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Responded

Response in progress

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Requests

Parking fines

Date submitted: 3 July 2020

Summary of request

Q1. How many parking fines were recorded in your council in the following months last year?
• June
• July
• August
• September

Q2. How many fines were successfully appealed against in the following months last year?
• June
• July
• August
• September

Q3. What was the total number of all parking fines recorded in your council in 2019?

Q4. What was the total value of all parking fines recorded in your council in 2019?

Q5. If the data is available, how many parking fines were recorded in beachside areas in your council in the following months last year?
• June
• July
• August
• September


Summary of response

In progress.

Virtual meetings

Date submitted: 1 July 2020

Summary of request

1.
a. Since March 23 2020, have you held any virtual meetings of your executive?
b. If the answer to a) is Yes, please state on what date the first meeting took place.
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

2.

a. Since March 23, 2020, have you held any virtual meetings of the full council?
b. If the answer to a) is Yes, please state on what date the first meeting took place?
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23.

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description.

Summary of response

1.
a. Since March 23 2020, have you held any virtual meetings of your executive? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place - 9 June
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 2; 9 June and 18 June

2.
a. Since March 23, 2020, have you held any virtual meetings of the full council? - Yes
b. If the answer to a) is Yes, please state on what date the first meeting took place? - 28 May
c. If the answer to a) is Yes, please state how many such meetings took place in total between March 23 and June 23 - 5

3.

Since March 23 2020, has the council made it possible for the public to participate in council meetings virtually? If Yes, please give a brief description -
Yes. EDDC has enabled the public to participate by having virtual meetings which have retained a public speaking item at the start so that members of the public can register to speak in advance of the meeting. The public are able to see and hear the meeting and also have an opportunity to be seen and heard if they wish. The meetings are also live streamed via YouTube so that people can watch them live and comment online.

Date responded: 1 July 2020

Diversity Officers

Date submitted: 24 June 2020

Summary of request

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents.

2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration.

3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues.

Summary of response

1. The number of Diversity Officers currently employed by the council, as measured in full time equivalents - There is no one Diversity Officer but equalities forms part of the role of one of our Strategic Leads. That said all Service Leads have equalities and diversity in their job descriptions as a specific responsibility. https://eastdevon.gov.uk/media/3720490/smtplus-june-2020.pdf
2. The total annual cost of Diversity Officers in the financial year 2019/20. This should include, salaries, expenses, pensions, travel costs and other remuneration - Karen Simpkin, Strategic Lead Organisational Development, Equalities and Transformation - £71,588
3. The total cost in fees and expenses for any of your employees to attend any workshops, training courses or conferences concerning equality, diversity or inclusion issues - The costs for training are absorbed into our annual spend for specific training courses and licenses for our on line training provision, therefore it is not possible to separate out the costs specifically for the above training for the purpose of this FOI response.

Date responded: 6 July 2020

Charges for non-statutory Environmental Health & Licensing related services to the public and or businesses?

Date submitted: 22 June 2020

Summary of request

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses?

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure.

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s).

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate.

5. How long have these charged for services been operating

6. What level (£) of income have these services brought into the Council in the last 4 years?

Summary of response

1. Does your Local Authority provide charged for non-statutory Environmental Health & Licensing related services to the public and / or businesses? - Yes

2. If you have answered yes to question 1, please provide a list of the non-statutory services which you offer to the public and/or businesses. Please also provide the equivalent hourly rate(s) you charge for each of the above-mentioned services? If a service has a bespoke element to the chargeable rate please provide an averaged figure - Non- statutory services - Food Hygiene Rating Revisit – flat rate £140; the provision of the Safer Food Better Business Pack at £19; and we run a pest control service for which the charges are detailed on our website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/pest-control/the-costs-of-our-treatment-services/

3. Has your Local Authority, or anyone on behalf of your Local Authority, set up a Company to provide non-statutory Environmental Health & Licensing related services to the public? If so, please provide details of the Company name(s) and website(s) - No

4. Does your Environmental Health Service (or equivalent) provide chargeable services to other departments within your Local Authority? If so, please provide details of services and the chargeable hourly rate - The Council operate an internal recharge system across Services, whereby Service costs are divided across Services with a rough approximation of costs on a head count basis. This is not based on an hourly rate. We also do a pest control service to our Housing and Property Services departments on a treatment cost recovery basis.

5. How long have these charged for services been operating - Information not held

6. What level (£) of income have these services brought into the Council in the last 4 years? - £127,792.31

Date responded: 1 July 2020

Prohibition notices for "breaking" Covid 19 government guidance

Date submitted: 21 June 2020

Summary of request

I would like to know how many and which businesses in the East Devon District have been issued with prohibition notices for "breaking" or not following the government guidance, during the current Covid 19 crisis

Summary of response

EDDC has issued Dart's Farm with a Prohibition Notice.

Date responded: 1 July 2020

Supplier of gas and electricity

Date submitted: 18 June 2020

Summary of request

1. Please confirm your current supplier for Gas and Electricity
2. When do the current contracts expire for each?
3. If looking to save costs on these, who is responsible for the project?
4. How many sites is this person responsible for?

Summary of response

1. Please confirm your current supplier for Gas and Electricity - Total Gas & Power
2. When do the current contracts expire for each? - See https://www.espo.org/Frameworks/Energy/191-Electricity and https://www.espo.org/Frameworks/Energy/NEW192_19-Mains-Gas
3. If looking to save costs on these, who is responsible for the project? - We require an OJEU compliant framework. Tim Child
4. How many sites is this person responsible for? - 200

Date responded: 1 July 2020

Tonnage of recycling collected in last 3 years

Date submitted: 18 June 2020

Summary of request

Please can I ask:
- how many tonnes of kerbside recycling you collected in each of the past three years broken down by (a) plastics (b) glass, (c) paper (d) card.

Please can I ask if since the start of the COVID-19 pandemic any of these groups (a), (b), (c) or (d) are still being sent for recycling or are now being sent to landfill or an incinerator.

If any of these groups (a), (b), (c) or (d) are now being sent to landfill or an incinerator, when and why was this decision taken?

Summary of response

2019
• Plastics 1853 tonnes
• Glass 4980 tonnes
• Paper 2989 tonnes
• Cardboard 3129 tonnes

2018
• Plastics 1354 tonnes
• Glass 4989 tonnes
• Paper 3547 tonnes
• Cardboard 3093 tonnes

2017
• Plastics 395 tonnes*
• Glass 4822 tonnes
• Paper 4044 tonnes
• Cardboard 890 tonnes
*1868 tonnes collected as mixed plastics and cans

All of the recyclables collected in East Devon during the COVID-19 pandemic are being recycled as normal.

Date responded: 1 July 2020

Statues and monuments

Date submitted: 15 June 2020

Summary of request

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

Summary of response

1. When was the last time (if ever) the council undertook a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

We have not done this.

2. Since 7 June 2020, has your council committed to a review of statues, plaques and public monuments in your area, with the purpose of deciding whether any ought to be removed from public display?

No, we do not have any under our guardianship that would be inappropriate.

3. Did your council remove any statues, plaques or public monuments from public display in the calendar year 2019? If so, please state which pieces were removed, when, and for what reason.

No


4. Did your council receive any requests to remove any statues, plaques or public monuments from public display in the calendar year of 2019, on the grounds that they commemorate figures with links to slavery and/or colonialism? If so, please specify the statues/plaques/public monuments in question, and the number of representations each received.

No

5. If your answer to 4) is ‘yes’ - have any statues, plaques or public monuments been removed from public display as a result of such public requests/complaints? If so, please specify the statues/plaques/public monuments in question.

N/A

Date responded: 16 June 2020

Cost to the council as a result of the pandemic

Date submitted: 10 June 2020

Summary of request

What is the cost breakdown on the revenue lost by EDDC Council during the Coronavirus Pandemic and how much is the short fall in the money required in support by UK government to cover the cost of the pandemic, and lost revenue by the council during this time.

Summary of response

Currently predicted shortfall is £5.3m, the vast majority of this is through lost income. A 20% improvement in lost income projections results in a revised shortfall of £4.1m. 20% decline in lost income projections gives a revised shortfall of £6.8m.

To date the Government has provided £1.5m to support our in year deficit of £5.3m, further significant funding is needed to avoid a reduction in our services.
Funding received to date only meets 28% of projected shortfall.

Date responded: 11 June 2020

Homeless

Date submitted: 7 June 2020

Summary of request

Please would you be able to share with us the number of people who have presented to the council as homeless between 23rd March 2020 and 7th June 2020.

What proportion of these has the council been able to support into emergency or temporary accommodation?

Summary of response

165 approaches
Of which 41 relief cases
Of which 31 accommodated.


Date responded: 11 June 2020

Chatbots/virtual appointments

Date submitted: 5 June 2020

Summary of request

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality?
If so, when would you want this to be available?
Who is the head of Customer Services or Citizen engagement or equivalent?
Who is the CIO or Head of IT?
• Do you have any plans to deliver Employee facing AI chatbot functionality?
If so, when would you want this to be available?
Who would be responsible for that?

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc?
If so, when would you want this to be available?
Who would be responsible for that?

Summary of response

Chatbots
• Do you have any plans to deliver Citizen facing AI chatbot functionality? - We do not have this functionality yet. It is something we would like to look into once the pandemic response is finished and we consider our future business plans.

If so, when would you want this to be available? - N/A
Who is the head of Customer Services or Citizen engagement or equivalent? - Simon Davey, Strategic Lead Finance, Revenues and Benefits
Who is the CIO or Head of IT? - Karen Simpkin Strategic Lead Organisational Development, Equalities and Transformation
• Do you have any plans to deliver Employee facing AI chatbot functionality? - We do not have this functionality yet.
If so, when would you want this to be available? - It is something we would like to look into once the pandemic response is finished and we consider our future business plans.
Who would be responsible for that? - STRATA – Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Virtual Appointments
Are you planning on Standardising virtual appointments for all departments, e.g. housing, planning etc? - Not at the present time
If so, when would you want this to be available? - N/A
Who would be responsible for that? - STRATA - Jointly owned company that delivers IT function for East Devon District Council, Exeter City Council and Teignbridge Council

Date responded: 25 June 2020

Cyber Security

Date submitted: 1 June 2020

Summary of request

1. Standard Firewall (Network) - Firewall service protects your corporate Network from unauthorised access and other Internet security threats

2. Anti-virus Software Application - Anti-virus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software like worms, trojans, adware, and more.

3. Microsoft Enterprise Agreement - is a volume licensing package offered by Microsoft.

The information I require is around the procurement side and we do not require any specifics (serial numbers, models, location) that could bring threat/harm to the organisation.
For each of the different types of cyber security services can you please provide me with:

1. Who is the existing supplier for this contract?
2. What does the organisation annual spend for each of contract?
3. What is the description of the services provided for each contract? Please do not just state firewall.
4. Primary Brand (ONLY APPLIES TO CONTRACT 1&2)
5. What is the expiry date of each contract?
6. What is the start date of each contract?
7. What is the contract duration of contract?
8. The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address.
9. Number of Licenses (ONLY APPLIES TO CONTRACT 3)

Summary of response

1. Firewall

1) Who is the existing supplier for this contract? - Lan2Lan
2) What does the organisation spend for each of contract? - £24,000 - total cost of contract over 3 years and included new hardware.
3) What is the description of the services provided for each contract? Please do not just state firewall.
a. - Software Updates
b. - 8x5 Email Support
c. - Return to Factory Hardware Replacement
d. - Web Content Filtering Service
e. - Anti-Virus Service
f. - Intrusion Prevention Service
g. - Anti-Spam Service
h. - DLP (Data Loss Prevention Service)

4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Information withheld
5) What is the expiry date of each contract? - Q2 2024
6) What is the start date of each contract? - Q2 2018
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) – N/A

2. Anti-virus
1) Who is the existing supplier for this contract? - Epic Networks
2) What does the organisation spend for each of contract? - £7333k + VAT Annual total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - AV licences for PC, virtual desktop and network
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
5) What is the expiry date of each contract? - May 2023
6) What is the start date of each contract? - May 2020
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Adrian Smith, Head of Support and Infrastructure, Adrian.smith@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 2810

3. Microsoft Enterprise Agreement
1) Who is the existing supplier for this contract? - Softcat
2) What does the organisation spend for each of contract? - £350,359.21 + VAT per year – total cost
3) What is the description of the services provided for each contract? Please do not just state firewall. - Microsoft licences
4) Primary Brand (ONLY APPLIES TO CONTRACT 1&2) - N/A
5) What is the expiry date of each contract? - 31/03/2021
6) What is the start date of each contract? - 01/04/18
7) What is the contract duration of contract? - 3 yrs.
8) The responsible contract officer for each of the contracts above? Full name, job title, contact number and direct email address. - Robin Barlow, Head of Compliance & Security, robin.barlow@strata.solutions
9) Number of License (ONLY APPLIES TO CONTRACT 3) - 1800 total number for all 3 councils

Date responded: 11 June 2020

Recording of the Extraordinary meeting that was cancelled and removed by YouTube

Date submitted: 29 May 2020

Summary of request

Would you kindly clarify what information you hold as to any record or records of the second of yesterday's extra-ordinary meeting, that held to elect a new leader of EDDC. (those of 28th May 2020)
As you will know, a meeting was started using the medium of YouTube but I gather that they, YouTube, considered that conduct on the part of some councillors breached their decency rules and that they cut the transmission with the consequent effect of removing the record from their channel and the public record.

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it?

Does EDDC have a copy of the recording? What other form of record might exist?

Might you be able to give a rough idea of the cost of holding the third meeting, that held on the morning of 29th May 2020.

Summary of response

What forms of the record of the meeting might nevertheless exist for anyone who may wish to see it? - We are intending to put a redacted version on the website which edits out the swearing, but don't as yet have a date for when this will happen due to technical issues with editing the swearing, but will be located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150
This will therefore be for future publication under section 22 of the FOI Act 2000.

Does EDDC have a copy of the recording? What other form of record might exist? - It will be an audio-visual recording via YouTube and Facebook so we don't have copy of the recording, but it will be linked to our website when available. There is no transcript of the meeting. We are not legally required to make a recording available of any kind, only the minutes. Our statutory responsibility is to make meetings accessible to the public if they want to participate. EDDC has opted to make recordings available. There is a recording of the first EGM on 28th May and the reconvened meeting on 29th May located at https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=150

Might you be able to give a rough idea of the cost of holding the third meeting, that was held on the morning of 29th May 2020 - Information not held. Officer time is not costed.

Date responded: 16 June 2020

How many (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?

Date submitted: 26 May 2020

Summary of request

Please could you assist in the following:

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019?
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application?
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training?
4. Was any of your training budget made up by grants? If so, how much?
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)?
a. How many sessions of each course did you commission?

b. What was the price per course?

c. Who delivered each course?

d. What was the method of delivery (e.g. face or face, online etc.)

6. What is the name of the councils Monitoring Officer?
a. What are their contact details?
7. What are the names of the councils Authorising Officers?
a. What are their contact details?
8. When was your last inspection from the Investigatory Powers Commissioner’s Office?
9. When is your next inspection from the Investigatory Powers Commissioner’s Office?

Summary of response

1. How many Regulation of Investigative Powers Act 2000 (RIPA) Applications were submitted by council staff in the 2017, 2018 and 2019? - None
2. How many council staff are currently trained to enable them to submit a Regulation of Investigative Powers Act 2000 (RIPA) Application? - 53 trained in RIPA Awarenss, 4 RIPA Authorised Officers trained (Simon Davey, Henry Gordon Lennox,, Anita Williams, Mark Williams = 57 in total with the RIPA Co-ordinating Officer responsible for ensuring applications for authorisation meet requirements.
3. What was your training budget in 2017, 2018, 2019 for Regulation of Investigative Powers Act 2000 (RIPA) Training? - No specific training budget but costs are met through overall training budgets.
4. Was any of your training budget made up by grants? If so, how much? - N/A
5. What training courses did you commission in 2018/2019 on the topic of Regulation of Investigative Powers Act 2000 (RIPA)? - 2 courses. A general awareness course for investigating officers and training for Authorising Officers.
a. How many sessions of each course did you commission?
The authorising officer training consisted of two full days and were held on the 29th January and 5th February 2018.
The investigating officer training consisted of 3 half day sessions held on 30th January and 6th February 2018.
b. What was the price per course?
Overall total cost (3 ½ days training) £2975.00 plus VAT
c. Who delivered each course?
Mitch Youngman, Integritas Global Consultancy, Fareham Innovation Centre, 4 Meteor Way, Fareham, Lee on Solent, PO13 9FU
d. What was the method of delivery (e.g. face or face, online etc.)
Face to face.

6. What is the name of the councils Monitoring Officer? – Henry Gordon Lennox
a. What are their contact details? - Monitoringofficer@eastdevon.gov.uk
7. What are the names of the councils Authorising Officers? - Mark Williams (Chief Executive), Simon Davey (S.151 Officer) and Henry Gordon Lennox (Monitoring Officer and RIPA Senior Responsible Officer)
a. What are their contact details? - MWilliams@eastdevon.gov.uk; SDavey@eastdevon.gov.uk; HGordonLennox@eastdevon.gov.uk
8. When was your last inspection from the Investigatory Powers Commissioner's Office? - 23rd October 2014
9. When is your next inspection from the Investigatory Powers Commissioner's Office? - Information not held

Date responded: 10 June 2020

Pre-paid banking products

Date submitted: 21 May 2020

Summary of request

• Do you currently have an approved Prepaid Banking Card solution within your authority/region?
• If so, what date is the supply contract due for review/renewal?
• Please could you provide an outline of supplier/product/service requirements?
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region?

Summary of response

• Do you currently have an approved Prepaid Banking Card solution within your authority/region? - No
• If so, what date is the supply contract due for review/renewal? - N/A
• Please could you provide an outline of supplier/product/service requirements? - N/A
• Do you have an annual budget dedicated to the supply of Prepaid Banking Card solutions within your authority/region? - N/A

Date responded: 5 June 2020

Stored information

Date submitted: 15 May 2020

Summary of request

1. How much of the information you store and manage for local citizens (for example, council tax records, social care records, planning applications, parking permits and supporting documents, spreadsheets and scanned images ) is digitalised?

• 0%
• 1-25%
• 26-50%
• 51-75%
• 76-99%
• 100%

2. Does your local authority use a content services (document management) solution to store and manage this information?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

3. Does your local authority use a content services (document management) solution to share this information with external third parties, including other government agencies and trusted partners (for example, private healthcare or social care providers)?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

4. Does your local authority use a content services (document management) solution to enable staff to access this information when working remotely?

• Yes, we have done this since 2019 or earlier
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

5. Does your local authority currently offer your local citizens online access to their own records?

• Yes, they can access all of their own digital records online
• Yes, they can access at least some of their own digital records online
• No, they cannot access their own digital records online



Summary of response

1. How much of the information you store and manage for local citizens (for example, council tax records, social care records, planning applications, parking permits and supporting documents, spreadsheets and scanned images ) is digitalised? – We are not able to provide an accurate answer to this question

• 0%
• 1-25%
• 26-50%
• 51-75%
• 76-99%
• 100%

2. Does your local authority use a content services (document management) solution to store and manage this information?

• Yes, we have done this since 2019 or earlier – Yes EDDC use Comino document management and Firmstep CRM to manage customer information
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

3. Does your local authority use a content services (document management) solution to share this information with external third parties, including other government agencies and trusted partners (for example, private healthcare or social care providers)?

• Yes, we have done this since 2019 or earlier - Yes
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

4. Does your local authority use a content services (document management) solution to enable staff to access this information when working remotely?

• Yes, we have done this since 2019 or earlier - Yes
• Yes, we have started doing so in the last four months (since January 2020)
• No, but we are planning to do so in next 3-6 months
• No, but we are planning to do so in the next 9-12 months
• No, we do not plan to do this

5. Does your local authority currently offer your local citizens online access to their own records?

• Yes, they can access all of their own digital records online
• Yes, they can access at least some of their own digital records online - Yes
• No, they cannot access their own digital records online

Date responded: 2 June 2020

Stray dog kennels

Date submitted: 14 May 2020

Summary of request

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area
- The contact details (email & telephone number) for all dog wardens that operate within your area

Summary of response

Please could you send me:
- The contact details (email, telephone number & address) for all stray dog kennels within your area - EDDC do not have information on 'stray' dog kennels in the area.
- The contact details (email & telephone number) for all dog wardens that operate within your area - EDDC do not have dog wardens.

Date responded: 8 June 2020

The cost of the repair work to the flag pole on Sidmouth Esplanade

Date submitted: 14 May 2020

Summary of request

I would appreciate it if you would furnish me with the total costs involved, including labour, materials and travelling time for the three men who used a cherry picker to replace the old cord with new and erect the Union Flag on the flagpole on the Esplanade at Sidmouth.

Summary of response

The cost for this work was £554 including the hire of MEWP

Date responded: 5 June 2020

Services offered on a commercial basis

Date submitted: 14 May 2020

Summary of request

Could you please let me know if you offer any of your professional services (IT, Finance, HR, Legal, Planning, etc.) on a commercial basis.
Could you please answer the following:
1. Which services are offered?
2. Is it only to other local authorities or external or both?
3. What basis is your charge, fixed fee, hourly rate, etc?
4. Do you operate a separate trading account to monitor the financial trading position?

Summary of response

Could you please answer the following:
1. Which services are offered? - Payroll
2. Is it only to other local authorities or external or both? – Other local authorities
3. What basis is your charge, fixed fee, hourly rate, etc? – The charge we make for the service is only intended to cover the time spent on the payroll administration, there is no "profit" involved
4. Do you operate a separate trading account to monitor the financial trading position? – No

Date responded: 5 June 2020

Licensed premises

Date submitted: 10 May 2020

Summary of request

Please may you provide me with the number of:
• PUBS AND BARS
• NIGHTCLUBS
• CAFÉ
• TAKEAWAYS
• VILLAGE AND COMMUNITY HALLS
• PLACES OF PUBLIC ENTERTAINMENT E.G THEATRES, SPORTS GROUNDS, RACETRACK ETC
• SUPERMARKETS
• OFF-LICENCES
• HOTELS
• GUEST HOUSES
• RESTAURANTS
• HIGHER EDUCATION INSTITUTIONS
• THOSE REQUIRING A CLUB PREMISES CERTIFICATES
Which had permanent premise licences permitted to sell or supply alcohol by licensable activity in 2017, 2018, 2019. Along with and how many of those premises have a late-night license?
Separated into each year please and each premises please.

Summary of response

All the differing premises that have been requested are available on our website public register at http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/LicensingActPremises/Search
As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The licensing database does not break down the different premises according to the business types listed. Therefore a numeric response cannot be provided against the given list. Licences that are instead granted are in four categories and some of the listed businesses can be in more than one category, for example a village hall that has a bar will be in one and a village hall that doesn't sell alcohol in another:

Premises Licence With Alcohol (PLWA),
PLWA = 576 licences
• Pubs
• Nightclubs
• Shops to include Supermarkets, Garage Forecourts and Off-Licences
• Hotels
• Restaurants
• Cafes
• Villages Halls with bars
• Cinemas with bars

Premises Licence No Alcohol (PLNA),
PLNA = 79 licences
• Village Halls without bars
• Cinemas without bars
• Late Night Food Takeaways
• Stage & Performance areas
• Sports Clubs

Club Premises With Alcohol (CPWA)
CPWA = 48 licences
• Private Members Clubs
• Social Clubs
• Sports Clubs

Vessels Premises With Alcohol (PSWA)
PSWA = 2 licences
• Boats with licensed bar

The relevant categories are shown against the list of business that has been provided:

Please may you provide me with the number of:
• PUBS AND BARS PLWA
• NIGHTCLUBS PLWA
• CAFÉ PLWA
• TAKEAWAYS PLWA & PLNA
• VILLAGE AND COMMUNITY HALLS PLWA & PLNA
• PLACES OF PUBLIC ENTERTAINMENT E.G THEATRES, SPORTS GROUNDS, RACETRACK ETC PLWA & PLNA & CPWA
• SUPERMARKETS PLWA
• OFF-LICENCES PLWA
• HOTELS PLWA
• GUEST HOUSES PLWA
• RESTAURANTS PLWA
• HIGHER EDUCATION INSTITUTIONS NIL

Date responded: 11 May 2020

Lympstone Parish Council members for the years 2000 to 2015

Date submitted: 8 May 2020

Summary of request

Please would you provide me with a list of the Lympstone Parish Council members for the years 2000 to 2015 inclusive.

Summary of response

Please would you provide me with a list of the Lympstone Parish Council members for the years 2000 to 2015 inclusive - This information is not held. You may wish to refer your request to Lympstone Parish Council

Date responded: 11 May 2020

On-premise Microsoft Exchange

Date submitted: 7 May 2020

Summary of request

1) Do you have on-premise Microsoft Exchange? If yes:
a. Which version?
b. Do you have public folders?
c. Do you manage the infrastructure yourselves? If not, who is your partner?
2) Do you have a 3rd party email archive solution such as Enterprise Vault, EMC Source One or Quest Archive Manager?
a. If yes, which one?
3) Do you have PST files?
4) If you have not already, are you planning to migrate to Office 365?
5) Which person is responsible for your email infrastructure?

