Content

Legend

Responded

Response in progress

Declined

Requests

Local welfare assistance scheme

Date submitted: 18 October 2021

Summary of request

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2.
a. What is the name of the scheme?
b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme?
c. Is it open to a member of the public to apply?
d. How many grants (cash or in-kind) were awarded 2020/21?
e. How much did you spend on the scheme in 2020/21?
f. What percentage of your overall spend went on the provision of furniture and white goods?
g. Do you plan to continue this scheme in 2021/22?

2. Did you receive any funding from Devon County Council for the provision of local welfare assistance in 2020/21? If yes, please specify the amount.

Summary of response

1. Do you operate a local welfare assistance scheme? If no, please proceed to Question 2 - No
a. What is the name of the scheme?
b. Do you provide grants (cash or in-kind) to members of the public through this specific scheme?
c. Is it open to a member of the public to apply?
d. How many grants (cash or in-kind) were awarded 2020/21?
e. How much did you spend on the scheme in 2020/21?
f. What percentage of your overall spend went on the provision of furniture and white goods?
g. Do you plan to continue this scheme in 2021/22?

2. Did you receive any funding from Devon County Council for the provision of local welfare assistance in 2020/21? - No

Date responded: 19 October 2021

Housing stock transfer(s) to Housing Associations

Date submitted: 17 October 2021

Summary of request

1. A summary of any housing stock transfer(s) undertaken by the council in the past, including the names of the housing association(s) and the year(s) of transfer
2. A copy/copies of the transfer agreement(s) for any stock transfers
3. If known, a summary of commitments made by the receiving housing association(s) for investment in the stock being transferred (e.g. £50m over 10 years)
4. If known, a summary of commitments made by the receiving housing association(s) for development of affordable housing (e.g. 200 new affordable homes over 5 years)
5. The council’s understanding of the amount invested in the stock by the housing association in the years following the transfer, and whether this part of the agreement was met
6. The council’s understanding of the number of affordable homes delivered by the housing association in the local authority area in the years following the transfer, and whether this part of the agreement was met
7. The amount of money received by the council as part of the stock transfer(s)
8. A summary of how the council spent the money received through the stock transfer(s)

Summary of response

The requested information is not held. EDDC has not transferred any stock under the stock transfer route.

Date responded: 18 October 2021

Noise complaints about students

Date submitted: 13 October 2021

Summary of request

How many noise complaints did the council receive against student houses from 1st September 2021 to 1st October 2021? Student houses refers to Houses of Multiple Occupancy in which the occupants are full time students attending university, shared Student halls of residences or privately rented student homes.

Summary of response

None

Date responded: 19 October 2021

Date submitted: 11 October 2021

Summary of request

How many people applied for allotments in the following timeframes:
2019
2020
2021 to date

How many people are on the current waiting list for allotments

The age breakdown of people who applied for allotments in the following years, if available.
2020
2021 to date

Please provide age ranges if that is available, i.e., 18 – 26 yrs etc

Summary of response

How many people applied for allotments in the following timeframes:
2019 - 27
2020 - 27
2021 to date - 38

How many people are on the current waiting list for allotments - 128

The age breakdown of people who applied for allotments in the following years, if available.
2020 - This information is not recorded
2021 to date - This information is not recorded

Please provide age ranges if that is available, i.e., 18 – 26 yrs etc - This information is not recorded

Date responded: 18 October 2021

Contaminated land register

Date submitted: 1 October 2021

Summary of request

Can you please provide details of any information you hold on the following, within the area covered by your council?

-Any Entries added or updates on the Public Register for Contaminated land under Part IIA of the Environmental Protection Act (1990) since January 2017.

Where possible could the information be provided in the following formats in order of preference?

1. ESRI Shape File
2. GML
3. KML
4. Excel/csv

Summary of response

EDDC do not have any designated contaminated land within the district under Part IIA of the Environmental Protection Act (1990) to date.

Date responded: 19 October 2021

Allotment plots

Date submitted: 29 September 2021

Summary of request

How many allotment plots are available ?
What is an average size of an allotment?
How many people are on the waiting list?
What is the average waiting time?
What is the average age of the allotment owner?

Summary of response

How many allotment plots are available? - 83 plots in total
What is an average size of an allotment? - approx. 127 sqm
How many people are on the waiting list? - 128 on waiting lists
What is the average waiting time? - Approx. 4.5 years
What is the average age of the allotment owner? – This information is not recorded

Date responded: 18 October 2021

Kubernetes container technology

Date submitted: 23 September 2021

Summary of request

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology?
2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technology platform?
3) Does you organisations currently have deployed or plan to deploy in the next 6 months the Rancher technology platform?
4) Does you organisations currently have deployed or plan to deploy in the next 6 months the IBM Open Shift technology platform?
5) Does you organisations currently have deployed or plan to deploy in the next 6 months the VMware Tanzu technology platform?

Summary of response

1) Does your organisation current have deployed or plan to deploy in the next 6 months the Kubernetes container technology? - No
2) Does you organisations currently have deployed or plan to deploy in the next 6 months the Docker or Docker SWARM technology platform? - No
3) Does you organisations currently have deployed or plan to deploy in the next 6 months the Rancher technology platform? - No
4) Does you organisations currently have deployed or plan to deploy in the next 6 months the IBM Open Shift technology platform? - No
5) Does you organisations currently have deployed or plan to deploy in the next 6 months the VMware Tanzu technology platform? - No

Date responded: 5 October 2021

Committal proceedings with regard to unpaid council tax

Date submitted: 22 September 2021

Summary of request

1) Against how many people were committal proceedings with regard to unpaid council tax commenced?

2) How many people were committed to prison for non-payment of council tax?

3) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority?

Summary of response

1) Against how many people were committal proceedings with regard to unpaid council tax commenced? - 0

2) How many people were committed to prison for non-payment of council tax? - 0

3) What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority? - 0

Date responded: 27 September 2021

Car park charges

Date submitted: 21 September 2021

Summary of request

• The average charge for 1 hour of car parking in car parks operated by your local authority in 2010
• The average charge for 1 hour of car parking in car parks operated by your local authority in 2015
• The average charge for 1 hour of car parking in car parks operated by your local authority in 2020

Summary of response

The average charge for 1 hour of car parking in car parks operated by your local authority in 2010 - In 2010 the hourly charge increased from 85p to £1 – there has been no increase since
The average charge for 1 hour of car parking in car parks operated by your local authority in 2015 - £1
The average charge for 1 hour of car parking in car parks operated by your local authority in 2020 - £1

Date responded: 24 September 2021

Additional Restrictions Grant

Date submitted: 20 September 2021

Summary of request

1. Please can you let me know how many businesses in your borough applied for the The Additional Restrictions Grant
2. How many were given approval to receive the fund
3. The total amount of funds allocated
4. The total amount of funds still held by your council and yet to be given out
5. The average waiting time to receive the full funds

Summary of response

1) Please can you let me know how many businesses in your borough applied for the Additional Restrictions Grant - We received 1,114 applications for ARG funding via the online application form across the four ARG tranches.

2) How many were given approval to receive the fund - 983 applications for ARG funding were approved

3) The total amount of funds allocated - £4,225,128 of ARG funds have been allocated to eligible businesses to date

4) The total amount of funds still held by your council and yet to be given out - £1,144,070

5) The average waiting time to receive the full funds - We are unable to calculate an average waiting time. Time varying from a couple of days to a couple of weeks depending on the evidence submitted by the applicant, whether they used access codes to receive an automated payment, etc.

Date responded: 11 October 2021

Replacement of lead pipes in EDDC housing stock

Date submitted: 20 September 2021

Summary of request

What proportion of EDDC properties have had their lead pipes replaced so far?

Summary of response

In progress.

Date responded: 20 October 2021

When will the 3rd annual report be presented to SEDHRP

Date submitted: 16 September 2021

Summary of request

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers,

2 When such preliminary findings will be made available to SEDHRP or its officers

3 When the formal report will be presented to the SEDHRP executive

4 When the report will be made public.

Summary of response

1 Can you advise whether preliminary findings of the 3rd annual report have already been made to SEDHRP or its officers - Yes, preliminary findings have been made to officers of SEDHRP, not members of the Executive Committee.

2 When such preliminary findings will be made available to SEDHRP or its officers - See (1) above.

3 When the formal report will be presented to the SEDHRP executive - At their 2pm meeting on Thursday 28th Oct 2021.

4 When the report will be made public - The report will form part of the agenda for the meeting, and will be published at least 5 working days prior to the meeting (21st Oct).

Date responded: 6 October 2021

Cost of monitoring Exe estuary

Date submitted: 16 September 2021

Summary of request

1 When this was placed for tender

2 Names of Consultants who received a copy

3 Number of bids received and the charges proposed

4 Name of winning bidder and the cost of its services.

Summary of response

1 When this was placed for tender – 27/10/2017

2 Names of Consultants who received a copy – (1) EAD Ecology Ltd (2) Footprint Ecology Ltd (3) Devon Wildlife Consultants (4) Green Ecology (5) EcoLogic Consultant Ecologists

3 Number of bids received and the charges proposed – Bids received = 4. Charges proposed = (1) £43,050 (2) £35,484 (3) £35,670 (4) £42,264

4 Name of winning bidder and the cost of its services. – (2) Footprint Ecology, £35,484

Date responded: 7 October 2021

National Assistance Burials

Date submitted: 15 September 2021

Summary of request

1. How many such funerals has the Council arranged since 15th July 2021?
2. In each case please disclose:
a) The name and last residential address of the deceased
b) The deceased’s dates of birth and death
c) Whether the deceased’s next of kin/family members have been traced
d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere
3. Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)?
4. Does the Council work with any genealogist? If so, which?
5. Does the Council publish a list of Public Health Funerals it has arranged? If so:
a) Where is the list published (please provide web url if on-line)?
b) How often is the list updated?
c) When was the list last updated?
6. Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details.

Summary of response

How many such funerals has the Council arranged since 15th July 2021? – 1. Information on National Assistance Burials (NAB) can be found on our website which is updated as and when there is a NAB at Cemeteries - East Devon

In each case please disclose:
a) The name and last residential address of the deceased – Paul Andrew Young, Honiton
b) The deceased’s dates of birth and death – DOB: 16.02.1967; DOD: 01.08.2021
c) Whether the deceased’s next of kin/family members have been traced – Family traced
d) Whether the deceased’s estate has been referred to the Government Legal Department or elsewhere – Not referred

Has the Council passed this information to any other individual or organisation (either formally through a FOI request or by other means)? – No, we don’t do this
Does the Council work with any genealogist? If so, which? – No, we don’t do this
Does the Council publish a list of Public Health Funerals it has arranged? If so:
a) Where is the list published (please provide web url if on-line)? Cemeteries - East Devon
b) How often is the list updated? – It is updated as and when there is a NAB
c) When was the list last updated? – 10.08.2021
Who in the Council is responsible for the Council’s Public Health Funerals? Please advise us of their names and contact details – Gemma Bailey; environmentalhealth@eastdevon.gov.uk

Date responded: 20 September 2021

Redundant boiler rooms

Date submitted: 15 September 2021

Summary of request

1. The total number of boiler rooms owned by the council.
2. The total number of these boiler rooms that are redundant.
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms.

Summary of response

Commercial buildings
1. The total number of boiler rooms owned by the council - 20
2. The total number of these boiler rooms that are redundant - 0
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms - N/A


Housing/tenanted buildings
1. The total number of boiler rooms owned by the council - 8
2. The total number of these boiler rooms that are redundant - 0
3. The estimated average total space in sq ft of all the redundant council-owned boiler rooms - N/A


Date responded: 4 October 2021

Zero hours contracts

Date submitted: 14 September 2021

Summary of request

Please advise the current number of staff you have employed on "zero hours contract".

Please define according to the official definition: "They are on call to work when you need them. You do not have to give them work. They do
not have to do work when asked."

Summary of response

We currently have 27 employees who are employed on a casual contract where we are not required to provide work and the employee is not obliged to accept that work. All our casual employees are paid the same rates as salaried employees for the grade of the job.

Date responded: 17 September 2021

Confidential Waste

Date submitted: 14 September 2021

Summary of request

The details I require are:
• Has confidential waste being procured via tender or framework or another means?
• If a framework, could you confirm the name of the framework please?
• Actual contract values of each framework/contract (& any sub lots)
• Start date & duration of contract
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?
Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?
• Who is the current supplier?
• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation?

Summary of response


• Has confidential waste being procured via tender or framework or another means? - Another means
• If a framework, could you confirm the name of the framework please? - N/A
• Actual contract values of each framework/contract (& any sub lots) - One purchase order, value £1250
• Start date & duration of contract - 01/04/2021 to 31/03/2022
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension? - N/A
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed? - No decision yet
• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please? - This is procured via the P&FM Team, please contact: property@eastdevon.gov.uk
• Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please? - Same as above
• Who is the current supplier? - M&J Bowers Ltd.
• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation? - N/A

Date responded: 17 September 2021

Cleansing of drains in Byes Lane Sidford

Date submitted: 9 September 2021

Summary of request

Please give details under a freedom of information request on when the last time the drains in Byes Lane Sidford were cleansed and when are they scheduled to be done again?

Summary of response

Information not held. Cleansing of the drains is carried out by Devon County Council as Byes Lane is an adopted highway. However surface sweeping is done by EDDC and we surface sweep at least once every 3 weeks.

Date responded: 6 October 2021

Tender submission for Axmouth Harbour Wall Repairs

Date submitted: 9 September 2021

Summary of request

Please provide the following:
• The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages
Insert company names here:

• Duration of Framework/contract
o Insert duration in months here:

Summary of response

• The suppliers who applied for inclusion on each framework/contract and who were unsuccessful at the PQQ & ITT stages
Insert company names here:
This contract was tendered as a closed RFQ with manual selection by officers as per the terms of our Contract Standing Orders for Works of this value.
The following suppliers were invited, and the outcome for each supplier is as follows:
- Millennium Marine Contractors Ltd – unsuccessful
- Marine & Civil Solutions Ltd – opted out
- Teignmouth Maritime Services Ltd – successful
• Duration of Framework/contract
o Insert duration in months here:
- Contract is not expected to exceed one month.

Date responded: 14 September 2021

Planning for net zero

Date submitted: 4 September 2021

Summary of request

1. Have you declared a climate emergency? Y/N

2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? Y/N
b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? Y/N

3. a. Does your ‘Local Plan’ reflect net zero targets? Y/N
b. if yes to what year?
c. If no, does your ‘Local Plan Review’ plan to include net zero? Y/N

4. a. Do you have an in-house sustainability (or equivalent) officer/s supporting local planning policy, if yes, the number of officers?
b. Who is the key contact at your council?

5. a. What tools do your planners use to support climate planning policy and delivery in your authority?
b. Do your planning officers receive climate literacy training or equivalent? Y/N
c. Do you use climate change mitigation as a material consideration in balancing planning applications? Y/N

Summary of response

1. Have you declared a climate emergency? - Yes

2. a. Do you have an action plan or strategy (or equivalent) related to net zero goals? - Yes
b. If yes, is ‘Spatial Planning’ featured within the action plan/strategy? - Yes

3. a. Does your ‘Local Plan’ reflect net zero targets? - No
b. if yes to what year?
c. If no, does your ‘Local Plan Review’ plan to include net zero? - No – not reached that stage yet.

4. a. Do you have an in-house sustainability (or equivalent) officer/s supporting local planning policy, if yes, the number of officers? - Yes
b. Who is the key contact at your council? - Catherine Causley – Climate Change Officer

5. a. What tools do your planners use to support climate planning policy and delivery in your authority? - Not sure what is meant by “tools”. Please provide further clarification.
b. Do your planning officers receive climate literacy training or equivalent? - No
c. Do you use climate change mitigation as a material consideration in balancing planning applications? - Yes

Date responded: 10 September 2021

Ransomware

Date submitted: 1 September 2021

Summary of request

1. In the past three years has your organisation:
a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order to decrypt the device? )
i. If yes, how many?
b. Had any data rendered permanently inaccessible by a ransomware incident (i.e. some data was not able to be restored from back up.)
c. Had any data rendered permanently inaccessible by a systems or equipment failure (i.e. some data was not able to be restored from back up.)
d. Paid a ransom due to a ransomware incident / to obtain a decryption key or tool?
i. If yes was the decryption successful, with all files recovered?
e. Used a free decryption key or tool (e.g. from https://www.nomoreransom.org/)?
i. If yes was the decryption successful, with all files recovered?
f. Had a formal policy on ransomware payment?
i. If yes please provide, or link, to all versions relevant to the 3 year period.
g. Held meetings where policy on paying ransomware was discussed?
h. Paid consultancy fees for malware, ransomware, or system intrusion investigation
i. If yes at what cost in each year?
i. Used existing support contracts for malware, ransomware, or system intrusion investigation?
j. Requested central government support for malware, ransomware, or system intrusion investigation?
k. Paid for data recovery services?
i. If yes at what cost in each year?
l. Used existing contracts for data recovery services?
m. Replaced IT infrastructure such as servers that have been compromised by malware?
i. If yes at what cost in each year?
n. Replaced IT endpoints such as PCs, Laptops, Mobile devices that have been compromised by malware?
i. If yes at what cost in each year?
o. Lost data due to portable electronic devices being mislaid, lost or destroyed?
i. If yes how many incidents in each year?

2. Does your organisation use a cloud based office suite system such as Google Workspace (Formerly G Suite) or Microsoft’s Office 365?
a. If yes is this system’s data independently backed up, separately from that platform’s own tools?

3. Is an offsite data back-up a system in place for the following? (Offsite backup is the replication of the data to a server which is separated geographically from the system’s normal operating location site.)
a. Mobile devices such as phones and tablet computers
b. Desktop and laptop computers
c. Virtual desktops
d. Servers on premise
e. Co-located or hosted servers
f. Cloud hosted servers
g. Virtual machines
h. Data in SaaS applications
i. ERP / finance system
j. We do not use any offsite back-up systems

4. Are the services in question 3 backed up by a single system or are multiple systems used?

5. Do you have a cloud migration strategy? If so is there specific budget allocated to this?

6. How many Software as a Services (SaaS) applications are in place within your organisation?
a. How many have been adopted since January 2020?

Summary of response

1. In the past three years has your organisation:
a. Had any ransomware incidents? (An incident where an attacker attempted to, or successfully, encrypted a computing device within your organisation with the aim of extorting a payment or action in order to decrypt the device? ) - No
i. If yes, how many?
b. Had any data rendered permanently inaccessible by a ransomware incident (i.e. some data was not able to be restored from back up.) - N/A
c. Had any data rendered permanently inaccessible by a systems or equipment failure (i.e. some data was not able to be restored from back up.) - No
d. Paid a ransom due to a ransomware incident / to obtain a decryption key or tool? - N/A
i. If yes was the decryption successful, with all files recovered?
e. Used a free decryption key or tool (e.g. from https://www.nomoreransom.org/)? - N/A
i. If yes was the decryption successful, with all files recovered?
f. Had a formal policy on ransomware payment? - No
i. If yes please provide, or link, to all versions relevant to the 3 year period.
g. Held meetings where policy on paying ransomware was discussed? - No
h. Paid consultancy fees for malware, ransomware, or system intrusion investigation - No
i. If yes at what cost in each year?
i. Used existing support contracts for malware, ransomware, or system intrusion investigation? - No
j. Requested central government support for malware, ransomware, or system intrusion investigation? - No
k. Paid for data recovery services? - No
i. If yes at what cost in each year?
l. Used existing contracts for data recovery services? - No
m. Replaced IT infrastructure such as servers that have been compromised by malware? - No
i. If yes at what cost in each year?
n. Replaced IT endpoints such as PCs, Laptops, Mobile devices that have been compromised by malware? - N/A
i. If yes at what cost in each year?
o. Lost data due to portable electronic devices being mislaid, lost or destroyed? - No
i. If yes how many incidents in each year?

2. Does your organisation use a cloud based office suite system such as Google Workspace (Formerly G Suite) or Microsoft’s Office 365? - No
a. If yes is this system’s data independently backed up, separately from that platform’s own tools?

3. Is an offsite data back-up a system in place for the following? (Offsite backup is the replication of the data to a server which is separated geographically from the system’s normal operating location site.) - Yes
a. Mobile devices such as phones and tablet computers
b. Desktop and laptop computers
c. Virtual desktops
d. Servers on premise
e. Co-located or hosted servers
f. Cloud hosted servers
g. Virtual machines
h. Data in SaaS applications
i. ERP / finance system
j. We do not use any offsite back-up systems

4. Are the services in question 3 backed up by a single system or are multiple systems used? - Single

5. Do you have a cloud migration strategy? If so is there specific budget allocated to this? - No

6. How many Software as a Services (SaaS) applications are in place within your organisation? - None
a. How many have been adopted since January 2020?

Date responded: 10 September 2021

Dog breeder licences

Date submitted: 26 August 2021

Summary of request

1) How much are the Dog Breeding licences fees for your council?
2) How much are the vet inspection fees? Are these included in the license fees?
3) How much are the renewal fees?
4) Do have you a scale of fees dependant on the number of dogs/size of business?
5) Do you have a lower fee for Home/pet breeders and commercial breeders?

Summary of response

1) How much are the Dog Breeding licences fees for your council? - £330
2) How much are the vet inspection fees? Are these included in the license fees? - Not included and charge depends on the number of dogs etc.
3) How much are the renewal fees? - £330
4) Do have you a scale of fees dependant on the number of dogs/size of business? - No
5) Do you have a lower fee for Home/pet breeders and commercial breeders? - No

Date responded: 8 September 2021

Climate Change

Date submitted: 20 August 2021

Summary of request

1. When did your council declare a climate emergency (CM)?
2. What projects/policies have been developed by the council to tackle the CM?
3. What projects/policies has the council produced since declaring a CM which could increase carbon emissions?
4. By which date do you intend for all of your operations to be producing net zero emissions?
5. What funds have been provided by central government to help you get to net zero?
6. What penalties, if any, could the Council face if it did not meet its own target for getting to net zero?

Summary of response

1. When did your council declare a climate emergency (CM)? – Declaration made July 2019
2. What projects/policies have been developed by the council to tackle the CM? – Please view our website for this information at Climate Change Strategy 2020 - 2025 - East Devon This information is publicly available from our website and is therefore exempt under section 21 of the FOI Act 2000.
3. What projects/policies has the council produced since declaring a CM which could increase carbon emissions? – Please view our website for this information at Climate Change Strategy 2020 - 2025 - East Devon This information is publicly available from our website and is therefore exempt under section 21 of the FOI Act 2000.
4. By which date do you intend for all of your operations to be producing net zero emissions? – 2040
5. What funds have been provided by central government to help you get to net zero? – We receive no funds direct from government for this purpose. We have successfully bid for decarbonisation funds to install air source heat pumps in some of our council homes and we were required to match fund this grant. Most of the financial assistance available currently comes in the form of bidding for grants under specific schemes.
6. What penalties, if any, could the Council face if it did not meet its own target for getting to net zero? – None that we are aware of at present.

Date responded: 23 August 2021

Blue Badge holders

Date submitted: 18 August 2021

Summary of request

I would like to know..
1. How many Blue Badge holders are in your area?
2. How many council-owned parking spaces there are?
3. How many of these council-owned parking spaces are for Blue Badge holders?
4. How many of these council-owned parking spaces are parent-child spaces?
5. How many fines are, on average, given out, to those that park in Blue Badge spaces that aren't allowed to park there?
6. The same for parent-child spaces.

Summary of response

I would like to know..
1. How many Blue Badge holders are in your area? - Information not held. Devon County Council issue Blue Badges.
2. How many council-owned parking spaces there are? - 5260
3. How many of these council-owned parking spaces are for Blue Badge holders? - 141
4. How many of these council-owned parking spaces are parent-child spaces? - 0
5. How many fines are, on average, given out, to those that park in Blue Badge spaces that aren't allowed to park there? - Information not held
6. The same for parent-child spaces - 0

Date responded: 19 August 2021

Bonfires on allotments

Date submitted: 18 August 2021

Summary of request

Please could you provide answers to the following questions for me:
1. Does you authority provide allotments?
2. If you do provide allotments:
1. Do you currently allow tenants to have bonfires on their plots?
2. If you don't allow bonfires on plots, is that a recent decision (since January 2020) and was climate change a stated factor in the decision being made?
3. If you do allow bonfires on plots, are you considering a change of policy within the next 18 months based on the damage to the environment that they cause?

Summary of response

1. Does you authority provide allotments? - Yes
2. If you do provide allotments:
1. Do you currently allow tenants to have bonfires on their plots? - No. We stipulate no bonfires allowed in our Terms & Conditions given to incoming tenants
2. If you don't allow bonfires on plots, is that a recent decision (since January 2020) and was climate change a stated factor in the decision being made? - No this is not a recent decision but is due to safety and environmental factors.
3. If you do allow bonfires on plots, are you considering a change of policy within the next 18 months based on the damage to the environment that they cause? - N/A

Date responded: 19 August 2021

Council Tax Empty Properties

Date submitted: 16 August 2021

Summary of request

1) How many empty properties currently advertised (rightmove) as "for sale" and unfurnished does east devon impose empty property tax on?

3) What is east devon's policy on empty property tax, specifically in relation to a property that is actively "for sale" and unfurnished and contracted to a local estate agent?

4) What is east devon's policy on imposing empty property tax, specifically relating to a property that is unfurnished, actively "for sale" and contracted to a local estate agent and also "under offer"?

Summary of response


1) How many empty properties currently advertised (Rightmove) as "for sale" and unfurnished does east Devon impose empty property tax on? - We do not record information relating to agents or properties for sale, so we cannot provide this information.

3) What is East Devon’s policy on empty property tax, specifically in relation to a property that is actively "for sale" and unfurnished and contracted to a local estate agent? - If the property is unfurnished, from the date furniture was removed, a ‘Class C’ discount applies. In East Devon, for the first 3 months a 100% discount applies as long as it remains unfurnished, after this the full charge is payable. Two years after the property became empty of furniture, a 100% premium is applied to the charge. After 5 years a 200% premium is added and finally, after 10 years a 300% premium is added to the charge if it remains unfurnished. There is no discount for a property under offer or actively being marketed for sale within the Council Tax Legislation covering England.

4) What is east Devon’s policy on imposing empty property tax, specifically relating to a property that is unfurnished, actively "for sale" and contracted to a local estate agent and also "under offer"? - Please see response to Question 3.

Date responded: 18 August 2021

Carbon footprint and EDDC's Climate Change Strategy

Date submitted: 14 August 2021

Summary of request

Further to your local authority declaring a climate emergency and setting a target for your area to be carbon neutral by 2030 please
advise:

1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document.

2. What reduction (if any) in your local authority's own carbon emissions so far.

3. What reduction (if any) in your local authority's own energy consumption.

4. What incentives you have provided (if any) for electric cars. For example, reduction in parking permits and fees.

5. How much of your local authority's own vehicle fleet has been switched to electric vehicles?

6. How many new street trees (if any) you have planted in the financial year 2020/21.

7. What changes (if any) you have undertaken to ease planning restrictions to convert commercial to residential properties. Also to extend existing residential properties - for example in easing the restrictions on mansard roofs.

Summary of response

1. If you have published a plan setting out how you will achieve this target. If so please provide a link to the document - https://eastdevon.gov.uk/climate-change/climate-change-strategy-2020-2025/

2. What reduction (if any) in your local authority's own carbon emissions so far - We are in the process of re-running our carbon footprint exercise to determine the level of reduction since producing our Climate Change Strategy.

3. What reduction (if any) in your local authority's own energy consumption - We are in the process of re-running our carbon footprint exercise to determine the level of reduction since producing our Climate Change Strategy.

4. What incentives you have provided (if any) for electric cars. For example, reduction in parking permits and fees - We have installed a number of electric vehicle charging points in our car parks to make access to chargers easier.

5. How much of your local authority's own vehicle fleet has been switched to electric vehicles? - Approximately 25%.

6. How many new street trees (if any) you have planted in the financial year 2020/21 - We have concentrated our tree planting efforts in open space and parks rather than streets.

7. What changes (if any) you have undertaken to ease planning restrictions to convert commercial to residential properties. Also to extend existing residential properties - for example in easing the restrictions on mansard roofs - We are currently in the process of reviewing our planning policies and producing a new Local Plan. Please see https://eastdevon.gov.uk/planning/planning-policy/emerging-local-plan/ for details.

Date responded: 7 September 2021

Council garages

Date submitted: 13 August 2021

Summary of request

1. The total number of lock-up domestic garages owned by the councils.
2. The total number of these garages that are currently empty.
3. The total number that are currently let to council estate residents.
4. The total number that are let to non council estate residents.
5. The estimated average total space in sq ft of all the council-owned garages.

Summary of response

1. The total number of lock-up domestic garages owned by the councils - 727
2. The total number of these garages that are currently empty - 325 and awaiting the stock survey to determine which can be repaired and re-let
3. The total number that are currently let to council estate residents - 163
4. The total number that are let to non-council estate residents - 212
5. The estimated average total space in sq ft of all the council-owned garages - We do not record the square footage of the garages. Approximate measurements per garage would be 8' 3" x 15' 5"

Date responded: 7 September 2021

Social Value submission data

Date submitted: 13 August 2021

Summary of request

• Name of organisation winning the tender or contract
• The winning organisation’s social value created as a monetary amount, provided as part of their final submission or offer
• The winning organisation’s social value investment amount, or input cost monetary amount, submitted as part of their final submission or offer
• Value of the tender or contract
• Duration of the tender or contract
• The name of the Social Value framework (if any) utilised by the winning tender for valuations of social value created.

Summary of response

Whether or not Social Value has been applied to the contract is not recorded in a way that we can simply run a report to answer the following questions you have asked. To find out this information an officer would have to investigate each contract from every procurement exercise and review the Quality Questions. This is likely to take an officer over the permitted 18hrs to scrutinise and pull out the detail you have requested and is therefore exempt under section 12 of the FOI Act 2000.

Date responded: 18 August 2021

Litter bins

Date submitted: 13 August 2021

Summary of request

• What has the council spent in each of the last 4 years to March 2021 on external street and park litter bins?
• Going forward how is the budget expected to change and by how much?
• Who have been the top 5 suppliers of litter bins in each of these years?
o What Model of litter bin was purchased from each company?
o How much did the council spend with each?
• Has the council followed a tender process? If so, can you provide details including when any existing contracts come to an end.
• If the council does not follow a tender process, how does the council select its supplier?
• Does the council have a policy for renewals of litter bins? If so, please can I have a description.

Summary of response

• What has the council spent in each of the last 4 years to March 2021 on external streetand park litter bins? - £73k (£33k one off replacement and £10k revenue budget each year)
• Going forward how is the budget expected to change and by how much? - No plans to change
• Who have been the top 5 suppliers of litter bins in each of these years? - Glasdon & Broxap
o What Model of litter bin was purchased from each company? - Glasdon: Jubilee 240l Wheelie Bin, Plaza Litter Bin, Streamline Jubilee Recycling Bins. Broxap: Derby Standard Litter bin, Derby E Double Recycling Bin, Derby Triple Recycling Bin
o How much did the council spend with each? - Glasdon - £51k. Broxap- £22k
• Has the council followed a tender process? If so, can you provide details including when any existing contracts come to an end - One off tender for the purchase of 30 bins to replace pervious seafront provision. Contract awarded to Glasdon.
• If the council does not follow a tender process, how does the council select its supplier? - We purchase bins annually on a replacement process and generally replace like for like, therefore use the same supplier.
• Does the council have a policy for renewals of litter bins? If so, please can I have a description - No, bins are replaced when defunct.

Date responded: 10 September 2021

Dog breeding licences

Date submitted: 13 August 2021

Summary of request

Please could you provide the following information regarding Dog Breeding Licences in your area:

1. How many dog breeders are currently licensed within your area?
2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home?
3. Referring to question 2, how many dogs is each licensee licensed to keep, and are pets not used for breeding included in that number?
4. If applicable, how many breeding licenses have been issued to breeders using kennels?
5. Referring to question 4, how many dogs is each licensee allowed to keep?
6. Does the total number of dogs allowed to keep include puppies under 6 month of age?

Summary of response

1. How many dog breeders are currently licensed within your area? - 3
2. If applicable, how many breeding licenses have been issued to breeders who are breeding in the home? - 3
3. Referring to question 2, how many dogs is each licensee licensed to keep, and are pets not used for breeding included in that number? - Pets are not included. Totals for each licence 4, 7, 4
4. If applicable, how many breeding licenses have been issued to breeders using kennels? - 1
5. Referring to question 4, how many dogs is each licensee allowed to keep? - Varies
6. Does the total number of dogs allowed to keep include puppies under 6 month of age? - Yes if potentially used for breeding after 18 months.

Date responded: 9 September 2021

Owners of second homes paying small business rates instead of paying full council tax

Date submitted: 12 August 2021

Summary of request

Please can you tell me how much money the council calculates it lost in the last financial year from owners of second homes paying small business rates instead of paying full council tax?

Summary of response

Information not held.

Date responded: 18 August 2021

Non cash payments for Council services

Date submitted: 11 August 2021

Summary of request

1. Has the council stopped accepting cash payments in any of the following areas of council business?
a. Housing
b. Welfare
c. Tax payments
d. Childcare
e. Adult education & skills training
f. Educational support (such as learning support or council-provided tuition)
g. Leisure/sport
h. Parking
i. Health, social care, dentistry or mental health services (please specify)
j. Payments to schools (including school meals)
k. The council is completely ‘cashless’ (cash is not used for any payments across council business)
2. If you answered yes to any question from 1(a) through 1(j), does the council have records of the number of payments made by cash prior to the cessation of accepting cash? If so, please provide these. If possible, please provide these figures for the three years prior to the cessation, in yearly intervals.
3. If you answered yes to question 1(g), does the council have records of the number of people who have been refused access to leisure or sport facilities due to being unable to make non-cash payments? If so, please provide these figures for each year since the council stopped accepting cash.
4. If you answered yes to question 1(j) (that the council no longer accepts cash for school meals), does the council have records of the number of students buying school meals in 12 months before and after the switch to cashless was made? If so, please provide these, broken down by month.
5. If you answered ‘no’ to question 1(g), does your council have any plans to move toward exclusively taking non-cash payments for council services?
6. Please provide a breakdown of the payment methods used for the services listed in question 1.

Summary of response

1. Has the council stopped accepting cash payments in any of the following areas of council business?
a. Housing – No
b. Welfare – Not EDDC
c. Tax payments – No
d. Childcare – Not EDDC
e. Adult education & skills training – Not EDDC
f. Educational support (such as learning support or council-provided tuition) – Not EDDC
g. Leisure/sport – Not EDDC
h. Parking – No
i. Health, social care, dentistry or mental health services (please specify) – Not EDDC
j. Payments to schools (including school meals) – Not EDDC
k. The council is completely ‘cashless’ (cash is not used for any payments across council business) – No
2. If you answered yes to any question from 1(a) through 1(j), does the council have records of the number of payments made by cash prior to the cessation of accepting cash? If so, please provide these. If possible, please provide these figures for the three years prior to the cessation, in yearly intervals – N/A
3. If you answered yes to question 1(g), does the council have records of the number of people who have been refused access to leisure or sport facilities due to being unable to make non-cash payments? If so, please provide these figures for each year since the council stopped accepting cash – N/A
4. If you answered yes to question 1(j) (that the council no longer accepts cash for school meals), does the council have records of the number of students buying school meals in 12 months before and after the switch to cashless was made? If so, please provide these, broken down by month – N/A
5. If you answered ‘no’ to question 1(g), does your council have any plans to move toward exclusively taking non-cash payments for council services? – N/A
6. Please provide a breakdown of the payment methods used for the services listed in question 1 – Cash, cheque, Card, Bank transfer, post office payments, automated payment line and postal orders.

Date responded: 12 August 2021

EDDC Nature reserves/Local Wildlife Sites

Date submitted: 10 August 2021

Summary of request

A list (including address and postcode) of any of the following that are found within the local authority:

• Local Nature Reserves (LNRs)
• Non-Statutory Nature Reserves
• Local Wildlife Sites
• Sites of Nature Conservation Interest (SNCls)
• Any other area that has been designated by the Local Authority as having distinct ecological value and which would require any building work or property development to comply with specific requirements

Summary of response

The requested information can be found on our website. Two places in particular are EDDC’s Local Plan and our Wild East Devon pages.

Local Plan 2013-2031 - East Devon
WildEastDevon - East Devon
Wild East Devon Nature Reserves - East Devon
Pebblebed Heaths and Otter Estuary - East Devon

A list (including address and postcode) of any of the following that are found within the local authority:

• Local Nature Reserves (LNRs)
• Non-Statutory Nature Reserves
• Local Wildlife Sites
• Sites of Nature Conservation Interest (SNCls)
• Any other area that has been designated by the Local Authority as having distinct ecological value and which would require any building work or property development to comply with specific requirements


As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 12 August 2021

Date submitted: 10 August 2021

Summary of request

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address.
2. Details of your current licensing platform including expiry date, contract cost and duration of the contract.

Summary of response

1. The Head/Manager of Digital Transformation, their contact details including telephone number and email address - Position not currently held
2. Details of your current licensing platform including expiry date, contract cost and duration of the contract -

System: Idox Uniform
Expiry: October 22
Cost: £142k (across all 3 Councils (Strata manages the IT services and is jointly owned by 3 councils EDDC, Teignbridge and Exeter City Council. They are unable to provide a breakdown)

Date responded: 18 August 2021

Staff who currently hold roles under the Proceeds of Crime Act 2002

Date submitted: 9 August 2021

Summary of request

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs).

From this figure, please could you also provide an answer to the following:
How many staff are FIOs and how many are AFIs?

Summary of response

The number of staff in your agency who currently hold roles under the Proceeds of Crime Act 2002 (such as Financial Intelligence Officers (FIOs) and Accredited Financial Investigators (AFIs) - None

From this figure, please could you also provide an answer to the following:
How many staff are FIOs and how many are AFIs? - N/A

Date responded: 7 September 2021

Refuse collection delay - notification

Date submitted: 9 August 2021

Summary of request

How many times have you issues a council wide communication about delays to refuse collection services as a result of a shortage of drivers in each month of the last two years?

Summary of response

– Information not held. We do not record this information.
If we experience delays, however caused, we use our App notifications and web-site updates to pass out the information.

Date responded: 10 August 2021

Anti-Semitism policy

Date submitted: 8 August 2021

Summary of request

Q1. Definition of antisemitism
Q1a. You informed us on 22nd November 2019 that the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) had not been adopted by East Devon District Council. See antisemitism.org/definition for more information about the IHRA Definition and the IHRA statement on the integrality of the examples.
Q1b. Please confirm If the IHRA Definition has been adopted since 22nd November 2019. If so, please provide the date that the motion/decision to do so was approved and provide a copy of the relevant motion/minutes/policy document or a working link if it is available on your website.
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples?
Q1d. If all of the examples were not adopted, which ones were adopted?
Q1e If the IHRA Definition has not been adopted at all, was there a motion/decision to adopt the IHRA Definition which was defeated, and if so on what date was it defeated?
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled?

Q2. Codes of Conduct
Q2a. Has the IHRA Definition been incorporated into the members’ code of conduct?
Q2b. Has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment?
Q2c. Who is the person responsible for investigating or monitoring alleged breaches of the council’s codes of conduct? Please provide their name, job title, e-mail address and direct telephone number.

Q3. Complaints
Q3a Is the IHRA Definition used to define antisemitism for disciplinary purposes?
Q3b If not, how is antisemitism defined for disciplinary purposes?
Q3c. How many formal complaints of antisemitic conduct has East Devon District Council considered between 1st January 2020 and 31st December 2020 against members, officers or council employees?
Q3c. How many complaints resulted in disciplinary action?
Q3d. How many complaints resulted in no disciplinary action?

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number.
Q4b. What training does East Devon District Council provide to its members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010?
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider?
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training?

Q5. Prevent coordinator
Q5a. Who is the East Devon District Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number.

Summary of response

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism ('IHRA Definition') been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition – No
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes – N/A
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples? – N/A
Q1d. If all of the examples were not adopted, which ones were omitted? – N/A
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated? – No
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled? – No

Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members' code of conduct? – N/A
Q2b. If adopted, has the IHRA Definition been incorporated into the officers' and employees' code of conduct and conditions of employment? – N/A
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council's codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number – Henry Gordon Lennox Strategic Lead Governance and Licensing for Members and Joanne Fellows – Corporate HR Lead for officers.

csc@eastdevon.gov.uk phone: 01404 515616

Q3. Complaints
Q3a. How many formal complaints of anti-Semitic conduct has East Devon District Council considered between 1st January 2020 and 31st December 2020 against members, officers or council employees? – None
Q3b. How many complaints resulted in disciplinary action? – N/A
Q3c. How many complaints resulted in no disciplinary action? – N/A

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council's legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number – Strategic Management Team; https://eastdevon.gov.uk/media/3423991/smt-structure-chart-september-19.pdf csc@eastdevon.gov.uk phone: 01404 515616

Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010? – None specifically
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider? – N/A
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training? – N/A

Q5. Prevent coordinator
Q5a. Who is East Devon District Council's Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number – David Whelan DWhelan@eastdevon.gov.uk

Date responded: 10 August 2021

Financial Management/ERP system

Date submitted: 5 August 2021

Summary of request

* What Financial Management/ERP System does the council use?
* Who is ultimately responsible for the system (name and title)?
* How many users access the system across the council?
* Is the system hosted locally or is it a cloud solution?
* Does the council intend to move the system to the cloud?
* When did the contract commence and when will it expire?
* Do you intend to evaluate alternative solutions when the contract expires?
* Are you in a shared service for either ICT or Financial Management/ERP?

* If yes, what is the nature of the shared service?

* If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

* What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider?
* What was the initial capital cost of the system payable to the supplier?

If the Finance system is hosted remotely (via the cloud):

* How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Summary of response

* Who is ultimately responsible for the system (name and title)? - Simon Davey as S151 Officer
* How many users access the system across the council? - 20 users for the financial system but only 10 concurrent users.
* Is the system hosted locally or is it a cloud solution? - On Premise
* Does the council intend to move the system to the cloud? - No
* When did the contract commence and when will it expire? - Rolling contract
* Do you intend to evaluate alternative solutions when the contract expires? - No
* Are you in a shared service for either ICT or Financial Management/ERP? - No

* If yes, what is the nature of the shared service?

* If no, what plans do you have for shared service/partnership working? - None

If the Finance system is run/managed in-house:

* What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider? - £30k approx.
* What was the initial capital cost of the system payable to the supplier? - Legacy system, not known to Strata

If the Finance system is hosted remotely (via the cloud):

* How are the annual charges made up (software licence/support charge, hosting charge etc.)? - N/A

Date responded: 10 August 2021

Youth Centres

Date submitted: 4 August 2021

Summary of request

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including:

a) whether they opened or closed during each year (permanently rather temporarily eg. because of Covid)
b) whether they were fully or part-funded
c) the annual council budget for each youth centre each year
d) number of full time equivalent (FTE) staff for each youth centre each year
e) number of children and young people served per youth centre per year

2. From the Covid lockdown on 23 March 2020 to date how much time was each youth centre open and how much was it closed?

3. From 2016 to date, please provide, by year, the council's overall budget for youth services

Summary of response

1. From 2018 to date, please provide by year a list of the council operated or funded youth centres which have operated in your borough including: We do not run a specific “Youth Centre”, these are our Housing Community Centres which provide a youth element.

a) whether they opened or closed during each year (permanently rather temporarily e.g. because of Covid) – One session per week during school term, closed during school holiday.
b) whether they were fully or part-funded – The cost of running the Youth Centre element is absorbed as part of our ongoing community centre costs.
c) the annual council budget for each youth centre each year – There is no specific budget for the Youth Centre element as it is just absorbed as part of our ongoing community centre costs.
d) number of full time equivalent (FTE) staff for each youth centre each year – Legally we have to have two staff although we use volunteers to help who have had the appropriate training.
e) number of children and young people served per youth centre per year – Information not held

2. From the Covid lockdown on 23 March 2020 to date how much time was each youth centre open and how much was it closed? – Closed from 23 March 2020

3. From 2016 to date, please provide, by year, the council's overall budget for youth services – As previously advised there is no specific budget for running the Youth Centre element of the Community Centres.

Date responded: 9 August 2021

Breeding licences

Date submitted: 2 August 2021

Summary of request

Please provide:
1. The number of licensed dog breeders in your local authority during the following periods
a. 1 January 2019 – 31 December 2019
b. 1 January 2020 – 31 December 2020

Additionally, please provide a breakdown as follows:
2. The number of breeding licenses issued in both 2019 and 2020 to licence holders who have bred one or two litters.
3. The number of breeding licences issued in both 2019 and 2020 to holders who have bred three or more litters.
4. The total number of breeding bitches present at licensed premises in your local authority.
5. The number of licences issued to those selling kittens as pets in the course of a business during the following periods:
a. 1 January 2019 – 31 December 2019
b. 1 January 2020 – 31 December 2020

Summary of response

1.The number of licensed dog breeders in your local authority during the following periods
a.1 January 2019 – 31 December 2019 - 2
b.1 January 2020 – 31 December 2020 - 2

Additionally, please provide a breakdown as follows:
2.The number of breeding licenses issued in both 2019 and 2020 to licence holders who have bred one or two litters - Data not available
3.The number of breeding licences issued in both 2019 and 2020 to holders who have bred three or more litters - Data not available
4.The total number of breeding bitches present at licensed premises in your local authority - 6
5.The number of licences issued to those selling kittens as pets in the course of a business during the following periods:
a.1 January 2019 – 31 December 2019 - 2
b.1 January 2020 – 31 December 2020 - 2

Date responded: 19 August 2021

User engagement and your use of open source and open standards for your digital services

Date submitted: 30 July 2021

Summary of request

User engagement
• When did you last conduct research into how your website users are accessing digital services?
• How has your digital uptake increased over the past 12 months (as measured by the government’s guidelines)?

Open source and open standards
• What percentage of your source code your council develops - or which is developed on your behalf by external parties - is made open?
• What percentage of your components are standard government technology components?

Is your website designed using open standards for government?

Summary of response

User engagement
• When did you last conduct research into how your website users are accessing digital services? – Regularly through the use of SiteImprove
• How has your digital uptake increased over the past 12 months (as measured by the government’s guidelines)? – It has increased through the use of Firmstep/GovServices online forms enabling users to self-serve

Open source and open standards
• What percentage of your source code your council develops - or which is developed on your behalf by external parties - is made open? – The EDDC website is written using an open source solution, but no specific information regarding what percentage is made open.
• What percentage of your components are standard government technology components? – Information not known

Is your website designed using open standards for government? – Yes

Date responded: 26 August 2021

Cookie policy

Date submitted: 30 July 2021

Summary of request

Cookies and cookie policy
• Does your website currently have third party cookies?
• What does your website currently use cookies for?
• Do you have a cookie policy in place?
• Do you currently ask for users’ consent before setting any cookies that are non essential to providing the service?

Website design
• Has your local council website been evaluated against the government’s Web Content Accessibility Guidelines? If not, are there plans to do so in the next 12 months?
• How much have you invested in the past a) 12 months and b) in total, to make your council’s website accessible?

Summary of response

Does your website currently have third party cookies? - Yes. Please refer to our website where the information you have requested is published at Cookies - East Devon
What does your website currently use cookies for? - Cookies are used to:
• measure how you use the website so it can be updated and improved based on your needs
• remember the notifications you’ve seen so that we don’t show them to you again
Do you have a cookie policy in place? - No we don’t
Do you currently ask for users’ consent before setting any cookies that are non-essential to providing the service? - No we don’t

Website design
Has your local council website been evaluated against the government’s Web Content Accessibility Guidelines? If not, are there plans to do so in the next 12 months? - Yes. Please refer to our accessibility statement which is published on our website. Accessibility statement for East Devon District Council - Website accessibility - East Devon
How much have you invested in the past a) 12 months and b) in total, to make your council’s website accessible? - Zero - This was achieved using existing staff resources.

Date responded: 26 August 2021

Deaths in East Devon

Date submitted: 30 July 2021

Summary of request

Please provide me with the amount of recorded deaths in East Devon for the following years;

2016/17
2017/18
2018/19
2019/20
2020/21

Summary of response

EDDC does not hold the information you have requested. You will need to refer your request to Devon County Council, specifically its Registrar's offic

Date responded: 5 August 2021

Social housing units

Date submitted: 26 July 2021

Summary of request

1) the total number of family units, awaiting social housing provision in East Devon in 2020., and the cumulative number till July 2021

2) the total number of social housing units built by EDDC btw April 2017 -July 2021

3) the number of social housing units EDDC proposes to build during 2021-22

4) the total number of new dwellings built within East Devon District btw April 2017 - July 2021,

5) the percentage of dwellings at 4) above which have been sold to purchasers originating from outside of Exeter & East Devon

6) the percentage of homes at 4) above which fall within the category of ‘ affordable’.

Summary of response

1) the total number of family units, awaiting social housing provision in East Devon in 2020, and the cumulative number till July 2021 – As of the 31st March 2020 there were 4708 households on Devon Home Choice (DHC); as of the 31st March 2021 there were 4906 households on DHC; as of July 2021 there are 5007 households on DHC.

2) the total number of social housing units built by EDDC btw April 2017 -July 2021 – 0

3) the number of social housing units EDDC proposes to build during 2021-22 – 0

4) the total number of new dwellings built within East Devon District btw April 2017 - July 2021 – The information you have requested can be found in EDDC’s adopted plan https://eastdevon.gov.uk/media/1772841/local-plan-final-adopted-plan-2016.pdf

5) the percentage of dwellings at 4) above which have been sold to purchasers originating from outside of Exeter & East Devon – Information not held

6) the percentage of homes at 4) above which fall within the category of ‘ affordable’ – The information you have requested can be found in EDDC’s adopted plan https://eastdevon.gov.uk/media/1772841/local-plan-final-adopted-plan-2016.pdf

Date responded: 13 August 2021

Section 106 money

Date submitted: 24 July 2021

Summary of request

1. How much section 106 money has been received by the council in the last
five years?
2. How much section 106 money, received by the council in the last five
years, remains unspent?
3. How much section 106 money, received by the council in the last five
years, remains unallocated?
4. How much section 106 money, received by the council in the last five
years, has had to be returned due to not being spent or allocated before
the agreed date?

Summary of response

1. How much section 106 money has been received by the council in the last five financial years?
Annual reports via link below. This shows income and expenditure on an annual basis.
2019/20
2018/19
2017/18
2016/17

Community Infrastructure Levy (CIL) - CIL Annual Reports - East Devon

An annual report has not yet been produced for 2020/21.

Summary is
-837,101 Inc/Collected
412,737 Exp


2. How much section 106 money, received by the council in the last (full) five (financial) years, remains unspent? - £2,383,247.93 (Note that this includes monies transferred to Cranbrook Town Council to spend as per DOV and monies already spent in this financial year 21/22)
3. How much section 106 money, received by the council in the last five financial years, remains unallocated? - £0
4. How much section 106 money, received by the council in the last five financial years, has had to be returned due to not being spent or allocated before the agreed date? - £0

Date responded: 20 August 2021

New food business EH inspections

Date submitted: 23 July 2021

Summary of request

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021?

QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those were first inspected by an environmental health officer within 28 days of their application?

QUESTION 3: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those have still not yet been inspected by an environmental health officer?

Summary of response

QUESTION 1: How many new food businesses have registered with your council between financial year 6 April 2020 and 5 April 2021? - 203 businesses

QUESTION 2: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those were first inspected by an environmental health officer within 28 days of their application? - 18

QUESTION 3: Of all the new food businesses who have registered with your council between financial year 6 April 2020 and 5 April 2021, how many of those have still not yet been inspected by an environmental health officer? - 77

Date responded: 18 August 2021

Revenues & Benefits IT system

Date submitted: 21 July 2021

Summary of request

· What Revenues & Benefits IT system does the council use?
· Is the system hosted on premise, or in the cloud?
· If on premise, does the council intend to move the Revenues & Benefits system to the cloud in the next 3 years?
· Is the council in a shared service scheme for Revenues & Benefits? If so with which other council(s)?
· What is the annual software charge payable to the current Revenues & Benefits system provider with regard to:
· License fees
· Support fees
· Hosting fees
· When did the current contract commence?
· When will the current contract expire?
· Will the council re-tender for the Revenues & Benefits system when the contract expires, or in the case of an annual rolling contract, in the next 2 years?
· Who is responsible for Revenues & Benefits (please provide Name and Job Title)?
· How many council staff use the system on a daily basis?

Summary of response


· What Revenues & Benefits IT system does the council use? - Academy from Capita
· Is the system hosted on premise, or in the cloud? - On-premise
· If on premise, does the council intend to move the Revenues & Benefits system to the cloud in the next 3 years? - No
· Is the council in a shared service scheme for Revenues & Benefits? If so with which other council(s)? - No
· What is the annual software charge payable to the current Revenues & Benefits system provider with regard to: - Circa £90k annually
· License fees - See above
· Support fees - See above
· Hosting fees - N/A
· When did the current contract commence? - Legacy contract in place before Strata
· When will the current contract expire? - Rolling
· Will the council re-tender for the Revenues & Benefits system when the contract expires, or in the case of an annual rolling contract, in the next 2 years? - No
· Who is responsible for Revenues & Benefits (please provide Name and Job Title)? - Simon Davey, Strategic Lead for Finance
· How many council staff use the system on a daily basis? - 49 on Average use Academy from Capita, this may vary due to staff on leave.


Date responded: 17 August 2021

Homeless applicants of a 'White British' background

Date submitted: 21 July 2021

Summary of request

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background.

2. Would EDDC accept a property being offered to them by a 3rd on the basis that it would only be made available to homeless applicants of a 'White British' background.

3. Does EDDC have a published policy of treating all homeless applicants equally, despite race, ethnicity, religion, sexual orientation etc?

Summary of response

1. Do EDDC have any property, owned by EDDC or any 3rd party, that is to be used only for homeless persons of a 'White British' background. – There are no properties owned by EDDC or any 3rd party that are only to be used by homeless persons of any specified background.

2. Would EDDC accept a property being offered to them by a 3rd on the basis that it would only be made available to homeless applicants of a 'White British' background – As above, No EDDC would not accept a property being offered to them by a 3rd party on the basis that it would only be made available to homeless applicants of a 'White British' background.

3. Does EDDC have a published policy of treating all homeless applicants equally, despite race, ethnicity, religion, sexual orientation etc? – There is no separate policy for the treatment of homeless applicants. The Council’s Housing Allocations Policy and the Council’s Equality Policy will encompass these aspects.

Date responded: 5 August 2021

Enforcement action - Section 95 Home Office accommodation

Date submitted: 21 July 2021

Summary of request

I would like to know how many times your council has carried out enforcement action against Section 95 Home Office accommodation in the past five years.

Summary of response

On searching our records we have not taken any enforcement action on s95 Home Office accommodation in the last 5 years.

Date responded: 13 August 2021

Biodiversity Net Gain

Date submitted: 17 July 2021

Summary of request

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a ‘small development project’.

- If a specific date has not yet been decided, does your Local Planning Authority intend to introduce a requirement for planning applications to include localised Biodiversity Net Gain plans for small development project within the 24 months following the passing of the Environment Bill? (Please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill).

- Is there any material that sets out what criteria a Biodiversity Gain Plan needs to meet in order to be accepted by the authority for a small development project? If such material exists please can it be attached to your response. If such material does not exist, please provide a brief description of what criteria a Biodiversity Gain Plan needs to meet within your LPA. (Again, please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill).

- Who is the official at your Local Planning Authority that is tasked with ensuring that Biodiversity Net Gain is implemented for the LPA?

- Does the LPA’s approach to Net Gain require all ‘Biodiversity Gain Plans’ to be produced by an accredited ecologist?

Summary of response

- When is the Local Planning Authority planning to introduce Biodiversity Net Gain as a mandatory requirement for all small development projects in the LPA’s jurisdiction? Please provide a specific date and a short definition of what the LPA classes as a ‘small development project’ - Information not yet known

- If a specific date has not yet been decided, does your Local Planning Authority intend to introduce a requirement for planning applications to include localised Biodiversity Net Gain plans for small development project within the 24 months following the passing of the Environment Bill? (Please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill) - Information not yet known

- Is there any material that sets out what criteria a Biodiversity Gain Plan needs to meet in order to be accepted by the authority for a small development project? If such material exists please can it be attached to your response. If such material does not exist, please provide a brief description of what criteria a Biodiversity Gain Plan needs to meet within your LPA. (Again, please define ‘Biodiversity Gain Plan’ as any document that is analogous to the type of document specified in the Environment Bill) - Information not yet known

- Who is the official at your Local Planning Authority that is tasked with ensuring that Biodiversity Net Gain is implemented for the LPA? - Information not yet known

- Does the LPA’s approach to Net Gain require all ‘Biodiversity Gain Plans’ to be produced by an accredited ecologist? - Information not yet known

Date responded: 5 August 2021

Public toilets

Date submitted: 16 July 2021

Summary of request

1. How many public toilets does East Devon District Council currently maintain as of July 2021?
2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019).
3. How many public toilets did East Devon District Council maintain in summer 2017?
4. How many in summer 2015?
5. How many in summer 2013?
6. How many in summer 2011?
7. How many in 2001?
8. How many in 1991?
9. How many in 1971?
10. How many in 1951?

Summary of response

1. How many public toilets does East Devon District Council currently maintain as of July 2021? - 27
2. How many public toilets did East Devon District Council maintain in July 2019 (or nearest date for which you have data in 2019) - 27
3. How many public toilets did East Devon District Council maintain in summer 2017? - 27
4. How many in summer 2015? - 27
5. How many in summer 2013? - 29
6. How many in summer 2011? - 34
7. How many in 2001? - No information available
8. How many in 1991? - No Information available
9. How many in 1971? - Not EDDC in 1971
10. How many in 1951? - Not EDDC in 1951

Date responded: 10 August 2021

EDDC Council Tax accounting

Date submitted: 14 July 2021

Summary of request

Please provide the full accounting for council tax money obtained from the public. Full disclosure evidence is required.

Summary of response

EDDC's accounts and budgets are all published on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-finance/

As the information you have requested is already published it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 15 July 2021

Garage waiting list

Date submitted: 9 July 2021

Summary of request

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority

2) In addition, for each of the 10 individuals most recently awarded a plot (at the time of this FoI), please state:

a) The number of days that elapsed between first contact with the council (i.e. submitting an application) and receiving their plot
b) The average waiting time (in days) of those ten applicants

Summary of response

1) Please tell me how many people are currently on a waiting list for an allotment site managed by your local authority. - We currently have 116 people on our waiting list.

2) In addition, for each of the 10 individuals most recently awarded a plot (at the time of this FoI), please state:
a) The number of days that elapsed between first contact with the council (i.e. submitting an application) and receiving their plot. - Unfortunately once a person is assigned a plot on our Allotment Management System, this information is no longer available.
b) The average waiting time (in days) of those ten applicants. See above.

Date responded: 15 July 2021

Council houses that are in breach of statutory overcrowding rules

Date submitted: 8 July 2021

Summary of request

For the calendar years 2016, 2017, 2018, 2019 and 2020 (separately), please tell me:

1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both a room and a space standard breach.

2) The number of breaches of the space standard where more than two people have lived in a home with one room

3) The number of breaches of the space standard where more than three people have lived in a home with two rooms

4) The number of breaches of the space standard where more than five people have lived in a home with three rooms

5) The number of breaches of the space standard where more than 7.5 people have lived in a home with four rooms

6) The number of breaches of the space standard where more than 10 people have lived in a home with five rooms

7) For breaches of the room standard, the maximum number of people sleeping in one room as recorded by the council

8) How many households who have applied for council housing are living in temporary accommodation

9) Please list all the types of temporary accommodation the council has placed households in (including but not limited to: shipping containers, caravans, B&Bs, converted office buildings, and any other kind of accommodation).

Summary of response

1) How many statutory overcrowding breaches did the council record for households housed by the council in each year? Please provide a breakdown of breaches by a) space standard and b) room standard, and specify whether households may be captured as both a room and a space standard breach – In order to provide the information for questions 1 through to 7 we would have to carry out an audit of over 4000 properties and then the system updated with the findings. This would not be achieved in the 18hrs permitted under FOI and therefore this information is exempt under section 12 of the FOI Act 2000.

2) The number of breaches of the space standard where more than two people have lived in a home with one room – Please see answer to question 1

3) The number of breaches of the space standard where more than three people have lived in a home with two rooms – Please see answer to question 1

4) The number of breaches of the space standard where more than five people have lived in a home with three rooms – Please see answer to question 1

5) The number of breaches of the space standard where more than 7.5 people have lived in a home with four rooms – Please see answer to question 1

6) The number of breaches of the space standard where more than 10 people have lived in a home with five rooms – Please see answer to question 1

7) For breaches of the room standard, the maximum number of people sleeping in one room as recorded by the council – Please see answer to question 1

8) How many households who have applied for council housing are living in temporary accommodation - Total at end of financial year in temp:

2016 - 10
2017 - 11
2018 - 32
2019 - 40
2020 - 44

9) Please list all the types of temporary accommodation the council has placed households in (including but not limited to: shipping containers, caravans, B&Bs, converted office buildings, and any other kind of accommodation) - Accommodation consists of B&B; holiday lets; council stock; Private Sector Landlords; refuges and commissioned supported accommodation.

Date responded: 3 August 2021

Green number plate incentives

Date submitted: 8 July 2021

Summary of request

Please could you tell me if you have implemented any policies since 8 December that benefit owners of green number plates (yes or no). If the answer is yes, please could you list the names of the policies/measures?

Summary of response

No, to date we have not implemented any polices around “green number plate incentives”

Date responded: 3 August 2021

Use of Hikvision equipment

Date submitted: 6 July 2021

Summary of request

1. Details of any electronics equipment manufactured by Hikvision (Hangzhou Hikvision Digital Technology Co., Ltd):
a. Purchased or leased by the council within the last five years, or;
b. Installed in any building owned or leased by the council, or;
c. Provided by the council for use by staff or contractors.
2. Details of any contracts with Hikvision or any of its UK distributors (including, but not limited to, ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), signed or active within the last five years.

Summary of response

EDDC has not installed any Hikvision CCTV cameras or associated equipment during the last five years on any of our buildings.

Date responded: 13 July 2021

Playgrounds

Date submitted: 6 July 2021

Summary of request

How many playgrounds were there in your authority area during the financial year 2019/20?

How many playgrounds are there in your authority area during this financial year 2020/21?

How many playgrounds do you expect to have in your authority area in the financial year 2021/22?

How many multi-use games areas (MUGAs) were there in your authority area during the financial year 2019/20?

How many multi-use games areas (MUGAs) are there in your authority area during this financial year 2020/21?

How many multi-use games areas (MUGAs) do you expect to have in your authority area in the financial year 2021/22?

How many outdoor fitness areas were there in your authority area during the financial year 2019/20?

How many outdoor fitness areas are there in your authority area during this financial year 2020/21?

How many outdoor fitness areas do you expect to have in your authority area in the financial year 2021/22?

Summary of response

How many playgrounds were there in your authority area during the financial year 2019/20? - 71
How many playgrounds are there in your authority area during this financial year 2020/21? - 71
How many playgrounds do you expect to have in your authority area in the financial year 2021/22? - 71
How many multi-use games areas (MUGAs) were there in your authority area during the financial year 2019/20? - 9
How many multi-use games areas (MUGAs) are there in your authority area during this financial year 2020/21? - 9
How many multi-use games areas (MUGAs) do you expect to have in your authority area in the financial year 2021/22? - 9
How many outdoor fitness areas were there in your authority area during the financial year 2019/20? - 8
How many outdoor fitness areas are there in your authority area during this financial year 2020/21? - 8
How many outdoor fitness areas do you expect to have in your authority area in the financial year 2021/22? - 8

Date responded: 13 July 2021

Government Restart Grant for businesses

Date submitted: 29 June 2021

Summary of request

1. Do you administer the restart Grant scheme yourselves?
2. If you do not, who was it outsourced to? Do you remain involved in making decisions where Strand 1/Strand 2 reclassification is requested by a business?
3. How many photographic studios have you classified as Strand 1 businesses, and /or made Strand 1 Payments to?
4. How many photographic studios have you classified as Strand 2 businesses, and /or made Strand 2 Payments to?
5. Before classifying photographic studios into Strand 1 or Strand 2, do you/did you consider the specific activities of the business within the photographic sector?
6. Are the businesses which have been classified as Strand 2 businesses what could be called’ family portrait’ studios offering social photography services to the public?
7. Did you seek advice from the BEIS on the matter of photographic studios?

Summary of response

Please could you provide me with the following information in relation to your administration of the Government Restart Grant for business.
1. Do you administer the restart Grant scheme yourselves? - Yes
2. If you do not, who was it outsourced to? Do you remain involved in making decisions where Strand 1/Strand 2 reclassification is requested by a business? - N/A
3. How many photographic studios have you classified as Strand 1 businesses, and /or made Strand 1 Payments to? - 3
4. How many photographic studios have you classified as Strand 2 businesses, and /or made Strand 2 Payments to? - 0
5. Before classifying photographic studios into Strand 1 or Strand 2, do you/did you consider the specific activities of the business within the photographic sector? - We had an application process and the business had to select which sector they believed they were in.
6. Are the businesses which have been classified as Strand 2 businesses what could be called’ family portrait’ studios offering social photography services to the public? - N/A
7. Did you seek advice from the BEIS on the matter of photographic studios? - We reviewed the FAQs sent by BEIS and also sat through all their webinars as the grants progressed.

Date responded: 20 July 2021

Skate parks in East Devon

Date submitted: 28 June 2021

Summary of request

1. The number of skateparks built within the district of the East Devon in the last 20 years.

2. The number of skateparks permanently closed within the district of the East Devon in in the last 20 years.

3. The amount of money invested in skateparks by East Devon District Council each year since 1999 and which skatepark each amount of money was spent on.

Summary of response

1. The number of skateparks built in East Devon in the last 20 years – 2 (Seaton and Budleigh)
2. The number of skateparks permanently closed in East Devon in the last 20 years – None by EDDC
3. The amount of money invested in skateparks each year since 1999 in East Devon – see below:
2000 – Seaton skate park - £100k including groundwork
2003 – 33k Huna skate ramps for Budleigh
2006 - £85k Sidmouth HAGS precast concrete ramps
2012 – 120k Allhallows skate park – sprayed concrete facility
2013 – 85k Exmouth skate park – timber construction with skate-lite pro rolling surface
2017 – £150k Converted Exmouth skate park to a sprayed concrete facility
2019 – £150k Converted Budleigh skate park to a sprayed concrete facility
2019 – £200k Converted Seaton skate park to a sprayed concrete facility
2021 – £240k Expand sprayed concrete footprint of Exmouth skate park

Date responded: 7 July 2021

Mobile Telephony Services

Date submitted: 28 June 2021

Summary of request

How many employees are at your organisation?

How many mobile phone and mobile broadband (data only) connections do you currently have?

What is the split between mobile phone and mobile broadband connections?

Who is your mobile phone network provider?

Did you switch providers on your last renewal?

