need to type in the search tab the word 'annexe' and this will then bring up all the applications that have been submitted for the development of annexes. You will then need to select the ones that are appropriate and once selected on the summary it will tell you when it was approved.

Date responded: 10 September 2018

Business rates

Date submitted: 7 September 2018

Summary of request

a) List all non-domestic properties including business name, phone numbers and addresses.
b) Property description.
c) The names of the Rate payers referred to above for each property.
d) The date the rate payer became liable for the bill

Can you also please make sure this information is as up-to-date as possible at the time of receiving the request.

Summary of response

The requested information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 7 September 2018

Staff paid via a Ltd company

Date submitted: 7 September 2018

Summary of request

Please can you tell me how many staff the council pays through a limited company?
If possible, please can you also tell me what pay bracket these staff fall into.

Summary of response

We currently pay 2 employees who are classed as limited companies. The rest of our external engagements are paid via the agency that provides them on a payroll.

These two are paid an agreed contractual rate for the work when they were engaged, with no reference to the Council’s pay brackets/grades.

Date responded: 1 October 2018

Houses of Multiple Occupancy

Date submitted: 7 September 2018

Summary of request

1. How many Houses of Multiple Occupations were registered in 2013? (at least three tenants live there, forming more than one household).
2. How many Houses of Multiple Occupations were registered in 2018? (at least three tenants live there, forming more than one household).
3. How many large Houses of Multiple Occupations were registered in 2013? (at least three storeys high, at least five tenants live there forming more than one household).
4. How many large Houses of Multiple Occupations were registered in 2018? (at least three storeys high, at least five tenants live there forming more than one household).

Summary of response

1. How many Houses of Multiple Occupations were registered in 2013? (at least three tenants live there, forming more than one household) - Unknown, no information held as not mandatory licensed
2. How many Houses of Multiple Occupations were registered in 2018? (at least three tenants live there, forming more than one household) - Unknown, no information held as not mandatory licensed
3. How many large Houses of Multiple Occupations were registered in 2013? (at least three storeys high, at least five tenants live there forming more than one household) - 20 mandatory licenses
4. How many large Houses of Multiple Occupations were registered in 2018? (at least three storeys high, at least five tenants live there forming more than one household) - 23 mandatory licenses

Date responded: 19 September 2018

Brexit plans and preparations

Date submitted: 7 September 2018

Summary of request

Please provide any documents produced by your trust or council outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union.

Second any advice or notices to stakeholders given by your trust in relation to the upcoming exit from the EU.

Finally, a list of any payments made to external organisations or companies for services in relation to your preparation for the exit of the United Kingdom from the European Union since 23 June 2016, including, if possible, the name of the organisation or company and a description of the services requested.

Summary of response

EDDC have not carried out any Brexit impact assessments or any other forms of planning. For further information please refer your enquiry to the Brexit Resilience Group ran by Phil Norrey at Devon County Council:

Frances Williams
Executive PA to the Chief Executive & Head of Organisational Development
Devon County Council
County Hall
Topsham Road
EXETER
EX2 4QD
Tel: 01392 383201 or Frances.williams@devon.gov.uk


First, any documents produced by your trust or council outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union – Please see above
Second any advice or notices to stakeholders given by your trust in relation to the upcoming exit from the EU - None
Finally, a list of any payments made to external organisations or companies for services in relation to your preparation for the exit of the United Kingdom from the European Union since 23 June 2016, including, if possible, the name of the organisation or company and a description of the services requested – N/A

Date responded: 12 September 2018

Modern slavery portfolio

Date submitted: 6 September 2018

Summary of request

Could you please tell me which councillor is looking after the modern slavery portfolio for your council?

Summary of response

Cllr Tom Wright

Date responded: 12 September 2018

Action taken by the council against landlords

Date submitted: 6 September 2018

Summary of request

I would like to request details of action taken by the council against landlords covering the period January 1st, 2014 until the present day.

1. Please can you provide a list of individuals and companies you have successfully prosecuted for offences under the Housing Act 2004, Protection from Eviction Act 1977, Landlord and Tenant Act 1985 ss 1-7, Housing Act 1985 s.331, or other relevant legislation.

In each case, please include:
Name, offence, prosecution date, fine/sentence and, if possible, the address of the property or properties involved and a description of the offence.

2. Please can you provide a list of individuals and companies subject to civil penalties and/or banning orders since these powers came into force under the Housing and Planning Act 2016 in April last year and April 2018 respectively.

In each case, please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

3. Please can you provide a list of individuals and companies you have successfully sought Rent Repayment Orders against.

In each case, please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

4. Finally, please can you also provide a list of individuals and companies fined for failing to comply with a local authority licensing scheme or to comply with the Management of Houses in Multiple Occupation (England) Regulations 2006.

In each case please include:
Name, offence, date, penalty and, if possible, the address of the property or properties involved and a description of the offence.

Summary of response

1. Please can you provide a list of individuals and companies you have successfully prosecuted for offences under the Housing Act 2004, Protection from Eviction Act 1977, Landlord and Tenant Act 1985 ss 1-7, Housing Act 1985 s.331, or other relevant legislation - None

2. Please can you provide a list of individuals and companies subject to civil penalties and/or banning orders since these powers came into force under the Housing and Planning Act 2016 in April last year and April 2018 respectively - None

3. Please can you provide a list of individuals and companies you have successfully sought Rent Repayment Orders against - None

4. Finally, please can you also provide a list of individuals and companies fined for failing to comply with a local authority licensing scheme or to comply with the Management of Houses in Multiple Occupation (England) Regulations 2006 - None

Date responded: 4 October 2018

Street lights

Date submitted: 5 September 2018

Summary of request

1. How many street lights is your local authority responsible for in total?
2. How many street lights are switched off all night within your local authority area?
3. How many street lights are switched off for a period of time during the night within your local authority area?
4. How many street lights are dimmed during the night within your local authority area?
5. Is your council planning to switch off or dim street lights in the future?
6. How many street lights were switched off and dimmed in 2015, 2016, 2017 and 2018 (to date)?