Summary of response


1) Do you have on-premise Microsoft Exchange? If yes: Yes
a. Which version? - Exchange 2013 SP1 CU23
b. Do you have public folders? - No
c. Do you manage the infrastructure yourselves? If not, who is your partner? - Strata Service Solutions manage IT service provision for Exeter, East Devon & Teignbridge Councils. It is a private company owned by the 3 Councils.
2) Do you have a 3rd party email archive solution such as Enterprise Vault, EMC Source One or Quest Archive Manager? - No
a. If yes, which one?
3) Do you have PST files? - Yes a few legacy but as a rule not used anymore
4) If you have not already, are you planning to migrate to Office 365? - Some staff use O365 as required, under review next year
5) Which person is responsible for your email infrastructure? - Adrian Smith, Strata Service Solutions, Head of Infrastructure & Support

Date responded: 18 May 2020

Homeless people housed

Date submitted: 4 May 2020

Summary of request

How many homeless people has your authority housed in the following months
• January 2020
• February 2020
• March 2020
• April 2020

Summary of response

How many homeless people has your authority housed in the following months
• January 2020 - 4
• February 2020 - 2
• March 2020 - 2
• April 2020 - 6

Date responded: 11 May 2020

Council’s current insurance arrangements

Date submitted: 30 April 2020

Summary of request

Please could you respond to the following points: -

• Please confirm the name, position and contact details (telephone number and email address) of the person responsible for the management of the Council’s general insurance programme.
• Please confirm the name of the Council’s current insurance broker (is applicable).
• When was the contract for insurance broking services last reviewed/tendered?
• What date is the current broker contract due to expire? Is this subject to a potential extension?
• When does the Council’s general insurance programme fall due for renewal?
• Is the insurance programme are under a Long Term Agreement? If so, when is this due to expire and is it subject to any potential extensions?
• How much does the Council spend annually on its insurance premium (excluding IPT/VAT)?
• Which insurance company(ies) currently provide cover for the Council’s following risk exposures: -
- Property
- Public Liability/Employers Liability
- Motor
- Terrorism
- Cyber
• Does the Council operate a self-insurance fund? If so, then when was this last subject to an external actuarial audit/review in order to determine whether the fund remains sufficient?
• Is the Council working with any other Local Authority(ies) in respect of its insurance arrangements, i.e. is there a shared service in respect of this specific area?

Summary of response

Please confirm the name, position and contact details (telephone number and email address) of the person responsible for the management of the Council's general insurance programme. – Simon Davey, S151 Finance Officer Email: sdavey@eastdevon.gov.uk Tel: 01395 517490

• Please confirm the name of the Council's current insurance broker (is applicable). - This information can be found - https://data.gov.uk/dataset/03f9f076-0889-4f93-9530-2eff82bda945/east-devon-spend-over-500 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• When was the contract for insurance broking services last reviewed/tendered? - Continued on a Rolling basis since April 2006.
• What date is the current broker contract due to expire? Is this subject to a potential extension? - On-going
• When does the Council's general insurance programme fall due for renewal? - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• Is the insurance programme are under a Long Term Agreement? If so, when is this due to expire and is it subject to any potential extensions? - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• How much does the Council spend annually on its insurance premium (excluding IPT/VAT)? - This information can be found - https://data.gov.uk/dataset/03f9f076-0889-4f93-9530-2eff82bda945/east-devon-spend-over-500 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• Which insurance company(ies) currently provide cover for the Council's following risk exposures: - Please see https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=0baa9633-86d6-e711-80e6-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21 As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- Property
- Public Liability/Employers Liability
- Motor
- Terrorism
- Cyber
• Does the Council operate a self-insurance fund? If so, then when was this last subject to an external actuarial audit/review in order to determine whether the fund remains sufficient? - No
• Is the Council working with any other Local Authority(ies) in respect of its insurance arrangements, i.e. is there a shared service in respect of this specific area? - Shared Service Teignbridge District Council for Insurance Officer

Date responded: 13 May 2020

IT software

Date submitted: 29 April 2020

Summary of request

•What reseller do you prefer to buy your Software through?
•Are there any favoured frameworks you tend to use?
•Who is the decision-maker for IT Purchasing?
•Who is your mobile phone provider?
•What Mobile Device Management Solution are you using and when is the renewal date?
•What Mobile Threat Detection do you have in place for mobile devices and when is the renewal date?
•What Virtual Desktop Software do you have in place for remote workers and when is the renewal date?
•Do you currently use a document security or digital rights management tool and when is the renewal date?
•What are you using for instant messaging?
•Who do you currently use for your Annual IT health checks and when is your next one due?
•What email exchange server are you running? Cloud or on-premise?
•What antivirus software/tool do you use and when is the renewal date?
•Do you have an incident response team within your IT department?

Summary of response

•What reseller do you prefer to buy your Software through? - Various, not one preferred
•Are there any favoured frameworks you tend to use? - Crown Commercial Services Frameworks
•Who is the decision-maker for IT Purchasing? - Varies dependant on department, project, requirement
•Who is your mobile phone provider? - EE/02/Vodafone/Gamma
•What Mobile Device Management Solution are you using and when is the renewal date? - AirWatch - December 2020
•What Mobile Threat Detection do you have in place for mobile devices and when is the renewal date? - None
•What Virtual Desktop Software do you have in place for remote workers and when is the renewal date? - VMware Horizon View - December 2020
•Do you currently use a document security or digital rights management tool and when is the renewal date? - No
•What are you using for instant messaging? - Skype For Business
•Who do you currently use for your Annual IT health checks and when is your next one due? - It varies. We already have 2020 booked with Surecloud
•What email exchange server are you running? Cloud or on-premise? - Exchange - on-premise/O365 - Cloud
•What antivirus software/tool do you use and when is the renewal date? - Kaspersky - June 2020
•Do you have an incident response team within your IT department? - Yes

Date responded: 26 May 2020

Prohibition notices issued to enforce Coronavirus Restrictions

Date submitted: 27 April 2020

Summary of request

For the period beginning 25 March 2020 and ending 24 April 2020, can you please send me:

1) the number of prohibition notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020;

2) the number of fixed penalty notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020;

3) the number of premises the council closed to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020; and

4) the number of prosecutions the council has brought to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020.

Summary of response

1) the number of prohibition notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
2) the number of fixed penalty notices the council issued to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
3) the number of premises the council closed to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None
4) the number of prosecutions the council has brought to enforce regulations 4(1), 4(4) and 5(1) of the Health Protection (Coronavirus Restriction) (England) Regulations 2020 - None

Date responded: 28 April 2020

Fly tipping incidents

Date submitted: 27 April 2020

Summary of request

Specifically I would like to ask:

1) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
2) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) occurred within the jurisdiction of your authority have occurred since the beginning of 2020?
3) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) were reported by the public to your jurisdiction each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
4) How many incidents of illegal dumping of rubbish (also commonly known as fly dumping or fly tipping) have been reported by the public to your jurisdiction since the beginning of 2020
5) What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority each year for the last five whole years (i.e. 2014, 2015, 2016, 2017, 2018 and 2019)?
6) What was the cost of clearing illegal dumping (also commonly known as fly dumping or fly tipping) to your authority since the beginning of 2020?
If information for the last five years is likely to exceed cost limits then please supply information for the last two years.

Summary of response

We are unable to differentiate between publicly and council reported incidents and also the costs are recorded for the council on a pre-determined government matrix system, so might not reflect our actual costs, but are what is regarded as the cost to a local authority per item/incident.

The figures are :
Jan-Mar 2020 - 177 incidents at a cost of £8427
Jan-Mar 2019 - 151 incidents at a cost of £6600

Jan-Dec 2019 - 521 incidents at a cost of £24,915
Jan-Dec 2018 - 440 incidents at a cost of £25,444

Figures are compiled quarterly hence we do not have Apr/May.

However, we have been able to manually calculate numbers during COVID which are below.
We have taken March 20th as the start of lockdown - the COVID lockdown figures are :
Mar-Apr 2020 – 78 incidents
Mar-Apr 2019 – 78 incidents

Date responded: 26 May 2020

Fashion retail businesses receiving Coronavirus Cash Grants

Date submitted: 27 April 2020

Summary of request

We would like to find out the following information:
• How many individual coronavirus cash grants (£10,000 grants) were applied for by fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) were applied for by fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£10,000 grants) have been declined to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) have been declined to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£10,000 grants) have been sent out to fashion retail businesses between 17 March and 27 April
• How many individual coronavirus cash grants (£25,000 grants) have been sent out to fashion retail businesses between 17 March and 27 April
• What is the total sum of coronavirus cash grants (£10,000 grants) that have been sent out to fashion retail businesses as of 27 April
• What is the total sum of coronavirus cash grants (£25,000 grants) that have been sent out to fashion retail businesses as of 27 April
NB:
-For each of these we would also want to know the date applied for, date accepted, date sent – but only if you have this on file already to be lifted
-Fashion retail businesses are classed as clothing, footwear and accessories businesses with a bricks-and-mortar and/or ecommerce presence
-To receive responses in excel spreadsheet format

Summary of response

We are unable to identify "fashion retail businesses" in our database as it not a form of category that is available for reporting purposes. Therefore the information you have requested is not held.

Date responded: 28 April 2020

Cost of bottled water

Date submitted: 23 April 2020

Summary of request

1. The total cost of all bottled water purchased in years a) 2018/19 and b) 2019/20
2. The total number of litres of bottled water purchased in years a) 2018/19 and b) 2019/20

Summary of response

Here are the figures for Bottled Water purchased. These costs are for the drinking stations only as we don't purchase smaller bottles.

1. The total cost of all bottled water purchased in years
a) 2018/19 - Total cost £179.10
b) 2019/20 - Total cost £237.54

2. The total number of litres of bottled water purchased in years
a) 2018/19 - 396.9 Litres
b) 2019/20 - 718.2 Litres

Date responded: 11 May 2020

Council Tax Administration and Enforcement

Date submitted: 23 April 2020

Summary of request

Q1. Does East Devon District Council exercise discretion before proceeding under regulation 34(2) of the Council Tax (Administration and Enforcement) Regulations 1992 to request a summons from a justice of the peace (it may be an automated process)

Q2. If yes to (1) what factors are taken into consideration

Summary of response

Q1. Does East Devon District Council exercise discretion before proceeding under regulation 34(2) of the Council Tax (Administration and Enforcement) Regulations 1992 to request a summons from a justice of the peace (it may be an automated process)
Yes

Q2. If yes to (1) what factors are taken into consideration
The key is customer engagement so that we can consider their circumstances. The factors mentioned would be considered as would any factor that is having an effect upon the customer. It is not possible to provide a list of factors as they are numerous and their impact upon one customer may be very different to another.

Date responded: 28 April 2020

Licensed premises

Date submitted: 22 April 2020

Summary of request

I request a list of the licensed premises (pubs) with addresses in and licensed by the Authority. Please note I want a list of names and addresses for all the licensed pubs. I do not want access to a search engine that allows me to look at the licence for an individual pub chosen by me. That would not meet my FoI request.

Summary of response

The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 23 April 2020

Costs of licence plates

Date submitted: 22 April 2020

Summary of request

Please could you advise the total amount spent by East Devon Council in Financial Year 2018-19 and 2019-20 on:

a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers]
b] Taxi and Private Hire Vehicle Driver Badges

Summary of response

Year 2018-19
a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers] = £361
b] Taxi and Private Hire Vehicle Driver Badges = £110

Year 2019-20
a] Licence plates for Taxis and Private Hire Vehicles [including external and internal plates and door stickers] = £344
b] Taxi and Private Hire Vehicle Driver Badges = £123

Date responded: 13 May 2020

IT suppliers

Date submitted: 22 April 2020

Summary of request

Please can I kindly request the following information under freedom of information act.

1. Does the council outsource and use 3rd party suppliers under any of the following 3 categories?
-IT Hardware/Software.
-IT Support.
-IT Services and communication.

2. If so who are the suppliers/resellers used and what has the spend been with them in the last 6 months?

3. Who are the contacts/procurement in the council to speak with in order to get added as an IT supplier to the council?

4. Who are the IT managers in the council in place and there contact details?

Summary of response


1. Does the council outsource and use 3rd party suppliers under any of the following 3 categories? - No
-IT Hardware/Software.
-IT Support.
-IT Services and communication.

2. If so who are the suppliers/resellers used and what has the spend been with them in the last 6 months? - IT service is provided by Strata Service Solutions, wholly owned by East Devon District Council, Exeter City Council & Teignbridge District Council. Spend October 2019 – March 2020 £1,666,178.95 invoiced to East Devon

3. Who are the contacts/procurement in the council to speak with in order to get added as an IT supplier to the council? - Visit Strata.solutions procurement page for details

4. Who are the IT managers in the council in place and there contact details? - The IT service is run by Strata Service Solutions, therefore no IT staff within the Council; please see website for contact/procurement information.

Date responded: 23 April 2020

Contracts between the Council and Animal Wardens Ltd

Date submitted: 22 April 2020

Summary of request

Please can you provide me with the following information.
1. A copy of any contracts between the Council and Animal Wardens Ltd for the collection and/or kennelling of stray dogs since 1st January 2005, and any subsequent contracts or amendments to that contract. This includes the contract specification, the pricing schedule and any other documents stated to be a part of the contract or contracts. Please specifically confirm whether there are any named subcontractors.
2. Please provide me with a copy of all documents submitted by Animal Wardens Ltd in relation to the above contract or contracts, including but not limited to the tender or method statement, contract questionnaire, case studies and company policy documents.
3. Please also confirm whether the Council holds any "management information" or other data regarding the outcomes of any dogs disposed of by the Council after 7 days pursuant to Section 149(6) Environmental Protection Act 1990.
4. Please confirm whether you hold any information relating to the contractor's performance of the contract and any information relating to any decision to terminate or not to renew the contract.
Regards

Summary of response

Please can you provide me with the following information.
1. A copy of any contracts between the Council and Animal Wardens Ltd for the collection and/or kennelling of stray dogs since 1st January 2005, and any subsequent contracts or amendments to that contract. This includes the contract specification, the pricing schedule and any other documents stated to be a part of the contract or contracts. Please specifically confirm whether there are any named subcontractors - No information held
2. Please provide me with a copy of all documents submitted by Animal Wardens Ltd in relation to the above contract or contracts, including but not limited to the tender or method statement, contract questionnaire, case studies and company policy documents - No information held
3. Please also confirm whether the Council holds any "management information" or other data regarding the outcomes of any dogs disposed of by the Council after 7 days pursuant to Section 149(6) Environmental Protection Act 1990 - No information held
4. Please confirm whether you hold any information relating to the contractor's performance of the contract and any information relating to any decision to terminate or not to renew the contract - No information held

Date responded: 4 May 2020

Street furniture

Date submitted: 21 April 2020

Summary of request

I would be grateful if you could kindly confirm / provide the following information;

1). Is the provision and maintenance of your current street furniture (e.g. Bus Shelters) funded or partially subsidised by advertising?

2). Do other outdoor advertising contracts exist unrelated to Street Furniture provision (e.g. Free standing 6 sheet units / wall mounted displays on Local Authority owned buildings and land)?

3). If yes to either of the above, please confirm the contract start and end dates, together with the name(s) of the incumbent Media Owner / Maintenance provider.

4). Please also provide number and type of advertising panels involved (e.g. digital / back-lit) and the advertising revenue generated if possible.

Summary of response


The requested information is not held by the District Council. You will need to refer your request to Devon County Council as the authority responsible for roads and maintenance including street furniture and advertising panels.

Date responded: 21 April 2020

Planning application for Marlpitt Cottage

Date submitted: 17 April 2020

Summary of request

Please supply me with an electronic copy of all planning applications, plans and associated correspondence that you hold on file for Marlpitt Cottage, Broadclyst, Exeter, Devon EX5 3DA

Summary of response

No information held

Date responded: 21 April 2020

Video conference solution

Date submitted: 16 April 2020

Summary of request

1. What video conference solution or solutions do you use, or are planning to use in the coming weeks/months? (Webex, Bluejeans, Google Hangounts, Zoom, Microsoft Teams, other - please state)
2. If you have considered and chosen not to use any of the above, what reason other than cost made you decide not to use them?
3. Have you, or are you planning to use the solution for councillor meetings (closed and/or open to the public)?

Summary of response

1. What video conference solution or solutions do you use, or are planning to use in the coming weeks/months? (Webex, Bluejeans, Google Hangounts, Zoom, Microsoft Teams, other - please state) - Skype for Business
2. If you have considered and chosen not to use any of the above, what reason other than cost made you decide not to use them? - Information not held
3. Have you, or are you planning to use the solution for councillor meetings (closed and/or open to the public)? - Yes

Date responded: 16 April 2020

£10,000 COVID-19 Small Business Grant Fund

Date submitted: 15 April 2020

Summary of request

Regarding the £10,000 COVID-19 Small Business Grant Fund for businesses with rate relief or rural rate relief:
1. What is the council's process for communicating with eligible businesses and handling applications?
(e.g. automatic payments, businesses notified via letter and asked to apply via link, email notification and link etc.)
2. When were businesses first notified by the council that they may be eligible to apply?
3. What is the payment turnaround time from receipt of application?
4. Is there a staggered process for making payments, and what is the process? (e.g. do you deal with first 1000 applications in a block and pay them by a certain date, before moving onto the next 1000 applications etc.)
5. How many businesses within your council jurisdiction are eligible for the grant?
6. How many applications have been received as of April 17 2020?
7. How many applications have been rejected as of April 17 2020?
8. How many businesses have been paid as of April 17 2020?

Summary of response

1. What is the council's process for communicating with eligible businesses and handling applications? - Contacted businesses by letter and email.
(e.g. automatic payments, businesses notified via letter and asked to apply via link, email notification and link etc.)
2. When were businesses first notified by the council that they may be eligible to apply? - 31 March 2020
3. What is the payment turnaround time from receipt of application? - Within 5 days
4. Is there a staggered process for making payments, and what is the process? (e.g. do you deal with first 1000 applications in a block and pay them by a certain date, before moving onto the next 1000 applications etc.) - Payments were made every working day
5. How many businesses within your council jurisdiction are eligible for the grant?
6. How many applications have been received as of April 17 2020?
7. How many applications have been rejected as of April 17 2020?
8. How many businesses have been paid as of April 17 2020?

5-8; The council submits weekly statistical returns to central government; please consult these publications for statistical analysis of payments made and number of eligible businesses. As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 May 2020

Local Government Pension Scheme

Date submitted: 14 April 2020

Summary of request

Please can I request the following information:
• HR Manager/Reward and Benefits Manager's name and email address?
• Number of Council staff who are a member of the Local Government Pension Scheme (LGPS)?
• Number of LGPS members who have an Additional Voluntary Contribution (AVC) set up.
• For the LGPS members who have an AVC set up, the total amount of AVCs made in the last month.
• Do the Council offer an AVC through salary sacrifice to LGPS members?

Summary of response

Please can I request the following information:
• HR Manager/Reward and Benefits Manager's name and email address? - Mrs Karen Simpkin - Strategic Lead, Organisational Development & Transformation

• Number of Council staff who are a member of the Local Government Pension Scheme (LGPS)? - 485 as at 31 March 2020

• Number of LGPS members who have an Additional Voluntary Contribution (AVC) set up - 3

• For the LGPS members who have an AVC set up, the total amount of AVCs made in the last month - £199

• Do the Council offer an AVC through salary sacrifice to LGPS members? - No, there is not the demand to justify setting up a scheme and individual contributions are very low.

Date responded: 21 April 2020

How planning applications for proposed residential developments are assessed in terms of visual privacy

Date submitted: 13 April 2020

Summary of request

1. Is 'Separation Distances between buildings' the only method used as a guide to assess visual privacy in the determination of planning applications for proposed residential developments?

2. If the answer to question 1 is no, what other methods are used to assess visual privacy in the determination of planning application for proposed residential developments?

For question 1, can you provided me with a 'Yes' or 'No'.
For question 2, can you provide me with just a list of the methods.

If there are no established guidelines on how visual privacy is accessed, can you also include that in your response.

Summary of response

1. Is 'Separation Distances between buildings' the only method used as a guide to assess visual privacy in the determination of planning applications for proposed residential developments? - No.

2. If the answer to question 1 is no, what other methods are used to assess visual privacy in the determination of planning application for proposed residential developments?
• Presence and extent of hard and/or soft landscaping;
• Land level differences;
• Number of windows;
• What rooms the windows serve;
• Orientation of windows;
• Height of windows above floor levels;
• Whether windows are obscure glazed;
• Height differences;
• Context/character of the area;
• Ownership;
• Third party comments;
• What could be carried out under Permitted Development rights;
• Whether conditions could be used to address privacy concerns;
• Likely appeal decision.

Date responded: 16 April 2020

Student Disregard Discounts

Date submitted: 12 April 2020

Summary of request

Please advise: -
1. - How many student discounts have been applied by the authority for the 2018/19 and 2019/20 financial years? For clarity I would like this broken down by numbers of CLASS N Exemption and numbers of individual Student Disregard Discounts applied.
2. - What evidence of being a full-time university student does the authority require to satisfy the application for student disregard discount?
3. What evidence do the authority require to apply a Class N discount to a property?
Class N - (1) A dwelling which is either–
(a) occupied by one or more residents all of whom are students;
(b) occupied only by one or more students as term time accommodation;

4) - Does the authority accept or engage in any digital/online validation of evidence of being a full-time university student? If “Yes” please provide information about how this happens and with which Universities.
5) – Does the authority rely on any lists of full-time student supplied by universities and in which case please state which institutions provide this method

Summary of response

1. How many student discounts have been applied by the authority for the 2018/19 and 2019/20 financial years? For clarity I would like this broken down by numbers of CLASS N Exemption and numbers of individual Student Disregard Discounts applied - We have been unable to complete this part of your request at this time. This is because our Revenues and Benefits teams, who would normally provide the data you have requested, are prioritising their resources to enable them to respond to the increased volume of enquires they are receiving as a direct result of the Coronavirus epidemic.

The Information Commissioner's Office (ICO) in response to the concerns raised by authorities that resources, whether financial or people, will need to be diverted away from usual compliance or information rights work, have advised that they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore this part of your response will be delayed until such time when our Revenues and Benefits team have the capacity and time to provide the data requested. We are unfortunately unable to say when that will be.

Please accept our sincere apologies and I would like to thank you for your patience at this challenging time. For further information please visit the Information Commissioner's Office website at https://ico.org.uk/about-the-ico/news-and-events/icos-blog-on-its-information-rights-work/


2. What evidence of being a full-time university student does the authority require to satisfy the application for student disregard discount? - An exemption certificate provided by a recognised institution /declaration regarding the number of adults living in the property

3. What evidence do the authority require to apply a Class N discount to a property? - An exemption certificate provided for EACH adult resident by a recognised institution /declaration regarding the number of adults living in the property

Class N - (1) A dwelling which is either–
(a) occupied by one or more residents all of whom are students;
(b) occupied only by one or more students as term time accommodation;

4) Does the authority accept or engage in any digital/online validation of evidence of being a full-time university student? If "Yes" please provide information about how this happens and with which Universities - No

5) Does the authority rely on any lists of full-time student supplied by universities and in which case please state which institutions provide this method - Plymouth university provide us an electronic list of their students living in our area so that physical certificates are not necessary

Date responded: 16 April 2020

Salary overpayment

Date submitted: 1 April 2020

Summary of request

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been overpaid to staff? Overpayments may include but are not excluded to, PAYE, benefits, pensions, loans etc

2. Of any monies overpaid, how much of that money was written off for each year?

Summary of response


Info as follows:
Year; Total overpayments; Total Value Written off
2017/2018 - 1; £576.22; O - Recovered
2018/2019 - 4; £1726.29; £671.78
2019/2002 - 1; £841.27; 0 - Recovered

Date responded: 6 April 2020

Dangerous Wild Animals

Date submitted: 31 March 2020

Summary of request

I request to know the current number of registered animals licensed by the council under the The Dangerous Wild Animals Act 1976.

For the licenses granted, I also request to know the type of each animal - either by its common name or scientific name - as categorised by the The Dangerous Wild Animals Act 1976. (http://www.legislation.gov.uk/uksi/2007/2465/schedule/made)

Summary of response

We have 2 licences to cover 2 species – x1 Ostrich under 1 licence and x4 ring tailed Lemurs covered under the other licence

Date responded: 9 April 2020

Alcohol

Date submitted: 27 March 2020

Summary of request

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been spent on alcohol?
2. What was the purpose of events for which alcohol was purchased?

Summary of response

We are unable to provide the information you have requested as the reports, that the costs are generated from, come under the general cost code heading of 'Catering Supplies Drinks'. We cannot separate out the cost of alcoholic drinks only.

For the years 2017/18, 2018/19 and 2019/20 please would you tell me:

1. How much money has been spent on alcohol? - This information is not held
2. What was the purpose of events for which alcohol was purchased? - Events where Alcohol was purchased for were civic events hosted by the Chairman for example Garden Party, Receptions for staff and councillors.

Date responded: 6 April 2020

Fraud Investigation team

Date submitted: 23 March 2020

Summary of request

How many investigators are in your fraud investigation team?
Do you have a case management system used by the fraud investigation team?
If so who supplies it and what is the name of the system?
When does the contractual agreement to use the software expire?
What is the annual cost to use the system?