Please provide a monthly breakdown of your total mobile phone contract costs for the past 12 months, and state whether VAT has been included in the numbers given.

Does your contract include a hardware, tech or transformation fund?

If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract?

How have you sourced the contract?

What is the contract term length?

How long do you have remaining on your current contract?

Who is the primary contact for this contract?

Summary of response

How many employees are at your organisation? - Employee statistics - East Devon

How many mobile phone and mobile broadband (data only) connections do you currently have?
EE(BT) 516 (167 data only, 349 voice only/voice & data)
Vodafone 2 (voice & data)
02 113 (21 data only, 92 voice only/voice & data)
Gamma 37 (25 data only, 12 voice & data)

What is the split between mobile phone and mobile broadband connections? - See above

Who is your mobile phone network provider?
EE (BT)
Vodafone
O2
Gamma

Did you switch providers on your last renewal? - No

Please provide a monthly breakdown of your total mobile phone contract costs for the past 12 months, and state whether VAT has been included in the numbers given - Approximate monthly spend: O2: £310 / EE: £2500 / Vodafone: £6 / Gamma £650

Does your contract include a hardware, tech or transformation fund? - No

If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract? - N/A

How have you sourced the contract? - Vodafone Via RM1045, EE & 02 via RM3808, Gamma Direct.

What is the contract term length?
- EE 36 months
- Vodafone 24 months
- O2 26 months

How long do you have remaining on your current contract?
- EE – July 2023
- Vodafone – October 2021
- O2 – December 2022

Who is the primary contact for this contract? - Adrian Smith, Head of Support & Infrastructure, Adrian.smith@strata.solutions NOTE: All sales enquiries must be logged via the Strata Service Solutions website

Date responded: 21 July 2021

EDDC Housing Repair obligations

Date submitted: 25 June 2021

Summary of request


1. I would like you to confirm what repairs to council housing the council would define as falling into “urgent” and “emergency” categories. If you have a document or list outlining what kind of repairs fall into these two categories, I would like you to provide me with a copy.
• If the council does not have its own definitions for “urgent” and “emergency” repairs, I would appreciate you outlining how the council decides what constitutes an “emergency” or “urgent” repair.
• Alternatively, if the council uses other definitions for repairs of varying urgency, I would appreciate you providing me with details of these.

2. For both the “urgent” and “emergency” repair categories, I would like you to provide me with the council’s target time window (in days, or where shorter, in hours) for delivering the repair.

Summary of response

Repair obligations

4.1.1 The repair duties of East Devon District Council are set out in the Section 11 of the Landlord and Tenant Act 1985. We also carry out certain repairs beyond our legal responsibilities. Our duties are incorporated in the Secure Tenancy Agreement.

4.1.2 We will keep tenants homes in good condition. We will repair and maintain:


? The structure and exterior of the building – roofs, walls, floors, ceilings, window frames, external doors, drains, gutters, outside pipes, insulation;
? Kitchen and bathroom fixtures – basins, sinks, toilets, baths, showers;
? Electrical wiring, gas and water pipes;
? Heating equipment and water heating equipment;
? Any communal areas around tenants home – stairs, lifts, landings, lighting, entrance;
? Halls, paving, shared gardens, parking areas and rubbish chutes.


4.1.3 We will maintain any paintwork to the outside of tenants home at regular intervals on our programme work contract.

4.1.4 We will do repairs in a reasonable time and all repairs will fall into categories;

• Emergency repairs- within 4 hours
• All other repairs to be arranged at convenience of tenants – routine 28 working days

4.1.5 We will clear up the working area after a repair is carried out. We will leave tenants decoration as close as possible to how it was before the repair was carried out.

4.1.6 If tenants install a gas heater or gas water heater appliance with our permission we will maintain and service them. Gas heating appliances installed will be owned by the Council on termination of the tenancy.

4.1.7 When carrying out our gas safety checks in our properties the Council will shut down any unsafe gas appliance e.g. cookers, as the Council has no responsibility to maintain the item.

15 Timescales for carrying out repairs

16.1 This procedure sets out timescales for the most common repairs carried out by the Council for tenants; it is not a comprehensive list.

16.1.2 A large portion of the Council’s tenants fall into a vulnerable category. We are committed to providing services that meet their needs. In deciding the timescales for carrying out repairs we will take into account the circumstances and needs of the individual household. In special circumstances we will undertake some repairs more quickly, where:

? The customer’s sense of security is affected;
? The home would be left without heating in the winter;
? The customer’s mobility is affected;
? The health and safety of young children/ vulnerable adults is affected.


16.2.1 Emergency Repairs

For all customers reporting emergency repairs we will attempt to respond within 4 hours. This emergency service will be offered 24 hours a day every day of the year. The priority will be to make the property safe for our tenants.
Repairs after making safe will be carried out under a longer timescale.

Emergency repairs are those which are needed to avoid serious health or safety risks or serious structural damage. They are also repairs that are needed to ensure a home is secure.
Emergency work to be attended to and made safe within 4 hours and rectified within 24 hours. Emergency Repairs will include the following:
• Severe leaks
• Electrical failure
• Break-ins where insecure etc.
• Fire
• Full water failure (after establishing not common to local area) as we have blocks with pumps
• Hot water only if no source of hot water (i.e. electric shower)
• External door/gate failure (not due to loss of keys and only where there is no alternative route)
• Severe communal hazard where number of persons could be exposed (e.g. open wires)
• Exposed raw sewage (not blocked toilet but overflowing)
• Structural collapse (e.g. of ceiling so can be made

16.3 All other Routine Repairs

Non urgent repairs will be completed at a time that suits the tenant and the contractor. The contractor will attempt to arrange for the works to be completed as soon as possible.

Non urgent repairs are those which cause only minor inconvenience and have little effect on the property if a repair is not undertaken in the short term.

Date responded: 14 July 2021

Children's play areas

Date submitted: 24 June 2021

Summary of request

1. How many children’s playgrounds were managed by the council in each year from 2001-2021?
2. How many children’s playgrounds have been closed in each year since 2001-2021?
3. How many children’s playgrounds have been opened each year since 2001-2021?
4. How many children’s playgrounds are proposed for closure within the next year (ie 2021-22)?
5. How many children's playgrounds have been sold off to private buyers since 2001-21, who were the buyers and how much were they sold for?

Summary of response

years
2. How many children’s playgrounds have been closed in each year since 2001-2021? - Data is not available for the time frame you have requested but we believe 2 play facilities have been closed in that timeframe (Hawthorne Grove, Exmouth and Brand Lane, Honiton)
3. How many children’s playgrounds have been opened each year since 2001-2021? - Data is not available for the time frame you have requested but we believe 3 play facilities have been opened in that timeframe (Queens Drive, Exmouth. The Crescent, Littleham and Norman’s Crescent, Budleigh)
4. How many children’s playgrounds are proposed for closure within the next year (i.e. 2021-22)? - None
5. How many children's playgrounds have been sold off to private buyers since 2001-21, who were the buyers and how much were they sold for? - None.

Date responded: 13 July 2021

Ride-hailing services (such as Uber)

Date submitted: 23 June 2021

Summary of request

1) Are any of the following ride-hailing service providers operating in your Local Authority?

• Uber

• OLA

• Bolt

2) If yes, are they operating with or without a license issued by your Local Authority?

3) When did they first start to operate (launch date) in this Local Authority?

4) Do they continue operating in this Local Authority? If no, when did they stop operating in this Local Authority?

5) Since their first start date, have any operators had their licence suspended? If so, when?

Summary of response

1) Are any of the following ride-hailing service providers operating in your Local Authority?

• Uber - NO
• OLA - YES
• Bolt - NO

2) If yes, are they operating with or without a license issued by your Local Authority? - OLA WITH A PRIVATE HIRE OPERATOR LICENCE

3) When did they first start to operate (launch date) in this Local Authority? - OLA – MARCH 2019

4) Do they continue operating in this Local Authority? If no, when did they stop operating in this Local Authority? - OLA – YES

5) Since their first start date, have any operators had their licence suspended? If so, when? - NO

Date responded: 7 July 2021

Private Landlord prosecutions

Date submitted: 23 June 2021

Summary of request

1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Service of an abatement notice ss.79-82, Environmental Protection Act 1990.
Please break this down for 2018/2019, 2019/2020 & 2020/2021.


2) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234 of the Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


3) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Prohibition orders relating to category 1 hazards (ss.20, Housing Act 2004).

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


4) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Prohibition orders relating to category 2 hazards (ss.21, Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.


5) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
An emergency remedial order (section 40, Housing Act 2004) because the dwelling has a category one hazard that poses an immediate risk to the occupants

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

6) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

An emergency prohibition order served because the dwelling has a category one hazard that poses an immediate risk to the occupants (section 43, Housing Act 2004)
Please break this down for 2018/2019, 2019/2020 & 2020/2021.

7) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

A criminal offence under section 72, Housing Act 2004
Please break this down for 2018/2019, 2019/2020 & 2020/2021.

8) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Repayment of rent if occupier(s) was in receipt of housing benefit and applied to a Residential Property Tribunal for repayment of up to 12 months’ rent (ss.73-75, Housing Act 2004)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

10) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Section 331 of the Housing Act 1985 (causing or permitting overcrowding)

Please break this down for 2018/2019, 2019/2020 & 2020/2021.

11) How much (£) do these prosecutions cost on average for the local authority?

12) How much (£) does a civil penalty cost the local authority on average?

Summary of response


1) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

Service of an abatement notice ss.79-82, Environmental Protection Act 1990.
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021. zero

2) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Failure to comply with management regulations in respect of Houses in Multiple Occupation (section 234 of the Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

3) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Prohibition orders relating to category 1 hazards (ss.20, Housing Act 2004).
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

4) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Prohibition orders relating to category 2 hazards (ss.21, Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

5) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
An emergency remedial order (section 40, Housing Act 2004) because the dwelling has a category one hazard that poses an immediate risk to the occupants
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

6) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

An emergency prohibition order served because the dwelling has a category one hazard that poses an immediate risk to the occupants (section 43, Housing Act 2004)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

7) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:

A criminal offence under section 72, Housing Act 2004
Please break this down for
2018/2019 zero
2019/2020 zero2020/2021 zero

8) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Repayment of rent if occupier(s) was in receipt of housing benefit and applied to a Residential Property Tribunal for repayment of up to 12 months’ rent (ss.73-75, Housing Act 2004)

Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

10) The total number of successful criminal prosecutions on formal notices served to private landlords for the following offences:
Section 331 of the Housing Act 1985 (causing or permitting overcrowding)
Please break this down for
2018/2019 zero
2019/2020 zero
2020/2021 zero

11) How much (£) do these prosecutions cost on average for the local authority? NA

12) How much (£) does a civil penalty cost the local authority on average? NA

Date responded: 28 June 2021

Disabled residents and evacuation plans

Date submitted: 22 June 2021

Summary of request

Please provide under FOI:
1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment)
2. The number of residents of these blocks who have a disability which would hinder their ability to escape during an emergency
3. The number of 'personal emergency evacuation plans' prepared for the residents recorded in the answer the (2)
4. Your current policy on the identification of disabled residents in your multi-occupancy buildings and the preparation of PEEPs

Summary of response

1. The number of residential properties in your housing stock with 'common parts', as defined by the Regulatory Reform (Fire Safety) Order 2005 (those requiring risk assessment) – 139 blocks
2. The number of residents of these blocks who have a disability which would hinder their ability to escape during an emergency – This information is not recorded
3. The number of 'personal emergency evacuation plans' prepared for the residents recorded in the answer the (2) – N/A
4. Your current policy on the identification of disabled residents in your multi-occupancy buildings and the preparation of PEEPs – We do hold a list of vulnerable tenants in the fire boxes on site but we do not hold any PEEPS

Date responded: 15 July 2021

Number of pubs that have closed

Date submitted: 17 June 2021

Summary of request

1. The number of registered pubs that have closed between 1st March 2020 and 31st May 2021.
2. The number of registered pubs that have been bought between 1st March 2020 and 31st May 2021.
3. The number of pubs that have been sold between 1st March 2020 and 31st May 2021.
4. The number of applications made to transfer a license from one holder to another between 1st March 2020 and 31st May 2021.
5. The number of pub licenses that have been surrendered between 1st March 2020 and 31st May 2021.
6. The number of pub licenses that have lapsed between 1st March 2020 to 31st May 2021.
Please provide the information in excel format where possible, broken down by month between the times stated.

Summary of response

The details that we’ll be able to retrieve from the licensing database are as follows and there is not a generic or specific licence for ‘pubs’ but instead for any business that obtains a licence to sell alcohol

We cannot supply data only being specific to ‘pubs’ and the requirement for points 2 and 3 is not collected or available.

Sale or purchase will be a requirement under Land registry but not a licensing authority:

1. The number of registered pubs that have closed between 1st March 2020 and 31st May 2021.
No – premises licences are issued to many varieties of business by this authority and not just in the general category as a ‘pub’ but instead as a ‘Premises Licence with Alcohol’ (PLWA). That category includes restaurants, cafes and public houses under the licence type. It is not possible to define the licences by pub or other type of business.
Where a licensed pub has cause to close, it does not require a notification to the licensing authority unless the licence is transferred or surrendered.
2. The number of registered pubs that have been bought between 1st March 2020 and 31st May 2021.
No – data and information relating to the purchase or sale of pubs is not available or provided by tenants or leaseholders
3. The number of pubs that have been sold between 1st March 2020 and 31st May 2021.
No – See 2 above – data and information relating to the purchase or sale of pubs is not available or provided by tenants or leaseholders
4. The number of applications made to transfer a license from one holder to another between 1st March 2020 and 31st May 2021.
The data for the number of PLWA licences transferred can be supplied and may include other businesses not being pubs (see 1 above)
5. The number of pub licenses that have been surrendered between 1st March 2020 and 31st May 2021.
See 4 above as data will be generic for all PLWA’s that includes other licensed businesses
6. The number of pub licenses that have lapsed between 1st March 2020 to 31st May 2021.

Upon grant of a licence, a PLWA is indefinite unless transferred, surrender or reviewed. Data relating to ‘lapse’ will not be possible as licence dates are indefinite periods

Please provide the information in excel format where possible, broken down by month between the times stated.

No – the data can only be retrieved between the dates requested (1st March 2020 and 31st May 2021.)

Date responded: 7 July 2021

Protections afforded by Local Authorities to young LGBT people in their area

Date submitted: 16 June 2021

Summary of request

General
1. Do you accept a duty to provide assistance to someone who is threatened with/experiencing homelessness as a result of homophobia/transphobia?

a. Do you keep records of the number of young people (up to age 25) in your housing area considered to be in priority need due to becoming homeless for this reason?

b. Can you provide detailed breakdowns for these individuals? That is, number who fell into this category, and the numbers for whom you provided housing assistance when they were threatened with/experiencing homelessness due to homophobia or transphobia in their home?

Breakdowns would be helpful if you have them, including how many you rehoused for this reason (full Housing Duty), and other outcomes (such as providing advice or information, or help with deposit) in the last 12, 24 and 36 months?
2. Where you have re-housed young people, do you record the proportion of individuals so housed who have been re-housed locally? If so, what is it for the last 12, 24, 36 months?
3. Do you record the numbers of young people in your housing area who have sought to be rehoused for this reason and who you have rejected? Again, if available, numbers for the last 12, 24 and 36 months, as well as actual outcomes?
4. Do you maintain any specific guidelines in respect of how to identify and deal with young people who fall into this category? What are they?
5. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Social Services
1. Do you keep records of the number of young people in your housing area who have sought to be rehoused due to homophobia or transphobia in their home? How many individuals have you dealt with for this reason in the last 12, 24 and 36 months?
2. How have these cases been resolved: again, figures for the last 12, 24 and 36 months?
3. Do you maintain any specific guidelines in respect of dealing with young people who fall into this category? What are they?
4. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Summary of response

The information request falls under two heads: general housing policy – See answers below
and the approach taken to assessing individual need by Social Services – Information not held by the District Council.

General
1. Do you accept a duty to provide assistance to someone who is threatened with/experiencing homelessness as a result of homophobia/transphobia? - Yes

a. Do you keep records of the number of young people (up to age 25) in your housing area considered to be in priority need due to becoming homeless for this reason? - No, but ‘fleeing harassment’

b. Can you provide detailed breakdowns for these individuals? That is, number who fell into this category, and the numbers for whom you provided housing assistance when they were threatened with/experiencing homelessness due to homophobia or transphobia in their home? - N/A

Breakdowns would be helpful if you have them, including how many you rehoused for this reason (full Housing Duty), and other outcomes (such as providing advice or information, or help with deposit) in the last 12, 24 and 36 months? - N/A
2. Where you have re-housed young people, do you record the proportion of individuals so housed who have been re-housed locally? If so, what is it for the last 12, 24, 36 months? - No
3. Do you record the numbers of young people in your housing area who have sought to be rehoused for this reason and who you have rejected? Again, if available, numbers for the last 12, 24 and 36 months, as well as actual outcomes? - No
4. Do you maintain any specific guidelines in respect of how to identify and deal with young people who fall into this category? What are they? - No
5. Have you worked with any LGBT groups in developing these guidelines? Which ones? - N/A

Social Services
1. Do you keep records of the number of young people in your housing area who have sought to be rehoused due to homophobia or transphobia in their home? How many individuals have you dealt with for this reason in the last 12, 24 and 36 months?
2. How have these cases been resolved: again, figures for the last 12, 24 and 36 months?
3. Do you maintain any specific guidelines in respect of dealing with young people who fall into this category? What are they?
4. Have you worked with any LGBT groups in developing these guidelines? Which ones?

Date responded: 7 July 2021

Waiting list for gargages in Newton Poppleford

Date submitted: 9 June 2021

Summary of request

Please could you tell me: how many people are currently on the waiting list for a council garage in Newton Poppleford

Summary of response

In Newton Poppleford we have 23 people waiting; 11 Council or Housing Association tenants and 12 private.



Date responded: 15 June 2021

Party Wall Agreement for The Moridunum between EDDC and Fosseway Transition Limited

Date submitted: 5 June 2021

Summary of request

I request a copy of the Party Wall Agreement for The Moridunum, The Esplanade, Seaton between EDDC and Fosseway Transition Limited

Summary of response

The sale of the Moridunum and disused toilet is still active with no sale yet agreed. The Party Wall Agreement is a commercially sensitive document containing sensitive information relating to the Council's property and also that of the other party. We believe that the disclosure of the document would be detrimental to ongoing negotiations or those undertaken with any other interested party. Therefore the information you have requested is withheld under Section 43(2) of the FOI Act 2000 where the disclosure of the information would, or would be likely to, prejudice or harm the Council’s commercial interests, or those of an individual, a company or any other legal entity.

Date responded: 17 June 2021

Recycling and stats

Date submitted: 3 June 2021

Summary of request

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle?

Do you know roughly the amount of recycling you get sent every year in tonnes?

What percentage of recycling is turned away simply because it's not been cleaned?

One of the things we are looking at specifically is single-use plastic in the country, out of the plastic that's sent to you what would you say is the percentage that is actually non-recyclable?

We've been thinking especially about gluesticks, gluesticks do vary from the area, specifically in the local area do you advise that they just go into the landfill due to the adhesive?

Summary of response

I firstly wanted to ask are you aware of what percentage of the residents in the area don't actually recycle?
Information not held

Do you know roughly the amount of recycling you get sent every year in tonnes?
We don’t get sent recycling but we collect an average of 1903 tonnes per month from East Devon households.

What percentage of recycling is turned away simply because it's not been cleaned?
It’s sent for re-processing from our depot so the reject material information would need to be obtained from re-processors.

One of the things we are looking at specifically is single-use plastic in the country, out of the plastic that's sent to you what would you say is the percentage that is actually non-recyclable?
We don’t get sent plastics as we collect it. Non-recyclable plastics are rejected at the kerbside as much as possible so the contamination level is fairly low.

We've been thinking especially about gluesticks, gluesticks do vary from the area, specifically in the local area do you advise that they just go into the landfill due to the adhesive?
We would advise to place into the wheeled bin. This does not go to landfill but an ‘energy from waste’ plant. Some local schools also collect glue sticks and are part of a local scheme.



Date responded: 30 June 2021

Number of burials

Date submitted: 1 June 2021

Summary of request

Please could you let me know the number of cremations and burials that have taken place in the East Devon District Council area for each of the following years 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020

Summary of response

Here is the data regarding burials in East Devon for the cemeteries that we are responsible for only. EDDC doesn't manage a crematorium and so there is no data to provide for the number of cremations. Records for burials wasn't collected and isn't available pre 2018.

Data for Burials (B) and Interment of Cremated Remains (I) from 2018 per cemetery is as follows:

Sidmouth Cemetery
No. interment / burials 2018 /2019 = 19 (B) 17 (I)
No. interment / burials 2019 /2020 = 18 (B) 23 (I)
No. interment / burials 2020 /2021 = 26 (B) 8 (I)

Sidbury Cemetery:
No. interment / burials 2018 /2019 = 8 (B) 6 (I)
No. interment / burials 2019 /2020 = 8 (B) 3 (I)
No. interment / burials 2020 /2021 = 12(B) 3 (I)

Seaton
No. interment / burials 2018 /2019 = 36 (B) 17 (I)
No. interment / burials 2019 /2020 = 19 (B) 22 (I)
No. interment / burials 2020 /2021 = 29 (B) 12 (I)

Date responded: 2 June 2021

CIL and S106 monies

Date submitted: 31 May 2021

Summary of request

1. What are the total number of households in your area?
2. How many commercial properties within your area are currently empty?
3. How many households pay council tax to the authority?
4. How many households are claiming a single person’s occupancy?
5. How many people are on a local authority housing waiting list for housing in your area?
6. How many people within your area are currently considered to be homeless?
7. Over the past 5 years, how many residential properties have been constructed?
8. Over the past 5 years, how much money has the authority received from CIL and Section 106 agreements?

Summary of response

1. What are the total number of households in your area? - 71008
2. How many commercial properties within your area are currently empty? - The requested information is available on our website and is updated on a quarterly basis at https://eastdevon.gov.uk/access-to-information/transparency-code/transparency-code-information/ You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

3. How many households pay council tax to the authority? - 71008
4. How many households are claiming a single person’s occupancy? - 22637
5. How many people are on a local authority housing waiting list for housing in your area? - 4916 households on Devon Home Choice
6. How many people within your area are currently considered to be homeless? - 39 households in temp accommodation; 240 open applications; 55 of which in relief duty
7. Over the past 5 years, how many residential properties have been constructed? - This information can be searched from our online planning portal at Applications Search (eastdevon.gov.uk) You can obtain the information you have requested by selecting from the search criteria such as the application type, status and development type. You will need to fill in the date to and from parameters. You can also put in keywords such as ‘residential’ into the ‘Description keyword’ tab, select approved from the ‘Status’ tab and input the date parameters and this will bring up all applications for residential properties, which will include for example conversions from commercial properties to residential. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

8. Over the past 5 years, how much money has the authority received from CIL and Section 106 agreements? - Annual reports via link below. This shows income and expenditure on an annual basis.
2019/20
2018/19
2017/18
2016/17

Community Infrastructure Levy (CIL) - CIL Annual Reports - East Devon

An annual report has not yet been produced for 2020/21.

The headline figures for 2020/21 are

CIL
Collected 1,608,110.71
Spent on Neighbourhood Proportion - 420,345.80
Spent on CIL Infrastructure - 187,500.00
Spent on CIL Admin - Not reconciled

S106
Collected - 837,101 Inc/Collected
Spent - 412,737 Exp




Date responded: 30 June 2021

Disabled tenants in 1st floor plus accommodation

Date submitted: 20 May 2021

Summary of request

1. How many Disabled people do you have living in your accommodation in properties that are on the first floor or above (ie non-ground floor properties), across your council area?
2. How many residents do you have with personal emergency evacuation plans in council accommodation?

Summary of response

1. How many Disabled people do you have living in your accommodation in properties that are on the first floor or above (i.e. non-ground floor properties), across your council area? – This information is not recorded
2. How many residents do you have with personal emergency evacuation plans in council accommodation? – We do hold a list of vulnerable tenants in the fire boxes on site but we do not hold any PEEPS.

Date responded: 15 June 2021

Moridunum and disused toilets at The Esplanade Seaton

Date submitted: 19 May 2021

Summary of request

A request for the written exchanges and/or minutes of meetings with the latest proposed purchaser of the Moridunum and disused toilets at The Esplanade Seaton.

Summary of response

You have requested a copy of the written exchanges and/or minutes of meetings with the latest proposed purchaser of the Moridunum and disused toilets at The Esplanade Seaton.

The sale of the Moridunum and disused toilet is still active with no sale yet agreed. We believe that the disclosure of any written exchanges and/or minutes of meetings with the latest proposed purchaser would be detrimental to negotiations with any other party. Therefore the information you have requested is withheld under Section 43(2) of the FOI Act 2000 where the disclosure of the information would, or would be likely to, prejudice or harm the Council’s commercial interests, or those of an individual, a company or any other legal entity.

Date responded: 17 June 2021

Windows 7 operating systems

Date submitted: 19 May 2021

Summary of request

1. How many instances of the Microsoft Windows 7 Operating System are currently in operation across your entire network? How many devices such as kiosks, lap tops etc are still running Windows 7?

2. How many instances of the Microsoft Windows XP Operating System are currently in operation across your entire network ? How many devices such as kiosks, lap tops etc are still running Windows XP?

3. Who is the officer responsible for maintaining and delivering legacy applications to all your users?

Summary of response

1. How many instances of the Microsoft Windows 7 Operating System are currently in operation across your entire network? How many devices such as kiosks, lap tops etc are still running Windows 7? - 0 (Zero)

2. How many instances of the Microsoft Windows XP Operating System are currently in operation across your entire network ? How many devices such as kiosks, lap tops etc are still running Windows XP? - 0 (Zero)

3. Who is the officer responsible for maintaining and delivering legacy applications to all your users? - David Sercombe, Head of Business Systems. David.sercombe@strata.solutions.

Date responded: 16 June 2021

Date submitted: 14 May 2021

Summary of request

In relation to the collection of party political subscriptions from councillors allowances in

2019-2020
and
2020-2021

1. Does the council collect, from councillors allowances, funds which are then passed to a political party?
2. Please give the reason why the council is collecting, from councillors allowances, funds for a political party
3. Please advise the annual amount collected and paid to each individually named political party
4. Has NI and Tax been deducted before the funds are collected?
5. What is the cost to the council for making these deductions and arranging bank transfers or cheque payments?
6. What bank charges are incurred in transferring the funds or cheque payments?

Summary of response

1. Does the council collect, from councillors allowances, funds which are then passed to a political party? - No we don’t and there is no provision in the member’s allowances scheme for there to be either, and we have never been asked by a Cllr to do so. 2. Please give the reason why the council is collecting, from councillors allowances, funds for a political party - N/A 3. Please advise the annual amount collected and paid to each individually named political party - N/A 4. Has NI and Tax been deducted before the funds are collected? - N/A 5. What is the cost to the council for making these deductions and arranging bank transfers or cheque payments? - N/A 6. What bank charges are incurred in transferring the funds or cheque payments? - N/A

Date responded: 9 June 2021

Beach cafe leases in Beer

Date submitted: 14 May 2021

Summary of request

1) How long are leases for each beach cafe and do they need to be renegotiated with change of ownership?
2) when was each current lease negotiated and signed?
3) what is the annual charge for beach hut concessions, I beleive there are currently 4?
4) what is the annual charge for the deck chair concessions, I beleive there are currently 3

Summary of response

1) How long are leases for each beach cafe and do they need to be renegotiated with change of ownership?
West 1 Kiosk & Beach huts - 7 years as of 1/04/2010
E1 Kiosk - 7 years as of 1/04/2010
E2 Kiosk – 7 years as of 1/4/2011
Leases continue until renewed or terminated at which point they are reviewed.

2) when was each current lease negotiated and signed?
West 1 (lease includes kiosk timber platform and 12 beach huts) 29/09/2009
E1 – 01/10/2009
E2 – 12/10/2010

3) what is the annual charge for beach hut concessions, I believe there are currently 4?
West 1 – £1500 including kiosk (Renewal negotiations ongoing)
Beach Huts E1 - £650 (Renewal negotiations ongoing)
Beach Huts E2 – £750 (Renewal negotiations ongoing)
E3 beach huts - £395 (Renewal negotiations ongoing)

4) what is the annual charge for the deck chair concessions, I believe there are currently 3?
W1 - £290
E1 - £290
E2 - £320
E3 - £250

Date responded: 9 June 2021

Garage waiting list

Date submitted: 21 April 2021

Summary of request

How many council tenants are currently on EDDC Sidmouth Garage Waiting List?
How many council tenants have put their names down and are still on the garage waiting list for time period between October 2010 and August 2015?
Do you still offer each vacant garage to any Sidmouth council tenant on waiting list irrespective of their address?
Do you still send a letter to each tenant next on the list offering each vacant garage that comes up?

Summary of response

How many council tenants are currently on EDDC Sidmouth Garage Waiting List?
27

How many council tenants have put their names down and are still on the garage waiting list for time period between October 2010 and August 2015?
0

Do you still offer each vacant garage to any Sidmouth council tenant on waiting list irrespective of their address?
Yes

Do you still send a letter to each tenant next on the list offering each vacant garage that comes up?
No we contact by telephone and email first. If no response then a letter is sent.

Date responded: 6 May 2021

Internet security threats

Date submitted: 13 April 2021

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats

2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation annually spend for each of the contracts?
3. What is the description of the services provided for each contract?
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of Licenses (ONLY APPLIES TO CONTRACT 3)

Summary of response

As always figures are for all 3 councils (Exeter City Council, Teinbridge District Council and EDDC) not just EDDC unless otherwise stated.

1. Firewall

1) Who is the existing supplier for this contract? - Lan2Lan
2) What does the organisation spend for each of contract? - £24,000 - total cost of contract over 3 years and included new hardware.
3) What is the description of the services provided for each contract? Please do not just state firewall.
a. - Software Updates
b. - 8x5 Email Support
c. - Return to Factory Hardware Replacement
d. - Web Content Filtering Service
e. - Anti-Virus Service
f. - Intrusion Prevention Service
g. - Anti-Spam Service
h. - DLP (Data Loss Prevention Service)

4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Information withheld
5) What is the expiry date of each contract? - Q2 2024
6) What is the start date of each contract? - Q2 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) – N/A

2. Anti-virus
1) Who is the existing supplier for this contract? - Epic Networks
2) What does the organisation spend for each of contract? - £7333k + VAT Annual total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - AV licences for PC, virtual desktop and network
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5) What is the expiry date of each contract? - May 2023
6) What is the start date of each contract? - May 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) – 2810

3. Microsoft Enterprise Agreement
1) Who is the existing supplier for this contract? - Softcat
2) What does the organisation spend for each of contract? - £330k pa (Users) £82k pa (servers). Prices ex VAT
3) What is the description of the services provided for each contract? Please do not just state firewall. - Microsoft licences
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5) What is the expiry date of each contract? - 31/03/2024
6) What is the start date of each contract? - 01/04/21
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions NOTE: Sales enquires will only be received via the Strata website
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 1900

Date responded: 15 April 2021

Everyone In programme - COVID-19 response

Date submitted: 9 April 2021

Summary of request

I would be hugely grateful of you could provide me with answers to the following that relate to the Everyone In programme, which aimed to move rough sleepers in accommodation and support them (as part of the COVID-19 response):
1. How much funding did your council receive from MHCLG as part of the initial ‘Everyone In’ programme (March 2020)?
2. Between the start of Everyone In (26/03/2020) and the 31st March 2021, what was the total spend on sustaining the support for rough sleepers as part of Everyone In (i.e., keeping people in accommodation, providing services they needed)?
3. Please list all of the additional funding sources that you have used between 26/03/2020 and 31/03/2021 to support this effort? (i.e., if your council spent more on ‘Everyone In’ than the initial funding provided, where did this come from?).
4. How many people were housed under ‘Everyone In’ in your council area?
5. How many of these have been re-settled?
6. And how many have returned to rough sleeping (at the time of completing this request)?

Summary of response

1. How much funding did your council receive from MHCLG as part of the initial ‘Everyone In’ programme (March 2020)? - £1650
2. Between the start of Everyone In (26/03/2020) and the 31st March 2021, what was the total spend on sustaining the support for rough sleepers as part of Everyone In (i.e., keeping people in accommodation, providing services they needed)? - £15799
3. Please list all of the additional funding sources that you have used between 26/03/2020 and 31/03/2021 to support this effort? (i.e., if your council spent more on ‘Everyone In’ than the initial funding provided, where did this come from?). - General Fund
4. How many people were housed under ‘Everyone In’ in your council area? - 12
5. How many of these have been re-settled? - 9
6. And how many have returned to rough sleeping (at the time of completing this request)? - 0

Date responded: 13 April 2021

Coronavirus grant schemes

Date submitted: 25 March 2021

Summary of request

• Local Restrictions Support Grants (LRSG)
• Additional Restrictions Support Grant (ARG)
• Small Business Grants Fund (SBGF) - closed August 2020
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) - closed August 2020
• Local Authority Discretionary Grants Fund (LADGF) - closed August 2020

Please provide the following information for each of the schemes above separately:
1. How much money has been issued from the start of the scheme to date and to how many businesses?
2. How much money has been assessed as obtained fraudulently and how many businesses have been involved?
3. How much of the money identified in the answer to Q2 has been recovered to date?
4. Where fraud was identified how many of those cases have been referred to the authorities to date?
5. How much has been issued in error and to how many businesses? For each please explain what the error was.
6. How much of the money issued in error identified in Q5 has been recovered to date?
7. What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?

Summary of response

• Additional Restrictions Support Grant (ARG)
• How much money has been issued from the start of the scheme to date and to how many businesses?
As of 18.04.21, EDDC has spent £2,444,992 on 1,313 ARG grant payments to 529 applicants
• How much money has been assessed as obtained fraudulently and how many businesses have been involved?
We have no evidence of ARG having been obtained fraudulently as at 20.04.21
• How much of the money identified in the answer to Q2 has been recovered to date?
N/A
• Where fraud was identified how many of those cases have been referred to the authorities to date?
We rejected one application we believed to be fraudulent on assessment prior to any payment being approved.
We reported this attempt to claim ARG to the NAFN
• How much has been issued in error and to how many businesses? For each please explain what the error was.
One combined ARG payment of £5669 has been paid to a company that applied in error
They had been awarded a LRSG Closed grant which makes them ineligible for ARG
• How much of the money issued in error identified in Q5 has been recovered to date?
We are currently requesting repayment of the £5669. It will be reported to the NAFN if funds are not repaid
• What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?
See EDDC’s ARG Web page with guidance on eligibility as well as our ARG Policy

• Local Authority Discretionary Grants Fund (LADGF) - closed August 2020
• How much money has been issued from the start of the scheme to date and to how many businesses?
£2,410,500 was awarded in grants to 246 businesses
• How much money has been assessed as obtained fraudulently and how many businesses have been involved?
Nil
• How much of the money identified in the answer to Q2 has been recovered to date?
N/A
• Where fraud was identified how many of those cases have been referred to the authorities to date?
N/A
• How much has been issued in error and to how many businesses? For each please explain what the error was.
N/A
• How much of the money issued in error identified in Q5 has been recovered to date?
N/A
• What policy was in place to ensure that grants were not fraudulently obtained or granted in error to businesses?
Business Rates policies - East Devon

Date responded: 22 April 2021

Waiting list for allotment plots

Date submitted: 21 March 2021

Summary of request

1) The number of applications the Council has received for an allotment plot for the years 2016, 2017, 2018, 2019 and 2020

2) The number of allotment sites there are in East Devon for which the Council has access to waiting list data.

3) The total number of plots at these sites.

4) The number of people who are currently on the waiting list for an allotment plot.

Summary of response

1) The number of applications the Council has received for an allotment plot for the years 2016, 2017, 2018, 2019 and 2020
2016 – Only 4 currently on the waiting list - many have already been assigned plots. Once this is done there is no way on our System to check when they joined the waiting list.
2017 – Only 5 on WL – as above.
2018 – 16 on WL – as above
2019 – 27 on WL
2020 – 27 on WL

2) The number of allotment sites there are in East Devon for which the Council has access to waiting list data. - There are 3 sites that have waiting lists.

3) The total number of plots at these sites. - 77 plots in total.

4) The number of people who are currently on the waiting list for an allotment plot. - 102 on waiting lists.

Date responded: 25 March 2021

External tracing agent for empty privately owned residential properties

Date submitted: 16 March 2021

Summary of request

1. Does the council currently use the services of an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property?
2. If so, which firm(s) has the council worked with?
3. Please provide the name, email address and direct telephone number of the officer or team that manages or monitors private residential empty homes matters.

Summary of response

1. Does the council currently use the services of an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property? - No we currently do not use an external tracing agent, research firm or genealogists to assist with finding owners of empty or presumed empty, privately owned residential property.
2. If so, which firm(s) has the council worked with? - N/A
3. Please provide the name, email address and direct telephone number of the officer or team that manages or monitors private residential empty homes matters - N/A

Date responded: 25 March 2021

Furloughed staff

Date submitted: 14 March 2021

Summary of request

Please can you confirm how many staff were furloughed in each month between March 2020 - February 2021?

Summary of response

Info as follows:
March 2020 - 7
April 2020 - 9
May 2020 - 25
June 2020 - 25
July 2020 - 14
August 2020 - 8
September 2020 - 7
October 2020 - 4
November 2020 - 4
December 2020 - 1
January 2021 - 6
February 2021 - 6

Date responded: 8 April 2021

Covid Grant Fraud

Date submitted: 13 March 2021

Summary of request

Please could you breakdown the following information from 1 March 2020 to 28 February 2021.

Q1) How many overpayments did your council identify for claims made as part of Covid-related government grant schemes it administered (for example, but not limited to: small business rates grant scheme; retail, hospital and leisure grant scheme) over the stated period?

1a) If such overpayments did occur, please could you tell me the total frequency of/ reasons for /such overpayment (for example, but not limited to: 'payment error', 'ineligible claim', 'fraudulent claim').

1aa) For each of these overpayments please can you state: the cost to the council of the overpayment amount (in £); how much of its total has been recovered (in £) as of the current date, and how much money (in £) is outstanding as of the current date.

So, for instance, taking the 'fraudulent claim' category as an example, your council may have made overpayments worth £300,000 for 30 fraudulent claims, recovered £25,000 for 2 of them as of the current date, meaning there is £275,000 outstanding for 28.

1b) In relation to the identified fraudulent claims, please can you break this information down in terms of what kind of fraud occurred (for example, but not limited to: 'organised fraud').

Summary of response

Q1) How many overpayments did your council identify for claims made as part of Covid-related government grant schemes it administered (for example, but not limited to: small business rates grant scheme; retail, hospital and leisure grant scheme) over the stated period? - 10

1a) If such overpayments did occur, please could you tell me the total frequency of/ reasons for /such overpayment (for example, but not limited to: 'payment error', 'ineligible claim', 'fraudulent claim'). - All claims were claimant error

1aa) For each of these overpayments please can you state: the cost to the council of the overpayment amount (in £); how much of its total has been recovered (in £) as of the current date, and how much money (in £) is outstanding as of the current date. - 5 @ £10,000 fully recovered, 3 @ £10,000 - £0.0 has been recovered, 1 @ £10,000 - £1997.62 recovered and 1 @ £25,000 - £0.0 has been recovered. Therefore £115,000.00 claimed in error of that £51,997.62 has been collected and £63,002.38 remains outstanding.

So, for instance, taking the 'fraudulent claim' category as an example, your council may have made overpayments worth £300,000 for 30 fraudulent claims, recovered £25,000 for 2 of them as of the current date, meaning there is £275,000 outstanding for 28.

1b) In relation to the identified fraudulent claims, please can you break this information down in terms of what kind of fraud occurred (for example, but not limited to: 'organised fraud'). - N/A

Date responded: 18 March 2021

Eligible rent for Housing Benefit claims in exempt supported accommodation

Date submitted: 10 March 2021

Summary of request

• What is the average eligible rent for Housing Benefit claims where the claimant resides in exempt supported accommodation and is of working age?
• For the above cases, how much of the eligible rent is attributed to “rent”
• For the same cases, how much of the eligible rent is attributed to “eligible service charges”

Summary of response

• What is the average eligible rent for Housing Benefit claims where the claimant resides in exempt supported accommodation and is of working age? - £217.19

• For the above cases, how much of the eligible rent is attributed to rent - We do not hold this information

• For the same cases, how much of the eligible rent is attributed to eligible service charges - We do not hold this information

Date responded: 8 April 2021

Submissions made to the Independent Review of Administrative Law and Judicial Review Committee

Date submitted: 9 March 2021

Summary of request

1. Did East Devon District Council send submissions to the Independent Review of Administrative Law and Judicial Review in response for its request for evidence?

2. If so, what are the exact contents of those submissions to the Independent Review?

Summary of response

1.Did East Devon District Council send submissions to the Independent Review of Administrative Law and Judicial Review in response for its request for evidence? - No

2.If so, what are the exact contents of those submissions to the Independent Review? - No Information held

Date responded: 10 March 2021

Council office lighting

Date submitted: 9 March 2021

Summary of request

Do you have any Filament Light-bulbs in buildings (offices etc.), if so are these scheduled to be upgraded, if so when? Also please provide number of filament bulbs.
Do you have a current count of how many LED bulbs you are using
Do you have any Halogen Bulbs, if so are these scheduled to be upgraded, if so when? Also please provide number of Halogen bulbs.
Can you provide me with your average yearly costs of replacing/upgrading bulbs and the price paid per bulb.
Can you provide me with your energy usage from lighting council buildings broken down by each month from Jan - December 2020. (If this information is not available, total building energy consumption will suffice)
Do you have a policy for light bulb purchases currently in place
What percentage of your lighting is using efficient LED Luminaries

Summary of response

Q Do you have any Filament Light-bulbs in buildings (offices etc.), if so are these scheduled to be upgraded, if so when?
A. The council’s ambition is to replace all tungsten filament bulbs in our properties with LED energy saving bulbs. I would also confirm that our electricity supply is100% renewable.

Q Also please provide number of filament bulbs.
A. To accurately count how many filament bulbs there are in the councils 432 Building assets would take an officer over the permitted 18 hrs and is therefore exempt under section 12 of the FOI Act 2000.

Q Do you have a current count of how many LED bulbs you are using
A. No, but the vast majority of the properties now have LED lamps and fittings.

Q. Do you have any Halogen Bulbs, if so are these scheduled to be upgraded, if so when?
A. No schedule for upgrade at this time.

Q. Also please provide number of Halogen bulbs.
A. To accurately count how many halogen bulbs there are in the councils 432 Building assets would take an officer over the permitted 18 hrs and is therefore exempt under section 12 of the FOI Act 2000.

Q. Can you provide me with your average yearly costs of replacing/upgrading bulbs and the price paid per bulb.
A. We won’t have the granular detail for light bulbs however please see below for total energy consumption figures.


Electricity Usage Corporate Buldings January - December 2020

January 101,964.43
February 82,642.88
March 71,665.66
April 60,612.25
May 111,256.36
June 131,537.46
July 124,226.58
August 90,255.58
September 104,769.16
October 140,690.24
November 140,863.02
December 157,961.11


Q Can you provide me with your energy usage from lighting council buildings broken down by each month from Jan - December 2020. (If this information is not available, total building energy consumption will suffice)
A. We won’t have the granular detail for lighting however please see below for total energy consumption figures. Please see answer to previous question.

Q. Do you have a policy for light bulb purchases currently in place
A. See response to the first question

Q. What percentage of your lighting is using efficient LED Luminaries
A. We do not have an exact percentage but we would anticipate circa 90-95%

Date responded: 25 March 2021

Public Electric Charge Points

Date submitted: 8 March 2021

Summary of request

1. Public Charge Point Locations and the type of electric vehicle charger:
a. What is it’s rated power delivery?;
b. Which of these are on-street chargepoints accessible 24/7, not in car parks nor service stations?
c. Which CPOs are operating these chargepoints?
d. What is the cost charged at each chargepoint per kWh?
2. Record of all public electric vehicle charging events in 2018-2019, 2019-2020, 2020-2021:
a. Including the recorded times the charging event begins and ends using the public charge points;
3. Charging Speeds for each public charging event;
4. The recorded Kwh used for each public charging event;
5. Do you have a dedicated EV strategy?
6. Have you published an EV tender in the last six months?
7. What type of funding streams have you used to deliver EV charging points?
8. How many chargepoints have you installed per year for 2018, 2019, 2020?
9. What is your predicted roll-out of chargepoints in 2021 and 2022?

Summary of response

The requested information is not held by the District Council. However EDDC has personally installed 4 at the main Council Offices car park in Honiton for staff use only.

With regards to public charge points please see a news release regarding a scheme to install at least 25 electric car charging points in Devon at https://eastdevondistrc-newsroom.prgloo.com/news/electric-car-charge-points-to-be-installed-in-east-devon-car-parks
The so-called DELETTI project is being led by Devon County Council in partnership with East Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council and West Devon District Council and is scheduled to be complete by December 2021. You will need to redirect your FOI to Devon County Council.

Date responded: 9 March 2021

Mobile phone bills claimed under expenses

Date submitted: 4 March 2021

Summary of request

Could you please provide, for the previous 24 months, the contract mobile phone bills claimed under expenses. Ideally on a monthly basis, but a yearly basis would also be okay

Summary of response

The Council does not reimburse mobile phone costs. Where an employee is required to make business calls for work as part of their role then they are provided with a work mobile phone.

Date responded: 5 March 2021

Illegal evictions

Date submitted: 2 March 2021

Summary of request

Between the dates of 16th March 2020 and 1st March 2021, please tell me:

1) how many people, or concerns, contacted the council to advise of an illegal eviction by a landlord in the area you cover?

2) How many of these cases have been investigated and by whom?
3) How many of these cases have resulted in a court order?
4) How many of these cases of illegal evictions were because tenants fell into rent arrears due to the pandemic?
5) How many tenants whom have been illegally evicted are now in hostels and other temporary accommodation?

6) How many of these cases involve children?

7) How many have been offered alternative housing outside of the borough and how far away? (Please answer in miles)

Summary of response

Between the dates of 16th March 2020 and 1st March 2021, please tell me:

1) how many people, or concerns, contacted the council to advise of an illegal eviction by a landlord in the area you cover? 1

2) How many of these cases have been investigated and by whom? 1
3) How many of these cases have resulted in a court order? 0
4) How many of these cases of illegal evictions were because tenants fell into rent arrears due to the pandemic? 0
5) How many tenants whom have been illegally evicted are now in hostels and other temporary accommodation? 0

6) How many of these cases involve children? 0

7) How many have been offered alternative housing outside of the borough and how far away? (Please answer in miles) 0

Date responded: 24 March 2021

White Male 50+ Recruitment

Date submitted: 26 February 2021

Summary of request

I would like to know the answers to these two questions:
· What percentage of successful applicants to all jobs at your council were white males over 50-years-old in 2016, 2017, 2018, 2019 and 2020?
· What percentage of all applicants to all jobs at your council were white males over 50-years-old in 2016, 2017, 2018, 2019 and 2020?

Summary of response

Thank you for your FOI enquiry. The requested information is not held. We delete data over 6 months old of all unsuccessful applicants including applications which would contain the information you have requested. This ensures we comply with data protection requirements in not retaining data we have no use for and do not need. Therefore we are unable to calculate the % values being asked for in the FOI request.

Date responded: 23 March 2021

Discrimination of workers aged over 50

Date submitted: 26 February 2021

Summary of request

Please provide anonymised information from 01/01/2016 - 31/12/2020 about the following:

• Do you have any specific age friendly practices to support the recruitment of older workers aged over 50? Yes or no. If yes, please outline your policy briefly.
• Are job descriptions for posts advertised externally assessed for ageist language that could exclude older workers? Yes or no. If yes, please state which online word checkers you have used.
• How many any age discrimination claims by workers aged over 50 have been made against your organisation in courts or tribunals in the last 5 years? For each case, please supply court/tribunal reference

Summary of response

• Do you have any specific age friendly practices to support the recruitment of older workers aged over 50? Yes or no. If yes, please outline your policy briefly.

No

• Are job descriptions for posts advertised externally assessed for ageist language that could exclude older workers? Yes or no. If yes, please state which online word checkers you have used.

All job descriptions use a standard format that is designed to ensure non discrimination

• How many any age discrimination claims by workers aged over 50 have been made against your organisation in courts or tribunals in the last 5 years? For each case, please supply court/tribunal reference

None

Date responded: 18 March 2021

Dog bins

Date submitted: 24 February 2021

Summary of request

Requirement: Contract details regarding EDDC and Suez for the collection from Dog bins and the annual cost of this specific contract for the year 2019-2020.

Summary of response

The emptying of dog bins is not a separate contract. The operations are encompassed in the overall SUEZ contract and the costs are included in the base contract payment and is not an individual payment item. We are not able to separate out this cost.

Date responded: 15 March 2021

Protected characteristics of age-group, gender and ethnicity for successful and unsuccessful job applicants

Date submitted: 23 February 2021

Summary of request

• Please provide anonymised raw data for the protected characteristics of age-group, gender and ethnicity for successful and unsuccessful job applicants to all roles at Local Government Officer level (or equivalent) at your council over the period ranging from 01/01/2016 - 31/12/2020.

Summary of response

Information not held.

The authority does not retain applicant data longer than 6 months after the closing date of the position. In addition we do not have the facility to be able to report on individual data fields of an online application form to be able to extract this information. The provision of this data is not mandatory on the application form and employees are not required to provide this information.

Date responded: 18 March 2021

Wood burning stove fines

Date submitted: 22 February 2021

Summary of request

I would like to know: How many fines have you issued for the illegal use of woodburning stoves between January 2015 - February 2021? Please can you provide me with a breakdown of the number of fines for each year.

Summary of response

I would like to know: How many fines have you issued for the illegal use of wood burning stoves between January 2015 - February 2021? Please can you provide me with a breakdown of the number of fines for each year. – No fines have been issued regarding wood burning stoves.

I would also like to know if there are any Smoke Controlled Areas in your region, and if so where are they? – East Devon is not a smoke controlled district.

Date responded: 26 February 2021

Council tax reduction scheme

Date submitted: 18 February 2021

Summary of request

Please could you provide me with details of your council tax reduction scheme (sometimes known as council tax support) for working-age claimants for 2021/22.

If you have made any changes from the scheme you operated in 2020/21, please identify those changes.

If you have already published your 2021/22 council tax reduction/support scheme policy document, please provide a link/copy.

Summary of response

Please could you provide me with details of your council tax reduction scheme (sometimes known as council tax support) for working-age claimants for 2021/22 - We do not yet have the final document ready to publish but the scheme is unchanged from 2020/21 apart from a very small amendment allowing us to keep any future changes to the income bands as whole pounds. There are no changes to be made to the bands for 2021/22.

If you have made any changes from the scheme you operated in 2020/21, please identify those changes - As above

If you have already published your 2021/22 council tax reduction/support scheme policy document, please provide a link/copy - Not published yet. Policy for 2021/22 will be published at the following location when available. As it is due for future publication it is exempt under Section 22 of the FOI Act 2000.

https://eastdevon.gov.uk/media/3720170/east-devon-s13a-202021-v4.pdf

Date responded: 2 March 2021

Mobile phone and mobile broadband (data only) connections

Date submitted: 17 February 2021

Summary of request

1. How many employees are at your organisation?

2. How many mobile phone and mobile broadband (data only) connections do you currently have?

3. What is the split between mobile phone and mobile broadband connections?

4. Who is your mobile phone network provider?

5. Did you switch providers on your last renewal?

6. Please provide a monthly breakdown of your total mobile phone contract costs for the 12 months of 2020, and state whether VAT has been included in the numbers given.

7. Does your contract include a hardware, tech or transformation fund?

8. If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract?

9. How have you sourced the contract?

10. What is the contract term length?

11. How long do you have remaining on your current contract?

12. Who is the primary contact for this contract?

Summary of response

1. How many employees are at your organisation? - 498 as at 31.12.2020
2. How many mobile phone and mobile broadband (data only) connections do you currently have? - TDC 653
3. What is the split between mobile phone and mobile broadband connections? - 444 phone / 209 data only
4. Who is your mobile phone network provider? - EE, Vodafone, O2, Gamma, Zero
5. Did you switch providers on your last renewal?- No
6. Please provide a monthly breakdown of your total mobile phone contract costs for the 12 months of 2020, and state whether VAT has been included in the numbers given - Strata is a company that manages the IT services for EDDC, Teignbridge Council and Exeter City Council. Therefore the figures below are for all three coucils. We are not able to provide figures just for EDDC.

Figures - monthly totals are (Includes all 3 authorities) :
EE – £4000 exclusive of VAT
O2 – £300 ex VAT – This increased from £200 in Dec 2020 due to an increase in connections Vodafone – £1100-1200 ex VAT – costs are stable each month Gamma – £638 ex VAT – costs are stable each month Zero – £168 ex vat – costs are stable each month

7. Does your contract include a hardware, tech or transformation fund? - No
8. If the answer to question 7 is yes, what was the value of the fund upon the signing of the current contract? - N/A
9. How have you sourced the contract? - Direct Award through Framework agreements
10. What is the contract term length?

EE 36 Months
02 36 Months
Vodafone 24 months
Gamma – Rolling
Zero – Rolling

11. How long do you have remaining on your current contract?

EE – 24 month
O2 – 12 months
Vodafone – 6 months

12. Who is the primary contact for this contract? - Adrian Smith, Head of Infrastructure & Support, Strata Service Solutions adrian.smith@strata.solutions

Date responded: 5 March 2021

Senior Management meeting held on 20th December, 2020

Date submitted: 17 February 2021

Summary of request

Details of a Senior Management meeting held on 20th December, 2020, in connection with sitting-out consents, specifically planning application 20/2834/COU.

Summary of response

You requested the details of a Senior Management meeting held on 20th December, 2020, in connection with sitting-out consents, specifically planning application 20/2834/COU. – The requested information is not held. There was no such meeting on Sunday 20th December 202

Date responded: 5 March 2021

Taxis

Date submitted: 17 February 2021

Summary of request

1) For hackney carriages / black cabs / taxis what vehicles do you currently approve for these licenses?
2) Do you have an age limit for the vehicle with respect to it being able to be registered as a hackney carriage / black cab / taxi? If so, what is the age limit?
3) Do you have an age limit for the vehicle for when it is first licensed with you as a hackney carriage / black cab / taxi e.g. when it moves say from one licensing authority to yours? If so, what is that age limit?
4) Do you also apply (in addition to the age limit) an minimum emissions standard level for when a vehicle is licensed for the first time or for it on an ongoing basis when re-licensed as a hackney carriage / black cab / taxi? E.g. does it need to be at least the Euro 5 emission standard say for its first registration or re-registration of an vehicle previously licensed by you?
5) How many hackney carriage / black cab / taxi vehicles are currently licensed by you?
6) How many hackney carriage / black cab / taxi drivers are currently licensed by you?
7) Do you place any cap on the number of hackney carriage / black cab / taxi vehicle licenses you issue? i.e. is the vehicle fleet capped at all? If so, what is this cap?
8) Do you place any cap on the number of hackney carriage / black cab / taxi driver licenses you issue? i.e. are driver numbers capped at all? If so, what is this cap?
9) For PHV, do you apply an age limit for the vehicle which can be licensed? If so, what is this?
10) For PHV, do you apply an age limit for the vehicle at the time of it's first registration/licensing with you? If so, what is this?
11) Do you also apply in addition to the age limit an minimum emissions standard level for when a vehicle is licensed for the first time or on an ongoing basis as a PHV? E.g. does it need to be at least the Euro 5 emission standard for its first registration or re-registration of an vehicle previously licensed by you?
12) How many PHV vehicles are currently licensed by you?
13) How many PHV drivers are currently licensed by you?
14) Do you place any cap on the number of PHV licenses you issue? i.e. is the vehicle fleet capped at all? If so, what is this cap?
15) Do you place any cap on the number of PHV driver licenses you issue? i.e. are driver numbers capped at all? If so, what is this cap?
16) Are any of the vehicles you license and approve as hackney carriages / black cabs / taxis also permitted to be
licensed/registered as PHVs as well?
17) How do you distinguish between hackney carriage / black cab / taxis and PHV? E.g. only hackney carriages / black cabs / taxis can ply for hire? Use ranks? etc.
18) Is there a specific livery or colour scheme to distinguish hackney
carriages / black cabs / taxis in your area?

Summary of response

1) For hackney carriages / black cabs / taxis what vehicles do you
currently approve for these licenses?
See Section 11: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

2) Do you have an age limit for the vehicle with respect to it being
able to be registered as a hackney carriage / black cab / taxi? If so,
what is the age limit?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

3) Do you have an age limit for the vehicle for when it is first
licensed with you as a hackney carriage / black cab / taxi e.g. when
it moves say from one licensing authority to yours? If so, what is
that age limit?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)


4) Do you also apply (in addition to the age limit) an minimum
emissions standard level for when a vehicle is licensed for the first
time or for it on an ongoing basis when re-licensed as a hackney
carriage / black cab / taxi? E.g. does it need to be at least the Euro
5 emission standard say for its first registration or re-registration
of an vehicle previously licensed by you?
NO

5) How many hackney carriage / black cab / taxi vehicles are currently
licensed by you?
120


6) How many hackney carriage / black cab / taxi drivers are currently
licensed by you?
161



7) Do you place any cap on the number of hackney carriage / black cab
/ taxi vehicle licenses you issue? i.e. is the vehicle fleet capped at
all? If so, what is this cap?
NO

8) Do you place any cap on the number of hackney carriage / black cab
/ taxi driver licenses you issue? i.e. are driver numbers capped at
all? If so, what is this cap?
NO


9) For PHV, do you apply an age limit for the vehicle which can be
licensed? If so, what is this?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)


10) For PHV, do you apply an age limit for the vehicle at the time of
it's first registration/licensing with you? If so, what is this?
See Section 11.5: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

11) Do you also apply in addition to the age limit an minimum
emissions standard level for when a vehicle is licensed for the first
time or on an ongoing basis as a PHV? E.g. does it need to be at least
the Euro 5 emission standard for its first registration or
re-registration of an vehicle previously licensed by you?
NO

12) How many PHV vehicles are currently licensed by you?
34

13) How many PHV drivers are currently licensed by you?
41


14) Do you place any cap on the number of PHV licenses you issue? i.e.
is the vehicle fleet capped at all? If so, what is this cap?
NO

15) Do you place any cap on the number of PHV driver licenses you
issue? i.e. are driver numbers capped at all? If so, what is this cap?
NO

16) Are any of the vehicles you license and approve as hackney
carriages / black cabs / taxis also permitted to be
licensed/registered as PHVs as well?
NO


17) How do you distinguish between hackney carriage / black cab /
taxis and PHV? E.g. only hackney carriages / black cabs / taxis can
ply for hire? Use ranks? etc.
See Section 11.11: Taxi Policy 9 December 2020 (eastdevon.gov.uk)

18) Is there a specific livery or colour scheme to distinguish hackney
carriages / black cabs / taxis in your area?
NO

Date responded: 9 March 2021

Homelessness and the Everyone In scheme

Date submitted: 15 February 2021

Summary of request

1. By month (from March 2020 to January 2021 inclusive, or to the latest month for which data is available), how many individuals have been supported under the Everyone In scheme?

2. Since March 2020, what is the total number of individuals supported by the Everyone In scheme who have been:
a) placed in emergency accommodation
b) placed in temporary accommodation
c) placed in settled or supported accommodation
d) recorded as no longer being supported/have not been housed

3. How many of those in answer 2C have been placed in:
i) privately-rented accommodation
ii) council or housing association homes
iii) supported housing

4. By month (from April 2020 to January 2021 inclusive, or to the latest month for which data is available) how many households have been recorded as homeless (‘owed the relief duty’)?

5. Since April 2020, what is the total number of households recorded as ‘owed the relief duty’ who have been:
i) placed in emergency accommodation
ii) placed in temporary accommodation
iii) placed in settled or supported accommodation
iv) accepted under a main duty decision
v) recorded as no longer being supported/have not been housed
vi) also accommodated under the Everyone In scheme

6. How many of those in answer 5 were recorded as having slept rough at the time of application?

Summary of response

1. By month (from March 2020 to January 2021 inclusive, or to the latest month for which data is available), how many individuals have been supported under the Everyone In scheme? - 28 (including those assisted with Cold Weather Fund and Protect Plus) up to today’s date.

2. Since March 2020, what is the total number of individuals supported by the Everyone In scheme who have been:
a) placed in emergency accommodation - 28
b) placed in temporary accommodation - 0
c) placed in settled or supported accommodation - 15 so far
d) recorded as no longer being supported/have not been housed - 2

3. How many of those in answer 2C have been placed in:
i) privately-rented accommodation - 9
ii) council or housing association homes - 5
iii) supported housing - 1

4. By month (from April 2020 to January 2021 inclusive, or to the latest month for which data is available) how many households have been recorded as homeless (‘owed the relief duty’)? - 170

5. Since April 2020, what is the total number of households recorded as ‘owed the relief duty’ who have been:
i) placed in emergency accommodation - 138
ii) placed in temporary accommodation - 4
iii) placed in settled or supported accommodation - 88
iv) accepted under a main duty decision - 4
v) recorded as no longer being supported/have not been housed - 21
vi) also accommodated under the Everyone In scheme - 28

6. How many of those in answer 5 were recorded as having slept rough at the time of application? - 19

Date responded: 10 March 2021

Telecare and Community Alarm Services

Date submitted: 10 February 2021

Summary of request

1. Do you offer a Telecare/Assistive Technology/Technology Enabled Care to your residents?

2. If so, what is its name and who provides the current Service?

3. If not, how is this provided in your area?

4. If provided, please indicate which elements of the following are provided.

a. Equipment

b. Assessments

c. Installation

d. Monitoring

e. Mobile Response

5. Please indicate of these elements, which ones are provided either In-House or whether they are Outsourced.

6. If they are provided In-House, please indicate which Council Function has responsibility for the elements of the service.

7. If they are provided through outsourcing, please indicate which provider companies supply the different elements.

8. If these elements (or the whole service) are outsourced, can you tell us the start date of the contract and what the expected end date is? Upon expiry of the contracts, do you intend to go out to tender?

9. If the services are In-House, are there any plans to review existing arrangements and if so when is this likely to take place?

10. For the outsourced services are you able to indicate an annual cost of the service?

11. How many registered users do you have for these services?

12. If you provide a mobile response service, can you please indicate on average, per annum, how many people receive this service and how many call outs there are?

13. Do you charge for any element of the service – if so which elements? And can you please provide your charges.

14. Have you made the transfer from analogue to digital in your services? And if not, what are the plans for doing this by 2025?

15. Do you have a lead for TECS in the council and if so, could you provide a contact email for the individual please?

16. Do you have a lead commissioner in the council for these services and if so, could you provide a contact email for the individual please?

17. Is your council reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services?

18. If In-House, do you procure your TECS equipment through a procurement framework and if so please give details of which ones?

19. What ‘self-serve’, privately funded options are there for your TECS services?

20. Do you have a link to a traditional community equipment service for these services, and if so which service?

Summary of response

1. Do you offer a Telecare/Assistive Technology/Technology Enabled Care to your residents? – Yes
2. If so, what is its name and who provides the current Service? – Home Safeguard provided by East Devon District Council
3. If not, how is this provided in your area? – N/A
4. If provided, please indicate which elements of the following are provided.
a. Equipment -
b. Assessments
c. Installation – Provided
d. Monitoring – Provided
e. Mobile Response
5. Please indicate of these elements, which ones are provided either In-House or whether they are Outsourced. – East Devon provide in house installation and monitoring service
6. If they are provided In-House, please indicate which Council Function has responsibility for the elements of the service. – Falls under our Housing team
7. If they are provided through outsourcing, please indicate which provider companies supply the different elements. – N/A
8. If these elements (or the whole service) are outsourced, can you tell us the start date of the contract and what the expected end date is? Upon expiry of the contracts, do you intend to go out to tender? – N/A
9. If the services are In-House, are there any plans to review existing arrangements and if so when is this likely to take place? – No review has taken place, however capital funding was secured to make investment into the service for 21/22
10. For the outsourced services are you able to indicate an annual cost of the service?
11. How many registered users do you have for these services? – Approx 4,500
12. If you provide a mobile response service, can you please indicate on average, per annum, how many people receive this service and how many call outs there are? – N/A
13. Do you charge for any element of the service – if so which elements? And can you please provide your charges. – Yes, private users pay and EDDC tenants in sheltered housing pay towards the monitoring.
14. Have you made the transfer from analogue to digital in your services? And if not, what are the plans for doing this by 2025? – No we have not yet moved to digital, however this is planned for April 2021
15. Do you have a lead for TECS in the council and if so, could you provide a contact email for the individual please? – S Hodges – 01395 571777
16. Do you have a lead commissioner in the council for these services and if so, could you provide a contact email for the individual please? – Amy Gilbert-Jeans – agilbert-jeans@eastdevon.gov.uk
17. Is your council reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services? – S Hodges – 01395 571777 – we are looking at our business plan and marketing strategy
18. If In-House, do you procure your TECS equipment through a procurement framework and if so please give details of which ones? – We are on a number of frameworks and utilise these to procure for services.
19. What ‘self-serve’, privately funded options are there for your TECS services? – Private users can approach Home Safeguard but this must be funded by those individuals, we do not offer any free service. They can have basic alarm and a wide variety of telecare equipment.
20. Do you have a link to a traditional community equipment service for these services, and if so which service? – East Devon have their own Sheltered Housing stock with the more traditional community equipment installed, however this is gradually being upgraded.

Date responded: 26 February 2021

Planning departments

Date submitted: 9 February 2021

Summary of request

• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2010-11.
• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2020-21.
• The number of planning applications processed by your local authority in the financial year 2010-11.
• The number of planning applications processed by your local authority in the financial year 2020-21.
• Your spending on consultants to support planning services in the financial year 2018-2019
• Your spending on consultants to support planning services in the financial year 2019-2020
• Your spending on consultants to support planning services in the financial year 2020-2021

Summary of response

• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2010-11 - 58.26 FTE
• The number of full time equivalent staff employed by your local authority in its Planning Department in the financial year 2020-21 - 64.57 FTE
• The number of planning applications processed by your local authority in the financial year 2010-11 - 2336
• The number of planning applications processed by your local authority in the financial year 2020-21 - 2019 until 15 February 2021
• Your spending on consultants to support planning services in the financial year 2018-2019 - £216,412
• Your spending on consultants to support planning services in the financial year 2019-2020 - £241,780
• Your spending on consultants to support planning services in the financial year 2020-2021 - Not known until end of financial year (end of March)

Date responded: 5 March 2021

Contracts issued by the Council to Hikvision

Date submitted: 8 February 2021

Summary of request

1. The total number of contracts issued by the Council to Hikvision, through the company itself or one of its UK distributors (including ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), since January 2019
2. The value of any such contract awarded
Thank you, and I look forward to your response.