Summary of response

The requested information is not held by the District Council.

Date responded: 6 September 2018

Council tax summons

Date submitted: 5 September 2018

Summary of request

1. The total number of summons issued to council tax defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
2. The total number of liability orders issued to council tax defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
3. The total number of summons issued to business rate defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18
4. The total number of liability orders issued to business rate defaulters for the following financial years:
a. 2015/16
b. 2016/17
c. 2017/18

Summary of response

1. The total number of summons issued to council tax defaulters for the following financial years:
a. 2015/16 = 3299
b. 2016/17 = 3156
c. 2017/18 = 3440

2. The total number of liability orders issued to council tax defaulters for the following financial years:
a. 2015/16 = 2809
b. 2016/17 = 2691
c. 2017/18 = 2894

3. The total number of summons issued to business rate defaulters for the following financial years:
a. 2015/16 = 267
b. 2016/17 = 282
c. 2017/18 = 195

4. The total number of liability orders issued to business rate defaulters for the following financial years:
a. 2015/16 = 198
b. 2016/17 = 215
c. 2017/18 = 136


Date responded: 24 September 2018

Business rates

Date submitted: 4 September 2018

Summary of request

Please can you send me the following under the freedom of information act

* Full list of every business/company/charity that have become responsible for business rates
* Between the dates 15/08/2018-31/08/2018
* Include full business name
* Full Address
* Date of responsibility
* Property type
* RV

* Please send over in excel format

Summary of response

The requested information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 6 September 2018

Third party providers

Date submitted: 4 September 2018

Summary of request

I wish to submit a request to the organisation around their hosting contract(s) with 3rd party providers.
The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers.
Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable?
3. What is the annual contract value for each contract?
4. What type of cloud environment?
Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8. What is the contract period in years? Please include whether the agreement has any extension periods?
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better,
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

Summary of response

1. Dedicated hosting- Managed environment - All of the Councils data/services/applications etc. are hosted, owned and managed by Strata Service Solutions Ltd, which is jointly owned by Exeter City Council, East Devon and Teignbridge District Councils respectively.
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre - N/A
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers - N/A

Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other? - Dedicated
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable? - Strata Service Solutions ltd
3. What is the annual contract value for each contract? - EDDC's contribution to the contract with Strata is £2,418,020
4. What type of cloud environment? - Private Cloud

Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.

5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract - 2014
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract - 2024
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract - New Business Plan will be agreed this year for implementation next financial year
8. What is the contract period in years? Please include whether the agreement has any extension periods? - 10
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better - Strata Service Solutions Ltd provide the complete IT Service for the council
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number - The monitoring of this contract is with the Joint Executive Committee of EDDC,TDC & ECC

Date responded: 21 September 2018

Houses in Multiple Occupation

Date submitted: 3 September 2018

Summary of request

The Licensing of Houses in Multiple Occupation (Prescribed Description) (England) Order 2018 is due to come into effect on October 1, 2018. Similar legislation is in effect in Scotland. It requires private landlords with properties housing three or more tenants, forming more than one household, to obtain an HMO license. Those with properties in which tenants share a bathroom, kitchen or toilet facilities with others also require to be licensed.

I would like to know if your local authority has conducted research to establish how many properties within its area fall into this category and are owned by landlords who now require to obtain an HMO license.

Further, I would like to know if your local authority has conducted research to establish how many properties within its area are, as of September 3, 2018, compliant with the new regulations such that the landlord has been granted a license or could expect to be granted a license.

Summary of response

I would like to know if your local authority has conducted research to establish how many properties within its area fall into this category and are owned by landlords who are now required to obtain an HMO license - We have not been able to conduct the research for technical reasons

Further, I would like to know if your local authority has conducted research to establish how many properties within its area are, as of September 3, 2018, compliant with the new regulations such that the landlord has been granted a license or could expect to be granted a license - We have not been able to conduct the research for technical reasons.

Date responded: 12 September 2018

Physically and mentally disabled people housed in supported living

Date submitted: 3 September 2018

Summary of request

Could you please provide me with:

1) The number of physically and mentally disabled people housed in supported living,
2) The number registered as waiting for housing in supported living,
3) The expectation of demand for housing in supported living (e.g. juveniles turning 18 over the next 2 years)
3) The trend in the first two from 2015 – current.

Summary of response

The number of physically and mentally disabled people housed in supported living:

264 Mental disabled
317 Physically disabled

The number registered as waiting for housing in supported living - Of 3754 applicants on the Devon Home Choice waiting list for a property in East Devon, 1672 say they have a disability. 1115 of these are the main applicant.

The expectation of demand for housing in supported living (e.g. juveniles turning 18 over the next 2 years) – The requested information is not held.

The trend in the first two from 2015 – current – The requested information is not held.

Date responded: 1 October 2018

Street traders

Date submitted: 3 September 2018

Summary of request

I would like to know the current number of street traders you have approved and licenced to operate in your area. Please include those that trade in a market and on isolated pitches. It is essential for us that we know the number of traders that are currently active. If possible, I would also like to know the number of these which sell apparel if this information is captured.
As a nice to have, but not essential, it would be useful for us to know the number of traders that have been approved and licenced to operate each year from 2013 to present (so the above information but over time). As this is not essential, as soon as you have the information relating to the current traders please send that to me, and inform me how long it will take to provide the same information for historical years and then we can make a decision as to whether it is worth the time.