If you do not have a fraud investigation team, can you please inform me if you are part of a shared fraud investigation team, or if your fraud investigations are outsourced?
If they are outsourced can you please inform me who the fraud investigation is outsourced to?

Summary of response

How many investigators are in your fraud investigation team? - 1
Do you have a case management system used by the fraud investigation team? - Yes
If so who supplies it and what is the name of the system? - Datatank, Opus
When does the contractual agreement to use the software expire? - Renewed every 12 months
What is the annual cost to use the system? - £1800

Date responded: 24 March 2020

Dangerous wild animals

Date submitted: 18 March 2020

Summary of request

1. Details of how many animals of each species are covered under each licence.

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified.

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal.

We do not require personal information such as names of licensees, addresses etc.

Summary of response

1. Details of how many animals of each species are covered under each licence - x1 Ostrich and x4 Lemurs under 2 separate licences

2. For each licence, list all the species and the number of individuals covered. In each case, we will require as much information as possible to enable the species to be identified - x1 Ostrich and x4 Ring tailed Lemurs

3. Any information you are able to provide us relating to applications which were made and subsequently refused, and the reasons for refusal - No applications have been refused.

Date responded: 8 April 2020

Up skirting at leisure centres

Date submitted: 15 March 2020

Summary of request


1. The number of incidents of upskirting that were reported to staff at council-run leisure centres between April 2019 to present (Please name the leisure centre).
2. The number of upskirting incidents where police were then called to local leisure centres in the council because of upskirting.
3. And what month these incidents took place.

Summary of response

Thank you for your request for information. We have been unable to complete your request at this time. This is because LED Leisure Ltd, who would normally provide the data you have requested, are currently not in a position to respond at this time due to the Coronavirus pandemic.

The Information Commissioner’s Office (ICO), in response to concerns raised by authorities that they will not be able to respond to Freedom of Information requests as a result of this epidemic, have advised that they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore at this time we are unable to complete your request nor are we in a position to confirm when normal service will resume.

Please accept our sincere apologies and I would like to thank you for your patience at this challenging time. For further information please visit the Information Commissioner’s Office website at https://ico.org.uk/about-the-ico/news-and-events/icos-blog-on-its-information-rights-work/

Date responded: 6 April 2020

IT system used for waste collection

Date submitted: 13 March 2020

Summary of request

1. Are you currently in a partnership with other councils for waste IT system operations or procurement? If in a partnership please name the partner councils?

2. Do you currently operate waste services (collections) directly, or through a waste contractor such as Biffa, Suez or Veolia. If through a contractor, please name them.

3. Which of the IT systems below do you use for the management of day to day municipal bin collections:
a. Yotta
b. Bartec Collective
c. AMCS Clear
d. Whitespace/Powersuite
e. Contender/Swift Datapro/Agile
f. Selected Interventions / Echo
g. Core (Suez)
h. Webaspx
i. Microsoft Excel or similar
j. No IT system
k. Other: [please name]
Response.....

4. When is your current contract for the IT system OR outsourced waste contract for waste collections management due to expire?

5. Please provide contact information for the service manager responsible for waste collections.

Summary of response

1. Are you currently in a partnership with other councils for waste IT system operations or procurement? If in a partnership please name the partner councils? - No

2. Do you currently operate waste services (collections) directly, or through a waste contractor such as Biffa, Suez or Veolia. If through a contractor, please name them - SUEZ Recycling and Recovery UK

3. Which of the IT systems below do you use for the management of day to day municipal bin collections:
a. Yotta
b. Bartec Collective
c. AMCS Clear
d. Whitespace/Powersuite
e. Contender/Swift Datapro/Agile
f. Selected Interventions / Echo
g. Core (Suez) - Yes
h. Webaspx
i. Microsoft Excel or similar
j. No IT system
k. Other: [please name]
Response.....

4. When is your current contract for the IT system OR outsourced waste contract for waste collections management due to expire? - 30th June 2026 (including extensions)

5. Please provide contact information for the service manager responsible for waste collections - Gareth Bourton, Recycling & Waste Contract Manager; 07890 612850
gbourton@eastdevon.gov.uk

Date responded: 13 March 2020

SMI disregard/exemption

Date submitted: 13 March 2020

Summary of request

1. Is the person with the SMI disregard/exemption ‘invisible’ for Council Tax purposes?

2. Is the person with the SMI disregard/exemption disregarded/exempt for Council Tax purposes if the person falls within s6(2) of LGFA 1992?

3. Is the SMI disregard/exemption applicable to all dwellings occupied as a main residence by the person with the SMI?

4. Is the SMI disregard/exemption applicable in the example where a person with a SMI person occupies a dwelling with a son who (but for the SMI occupant) is a single occupant and occupies a dwelling with a daughter who (but for the SMI occupant) is a single occupant? That is, can both the son and the daughter both continue to receive the single persons discount? In this instance both dwellings are main residences.

5. Does a single occupant need to ‘declare’ an occupant with a SMI to a billing authority if they have previously been in receipt of a Class U? For example, the SMI person no longer has a dwelling that is a Class U because they have given it up.

6. The person with the SMI occupies two dwellings as the sole occupant. Both are main dwellings and neither is a sole dwelling. Each dwelling comes under a different billing authority and is a significant distance apart. Does a Class U apply to each dwelling?

7. As Q4 but each dwelling is with the same billing authority? Does a Class U apply to each dwelling?

8. The person with the SMI occupies two dwellings as the sole occupant (either in a different billing authority or the same) and occupies a dwelling with a son who would be a single occupant but for the SMI occupant. All dwellings are main dwellings. Does a Class U apply to the two dwellings solely occupied by the SMI person and a disregard for the dwelling occupied with the son?

9. Do you agree that the SMI disregard/exemption is permanent and, providing the person is entitled to a qualifying benefit, it does not need to be re-applied for?

10. A SMI person with a Class U exemption moves house (to a different billing authority) and solely occupies that house. What is the process for continuing with the Class U?

11. A SMI person with a Class U exemption moves house (within the same billing authority region) and solely occupies that house. What is the process for continuing with the Class U?

Summary of response

The Exemption U is an exemption from the payment of council tax because the property is only occupied by a person or persons who are considered to be Severely Mentally impaired.

An SMI disregard is awarded where there is an SMI person resident in the property but there are also other none SMI people resident (therefore the exemption U would NOT be applicable as the terms of the legislation stated above would not be met.)

The exemption U / SMI disregard are therefore different things.

1. Is the person with the SMI disregard/exemption 'invisible' for Council Tax purposes?
- Where a person is severely mentally impaired their presence is disregarded when a discount is looked at. For example a husband and wife living in a property and the husband is SMI, he can be disregarded leaving a discount on the bill as there is only one countable adult.

2. Is the person with the SMI disregard/exemption disregarded/exempt for Council Tax purposes if the person falls within s6(2) of LGFA 1992?
- S6(2) determines who should be liable to pay the charge, every adult resident in a property will appear in this section. This section purely deals with liability and not determination of exemption/disregard.

3. Is the SMI disregard/exemption applicable to all dwellings occupied as a main residence by the person with the SMI?
- If a person owns/rents more than one residence their sole or main residence must be determined (using the various case law that is available for this). If they are SMI they would be able to claim an exemption/discount on that property. This person would not be able to claim another exemption/reduction for their other property as they would not be deemed to be resident. If no one could be deemed to be resident of that property they may be held liable under S6 LGFA1992 but fall into the category explained in S11 (2)(a) LGFA1992.

4. Is the SMI disregard/exemption applicable in the example where a person with a SMI person occupies a dwelling with a son who (but for the SMI occupant) is a single occupant and occupies a dwelling with a daughter who (but for the SMI occupant) is a single occupant? That is, can both the son and the daughter both continue to receive the single persons discount? In this instance both dwellings are main residences.
- A person can only have one main residence and this would be determined in relation to case law (please refer to the Valuation Tribunal services website for details). If an SMI person is deemed to be resident with another person over the age of 18 (and there were no other persons over 18 who had this as their sole or main residence) a disregard discount, not a single person discount, would apply.

4. Does a single occupant need to 'declare' an occupant with a SMI to a billing authority if they have previously been in receipt of a Class U? For example, the SMI person no longer has a dwelling that is a Class U because they have given it up.
- Yes. This person would no longer be entitled to the standard single person discount and would instead need to claim a disregard discount. Failure to inform a local authority can result in a fine/prosecution.

5. The person with the SMI occupies two dwellings as the sole occupant. Both are main dwellings and neither is a sole dwelling. Each dwelling comes under a different billing authority and is a significant distance apart. Does a Class U apply to each dwelling?
- As detailed above a person can only have one sole/main residence. If a second property is owned it may fall into the category explained in S11 (2)(a). An exemption U can therefore, only be claimed on the one property.

6. As Q4 but each dwelling is with the same billing authority? Does a Class U apply to each dwelling?
- Q4 relates to informing the billing authority that an SMI person has moved in. If this is the case the class U could not be claimed on the property that has been left. The property that they have moved to would not be solely occupied by an SMI person/s and therefore the exemption U would not be applicable.

7. The person with the SMI occupies two dwellings as the sole occupant (either in a different billing authority or the same) and occupies a dwelling with a son who would be a single occupant but for the SMI occupant. All dwellings are main dwellings. Does a Class U apply to the two dwellings solely occupied by the SMI person and a disregard for the dwelling occupied with the son?
- As stated a person can only have one sole or main residence, they would be able to claim the appropriate disregard/exemption for that property but would not be entitled to it for any other property.

8. Do you agree that the SMI disregard/exemption is permanent and, providing the person is entitled to a qualifying benefit, it does not need to be re-applied for?
- A new application may be needed if the person moves home and the authority do not have a record of their entitlement. It is also good practice to ensure that all discounts and disregards are regularly reviewed. The exemption /disregard is given based on two things:
• That a doctor has determined the person to be severely mentally impaired and
• They are in receipt of a qualifying benefit

A review may highlight that a Doctor no longer determines that person to be SMI or that they no longer qualify for a qualifying benefit. A person that no longer qualifies for a discount or exemption that they are claiming must inform the billing authority within 21 days.

9. A SMI person with a Class U exemption moves house (to a different billing authority) and solely occupies that house. What is the process for continuing with the Class U?
- Within East Devon a new application needs to be made as we will not have the evidence supplied to the previous billing authority.

10. A SMI person with a Class U exemption moves house (within the same billing authority region) and solely occupies that house. What is the process for continuing with the Class U?
- Within East Devon if we have everything we need to satisfy us that the exemption is still applicable we would re-apply it at the new property.

Date responded: 1 April 2020

Taxi and private hire licensing policy

Date submitted: 12 March 2020

Summary of request

1. In relation to hackney vehicles, could you please confirm if your vehicle conditions state that only the Council’s hackney carriage table of fares/tariffs are permitted on the meter?
2. If so, please could you send me a copy of the condition(s).
3. If you don’t have a condition on the vehicle licence, do have any policy or similar on this matter?

Summary of response

1. In relation to hackney vehicles, could you please confirm if your vehicle conditions state that only the Council's hackney carriage table of fares/tariffs are permitted on the meter?

YES – Specific in the Conditions & Taxi Policy

2. If so, please could you send me a copy of the condition(s).

"When the machinery of the taximeter is in action, there shall be recorded on the face of the taximeter in clearly legible figures a fare not exceeding the rate or fare which the proprietor or driver is entitled to demand and take for the hire of the carriage by distance and time in pursuance of the fare tariff fixed by the District Council."

"Tariff sheets must be displayed inside the vehicle at all times."

3. If you don't have a condition on the vehicle licence, do have any policy or similar on this matter?

Policy: "The taxi meters that must be fitted in all hackney carriages must be checked by the inspecting engineer over the measured distances which matches with the Council's fare tariffs prevailing at the time of the test"

Date responded: 31 March 2020

Empty property rate relief provided to the Science Park Centre

Date submitted: 11 March 2020

Summary of request

Please provide the total of empty property rate relief that EDDC provided to the Science Park Centre from 30/06/16 to the present day.

Summary of response

Total rate relief for Science Park Centre from 30/06/16 to 20/03/2020 = £25,854.24

Date responded: 23 March 2020

Is the Authority currently able to demonstrate a five-year supply of deliverable housing sites?

Date submitted: 10 March 2020

Summary of request

1) For purposes of decision-taking (determining planning applications), is the Authority currently able to demonstrate a five-year supply of deliverable housing sites (with the appropriate buffer, as set out in paragraph 73 of the National Planning Policy Framework?
2) What is the level (expressed in years) of the council’s current supply of deliverable housing sites?
3) What is the appropriate buffer applicable to the council’s supply?
4) Has a Planning Inspector or Inspectors confirmed, rejected or determined the current position referred to in Questions 1 and 2 in determining any appeals?
5) If so, would you please be kind enough to provide the appeal reference number(s)?
6) When is the authority’s new local development plan anticipated to be ready to be adopted?

Summary of response

1) For purposes of decision-taking (determining planning applications), is the Authority currently able to demonstrate a five-year supply of deliverable housing sites (with the appropriate buffer, as set out in paragraph 73 of the National Planning Policy Framework? - Yes

2) What is the level (expressed in years) of the council’s current supply of deliverable housing sites? - See our latest housing monitoring report which contains relevant information: https://eastdevon.gov.uk/media/3434143/housing-monitoring-update-to-year-end-31-march-2019.pdf
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

3) What is the appropriate buffer applicable to the council’s supply? - See our latest housing monitoring report which contains relevant information: https://eastdevon.gov.uk/media/3434143/housing-monitoring-update-to-year-end-31-march-2019.pdf
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

4) Has a Planning Inspector or Inspectors confirmed, rejected or determined the current position referred to in Questions 1 and 2 in determining any appeals? - This Information is available by looking at the appeal statements which appear on planning application records on the council's website. You can view individual planning applications at https://eastdevon.gov.uk/planning/planning-applications-and-information/view-planning-applications-enforcements-and-planning-appeals/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

5) If so, would you please be kind enough to provide the appeal reference number(s)? - See response to question 4 above.

6) When is the authority’s new local development plan anticipated to be ready to be adopted? - The Greater Exeter Strategic Plan (GESP) will form part of the Council’s next local plan, see the GESP website for further information including on projected adoption, at: https://www.gesp.org.uk/consultation-phases/stage-six-adoption-of-greater-exeter-strategic-plan-pending/ information on other documents that are also planned to be part of the local plan can be viewed at: https://democracy.eastdevon.gov.uk/ieListDocuments.aspx?CId=154&MId=268&Ver=4 (see item 46).
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.




Date responded: 26 March 2020

Artwork owned by EDDC

Date submitted: 6 March 2020

Summary of request

1. The total number of works of art owned by your local authority.

2. The estimated total value.

3. The number of works currently on display.

4. How many works of art have been donated by the local authority over the past five years?

5. How many works of art have been leased by the local authority over the past five years and the total revenue.

6. How many works of art have been sold by the local authority over the past five years and the total proceeds from any sales.

7. The cost to the local authority of maintaining your art collection for the financial year 2018/19. Please include any costs for insurance, conservation and insuran

Summary of response

1. The total number of works of art owned by your local authority - Carved Oak Baton at the Council Offices at Blackdown House (BDH) Honiton; and 28 pieces of artwork held at Thelma Hulbert Gallery (THG) Honiton. (Some are on long term loan from RAMM).

2. The estimated total value – THG £12,050 (last valued in 2017); BDH Baton £3500

3. The number of works currently on display - 5 in THG and Carved Oak Baton at BDH

4. How many works of art have been donated by the local authority over the past five years? – None

5. How many works of art have been leased by the local authority over the past five years and the total revenue – None

6. How many works of art have been sold by the local authority over the past five years and the total proceeds from any sales – None

7. The cost to the local authority of maintaining your art collection for the financial year 2018/19. Please include any costs for insurance, conservation and insurance - In terms of insurance premium for 2019/20 allocated to art work was £280 and a further £10 for the Carved Wooden Baton. No information held in respect of conservation.

Date responded: 25 March 2020

Street Cleanliness standards

Date submitted: 5 March 2020

Summary of request

Can you please confirm the cleanliness standards your council achieved across the whole area as a whole in 2018/19 measured against the Code of Practice on Litter & Refuse 2006 (NI 195)

Summary of response

Since the government stopped monitoring NI 195 we have not reported on it, which means that this information is not being captured.

Date responded: 11 March 2020

Home Office's Rough Sleeper Support Service (RSSS)

Date submitted: 4 March 2020

Summary of request

• How many cases have been forwarded by your council to the Home Office's Rough Sleeper Support Service (RSSS) since it was established?

Please break this down by the date of the referral and any other information that can be provided about each individual who was referred.

Summary of response

• How many cases have been forwarded by your council to the Home Office's Rough Sleeper Support Service (RSSS) since it was established? - Zero
Please break this down by the date of the referral and any other information that can be provided about each individual who was referred - N/A

Date responded: 23 March 2020

Energy costs

Date submitted: 2 March 2020

Summary of request

1. The Council's total energy bill, including the cost of street lighting, for each of the financial years - 2016/17, 2017/18 and 2018/19.

2. The Council's total printing bill, for each of the financial years
- 2016/17, 2017/18 and 2018/19.

3. The number of new street trees that the Council has planted for each of the financial years - 2016/17, 2017/18 and 2018/19.

Summary of response

1. The Council's total energy bill, including the cost of street lighting, for each of the financial years - 2016/17, 2017/18 and 2018/19.

Street Lighting will be a County responsibility.
However, we are responsible for Security Lighting in Parks and Sports Grounds and these numbers are:

2016/17 57,404.78
2017/18 63,522.19
2018/19 74,636.17

Gas costs:

2016/17 - £51054.76
2017/18 - £53593.93
2018/19 - £64253.37

Electricity costs:

2016/17 £209,074.33
2017/18 £231,503.22
2018/19 £219,763.16

2. The Council's total printing bill, for each of the financial years - 2016/17, 2017/18 and 2018/19.

Printing costs:

2016/17 - £70,216 + £92,158
2017/18 - £45,364.53 + £61682.11
2018/19 - £36366.27 + £ 52820.74

3. The number of new street trees that the Council has planted for each of the financial years - 2016/17, 2017/18 and 2018/19 - This information is not captured therefore not held.

Date responded: 17 March 2020

Coronavirus impact analysis

Date submitted: 2 March 2020

Summary of request

Copies of any reports/plans/analysis your council has prepared on the potential impact of Coronavirus

Summary of response

Copies of any reports/plans/analysis your council has prepared on the potential impact of Coronavirus - We don't have a specific plan or analysis for Coronavirus. We follow Government and PHE advice.
We do have an Emergency Plan and Business Continuity Plans that are more generic.

Date responded: 4 March 2020

Pollution Prevention and Control Enforcement Not

Date submitted: 2 March 2020

Summary of request

Please could you provide me with the following details within the area covered by your council:

• A list of Pollution Prevention and Control Enforcement Notices (Part A2/B activities) with the reasons why and the address of the operation

Where possible could the information be provided in the following formats in order of preference?
1. ESRI Shape File
2. GML
3. KML
4. Excel/csv (including Easting/Northing)

Summary of response

Please could you provide me with the following details within the area covered by your council:

• A list of Pollution Prevention and Control Enforcement Notices (Part A2/B activities) with the reasons why and the address of the operation - Zero

Where possible could the information be provided in the following formats in order of preference?
1. ESRI Shape File
2. GML
3. KML
4. Excel/csv (including Easting/Northing)

Date responded: 23 March 2020

European nationals

Date submitted: 2 March 2020

Summary of request

1. The total number of European nationals living within the jurisdiction of the council (ie the total number of EU nationals that the council is aware of in their area) and how this number was arrived at.
2. A copy of all council communications targeting EU nationals specifically since 2016 (including social media ads or posts targeting the EU population)
3. Has the council written to European nationals in its area to inform them of their rights and options following Brexit? If yes, how many times? Please provide the letters.
4. What, if any, preparation has the council undertaken as regards European nationals within their area and the implementation of Brexit? Is there a communication strategy for EU nationals informing them of the impact of Brexit? If yes, please provide me with a copy.
5. Will the council be informing EU nationals that they can vote in the upcoming local elections? How?
Kindest regards,

Summary of response

1. The total number of European nationals living within the jurisdiction of the council (ie the total number of EU nationals that the council is aware of in their area) and how this number was arrived at - 1735 European nationals are registered in East Devon.
2. A copy of all council communications targeting EU nationals specifically since 2016 (including social media ads or posts targeting the EU population) – Information not held
3. Has the council written to European nationals in its area to inform them of their rights and options following Brexit? If yes, how many times? Please provide the letters – Information not held
4. What, if any, preparation has the council undertaken as regards European nationals within their area and the implementation of Brexit? Is there a communication strategy for EU nationals informing them of the impact of Brexit? If yes, please provide me with a copy – Information not held
5. Will the council be informing EU nationals that they can vote in the upcoming local elections? How? – EDDC won't be doing any promotion locally but the Electoral Commission with have an advertising campaign starting in April.

Date responded: 23 March 2020

Local Authority’s role as a prescribed body under the Public Interest Disclosure (Prescribed Persons) Order 1999.

Date submitted: 2 March 2020

Summary of request

Q1Does your organisation take action to protect external whistleblowers from unjustified treatment by their employers or others?
Please select one of the below answers if possible –
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q2 Does any protection against unjustified treatment provided by your organisation extend to persons reporting on behalf of external whistleblowers?
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q3 Does any protection extend to proposed or intended unjustified action against an external whistleblower contemplated by his/her employer or another in respect of the disclosure?
i. Yes (please explain what action is taken)
ii. No
iii. Not known

Q4 Does your organisation offer any reward or bounty for information received from an external whistleblower in respect of information about which you are the prescribed body or person?
i. Yes
ii. No
iii. Not known

Q5 Does your organisation publish for the public a step by step guide on how it follows up on external whistleblower information?
i. Yes
ii. No
iii. Not known

Q6 Where your organisation does not feel itself to be legally competent to engage with a disclosure made by an external whistleblower, do you have a policy and process to refer that disclosure to another prescribed body/person/regulator or other agency better placed to deal with it?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q7 Where in the circumstances described in Q6 above, your organisation passes information to another prescribed body etc., do you have a policy and process to advise the external whistleblower that the disclosure has been passed to another body etc?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q8 Where an external whistleblower may be dissatisfied with his/her dealings with your organisation, is there an appeals policy and process which engage someone who is independent of the investigating department?
i. Yes (please provide a copy of the policy, where written)
ii. No
iii. Not known

Q9 Does your organisation publish FAQ to advise and assist external whistleblowers considering making a disclosure to you?
i. Yes (please provide the FAQ or direct me to it)
ii. No
iii. Not known

Q10 Does all your staff which communicates with or otherwise manages external whistleblowers receive specialist and on-going training for that purpose?
i. Yes
ii. No
iii. Not known

Q11 Where, following a disclosure to your organisation by an external whistleblower about a matter for which you are prescribed, an alleged act of retaliation occurs against the external whistleblower by the employer or another person, does your organisation investigate the alleged act of retaliation?
i. Yes
ii. No
iii. It would depend on the facts
iv. Not known

Q12 Please describe what criteria you consider in deciding whether to investigate information received from an external whistleblower about a matter in respect of which you are prescribed?

Q13 Does your organisation distinguish between public complaints and external whistleblowers?
i. Yes (please describe the essential differences in your approach between managing public complaints and external whistleblower disclosures)
ii. No
iii. Not known

Q14 Apart from any information on your website, does your organisation undertake any public awareness programme(s) regarding whistleblowing?
i. Yes (if so please provide details)
ii. No
iii. Not known

Summary of response

The answer to your FOI request is that the information is not held on the basis that the Public Interest Disclosure (Prescribed Persons) Order 1999 has been repealed and is no longer of effect.

Date responded: 4 March 2020

Council tax reduction scheme 2020/21

Date submitted: 27 February 2020

Summary of request

Please could you provide me with details of your council tax reduction scheme (sometime know as council tax support) for working-age claimants for 2020/21.

If you have made any changes from the scheme you operated in 2019/20, please identify those changes.

If you have already published your 2020/21 council tax reduction/support scheme policy document, please provide a link/copy.

Summary of response

Please could you provide me with details of your council tax reduction scheme (sometime know as council tax support) for working-age claimants for 2020/21 - Please see the cabinet report for Council Tax Reduction Scheme for Working Age – Income Banded Discount Scheme from 2020/21 https://democracy.eastdevon.gov.uk/documents/s7776/CTR%20for%20working%20age%20discount%20scheme%202020-21.pdf

If you have made any changes from the scheme you operated in 2019/20, please identify those changes - We are not obliged to create information (i.e. identify the changes) and while we might normally, given the current Coronavirus crisis we are not in a position to do so. We hope the cabinet report will suffice.

If you have already published your 2020/21 council tax reduction/support scheme policy document, please provide a link/copy - https://democracy.eastdevon.gov.uk/documents/s7776/CTR%20for%20working%20age%20discount%20scheme%202020-21.pdf

Date responded: 26 March 2020

Scrap Metal Dealers

Date submitted: 26 February 2020

Summary of request

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013 since October 2018?

2 How many closure orders have been issued or enforcement actions undertaken by yourselves against scrap metal dealers, both mobile and site-based, since October 2018?