Summary of response

1. The total number of contracts issued by the Council to Hikvision, through the company itself or one of its UK distributors (including ADI Global Distribution Ltd., COP Security, DVS Ltd., Dynamic CCTV Ltd., Eurocables Belfast Ltd., Fortus UK Ltd., Mayflex UK Ltd., Norbain SD Ltd.), since January 2019 - None 2. The value of any such contract awarded - Zero

Date responded: 5 March 2021

Printing costs

Date submitted: 4 February 2021

Summary of request

For the financial years 2018-19, 2019-20 and 2020-21 to date, please would you tell me:

How much money has the council spent on printing? Costs may include but are not limited to:
- Cost of paper
- Cost of inks / toner
- Cost of printers / photocopiers
- Cost of repair / servicing

Summary of response

How much money has the council spent on printing?

2018-19 2019-20 2020-21*
£113K £111.5K £74.3K

*11 months only

Date responded: 2 March 2021

Puppy Trade

Date submitted: 31 January 2021

Summary of request

1) Between 1st January 2018 and 31st December 2020:
a. how many puppies/dogs were seized by Trading Standards on suspicion that they were in breach of the Rabies Order 1974;
b. how many of these puppies/dogs were subsequently quarantined; and
c. how many of these puppies/dogs went to a licensed quarantine facility for their quarantine period and how many were quarantined at home?

2) For each calendar year from 1st January 2018 up to 31st December 2020, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either:
a. the Rabies Order 1974; or
b. The Non-Commercial Movement of Pet Animals Order 2011; or
c. Other legislation (please state),
and for any prosecutions relating to illegally imported puppies, please state the penalties received by the defendant in the case.

3) For each calendar year from 1st January 2018 up to 31st December 2020:
a. how many reports have you received, either from the general public or anyone else, in relation to the suspected illegal importation of puppies?
b. please confirm how many of these reports have been investigated further. Please provide figures for each year.

Summary of response

1) Between 1st January 2018 and 31st December 2020 – No information held. This part of your request needs to be referred to Trading Standards.
a. how many puppies/dogs were seized by Trading Standards on suspicion that they were in breach of the Rabies Order 1974;
b. how many of these puppies/dogs were subsequently quarantined; and
c. how many of these puppies/dogs went to a licensed quarantine facility for their quarantine period and how many were quarantined at home?

2) For each calendar year from 1st January 2018 up to 31st December 2020, how many prosecutions has the Local Authority carried out in relation to illegally imported puppies under either – No information held. This part of your request needs to be referred to Trading Standards.
a. the Rabies Order 1974; or
b. The Non-Commercial Movement of Pet Animals Order 2011; or
c. Other legislation (please state),
and for any prosecutions relating to illegally imported puppies, please state the penalties received by the defendant in the case.

3) For each calendar year from 1st January 2018 up to 31st December 2020:
a. how many reports have you received, either from the general public or anyone else, in relation to the suspected illegal importation of puppies? – None
b. please confirm how many of these reports have been investigated further. Please provide figures for each year – N/A

Date responded: 23 February 2021

‘Everyone In’ rough sleeping strategy since the Covid-19 pandemic began

Date submitted: 29 January 2021

Summary of request

1. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as ‘currently being provided with emergency accommodation in response to Covid-19 pandemic’ in your local authority district (see Table 1) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. Funded directly by the local authority for another reason (please specify)
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify)

2. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as having ‘moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began’ in your local authority district (see Table 2) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. Funded directly by the local authority for another reason (please specify)
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify)

3. As of 28 January 2021;
1. How many people are currently being provided with emergency accommodation in response to the Covid-19 pandemic in your local authority district
2. Of those people currently being provided with emergency accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status
3. How many people have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began in your local authority district
4. Of those people who have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status.

Summary of response

1. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as ‘currently being provided with emergency accommodation in response to Covid-19 pandemic’ in your local authority district (see Table 1) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme - 0
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. Funded directly by the local authority for another reason (please specify) - 9 – the £1650 allocated to EDDC was not sufficient to pay for all placements
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify) - 0

2. Based on the data you have already provided for the Government dataset ‘Coronavirus (COVID-19) emergency accommodation survey data: November 2020’ (which can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-emergency-accommodation-survey-data-november-2020), how many of the total number of people listed as having ‘moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began’ in your local authority district (see Table 2) were;
1. Funded solely by the Ministry of Housing, Communities & Local Government’s ‘Everyone In’ scheme - 0
2. Funded directly by the local authority because they had ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. Funded directly by the local authority for another reason (please specify) - 3
4. Funded by a source other than the Ministry of Housing, Communities & Local Government or the local authority (please specify) - 0

3. As of 28 January 2021;
1. How many people are currently being provided with emergency accommodation in response to the Covid-19 pandemic in your local authority district - 0 directly linked to covid as reason for homelessness, but 6 rough sleepers (3 under power)
2. Of those people currently being provided with emergency accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status - 0
3. How many people have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation since the Covid-19 response began in your local authority district - If this question is aimed at those that came in under ‘everybody in’ then the answer is 11
4. Of those people who have been moved into settled accommodation or a rough sleeping pathway outside of temporary accommodation, how many have ‘No Recourse to Public Funds’ conditions attached to their immigration status. - 0

Date responded: 23 February 2021

Local Restrictions Support Grant

Date submitted: 26 January 2021

Summary of request

How much Local Restrictions Support Grant (LRSG) government funding has East Devon received in total?
In total, how much LRSG funding have East Devon awarded to businesses by 26th January 2021?
How much LRSG funding does East Devon currently hold that by 26th January 2021 has not been awarded?
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary LRSG grants to?

How much Additional Restrictions Grant (ARG) government funding has East Devon received in total?
In total, how much ARG funding have East Devon awarded to businesses by 26th January 2021?
How much ARG funding does East Devon currently hold that by 26th January 2021 has not been awarded?
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary ARG grants to?

Summary of response

How much Local Restrictions Support Grant (LRSG) government funding has East Devon received in total? - £10,292212
In total, how much LRSG funding have East Devon awarded to businesses by 26th January 2021? - We have currently paid £6,649,970
How much LRSG funding does East Devon currently hold that by 26th January 2021 has not been awarded? - The data is live data so up to yesterday’s date. We cannot provide data up to a specific date.
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary LRSG grants to? - Our schemes under LRSG have followed Government Guidance. The deviation to this is the LRSG open for 02.12.20 to 04.01.21. This was a discretionary scheme along the same lines as the ARG scheme.

How much Additional Restrictions Grant (ARG) government funding has East Devon received in total? - £4,090,178
In total, how much ARG funding have East Devon awarded to businesses by 26th January 2021? - £134,950
How much ARG funding does East Devon currently hold that by 26th January 2021 has not been awarded? - £3,955,228
How many businesses outside of the remit of Hospitality, Leisure and Retail have you awarded discretionary ARG grants to? - The ‘remit’ of RHL could be interpreted differently by different people. EDDC made specific provision to prioritise support to our RHL sectors and, importantly, their supply chain (including events) who have also been adversely impacted by national restrictions. Please see our ARG Policy here.

Date responded: 23 February 2021

Coronavirus Local Authority Discretionary Grants Fund

Date submitted: 26 January 2021

Summary of request

Can you tell me how many charities have applied for the above fund to date, and what the total amount of the awarded grants is for those charities.

Summary of response

The Data from 01.11.20 to 31.12.20 is:

91 total charities
£124,058 total grant

Date responded: 23 February 2021

EV vehicles

Date submitted: 21 January 2021

Summary of request

1. Name, position, and contact details of your Fleet Manager or equivalent
2. Number of EV vehicles in your fleet including vehicle make and model
3. Whether you have an established EV network and who runs this
4. Information on your public EV charging operation and if anybody operates this on your behalf

Summary of response

1. Name, position, and contact details of your Fleet Manager or equivalent – Tammy Down, Budget & Equipment Monitoring Officer tdown@eastdevon.gov.uk
2. Number of EV vehicles in your fleet including vehicle make and model – Currently 15, Nissan ENV200’s & Renault Kangoo ZE’s
3. Whether you have an established EV network and who runs this – No, it is only for internal use at council buildings and depots for council vehicles.
4. Information on your public EV charging operation and if anybody operates this on your behalf – This isn’t in operation yet, to be considered in the future.

Date responded: 26 January 2021

Test and Trace Support Payment Scheme

Date submitted: 20 January 2021

Summary of request

1) Please can you disclose how many requests for financial support from the Test and Trace Support Payment Scheme were received by your council from the start of the scheme on 28 September 2020 to 15 January 2021?

2) Please can you disclose how much money has been given out by the council in Test and Trace Support payments in total between 28 September 2020 and 15 January 2021.

3) Please can you also tell me how many of the requests identified in answer to Q1 were:
a. Accepted
b. Refused
c. Other outcome – please specify

4) If possible within the cost limit, please provide figures for the reasons why requests were refused.

Summary of response

1) Please can you disclose how many requests for financial support from the Test and Trace Support Payment Scheme were received by your council from the start of the scheme on 28 September 2020 to 15 January 2021?

300 cases received up to 15.01.2021
324 cases received up to 19.01.2021

2) Please can you disclose how much money has been given out by the council in Test and Trace Support payments in total between 28 September 2020 and 15 January 2021.

£92,000 in total paid up to 15.01.2021
£98,500 in total paid up to 19.01.2021

3) Please can you also tell me how many of the requests identified in answer to Q1 were:
a. Accepted
b. Refused
c. Other outcome – please specify

Can only supply this breakdown up to 19.01.2021 when figures were collected
Accepted – 197
Rejected – 110
Pending decision – 17

4) If possible within the cost limit, please provide figures for the reasons why requests were refused.

Information not readily available.

Date responded: 26 January 2021

Recycling & waste

Date submitted: 19 January 2021

Summary of request

• The amount it costs each time residents wish to use council provided tips

• Your average bin collection rates (success as a percentage)

• How often on bins are collected

• The average size (in litres) of your bins

• How much (in tonnes) your council recycled in the last full year you have information for

• What percentage of refuse collected by your local authority is recycled (i.e. does not go to landfill)

Summary of response

· The amount it costs each time residents wish to use council provided tips
Household waste recycling centres (HWRC) in East Devon are run by Devon County Council and this question should be directed to DCC for the latest waste disposal charges at HWRCs

· Your average bin collection rates (success as a percentage)
East Devon collection rate for recycling and general waste containers is 99.87%

· How often on bins are collected
General waste is collected every three weeks, recycling and food waste is collected weekly, green waste is collected every two weeks

· The average size (in litres) of your bins
Standard size for general waste bin is 180 litres

· How much (in tonnes) your council recycled in the last full year you have information for
In 2020 total tonnes recycled and composted was 27,814 tonnes

· What percentage of refuse collected by your local authority is recycled (i.e. does not go to landfill)
DEFRA validated recycling rate for 2019/2020 is 60.5%. All remaining general waste goes to energy recovery, East Devon does not use landfill as a disposal route.

Date responded: 26 January 2021

Subscritions - Trade Union Members

Date submitted: 18 January 2021

Summary of request

1. Do you have this arrangement in place for any of your workforce?

2. What charge (if any) do you make to trade unions for collecting subscriptions on their behalf?

3. What plans (if any) do you have to review your arrangements for collecting subscriptions? Do any such plans including charging trade unions for this service? Alternatively, do they include ending the arrangement altogether and leaving the trade unions to collect their own subscriptions?

Summary of response

1. Do you have this arrangement in place for any of your workforce? - Yes, all union members can opt to use this method if they wish

2. What charge (if any) do you make to trade unions for collecting subscriptions on their behalf? - None

3. What plans (if any) do you have to review your arrangements for collecting subscriptions? Do any such plans including charging trade unions for this service? Alternatively, do they include ending the arrangement altogether and leaving the trade unions to collect their own subscriptions? - No review of arrangements planned.

Date responded: 26 January 2021

LAN contracts

Date submitted: 15 January 2021

Summary of request

Please can you send me the organisation’s Local Area Network (LAN) contract, which may include the following:

• Support and Maintenance- e.g. switches, router, software etc
• Managed- If this includes services than just LAN.

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual average spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation be planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation be planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response

1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £12,000
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1900 (total users across all 3 councils and Strata. No breakdown available)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is provided in house, maintenance is covered under the initial 5 year warranty purchased with the equipment, then a subsequent support contract direct with the manufacturer
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty, critical hardware is then extended on a 12 month basis
9. Contract Expiry Date: When does the contract expire? - Varies depending on purchase date, most recent 12 month extension ends in May 2021
10. Contract Review Date: When will the organisation is planning to review the contract? - Renewal will be looked at April 2021
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell & Avaya (being phased out with Dell)
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1900 (total users across all 3 councils and Strata. No breakdown available)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address? - See 11 above.

Date responded: 5 February 2021

Running costs of Beer toilets

Date submitted: 13 January 2021

Summary of request

One---how many residents are there on the Beer electoral role ?
Two--- what past and current positions are held by Cllr Pook on the Asset Management group?
Three---What are the audited running. costs of the toilets on Jubilee Gardens Beer?

Summary of response

One---how many residents are there on the Beer electoral role? - There are 1100 electors for Beer
Two--- what past and current positions are held by Cllr Geoff Pook on the Asset Management group? - Cllr Pook was Chair of the Asset Management forum during the civic year 2018-2019, and then during the last civic year until August 2020 when there was a change of administration.

Three---What are the audited running. costs of the toilets on Jubilee Gardens Beer? - The running costs for the toilets in Jubilee Gardens in Beer for 2019/2020 = £41,027.21. This includes operatives time, materials, vehicles and all associated premises costs (water and building) associated with the toilets.

Date responded: 10 February 2021

Cost of vehicle removal

Date submitted: 12 January 2021

Summary of request

Can you tell me in the year 2019 and 2020 how much EDDC spent on Abandon Vehicles removal from the area?

Summary of response

2019/20 £375
2020/21 £690 Year to date

Date responded: 26 January 2021

Test and Trace Support Payment

Date submitted: 11 January 2021

Summary of request

Can you please tell me how many people have applied for the Test and Trace Support Payment in your area?

Of that amount can you please tell me how many people have been granted the Test and Trace Support Payment?

Summary of response

Can you please tell me how many people have applied for the Test and Trace Support Payment in your area? - 290

Of that amount can you please tell me how many people have been granted the Test and Trace Support Payment? - 169

Date responded: 26 January 2021

WAN contracts

Date submitted: 8 January 2021

Summary of request

Contract 1

1. Current Lines/Voice Services (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PSTN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend on calls for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 3

11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. For each WAN contract can you please provide me with information on how this was procured, especially around those procurement that used frameworks, please provide me with the framework reference.

20. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contracts above.

Summary of response

Strata is a company jointly owned by EDDC, Teignbridge Council and Exeter City Council to manage their IT function. Please bear in mind that the data below is collated from across all 3 Councils, and is not council specific.

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 1 year, expires July 2021
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider As above


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – SIP- 201
Analogue - 52
Centrex - 49
BT – 92
KCOM – 10
Daisy – 49
Gamma – 123


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why? As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable. All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier. Information not available to Strata.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable. 1500


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why? Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers. October 2021

16. Contract Description: Please can you provide me with a brief description of the contract MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do. 4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable. £120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.
Adrian Smith, Head of Infrastructure & Support, Adrian.smith@strata.solutions . Please note all sales enquiries must be directed via the Strata website.

Date responded: 26 January 2021

Self-isolation payments

Date submitted: 6 January 2021

Summary of request

As of 6th January 2021:
• How many self-isolation payments have been made?
• How many of these were discretionary?
• How many applications have been received for the main payment and for the discretionary payment?
• What eligibility criteria has been used for the discretionary payment?
• How much funding was given for the main payment and how much has been used so far?
• How much funding was given or the discretionary payment and how much has been used so far?
• How many of those who have received a self-isolation payment were
o in work?
o receiving benefits?
o had no recourse to public funds?
• Is there a breakdown of those who have received payments by gender, age and ethnicity?

Summary of response

As of 6th January 2021:
• How many self-isolation payments have been made? - 157
• How many of these were discretionary? - 70
• How many applications have been received for the main payment and for the discretionary payment? - 136 standard scheme 122 discretionary
• What eligibility criteria has been used for the discretionary payment?
o Gross earnings not greater than £372 per week (40 hours a week at £9.30 real living wage).
o Working a minimum of 16 hours a week.
o Must not have capital over £6,000.
o University students or those in further or other higher education normally excluded.
o Must demonstrate how financial hardship will be suffered as a result of having been told to self-isolate.
• How much funding was given for the main payment and how much has been used so far? - £46,500 funding received, £43,500 paid.
• How much funding was given or the discretionary payment and how much has been used so far? - £27,948.60 funding received £35,000 paid
• How many of those who have received a self-isolation payment were
o in work? - All applicants in paid work
o receiving benefits? - 133
o had no recourse to public funds? - Information not held
• Is there a breakdown of those who have received payments by gender, age and ethnicity? - Information not held

Date responded: 18 January 2021

Capacity at EDDC Cemeteries and graveyards

Date submitted: 5 January 2021

Summary of request

1. How many grave plots were used for new burials (or bought/reserved for future burials) in council-run cemeteries in 2020, and how many were used in each of the years 2019, 2018, 2017 and 2016?

2. How many grave plots/burial spaces remain empty/available for burials/reservation across your council-run cemeteries?

3. Does your council have an estimate of when space across council-run/owned cemeteries will run out completely?

4. How many cemeteries and graveyards are run/owned by the council?

5. How many of these are at full capacity/closed to new burials and in what calendar year did they close to new burials?

6. Does your council have any land currently earmarked for new/overspill burial space, and what is the current use of that land?

Summary of response

1. How many grave plots were used for new burials (or bought/reserved for future burials) in council-run cemeteries in 2020, and how many were used in each of the years 2019, 2018, 2017 and 2016? – Specific number cannot be provided. East Devon District Council is responsible for three cemeteries at Sidmouth, Sidbury and Seaton cemeteries. The Council continually considers the space that is available for providing full burials, burial of cremated remains (after cremation) and also for scattering cremated remains. Each cemetery has areas of land within the boundaries that are still unused to be available for use in the years ahead. These are also in addition to existing burial areas, known as sections, that still have capacity for burials for 5 to 8 years before the need to adopt the additional, unused areas.

2. How many grave plots/burial spaces remain empty/available for burials/reservation across your council-run cemeteries? – Specific number cannot be provided

3. Does your council have an estimate of when space across council-run/owned cemeteries will run out completely? – See below

4. How many cemeteries and graveyards are run/owned by the council? –

Sidmouth cemetery – minimum 14 years capacity (based on 1 unused section of land available to be marked out, there will be burial capacity for 10 years upon use in addition to the existing burial areas in use with 4 years capacity).
Seaton cemetery - minimum 14 years capacity (there is land capacity to prepare a new unused section along with an additional Woodland burial area together with another section for scattering cremated remains).
Sidbury cemetery - minimum 17 years capacity (being last extended in 2009 and still having a minimum of 17 years burial capacity exists).


5. How many of these are at full capacity/closed to new burials and in what calendar year did they close to new burials? – None

6. Does your council have any land currently earmarked for new/overspill burial space, and what is the current use of that land? – The council is giving consideration to further reviewing existing burial capacity for the decades ahead which had been a consideration for 2020 prior to the pandemic. Due to the current situation, further review is expected to be over the course of 2021/22.

Date responded: 26 January 2021

Enforcement in 2020

Date submitted: 5 January 2021

Summary of request

1. Please state the number of Community Protection Notices (CPNs) and Community Protection Warnings (CPWs) issued by your local authority in the period November 2019-October 2020. If possible, please provide the texts of these CPNs or state their subject matter (for example, ‘waste’, ‘neighbour nuisance’, 'enforcement of social distancing').

2. Please state the number of Fixed Penalty Notices (FPNs) issued by your authority for the violation of Public Spaces Protection Orders (PSPOs) in the year 2020. Please give the offences for which these FPNs were issued. If your authority has a dispersal PSPO, please state the number of directions to disperse issued by your officers.

3. Please state whether your local authority has issued any fixed penalty fines to businesses for non-compliance with coronavirus regulations. If so, please state the offence(s) and the number and value of penalties issued.

4. Please state if your local authority has employed Covid Marshals/Wardens for encouraging compliance with social distancing/lockdown regulations. If so, please state: a. the number of these wardens; b. whether they were recruited from local authority staff or from private companies; c. the roles of these wardens; d. how these wardens enforce non-compliance (for example, reporting non-compliance to council/police).

5. Please state if your local authority has a Street Warden or Neighbourhood Warden scheme. If so, please state the number of wardens employed, and if possible state their general responsibilities.

6. Please state whether your local authority has created any Low Traffic Neighbourhoods (LTNs) in response to the Covid pandemic. If so, please state: a. The number of LTNs created; b. Whether you carried out public consultation or councillor scrutiny of LTNs before installation; c. The number of FPNs issued for the violation of these LTNs in 2020.

7. Please state the number of fixed penalty notices (FPNs) issued by your local authority for the offence of littering in the year 2020. Please state whether these FPNs were issued by a private company (and if so which company).

Summary of response

1. Please state the number of Community Protection Notices (CPNs) and Community Protection Warnings (CPWs) issued by your local authority in the period November 2019-October 2020. If possible, please provide the texts of these CPNs or state their subject matter (for example, ‘waste’, ‘neighbour nuisance’, 'enforcement of social distancing') - NONE.

2. Please state the number of Fixed Penalty Notices (FPNs) issued by your authority for the violation of Public Spaces Protection Orders (PSPOs) in the year 2020. Please give the offences for which these FPNs were issued. If your authority has a dispersal PSPO, please state the number of directions to disperse issued by your officers - 2 Fixed Penalties (PSPO’s) x1 dog fouling and x1 nuisance dog.

3. Please state whether your local authority has issued any fixed penalty fines to businesses for non-compliance with coronavirus regulations. If so, please state the offence(s) and the number and value of penalties issued - No fixed penalties.

4. Please state if your local authority has employed Covid Marshals/Wardens for encouraging compliance with social distancing/lockdown regulations. If so, please state: a. the number of these wardens; b. whether they were recruited from local authority staff or from private companies; c. the roles of these wardens; d. how these wardens enforce non-compliance (for example, reporting non-compliance to council/police) - x2 Covid officers to be employed in Feb 2021 – role is to help customers to better understand current 19 rules and guidance to ensure compliance. Officers will assist in taking enforcement action if necessary.

5. Please state if your local authority has a Street Warden or Neighbourhood Warden scheme. If so, please state the number of wardens employed, and if possible state their general responsibilities - None

6. Please state whether your local authority has created any Low Traffic Neighbourhoods (LTNs) in response to the Covid pandemic. If so, please state: a. The number of LTNs created; b. Whether you carried out public consultation or councillor scrutiny of LTNs before installation; c. The number of FPNs issued for the violation of these LTNs in 2020 - Information not held. Please refer to Devon County Council.

7. Please state the number of fixed penalty notices (FPNs) issued by your local authority for the offence of littering in the year 2020. Please state whether these FPNs were issued by a private company (and if so which company) - x1 FPN issued by the Council not a private contractor.

Date responded: 1 February 2021

Council tax revenue

Date submitted: 28 December 2020

Summary of request

Could you please provide me with the following information:
1. The total council tax revenue for 2020/21.
2. The number of properties in each council tax band.

Summary of response

1. The total council tax revenue for 2020/21 - We need further clarification on what exactly is being requested, we can only provide the figures of the revenue for the 2020/21 year after the 1st of April.


2. The number of properties in each council tax band. As at 01.01.2021

A:6525
B:13631
C:16536
D:13054
E:10813
F:6491
G:4120
H191

Date responded: 26 January 2021

Building Control staff redutions

Date submitted: 22 December 2020

Summary of request

1. The number of FTE building control inspectors employed by your local authority at the date of this FOI (or as close as records allow)
2. The number of FTE building control inspectors employed by your local authority on 1 January 2010 (or as close as records allow)
3. The annual cost to your authority of building control staff salaries for the most recent financial year
4. The annual cost to your authority of building control staff salaries for the financial year 2010/11

Summary of response

1. The number of FTE building control inspectors employed by your local authority at the date of this FOI (or as close as records allow) - Total FTE BC Surveyors 6.1.2021 is 8. Building Control Support Team are not included in the these figures
2. The number of FTE building control inspectors employed by your local authority on 1 January 2010 (or as close as records allow) - Total FTE BC Surveyors as of 31.3.2011 was 8.25. Building Control Support Team are not included in the these figures
3. The annual cost to your authority of building control staff salaries for the most recent financial year - Annual staff cost (Inclusive of Support Team) - 2020 - £498907.68
4. The annual cost to your authority of building control staff salaries for the financial year 2010/11 - Annual staff cost (Inclusive of Support Team) - 2011 - £410743.83

Date responded: 13 January 2021

DHPs 2019 and 2020

Date submitted: 22 December 2020

Summary of request

(i) The total number of discretionary housing payments made by your council over the period April-December 2020
(ii) The total number of discretionary housing payments made by your council over the period April-December 2020 made to (i) private renters (ii) social renters
(iii) If available, the total number of discretionary housing payments per month made by your council over the period April-December 2020
(iv) The total amount in cash terms in issued discretionary housing payments over the period April-December 2020

(v) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020
(vi) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020 made to (i) private renters (ii) social renters
(vii) If available, the total number of discretionary housing payments per month made by your council over the period April 2019 - March 2020
(viii) The total amount in cash terms issued discretionary housing payments over the period April 2019 - March 2020

Summary of response

(i) The total number of discretionary housing payments made over the period April-December 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(ii) The total number of discretionary housing payments made over the period April -December 2020 made to (i) private renters (ii) social renters was - This Information not available

(iii) If available, the total number of discretionary housing payments per month made by your council over the period April-December 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(iv) The total amount in cash terms issued in discretionary housing payments over the period April-December 2020 - 01/04/2020 to 31/12/2020 is £190,777

(v) The total number of discretionary housing payments made over the period April 2019 - March 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(vi) The total number of discretionary housing payments made by your council over the period April 2019 - March 2020 made to (i) private renters (ii) social renters - This Information not available

(vii) If available, the total number of discretionary housing payments per month made by your council over the period April 2019 - March 2020 - Further clarification needed: Do you mean number of payments issues or claims awarded? Our system reports on claims awarded but the customer could have multiple payments for this period as depends on length of awarded (most DHP awards are paid in line with HB)

(viii) total amount in cash terms issued in discretionary housing payments over the period April 2019 - March 2020 was: 01/04/2019 to 31/03/2020 was £183,206

Date responded: 21 January 2021

Systems in place to control and process employee spend.

Date submitted: 21 December 2020

Summary of request

1. What finance system do you currently have in place?
2. What HR system do you use
3. How many employees (full and part time) do you have?
4. What processes or solutions do you have in place for employees to submit and reclaim expenses?
5. What improvements (if any) are planned for this process in the next 24 months
6. How many expense claims are submitted on average per year
7. Are employees able to compile, submit and approve expenses remotely?
8. Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many?
9. What is your current Approval Process for Expenses
10. How many miles are travelled monthly
11. Do you have an expense policy in place
12. What percentage of expenses are checked
13. How do staff book travel
14. Do you use a Travel Management Company to book travel
15. What was your annual spend on Expense and Travel for the fiscal year 2019/2020 or an equivalent annual period excluding 2020.

Summary of response

1. What finance system do you currently have in place? - Advanced Business Systems
2. What HR system do you use - iTrent HR/Payroll system
3. How many employees (full and part time) do you have? - 498 as at 31.12.2020
4. What processes or solutions do you have in place for employees to submit and reclaim expenses? - Online claiming via Employer self-service (part of iTrent)
5. What improvements (if any) are planned for this process in the next 24 months - None
6. How many expense claims are submitted on average per year - 508 Travel claims for 2019/20
7. Are employees able to compile, submit and approve expenses remotely? - Yes via their ESS
8. Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many? - No
9. What is your current Approval Process for Expenses - Employees manager approves claim online
10. How many miles are travelled monthly - 4,732 for 2019/20
11. Do you have an expense policy in place - Yes
12. What percentage of expenses are checked - 100%
13. How do staff book travel - Online mileage claim via ESS as it is a mileage reimbursement scheme.
14. Do you use a Travel Management Company to book travel - No
15. What was your annual spend on Expense and Travel for the fiscal year 2019/2020 or an equivalent annual period excluding 2020. - £26,174 for mileage reimbursement and £5,623 for miscellaneous expenses.

Date responded: 13 January 2021

Self-Isolation Support Payment

Date submitted: 15 December 2020

Summary of request

A) How many applications have been considered under the discretionary pot b) how many have been granted and c) how many have been rejected.

If you have already run out of discretionary funding d) how long did the discretionary funding pot last. Please provide both a date when it ran out and the number of days from between when you had the funding and when it ran out (I appreciate that councils may have received funding at different times).

If you haven't yet run out of discretionary funding e) how long do you anticipate it lasting.

Finally, if you have already spent the discretionary funding, f) have you spent more from your own budget and if so g) by how much?

If you haven't yet spent all your discretionary funding - and bearing in mind the Government has said that councils will not be able to recoup on discretionary overspend - h) have you or do you plan to allocate additional funding to support local residents?

Summary of response

How many applications have been considered under the discretionary pot? b) how many have been granted and c) how many have been rejected - Total – 122; Approved – 70; Rejected – 43; Awaiting decision - 9

If you have already run out of discretionary funding d) how long did the discretionary funding pot last? - Funding for discretionary cases ran out on 16 December 2020.

Please provide both a date when it ran out and the number of days from between when you had the funding and when it ran out (I appreciate that councils may have received funding at different times) - Number of days before funding ran out - 48.

If you haven't yet run out of discretionary funding e) how long do you anticipate it lasting.

Finally, if you have already spent the discretionary funding,
f) have you spent more from your own budget and if so g) by how much? - Spending above original funding - £7051.80

If you haven't yet spent all your discretionary funding - and bearing in mind the Government has said that councils will not be able to recoup on discretionary overspend - h) have you or do you plan to allocate additional funding to support local residents? - N/A

Date responded: 11 January 2021

S.80 Notice for demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton

Date submitted: 9 December 2020

Summary of request

I wish to request details from you of the Section 80 building notice that Hughes and Salvidge made to you giving details of the intended demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton.

Summary of response

There is no S.80 notice for the intended demolition of the warehouses and ancillary buildings on the former Ceramtec site, Sidmouth Road, Colyton. There is only a S.80 notice for the demolition of the office buildings.

Date responded: 11 January 2021

Cost of food for the council staff

Date submitted: 8 December 2020

Summary of request

The total amount of money spent on food and sustenance for council staff during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

Catering Supplies Food = £47239.30. This is from 2014 to date.

Date responded: 6 January 2021

Empty council-owned properties

Date submitted: 8 December 2020

Summary of request

The total amount of empty council-owned properties during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

(1) 2019/20 Void analysis spreadsheet • There were 308 void properties (excluding mutual exchanges) • As at 31/03/2020 we had 64 void properties • Average length was 14 weeks.

(2) 01/04/2020-18/12/2020 Void analysis spreadsheet • There were 221 void properties (excluding mutual exchanges) • As at 18/12/2020 we had 63 void properties • Average length was 14 weeks.

Date responded: 6 January 2021

Complaints/liability claims

Date submitted: 8 December 2020

Summary of request

Q1. Thinking about the entirety of 2020, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public. If figures are not available for 2020, please provide those for the nearest 12-month period

Q2. Thinking about the past five years, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public.

Q3. What was the financial value paid out by your council to settle these claims during the entirety of 2020 and over the past five years? Please supply two figures. If figures are not available for 2020, please provide those for the nearest 12-month period

Q4. Please provide the top five most common claims being filed against your council during 2020, or the relevant equivalent 12-month time period

Q5. How much council time was spent dealing with liability claims and related legal proceedings in 2020? Again, if figures are not available for 2020, please provide those for the nearest 12-month period

Q6. In an average 12-month period, what percentage of claims do you settle and to what value? E.g. X% at a value of £XXM.

Q7. In an average 12-month period, how much did the council spend on legal fees defending these claims?

Summary of response

Q1. Thinking about the entirety of 2020, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public. If figures are not available for 2020, please provide those for the nearest 12-month period.
Liability claims - 5 claims received with an incident date in 2020. 1 claim received in 2020 with a 2019 incident date.

Q2. Thinking about the past five years, how many times did you receive a complaint or liability claim against your council? Please think about all claims from both businesses and the public.
Liability claims - 68 claims received with an incident date between Jan 2015 to date.

Q3. What was the financial value paid out by your council to settle these claims during the entirety of 2020 and over the past five years? Please supply two figures. If figures are not available for 2020, please provide those for the nearest 12-month period
In the last 5 years total of claims settled at £36,931.06. No claims settled for 2020 or notification of this has not yet been received.

Q4. Please provide the top five most common claims being filed against your council during 2020, or the relevant equivalent 12-month time period.
Only 5 claims received this far and the causes of these were 3 x damage caused to third parties property, 1 x injury sustained to pet, 1 x slip on EDDC land.

Q5. How much council time was spent dealing with liability claims and related legal proceedings in 2020? Again, if figures are not available for 2020, please provide those for the nearest 12-month period.
None for liability claims – apart from investigation if legal proceedings are required our insurers appoint their own solicitors.

Q6. In an average 12-month period, what percentage of claims do you settle and to what value? E.g. X% at a value of £XXM.
Information not available

Q7. In an average 12-month period, how much did the council spend on legal fees defending these claims?
None. We would only pay out excess for these claims.

Date responded: 8 January 2021

First class travel for council staff

Date submitted: 4 December 2020

Summary of request

1. The total amount spent on first class travel for local authority staff, including but not limited to first class train travel and first class airplane flights.

2. The total number of local authority staff who claimed for first class travel costs.

Please can you provide all information for the financial year 2019-20, and where possible for the year 2020-21.

Summary of response

1. The total amount spent on first class travel for local authority staff, including but not limited to first class train travel and first class airplane flights.

Nil - The council’s travel policy does not allow for first class travel.

2. The total number of local authority staff who claimed for first class travel costs.

Nil - Please see the answer to your first question.

Date responded: 9 December 2020

Union Facility Time

Date submitted: 4 December 2020

Summary of request

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives.

2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties.

3. The names of all trade unions represented in the local authority.

4. A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary).

5. A basic estimate of spending on unions as a percentage of the local authorities total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill).

Please can you provide all information for the financial year 2019-20, and where possible for the year 2020-21.

Summary of response

1. The total number (absolute number and full time equivalent) of local authority staff who are trade union representatives.
2019/20 = 11 employees (9.7 FTE’s)
2020/21 (as at 31.12.2020) = 11 employees (9.7FTE’s)

2. The total number (absolute number and full time equivalent) of trade union representatives who spend at least 50 per cent of their time on union duties.
NIL for both years

3. The names of all trade unions represented in the local authority.
UNISON

4. A basic estimate of spending on unions (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary).
NIL in both years as no staff member spent the majority of their time on union duties.

5. A basic estimate of spending on unions as a percentage of the local authorities total pay bill (calculated as the number of full time equivalent days spent on union duties by authority staff that spent the majority of their time on union duties multiplied by the average salary divided by the total pay bill).
2019/20 - Percentage of spending of union time as a % of the pay bill is 0.03%. However please note NO staff member spent the majority of their time on union duties. Figures are not available for 2020/21.

Date responded: 21 December 2020

Industrial action

Date submitted: 4 December 2020

Summary of request

• The number of incidents of industrial action taken by employees of the Council, in days, during the year 2020 to date, 2019 and as many years for which records are available.

• The number of man-hours lost to industrial action by employees of the Council during the year 2020 to date, 2019 and as many years for which records are available.

Summary of response

• The number of incidents of industrial action taken by employees of the Council, in days, during the year 2020 to date, 2019 and as many years for which records are available.
Incidents in 2020 = NIL
Incidents in 2019 = NIL
We do not hold records of incidents of industrial action

• The number of man-hours lost to industrial action by employees of the Council during the year 2020 to date, 2019 and as many years for which records are available.
Please see answer above

Date responded: 9 December 2020

Date submitted: 2 December 2020

Summary of request

Inspectors:

- How many Inspectors are currently employed to carry out inspections under the Animal Welfare Act 2006 at your local authority?
- Of these, how many inspectors have received formal training for animal health and welfare and when did they receive this training?

Improvement Notices:

- How many s.10 Improvement Notices under the Animal Welfare Act 2006 were issued in your Council Area between 2015 to present?
- Please list the different areas/animals in which the Improvement Notices were related e.g., farmed animals, zoo animals, domestic pets, etc. Please provide a number of Improvement Notices listed for each group.
- Does a vet help a local authority Inspector complete a s.10 Improvement Notice on every occasion? If not, when would a vet help to complete an Improvement Notice? How many occasions in total did a vet help an Inspector complete an Improvement Notice?
- How many s.10 Improvement Notices resulted in a positive change in the welfare of the animal(s) concerned, with no further action taken?
- How many s.10 Improvement Notices were extended beyond the original specified time period? Of those that were extended, how long were they extended by?
- How many prosecutions under s.4 and s.9 were commenced under the Animal Welfare Act 2006 as a result of a failure to comply with a s.10 Improvement Notice? If possible, please also provide which area/group of animals the prosecutions related to.


Improvement Notice Templates:
- Does your Council Area have a template for Inspectors to use when issuing an s.10 Improvement Notice?
- What guidance do you issue to Inspectors to ensure they are complying with the requirements set out in s.10 Animal Welfare Act 2006.

Summary of response

Inspectors: - How many Inspectors are currently employed to carry out inspections under the Animal Welfare Act 2006 at your local authority? - We have three officers who would carry out inspections under the Animal Welfare Act - Of these, how many inspectors have received formal training for animal health and welfare and when did they receive this training? - One has had formal training. Improvement Notices: - How many s.10 Improvement Notices under the Animal Welfare Act 2006 were issued in your Council Area between 2015 to present? - We have not served any S10 notices and have no templates for doing so - Please list the different areas/animals in which the Improvement Notices were related e.g., farmed animals, zoo animals, domestic pets, etc. Please provide a number of Improvement Notices listed for each group - N/A - Does a vet help a local authority Inspector complete a s.10 Improvement Notice on every occasion? If not, when would a vet help to complete an Improvement Notice? How many occasions in total did a vet help an Inspector complete an Improvement Notice? - N/A - How many s.10 Improvement Notices resulted in a positive change in the welfare of the animal(s) concerned, with no further action taken? - N/A - How many s.10 Improvement Notices were extended beyond the original specified time period? Of those that were extended, how long were they extended by? - N/A

Improvement Notice Templates:
- Does your Council Area have a template for Inspectors to use when issuing an s.10 Improvement Notice? - No
- What guidance do you issue to Inspectors to ensure they are complying with the requirements set out in s.10 Animal Welfare Act 2006.

Date responded: 9 December 2020

Date submitted: 1 December 2020

Summary of request

1. Do you have a Customer portal or platform offering authenticated citizens direct access to Council services online?

2. Who did you procure your Customer portal from?

a. If you developed it 'in-house' please can confirm that it is an 'in-house' development.

3. When did you deploy your customer portal on your Council Website?

4. What services can citizens access via your Customer portal?

5. Do all services provided on the platform offer an online form or a paper form or downloadable PDF form, can you give an example of a service still reliant on a paper or a downloadable PDF form

6. Can you confirm that all the services offered that do have an online form meet the international WCAG 2.1 AA accessibility standard?

a. Can you provide either a copy or a link to your accessibility statement that explains to the citizen how accessible your services are?

b. Where you use a third party to supply a service can you also include in your response a copy or a link of their accessibility statement?
Please provide the information in the form of an email or PDF

Summary of response

1. Do you have a Customer portal or platform offering authenticated citizens direct access to Council services online? - Yes

2. Who did you procure your Customer portal from? - Firmstep Granicus a. If you developed it 'in-house' please can confirm that it is an 'in-house' development.- N/A

3. When did you deploy your customer portal on your Council Website? - Jan 2020

4. What services can citizens access via your Customer portal? - Waste and recycling, Revenues and Benefits, Licensing, Electoral Services, Street Scene, Environmental Health, Government Grants, Event Booking – More added weekly

6. Can you confirm that all the services offered that do have an online form meet the international WCAG 2.1 AA accessibility standard? - Yes

Can you provide either a copy or a link to your accessibility statement that explains to the citizen how accessible your services are? - https://eastdevon.gov.uk/help/accessibility-statement-for-east-devon-district-council/

Where you use a third party to supply a service can you also include in your response a copy or a link of their accessibility statement? - https://eastdevon.gov.uk/help/accessibility-statement-for-east-devon-district-council/third-party-systems/#article-content

Date responded: 11 December 2020

Transactional services

Date submitted: 27 November 2020

Summary of request

1. Does the authority outsource transactional services to another authority or shared service function or external party?

1.a. If yes, what is the name of said authority or shared service function or external party

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)?


3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19)


4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19)


5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring?


6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements)?


7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above


7.a.i. Please state the period(s) reviewed by each


7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case.

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed.

8. Please provide a contact list for finance & procurement departments at the authority.

9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)

Summary of response

1. Does the authority outsource transactional services to another authority or shared service function or external party? - No

1.a. If yes, what is the name of said authority or shared service function or external party - N/A

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, EFinancial, SAP etc.)? - Efinancial

3. Please state the total number of Accounts Payable invoices processed by the authority in the last financial year (18/19) - 23115

4. Please state the total value of the Accounts Payable invoices processed by the authority in the last financial year (18/19) - £38726201.80

5. Is 3rd party pre-payment software utilised by the authority to prevent invoice payment errors (e.g. duplicate invoices, overpayments, VAT input errors or credits on statements) from occurring? - No

6. Are the services of a 3rd party, or 3rd party software, utilised by the authority to identify historical invoice errors (duplicate invoices, overpayments, VAT input errors or credits on statements) - No

7. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions as in questions (5) and (6) as above National Fraud Initiative - None

7.a.i. Please state the period(s) reviewed by each - N/A

7.a.ii. Please state the value of the contracts awarded by the authority to the external organisation(s) in each case - N/A

7.b. Please state the total value of moneys recovered/incorrect payments identified (as appropriate) by each provider in the period(s) reviewed - N/A

8. Please provide a contact list for finance & procurement departments at the authority - Finance@eastdevon.gov.uk

9. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.) - 3 way matching, invoice scanning

Date responded: 14 December 2020

Cost on video-conferencing apps

Date submitted: 27 November 2020

Summary of request

Please could you provide:
- The amount spent by your council on video-conferencing apps such as Zoom since March 2020.
- The amount spent on any other costs incurred by holding meetings virtually since March 2020.
- The amount spent on hosting council meetings (including staff costs, hosting costs etc) in the calendar year 2019.

Summary of response

STRATA is wholly owned and by and manages EDDC, Teignbridge and Exeter City Councils IT services.
- The amount spent by your council on video-conferencing apps such as Zoom since March 2020 – See below
- The amount spent on any other costs incurred by holding meetings virtually since March 2020 – Information not held
- The amount spent on hosting council meetings (including staff costs, hosting costs etc) in the calendar year 2019 – Information not held. Staff costs are not recorded.

Please note this cost is not specific to East Devon District Council costs; it is the total cost across the 3 Councils, East Devon District Council, Teignbridge Council and Exeter City Council.

The amount spent by your council on video-conferencing apps such as Zoom since March 2020.
June £671.58
July £847.47
Aug £975.39
Sept £1,455.09
Oct £1,678.95
Nov £1,822.86
Total £7,451.34

Date responded: 11 December 2020

Discretionary grants made to the East Devon Hunt

Date submitted: 26 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to the East Devon Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples.

2/ Please provide any Small Business Relief payments made to the East Devon Hunt for the period 1st April 2006 to 31st March 2017.Itemised by year and amount.

3/ Please provide any payments made to the East Devon Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the present day.

4/ Provide details by amount & year, of any rate reliefs provided to the East Devon Hunt.

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the East Devon Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples – East Devon Non Domestic rates do not hold an assessment within the system for East Devon Hunt.

2/ Please provide any Small Business Relief payments made to the East Devon Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount – N/A

3/ Please provide any payments made to the East Devon Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day – N/A

4/ Provide details by amount & year, of any rate reliefs provided to the East Devon Hunt – N/A

Date responded: 1 December 2020

Insurance policy for Art/History/Heritage/Museum collections

Date submitted: 26 November 2020

Summary of request

- The name of the insurer which covers your Art/History/Heritage/Museum collections

- a copy of the insurance policy which covers your Art/History/Heritage/Museum collections

- whether the cost or premium of your insurance policy has been reduced during the lockdown period due to museum and site closures

- whether your policy has changed as a result of covid and/or lockdowns

Summary of response

- The name of the insurer which covers your Art/History/Heritage/Museum collections - Travelers

- a copy of the insurance policy which covers your Art/History/Heritage/Museum collections - There isn’t a specific policy/certificate just applicable to Art/History/Heritage/Museum collections as it falls under Property

- whether the cost or premium of your insurance policy has been reduced during the lockdown period due to museum and site closures - No

- whether your policy has changed as a result of covid and/or lockdowns - No

Date responded: 16 December 2020

Current Property Management Solution

Date submitted: 26 November 2020

Summary of request

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).

• Who are the current supplier(s)?

• What was the actual contract value(s) of each contract?

• Start date & duration of the contract.

• Is there an extension clause in the contract(s) and, if so, the duration of the extension?

• Has a decision been made yet on whether the contract(s) are being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this contract?

Summary of response

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM). - Down to Earth - Open Housing - Uniform • Who are the current supplier(s)? - MCPC - Capita - Idox • What was the actual contract value(s) of each contract? - Down to Earth = ~£5,000/ pa - OpenHousing = ~£20,000/ pa - Uniform = ~ Can’t break this out as it’s part of a wider contract across multiple partners • Start date & duration of the contract. - Down to Earth = 10/10/2020 – 1 year rolling - OpenHOusing = 01/04/2013 – 5 years – Annual Rolling - Uniform = 01/11/2015 – 7 years • Is there an extension clause in the contract(s) and, if so, the duration of the extension? – N/A • Has a decision been made yet on whether the contract(s) are being either extended or renewed? – No • Who is the senior officer (outside of procurement) responsible for this contract? – John Golding

Date responded: 11 December 2020

Small Business Relief payments made to the Cotley Hunt

Date submitted: 25 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to
the Cotley Hunt since 1st Jan 2000 to the present day.
Itemised by year and amount. Please confirm the reason for application
such as CASC, charity, sporting club, this is not an exclusive list just
examples.

2/ Please provide any Small Business Relief payments made to the
Cotley Hunt for the period 1st April 2006 to 31st March 2017.
Itemised by year and amount.

3/ Please provide any payments made to the Cotley Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the
present day.

4/ Provide details by amount & year, of any rate reliefs provided to the Cotley Hunt.

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the Cotley Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples - SBRR Scheme 1 COVID Grant May 2020 £10,000

2/ Please provide any Small Business Relief payments made to the Cotley Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount.

SBRR

01.04.2007 to 31.03.2008 £485.10
01.04.2008 to 31.03.2009 £503.80
01.04.2009 to 31.03.2010 £529.10
01.04.2010 to 30.09.2010 £274.64
01.10.2010 to 31.03.2011 £546.28
01.04.2011 to 31.03.2012 £1233.07
01.04.2012 to 31.03.2013 £1432.33
01.04.2013 to 31.03.2014 £1686.30
01.04.2014 to 31.03.2015 £1719.15
01.04.2015 to 31.03.2016 £1752.00
01.04.2016 to 31.03.2017 £1766.60
01.04.2017 to 31.03.2018 £1892.03
01.04.2018 to 31.03.2019 £2094.95
01.04.2019 to 31.03.2020 £2357.45
01.04.2020 to 31.03.2021 £2754.44


3/ Please provide any payments made to the Cotley Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day - N/A

4/ Provide details by amount & year, of any rate reliefs provided to the Cotley Hunt - N/A

Date responded: 1 December 2020

Committee Management System

Date submitted: 25 November 2020

Summary of request

• The exact length of time your current Committee Management System has been in place for - please also confirm the start date.
• The end contract date for your current Committee Management System.
• The last date a tender/ market evaluation was undertaken/ published by the Council for a Committee Management System
• The date which you intend to publish your tender as part of your fair and transparent procurement process, and how you intend to undertake your tender process ie GCloud
• The value of the yearly annual support/license/ maintenance charge for your current Committee Management System as this does not appear to be clear on your website and available data.

Summary of response

• The exact length of time your current Committee Management System has been in place for - please also confirm the start date = 1st March 2019 • The end contract date for your current Committee Management System = 28th Feb 2022 • The last date a tender/ market evaluation was undertaken/ published by the Council for a Committee Management System = Q1 2019 • The date which you intend to publish your tender as part of your fair and transparent procurement process, and how you intend to undertake your tender process i.e. GCloud = End 2021 – Method will be determined nearer the time (typically we use Frameworks such as G-Cloud) • The value of the yearly annual support/license/ maintenance charge for your current Committee Management System as this does not appear to be clear on your website and available data. = £5,000

Date responded: 11 December 2020

Homeless referrals

Date submitted: 24 November 2020

Summary of request

Between 31 March and 31 October 2018, how many referrals did your council receive from organisations concerning someone they believed might be homeless or may be threatened with homelessness (defined as 'within the next 56 days' from time of application)?

Could you please give me the description of, and figures for the three most common types of organisations (for example: prison and youth offender institutions, secure training centres/colleges, youth offending teams and probation services, Jobcentre plus, accident and emergency services provided in a hospital, urgent treatment centres, in-patient hospitals, social service authorities, Ministry of Defence for members of the regular armed forces) which referred someone they thought might be homeless or may be threatened with homelessness to you over this period?

Could you please give me the description of, and figures for the three most common types of reasons, as stated in the referrals, why those referred found themselves in that position of homelessness or at risk of homelessness (for example: debt problems, problems with a landlord, being a victim of domestic abuse, or other forms of violence/threats or intimidation, approaching discharge from hospital/armed forces or release from custody with no accommodation available to them, having previously been in care/ the armed forces or in prison).

How many applicants, who were referred to you from organisations which believed they might be homeless or threatened with homelessness, were found to be eligible for assistance?

Could you please give me the description of, and figures for the three most allocated types of accommodation (for example: (but not limited to) hotel, B&B, hostel, self contained accommodation) these eligible applicants were subsequently offered in their personalised housing plan?

Summary of response

Between 31 March and 31 October 2018, how many referrals did your council receive from organisations concerning someone they believed might be homeless or may be threatened with homelessness (defined as 'within the next 56 days' from time of application)? – We are unable to pull the requested information from our system for the period ‘31 March and 31 October 2018’ – Information not held

To note – the agencies listed were not subject to the ‘duty to refer’ – until October 2018.

Not everyone eligible for assistance will have had an offer of accommodation. It will depend on whether they are a prevention or relief duty and whether a s188 interim accommodation duty is owed.
If owed a s188 interim accommodation duty they would be offered accommodation dependent on their household makeup, assessment and suitability. Options include B&B/Hotel and Self-contained.
Options to consider in a PHP for longer term accommodation include Devon Home Choice (social housing register), private rented sector accommodation, or supported accommodation. Or if possible, support to remain in current accommodation.

Could you please give me the description of, and figures for the three most common types of organisations (for example: prison and youth offender institutions, secure training centres/colleges, youth offending teams and probation services, Jobcentre plus, accident and emergency services provided in a hospital, urgent treatment centres, in-patient hospitals, social service authorities, Ministry of Defence for members of the regular armed forces) which referred someone they thought might be homeless or may be threatened with homelessness to you over this period? – Information not held

Could you please give me the description of, and figures for the three most common types of reasons, as stated in the referrals, why those referred found themselves in that position of homelessness or at risk of homelessness (for example: debt problems, problems with a landlord, being a victim of domestic abuse, or other forms of violence/threats or intimidation, approaching discharge from hospital/armed forces or release from custody with no accommodation available to them, having previously been in care/ the armed forces or in prison) – Information not held

How many applicants, who were referred to you from organisations which believed they might be homeless or threatened with homelessness, were found to be eligible for assistance? – Information not held

Could you please give me the description of, and figures for the three most allocated types of accommodation (for example: (but not limited to) hotel, B&B, hostel, self-contained accommodation) these eligible applicants were subsequently offered in their personalised housing plan? – Information not held


Date responded: 21 December 2020

Axe Vale Hunt discretionary grants

Date submitted: 23 November 2020

Summary of request

1/ Could you please provide the amount of any discretionary grants made to
the Axe Vale Hunt since 1st Jan 2000 to the present day.
Itemised by year and amount. Please confirm the reason for application
such as CASC, charity, sporting club, this is not an exclusive list just
examples.

2/ Please provide any Small Business Relief payments made to the
Axe Vale Hunt for the period 1st April 2006 to 31st March 2017.
Itemised by year and amount.

3/ Please provide any payments made to the Axe Vale Hunt under '
Supporting Small Business Relief' for the period 1st April 2017 to the
present day.

4/ Provide details by amount & year, of any rate reliefs provided to the
Axe Vale Hunt

Summary of response

1/ Could you please provide the amount of any discretionary grants made to the Axe Vale Hunt since 1st Jan 2000 to the present day. Itemised by year and amount. Please confirm the reason for application such as CASC, charity, sporting club, this is not an exclusive list just examples - 2020 SBRR Scheme 1 Business Grant £10,000

2/ Please provide any Small Business Relief payments made to the Axe Vale Hunt for the period 1st April 2006 to 31st March 2017. Itemised by year and amount.

SBRR
01.04.2006 to 31.03.2007 £713.55
01.04.2007 to 31.03.2008 £738.67
01.04.2008 to 31.03.2009 £767.15
01.04.2009 to 31.03.2010 £805.67
01.04.2010 to 30.09.2010 £264.70
01.10.2010 to 31.03.2011 £526.80
01.04.2011 to 31.03.2012 £1189.10
01.04.2012 to 31.03.2013 £1381.26
01.04.2013 to 31.03.2014 £1631.33
01.04.2014 to 31.03.2015 £1911.68
01.04.2015 to 31.03.2016 £2492.66
01.04.2016 to 31.03.2017 £2513.43

3/ Please provide any payments made to the Axe Vale Hunt under ' Supporting Small Business Relief' for the period 1st April 2017 to the present day - N/A

4/ Provide details by amount & year, of any rate reliefs provided to the Axe Vale Hunt - N/A

Date responded: 25 November 2020

Homeless deaths

Date submitted: 20 November 2020

Summary of request

Please can I request the number of deaths from 1st January 2020 – 20th November 2020 (inclusive) in each of the following accommodation types commissioned by your council:
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping
• temporary accommodation commissioned by the local authority
• supported accommodation for homeless young people
Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died.

Summary of response

Please can I request the number of deaths from 1st January 2020 – 20th November 2020 (inclusive) in each of the following accommodation types commissioned by your council:
• accommodation for homeless people, including hostels and supported accommodation for people identified as rough sleeping or with a history of rough sleeping - Nil
• temporary accommodation commissioned by the local authority - Nil
• supported accommodation for homeless young people - Nil

Please can this include the cause of death or suspected cause of death, date of death, and the person’s age when they died - N/A

Date responded: 25 November 2020

Trees felled and planted

Date submitted: 19 November 2020

Summary of request

1. The total number of trees felled by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The reason for the felling of said trees
• The cost to the council of felling trees
• The locations of trees felled
• The species of trees felled and in what capacity
• If trees felled were street trees or rural


2. The total number of trees planted by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The cost to the council of planting trees
• The locations of trees planted
• The species of trees planted and in what capacity
• If trees planted were street trees or rural

3. The total number of trees under East Devon council authority in the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
• For each year of data, please state and break down:
• The locations of trees
• The species of trees
• If trees were street trees or rural

Summary of response

1. The total number of trees felled by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down:

2016 – no data
2017 – 2 trees
2018 – 28 trees
2019 – 49 trees
2020 – 35 trees

The reason for the felling of said trees – Appropriate arboricultural reasons
The cost to the council of felling trees – Unknown
The locations of trees felled – Across East Devon
The species of trees felled and in what capacity – Mixture via climbing or felling
If trees felled were street trees or rural – Some were street trees.


2. The total number of trees planted by East Devon council for the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down:

2016 – no data
2017 – 1 tree
2018 – 15 trees
2019 – 11 trees
2020 – 0 trees

The cost to the council of planting trees – Unknown
The locations of trees planted – Across East Devon in appropriate locations
The species of trees planted and in what capacity – Mixture by hand
If trees planted were street trees or rural – Some were street trees

3. The total number of trees under East Devon council authority in the years 2020, 2019, 2018, 2017, 2016 (up to the most recent month of available data)
For each year of data, please state and break down: Not possible to give a total figure as not all the trees have been surveyed.
The locations of trees – Across East Devon
The species of trees – Mixture
If trees were street trees or rural – Some are street trees.

Date responded: 9 December 2020

Agency staff

Date submitted: 19 November 2020

Summary of request


• What have you spent on Temporary Staffing over the last 12 months?

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)?

• Are you using a provider to manage your spend, if so, which provider?

• If you are using a provider, when is your contract due to expire?

Summary of response

• What have you spent on Temporary Staffing over the last 12 months? - Spend on agency staff for the period 1.11.2019 to 31.10.2020 = £281,301

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)? - Information not held

• Are you using a provider to manage your spend, if so, which provider? - We use an agency called Commensurate Jobs

• If you are using a provider, when is your contract due to expire? - The contract has just been renewed in October 2020 for a 3 year period

Date responded: 9 December 2020

44a certificates

Date submitted: 19 November 2020

Summary of request

• Details of any section 44a certificates currently in place in your business rates hereditament database effective 1.4.2017.

The certificate information should contain the following information,

• Certificated Rateable Value
• Date of Issue/Application
• Hereditament Address
• BA Reference number

Summary of response

• Details of any section 44a certificates currently in place in your business rates hereditament database effective 1.4.2017.

The certificate information should contain the following information,

• Certificated Rateable Value
• Date of Issue/Application
• Hereditament Address
• BA Reference number

6029009002
Honiton Hospital, Marlpits Lane, Honiton, EX14 2DE
Cert date 25.10.2018
RV Occupied £135,00 Unoccupied £20,000 = Total RV 155,000

6023011402
Tesco Honiton Store, Battishorne Way, Honiton, EX14 2XD
06.08.2018
RV Occupied £762,038 Unoccupied £112,962 = Total RV £875,000

2207805004
The Antique Village, Helle, Exeter, EX5 4PW
Cert date 15.07.2019
RV Occupied £2,3370 Unoccupied £50,130 = Total RV £73,500

Date responded: 25 November 2020

Non Domestic Rates Completion Notices

Date submitted: 19 November 2020

Summary of request

• A copy of all Non Domestic Rates Completion Notices served in the borough since 01/01/2020 or list of addresses showing the same information

Summary of response

There have not been any NDR Completion notices since 1st January 2020.

Date responded: 25 November 2020

Date submitted: 18 November 2020

Summary of request

1. Which department or departments are responsible for overseeing legal affairs when your council is a party to a legal Hearing e.g. Legal Services, HR? Legal hearings such as those brought against the council – (high court, criminal proceedings), or more internal matters eg. Employment Tribunal
i. Please can you provide the name and contact details of the people overseeing this department(s)?
ii. Within this department(s), please, can you provide the details of staff who are responsible for day-to-day managing of the following legal areas; Commercial Litigation, Crime, Crime-Fraud, Employment, Intellectual Property, Litigation General.

2. Which department or departments are responsible for managing/supporting staff who are giving evidence at a legal hearing i.e. providing time off to attend court or providing support with training.
i. Please can you provide the name and contact details of the people overseeing this department(s)?

Summary of response

1. Which department or departments are responsible for overseeing legal affairs when your council is a party to a legal Hearing e.g. Legal Services, HR? Legal hearings such as those brought against the council – (high court, criminal proceedings), or more internal matters e.g. Employment Tribunal - Legal Services would deal with everything other than HR/ET proceedings which HR deal with themselves with external assistance.

i. Please can you provide the name and contact details of the people overseeing this department(s)? - For Legal that is the Principal Solicitor, Anita Williams

ii. Within this department(s), please, can you provide the details of staff who are responsible for day-to-day managing of the following legal areas; Commercial Litigation, Crime, Crime-Fraud, Employment, Intellectual Property, Litigation General - Within Legal Services the Principal Solicitor has overall management of the areas apart from Employment which, as above, is not dealt with in-house. However, many of these areas are dealt with within various services i.e. fraud, crime-fraud which Kelly Lawson, Corporate Counter Fraud & Compliance Officer oversees.

2. Which department or departments are responsible for managing/supporting staff who are giving evidence at a legal hearing i.e. providing time off to attend court or providing support with training.

i. Please can you provide the name and contact details of the people overseeing this department(s)? - We don’t have a department that is responsible for managing staff etc. giving evidence.

Date responded: 25 November 2020

Training by Common Purpose

Date submitted: 18 November 2020

Summary of request

1. The amount spent in each year on courses provided by Common Purpose?
2. The number of members of staff sent on such courses each year?
3. The names of any senior members of staff who attended the courses in those years?

Summary of response

The requested information is not held.

1. The amount spent in each year on courses provided by Common Purpose? – N/A
2. The number of members of staff sent on such courses each year? – N/A
3. The names of any senior members of staff who attended the courses in those years? – N/

Date responded: 25 November 2020

Homelessness

Date submitted: 17 November 2020

Summary of request

I would like to request the number of residential properties within your council area (not limited to council or social housing) which have had no residents for the entirety (or most of) the following years:

i) 2016/17
ii) 2017/18
iii) 2018/19
iv) 2019-20
v) 2020-21

Please specify if this is recorded by calendar or financial year? My preference would be for financial. If you are unable to provide data for the whole year then 4 snapshots at different dates throughout the year should help paint a picture of empty homes in the area.

I would also like to request the number of people declared intentionally homeless within your council, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

I would also like to request the number of people declared unintentionally homeless within your council area, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

I would also like to request any other data used to measure the number of homeless people and/or rough sleepers within your council area, relating to the following periods:

i) 2016/17
ii) 2017/18
iii) 2018/19-to date

Summary of response

I would like to request the number of residential properties within your council area (not limited to council or social housing) which have had no residents for the entirety (or most of) the following years:

This information is not held.

i) 2016/17
ii) 2017/18
iii) 2018/19
iv) 2019-20
v) 2020-21

Please specify if this is recorded by calendar or financial year? My preference would be for financial. If you are unable to provide data for the whole year then 4 snapshots at different dates throughout the year should help paint a picture of empty homes in the area - This information is not held.

I would also like to request the number of people declared intentionally homeless within your council, relating to the following periods:

i) 2016/17 – Not able to retrieve this information
ii) 2017/18 – Not able to retrieve this information iii) 2018/19 - to date – 8

I would also like to request the number of people declared unintentionally homeless within your council area, relating to the following periods:

i) 2016/17 – Not able to retrieve this information
ii) 2017/18 – Not able to retrieve this information iii) 2018/19-to date – When you say declared ‘unintentionally homeless’ – do you mean number of main duty acceptances? If so that answer would be 28.

I would also like to request any other data used to measure the number of homeless people and/or rough sleepers within your council area, relating to the following periods:

We have provided rough sleeper numbers for those periods as we were unsure what data you were requesting:

i) 2016/17 - 5
ii) 2017/18 - 6
iii) 2018/19 - 5
2019/20 - 4
2020/21 - 13

Date responded: 14 December 2020

Date submitted: 17 November 2020

Summary of request

• What have you spent on Temporary Staffing over the last 12 months?

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL)?

• Are you using a provider to manage your spend, if so, which provider?

• If you are using a provider, when is your contract due to expire?

Summary of response

• What have you spent on Temporary Staffing over the last 12 months? - Spend on agency staff for the period 1.11.2019 to 31.10.2020 = £281,301

• What model are you using to manage your temporary staffing spend (i.e. Master Vendor, Neutral Vendor, PSL) - Information not held

• Are you using a provider to manage your spend, if so, which provider - We use an agency called Commensurate Jobs

• If you are using a provider, when is your contract due to expire? - The contract has just been renewed in October 2020 for a 3 year period

Date responded: 2 December 2020

Date submitted: 17 November 2020

Summary of request

We want to determine the risk of odour from the petrol station at Tesco, Salterton Road, Exmouth, EX8 2TS. It would be useful to know if any complaints relating to odour from the petrol station have been made to East Devon Council. If there have been any complaints, please can you provide the following information:
• Date of complaint
• Address, or postcode of complainant
• Full details of the nature of the complaint (what was the odour, where did it come from, how long did it last, etc)
• What the council did in response to the complaint.

Summary of response

The Council have not received complaints from residents about odour from the petrol station at Tesco, Salterton Road, Exmouth.

Date responded: 1 December 2020

Software for parking permits

Date submitted: 14 November 2020

Summary of request

Can you confirm that you use the company (listed below) for your software for parking permits

The company that has created and maintains Si-Dem, the software historically responsible for managing permits, is Conduent Parking Enforcement Solutions Ltd.

If not then which software/supplier you use for parking permits

Summary of response

Company: WSP Parking System
Name – Taranto
Which has been in place since the end of September 2019.

Date responded: 1 December 2020

NABs

Date submitted: 11 November 2020

Summary of request

- How many Public Health funerals were held in your council jurisdiction in the years 2018, 2019 and from January 1 2020 to Nov 1 2020.

- Of the total figure for the period January 1 2020 to Nov 1 2020, how many listed COVID-19 on the death certificate as the underlying cause of death, or as a significant condition contributing to death but not the underlying cause.

- For the Public Health funerals that took place in 2018, 2019 and the period January 1 2020 to Nov 1 2020, what was the total cost to the council?

Summary of response

- How many Public Health funerals were held in your council jurisdiction in the years 2018, 2019 and from January 1 2020 to Nov 1 2020.

2018 - 4 funerals in total (2 had no Next of Kin (NOK))
2019 - 11 funerals in total (3 had no NOK)
2020 - 5 funerals in total

- Of the total figure for the period January 1 2020 to Nov 1 2020, how many listed COVID-19 on the death certificate as the underlying cause of death, or as a significant condition contributing to death but not the underlying cause.

None

- For the Public Health funerals that took place in 2018, 2019 and the period January 1 2020 to Nov 1 2020, what was the total cost to the council?

2018 - £5706
2019 - £15431
2020 - £7476

Date responded: 1 December 2020

MPs claiming Coronavirus grant payments

Date submitted: 10 November 2020

Summary of request

Could you please confirm whether any MPs/political parties have claimed any of the local authority Coronavirus grant payments, up to and including today, Nov 10.

Summary of response

None

Date responded: 1 December 2020

Scrap Metal Licences

Date submitted: 9 November 2020

Summary of request

• How many scrap metal dealer licences (site and collector) did you issue in 2013?
• How many scrap metal dealer licences (site and collector) did you issue in 2016?
• How many scrap metal dealer licences (site and collector) did you issue in 2019?

In addition, under the same FOI, I would be grateful if you could tell me:

• How much were your licences (mobile and collector) in each of these years? (2013/2016/2019)?
• How many visits to scrap metal sites have your officers undertaken since 2013?