Summary of response

FOI Response (Street Trading East Devon):

I would like to know the current number of street traders you have approved and licenced to operate in your area.
Current 'live' Street Trading Consents = 17
All Street Trading Consents issued to 01.01.18 to 01.09.18 = 154 (inc. 17 current live consents)

Please include those that trade in a market and on isolated pitches. It is essential for us that we know the number of traders that are currently active. If possible, I would also like to know the number of these which sell apparel if this information is captured.
Current 'live' Street Trading Consents that have not expired – 'Isolated' (Independent) locations = 13
Current 'live' Street Trading Consents that have not expired – Market or events = 4

Number of these which sell apparel if this information is captured - Details of products sold are not captured (however the current 17 live consents are known to be for food/drink)

As a nice to have, but not essential, it would be useful for us to know the number of traders that have been approved and licenced to operate each year from 2013 to present (so the above information but over time).
Street Trading Consents issued throughout 2013 = 105
Street Trading Consents issued throughout 2014 = 90
Street Trading Consents issued throughout 2015 = 96
Street Trading Consents issued throughout 2016 = 81
Street Trading Consents issued throughout 2017 = 76
Street Trading Consents issued throughout 2017 = 76
Street Trading Consents issued to 01.09.18 = 154 (inc. 17 current live consents)

Date responded: 12 September 2018

Cost of fencing around crazy golf in Queens Drive

Date submitted: 31 August 2018

Summary of request

I would like to know the total cost of the hire of all the temporary fencing around the old crazy golf site and the fun park at Queens Drive Exmouth since the crazy golf was closed down from its original location and what is the current weekly hire cost.

Summary of response

The hoarding has been purchased outright and the purchase and fitting costs were: £9,956.


Date responded: 7 September 2018

Risk assessment in handling cases on anti-social behaviour

Date submitted: 31 August 2018

Summary of request

1. What risk assessment methodology do you use for assessing the risk of anti-social behaviour? Is this used for all incidents?
2. How many community triggers have taken place each year in 2015-2016 and 2016-2017? For each period, how many cases required further action?
3. Which partner in the CSP is responsible for managing the community trigger process?
4. What case management system do you use for managing cases of anti-social behaviour and who is responsible for managing this system? Typically, how many cases are entered each year?
5. Please provide a copy of the risk assessment method and community trigger questionnaire in place for managing anti-social behaviour.
6. Would you be willing to discuss your management of ASB with us?

Summary of response

1. The Anti-Social Behaviour Officer does not have a risk assessment methodology as such but in any case of anti-social behaviour (ASB) which he has knowledge of, the vulnerability of both victim and offender is taken into account when considering what action to take. Such information is gained from the various agencies involved in the case and from local knowledge. Risk to officers is also discussed.

2. Re Community Triggers there were several activations in 2014 and 2018 but for 2015/2016 (0) and for 2016/2017 (1).

3. Persons wishing to activate the Community Trigger are asked to dial the non-emergency Police number 101 and an application form is completed by the Police call handler. Details are then emailed on the secure Police email system to the various ASB Officers who cover the Devon Districts. ASB Officers who are employed by local authorities have access to certain Police computer systems. If somebody calls the local authority direct it is passed to the ASB Officer. There is no form to complete in this case.

4. A database of names is kept by the ASB Officer but as he does not carry a workload as such because he coordinates action to tackle the issues there is no case management system. However, staff within the Housing and Environmental Health Departments use different databases to manage ASB reported
directly to them.

5. The Community Trigger Application Form is a restricted Police document and there is no direct access to blank ones.

6. The current ASB Officer is willing to discuss management of ASB but he retires on 27th September 2018. Contact details are: gmoore@eastdevon.gov.uk or 01395 273802.

Date responded: 12 September 2018

Local authority owned artwork

Date submitted: 31 August 2018

Summary of request

I am writing to ask for details regarding local authority owned artwork.
Please provide:
1) The total number of works of art owned by the local authority
2) The most up to date figures that the local authority has concerning the value of any and all works of art owned by said authority.
3) A copy of any audits carried out concerning local authority owned art work

Summary of response

Please provide:
1) The total number of works of art owned by the local authority - None
2) The most up to date figures that the local authority has concerning the value of any and all works of art owned by said authority - N/A
3) A copy of any audits carried out concerning local authority owned art work - N/A

Date responded: 12 September 2018

Newbuild completions built by the council

Date submitted: 31 August 2018

Summary of request

1.) The total amount of newbuild completions, built by the council itself. Housebuilding statistics (table 253) show the council built 0 in 2016/2017 and 0 in 2017/2018. Are these figures correct or have they been amended?
2.) Out of the completed figure, what proportion was for rent and what proportion was for outright sale?
3.) What do the council intend to build themselves not including council owned development companies over the next four years (2018/2019 – 2021/2022)?
4.) Does the council have its own development company? If so, what is the development company name and how many homes did they build on behalf of the council in 2016/2017 and 2017/2018.
5.) What do the development company intend to build themselves over the next four years (2018/2019 – 2021/2022)?

Summary of response

1.) The total amount of newbuild completions, built by the council itself. Housebuilding statistics (table 253) show the council built 0 in 2016/2017 and 0 in 2017/2018. Are these figures correct or have they been amended? - Yes they are correct
2.) Out of the completed figure, what proportion was for rent and what proportion was for outright sale? - N/A
3.) What do the council intend to build themselves not including council owned development companies over the next four years (2018/2019 – 2021/2022)? - Currently assessing an opportunity to build
4.) Does the council have its own development company? If so, what is the development company name - East Devon Homes; and how many homes did they build on behalf of the council in 2016/2017 and 2017/2018 - The Business Plan for East Devon Homes says we will build or acquire 100 homes over five years. Over the four years this is 80 homes - these will not necessarily be built by the company. We are flexible so may acquire completed units from developers or purchase individual units.
5.) What do the development company intend to build themselves over the next four years (2018/2019 – 2021/2022)? - As above

Date responded: 12 September 2018

Business rates

Date submitted: 30 August 2018

Summary of request

List of all new non-domestic business rate accounts in credit

Summary of response

The requested information is already published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 3 September 2018

Do your libraries hold any copies of the book "As A Man Thinketh" by James Allen and Ben Holden-Crowther

Date submitted: 30 August 2018

Summary of request

(1) Whether any of the libraries operated by the council hold any copies of the book "As A Man Thinketh" by James Allen and Ben Holden-Crowther (ISBN: 9781788441032)?