Summary of response

1. How many visits have your Local Authority Officers made to licensed Scrap Metal Dealers in order to enforce the provisions of the Scrap Metal Dealers Act 2013 since October 2018? - 0

2 How many closure orders have been issued or enforcement actions undertaken by yourselves against scrap metal dealers, both mobile and site-based, since October 2018? - 0

Date responded: 18 March 2020

Complaints about town councils

Date submitted: 25 February 2020

Summary of request

Is it possible that you can provide a comparison of complaints EDDC has received about town (not parish) councils over last two years (more if possible) ?
The result can be in percent or number but broken down by each council

Summary of response

This information is held within the Standards Committee agendas and minutes which have the complaint updates. https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=147

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 4 March 2020

Settlement Agreements and redundancy payments

Date submitted: 25 February 2020

Summary of request

For each of the financial years 2016/17 ; 2017/18; 2018/19; 2019/20 (to date) please could you advise of the amounts agreed and paid (or due to be paid) under settlement agreements or redundancy and the reason for the payment.

Summary of response

For each of the financial years please could you advise of the amounts agreed and paid (or due to be paid) under settlement agreements or redundancy and the reason for the payment.
Reason for payment is not captured.

Settlement agreements:
2016/17 = £26,895
2017/18 = £34,594.57
2018/19 = £32,635.43
2019/20 (to date) = £42,647

Redundancy payments:
2016/17 = £0
2017/18 = £55,469
2018/19 = £38,574
2019/20 (to date) = £94,975

Date responded: 24 March 2020

Councillors Register of Interest

Date submitted: 25 February 2020

Summary of request

I would like to receive a copy of the complete current local authority Register of Interest for all elected politicians in a machine-readable spreadsheet format such as a CSV file, including any additional information that may not be published on your website.

If you hold records relating to historical registers of interest for current and former elected politicians I would be grateful if you could also supply them.

I would also like to receive a copy of the complete current local authority Gifts and Hospitality Registers for all elected politicians in a machine-readable spreadsheet format, including any data that may not be published on your website.

If you hold historical records of gifts or hospitality received for current and former elected politicians I would be grateful if you could also supply them.

Lastly, if you hold a separate register of interests that records those declared at meetings, please also supply that register in a machine-readable spreadsheet format. Again, if you hold historical records of declarations that may not be published on your website, please supply details.

Summary of response

I would like to receive a copy of the complete current local authority Register of Interest for all elected politicians in a machine-readable spreadsheet format such as a CSV file, including any additional information that may not be published on your website – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their individual register of interest. You can also view local Town and Parish Councillors' register of interest at https://eastdevon.gov.uk/council-and-democracy/parish-and-town-councils/register-of-interests-for-town-and-parish-councillors/

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

If you hold records relating to historical registers of interest for current and former elected politicians I would be grateful if you could also supply them – The historical registers of interest are held in PDF format only and potentially go back to 2011. Each document needs to be checked and redacted and if you are requiring this information for District, Town and Parish Councils this will take an officer in excess of 18 hrs to complete and is therefore exempt under section 12 of the FOI Act 2000. If you wish to refine this part of your request please let me know.

I would also like to receive a copy of the complete current local authority Gifts and Hospitality Registers for all elected politicians in a machine-readable spreadsheet format, including any data that may not be published on your website – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their declared Gifts & Hospitality. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils Gifts and Hospitality. You will need to contact each Town and Parish Council separately for this information.

If you hold historical records of gifts or hospitality received for current and former elected politicians I would be grateful if you could also supply them – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see their historical declared Gifts & Hospitality. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils Gifts and Hospitality. You will need to contact each Town and Parish Council separately for this information.

Lastly, if you hold a separate register of interests that records those declared at meetings, please also supply that register in a machine-readable spreadsheet format. Again, if you hold historical records of declarations that may not be published on your website, please supply details – Please visit our website at https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/ from here you can select each District Cllr in turn to see records of those that declared at meetings. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means. We do not hold any information regarding Town and Parish Councils register of interests declared at meetings. You will need to contact each Town and Parish Council separately for this information.

Date responded: 16 March 2020

Households who have secured alternative accommodation

Date submitted: 24 February 2020

Summary of request

1) The destination of households who have secured alternative accommodation at the end of the prevention duty.

* By "prevention duty", I am referring to Section 195 of the 1996 Act – the ‘prevention duty’ – which places a duty on housing authorities to work with people who are threatened with homelessness within 56 days to help prevent them from becoming homelessness.

* By "destination," I am asking for the name of the borough the household secured accommodation in.

* I have used the term "households", rather than "individuals," in line with how the government's terminology in its statistical output relating to out of borough placements (see https://www.gov.uk/government/statistical-data-sets/live-tables-on-homelessness#statutory-homelessness-live-tables. Table TA1, column "In TA in another local authority district"
2) Location of interim accommodation offers for households who have been owed a relief duty

* By "interim accommodation" I am referring to section 188 of the Housing Act 1996. (http://www.legislation.gov.uk/ukpga/1996/52/section/188)

* By "relief duty" and I am refering to Section 189B of the 1996 Act – which requires housing authorities to help people who are homeless to secure accommodation.

3) Destination of households who have secured accommodation at the end of the relief duty

4) Location of temporary accommodation offers for households who have been owed a main duty

* By "main duty," I am referring to section 193(2), namely the duty to secure accommodation for applicants who are homeless, eligible for assistance, have priority need and are not intentionally homeless.

5) Location of final offers for households who have been owed a main duty

6) The number of households from outside the borough (those owed a relief duty, a main duty and those at the end of prevention duty) who have secured alternative accommodation, interim accommodation or temporary accommodation in your borough. Please provide the name of the council that has secured these households accommodation.

* As you will know, there is a requirement on local authorities to notify the ‘receiving’ authority when they place a homeless household in temporary accommodation outside of the borough is a statutory duty under section 208(2) of the Housing Act 1996: "Where a housing authority places an applicant in accommodation outside the district under any part of the Act, section 208(2) requires them to notify the authority in whose district the accommodation is situated of the placement. The notification requirement applies to all out of district placements and not just those arranged under interim accommodation duties or the section 193(2) main housing duty."

7) The number of households have declared themselves "intentionally homeless," as per section 191 of the Homeless Act 1996, after refusing offers of out of borough accommodation, be it interim, temporary or permanent accommodation (see http://www.legislation.gov.uk/ukpga/1996/52/section/196/1996-09-30).

For all queries above, I would like these numbers for the past 10 years, broken down by year: 2008/09, 2009/10, 2010/11, 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18, 2018/19 and the latest figures you have for 2019/20 at the time of receipt of this request.

Summary of response

1) The destination of households who have secured alternative accommodation at the end of the prevention duty.

* By "prevention duty", I am referring to Section 195 of the 1996 Act – the 'prevention duty' – which places a duty on housing authorities to work with people who are threatened with homelessness within 56 days to help prevent them from becoming homelessness.

* By "destination," I am asking for the name of the borough the household secured accommodation in.

* I have used the term "households", rather than "individuals," in line with how the government's terminology in its statistical output relating to out of borough placements (see https://www.gov.uk/government/statistical-data-sets/live-tables-on-homelessness#statutory-homelessness-live-tables. Table TA1, column "In TA in another local authority district"

2018/19 & 19/20 – predominantly East Devon

2) Location of interim accommodation offers for households who have been owed a relief duty

* By "interim accommodation" I am referring to section 188 of the Housing Act 1996. (http://www.legislation.gov.uk/ukpga/1996/52/section/188)

* By "relief duty" and I am referring to Section 189B of the 1996 Act – which requires housing authorities to help people who are homeless to secure accommodation.

2018/19 & 19/20 – East Devon, on a rare occasion, Exeter.

3) Destination of households who have secured accommodation at the end of the relief duty

2018/19 & 19/20 – East Devon mainly.

4) Location of temporary accommodation offers for households who have been owed a main duty

* By "main duty," I am referring to section 193(2), namely the duty to secure accommodation for applicants who are homeless, eligible for assistance, have priority need and are not intentionally homeless.

2018/19 & 19/20 – East Devon

5) Location of final offers for households who have been owed a main duty

2018/19 & 19/20 – East Devon

6) The number of households from outside the borough (those owed a relief duty, a main duty and those at the end of prevention duty) who have secured alternative accommodation, interim accommodation or temporary accommodation in your borough. Please provide the name of the council that has secured these households accommodation.

* As you will know, there is a requirement on local authorities to notify the 'receiving' authority when they place a homeless household in temporary accommodation outside of the borough is a statutory duty under section 208(2) of the Housing Act 1996: "Where a housing authority places an applicant in accommodation outside the district under any part of the Act, section 208(2) requires them to notify the authority in whose district the accommodation is situated of the placement. The notification requirement applies to all out of district placements and not just those arranged under interim accommodation duties or the section 193(2) main housing duty."

No referrals received.

7) The number of households have declared themselves "intentionally homeless," as per section 191 of the Homeless Act 1996, after refusing offers of out of borough accommodation, be it interim, temporary or permanent accommodation (see http://www.legislation.gov.uk/ukpga/1996/52/section/196/1996-09-30).

2018/19 – 0
2019/20 – 1

For all queries above, I would like these numbers for the past 10 years, broken down by year: 2008/09, 2009/10, 2010/11, 2011/12, 2012/13, 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 (unable to provide data), 2018/19 and the latest figures you have for 2019/20 at the time of receipt of this request.

Date responded: 20 March 2020

Litres of glyphosate used

Date submitted: 24 February 2020

Summary of request

1. How many litres of glyphosate were used by the Council (or any relevant contractors) across your area in each of the following years? Please give me a total for each calendar year.
a. 2019
b. 2018
c. 2017
d. 2016
e. 2015

Summary of response

a. 2019 – 88 Litres
b. 2018 – 85 Litres
c. 2017 – 196 Litres
d. 2016 – 129 Litres
e. 2015 – 182 Litres

Date responded: 11 March 2020

Community Infrastructure Levy

Date submitted: 24 February 2020

Summary of request

Please would you confirm at what date the Community Infrastructure Levy was first imposed by East Devon District Council on qualifying planning approvals for new development.

Please would you confirm what Community Infrastructure Levy rates were charged and in what form (e.g. per dwelling, per square metre or whatever) in year one to the present day ?

Summary of response

Please would you confirm at what date the Community Infrastructure Levy was first imposed by East Devon District Council on qualifying planning approvals for new development - 1st September 2016

Please would you confirm what Community Infrastructure Levy rates were charged and in what form (e.g. per dwelling, per square metre or whatever) in year one to the present day? - This information can be found on our website at https://eastdevon.gov.uk/planning/planning-policy/community-infrastructure-levy-and-infrastructure-provision/community-infrastructure-levy-cil/what-is-cil/#article-content

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 11 March 2020

Telephony systems

Date submitted: 24 February 2020

Summary of request

Telephony System

1. What is your current telephony system?
2. How many users of the telephony system?
3. When is the contract up for renewal?
4. If it isn't a VoIP system, will that be a consideration for the next contract cycle?
5. The email address of the primary contact for this contract?

Mobile phones

1. Who is your current mobile phone provider?
2. How many mobile connections?
3. When is the contract up for renewal?
4. How long do you contract for (24 or 36 months)?
5. The email address of the primary contact for this contract?


Procurement vehicles

1. Do you procure through the Networks Services 2 framework?
2. Do you procure through the G-Cloud framework?

Summary of response

Telephony System
1. What is your current telephony system? = Skype for Business – Anywhere 365
2. How many users of the telephony system? = East Devon 479
3. When is the contract up for renewal? = Skype for Business Licensed as part of Microsoft ELA; due 31/02/2021 – Anywhere 365 - Q2 2020
4. If it isn't a VoIP system, will that be a consideration for the next contract cycle? = N/A
5. The email address of the primary contact for this contract? Adrian.smith@strata.solutions

Mobile phones
1. Who is your current mobile phone provider? = All authorities and Strata can leverage contracts with EE, Vodafone, 02 & Gamma
2. How many mobile connections?

East Devon:

EE(BT) 520 (166 data only, 354 voice only/voice & data)
Vodafone 3 (voice & data)
02 62 (8 data only, 54 voice only/voice & data)
Gamma 36 (24 data only, 12 voice & data)

4. How long do you contract for (24 or 36 months)? = Varies
5. The email address of the primary contact for this contract? Adrian.smith@strata.solutions – for all 3 councils

Procurement vehicles
1. Do you procure through the Networks Services 2 framework? = No
2. Do you procure through the G-Cloud framework? = Yes RM3808 Direct Award lots 6 & 10

Date responded: 11 March 2020

New houses constructed for the housing stock

Date submitted: 22 February 2020

Summary of request

How many council houses have been built/commissioned by East Devon DC and added to existing housing stock in years 2016/17, 17/18, 18/19, 19/20 and how many planned for 20/21?

Summary of response

The number of properties we have bought since 2016/17.

2016/17 = 12
2017/18 = 28
2018/19 = 16
2019/20 = 15

There are approximately 35 purchases planned for 2020/21. We have not built any properties nor plan to in 2020/21.

Date responded: 5 March 2020

RTB and transferred tenancies

Date submitted: 21 February 2020

Summary of request

1) How many council property tenancies were transferred to a family member in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?
2) How many properties were bought as part of the Right to Buy Scheme in in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?
3) In relation to question 2 – how many of those properties were purchased by someone who had the tenancy transferred to them? IE) were not the original tenancy holder
4) In relation to question 3 – how many of those purchasers were under the age of 30?

Summary of response

1) How many council property tenancies were transferred to a family member in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019? - This information is not held
2) How many properties were bought as part of the Right to Buy Scheme in in the years 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018, 2019?

RTB properties sold
2008/2009 =2
2009/2010 =4
2010/2011 =3
2011/2012 =4
2012/2013 =15
2013/2014 =23
2014/2015 =35
2015/2016 =23
2016/2017 =28
2017/2018 =32
2018/2019 =25
2019/2020 =26

3) In relation to question 2 – how many of those properties were purchased by someone who had the tenancy transferred to them? IE) were not the original tenancy holder - This information is not held
4) In relation to question 3 – how many of those purchasers were under the age of 30? - This information is not held

Date responded: 18 March 2020

Missed bin collections

Date submitted: 20 February 2020

Summary of request

• Data on how often bin collections in your area are missed (as a percentage)
• The rate of collection in your area (are they every week, every two weeks?)
• Information on how satisfied local residents are about the bin services you provide

Summary of response


• Data on how often bin collections in your area are missed (as a percentage) - For calendar year 2019 our percentage of missed collections was 0.077%
• The rate of collection in your area (are they every week, every two weeks?) - Recycling is collected every week along with food waste. Household waste is collected every 3 weeks.
• Information on how satisfied local residents are about the bin services you provide - This information can be found in the 2018 Viewpoint survey results which is published on our website at https://eastdevon.gov.uk/community-engagement/viewpoint-surveys/viewpoint-survey-2018/collecting-your-waste-results/#article-content As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 March 2020

Number of households

Date submitted: 19 February 2020

Summary of request

Please can you tell me the most recent figure for the total number of households in East Devon.

Summary of response

EDDC has a total of 70800 properties

Date responded: 24 February 2020

Grants and/or loans the council has given to community led housing groups or organisations

Date submitted: 19 February 2020

Summary of request

The Government has given increased backing to community led housing, a sector made up of organisations like housing co-operatives, cohousing groups, community land trusts, tenant management organisations and self-help housing groups.

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear?

2. Between January 2010 and December 2019, how many grants and/or loans has the council given to community led housing groups or organisations?

3. Between January 2010 and December 2019, how many land disposals or leases has the council made to community led housing groups or organisations?

4. Do you have dedicated staff to support community led housing? If so, what are their job titles?

Summary of response

1. Does the council have any policies or ones in development to support community led housing? If so, what are they and where do they appear? - Mention is made within EDDC Planning Policy 2013 – 2031, Strategy 27; mention is also made within the draft Affordable Housing Supplementary Planning Document.

2. Between January 2010 and December 2019, how many grants and/or loans has the council given to community led housing groups or organisations? - Between January 2010 and December 2018 a total of 8 grants. Between December 2018 and December 2019 a total of 6 grants to 3 CLTs for feasibility work.

3. Between January 2010 and December 2019, how many land disposals or leases has the council made to community led housing groups or organisations? - Between January 2010 and December 2018 a total of 2 land disposals/leases. Between December 2018 and December 2019 there have been zero land disposals/leases.

4. Do you have dedicated staff to support community led housing? If so, what are their job titles? - The Council appointed Wessex Community Asset's Ltd to act in its stead when working with up and coming Community Land Trusts. We also have a Housing Enabling Officer who oversees and assists with the CLTs.

Date responded: 16 March 2020

Data Centre's

Date submitted: 19 February 2020

Summary of request

1. Are the Data Centre's operated by or for the organisation fit for purpose? For example, is there a Business Continuity Plan, is there Disaster Recovery in place or is it a single site?
2. Is there any capital investment in data centres planned in the next 36 months? For example, Mechanical & Electrical or refresh of equipment within the DC such as network, storage area network?
3. Is data privacy and or information security compliance a priority for the organisation’s board?
4. On your Organisation’s risk register, are there any Information Technology related risks?
i) If time/ cost allows, please list the top three related risks.
5. Are the cyber security vulnerabilities within the organisation’s existing Information Technology estate increasing?
i) Has the organisation had a security breach in the past 12 months?
6. Did the organisation meet its Information Technology savings target in the last Financial Year?
7. What percentage of Information Technology budget is currently allocated to “on-premises” capability vs “cloud” capability?
8. Does the organisation have the skills and resource levels necessary for moving to the cloud?
9. What percentage of the Information Technology department headcount are software developers?
10. In relation to contracts with Amazon Web Services, Microsoft for Azure and/or Google for Google Cloud, was the monthly expenditure higher than budgeted?
i) If yes, has the organisation been able to subsequently reduce the cost whilst maintaining service levels for users?

Summary of response

1. Are the Data Centre's operated by or for the organisation fit for purpose? For example, is there a Business Continuity Plan, is there Disaster Recovery in place or is it a single site? - Yes, the Data Centre's are fit for purpose. A full DR plan is in place.

2. Is there any capital investment in data centres planned in the next 36 months? For example, Mechanical & Electrical or refresh of equipment within the DC such as network, storage area network? - Yes

3. Is data privacy and or information security compliance a priority for the organisation's board? - Yes

4. On your Organisation's risk register, are there any Information Technology related risks? - Yes, Major disruption in continuity of computer and telecommunications facilities to the detriment of service delivery including Cyber-attack.

i) If time/ cost allows, please list the top three related risks.

5. Are the cyber security vulnerabilities within the organisation's existing Information Technology estate increasing? - No
i) Has the organisation had a security breach in the past 12 months? - No

6. Did the organisation meet its Information Technology savings target in the last Financial Year? – Yes. Business Savings Plans delivered by Strata Services Solutions Ltd – Local Authority owned IT company.

7. What percentage of Information Technology budget is currently allocated to "on-premises" capability vs "cloud" capability? - There is no allocated budget split between cloud and on premises. We use applications from 3rd parties where most appropriate.

8. Does the organisation have the skills and resource levels necessary for moving to the cloud? - Depends on the definition of 'moving to the cloud.' We already use cloud hosted applications via 3rd parties. We don't currently host in-house developed apps in the cloud.

9. What percentage of the Information Technology department headcount are software developers? - 15%

10. In relation to contracts with Amazon Web Services, Microsoft for Azure and/or Google for Google Cloud, was the monthly expenditure higher than budgeted? - We have no direct expenditure with cloud providers

i) If yes, has the organisation been able to subsequently reduce the cost whilst maintaining service levels for users? - N/A

Date responded: 4 March 2020

Licensed Private Hire Operators

Date submitted: 18 February 2020

Summary of request

Would it be possible to obtain the following information about your area please:

- A list of Licensed Private Hire Operators
- The number of Private Hire Drivers
- The number of Private Hire licences issued in the last 12 months
- The number of Private Hire Vehicles
- How long does it take to obtain an operator’s licence

Summary of response

- A list of Licensed Private Hire Operators - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire Drivers - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire licences issued in the last 12 months - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- The number of Private Hire Vehicles - The requested information can be found on our Licensing Register online at https://eastdevon.gov.uk/licensing/licensing-information/public-registers/ As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

- How long does it take to obtain an operator's licence - There is no statutory time period to grant a PH Operator licence. Each application is dealt with on a case by case basis and on its own merits upon receipt of a fully paid application.

Date responded: 5 March 2020

Electric charging points installed by EDDC

Date submitted: 18 February 2020

Summary of request

The number of electric charging points for electric vehicles installed by the council in 2016

The number of electric charging points for electric vehicles installed by the council in 2017

The number of electric charging points for electric vehicles installed by the council in 2018

The number of electric charging points for electric vehicles installed by the council in 2019

Summary of response

The number of electric charging points for electric vehicles installed by the council in 2016 – 0
The number of electric charging points for electric vehicles installed by the council in 2017 – 0
The number of electric charging points for electric vehicles installed by the council in 2018 – 0
The number of electric charging points for electric vehicles installed by the council in 2019 – 4 at the main Council Offices car park in Honiton for staff use only.

Date responded: 18 February 2020

Byelaws of Fire Beacon Nature Reserve

Date submitted: 17 February 2020

Summary of request

1. I am requesting information with respect to Fire Beacon Nature Reserve near Sidmouth, which was managed and protected by the following Byelaws in January 1993:

Byelaws relating to Fire Beacon Hill Nature Reserve in the Parish of Sidmouth in the County of Devon - Made under Section 21 of the National parks and
Access to the Countryside Act 1949 and in accordance with Section 236 of the
Local Government Act 1972
Common Seal of East Devon District Council affixed 3 December 1992
Authorised by Secretary of State for Environment 15 Jan 1993

2. Please confirm whether these Byelaws are still extant, at Appendix 1.

3. If no longer extant state whether the Byelaws have been Amended or Revoked.

4. If the Byetaws have been Amended provide the following information:

a. The Statement of Assessment of Proportionality of the Proposed Byelaw amendment as published on the Local Authority web site and as publicised to citizens in the Sidmouth area as a precursor to formal approval.
b. A record of the Notice of Proposed Byelaw Amendment provided to one or more local newspapers circulating in the Sidmouth area as a precursor to formal approval.
c. The start and closing dates of the Proposed Byelaw Amendment public
consultation period.
d. A copy of the Amended Byelaw with the Common Seal of the Council and date of authorisation.
e. The date on which the amended Byelaw came into force.
f. A statement detailing the means by which the implemented Byelaw Amendment was publicised.

5. If the Byelaws have been Revoked provide the following information:

a. A record of the Notice of Proposal to Revoke Byelaw as published on the Local Authority web site and as publicised to citizens in the Sidmouth area as a precursor to formal approval.
b. The start and closing dates of the Proposed Byelaw Revocation public
consultation period.
c. A copy of the Revoking Byelaw with the Common Seal of the Council and date of authorisation.
d. The date on which the Revoking Byelaw came into force.
e. A record of the Notice published on the Local Authority web site to publicise that the Bye Law has been revoked and details of any other means utilised to publicise the Byelaw Revocation to the citizens in the Sidmouth area.

Summary of response

I can confirm that the Byelaws relating to Fire Beacon Nature Reserve near Sidmouth are still in operation and have not been amended.

Date responded: 18 February 2020

The frequency of maintenance of green spaces/areas

Date submitted: 17 February 2020

Summary of request

The frequency of maintenance of green spaces/areas which are maintained by the council in 2016

The frequency of maintenance of green spaces/areas which are maintained by the council in 2017

The frequency of maintenance of green spaces/areas which are maintained by the council in 2018

The frequency of maintenance of green spaces/areas which are maintained by the council in 2019

Summary of response

We have hundreds of green spaces each with an individual cutting regime as it varies for each green space. During the peak season and in high demand areas such as destination parks the green spaces are maintained daily or weekly. General green space cutting is maintained every 2-3 weeks where possible. During the winter this is more likely to be on a monthly cutting regime or even more infrequent in some areas. To collate all this data for the years you have specified would require an officer checking each green space we maintain to determine the regularity of cutting and maintenance. This would take an officer in excess of 18hrs to complete and is therefore exempt under section 12 of the FOI Act 2000.

Date responded: 5 March 2020

Cost of upkeep of green spaces

Date submitted: 17 February 2020

Summary of request

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2016

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2017

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2018

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2019

Summary of response

The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2016 = £1,843,574.75
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2017 = £1,796,967.53
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2018 = £1,875,052.62
The total spent on upkeep and maintenance of green spaces/areas which are maintained by the council, in 2019 = £1,951,294.97
The above amounts excludes recharges; excludes sports pitches and the figure for 2019 is a projected figure as actuals are to 25th February 2020.

Date responded: 5 March 2020

Community Asset Transfer

Date submitted: 13 February 2020

Summary of request

A list of facilities and spaces including: sport centres, leisure centres, swimming baths, gymnasiums, bowls greens, cricket greens, outdoor courts, and outdoor activity spaces, which have been transferred through a process of Community Asset Transfer and were previously owned by your local authority, during the last 25 years.

If possible, please also provide me with information concerning when the asset was transferred, the specific nature of the asset, the name and nature of the organisation who the asset was transferred to, the lease that the asset was transferred through, the length of the lease, if the recipients are still in ownership of the asset, and the contacts details of the recipients of the asset.