Summary of response

How many scrap metal dealer licences (site and collector) did you issue in 2013? - We have no data for 2013
How many scrap metal dealer licences (site and collector) did you issue in 2016? - 20 licenses
How many scrap metal dealer licences (site and collector) did you issue in 2019? - 16 licenses

In addition, under the same FOI, I would be grateful if you could tell me:
How much were your licences (mobile and collector) in each of these years? (2013/2016/2019)? - Fee is unchanged – Site licence £280 Scrap dealer £200
How many visits to scrap metal sites have your officers undertaken since 2013? - No visits recorded





Date responded: 2 December 2020

Rough Sleepers

Date submitted: 6 November 2020

Summary of request

1. How many rough sleepers in your local authority area were accommodated in total between August-October 2020?
2. How many rough sleepers in your local authority area accommodated under the ‘’Everyone In’’ initiative in total between August-October 2020?
3. How many rough sleepers in your local authority area, who were accommodated under the ‘’Everyone In’’ scheme (March-July 2020) continued to be provided accommodation in the months August-October 2020?
4. How many of the rough sleepers accommodated at any time during this period (August- October) are considered to be No Recourse to Public Funds (NRPF)?
5. How many of the rough sleepers accommodated at any time during this period (August-October) are EU nationals?
6. Have any rough sleepers placed in accommodation during this time been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service.

Summary of response

1. How many rough sleepers in your local authority area were accommodated in total between August-October 2020? - 13
2. How many rough sleepers in your local authority area accommodated under the ‘’Everyone In’’ initiative in total between August-October 2020? - 6
3. How many rough sleepers in your local authority area, who were accommodated under the ‘’Everyone In’’ scheme (March-July 2020) continued to be provided accommodation in the months August-October 2020? - 0
4. How many of the rough sleepers accommodated at any time during this period (August- October) are considered to be No Recourse to Public Funds (NRPF)? - 0
5. How many of the rough sleepers accommodated at any time during this period (August-October) are EU nationals? - 1
6. Have any rough sleepers placed in accommodation during this time been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service - None




Date responded: 9 November 2020

Complaints about not wearing face masks

Date submitted: 4 November 2020

Summary of request

* Please could I receive a record from 24 July to 24 October of all complaints made by members of the public related to breaches of the mandatory wearing of masks in shops/retail premises, including the date of the complaint and the premises name.
* Please could I receive a record from 24 July to 24 October of all visits to stores by environmental health or trading standards team members related to complaints related to staff or customers not wearing masks, including the date of the visit and the premises name.
* Please could I receive a copy of each letter or warning sent to stores related to complaints regarding the wearing of face coverings.

Summary of response

* Please could I receive a record from 24 July to 24 October of all complaints made by members of the public related to breaches of the mandatory wearing of masks in shops/retail premises, including the date of the complaint and the premises name -

We have had 8 complaints that specifically mention lack of masks:
26.07.20 Beer High Street - no specific premises mentioned.
10.08.20 Callans Retail Ltd
14.08.20 Beer Quarry Caves
26.09.20 Hair Vision
25.09.20 Gentlemans Room
01.10.20 Noodle Bowl
13.10.20 Exmouth Land Train
15.10.20 Womans Tri-Hands Running Club

* Please could I receive a record from 24 July to 24 October of all visits to stores by environmental health or trading standards team members related to complaints related to staff or customers not wearing masks, including the date of the visit and the premises name - Only one of these 8 premises had a personal visit. All of the complaints we received would have had an officer telephone and discuss the issue with the proprietors to make them fully aware of the requirements. All were given verbal advice only. Trading Standards will also have received complaints about businesses in East Devon's District.

* Please could I receive a copy of each letter or warning sent to stores related to complaints regarding the wearing of face coverings - N/A

Date responded: 27 November 2020

Discretionary Housing Payment

Date submitted: 4 November 2020

Summary of request

1. The total Discretionary Housing Payment allocation for your authority for 2020/21
2. The equivalent figure for 2019/20
3. As at October 31 2020, the amount of this budget that has already been spent
4. For comparison, the amount of the 2019/20 budget which had been by October 31 2019
5. The number of applications for DHP received so far in 2020/21
6. The number of applications for DHP rejected so far in 2020/21
7. For comparison, equivalent numbers to (4) and (5) for the period April to October 2019

Summary of response

1. The total Discretionary Housing Payment allocation for your authority for 2020/21 - £279,520 2. The equivalent figure for 2019/20 - £177,988
3. As at October 31 2020, the amount of this budget that has already been spent - £137,048
4. For comparison, the amount of the 2019/20 budget which had been by October 31 2019 - £79,348
5. The number of applications for DHP received so far in 2020/21 - This information is not available. Our UC DHP claims are awarded manually and this information is not captured at present
6. The number of applications for DHP rejected so far in 2020/21 - This information is not available. Our UC DHP claims are awarded manually and this information is not captured at present
7. For comparison, equivalent numbers to (5) and (6) for the period April to October 2019 - N/A due to the answers above.

Date responded: 25 November 2020

Rope swings

Date submitted: 3 November 2020

Summary of request

1. Do you have a policy for the inspection of woodland for which you are the land owner or have responsibility for?

2. If your answer to the above is yes, what is the frequency of your inspections?

3. What is your policy as to the inspection for / removal of rope swings?

4. Do you use any warning signs regarding rope swings? If yes, please provide details of the warnings you give and you policy for the erection of such warning signs.

5. Please provide a link to your policy documents regarding inspection of woodland, inspection for / removal of rope swings and warning signs.

Summary of response

1. Do you have a policy for the inspection of woodland for which you are the land owner or have responsibility for? - We don’t have a set policy, but we undertake regular tree inspections as part of our tree management program.

2. If your answer to the above is yes, what is the frequency of your inspections? - Varies depending on the location and the associated risk posed by the tree - normally between 1 to 5 years.

3. What is your policy as to the inspection for / removal of rope swings? - There is none but it we would consider whether it's appropriate to have a swing etc. in the tree, which would be based on location and associated risk.

4. Do you use any warning signs regarding rope swings? If yes, please provide details of the warnings you give and you policy for the erection of such warning signs - No

5. Please provide a link to your policy documents regarding inspection of woodland, inspection for / removal of rope swings and warning signs - We don’t have a set policy but as above regular tree inspections take place using VTA principles and current guidelines parameters.

Date responded: 1 December 2020

Moving people

Date submitted: 3 November 2020

Summary of request

1. Number of people who have moved into the council region between June and September 2020.
2. Number of people who have left the council region between June and September 2020.

Summary of response

1. Number of people who have moved into the council region between June and September 2020 – we are not able to provide this information 2. Number of people who have left the council region between June and September 2020 – we are not able to provide this information

Date responded: 25 November 2020

Mould and damp complaints

Date submitted: 3 November 2020

Summary of request

1. How many tenants (residents in homes for which you have responsibility
for maintenance) did you have between Jan 2019 - Jan 2020?
2. How many complaints/enquiries did you receive relating to mould or damp from your tenants between Jan 2019 - Jan 2020?
3. How long on average did it take to resolve these enquiries/complaints?
4. What was the estimated total cost of responding to these requests between Jan 2019 - Jan 2020?

Summary of response

1. How many tenants (residents in homes for which you have responsibility for maintenance) did you have between Jan 2019 - Jan 2020? - EDDC has 4200 council properties
2. How many complaints/enquiries did you receive relating to mould or damp from your tenants between Jan 2019 - Jan 2020? - 155 Mould and Damp Surveys carried out by our independent contractor, all reported via tenant’s or Mobile Support Officer
3. How long on average did it take to resolve these enquiries/complaints? - During the condensation and mould survey we measure the humidity level, temperature, dew point of the walls and take low level damp readings to determine the extent of the problem. Once a remedial action is found, work is scheduled and the contractors work to a 28 day timeframe. So it could take 1 – 2 months.
4. What was the estimated total cost of responding to these requests between Jan 2019 - Jan 2020? - Managing and responding to complaints is part of in house officer duties. Remedial works for mould treatment average at £312.00 over the last year.

Date responded: 1 December 2020

Playgrounds

Date submitted: 30 October 2020

Summary of request

I would like to know:

1) How many playgrounds the council is responsible for maintaining?
2) How many playgrounds have an outstanding repair needed? This includes equipment, surfaces, access.
3) How many of these repairs have been logged and unresolved for a month or longer?
4) How many playgrounds the council was responsible for maintaining three years ago?

Summary of response

1) How many playgrounds the council is responsible for maintaining? - 71
2) How many playgrounds have an outstanding repair needed? This includes equipment, surfaces, access - 15
3) How many of these repairs have been logged and unresolved for a month or longer? - 5
4) How many playgrounds the council was responsible for maintaining three years ago? - 71

Date responded: 3 November 2020

Telecare services

Date submitted: 28 October 2020

Summary of request

• Which of the following do you provide (Telecare services, Assistive Tech, Tech enabled care, Telehealth)?
• What elements of these do you provide?
• Are these provided jointly?
• Who Commissions/jointly commissions this service and in what financial percentages?
• How much is spent on this?
• How many assessment s are done for each service, each year and what are the typical wait times?
• How many current registered users you have for each service?
• Timescales for delivery?
• Eligibility criteria?
• What do you charge for these services?
• Can you tell me about the purchasing of your kit, delivery of the kit, your responder service, monitoring service, collection of stock, refurbishment of stock?
• Do you have a showcase facility for any of your services?
• Do you have a link to traditional commissioning services?

Summary of response

• Which of the following do you provide (Telecare services, Assistive Tech, Tech enabled care, Telehealth)? - Telecare
• What elements of these do you provide? - Installation of Telecare equipment and monitoring
• Are these provided jointly? - Yes
• Who Commissions/jointly commissions this service and in what financial percentages? - In house service
• How much is spent on this? - Service has to be self-sufficient and any excess to put into EDDC general fund.
• How many assessment s are done for each service, each year and what are the typical wait times? - 2019 – 505 installations and all linked to EDDC own monitoring centre.
• Timescales for delivery? - Urgent referrals installed within 48 hours
• Eligibility criteria? - Fee paying
• What do you charge for these services? - £208.49 (excluding VAT)
• Can you tell me about the purchasing of your kit, delivery of the kit, your responder service, monitoring service, collection of stock, refurbishment of stock? - Equipment is purchased from a few different suppliers, to meet the varying needs of the service users. Equipment is ordered and delivered to our office. We do not offer a responder services, purely installation and monitoring. Previously we had a number of drop off points within the district that the equipment could be returned to. However, due to restrictions equipment is now being collected from homes following our Risk Assessment.
• Do you have a showcase facility for any of your services? - No
• Do you have a link to traditional commissioning services? - We use frameworks

Date responded: 3 November 2020

Craft workers

Date submitted: 27 October 2020

Summary of request

1. How many craft (construction trade operative) workers are currently employed by your council?
2. How many craft workers in your council are currently employed on the Red Book national agreement?
• Red Book national agreement
• Red Book terms and conditional with different pay rates
• On a hybrid agreement with Green Book rates of pay
• All on Green Book terms and conditions
• Any other arrangements
3. Please provide details of rates of pay for craft workers and grades in your council?
4. Does your council engage any private construction contractors to deliver craft work?
5. If so which companies are engaged? What council contracts are they delivering? And when do these contract(s) expire?

Summary of response

1. How many craft (construction trade operative) workers are currently employed by your council? – The council does not employee craft workers and all council staff are employed under NJC Green Book Terms and Conditions or locally agreed conditions allowed under the green book.
2. How many craft workers in your council are currently employed on the Red Book national agreement? – N/A
• Red Book national agreement
• Red Book terms and conditional with different pay rates
• On a hybrid agreement with Green Book rates of pay
• All on Green Book terms and conditions
• Any other arrangements
3. Please provide details of rates of pay for craft workers and grades in your council? – N/A
4. Does your council engage any private construction contractors to deliver craft work? – Yes we do
5. If so which companies are engaged? What council contracts are they delivering? And when do these contract(s) expire? – Multiple companies. We don’t have any framework agreements, so appoint contractors as and when needed (so for each job). Generally we employ people to carry out maintenance activities on public realm infrastructure such as potholes, concrete repairs, bridge repairs, repainting, pointing etc.

Date responded: 18 November 2020

Puppy breeders

Date submitted: 27 October 2020

Summary of request

Can I obtain an up-to-date list of licensed puppy breeders in the County including their name, address and licence number if possible.

Summary of response

19/00046/LBRED
Ottery St Mary EX11 1PJ
Dogs
Start date: 26/06/2019
End date: 25/06/2021
3 STAR



Date responded: 18 November 2020

Cloud data breaches

Date submitted: 26 October 2020

Summary of request

• How many cloud data breaches have occurred within your organisation in 2019 and 2020?
• How many cyberattacks have occurred within your organisation in 2019 and 2020?
• How many ransomware attacks have occurred within your organisation in 2019 and 2020?
• How many data loss incidents have occurred as a result of lost or stolen devices storing your organisation’s data (such as USB flash drives, Hard Drives, Solid State Drives, mobile phones or laptops) within your organisation in 2019 and 2020?

Summary of response

• How many cloud data breaches have occurred within your organisation in 2019 and 2020? - Zero
• How many cyberattacks have occurred within your organisation in 2019 and 2020? - Zero
• How many ransomware attacks have occurred within your organisation in 2019 and 2020? - Zero
• How many data loss incidents have occurred as a result of lost or stolen devices storing your organisation's data (such as USB flash drives, Hard Drives, Solid State Drives, mobile phones or laptops) within your organisation in 2019 and 2020? - Zero

Date responded: 2 November 2020

FOI and complaints

Date submitted: 24 October 2020

Summary of request

1. How many complaints you have received regarding councillors in Honiton Town Council in the past two years
2. Which councillors were complained of
3. How many complaints regarding the mayor
4. What was the general reason for the complaints
5. How many complaints were upheld
6. How many complaints were not upheld
7. How many complaints that have been made and not dealt with
8. How many FOI requests the council has received that it has responded to and has not
9. General length of time it takes to deal with complaints
10. General length of time it takes to deal with FOI requests

Summary of response

1. How many complaints you have received regarding councillors in Honiton Town Council in the past two years - 13
2. Which councillors were complained of - This Information is exempt under sections 40 & 41 of the FOI Act 2000. The identity of Councillors who were the subject of a complaint would be classed as the personal data of third parties (someone other than the applicant) and therefore it would not be disclosed, as disclosure would contravene the first data protection principle that personal information shall be processed lawfully and fairly. Any information held in relation to a Councillor who is the subject of a complaint is obtained for the purpose of considering the complaint and Councillors and complainants are advised that the information will remain confidential and will not be disclosed to the wider public. Confidentiality is not always maintained – for example where the Councillor wishes the decision to be published or where it progresses to a Standards Hearing – but in this instance there were no complaints during the period referred to that would fall outside of the requirement to be kept confidential.
3. How many complaints regarding the mayor - This Information is exempt under sections 40 & 41 of the FOI Act 2000. The identity of Councillors who were the subject of a complaint would be classed as the personal data of third parties (someone other than the applicant) and therefore it would not be disclosed, as disclosure would contravene the first data protection principle that personal information shall be processed lawfully and fairly. Any information held in relation to a Councillor who is the subject of a complaint is obtained for the purpose of considering the complaint and Councillors and complainants are advised that the information will remain confidential and will not be disclosed to the wider public. Confidentiality is not always maintained – for example where the Councillor wishes the decision to be published or where it progresses to a Standards Hearing – but in this instance there were no complaints during the period referred to that would fall outside of the requirement to be kept confidential.
4. What was the general reason for the complaints – The complaints have been made because the complainants consider that the Councillor’s behaviour has fallen short of the behaviour expected under Honiton Town Council’s code of conduct for elected members.
5. How many complaints were upheld - 0
6. How many complaints were not upheld - 3
7. How many complaints that have been made and not dealt with – 10 are still open
8. How many FOI requests the council has received that it has responded to and has not – All FOI requests have been responded to. Since 1st April 2020 we have responded to 261 FOI requests. There have been 3 FOI requests relating specifically to HTC Councillor Complaints since 1st April 2020.
9. General length of time it takes to deal with complaints – 12.6 working days to respond to service complaints received since 1st April 2020 10. General length of time it takes to deal with FOI requests – 11.8 working days to respond to FOI requests received since 1st April 2020

Date responded: 23 November 2020

Complaints about christmas lights

Date submitted: 22 October 2020

Summary of request

I'm looking into nuisance complaints data, specifically focussing on complaints around Christmas lights being too bright, distracting or offensive.

With that in mind, would you be able to supply the following data in excel format?

Number of complaints in your local authority specifically relating to Christmas lights or decorations for the period from 15th of November to 15th of January for 2015, 2016, 2017, 2018, 2019.

Summary of response

Number of complaints in your local authority specifically relating to Christmas lights or decorations for the period from 15th of November to 15th of January for 2015, 2016, 2017, 2018, 2019 - None

Date responded: 3 November 2020

Ill-health retirement

Date submitted: 21 October 2020

Summary of request

In the last 10 years, how many staff members have received ill health retirement?

Summary of response

Total ill health retirements in last 10 years to 31.3.2020 = 9

Date responded: 28 October 2020

Welfare systems

Date submitted: 21 October 2020

Summary of request

1. Does any stage of decision making across benefits and welfare (defined as including but not limited to allocation of social housing, personal social care budgets, council tax support and the assessment of fraud within) presently involve automation, AI or algorithms at your council?
a. For clarity, automation may include (non-exhaustively), predictive analytics (ie to assess rent arrears or child welfare risks), risk assessment of claims (commonly known as risk based verification), the use of computer programs or algorithms to guide resource allocation, the use of datasets to guide how benefits are processed and disbursed.
2. If Yes, please provide details:
a. Of the algorithms or automated decision-making programs you use;
b. If you use a commercial product or whether you have developed your own system;
c. Of the purpose for which the algorithm or automated decision-making system operates;
d. Of the decisions the algorithm or automated decision-making system is asked to make;
e. Of the type, classification and amount of data that the algorithm or automated decision-making system uses to make its decision;
f. If a commercial product, how much has it cost the council over the past three years.

3. If no, has your council stopped using this kind of automation in the last three years and what automation/algorithms were previously used?

4. Does your council use Amazon Rekognition software, and if yes, what for?

Summary of response

1. Does any stage of decision making across benefits and welfare (defined as including but not limited to allocation of social housing, personal social care budgets, council tax support and the assessment of fraud within) presently involve automation, AI or algorithms at your council? - No
a. For clarity, automation may include (non-exhaustively), predictive analytics (i.e. to assess rent arrears or child welfare risks), risk assessment of claims (commonly known as risk based verification), the use of computer programs or algorithms to guide resource allocation, the use of datasets to guide how benefits are processed and disbursed.

2. If Yes, please provide details: - N/A
a. Of the algorithms or automated decision-making programs you use;
b. If you use a commercial product or whether you have developed your own system;
c. Of the purpose for which the algorithm or automated decision-making system operates;
d. Of the decisions the algorithm or automated decision-making system is asked to make;
e. Of the type, classification and amount of data that the algorithm or automated decision-making system uses to make its decision;
f. If a commercial product, how much has it cost the council over the past three years.

3. If no, has your council stopped using this kind of automation in the last three years and what automation/algorithms were previously used? - Have not used algorithms before

4. Does your council use Amazon Rekognition software, and if yes, what for? - No

Date responded: 3 November 2020

PCNs issued where the appellant was a police force

Date submitted: 19 October 2020

Summary of request

A) Copies of the last 10 tribunal decisions for parking PCNs issued in the council's off-street car parks, where the appellant was a police force, and the council won the appeal

Summary of response

A) Copies of the last 10 tribunal decisions for parking PCNs issued in the council's off-street car parks, where the appellant was a police force, and the council won the appeal - None

Date responded: 26 October 2020

Professional S

Date submitted: 19 October 2020

Summary of request


• What have you spent on Professional Services over the last 12 months?

• What did the authority spend on professional Services Between April 2019 and March 2020?

• Between April 2019 and March 2020, which categories had the highest level of spend throughout that period?

• Has the authority planned any large construction-based projects over the next two years?

• If you have got construction projects planned, please could you provide project details, budget and timeframes?

• What is the Councils current process to engage with professional service providers? Please could you provide details of the process and name third parties if they are being used.

Summary of response

• What have you spent on Professional Services over the last 12 months? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• What did the authority spend on professional Services Between April 2019 and March 2020? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• Between April 2019 and March 2020, which categories had the highest level of spend throughout that period? – We will be bringing a report on this spend to a Scrutiny Committee meeting on the 10th December 2020. As this information is due to be published in the future it is exempt under Section 22 of the FOI Act 2000 - information intended for future publication

• Has the authority planned any large construction-based projects over the next two years? – Our published capital programme has details of any projects https://eastdevon.gov.uk/media/2902795/capital-strategy-2019.pdf
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - information reasonably accessible to the applicant by other means

• If you have got construction projects planned, please could you provide project details, budget and timeframes? – Our published capital programme has details of any projects https://eastdevon.gov.uk/media/2902795/capital-strategy-2019.pdf
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - information reasonably accessible to the applicant by other means

• What is the Councils current process to engage with professional service providers? Please could you provide details of the process and name third parties if they are being used – In terms of engagement our first place is Comensura who were appointed through MSTAR3 framework

Date responded: 26 October 2020

Windows 10

Date submitted: 16 October 2020

Summary of request

1. Who is responsible for your Windows 10 environment? Name/Role and contact details if available.
2. How many end users do you have across the organisation?
3. How many Windows end point devices do you have?
4. Roughly what % are running on Windows 7?
5. Do you still use Java, Flash or Internet Explore based applications?
6. Are you Cyber Essentials Plus accredited?
7. Do you have any devices that require Windows 7 connectivity such as SMB1?
8. Who is responsible for IT Security? Name / Role and contact details if available.

Summary of response

1. Who is responsible for your Windows 10 environment? Name/Role and contact details if available. - Adrian Smith, Head of Infrastructure & Support, Adrian.smith@strata.solutions. All sales enquiries must be submitted via our website https://strata.solutions/
2. How many end users do you have across the organisation? - 1900 in total across 3 councils
3. How many Windows end point devices do you have? - 2000 in total across 3 councils
4. Roughly what % are running on Windows 7? - 2% in total across 3 councils
5. Do you still use Java, Flash or Internet Explore based applications? - Yes
6. Are you Cyber Essentials Plus accredited? - No
7. Do you have any devices that require Windows 7 connectivity such as SMB1? - No
8. Who is responsible for IT Security? Name / Role and contact details if available. - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions

Date responded: 3 November 2020

ICT - SECURITY / CYBERSECURITY

Date submitted: 15 October 2020

Summary of request

What SEIM (Security Event and Incident Management) solution is used by your organisation?
When does your SEIM platform license subscription/contract come up for renewal?
If the SEIM (Security Event and Incident Management) solution was purchased via third party please disclose the contracting party’s details?
Do you outsource your security management to a third party (managed security service provider)? If so can you disclose the name of the managed security service provider.
When does the current service contract from the current SIEM provider end?
When does the current service contract from the current managed security service provider end?
Can you provide the email address of the individual that is responsible for your IT Security?
ICO - breaches:
How many cyber security breaches has your organisation had over the past 2 yrs?

Summary of response

What SEIM (Security Event and Incident Management) solution is used by your organisation? - Logpoint
When does your SEIM platform license subscription/contract come up for renewal? - Jan 2022
If the SEIM (Security Event and Incident Management) solution was purchased via third party please disclose the contracting party's details? - N/A
Do you outsource your security management to a third party (managed security service provider)? If so can you disclose the name of the managed security service provider. - No
When does the current service contract from the current SIEM provider end? - Jan 2022 (included in licence)
When does the current service contract from the current managed security service provider end? - Jan 2022
Can you provide the email address of the individual that is responsible for your IT Security? - Robin Barlow, Head of Security & Compliance, robin.barlow@strata.solutions
ICO - breaches:
How many cyber security breaches has your organisation had over the past 2 yrs.? - Zero

Date responded: 2 November 2020

Emergency homeless shelter/service for LGBT people

Date submitted: 15 October 2020

Summary of request

1. A) Does your council routinely ask your homeless service users about their sexuality as part of monitoring?
1. B) Does your council routinely ask your homeless service users about their gender identity as part of monitoring?

2. A) Does your council require ‘proof’ to show that people have been asked to leave home by their family members?
2. B) Would you contact the family members of LGBT people who have been asked to leave their homes, for further proof?

3. Have your housing officers received specialist LGBT homelessness training?

4. Does your council offer an emergency homeless shelter/service for LGBT people?

4. How much money did your council spend on LGBT related merchandise for Pride events, or LGBT diversity celebrations, in the financial year 2019-2020 (e.g. Rainbow flags for Pride 2019)?

Summary of response

1. A) Does your council routinely ask your homeless service users about their sexuality as part of monitoring? - Yes
1. B) Does your council routinely ask your homeless service users about their gender identity as part of monitoring? - Yes

2. A) Does your council require ‘proof’ to show that people have been asked to leave home by their family members? - Yes
2. B) Would you contact the family members of LGBT people who have been asked to leave their homes, for further proof? - Yes

3. Have your housing officers received specialist LGBT homelessness training? - No

4. Does your council offer an emergency homeless shelter/service for LGBT people? - Not specifically

4. How much money did your council spend on LGBT related merchandise for Pride events, or LGBT diversity celebrations, in the financial year 2019-2020 (e.g. Rainbow flags for Pride 2019)? - Information not held




Date responded: 9 November 2020

Smoke Control areas

Date submitted: 14 October 2020

Summary of request

1) Total number of smoke control areas currently controlled by the council.
2) Date when these smoke control areas were introduced.
3) Total number of complaints received about residential chimney smoke since the introduction of smoke control areas.
4) Total number of warnings issued due to breaches to smoke control area rules since their introduction.
5) Total number of fines issued as a result of smoke control area breaches since the introduction of smoke control areas.

Summary of response

The requested information is not held. EDDC has never had a smoke control area.

Date responded: 26 October 2020

Baileys partnership dispute with Honiton Town Council

Date submitted: 12 October 2020

Summary of request

Please can I make an application under the Freedom of Information Act that you provide all letters relating to the Baileys partnership dispute with Honiton Town Council including the legal advice provided throughout.
As the council has resolved to end the action, legal privilege does not apply.
This request is to both Honiton Town Council AND EDDC.

Summary of response

The requested information is not held. EDDC had no involvement in the building project and later dispute. This was a project that was wholly within the remit of Honiton Town Council, who are an individual sovereign and legal body therefore East Devon District Council was not involved.

Date responded: 26 October 2020

Illegally imported pets

Date submitted: 12 October 2020

Summary of request

1. Please state how many dogs and cats have been investigated by your councils under suspicion of being brought to the UK illegally over the following timeframes:

2. Please state how many of these pets were found to have been illegally imported into the UK:

3. Please state how many of the pets taken by your council for being illegally imported were returned to owners once quarantine and veterinary payments were met:

4. Please state how many pets have had to be euthanised having been illegally brought to the UK over the following timeframes:

5. Please list the three most common breeds of dog that you have had to seize as a result of having been illegally imported into the UK (NB. if data is not available anecdotal evidence will be helpful)

Summary of response

The requested information is not held. You will need to refer your request to Trading Standards as they cover animal health.

Date responded: 26 October 2020

CRM

Date submitted: 11 October 2020

Summary of request

Do you use a CRM in your Council?

Please confirm what platform or product is used?

Please provide me with a copy of any review reports or audits you have undertaken in relation to your Customer Relationship Management (CRM) system.

If you do not have a CRM, please send me any review reports or audit reports undertaken on whatever system you use to record, track and monitor queries from members of the public.

Please provide me with copies of the annual report on complaints trends and responses from 2018 to date or a url which points me to these reports.

Summary of response

Do you use a CRM in your Council? - Yes

Please confirm what platform or product is used? - Firmstep

Please provide me with a copy of any review reports or audits you have undertaken in relation to your Customer Relationship Management (CRM) system - This information is considered commercially sensitive and is withheld under Section 43(2) of the Freedom of Information Act 2000 – Prejudice to commercial interests.

If you do not have a CRM, please send me any review reports or audit reports undertaken on whatever system you use to record, track and monitor queries from members of the public - N/A

Please provide me with copies of the annual report on complaints trends and responses from 2018 to date or a URL which points me to these reports - Please see reports from 2017/18 and 2018/19 financial years. This year's report has not been done yet.

https://democracy.eastdevon.gov.uk/Data/Cabinet/20181003/Agenda/031018-cabinet-agenda-combined_redacted-public-version.pdf
https://democracy.eastdevon.gov.uk/documents/g229/Public%20reports%20pack%2002nd-Oct-2019%2017.30%20Cabinet.pdf?T=10

Date responded: 26 October 2020

Licensed Private Hire operators

Date submitted: 7 October 2020

Summary of request

The current number of licensed Private Hire operators within your licensing authority and their business contact details please.
2) The current number of Licensed Taxi (Hackney Carriage) operators within your licensing authority and their business contact details please.
3) The current number of Licensed Private Hire Drivers within your licensing authority please.
4) The current number of Licensed (Hackney Carriage) Taxi Drivers within your licensing authority please.
5) The current number of licensed Private Hire Vehicles, their age,(year of manufacture) make and model please.
6) The current number of Taxis (Hackney Carriages), their age (year of manufacture), make and model please.

Summary of response

Information available as of 28th October regarding numbers that are licensed and with the make and model of vehicles available via our public register:

http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/Vehicle/Search/34?page=1&Column=LIC_NUMBER&Direction=Ascending

It is not possible to retrieve and supply business contact details although the public register specifies the name of each licensed operator.

1) The current number of licensed Private Hire operators within your licensing authority and their business contact details = 18 (it is not possible to provide business contact details).
2) The current number of Licensed Taxi (Hackney Carriage) operators within your licensing authority and their business contact details = 65 (it is not possible to provide business contact details).
3) The current number of Licensed Private Hire Drivers within your licensing authority = 38 (it is not possible to provide business contact details).
4) The current number of Licensed (Hackney Carriage) Taxi Drivers within your licensing authority = 132 (it is not possible to provide business contact details).
5) The current number of licensed Private Hire Vehicles, their age,(year of manufacture) make and model = 29 (it is not possible to provide business contact details).
6 The current number of Taxis (Hackney Carriages), their age (year of manufacture), make and model = 164 (it is not possible to provide business contact details).

Date responded: 29 October 2020

Limit of Indemnity on the Council's Land Charges claims

Date submitted: 6 October 2020

Summary of request

1. What is the Limit of Indemnity on the Council's Land Charges claims?
2. How many claims have been lodged in the last five years, in relation to local authority searches?
3. How many of those claims were successful?

Summary of response

1. What is the Limit of Indemnity on the Council's Land Charges claims? - Limit of indemnity is £5 million
2. How many claims have been lodged in the last five years, in relation to local authority searches? - One
3. How many of those claims were successful? - One

Date responded: 26 October 2020

Lost rent due to CVAs

Date submitted: 30 September 2020

Summary of request

1. How much rent have you lost, or have had to write-down as a result of CVAs (Company Voluntary Arrangements) your commercial businesses tenants have negotiated since March 2020.
2. Which businesses have you agreed the above CVAs with, if any?
3. How much rent have you lost, or have had to write-down as a result of Covid-related support for businesses in the form of rent relief, rent renegotiations or payment holidays?
4. Have you had rent withheld by Boots (parent company Walgreens Boots Alliance)?
Please provide the information electronically, to this email address.

Summary of response

1. How much rent have you lost, or have had to write-down as a result of CVAs (Company Voluntary Arrangements) your commercial businesses tenants have negotiated since March 2020 – Two tenants took up our rent deferment offer. Both with a 3 month rent deferral granted with deferred rent to be repaid over 18 months.

2. Which businesses have you agreed the above CVAs with, if any? – None
3. How much rent have you lost, or have had to write-down as a result of Covid-related support for businesses in the form of rent relief, rent renegotiations or payment holidays? – See answer to question 1
4. Have you had rent withheld by Boots (parent company Walgreens Boots Alliance)? – No

Date responded: 28 October 2020

Homelessness

Date submitted: 30 September 2020

Summary of request

Please provide the number of households who applied to your council for support from April 1 2020 to the most recently available date and were found to be legally homeless.

Please break this down by:
a) threatened with homelessness– prevention duty owed
b) threatened with homelessness due to service of valid Section 21 Notice – prevention Duty owed
c) already homeless - relief duty owed.

Summary of response


a) threatened with homelessness – Prevention duty owed 198
b) threatened with homelessness due to service of valid Section 21 Notice – Prevention duty owed 21
c) already homeless – Relief duty owed 94

Date responded: 28 October 2020

Agreements or contracts with Telecommunication companies

Date submitted: 28 September 2020

Summary of request

1. Can East Devon District Council confirm whether or not it has entered into concessionary agreements or contracts with Telecommunication Companies to allow such companies to operate Wi-Fi connectivity systems to operate from East Devon District Council owned street furniture, lampposts or manhole covers within the Council boundaries during the period 2015 to 2020?

2. Can East Devon District Council confirm that copies of the concessionary agreements or contracts will be made available in response to this FOI request after any justifiable redaction?

3. Can East Devon District Council supply a list of the location of the property (i.e. the property owned or leased by East Devon District Council) that are currently used to site wireless telecommunication masts installed on the roofs or the external walls of such buildings, and the names of the Telecoms companies that have installed and operate such masts in accordance with contracts and agreements between East Devon District Council and the named Telecoms companies.

This list should include all masts located on properties, and the contracts/agreements for all listed masts should currently be in effect.

4. Can East Devon District Council confirm that copies of the contracts/agreements for all listed masts will be made available in response to this FOI request after any justifiable redaction?

Summary of response

1. Can East Devon District Council confirm whether or not it has entered into concessionary agreements or contracts with Telecommunication Companies to allow such companies to operate Wi-Fi connectivity systems to operate from East Devon District Council owned street furniture, lampposts or manhole covers within the Council boundaries during the period 2015 to 2020? - No Information held in respect of your question

2. Can East Devon District Council confirm that copies of the concessionary agreements or contracts will be made available in response to this FOI request after any justifiable redaction? - N/A

3. Can East Devon District Council supply a list of the location of the property (i.e. the property owned or leased by East Devon District Council) that are currently used to site wireless telecommunication masts installed on the roofs or the external walls of such buildings, and the names of the Telecoms companies that have installed and operate such masts in accordance with contracts and agreements between East Devon District Council and the named Telecoms companies. - N/A

This list should include all masts located on properties, and the contracts/agreements for all listed masts should currently be in effect.

4. Can East Devon District Council confirm that copies of the contracts/agreements for all listed masts will be made available in response to this FOI request after any justifiable redaction? - N/A

Date responded: 20 October 2020

Hunt organisations awarded a grant during Covid

Date submitted: 27 September 2020

Summary of request

Which hunts in your district, if any, received funding during the Covid 19 crisis with a Business Support Grant?

Summary of response

1 grant was awarded of £10,000 during the Covid crisis to a Hunt organisation

Date responded: 6 October 2020

Off site storage

Date submitted: 27 September 2020

Summary of request

• An electronic copy of any policies, procedures or guidance which you issue to staff in relation to the management of both paper and electronic files.
• Do you use an onsite or offsite paper records storage facility or a 3rd party provider (like Iron Mountain)?
• If you use an offsite storage facility like Iron Mountain or other, how do ensure that all departments coordinate the collection and retrieval of paper files to ensure the highest efficiency is achieved and to reduce transport cost?
• Does your Council store planning files in offsite storage?
• How do you mange requests from members of the public for paper files in offsite storage?
• Do you charge for files request from members of the public?
• Please send me a copy of the application form used for file requests (if applicable)?
• How do you track paper files which have been removed from storage?

• Please send me a copy of any guidance relating to the transfer and retrieval of paper records from your records management provider?
• Please send me a copy of any email bulletins or intranet news and/or notices pertaining to the transfer of paper records to onsite or offsite records storage facility.
• How do you ensure departments do not keep paper files which are past there retention period ?
• Given the current COVID pandemic have you implemented or modified any existing practices in relation to the transfer of paper files, bankers box, etc.?

Summary of response

We have a small amount of off-site storage, which is being phased out as destruction dates on archived files are reached.

• An electronic copy of any policies, procedures or guidance which you issue to staff in relation to the management of both paper and electronic files - http://eddcintranet/policy/corporate-policies/data-protection-and-document-retention-policy/ & http://eddcintranet/policy/corporate-policies/it-policies/information-protection-policy/
• Do you use an onsite or offsite paper records storage facility or a 3rd party provider (like Iron Mountain)? - We have a small offsite archive storage facility but it is managed in-house, we do not use a provider.
• If you use an offsite storage facility like Iron Mountain or other, how do ensure that all departments coordinate the collection and retrieval of paper files to ensure the highest efficiency is achieved and to reduce transport cost? - Access is arranged via single point of contact - Facilities Management Dept.
• Does your Council store planning files in offsite storage? - No
• How do you mange requests from members of the public for paper files in offsite storage? - No
• Do you charge for files request from members of the public? - No
• Please send me a copy of the application form used for file requests (if applicable)? - All our files are online.
• How do you track paper files which have been removed from storage? - N/A

• Please send me a copy of any guidance relating to the transfer and retrieval of paper records from your records management provider? - N/A
• Please send me a copy of any email bulletins or intranet news and/or notices pertaining to the transfer of paper records to onsite or offsite records storage facility - N/A
• How do you ensure departments do not keep paper files which are past there retention period ? - http://eddcintranet/policy/corporate-policies/data-protection-and-document-retention-policy/
• Given the current COVID pandemic have you implemented or modified any existing practices in relation to the transfer of paper files, bankers box, etc.? - No. We are not creating any new paper files for transfer to storage.

Date responded: 6 October 2020

Covid grants awarded to Hunt organisations

Date submitted: 27 September 2020

Summary of request

Could you please tell if any grants have been awarded to hunts in the region to support them through the coronavirus pandemic and if so, how much was awarded?

Summary of response

1 grant award of £10,000

Date responded: 6 October 2020

Credit Check agencies

Date submitted: 25 September 2020

Summary of request

1. Do you have an contract in place to purchase credit checks, or a purchase history from any of the following credit reference agencies?
(Call Credit/TransUnion, Equifax, Experian or Other(Please specify))

If so, can you please provide the following information.
2. Date that your agreement expires
3. Quantity of Credit Checks Purchased
4. Cost of Credit checks (Ideally cost per credit check)
5. What activities/services use these credit checks

6. Can you please outline how the results from these credit checks are generally stored by the council. For example are they in PDF format, or does your supplier have a software platform that you log into?

7. Finally, can you please inform me if you use credit checks to verify Single Person Discount claims for Council Tax? If so, is this done internally by the council, or do you outsource this work to a third party?

Summary of response

1. Do you have an contract in place to purchase credit checks, or a purchase history from any of the following credit reference agencies?
(Call Credit/TransUnion, Equifax, Experian or Other(Please specify)) - No, no contract held currently. We do credit checks but it is through the NFI/NAFN. Therefore, we have a subscription through them rather than Experian/Equifax etc.

If so, can you please provide the following information.
2. Date that your agreement expires
3. Quantity of Credit Checks Purchased
4. Cost of Credit checks (Ideally cost per credit check)
5. What activities/services use these credit checks
6. Can you please outline how the results from these credit checks are generally stored by the council. For example are they in PDF format, or does your supplier have a software platform that you log into?

7. Finally, can you please inform me if you use credit checks to verify Single Person Discount claims for Council Tax? If so, is this done internally by the council, or do you outsource this work to a third party? - When a person applies for SPD no credit check is done at that point.

Date responded: 21 October 2020

Toilets sold from 2010 onwards

Date submitted: 24 September 2020

Summary of request

LIST OF ALL COUNCIL OWNED PUBLIC TOILET PROPERTIES SOLD FROM 1ST JANUARY 2010 TO PRESENT.
TO INCLUDE ACTUAL SALE PRICE ACHIEVED (INCLUDING VAT) AND - WHERE POSSIBLE - GUIDE PRICE PRIOR TO SALE.

Summary of response

Former Public Conveniences, Otterton - Sold 22 Feb 2012 for £112,650
Former Public Conveniences, Littleham – Sold 20 July 2012 for £44,000

In addition to those open market transactions we also transferred the public toilets at Flower Street, Woodbury and Hayes Lane and East Budleigh to the relevant parish Councils during the specified period.

Date responded: 19 October 2020

Animal Welfare Inspectors

Date submitted: 24 September 2020

Summary of request

How many fully trained Animal Welfare Inspectors with responsibility for enforcement of the Animal Welfare Act 2006 are employed by your council?

Summary of response

Technical officers are trained to issue and inspect premises for Animal Licences. Animal Welfare enforcement is dealt with by the RSPCA and Devon County Council – Trading Standards.

Date responded: 6 October 2020

Staff furloughed in each department/teamt as a result of Covid19

Date submitted: 23 September 2020

Summary of request

Between 1 March to 20 September 2020, how many staff have been furloughed from the Council?

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.

How many of these staff are now back at work full-time?

In the same time period, how many staff members has the Council made redundant?

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.

Does the Council have a redeployment scheme? If so, in the same time period, how many staff have been redeployed, and which departments/teams were staff redeployed into?

Summary of response

Between 1 March to 20 September 2020, how many staff have been furloughed from the Council? - 26

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team.
• Growth, Development & Prosperity – 6 Employees
• Thelma Hulbert Gallery – 4 employees
• Manor Pavilion – 8 Employees
• Countryside – 3 employees
• Street scene (Project Engineering) – 3 employees
• Electoral Services – 1 employee
• Planning Filing – 1 employee

How many of these staff are now back at work full-time? - 19 Employees

In the same time period, how many staff members has the Council made redundant? - None

Which departments and teams did these staff work in? Please be as specific as possible. If possible, I would like a breakdown of how many staff were furloughed in each department/team - N/A as none made redundant

Does the Council have a redeployment scheme? If so, in the same time period, how many staff have been redeployed, and which departments/teams were staff redeployed into? - Initially 15 staff were redeployed to assist with COVID – 19 duties on our customer service desk answering calls from the public. These officers went back to their main roles as time progressed and demand reduced. There were no staff redeployed by August.

Date responded: 6 October 2020

Decarbonisation

Date submitted: 23 September 2020

Summary of request

• What is the current average SAP rating for your housing stock?
• What targets have you set to achieve net zero carbon, or carbon reductions, within your housing stock? What dates have you set to achieve these targets?
• Have you developed a definition for what ‘net zero’ will look like in your housing stock? (i.e. X% reduction in carbon emissions, target for average SAP rating etc). Please can you provide details of this.
• How much do you expect it to cost to achieve your carbon reduction targets for your housing stock? Please provide this number as a total for all of your stock and as an average price per unit.

Summary of response

• What is the current average SAP rating for your housing stock? - We don't currently hold accurate information; a stock condition survey is being arranged to address this.
• What targets have you set to achieve net zero carbon, or carbon reductions, within your housing stock? What dates have you set to achieve these targets? - EDDC have a corporate aim to be carbon neutral by 2040.
• Have you developed a definition for what 'net zero' will look like in your housing stock? (i.e. X% reduction in carbon emissions, target for average SAP rating etc). Please can you provide details of this. - The overarching corporate aim to be carbon neutral by 2040, the definitive plan for housing needs to be set.
• How much do you expect it to cost to achieve your carbon reduction targets for your housing stock? Please provide this number as a total for all of your stock and as an average price per unit. - The budget plan will be developed alongside definitive housing climate change plan; the Stock Condition Survey will inform the development of this plan

Date responded: 20 October 2020

No-deal Brexit risk register

Date submitted: 17 September 2020

Summary of request

1. The No-deal Brexit risk register; and documents on any contingency planning for leaving the end of the transition periods without an EU-UK free trade deal?
2. Are you planning to stockpile goods in preparation for the end of the post Brexit transition period, and what are you planning to stockpile?
3. How have you spent the extra money allocated by the government for Brexit and transition period preparations?

Summary of response

1. The No-deal Brexit risk register; and documents on any contingency planning for leaving the end of the transition periods without an EU-UK free trade deal? - Our view is that this document should be withheld from disclosure under the Freedom of Information Act for a number of reasons:

Safeguarding national security (s24)
The document contains sensitive information regarding preparations in place by the forum partners, including the emergency services, for protecting vulnerable locations and infrastructure in the event of an emergency situation. The disclosure of this information would be likely to increase their vulnerability to attack or disruption.

Law enforcement (s31)
As the document contains detail about individual member organisations' emergency preparedness measures, its disclosure into the public domain would enable those with criminal intent to exploit vulnerabilities and to hinder the work of the forum and its ability to prevent or investigate crime.

Prejudice to the effective conduct of public affairs (s36)
In my opinion, as the authority's qualified person in respect of s36, the fact that this information may be placed into the public domain would be likely to inhibit individual contributor ability and willingness to engage in the free and frank exchange of views and discussions which are vital in ensuring all possible options are considered in relation to the mitigation of risk.

Health and Safety (s38)
In consulting with our partners within the forum, some have expressed their view that the disclosure of information relating to potential risks and planned actions, would be likely to put individuals within the community at risk and its disclosure is therefore not considered to be within the public interest.

In considering our response to this request we have been mindful of the need to balance the public interest. Brexit has clearly generated a huge amount of interest across the community and the timely publication of relevant information relating to national and local government policy is essential in order to ensure the public is properly informed. However, this document is a broader risk register dealing with many issues, and, by its very nature, it contains information about the identification of risk and each partner organisations' preparedness to deal with these risks. The disclosure of this information into the wider public domain would hinder those organisations in their ability to plan for, and to deal appropriately with, those risks and, ultimately, to protect the public. We feel that the balance of public interest is served both by the publication of a public facing community register which can be accessed here https://www.dcisprepared.org.uk/what-we-do/local-risks/ and also by providing relevant information such as the recent report to Cabinet which can be viewed here https://democracy.eastdevon.gov.uk/ieListDocuments.aspx?CId=136&MId=229&Ver=4 and, whilst the publication of the more detailed, operational information may be of interest to some sectors of the community, our view is that it would not be in the public interest to make this information more widely available.

2. Are you planning to stockpile goods in preparation for the end of the post Brexit transition period, and what are you planning to stockpile? - The District Council are not undertaking any stockpiling ahead of the EU Exit plan.
3. How have you spent the extra money allocated by the government for Brexit and transition period preparations? - Information not held. No extra money allocated by the government for Brexit and the transition period has been spent.

Date responded: 12 October 2020

Electric Vehicle Charging Points

Date submitted: 16 September 2020

Summary of request

1. How many EV charging points have you installed in your authority area since 2017? (Please give data broken down by calendar year)

2. How many EV charging points that are currently installed in your authority area are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately, as of today’s date)

3. How many EV charging points do you plan to install in your authority area between today’s date and 31st December 2025 that are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately broken down by calendar year – if 2025 is too far away, please give details on as much forecast as you have)

4. How many requests lobbying for on-street EV charging points have you received since 2017? (Please give data broken down by calendar year)

Summary of response

1. How many EV charging points have you installed in your authority area since 2017? (Please give data broken down by calendar year) - EDDC Main head office at Blackdown House, Honiton – 2 dual charge points serving 4 parking bays; EDDC Camperdown Terrace Depot – 3 charge points serving 3 parking bays.

2. How many EV charging points that are currently installed in your authority area are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately, as of today's date) - Unable to provide this data

3. How many EV charging points do you plan to install in your authority area between today's date and 31st December 2025 that are either a) rapid 43kW+, b) fast 7kW – 42kW or c) slow 3-6kW? (Please give data separately broken down by calendar year – if 2025 is too far away, please give details on as much forecast as you have) – Please go to our website for information on future installation of EV charging points at https://eastdevon.gov.uk/news/2019/10/electric-car-charge-points-to-be-installed-in-east-devon-car-parks/

4. How many requests lobbying for on-street EV charging points have you received since 2017? (Please give data broken down by calendar year) - EDDC is not responsible for on street EV charging points

Date responded: 6 October 2020

Local authority search timescales

Date submitted: 16 September 2020

Summary of request

1. Your current waiting/turnaround time for a local authority search (also known as local land charges search) enquiry to be completed.
If feasible, we would like a waiting time for each type of search (LLC1, CON29, CON290). If this is not possible, a waiting time for all search types is fine.

2. Data on how many of these searches you completed in these months:
• August 2018
• August 2019
• August 2020
In this instance, we only need one total search figure per month stated (not figures for LLC1, CON29, CON290). If historic data is not available, then a figure just for August 2020 if fine.

Summary of response

1. Currently 13 working days (all search types)
2.
August 2018 340 (includes LLC1, Con29 searches individually)
August 2019 580 (includes LLC1, Con29 searches individually)
August 2020 712 (includes LLC1, Con29 searches individually)

Date responded: 28 September 2020

Incidents of graffiti

Date submitted: 15 September 2020

Summary of request

Could you kindly provide me with the number of incidents of Graffiti recorded and the amount that this council have spent on Graffiti Removal between January 1st 2019 to December 31st 2019 -

Summary of response

There were a total of 202 incidents of graffiti and we spent approximately £600 on chemicals to clean it. We are unable to provide staffing time/cost associated with this as each job would vary and we don't record time spent.

Date responded: 12 October 2020

Litter bins

Date submitted: 15 September 2020

Summary of request

1. How many litter bins do the Council currently have within the area that you are responsible for?
2. How you know many litter bins were there within your area that you were responsible 10 years ago (in 2010)?
a) If you do not know the exact number of bins referred to in question two please provide a percentage estimate based on currently levels - i.e. more or less bins 10 years ago

3. Has the Council actively adopted DEFRA's 'Keep It, Bin It' anti-litter campaign?
4. Has the Council developed their own version alongside DEFRA's 'Keep It, Bin It' anti-litter campaign?
5. Has the Council developed their own version instead of DEFRA's 'Keep It, Bin It' anti-litter campaign?
6. Has the Council decided not to run any form of anti-litter campaign at all?

Summary of response

1. How many litter bins do the Council currently have within the area that you are responsible for? - Approximately 520
2. How you know many litter bins were there within your area that you were responsible 10 years ago (in 2010)? - No
a) If you do not know the exact number of bins referred to in question two please provide a percentage estimate based on currently levels - i.e. more or less bins 10 years ago - Less bins
3. Has the Council actively adopted DEFRA's 'Keep It, Bin It' anti-litter campaign? - Yes
4. Has the Council developed their own version alongside DEFRA's 'Keep It, Bin It' anti-litter campaign? - No
5. Has the Council developed their own version instead of DEFRA's 'Keep It, Bin It' anti-litter . campaign? - No
6. Has the Council decided not to run any form of anti-litter campaign at all? - EDDC adopts Keep Britain Tidy's campaigns to help educate and raise awareness of littering, mainly by using social media as a way to get the message out to the public.

Date responded: 12 October 2020

Taxis

Date submitted: 14 September 2020

Summary of request

a) Confirmation that licensing arrangements are currently in place for the licensing of taxi & PHV
1. Drivers
2. Vehicles
3. Operators
b) Confirmation as to what level of arrangements are in place to meet this statutory requirement
1. Normal
2. Reduced
3. None

Summary of response

a) Confirmation that licensing arrangements are currently in place for the licensing of taxi & PHV
1. Drivers - With regard to East Devon District Council - YES
2. Vehicles - YES
3. Operators - YES

b) Confirmation as to what level of arrangements are in place to meet this statutory requirement
1. Normal - Whilst Council offices are presently closed to the public, applications for Driver-Vehicle-Operator Licences are still being accepted and the work undertaken. Applications may be submitted electronically, fees paid by card over the phone or via web links and licences issued accordingly.
2. Reduced - N/A
3. None - N/A

Date responded: 22 September 2020

Households EDDC have aranged accommodation for outside of the district

Date submitted: 14 September 2020

Summary of request

- In meeting your duties to homeless households as per Part VII of the Housing Act 1996 (as amended by the Homelessness Reduction Act 2017) how many households have you arranged accommodation for outside of your district / borough in the last four quarters (ie from the quarter starting July 1 2019 to the quarter ending June 30 2020)?

- How many households have you arranged accommodation for in total in the same time period?

-For both of the above can you breakdown the number of households by those with children and those without?

- How many notifications of out-of-district placements made by other councils in your district /borough have you received in this time period?

- Do you have local authority staff procuring accommodation for you to use in meeting your duties to homeless households (as above) in other parts of the country, and if so, where?

Summary of response

- In meeting your duties to homeless households as per Part VII of the Housing Act 1996 (as amended by the Homelessness Reduction Act 2017) how many households have you arranged accommodation for outside of your district / borough in the last four quarters (i.e. from the quarter starting July 1 2019 to the quarter ending June 30 2020)? - 5

- How many households have you arranged accommodation for in total in the same time period? - 176

- For both of the above can you breakdown the number of households by those with children and those without? - Information not available

- How many notifications of out-of-district placements made by other councils in your district/borough have you received in this time period? - None

- Do you have local authority staff procuring accommodation for you to use in meeting your duties to homeless households (as above) in other parts of the country, and if so, where? - No

Date responded: 12 October 2020

The government's £600m adult social care infection control fund announced in May

Date submitted: 14 September 2020

Summary of request

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition?

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition?

Please can you also tell me if any care homes did not get the second tranche of funding for not meeting the conditions of the funding and for what reason this second tranche was not handed out in each case.

Summary of response

Please can you tell me if it was a condition of receiving the funding that care homes must pay full pay to any care workers self-isolating, and which care homes failed to comply with this condition? - Information not held

Please can you also tell me if any care homes did not get the second tranche of funding for not meeting the conditions of the funding and for what reason this second tranche was not handed out in each case - Information not held

Date responded: 22 September 2020

Staff affected by COVID 19

Date submitted: 13 September 2020

Summary of request

1. The total number of your workforce as a whole.
2. The total number of staff who have died FROM Covid 19 within your organisation
3. The total number of staff who have been admitted to hospital as a result of Covid 19
4. The total number of staff who have been properly diagnosed with Covid 19 not requiring hospitalisation
5. The total number of staff who have had to take time off work through isolation procedures not counting when the offices were actually closed

Summary of response

1. The total number of your workforce as a whole - 493 Headcount
2. The total number of staff who have died FROM Covid 19 within your organisation - 0
3. The total number of staff who have been admitted to hospital as a result of Covid 19 - Information not held
4. The total number of staff who have been properly diagnosed with Covid 19 not requiring hospitalisation - Information not held
5. The total number of staff who have had to take time off work through isolation procedures not counting when the offices were actually closed - 1

Date responded: 22 September 2020

Post expenditure

Date submitted: 11 September 2020

Summary of request

1. Your postal spend in 2019 and projected spend for 2020 /2021 on the following - exact costs where possible or if unavailable please provide estimated costs –
• Stamps
• Franking
• Royal Mail on line services
• Royal Mail Postage Paid Impressions ( PPI )
2. If using a franking system, please specify supplier and model
3. Is the equipment owned or leased through the supplier or 3rd party finance house
4. If the equipment is owned outright - the month, year and cost of purchase plus the annual maintenance and consumable costs
5. If the equipment is leased - the month, year and term of lease plus quarterly / annual costs including maintenance and consumable costs
6. What is the typical decision process within your organisation for mail and postal services ?
7. Who is ultimately responsible for making decisions such as the allocation of contracts for postal equipment and expenditure ?
8. Are you mandated to procure through a framework agreement and if so the name of the framework

Summary of response

1. Your postal spend in 2019 and projected spend for 2020/2021 on the following - exact costs where possible or if unavailable please provide estimated costs –
• Stamps - £100 (est. spend for 2019/20 and projected spend for 2020/21)
• Franking - 2019/20 = £12,619; est. for 2020/21 £15,000
• Royal Mail on line services - Business Mail Advance - 2019/20 £84,211.85; 2020/21 est. £86,000
• Royal Mail Postage Paid Impressions ( PPI ) - Est. £3000 both years
2. If using a franking system, please specify supplier and model - Pitney Bowes Send Pro P1500
3. Is the equipment owned or leased through the supplier or 3rd party finance house - Owned
4. If the equipment is owned outright - the month, year and cost of purchase plus the annual maintenance and consumable costs - Purchased Dec 2018, Purchase price £5800, Annual Maintenance cost £1678.00
5. If the equipment is leased - the month, year and term of lease plus quarterly / annual costs including maintenance and consumable costs - N/A
6. What is the typical decision process within your organisation for mail and postal services ? - New capital spend requirements form part of the Annual Business plan, business cases are used for other spending decisions.
7. Who is ultimately responsible for making decisions such as the allocation of contracts for postal equipment and expenditure ? - Martin Millmow
8. Are you mandated to procure through a framework agreement and if so the name of the framework - Not mandated but it is often the preferred route.

Date responded: 30 September 2020

Public Spaces Protection Orders

Date submitted: 10 September 2020

Summary of request

Under the FOI Act please provide the following information for each of the last four financial years (2016/17, 2017/18, 2018/19, 2019/20) and any data for the financial year 2020/21 so far, up until 10 September 2020:
-The number of fixed penalty notices issued for breaching a Public Spaces Protection Order by begging
And, if possible within the cost threshold, can the outcome of these notices also be included:
-how many of these notices were not paid
-how many people were prosecuted for failing to pay the fixed penalty notice
-how many people were issued a Community Protection Notice, Criminal Behaviour Order or Civil Injunction after breaching a Public Spaces Protection Order by begging

Summary of response

-The number of fixed penalty notices issued for breaching a Public Spaces Protection Order by begging - EDDC do not issue FPNs for begging
And, if possible within the cost threshold, can the outcome of these notices also be included - N/A
-how many of these notices were not paid
-how many people were prosecuted for failing to pay the fixed penalty notice
-how many people were issued a Community Protection Notice, Criminal Behaviour Order or Civil Injunction after breaching a Public Spaces Protection Order by begging

Date responded: 21 September 2020

Animal welfare during COVID 19 pandemic

Date submitted: 10 September 2020

Summary of request

1. For the two periods (a) April, May and June 2019 and (b) April, May and June 2020 please provide the numbers of the following:
• How many pet dogs and cats of people admitted to hospital or who died, were taken into care by the Local Authority or were arranged by the Local Authority to be taken into care? (Please provide the number of dogs and the number of cats as separate figures.)
• How many stray dogs were dealt with?
• How many service requests did the dog warden/animal welfare team receive?
• How many complaints about noisy dogs were received?
• How many animal welfare complaints about a) dogs and b) cats were received?
• How many dogs were microchipped in council-supported programmes?
• How many 21-day notices were issued to dog owners who had failed to accurately microchip their dog?
2. Did the Local Authority provide or facilitate a dog walking service for residents shielding from COVID-19?
3. Did the Local Authority provide any other additional animal welfare service for residents shielding from COVID-19?
4. Have any animal welfare staff tested positive for COVID-19?

Summary of response

1. For the two periods (a) April, May and June 2019 and (b) April, May and June 2020 please provide the numbers of the following:
• How many pet dogs and cats of people admitted to hospital or who died, were taken into care by the Local Authority or were arranged by the Local Authority to be taken into care? (Please provide the number of dogs and the number of cats as separate figures.)
• How many stray dogs were dealt with?
• How many service requests did the dog warden/animal welfare team receive?
• How many complaints about noisy dogs were received?
• How many animal welfare complaints about a) dogs and b) cats were received?
• How many dogs were microchipped in council-supported programmes?
• How many 21-day notices were issued to dog owners who had failed to accurately microchip their dog?

One pet dog in 2019. We don't offer a service for cats
April 2019 – June 2019 – 27 stray dogs
April 2020 – June 2020 – 8 stray dogs
Service requests – Stray dogs aren't counted on service requests
April 2020 – June 2020 – Noisy dogs – 29
April 2019 – June 2019 – Noisy dogs – 30
Animal welfare is dealt with by the RSPCA
No dogs microchipped
No 21-day Notices issued

2. Did the Local Authority provide or facilitate a dog walking service for residents shielding from COVID-19? - No
3. Did the Local Authority provide any other additional animal welfare service for residents shielding from COVID-19? - No
4. Have any animal welfare staff tested positive for COVID-19? - None

Date responded: 30 September 2020

Public toilets

Date submitted: 9 September 2020

Summary of request

• How many public toilets do you have open during working hours at least five days a week?

• In January 2020, how many public toilets did you have open in working hours at least five days a week?

Summary of response

• How many public toilets do you have open during working hours at least five days a week? - 14

• In January 2020, how many public toilets did you have open in working hours at least five days a week? - 27

Date responded: 2 October 2020

Interpreting services

Date submitted: 8 September 2020

Summary of request



• costs of face to face interpreting services
• costs of telephone interpreting services
• costs of written translation services

I would appreciate it if you could provide us with the above information for the last 2 financial years, the current year and budget for next year?
I would also appreciate if you could please provide me with the following information:
1. The annual cost for each of the services
2. Whether interpreting hourly fee is inclusive of travel or plus costs?
3. How much is the cost per hour?
4. Breakdown of the top 30 most popular languages used over these periods
5. Details of your current provider(s) (company name, date contract was awarded)
6. Spend per language service provider (LSP)
7. When are your current language service contracts with your LSPs due to end?
8. Where do you advertise your face to face interpreting and translation contracts?
9. Name, addresses and contact point(s) for your Procurement Department responsible for awarding Interpreting and Translation contracts.

Summary of response

EDDC do not use an interpreting service.

Date responded: 24 September 2020

Contractual and supply chain arrangements

Date submitted: 8 September 2020

Summary of request

• Provision of online payment acceptance – e.g. to make payments for bins, council tax etc
• Provision of point of sale card/EPOS machines – e.g. as found in leisure centres, shops etc
• Provision of MOTO (Mail Order and Telephone Order) payment acceptance
• Merchant Acquirer services
• Payment Gateway Services

I would greatly appreciate you providing me information on:

• Current supplier/s names
• Scope of current Contract
• Contract Start Date
• Contract End Date
• Any Contract extension option details
• Approximate timescales for next sourcing/tender exercise
• How the contract was originally awarded, to include any weighting criteria applied
• Annual Value of the Contract
• Annual transaction volume through contract, where known

Summary of response

• Provision of online payment acceptance – e.g. to make payments for bins, council tax etc - Capita AIMS
• Provision of point of sale card/EPOS machines – e.g. as found in leisure centres, shops etc - Capita AIMS
• Provision of MOTO (Mail Order and Telephone Order) payment acceptance - Capita AIMS
• Merchant Acquirer services – Lloyds Bank
• Payment Gateway Services – Llloyds Bank/SagePay

I would greatly appreciate you providing me information on:

• Current supplier/s names - Capita
• Scope of current Contract - Online Card Payments, Telephone Payments
• Contract Start Date - 1/04/2020
• Contract End Date - 31/03/2021
• Any Contract extension option details - Rolling Annual
• Approximate timescales for next sourcing/tender exercise - Tender Process starting October 2020
• How the contract was originally awarded, to include any weighting criteria applied - Framework
• Annual Value of the Contract - £5,000
• Annual transaction volume through contract, where known – Information not known

Date responded: 6 October 2020

Use of herbicides

Date submitted: 7 September 2020

Summary of request

Information on your use of herbicides
What products do you use? What are the ingredients of these products?
How many times a year and when do you spray streets, parks and other public areas?
The approx yearly quantity of herbicides used in Sidmouth and the cost of the products used.

Summary of response

The chemicals we use in public areas in Sidmouth are as follows:

ICADE (Herbicide for control of tough/woody weeds e.g. brambles) – issued 1 litre for use in last 12 months – a soluble concentrate containing aminopyralid triisopropanolammonium salt + triclopyr triethylammonium. Current cost £52.45 + VAT for 1 litre. Used when weeds are actively growing. Used infrequently.

Rosate TF Glyphosate (Translocated Herbicide) issued 9.5 litres in the last 12 months – active ingredient glyphosate. Current cost £24.50 + VAT for 5 litres. Used when weeds are actively growing. Used infrequently.

Roseclear Ultra (Insecticide/Fungicide for Roses) issued 1 x 200ml in the last 12 months – active ingredients acetamiprid and triticonazole. Current cost £9.99 for 200ml. Used when blackspot/aphids appear on Roses. Used infrequently.

MMC Pro Moss Killer (Broad-spectrum antibacterial disinfectant, algaecide and cationic detergent for the control of mould and algae on all hard surfaces.)- issued 4 x 5 litres in last 12 months – active ingredient didecyl dimethyl ammonium chloride. Current cost £19.45 + VAT for 5 litres. Used when algae/moss appears on hard surfaces. Used infrequently. Normally use sulphate of iron as an alternative.

Date responded: 30 September 2020

Sale of garages Normans Green

Date submitted: 7 September 2020

Summary of request

1. What year were the properties along ‘Bridge Road’ now known as Little Normans constructed? (For clarity this is properties 1 to 12 Little Normans, Plymtree)

2. Can you confirm that the properties had right of access to the garages and was available since they were built? (Address: Garages, Normans Green, Plymtree, EX15 2LP)

2.1. If not what date was the access granted?

3. Has this right of access ever changed?

4. Where and who decided to sell the land that contains the garages as it is public land used for access to the garages that the current owners of dwellings along ‘Little Normans’ have now lost

5. Can you confirm no one was consulted regarding the change in land use and subsequent restrictions on access to the garages?

6. What price were the garages sold for?

6.1. If the garages were sold under the asking price who decided to sell them at that price and why?

Summary of response

1. What year were the properties along 'Bridge Road' now known as Little Normans constructed? (For clarity this is properties 1 to 12 Little Normans, Plymtree) - It would appear that they were built in the 1950's

2. Can you confirm that the properties had right of access to the garages and was available since they were built? (Address: Garages, Normans Green, Plymtree, EX15 2LP) - It would appear that users of a garage were granted rights of access to their garage for the duration of their use. All garages were empty at the time of sale.

2.1. If not what date was the access granted? - See above

3. Has this right of access ever changed? - See above

4. Where and who decided to sell the land that contains the garages as it is public land used for access to the garages that the current owners of dwellings along 'Little Normans' have now lost - The sale was approved by EDDC's Cabinet - https://democracy.eastdevon.gov.uk/CeListDocuments.aspx?CommitteeId=136&MeetingId=564&DF=06%2f06%2f2018&Ver=2

5. Can you confirm no one was consulted regarding the change in land use and subsequent restrictions on access to the garages? - The land was sold as garages and any change of use subsequent to the sale would be subject to planning.

6. What price were the garages sold for? - This information is available from the Land Registry. It is therefore exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

6.1. If the garages were sold under the asking price who decided to sell them at that price and why? - Details in EDDC's Cabinet report - https://democracy.eastdevon.gov.uk/CeListDocuments.aspx?CommitteeId=136&MeetingId=564&DF=06%2f06%2f2018&Ver=2

Date responded: 25 September 2020

Legislation that allows Councils to vary Council Tax on Second Homes

Date submitted: 7 September 2020

Summary of request

Can you please answer the following questions?
1. Does your Council vary the rate of Council Tax levied on Second Homes?
2. If the answer to Q1 is "yes"
a. what is the new rate of council tax charged on second homes?
b. when was the rate last reviewed?
c. How many homes are you rating as "Second Homes" and therefore expect to pay the varied rate of council tax?
3. What is the Political Party leading your Council?