(2) If yes to (1): How many loans of the book(s) have been made during the last 365 days?
(3) If yes to (1): How many copies of this edition does the council own in total?

(4) If no to (1): Does the library plan to acquire any copies of the book?
(5*) If no to (4): Might I please request that the council purchases one or more copies of this edition for its collection? I would greatly appreciate the message being forwarded to the department responsible for procurement.

*If this is not possible please could you simply provide answers to the other questions.

Summary of response

The requested information is not held by the District Council.

Date responded: 3 September 2018

Councillor allowances and parental leave

Date submitted: 30 August 2018

Summary of request

Would you be able to provide details regarding what the council offers councillors in this respect:
Parental leave and pay for councillors, whether that be maternity, paternity or adoption leave and pay in terms of allowances.

Summary of response

In progress.

Date responded: 30 August 2018

Local Authority residential blocks over ten storeys

Date submitted: 29 August 2018

Summary of request

How many local authority owned residential blocks over 30m/10 stories are in your authority area?
How many housing association owned residential blocks over 30m/10 stories are in your authority area?
How many local authority and housing association owned blocks over 30m/10 stories had sprinklers installed throughout before the Grenfell Tower fire?
Has work started, or is it planned, to retrofit sprinklers in any of these blocks since the Grenfell Tower fire?
If the answer to Q4 was yes, how many blocks are to be retrofitted, and what is the projected cost of this work?
Have you approached Government for help funding retrofitting of sprinklers? (If yes, please give details in notes e.g. how much requested, number of times approached)
How much, if any, funding flexibility has the Government been prepared to give you?

Summary of response

East Devon District Council does not have any residential blocks over ten storeys in height within its housing stock. The requested information is therefore not held.

Date responded: 29 August 2018

Costs of temporary staff

Date submitted: 29 August 2018

Summary of request

Could you please tell me numbers of temporary resource engaged in Investigation and Enforcement skilled roles by the local authority between 2 October 2017 and 31 March 2018.

Could you also tell me the cost of the above named temporary resource?

In this case, for the purpose of definition, Investigation and Enforcement skilled roles include but not limited to those working in the areas of:

• Benefit Fraud
• Environmental (Noise, Waste, Street Scene etc)
• Planning
• Trading Standards
• Anti-Social Behaviour
• Tenancy
• Licensing
• Youth Offending


If possible I would like the data provided under specific role titles.

Summary of response

In progress.

Date responded: 20 September 2018

Council Tax and the deceased

Date submitted: 24 August 2018

Summary of request

a) Your specific policy, written or adopted in relation to Council Tax, when a person has deceased.

b) How you handle that persons name when they have deceased and there are 2 people listed on the property one of which is still living.

c) Your specific policy in relation to non-payment of Council Tax where one of the people on the property demand has deceased leaving a widow or widower in a period of 3 or 6 months following being notified of the persons death.

d) Your policy when you have been notified of probate.

Summary of response

a) Your specific policy, written or adopted in relation to Council Tax, when a person has deceased.
When we become aware of a person passing away an assessment is made using Council Tax law (local Government Finance Act 1992 and SI 539, The Council Tax (Exempt Dwellings) (Amendment) Order 1994) by the officer receiving this information.
The legislation dictates that such an assessment is made so no specific policy relating to this has been written.

b) How you handle that persons name when they have deceased and there are 2 people listed on the property one of which is still living.
The course of action to be taken is outlined within legislation (SI 613 The Council Tax (Administration and Enforcement) Regulations 1992.
The name may be removed or the format changed to show that the person has passed away.

c) Your specific policy in relation to non-payment of Council Tax where one of the people on the property demand has deceased leaving a widow or widower in a period of 3 or 6 months following being notified of the persons death.
Council Tax liability is determined by section 6 of the Local Government Finance Act 1992 if a person is resident they are liable for the charge and would be required to make payments. If payments were not made normal recovery action would need to be taken.

d) Your policy when you have been notified of probate.
The probate date is used to determine the end of the class F exemption as detailed within The Council Tax (Exempt Dwellings) (Amendment) Order 1994. It can also define a transfer in liability in some situations.

Date responded: 24 September 2018

Inbound telephone calls

Date submitted: 23 August 2018

Summary of request

Using your telephone system call data/analytics as generally provided by your telephone system provider and/or telephone line provider or available from them upon your request please send me the following information for each month within the time period: 1st July 2017 to 31st June 2018:
• 1. The total amount of inbound telephone calls that were received by your local authority that were answered between 9am-5pm on a Monday - Friday basis
• 2. The total amount of inbound telephone calls that were received by your local authority that were unanswered between 9am-5pm on a Monday - Friday basis
• 3. The total amount of inbound telephone calls that were received by your local authority that were answered outside of 9am-5pm on a Monday - Friday basis
• 4. What was the total amount of inbound telephone calls that were received by your local authority that were unanswered outside of 9am-5pm on a Monday - Friday basis

Summary of response

Below are the number of calls received and answered and unanswered to EDDC's Customer Service Centre (CSC) which also includes some service area calls and all switchboard calls. However, this excludes calls that may have been presented to the council using a direct dial facility. We can only provide information between 1st July 2017 to 30th June 2018 and between the hours of 8:30am to 5pm. Out of hours call data for this period is not held in a format that would enable an officer to run a report. It would mean an Officer going through the log of calls for each 24 hour period 7 days a week over the time frame you have specified. We estimate that the cost of complying with the request would exceed the appropriate limit permitted for such requests and is therefore exempt under S.12(1) of the FOI Act 2000.