Summary of response

A list of facilities and spaces including: sport centres, leisure centres, swimming baths, gymnasiums, bowls greens, cricket greens, outdoor courts, and outdoor activity spaces, which have been transferred through a process of Community Asset Transfer and were previously owned by your local authority, during the last 25 years - Transfer of Sidmouth Golf Club to Sidmouth Town Council in 2010. The disposal was on a freehold basis. No other information held.

Date responded: 4 March 2020

Electric vehicle infrastructure

Date submitted: 12 February 2020

Summary of request

1. How many electric vehicle charging points have the council installed in the local authority? (split slow/medium/fast)

2. How many do you plan to install over the next year? (split slow/medium/fast)

3. How much has currently been budgeted for electric vehicle infrastructure?

4. Are you receiving funding/grants for electric vehicle infrastructure from central government?

5. Are you paying for the capital expenditure of the electric vehicle infrastructure EV points or is it are they being installed for free as part of a profit share/rental model?

6. If you have paid for the capital expenditure, are you generating a profit?

7. Do you think the LA is sufficiently prepared with electric vehicle infrastructure for the anticipated increase in demand for electric vehicles?

8. Are you able to provide any usage data for the chargepoints installed?

Summary of response

1. How many electric vehicle charging points have the council installed in the local authority? (split slow/medium/fast) - EDDC has personally installed 4 at the main Council Offices car park in Honiton for staff use.
2. How many do you plan to install over the next year? (split slow/medium/fast) - Please see a news release regarding a scheme to install at least 25 electric car charging points in Devon at https://eastdevondistrc-newsroom.prgloo.com/news/electric-car-charge-points-to-be-installed-in-east-devon-car-parks
The so-called DELETTI project is being led by Devon County Council in partnership with East Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council and West Devon District Council and is scheduled to be complete by December 2021.
3. How much has currently been budgeted for electric vehicle infrastructure? - £1.3m
4. Are you receiving funding/grants for electric vehicle infrastructure from central government? - Devon County Council is securing a grant of £817,712 from the European Regional Development Fund.
5. Are you paying for the capital expenditure of the electric vehicle infrastructure EV points or is it are they being installed for free as part of a profit share/rental model? - We are currently looking at options in consultation with suppliers. In the DELETTI project the scheme is currently out to tender based on hybrid model with some public sector capital investment plus a leasing / profit share element
6. If you have paid for the capital expenditure, are you generating a profit? - Too soon to say.
7. Do you think the LA is sufficiently prepared with electric vehicle infrastructure for the anticipated increase in demand for electric vehicles? - This does not fall within the scope of FOI. However please refer to the press release for reasoning behind the scheme.
8. Are you able to provide any usage data for the charge points installed? - No

Date responded: 26 February 2020

Rent arrears

Date submitted: 12 February 2020

Summary of request

For each of the following points in time:
- Now
- End of the reporting year 2018/19
- End of the reporting year 2017/18
- End of the reporting year 2016/17
- End of the reporting year 2015/16

Please could you tell me:

1. How many council tenants (including those in council-run emergency/temporary accommodation if applicable) were in arrears on their rent?
2. What was the total sum owed in arrears?
3. How many of those tenants were Universal Credit claimants?
4. What was the total THEY owed?

Please could you also tell me:

5. How does the council plan to cover the current shortfall in rent owed in arrears?
6. When was Universal Credit rolled out in your authority’s area?

Summary of response

Answers:
1. We do not keep records of the number of tenants in arrears at any point in time.
2. Total sum owed now = £312,868.66
- End of the reporting year 2018/19 = £254,082.79
- End of the reporting year 2017/18 = £274,856.98
- End of the reporting year 2016/17 = £255,458.07
- End of the reporting year 2015/16 = £210,125.77

3. UC claimants now = 468
End of the reporting year 2018/19 = 168

4. Total they owe now = £76,631.45
- End of the reporting year 2018/19 = £35,839.39

5. The Council take steps to recover the shortfall from the tenants by making arrangements agreeable to both parties. If no arrangements can be made we are taking recovery action via APAs and following the Council's debt management plan.
6. In July 2018.

Date responded: 4 March 2020

Non-statutory public consultations

Date submitted: 11 February 2020

Summary of request

1. How many non-statutory public consultations did your council run in the following calendar years:
a. 2015
b. 2016
c. 2017
d. 2018
e. 2019

2. How many non-statutory public meetings did your council host in the following calendar years:

a. 2015
b. 2016
c. 2017
d. 2018
e. 2019

Summary of response

The number of non-statutory public consultations that the council has run each year is not known, neither is the number of non-statutory public meetings that the has council hosted.

Date responded: 26 February 2020

Zero carbon

Date submitted: 11 February 2020

Summary of request

1. Has your council passed a motion mandating the council area to go net-zero carbon by a given target date?
2. If the answer to 1) is ‘yes’, what is the target date?
3. If the answer to 1) is ‘yes’, has your council produced an action plan of how to get the area to net zero carbon by the target date? Please provide a link to the plan if it is publicly available.

Summary of response

1. Has your council passed a motion mandating the council area to go net-zero carbon by a given target date? – Yes
2. If the answer to 1) is ‘yes’, what is the target date? – To reduce our carbon emissions annually, and to be carbon neutral by 2040
3. If the answer to 1) is ‘yes’, has your council produced an action plan of how to get the area to net zero carbon by the target date? Please provide a link to the plan if it is publicly available.

https://democracy.eastdevon.gov.uk/documents/s6164/Climate%20Change%20Emergency%20-%20Our%20Response.pdf
https://democracy.eastdevon.gov.uk/documents/s8068/climate%20change%20strategy%20report.pdf

Date responded: 12 February 2020

NDR - Properties with ratable value less than £15000

Date submitted: 10 February 2020

Summary of request

I would like to request the information on the businesses in your area that are currently paying business rates but their ratable value being less than £15000

Summary of response

The requested information is available on our website and is updated on a quarterly basis at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content
You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website. All current businesses will be listed on the spreadsheet.

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 10 February 2020

Web Filtering Solution

Date submitted: 10 February 2020

Summary of request

Which Web Filtering Solution do you currently have implemented at the local authority?

Do you use a different solution for your schools, corporate and other public services (such as libraries)? Please indicate which solutions do you use.

How many users does this support?

Who was this purchased through?

How much is the current contract value and how many years does this cover?

When is the Web Filtering contract due to expire?

Who is in charge of reviewing the web filtering contract/solution?

Do you use a standalone Filter or is it bundled within product suite?

How is the system delivered :
A. centralised
B. decentralised
C. Other (please specify)

How is the system deployed:
A. On premise
B. Cloud
C. Hybrid

Which monitoring solution do you currently have implemented at the local authority?

Summary of response

Which Web Filtering Solution do you currently have implemented at the local authority? - Under section 43 of the FOI Act - Prejudice to commercial interests, this information is exempt as disclosure could potentially leave the Council open to security breaches.
Do you use a different solution for your schools, corporate and other public services (such as libraries)? Please indicate which solutions do you use. - N/A. EDDC is a District Council and not responsible for schools or libraries
How many users does this support? - 1800
Who was this purchased through? - Softcat
How much is the current contract value and how many years does this cover? - £25k per annum for 3 councils.
When is the Web Filtering contract due to expire? - August 2020
Who is in charge of reviewing the web filtering contract/solution? - Head of Security & Compliance
Do you use a standalone Filter or is it bundled within product suite? - Bundled

How is the system delivered : Centralised
A. centralised
B. decentralised
C. Other (please specify)

How is the system deployed: On premise
A. On premise
B. Cloud
C. Hybrid

Which monitoring solution do you currently have implemented at the local authority? - There are any number of areas that can be monitored and one solution may not be in use for all. If you would kindly clarify which type of monitoring and in which area/service you are referring to we will respond to this question separately.

Date responded: 4 March 2020

Planning applications for residential properties

Date submitted: 9 February 2020

Summary of request

Please can you tell me how many residential properties have been given planning permission in East Devon over the last (a) 20 years and (b) 10 years and the total number of residential properties that existed 20 years ago.

Summary of response

1. Please can you tell me how many residential properties have been given planning permission in East Devon over the last (a) 20 years and (b) 10 years:

The information you have requested is searchable from our planning portal on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

From this page you can narrow down your search for planning applications for residential properties by selecting from some of the drop down boxes such as 'application type' and 'development type' and specifying 'householder developments' or 'minor dwellings'. You will need to fill in the date boxes also with the date 'to and from' that your search needs to cover. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

2. And the total number of residential properties that existed 20 years ago – We are unable to provide data for 2000 but in 2005 there were 61,209

Date responded: 10 February 2020

PCN cancellation policy

Date submitted: 6 February 2020

Summary of request

Query 1: I would like to request a copy of all policy and guidance documents that are available to council officers who are tasked with considering the question of whether a Penalty Charge Notice should be cancelled. For the avoidance of doubt, this request covers any policy that is published or otherwise publicly available, plus any internal council guidance or policy that is only available internally to council staff (such as any internal policy that outlines in what circumstances the council may exercise its discretionary powers to cancel a PCN).

Query 2: Please could you also disclose the training material that is used to train the council officers who make decisions regarding the cancellation of PCNs. This should cover only training material that is directly relevant to their role in deciding whether a council PCN should be cancelled, any other training material (such as generic council training, health and safety, GDPR or training related to other roles or functions) is not within the scope of this request.

Summary of response

Our challenges and appeals are all considered by our qualified Business Support Officer who has completed full Civil Enforcement Officer training.

Details of training: https://www.cityandguilds.com/qualifications-and-apprenticeships/security-industry/parking/2950-parking-enforcement#tab=information

If there is a subsequent challenge or appeal, our decision is reviewed by the Service Lead who does not hold any relevant formal qualification.

We have not published an East Devon policy on how we exercise discretion locally. However both the Business Support Officer and the Service Lead follow the guidance provided in section 10 of the following official guidance document in dealing with all challenges and appeals.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/609788/statutory-guidance-local-authorities-enforcement-parking-contraventions.pdf

Date responded: 27 February 2020

Care leavers

Date submitted: 4 February 2020

Summary of request

Q1. Have you published the Local Offer for Care Leavers in accordance with Section 2 of the Social Work Act 2017?

Yes / No / Don't Know

2. Have you exempted Care Leavers from Council Tax?

Yes / No / Thinking about it

3. Do care Leavers get free access to Leisure facilities as part of the Local Offer?

Yes / No / Thinking about it

4. If Care Leavers get free access to Leisure Facilities can they take a friend free?

Yes / No / Thinking about it

5. Have you ringfenced any apprentices for Care Leavers?

Yes / No / Thinking about it

6. If you have ringfenced apprentices for Care Leavers, how many per year?

Insert number

7. How many apprentices does you local authority provide each year?

8. How many employees does your Local Authority employ? (this can be rounded up to save time)

9. Please send us an electronic version of the published version of your local offer in accordance with Section 2 of the Social Work Act 2017

Attach / Upload

10. Please provide a website/url link to you published version of your Local Offer for Care Leaveers in accordance with Section 2 of the Social Care Act 2017
11. Please provide your political leader contact details who is closest relevant in the corporate parenting capacity?
11a Please provide the EMAIL ADDRESS of your political leader contact details who is closest relevant in the corporate parenting capacity?
12. Please provide the officer lead responsible for Leaving Care/Care Leaver Offer?
12a Please provide the EMAIL ADDRESS of the officer lead responsible for Leaving Care/Care Leaver Offer?

Summary of response

1. Have you published the Local Offer for Care Leavers in accordance with Section 2 of the Social Work Act 2017? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Don't Know

2. Have you exempted Care Leavers from Council Tax? - NO. However we would use our discretionary powers to reduce or remove a charge from a care leaver

Yes / No / Thinking about it

3. Do care Leavers get free access to Leisure facilities as part of the Local Offer? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Thinking about it

4. If Care Leavers get free access to Leisure Facilities can they take a friend free? - Devon County Council is the authority responsible for care leavers and looked after children

Yes / No / Thinking about it

5. Have you ringfenced any apprentices for Care Leavers? - We do not provide care services so the apprentices question is N/A

Yes / No / Thinking about it

6. If you have ringfenced apprentices for Care Leavers, how many per year? - See question 5 above answer

Insert number

7. How many apprentices does you local authority provide each year? - There is no set target for apprentices per year but we average between 5-6

8. How many employees does your Local Authority employ? (this can be rounded up to save time) - As at November 2019 Headcount - 505.0

9. Please send us an electronic version of the published version of your local offer in accordance with Section 2 of the Social Work Act 2017 - Devon County Council is the authority responsible for care leavers and looked after children

Attach / Upload

10. Please provide a website/url link to you published version of your Local Offer for Care Leavers in accordance with Section 2 of the Social Care Act 2017 - N/A
11. Please provide your political leader contact details who is closest relevant in the corporate parenting capacity? - N/A
11a Please provide the EMAIL ADDRESS of your political leader contact details who is closest relevant in the corporate parenting capacity? - N/A
12. Please provide the officer lead responsible for Leaving Care/Care Leaver Offer? - N/A
12a Please provide the EMAIL ADDRESS of the officer lead responsible for Leaving Care/Care Leaver Offer? - N/A

Date responded: 24 February 2020

Budget and spend for accessible information for visual impairment, dyslexia and print impairment

Date submitted: 4 February 2020

Summary of request

Please send me:
• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your budget for ensuring your information is accessible to all residents i.e. those with visual impairment, dyslexia, print impairment?

• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your spend for ensuring your information is accessible to all residents, i.e. those with visual impairment, dyslexia, print impairment?

• Do you offer information to your residents in accessible formats such as Large Format Print?

• Do you offer information to your residents in accessible formats such as Accessible PDFs?

• Do you offer information to your residents in accessible formats such as Braille?

• How many requests do you get per month for information in accessible formats such as Large Format Print?

• How many requests do you get per month for information in accessible formats such as Accessible PDFs?

• How many requests do you get per month for information in accessible formats such as Braille?

• Which is the most popular accessible format for information requests?

• What is the department and job title for the person responsible for organising and sourcing accessible materials for these requests?

• Do you produce these accessible materials internally?

• If you don’t produce this information internally, who do you outsource these requests to and what do they charge you?

Summary of response

• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your budget for ensuring your information is accessible to all residents i.e. those with visual impairment, dyslexia, print impairment? - We do not have a specific budget for this work; it is included in the general printing budget.
• Over the past 5 years (up to and including 2018/ 2019), please can you tell me your spend for ensuring your information is accessible to all residents, i.e. those with visual impairment, dyslexia, print impairment? - We do not have a specific budget for this work; it is included in the general printing budget.
• Do you offer information to your residents in accessible formats such as Large Format Print? - Yes
• Do you offer information to your residents in accessible formats such as Accessible PDFs? - Yes
• Do you offer information to your residents in accessible formats such as Braille? - No
• How many requests do you get per month for information in accessible formats such as Large Format Print? - Average 0.5
• How many requests do you get per month for information in accessible formats such as Accessible PDFs? - 0
• How many requests do you get per month for information in accessible formats such as Braille? - 0
• Which is the most popular accessible format for information requests? - Large print council tax bills
• What is the department and job title for the person responsible for organising and sourcing accessible materials for these requests? - Post Room; Martin Millmow, Head of Document Centres, STRATA
• Do you produce these accessible materials internally? - Yes
• If you don't produce this information internally, who do you outsource these requests to and what do they charge you? - N/A

Date responded: 26 February 2020

FPNs for Dog Fouling

Date submitted: 3 February 2020

Summary of request

Which department is responsible for enforcing against Littering?
2. Do you use a private company to enforce against Littering?
3. If you answered yes to question 2, could you confirm the name of the private company?
4. if you answered yes to question 2, could you confirm the contract end date?
5. If you answered yes to question 2, could you provide me with a copy of the contract?
6. What is the full price of a Littering Fixed Penalty Notice (FPN)?
7. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.
8. How many FPNs did you issue for littering in 2019?
9. How many FPNs issued for Littering in 2019 were paid?
10. How many FPNs issued for Littering in 2019 were prosecuted for failing to pay the FPN?
11. Could you confirm which department is responsible for enforcing against Dog Fouling?
12. Do you use a private company to enforce against Dog Fouling?
13. If you answered yes to question 11, could you confirm the name of the private company?
14. What is the legislation you enforce Dog Fouking under? e.g. Dog Control Order, fouling of land act or PSPO etc.
15. How many FPNs did you issue for Dog Fouling in 2019?
16. How many FPNs issued for Dog Fouling in 2019 were paid?
17. How many FPNs issued for Dog Fouling in 2019 were prosecuted for failing to pay the FPN?
18. Do you enforce against any other Dog Control Orders or PSPO’s that are dog related?
19. What is the full price of a Dog Fouling FPN?
20. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days.

Summary of response

Which department is responsible for enforcing against Littering? - Street Scene
2. Do you use a private company to enforce against Littering? - No
3. If you answered yes to question 2, could you confirm the name of the private company? - N/A
4. if you answered yes to question 2, could you confirm the contract end date? - N/A
5. If you answered yes to question 2, could you provide me with a copy of the contract? - N/A
6. What is the full price of a Littering Fixed Penalty Notice (FPN)? - £80
7. Do you have a discounted price for a littering FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days. - No
8. How many FPNs did you issue for littering in 2019? – 2018/19 Littering - 8 FPNs
9. How many FPNs issued for Littering in 2019 were paid? - All
10. How many FPNs issued for Littering in 2019 were prosecuted for failing to pay the FPN? - None
11. Could you confirm which department is responsible for enforcing against Dog Fouling? - Environmental Health
12. Do you use a private company to enforce against Dog Fouling? - No. We do not use private contractors. We prefer to educate rather than enforce and therefore the number of penalties issued is likely to remain at a low level.
13. If you answered yes to question 11, could you confirm the name of the private company? - N/A
14. What is the legislation you enforce Dog Fouling under? e.g. Dog Control Order, fouling of land act or PSPO etc. - PSPOs
15. How many FPNs did you issue for Dog Fouling in 2019? - 5 fixed penalty notices have been issued in 2019 - 3 for failure to pick up;
16. How many FPNs issued for Dog Fouling in 2019 were paid? - 2
17. How many FPNs issued for Dog Fouling in 2019 were prosecuted for failing to pay the FPN? - None
18. Do you enforce against any other Dog Control Orders or PSPO's that are dog related? - Yes. The details of our Public Spaces Protection Orders are on the EDDC website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
19. What is the full price of a Dog Fouling FPN? - £80
20. Do you have a discounted price for a Dog Fouling FPN and if yes, how long is the discounted period? e.g. The FPN will be discounted to £50 if paid within 10 days. - No

Date responded: 24 February 2020

Software used for Environmental Crime Enforcement

Date submitted: 3 February 2020

Summary of request

What software do you use for Environmental Crime Enforcement (Issue and processing of fixed penalty notices)?

When does the current contract with the software supplier end?

Summary of response

What software do you use for Environmental Crime Enforcement (Issue and processing of fixed penalty notices)? - We don't use any specific software for this as our environmental crime figures are very low. We use in-house derived forms.
When does the current contract with the software supplier end? - N/A

Date responded: 4 February 2020

Accessible housing

Date submitted: 3 February 2020

Summary of request

1) How many properties/dwellings (sometimes referred to as council or social housing) do you own as a Local Authority?

2) How many of the aforementioned properties/dwellings have wheelchair access?

3) How many of the aforementioned properties/dwellings have been adapted in order to meet the needs of a disabled person?

Summary of response

1) How many properties/dwellings (sometimes referred to as council or social housing) do you own as a Local Authority? - 4213
2) How many of the aforementioned properties/dwellings have wheelchair access? - Wheelchair access as recorded – 134
3) How many of the aforementioned properties/dwellings have been adapted in order to meet the needs of a disabled person? - Number of properties with an adaptation – 884

Date responded: 27 February 2020

Car parking charges on sunday

Date submitted: 3 February 2020

Summary of request

Why are parking fees being applied on a Sunday

Who decided to initiate Sunday charging for parking?

Summary of response

Why are parking fees being applied on a Sunday when many other very large towns and cities do not charge on Sundays i.e. London - We do not charge for parking on Sundays in our inland car parks (Honiton, Axminster and Ottery St Mary) but charges do apply in our coastal towns and this policy has been in place for many years now.

Who decided to initiate Sunday charging for parking? - Our records date back to 2008 and at that time our present tariff structure was already in place with charges applying every day (including Sundays and Bank Holidays) in our coastal towns. We do not hold any information as to when this was considered but since this is not a matter delegated to Officers, the charging regime would have been considered and formally approved by Councillors at some time prior to the 2008 Parking Places Order being made.

Date responded: 25 February 2020

FPNs for fly tipping

Date submitted: 3 February 2020

Summary of request

Could you provide me with the below information on Waste Enforcement from 1st January 2019 to 31st December 2019.

Fly Tipping

1. What is the full and discounted price for a fly-tipping (S33 EPA 1990) FPN?
2. How many FPNs issued under s33 EPA 1990 for fly-tipping?
3. How many FPN paid for fly-tipping? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. how many prosecutions undertaken for fly-tipping

Business Duty of Care

1. What is the full and discounted price for a failure to provide transfer notes (S34 EPA 1990) FPN?
2. How many business duty of care inspections did you complete?
3. How many notices issued under s34 EPA 1990 to businesses asking them to produce waste transfer notes.
4. How many FPNs issued under s34 EPA 1990 for failing to provide waste transfer notes?
5. How many FPN paid for failing to provide waste transfer notes? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
6. How many prosecutions undertaken for failing to provide waste transfer notes?

Commercial Waste

1. What is the full and discounted price for a failure to comply with s47 EPA 1990 notice FPN?
2. How many notices issued to businesses under s47 EPA 1990 - Commercial Waste Receptacles?
3. How many FPNs issued to businesses for failing to comply with a s47 EPA 1990 notice?
4. How many FPN paid for failing to comply with a s47 notice? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
5. How many prosecutions undertaken for failing to comply with a section 47 EPA 1990 notice.

Household Duty of Care

1. What is the full and discounted price for a household duty of care (s34 2A EPA 1990) FPN?
2. How many FPNs issued under s34 2A for householder duty of care?
3. How many FPN paid for s34 2A household duty of care? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for householder duty of care?

Waste Carrier

1. What is the full and discounted price for a failure to produce a waste carrier licence (s.5C(3) Control of Pollution (Amendment) Act 1989) FPN?
2. How many FPNs issued under for failing to produce a Waste Carrier Licence?
3. How many FPN paid for failing to produce a waste carrier licence? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for failing to produce a waste carrier licence?

1. What is the full and discounted price for a failure to produce waste transfer notes as a waste carrier (s.73A EPA 1990) FPN?
2. How many FPNs issued under for failing to produce Waste Transfer Notes as a Waste Carrier?
3. How many FPN paid for failing to produce waste transfer notes as a waste carrier? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures)
4. How many prosecutions undertaken for failing to produce Waste Transfer Notes as a Waste Carrier?

PACE Interview

1. How many doorstep interviews did the authority complete?
2. How many recorded interviews did the authority complete?
3. How many section 108 notices did the authority issue?
4. How many of the issued section 108 notices were breached?

Summary of response

Fly Tipping

1. What is the full and discounted price for a fly-tipping (S33 EPA 1990) FPN? - £400 and £200, and £200 and £120 for smaller amounts
2. How many FPNs issued under s33 EPA 1990 for fly-tipping? - 22
3. How many FPN paid for fly-tipping? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 13
4. how many prosecutions undertaken for fly-tipping - 0

Business Duty of Care

1. What is the full and discounted price for a failure to provide transfer notes (S34 EPA 1990) FPN? - £300
2. How many business duty of care inspections did you complete? - 0
3. How many notices issued under s34 EPA 1990 to businesses asking them to produce waste transfer notes. - 0
4. How many FPNs issued under s34 EPA 1990 for failing to provide waste transfer notes? - 0
5. How many FPN paid for failing to provide waste transfer notes? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
6. How many prosecutions undertaken for failing to provide waste transfer notes? - 0

Commercial Waste

1. What is the full and discounted price for a failure to comply with s47 EPA 1990 notice FPN? - £100
2. How many notices issued to businesses under s47 EPA 1990 - Commercial Waste Receptacles? - 0
3. How many FPNs issued to businesses for failing to comply with a s47 EPA 1990 notice? - 0
4. How many FPN paid for failing to comply with a s47 notice? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
5. How many prosecutions undertaken for failing to comply with a section 47 EPA 1990 notice. - 0

Household Duty of Care

1. What is the full and discounted price for a household duty of care (s34 2A EPA 1990) FPN? - £200 and £120
2. How many FPNs issued under s34 2A for householder duty of care? - 0
3. How many FPN paid for s34 2A household duty of care? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for householder duty of care? - 0

Waste Carrier

1. What is the full and discounted price for a failure to produce a waste carrier licence (s.5C(3) Control of Pollution (Amendment) Act 1989) FPN? - £300 no discount
2. How many FPNs issued under for failing to produce a Waste Carrier Licence?- 0
3. How many FPN paid for failing to produce a waste carrier licence? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for failing to produce a waste carrier licence? - 0

1. What is the full and discounted price for a failure to produce waste transfer notes as a waste carrier (s.73A EPA 1990) FPN? - £300
2. How many FPNs issued under for failing to produce Waste Transfer Notes as a Waste Carrier? - 0
3. How many FPN paid for failing to produce waste transfer notes as a waste carrier? (Could you break the figure down into full payment and discounted payment. (I do not want the revenue, just figures) - 0
4. How many prosecutions undertaken for failing to produce Waste Transfer Notes as a Waste Carrier? - 0

PACE Interview

1. How many doorstep interviews did the authority complete? - 0
2. How many recorded interviews did the authority complete? - 0
3. How many section 108 notices did the authority issue? - 0
4. How many of the issued section 108 notices were breached? - 0

Date responded: 27 February 2020

Fees charged for Liability Orders

Date submitted: 31 January 2020

Summary of request

What are the fees charged by the local authority when seeking a liability order for council tax and business rates arrears? If there are different fees for different elements of this process please provide all of them. Please provide the amounts for:
a) 2020/21
b) 2019/20

Summary of response

The costs for both Council Tax and Business Rates for 2019/20 and 2020/21 are £42 for the issue of a Summons and £10 for granting the liability order.