Summary of response

Can you please answer the following questions?
1. Does your Council vary the rate of Council Tax levied on Second Homes? - Yes
2. If the answer to Q1 is "yes"
a. what is the new rate of council tax charged on second homes? - 100% charge
b. when was the rate last reviewed? - At the setting of Council Tax charge – March this year
c. How many homes are you rating as "Second Homes" and therefore expect to pay the varied rate of council tax? - As at 01.09.20 (according to system overview report) we have 2364 second homes in class A and B affected by this
3. What is the Political Party leading your Council? - Independent

Date responded: 24 September 2020

Treasury Advisors

Date submitted: 2 September 2020

Summary of request

Please can you provide the following information regarding the current contract with Treasury Advisors:
Treasury Advisory Services
Information requested:
• Name of Provider
• Contract Value
• Contract Held Since
• Contract Ends

Summary of response

• Name of Provider - Capita Asset Services
• Contract Value - £24,300 + £17,200 (3yrs + 2yrs optional extension)
• Contract Held Since – 1st Nov 2017
• Contract Ends – 31st Oct 2022 (3yrs + 2yrs optional extension)

Date responded: 7 September 2020

Council tax in arrears

Date submitted: 1 September 2020

Summary of request

Question 1)
For the complete 6 month period of March to August 2019, How many Council tax accounts fell into arrears?

Question 2)
For the complete 6 month period of March to August 2020, How many Council tax accounts fell into arrears?

Summary of response

Unfortunately we cannot provide the information requested, firstly to answer these questions the term 'falling into arrears' is too broad, we would need to know specifically what you mean? Secondly there is no way for us to look at individual accounts retrospectively to see if they were behind on a particular instalment plan they had set up and when this happened.

Date responded: 23 September 2020

Translation contract

Date submitted: 1 September 2020

Summary of request

1. Please can you complete the information below regarding your interpretation, translation and British sign language services being used at your organisation.

2. Can you please tell me who your current supplier(s) is and provide a breakdown of the cost of the services.

3. Please list your top ten most popular languages for the last 2 years

4. Can you please provide details of your current provider(s) (company name, date contract was awarded and date of renewal?

5. What language services have you provided during the COVID19 pandemic?


6. How many interpreting requests have not been filled during the COVID 19 pandemic and what languages were they?

Are you providing video interpreting services? How is this being provided and what are the costs per minute?

7. Can you please provide the name and contact details of the person responsible for the set up and implementation for Interpreting and Translation services.

Name:
Position:
Email:
Contact Number:
Department:

Summary of response

1. Please can you complete the information below regarding your interpretation, translation and British sign language services being used at your organisation - No contract held within the timeframe you have requested for any interpretation, translation and British sign language services.
a. How many requests for interpreting you have had for 2019 and 2020 to date
b. How many requests for translations you have had for 2019 and 2020 to date
c. How much the annual cost for interpreting was for 2019
d. How much the annual cost for interpreting was for 2020 to date
e. How much the annual cost for translating was for 2019
f. How much the annual cost for translations was for 2020 to date
2. Can you please tell me who your current supplier(s) is and provide a breakdown of the cost of the services.
3. Please list your top ten most popular languages for the last 2 years
4. Can you please provide details of your current provider(s) (company name, date contract was awarded and date of renewal?

5. What language services have you provided during the COVID19 pandemic?

6. How many interpreting requests have not been filled during the COVID 19 pandemic and what languages were they?
7. Are you providing video interpreting services? How is this being provided and what are the costs per minute?
8. Can you please provide the name and contact details of the person responsible for the set up and implementation for Interpreting and Translation services.

Name:
Position:
Email:
Contact Number:
Department:

Date responded: 21 September 2020

Public Spaces Protection Orders.

Date submitted: 31 August 2020

Summary of request

A) How many Fixed Penalty Notices the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date).

B) How many people the council has taken to court for breaching a Public Space Protection Order for begging, loitering, rough sleeping, or failing to pay a fine for the years 2017, 2018, 2019 and 2020 (to date).

C) How many Criminal Behaviour Orders the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date).

Summary of response

A) How many Fixed Penalty Notices the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date) - EDDC do not issue FPNs for begging, loitering or rough sleeping.

B) How many people the council has taken to court for breaching a Public Space Protection Order for begging, loitering, rough sleeping, or failing to pay a fine for the years 2017, 2018, 2019 and 2020 (to date) - N/A

C) How many Criminal Behaviour Orders the council has issued to people for begging, loitering or rough sleeping for the years 2017, 2018, 2019 and 2020 (to date) - N/A

Date responded: 21 September 2020

Root damage

Date submitted: 30 August 2020

Summary of request

1. Please provide confirmation and results of any storm drain surveys carried out in the past couple of years for the residential road ‘The Marles, Exmouth. Devon’.

2. Please confirm if there has been any reported damage to walling, pathways, residential buildings and carparks in the area. In particular to property around large Pine Trees?

3. Please confirm who is responsible for maintaining the large Pine trees on what appears to be council land?

4. Please confirm who would be responsible for claims from residents in relation to damage to their property and/or drains in this area, which may be caused by Pine tree’s roots from council owned trees?

Summary of response

1. Please provide confirmation and results of any storm drain surveys carried out in the past couple of years for the residential road 'The Marles, Exmouth. Devon' - Information not held. DCC would carry out any storm drain surveys.

2. Please confirm if there has been any reported damage to walling, pathways, residential buildings and carparks in the area. In particular to property around large Pine Trees? - EDDC has not received reports of any damage around the Pine trees in relation to private properties. Damage has occurred to the pathways which runs through the trees which is an EDDC path.

3. Please confirm who is responsible for maintaining the large Pine trees on what appears to be council land? - EDDC

4. Please confirm who would be responsible for claims from residents in relation to damage to their property and/or drains in this area, which may be caused by Pine tree's roots from council owned trees? - Tree roots only take advantage of any cracks / damage to pipes. They do not actively break into pipes. EDDC insurance would deal with any claims.

Date responded: 22 September 2020

The Local Welfare Scheme

Date submitted: 24 August 2020

Summary of request

What was the Local Welfare Assistance Scheme budget in your local authority for each of the financial years – 2018/19; 2019/20; and 2020/21?

How much was spent during 2018/19; 2019/20; and 2020/21? For 2020/21, how much has been spent so far?

What type of support is available, for example cash loans, grants, and/or furniture and white goods?

Do you provide furniture/white goods through your Local Welfare Assistance Scheme?

If you do provide support for furniture/white goods through your Local Welfare Assistance Scheme, do you supply the item or a grant/cash to purchase items?

If you provide furniture/white goods through your Local Welfare Assistance scheme, what proportion of your budget is spent on these items?

Have you received any additional Government funding specifically for a Local Welfare Assistance Scheme in 2020? If yes, how much?

What were the number of completed applications to the scheme in 2018/19; 2019/20; and 2020/21?

How many were successful in 2018/19; 2019/20; and 2020/21?

Summary of response

The Local Welfare Scheme is no longer in operation and has not been for years, so the responses are as follows:

What was the Local Welfare Assistance Scheme budget in your local authority for each of the financial years – 2018/19; 2019/20; and 2020/21? No budgets for any of these years
How much was spent during 2018/19; 2019/20; and 2020/21? For 2020/21, how much has been spent so far? As above
What type of support is available, for example cash loans, grants, and/or furniture and white goods? As above
Do you provide furniture/white goods through your Local Welfare Assistance Scheme? As above
If you do provide support for furniture/white goods through your Local Welfare Assistance Scheme, do you supply the item or a grant/cash to purchase items? As above
If you provide furniture/white goods through your Local Welfare Assistance scheme, what proportion of your budget is spent on these items? As above
Have you received any additional Government funding specifically for a Local Welfare Assistance Scheme in 2020? If yes, how much? No
What were the number of completed applications to the scheme in 2018/19; 2019/20; and 2020/21? As above
How many were successful in 2018/19; 2019/20; and 2020/21? As abov

Date responded: 9 September 2020

Cases of Leptospirosis

Date submitted: 22 August 2020

Summary of request

I would be grateful if you would advise how many cases of Leptospirosis (Weil's disease) have been recorded in East Devon over the last 10 years

Summary of response

There have been two reported cases, both in 2019

Date responded: 15 September 2020

'Everyone In' campaign - Housing rough sleepers

Date submitted: 21 August 2020

Summary of request

During the recent “Everyone In” scheme, local authorities in the UK were required to house rough sleepers through funding provided by central government during Coronavirus National Lockdown Restrictions (2020).


Please can you send me information for each of the following points?

1. How many rough sleepers in your local authority area were accommodated under the ‘’Everyone In’’ initiative in total between March-July 2020?

2. How many of the rough sleepers accommodated at any time during this period are considered to be No Recourse to Public Funds (NRPF)?

3. How many of the rough sleepers accommodated at any time during this period (March-July) are EU nationals?

4. Have any rough sleepers placed in accommodation during ‘Everyone In’ measures been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service.

Summary of response

1. How many rough sleepers in your local authority area were accommodated under the ''Everyone In'' initiative in total between March-July 2020? - 4
2. How many of the rough sleepers accommodated at any time during this period are considered to be No Recourse to Public Funds (NRPF)? - 0
3. How many of the rough sleepers accommodated at any time during this period (March-July) are EU nationals? - 1
4. Have any rough sleepers placed in accommodation during 'Everyone In' measures been supported through a reconnection service to another part of the UK or to return to country of origin as well as information on the age, gender, nationality and marital status of those who have subsequently accessed a reconnection service - 0

Date responded: 16 September 2020

Cost of hotel / B&B accommodation for homeless people

Date submitted: 20 August 2020

Summary of request

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on hotel / B&B accommodation for homeless people?

2. If time permits, I would be grateful for a breakdown of spending:
- The name and address of hotel(s) used
- The number of rooms purchased
- The number of nights purchased
- Any other fees / or costs incurred (e.g. food, drink, insurance etc)

Summary of response

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on hotel / B&B accommodation for homeless people?
2019/20 on emergency accommodation = £283996.36
2020/21 on emergency accommodation period 1 – 5 = £136195.58

2. If time permits, I would be grateful for a breakdown of spending: - This information is not recorded
- The name and address of hotel(s) used
- The number of rooms purchased
- The number of nights purchased
- Any other fees / or costs incurred (e.g. food, drink, insurance etc)

Date responded: 17 September 2020

ICT - Local Area Network

Date submitted: 20 August 2020

Summary of request

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation be planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?








If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation is planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response

1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £0
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (total users across all 3 councils and Strata. No breakdown available)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is provided in house, maintenance is covered under the initial 5 year warranty purchased with the equipment
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty.
9. Contract Expiry Date: When does the contract expire? - Varies depending on purchase date, the majority expired May 2020
10. Contract Review Date: When will the organisation is planning to review the contract? - Currently under review
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell, Nortel & Avaya
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (total users across all 3 councils and Strata. No breakdown available)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address? See 11 above.

Date responded: 9 September 2020

Small Business Rates Relief

Date submitted: 19 August 2020

Summary of request

We are keen to inquire how far back (to what date) local businesses in your area are able to still re-claim Small Business Rates Relief as of the 2020 / 2021 financial year. Please could you inquire from your Business Rates / Revenue Dept and hopefully notify this office within the next 30 days

Summary of response

We are keen to inquire how far back (to what date) local businesses in your area are able to still re-claim Small Business Rates Relief as of the 2020 / 2021 financial year. Please could you inquire from your Business Rates / Revenue Dept and hopefully notify this office within the next 30 days - SBRR can be claimed back to 1/4/12.

Date responded: 9 September 2020

Municipal waste composition report

Date submitted: 19 August 2020

Summary of request

Please could you provide me with your latest municipal waste composition report, split by household and non-household, along with the date of the study. Could you also provide me with the report made previous to that.

Summary of response

Please could you provide me with your latest municipal waste composition report, split by household and non-household, along with the date of the study. Could you also provide me with the report made previous to that - Our composition analyses are conducted on a county wide basis by Devon County Council. The last one was in 2017 and can be requested from Devon County Council directly.

Date responded: 9 September 2020

Electric charging points

Date submitted: 18 August 2020

Summary of request

1. What is your current budget for purchasing public EV charging points per annum?
2. What is your current budget for maintaining public EV charging points per annum?
3. What is the cost associated with buying a single public EV charging point? Please include the total, including any OLEV funding.
4. What is the cost associated with maintaining a single public EV charging point per annum? Please include the total, including any OLEV funding.
5. How much government funding for public EV charging points have you received over the last 12 months? Please write “0” if none.
6. What percentage of your annual budget for public EV charging points is funded by the government?
7. How many new public EV charging points do you expect to see installed in your authority between now and end of year 2021? If you don't have a specific number planned, please respond with "no specific number planned"
8. Do you have a plan in place for the installation of more public EV charging points through to 2025? If not, over what period of time do you have a roadmap for? If you don’t have a roadmap, please respond with “we don’t have any specific plan in place”.
9. Are you making specific plans for the installation of rapid public EV charging points by 2025? If so, what percentage of new public charging points will be rapid? In this case, ‘rapid’ means 43Kw or more.
10. Will COVID-19 related spending reduce your budget available for EV charging points in the next 12 months?

Summary of response

1. What is your current budget for purchasing public EV charging points per annum? - No budget has been identified to date.
2. What is your current budget for maintaining public EV charging points per annum? - No budget
3. What is the cost associated with buying a single public EV charging point? Please include the total, including any OLEV funding - Information not held
4. What is the cost associated with maintaining a single public EV charging point per annum? Please include the total, including any OLEV funding - Information not held
5. How much government funding for public EV charging points have you received over the last 12 months? Please write "0" if none - 0
6. What percentage of your annual budget for public EV charging points is funded by the government? - 0
7. How many new public EV charging points do you expect to see installed in your authority between now and end of year 2021? If you don't have a specific number planned, please respond with "no specific number planned" - No specific number planned
8. Do you have a plan in place for the installation of more public EV charging points through to 2025? If not, over what period of time do you have a roadmap for? If you don't have a roadmap, please respond with "we don't have any specific plan in place" - We are currently working with Members of our scrutiny committee in a Task and Finish Forum to develop a strategy for our car parks and that will include consideration of investment in public electric vehicle charging infrastructure.
9. Are you making specific plans for the installation of rapid public EV charging points by 2025? If so, what percentage of new public charging points will be rapid? In this case, 'rapid' means 43Kw or more - Information not held
10. Will COVID-19 related spending reduce your budget available for EV charging points in the next 12 months? - Most likely.

Date responded: 16 September 2020

Cost of foreign trips

Date submitted: 14 August 2020

Summary of request

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on overseas trips for council staff?

2. How much money has the council spent in total on overseas trips for councillors (elected members)?

3. If time permits, I would be grateful for a breakdown of spending:
- Cost of any flights / ferries / coaches / taxis etc
- Class of travel purchased (e.g. economy, business, first)
- Cost of hotel stays and names of hotels
- Cost of subsistence (e.g. restaurant bills, drinks expenses)
- Any other fees / or costs incurred
- Reason for trips

Summary of response

For the financial years 2019-20 and 2020-21 to date:

1. How much money has the council spent in total on overseas trips for council staff? - Zero

2. How much money has the council spent in total on overseas trips for councillors (elected members)? - Zero

3. If time permits, I would be grateful for a breakdown of spending:
- Cost of any flights / ferries / coaches / taxis etc
- Class of travel purchased (e.g. economy, business, first)
- Cost of hotel stays and names of hotels
- Cost of subsistence (e.g. restaurant bills, drinks expenses)
- Any other fees / or costs incurred
- Reason for trips

Date responded: 7 September 2020

Does EDDC provide an information, advice and guidance service specifically for Deaf residents?

Date submitted: 12 August 2020

Summary of request

Could you please tell me if your council provides, commissions or funds an information, advice and guidance service specifically for Deaf residents, in British Sign Language (BSL), and that:
(a) If yes, can you supply contact details for who provides this service; and
(b) If not, what arrangements are in place to ensure Deaf people are able to access advice on an equal basis to hearing residents.

Summary of response

We use a company called Applied Language Solutions. Tel no is – 0800 231 6247
We also often get calls from a company called Text Relay who work for residents & will speak to us what the customer is typing.

Date responded: 1 September 2020

Section 106 payments

Date submitted: 12 August 2020

Summary of request

Please can you advise of all payments received under Section 106 planning agreements:

• The value of the payment
• The purpose of the payment
• The amount of the payment that has been spent
• The amount that has been committed but not spent
• The amount that has not been committed or spent
• The amount that has been repaid
• The reason for the repayment
Please provide these details for the following years:
2017-2018
2018-2019
2019-2020

Please also provide details of any unspent money that dates back to before 2017-18.

Summary of response

The information you have requested is due for future publication and is therefore exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future. We hope to publish this information towards the end of the year (November) where you will be able to access the data requested directly from our website.

Date responded: 14 August 2020

Funding for active and sustainable travel

Date submitted: 11 August 2020

Summary of request

I would be grateful if you could kindly confirm / provide the following information relating to active and sustainable travel:
• Can you please confirm whether the Council has applied for (or is planning to apply for) any Government funding relating to active and sustainable travel (e.g. walking and cycling)?
• If so, can you please confirm whether you have been successful in accessing funds and how much has been awarded?
• Please confirm if the council has any plans in place on how to use this funding?
• Please confirm the individual and department (name and job title) responsible and how we can potentially contact them to discuss further?

Summary of response

I would be grateful if you could kindly confirm / provide the following information relating to active and sustainable travel:
• Can you please confirm whether the Council has applied for (or is planning to apply for) any Government funding relating to active and sustainable travel (e.g. walking and cycling)? - No the Council has not or is not applying for the above funding.
• If so, can you please confirm whether you have been successful in accessing funds and how much has been awarded? - N/A
• Please confirm if the council has any plans in place on how to use this funding? - N/A
• Please confirm the individual and department (name and job title) responsible and how we can potentially contact them to discuss further? - N/A

Date responded: 7 September 2020

Public Health Funerals

Date submitted: 10 August 2020

Summary of request

1. How many public health funerals has the council carried out in each month of the 2020/21 financial year, to date?

2. How much has the council spent on carrying out public health funerals in each month of the 2020/21 financial year, to date?

3. How many public health funerals did the council carry out in each month of the 2018/19 and 2019/20 financial years?

4. How much did the council spend carrying out public health funerals in each month of the 2018/19 and 2019/20 financial years

Summary of response

1. How many public health funerals has the council carried out in each month of the 2020/21 financial year, to date? - We have not had any funerals during 2020/2021 financial Year.
2. How much has the council spent on carrying out public health funerals in each month of the 2020/21 financial year, to date? - NIL
3. How many public health funerals did the council carry out in each month of the 2018/19 and 2019/20 financial years?

2018/2019:

April - 0
May - 0
June - 0
July - 0
August - 0
September – 0
October – 1 Cost £1536.00
November - 0
December - 0
January - 1 Cost £1382.00
February - 0
March- 0

2019 / 2020

April – 2 Cost £2939.00
May – 3 Cost £4259.00
June – 0
July – 1 Cost £1392.00
August – 0
September – 1 Cost £1556.00
October – 0
November – 2 Cost £2444.00
December – 1 Cost £1459.00
January – 0
February – 2 Cost £3150.00
March - 2 Cost £ 2822

4. How much did the council spend carrying out public health funerals in each month of the 2018/19 and 2019/20 financial years? - See above

Date responded: 1 September 2020

Reopening High Streets Safely Fund Guidance

Date submitted: 7 August 2020

Summary of request

1. Please clarify who in you Council/County Council is responsible for this initiative
2. Have you started an active tender process yet?
3. Are there funds available for this initiative?

Summary of response

1. Please clarify who in you Council/County Council is responsible for this initiative - Alison Hayward, Project Manager - Place and Prosperity
2. Have you started an active tender process yet? - No
3. Are there funds available for this initiative? - Yes

Date responded: 1 September 2020

Council leaders from 2003-2014.

Date submitted: 5 August 2020

Summary of request

Could you provide me with the names of council leaders within this period, and ideally their length of service?

Summary of response

Sara Randall Johnson was Leader in 2003 until Paul Diviani took over in 2011 until 2018.

Date responded: 14 August 2020

Fly tipping

Date submitted: 4 August 2020

Summary of request

1) Please can you tell me how many incidents of fly-tipping were recorded by your council in each month from January 2019 to July 2020?

2) Please can you tell me the type of the waste that was fly-tipped in the incidents recorded in the answer to Q1 – also by the same months? By this I mean whether the waste was household, commercial etc.

3) Please can you tell me how many fines were issued for fly tipping by your council in each month from January 2019 to July 2020?

4) Please can you tell me the total value of fines that were issued for fly tipping by your council in each month from January 2019 to July 2020?

Summary of response

Please can you tell me how many incidents of fly-tipping were recorded by your council in each month from January 2019 to July 2020? - 2019-558; 2020-336 (to date)

1) Please can you tell me the type of the waste that was fly-tipped in the incidents recorded in the answer to Q1 – also by the same months? By this I mean whether the waste was household, commercial etc.
• Jan 19 - Household – 19, commercial / other 27
• Feb 19 - Household – 29, commercial / other 23
• March 19 - Household – 32, commercial / other 21
• April 19 - Household – 29, commercial / other 26
• May 19 - Household – 16, commercial / other 35
• June 19 - Household – 10, commercial / other 15
• July 19 - Household – 23, commercial / other 21
• Aug 19 - Household – 20, commercial / other 17
• Sep 19 - Household – 27, commercial / other 16
• Oct 19 - Household – 16, commercial / other 13
• Nov 19 - Household – 40, commercial / other 36
• Dec 19 - Household – 25, commercial / other 22
• Jan 20 - Household – 52, commercial / other 35
• Feb 20 - Household – 35, commercial / other 29
• March 20 - Household – 3, commercial / other 23
• April 20 - Household – 44, commercial / other 25
• May 20 - Household – 30, commercial / other 18
• June 20 - Household – 25, commercial / other 17
• July 20 - Household – No data yet

2) Please can you tell me how many fines were issued for fly tipping by your council in each month from January 2019 to July 2020? - 18

3) Please can you tell me the total value of fines that were issued for fly tipping by your council in each month from January 2019 to July 2020? - £2680

Date responded: 2 September 2020

Local Authority's Planning Policy Map

Date submitted: 4 August 2020

Summary of request

Below are the specifics of my request:
Please provide me with a spatially enabled file so that we are able to ingest into our GIS systems, these could be produced as one of, but not limited to the following formats,
• Shapefile
• Geopackage
• Webservice URL
Containing the geometry and attributes used by your planning department to produce your Local Authority's Planning Policy Map.


Summary of response

With regard to the FOI request above, the information is available via the East Devon website – the link is given below.
The pages for the Local Plan include PDF's and also an interactive plan to view the requested data.
https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 14 August 2020

COVID Response and Equalities

Date submitted: 1 August 2020

Summary of request

1.The name and contact details of any organisation that you grant fund or commission in your locality to provide services and/or support (in some cases also known as social infrastructure support, capacity building or organisational development) to not for profit organisations in your area
2. The name and contact details of any BAME organisations (those that are BAME led or working with predominately BAME communities and individuals) that you fund and details of the amount of funding provided to them .
3. The name and contact details of any disability organisations (those that are led by people with disabilities led or working predominantly with disabled persons and communities) that you fund and details of the amount of funding provided to them .
4. The name and contact details of any LGBT+ organisations (those that are LGBT+ led or working with LGBT communities) that you fund and details of the amount of funding provided to them.
5. The name and contact details of any womens organisations (those that are led by women or are working with women) that you fund and details of the amount of funding provided to them.
5. The name and contact details of any organisation that you fund to work with children and young people and details of the the funding provided to them
6. Details of any additional and extra funding provided to any not for profit organisations in your area for organisation of, or being a part of an emergency response during COVID-19. The name of the organisation and the amount of money provided to them

Summary of response

1.The name and contact details of any organisation that you grant fund or commission in your locality to provide services and/or support (in some cases also known as social infrastructure support, capacity building or organisational development) to not for profit organisations in your area - LED, CAB, East Voluntary Group, Community Buildings Fund, Parishes Together Fund and Rent Support Grants for our sports club tenants
2. The name and contact details of any BAME organisations (those that are BAME led or working with predominately BAME communities and individuals) that you fund and details of the amount of funding provided to them - No Information held
3. The name and contact details of any disability organisations (those that are led by people with disabilities led or working predominantly with disabled persons and communities) that you fund and details of the amount of funding provided to them - No Information held
4. The name and contact details of any LGBT+ organisations (those that are LGBT+ led or working with LGBT communities) that you fund and details of the amount of funding provided to them - No Information held
5. The name and contact details of any womens organisations (those that are led by women or are working with women) that you fund and details of the amount of funding provided to them - No Information held
5. The name and contact details of any organisation that you fund to work with children and young people and details of the funding provided to them - No Information held
6. Details of any additional and extra funding provided to any not for profit organisations in your area for organisation of, or being a part of an emergency response during COVID-19. The name of the organisation and the amount of money provided to them –
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/coronavirus-community-food-fund/
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/covid-19-prompt-action-fund/

Date responded: 1 September 2020

Covid19 Small business grants

Date submitted: 1 August 2020

Summary of request

i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th July 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF)
• Local Authority Discretionary Grants Fund
ii) A copy of (or link to) the form and any associated application guidance required to be used for the application of the above

iii) The number of total applications made to each scheme, and the total number rejected for each scheme

iiii) The number of total applications made by charities and not for profit organisations to each scheme, and the total number rejected for each scheme

v) If the council has during the period of 24th March - 28th July created or contributed to any other COVID grant or loan schemes to the local community, voluntary and social enterprise sector. The total sum of the contribution and the total number of recipient organisations

Summary of response

Please note that the applications closing date was the 28th August so we have provided figures up to this date also.

I would be grateful for any information you have on the following:
i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th July 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme = 1 Payment with a total sum of £10,000*
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) = 262 Payments with a total sum of £3,120,000*
• Local Authority Discretionary Grants Fund = 12 Payments with a total sum of £30,000*

(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

i) The number of individual payments and total sum paid specifically to charities and not for profit organisations between 24th March to 28th August 2020 under the following schemes:
• Small Business Grants Fund (SBGF) scheme = 1 Payment with a total sum of £10,000*
• Retail, Hospitality and Leisure Business Grants Fund (RHLGF) = 266 Payments with a total sum of £3,160,000*
• Local Authority Discretionary Grants Fund = 12 Payments with a total sum of £30,000*
(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

ii) A copy of (or link to) the form and any associated application guidance required to be used for the application of the above

SBGF and RHLGF info and link to form - https://eastdevon.gov.uk/coronavirus-covid-19/businesses-employers-and-employees/business-grants-support/
Discretionary Business Grant info and link to form - https://eastdevon.gov.uk/coronavirus-covid-19/businesses-employers-and-employees/discretionary-business-grant-support/

iii) The number of total applications made to each scheme, and the total number rejected for each scheme

Scheme 1 Small Business Grants Fund (SBGF) scheme = Total applications 2,790 of which 28 were rejected
Scheme 2 Retail, Hospitality and Leisure Business Grants Fund = Total applications 926 of which 16 were rejected
Scheme 3 Local Authority Discretionary Grants Fund = Total applications 299 of which 65 were rejected

iiii) The number of total applications made by charities and not for profit organisations to each scheme, and the total number rejected for each scheme

Scheme 1 Small Business Grants Fund (SBGF) scheme = Total applications 1 of which 0 were rejected*
Scheme 2 Retail, Hospitality and Leisure Business Grants Fund = Total applications 281 of which 0 were rejected*
Scheme 3 Local Authority Discretionary Grants Fund = Total applications made 12 and 0 rejected*

(*Charities and not for profit organisations have been identified by those in receipt of charity relief on our Business rates database)

v) If the council has during the period of 24th March - 28th July created or contributed to any other COVID grant or loan schemes to the local community, voluntary and social enterprise sector. The total sum of the contribution and the total number of recipient organisations

• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/coronavirus-community-food-fund/
• https://eastdevon.gov.uk/coronavirus-covid-19/community-support/covid-19-prompt-action-fund/

Date responded: 1 September 2020

Rough sleepers

Date submitted: 31 July 2020

Summary of request

1. How frequently does the council count or estimate the number of rough sleepers in its area? (e.g. weekly, monthly, annually)
2. If counts or estimates are made in addition to the annual single night autumn snapshot provided to MHCLG, is the methodology the same as that used for the annual single night autumn snapshot in 2019?
3. If not, please explain the methodology.
4. Please provide data on the number of rough sleepers for counts or estimates on or nearest to the first day of each month of 2020 up to and including August.
Date Number of rough sleepers
1 January 2020
1 February 2020
1 March 2020
1 April 2020
1 May 2020
1 June 2020
1 July 2020
1 August 2020
5. Please provide the latest data on those provided with emergency accommodation by the council as part of the Covid-19 pandemic response. This data should include people who were sleeping rough, in shared sleeping sites, and who became vulnerable to rough sleeping during the pandemic.
Total number provided with emergency accommodation at some point
Number still in emergency accommodation
Number evicted from emergency accommodation
Number found longer-term accommodation by the council or its partners
Number who have left emergency accommodation of their own accord

Summary of response

1. How frequently does the council count or estimate the number of rough sleepers in its area? (e.g. weekly, monthly, annually) - Annually officially and weekly on outreach visits
2. If counts or estimates are made in addition to the annual single night autumn snapshot provided to MHCLG, is the methodology the same as that used for the annual single night autumn snapshot in 2019? - No
3. If not, please explain the methodology - Weekly outreach sessions to welfare check
4. Please provide data on the number of rough sleepers for counts or estimates on or nearest to the first day of each month of 2020 up to and including August.

1 January 2020 - 3
1 February 2020 - 1
1 March 2020 - 5
1 April 2020 - 2
1 May 2020 - 4
1 June 2020 - 5
1 July 2020 - 9
1 August 2020 – No information held

5. Please provide the latest data on those provided with emergency accommodation by the council as part of the Covid-19 pandemic response. This data should include people who were sleeping rough, in shared sleeping sites, and who became vulnerable to rough sleeping during the pandemic.
Total number provided with emergency accommodation at some point - 7
Number still in emergency accommodation - 4
Number evicted from emergency accommodation - 1
Number found longer-term accommodation by the council or its partners - 2
Number who have left emergency accommodation of their own accord - 0

Date responded: 13 August 2020

Uncertified Buildings

Date submitted: 29 July 2020

Summary of request

1. How many Building Regulations applications were made between 1st January and 31st December 2019 (either Full Plans under Regulation 13 or Building Notices under Reg 14)
2. How many Building Regulations completion certificates were issued between 1st January and 31st December 2019.
3. How many part completed building regulations applications do you have recorded (complete history for all years) i.e. applications which have commenced on site but have not received a full completion certificate.
4. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
5. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
6. Of the total of those commenced but not visited within the last 3 months, how many do you estimate may be complete and/or occupied#.

Summary of response

1. How many Building Regulations applications were made between 1st January and 31st December 2019 (either Full Plans under Regulation 13 or Building Notices under Reg 14) - We had 1232 Applications submitted in 2019 (this figure comprises of all Full Plans, Building Notice and Regularisation application).
2. How many Building Regulations completion certificates were issued between 1st January and 31st December 2019 – We are unable to provide this information as it is not held in a searchable format.
3. How many part completed building regulations applications do you have recorded (complete history for all years) i.e. applications which have commenced on site but have not received a full completion certificate – We are unable to provide this information as it is not held in a searchable format.
4. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days – We are unable to provide this information as it is not held in a searchable format.
5. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months – We are unable to provide this information as it is not held in a searchable format.
6. Of the total of those commenced but not visited within the last 3 months, how many do you estimate may be complete and/or occupied – We are unable to provide this information as it is not held in a searchable format.

Date responded: 13 August 2020

Date submitted: 28 July 2020

Summary of request

Summary of response

In progress.

Date responded: 24 August 2020

Telecare equipment

Date submitted: 28 July 2020

Summary of request

1. Does your organisation commission a community equipment service?
a. Yes
b. No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide details.
4. When is the contract due to be re-tendered?
5. What geographic area does your commissioned community equipment service cover?
6. Do you specify any quality standards as part of the contract and procurement process?
7. Who is your Chief Digital officer? Please provide contact details.

Telecare

1. Does your organisation commission or deliver a telecare service?
a. Yes
b. No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Are you aware of the switch from analogue to digital and are you preparing for this?
7. Is your commissioned service using assistive technology and the Internet of Things to support service users to remain independent?
8. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.




Telehealth/Telemedicine

1. Does your organisation commission or deliver a telehealth/telemedicine programme. This includes remote health monitoring, apps and video solutions.
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide contact details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Please provide a list of the key Telehealth/Telemedicine products that you are using?
7. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.

Summary of response

1. Does your organisation commission a community equipment service?
a. Yes
2. If yes, who is the lead (please provide contact details):
b. Contract Manager - Sue Bewes, Housing Services Manager – 07875 285304
3. Who do you commission the service from, who is the current contract holder? Please provide details. - In-house service, part of EDDC support services.
4. When is the contract due to be re-tendered? - Not applicable
5. What geographic area does your commissioned community equipment service cover? - East Devon
6. Do you specify any quality standards as part of the contract and procurement process? - Not applicable – The service is a member of the TSA but not currently accredited.
7. Who is your Chief Digital officer? Please provide contact details - Sue Bewes, Housing Services Manager – 07875 285304

Telecare

1. Does your organisation commission or deliver a telecare service?
a. Yes
2. If yes, who is the lead (please provide contact details):
b. Contract Manager - Sue Bewes, Housing Services Manager – 07875 285304
3. Who do you commission the service from, who is the current contract holder? Please provide details - In house, part of EDDC support services
8. Do you specify any quality standards as part of the contract and procurement process? - Not applicable – The service is a member of the TSA but not currently accredited.
4. When is the contract due to be re-tendered? - Not applicable
5. Are you aware of the switch from analogue to digital and are you preparing for this? - Yes – the call handling system is currently be upgraded and steps have been taken to upgrade our sheltered schemes
6. Is your commissioned service using assistive technology and the Internet of Things to support service users to remain independent? - Small amount of telecare equipment is being offered at the moment
7. Have you evaluated any of your programmes of work? - No
a. If yes, please share the link to your evaluation.


Telehealth/Telemedicine

1. Does your organisation commission or deliver a telehealth/telemedicine programme. This includes remote health monitoring, apps and video solutions - No
2. If yes, who is the lead (please provide contact details):
a. Commissioner
b. Contract Manager
3. Who do you commission the service from, who is the current contract holder? Please provide contact details.
4. Do you specify any quality standards as part of the contract and procurement process?
5. When is the contract due to be re-tendered?
6. Please provide a list of the key Telehealth/Telemedicine products that you are using?
7. Have you evaluated any of your programmes of work?
a. If yes, please share the link to your evaluation.

Date responded: 20 August 2020

Employee Assistance Programs

Date submitted: 26 July 2020

Summary of request

- The annual council spending on Employee Assistance Programs, meaning the amount of money spent by the council each year on employee assistance programs for their employees for 2018 and 2019.

Summary of response

The costs of Employee Assistance Programme are below however this is excluding VAT:
2019/20 year ending 31.3.2020 - 3000.25
2018/19 year ending 31.3.2019 - 2875.00

Date responded: 20 August 2020

S. 202 Statutory Reviews

Date submitted: 25 July 2020

Summary of request

1. Number of S. 202 Statutory Reviews requested by Housing Applicants in the financial years (April - March) 2016 - 2017; 2017 - 2018; 2018 - 2019 and 2019 - 2020.

2. A breakdown of the categories of reviews requested for each of the above years i.e. Priority Need, Intentionally Homeless; Not eligible; Not Homeless; Discharge of S. 193 Duty; Discharge of Relief Duty; Suitability of Accommodation.

3. How many reviews in the above categories overturned the original decision?

4. How many review decisions by categories above led to a County Court appeal?

5. How many County Court appeals by the categories above were successful on the part of the applicant?

6. Whether the reviews are currently carried out by an internal member of staff or are contracted out?

Summary of response

1. Number of S. 202 Statutory Reviews requested by Housing Applicants in the financial years (April - March)
2016 – 2017 (5)
2017 – 2018 (4)
2018 - 2019 (6)
2019 – 2020 (0)

2. A breakdown of the categories of reviews requested for each of the above years i.e. Priority Need, Intentionally Homeless; Not eligible; Not Homeless; Discharge of S. 193 Duty; Discharge of Relief Duty; Suitability of Accommodation.
2016-17: 5 x intentionally homeless
2017-18: 3 x intentionally homeless, 1 x ending of s193 duty
2018-19: 5 x intentional, 1 x ending s193 duty


3. How many reviews in the above categories overturned the original decision?
2016-17: 2 x intentionally homeless decisions overturned
2017-18: 0
2018-19: 2 x intentionally homeless decisions overturned, ,1 x ending s193 duty decision overturned

4. How many review decisions by categories above led to a County Court appeal? - 0

5. How many County Court appeals by the categories above were successful on the part of the applicant? - 0

6. Whether the reviews are currently carried out by an internal member of staff or are contracted out? - Internal

Date responded: 13 August 2020

Fly Tipping

Date submitted: 23 July 2020

Summary of request

1)
a. For the last financial year (2019-2020) how many fines or FPNs did your authority issue for fly-tipping?
b. What was the total revenue received from these fines or FPNs?
c. How much was spent on issuing these fines?

2)
a. For the last financial year (2019-2020) how many times did your authority prosecute individuals or businesses for fly-tipping?
b. How many resulted in convictions?
c. Was any revenue received as compensation?
d. Was any revenue received as costs?
3. How much was spent on these prosecutions?

3) For the last financial year (2019-2020) how many cases of fly-tipping did your authority deal with?
4) For the last financial year (2019-2020), what the was total cost to your authority of dealing with fly-tipping?
5) How many people live in your local authority area?

Summary of response

1)
a. For the last financial year (2019-2020) how many fines or FPNs did your authority issue for fly-tipping? – 18
b. What was the total revenue received from these fines or FPNs? – £2680
c. How much was spent on issuing these fines? – This information is not recorded

2)
a. For the last financial year (2019-2020) how many times did your authority prosecute individuals or businesses for fly-tipping? – None
b. How many resulted in convictions? – None
c. Was any revenue received as compensation? – None
d. Was any revenue received as costs? – None
3. How much was spent on these prosecutions? – None

3) For the last financial year (2019-2020) how many cases of fly-tipping did your authority deal with? – 584 fly tips
4) For the last financial year (2019-2020), what the was total cost to your authority of dealing with fly-tipping? – £26,749

5) How many people live in your local authority area? – 144k – from 2018 census.

Date responded: 6 August 2020

Evictions of council tenants

Date submitted: 22 July 2020

Summary of request

Evictions of tenants of East Devon District, those successfully evicted for rent arears, those successfully evicted for other reasons inc offensive behaviour, evictions tried but failed in the last 5 years.

Summary of response


For Rental please see the information below:
Evictions of tenants of East Devon District Council, those successfully evicted for rent arears = 24 in total over the past 5 years. Those evictions tried but failed in the last 5 years = we don't keep a record of this.

Housing - The number of possession claims we have taken is 4 in last 3 years. Information not held for 5 years. Reasons were for trespass.

Date responded: 13 August 2020

Data Protection

Date submitted: 17 July 2020

Summary of request

1) Does your Local Authority have an assigned Data Protection Team / Unit?
Yes
No
a. If yes, has it been set up since 2018?
Yes
No

2) Does your Local Authority have a Data Protection policy?
Yes
No
a. If yes, how often does your Local Authority update its Data Protection policy?

3) In 2017, how many Subject Access Requests did your Local Authority receive?

4) In 2019, how many Subject Access Requests did your Local Authority receive?

5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017?

6) What percentage of total Subject Access Requests were completed after extension in 2017?

7) What percentage of Subject Access Requests were completed within the one month deadline in 2019?

8) What percentage of total Subject Access Requests were completed after extension in 2019?

9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017?

10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019?

11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017?

12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019?

Records Management
13) Does your Local Authority have a Records Management Policy?
Yes
No
a. If yes, how often does your Local Authority update its Records Management Policy?

14) Does your Local Authority have a retention or disposal schedule?
Yes
No
b. If yes, how often does your Local Authority update its retention or disposal schedule?

13) Does your authority have an Electronic Document Record Keeping (or management) System?

Yes
Yes, multiple
No

a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017?

b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019?

14) How many digital records does your organisation have captured in your storage facilities currently?
Please state figure here:

15) What is the electronic volume (Mbytes) of digital information in your organisation’s system currently?
Please state figure here:

15) How many digital records does your organisation have captured into your system currently?
Please state figure here:

16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently?
Please state figure here:

17) How many digital records were captured by yo
ur organisation in 2017?
Please state figure here:

18) How many digital records were captured by your organisation in 2019?
Please state figure here:

19) How many paper-based records were captured/registered by your organisation in 2017?
Please state figure here:

20) How many paper-based records were captured/registered by your organisation in 2019?
Please state figure here:

21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules?
Please state figure here:

22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules?
Please state figure here:

23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules:
Please state figure here:

24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules:
Please state figure here:

I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate:
Yes
No

Summary of response

1) Does your Local Authority have an assigned Data Protection Team / Unit? – We have a DP officer and support

a. If yes, has it been set up since 2018? – No

2) Does your Local Authority have a Data Protection policy? – Yes

https://eastdevon.gov.uk/access-to-information/data-protection/data-protection-policy/

a. If yes, how often does your Local Authority update its Data Protection policy?
https://eastdevon.gov.uk/access-to-information/data-protection/data-protection-policy/

3) In 2017, how many Subject Access Requests did your Local Authority receive? – 2017/18 - 8

4) In 2019, how many Subject Access Requests did your Local Authority receive? – 2019/20 – 15

5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017? – 100%

6) What percentage of total Subject Access Requests were completed after extension in 2017? – 0

7) What percentage of Subject Access Requests were completed within the one month deadline in 2019? – 100%

8) What percentage of total Subject Access Requests were completed after extension in 2019? – 0

9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017? – No info held – we didn't centrally monitor this prior to 2019

10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019? – 2019/20 - 8

11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017? – Zero

12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019? – Zero


Records Management
13) Does your Local Authority have a Records Management Policy? – No

a. If yes, how often does your Local Authority update its Records Management Policy?

14) Does your Local Authority have a retention or disposal schedule?
Yes https://eastdevon.gov.uk/access-to-information/data-protection/document-retention-schedules/
b. If yes, how often does your Local Authority update its retention or disposal schedule? – How often is it updated - https://eastdevon.gov.uk/access-to-information/data-protection/document-retention-schedules/

13) Does your authority have an Electronic Document Record Keeping (or management) System? – Yes, Comino

a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017? – Information not captured

b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019? – Information not captured

14) How many digital records does your organisation have captured in your storage facilities currently? – Information not captured
Please state figure here:

15) What is the electronic volume (Mbytes) of digital information in your organisation's system currently? – Information not held
Please state figure here:

15) How many digital records does your organisation have captured into your system currently? – Information not held
Please state figure here:

16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently? – Information not captured
Please state figure here:

17) How many digital records were captured by your organisation in 2017? – Information not captured
Please state figure here:

18) How many digital records were captured by your organisation in 2019? – Information not captured
Please state figure here:

19) How many paper-based records were captured/registered by your organisation in 2017? – Information not captured
Please state figure here:

20) How many paper-based records were captured/registered by your organisation in 2019? – Information not captured
Please state figure here:

21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules? – Information not captured
Please state figure here:

22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules? – Information not captured
Please state figure here:

23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules: – Information not captured
Please state figure here:

24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules: – Information not captured
Please state figure here:

Date responded: 13 August 2020

Complaints about Honiton Town Council

Date submitted: 15 July 2020

Summary of request

I would like to know how many complaints have been made to the monitoring officer regarding Honiton Town Council over the last three years. I would also like to know how many of those mention bullying.

Summary of response

We have received 38 Code Complaints in total from 2017 - 2020

The numbers in relation to Code Complaints that were progressed are below:

2017 – 17 Complaints received of which 3 cited bullying
2018 – 2 Complaints received of which 1 cited bullying
2019 – 1 Complaint received but did not cite bullying
2020 – 8 Complaints received of which 5 cited bullying

This does not include contacts that were received that were not formally progressed.

Date responded: 12 August 2020

Fire door replacement

Date submitted: 13 July 2020

Summary of request

1. How many fire door replacement or maintenance works were scheduled to take place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected?
2. How many fire door replacement or maintenance works actually took place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected?
3. How many fire door replacement or maintenance works to social housing properties in your local authority area that were scheduled to take place in Q1 and Q2 2020 were delayed beyond their planned start date for any reason; and how many properties were affected?
4. How many fire door inspections in social housing properties in your local authority area were delayed during Q1 and Q2 2020 for any reason; and how many properties were affected?
5. What plans are in place (as at date received) to commence delayed fire door installation, replacement or maintenance works to social housing properties in your local authority area before 31st December 2020?

Summary of response

1. How many fire door replacement or maintenance works were scheduled to take place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected? - None
2. How many fire door replacement or maintenance works actually took place in Q1 and Q2 2020 across social housing properties in your local authority area; and how many properties were affected? - None
3. How many fire door replacement or maintenance works to social housing properties in your local authority area that were scheduled to take place in Q1 and Q2 2020 were delayed beyond their planned start date for any reason; and how many properties were affected? - None
4. How many fire door inspections in social housing properties in your local authority area were delayed during Q1 and Q2 2020 for any reason; and how many properties were affected? - None
5. What plans are in place (as at date received) to commence delayed fire door installation, replacement or maintenance works to social housing properties in your local authority area before 31st December 2020? - None, no planned replacements required

Date responded: 6 August 2020

Independent Investigations Tim Darsley

Date submitted: 13 July 2020

Summary of request

1.How many times has East Devon employed the same investigator Mr Tim Darsley between the previous request and the present day? With dates if possible.

2.How many times has East Devon employed any other independent investigators?

I note that Mr Darsley appears to have no Linkedin profile, or publicly available CV. This makes it very difficult to establish the true extent of his independence from any authority and any party to potential investigations.

3.Could East Devon please ask Mr Darsley for permission to publish his full professional CV, or better still to do so himself?

4.Could East Devon please establish and publish the dates and circumstances of when Mr Darsley first met or made the acquaintance of any senior officers or councillors from East Devon, for example through South West Councils and Wiltshire reorganisation 2008/9, and any prior contact or relationship?

5.Could you please advise how many investigations by Mr Darsley or any other person have led to allegations of unfairness in them being carried out?

Summary of response

1.How many times has East Devon employed the same investigator Mr Tim Darsley between the previous request and the present day? With dates if possible.

2013 – 1 x referred to Tim Darsley November
2015 – 1 x referred to Tim Darsley May 2015
2016 – 1 x referred to Tim Darsley January
2020 – 4 x referred to Tim Darsley March 2020
2020 – 8 x referred to Tim Darsley July 2020
If you would like more information regarding these complaints, please contact the Monitoring Officer through monitoringofficer@eastdevon.gov.uk who will happily discuss the matter with you.

2.How many times has East Devon employed any other independent investigators? – None

I note that Mr Darsley appears to have no Linkedin profile, or publicly available CV. This makes it very difficult to establish the true extent of his independence from any authority and any party to potential investigations.

3.Could East Devon please ask Mr Darsley for permission to publish his full professional CV, or better still to do so himself? – This is outside the scope of FOI

4.Could East Devon please establish and publish the dates and circumstances of when Mr Darsley first met or made the acquaintance of any senior officers or councillors from East Devon, for example through South West Councils and Wiltshire reorganisation 2008/9, and any prior contact or relationship? – Information not held

5.Could you please advise how many investigations by Mr Darsley or any other person have led to allegations of unfairness in them being carried out? – Case files are only kept for 6 years. If you are happy to receive an answer only for the last 6 years, please can you confirm and also clarify what you mean by ‘allegations of unfairness’.

Date responded: 10 August 2020

Number of homes registered in East Devon

Date submitted: 11 July 2020

Summary of request

Please could you tell me how many homes there are registered in East Devon as of 11th July 2020? Please can you differentiate between houses and flats/apartments.

Summary of response

As at 01.07.2020 there were 71107 properties that were registered for Council Tax. We don't have records for the 11th of July, the our closest is 01.07.2020.
We cannot give the numbers of houses, apartments or flats as this is not data we collect.

Date responded: 5 August 2020

Stray dog kennels

Date submitted: 6 July 2020

Summary of request

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area
- The contact details (email & telephone number) for all dog wardens that operate within your area

Summary of response

EDDC use Foredown Kennels for our stray dog service.
EDDC doesn't have a dog warden service any longer.

Date responded: 10 July 2020

Council Tax debt

Date submitted: 6 July 2020

Summary of request

For the last financial year ending April 5th 2020:

Question 1)

How many Court Summons did your organisation issue for debts relating to Council Tax payments?

Question 2)

How many Liability Orders did your organisation successfully obtain for debts relating to Council Tax payments?

Question 3)

How much total revenue did your organisation collect as a result of attachment to earnings and bailiff/sheriff enforcement action for debts relating to Council Tax payments resulting from Liability orders?

Question 4)

How much total revenue did your organisation lose as a result of non recoverable debts relating to Council Tax payments?

Question 5)

Due to the Covid-19 crisis, has your organisation suspended enforcement action for council tax debts? YES/NO

Question 6)

If YES to question 5, until what date is action currently suspended?

Summary of response

1) In the year ending April a total of 3506 summonses were issued for council tax arrears.
2) A total of 2664 liability orders were granted in respect of council tax arrears.
3) We do not hold the figures for attachment to earnings, however the total collected by enforcement agents on our behalf for the year ended April 20 was £217,749.85.
4) Further clarification of your definition of non-recoverable debt would be required to enable us to reply to this question, as this may cover a multitude of scenarios. As such we are not able to provide any specific data at this time.
5) Yes, any new enforcement action has been suspended on council tax debts during Covid-19.
6) We are recommencing enforcement action from 3rd August 2020.



Date responded: 31 July 2020

Parking fines

Date submitted: 2 July 2020

Summary of request

Q1. How many parking fines were recorded in your council in the following months last year?
• June
• July
• August
• September

Q2. How many fines were successfully appealed against in the following months last year?
• June
• July
• August
• September

Q3. What was the total number of all parking fines recorded in your council in 2019?

Q4. What was the total value of all parking fines recorded in your council in 2019?

Q5. If the data is available, how many parking fines were recorded in beachside areas in your council in the following months last year?
• June
• July
• August
• September


Summary of response

Q1. How many parking fines were recorded in your council in the following months last year?
• June - 305
• July - 360
• August - 273
• September - 123

Q2. How many fines were successfully appealed against in the following months last year? – This information is not available. We have had a system change and the data that would provide the response for this question is no longer retrievable.
• June -
• July
• August
• September

Q3. What was the total number of all parking fines recorded in your council in 2019? – 3059

Q4. What was the total value of all parking fines recorded in your council in 2019? – Revenue from paid PCN's £54,429.

Q5. If the data is available, how many parking fines were recorded in beachside areas in your council in the following months last year? – This information is not available. We have had a system change and the data that would provide the response for this question is no longer retrievable.
• June
• July
• August
• September

Date responded: 30 July 2020

Virtual meetings

Date submitted: 1 July 2020

Summary of request

1.
a. Since March 23 2020, have you held any virtual meetings of your executive?
b. If the answer to a) is Yes, please state on what date the first meeting took place.
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

2.

a. Since March 23, 2020, have you held any virtual meetings of the full council?
b. If the answer to a) is Yes, please state on what date the first meeting took place?
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description.

Summary of response

1.
a. Since March 23 2020, have you held any virtual meetings of your executive? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place - 9 June
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 2; 9 June and 18 June

2.
a. Since March 23, 2020, have you held any virtual meetings of the full council? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place? - 28 May
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 5

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description -
Yes. EDDC has enabled the public to participate by having virtual meetings which have retained a public speaking item at the start so that members of the public can register to speak in advance of the meeting. The public are able to see and hear the meeting and also have an opportunity to be seen and heard if they wish. The meetings are also live streamed via YouTube so that people can watch them live and comment online.

Date responded: 1 July 2020

NDR data sets

Date submitted: 1 July 2020

Summary of request

Please can you provide me with the following information under the Freedom Of Information Act 2000:-

1. A list of all properties that have any credit balance on their business rates account
2. The account number
3. The account holder
4. The property address including postcode
5. Billing authority reference number
6. The current balance
7. Account start date
8. Account end date

Summary of response

We hope to update our website by the 17th July with the most recent data set for businesses. Normally this information is updated quarterly but due to issues with availability of staff during the COVID 19 crisis we were unable to provide April to June’s dataset.

This information will be published at https://eastdevon.gov.uk/access-to-information/transparency-code/transparency-code-information/

You will be able to obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website.
As this information is due for future publication it is exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

Date responded: 10 July 2020

Intranet solution

Date submitted: 25 June 2020

Summary of request

1. How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2. What is your current intranet solution? (Sharepoint, Wordpress, Invotra, etc)
3. How long have you been using this intranet solution?
4. When is your intranet contract up for renewal?
5. What is your annual intranet budget?
6. Do you share an intranet/IT services with other organisations, if so who?
7. Which team and/or individual(s) are responsible for managing your intranet internally?
8. Are you using the Office 365 suite? If so, which applications from the suite are in use?
9. Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation?
10. Is your Active Directory hosted on-premise, or in the cloud?
11. Could you provide us with a link to your Digital Workplace Strategy?

Summary of response

1)How many employees are working for your organisation, including full-time, part-time, and contracted staff? - This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/strategies-policies-and-performance/our-performance/employee-statistics/
2)What is your current intranet solution? (Sharepoint, Wordpress, Invotra, etc) - Umbraco
3)How long have you been using this intranet solution? - 2 years
4)When is your intranet contract up for renewal? - N/A
5)What is your annual intranet budget? - Zero
6)Do you share an intranet/IT services with other organisations, if so who? - No
7)Which team and/or individual(s) are responsible for managing your intranet internally? - Management Information Officer - Jo Avery
8)Are you using the Office 365 suite? If so, which applications from the suite are in use? - No
9)Which team and/or individual(s) are responsible for your intranet’s procurement within the organisation? - N/A
10)Is your Active Directory hosted on-premise, or in the cloud? - On premise
11)Could you provide us with a link to your Digital Workplace Strategy? - http://eddcintranet/print-document/?s=9478

Date responded: 16 July 2020

Diversity Officers

Date submitted: 24 June 2020

Summary of request

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents.

2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration.

3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues.

Summary of response

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents - There is no one Diversity Officer but equalities forms part of the role of one of our Strategic Leads. That said all Service Leads have equalities and diversity in their job descriptions as a specific responsibility. https://eastdevon.gov.uk/media/3720490/smtplus-june-2020.pdf
2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration - Karen Simpkin, Strategic Lead Organisational Development, Equalities and Transformation - £71,588
3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues - The costs for training are absorbed into our annual spend for specific training courses and licenses for our on line training provision, therefore it is not possible to separate out the costs specifically for the above training for the purpose of this FOI response.

Date responded: 6 July 2020

Charges for non-statutory Environmental Health & Licensing related services to the public and or businesses?

Date submitted: 22 June 2020

Summary of request

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses?

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure.

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s).

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate.

5. How long have these charged for services been operating

6. What level (£) of income have these services brought into the Council in the last 4 years?

Summary of response

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses? - Yes

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure - Non- statutory services - Food Hygiene Rating Revisit – flat rate £140; the provision of the Safer Food Better Business Pack at £19; and we run a pest control service for which the charges are detailed on our website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/pest-control/the-costs-of-our-treatment-services/

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s) - No

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate - The Council operate an internal recharge system across Services, whereby Service costs are divided across Services with a rough approximation of costs on a head count basis. This is not based on an hourly rate. We also do a pest control service to our Housing and Property Services departments on a treatment cost recovery basis.

5. How long have these charged for services been operating - Information not held

6. What level (£) of income have these services brought into the Council in the last 4 years? - £127,792.31

Date responded: 1 July 2020

Bailiffs

Date submitted: 22 June 2020

Summary of request

1) Does the council use bailiffs when it comes to council tax debt collection?
2) How much has the council spent on bailiffs each year for the last 5 financial years?
3) How much money has been accrued by the council via the use of bailiffs each year for the last 5 financial years?

Summary of response

1. Yes EDDC does use Enforcement Agents (Formally known as bailiffs) for the collection of council tax debts.
2. We do not pay the enforcement Agents directly to collect on our behalf, they are able to add their own set fees to amounts owed by the customer in line with the legislation set. We do have to pay any VAT on the fees that they collect, and the breakdown of this for the last 5 years is as follows;
19/20 – £17,599.21
18/19 – £24,666.00
17/18 – £23,469.82
16/17 – £28,566.36
15/16 – £23,469.98

3. The amounts that have been collected on our behalf by Enforcement agents in the last 5 years is as follows;
19/20 – £217,749.87
18/19 – £272,845.42
17/18 – £232,643.22
16/17 – £233,389.80
15/16 – £243,925.29

Date responded: 16 July 2020

Senior EDDC Managers

Date submitted: 22 June 2020

Summary of request

1. What type is your authority?

a) Combined Authority
b) County
c) District
d) London Borough
e) Metropolitan
f) Unitary
g) Other

2. Please supply a breakdown showing the:

a. Total number of directly employed chief officers and senior managers for each job title and directorate doing the following roles:

i. A Chief Officer designated by the council as an administrative and executive head of either a separate department or of a particular function or service.

ii. Designated by the council as a recognised deputy to any chief officer including an officer of deputy status but whose post may carry a different title.

iii. Chief Officers within scope of the Joint National Council (JNC) agreement.

iv. Senior Managers on National Joint Council or locally determined terms and conditions. Essentially, anyone in a senior management role who is not on chief officers JNC terms and conditions.

v. Statutory Directors

b. Locally determined median/average/actual salary (Excluding any additional payments, e.g. market supplements, performance related pay, long-service increments), the grade or range for each job title or supply a copy of your Council’s policy/pay structure in respect of the pay of its chief officers and senior managers.

c. The spinal column points for chief officers and senior managers employed on National Joint Council (NJC) pay.

3. What pay, terms and conditions do you employ all chief officers and senior managers on? E.g. total number employed on JNC for local authority chief officers (Blue book), NJC (Green Book), Local terms, other (please specify) or a combination of agreements (please give details).

4. Has your council moved directly employed chief officers and senior managers from one set of pay, terms and conditions to another in the last five years?

I. Yes
II. No

5. Have the roles of directly employed chief officer and senior managers been the subject of a pay and grading review within your council in the last 12 months?

I. Yes
II. No

6. What job evaluation scheme is used for Chief Officers and Senior Managers? (Please give details).

7. Supply a breakdown showing the current number of directly employed chief officers and senior managers by race, disability, gender identity, sexual orientation and full-time and part-time employees.

Summary of response

1. What type is your authority?

a) Combined Authority
b) County
c) District - YES
d) London Borough
e) Metropolitan
f) Unitary
g) Other

2. Please supply a breakdown showing the:

a. Total number of directly employed chief officers and senior managers for each job title and directorate doing the following roles:
i. A Chief Officer designated by the council as an administrative and executive head of either a separate department or of a particular function or service - 4 strategic Leads (who report to the Chief Executive) and 8 Service Leads (who report to either the Chief Executive or Strategic Lead)
ii. Designated by the council as a recognised deputy to any chief officer including an officer of deputy status but whose post may carry a different title - 8 Service Leads
iii. Chief Officers within scope of the Joint National Council (JNC) agreement - None
iv. Senior Managers on National Joint Council or locally determined terms and conditions. Essentially, anyone in a senior management role who is not on chief officers JNC terms and conditions - 4 Strategic Leads and 8 Service Leads
v. Statutory Directors - S151 Officer and a Monitoring Officer (both positions are Strategic Leads)

b. Locally determined median/average/actual salary (Excluding any additional payments, e.g. market supplements, performance related pay, long-service increments), the grade or range for each job title or supply a copy of your Council's policy/pay structure in respect of the pay of its chief officers and senior managers - This information is available on the council's web site, including the senior pay policy at https://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-and-reward-policies-and-senior-staff-pay/ As this information is already published it is exempt under Section 21 of the FOI Act 2000 – Information reasonably accessible to the applicant by other means.

c. The spinal column points for chief officers and senior managers employed on National Joint Council (NJC) pay - Strategic and Service Leads are on local agreed grades subject to NJC agreed % pay awards.

3. What pay, terms and conditions do you employ all chief officers and senior managers on? E.g. total number employed on JNC for local authority chief officers (Blue book), NJC (Green Book), Local terms, other (please specify) or a combination of agreements (please give details) - All of the above on NJC conditions (Green Book)

4. Has your council moved directly employed chief officers and senior managers from one set of pay, terms and conditions to another in the last five years? - No

5. Have the roles of directly employed chief officer and senior managers been the subject of a pay and grading review within your council in the last 12 months? - No

6. What job evaluation scheme is used for Chief Officers and Senior Managers? (Please give details) - Greater London Provincial Council Scheme

7. Supply a breakdown showing the current number of directly employed chief officers and senior managers by race, disability, gender identity, sexual orientation and full-time and part-time employees. - 9 are male and 3 are Female. All are classed as White – UK and none have a registered disability. 8 are full time and 1 is part time. Sexual Orientation information is not available.

Date responded: 16 July 2020

Prohibition notices for "breaking" Covid 19 government guidance

Date submitted: 21 June 2020

Summary of request

I would like to know how many and which businesses in the East Devon District have been issued with prohibition notices for "breaking" or not following the government guidance, during the current Covid 19 crisis

Summary of response

EDDC has issued Dart's Farm with a Prohibition Notice.

Date responded: 1 July 2020

Council tax

Date submitted: 18 June 2020

Summary of request

1. How much council tax was the council owed for April 2020?
2. How much council tax has the council been paid for April 2020?
3. How much council tax was the council owed for May 2020?
4. How much council tax has the council been paid for May 2020?
5. How many households are eligible to pay council tax in 2020/21?
6. How many households still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)?
7. How many working age households are in receipt of Council Tax Support?
8. How many working age households in receipt of Council Tax Support still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)?
9. Please outline any council tax deferral or waiver policy the council has introduced during the coronavirus pandemic (e.g. the council cancelling Ctax bills for April to June for Council Tax Support recipients). Please state whether the council tax bills for the beneficiaries of these policies are included or excluded from the data for questions 1-8
Council housing rent arrears
10. Does the council own council housing stock (including housing owned via an ALMO)?
If the answer to question 10 is 'no', please proceed to question 15
Questions 11-14 include tenants living in housing owned by the council via an ALMO.
11. How many council housing tenant households does the council have?
12. Of the households in question 11, how many have not yet fully paid their rent for April 2020?
13. How many council housing households does the council have who are in receipt of Universal Credit?
14. Of the households in question 13, how many have not yet fully paid their rent for April 2020?
NB the figures for questions 11 and 12 should include all council housing tenant households, including those on Universal Credit
Discretionary Housing Payments
15. What is the council's Discretionary Housing Payment budget for 2020/21 (comprising both funds sourced from central government and any top-ups by the council)?
16. How much has the council awarded in Discretionary Housing Payments so far in 2020/21?
Homelessness assistance
17. Since 1st April 2020, how many people have approached the council for help with homelessness or the threat of homelessness under the Homelessness Reduction Act?
18. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be 'threatened with homelessness'?
19. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be legally homeless?

Summary of response

Council tax
1. How much council tax was the council owed for April 2020? - We cannot provide this information - There is no facility on our system to advise how much is due for a particular month, the total amount is due at the start of the year and our collection rates are based on this figure, there is no set amount due for each month.

2. How much council tax has the council been paid for April 2020? - At 30.04.2020 we had received £13237830.81

3. How much council tax was the council owed for May 2020? - We cannot provide this information.

4. How much council tax has the council been paid for May 2020? - At 30.05.2020 we had received £23724029.61

5. How many households are eligible to pay council tax in 2020/21? - As at 01.07.2020 there were 71040 Banded properties of which 1512 were exempt. This leaves 69528 properties that would have been eligible to pay council tax unless the occupiers were receiving full Council Tax Support

6. How many households still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)? - We cannot provide this information.

7. How many working age households are in receipt of Council Tax Support? - 3938

8. How many working age households in receipt of Council Tax Support still owe council tax for April 2020 (i.e. they have not fully paid their council tax bill for April)? - We cannot provide this information.

9. Please outline any council tax deferral or waiver policy the council has introduced during the coronavirus pandemic (e.g. the council cancelling Ctax bills for April to June for Council Tax Support recipients). Please state whether the council tax bills for the beneficiaries of these policies are included or excluded from the data for questions 1-8 - East Devon District Council is working with individuals to make individual decisions on how we can help them. This has included deferring and re-organising their instalments where the customer has a need for us to do so.

Council housing rent arrears
10. Does the council own council housing stock (including housing owned via an ALMO)? - Yes

Questions 11-14 include tenants living in housing owned by the council via an ALMO.
11. How many council housing tenant households does the council have? - 4169

12. Of the households in question 11, how many have not yet fully paid their rent for April 2020? - 911

13. How many council housing households does the council have who are in receipt of Universal Credit? - 522

14. Of the households in question 13, how many have not yet fully paid their rent for April 2020? - 404

15. What is the council's Discretionary Housing Payment budget for 2020/21 (comprising both funds sourced from central government and any top-ups by the council)? - The DHP pot from central government this year is £279,520.00. We can pay out 2 ½ times this amount, so the top-up from us could be up to £419,279.

16. How much has the council awarded in Discretionary Housing Payments so far in 2020/21? - As of last week we had spent £72,065.49.

Homelessness assistance
17. Since 1st April 2020, how many people have approached the council for help with homelessness or the threat of homelessness under the Homelessness Reduction Act? - 236

18. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be 'threatened with homelessness'? - 73

19. How many of the people who approached the council since 1st April 2020 for help with homelessness or the threat of homelessness under the Homelessness Reduction Act (i.e. the question 17 figure) have been assessed by the council to be legally homeless? - 40

Date responded: 16 July 2020

Supplier of gas and electricity

Date submitted: 18 June 2020

Summary of request

1. Please confirm your current supplier for Gas and Electricity
2. When do the current contracts expire for each?
3. If looking to save costs on these, who is responsible for the project?
4. How many sites is this person responsible for?

Summary of response

1. Please confirm your current supplier for Gas and Electricity - Total Gas & Power
2. When do the current contracts expire for each? - See https://www.espo.org/Frameworks/Energy/191-Electricity and https://www.espo.org/Frameworks/Energy/NEW192_19-Mains-Gas
3. If looking to save costs on these, who is responsible for the project? - We require an OJEU compliant framework. Tim Child
4. How many sites is this person responsible for? - 200

Date responded: 1 July 2020

Tonnage of recycling collected in last 3 years

Date submitted: 18 June 2020

Summary of request

Please can I ask:
- how many tonnes of kerbside recycling you collected in each of the past three years broken down by (a) plastics (b) glass, (c) paper (d) card.

Please can I ask if since the start of the COVID-19 pandemic any of these groups (a), (b), (c) or (d) are still being sent for recycling or are now being sent to landfill or an incinerator.

If any of these groups (a), (b), (c) or (d) are now being sent to landfill or an incinerator, when and why was this decision taken?