Calls presented to the Council via the CSC that were answered between 8:30 and 17:00 - 1st July 2017 to 30th June 2018 - 124,832
Calls presented to the Council via the CSC that were unanswered between 8:30 and 17:00 - 1st July 2017 to 30th June 2018 - 6,494

A new telephony system was implemented from April 2018 but staggered across the Services and the CSC moved over at the end of June. Below are the number of calls received and answered and received and unanswered from 1st April 2018 to 31st August 2018 for the whole council. Data earlier than this is not available. Additionally the system only records analytical data for the published numbers, not calls to individual officers. Call data is from Councils opening times – 08:30 – 17:00 Mon-Friday. Out of hours call data includes weekends, not just Mon-Friday. Currently we cannot provide answered calls out of hours.

1. The total amount of inbound telephone calls that were received by your local authority that were answered between 9am-5pm on a Monday - Friday basis - 125,543
2. The total amount of inbound telephone calls that were received by your local authority that were unanswered between 9am-5pm on a Monday - Friday basis - 11,975
3. The total amount of inbound telephone calls that were received by your local authority that were answered outside of 9am-5pm on a Monday - Friday basis - Unknown at this time
4. What was the total amount of inbound telephone calls that were received by your local authority that were unanswered outside of 9am-5pm on a Monday - Friday basis - 3,279

Date responded: 19 September 2018

ICT 3rd party suppliers

Date submitted: 23 August 2018

Summary of request

The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers.
Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable?
3. What is the annual contract value for each contract?
4. What type of cloud environment?
Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8. What is the contract period in years? Please include whether the agreement has any extension periods?
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better,
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

Summary of response

The type of contract I wish to see is below:
1. Dedicated hosting- Managed environment - All of the Councils data/services/applications etc. are hosted, owned and managed by Strata Service Solutions Ltd, which is jointly owned by Exeter City Council, East Devon and Teignbridge District Councils respectively.
2. Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre - N/A
3. Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resource from extensive underlying networks of physical web servers - N/A

Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other? - Dedicated
2. Who is the supplier of the contract? If possible can you also provide me with the name of vendor, if applicable? - Strata Service Solutions ltd
3. What is the annual contract value for each contract? - EDDC's contribution to the contract with Strata is £2,418,020
4. What type of cloud environment? - Private Cloud

Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualised environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.

5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract - 2014
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract - 2024
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract - New Business Plan will be agreed this year for implementation next financial year
8. What is the contract period in years? Please include whether the agreement has any extension periods? - 10
9. What services are provided under the contract? Please do not put hosting, information such as web hosting, file storage, hosted application. The more information the better - Strata Service Solutions Ltd provide the complete IT Service for the council
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number - The monitoring of this contract is with the Joint Executive Committee of EDDC,TDC & ECC

Date responded: 20 September 2018

Date submitted: 23 August 2018

Summary of request

Summary of response

In progress.

Date responded: 6 September 2018

Licensed taxis

Date submitted: 23 August 2018

Summary of request

Motor Vehicles registered for public hire i.e. Taxi or Chauffeur hire relating to the period January 1st 2012 to the current date.
Specifically, I would like to know: (If any of these elements are not available, please supply the ones that are)
Vehicle registration
Manufacturer (Make)
Model
Date at which they were first licensed
Date at which the license ceased

Summary of response

The requested information is already published on our website at https://eastdevon.gov.uk/licensing/public-registers/

Date responded: 24 August 2018

Number of dwellings in Exmouth

Date submitted: 22 August 2018

Summary of request

The total number of Dwellings in the whole of Exmouth and the corresponding number of Council Tax payers, which presumably will be
the same?

If E.D.D.C. cannot furnish me with these details can you please direct me to the source where this
Information can be obtained.

Summary of response

We have a total of 16,997 properties. 41 are unbanded, these are most likely new properties where they have not been banded yet. 91 are Temp deleted, these may be business rated and they will not be charged Council tax. That leaves 16,865 Banded properties where they will be charged Council Tax.

Date responded: 6 September 2018

Business rates

Date submitted: 22 August 2018

Summary of request

I want a list of companies that have just started paying business rates between the 01st August 2018 to the 15th August 2018. Can you include the full business name and address with the type of property and the date they became responsible please.

Summary of response

This information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 23 August 2018

Fire risk assessors

Date submitted: 22 August 2018

Summary of request

1. The names of every fire risk assessor (individual person, not company name) contracted by the council to carry out fire risk assessments on residential buildings owned by the local authority from 1 January 2010 until the present day, or most recently available. If the name of the actual person who carried out a fire risk assessment is not known, please provide the name of the company.

2. For each fire risk assessor, if their name appears on an official register of fire risk assessors, please provide the name of that register.

Summary of response

1. Dean Baxter of Fal Fire & Security which is a registered part of Fal Fire Protection Ltd, carried out our most recent fire risk assessments from 2016. Prior to this Ray Dwan (Devon Somerset Dorset) carried out the fire risk assessments.

2. Dean Baxter is a technician of the Institute of Fire Safety Managers. Ray Dwan no longer appears on the official register of fire risk assessors.

Date responded: 5 September 2018

Play grounds

Date submitted: 21 August 2018

Summary of request

1. How many public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) do you currently have available to the public in your LA area?

2. What was your total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years?

• 2016-17
• 2017-18

3. What is your expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years?

• 2018-19
• 2019-20
• 2020-21

4. How many public playgrounds and play facilities were closed in your LA area and what proportion of your total play facilities did this represent, in each of the following years?

• 2016-17
• 2017-18

5. How many public playgrounds and play facilities do you expect will close and what proportion of your total play facilities will this represent, in each of the following years?

• 2018-19
• 2019-20
• 2020-21

Summary of response

1. How many public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) do you currently have available to the public in your LA area? - 70 play areas; 4 Skate parks and 6 Outdoor gyms.