Date responded: 17 February 2020

Telecare programme

Date submitted: 30 January 2020

Summary of request

1. The officer responsible for the TEC programme / Telecare programme within the council
2. Their email address and telephone number
3. The number of telecare lifeline/community alarms deployed
4. The office responsible for independent living services within the council
5. Their email address and telephone number


Summary of response

1. The officer responsible for the TEC programme / Telecare programme within the council – Sue Bewes is Landlord Services Manager; Sue Hodges is the Team Leader of Home Safeguard
2. Their email address and telephone number - shodges@eastdevon.gov.uk Tel:01395 571777
3. The number of telecare lifeline/community alarms deployed – approximately 4,000
4. The officer responsible for independent living services within the council – Home Safeguard Team Leader Sue Hodges
5. Their email address and telephone number – As above

Date responded: 31 January 2020

Performance and Risk Management Software Systems

Date submitted: 30 January 2020

Summary of request

1. Does your authority have an integrated performance and risk management system (software solution)?
2. Is the system an internally built ‘in house’ system?
3. If the system is provided by an external supplier, could you please provide the company name / address/ website of the external supplier?
4. Can you please list all original setup costs and annual contract costs? (where they are not commercially sensitive)
5. How long has your authority had this system?
6. Does the system have additional integrated modules (other than performance and risk) e.g. project management, Partnership, Financial etc
7. If your performance management systems and risk systems are not integrated, could you please confirm if each system is ‘in house’ built or provided by an external provider (if external provider, in each case please provide the company name / address/ website of the provider)
8. Does the performance/risk system have an integrated dashboard output or external (third party) supplier dashboard output?
9. If external could you please provide the company name / address/ website of the external supplier?
10. Does the performance/risk system have an integrated reporting output or external (third party) supplier reporting output?
11. If external could you please provide the company name / address/ website of the external supplier?

Summary of response

1. Does your authority have an integrated performance and risk management system (software solution)? = Yes – SPAR
2. Is the system an internally built 'in house' system? = 3rd Party
3. If the system is provided by an external supplier, could you please provide the company name / address/ website of the external supplier? = https://www.iridium.uk.com/
4. Can you please list all original setup costs and annual contract costs? (where they are not commercially sensitive) = £2,800 per year (Net)
5. How long has your authority had this system? = 5 Years +
6. Does the system have additional integrated modules (other than performance and risk) e.g. project management, Partnership, Financial etc. = Yes PM module
7. If your performance management systems and risk systems are not integrated, could you please confirm if each system is 'in house' built or provided by an external provider (if external provider, in each case please provide the company name / address/ website of the provider)
8. Does the performance/risk system have an integrated dashboard output or external (third party) supplier dashboard output? = Integrated
9. If external could you please provide the company name / address/ website of the external supplier?
10. Does the performance/risk system have an integrated reporting output or external (third party) supplier reporting output? = Integrated
11. If external could you please provide the company name / address/ website of the external supplier?

Date responded: 17 February 2020

Reports of discarded needles and drug related litter

Date submitted: 30 January 2020

Summary of request

1. What is the name of your local authority

2. How many reports of discarded needles has your local authority had during the following periods:

a) 2016/17
b) 2017/18
c) 2018/19

3. If possible, please provide examples of public places where these discarded needles in Q2 were found

4. How many call outs for drug related litter has your local authority had during the following periods:

a) 2016/17
b) 2017/18
c) 2018/19

5. How many items of 'drugs related litter' were discovered by your local authority in the following periods:
a) 2016/17
b) 2017/18
c) 2018/19

Summary of response

1. What is the name of your local authority - East Devon District Council

2. How many reports of discarded needles has your local authority had during the following periods - We cannot differentiate from drug related litter and needles as they do not have a separate code for reporting purposes.

a) 2016/17 - 33
b) 2017/18 - 8
c) 2018/19 - 41

3. If possible, please provide examples of public places where these discarded needles in Q2 were found - This information is not captured

4. How many call outs for drug related litter has your local authority had during the following periods – This information is not captured

a) 2016/17
b) 2017/18
c) 2018/19

5. How many items of 'drugs related litter' were discovered by your local authority in the following periods - We cannot differentiate from drug related litter and needles as they do not have a separate code for reporting purposes
a) 2016/17
b) 2017/18
c) 2018/19

Date responded: 17 February 2020

Air quality results and recycling

Date submitted: 29 January 2020

Summary of request

1. Please could you tell me how much it cost the council in 2019 to sort recycling out that had been put in the wrong bin
2. Please can you tell me how many different kerbside recycling bins there are in your area?
3. Can you give me a list of results of the reviews and assessments of local air quality for 2019?

Summary of response

1. Please could you tell me how much it cost the council in 2019 to sort recycling out that had been put in the wrong bin – Information not held. EDDC does not collect the recycling if it has been put into the wrong container.
2. Please can you tell me how many different kerbside recycling bins there are in your area? – Black wheeled bin for household waste; Green recycling sack for plastics and tin; Recycling box for paper and card; Food caddy for food waste.
3. Can you give me a list of results of the reviews and assessments of local air quality for 2019? – The 2019 results are not available until the Spring because they have not been validated by Defra. However all results for the preceding years are on the EDDC website and there is little variation between years.

https://eastdevon.gov.uk/environmental-health-and-wellbeing/land-air-and-water-pollution/air-quality/
https://eastdevon.gov.uk/environmental-health-and-wellbeing/land-air-and-water-pollution/air-quality/review-monitoring-and-assessment-reports/2019-to-2020-8th-round/

Date responded: 21 February 2020

Date submitted: 26 January 2020

Summary of request

With regard to the Drone Policy: https://eastdevon.gov.uk/property-and-estates/drone-policy/

The council states that 'The law stipulates that any drone may only be flown from and over land for which the land owner has given written permission.'

Please disclose which law the council believes stipulates this.

Summary of response

You have the right to the private enjoyment of your land which includes the “corporeal hereditaments” as defined in the Law of Property Act 1925, including minerals under your property and the airspace above it. Anyone who interferes with this is causing a nuisance, effectively a tort, civil wrong, and you are entitled to take private legal action, usually an injunctive to cease the activity and entitlement to compensation for any interference of the enjoyment. Anyone flying a drone over land on which they have no control needs the landowners permission or they are engaging in a private nuisance. There is Civil Aviation Authority Guidance on this also - please refer to Section 76 Civil Aviation Act 1982 and CAP 722 states that it is important for drone operators to have permission from the owner of the land where a drone takes off and lands.



Date responded: 21 February 2020

Purchase of Section 106 affordable housing units by Sage Housing

Date submitted: 24 January 2020

Summary of request

1) The number of applications made by Sage Housing to acquire Section 106 affordable housing units in each calendar year of 2017, 2018, 2019 and 2020

2) The planning reference number that each application applies to

3) For each development in which Sage Housing has acquired Section 106 units between 01/01/2017 and 24/01/2020

i) The name of the development
ii) The planning reference number
iii) The address of the development
iv) The postcode(s) of the development
v) The number of affordable units in the development
vi) The housing tenure mix (e.g social rent, affordable rent, shared ownership)
vii) The decision date (date/month/year)
viii) The date until when the units are contracted with Sage Housing to stay affordable
(date/month/year)
ix) The price paid by Sage Housing to acquire the development (if known)
x) For rental units, if the council has nomination rights to the first lets, what percentage of units will the council have nomination rights for on subsequent lets?
xi) List any requests made by Sage Housing to alter or amend the original Section 106 agreement and whether the council agreed to these.
xii) Whether the development is a completed or a forthcoming ("starts on site") development

4) For each development please attach the viability assessment

5) For each unit acquired by Sage Housing
i) The name of the unit's development
ii) The unit's address
iii) The price paid by Sage Housing to acquire the unit (if known)
iv) The Land Registry title number

Summary of response

1) The number of applications made by Sage Housing to acquire Section 106 affordable housing units in each calendar year of 2017, 2018, 2019 and 2020 - Zero

2) The planning reference number that each application applies to - N/A

3) For each development in which Sage Housing has acquired Section 106 units between 01/01/2017 and 24/01/2020 - N/A

i) The name of the development
ii) The planning reference number
iii) The address of the development
iv) The postcode(s) of the development
v) The number of affordable units in the development
vi) The housing tenure mix (e.g social rent, affordable rent, shared ownership)
vii) The decision date (date/month/year)
viii) The date until when the units are contracted with Sage Housing to stay affordable
(date/month/year)
ix) The price paid by Sage Housing to acquire the development (if known)
x) For rental units, if the council has nomination rights to the first lets, what percentage of units will the council have nomination rights for on subsequent lets?
xi) List any requests made by Sage Housing to alter or amend the original Section 106 agreement and whether the council agreed to these.
xii) Whether the development is a completed or a forthcoming ("starts on site") development

4) For each development please attach the viability assessment - N/A

5) For each unit acquired by Sage Housing - N/A
i) The name of the unit's development
ii) The unit's address
iii) The price paid by Sage Housing to acquire the unit (if known)
iv) The Land Registry title number

Date responded: 30 January 2020

Finance structure

Date submitted: 22 January 2020

Summary of request

Please could you provide the current/latest organisational structure for the Finance and Procurement teams, including the names, job titles and contact details of all mid and senior management.

Summary of response

Our organisational structures can be found on our website.

https://eastdevon.gov.uk/media/3693857/smtplus-chart-january-2020.pdf
https://eastdevon.gov.uk/media/1973989/finance-management-structure-8-12-16.pdf

Finance Service Lead (Section 151 and Procurement Officer) - Simon Davey; SDavey@eastdevon.gov.uk
Service Lead - Revenues & Benefits - Libby Jarrett - LJarrett@eastdevon.gov.uk
Financial Services Manager - John Symes; JSymes@eastdevon.gov.uk

Date responded: 23 January 2020

NDR Business rates relief

Date submitted: 22 January 2020

Summary of request

Q. How many businesses in your area are in receipt of business rates relief of any kind?

Q. How many businesses in your area are in receipt of 100% business rates relief?

Summary of response

A. 3403

B. 3278

Date responded: 24 January 2020

Amount spent on outdoor play facilities

Date submitted: 21 January 2020

Summary of request

1. The amount expended in fiscal year 2019 (including any remaining forecasted spending) on public outdoor play facilities including capital, revenue and maintenance costs.
2. The amount budgeted to be spent in fiscal year 2020 on public outdoor play facilities including capital, revenue and maintenance costs.

Summary of response


2019/20 2020/21
856,487 624,850
Projected Budgeted

Date responded: 12 February 2020

Gypsy and Traveller sites

Date submitted: 21 January 2020

Summary of request

1: A yearly breakdown from 1st January 2015 to 31st December 2019 of the number of additional sites built for Gypsies and travellers in your area.

2: Does your authority have a Gypsy and Traveller Accommodation Need Assessment for new pitches?

3: What is the need identified by your authority’s Gypsy and Traveller Accommodation Need Assessment for new pitches, and what period does this GTANA cover?

4: How many sites have been identified by your authority for its up to date 5 year ‘supply of specific deliverable sites’?

5: A yearly breakdown from 1st January 2015 to 31st December 2019 of many times you have obtained injunctions preventing unauthorised camping.

Summary of response

1: A yearly breakdown from 1st January 2015 to 31st December 2019 of the number of additional sites built for Gypsies and travellers in your area – There has been 3

15/2689/FUL – Withdrawn - Use of land for the siting of 6 no mobile homes for gypsies and travellers
16/0201/FUL – Approved with conditions - Use of land for four additional caravans, one day room and creation of new vehicular access for gypsy family
16/1376/VAR – Refusal - Variation of condition 4 of planning permission 07/1853/COU to allow the provision of 5 no. additional gypsy/traveller pitches each accommodating no more than one household, with no more than 2 no. caravans per pitch (of which no more than one shall be a static caravan)

2: Does your authority have a Gypsy and Traveller Accommodation Need Assessment for new pitches? – Yes

3: What is the need identified by your authority's Gypsy and Traveller Accommodation Need Assessment for new pitches, and what period does this GTANA cover? – The Devon wide needs assessment (published 2015) identifies how many pitches are required across the District between 2014 and 2034 and is the main source of evidence used in this report. In order to align with the East Devon Local Plan end-date, the projected need has been adjusted to run from 2014 - 2031 and reflects the 6 permanent pitches granted permission since the assessment was carried out (previously the need was for 34 pitches, 22 of which were needed in the first 5 years).

4: How many sites have been identified by your authority for its up to date 5 year 'supply of specific deliverable sites'? – The key requirements for new sites:
• 28 new Gypsy and/or Traveller pitches are needed between 2014 - 2031
• Of these 28 pitches, 16 are needed in the first 5 years (up to 2019)
• 3 new Travelling Showpeople pitches are needed between 2014 - 2031 (no change from the 3 required between 2014 - 2034)
• Of these 3, only 1 is needed in the first 5 years (up to 2019). The family owned and occupied site from which this need arises, is only partially developed and could potentially accommodate this need, so further Travelling Showpeople sites are not being sought.
• 5 emergency stopping places/transit sites, each comprising 5 pitches, are required across the Devon study area. No specific East Devon need has been identified, however provision will be made should suitable sites come forward.
• 20 Bricks and Mortar houses are required between 2014 - 2031 (or 23 from 2014 - 2034), these will be met from the general housing stock.

The Local Plan contains a requirement for up to 30 pitches at Cranbrook and a policy to consider applications elsewhere which come forward on a site-by-site basis. The Local Plan was adopted on 28 January 2016. We are preparing a Development Plan Document to identify sites for Gypsies and Travellers. The Site Design and Layout Supplementary Planning Document, which will form part of this DPD, was consulted upon from 4 October 2016 to 15 November 2016 and was adopted early in 2017.

Please go to our planning web site for more information on Gypsy and Traveller requirements and policies at https://eastdevon.gov.uk/planning/

5: A yearly breakdown from 1st January 2015 to 31st December 2019 of many times you have obtained injunctions preventing unauthorised camping – None

Date responded: 17 February 2020

Fax machines

Date submitted: 20 January 2020

Summary of request

• Does your organisation use physical fax machines?
• If yes, how many fax machines does your organisation have?
• Does your organisation have an on-premise fax infrastructure (no physical fax machines, but a fax server hosted by your organisation)?
• How many faxes does your organisation receive each year?
• How many faxes does your organisation send each year?
• How much does faxing cost your organisation each year?

Summary of response

There are no fax machines in use within East Devon District Council.

• Does your organisation use physical fax machines? - No
• If yes, how many fax machines does your organisation have?
• Does your organisation have an on-premise fax infrastructure (no physical fax machines, but a fax server hosted by your organisation)?
• How many faxes does your organisation receive each year?
• How many faxes does your organisation send each year?
• How much does faxing cost your organisation each year?


Date responded: 21 January 2020

Social housing

Date submitted: 19 January 2020

Summary of request

1. Does your authority retain ownership and management of its social housing stock? If not, please could you provide contact details for the Housing Association(s), ALMO's etc., to whom your stock was transferred?

The following questions need only be answered if you continue to own and manage your social housing stock.

2. How many socially rented properties do you currently own?

3. Does the Council currently use any form of internet enabled smart technology to assist in the maintenance of its properties e.g. smoke alarms linked to a portal so maintenance personnel can identify when the alarm has been disconnected/failed? If so, please could you provide details of the types of devices utilised? Would you be willing to discuss your experience in more detail?

4. If the Council is not currently utilising any such technology, has the issue ever been considered? If so, please could you provide details as to why it was not pursued?

Summary of response

1. Does your authority retain ownership and management of its social housing stock? If not, please could you provide contact details for the Housing Association(s), ALMO's etc., to whom your stock was transferred? - Yes

The following questions need only be answered if you continue to own and manage your social housing stock.

2. How many socially rented properties do you currently own? - 4943 breakdown below:

Type Grand Total
Bedsit 42
Bungalow 981
Flat 1180
Garage 734
House 1986
Maisonette 6
Room - HMO 14
Grand Total 4943



3. Does the Council currently use any form of internet enabled smart technology to assist in the maintenance of its properties e.g. smoke alarms linked to a portal so maintenance personnel can identify when the alarm has been disconnected/failed? If so, please could you provide details of the types of devices utilised? Would you be willing to discuss your experience in more detail? - We don't currently offer any smart technology

4. If the Council is not currently utilising any such technology, has the issue ever been considered? If so, please could you provide details as to why it was not pursued? - The use of this technology will be considered as part of our business plan.

Date responded: 12 February 2020

Heritage Champion

Date submitted: 17 January 2020

Summary of request

• Are you aware of Historic England’s Heritage Champion Initiative?

• Does your local authority currently have an appointed Heritage Champion and if so, when were they appointed?

• Do you have the name and contact details of the Heritage Champion?

• If you do not have a Heritage Champion, do you have any plans to appoint such a person?

Summary of response

• Are you aware of Historic England’s Heritage Champion Initiative? - Yes
• Does your local authority currently have an appointed Heritage Champion and if so, when were they appointed? - Yes, May 2019
• Do you have the name and contact details of the Heritage Champion? - Cllr Helen Parr hparr@eastdevon.gov.uk
• If you do not have a Heritage Champion, do you have any plans to appoint such a person? - N/A


Date responded: 20 January 2020

PSPO for dog fouling

Date submitted: 16 January 2020

Summary of request

Under the PSPO for "Seashores and Promenades" I notice that in 2018 there was 1 fine for a dog on a beach ban area. Would you kindly advise which beach that was on?

Under the same PSPO "Seashores and Promenades" I notice that in 2019 there was one fine relating to a dog fouling on a beach which was not paid and is now progressing to court.
Having read the wording of the PSPO the banned activities are “dogs off leads on beaches, dogs within seasonal exclusions areas, and the feeding of seagulls”. There is no mention of dog fouling on beaches under that particular PSPO.
Please clarify if the offence was actually under the PSPO "Seashores and Promenades" or if it was under the PSPO “Control of Dogs” in which case you may wish to revise the figures.

Summary of response

Under the PSPO for "Seashores and Promenades" I notice that in 2018 there was 1 fine for a dog on a beach ban area. Would you kindly advise which beach that was on? - Sidmouth Beach

Under the same PSPO "Seashores and Promenades" I notice that in 2019 there was one fine relating to a dog fouling on a beach which was not paid and is now progressing to court.
Having read the wording of the PSPO the banned activities are "dogs off leads on beaches, dogs within seasonal exclusions areas, and the feeding of seagulls". There is no mention of dog fouling on beaches under that particular PSPO.
Please clarify if the offence was actually under the PSPO "Seashores and Promenades" or if it was under the PSPO "Control of Dogs" in which case you may wish to revise the figures - The fouling on the beach fixed penalty notice was served under the Control of Dogs PSPO and not the Seashores and Promenades PSPO.

Date responded: 10 February 2020

Telephone Maintenance

Date submitted: 16 January 2020

Summary of request

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible for that particular contract.

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users:
2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
4. Contact Detail: Of the person from with the organisation responsible for telephone
maintenance full Contact details including full name, job title, direct contact number and direct email address.

Summary of response


Contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs) - No contract in place
2. Existing Supplier: If there is more than one supplier please split each contract up individually. - Skype support handled internally
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider - £0
4. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
5. Number of telephone users: 425
6. Contract Duration: please include any extension periods. - N/A
7. Contract Expiry Date: Please provide me with the day/month/year. - N/A
8. Contract Review Date: Please provide me with the day/month/year. - N/A
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
10. Telephone System Type: PBX, VOIP, Lync etc. - Skype for Business
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract. - N/A
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes. - N/A
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Adrian.Smith@strata.solutions

If the maintenance for telephone systems is maintained in-house please can you provide me with:

1. Number of telephone Users: 425
2. Hardware Brand: The primary hardware brand of the organisation's telephone system. - System is a software based VOIP setup, Headsets are JABRA
3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager. - Contact Centre – Anywhere 365
4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address. -
Adrian Smith, Support & Infrastructure Manager
Tel : 07889 646467
Adrian.Smith@strata.solutions


Date responded: 20 January 2020

Impact assessment of the potential impact of climate change on the council and its services

Date submitted: 15 January 2020

Summary of request

1. Please provide any risk assessment or impact assessment carried out by the council relating to the potential impact of climate change on the council and its services and/or the council area
2. Please provide details of any of the following measures that the council has adopted since 2017 or is considering adopting, in relation to any area, in order to tackle climate change and/or reduce air pollution:
- congestion charging/road charging
- restrictions on private car usage in certain areas (e.g. town centres) and/or at certain times, , where this is in response to climate change or air pollution
- restrictions or increased charges for car parking in certain areas (e.g. town centres) and/or at certain times, where this is in response to climate change or air pollution
- financial inducements to people to switch from using private cars
Please note that the measures in question 2 relate to tackling climate change or reducing air pollution - therefore measures solely to raise revenue do not count.

Summary of response

1. Please provide any risk assessment or impact assessment carried out by the council relating to the potential impact of climate change on the council and its services and/or the council area – We have not undertaken a risk assessment or impact assessment as such, but our climate change action plan and strategy reports can be found on our website:

https://democracy.eastdevon.gov.uk/documents/s6164/Climate%20Change%20Emergency%20-%20Our%20Response.pdf
https://democracy.eastdevon.gov.uk/documents/s8068/climate%20change%20strategy%20report.pdf

2. Please provide details of any of the following measures that the council has adopted since 2017 or is considering adopting, in relation to any area, in order to tackle climate change and/or reduce air pollution:
- congestion charging/road charging – Not EDDC
- restrictions on private car usage in certain areas (e.g. town centres) and/or at certain times, , where this is in response to climate change or air pollution – Not EDDC
- restrictions or increased charges for car parking in certain areas (e.g. town centres) and/or at certain times, where this is in response to climate change or air pollution – This is the subject of a Cabinet report in October 2019 and following on Scrutiny Committee Task and Finish Forum:

https://democracy.eastdevon.gov.uk/documents/s6966/Car%20Parking%20Tariff%20Review%20-%20Careful%20Choices.pdf

- financial inducements to people to switch from using private cars – See climate change action plan.

Date responded: 7 February 2020

Sports facilities

Date submitted: 15 January 2020

Summary of request

1. What is the council’s set budget for expenditure on sport and leisure facilities for the following two years:
a. 2012 (so the 2011/2012 budget)
b. 2020 (so the 2019/2020 budget)
2. I would also like to know how many of the following facilities were owned/operated by the council for the above two years (so January 2012 and January 2020) please:
• Public swimming pools. Also, how many of these pools are Olympic-sized? (2012 and 2020)
• Public athletics tracks (2012 and 2020)
• Public cycling tracks/velodromes (2012 and 2020)
• Public playing fields / football rugby pitches does the council own/operate (2012 and 2020). This does not need to be broken down by size etc.

Summary of response

I would like to know the following please:

1. What is the council’s set budget for expenditure on sport and leisure facilities for the following two years:
a. 2012 (so the 2011/2012 budget) - 507,050
b. 2020 (so the 2019/2020 budget) - 803,860

2. I would also like to know how many of the following facilities were owned/operated by the council for the above two years (so January 2012 and January 2020) please:
• Public swimming pools. Also, how many of these pools are Olympic-sized? (2012 and 2020) – 2012 = 3; 2020 = 3. None are Olympic sized
• Public athletics tracks (2012 and 2020) - None
• Public cycling tracks/velodromes (2012 and 2020) - None
• Public playing fields / football rugby pitches does the council own/operate (2012 and 2020). This does not need to be broken down by size etc. - 5 in both 2012 and 2020



Date responded: 10 February 2020

Flood Risk Assessment River Axe

Date submitted: 14 January 2020

Summary of request

• Does East Devon District Council hold any records on historic flood events along the River Axe or any other incidents related to flooding, whether fluvial or surface water/other source in nature?
• Are the Council aware of any other schemes in the River Axe catchment that may be of relevance to this study/ assessment?
• Any other information the Council may hold that is relevant to considering the flood risk to/ from the River Axe and surrounding area.

Summary of response

Does East Devon District Council hold any records on historic flood events along the River Axe or any other incidents related to flooding, whether fluvial or surface water/other source in nature? - These records are held by the Environment Agency and we rely on their records. We do hold records of where historic flooding has occurred but not specific events.