Summary of response

2019
• Plastics 1853 tonnes
• Glass 4980 tonnes
• Paper 2989 tonnes
• Cardboard 3129 tonnes

2018
• Plastics 1354 tonnes
• Glass 4989 tonnes
• Paper 3547 tonnes
• Cardboard 3093 tonnes

2017
• Plastics 395 tonnes*
• Glass 4822 tonnes
• Paper 4044 tonnes
• Cardboard 890 tonnes
*1868 tonnes collected as mixed plastics and cans

All of the recyclables collected in East Devon during the COVID-19 pandemic are being recycled as normal.

Date responded: 1 July 2020

Statues and monuments

Date submitted: 15 June 2020

Summary of request

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

Summary of response

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

We have not done this.

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

No, we do not have any under our guardianship that would be inappropriate.

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

No


4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

No

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

N/A

Date responded: 16 June 2020

Cost to the council as a result of the pandemic

Date submitted: 10 June 2020

Summary of request

What is the cost breakdown on the revenue lost by EDDC Council during the Coronavirus Pandemic and how much is the short fall in the money required in support by UK government to cover the cost of the pandemic, and lost revenue by the council during this time.

Summary of response

Currently predicted shortfall is £5.3m, the vast majority of this is through lost income. A 20% improvement in lost income projections results in a revised shortfall of £4.1m. 20% decline in lost income projections gives a revised shortfall of £6.8m.

To date the Government has provided £1.5m to support our in year deficit of £5.3m, further significant funding is needed to avoid a reduction in our services.
Funding received to date only meets 28% of projected shortfall.

Date responded: 11 June 2020

Homeless

Date submitted: 7 June 2020

Summary of request

Please would you be able to share with us the number of people who have presented to the council as homeless between 23rd March 2020 and 7th June 2020.

What proportion of these has the council been able to support into emergency or temporary accommodation?

Summary of response

165 approaches
Of which 41 relief cases
Of which 31 accommodated.


Date responded: 11 June 2020

Chatbots/virtual appointments

Date submitted: 5 June 2020

Summary of request

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality?
If so, when would you want this to be available?
Who is the head of Customer Services or Citizen engagement or equivalent?
Who is the CIO or Head of IT?
• Do you have any plans to deliver Employee facing AI chatbot functionality?
If so, when would you want this to be available?
Who would be responsible for that?

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc?
If so, when would you want this to be available?
Who would be responsible for that?

Summary of response

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality? - We do not have this functionality yet. It is something we would like to look into once the pandemic response is finished and we consider our future business plans.

If so, when would you want this to be available? - N/A
Who is the head of Customer Services or Citizen engagement or equivalent? - Simon Davey, Strategic Lead Finance, Revenues and Benefits
Who is the CIO or Head of IT? - Karen Simpkin Strategic Lead Organisational Development, Equalities and Transformation
• Do you have any plans to deliver Employee facing AI chatbot functionality? - We do not have this functionality yet.
If so, when would you want this to be available? - It is something we would like to look into once the pandemic response is finished and we consider our future business plans.
Who would be responsible for that? - STRATA – Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc? - Not at the present time
If so, when would you want this to be available? - N/A
Who would be responsible for that? - STRATA - Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Date responded: 25 June 2020

Cyber Security

Date submitted: 1 June 2020

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats

2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation annual spend for each of contract?
3. What is the description of the services provided for each contract? Please do not just state firewall.
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of Licenses (ONLY APPLIES TO CONTRACT 3)

Summary of response

1. Firewall

1) Who is the existing supplier for this contract? - Lan2Lan
2) What does the organisation spend for each of contract? - £24,000 - total cost of contract over 3 years and included new hardware.
3) What is the description of the services provided for each contract? Please do not just state firewall.
a. - Software Updates
b. - 8x5 Email Support
c. - Return to Factory Hardware Replacement
d. - Web Content Filtering Service
e. - Anti-Virus Service
f. - Intrusion Prevention Service
g. - Anti-Spam Service
h. - DLP (Data Loss Prevention Service)

4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Information withheld
5) What is the expiry date of each contract? - Q2 2024
6) What is the start date of each contract? - Q2 2018
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) – N/A

2. Anti-virus
1) Who is the existing supplier for this contract? - Epic Networks
2) What does the organisation spend for each of contract? - £7333k + VAT Annual total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - AV licences for PC, virtual desktop and network
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5) What is the expiry date of each contract? - May 2023
6) What is the start date of each contract? - May 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 2810

3. Microsoft Enterprise Agreement
1) Who is the existing supplier for this contract? - Softcat
2) What does the organisation spend for each of contract? - £350,359.21 + VAT per year – total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - Microsoft licences
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5) What is the expiry date of each contract? - 31/03/2021
6) What is the start date of each contract? - 01/04/18
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 1800 total number for all 3 councils

Date responded: 11 June 2020

Recording of the Extraordinary meeting that was cancelled and removed by YouTube

Date submitted: 29 May 2020

Summary of request

Would you kindly clarify what information you hold as to any record or records of the second of yesterday's extra-ordinary meeting, that held to elect a new leader of EDDC. (those of 28th May 2020)
As you will know, a meeting was started using the medium of YouTube but I gather that they, YouTube, considered that conduct on the part of some councillors breached their decency rules and that they cut the transmission with the consequent effect of removing the record from their channel and the public record.

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it?

Does EDDC have a copy of the recording? What other form of record might exist?

Might you be able to give a rough idea of the cost of holding the third meeting, that held on the morning of 29th May 2020.

Summary of response

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it? - We are intending to put a redacted version on the website which edits out the swearing, but don't as yet have a date for when this will happen due to technical issues with editing the swearing, but will be located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150
This will therefore be for future publication under section 22 of the FOI Act 2000.

Does EDDC have a copy of the recording? What other form of record might exist? - It will be an audio-visual recording via YouTube and Facebook so we don't have copy of the recording, but it will be linked to our website when available. There is no transcript of the meeting. We are not legally required to make a recording available of any kind, only the minutes. Our statutory responsibility is to make meetings accessible to the public if they want to participate. EDDC has opted to make recordings available. There is a recording of the first EGM on 28th May and the reconvened meeting on 29th May located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150

Might you be able to give a rough idea of the cost of holding the third meeting, that was held on the morning of 29th May 2020 - Information not held. Officer time is not costed.

Date responded: 16 June 2020

How many (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?

Date submitted: 26 May 2020

Summary of request

Please could you assist in the following:

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application?
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training?
4. Was any of your training budget made up by grants? If so, how much?
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)?
a. How many sessions of each course did you commission?

b. What was the price per course?

c. Who delivered each course?

d. What was the method of delivery (e.g. face or face, online etc.)

6. What is the name of the councils Monitoring Officer?
a. What are their contact details?
7. What are the names of the councils Authorising Officers?
a. What are their contact details?
8. When was your last inspection from the Investigatory Powers Commissioner’s Office?
9. When is your next inspection from the Investigatory Powers Commissioner’s Office?

Summary of response

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019? - None
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application? - 53 trained in RIPA Awarenss, 4 RIPA Authorised Officers trained (Simon Davey, Henry Gordon Lennox,, Anita Williams, Mark Williams = 57 in total with the RIPA Co-ordinating Officer responsible for ensuring applications for authorisation meet requirements.
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training? - No specific training budget but costs are met through overall training budgets.
4. Was any of your training budget made up by grants? If so, how much? - N/A
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)? - 2 courses. A general awareness course for investigating officers and training for Authorising Officers.
a. How many sessions of each course did you commission?
The authorising officer training consisted of two full days and were held on the 29th January and 5th February 2018.
The investigating officer training consisted of 3 half day sessions held on 30th January and 6th February 2018.
b. What was the price per course?
Overall total cost (3 ½ days training) £2975.00 plus VAT
c. Who delivered each course?
Mitch Youngman, Integritas Global Consultancy, Fareham Innovation Centre, 4 Meteor Way, Fareham, Lee on Solent, PO13 9FU
d. What was the method of delivery (e.g. face or face, online etc.)
Face to face.

6. What is the name of the councils Monitoring Officer? – Henry Gordon Lennox
a. What are their contact details? - Monitoringofficer@eastdevon.gov.uk
7. What are the names of the councils Authorising Officers? - Mark Williams (Chief Executive), Simon Davey (S.151 Officer) and Henry Gordon Lennox (Monitoring Officer and RIPA Senior Responsible Officer)
a. What are their contact details? - MWilliams@eastdevon.gov.uk; SDavey@eastdevon.gov.uk; HGordonLennox@eastdevon.gov.uk
8. When was your last inspection from the Investigatory Powers Commissioner's Office? - 23rd October 2014
9. When is your next inspection from the Investigatory Powers Commissioner's Office? - Information not held

Date responded: 10 June 2020

Pre-paid banking products

Date submitted: 21 May 2020

Summary of request

• Do you currently have an approved Prepaid Banking Card solution within your authority/region?
• If so, what date is the supply contract due for review/renewal?
• Please could you provide an outline of supplier/product/service requirements?
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region?

Summary of response

• Do you currently have an approved Prepaid Banking Card solution within your authority/region? - No
• If so, what date is the supply contract due for review/renewal? - N/A
• Please could you provide an outline of supplier/product/service requirements? - N/A
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region? - N/A

Date responded: 5 June 2020

Stored information

Date submitted: 15 May 2020

Summary of request

1. How much of the information you store and manage for local citizens (for example, council tax records, social care records, planning applications, parking permits and supporting documents, spreadsheets and scanned images ) is digitalised?

• 0%
• 1-25%
• 26-50%
• 51-75%
• 76-99%
• 100%

2. Does your local authority use a content services (document management) solution to store and manage this information?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

3. Does your local authority use a content services (document management) solution to share this information with external third parties, including other government agencies and trusted partners (for example, private healthcare or social care providers)?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

4. Does your local authority use a content services (document management) solution to enable staff to access this information when working remotely?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

5. Does your local authority currently offer your local citizens online access to their own records?

• Yes, they can access all of their own digital records online
• Yes, they can access at least some of their own digital records online
• No, they cannot access their own digital records online



Summary of response

1. How much of the information you store and manage for local citizens (for example, council tax records, social care records, planning applications, parking permits and supporting documents, spreadsheets and scanned images ) is digitalised? – We are not able to provide an accurate answer to this question

• 0%
• 1-25%
• 26-50%
• 51-75%
• 76-99%
• 100%

2. Does your local authority use a content services (document management) solution to store and manage this information?

• Yes, we have done this since 2019 or earlier – Yes EDDC use Comino document management and Firmstep CRM to manage customer information
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

3. Does your local authority use a content services (document management) solution to share this information with external third parties, including other government agencies and trusted partners (for example, private healthcare or social care providers)?

• Yes, we have done this since 2019 or earlier - Yes
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

4. Does your local authority use a content services (document management) solution to enable staff to access this information when working remotely?

• Yes, we have done this since 2019 or earlier - Yes
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

5. Does your local authority currently offer your local citizens online access to their own records?

• Yes, they can access all of their own digital records online
• Yes, they can access at least some of their own digital records online - Yes
• No, they cannot access their own digital records online

Date responded: 2 June 2020

Stray dog kennels

Date submitted: 14 May 2020

Summary of request

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area
- The contact details (email & telephone number) for all dog wardens that operate within your area

Summary of response

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area - EDDC do not have information on 'stray' dog kennels in the area.
- The contact details (email & telephone number) for all dog wardens that operate within your area - EDDC do not have dog wardens.

Date responded: 8 June 2020

The cost of the repair work to the flag pole on Sidmouth Esplanade

Date submitted: 14 May 2020

Summary of request

I would appreciate it if you would furnish me with the total costs involved, including labour, materials and travelling time for the three men who used a cherry picker to replace the old cord with new and erect the Union Flag on the flagpole on the Esplanade at Sidmouth.

Summary of response

The cost for this work was £554 including the hire of MEWP

Date responded: 5 June 2020

Services offered on a commercial basis

Date submitted: 14 May 2020

Summary of request

Could you please let me know if you offer any of your professional services (IT, Finance, HR, Legal, Planning, etc.) on a commercial basis.
Could you please answer the following:
1. Which services are offered?
2. Is it only to other local authorities or external or both?
3. What basis is your charge, fixed fee, hourly rate, etc?
4. Do you operate a separate trading account to monitor the financial trading position?

Summary of response

Could you please answer the following:
1. Which services are offered? - Payroll
2. Is it only to other local authorities or external or both? – Other local authorities
3. What basis is your charge, fixed fee, hourly rate, etc? – The charge we make for the service is only intended to cover the time spent on the payroll administration, there is no "profit" involved
4. Do you operate a separate trading account to monitor the financial trading position? – No

Date responded: 5 June 2020

Licensed premises

Date submitted: 10 May 2020

Summary of request

Please may you provide me with the number of:
• PUBS AND BARS
• NIGHTCLUBS
• CAFÉ
• TAKEAWAYS
• VILLAGE AND COMMUNITY HALLS
• PLACES OF PUBLIC ENTERTAINMENT E.G THEATRES, SPORTS GROUNDS, RACETRACK ETC
• SUPERMARKETS
• OFF-LICENCES
• HOTELS
• GUEST HOUSES
• RESTAURANTS
• HIGHER EDUCATION INSTITUTIONS
• THOSE REQUIRING A CLUB PREMISES CERTIFICATES
Which had permanent premise licences permitted to sell or supply alcohol by licensable activity in 2017, 2018, 2019. Along with and how many of those premises have a late-night license?
Separated into each year please and each premises please.

Summary of response

All the differing premises that have been requested are available on our website public register at http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/LicensingActPremises/Search
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The licensing database does not break down the different premises according to the business types listed. Therefore a numeric response cannot be provided against the given list. Licences that are instead granted are in four categories and some of the listed businesses can be in more than one category, for example a village hall that has a bar will be in one and a village hall that doesn't sell alcohol in another:

Premises Licence With Alcohol (PLWA),
PLWA = 576 licences
• Pubs
• Nightclubs
• Shops to include Supermarkets, Garage Forecourts and Off-Licences
• Hotels
• Restaurants
• Cafes
• Villages Halls with bars
• Cinemas with bars

Premises Licence No Alcohol (PLNA),
PLNA = 79 licences
• Village Halls without bars
• Cinemas without bars
• Late Night Food Takeaways
• Stage & Performance areas
• Sports Clubs

Club Premises With Alcohol (CPWA)
CPWA = 48 licences
• Private Members Clubs
• Social Clubs
• Sports Clubs

Vessels Premises With Alcohol (PSWA)
PSWA = 2 licences
• Boats with licensed bar

The relevant categories are shown against the list of business that has been provided:

Please may you provide me with the number of:
• PUBS AND BARS PLWA
• NIGHTCLUBS PLWA
• CAFÉ PLWA
• TAKEAWAYS PLWA & PLNA
• VILLAGE AND COMMUNITY HALLS PLWA & PLNA
• PLACES OF PUBLIC ENTERTAINMENT E.G THEATRES, SPORTS GROUNDS, RACETRACK ETC PLWA & PLNA & CPWA
• SUPERMARKETS PLWA
• OFF-LICENCES PLWA
• HOTELS PLWA
• GUEST HOUSES PLWA
• RESTAURANTS PLWA
• HIGHER EDUCATION INSTITUTIONS NIL

Date responded: 11 May 2020

Lympstone Parish Council members for the years 2000 to 2015

Date submitted: 8 May 2020

Summary of request

Please would you provide me with a list of the Lympstone Parish Council members for the years 2000 to 2015 inclusive.

Summary of response

Please would you provide me with a list of the Lympstone Parish Council members for the years 2000 to 2015 inclusive - This information is not held. You may wish to refer your request to Lympstone Parish Council

Date responded: 11 May 2020

On-premise Microsoft Exchange

Date submitted: 7 May 2020

Summary of request

1) Do you have on-premise Microsoft Exchange? If yes:
a. Which version?
b. Do you have public folders?
c. Do you manage the infrastructure yourselves? If not, who is your partner?
2) Do you have a 3rd party email archive solution such as Enterprise Vault, EMC Source One or Quest Archive Manager?
a. If yes, which one?
3) Do you have PST files?
4) If you have not already, are you planning to migrate to Office 365?
5) Which person is responsible for your email infrastructure?

Summary of response


1) Do you have on-premise Microsoft Exchange? If yes: Yes
a. Which version? - Exchange 2013 SP1 CU23
b. Do you have public folders? - No
c. Do you manage the infrastructure yourselves? If not, who is your partner? - Strata Service Solutions manage IT service provision for Exeter, East Devon & Teignbridge Councils. It is a private company owned by the 3 Councils.
2) Do you have a 3rd party email archive solution such as Enterprise Vault, EMC Source One or Quest Archive Manager? - No
a. If yes, which one?
3) Do you have PST files? - Yes a few legacy but as a rule not used anymore
4) If you have not already, are you planning to migrate to Office 365? - Some staff use O365 as required, under review next year
5) Which person is responsible for your email infrastructure? - Adrian Smith, Strata Service Solutions, Head of Infrastructure & Support

Date responded: 18 May 2020

Homeless people housed

Date submitted: 4 May 2020

Summary of request

How many homeless people has your authority housed in the following months
• January 2020
• February 2020
• March 2020
• April 2020

Summary of response

How many homeless people has your authority housed in the following months
• January 2020 - 4
• February 2020 - 2
• March 2020 - 2
• April 2020 - 6

Date responded: 11 May 2020

Council’s current insurance arrangements

Date submitted: 30 April 2020

Summary of request

Please could you respond to the following points: -

• Please confirm the name, position and contact details (telephone number and email address) of the person responsible for the management of the Council’s general insurance programme.
• Please confirm the name of the Council’s current insurance broker (is applicable).
• When was the contract for insurance broking services last reviewed/tendered?
• What date is the current broker contract due to expire? Is this subject to a potential extension?
• When does the Council’s general insurance programme fall due for renewal?
• Is the insurance programme are under a Long Term Agreement? If so, when is this due to expire and is it subject to any potential extensions?
• How much does the Council spend annually on its insurance premium (excluding IPT/VAT)?
• Which insurance company(ies) currently provide cover for the Council’s following risk exposures: -
- Property
- Public Liability/Employers Liability
- Motor
- Terrorism
- Cyber
• Does the Council operate a self-insurance fund? If so, then when was this last subject to an external actuarial audit/review in order to determine whether the fund remains sufficient?
• Is the Council working with any other Local Authority(ies) in respect of its insurance arrangements, i.e. is there a shared service in respect of this specific area?

Summary of response

Please confirm the name, position and contact details (telephone number and email address) of the person responsible for the management of the Council's general insurance programme. – Simon Davey, S151 Finance Officer Email: sdavey@eastdevon.gov.uk Tel: 01395 517490

• Please confirm the name of the Council's current insurance broker (is applicable). - This information can be found - https://data.gov.uk/dataset/03f9f076-0889-4f93-9530-2eff82bda945/east-devon-spend-over-500 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• When was the contract for insurance broking services last reviewed/tendered? - Continued on a Rolling basis since April 2006.
• What date is the current broker contract due to expire? Is this subject to a potential extension? - On-going
• When does the Council's general insurance programme fall due for renewal? - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• Is the insurance programme are under a Long Term Agreement? If so, when is this due to expire and is it subject to any potential extensions? - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• How much does the Council spend annually on its insurance premium (excluding IPT/VAT)? - This information can be found - https://data.gov.uk/dataset/03f9f076-0889-4f93-9530-2eff82bda945/east-devon-spend-over-500 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• Which insurance company(ies) currently provide cover for the Council's following risk exposures: - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- Property
- Public Liability/Employers Liability
- Motor
- Terrorism
- Cyber
• Does the Council operate a self-insurance fund? If so, then when was this last subject to an external actuarial audit/review in order to determine whether the fund remains sufficient? - No
• Is the Council working with any other Local Authority(ies) in respect of its insurance arrangements, i.e. is there a shared service in respect of this specific area? - Shared Service Teignbridge District Council for Insurance Officer

Date responded: 13 May 2020

IT software

Date submitted: 29 April 2020

Summary of request

•What reseller do you prefer to buy your Software through?
•Are there any favoured frameworks you tend to use?
•Who is the decision-maker for IT Purchasing?
•Who is your mobile phone provider?
•What Mobile Device Management Solution are you using and when is the renewal date?
•What Mobile Threat Detection do you have in place for mobile devices and when is the renewal date?
•What Virtual Desktop Software do you have in place for remote workers and when is the renewal date?
•Do you currently use a document security or digital rights management tool and when is the renewal date?
•What are you using for instant messaging?
•Who do you currently use for your Annual IT health checks and when is your next one due?
•What email exchange server are you running? Cloud or on-premise?
•What antivirus software/tool do you use and when is the renewal date?
•Do you have an incident response team within your IT department?

Summary of response

•What reseller do you prefer to buy your Software through? - Various, not one preferred
•Are there any favoured frameworks you tend to use? - Crown Commercial Services Frameworks
•Who is the decision-maker for IT Purchasing? - Varies dependant on department, project, requirement
•Who is your mobile phone provider? - EE/02/Vodafone/Gamma
•What Mobile Device Management Solution are you using and when is the renewal date? - AirWatch - December 2020
•What Mobile Threat Detection do you have in place for mobile devices and when is the renewal date? - None
•What Virtual Desktop Software do you have in place for remote workers and when is the renewal date? - VMware Horizon View - December 2020
•Do you currently use a document security or digital rights management tool and when is the renewal date? - No
•What are you using for instant messaging? - Skype For Business
•Who do you currently use for your Annual IT health checks and when is your next one due? - It varies. We already have 2020 booked with Surecloud
•What email exchange server are you running? Cloud or on-premise? - Exchange - on-premise/O365 - Cloud
•What antivirus software/tool do you use and when is the renewal date? - Kaspersky - June 2020
•Do you have an incident response team within your IT department? - Yes

Date responded: 26 May 2020

Prohibition notices issued to enforce Coronavirus Restrictions

Date submitted: 27 April 2020

Summary of request

For the period beginning 25 March 2020 and ending 24 April 2020, can you please send me:

1) the number of prohibition notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020;

2) the number of fixed penalty notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020;

3) the number of premises the council closed to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020; and

4) the number of prosecutions the council has brought to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020.

Summary of response

1) the number of prohibition notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
2) the number of fixed penalty notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
3) the number of premises the council closed to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
4) the number of prosecutions the council has brought to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None

Date responded: 28 April 2020

Fly tipping incidents

Date submitted: 27 April 2020

Summary of request

Specifically I would like to ask:

1) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
2) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority have occurred since the beginning of 2020?
3) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) were reported by the public to your jurisdiction each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
4) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) have been reported by the public to your jurisdiction since the beginning of 2020
5) What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
6) What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority since the beginning of 2020?
If information for the last five years is likely to exceed cost limits then please supply information for the last two years.

Summary of response

We are unable to differentiate between publicly and council reported incidents and also the costs are recorded for the council on a pre-determined government matrix system, so might not reflect our actual costs, but are what is regarded as the cost to a local authority per item/incident.

The figures are :
Jan-Mar 2020 - 177 incidents at a cost of £8427
Jan-Mar 2019 - 151 incidents at a cost of £6600

Jan-Dec 2019 - 521 incidents at a cost of £24,915
Jan-Dec 2018 - 440 incidents at a cost of £25,444

Figures are compiled quarterly hence we do not have Apr/May.

However, we have been able to manually calculate numbers during COVID which are below.
We have taken March 20th as the start of lockdown - the COVID lockdown figures are :
Mar-Apr 2020 – 78 incidents
Mar-Apr 2019 – 78 incidents

Date responded: 26 May 2020

Fashion retail businesses receiving Coronavirus Cash Grants

Date submitted: 27 April 2020

Summary of request

We would like to find out the following information:
• How many individual coronavirus cash grants (£10,000 grants) were applied for by fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) were applied for by fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£10,000 grants) have been declined to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) have been declined to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£10,000 grants) have been sent out to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) have been sent out to fashion retail businesses between 17 March and 27 April
• What is the total sum of coronavirus cash grants (£10,000 grants) that have been sent out to fashion retail businesses as of 27 April
• What is the total sum of coronavirus cash grants (£25,000 grants) that have been sent out to fashion retail businesses as of 27 April
NB:
-For each of these we would also want to know the date applied for, date accepted, date sent – but only if you have this on file already to be lifted
-Fashion retail businesses are classed as clothing, footwear and accessories businesses with a bricks-and-mortar and/or ecommerce presence
-To receive responses in excel spreadsheet format

Summary of response

We are unable to identify "fashion retail businesses" in our database as it not a form of category that is available for reporting purposes. Therefore the information you have requested is not held.

Date responded: 28 April 2020

Cost of bottled water

Date submitted: 23 April 2020

Summary of request

1. The total cost of all bottled water purchased in years a) 2018/19 and b) 2019/20
2. The total number of litres of bottled water purchased in years a) 2018/19 and b) 2019/20

Summary of response

Here are the figures for Bottled Water purchased. These costs are for the drinking stations only as we don't purchase smaller bottles.

1. The total cost of all bottled water purchased in years
a) 2018/19 - Total cost £179.10
b) 2019/20 - Total cost £237.54

2. The total number of litres of bottled water purchased in years
a) 2018/19 - 396.9 Litres
b) 2019/20 - 718.2 Litres

Date responded: 11 May 2020

Council Tax Administration and Enforcement

Date submitted: 23 April 2020

Summary of request

Q1. Does East Devon District Council exercise discretion before proceeding under regulation 34(2) of the Council Tax (Administration and Enforcement) Regulations 1992 to request a summons from a justice of the peace (it may be an automated process)

Q2. If yes to (1) what factors are taken into consideration

Summary of response

Q1. Does East Devon District Council exercise discretion before proceeding under regulation 34(2) of the Council Tax (Administration and Enforcement) Regulations 1992 to request a summons from a justice of the peace (it may be an automated process)
Yes

Q2. If yes to (1) what factors are taken into consideration
The key is customer engagement so that we can consider their circumstances. The factors mentioned would be considered as would any factor that is having an effect upon the customer. It is not possible to provide a list of factors as they are numerous and their impact upon one customer may be very different to another.

Date responded: 28 April 2020

Licensed premises

Date submitted: 22 April 2020

Summary of request

I request a list of the licensed premises (pubs) with addresses in and licensed by the Authority. Please note I want a list of names and addresses for all the licensed pubs. I do not want access to a search engine that allows me to look at the licence for an individual pub chosen by me. That would not meet my FoI request.

Summary of response

The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 23 April 2020

Costs of licence plates

Date submitted: 22 April 2020

Summary of request

Please could you advise the total amount spent by East Devon Council in Financial Year 2018-19 and 2019-20 on:

a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers]
b] Taxi and Private Hire Vehicle Driver Badges

Summary of response

Year 2018-19
a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers] = £361
b] Taxi and Private Hire Vehicle Driver Badges = £110

Year 2019-20
a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers] = £344
b] Taxi and Private Hire Vehicle Driver Badges = £123

Date responded: 13 May 2020

IT suppliers

Date submitted: 22 April 2020

Summary of request

Please can I kindly request the following information under freedom of information act.

1. Does the council outsource and use 3rd party suppliers under any of the following 3 categories?
-IT Hardware/Software.
-IT Support.
-IT Services and communication.

2. If so who are the suppliers/resellers used and what has the spend been with them in the last 6 months?

3. Who are the contacts/procurement in the council to speak with in order to get added as an IT supplier to the council?

4. Who are the IT managers in the council in place and there contact details?

Summary of response


1. Does the council outsource and use 3rd party suppliers under any of the following 3 categories? - No
-IT Hardware/Software.
-IT Support.
-IT Services and communication.

2. If so who are the suppliers/resellers used and what has the spend been with them in the last 6 months? - IT service is provided by Strata Service Solutions, wholly owned by East Devon District Council, Exeter City Council & Teignbridge District Council. Spend October 2019 – March 2020 £1,666,178.95 invoiced to East Devon

3. Who are the contacts/procurement in the council to speak with in order to get added as an IT supplier to the council? - Visit Strata.solutions procurement page for details

4. Who are the IT managers in the council in place and there contact details? - The IT service is run by Strata Service Solutions, therefore no IT staff within the Council; please see website for contact/procurement information.

Date responded: 23 April 2020

Contracts between the Council and Animal Wardens Ltd

Date submitted: 22 April 2020

Summary of request

Please can you provide me with the following information.
1. A copy of any contracts between the Council and Animal Wardens Ltd for the collection and/or kennelling of stray dogs since 1st January 2005, and any subsequent contracts or amendments to that contract. This includes the contract specification, the pricing schedule and any other documents stated to be a part of the contract or contracts. Please specifically confirm whether there are any named subcontractors.
2. Please provide me with a copy of all documents submitted by Animal Wardens Ltd in relation to the above contract or contracts, including but not limited to the tender or method statement, contract questionnaire, case studies and company policy documents.
3. Please also confirm whether the Council holds any "management information" or other data regarding the outcomes of any dogs disposed of by the Council after 7 days pursuant to Section 149(6) Environmental Protection Act 1990.
4. Please confirm whether you hold any information relating to the contractor's performance of the contract and any information relating to any decision to terminate or not to renew the contract.
Regards

Summary of response

Please can you provide me with the following information.
1. A copy of any contracts between the Council and Animal Wardens Ltd for the collection and/or kennelling of stray dogs since 1st January 2005, and any subsequent contracts or amendments to that contract. This includes the contract specification, the pricing schedule and any other documents stated to be a part of the contract or contracts. Please specifically confirm whether there are any named subcontractors - No information held
2. Please provide me with a copy of all documents submitted by Animal Wardens Ltd in relation to the above contract or contracts, including but not limited to the tender or method statement, contract questionnaire, case studies and company policy documents - No information held
3. Please also confirm whether the Council holds any "management information" or other data regarding the outcomes of any dogs disposed of by the Council after 7 days pursuant to Section 149(6) Environmental Protection Act 1990 - No information held
4. Please confirm whether you hold any information relating to the contractor's performance of the contract and any information relating to any decision to terminate or not to renew the contract - No information held

Date responded: 4 May 2020

Street furniture

Date submitted: 21 April 2020

Summary of request

I would be grateful if you could kindly confirm / provide the following information;

1). Is the provision and maintenance of your current street furniture (e.g. Bus Shelters) funded or partially subsidised by advertising?

2). Do other outdoor advertising contracts exist unrelated to Street Furniture provision (e.g. Free standing 6 sheet units / wall mounted displays on Local Authority owned buildings and land)?

3). If yes to either of the above, please confirm the contract start and end dates, together with the name(s) of the incumbent Media Owner / Maintenance provider.

4). Please also provide number and type of advertising panels involved (e.g. digital / back-lit) and the advertising revenue generated if possible.

Summary of response


The requested information is not held by the District Council. You will need to refer your request to Devon County Council as the authority responsible for roads and maintenance including street furniture and advertising panels.

Date responded: 21 April 2020

Planning application for Marlpitt Cottage

Date submitted: 17 April 2020

Summary of request

Please supply me with an electronic copy of all planning applications, plans and associated correspondence that you hold on file for Marlpitt Cottage, Broadclyst, Exeter, Devon EX5 3DA

Summary of response

No information held

Date responded: 21 April 2020

Video conference solution

Date submitted: 16 April 2020

Summary of request

1. What video conference solution or solutions do you use, or are planning to use in the coming weeks/months? (Webex, Bluejeans, Google Hangounts, Zoom, Microsoft Teams, other - please state)
2. If you have considered and chosen not to use any of the above, what reason other than cost made you decide not to use them?
3. Have you, or are you planning to use the solution for councillor meetings (closed and/or open to the public)?

Summary of response

1. What video conference solution or solutions do you use, or are planning to use in the coming weeks/months? (Webex, Bluejeans, Google Hangounts, Zoom, Microsoft Teams, other - please state) - Skype for Business
2. If you have considered and chosen not to use any of the above, what reason other than cost made you decide not to use them? - Information not held
3. Have you, or are you planning to use the solution for councillor meetings (closed and/or open to the public)? - Yes

Date responded: 16 April 2020

£10,000 COVID-19 Small Business Grant Fund

Date submitted: 15 April 2020

Summary of request

Regarding the £10,000 COVID-19 Small Business Grant Fund for businesses with rate relief or rural rate relief:
1. What is the council's process for communicating with eligible businesses and handling applications?
(e.g. automatic payments, businesses notified via letter and asked to apply via link, email notification and link etc.)
2. When were businesses first notified by the council that they may be eligible to apply?
3. What is the payment turnaround time from receipt of application?
4. Is there a staggered process for making payments, and what is the process? (e.g. do you deal with first 1000 applications in a block and pay them by a certain date, before moving onto the next 1000 applications etc.)
5. How many businesses within your council jurisdiction are eligible for the grant?
6. How many applications have been received as of April 17 2020?
7. How many applications have been rejected as of April 17 2020?
8. How many businesses have been paid as of April 17 2020?

Summary of response

1. What is the council's process for communicating with eligible businesses and handling applications? - Contacted businesses by letter and email.
(e.g. automatic payments, businesses notified via letter and asked to apply via link, email notification and link etc.)
2. When were businesses first notified by the council that they may be eligible to apply? - 31 March 2020
3. What is the payment turnaround time from receipt of application? - Within 5 days
4. Is there a staggered process for making payments, and what is the process? (e.g. do you deal with first 1000 applications in a block and pay them by a certain date, before moving onto the next 1000 applications etc.) - Payments were made every working day
5. How many businesses within your council jurisdiction are eligible for the grant?
6. How many applications have been received as of April 17 2020?
7. How many applications have been rejected as of April 17 2020?
8. How many businesses have been paid as of April 17 2020?

5-8; The council submits weekly statistical returns to central government; please consult these publications for statistical analysis of payments made and number of eligible businesses. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 May 2020

Local Government Pension Scheme

Date submitted: 14 April 2020

Summary of request

Please can I request the following information:
• HR Manager/Reward and Benefits Manager's name and email address?
• Number of Council staff who are a member of the Local Government Pension Scheme (LGPS)?
• Number of LGPS members who have an Additional Voluntary Contribution (AVC) set up.
• For the LGPS members who have an AVC set up, the total amount of AVCs made in the last month.
• Do the Council offer an AVC through salary sacrifice to LGPS members?

Summary of response

Please can I request the following information:
• HR Manager/Reward and Benefits Manager's name and email address? - Mrs Karen Simpkin - Strategic Lead, Organisational Development & Transformation

• Number of Council staff who are a member of the Local Government Pension Scheme (LGPS)? - 485 as at 31 March 2020

• Number of LGPS members who have an Additional Voluntary Contribution (AVC) set up - 3

• For the LGPS members who have an AVC set up, the total amount of AVCs made in the last month - £199

• Do the Council offer an AVC through salary sacrifice to LGPS members? - No, there is not the demand to justify setting up a scheme and individual contributions are very low.

Date responded: 21 April 2020

How planning applications for proposed residential developments are assessed in terms of visual privacy

Date submitted: 13 April 2020

Summary of request

1. Is 'Separation Distances between buildings' the only method used as a guide to assess visual privacy in the determination of planning applications for proposed residential developments?

2. If the answer to question 1 is no, what other methods are used to assess visual privacy in the determination of planning application for proposed residential developments?

For question 1, can you provided me with a 'Yes' or 'No'.
For question 2, can you provide me with just a list of the methods.

If there are no established guidelines on how visual privacy is accessed, can you also include that in your response.

Summary of response

1. Is 'Separation Distances between buildings' the only method used as a guide to assess visual privacy in the determination of planning applications for proposed residential developments? - No.

2. If the answer to question 1 is no, what other methods are used to assess visual privacy in the determination of planning application for proposed residential developments?
• Presence and extent of hard and/or soft landscaping;
• Land level differences;
• Number of windows;
• What rooms the windows serve;
• Orientation of windows;
• Height of windows above floor levels;
• Whether windows are obscure glazed;
• Height differences;
• Context/character of the area;
• Ownership;
• Third party comments;
• What could be carried out under Permitted Development rights;
• Whether conditions could be used to address privacy concerns;
• Likely appeal decision.

Date responded: 16 April 2020

Student Disregard Discounts

Date submitted: 12 April 2020

Summary of request

Please advise: -
1. - How many student discounts have been applied by the authority for the 2018/19 and 2019/20 financial years? For clarity I would like this broken down by numbers of CLASS N Exemption and numbers of individual Student Disregard Discounts applied.
2. - What evidence of being a full-time university student does the authority require to satisfy the application for student disregard discount?
3. What evidence do the authority require to apply a Class N discount to a property?
Class N - (1) A dwelling which is either–
(a) occupied by one or more residents all of whom are students;
(b) occupied only by one or more students as term time accommodation;

4) - Does the authority accept or engage in any digital/online validation of evidence of being a full-time university student? If “Yes” please provide information about how this happens and with which Universities.
5) – Does the authority rely on any lists of full-time student supplied by universities and in which case please state which institutions provide this method

Summary of response

1. How many student discounts have been applied by the authority for the 2018/19 and 2019/20 financial years? For clarity I would like this broken down by numbers of CLASS N Exemption and numbers of individual Student Disregard Discounts applied - We have been unable to complete this part of your request at this time. This is because our Revenues and Benefits teams, who would normally provide the data you have requested, are prioritising their resources to enable them to respond to the increased volume of enquires they are receiving as a direct result of the Coronavirus epidemic.

The Information Commissioner's Office (ICO) in response to the concerns raised by authorities that resources, whether financial or people, will need to be diverted away from usual compliance or information rights work, have advised that they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore this part of your response will be delayed until such time when our Revenues and Benefits team have the capacity and time to provide the data requested. We are unfortunately unable to say when that will be.

Please accept our sincere apologies and I would like to thank you for your patience at this challenging time. For further information please visit the Information Commissioner's Office website at https://ico.org.uk/about-the-ico/news-and-events/icos-blog-on-its-information-rights-work/


2. What evidence of being a full-time university student does the authority require to satisfy the application for student disregard discount? - An exemption certificate provided by a recognised institution /declaration regarding the number of adults living in the property

3. What evidence do the authority require to apply a Class N discount to a property? - An exemption certificate provided for EACH adult resident by a recognised institution /declaration regarding the number of adults living in the property

Class N - (1) A dwelling which is either–
(a) occupied by one or more residents all of whom are students;
(b) occupied only by one or more students as term time accommodation;

4) Does the authority accept or engage in any digital/online validation of evidence of being a full-time university student? If "Yes" please provide information about how this happens and with which Universities - No

5) Does the authority rely on any lists of full-time student supplied by universities and in which case please state which institutions provide this method - Plymouth university provide us an electronic list of their students living in our area so that physical certificates are not necessary

Date responded: 16 April 2020

Salary overpayment

Date submitted: 1 April 2020

Summary of request

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been overpaid to staff? Overpayments may include but are not excluded to, PAYE, benefits, pensions, loans etc

2. Of any monies overpaid, how much of that money was written off for each year?

Summary of response


Info as follows:
Year; Total overpayments; Total Value Written off
2017/2018 - 1; £576.22; O - Recovered
2018/2019 - 4; £1726.29; £671.78
2019/2002 - 1; £841.27; 0 - Recovered

Date responded: 6 April 2020

Dangerous Wild Animals

Date submitted: 31 March 2020

Summary of request

I request to know the current number of registered animals licensed by the council under the The Dangerous Wild Animals Act 1976.

For the licenses granted, I also request to know the type of each animal - either by its common name or scientific name - as categorised by the The Dangerous Wild Animals Act 1976. (http://www.legislation.gov.uk/uksi/2007/2465/schedule/made)

Summary of response

We have 2 licences to cover 2 species – x1 Ostrich under 1 licence and x4 ring tailed Lemurs covered under the other licence

Date responded: 9 April 2020

Alcohol

Date submitted: 27 March 2020

Summary of request

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been spent on alcohol?
2. What was the purpose of events for which alcohol was purchased?

Summary of response

We are unable to provide the information you have requested as the reports, that the costs are generated from, come under the general cost code heading of 'Catering Supplies Drinks'. We cannot separate out the cost of alcoholic drinks only.

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been spent on alcohol? - This information is not held
2. What was the purpose of events for which alcohol was purchased? - Events where Alcohol was purchased for were civic events hosted by the Chairman for example Garden Party, Receptions for staff and councillors.

Date responded: 6 April 2020

Fraud Investigation team

Date submitted: 23 March 2020

Summary of request

How many investigators are in your fraud investigation team?
Do you have a case management system used by the fraud investigation team?
If so who supplies it and what is the name of the system?
When does the contractual agreement to use the software expire?
What is the annual cost to use the system?

If you do not have a fraud investigation team, can you please inform me if you are part of a shared fraud investigation team, or if your fraud investigations are outsourced?
If they are outsourced can you please inform me who the fraud investigation is outsourced to?

Summary of response

How many investigators are in your fraud investigation team? - 1
Do you have a case management system used by the fraud investigation team? - Yes
If so who supplies it and what is the name of the system? - Datatank, Opus
When does the contractual agreement to use the software expire? - Renewed every 12 months
What is the annual cost to use the system? - £1800

Date responded: 24 March 2020

Dangerous wild animals

Date submitted: 18 March 2020

Summary of request

1. Details of how many animals of each species are covered under each licence.

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal.

We do not require personal information such as names of licensees, addresses etc.

Summary of response

1. Details of how many animals of each species are covered under each licence - x1 Ostrich and x4 Lemurs under 2 separate licences

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified - x1 Ostrich and x4 Ring tailed Lemurs

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal - No applications have been refused.

Date responded: 8 April 2020

Up skirting at leisure centres

Date submitted: 15 March 2020

Summary of request


1. The number of incidents of upskirting that were reported to staff at council-run leisure centres between April 2019 to present (Please name the leisure centre).
2. The number of upskirting incidents where police were then called to local leisure centres in the council because of upskirting.
3. And what month these incidents took place.

Summary of response

Thank you for your request for information. We have been unable to complete your request at this time. This is because LED Leisure Ltd, who would normally provide the data you have requested, are currently not in a position to respond at this time due to the Coronavirus pandemic.

The Information Commissioner’s Office (ICO), in response to concerns raised by authorities that they will not be able to respond to Freedom of Information requests as a result of this epidemic, have advised that they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore at this time we are unable to complete your request nor are we in a position to confirm when normal service will resume.

Please accept our sincere apologies and I would like to thank you for your patience at this challenging time. For further information please visit the Information Commissioner’s Office website at https://ico.org.uk/about-the-ico/news-and-events/icos-blog-on-its-information-rights-work/

Date responded: 6 April 2020

IT system used for waste collection

Date submitted: 13 March 2020

Summary of request

1. Are you currently in a partnership with other councils for waste IT system operations or procurement? If in a partnership please name the partner councils?

2. Do you currently operate waste services (collections) directly, or through a waste contractor such as Biffa, Suez or Veolia. If through a contractor, please name them.

3. Which of the IT systems below do you use for the management of day to day municipal bin collections:
a. Yotta
b. Bartec Collective
c. AMCS Clear
d. Whitespace/Powersuite
e. Contender/Swift Datapro/Agile
f. Selected Interventions / Echo
g. Core (Suez)
h. Webaspx
i. Microsoft Excel or similar
j. No IT system
k. Other: [please name]
Response.....

4. When is your current contract for the IT system OR outsourced waste contract for waste collections management due to expire?

5. Please provide contact information for the service manager responsible for waste collections.

Summary of response

1. Are you currently in a partnership with other councils for waste IT system operations or procurement? If in a partnership please name the partner councils? - No

2. Do you currently operate waste services (collections) directly, or through a waste contractor such as Biffa, Suez or Veolia. If through a contractor, please name them - SUEZ Recycling and Recovery UK

3. Which of the IT systems below do you use for the management of day to day municipal bin collections:
a. Yotta
b. Bartec Collective
c. AMCS Clear
d. Whitespace/Powersuite
e. Contender/Swift Datapro/Agile
f. Selected Interventions / Echo
g. Core (Suez) - Yes
h. Webaspx
i. Microsoft Excel or similar
j. No IT system
k. Other: [please name]
Response.....

4. When is your current contract for the IT system OR outsourced waste contract for waste collections management due to expire? - 30th June 2026 (including extensions)

5. Please provide contact information for the service manager responsible for waste collections - Gareth Bourton, Recycling & Waste Contract Manager; 07890 612850
gbourton@eastdevon.gov.uk

Date responded: 13 March 2020

SMI disregard/exemption

Date submitted: 13 March 2020

Summary of request

1. Is the person with the SMI disregard/exemption ‘invisible’ for Council Tax purposes?

2. Is the person with the SMI disregard/exemption disregarded/exempt for Council Tax purposes if the person falls within s6(2) of LGFA 1992?

3. Is the SMI disregard/exemption applicable to all dwellings occupied as a main residence by the person with the SMI?

4. Is the SMI disregard/exemption applicable in the example where a person with a SMI person occupies a dwelling with a son who (but for the SMI occupant) is a single occupant and occupies a dwelling with a daughter who (but for the SMI occupant) is a single occupant? That is, can both the son and the daughter both continue to receive the single persons discount? In this instance both dwellings are main residences.

5. Does a single occupant need to ‘declare’ an occupant with a SMI to a billing authority if they have previously been in receipt of a Class U? For example, the SMI person no longer has a dwelling that is a Class U because they have given it up.

6. The person with the SMI occupies two dwellings as the sole occupant. Both are main dwellings and neither is a sole dwelling. Each dwelling comes under a different billing authority and is a significant distance apart. Does a Class U apply to each dwelling?

7. As Q4 but each dwelling is with the same billing authority? Does a Class U apply to each dwelling?

8. The person with the SMI occupies two dwellings as the sole occupant (either in a different billing authority or the same) and occupies a dwelling with a son who would be a single occupant but for the SMI occupant. All dwellings are main dwellings. Does a Class U apply to the two dwellings solely occupied by the SMI person and a disregard for the dwelling occupied with the son?

9. Do you agree that the SMI disregard/exemption is permanent and, providing the person is entitled to a qualifying benefit, it does not need to be re-applied for?

10. A SMI person with a Class U exemption moves house (to a different billing authority) and solely occupies that house. What is the process for continuing with the Class U?

11. A SMI person with a Class U exemption moves house (within the same billing authority region) and solely occupies that house. What is the process for continuing with the Class U?

Summary of response

The Exemption U is an exemption from the payment of council tax because the property is only occupied by a person or persons who are considered to be Severely Mentally impaired.

An SMI disregard is awarded where there is an SMI person resident in the property but there are also other none SMI people resident (therefore the exemption U would NOT be applicable as the terms of the legislation stated above would not be met.)

The exemption U / SMI disregard are therefore different things.

1. Is the person with the SMI disregard/exemption 'invisible' for Council Tax purposes?
- Where a person is severely mentally impaired their presence is disregarded when a discount is looked at. For example a husband and wife living in a property and the husband is SMI, he can be disregarded leaving a discount on the bill as there is only one countable adult.

2. Is the person with the SMI disregard/exemption disregarded/exempt for Council Tax purposes if the person falls within s6(2) of LGFA 1992?
- S6(2) determines who should be liable to pay the charge, every adult resident in a property will appear in this section. This section purely deals with liability and not determination of exemption/disregard.

3. Is the SMI disregard/exemption applicable to all dwellings occupied as a main residence by the person with the SMI?
- If a person owns/rents more than one residence their sole or main residence must be determined (using the various case law that is available for this). If they are SMI they would be able to claim an exemption/discount on that property. This person would not be able to claim another exemption/reduction for their other property as they would not be deemed to be resident. If no one could be deemed to be resident of that property they may be held liable under S6 LGFA1992 but fall into the category explained in S11 (2)(a) LGFA1992.

4. Is the SMI disregard/exemption applicable in the example where a person with a SMI person occupies a dwelling with a son who (but for the SMI occupant) is a single occupant and occupies a dwelling with a daughter who (but for the SMI occupant) is a single occupant? That is, can both the son and the daughter both continue to receive the single persons discount? In this instance both dwellings are main residences.
- A person can only have one main residence and this would be determined in relation to case law (please refer to the Valuation Tribunal services website for details). If an SMI person is deemed to be resident with another person over the age of 18 (and there were no other persons over 18 who had this as their sole or main residence) a disregard discount, not a single person discount, would apply.

4. Does a single occupant need to 'declare' an occupant with a SMI to a billing authority if they have previously been in receipt of a Class U? For example, the SMI person no longer has a dwelling that is a Class U because they have given it up.
- Yes. This person would no longer be entitled to the standard single person discount and would instead need to claim a disregard discount. Failure to inform a local authority can result in a fine/prosecution.

5. The person with the SMI occupies two dwellings as the sole occupant. Both are main dwellings and neither is a sole dwelling. Each dwelling comes under a different billing authority and is a significant distance apart. Does a Class U apply to each dwelling?
- As detailed above a person can only have one sole/main residence. If a second property is owned it may fall into the category explained in S11 (2)(a). An exemption U can therefore, only be claimed on the one property.

6. As Q4 but each dwelling is with the same billing authority? Does a Class U apply to each dwelling?
- Q4 relates to informing the billing authority that an SMI person has moved in. If this is the case the class U could not be claimed on the property that has been left. The property that they have moved to would not be solely occupied by an SMI person/s and therefore the exemption U would not be applicable.

7. The person with the SMI occupies two dwellings as the sole occupant (either in a different billing authority or the same) and occupies a dwelling with a son who would be a single occupant but for the SMI occupant. All dwellings are main dwellings. Does a Class U apply to the two dwellings solely occupied by the SMI person and a disregard for the dwelling occupied with the son?
- As stated a person can only have one sole or main residence, they would be able to claim the appropriate disregard/exemption for that property but would not be entitled to it for any other property.

8. Do you agree that the SMI disregard/exemption is permanent and, providing the person is entitled to a qualifying benefit, it does not need to be re-applied for?
- A new application may be needed if the person moves home and the authority do not have a record of their entitlement. It is also good practice to ensure that all discounts and disregards are regularly reviewed. The exemption /disregard is given based on two things:
• That a doctor has determined the person to be severely mentally impaired and
• They are in receipt of a qualifying benefit

A review may highlight that a Doctor no longer determines that person to be SMI or that they no longer qualify for a qualifying benefit. A person that no longer qualifies for a discount or exemption that they are claiming must inform the billing authority within 21 days.

9. A SMI person with a Class U exemption moves house (to a different billing authority) and solely occupies that house. What is the process for continuing with the Class U?
- Within East Devon a new application needs to be made as we will not have the evidence supplied to the previous billing authority.

10. A SMI person with a Class U exemption moves house (within the same billing authority region) and solely occupies that house. What is the process for continuing with the Class U?
- Within East Devon if we have everything we need to satisfy us that the exemption is still applicable we would re-apply it at the new property.

Date responded: 1 April 2020

Taxi and private hire licensing policy

Date submitted: 12 March 2020

Summary of request

1. In relation to hackney vehicles, could you please confirm if your vehicle conditions state that only the Council’s hackney carriage table of fares/tariffs are permitted on the meter?
2. If so, please could you send me a copy of the condition(s).
3. If you don’t have a condition on the vehicle licence, do have any policy or similar on this matter?

Summary of response

1. In relation to hackney vehicles, could you please confirm if your vehicle conditions state that only the Council's hackney carriage table of fares/tariffs are permitted on the meter?

YES – Specific in the Conditions & Taxi Policy

2. If so, please could you send me a copy of the condition(s).

"When the machinery of the taximeter is in action, there shall be recorded on the face of the taximeter in clearly legible figures a fare not exceeding the rate or fare which the proprietor or driver is entitled to demand and take for the hire of the carriage by distance and time in pursuance of the fare tariff fixed by the District Council."

"Tariff sheets must be displayed inside the vehicle at all times."

3. If you don't have a condition on the vehicle licence, do have any policy or similar on this matter?

Policy: "The taxi meters that must be fitted in all hackney carriages must be checked by the inspecting engineer over the measured distances which matches with the Council's fare tariffs prevailing at the time of the test"

Date responded: 31 March 2020

Empty property rate relief provided to the Science Park Centre

Date submitted: 11 March 2020

Summary of request

Please provide the total of empty property rate relief that EDDC provided to the Science Park Centre from 30/06/16 to the present day.

Summary of response

Total rate relief for Science Park Centre from 30/06/16 to 20/03/2020 = £25,854.24

Date responded: 23 March 2020

Is the Authority currently able to demonstrate a five-year supply of deliverable housing sites?

Date submitted: 10 March 2020

Summary of request

1) For purposes of decision-taking (determining planning applications), is the Authority currently able to demonstrate a five-year supply of deliverable housing sites (with the appropriate buffer, as set out in paragraph 73 of the National Planning Policy Framework?
2) What is the level (expressed in years) of the council’s current supply of deliverable housing sites?
3) What is the appropriate buffer applicable to the council’s supply?
4) Has a Planning Inspector or Inspectors confirmed, rejected or determined the current position referred to in Questions 1 and 2 in determining any appeals?
5) If so, would you please be kind enough to provide the appeal reference number(s)?
6) When is the authority’s new local development plan anticipated to be ready to be adopted?

Summary of response

1) For purposes of decision-taking (determining planning applications), is the Authority currently able to demonstrate a five-year supply of deliverable housing sites (with the appropriate buffer, as set out in paragraph 73 of the National Planning Policy Framework? - Yes

2) What is the level (expressed in years) of the council’s current supply of deliverable housing sites? - See our latest housing monitoring report which contains relevant information: https://eastdevon.gov.uk/media/3434143/housing-monitoring-update-to-year-end-31-march-2019.pdf
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

3) What is the appropriate buffer applicable to the council’s supply? - See our latest housing monitoring report which contains relevant information: https://eastdevon.gov.uk/media/3434143/housing-monitoring-update-to-year-end-31-march-2019.pdf
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

4) Has a Planning Inspector or Inspectors confirmed, rejected or determined the current position referred to in Questions 1 and 2 in determining any appeals? - This Information is available by looking at the appeal statements which appear on planning application records on the council's website. You can view individual planning applications at https://eastdevon.gov.uk/planning/planning-applications-and-information/view-planning-applications-enforcements-and-planning-appeals/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

5) If so, would you please be kind enough to provide the appeal reference number(s)? - See response to question 4 above.

6) When is the authority’s new local development plan anticipated to be ready to be adopted? - The Greater Exeter Strategic Plan (GESP) will form part of the Council’s next local plan, see the GESP website for further information including on projected adoption, at: https://www.gesp.org.uk/consultation-phases/stage-six-adoption-of-greater-exeter-strategic-plan-pending/ information on other documents that are also planned to be part of the local plan can be viewed at: https://democracy.eastdevon.gov.uk/ieListDocuments.aspx?CId=154&MId=268&Ver=4 (see item 46).
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.




Date responded: 26 March 2020

Artwork owned by EDDC

Date submitted: 6 March 2020

Summary of request

1. The total number of works of art owned by your local authority.

2. The estimated total value.

3. The number of works currently on display.

4. How many works of art have been donated by the local authority over the past five years?

5. How many works of art have been leased by the local authority over the past five years and the total revenue.

6. How many works of art have been sold by the local authority over the past five years and the total proceeds from any sales.

7. The cost to the local authority of maintaining your art collection for the financial year 2018/19. Please include any costs for insurance, conservation and insuran

Summary of response

1. The total number of works of art owned by your local authority - Carved Oak Baton at the Council Offices at Blackdown House (BDH) Honiton; and 28 pieces of artwork held at Thelma Hulbert Gallery (THG) Honiton. (Some are on long term loan from RAMM).

2. The estimated total value – THG £12,050 (last valued in 2017); BDH Baton £3500

3. The number of works currently on display - 5 in THG and Carved Oak Baton at BDH

4. How many works of art have been donated by the local authority over the past five years? – None

5. How many works of art have been leased by the local authority over the past five years and the total revenue – None

6. How many works of art have been sold by the local authority over the past five years and the total proceeds from any sales – None

7. The cost to the local authority of maintaining your art collection for the financial year 2018/19. Please include any costs for insurance, conservation and insurance - In terms of insurance premium for 2019/20 allocated to art work was £280 and a further £10 for the Carved Wooden Baton. No information held in respect of conservation.

Date responded: 25 March 2020

Street Cleanliness standards

Date submitted: 5 March 2020

Summary of request

Can you please confirm the cleanliness standards your council achieved across the whole area as a whole in 2018/19 measured against the Code of Practice on Litter & Refuse 2006 (NI 195)

Summary of response

Since the government stopped monitoring NI 195 we have not reported on it, which means that this information is not being captured.

Date responded: 11 March 2020

Home Office's Rough Sleeper Support Service (RSSS)

Date submitted: 4 March 2020

Summary of request

• How many cases have been forwarded by your council to the Home Office's Rough Sleeper Support Service (RSSS) since it was established?

Please break this down by the date of the referral and any other information that can be provided about each individual who was referred.

Summary of response

• How many cases have been forwarded by your council to the Home Office's Rough Sleeper Support Service (RSSS) since it was established? - Zero
Please break this down by the date of the referral and any other information that can be provided about each individual who was referred - N/A

Date responded: 23 March 2020

Energy costs

Date submitted: 2 March 2020

Summary of request

1. The Council's total energy bill, including the cost of street lighting, for each of the financial years - 2016/17, 2017/18 and 2018/19.

2. The Council's total printing bill, for each of the financial years
- 2016/17, 2017/18 and 2018/19.

3. The number of new street trees that the Council has planted for each of the financial years - 2016/17, 2017/18 and 2018/19.

Summary of response

1. The Council's total energy bill, including the cost of street lighting, for each of the financial years - 2016/17, 2017/18 and 2018/19.

Street Lighting will be a County responsibility.
However, we are responsible for Security Lighting in Parks and Sports Grounds and these numbers are:

2016/17 57,404.78
2017/18 63,522.19
2018/19 74,636.17

Gas costs:

2016/17 - £51054.76
2017/18 - £53593.93
2018/19 - £64253.37

Electricity costs:

2016/17 £209,074.33
2017/18 £231,503.22
2018/19 £219,763.16

2. The Council's total printing bill, for each of the financial years - 2016/17, 2017/18 and 2018/19.

Printing costs:

2016/17 - £70,216 + £92,158
2017/18 - £45,364.53 + £61682.11
2018/19 - £36366.27 + £ 52820.74

3. The number of new street trees that the Council has planted for each of the financial years - 2016/17, 2017/18 and 2018/19 - This information is not captured therefore not held.

Date responded: 17 March 2020

Coronavirus impact analysis

Date submitted: 2 March 2020

Summary of request

Copies of any reports/plans/analysis your council has prepared on the potential impact of Coronavirus

Summary of response

Copies of any reports/plans/analysis your council has prepared on the potential impact of Coronavirus - We don't have a specific plan or analysis for Coronavirus. We follow Government and PHE advice.
We do have an Emergency Plan and Business Continuity Plans that are more generic.

Date responded: 4 March 2020

Pollution Prevention and Control Enforcement Not

Date submitted: 2 March 2020

Summary of request

Please could you provide me with the following details within the area covered by your council:

• A list of Pollution Prevention and Control Enforcement Notices (Part A2/B activities) with the reasons why and the address of the operation

Where possible could the information be provided in the following formats in order of preference?
1. ESRI Shape File
2. GML
3. KML
4. Excel/csv (including Easting/Northing)

Summary of response

Please could you provide me with the following details within the area covered by your council:

• A list of Pollution Prevention and Control Enforcement Notices (Part A2/B activities) with the reasons why and the address of the operation - Zero

Where possible could the information be provided in the following formats in order of preference?
1. ESRI Shape File
2. GML
3. KML
4. Excel/csv (including Easting/Northing)

Date responded: 23 March 2020

European nationals

Date submitted: 2 March 2020

Summary of request

1. The total number of European nationals living within the jurisdiction of the council (ie the total number of EU nationals that the council is aware of in their area) and how this number was arrived at.
2. A copy of all council communications targeting EU nationals specifically since 2016 (including social media ads or posts targeting the EU population)
3. Has the council written to European nationals in its area to inform them of their rights and options following Brexit? If yes, how many times? Please provide the letters.
4. What, if any, preparation has the council undertaken as regards European nationals within their area and the implementation of Brexit? Is there a communication strategy for EU nationals informing them of the impact of Brexit? If yes, please provide me with a copy.
5. Will the council be informing EU nationals that they can vote in the upcoming local elections? How?
Kindest regards,

Summary of response

1. The total number of European nationals living within the jurisdiction of the council (ie the total number of EU nationals that the council is aware of in their area) and how this number was arrived at - 1735 European nationals are registered in East Devon.
2. A copy of all council communications targeting EU nationals specifically since 2016 (including social media ads or posts targeting the EU population) – Information not held
3. Has the council written to European nationals in its area to inform them of their rights and options following Brexit? If yes, how many times? Please provide the letters – Information not held
4. What, if any, preparation has the council undertaken as regards European nationals within their area and the implementation of Brexit? Is there a communication strategy for EU nationals informing them of the impact of Brexit? If yes, please provide me with a copy – Information not held
5. Will the council be informing EU nationals that they can vote in the upcoming local elections? How? – EDDC won't be doing any promotion locally but the Electoral Commission with have an advertising campaign starting in April.

Date responded: 23 March 2020

Local Authority’s role as a prescribed body under the Public Interest Disclosure (Prescribed Persons) Order 1999.

Date submitted: 2 March 2020

Summary of request

Q1Does your organisation take action to protect external whistleblowers from unjustified treatment by their employers or others?
Please select one of the below answers if possible –
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q2 Does any protection against unjustified treatment provided by your organisation extend to persons reporting on behalf of external whistleblowers?
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q3 Does any protection extend to proposed or intended unjustified action against an external whistleblower contemplated by his/her employer or another in respect of the disclosure?
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q4 Does your organisation offer any reward or bounty for information received from an external whistleblower in respect of information about which you are the prescribed body or person?
i. Yes
ii. No
iii. Not known

Q5 Does your organisation publish for the public a step by step guide on how it follows up on external whistleblower information?
i. Yes
ii. No
iii. Not known

Q6 Where your organisation does not feel itself to be legally competent to engage with a disclosure made by an external whistleblower, do you have a policy and process to refer that disclosure to another prescribed body/person/regulator or other agency better placed to deal with it?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q7 Where in the circumstances described in Q6 above, your organisation passes information to another prescribed body etc., do you have a policy and process to advise the external whistleblower that the disclosure has been passed to another body etc?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q8 Where an external whistleblower may be dissatisfied with his/her dealings with your organisation, is there an appeals policy and process which engage someone who is independent of the investigating department?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q9 Does your organisation publish FAQ to advise and assist external whistleblowers considering making a disclosure to you?
i. Yes (please provide the FAQ or direct me to it)
ii. No
iii. Not known

Q10 Does all your staff which communicates with or otherwise manages external whistleblowers receive specialist and on-going training for that purpose?
i. Yes
ii. No
iii. Not known

Q11 Where, following a disclosure to your organisation by an external whistleblower about a matter for which you are prescribed, an alleged act of retaliation occurs against the external whistleblower by the employer or another person, does your organisation investigate the alleged act of retaliation?
i. Yes
ii. No
iii. It would depend on the facts
iv. Not known

Q12 Please describe what criteria you consider in deciding whether to investigate information received from an external whistleblower about a matter in respect of which you are prescribed?

Q13 Does your organisation distinguish between public complaints and external whistleblowers?
i. Yes (please describe the essential differences in your approach between managing public complaints and external whistleblower disclosures)
ii. No
iii. Not known

Q14 Apart from any information on your website, does your organisation undertake any public awareness programme(s) regarding whistleblowing?
i. Yes (if so please provide details)
ii. No
iii. Not known

Summary of response

The answer to your FOI request is that the information is not held on the basis that the Public Interest Disclosure (Prescribed Persons) Order 1999 has been repealed and is no longer of effect.

Date responded: 4 March 2020

Council tax reduction scheme 2020/21

Date submitted: 27 February 2020

Summary of request

Please could you provide me with details of your council tax reduction scheme (sometime know as council tax support) for working-age claimants for 2020/21.

If you have made any changes from the scheme you operated in 2019/20, please identify those changes.

If you have already published your 2020/21 council tax reduction/support scheme policy document, please provide a link/copy.

Summary of response

Please could you provide me with details of your council tax reduction scheme (sometime know as council tax support) for working-age claimants for 2020/21 - Please see the cabinet report for Council Tax Reduction Scheme for Working Age – Income Banded Discount Scheme from 2020/21 https://democracy.eastdevon.gov.uk/documents/s7776/CTR%20for%20working%20age%20discount%20scheme%202020-21.pdf

If you have made any changes from the scheme you operated in 2019/20, please identify those changes - We are not obliged to create information (i.e. identify the changes) and while we might normally, given the current Coronavirus crisis we are not in a position to do so. We hope the cabinet report will suffice.

If you have already published your 2020/21 council tax reduction/support scheme policy document, please provide a link/copy - https://democracy.eastdevon.gov.uk/documents/s7776/CTR%20for%20working%20age%20discount%20scheme%202020-21.pdf

Date responded: 26 March 2020

Scrap Metal Dealers

Date submitted: 26 February 2020

Summary of request

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013 since October 2018?

2 How many closure orders have been issued or enforcement actions undertaken by yourselves against scrap metal dealers, both mobile and site-based, since October 2018?

Summary of response

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013 since October 2018? - 0

2 How many closure orders have been issued or enforcement actions undertaken by yourselves against scrap metal dealers, both mobile and site-based, since October 2018? - 0

Date responded: 18 March 2020

Complaints about town councils

Date submitted: 25 February 2020

Summary of request

Is it possible that you can provide a comparison of complaints EDDC has received about town (not parish) councils over last two years (more if possible) ?
The result can be in percent or number but broken down by each council

Summary of response

This information is held within the Standards Committee agendas and minutes which have the complaint updates. https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=147

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 4 March 2020

Settlement Agreements and redundancy payments

Date submitted: 25 February 2020

Summary of request

For each of the financial years 2016/17 ; 2017/18; 2018/19; 2019/20 (to date) please could you advise of the amounts agreed and paid (or due to be paid) under settlement agreements or redundancy and the reason for the payment.

Summary of response

For each of the financial years please could you advise of the amounts agreed and paid (or due to be paid) under settlement agreements or redundancy and the reason for the payment.
Reason for payment is not captured.

Settlement agreements:
2016/17 = £26,895
2017/18 = £34,594.57
2018/19 = £32,635.43
2019/20 (to date) = £42,647

Redundancy payments:
2016/17 = £0
2017/18 = £55,469
2018/19 = £38,574
2019/20 (to date) = £94,975

Date responded: 24 March 2020

Councillors Register of Interest

Date submitted: 25 February 2020

Summary of request

I would like to receive a copy of the complete current local authority Register of Interest for all elected politicians in a machine-readable spreadsheet format such as a CSV file, including any additional information that may not be published on your website.

If you hold records relating to historical registers of interest for current and former elected politicians I would be grateful if you could also supply them.

I would also like to receive a copy of the complete current local authority Gifts and Hospitality Registers for all elected politicians in a machine-readable spreadsheet format, including any data that may not be published on your website.

If you hold historical records of gifts or hospitality received for current and former elected politicians I would be grateful if you could also supply them.

Lastly, if you hold a separate register of interests that records those declared at meetings, please also supply that register in a machine-readable spreadsheet format. Again, if you hold historical records of declarations that may not be published on your website, please supply details.