2. What was your total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years? - This information is published on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/

• 2016-17 - https://eastdevon.gov.uk/media/2140488/eddc-revenue-and-capital-outturns-2016-2017.pdf Streetscene Portfolio
• 2017-18 - https://eastdevon.gov.uk/media/2046037/revenue-and-capital-estimates-2017-18.pdf Streetscene Portfolio

3. What is your expected total budget for public play facilities (including playgrounds, adventure playgrounds, skate parks, etc.) in each of the following years? - This information is published on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/

• 2018-19 - https://eastdevon.gov.uk/media/2413383/revenue-and-capital-estimates-201819-final-for-circulation.pdf Streetscene Portfolio
• 2019-20 - https://eastdevon.gov.uk/media/2140801/financial-strategy-2017.pdf Streetscene Portfolio
• 2020-21 - https://eastdevon.gov.uk/media/2140801/financial-strategy-2017.pdf Streetscene Portfolio

4. How many public playgrounds and play facilities were closed in your LA area and what proportion of your total play facilities did this represent, in each of the following years?

• 2016-17 – None, zero
• 2017-18 – None, zero

5. How many public playgrounds and play facilities do you expect will close and what proportion of your total play facilities will this represent, in each of the following years?

• 2018-19 - No plans at present to close public playgrounds and play facilities, zero
• 2019-20 - No plans at present to close public playgrounds and play facilities, zero
• 2020-21 - No plans at present to close public playgrounds and play facilities, zero

Date responded: 5 September 2018

Music licences

Date submitted: 20 August 2018

Summary of request

1. How much money did your authority pay PRS for Music for licences to play music at work during the following financial years:

a) 2015/16
b) 2016/17
c) 2017/18

Summary of response

We have had no transactions with PRS for Music in the years below.

a) 2015/16
b) 2016/17
c) 2017/18

Date responded: 20 August 2018

Children taken into care

Date submitted: 20 August 2018

Summary of request

- Please detail the number of children taken into care by your local authority as a result of the detention of a parent by the Home Office and/or immigration services in the last 5 years. If possible for each case, please provide details of the age of the child, the length of their stay in care, the year it took place and any details about the case that would not violate data protection laws.

- Please detail number of children in the care of your local authority who have gone missing in the last 5 years. Break down these figures by those children taken into care by your local authority as a result of the detention of a parent by the Home Office and/or immigration services, and those who have not. If possible for each case, please provide details of the age of the child, the length of their stay in care, the year it took place and any details about the case that would not violate data protection laws.

Summary of response

The requested information is not held by the District Council.

Date responded: 20 August 2018

Sale of the open voting register for commercial or marketing purposes.

Date submitted: 20 August 2018

Summary of request

I request that you provide information regarding the sale of the open voting register for commercial or marketing purposes. I would like to know the following:

• How many number of copies and entries of the open voting register has the council sold?
• How much income has the council generated?
• Which companies and individuals that have purchased data and at what cost?
• What is the total number of companies and/or individuals that have purchased data?
Please could I get this data broken down by:

• Annually since 2015
• Data format and printed format

Summary of response

How many number of copies and entries of the open voting register has the council sold? - 5 open registers

How much income has the council generated? - £89.50

Which companies and individuals that have purchased data and at what cost?
2015 – 1 individual @ £21.50 Data
2016 – Friends of Fairlynch Museum & Arts Centre - £23.00 Data; 1 individual @ £15.00 Paper
2017 – 1 individual @ £15.00 Paper; 1 individual @ £15.00 Paper.

What is the total number of companies and/or individuals that have purchased data? - 5

Date responded: 5 September 2018

Cllrs votes on Goodmores Farm application

Date submitted: 16 August 2018

Summary of request

Could you please provide me with the names of the councillors who recently voted for the approval of the Goodmores Farm development and the names of those those who voted against the development.

Summary of response

We do not hold names of those who voted at committee only numbers, very occasionally a member will request for names to be taken. This did not happen at this meeting. A recording of the meeting is available on our website starting at 3.50 minutes for this application. This will allow identification of how members discussed it but not exactly how each councillor voted.

https://eastdevon.gov.uk/council-and-democracy/committees-and-meetings/development-management-committee/development-management-committee-minutes/

Date responded: 5 September 2018

Street works/opening notices for Green Park Road

Date submitted: 16 August 2018

Summary of request

Street works/opening notices for Green Park Road Exmouth EX8 4JT for around February/March 2018. BT has suffered damage to its underground cables at the above location and I am trying to find out who had been digging in the area. Please can you search the street works register to see who was working around that location prior to the 26 March 2018.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council who is responsible for road maintenance and street works/opening notices in Devon.

Date responded: 17 August 2018

Business rates

Date submitted: 16 August 2018

Summary of request

I request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all incorporated companies within the authorities billing area including the following information:

A) The name of each business in respect of which non-domestic rate credit balances remain payable.
B) The value of over payment in each case which remains unclaimed.
C) The years(s) in which over payment was made and the hereditament address.
D) The name of each business in respect of which non-domestic rate credit balances has been written back on to the NDR account.
E) The value of write back in each case which remains unclaimed.
F) The years(s) in which write back was made (if available) and the hereditament address that the write back relates to.

Summary of response

The requested information is published on our website and is updated quarterly at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

Date responded: 17 August 2018

Properties managed by EDDC

Date submitted: 16 August 2018

Summary of request

I would like to know the following:
• The number of properties that are/were managed by your local authority in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties let out where payment was late at least once in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where payment was late 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 times in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where tenants have fallen into arrears in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
• The number of properties where tenants have been evicted because of late payments in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18

Summary of response

The number of properties that are/were managed by your local authority in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
The number of properties managed by EDDC in years (this does not include leaseholds and garages we let):
2012/13 – 4282
2013/14 – 4279
2014/15 – 4244
2015/16 – 4222
2016/17 – 4211
2017/18 – 4210

The number of properties let out where payment was late at least once in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where payment was late 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 times in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where tenants have fallen into arrears in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 – This information is not held

The number of properties where tenants have been evicted because of late payments in the following years: 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18
The number of properties where tenants have been evicted because of late rent payments:
2012/13 – 5
2013/14 – 3
2014/15 – 9
2015/16 – 1
2016/17 – 5
2017/18 – 6

Date responded: 5 September 2018

Proposal to sell the Drill Hall

Date submitted: 15 August 2018

Summary of request

I would like to know how much so far this has cost EDDC in:

1.Officers time
2.Tax
3.Is the building insured and if so, how much?