Are the Council aware of any other schemes in the River Axe catchment that may be of relevance to this study/ assessment? - We are not sure what you mean by schemes, but the River Axe has a large catchment area which extends beyond our administrative boundaries. There are a number of developments proposed within that area, details of which are available on our website through the planning application search function and those planned are shown in the East Devon Local Plan and Neighbourhood Plans within the area, all of which are also available through our website.

https://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/
https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

Any other information the Council may hold that is relevant to considering the flood risk to/ from the River Axe and surrounding area - No information held.

Date responded: 17 January 2020

Adoption of open spaces in Kings Reach Ottey St Mary

Date submitted: 12 January 2020

Summary of request

Have EDDC (at any time) received a request from Bovis Homes to adopt the Public Open Spaces on the development at Kings Reach, Ottery St Mary and if so why was the request refused?

Summary of response

Information not held. No such request has been received.

Date responded: 16 January 2020

5G Strategy

Date submitted: 11 January 2020

Summary of request

1. Do you have a 5G strategy?
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
1.2 If yes, has the public had the opportunity to read and understand East Devon District Council 5G strategy? Where was this information published?
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that’s planned to be used and current in use in public spaces within East Devon District Council:
(a) Companies and entities involved and the names of the company/entity officers.
(b) Specification sheets of 5G technology.
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting?
(d) What UK, EU and International safety standards is East Devon District Council complying with for the 5G strategy and existing 5G technology.
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
1.4 If no, I request to know when you will be chairing a 5G strategy?
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities.
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways?
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What type of communication system will East Devon District Council be utilising to control the vehicles?
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with?
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces?
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc (you must be specific on anything here)?
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with?
(e) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
5. Are you planning to rollout or have rolled out LED street lighting?
5.1 If yes, please answer these questions:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
5.2 If no, then I request a declaration from East Devon District Council that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from East Devon District Council that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
6. Where do you have 3G and 4G systems in public spaces and public roads?

Summary of response

• Street Lights on public highways are DCC responsibility.
• EDDC only look after lighting within parks and car parks.
• We have no autonomous vehicles on public highways – again DCC function. However EDDC have introduced robot lawnmowers (in parks not on public highways)


1. Do you have a 5G strategy? - No

1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A

1.2 If yes, has the public had the opportunity to read and understand [Council's] 5G strategy? Where was this information published? - N/A

1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that's planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers. - Information not held
(b) Specification sheets of 5G technology. - Information not held
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting? - Information not held
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology. - Information not held
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held

1.4 If no, I request to know when you will be chairing a 5G strategy? - Information not held

2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities. - N/A

3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways? - No

3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. N/A

3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What type of communication system will [Council] be utilising to control the vehicles? - N/A
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A

4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces? - No

4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A

4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc. (you must be specific on anything here)? - N/A
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A

5. Are you planning to rollout or have rolled out LED street lighting? - Yes. We are not converting to LED using a specific system/software/hardware. We simply convert the lamps to LED when existing units reach the end of their life on a site specific basis. This is because we have different types of lighting columns situated across the District. So whilst the answer to 5. is 'yes', the answer to 5.1 is N/A.

5.1 If yes, please answer these questions - N/A
(a) What is the CMS and specification of the software and hardware of the LED street light system? - N/A
(b) What type of waveform is the LED? e.g. Square wave? - N/A
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - N/A
(d) Can you control the PWM of each streetlight that's connected to the system? - N/A
(e) What restrictions do you have in place for the control of the PWM? - N/A
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - N/A
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - N/A
(h) Who is the company who is or has installed the CMS LED streetlight system? - N/A
(i) What company maintains and repairs the CMS and LED streetlight system? - N/A
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - N/A
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - N/A
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - N/A
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - N/A
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - N/A

5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system? - Information not held
(b) What type of waveform is the LED? e.g. Square wave? - Information not held
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - Information not held
(d) Can you control the PWM of each streetlight that's connected to the system? - Information not held
(e) What restrictions do you have in place for the control of the PWM? - Information not held
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - Information not held
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - Information not held
(h) Who is the company who is or has installed the CMS LED streetlight system? - Information not held
(i) What company maintains and repairs the CMS and LED streetlight system? - Information not held
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - Information not held
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - Information not held
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - Information not held
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - Information not held
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - Information not held

6. Where do you have 3G and 4G systems in public spaces and public roads? - Information not held

Date responded: 31 January 2020

Ransomware attacks

Date submitted: 8 January 2020

Summary of request

Total number of ransomware attacks on your organisation over the last 2 calendar years, broken down by year (2019 and 2018).

Summary of response

2018 - Zero
2019 - Zero

Date responded: 16 January 2020

CIL

Date submitted: 8 January 2020

Summary of request

1. Total value of CIL liability issued since introduction of CIL in East Devon

2. Total value of CIL receipts received since introduction of CIL in East Devon

3. Total CIL receipts spent

4. Total CIL receipts spent on Natura 2000 mitigation measures (with a breakdown of how much on which measures)

5. Total square metres of SANG provided in East Devon with a breakdown and its relationship to which development site impact it seeks to mitigate against (and permission reference).

Summary of response

1. Total value of CIL liability issued since introduction of CIL in East Devon - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


2. Total value of CIL receipts received since introduction of CIL in East Devon - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


3. Total CIL receipts spent - This information can be found in the s106/Community Infrastructure Levy Developer Contributions Annual Report 2018/19 and in previous years reports already published on our website https://democracy.eastdevon.gov.uk/documents/s6571/CILS106Annual%20report%2018-19.pdf
As this information is already published it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.


4. Total CIL receipts spent on Natura 2000 mitigation measures (with a breakdown of how much on which measures) - A total of £33,476 has been spent by the South East Devon Habitat Regulations Executive Committee (SEDHREC) on measures funded by CIL, which includes all the measures outlined below. Due to the way that SEDHREC is constituted as a single partnership, EDDC are the accountable body who pay for all expenditure up front. On a regular basis thereafter, recharges between partner authorities are tailored according to the current cash position of each, as accounted for in the Financial reports. Other CIL commitments such as proportional contribution to strategic SANGS (Dawlish Countryside Park, South West Exeter) in neighbouring authorities will be accounted for when the funding arrangements relating to the DCC SW Exeter Housing Infrastructure Fund are finalised.

£15,770 Pebblebed Heaths Car Park Strategy
£ 1,552 Pebblebed Heaths Dog bins install/collect
£16,154 Exe Estuary signage


5. Total square metres of SANG provided in East Devon with a breakdown and its relationship to which development site impact it seeks to mitigate against (and permission reference) - In terms of SANGS provision within EDDC's boundary :

(Completed) Tithebarn Green/Redhayes – 12/1291/MOUT – 930 houses. This was a cross boundary application with ECC and provided for 580 houses in EDDC and the rest in ECC. 9ha of SANGS being provided including the country park (now complete) at the north end of the site. Further country park area is to be provided to the east as part of the Mosshayne development (this is a CIL development), linking into the wider CVRP.

(In process) Old Park farm 2 development by Redrow – 13/0001/MOUT. Detailed consent given for 317 houses. SANGS is 11ha surrounding the development and on the north side is next to the open countryside with internal and external links to the wider CVRP and Poltimore House Parkland.

Date responded: 31 January 2020

Tenders for EDDC's IT department/function

Date submitted: 6 January 2020

Summary of request

Please provide a list of tenders issued by (or for) your IT department/function covering the period of January 2015 to January 2020.

In addition to any information which you supply, please include the tender title and its applicable tender reference. Where possible, please provide the list in an Excel spreadsheet.

Summary of response

Please provide a list of tenders issued by (or for) your IT department/function covering the period of January 2015 to January 2020 - None - Strata Service Solutions Ltd, wholly owned by East Devon District Council, Exeter City Council and Teignbridge District Council provides IT support services to each council. This unique approach was created to carry out the council's IT function from 2015 onwards. In addition to any information which you supply, please include the tender title and its applicable tender reference. Where possible, please provide the list in an Excel spreadsheet - N/A

Date responded: 29 January 2020

Homeless 16-24 year olds

Date submitted: 6 January 2020

Summary of request

How many people aged 16-24 presented to the local authority as homeless in 2017/18 and 2018/19?

Summary of response

How many people aged 16-24 presented to the local authority as homeless in 2017/18 and 2018/19?

2017/18 - Incomplete data
2018/19 - 156

Date responded: 29 January 2020

Rough sleepers

Date submitted: 3 January 2020

Summary of request

1. How many individual rough sleepers have been identified in your area during the calendar year 2019 (January to December)?
2. If known, how many individual rough sleepers have been identified in your area during the calendar years 2015, 2016, 2017 and 2018? Please provide an answer for any of those years for which you have data.
3. If available, how many of the rough sleepers identified during 2019 were found accommodation?
4. Please could you explain or link to what your authority does to identify rough sleepers and assist them to come off the streets.

Summary of response

1. How many individual rough sleepers have been identified in your area during the calendar year 2019 (January to December)? - 45 verified
2. If known, how many individual rough sleepers have been identified in your area during the calendar years 2015, 2016, 2017 and 2018? Please provide an answer for any of those years for which you have data. - Not known
3. If available, how many of the rough sleepers identified during 2019 were found accommodation? - 27
4. Please could you explain or link to what your authority does to identify rough sleepers and assist them to come off the streets.

Following notification/referral we have an outreach team that will attend the site to verify the rough sleeper and engage them. We have 1.5 people dedicated to rough sleepers, they are called Rough Sleeper Navigators and a very small pot of money to assist financially when needed. Options include social housing, private sector and supported accommodation. We have funding for three housing first properties also, currently one active, one in the middle of being set up and a third to do.

Date responded: 29 January 2020

Recycling data

Date submitted: 2 January 2020

Summary of request

1. The most recent figures for the number of street bins in your council / authority area
i) in total
ii) that can be used for recycling

2. How much green bin waste (in tonnes) in your council /authority area was actually recycled in:
i) 2017
ii) 2018
iii) 2019

3. How much recycling (in tonnes) in your council /authority area was rejected in:
i) 2017
ii) 2018
iii) 2019

4. The number of complaints for missed bin collections in your council / authority area in:
i) 2017
ii) 2018
iii) 2019

5. How much recycling (in tonnes) in your council / authority area was sent out of the United Kingdom in:
i) 2017
ii) 2018
iii) 2019

6. How much did the council /authority spend on litter waste in:
i) 2017
ii) 2018
iii) 2019

7. According to the most recent figures, what is the council's or authority's capacity for recycling (in tonnes) for the following types of material:
i) glass
ii) plastic
iii) wood
iv) aluminium
v) paper
vi) cardboard
vii) steel
viii) clothing and textiles

Summary of response

1. The most recent figures for the number of street bins in your council/authority area
i) in total 905
ii) that can be used for recycling 44

2. How much green bin waste (in tonnes) in your council/authority area was actually recycled in:
i) 2017 - no green waste service in 2017
ii) 2018 - green waste recycled in 2018/2019 = 2746.1 tonnes
iii) 2019 - 2019/2020 year not yet completed

3. How much recycling (in tonnes) in your council/authority area was rejected in:
i) 2017
ii) 2018
iii) 2019

East Devon does not reject recyclable material post collection. Any contaminated or incorrectly separated collections are left at kerb-side with a crew to customer communication. We encourage customers to correct the problem and then make the collection on the next weekly collection date. Due to this system being in place we do not record rejected tonnages

4. The number of complaints for missed bin collections in your council/authority area in:
i) 2017 - 10021
ii) 2018 - 5018
iii) 2019 - 4550

5. How much recycling (in tonnes) in your council/authority area was sent out of the United Kingdom in:
i) 2017
ii) 2018
iii) 2019

In the above years East Devon has used almost exclusively UK based processors of recyclable materials. Only small volumes of cardboard has been sent to Belgium and Germany in 2019. EDDC only records the first stage of processing as required and does not record if processors then export processed materials.

6. How much did the council/authority spend on litter waste in:
i) 2017 £90,087 + staff costs (£508,110) total = £598,197
ii) 2018 £75,566 + staff costs (£517,291) = £592,857
iii) 2019 – EDDC do not have complete data yet

7. According to the most recent figures, what is the council's or authority's capacity for recycling (in tonnes) for the following types of material:
i) glass - 2505.56 tonnes
ii) plastic - bottles 80.48 tonnes, mixed plastics 910.36 tonnes
iii) wood - not applicable
iv) aluminium - 116.22 tonnes
v) paper - 1533.56 tonnes
vi) cardboard - 1573.02 tonnes
vii) steel - 242.79 tonnes
viii) clothing and textiles - 97.32 tonnes

Date responded: 28 January 2020

Local Welfare Assistance scheme

Date submitted: 1 January 2020

Summary of request

Does your authority still maintain a Local Welfare Assistance scheme?

If yes, for the last 12 months for which figures are available please answer the following questions;

What proportion of applications were from female headed BME (Black and Minority Ethnic) backgrounds?
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds?
What proportion of applicants from each group were made an award of any kind under the scheme?

If no, which was the last 12 month period for which your scheme operated? For that last period please provide the following information;

What proportion of applications were from female headed BME backgrounds?
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds?
What proportion of applicants from each group were made an award of any kind under the scheme?


In your area, what proportion of residents are from female headed BME backgrounds?

Summary of response

Does your authority still maintain a Local Welfare Assistance scheme? - We’re not sure what you mean by Local Welfare Assistance. Please can you provide further clarification.

If yes, for the last 12 months for which figures are available please answer the following questions:

What proportion of applications were from female headed BME (Black and Minority Ethnic) backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applicants from each group were made an award of any kind under the scheme?

If no, which was the last 12 month period for which your scheme operated? For that last period please provide the following information;

What proportion of applications were from female headed BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applications were made by women?
What proportion of applications were made by lone parents?
What proportion of applicants were from BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.
What proportion of applicants from each group were made an award of any kind under the scheme?

In your area, what proportion of residents are from female headed BME backgrounds? - We do not hold details of customer’s ethnicity on our system so we would be unable to answer any questions regarding BME backgrounds.




Date responded: 9 January 2020

Community Protection Notices (CPNs) and Public Space Protection Orders (PSPOs)

Date submitted: 1 January 2020

Summary of request

1) The number of CPN warnings issued from October 2018 - December 2019;

2) The number of CPNs issued from October 2018 - December 2019;

3) Brief details of the circumstances/ reasons why each of the CPN warnings and CPNs were issued;

4) The number of breaches of those CPNs;

5) The number of fines/Fixed Penalty Notices imposed for failure to comply with those CPNs;

6) Details of the fines imposed/other court orders made for failure to comply with those CPNs;

7) The number of PSPOs issued from January 2019 - December 2019, and those in consideration for the future;

8) The detrimental activity that those PSPOs sought to target;

9) The number of fines/Fixed Penalty Notices issued for breach of those PSPOs;

10) Details of the fines imposed for failure to comply with those PSPOs;

11) If the council is using private contractors to enforce PSPOs: stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines.

Summary of response

1) The number of CPN warnings issued from October 2018 - December 2019 = 10
2) The number of CPNs issued from October 2018 - December 2019 = 0
3) Brief details of the circumstances/ reasons why each of the CPN warnings and CPNs were issued = The warnings were all issued in relation to nuisance dogs.
4) The number of breaches of those CPNs = 0
5) The number of fines/Fixed Penalty Notices imposed for failure to comply with those CPNs = 0
6) Details of the fines imposed/other court orders made for failure to comply with those CPNs = N/A
7) The number of PSPOs issued from January 2019 - December 2019, and those in consideration for the future = The details of our Public Spaces Protection Orders are on the EDDC website at https://eastdevon.gov.uk/environmental-health-and-wellbeing/public-spaces-protection-orders/public-spaces-protection-orders-pspos/ There are 3 orders in total, due to be extended in May 2020.
8) The detrimental activity that those PSPOs sought to target = Details of this are on the website contained within the orders.
9) The number of fines/Fixed Penalty Notices issued for breach of those PSPOs = 5 fixed penalty notices have been issued in 2019 – 3 for failure to pick up; and 2 for dogs off lead.
10) Details of the fines imposed for failure to comply with those PSPOs = The fixed penalty amount is £80.
11) If the council is using private contractors to enforce PSPOs: stating the company and relevant PSPO, as well as whether there is a financial incentive to issue fines = We do not use private contractors. We prefer to educate rather than enforce and therefore the number of penalties issued is likely to remain at a low level.

Date responded: 21 January 2020

Complaints from private rental tenants

Date submitted: 31 December 2019

Summary of request

Please could you send me information regarding:

The number of complaints from private rental tenants regarding their housing conditions in the past 2 years

The number of private rental properties that exist in your borough

Summary of response

Please could you send me information regarding:
The number of complaints from private rental tenants regarding their housing conditions in the past 2 years - We have recorded 86 complaints from tenants during 2019; In 2018 we recorded 134.
The number of private rental properties that exist in your borough - Our records indicate that there are 10,000 privately rented properties in the district.

Date responded: 28 January 2020

Council Tax Discount SMI Disregard

Date submitted: 28 December 2019

Summary of request

Please can you tell me the number of households within your council who as at or around 1st January 2020:-

1. Are receiving Council Tax Discount SMI Disregard.

And of them:-

2. How many have been backdated to the date the GP certified they were suffering from Severe Mental Impairment (SMI).

Summary of response

Please can you tell me the number of households within your council who as at or around 1st January 2020:-

1. Are receiving Council Tax Discount SMI Disregard - The amount of accounts receiving a full Council tax exemption because they are disregarded as SMI as at 01.01.2020 is 324

And of them:-

2. How many have been backdated to the date the GP certified they were suffering from Severe Mental Impairment (SMI) - This information is not recorded

Date responded: 28 January 2020

PCNs for on street parking, bus lane and moving traffic contraventions

Date submitted: 20 December 2019

Summary of request

I would like to ask the following:
1) Does the council have any templated letters, templated wording or templated paragraphs that can be used be council officials, when composing letters to either accept or reject representations made in respect of Penalty Charge Notices for parking, bus lane or moving traffic contraventions?
2) If the answer to question 1 is yes, I ask for a copy of all such templated letters or paragraphs.

Part 2:

Councils across the UK have various powers to issue Penalty Charge Notices for parking, bus lane and moving traffic contraventions. There will be occasions where such a penalty is issued in relation to a police vehicle. There will be occasions where the police challenge the penalty via the statutory appeals process but the council does not accept the challenge, and the police force concerned eventually appeals the penalty to the tribunal. In such instances, the tribunal would send a copy of its decision to the council, which would then be information held by the council for FOI purposes.

With this in mind, I would like to request:

A) Copies of the last 10 tribunal decisions for parking PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

B) Copies of the last 10 tribunal decisions for bus lane PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

C) Copies of the last 10 tribunal decisions for moving traffic PCNs where:
1) The appellant was a police force.
2) The council won the appeal.

Summary of response

Devon County Council is the authority responsible for issuing on street parking fines, bus lane and moving traffic contraventions. You may wish to refer this FOI to them for consideration. EDDC is only responsible for issuing PCNs for off road parking in EDDC's car parks.

Date responded: 16 January 2020

The Council’s Information Asset Owners (IAO’s).

Date submitted: 20 December 2019

Summary of request

1. Has the Council appointed, or does the Council plan on appointing IAO’s?

2. Whom is responsible for the leading IAO structure, I.E. the SIRO/’Lead’ IAO/Head of Governance/Head of Corporate Services etc.

3. What is the IAO structure in terms of how the role is allocated (e.g. is it only given to heads of departments), and what are the job titles of the IAO’s?

4. Whom is responsible for reviewing and implementing any training needs for the IAO’s? (A job title is fine)

5. Spend on IAO training over the past 5 years, per year (if not able to be broken down year by year, an average per year is fine).

Summary of response

1. Has the Council appointed, or does the Council plan on appointing IAO’s? - Yes appointed

2. Whom is responsible for the leading IAO structure, I.E. the SIRO/’Lead’ IAO/Head of Governance/Head of Corporate Services etc. - SIRO

3. What is the IAO structure in terms of how the role is allocated (e.g. is it only given to heads of departments), and what are the job titles of the IAO’s? - In the main Service Leads

4. Whom is responsible for reviewing and implementing any training needs for the IAO’s? (A job title is fine) - SIRO

5. Spend on IAO training over the past 5 years, per year (if not able to be broken down year by year, an average per year is fine). – This information is not recorded, but it is likely to be low to nil external spend





Date responded: 20 January 2020

Bailiff indemnity against prosecution

Date submitted: 19 December 2019

Summary of request

Does your enforcement agent contract allow your enforcement agents to issue an
indemnity against prosecution for themselves without the agreement of the council in
cases where they have wrongfully seized when the customer is identifiably vulnerable?
2. Have you ever allowed bailiffs to make their own settlement agreements where goods
have to be returned after 3 months?
3. Would you allow enforcement agents to breach the equalities act by achieving a gain whilst someone is under mental health treatment if it meant your business rates were collected,even if they didnt inform you?
4. How would you react if they did this without you knowing?
5. Would you class a secret indemnity kept from the council which achieves a gain at the cost to the vulnerable victim a material breach of contract?
6. Must enforcement agents always report failed levies and a full report when dealing
with vulnerable customers
7. Would you employ enforcement agents that have fraudulently concealed information that could cause litigation to the council or serious damage to a protected party in the past ?
thank you for your public concern in answering these questions asap.
8. Who are your current agents

Summary of response


1. Does your enforcement agent contract allow your enforcement agents to issue an indemnity against prosecution for themselves without the agreement of the council in cases where they have wrongfully seized when the customer is identifiably vulnerable?

Our service level agreements prevents agents seizing items without the permission of the authority

2. Have you ever allowed bailiffs to make their own settlement agreements where goods have to be returned after 3 months?

Information not held.

3. Would you allow enforcement agents to breach the equalities act by achieving a gain whilst someone is under mental health treatment if it meant your business rates were collected, even if they didn’t inform you?

We expect our agents to comply with all industry standards and legislation

4. How would you react if they did this without you knowing?

We expect our agents to comply with all industry standards and legislation failure to do so could result in the termination of the contract

5. Would you class a secret indemnity kept from the council which achieves a gain at the cost to the vulnerable victim a material breach of contract?

We expect our agents to be open to us. Failure to do so could result in the termination of the contract

6. Must enforcement agents always report failed levies and a full report when dealing with vulnerable customers

Agents are expected to keep accurate records and provide a full report for every customer

7. Would you employ enforcement agents that have fraudulently concealed information that could cause litigation to the council or serious damage to a protected party in the past?

Replacement of agents would be done via a procurement process. The rules of this process would need to be followed

8. Who are your current agents

Ross and Roberts
Rossendales

Date responded: 20 January 2020

Gull control measures in your authority area

Date submitted: 19 December 2019

Summary of request

• details of gull control activities undertaken in the last five years (and earlier if possible);
• an evaluation of how successful those gull control activities have been;
• details of planned gull control activities for 2020 and beyond;
• spending on gull control for the financial year 2019 – 2020 and proposed spending for the financial year 2020 – 2021.

Summary of response

I have the following answers to your questions regarding gull control:

1. Gull Control Activities. We encourage building owners to proof their buildings, to carry out egg replacement if the nests are accessible and to ensure that there are no food sources. We encourage all businesses near our beaches to properly contain and manage their waste to reduce the availability of food. We encourage groups of businesses to employ a falconer, particularly during nest building season which is January to April. We discourage any resident from actively feeding the gulls. One of our Public Spaces Protection Orders includes a prohibition on feeding gulls on our beaches and in the last 3 years we have received no complaints about this. (The Seashores and Promenades PSPO can be found at eastdevon.gov.uk/publicspacesprotectionorders).
2. We do not hold data which allows us to evaluate success, but the number of complaints and enquiries has declined over the last 5 years particularly relating to gull attacks.
3. We don’t have any specific activities planned.
4. The council itself does not have a specific budget for gull control on buildings we own. The advice to businesses is part of the general work of the environmental health team.

Date responded: 20 January 2020

Decision notice for the refusal of the proposed gas plant at Woodbury 19/0591/MFUL

Date submitted: 17 December 2019

Summary of request

Would it be possible for you to provide me with a copy of your decision notice for the refusal of the proposed gas plant at Woodbury 19/0591/MFUL.

Summary of response

All the information including the decision notice can be found on our website at https://planning.eastdevon.gov.uk/online-applications/

You will need to key in the planning reference number and then select 'documents' 'view associated documents' and it will bring up all the information pertaining to this application.

Date responded: 18 December 2019

Planning

Date submitted: 17 December 2019

Summary of request

• Common reasons planning permission requests get rejected
• Which area in your district has the highest/lowest rejection rates
• What is the most common type of request?
• Is there an increase/decrease in requests due to the economic climate?

Summary of response

• Common reasons planning permission requests get rejected – There is no one common reason as each application is different and is assessed on its own merits
• Which area in your district has the highest/lowest rejection rates – You can search for this information on the planning portal at https://eastdevon.gov.uk/planning/view-planning-applications-enforcements-and-planning-appeals/ https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
• What is the most common type of request? – Householder application
• Is there an increase/decrease in requests due to the economic climate? – About the same

Date responded: 18 December 2019

Telecoms and Networks

Date submitted: 16 December 2019

Summary of request

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend on calls for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 3

11. Fixed Broadband Provider- Supplier’s name if there is not information available please can you provide further insight into why?
12. Fixed Broadband Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers
13. Fixed Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.