Summary of response

I would like to receive a copy of the complete current local authority Register of Interest for all elected politicians in a machine-readable spreadsheet format such as a CSV file, including any additional information that may not be published on your website – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their individual register of interest. You can also view local Town and Parish Councillors' register of interest at https://eastdevon.gov.uk/council-and-democracy/parish-and-town-councils/register-of-interests-for-town-and-parish-councillors/

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

If you hold records relating to historical registers of interest for current and former elected politicians I would be grateful if you could also supply them – The historical registers of interest are held in PDF format only and potentially go back to 2011. Each document needs to be checked and redacted and if you are requiring this information for District, Town and Parish Councils this will take an officer in excess of 18 hrs to complete and is therefore exempt under section 12 of the FOI Act 2000. If you wish to refine this part of your request please let me know.

I would also like to receive a copy of the complete current local authority Gifts and Hospitality Registers for all elected politicians in a machine-readable spreadsheet format, including any data that may not be published on your website – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their declared Gifts & Hospitality. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils Gifts and Hospitality. You will need to contact each Town and Parish Council separately for this information.

If you hold historical records of gifts or hospitality received for current and former elected politicians I would be grateful if you could also supply them – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their historical declared Gifts & Hospitality. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils Gifts and Hospitality. You will need to contact each Town and Parish Council separately for this information.

Lastly, if you hold a separate register of interests that records those declared at meetings, please also supply that register in a machine-readable spreadsheet format. Again, if you hold historical records of declarations that may not be published on your website, please supply details – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see records of those that declared at meetings. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils register of interests declared at meetings. You will need to contact each Town and Parish Council separately for this information.

Date responded: 16 March 2020

Households who have secured alternative accommodation

Date submitted: 24 February 2020

Summary of request

1) The destination of households who have secured alternative accommodation at the end of the prevention duty.

* By "prevention duty", I am referring to Section 195 of the 1996 Act – the ‘prevention duty’ – which places a duty on housing authorities to work with people who are threatened with homelessness within 56 days to help prevent them from becoming homelessness.

* By "destination," I am asking for the name of the borough the household secured accommodation in.

* I have used the term "households", rather than "individuals," in line with how the government's terminology in its statistical output relating to out of borough placements (see https://www.gov.uk/government/statistical-data-sets/live-tables-on-homelessness#statutory-homelessness-live-tables. Table TA1, column "In TA in another local authority district"
2) Location of interim accommodation offers for households who have been owed a relief duty

* By "interim accommodation" I am referring to section 188 of the Housing Act 1996. (http://www.legislation.gov.uk/ukpga/1996/52/section/188)

* By "relief duty" and I am refering to Section 189B of the 1996 Act – which requires housing authorities to help people who are homeless to secure accommodation.

3) Destination of households who have secured accommodation at the end of the relief duty

4) Location of temporary accommodation offers for households who have been owed a main duty

* By "main duty," I am referring to section 193(2), namely the duty to secure accommodation for applicants who are homeless, eligible for assistance, have priority need and are not intentionally homeless.

5) Location of final offers for households who have been owed a main duty

6) The number of households from outside the borough (those owed a relief duty, a main duty and those at the end of prevention duty) who have secured alternative accommodation, interim accommodation or temporary accommodation in your borough. Please provide the name of the council that has secured these households accommodation.

* As you will know, there is a requirement on local authorities to notify the ‘receiving’ authority when they place a homeless household in temporary accommodation outside of the borough is a statutory duty under section 208(2) of the Housing Act 1996: "Where a housing authority places an applicant in accommodation outside the district under any part of the Act, section 208(2) requires them to notify the authority in whose district the accommodation is situated of the placement. The notification requirement applies to all out of district placements and not just those arranged under interim accommodation duties or the section 193(2) main housing duty."

7) The number of households have declared themselves "intentionally homeless," as per section 191 of the Homeless Act 1996, after refusing offers of out of borough accommodation, be it interim, temporary or permanent accommodation (see http://www.legislation.gov.uk/ukpga/1996/52/section/196/1996-09-30).

For all queries above, I would like these numbers for the past 10 years, broken down by year: 2008/09, 2009/10, 2010/11, 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18, 2018/19 and the latest figures you have for 2019/20 at the time of receipt of this request.

Summary of response

1) The destination of households who have secured alternative accommodation at the end of the prevention duty.

* By "prevention duty", I am referring to Section 195 of the 1996 Act – the 'prevention duty' – which places a duty on housing authorities to work with people who are threatened with homelessness within 56 days to help prevent them from becoming homelessness.

* By "destination," I am asking for the name of the borough the household secured accommodation in.

* I have used the term "households", rather than "individuals," in line with how the government's terminology in its statistical output relating to out of borough placements (see https://www.gov.uk/government/statistical-data-sets/live-tables-on-homelessness#statutory-homelessness-live-tables. Table TA1, column "In TA in another local authority district"

2018/19 & 19/20 – predominantly East Devon

2) Location of interim accommodation offers for households who have been owed a relief duty

* By "interim accommodation" I am referring to section 188 of the Housing Act 1996. (http://www.legislation.gov.uk/ukpga/1996/52/section/188)

* By "relief duty" and I am referring to Section 189B of the 1996 Act – which requires housing authorities to help people who are homeless to secure accommodation.

2018/19 & 19/20 – East Devon, on a rare occasion, Exeter.

3) Destination of households who have secured accommodation at the end of the relief duty

2018/19 & 19/20 – East Devon mainly.

4) Location of temporary accommodation offers for households who have been owed a main duty

* By "main duty," I am referring to section 193(2), namely the duty to secure accommodation for applicants who are homeless, eligible for assistance, have priority need and are not intentionally homeless.

2018/19 & 19/20 – East Devon

5) Location of final offers for households who have been owed a main duty

2018/19 & 19/20 – East Devon

6) The number of households from outside the borough (those owed a relief duty, a main duty and those at the end of prevention duty) who have secured alternative accommodation, interim accommodation or temporary accommodation in your borough. Please provide the name of the council that has secured these households accommodation.

* As you will know, there is a requirement on local authorities to notify the 'receiving' authority when they place a homeless household in temporary accommodation outside of the borough is a statutory duty under section 208(2) of the Housing Act 1996: "Where a housing authority places an applicant in accommodation outside the district under any part of the Act, section 208(2) requires them to notify the authority in whose district the accommodation is situated of the placement. The notification requirement applies to all out of district placements and not just those arranged under interim accommodation duties or the section 193(2) main housing duty."

No referrals received.

7) The number of households have declared themselves "intentionally homeless," as per section 191 of the Homeless Act 1996, after refusing offers of out of borough accommodation, be it interim, temporary or permanent accommodation (see http://www.legislation.gov.uk/ukpga/1996/52/section/196/1996-09-30).

2018/19 – 0
2019/20 – 1

For all queries above, I would like these numbers for the past 10 years, broken down by year: 2008/09, 2009/10, 2010/11, 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 (unable to provide data), 2018/19 and the latest figures you have for 2019/20 at the time of receipt of this request.

Date responded: 20 March 2020

Litres of glyphosate used

Date submitted: 24 February 2020

Summary of request

1. How many litres of glyphosate were used by the Council (or any relevant contractors) across your area in each of the following years? Please give me a total for each calendar year.
a. 2019
b. 2018
c. 2017
d. 2016
e. 2015

Summary of response

a. 2019 – 88 Litres
b. 2018 – 85 Litres
c. 2017 – 196 Litres
d. 2016 – 129 Litres
e. 2015 – 182 Litres

Date responded: 11 March 2020

Community Infrastructure Levy

Date submitted: 24 February 2020

Summary of request

Please would you confirm at what date the Community Infrastructure Levy was first imposed by East Devon District Council on qualifying planning approvals for new development.

Please would you confirm what Community Infrastructure Levy rates were charged and in what form (e.g. per dwelling, per square metre or whatever) in year one to the present day ?

Summary of response

Please would you confirm at what date the Community Infrastructure Levy was first imposed by East Devon District Council on qualifying planning approvals for new development - 1st September 2016

Please would you confirm what Community Infrastructure Levy rates were charged and in what form (e.g. per dwelling, per square metre or whatever) in year one to the present day? - This information can be found on our website at https://eastdevon.gov.uk/planning/planning-policy/community-infrastructure-levy-and-infrastructure-provision/community-infrastructure-levy-cil/what-is-cil/#article-content

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 11 March 2020

Telephony systems

Date submitted: 24 February 2020

Summary of request

Telephony System

1. What is your current telephony system?
2. How many users of the telephony system?
3. When is the contract up for renewal?
4. If it isn't a VoIP system, will that be a consideration for the next contract cycle?
5. The email address of the primary contact for this contract?

Mobile phones

1. Who is your current mobile phone provider?
2. How many mobile connections?
3. When is the contract up for renewal?
4. How long do you contract for (24 or 36 months)?
5. The email address of the primary contact for this contract?


Procurement vehicles

1. Do you procure through the Networks Services 2 framework?
2. Do you procure through the G-Cloud framework?

Summary of response

Telephony System
1. What is your current telephony system? = Skype for Business – Anywhere 365
2. How many users of the telephony system? = East Devon 479
3. When is the contract up for renewal? = Skype for Business Licensed as part of Microsoft ELA; due 31/02/2021 – Anywhere 365 - Q2 2020
4. If it isn't a VoIP system, will that be a consideration for the next contract cycle? = N/A
5. The email address of the primary contact for this contract? Adrian.smith@strata.solutions

Mobile phones
1. Who is your current mobile phone provider? = All authorities and Strata can leverage contracts with EE, Vodafone, 02 & Gamma
2. How many mobile connections?

East Devon:

EE(BT) 520 (166 data only, 354 voice only/voice & data)
Vodafone 3 (voice & data)
02 62 (8 data only, 54 voice only/voice & data)
Gamma 36 (24 data only, 12 voice & data)

4. How long do you contract for (24 or 36 months)? = Varies
5. The email address of the primary contact for this contract? Adrian.smith@strata.solutions – for all 3 councils

Procurement vehicles
1. Do you procure through the Networks Services 2 framework? = No
2. Do you procure through the G-Cloud framework? = Yes RM3808 Direct Award lots 6 & 10

Date responded: 11 March 2020

New houses constructed for the housing stock

Date submitted: 22 February 2020

Summary of request

How many council houses have been built/commissioned by East Devon DC and added to existing housing stock in years 2016/17, 17/18, 18/19, 19/20 and how many planned for 20/21?

Summary of response

The number of properties we have bought since 2016/17.

2016/17 = 12
2017/18 = 28
2018/19 = 16
2019/20 = 15

There are approximately 35 purchases planned for 2020/21. We have not built any properties nor plan to in 2020/21.

Date responded: 5 March 2020

RTB and transferred tenancies

Date submitted: 21 February 2020

Summary of request

1) How many council property tenancies were transferred to a family member in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?
2) How many properties were bought as part of the Right to Buy Scheme in in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?
3) In relation to question 2 – how many of those properties were purchased by someone who had the tenancy transferred to them? IE) were not the original tenancy holder
4) In relation to question 3 – how many of those purchasers were under the age of 30?

Summary of response

1) How many council property tenancies were transferred to a family member in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019? - This information is not held
2) How many properties were bought as part of the Right to Buy Scheme in in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?

RTB properties sold
2008/2009 =2
2009/2010 =4
2010/2011 =3
2011/2012 =4
2012/2013 =15
2013/2014 =23
2014/2015 =35
2015/2016 =23
2016/2017 =28
2017/2018 =32
2018/2019 =25
2019/2020 =26

3) In relation to question 2 – how many of those properties were purchased by someone who had the tenancy transferred to them? IE) were not the original tenancy holder - This information is not held
4) In relation to question 3 – how many of those purchasers were under the age of 30? - This information is not held

Date responded: 18 March 2020

Missed bin collections

Date submitted: 20 February 2020

Summary of request

• Data on how often bin collections in your area are missed (as a percentage)
• The rate of collection in your area (are they every week, every two weeks?)
• Information on how satisfied local residents are about the bin services you provide

Summary of response


• Data on how often bin collections in your area are missed (as a percentage) - For calendar year 2019 our percentage of missed collections was 0.077%
• The rate of collection in your area (are they every week, every two weeks?) - Recycling is collected every week along with food waste. Household waste is collected every 3 weeks.
• Information on how satisfied local residents are about the bin services you provide - This information can be found in the 2018 Viewpoint survey results which is published on our website at https://eastdevon.gov.uk/community-engagement/viewpoint-surveys/viewpoint-survey-2018/collecting-your-waste-results/#article-content As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 March 2020

Number of households

Date submitted: 19 February 2020

Summary of request

Please can you tell me the most recent figure for the total number of households in East Devon.

Summary of response

EDDC has a total of 70800 properties

Date responded: 24 February 2020

Grants and/or loans the council has given to community led housing groups or organisations

Date submitted: 19 February 2020

Summary of request

The Government has given increased backing to community led housing, a sector made up of organisations like housing co-operatives, cohousing groups, community land trusts, tenant management organisations and self-help housing groups.

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear?

2. Between January 2010 and December 2019, how many grants and/or loans has the council given to community led housing groups or organisations?

3. Between January 2010 and December 2019, how many land disposals or leases has the council made to community led housing groups or organisations?

4. Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? - Mention is made within EDDC Planning Policy 2013 – 2031, Strategy 27; mention is also made within the draft Affordable Housing Supplementary Planning Document.

2. Between January 2010 and December 2019, how many grants and/or loans has the council given to community led housing groups or organisations? - Between January 2010 and December 2018 a total of 8 grants. Between December 2018 and December 2019 a total of 6 grants to 3 CLTs for feasibility work.

3. Between January 2010 and December 2019, how many land disposals or leases has the council made to community led housing groups or organisations? - Between January 2010 and December 2018 a total of 2 land disposals/leases. Between December 2018 and December 2019 there have been zero land disposals/leases.

4. Do you have dedicated staff to support community led housing? If so, what are their job titles? - The Council appointed Wessex Community Asset's Ltd to act in its stead when working with up and coming Community Land Trusts. We also have a Housing Enabling Officer who oversees and assists with the CLTs.

Date responded: 16 March 2020

Data Centre's

Date submitted: 19 February 2020

Summary of request

1. Are the Data Centre's operated by or for the organisation fit for purpose? For example, is there a Business Continuity Plan, is there Disaster Recovery in place or is it a single site?
2. Is there any capital investment in data centres planned in the next 36 months? For example, Mechanical & Electrical or refresh of equipment within the DC such as network, storage area network?
3. Is data privacy and or information security compliance a priority for the organisation’s board?
4. On your Organisation’s risk register, are there any Information Technology related risks?
i) If time/ cost allows, please list the top three related risks.
5. Are the cyber security vulnerabilities within the organisation’s existing Information Technology estate increasing?
i) Has the organisation had a security breach in the past 12 months?
6. Did the organisation meet its Information Technology savings target in the last Financial Year?
7. What percentage of Information Technology budget is currently allocated to “on-premises” capability vs “cloud” capability?
8. Does the organisation have the skills and resource levels necessary for moving to the cloud?
9. What percentage of the Information Technology department headcount are software developers?
10. In relation to contracts with Amazon Web Services, Microsoft for Azure and/or Google for Google Cloud, was the monthly expenditure higher than budgeted?
i) If yes, has the organisation been able to subsequently reduce the cost whilst maintaining service levels for users?

Summary of response

1. Are the Data Centre's operated by or for the organisation fit for purpose? For example, is there a Business Continuity Plan, is there Disaster Recovery in place or is it a single site? - Yes, the Data Centre's are fit for purpose. A full DR plan is in place.

2. Is there any capital investment in data centres planned in the next 36 months? For example, Mechanical & Electrical or refresh of equipment within the DC such as network, storage area network? - Yes

3. Is data privacy and or information security compliance a priority for the organisation's board? - Yes

4. On your Organisation's risk register, are there any Information Technology related risks? - Yes, Major disruption in continuity of computer and telecommunications facilities to the detriment of service delivery including Cyber-attack.

i) If time/ cost allows, please list the top three related risks.

5. Are the cyber security vulnerabilities within the organisation's existing Information Technology estate increasing? - No
i) Has the organisation had a security breach in the past 12 months? - No

6. Did the organisation meet its Information Technology savings target in the last Financial Year? – Yes. Business Savings Plans delivered by Strata Services Solutions Ltd – Local Authority owned IT company.

7. What percentage of Information Technology budget is currently allocated to "on-premises" capability vs "cloud" capability? - There is no allocated budget split between cloud and on premises. We use applications from 3rd parties where most appropriate.

8. Does the organisation have the skills and resource levels necessary for moving to the cloud? - Depends on the definition of 'moving to the cloud.' We already use cloud hosted applications via 3rd parties. We don't currently host in-house developed apps in the cloud.

9. What percentage of the Information Technology department headcount are software developers? - 15%

10. In relation to contracts with Amazon Web Services, Microsoft for Azure and/or Google for Google Cloud, was the monthly expenditure higher than budgeted? - We have no direct expenditure with cloud providers

i) If yes, has the organisation been able to subsequently reduce the cost whilst maintaining service levels for users? - N/A

Date responded: 4 March 2020

Licensed Private Hire Operators

Date submitted: 18 February 2020

Summary of request

Would it be possible to obtain the following information about your area please:

- A list of Licensed Private Hire Operators
- The number of Private Hire Drivers
- The number of Private Hire licences issued in the last 12 months
- The number of Private Hire Vehicles
- How long does it take to obtain an operator’s licence

Summary of response

- A list of Licensed Private Hire Operators - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire Drivers - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire licences issued in the last 12 months - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire Vehicles - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- How long does it take to obtain an operator's licence - There is no statutory time period to grant a PH Operator licence. Each application is dealt with on a case by case basis and on its own merits upon receipt of a fully paid application.

Date responded: 5 March 2020

Electric charging points installed by EDDC

Date submitted: 18 February 2020

Summary of request

The number of electric charging points for electric vehicles installed by the council in 2016

The number of electric charging points for electric vehicles installed by the council in 2017

The number of electric charging points for electric vehicles installed by the council in 2018

The number of electric charging points for electric vehicles installed by the council in 2019

Summary of response

The number of electric charging points for electric vehicles installed by the council in 2016 – 0
The number of electric charging points for electric vehicles installed by the council in 2017 – 0
The number of electric charging points for electric vehicles installed by the council in 2018 – 0
The number of electric charging points for electric vehicles installed by the council in 2019 – 4 at the main Council Offices car park in Honiton for staff use only.

Date responded: 18 February 2020

Byelaws of Fire Beacon Nature Reserve

Date submitted: 17 February 2020

Summary of request

1. I am requesting information with respect to Fire Beacon Nature Reserve near Sidmouth, which was managed and protected by the following Byelaws in January 1993:

Byelaws relating to Fire Beacon Hill Nature Reserve in the Parish of Sidmouth in the County of Devon - Made under Section 21 of the National parks and
Access to the Countryside Act 1949 and in accordance with Section 236 of the
Local Government Act 1972
Common Seal of East Devon District Council affixed 3 December 1992
Authorised by Secretary of State for Environment 15 Jan 1993

2. Please confirm whether these Byelaws are still extant, at Appendix 1.

3. If no longer extant state whether the Byelaws have been Amended or Revoked.

4. If the Byetaws have been Amended provide the following information:

a. The Statement of Assessment of Proportionality of the Proposed Byelaw amendment as published on the Local Authority web site and as publicised to citizens in the Sidmouth area as a precursor to formal approval.
b. A record of the Notice of Proposed Byelaw Amendment provided to one or more local newspapers circulating in the Sidmouth area as a precursor to formal approval.
c. The start and closing dates of the Proposed Byelaw Amendment public
consultation period.
d. A copy of the Amended Byelaw with the Common Seal of the Council and date of authorisation.
e. The date on which the amended Byelaw came into force.
f. A statement detailing the means by which the implemented Byelaw Amendment was publicised.

5. If the Byelaws have been Revoked provide the following information:

a. A record of the Notice of Proposal to Revoke Byelaw as published on the Local Authority web site and as publicised to citizens in the Sidmouth area as a precursor to formal approval.
b. The start and closing dates of the Proposed Byelaw Revocation public
consultation period.
c. A copy of the Revoking Byelaw with the Common Seal of the Council and date of authorisation.
d. The date on which the Revoking Byelaw came into force.
e. A record of the Notice published on the Local Authority web site to publicise that the Bye Law has been revoked and details of any other means utilised to publicise the Byelaw Revocation to the citizens in the Sidmouth area.

Summary of response

I can confirm that the Byelaws relating to Fire Beacon Nature Reserve near Sidmouth are still in operation and have not been amended.

Date responded: 18 February 2020

The frequency of maintenance of green spaces/areas

Date submitted: 17 February 2020

Summary of request

The frequency of maintenance of green spaces/areas which are maintained by the council in 2016

The frequency of maintenance of green spaces/areas which are maintained by the council in 2017

The frequency of maintenance of green spaces/areas which are maintained by the council in 2018

The frequency of maintenance of green spaces/areas which are maintained by the council in 2019

Summary of response

We have hundreds of green spaces each with an individual cutting regime as it varies for each green space. During the peak season and in high demand areas such as destination parks the green spaces are maintained daily or weekly. General green space cutting is maintained every 2-3 weeks where possible. During the winter this is more likely to be on a monthly cutting regime or even more infrequent in some areas. To collate all this data for the years you have specified would require an officer checking each green space we maintain to determine the regularity of cutting and maintenance. This would take an officer in excess of 18hrs to complete and is therefore exempt under section 12 of the FOI Act 2000.

Date responded: 5 March 2020

Cost of upkeep of green spaces

Date submitted: 17 February 2020

Summary of request

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2016

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2017

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2018

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2019

Summary of response

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2016 = £1,843,574.75
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2017 = £1,796,967.53
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2018 = £1,875,052.62
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2019 = £1,951,294.97
The above amounts excludes recharges; excludes sports pitches and the figure for 2019 is a projected figure as actuals are to 25th February 2020.

Date responded: 5 March 2020

Community Asset Transfer

Date submitted: 13 February 2020

Summary of request

A list of facilities and spaces including: sport centres, leisure centres, swimming baths, gymnasiums, bowls greens, cricket greens, outdoor courts, and outdoor activity spaces, which have been transferred through a process of Community Asset Transfer and were previously owned by your local authority, during the last 25 years.

If possible, please also provide me with information concerning when the asset was transferred, the specific nature of the asset, the name and nature of the organisation who the asset was transferred to, the lease that the asset was transferred through, the length of the lease, if the recipients are still in ownership of the asset, and the contacts details of the recipients of the asset.

Summary of response

A list of facilities and spaces including: sport centres, leisure centres, swimming baths, gymnasiums, bowls greens, cricket greens, outdoor courts, and outdoor activity spaces, which have been transferred through a process of Community Asset Transfer and were previously owned by your local authority, during the last 25 years - Transfer of Sidmouth Golf Club to Sidmouth Town Council in 2010. The disposal was on a freehold basis. No other information held.

Date responded: 4 March 2020

Electric vehicle infrastructure

Date submitted: 12 February 2020

Summary of request

1. How many electric vehicle charging points have the council installed in the local authority? (split slow/medium/fast)

2. How many do you plan to install over the next year? (split slow/medium/fast)

3. How much has currently been budgeted for electric vehicle infrastructure?

4. Are you receiving funding/grants for electric vehicle infrastructure from central government?

5. Are you paying for the capital expenditure of the electric vehicle infrastructure EV points or is it are they being installed for free as part of a profit share/rental model?

6. If you have paid for the capital expenditure, are you generating a profit?

7. Do you think the LA is sufficiently prepared with electric vehicle infrastructure for the anticipated increase in demand for electric vehicles?

8. Are you able to provide any usage data for the chargepoints installed?

Summary of response

1. How many electric vehicle charging points have the council installed in the local authority? (split slow/medium/fast) - EDDC has personally installed 4 at the main Council Offices car park in Honiton for staff use.
2. How many do you plan to install over the next year? (split slow/medium/fast) - Please see a news release regarding a scheme to install at least 25 electric car charging points in Devon at https://eastdevondistrc-newsroom.prgloo.com/news/electric-car-charge-points-to-be-installed-in-east-devon-car-parks
The so-called DELETTI project is being led by Devon County Council in partnership with East Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council and West Devon District Council and is scheduled to be complete by December 2021.
3. How much has currently been budgeted for electric vehicle infrastructure? - £1.3m
4. Are you receiving funding/grants for electric vehicle infrastructure from central government? - Devon County Council is securing a grant of £817,712 from the European Regional Development Fund.
5. Are you paying for the capital expenditure of the electric vehicle infrastructure EV points or is it are they being installed for free as part of a profit share/rental model? - We are currently looking at options in consultation with suppliers. In the DELETTI project the scheme is currently out to tender based on hybrid model with some public sector capital investment plus a leasing / profit share element
6. If you have paid for the capital expenditure, are you generating a profit? - Too soon to say.
7. Do you think the LA is sufficiently prepared with electric vehicle infrastructure for the anticipated increase in demand for electric vehicles? - This does not fall within the scope of FOI. However please refer to the press release for reasoning behind the scheme.
8. Are you able to provide any usage data for the charge points installed? - No

Date responded: 26 February 2020

Rent arrears

Date submitted: 12 February 2020

Summary of request

For each of the following points in time:
- Now
- End of the reporting year 2018/19
- End of the reporting year 2017/18
- End of the reporting year 2016/17
- End of the reporting year 2015/16

Please could you tell me:

1. How many council tenants (including those in council-run emergency/temporary accommodation if applicable) were in arrears on their rent?
2. What was the total sum owed in arrears?
3. How many of those tenants were Universal Credit claimants?
4. What was the total THEY owed?

Please could you also tell me:

5. How does the council plan to cover the current shortfall in rent owed in arrears?
6. When was Universal Credit rolled out in your authority’s area?

Summary of response

Answers:
1. We do not keep records of the number of tenants in arrears at any point in time.
2. Total sum owed now = £312,868.66
- End of the reporting year 2018/19 = £254,082.79
- End of the reporting year 2017/18 = £274,856.98
- End of the reporting year 2016/17 = £255,458.07
- End of the reporting year 2015/16 = £210,125.77

3. UC claimants now = 468
End of the reporting year 2018/19 = 168

4. Total they owe now = £76,631.45
- End of the reporting year 2018/19 = £35,839.39

5. The Council take steps to recover the shortfall from the tenants by making arrangements agreeable to both parties. If no arrangements can be made we are taking recovery action via APAs and following the Council's debt management plan.
6. In July 2018.

Date responded: 4 March 2020

Non-statutory public consultations

Date submitted: 11 February 2020

Summary of request

1. How many non-statutory public consultations did your council run in the following calendar years:
a. 2015
b. 2016
c. 2017
d. 2018
e. 2019

2. How many non-statutory public meetings did your council host in the following calendar years:

a. 2015
b. 2016
c. 2017
d. 2018
e. 2019

Summary of response

The number of non-statutory public consultations that the council has run each year is not known, neither is the number of non-statutory public meetings that the has council hosted.

Date responded: 26 February 2020

Zero carbon

Date submitted: 11 February 2020

Summary of request

1. Has your council passed a motion mandating the council area to go net-zero carbon by a given target date?
2. If the answer to 1) is ‘yes’, what is the target date?
3. If the answer to 1) is ‘yes’, has your council produced an action plan of how to get the area to net zero carbon by the target date? Please provide a link to the plan if it is publicly available.

Summary of response

1. Has your council passed a motion mandating the council area to go net-zero carbon by a given target date? – Yes
2. If the answer to 1) is ‘yes’, what is the target date? – To reduce our carbon emissions annually, and to be carbon neutral by 2040
3. If the answer to 1) is ‘yes’, has your council produced an action plan of how to get the area to net zero carbon by the target date? Please provide a link to the plan if it is publicly available.

https://democracy.eastdevon.gov.uk/documents/s6164/Climate%20Change%20Emergency%20-%20Our%20Response.pdf
https://democracy.eastdevon.gov.uk/documents/s8068/climate%20change%20strategy%20report.pdf

Date responded: 12 February 2020

NDR - Properties with ratable value less than £15000

Date submitted: 10 February 2020

Summary of request

I would like to request the information on the businesses in your area that are currently paying business rates but their ratable value being less than £15000

Summary of response

The requested information is available on our website and is updated on a quarterly basis at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content
You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website. All current businesses will be listed on the spreadsheet.

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 10 February 2020

Web Filtering Solution

Date submitted: 10 February 2020

Summary of request

Which Web Filtering Solution do you currently have implemented at the local authority?

Do you use a different solution for your schools, corporate and other public services (such as libraries)? Please indicate which solutions do you use.

How many users does this support?

Who was this purchased through?

How much is the current contract value and how many years does this cover?

When is the Web Filtering contract due to expire?

Who is in charge of reviewing the web filtering contract/solution?

Do you use a standalone Filter or is it bundled within product suite?

How is the system delivered :
A. centralised
B. decentralised
C. Other (please specify)

How is the system deployed:
A. On premise
B. Cloud
C. Hybrid

Which monitoring solution do you currently have implemented at the local authority?

Summary of response

Which Web Filtering Solution do you currently have implemented at the local authority? - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
Do you use a different solution for your schools, corporate and other public services (such as libraries)? Please indicate which solutions do you use. - N/A. EDDC is a District Council and not responsible for schools or libraries
How many users does this support? - 1800
Who was this purchased through? - Softcat
How much is the current contract value and how many years does this cover? - £25k per annum for 3 councils.
When is the Web Filtering contract due to expire? - August 2020
Who is in charge of reviewing the web filtering contract/solution? - Head of Security & Compliance
Do you use a standalone Filter or is it bundled within product suite? - Bundled

How is the system delivered : Centralised
A. centralised
B. decentralised
C. Other (please specify)

How is the system deployed: On premise
A. On premise
B. Cloud
C. Hybrid

Which monitoring solution do you currently have implemented at the local authority? - There are any number of areas that can be monitored and one solution may not be in use for all. If you would kindly clarify which type of monitoring and in which area/service you are referring to we will respond to this question separately.

Date responded: 4 March 2020

Planning applications for residential properties

Date submitted: 9 February 2020

Summary of request

Please can you tell me how many residential properties have been given planning permission in East Devon over the last (a) 20 years and (b) 10 years and the total number of residential properties that existed 20 years ago.

Summary of response

1. Please can you tell me how many residential properties have been given planning permission in East Devon over the last (a) 20 years and (b) 10 years:

The information you have requested is searchable from our planning portal on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

From this page you can narrow down your search for planning applications for residential properties by selecting from some of the drop down boxes such as 'application type' and 'development type' and specifying 'householder developments' or 'minor dwellings'. You will need to fill in the date boxes also with the date 'to and from' that your search needs to cover. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

2. And the total number of residential properties that existed 20 years ago – We are unable to provide data for 2000 but in 2005 there were 61,209

Date responded: 10 February 2020

PCN cancellation policy

Date submitted: 6 February 2020

Summary of request

Query 1: I would like to request a copy of all policy and guidance documents that are available to council officers who are tasked with considering the question of whether a Penalty Charge Notice should be cancelled. For the avoidance of doubt, this request covers any policy that is published or otherwise publicly available, plus any internal council guidance or policy that is only available internally to council staff (such as any internal policy that outlines in what circumstances the council may exercise its discretionary powers to cancel a PCN).

Query 2: Please could you also disclose the training material that is used to train the council officers who make decisions regarding the cancellation of PCNs. This should cover only training material that is directly relevant to their role in deciding whether a council PCN should be cancelled, any other training material (such as generic council training, health and safety, GDPR or training related to other roles or functions) is not within the scope of this request.

Summary of response

Our challenges and appeals are all considered by our qualified Business Support Officer who has completed full Civil Enforcement Officer training.

Details of training: https://www.cityandguilds.com/qualifications-and-apprenticeships/security-industry/parking/2950-parking-enforcement#tab=information

If there is a subsequent challenge or appeal, our decision is reviewed by the Service Lead who does not hold any relevant formal qualification.

We have not published an East Devon policy on how we exercise discretion locally. However both the Business Support Officer and the Service Lead follow the guidance provided in section 10 of the following official guidance document in dealing with all challenges and appeals.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/609788/statutory-guidance-local-authorities-enforcement-parking-contraventions.pdf

Date responded: 27 February 2020

Care leavers

Date submitted: 4 February 2020

Summary of request

Q1. Have you published the Local Offer for Care Leavers in accordance with Section 2 of the Social Work Act 2017?

Yes / No / Don't Know

2. Have you exempted Care Leavers from Council Tax?

Yes / No / Thinking about it

3. Do care Leavers get free access to Leisure facilities as part of the Local Offer?

Yes / No / Thinking about it

4. If Care Leavers get free access to Leisure Facilities can they take a friend free?

Yes / No / Thinking about it

5. Have you ringfenced any apprentices for Care Leavers?

Yes / No / Thinking about it

6. If you have ringfenced apprentices for Care Leavers, how many per year?

Insert number

7. How many apprentices does you local authority provide each year?

8. How many employees does your Local Authority employ? (this can be rounded up to save time)

9. Please send us an electronic version of the published version of your local offer in accordance with Section 2 of the Social Work Act 2017

Attach / Upload

10. Please provide a website/url link to you published version of your Local Offer for Care Leaveers in accordance with Section 2 of the Social Care Act 2017
11. Please provide your political leader contact details who is closest relevant in the corporate parenting capacity?
11a Please provide the EMAIL ADDRESS of your political leader contact details who is closest relevant in the corporate parenting capacity?
12. Please provide the officer lead responsible for Leaving Care/Care Leaver Offer?
12a Please provide the EMAIL ADDRESS of the officer lead responsible for Leaving Care/Care Leaver Offer?

Summary of response

1. Have you published the Local Offer for Care Leavers in accordance with Section 2 of the Social Work Act 2017? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Don't Know

2. Have you exempted Care Leavers from Council Tax? - NO. However we would use our discretionary powers to reduce or remove a charge from a care leaver

Yes / No / Thinking about it

3. Do care Leavers get free access to Leisure facilities as part of the Local Offer? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Thinking about it

4. If Care Leavers get free access to Leisure Facilities can they take a friend free? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Thinking about it

5. Have you ringfenced any apprentices for Care Leavers? - We do not provide care services so the apprentices question is N/A

Yes / No / Thinking about it

6. If you have ringfenced apprentices for Care Leavers, how many per year? - See question 5 above answer

Insert number

7. How many apprentices does you local authority provide each year? - There is no set target for apprentices per year but we average between 5-6

8. How many employees does your Local Authority employ? (this can be rounded up to save time) - As at November 2019 Headcount - 505.0

9. Please send us an electronic version of the published version of your local offer in accordance with Section 2 of the Social Work Act 2017 - Devon County Council is the authority responsible for care leavers and looked after children

Attach / Upload

10. Please provide a website/url link to you published version of your Local Offer for Care Leavers in accordance with Section 2 of the Social Care Act 2017 - N/A
11. Please provide your political leader contact details who is closest relevant in the corporate parenting capacity? - N/A
11a Please provide the EMAIL ADDRESS of your political leader contact details who is closest relevant in the corporate parenting capacity? - N/A
12. Please provide the officer lead responsible for Leaving Care/Care Leaver Offer? - N/A
12a Please provide the EMAIL ADDRESS of the officer lead responsible for Leaving Care/Care Leaver Offer? - N/A

Date responded: 24 February 2020

Budget and spend for accessible information for visual impairment, dyslexia and print impairment

Date submitted: 4 February 2020

Summary of request

Please send me:
• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your budget for ensuring your information is accessible to all residents i.e. those with visual impairment, dyslexia, print impairment?

• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your spend for ensuring your information is accessible to all residents, i.e. those with visual impairment, dyslexia, print impairment?

• Do you offer information to your residents in accessible formats such as Large Format Print?

• Do you offer information to your residents in accessible formats such as Accessible PDFs?

• Do you offer information to your residents in accessible formats such as Braille?

• How many requests do you get per month for information in accessible formats such as Large Format Print?

• How many requests do you get per month for information in accessible formats such as Accessible PDFs?

• How many requests do you get per month for information in accessible formats such as Braille?

• Which is the most popular accessible format for information requests?

• What is the department and job title for the person responsible for organising and sourcing accessible materials for these requests?

• Do you produce these accessible materials internally?

• If you don’t produce this information internally, who do you outsource these requests to and what do they charge you?

Summary of response

• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your budget for ensuring your information is accessible to all residents i.e. those with visual impairment, dyslexia, print impairment? - We do not have a specific budget for this work; it is included in the general printing budget.
• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your spend for ensuring your information is accessible to all residents, i.e. those with visual impairment, dyslexia, print impairment? - We do not have a specific budget for this work; it is included in the general printing budget.
• Do you offer information to your residents in accessible formats such as Large Format Print? - Yes
• Do you offer information to your residents in accessible formats such as Accessible PDFs? - Yes
• Do you offer information to your residents in accessible formats such as Braille? - No
• How many requests do you get per month for information in accessible formats such as Large Format Print? - Average 0.5
• How many requests do you get per month for information in accessible formats such as Accessible PDFs? - 0
• How many requests do you get per month for information in accessible formats such as Braille? - 0
• Which is the most popular accessible format for information requests? - Large print council tax bills
• What is the department and job title for the person responsible for organising and sourcing accessible materials for these requests? - Post Room; Martin Millmow, Head of Document Centres, STRATA
• Do you produce these accessible materials internally? - Yes
• If you don't produce this information internally, who do you outsource these requests to and what do they charge you? - N/A

Date responded: 26 February 2020

FPNs for Dog Fouling

Date submitted: 3 February 2020

Summary of request

Which department is responsible for enforcing against Littering?
2. Do you use a private company to enforce against Littering?
3. If you answered yes to question 2, could you confirm the name of the private company?
4. if you answered yes to question 2, could you confirm the contract end date?
5. If you answered yes to question 2, could you provide me with a copy of the contract?
6. What is the full price of a Littering Fixed Penalty Notice (FPN)?
7. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.
8. How many FPNs did you issue for littering in 2019?
9. How many FPNs issued for Littering in 2019 were paid?
10. How many FPNs issued for Littering in 2019 were prosecuted for failing to pay the FPN?
11. Could you confirm which department is responsible for enforcing against Dog Fouling?
12. Do you use a private company to enforce against Dog Fouling?
13. If you answered yes to question 11, could you confirm the name of the private company?
14. What is the legislation you enforce Dog Fouking under? e.g. Dog Control Order, fouling of land act or PSPO etc.
15. How many FPNs did you issue for Dog Fouling in 2019?
16. How many FPNs issued for Dog Fouling in 2019 were paid?
17. How many FPNs issued for Dog Fouling in 2019 were prosecuted for failing to pay the FPN?
18. Do you enforce against any other Dog Control Orders or PSPO’s that are dog related?
19. What is the full price of a Dog Fouling FPN?
20. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.

Summary of response

Which department is responsible for enforcing against Littering? - Street Scene
2. Do you use a private company to enforce against Littering? - No
3. If you answered yes to question 2, could you confirm the name of the private company? - N/A
4. if you answered yes to question 2, could you confirm the contract end date? - N/A
5. If you answered yes to question 2, could you provide me with a copy of the contract? - N/A
6. What is the full price of a Littering Fixed Penalty Notice (FPN)? - £80
7. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days. - No
8. How many FPNs did you issue for littering in 2019? – 2018/19 Littering - 8 FPNs
9. How many FPNs issued for Littering in 2019 were paid? - All
10. How many FPNs issued for Littering in 2019 were prosecuted for failing to pay the FPN? - None
11. Could you confirm which department is responsible for enforcing against Dog Fouling? - Environmental Health
12. Do you use a private company to enforce against Dog Fouling? - No. We do not use private contractors. We prefer to educate rather than enforce and therefore the number of penalties issued is likely to remain at a low level.
13. If you answered yes to question 11, could you confirm the name of the private company? - N/A
14. What is the legislation you enforce Dog Fouling under? e.g. Dog Control Order, fouling of land act or PSPO etc. - PSPOs
15. How many FPNs did you issue for Dog Fouling in 2019? - 5 fixed penalty notices have been issued in 2019 - 3 for failure to pick up;
16. How many FPNs issued for Dog Fouling in 2019 were paid? - 2
17. How many FPNs issued for Dog Fouling in 2019 were prosecuted for failing to pay the FPN? - None
18. Do you enforce against any other Dog Control Orders or PSPO's that are dog related? - Yes. The details of our Public Spaces Protection Orders are on the EDDC website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
19. What is the full price of a Dog Fouling FPN? - £80
20. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days. - No

Date responded: 24 February 2020

Software used for Environmental Crime Enforcement

Date submitted: 3 February 2020

Summary of request

What software do you use for Environmental Crime Enforcement (Issue and processing of fixed penalty notices)?

When does the current contract with the software supplier end?

Summary of response

What software do you use for Environmental Crime Enforcement (Issue and processing of fixed penalty notices)? - We don't use any specific software for this as our environmental crime figures are very low. We use in-house derived forms.
When does the current contract with the software supplier end? - N/A

Date responded: 4 February 2020

Accessible housing

Date submitted: 3 February 2020

Summary of request

1) How many properties/dwellings (sometimes referred to as council or social housing) do you own as a Local Authority?

2) How many of the aforementioned properties/dwellings have wheelchair access?

3) How many of the aforementioned properties/dwellings have been adapted in order to meet the needs of a disabled person?

Summary of response

1) How many properties/dwellings (sometimes referred to as council or social housing) do you own as a Local Authority? - 4213
2) How many of the aforementioned properties/dwellings have wheelchair access? - Wheelchair access as recorded – 134
3) How many of the aforementioned properties/dwellings have been adapted in order to meet the needs of a disabled person? - Number of properties with an adaptation – 884

Date responded: 27 February 2020

Car parking charges on sunday

Date submitted: 3 February 2020

Summary of request

Why are parking fees being applied on a Sunday

Who decided to initiate Sunday charging for parking?

Summary of response

Why are parking fees being applied on a Sunday when many other very large towns and cities do not charge on Sundays i.e. London - We do not charge for parking on Sundays in our inland car parks (Honiton, Axminster and Ottery St Mary) but charges do apply in our coastal towns and this policy has been in place for many years now.

Who decided to initiate Sunday charging for parking? - Our records date back to 2008 and at that time our present tariff structure was already in place with charges applying every day (including Sundays and Bank Holidays) in our coastal towns. We do not hold any information as to when this was considered but since this is not a matter delegated to Officers, the charging regime would have been considered and formally approved by Councillors at some time prior to the 2008 Parking Places Order being made.

Date responded: 25 February 2020

FPNs for fly tipping

Date submitted: 3 February 2020

Summary of request

Could you provide me with the below information on Waste Enforcement from 1st January 2019 to 31st December 2019.

Fly Tipping

1. What is the full and discounted price for a fly-tipping (S33 EPA 1990) FPN?
2. How many FPNs issued under s33 EPA 1990 for fly-tipping?
3. How many FPN paid for fly-tipping? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. how many prosecutions undertaken for fly-tipping

Business Duty of Care

1. What is the full and discounted price for a failure to provide transfer notes (S34 EPA 1990) FPN?
2. How many business duty of care inspections did you complete?
3. How many notices issued under s34 EPA 1990 to businesses asking them to produce waste transfer notes.
4. How many FPNs issued under s34 EPA 1990 for failing to provide waste transfer notes?
5. How many FPN paid for failing to provide waste transfer notes? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
6. How many prosecutions undertaken for failing to provide waste transfer notes?

Commercial Waste

1. What is the full and discounted price for a failure to comply with s47 EPA 1990 notice FPN?
2. How many notices issued to businesses under s47 EPA 1990 - Commercial Waste Receptacles?
3. How many FPNs issued to businesses for failing to comply with a s47 EPA 1990 notice?
4. How many FPN paid for failing to comply with a s47 notice? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
5. How many prosecutions undertaken for failing to comply with a section 47 EPA 1990 notice.

Household Duty of Care

1. What is the full and discounted price for a household duty of care (s34 2A EPA 1990) FPN?
2. How many FPNs issued under s34 2A for householder duty of care?
3. How many FPN paid for s34 2A household duty of care? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for householder duty of care?

Waste Carrier

1. What is the full and discounted price for a failure to produce a waste carrier licence (s.5C(3) Control of Pollution (Amendment) Act 1989) FPN?
2. How many FPNs issued under for failing to produce a Waste Carrier Licence?
3. How many FPN paid for failing to produce a waste carrier licence? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for failing to produce a waste carrier licence?

1. What is the full and discounted price for a failure to produce waste transfer notes as a waste carrier (s.73A EPA 1990) FPN?
2. How many FPNs issued under for failing to produce Waste Transfer Notes as a Waste Carrier?
3. How many FPN paid for failing to produce waste transfer notes as a waste carrier? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for failing to produce Waste Transfer Notes as a Waste Carrier?

PACE Interview

1. How many doorstep interviews did the authority complete?
2. How many recorded interviews did the authority complete?
3. How many section 108 notices did the authority issue?
4. How many of the issued section 108 notices were breached?

Summary of response

Fly Tipping

1. What is the full and discounted price for a fly-tipping (S33 EPA 1990) FPN? - £400 and £200, and £200 and £120 for smaller amounts
2. How many FPNs issued under s33 EPA 1990 for fly-tipping? - 22
3. How many FPN paid for fly-tipping? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 13
4. how many prosecutions undertaken for fly-tipping - 0

Business Duty of Care

1. What is the full and discounted price for a failure to provide transfer notes (S34 EPA 1990) FPN? - £300
2. How many business duty of care inspections did you complete? - 0
3. How many notices issued under s34 EPA 1990 to businesses asking them to produce waste transfer notes. - 0
4. How many FPNs issued under s34 EPA 1990 for failing to provide waste transfer notes? - 0
5. How many FPN paid for failing to provide waste transfer notes? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
6. How many prosecutions undertaken for failing to provide waste transfer notes? - 0

Commercial Waste

1. What is the full and discounted price for a failure to comply with s47 EPA 1990 notice FPN? - £100
2. How many notices issued to businesses under s47 EPA 1990 - Commercial Waste Receptacles? - 0
3. How many FPNs issued to businesses for failing to comply with a s47 EPA 1990 notice? - 0
4. How many FPN paid for failing to comply with a s47 notice? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
5. How many prosecutions undertaken for failing to comply with a section 47 EPA 1990 notice. - 0

Household Duty of Care

1. What is the full and discounted price for a household duty of care (s34 2A EPA 1990) FPN? - £200 and £120
2. How many FPNs issued under s34 2A for householder duty of care? - 0
3. How many FPN paid for s34 2A household duty of care? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for householder duty of care? - 0

Waste Carrier

1. What is the full and discounted price for a failure to produce a waste carrier licence (s.5C(3) Control of Pollution (Amendment) Act 1989) FPN? - £300 no discount
2. How many FPNs issued under for failing to produce a Waste Carrier Licence?- 0
3. How many FPN paid for failing to produce a waste carrier licence? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for failing to produce a waste carrier licence? - 0

1. What is the full and discounted price for a failure to produce waste transfer notes as a waste carrier (s.73A EPA 1990) FPN? - £300
2. How many FPNs issued under for failing to produce Waste Transfer Notes as a Waste Carrier? - 0
3. How many FPN paid for failing to produce waste transfer notes as a waste carrier? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for failing to produce Waste Transfer Notes as a Waste Carrier? - 0

PACE Interview

1. How many doorstep interviews did the authority complete? - 0
2. How many recorded interviews did the authority complete? - 0
3. How many section 108 notices did the authority issue? - 0
4. How many of the issued section 108 notices were breached? - 0

Date responded: 27 February 2020

Fees charged for Liability Orders

Date submitted: 31 January 2020

Summary of request

What are the fees charged by the local authority when seeking a liability order for council tax and business rates arrears? If there are different fees for different elements of this process please provide all of them. Please provide the amounts for:
a) 2020/21
b) 2019/20

Summary of response

The costs for both Council Tax and Business Rates for 2019/20 and 2020/21 are £42 for the issue of a Summons and £10 for granting the liability order.

Date responded: 17 February 2020

Telecare programme

Date submitted: 30 January 2020

Summary of request

1. The officer responsible for the TEC programme / Telecare programme within the council
2. Their email address and telephone number
3. The number of telecare lifeline/community alarms deployed
4. The office responsible for independent living services within the council
5. Their email address and telephone number


Summary of response

1. The officer responsible for the TEC programme / Telecare programme within the council – Sue Bewes is Landlord Services Manager; Sue Hodges is the Team Leader of Home Safeguard
2. Their email address and telephone number - shodges@eastdevon.gov.uk Tel:01395 571777
3. The number of telecare lifeline/community alarms deployed – approximately 4,000
4. The officer responsible for independent living services within the council – Home Safeguard Team Leader Sue Hodges
5. Their email address and telephone number – As above

Date responded: 31 January 2020

Performance and Risk Management Software Systems

Date submitted: 30 January 2020

Summary of request

1. Does your authority have an integrated performance and risk management system (software solution)?
2. Is the system an internally built ‘in house’ system?
3. If the system is provided by an external supplier, could you please provide the company name / address/ website of the external supplier?
4. Can you please list all original setup costs and annual contract costs? (where they are not commercially sensitive)
5. How long has your authority had this system?
6. Does the system have additional integrated modules (other than performance and risk) e.g. project management, Partnership, Financial etc
7. If your performance management systems and risk systems are not integrated, could you please confirm if each system is ‘in house’ built or provided by an external provider (if external provider, in each case please provide the company name / address/ website of the provider)
8. Does the performance/risk system have an integrated dashboard output or external (third party) supplier dashboard output?
9. If external could you please provide the company name / address/ website of the external supplier?
10. Does the performance/risk system have an integrated reporting output or external (third party) supplier reporting output?
11. If external could you please provide the company name / address/ website of the external supplier?

Summary of response

1. Does your authority have an integrated performance and risk management system (software solution)? = Yes – SPAR
2. Is the system an internally built 'in house' system? = 3rd Party
3. If the system is provided by an external supplier, could you please provide the company name / address/ website of the external supplier? = https://www.iridium.uk.com/
4. Can you please list all original setup costs and annual contract costs? (where they are not commercially sensitive) = £2,800 per year (Net)
5. How long has your authority had this system? = 5 Years +
6. Does the system have additional integrated modules (other than performance and risk) e.g. project management, Partnership, Financial etc. = Yes PM module
7. If your performance management systems and risk systems are not integrated, could you please confirm if each system is 'in house' built or provided by an external provider (if external provider, in each case please provide the company name / address/ website of the provider)
8. Does the performance/risk system have an integrated dashboard output or external (third party) supplier dashboard output? = Integrated
9. If external could you please provide the company name / address/ website of the external supplier?
10. Does the performance/risk system have an integrated reporting output or external (third party) supplier reporting output? = Integrated
11. If external could you please provide the company name / address/ website of the external supplier?

Date responded: 17 February 2020

Reports of discarded needles and drug related litter

Date submitted: 30 January 2020

Summary of request

1. What is the name of your local authority

2. How many reports of discarded needles has your local authority had during the following periods:

a) 2016/17
b) 2017/18
c) 2018/19

3. If possible, please provide examples of public places where these discarded needles in Q2 were found

4. How many call outs for drug related litter has your local authority had during the following periods:

a) 2016/17
b) 2017/18
c) 2018/19

5. How many items of 'drugs related litter' were discovered by your local authority in the following periods:
a) 2016/17
b) 2017/18
c) 2018/19

Summary of response

1. What is the name of your local authority - East Devon District Council

2. How many reports of discarded needles has your local authority had during the following periods - We cannot differentiate from drug related litter and needles as they do not have a separate code for reporting purposes.

a) 2016/17 - 33
b) 2017/18 - 8
c) 2018/19 - 41

3. If possible, please provide examples of public places where these discarded needles in Q2 were found - This information is not captured

4. How many call outs for drug related litter has your local authority had during the following periods – This information is not captured

a) 2016/17
b) 2017/18
c) 2018/19

5. How many items of 'drugs related litter' were discovered by your local authority in the following periods - We cannot differentiate from drug related litter and needles as they do not have a separate code for reporting purposes
a) 2016/17
b) 2017/18
c) 2018/19

Date responded: 17 February 2020

Air quality results and recycling

Date submitted: 29 January 2020

Summary of request

1. Please could you tell me how much it cost the council in 2019 to sort recycling out that had been put in the wrong bin
2. Please can you tell me how many different kerbside recycling bins there are in your area?
3. Can you give me a list of results of the reviews and assessments of local air quality for 2019?

Summary of response

1. Please could you tell me how much it cost the council in 2019 to sort recycling out that had been put in the wrong bin – Information not held. EDDC does not collect the recycling if it has been put into the wrong container.
2. Please can you tell me how many different kerbside recycling bins there are in your area? – Black wheeled bin for household waste; Green recycling sack for plastics and tin; Recycling box for paper and card; Food caddy for food waste.
3. Can you give me a list of results of the reviews and assessments of local air quality for 2019? – The 2019 results are not available until the Spring because they have not been validated by Defra. However all results for the preceding years are on the EDDC website and there is little variation between years.

https://eastdevon.gov.uk/environmental-health-and-wellbeing/land-air-and-water-pollution/air-quality/
https://eastdevon.gov.uk/environmental-health-and-wellbeing/land-air-and-water-pollution/air-quality/review-monitoring-and-assessment-reports/2019-to-2020-8th-round/

Date responded: 21 February 2020

Date submitted: 26 January 2020

Summary of request

With regard to the Drone Policy: https://eastdevon.gov.uk/property-and-estates/drone-policy/

The council states that 'The law stipulates that any drone may only be flown from and over land for which the land owner has given written permission.'

Please disclose which law the council believes stipulates this.

Summary of response

You have the right to the private enjoyment of your land which includes the “corporeal hereditaments” as defined in the Law of Property Act 1925, including minerals under your property and the airspace above it. Anyone who interferes with this is causing a nuisance, effectively a tort, civil wrong, and you are entitled to take private legal action, usually an injunctive to cease the activity and entitlement to compensation for any interference of the enjoyment. Anyone flying a drone over land on which they have no control needs the landowners permission or they are engaging in a private nuisance. There is Civil Aviation Authority Guidance on this also - please refer to Section 76 Civil Aviation Act 1982 and CAP 722 states that it is important for drone operators to have permission from the owner of the land where a drone takes off and lands.



Date responded: 21 February 2020

Purchase of Section 106 affordable housing units by Sage Housing

Date submitted: 24 January 2020

Summary of request

1) The number of applications made by Sage Housing to acquire Section 106 affordable housing units in each calendar year of 2017, 2018, 2019 and 2020

2) The planning reference number that each application applies to

3) For each development in which Sage Housing has acquired Section 106 units between 01/01/2017 and 24/01/2020

i) The name of the development
ii) The planning reference number
iii) The address of the development
iv) The postcode(s) of the development
v) The number of affordable units in the development
vi) The housing tenure mix (e.g social rent, affordable rent, shared ownership)
vii) The decision date (date/month/year)
viii) The date until when the units are contracted with Sage Housing to stay affordable
(date/month/year)
ix) The price paid by Sage Housing to acquire the development (if known)
x) For rental units, if the council has nomination rights to the first lets, what percentage of units will the council have nomination rights for on subsequent lets?
xi) List any requests made by Sage Housing to alter or amend the original Section 106 agreement and whether the council agreed to these.
xii) Whether the development is a completed or a forthcoming ("starts on site") development

4) For each development please attach the viability assessment

5) For each unit acquired by Sage Housing
i) The name of the unit's development
ii) The unit's address
iii) The price paid by Sage Housing to acquire the unit (if known)
iv) The Land Registry title number

Summary of response

1) The number of applications made by Sage Housing to acquire Section 106 affordable housing units in each calendar year of 2017, 2018, 2019 and 2020 - Zero

2) The planning reference number that each application applies to - N/A

3) For each development in which Sage Housing has acquired Section 106 units between 01/01/2017 and 24/01/2020 - N/A

i) The name of the development
ii) The planning reference number
iii) The address of the development
iv) The postcode(s) of the development
v) The number of affordable units in the development
vi) The housing tenure mix (e.g social rent, affordable rent, shared ownership)
vii) The decision date (date/month/year)
viii) The date until when the units are contracted with Sage Housing to stay affordable
(date/month/year)
ix) The price paid by Sage Housing to acquire the development (if known)
x) For rental units, if the council has nomination rights to the first lets, what percentage of units will the council have nomination rights for on subsequent lets?
xi) List any requests made by Sage Housing to alter or amend the original Section 106 agreement and whether the council agreed to these.
xii) Whether the development is a completed or a forthcoming ("starts on site") development

4) For each development please attach the viability assessment - N/A

5) For each unit acquired by Sage Housing - N/A
i) The name of the unit's development
ii) The unit's address
iii) The price paid by Sage Housing to acquire the unit (if known)
iv) The Land Registry title number

Date responded: 30 January 2020

Finance structure

Date submitted: 22 January 2020

Summary of request

Please could you provide the current/latest organisational structure for the Finance and Procurement teams, including the names, job titles and contact details of all mid and senior management.

Summary of response

Our organisational structures can be found on our website.

https://eastdevon.gov.uk/media/3693857/smtplus-chart-january-2020.pdf
https://eastdevon.gov.uk/media/1973989/finance-management-structure-8-12-16.pdf

Finance Service Lead (Section 151 and Procurement Officer) - Simon Davey; SDavey@eastdevon.gov.uk
Service Lead - Revenues & Benefits - Libby Jarrett - LJarrett@eastdevon.gov.uk
Financial Services Manager - John Symes; JSymes@eastdevon.gov.uk

Date responded: 23 January 2020

NDR Business rates relief

Date submitted: 22 January 2020

Summary of request

Q. How many businesses in your area are in receipt of business rates relief of any kind?

Q. How many businesses in your area are in receipt of 100% business rates relief?

Summary of response

A. 3403

B. 3278

Date responded: 24 January 2020

Amount spent on outdoor play facilities

Date submitted: 21 January 2020

Summary of request

1. The amount expended in fiscal year 2019 (including any remaining forecasted spending) on public outdoor play facilities including capital, revenue and maintenance costs.
2. The amount budgeted to be spent in fiscal year 2020 on public outdoor play facilities including capital, revenue and maintenance costs.

Summary of response


2019/20 2020/21
856,487 624,850
Projected Budgeted

Date responded: 12 February 2020

Gypsy and Traveller sites

Date submitted: 21 January 2020

Summary of request

1: A yearly breakdown from 1st January 2015 to 31st December 2019 of the number of additional sites built for Gypsies and travellers in your area.

2: Does your authority have a Gypsy and Traveller Accommodation Need Assessment for new pitches?

3: What is the need identified by your authority’s Gypsy and Traveller Accommodation Need Assessment for new pitches, and what period does this GTANA cover?

4: How many sites have been identified by your authority for its up to date 5 year ‘supply of specific deliverable sites’?

5: A yearly breakdown from 1st January 2015 to 31st December 2019 of many times you have obtained injunctions preventing unauthorised camping.

Summary of response

1: A yearly breakdown from 1st January 2015 to 31st December 2019 of the number of additional sites built for Gypsies and travellers in your area – There has been 3

15/2689/FUL – Withdrawn - Use of land for the siting of 6 no mobile homes for gypsies and travellers
16/0201/FUL – Approved with conditions - Use of land for four additional caravans, one day room and creation of new vehicular access for gypsy family
16/1376/VAR – Refusal - Variation of condition 4 of planning permission 07/1853/COU to allow the provision of 5 no. additional gypsy/traveller pitches each accommodating no more than one household, with no more than 2 no. caravans per pitch (of which no more than one shall be a static caravan)

2: Does your authority have a Gypsy and Traveller Accommodation Need Assessment for new pitches? – Yes

3: What is the need identified by your authority's Gypsy and Traveller Accommodation Need Assessment for new pitches, and what period does this GTANA cover? – The Devon wide needs assessment (published 2015) identifies how many pitches are required across the District between 2014 and 2034 and is the main source of evidence used in this report. In order to align with the East Devon Local Plan end-date, the projected need has been adjusted to run from 2014 - 2031 and reflects the 6 permanent pitches granted permission since the assessment was carried out (previously the need was for 34 pitches, 22 of which were needed in the first 5 years).

4: How many sites have been identified by your authority for its up to date 5 year 'supply of specific deliverable sites'? – The key requirements for new sites:
• 28 new Gypsy and/or Traveller pitches are needed between 2014 - 2031
• Of these 28 pitches, 16 are needed in the first 5 years (up to 2019)
• 3 new Travelling Showpeople pitches are needed between 2014 - 2031 (no change from the 3 required between 2014 - 2034)
• Of these 3, only 1 is needed in the first 5 years (up to 2019). The family owned and occupied site from which this need arises, is only partially developed and could potentially accommodate this need, so further Travelling Showpeople sites are not being sought.
• 5 emergency stopping places/transit sites, each comprising 5 pitches, are required across the Devon study area. No specific East Devon need has been identified, however provision will be made should suitable sites come forward.
• 20 Bricks and Mortar houses are required between 2014 - 2031 (or 23 from 2014 - 2034), these will be met from the general housing stock.

The Local Plan contains a requirement for up to 30 pitches at Cranbrook and a policy to consider applications elsewhere which come forward on a site-by-site basis. The Local Plan was adopted on 28 January 2016. We are preparing a Development Plan Document to identify sites for Gypsies and Travellers. The Site Design and Layout Supplementary Planning Document, which will form part of this DPD, was consulted upon from 4 October 2016 to 15 November 2016 and was adopted early in 2017.

Please go to our planning web site for more information on Gypsy and Traveller requirements and policies at https://eastdevon.gov.uk/planning/

5: A yearly breakdown from 1st January 2015 to 31st December 2019 of many times you have obtained injunctions preventing unauthorised camping – None

Date responded: 17 February 2020

Fax machines

Date submitted: 20 January 2020

Summary of request

• Does your organisation use physical fax machines?
• If yes, how many fax machines does your organisation have?
• Does your organisation have an on-premise fax infrastructure (no physical fax machines, but a fax server hosted by your organisation)?
• How many faxes does your organisation receive each year?
• How many faxes does your organisation send each year?
• How much does faxing cost your organisation each year?

Summary of response

There are no fax machines in use within East Devon District Council.

• Does your organisation use physical fax machines? - No
• If yes, how many fax machines does your organisation have?
• Does your organisation have an on-premise fax infrastructure (no physical fax machines, but a fax server hosted by your organisation)?
• How many faxes does your organisation receive each year?
• How many faxes does your organisation send each year?
• How much does faxing cost your organisation each year?


Date responded: 21 January 2020

Social housing

Date submitted: 19 January 2020

Summary of request

1. Does your authority retain ownership and management of its social housing stock? If not, please could you provide contact details for the Housing Association(s), ALMO's etc., to whom your stock was transferred?

The following questions need only be answered if you continue to own and manage your social housing stock.

2. How many socially rented properties do you currently own?

3. Does the Council currently use any form of internet enabled smart technology to assist in the maintenance of its properties e.g. smoke alarms linked to a portal so maintenance personnel can identify when the alarm has been disconnected/failed? If so, please could you provide details of the types of devices utilised? Would you be willing to discuss your experience in more detail?

4. If the Council is not currently utilising any such technology, has the issue ever been considered? If so, please could you provide details as to why it was not pursued?

Summary of response

1. Does your authority retain ownership and management of its social housing stock? If not, please could you provide contact details for the Housing Association(s), ALMO's etc., to whom your stock was transferred? - Yes

The following questions need only be answered if you continue to own and manage your social housing stock.

2. How many socially rented properties do you currently own? - 4943 breakdown below:

Type Grand Total
Bedsit 42
Bungalow 981
Flat 1180
Garage 734
House 1986
Maisonette 6
Room - HMO 14
Grand Total 4943



3. Does the Council currently use any form of internet enabled smart technology to assist in the maintenance of its properties e.g. smoke alarms linked to a portal so maintenance personnel can identify when the alarm has been disconnected/failed? If so, please could you provide details of the types of devices utilised? Would you be willing to discuss your experience in more detail? - We don't currently offer any smart technology

4. If the Council is not currently utilising any such technology, has the issue ever been considered? If so, please could you provide details as to why it was not pursued? - The use of this technology will be considered as part of our business plan.

Date responded: 12 February 2020

Heritage Champion

Date submitted: 17 January 2020

Summary of request

• Are you aware of Historic England’s Heritage Champion Initiative?

• Does your local authority currently have an appointed Heritage Champion and if so, when were they appointed?

• Do you have the name and contact details of the Heritage Champion?

• If you do not have a Heritage Champion, do you have any plans to appoint such a person?

Summary of response

• Are you aware of Historic England’s Heritage Champion Initiative? - Yes
• Does your local authority currently have an appointed Heritage Champion and if so, when were they appointed? - Yes, May 2019
• Do you have the name and contact details of the Heritage Champion? - Cllr Helen Parr hparr@eastdevon.gov.uk
• If you do not have a Heritage Champion, do you have any plans to appoint such a person? - N/A


Date responded: 20 January 2020

PSPO for dog fouling

Date submitted: 16 January 2020

Summary of request

Under the PSPO for "Seashores and Promenades" I notice that in 2018 there was 1 fine for a dog on a beach ban area. Would you kindly advise which beach that was on?

Under the same PSPO "Seashores and Promenades" I notice that in 2019 there was one fine relating to a dog fouling on a beach which was not paid and is now progressing to court.
Having read the wording of the PSPO the banned activities are “dogs off leads on beaches, dogs within seasonal exclusions areas, and the feeding of seagulls”. There is no mention of dog fouling on beaches under that particular PSPO.
Please clarify if the offence was actually under the PSPO "Seashores and Promenades" or if it was under the PSPO “Control of Dogs” in which case you may wish to revise the figures.

Summary of response

Under the PSPO for "Seashores and Promenades" I notice that in 2018 there was 1 fine for a dog on a beach ban area. Would you kindly advise which beach that was on? - Sidmouth Beach

Under the same PSPO "Seashores and Promenades" I notice that in 2019 there was one fine relating to a dog fouling on a beach which was not paid and is now progressing to court.
Having read the wording of the PSPO the banned activities are "dogs off leads on beaches, dogs within seasonal exclusions areas, and the feeding of seagulls". There is no mention of dog fouling on beaches under that particular PSPO.
Please clarify if the offence was actually under the PSPO "Seashores and Promenades" or if it was under the PSPO "Control of Dogs" in which case you may wish to revise the figures - The fouling on the beach fixed penalty notice was served under the Control of Dogs PSPO and not the Seashores and Promenades PSPO.

Date responded: 10 February 2020

Telephone Maintenance

Date submitted: 16 January 2020

Summary of request

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible for that particular contract.

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users:
2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
4. Contact Detail: Of the person from with the organisation responsible for telephone
maintenance full Contact details including full name, job title, direct contact number and direct email address.