Summary of response

In regards to the Drill Hall you asked how much so far this has cost EDDC in:

1. Officers' time – We do not record Officers' time in this respect.

2. Tax - This property was taken out of rating by the Valuation Office on the 27th June 2005 as it was 'Incapable of Occupation' therefore there has been no Business Rates Charge on this property since this date.

3. Is the building insured and if so, how much? - The insurance for this building is included in one large premium for the Council as a whole. There is not a separate insurance premium figure for the Drill Hall.

Date responded: 11 September 2018

Direct Labour Organisation (DLO) stores

Date submitted: 15 August 2018

Summary of request

In regards to the questionnaire below on how the council operates its Direct Labour Organisation (DLO) stores could you please disclose the following information;

1. How is the DLO operated?
(a) DLO(s) only
(b) Contractors only
(c) DLO & Contractors

2. The name your DLO operates under?

3. Is the DLO a Limited (separate) company?
(a) Yes
(b) No

4. Does the DLO office have its own stores?
(a) Yes: In House
(b) Yes: Contracted Out
(c) No: Just local trade accounts

5. If ‘Yes: Contracted out’, who is the store provider?
For example Buildbase, Drews Limited, Travis Perkins, Jewson Limited

Summary of response

We do not have any direct labour organisations working for EDDC housing, everything is contracted out externally.

Date responded: 5 September 2018

Staff structure charts and recruitment

Date submitted: 15 August 2018

Summary of request

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments;
• Council Tax (billing, collection, recovery and enforcement)
• Council Tax Reduction (assessment and awards)
• Housing Benefits (assessment, awards and overpayments)
• Discretionary Housing Payments (assessment and awards)
• Crisis Support (assessment and awards)
• Business Rates (billing, collection, recovery and enforcement)
• Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)


Please can you also advise:
• What Revenue and Benefits Systems are used?
• What the total spend on Temporary/Interim staff has been in the last twelve months
• Which/if any recruitment consultancies have been used to provide these staff

Summary of response

Please would you forward me the staffing structure (inclusive of names and full job titles) of your following departments - We are currently going through a restructure so at this point we are unable to provide accurate names with corresponding job titles. However structure charts are available on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/

Revenues covers:
Council Tax (billing, collection, recovery and enforcement)

Benefits covers:
Council Tax Reduction (assessment and awards)
Housing Benefits (assessment, awards and overpayments)
Discretionary Housing Payments (assessment and awards)

NDR covers:
Business Rates (billing, collection, recovery and enforcement)

We don’t do:
Crisis Support (assessment and award)
Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)


• Council Tax (billing, collection, recovery and enforcement)
• Council Tax Reduction (assessment and awards)
• Housing Benefits (assessment, awards and overpayments)
• Discretionary Housing Payments (assessment and awards)
• Crisis Support (assessment and awards)
• Business Rates (billing, collection, recovery and enforcement)
• Business Improvement Districts (BIDs) (billing, collection, recovery and enforcement)

Please can you also advise:
• What Revenue and Benefits Systems are used? - Our system is Capita
• What the total spend on Temporary/Interim staff has been in the last twelve months - £472,131.84
• Which/if any recruitment consultancies have been used to provide these staff - Robert Half Ltd, Penna Plc, Morgan Hunt UK Limited, Huntress Search Limited, Hays, Girling Jones, Devon County Council First Stop, Commensura, Building Recruitment Limited, Bishopsgate Business Solutions ltd, Badenoch and Clark


Date responded: 7 September 2018

Subcontractors, suppliers and consultantss involved in the construction of new EDDC office block

Date submitted: 14 August 2018

Summary of request

I am writing to request a list of all subcontractors, suppliers and consultants & telephone numbers involved in the construction of new office block with SUDS and associated car parking, for new East Devon District Council headquarters. The associated works include sewer systems, landscaping, infrastructure, enabling and access roads. .

Summary of response

We do not hold the information you have requested. This is information that is held by Interserve, the main contractor.

You may therefore wish to refer your request to Interserve directly at:

Interserve Construction Ltd
Interserve House
Oberon Road
Exeter Business Park
Exeter
EX1 3QD

Date responded: 6 September 2018

Total spending on hotel rooms to house people under its obligations to provide temporary accommodation

Date submitted: 13 August 2018

Summary of request

Please can you tell me, individually for the financial years 2015-16, 2016-17 and 2017-18, the council's total spending on hotel rooms to house people under its obligations to provide temporary accommodation.

If possible can you also provide information for each year detailing either the number of hotel nights paid for by the council over each year, and the number of stays which involved a family with at least one child (or, if this information is available, the number of stays which required more than one room per case.

Summary of response

This information is not available as we do not distinguish in our records between those housed in B&Bs, hostels, caravan parks or hotels etc. and we are therefore unable to provide a breakdown of costs.

Date responded: 6 September 2018

Social Housing using modular or off site construction

Date submitted: 13 August 2018

Summary of request

1. What is the name of your organisation?

2. Has your organisation built or commissioned any new builds for social or affordable rent within the last ten years (2008 – 2018)?

3. If you answered yes to the above question did any of those new builds involve the use of modular or off site construction?

4. Does your organisation plan on using modular or off site construction for any future developments of social or affordable rented properties?

Summary of response

1. What is the name of your organisation - East Devon District Council

2. Has your organisation built or commissioned any new builds for social or affordable rent within the last ten years (2008 – 2018)? - Yes we built a small number of new homes in 2010

3. If you answered yes to the above question did any of those new builds involve the use of modular or off site construction? - No they were traditional construction

4. Does your organisation plan on using modular or off site construction for any future developments of social or affordable rented properties? - It is something we are looking into and considering but no plans for the immediate future.

Date responded: 16 August 2018

Contaminated land officers

Date submitted: 13 August 2018

Summary of request

1. Do you have specialist 'contaminated land officers' (CLO) employed within the Council? YES NO If answer is 'No' does the council engage 'independent specialist consultants' to advise council on sites.

2. With regard to Brownfield sites (including contaminated land sites), do the Council carry out routine site inspections to discharge planning conditions? Yes / No

3. With regard to Brownfield sites (including contaminated land sites), what verification does the council rely upon to discharge planning conditions related to remediation of brownfield / contaminated land sites?

Summary of response

1. Do you have specialist 'contaminated land officers' (CLO) employed within the Council? YES NO If answer is 'No' does the council engage 'independent specialist consultants' to advise council on sites - We have one EHO who undertakes the council's contaminated land responsibilities alongside other work. If necessary in relation to a specific site independent consultant's would be used, but the occasions on which we need to do this are rare

2. With regard to Brownfield sites (including contaminated land sites), do the Council carry out routine site inspections to discharge planning conditions? - No. This can often be a desk-based exercise. We do not visit every site

3. With regard to Brownfield sites (including contaminated land sites), what verification does the council rely upon to discharge planning conditions related to remediation of brownfield / contaminated land sites? - Where a condition has been placed on a consent relating to contamination and requiring discharge, once the details are received the planning department consults the Council's Contaminated Land Officer in Environmental Health. The Contaminated Land Officer would advise whether the details within the report are acceptable or not. If acceptable then the relevant condition would be discharged. If the information is not acceptable, the planning department would go back to the applicant/developer to seek the further necessary information or changes and agree these with the Contaminated Land Officer once received. If suitable details are not received, the condition would not be discharged. The applicant/developer is responsible for carrying out this work and issuing verification documents which are evaluated by the CLO.

Date responded: 20 August 2018

'Pop up brothels'

Date submitted: 13 August 2018

Summary of request

I would like to receive information regarding so-called 'pop up brothels'.


- How many properties has this local authority investigated in relation to complaints of alleged sex work in the past three years?
- How many of these reports turned out to be substantiated, i.e. how many properties were proven to have been used as a place of temporary sex work?

Summary of response

- How many properties has this local authority investigated in relation to complaints of alleged sex work in the past three years? - None
- How many of these reports turned out to be substantiated, i.e. how many properties were proven to have been used as a place of temporary sex work? - N/A

Date responded: 16 August 2018

Rail infrastructure

Date submitted: 10 August 2018

Summary of request

Q1. How much funding is your authority providing and/or has it authorised funding for:
(a) Rail infrastructure (e.g. new track, pointwork, signalling, bridges, platforms, stations, refurbishment)
(b) Rail vehicles (locomotives, coaches, wagons)
(c) Rail services
(d) Railway enhancement (e.g. station refurbishment, bus and cycle facilities, CCTV, heritage refurbishment)?
If so, please confirm whether the service is jointly funded by any other public authority or public body.

Q2. Under any adopted policy, what local rail routes would your authority like to see reopened for passenger use, and for what categories from those shown below?
(a) Express service (fast, high speed, long distance, Inter City, Eurostar etc.)
(b) Regional service (semi-fast, limited stop, inter-urban, commuter etc.)
(c) Local service (stopping, commuter etc.)
(d) Metro (suburban, stopping, commuter, overground etc.)
(e) Subway/Underground/Tube (urban, stopping, part underground)
(f) Light Rail/Tram/Tramtrains etc (urban, stopping, bus equivalent)
(g) Heritage/tourist (steam, diesel, electric – please state if narrow not standard gauge)
(h) Other (please provide further information).

Q3. Under any adopted policy, what local rail routes would your authority like to see reopened for freight use?
(a) Intermodal (container) freight (e.g. freightliner shipping containers, waste trains)
(b) Trainload haul (e.g. bulk like metals, oil, construction materials, coal, biomass)
(c) Cars or other vehicles (e.g. BMW, Jaguar Land Rover, Ford, including international)
(d) General freight (e.g. timber, packaged goods e.g. such Asda and Tesco rail, vegetables etc.).

Q4. If passenger services should be restored or new services introduced on reopened rail lines, does your authority have a policy preference for provision by:
(a) Direct local authority service contract (as with say, bus services) – for example, with a modern operating company of a current heritage railway operation?
(b) A special independent ‘microfranchise’ contract, but simpler, less costly and more focused than national or regional franchises - as originally proposed by the Government?
(c) A Community Rail Partnership or sub contract of an existing larger franchise operation?

Summary of response

The requested information is not held by the District Council.

Date responded: 23 August 2018

Software license review

Date submitted: 10 August 2018

Summary of request

If you have been the subject of a ‘software license review’ or software audit
- In 2015-2018
- by Oracle, SAP, IBM or Microsoft

did they use any of:
o EY (Ernst & Young)
o KPMG,
o Deloitte or
o PriceWaterhouseCoopers

to carry out such review or audit and if so which?

Summary of response

If you have been the subject of a 'software license review' or software audit
- In 2015-2018 - No
- by Oracle, SAP, IBM or Microsoft - N/A

did they use any of:
o EY (Ernst & Young)
o KPMG,
o Deloitte or
o PriceWaterhouseCoopers

to carry out such review or audit and if so which? - N/A

Date responded: 14 August 2018

Stability of Tips adjacent to the railway

Date submitted: 10 August 2018

Summary of request

The stability of tips adjacent to the railway is a material consideration for Network Rail, such tips may also pose a risk from the effects of spontaneous combustion and from the effects of uncontrolled surface water runoff.

As a consequence of the Hatfield Colliery incident in 2013 and subsequent incidents in proximity to track, a project has been initiated to identify all colliery tips in proximity to our infrastructure. The project will determ