Summary of response


Contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) - No contract in place
2. Existing Supplier: If there is more than one supplier please split each contract up individually. - Skype support handled internally
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider - £0
4. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
5. Number of telephone users: 425
6. Contract Duration: please include any extension periods. - N/A
7. Contract Expiry Date: Please provide me with the day/month/year. - N/A
8. Contract Review Date: Please provide me with the day/month/year. - N/A
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
10. Telephone System Type: PBX, VOIP, Lync etc. - Skype for Business
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract. - N/A
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes. - N/A
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Adrian.Smith@strata.solutions

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users: 425
2. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Tel : 07889 646467
Adrian.Smith@strata.solutions


Date responded: 20 January 2020

Impact assessment of the potential impact of climate change on the council and its services

Date submitted: 15 January 2020

Summary of request

1. Please provide any risk assessment or impact assessment carried out by the council relating to the potential impact of climate change on the council and its services and/or the council area
2. Please provide details of any of the following measures that the council has adopted since 2017 or is considering adopting, in relation to any area, in order to tackle climate change and/or reduce air pollution:
- congestion charging/road charging
- restrictions on private car usage in certain areas (e.g. town centres) and/or at certain times, , where this is in response to climate change or air pollution
- restrictions or increased charges for car parking in certain areas (e.g. town centres) and/or at certain times, where this is in response to climate change or air pollution
- financial inducements to people to switch from using private cars
Please note that the measures in question 2 relate to tackling climate change or reducing air pollution - therefore measures solely to raise revenue do not count.

Summary of response

1. Please provide any risk assessment or impact assessment carried out by the council relating to the potential impact of climate change on the council and its services and/or the council area – We have not undertaken a risk assessment or impact assessment as such, but our climate change action plan and strategy reports can be found on our website:

https://democracy.eastdevon.gov.uk/documents/s6164/Climate%20Change%20Emergency%20-%20Our%20Response.pdf
https://democracy.eastdevon.gov.uk/documents/s8068/climate%20change%20strategy%20report.pdf

2. Please provide details of any of the following measures that the council has adopted since 2017 or is considering adopting, in relation to any area, in order to tackle climate change and/or reduce air pollution:
- congestion charging/road charging – Not EDDC
- restrictions on private car usage in certain areas (e.g. town centres) and/or at certain times, , where this is in response to climate change or air pollution – Not EDDC
- restrictions or increased charges for car parking in certain areas (e.g. town centres) and/or at certain times, where this is in response to climate change or air pollution – This is the subject of a Cabinet report in October 2019 and following on Scrutiny Committee Task and Finish Forum:

https://democracy.eastdevon.gov.uk/documents/s6966/Car%20Parking%20Tariff%20Review%20-%20Careful%20Choices.pdf

- financial inducements to people to switch from using private cars – See climate change action plan.

Date responded: 7 February 2020

Sports facilities

Date submitted: 15 January 2020

Summary of request

1. What is the council’s set budget for expenditure on sport and leisure facilities for the following two years:
a. 2012 (so the 2011/2012 budget)
b. 2020 (so the 2019/2020 budget)
2. I would also like to know how many of the following facilities were owned/operated by the council for the above two years (so January 2012 and January 2020) please:
• Public swimming pools. Also, how many of these pools are Olympic-sized? (2012 and 2020)
• Public athletics tracks (2012 and 2020)
• Public cycling tracks/velodromes (2012 and 2020)
• Public playing fields / football rugby pitches does the council own/operate (2012 and 2020). This does not need to be broken down by size etc.

Summary of response

I would like to know the following please:

1. What is the council’s set budget for expenditure on sport and leisure facilities for the following two years:
a. 2012 (so the 2011/2012 budget) - 507,050
b. 2020 (so the 2019/2020 budget) - 803,860

2. I would also like to know how many of the following facilities were owned/operated by the council for the above two years (so January 2012 and January 2020) please:
• Public swimming pools. Also, how many of these pools are Olympic-sized? (2012 and 2020) – 2012 = 3; 2020 = 3. None are Olympic sized
• Public athletics tracks (2012 and 2020) - None
• Public cycling tracks/velodromes (2012 and 2020) - None
• Public playing fields / football rugby pitches does the council own/operate (2012 and 2020). This does not need to be broken down by size etc. - 5 in both 2012 and 2020



Date responded: 10 February 2020

Flood Risk Assessment River Axe

Date submitted: 14 January 2020

Summary of request

• Does East Devon District Council hold any records on historic flood events along the River Axe or any other incidents related to flooding, whether fluvial or surface water/other source in nature?
• Are the Council aware of any other schemes in the River Axe catchment that may be of relevance to this study/ assessment?
• Any other information the Council may hold that is relevant to considering the flood risk to/ from the River Axe and surrounding area.

Summary of response

Does East Devon District Council hold any records on historic flood events along the River Axe or any other incidents related to flooding, whether fluvial or surface water/other source in nature? - These records are held by the Environment Agency and we rely on their records. We do hold records of where historic flooding has occurred but not specific events.

Are the Council aware of any other schemes in the River Axe catchment that may be of relevance to this study/ assessment? - We are not sure what you mean by schemes, but the River Axe has a large catchment area which extends beyond our administrative boundaries. There are a number of developments proposed within that area, details of which are available on our website through the planning application search function and those planned are shown in the East Devon Local Plan and Neighbourhood Plans within the area, all of which are also available through our website.

https://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/
https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

Any other information the Council may hold that is relevant to considering the flood risk to/ from the River Axe and surrounding area - No information held.

Date responded: 17 January 2020

Adoption of open spaces in Kings Reach Ottey St Mary

Date submitted: 12 January 2020

Summary of request

Have EDDC (at any time) received a request from Bovis Homes to adopt the Public Open Spaces on the development at Kings Reach, Ottery St Mary and if so why was the request refused?

Summary of response

Information not held. No such request has been received.

Date responded: 16 January 2020

5G Strategy

Date submitted: 11 January 2020

Summary of request

1. Do you have a 5G strategy?
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
1.2 If yes, has the public had the opportunity to read and understand East Devon District Council 5G strategy? Where was this information published?
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that’s planned to be used and current in use in public spaces within East Devon District Council:
(a) Companies and entities involved and the names of the company/entity officers.
(b) Specification sheets of 5G technology.
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting?
(d) What UK, EU and International safety standards is East Devon District Council complying with for the 5G strategy and existing 5G technology.
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
1.4 If no, I request to know when you will be chairing a 5G strategy?
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities.
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways?
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What type of communication system will East Devon District Council be utilising to control the vehicles?
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with?
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces?
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc (you must be specific on anything here)?
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with?
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
5. Are you planning to rollout or have rolled out LED street lighting?
5.1 If yes, please answer these questions:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
5.2 If no, then I request a declaration from East Devon District Council that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
6. Where do you have 3G and 4G systems in public spaces and public roads?

Summary of response

• Street Lights on public highways are DCC responsibility.
• EDDC only look after lighting within parks and car parks.
• We have no autonomous vehicles on public highways – again DCC function. However EDDC have introduced robot lawnmowers (in parks not on public highways)


1. Do you have a 5G strategy? - No

1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A

1.2 If yes, has the public had the opportunity to read and understand [Council's] 5G strategy? Where was this information published? - N/A

1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that's planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers. - Information not held
(b) Specification sheets of 5G technology. - Information not held
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting? - Information not held
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology. - Information not held
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held

1.4 If no, I request to know when you will be chairing a 5G strategy? - Information not held

2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities. - N/A

3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways? - No

3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. N/A

3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What type of communication system will [Council] be utilising to control the vehicles? - N/A
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A

4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces? - No

4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A

4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc. (you must be specific on anything here)? - N/A
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A

5. Are you planning to rollout or have rolled out LED street lighting? - Yes. We are not converting to LED using a specific system/software/hardware. We simply convert the lamps to LED when existing units reach the end of their life on a site specific basis. This is because we have different types of lighting columns situated across the District. So whilst the answer to 5. is 'yes', the answer to 5.1 is N/A.

5.1 If yes, please answer these questions - N/A
(a) What is the CMS and specification of the software and hardware of the LED street light system? - N/A
(b) What type of waveform is the LED? e.g. Square wave? - N/A
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - N/A
(d) Can you control the PWM of each streetlight that's connected to the system? - N/A
(e) What restrictions do you have in place for the control of the PWM? - N/A
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - N/A
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - N/A
(h) Who is the company who is or has installed the CMS LED streetlight system? - N/A
(i) What company maintains and repairs the CMS and LED streetlight system? - N/A
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - N/A
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - N/A
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - N/A
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - N/A
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - N/A

5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system? - Information not held
(b) What type of waveform is the LED? e.g. Square wave? - Information not held
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - Information not held
(d) Can you control the PWM of each streetlight that's connected to the system? - Information not held
(e) What restrictions do you have in place for the control of the PWM? - Information not held
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - Information not held
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - Information not held
(h) Who is the company who is or has installed the CMS LED streetlight system? - Information not held
(i) What company maintains and repairs the CMS and LED streetlight system? - Information not held
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - Information not held
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - Information not held
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - Information not held
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - Information not held
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - Information not held

6. Where do you have 3G and 4G systems in public spaces and public roads? - Information not held

Date responded: 31 January 2020

Ransomware attacks

Date submitted: 8 January 2020

Summary of request

Total number of ransomware attacks on your organisation over the last 2 calendar years, broken down by year (2019 and 2018).

Summary of response

2018 - Zero
2019 - Zero

Date responded: 16 January 2020

CIL

Date submitted: 8 January 2020

Summary of request

1. Total value of CIL liability issued since introduction of CIL in East Devon

2. Total value of CIL receipts received since introduction of CIL in East Devon

3. Total CIL receipts spent

4. Total CIL receipts spent on Natura 2000 mitigation measures (with a breakdown of how much on which measures)

5. Total square metres of SANG provided in East Devon with a breakdown and its relationship to which development site impact it seeks to mitigate against (and permission reference).

Summary of response

1. Total value of CIL liability issued since introduction of CIL in East Devon - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


2. Total value of CIL receipts received since introduction of CIL in East Devon - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


3. Total CIL receipts spent - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


4. Total CIL receipts spent on Natura 2000 mitigation measures (with a breakdown of how much on which measures) - A total of £33,476 has been spent by the South East Devon Habitat Regulations Executive Committee (SEDHREC) on measures funded by CIL, which includes all the measures outlined below. Due to the way that SEDHREC is constituted as a single partnership, EDDC are the accountable body who pay for all expenditure up front. On a regular basis thereafter, recharges between partner authorities are tailored according to the current cash position of each, as accounted for in the Financial reports. Other CIL commitments such as proportional contribution to strategic SANGS (Dawlish Countryside Park, South West Exeter) in neighbouring authorities will be accounted for when the funding arrangements relating to the DCC SW Exeter Housing Infrastructure Fund are finalised.

£15,770 Pebblebed Heaths Car Park Strategy
£ 1,552 Pebblebed Heaths Dog bins install/collect
£16,154 Exe Estuary signage


5. Total square metres of SANG provided in East Devon with a breakdown and its relationship to which development site impact it seeks to mitigate against (and permission reference) - In terms of SANGS provision within EDDC's boundary :

(Completed) Tithebarn Green/Redhayes – 12/1291/MOUT – 930 houses. This was a cross boundary application with ECC and provided for 580 houses in EDDC and the rest in ECC. 9ha of SANGS being provided including the country park (now complete) at the north end of the site. Further country park area is to be provided to the east as part of the Mosshayne development (this is a CIL development), linking into the wider CVRP.

(In process) Old Park farm 2 development by Redrow – 13/0001/MOUT. Detailed consent given for 317 houses. SANGS is 11ha surrounding the development and on the north side is next to the open countryside with internal and external links to the wider CVRP and Poltimore House Parkland.

Date responded: 31 January 2020

Tenders for EDDC's IT department/function

Date submitted: 6 January 2020

Summary of request

Please provide a list of tenders issued by (or for) your IT department/function covering the period of January 2015 to January 2020.

In addition to any information which you supply, please include the tender title and its applicable tender reference. Where possible, please provide the list in an Excel spreadsheet.

Summary of response

Please provide a list of tenders issued by (or for) your IT department/function covering the period of January 2015 to January 2020 - None - Strata Service Solutions Ltd, wholly owned by East Devon District Council, Exeter City Council and Teignbridge District Council provides IT support services to each council. This unique approach was created to carry out the council's IT function from 2015 onwards. In addition to any information which you supply, please include the tender title and its applicable tender reference. Where possible, please provide the list in an Excel spreadsheet - N/A

Date responded: 29 January 2020

Homeless 16-24 year olds

Date submitted: 6 January 2020

Summary of request

How many people aged 16-24 presented to the local authority as homeless in 2017/18 and 2018/19?

Summary of response

How many people aged 16-24 presented to the local authority as homeless in 2017/18 and 2018/19?

2017/18 - Incomplete data
2018/19 - 156

Date responded: 29 January 2020

Rough sleepers

Date submitted: 3 January 2020

Summary of request

1. How many individual rough sleepers have been identified in your area during the calendar year 2019 (January to December)?
2. If known, how many individual rough sleepers have been identified in your area during the calendar years 2015, 2016, 2017 and 2018? Please provide an answer for any of those years for which you have data.
3. If available, how many of the rough sleepers identified during 2019 were found accommodation?
4. Please could you explain or link to what your authority does to identify rough sleepers and assist them to come off the streets.

Summary of response

1. How many individual rough sleepers have been identified in your area during the calendar year 2019 (January to December)? - 45 verified
2. If known, how many individual rough sleepers have been identified in your area during the calendar years 2015, 2016, 2017 and 2018? Please provide an answer for any of those years for which you have data. - Not known
3. If available, how many of the rough sleepers identified during 2019 were found accommodation? - 27
4. Please could you explain or link to what your authority does to identify rough sleepers and assist them to come off the streets.

Following notification/referral we have an outreach team that will attend the site to verify the rough sleeper and engage them. We have 1.5 people dedicated to rough sleepers, they are called Rough Sleeper Navigators and a very small pot of money to assist financially when needed. Options include social housing, private sector and supported accommodation. We have funding for three housing first properties also, currently one active, one in the middle of being set up and a third to do.

Date responded: 29 January 2020

Recycling data

Date submitted: 2 January 2020

Summary of request

1. The most recent figures for the number of street bins in your council / authority area
i) in total
ii) that can be used for recycling

2. How much green bin waste (in tonnes) in your council /authority area was actually recycled in:
i) 2017
ii) 2018
iii) 2019

3. How much recycling (in tonnes) in your council /authority area was rejected in:
i) 2017
ii) 2018
iii) 2019

4. The number of complaints for missed bin collections in your council / authority area in:
i) 2017
ii) 2018
iii) 2019

5. How much recycling (in tonnes) in your council / authority area was sent out of the United Kingdom in:
i) 2017
ii) 2018
iii) 2019

6. How much did the council /authority spend on litter waste in:
i) 2017
ii) 2018
iii) 2019

7. According to the most recent figures, what is the council's or authority's capacity for recycling (in tonnes) for the following types of material:
i) glass
ii) plastic
iii) wood
iv) aluminium
v) paper
vi) cardboard
vii) steel
viii) clothing and textiles

Summary of response

1. The most recent figures for the number of street bins in your council/authority area
i) in total 905
ii) that can be used for recycling 44

2. How much green bin waste (in tonnes) in your council/authority area was actually recycled in:
i) 2017 - no green waste service in 2017
ii) 2018 - green waste recycled in 2018/2019 = 2746.1 tonnes
iii) 2019 - 2019/2020 year not yet completed

3. How much recycling (in tonnes) in your council/authority area was rejected in:
i) 2017
ii) 2018
iii) 2019

East Devon does not reject recyclable material post collection. Any contaminated or incorrectly separated collections are left at kerb-side with a crew to customer communication. We encourage customers to correct the problem and then make the collection on the next weekly collection date. Due to this system being in place we do not record rejected tonnages

4. The number of complaints for missed bin collections in your council/authority area in:
i) 2017 - 10021
ii) 2018 - 5018
iii) 2019 - 4550

5. How much recycling (in tonnes) in your council/authority area was sent out of the United Kingdom in:
i) 2017
ii) 2018
iii) 2019

In the above years East Devon has used almost exclusively UK based processors of recyclable materials. Only small volumes of cardboard has been sent to Belgium and Germany in 2019. EDDC only records the first stage of processing as required and does not record if processors then export processed materials.

6. How much did the council/authority spend on litter waste in:
i) 2017 £90,087 + staff costs (£508,110) total = £598,197
ii) 2018 £75,566 + staff costs (£517,291) = £592,857
iii) 2019 – EDDC do not have complete data yet

7. According to the most recent figures, what is the council's or authority's capacity for recycling (in tonnes) for the following types of material:
i) glass - 2505.56 tonnes
ii) plastic - bottles 80.48 tonnes, mixed plastics 910.36 tonnes
iii) wood - not applicable
iv) aluminium - 116.22 tonnes
v) paper - 1533.56 tonnes
vi) cardboard - 1573.02 tonnes
vii) steel - 242.79 tonnes
viii) clothing and textiles - 97.32 tonnes

Date responded: 28 January 2020

Local Welfare Assistance scheme

Date submitted: 1 January 2020

Summary of request

Does your authority still maintain a Local Welfare Assistance scheme?

If yes, for the last 12 months for which figures are available please answer the following questions;

What proportion of applications were from female headed BME (Black and Minority Ethnic) backgrounds?
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds?
What proportion of applicants from each group were made an award of any kind under the scheme?

If no, which was the last 12 month period for which your scheme operated? For that last period please provide the following information;

What proportion of applications were from female headed BME backgrounds?
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds?
What proportion of applicants from each group were made an award of any kind under the scheme?


In your area, what proportion of residents are from female headed BME backgrounds?

Summary of response

Does your authority still maintain a Local Welfare Assistance scheme? - We’re not sure what you mean by Local Welfare Assistance. Please can you provide further clarification.

If yes, for the last 12 months for which figures are available please answer the following questions:

What proportion of applications were from female headed BME (Black and Minority Ethnic) backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applicants from each group were made an award of any kind under the scheme?

If no, which was the last 12 month period for which your scheme operated? For that last period please provide the following information;

What proportion of applications were from female headed BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applicants from each group were made an award of any kind under the scheme?

In your area, what proportion of residents are from female headed BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.




Date responded: 9 January 2020

Community Protection Notices (CPNs) and Public Space Protection Orders (PSPOs)

Date submitted: 1 January 2020

Summary of request

1) The number of CPN warnings issued from October 2018 - December 2019;

2) The number of CPNs issued from October 2018 - December 2019;

3) Brief details of the circumstances/ reasons why each of the CPN warnings and CPNs were issued;

4) The number of breaches of those CPNs;

5) The number of fines/Fixed Penalty Notices imposed for failure to comply with those CPNs;

6) Details of the fines imposed/other court orders made for failure to comply with those CPNs;

7) The number of PSPOs issued from January 2019 - December 2019, and those in consideration for the future;

8) The detrimental activity that those PSPOs sought to target;

9) The number of fines/Fixed Penalty Notices issued for breach of those PSPOs;

10) Details of the fines imposed for failure to comply with those PSPOs;

11) If the council is using private contractors to enforce PSPOs: stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines.

Summary of response

1) The number of CPN warnings issued from October 2018 - December 2019 = 10
2) The number of CPNs issued from October 2018 - December 2019 = 0
3) Brief details of the circumstances/ reasons why each of the CPN warnings and CPNs were issued = The warnings were all issued in relation to nuisance dogs.
4) The number of breaches of those CPNs = 0
5) The number of fines/Fixed Penalty Notices imposed for failure to comply with those CPNs = 0
6) Details of the fines imposed/other court orders made for failure to comply with those CPNs = N/A
7) The number of PSPOs issued from January 2019 - December 2019, and those in consideration for the future = The details of our Public Spaces Protection Orders are on the EDDC website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/public-spaces-protection-orders/public-spaces-protection-orders-pspos/ There are 3 orders in total, due to be extended in May 2020.
8) The detrimental activity that those PSPOs sought to target = Details of this are on the website contained within the orders.
9) The number of fines/Fixed Penalty Notices issued for breach of those PSPOs = 5 fixed penalty notices have been issued in 2019 – 3 for failure to pick up; and 2 for dogs off lead.
10) Details of the fines imposed for failure to comply with those PSPOs = The fixed penalty amount is £80.
11) If the council is using private contractors to enforce PSPOs: stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines = We do not use private contractors. We prefer to educate rather than enforce and therefore the number of penalties issued is likely to remain at a low level.

Date responded: 21 January 2020

Complaints from private rental tenants

Date submitted: 31 December 2019

Summary of request

Please could you send me information regarding:

The number of complaints from private rental tenants regarding their housing conditions in the past 2 years

The number of private rental properties that exist in your borough

Summary of response

Please could you send me information regarding:
The number of complaints from private rental tenants regarding their housing conditions in the past 2 years - We have recorded 86 complaints from tenants during 2019; In 2018 we recorded 134.
The number of private rental properties that exist in your borough - Our records indicate that there are 10,000 privately rented properties in the district.

Date responded: 28 January 2020

Council Tax Discount SMI Disregard

Date submitted: 28 December 2019

Summary of request

Please can you tell me the number of households within your council who as at or around 1st January 2020:-

1. Are receiving Council Tax Discount SMI Disregard.

And of them:-

2. How many have been backdated to the date the GP certified they were suffering from Severe Mental Impairment (SMI).

Summary of response

Please can you tell me the number of households within your council who as at or around 1st January 2020:-

1. Are receiving Council Tax Discount SMI Disregard - The amount of accounts receiving a full Council tax exemption because they are disregarded as SMI as at 01.01.2020 is 324

And of them:-

2. How many have been backdated to the date the GP certified they were suffering from Severe Mental Impairment (SMI) - This information is not recorded

Date responded: 28 January 2020

PCNs for on street parking, bus lane and moving traffic contraventions

Date submitted: 20 December 2019

Summary of request

I would like to ask the following:
1) Does the council have any templated letters, templated wording or templated paragraphs that can be used be council officials, when composing letters to either accept or reject representations made in respect of Penalty Charge Notices for parking, bus lane or moving traffic contraventions?
2) If the answer to question 1 is yes, I ask for a copy of all such templated letters or paragraphs.

Part 2:

Councils across the UK have various powers to issue Penalty Charge Notices for parking, bus lane and moving traffic contraventions. There will be occasions where such a penalty is issued in relation to a police vehicle. There will be occasions where the police challenge the penalty via the statutory appeals process but the council does not accept the challenge, and the police force concerned eventually appeals the penalty to the tribunal. In such instances, the tribunal would send a copy of its decision to the council, which would then be information held by the council for FOI purposes.

With this in mind, I would like to request:

A) Copies of the last 10 tribunal decisions for parking PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

B) Copies of the last 10 tribunal decisions for bus lane PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

C) Copies of the last 10 tribunal decisions for moving traffic PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

Summary of response

Devon County Council is the authority responsible for issuing on street parking fines, bus lane and moving traffic contraventions. You may wish to refer this FOI to them for consideration. EDDC is only responsible for issuing PCNs for off road parking in EDDC's car parks.

Date responded: 16 January 2020

The Council’s Information Asset Owners (IAO’s).

Date submitted: 20 December 2019

Summary of request

1. Has the Council appointed, or does the Council plan on appointing IAO’s?

2. Whom is responsible for the leading IAO structure, I.E. the SIRO/’Lead’ IAO/Head of Governance/Head of Corporate Services etc.

3. What is the IAO structure in terms of how the role is allocated (e.g. is it only given to heads of departments), and what are the job titles of the IAO’s?

4. Whom is responsible for reviewing and implementing any training needs for the IAO’s? (A job title is fine)

5. Spend on IAO training over the past 5 years, per year (if not able to be broken down year by year, an average per year is fine).

Summary of response

1. Has the Council appointed, or does the Council plan on appointing IAO’s? - Yes appointed

2. Whom is responsible for the leading IAO structure, I.E. the SIRO/’Lead’ IAO/Head of Governance/Head of Corporate Services etc. - SIRO

3. What is the IAO structure in terms of how the role is allocated (e.g. is it only given to heads of departments), and what are the job titles of the IAO’s? - In the main Service Leads

4. Whom is responsible for reviewing and implementing any training needs for the IAO’s? (A job title is fine) - SIRO

5. Spend on IAO training over the past 5 years, per year (if not able to be broken down year by year, an average per year is fine). – This information is not recorded, but it is likely to be low to nil external spend





Date responded: 20 January 2020

Bailiff indemnity against prosecution

Date submitted: 19 December 2019

Summary of request

Does your enforcement agent contract allow your enforcement agents to issue an
indemnity against prosecution for themselves without the agreement of the council in
cases where they have wrongfully seized when the customer is identifiably vulnerable?
2. Have you ever allowed bailiffs to make their own settlement agreements where goods
have to be returned after 3 months?
3. Would you allow enforcement agents to breach the equalities act by achieving a gain whilst someone is under mental health treatment if it meant your business rates were collected,even if they didnt inform you?
4. How would you react if they did this without you knowing?
5. Would you class a secret indemnity kept from the council which achieves a gain at the cost to the vulnerable victim a material breach of contract?
6. Must enforcement agents always report failed levies and a full report when dealing
with vulnerable customers
7. Would you employ enforcement agents that have fraudulently concealed information that could cause litigation to the council or serious damage to a protected party in the past ?
thank you for your public concern in answering these questions asap.
8. Who are your current agents

Summary of response


1. Does your enforcement agent contract allow your enforcement agents to issue an indemnity against prosecution for themselves without the agreement of the council in cases where they have wrongfully seized when the customer is identifiably vulnerable?

Our service level agreements prevents agents seizing items without the permission of the authority

2. Have you ever allowed bailiffs to make their own settlement agreements where goods have to be returned after 3 months?

Information not held.

3. Would you allow enforcement agents to breach the equalities act by achieving a gain whilst someone is under mental health treatment if it meant your business rates were collected, even if they didn’t inform you?

We expect our agents to comply with all industry standards and legislation

4. How would you react if they did this without you knowing?

We expect our agents to comply with all industry standards and legislation failure to do so could result in the termination of the contract

5. Would you class a secret indemnity kept from the council which achieves a gain at the cost to the vulnerable victim a material breach of contract?

We expect our agents to be open to us. Failure to do so could result in the termination of the contract

6. Must enforcement agents always report failed levies and a full report when dealing with vulnerable customers

Agents are expected to keep accurate records and provide a full report for every customer

7. Would you employ enforcement agents that have fraudulently concealed information that could cause litigation to the council or serious damage to a protected party in the past?

Replacement of agents would be done via a procurement process. The rules of this process would need to be followed

8. Who are your current agents

Ross and Roberts
Rossendales

Date responded: 20 January 2020

Gull control measures in your authority area

Date submitted: 19 December 2019

Summary of request

• details of gull control activities undertaken in the last five years (and earlier if possible);
• an evaluation of how successful those gull control activities have been;
• details of planned gull control activities for 2020 and beyond;
• spending on gull control for the financial year 2019 – 2020 and proposed spending for the financial year 2020 – 2021.

Summary of response

I have the following answers to your questions regarding gull control:

1. Gull Control Activities. We encourage building owners to proof their buildings, to carry out egg replacement if the nests are accessible and to ensure that there are no food sources. We encourage all businesses near our beaches to properly contain and manage their waste to reduce the availability of food. We encourage groups of businesses to employ a falconer, particularly during nest building season which is January to April. We discourage any resident from actively feeding the gulls. One of our Public Spaces Protection Orders includes a prohibition on feeding gulls on our beaches and in the last 3 years we have received no complaints about this. (The Seashores and Promenades PSPO can be found at eastdevon.gov.uk/publicspacesprotectionorders).
2. We do not hold data which allows us to evaluate success, but the number of complaints and enquiries has declined over the last 5 years particularly relating to gull attacks.
3. We don’t have any specific activities planned.
4. The council itself does not have a specific budget for gull control on buildings we own. The advice to businesses is part of the general work of the environmental health team.

Date responded: 20 January 2020

Decision notice for the refusal of the proposed gas plant at Woodbury 19/0591/MFUL

Date submitted: 17 December 2019

Summary of request

Would it be possible for you to provide me with a copy of your decision notice for the refusal of the proposed gas plant at Woodbury 19/0591/MFUL.

Summary of response

All the information including the decision notice can be found on our website at https://planning.eastdevon.gov.uk/online-applications/

You will need to key in the planning reference number and then select 'documents' 'view associated documents' and it will bring up all the information pertaining to this application.

Date responded: 18 December 2019

Planning

Date submitted: 17 December 2019

Summary of request

• Common reasons planning permission requests get rejected
• Which area in your district has the highest/lowest rejection rates
• What is the most common type of request?
• Is there an increase/decrease in requests due to the economic climate?

Summary of response

• Common reasons planning permission requests get rejected – There is no one common reason as each application is different and is assessed on its own merits
• Which area in your district has the highest/lowest rejection rates – You can search for this information on the planning portal at https://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/ https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
• What is the most common type of request? – Householder application
• Is there an increase/decrease in requests due to the economic climate? – About the same

Date responded: 18 December 2019

Telecoms and Networks

Date submitted: 16 December 2019

Summary of request

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend on calls for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 3

11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.

Summary of response

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires May 2020 (Error in previous Response)
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires May 2020 (Error in previous Response)
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – SIP- 201
Analogue - 45
Centrex - 50
BT – - 94
KCOM – - 7
Daisy – - 55
Gamma – - 124


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why?

As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier.

Not Available.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

1500


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

March 2020

16. Contract Description: Please can you provide me with a brief description of the contract

MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

£120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.


Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions
Strata.solutions

Date responded: 14 January 2020

Pregnant women in need of emergency housing

Date submitted: 16 December 2019

Summary of request

• How many pregnant women have registered with your local authority as being in need of temporary or supported accommodation in the last five calendar years (2015,2016,2017,2018,2019)? Please break this down by year and say how long they waited for accommodation and where they were placed (eg hostel/ B&B/ emergency shelter etc)

• Do you ask for proof of pregnancy and, if so, how? Please provide any information you have on this.

Summary of response

We can only search on applications from pregnant women who were placed into temporary accommodation. We are unable to comment on supported accommodation. Please see our responses below.

2018/19 - 5

1 - 29 nights - B&B/holiday let - moved onto social housing
2 - 36 nights - B&B - withdrew application
3 - 5 nights - B&B - moved to private sector
4 - 210 nights - in own accommodation - moved onto social housing
5 - 30 nights - B&B - moved onto social housing

2019 onward - 2

1 - 25 nights - holiday let - withdrew application
2 - 30 nights - supported housing - returned home

For homeless applications we do verify pregnancy by requesting MATB1 forms or pregnancy notes.

Date responded: 7 January 2020

Approaches recommended by your education department to help autistic children improve their social competence

Date submitted: 13 December 2019

Summary of request

Please can
you tell me what approach/es are recommended by your education
department to help autistic children improve their social competence?

Also some people suggest that children with autism should spend time
with typically developing peers because this will help to improve the
autistic children's social skills. Is this view supported by your SEN
Team and/or any of your autism specialist.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council.

Date responded: 16 December 2019

Date submitted: 13 December 2019

Summary of request

I would like to request a freedom of information on the following:
• Please provide a list of all the organisations who provide Support Exempt Accommodation within the Local Authority?
• What is the current highest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?
• What is the current average achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?
• What is the current lowest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?

Summary of response

Please provide a list of all the organisations who provide Support Exempt Accommodation within the Local Authority?

Abbeyfield
Advance Housing & Support
Bespoke Supportive Tenancies
Church of England Pensions Board
Falcon Housing Association
Guinness Care & Support
Housing 21
Leonard Cheshire Foundation
New Foundation Housing Association
Progress Care Housing
Rethink Mental Illness
Salvation Army Housing Association
See Ability
The Otterhayes Trust
The Parkview Society
United Response
Westmoreland Supported Housing Association
Westward Housing

This list may change as properties are sold or new landlord’s purchase properties.

What is the current highest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.
What is the current average achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.
What is the current lowest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.


Date responded: 14 January 2020

Dog breeders

Date submitted: 13 December 2019

Summary of request

1) The number of licenced dog breeders in your local authority* during the following periods:
a. 1st October 2016 – 30th September 2017
b. 1st October 2017 – 30th September 2018
c. 1st October 2018 – 30th September 2019

*If your local authority is the result of a merger and was not in existence during this period, please provide the number of licenced breeders that were licensed by the constituent local authorities before the merger.

2) For the period 1st October 2018 – 30th September 2019, could you provide the additional figures for the following:
a. The number of breeding licences issued in this period to licence holders who have bred one or two litters
b. The number of breeding licences issued in this period licence to holders who have bred three or more litters
c. A breakdown of star ratings (from 1 to 5 stars) issued to all licenced dog breeders in this period
d. The number of licence applications refused over this period
e. The number of unannounced inspections that have taken place over this period, and the number which resulted in remedial action required by the licence holder or revocation of a licence.

3) Your fee structure for licensing of dog breeding establishments.

4) The number of breeding licence holders in your authority who are part of a UKAS accredited scheme.

5) With regards to licensing condition 6.5**:
a. How many licenced breeders in your area have failed to comply with licensing condition 6.5?
b. For those in breach, what corrective action was taken?

** Licensing condition 6.5: “No dog may be kept for breeding if it can reasonably be expected, on the basis of its genotype, phenotype or state of health that breeding from it could have a detrimental effect on its health or welfare or the health or welfare of its offspring.”

6) The total number of breeding bitches present at licensed premises in your local authority.

Summary of response

1) The number of licenced dog breeders in your local authority* during the following periods:
a. 1st October 2016 – 30th September 2017
b. 1st October 2017 – 30th September 2018
c. 1st October 2018 – 30th September 2019

2016/2017 x1 licence
2017/2018 zero
2018/2019 x1

*If your local authority is the result of a merger and was not in existence during this period, please provide the number of licenced breeders that were licensed by the constituent local authorities before the merger.

2) For the period 1st October 2018 – 30th September 2019, could you provide the additional figures for the following:
a. The number of breeding licences issued in this period to licence holders who have bred one or two litters
b. The number of breeding licences issued in this period licence to holders who have bred three or more litters
c. A breakdown of star ratings (from 1 to 5 stars) issued to all licenced dog breeders in this period
d. The number of licence applications refused over this period
e. The number of unannounced inspections that have taken place over this period, and the number which resulted in remedial action required by the licence holder or revocation of a licence.

2018/2019 x1
a) x1
b) 0
c) 3 star rating x1
d) 0
e) x1 unannounced visit

3) Your fee structure for licensing of dog breeding establishments - Fee structure: Standard fee £330 – most licences cover 2 to 3 years + vet fees if applicable

4) The number of breeding licence holders in your authority who are part of a UKAS accredited scheme - No information held

5) With regards to licensing condition 6.5** - No breaches
a. How many licenced breeders in your area have failed to comply with licensing condition 6.5? - N/A
b. For those in breach, what corrective action was taken? - N/A

** Licensing condition 6.5: “No dog may be kept for breeding if it can reasonably be expected, on the basis of its genotype, phenotype or state of health that breeding from it could have a detrimental effect on its health or welfare or the health or welfare of its offspring.”

6) The total number of breeding bitches present at licensed premises in your local authority - Licensed maximum 4 dogs

Date responded: 7 January 2020

SAR and DPA

Date submitted: 12 December 2019

Summary of request

1) What is the email address of the person in your organisation who is responsible for the management of Subject Access Requests / DPA Requests?
2) What percentage of Subject Access Requests have been responded to on time since 25th May 2018? If you do know have this figure please provide a figure for what you do have.
3) On average how many SAR/DPA requests does your authority receive in a month?
4) How many SAR officers are employed by your organisation who work on Subject Access Requests?
5) What is the generic email address of the team which deals with SARs / DPA requests within your organisation?
6) How many overdue Subject Access Requests do you currently have?

Summary of response

1) What is the email address of the person in your organisation who is responsible for the management of Subject Access Requests / DPA Requests? - Data Protection Officer: Henry Gordon Lennox dataprotection@eastdevon.gov.uk
2) What percentage of Subject Access Requests have been responded to on time since 25th May 2018? If you do know have this figure please provide a figure for what you do have - 100%
3) On average how many SAR/DPA requests does your authority receive in a month? - 15 in total since May 2018
4) How many SAR officers are employed by your organisation who work on Subject Access Requests? - This forms part of the role of the Data Protection and Information and Complaints Officers
5) What is the generic email address of the team which deals with SARs / DPA requests within your organisation? - dataprotection@eastdevon.gov.uk
6) How many overdue Subject Access Requests do you currently have? - 0

Date responded: 16 December 2019

Council estates car parking spaces

Date submitted: 9 December 2019

Summary of request

1. The total number of parking places on your council housing estates.

2. What estimate you have of surplus parking spaces on your council housing estates - that is the number of places that are vacant even at periods of peak usage, or any other criteria you have used for such an assessment.

Summary of response

1. The total number of parking places on your council housing estates – This information is not recorded.

2. What estimate you have of surplus parking spaces on your council housing estates - that is the number of places that are vacant even at periods of peak usage, or any other criteria you have used for such an assessment – This information is not recorded.

Date responded: 9 January 2020

Electoral Register

Date submitted: 9 December 2019

Summary of request

(a) You hold personal email addresses as part of your Electoral Register, and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Summary of response

(a) You hold personal email addresses as part of your Electoral Register - Yes

(b) how many emails you hold in the Electoral Register - We had 78% for the 2017 pilot canvass

(c) What the source or sources of these emails is - Electors online or form applications

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election - No emails were provided

(e) If so, how many emails were supplied - N/A

(f) Whether you supplied email details in other prior elections - No

Date responded: 18 December 2019

Lock up store sheds

Date submitted: 6 December 2019

Summary of request

1. The total number of lock-up store sheds (sometimes known as "pram sheds" ) owned by the council.
2. The total number of these store sheds that are currently empty.
3. The total number that are currently let to council estate residents.
4. The total number that are let to others.
5. The estimated average total space in sq ft each store shed.

Summary of response

Thank you for your FOI enquiry. The District Council does not have any lock-up store sheds also known as pram sheds. In some tenanted properties that we own they come with external outhouses but these are not let separately. If it is these buildings that you are interested in please confirm.

Date responded: 7 January 2020

Fines and prosecutions under PSPOs

Date submitted: 5 December 2019

Summary of request

In May 2017 EDDC introduced a Public Spaces Protection Order - “Control of Dogs I would be grateful if you would provide the number of fines/prosecutions issue under that particular PSPO. Please provide figures for each year since May 2017.

Also in May 2017 EDDC introduced a Public Spaces Protection Order - “Seashores and Promenades”
I would be grateful if you would provide the number of fines/prosecutions issued under that particular PSPO. Please provide figures for each year since May 2017

Summary of response

In May 2017 EDDC introduced a Public Spaces Protection Order - “Control of Dogs I would be grateful if you would provide the number of fines/prosecutions issue under that particular PSPO. Please provide figures for each year since May 2017.
2017: 6
2018: 2
2019: 4

Also in May 2017 EDDC introduced a Public Spaces Protection Order - “Seashores and Promenades”
I would be grateful if you would provide the number of fines/prosecutions issued under that particular PSPO. Please provide figures for each year since May 2017
2017: 0
2018: 2
2019: 1

Date responded: 18 December 2019

Disabled band reduction

Date submitted: 5 December 2019

Summary of request

1. How many households in your local authority area made an unsuccessful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

2. How many households in your local authority area made a successful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

3. Including any successful claims made during the 2018/19 tax year, how many households in your local authority area were successfully claiming a disabled band reduction on their council tax bill as of 5 April 2019?

5. How many households in your local authority area paid council tax during the 2018/19 tax year?

6. What is/are your policy/policies in relation to backdating a successful claim for a disabled band reduction to a council tax bill?

7. What methods (such as online or by post) do you use to make residents in your local authority area aware of the existence of the disabled band reduction to a council tax bill?

Summary of response

1. How many households in your local authority area made an unsuccessful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year? - We do not hold this information.

2. How many households in your local authority area made a successful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year? - There are 70 claims granted during that time on our system. If a claim was granted during this time but removed since, it will not show on our system, so would not be included in this figure.

3. Including any successful claims made during the 2018/19 tax year, how many households in your local authority area were successfully claiming a disabled band reduction on their council tax bill as of 5 April 2019? - We run a report that takes as snapshot at a particular time (it cannot be run retrospectively), it was run on 01.04.2019 and there were 319 accounts with a disabled band reduction at this point in time.

5. How many households in your local authority area paid council tax during the 2018/19 tax year? - On 01.04.2019 there were 69,619 banded properties liable to pay council tax ( this is the total figure of properties, not all of these properties would be paying council tax as they may have an exemption or might be on full Council Tax Support).

6. What is/are your policy/policies in relation to backdating a successful claim for a disabled band reduction to a council tax bill? - The Council Tax team will usually backdate the discount up to 2 financial years based on the application. If a backdate is required before this the customer will need to provide additional proof/evidence that they are entitled to the discount.

7. What methods (such as online or by post) do you use to make residents in your local authority area aware of the existence of the disabled band reduction to a council tax bill? - The bills that we send detail the available discounts including the disabled reduction, in addition our website contains details and an application form. Within telephone calls if there is a suggestion of a disability staff will investigate if one of the criteria could be met and explain how to apply.

Date responded: 7 January 2020

Infectious diseases

Date submitted: 5 December 2019

Summary of request

1. In the last 3 years, what is the total number of infectious disease notifications you received?

- How many of these were for E.coli?
- How many of these were for Salmonella?
- How many of these were for Listeria?

2. In the last 3 years, how many infectious disease outbreaks have occurred in your area?

Summary of response

1. In the last 3 years, what is the total number of infectious disease notifications you received? - 482
- How many of these were for E.coli? - 4
- How many of these were for Salmonella? - 65
- How many of these were for Listeria? - 2

2. In the last 3 years, how many infectious disease outbreaks have occurred in your area? - Environmental Health don't record outbreaks – please contact Public Health England for further information.

Date responded: 16 December 2019

Use of an external company to issue Fixed Penalty Notices related to littering

Date submitted: 26 November 2019

Summary of request

1. Since 1st October 2018, to date, has the council hired or been engaged in a contract with any external company to issue Fixed Penalty Notices related to littering on behalf of the council?

If yes, please answer the following questions:

2. What is the name of the external company or companies contracted? Please state the date range covered by each company since 1st October 2018.
3. How many Fixed Penalty Notices were issued by each external company used, between 1st October 2018 and 30th September 2019?
4. Were any of these fines issued for leaving domestic waste (refuse) bags out for collection outside of permitted times and if so, how many?
5. What percentage of income generated from FPNs goes/went to the external company and what percentage goes/went to the council?
6. What income did the council receive from FPNs issued by the external company between 1st October 2018 and 30th September 2019?
7. When is the contract with the external company currently used due to expire?
8. Does the council provide office space for contracted external workers?
9. Do contracted external workers wear council uniforms?
10. Please provide us with a copy of the contract between the council and the external company or companies referenced above. Please redact any personal information included in the contract if necessary for data protection.
11. Under the terms of your contract with the private company, do environmental protection enforcers receive any financial incentives to issue FPNs?

Summary of response

1. Since 1st October 2018, to date, has the council hired or been engaged in a contract with any external company to issue Fixed Penalty Notices related to littering on behalf of the council? - NO

Date responded: 11 December 2019

Does East Devon allow staff to use their own devices to access work email?

Date submitted: 24 November 2019

Summary of request

1. Does East Devon allow staff to use their own devices to access work email? Please answer Yes or No.
2. Does East Devon allow staff to use their own devices for any other work-related activities? Please answer Yes or No.
3. If you answered yes to question 2 please provide a list of the types of systems that staff can access from personally owned devices?
4. Does East Devon have a policy that covers BYOD or the use of personal devices at work? Please answer Yes or No.
5. If you answered yes to question 4 please could you provide a copy of your policy that covers BYOD or personal device usage at work?

Summary of response

1. Does East Devon allow staff to use their own devices to access work email? - Yes
2. Does East Devon allow staff to use their own devices for any other work-related activities? - Yes
3. If you answered yes to question 2 please provide a list of the types of systems that staff can access from personally owned devices? - Staff can access our network through a secure pathway
4. Does East Devon have a policy that covers BYOD or the use of personal devices at work? - No
5. If you answered yes to question 4 please could you provide a copy of your policy that covers BYOD or personal device usage at work? - N/A

Date responded: 12 December 2019

Completion notices on commercial properties

Date submitted: 20 November 2019

Summary of request

You requested a list of all commercial properties where a completion notice has been served since 1st January 2019.

Summary of response

I can confirm that EDDC has not issued any completion notices on commercial properties since January 2019.

Date responded: 22 November 2019

Cyber security

Date submitted: 20 November 2019

Summary of request

1. The total amount spent by the Council on data security and cyber security training in the 12 months to the 1st of November 2019; and the breakdown of these costs in terms of the training undertaken.
2. The total amount spent by the Council on private cyber security contractors and/or consultants/consultancies in the last 12 months.
3. The total number of qualified cyber security and data security professionals employed by the Council.

Summary of response

1. The total amount spent by the Council on data security and cyber security training in the 12 months to the 1st of November 2019; and the breakdown of these costs in terms of the training undertaken - Approximately £7000 cyber security awareness training
2. The total amount spent by the Council on private cyber security contractors and/or consultants/consultancies in the last 12 months - £23,450 on pen tests and £14,800 for ITHC
3. The total number of qualified cyber security and data security professionals employed by the Council - 1 – GDPR qualification within Strata. 1 Data Protection Officer within EDDC.

Date responded: 16 December 2019

Definition of antisemitism

Date submitted: 18 November 2019

Summary of request

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition.
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes.
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples?
Q1d. If all of the examples were not adopted, which ones were omitted?
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated?
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled?
Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members’ code of conduct?
Q2b. If adopted, has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment?
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council’s codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number.
Q3. Complaints
Q3a. How many formal complaints of antisemitic conduct has East Devon District Council considered between 1st January 2017 and 31st December 2018 against members, officers or council employees?
Q3b. How many complaints resulted in disciplinary action?
Q3c. How many complaints resulted in no disciplinary action?
Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number.
Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010?
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider?
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training?
Q5. Prevent coordinator
Q5a. Who is East Devon District Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number.

Summary of response

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism ('IHRA Definition') been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition – No
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes – N/A
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples? – N/A
Q1d. If all of the examples were not adopted, which ones were omitted? – N/A
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated? – No
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled? – No

Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members' code of conduct? – N/A
Q2b. If adopted, has the IHRA Definition been incorporated into the officers' and employees' code of conduct and conditions of employment? – N/A
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council's codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number – Henry Gordon-Lennox Strategic Lead Governance and Licensing for Members and Karen Simpkin Strategic Lead for Organisational Development, Transformation and Equalities for officers.

csc@eastdevon.gov.uk phone: 01404 515616

Q3. Complaints
Q3a. How many formal complaints of anti-Semitic conduct has East Devon District Council considered between 1st January 2017 and 31st December 2018 against members, officers or council employees? – None
Q3b. How many complaints resulted in disciplinary action? – N/A
Q3c. How many complaints resulted in no disciplinary action? – N/A

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council's legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number – Strategic Management Team; https://eastdevon.gov.uk/media/3423991/smt-structure-chart-september-19.pdf csc@eastdevon.gov.uk phone: 01404 515616

Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010? – None specifically
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider? – N/A
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training? – N/A

Q5. Prevent coordinator
Q5a. Who is East Devon District Council's Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number – David Whelan DWhelan@eastdevon.gov.uk

Date responded: 22 November 2019

Back office Revenues and Benefits System

Date submitted: 15 November 2019

Summary of request

Please can you provide the following information for your back office Revenues and Benefits System?

a) Supplier/Provider Name
b) Contract End Date
c) Contract Value

Summary of response

a) Supplier/Provider Name - Capita Academy
b) Contract End Date - Annual Rolling (April)
c) Contract Value - £90,000

Date responded: 21 November 2019

CCTV equipment

Date submitted: 14 November 2019

Summary of request

Does the council use any CCTV cameras produced by Hikvision?
Does the council use any other hardware produced by Hikvision?
Does the council use any equipment produced by Pyronix?
If any hardware from either Hikvision or Pyronix is used, could you please tell me when they were installed?
If any hardware from either Hikvision or Pyronix is used, could you please tell me how many units are in use?
If any hardware from either Hikvision or Pyronix is used, could you please tell me where the cameras are located?
If any hardware from either Hikvision or Pyronix is used, could you please describe the type of cameras in use (facial recognition, standard CCTV, ANPR)?

Summary of response

Does the council use any CCTV cameras produced by Hikvision? - No
Does the council use any other hardware produced by Hikvision? - No
Does the council use any equipment produced by Pyronix? - No
If any hardware from either Hikvision or Pyronix is used, could you please tell me when they were installed?
If any hardware from either Hikvision or Pyronix is used, could you please tell me how many units are in use?
If any hardware from either Hikvision or Pyronix is used, could you please tell me where the cameras are located?
If any hardware from either Hikvision or Pyronix is used, could you please describe the type of cameras in use (facial recognition, standard CCTV, ANPR)?

Date responded: 3 December 2019

Toilet closures

Date submitted: 14 November 2019

Summary of request

Please provide to me, per financial year since 2016/17:

1. How many toilets were under the authorities control
2. How many toilets under the authorities control have been permanently closed.

3. The main reason for closures i.e persistent vandalism, cost cutting etc.

Summary of response

I write to obtain information into the number of toilets maintained by the local authority that have been closed in the last three years.

Please provide to me, per financial year since 2016/17:
How many toilets were under the authorities control
2015/16 – 27
2016/17 – 27
2017/18 – 27
2018/19 – 27

How many toilets under the authorities control have been permanently closed - N/A as none closed in this period
The main reason for closures i.e. persistent vandalism, cost cutting etc. - N/A as none closed in this period.

Date responded: 4 December 2019

Where does recycled plastic go

Date submitted: 13 November 2019

Summary of request

Please can you tell me where the plastic, that is collected from the green recycling bags at the doorstep, goes and what happens to it.

Summary of response

The materials we collect at kerb-side are taken to our depot where the metals (steel and aluminium) are separated from the mixed plastics by a sorting plant. The mixed plastics are then baled and sold to processors. We currently use processors in Greater Manchester and Rochester. The processors wash the mixed plastics and separate them into the different types of polymers. They are then chipped so that they form a raw material to be sold to manufacturers who use them to make a wide variety of new plastic products depending upon the polymer type.

Date responded: 19 November 2019

Prattshayes Campsite

Date submitted: 12 November 2019

Summary of request

Request for details of what entity the Council pays to accommodate homeless individuals and or families at Prattshayes Campsite, Maer Lane, Exmouth EX8 5DB, the quantum per individual accommodated and if any months are exempt from such arrangement.

Summary of response

Information not held. We no longer place people at Prattshayes Campsite.

Date responded: 18 November 2019

Playgroud closures

Date submitted: 12 November 2019

Summary of request

Please provide the number playgrounds lost per calendar year since 2014.
For each year please also outline your budgeted maintenance spend on children’s play areas.
Looking ahead for the next calendar year please provide the number of play areas, if any, that have been earmarked for closure.

Summary of response

Please provide the number playgrounds lost per calendar year since 2014 - None For each year please also outline your budgeted maintenance spend on children’s play areas - Our total revenue budget including labour, material, contractors and excluding depreciation is £185,000 per financial year; capital budget varies depending on demand with £425,000 spent 2018/19 financial year, and £1,033,000 budgeted for in the 19/20 financial year Looking ahead for the next calendar year please provide the number of play areas, if any, that have been earmarked for closure - None

Date responded: 12 November 2019

Cost of waste being placed in the wrong containers

Date submitted: 8 November 2019

Summary of request

Please could you provide the costs to the council of incorrectly placed waste? e.g. what has been the direct costs to the council of people disposing of their waste in the incorrect bins / bags? For the period 2018/2019 ?
The figure includes the direct costs to the council and does not include the loss of income from the sale of recyclables and recycling credits. It also doesn't include the loss of operational efficiencies during collection.

Summary of response

Please could you provide the costs to the council of incorrectly placed waste? - This information is not recorded.
e.g. what has been the direct costs to the council of people disposing of their waste in the incorrect bins / bags? For the period 2018/2019 ? - N/A
The figure includes the direct costs to the council and does not include the loss of income from the sale of recyclables and recycling credits. It also doesn't include the loss of operational efficiencies during collection.

Date responded: 8 November 2019

Efficiency improvements made to council homes

Date submitted: 8 November 2019

Summary of request

Please could I have information on:
1) What energy efficiency improvements have been made by your council to homes in your area in each of the past five years (including both council-owned and privately owned homes)? Please can you break this information down by:
a) the number of homes that received energy efficiency improvements in each year
b) how much money was spent in each year on energy efficiency improvements for homes
c) A brief summary where appropriate of what overall improvements were made

2) Please could you provide a breakdown of the Energy Performance Certificate of all commercial properties owned by your local authority. Please could you provide a) the number of commercial properties rated in each category (A-G), and b) state whether any of these have improved in the past five years.

Summary of response

Please could I have information on:
1) What energy efficiency improvements have been made by your council to homes in your area in each of the past five years (including both council-owned and privately owned homes)? Please can you break this information down by:
a) the number of homes that received energy efficiency improvements in each year – Information not held
b) how much money was spent in each year on energy efficiency improvements for homes – Information not held
c) A brief summary where appropriate of what overall improvements were made – As far as housing stock is concerned the only dedicated energy improvement works carried out were Air Source Heat Pump installations; in addition we top up roof space insulation where identified/required but we have no definitive records of either. There is an intention to carry out further such work but at present there are no definitive plans in place and the extent is budget driven (budgets for next year have still to be confirmed).

2) Please could you provide a breakdown of the Energy Performance Certificate of all commercial properties owned by your local authority. Please could you provide a) the number of commercial properties rated in each category (A-G), and b) state whether any of these have improved in the past five years – From the commercial perspective all EPC's are already public documents which can be obtained from the government website. We are only required to carry out an EPC for a commercial property when the lease comes up for renewal. This means currently that we do not have EPC certificates for all of our properties. You will need to input an address in order to obtain the information but it already is publically available at www.ndepcregister.com

Date responded: 3 December 2019

FPNs issued 2018/19

Date submitted: 6 November 2019

Summary of request

1. Can you please confirm if your organisation issued FPN's for any of the following services during 2018/19?

a) Littering
b) Dog fouling
c) Graffiti
d) Fly-posting
e) Fly-tipping

2. Can you please confirm how many FPN's your organisation issued in 2018/19 for the following offences?

a) Littering
b) Dog fouling
c) Graffiti
d) Fly-posting
e) Fly-tipping
f) Car parking offences

Summary of response

1. Can you please confirm if your organisation issued FPN's for any of the following services during 2018/19?

a) Littering - Yes
b) Dog fouling - Yes
c) Graffiti - No
d) Fly-posting - No
e) Fly-tipping - Yes

2. Can you please confirm how many FPN's your organisation issued in 2018/19 for the following offences?

a) Littering – 8 FPNs
b) Dog fouling – 3 FPNs
c) Graffiti - 0
d) Fly-posting - 0
e) Fly-tipping – 15 FPNs
f) Car parking offences - We do not issue FPNs (Fixed penalty notices) under criminal legislation. We issue charge notices under Civil parking enforcement process known as penalty charge notices (PCNs). The answer to (f) for 2018/19 is 2685 PCNs.

Date responded: 28 November 2019

Clr Allowances

Date submitted: 5 November 2019

Summary of request

1. Please provide a full breakdown of allowances paid to councillors for the financial years 2017/2018 and 2018/2019

Summary of response

The requested information is available on our website at https://eastdevon.gov.uk/council-and-democracy/councillor-conduct/councillor-allowances/

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 6 November 2019

Jurassic Paddle Sports complaints

Date submitted: 5 November 2019

Summary of request

My query relates to the ‘Jurassic Paddle Sports’ Concession on Sidmouth Seafront:
Please can you supply details of the complaints received by the Council relating to the Jurassic Paddle Sports operation on Sidmouth Seafront.
How many complaints were received in total?
How many complaints specifically referred to the equipment and presentation of this concession?
what exactly did these complainants cite as reasons for their preference for equipment to be removed from the area?
Please supply a breakdown of the demographics of the letters received. - were these local residents or visitors to the town?
Please supply details of the Council’s documented policy with regard to accepting or acting upon complaints received - ie. is there a committee process, consultation with the award Members or is action at the discretion of an officer of the council?
Please supply details of the Council’s policy regarding consultation with the public - in the case of such a contentious issue as that of the Paddle Sports operation - and accompanying equipment

Summary of response

How many complaints were received in total? - 2

How many complaints specifically referred to the equipment and presentation of this concession? - 1

What exactly did these complainants cite as reasons for their preference for equipment to be removed from the area? -

The first complaint was a phone call:
Complainant was concerned that Jurassic Paddle Sports were trading from the beach without the rights to do so such as selling goods (wetsuits, snorkels etc.) from their 'pitch' which is expressly prohibited by their agreement.

The second an email:
Complainant was concerned that Jurassic Paddle Sports had used social media to confirm that they are providing a public lifeguard service, that this service is being funded by crowd funding and that any Lifeguard service on East Devon beaches (such as that provided by the RNLI) should have all the correct safeguards in place regardless of whether it is voluntary or professional.

Please supply a breakdown of the demographics of the letters received. - were these local residents or visitors to the town? - Local

Please supply details of the Council's documented policy with regard to accepting or acting upon complaints received - i.e. is there a committee process, consultation with the award Members or is action at the discretion of an officer of the council? - In the event of any queries arising regarding the activities of one of our tenants or concession holders, appropriate officers would investigate the circumstances to ascertain if any breach has occurred.

Please supply details of the Council's policy regarding consultation with the public - in the case of such a contentious issue as that of the Paddle Sports operation - and accompanying equipment – Information not held. We wouldn't do a public consultation on individual licence negotiations with a concession holder.

Date responded: 21 November 2019

Empty dwellings

Date submitted: 4 November 2019

Summary of request

How many homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?

How many of these properties have been vacant for over a) five years and b) ten years?

How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2019 to date? How many were used in each of the previous four calendar years (2018; 2017; 2016; 2015)?

Summary of response

How many homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?
Long term empty 6 months to 2 years - 331
Long term empty premium 2 years or more - 98
How many of these properties have been vacant for over a) five years and b) ten years? - 5 to 10 years = 22; 10 years or more = 11
How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2019 to date? How many were used in each of the previous four calendar years (2018; 2017; 2016; 2015)? - 0

Date responded: 6 November 2019

NDR

Date submitted: 4 November 2019

Summary of request

List of all companies, businesses and charities within your council area, that have become liable for non domestic rates from the 15 Oct 19 to 31 Oct 19.

I would like you to include the full business name, full address and postcode, date of liability and the property type please.

Summary of response

The requested information is available on our website and is updated on a quarterly basis at http://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website.

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 November 2019

Policy Management System

Date submitted: 4 November 2019

Summary of request

1.What is the name of your current Policy Management System?

2. Who is the supplier of this Policy Management System?

3.What is the total cost per annum and what was the initial set up cost?

4. Was this cost based on the total number of users or a one off cost with unlimited number of users?

5. Is the software hosted on premise by the authority, off premise by the supplier or delivered via a cloud service?

6. Please provide any documentation or procedures relating to your Policy Management System?

Summary of response

1. What is the name of your current Policy Management System? - We use a spreadsheet to track inception and review dates of policies and then place these on our intranet which tracks the owner and any updates.

2. Who is the supplier of this Policy Management System? - N/A

3. What is the total cost per annum and what was the initial set up cost? - N/A

4. Was this cost based on the total number of users or a one off cost with unlimited number of users? - N/A

5. Is the software hosted on premise by the authority, off premise by the supplier or delivered via a cloud service? - N/A

6. Please provide any documentation or procedures relating to your Policy Management System? - N/A

Date responded: 8 November 2019

Noise complaints

Date submitted: 4 November 2019

Summary of request

The number of noise complaints in your district between September 2018 and September 2019.

Please can you provide the results alongside a list of the top five streets that received the most complaints, accompanied with the amount of complaints they received.

Summary of response

The number of noise complaints in your district between September 2018 and September 2019 - 722

Please can you provide the results alongside a list of the top five streets that received the most complaints, accompanied with the amount of complaints they received.
Parade, Exmouth – 30
Dunkeswell Aerodrome, Dunkeswell – 28
Mudbank, Exmouth – 9
Hillside, Colyton – 8
Tillhouse Road, Cranbrook – 8
Wessiters, Seaton – 7

Date responded: 19 November 2019

Tenancy deposit schemes

Date submitted: 1 November 2019

Summary of request

1. Does your local authority have a scheme to assist people with the costs of renting a property, for example with a tenancy deposit?

2. Does the scheme provide:
a. cash
b. a loan
c. a guarantee or bond

3. What is the budget for the scheme for the financial year 2019/20?

4. What are the eligibility criteria for the scheme/who can apply?

4. How can people apply for help from the scheme? (If via the website, can you please provide the URL?)

Summary of response

1. Does your local authority have a scheme to assist people with the costs of renting a property, for example with a tenancy deposit? - Yes

2. Does the scheme provide:
a. cash - Yes
b. a loan - Yes
c. a guarantee or bond - Yes

3. What is the budget for the scheme for the financial year 2019/20? - £10,000

4. What are the eligibility criteria for the scheme/who can apply? - Homeless or threatened with homelessness, local connection, affordable

4. How can people apply for help from the scheme? (If via the website, can you please provide the URL?) - Make a homeless application

Date responded: 18 November 2019

Automatic Wash-Dry Toilets

Date submitted: 31 October 2019

Summary of request

Question 1
How many Automatic Wash-Dry Toilets did your Authority provide by way of Grants for Disabled Home Adaptations for:
(a) The 12-month period October to September 2018.
(b) The 12-month period October to September 2019.

Question 2
How many Automatic Wash-Dry Toilets did your Authority provide for your own housing stock for:
(a) The 12-month period October to September 2018.
(b) The 12-month period October to September 2019.

Summary of response

Question 1
How many Automatic Wash-Dry Toilets did your Authority provide by way of Grants for Disabled Home Adaptations for:
(a) The 12-month period October to September 2018 - 2
(b) The 12-month period October to September 2019 - 3

Question 2
How many Automatic Wash-Dry Toilets did your Authority provide for your own housing stock for:
(a) The 12-month period October to September 2018 - 1
(b) The 12-month period October to September 2019 - 1

Date responded: 18 November 2019

HMO properties

Date submitted: 31 October 2019

Summary of request

1. Do HMO properties require mandatory acoustic insulation and the passing of a sound test?
2. Are there plans for a single VOA (council tax) banding for HMO properties?

Summary of response

1. Do HMO properties require mandatory acoustic insulation and the passing of a sound test? – No
HMOs fall into two categories: Flats and Shared houses.
Shared houses and flats that are converted through Building Control will be subject to relevant Regulations
Conversions through established use are not subject to sound proofing as a matter of course.

2. Are there plans for a single VOA (council tax) banding for HMO properties? - No, not at present

Date responded: 18 November 2019

Garages in Exmouth

Date submitted: 30 October 2019

Summary of request

Number of council garages in Exmouth -

Number of council garages in Exmouth unoccupied due to damage -

Number of council garages in Exmouth awaiting stock survey -

Please Define Stock survey in detail -

Average application wait time before being offered a council garage -

Number of council garages offered to applications between October 2018 and October 2019 In Exmouth only -

Summary of response

Number of council garages in Exmouth - 54
Number of council garages in Exmouth unoccupied due to damage - 13
Number of council garages in Exmouth awaiting stock survey - 9
Please Define Stock survey in detail - Stock survey details are yet to be discussed and agreed
Average application wait time before being offered a council garage in Exmouth and for the whole district - We do not record this information
Number of council garages offered to applicants between October 2018 and October 2019 in Exmouth only - 0

Date responded: 18 November 2019

Date submitted: 29 October 2019

Summary of request

I am making a request for details of fly tipping of waste materials including septic tank and cesspool sludge as well as any liquid drainage waste within the boundaries of your local authority. We should be grateful for location details as well as the substance tipped if this information is available to you.

Summary of response

East Devon District Council has not dealt with any instances of fly tipping where septic tank, cesspool sludge or any liquid drainage waste has been abandoned.

Date responded: 21 November 2019

Vehicles operated by the council

Date submitted: 28 October 2019

Summary of request

My questions are as follows:

1. How many passenger cars, buses and coaches (including minibuses), light goods vehicles, and heavy goods vehicles does your council operate? Please break this data down by vehicle type.

2. How many of the vehicles operated by your council run on diesel? Please break this down according to class of vehicle, if possible.

3. How many of the vehicles operated by your council run on petrol? Please break this down according to class of vehicle, if possible.

4. How many 'pure' electric vehicles (IE battery electric, no internal combustion engine) does your council operate? Please break this down according to class of vehicle, if possible.

5. How many plug-in hybrid vehicles (including range extender hybrids) does your council operate? Please break this down according to class of vehicle, if possible.

6. If possible, please inform me how many vehicles in each emission class are operated by your council, breaking this data down by vehicle type.

IE Number of Euro 6 cars, number of Euro 5 cars, number of Euro 4 cars etc;
Number of Euro VI buses, number of Euro V buses, number of Euro IV buses etc
Same emission-class data for light commercial vehicles and heavy goods vehicles, please.

If you do not hold data for question 6, please provide me with the year of first registration of all vehicles operated by your council, broken down by vehicle class.

IE: Number of 2019-registered cars, number of 2018-registered cars, number of 2017-registered cars etc
Number of 2019-registered buses, number of 2018-registered buses, number of 2017-registered buses etc
Same registration-date data for light commercial vehicles and heavy goods vehicles, please.

Summary of response

1. How many passenger cars, buses and coaches (including minibuses), light goods vehicles, and heavy goods vehicles does your council operate? Please break this data down by vehicle type.
LGV = 83
HGV = 8

2. How many of the vehicles operated by your council run on diesel? Please break this down according to class of vehicle, if possible.
LGV = 82
HGV = 8

3. How many of the vehicles operated by your council run on petrol? Please break this down according to class of vehicle, if possible.
None

4. How many 'pure' electric vehicles (IE battery electric, no internal combustion engine) does your council operate? Please break this down according to class of vehicle, if possible.
LGV = 1

5. How many plug-in hybrid vehicles (including range extender hybrids) does your council operate? Please break this down according to class of vehicle, if possible.
None

6. If possible, please inform me how many vehicles in each emission class are operated by your council, breaking this data down by vehicle type.

IE Number of Euro 6 cars, number of Euro 5 cars, number of Euro 4 cars etc;
Number of Euro VI buses, number of Euro V buses, number of Euro IV buses etc
Same emission-class data for light commercial vehicles and heavy goods vehicles, please.

If you do not hold data for question 6, please provide me with the year of first registration of all vehicles operated by your council, broken down by vehicle class.
LGV = 2019 – 11, 2018 – 4, 2017 – 6, 2016 – 21, 2015 – 8, 2014 – 20, 2013 – 12, 2012 – 1
HGV = 2018 – 1, 2017 – 2, 2016 – 2, 2015 – 2, 2014 – 1

Date responded: 13 November 2019

Axminster Town Clerk

Date submitted: 28 October 2019

Summary of request

1. Who is the employer of our Town Clerk? And what date did her employment at Axminster Town Council commence?
2. Who currently sits on the Complaints Panel?

Summary of response

1. Who is the employer of our Town Clerk? And what date did her employment at Axminster Town Council commence? - The requested information is not held by the District Council.
2. Who currently sits on the Complaints Panel? - Please clarify if this is the complaints panel for Axminster Town Council or EDDC.

Date responded: 29 October 2019