Summary of response

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires May 2020 (Error in previous Response)
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires May 2020 (Error in previous Response)
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
Daisy – Rolling
Gamma – Rolling


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – SIP- 201
Analogue - 45
Centrex - 50
BT – - 94
KCOM – - 7
Daisy – - 55
Gamma – - 124


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why?

As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier.

Not Available.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

1500


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

March 2020

16. Contract Description: Please can you provide me with a brief description of the contract

MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

£120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.


Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions
Strata.solutions

Date responded: 14 January 2020

Pregnant women in need of emergency housing

Date submitted: 16 December 2019

Summary of request

• How many pregnant women have registered with your local authority as being in need of temporary or supported accommodation in the last five calendar years (2015,2016,2017,2018,2019)? Please break this down by year and say how long they waited for accommodation and where they were placed (eg hostel/ B&B/ emergency shelter etc)

• Do you ask for proof of pregnancy and, if so, how? Please provide any information you have on this.

Summary of response

We can only search on applications from pregnant women who were placed into temporary accommodation. We are unable to comment on supported accommodation. Please see our responses below.

2018/19 - 5

1 - 29 nights - B&B/holiday let - moved onto social housing
2 - 36 nights - B&B - withdrew application
3 - 5 nights - B&B - moved to private sector
4 - 210 nights - in own accommodation - moved onto social housing
5 - 30 nights - B&B - moved onto social housing

2019 onward - 2

1 - 25 nights - holiday let - withdrew application
2 - 30 nights - supported housing - returned home

For homeless applications we do verify pregnancy by requesting MATB1 forms or pregnancy notes.

Date responded: 7 January 2020

Approaches recommended by your education department to help autistic children improve their social competence

Date submitted: 13 December 2019

Summary of request

Please can
you tell me what approach/es are recommended by your education
department to help autistic children improve their social competence?

Also some people suggest that children with autism should spend time
with typically developing peers because this will help to improve the
autistic children's social skills. Is this view supported by your SEN
Team and/or any of your autism specialist.

Summary of response

The requested information is not held by the District Council. You will need to refer this request to Devon County Council.

Date responded: 16 December 2019

Date submitted: 13 December 2019

Summary of request

I would like to request a freedom of information on the following:
• Please provide a list of all the organisations who provide Support Exempt Accommodation within the Local Authority?
• What is the current highest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?
• What is the current average achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?
• What is the current lowest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation?

Summary of response

Please provide a list of all the organisations who provide Support Exempt Accommodation within the Local Authority?

Abbeyfield
Advance Housing & Support
Bespoke Supportive Tenancies
Church of England Pensions Board
Falcon Housing Association
Guinness Care & Support
Housing 21
Leonard Cheshire Foundation
New Foundation Housing Association
Progress Care Housing
Rethink Mental Illness
Salvation Army Housing Association
See Ability
The Otterhayes Trust
The Parkview Society
United Response
Westmoreland Supported Housing Association
Westward Housing

This list may change as properties are sold or new landlord’s purchase properties.

What is the current highest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.
What is the current average achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.
What is the current lowest achieved gross rent in Support Exempt Accommodation in the Local Authority for both self-contained and shared accommodation? - We don’t hold this information.


Date responded: 14 January 2020

Dog breeders

Date submitted: 13 December 2019

Summary of request

1) The number of licenced dog breeders in your local authority* during the following periods:
a. 1st October 2016 – 30th September 2017
b. 1st October 2017 – 30th September 2018
c. 1st October 2018 – 30th September 2019

*If your local authority is the result of a merger and was not in existence during this period, please provide the number of licenced breeders that were licensed by the constituent local authorities before the merger.

2) For the period 1st October 2018 – 30th September 2019, could you provide the additional figures for the following:
a. The number of breeding licences issued in this period to licence holders who have bred one or two litters
b. The number of breeding licences issued in this period licence to holders who have bred three or more litters
c. A breakdown of star ratings (from 1 to 5 stars) issued to all licenced dog breeders in this period
d. The number of licence applications refused over this period
e. The number of unannounced inspections that have taken place over this period, and the number which resulted in remedial action required by the licence holder or revocation of a licence.

3) Your fee structure for licensing of dog breeding establishments.

4) The number of breeding licence holders in your authority who are part of a UKAS accredited scheme.

5) With regards to licensing condition 6.5**:
a. How many licenced breeders in your area have failed to comply with licensing condition 6.5?
b. For those in breach, what corrective action was taken?

** Licensing condition 6.5: “No dog may be kept for breeding if it can reasonably be expected, on the basis of its genotype, phenotype or state of health that breeding from it could have a detrimental effect on its health or welfare or the health or welfare of its offspring.”

6) The total number of breeding bitches present at licensed premises in your local authority.

Summary of response

1) The number of licenced dog breeders in your local authority* during the following periods:
a. 1st October 2016 – 30th September 2017
b. 1st October 2017 – 30th September 2018
c. 1st October 2018 – 30th September 2019

2016/2017 x1 licence
2017/2018 zero
2018/2019 x1

*If your local authority is the result of a merger and was not in existence during this period, please provide the number of licenced breeders that were licensed by the constituent local authorities before the merger.

2) For the period 1st October 2018 – 30th September 2019, could you provide the additional figures for the following:
a. The number of breeding licences issued in this period to licence holders who have bred one or two litters
b. The number of breeding licences issued in this period licence to holders who have bred three or more litters
c. A breakdown of star ratings (from 1 to 5 stars) issued to all licenced dog breeders in this period
d. The number of licence applications refused over this period
e. The number of unannounced inspections that have taken place over this period, and the number which resulted in remedial action required by the licence holder or revocation of a licence.

2018/2019 x1
a) x1
b) 0
c) 3 star rating x1
d) 0
e) x1 unannounced visit

3) Your fee structure for licensing of dog breeding establishments - Fee structure: Standard fee £330 – most licences cover 2 to 3 years + vet fees if applicable

4) The number of breeding licence holders in your authority who are part of a UKAS accredited scheme - No information held

5) With regards to licensing condition 6.5** - No breaches
a. How many licenced breeders in your area have failed to comply with licensing condition 6.5? - N/A
b. For those in breach, what corrective action was taken? - N/A

** Licensing condition 6.5: “No dog may be kept for breeding if it can reasonably be expected, on the basis of its genotype, phenotype or state of health that breeding from it could have a detrimental effect on its health or welfare or the health or welfare of its offspring.”

6) The total number of breeding bitches present at licensed premises in your local authority - Licensed maximum 4 dogs

Date responded: 7 January 2020

SAR and DPA

Date submitted: 12 December 2019

Summary of request

1) What is the email address of the person in your organisation who is responsible for the management of Subject Access Requests / DPA Requests?
2) What percentage of Subject Access Requests have been responded to on time since 25th May 2018? If you do know have this figure please provide a figure for what you do have.
3) On average how many SAR/DPA requests does your authority receive in a month?
4) How many SAR officers are employed by your organisation who work on Subject Access Requests?
5) What is the generic email address of the team which deals with SARs / DPA requests within your organisation?
6) How many overdue Subject Access Requests do you currently have?

Summary of response

1) What is the email address of the person in your organisation who is responsible for the management of Subject Access Requests / DPA Requests? - Data Protection Officer: Henry Gordon Lennox dataprotection@eastdevon.gov.uk
2) What percentage of Subject Access Requests have been responded to on time since 25th May 2018? If you do know have this figure please provide a figure for what you do have - 100%
3) On average how many SAR/DPA requests does your authority receive in a month? - 15 in total since May 2018
4) How many SAR officers are employed by your organisation who work on Subject Access Requests? - This forms part of the role of the Data Protection and Information and Complaints Officers
5) What is the generic email address of the team which deals with SARs / DPA requests within your organisation? - dataprotection@eastdevon.gov.uk
6) How many overdue Subject Access Requests do you currently have? - 0

Date responded: 16 December 2019

Council estates car parking spaces

Date submitted: 9 December 2019

Summary of request

1. The total number of parking places on your council housing estates.

2. What estimate you have of surplus parking spaces on your council housing estates - that is the number of places that are vacant even at periods of peak usage, or any other criteria you have used for such an assessment.

Summary of response

1. The total number of parking places on your council housing estates – This information is not recorded.

2. What estimate you have of surplus parking spaces on your council housing estates - that is the number of places that are vacant even at periods of peak usage, or any other criteria you have used for such an assessment – This information is not recorded.

Date responded: 9 January 2020

Electoral Register

Date submitted: 9 December 2019

Summary of request

(a) You hold personal email addresses as part of your Electoral Register, and if so,

(b) how many emails you hold in the Electoral Register;

(c) What the source or sources of these emails is;

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election;

(e) If so, how many emails were supplied;

(f) Whether you supplied email details in other prior elections.

Summary of response

(a) You hold personal email addresses as part of your Electoral Register - Yes

(b) how many emails you hold in the Electoral Register - We had 78% for the 2017 pilot canvass

(c) What the source or sources of these emails is - Electors online or form applications

(d) Whether you have included all or some portion of these emails as part of the datasets you gave to election candidates at the 2019 General Election - No emails were provided

(e) If so, how many emails were supplied - N/A

(f) Whether you supplied email details in other prior elections - No

Date responded: 18 December 2019

Lock up store sheds

Date submitted: 6 December 2019

Summary of request

1. The total number of lock-up store sheds (sometimes known as "pram sheds" ) owned by the council.
2. The total number of these store sheds that are currently empty.
3. The total number that are currently let to council estate residents.
4. The total number that are let to others.
5. The estimated average total space in sq ft each store shed.

Summary of response

Thank you for your FOI enquiry. The District Council does not have any lock-up store sheds also known as pram sheds. In some tenanted properties that we own they come with external outhouses but these are not let separately. If it is these buildings that you are interested in please confirm.

Date responded: 7 January 2020

Fines and prosecutions under PSPOs

Date submitted: 5 December 2019

Summary of request

In May 2017 EDDC introduced a Public Spaces Protection Order - “Control of Dogs I would be grateful if you would provide the number of fines/prosecutions issue under that particular PSPO. Please provide figures for each year since May 2017.

Also in May 2017 EDDC introduced a Public Spaces Protection Order - “Seashores and Promenades”
I would be grateful if you would provide the number of fines/prosecutions issued under that particular PSPO. Please provide figures for each year since May 2017

Summary of response

In May 2017 EDDC introduced a Public Spaces Protection Order - “Control of Dogs I would be grateful if you would provide the number of fines/prosecutions issue under that particular PSPO. Please provide figures for each year since May 2017.
2017: 6
2018: 2
2019: 4

Also in May 2017 EDDC introduced a Public Spaces Protection Order - “Seashores and Promenades”
I would be grateful if you would provide the number of fines/prosecutions issued under that particular PSPO. Please provide figures for each year since May 2017
2017: 0
2018: 2
2019: 1

Date responded: 18 December 2019

Disabled band reduction

Date submitted: 5 December 2019

Summary of request

1. How many households in your local authority area made an unsuccessful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

2. How many households in your local authority area made a successful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year?

3. Including any successful claims made during the 2018/19 tax year, how many households in your local authority area were successfully claiming a disabled band reduction on their council tax bill as of 5 April 2019?

5. How many households in your local authority area paid council tax during the 2018/19 tax year?

6. What is/are your policy/policies in relation to backdating a successful claim for a disabled band reduction to a council tax bill?

7. What methods (such as online or by post) do you use to make residents in your local authority area aware of the existence of the disabled band reduction to a council tax bill?

Summary of response

1. How many households in your local authority area made an unsuccessful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year? - We do not hold this information.

2. How many households in your local authority area made a successful claim for a disabled band reduction on their council tax bill during the 2018/19 tax year? - There are 70 claims granted during that time on our system. If a claim was granted during this time but removed since, it will not show on our system, so would not be included in this figure.

3. Including any successful claims made during the 2018/19 tax year, how many households in your local authority area were successfully claiming a disabled band reduction on their council tax bill as of 5 April 2019? - We run a report that takes as snapshot at a particular time (it cannot be run retrospectively), it was run on 01.04.2019 and there were 319 accounts with a disabled band reduction at this point in time.

5. How many households in your local authority area paid council tax during the 2018/19 tax year? - On 01.04.2019 there were 69,619 banded properties liable to pay council tax ( this is the total figure of properties, not all of these properties would be paying council tax as they may have an exemption or might be on full Council Tax Support).

6. What is/are your policy/policies in relation to backdating a successful claim for a disabled band reduction to a council tax bill? - The Council Tax team will usually backdate the discount up to 2 financial years based on the application. If a backdate is required before this the customer will need to provide additional proof/evidence that they are entitled to the discount.

7. What methods (such as online or by post) do you use to make residents in your local authority area aware of the existence of the disabled band reduction to a council tax bill? - The bills that we send detail the available discounts including the disabled reduction, in addition our website contains details and an application form. Within telephone calls if there is a suggestion of a disability staff will investigate if one of the criteria could be met and explain how to apply.

Date responded: 7 January 2020

Infectious diseases

Date submitted: 5 December 2019

Summary of request

1. In the last 3 years, what is the total number of infectious disease notifications you received?

- How many of these were for E.coli?
- How many of these were for Salmonella?
- How many of these were for Listeria?

2. In the last 3 years, how many infectious disease outbreaks have occurred in your area?

Summary of response

1. In the last 3 years, what is the total number of infectious disease notifications you received? - 482
- How many of these were for E.coli? - 4
- How many of these were for Salmonella? - 65
- How many of these were for Listeria? - 2

2. In the last 3 years, how many infectious disease outbreaks have occurred in your area? - Environmental Health don't record outbreaks – please contact Public Health England for further information.

Date responded: 16 December 2019

Use of an external company to issue Fixed Penalty Notices related to littering

Date submitted: 26 November 2019

Summary of request

1. Since 1st October 2018, to date, has the council hired or been engaged in a contract with any external company to issue Fixed Penalty Notices related to littering on behalf of the council?

If yes, please answer the following questions:

2. What is the name of the external company or companies contracted? Please state the date range covered by each company since 1st October 2018.
3. How many Fixed Penalty Notices were issued by each external company used, between 1st October 2018 and 30th September 2019?
4. Were any of these fines issued for leaving domestic waste (refuse) bags out for collection outside of permitted times and if so, how many?
5. What percentage of income generated from FPNs goes/went to the external company and what percentage goes/went to the council?
6. What income did the council receive from FPNs issued by the external company between 1st October 2018 and 30th September 2019?
7. When is the contract with the external company currently used due to expire?
8. Does the council provide office space for contracted external workers?
9. Do contracted external workers wear council uniforms?
10. Please provide us with a copy of the contract between the council and the external company or companies referenced above. Please redact any personal information included in the contract if necessary for data protection.
11. Under the terms of your contract with the private company, do environmental protection enforcers receive any financial incentives to issue FPNs?

Summary of response

1. Since 1st October 2018, to date, has the council hired or been engaged in a contract with any external company to issue Fixed Penalty Notices related to littering on behalf of the council? - NO

Date responded: 11 December 2019

Does East Devon allow staff to use their own devices to access work email?

Date submitted: 24 November 2019

Summary of request

1. Does East Devon allow staff to use their own devices to access work email? Please answer Yes or No.
2. Does East Devon allow staff to use their own devices for any other work-related activities? Please answer Yes or No.
3. If you answered yes to question 2 please provide a list of the types of systems that staff can access from personally owned devices?
4. Does East Devon have a policy that covers BYOD or the use of personal devices at work? Please answer Yes or No.
5. If you answered yes to question 4 please could you provide a copy of your policy that covers BYOD or personal device usage at work?

Summary of response

1. Does East Devon allow staff to use their own devices to access work email? - Yes
2. Does East Devon allow staff to use their own devices for any other work-related activities? - Yes
3. If you answered yes to question 2 please provide a list of the types of systems that staff can access from personally owned devices? - Staff can access our network through a secure pathway
4. Does East Devon have a policy that covers BYOD or the use of personal devices at work? - No
5. If you answered yes to question 4 please could you provide a copy of your policy that covers BYOD or personal device usage at work? - N/A

Date responded: 12 December 2019

Completion notices on commercial properties

Date submitted: 20 November 2019

Summary of request

You requested a list of all commercial properties where a completion notice has been served since 1st January 2019.

Summary of response

I can confirm that EDDC has not issued any completion notices on commercial properties since January 2019.

Date responded: 22 November 2019

Cyber security

Date submitted: 20 November 2019

Summary of request

1. The total amount spent by the Council on data security and cyber security training in the 12 months to the 1st of November 2019; and the breakdown of these costs in terms of the training undertaken.
2. The total amount spent by the Council on private cyber security contractors and/or consultants/consultancies in the last 12 months.
3. The total number of qualified cyber security and data security professionals employed by the Council.

Summary of response

1. The total amount spent by the Council on data security and cyber security training in the 12 months to the 1st of November 2019; and the breakdown of these costs in terms of the training undertaken - Approximately £7000 cyber security awareness training
2. The total amount spent by the Council on private cyber security contractors and/or consultants/consultancies in the last 12 months - £23,450 on pen tests and £14,800 for ITHC
3. The total number of qualified cyber security and data security professionals employed by the Council - 1 – GDPR qualification within Strata. 1 Data Protection Officer within EDDC.

Date responded: 16 December 2019

Definition of antisemitism

Date submitted: 18 November 2019

Summary of request

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism (‘IHRA Definition’) been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition.
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes.
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples?
Q1d. If all of the examples were not adopted, which ones were omitted?
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated?
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled?
Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members’ code of conduct?
Q2b. If adopted, has the IHRA Definition been incorporated into the officers’ and employees’ code of conduct and conditions of employment?
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council’s codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number.
Q3. Complaints
Q3a. How many formal complaints of antisemitic conduct has East Devon District Council considered between 1st January 2017 and 31st December 2018 against members, officers or council employees?
Q3b. How many complaints resulted in disciplinary action?
Q3c. How many complaints resulted in no disciplinary action?
Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council’s legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number.
Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010?
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider?
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training?
Q5. Prevent coordinator
Q5a. Who is East Devon District Council’s Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number.

Summary of response

Q1. Definition of antisemitism
Q1a. Has the International Holocaust Remembrance Alliance Definition of Antisemitism ('IHRA Definition') been adopted by East Devon District Council? See antisemitism.uk/definition for more information about the IHRA Definition – No
Q1b. If the IHRA Definition has been adopted, please provide the date that the motion to do so was approved and provide a link to the relevant motion/minutes – N/A
Q1c. If the IHRA Definition has been adopted, was the IHRA Definition adopted in its entirety including all of the examples? – N/A
Q1d. If all of the examples were not adopted, which ones were omitted? – N/A
Q1e. If the IHRA Definition has not been adopted at all, was there a motion to adopt the IHRA Definition which was defeated, and if so on what date was it defeated? – No
Q1f. If the IHRA Definition has not yet been adopted, has adoption been timetabled? – No

Q2. Codes of Conduct
Q2a.If adopted, has the IHRA Definition been incorporated into the members' code of conduct? – N/A
Q2b. If adopted, has the IHRA Definition been incorporated into the officers' and employees' code of conduct and conditions of employment? – N/A
Q2c. Who is responsible for investigating or monitoring alleged breaches of the council's codes of conduct for members and also for employees/officers? Please provide their name, job title, e-mail address and direct telephone number – Henry Gordon-Lennox Strategic Lead Governance and Licensing for Members and Karen Simpkin Strategic Lead for Organisational Development, Transformation and Equalities for officers.

csc@eastdevon.gov.uk phone: 01404 515616

Q3. Complaints
Q3a. How many formal complaints of anti-Semitic conduct has East Devon District Council considered between 1st January 2017 and 31st December 2018 against members, officers or council employees? – None
Q3b. How many complaints resulted in disciplinary action? – N/A
Q3c. How many complaints resulted in no disciplinary action? – N/A

Q4. Equality, diversity & training
Q4a. Who is responsible for complying with East Devon District Council's legal obligations in relation to equality and diversity? Please provide their name, job title, e-mail address and direct telephone number – Strategic Management Team; https://eastdevon.gov.uk/media/3423991/smt-structure-chart-september-19.pdf csc@eastdevon.gov.uk phone: 01404 515616

Q4b. What training do East Devon District Council provide to their members, officers and employees specifically on antisemitism as opposed to generally against all forms of discrimination prohibited under the Equality Act 2010? – None specifically
Q4c. If such specific training on antisemitism is provided, is it conducted by East Devon District Council in-house or is it outsourced to a training provider? – N/A
Q4d. If such specific training on antisemitism is outsourced, which organisation(s) provide the training? – N/A

Q5. Prevent coordinator
Q5a. Who is East Devon District Council's Prevent Coordinator? Please provide their name, job title, e-mail address and direct telephone number – David Whelan DWhelan@eastdevon.gov.uk

Date responded: 22 November 2019

Back office Revenues and Benefits System

Date submitted: 15 November 2019

Summary of request

Please can you provide the following information for your back office Revenues and Benefits System?

a) Supplier/Provider Name
b) Contract End Date
c) Contract Value

Summary of response

a) Supplier/Provider Name - Capita Academy
b) Contract End Date - Annual Rolling (April)
c) Contract Value - £90,000

Date responded: 21 November 2019

CCTV equipment

Date submitted: 14 November 2019

Summary of request

Does the council use any CCTV cameras produced by Hikvision?
Does the council use any other hardware produced by Hikvision?
Does the council use any equipment produced by Pyronix?
If any hardware from either Hikvision or Pyronix is used, could you please tell me when they were installed?
If any hardware from either Hikvision or Pyronix is used, could you please tell me how many units are in use?
If any hardware from either Hikvision or Pyronix is used, could you please tell me where the cameras are located?
If any hardware from either Hikvision or Pyronix is used, could you please describe the type of cameras in use (facial recognition, standard CCTV, ANPR)?

Summary of response

Does the council use any CCTV cameras produced by Hikvision? - No
Does the council use any other hardware produced by Hikvision? - No
Does the council use any equipment produced by Pyronix? - No
If any hardware from either Hikvision or Pyronix is used, could you please tell me when they were installed?
If any hardware from either Hikvision or Pyronix is used, could you please tell me how many units are in use?
If any hardware from either Hikvision or Pyronix is used, could you please tell me where the cameras are located?
If any hardware from either Hikvision or Pyronix is used, could you please describe the type of cameras in use (facial recognition, standard CCTV, ANPR)?

Date responded: 3 December 2019

Toilet closures

Date submitted: 14 November 2019

Summary of request

Please provide to me, per financial year since 2016/17:

1. How many toilets were under the authorities control
2. How many toilets under the authorities control have been permanently closed.

3. The main reason for closures i.e persistent vandalism, cost cutting etc.

Summary of response

I write to obtain information into the number of toilets maintained by the local authority that have been closed in the last three years.

Please provide to me, per financial year since 2016/17:
How many toilets were under the authorities control
2015/16 – 27
2016/17 – 27
2017/18 – 27
2018/19 – 27

How many toilets under the authorities control have been permanently closed - N/A as none closed in this period
The main reason for closures i.e. persistent vandalism, cost cutting etc. - N/A as none closed in this period.

Date responded: 4 December 2019

Where does recycled plastic go

Date submitted: 13 November 2019

Summary of request

Please can you tell me where the plastic, that is collected from the green recycling bags at the doorstep, goes and what happens to it.

Summary of response

The materials we collect at kerb-side are taken to our depot where the metals (steel and aluminium) are separated from the mixed plastics by a sorting plant. The mixed plastics are then baled and sold to processors. We currently use processors in Greater Manchester and Rochester. The processors wash the mixed plastics and separate them into the different types of polymers. They are then chipped so that they form a raw material to be sold to manufacturers who use them to make a wide variety of new plastic products depending upon the polymer type.

Date responded: 19 November 2019

Prattshayes Campsite

Date submitted: 12 November 2019

Summary of request

Request for details of what entity the Council pays to accommodate homeless individuals and or families at Prattshayes Campsite, Maer Lane, Exmouth EX8 5DB, the quantum per individual accommodated and if any months are exempt from such arrangement.

Summary of response

Information not held. We no longer place people at Prattshayes Campsite.

Date responded: 18 November 2019

Playgroud closures

Date submitted: 12 November 2019

Summary of request

Please provide the number playgrounds lost per calendar year since 2014.
For each year please also outline your budgeted maintenance spend on children’s play areas.
Looking ahead for the next calendar year please provide the number of play areas, if any, that have been earmarked for closure.

Summary of response

Please provide the number playgrounds lost per calendar year since 2014 - None For each year please also outline your budgeted maintenance spend on children’s play areas - Our total revenue budget including labour, material, contractors and excluding depreciation is £185,000 per financial year; capital budget varies depending on demand with £425,000 spent 2018/19 financial year, and £1,033,000 budgeted for in the 19/20 financial year Looking ahead for the next calendar year please provide the number of play areas, if any, that have been earmarked for closure - None

Date responded: 12 November 2019

Cost of waste being placed in the wrong containers

Date submitted: 8 November 2019

Summary of request

Please could you provide the costs to the council of incorrectly placed waste? e.g. what has been the direct costs to the council of people disposing of their waste in the incorrect bins / bags? For the period 2018/2019 ?
The figure includes the direct costs to the council and does not include the loss of income from the sale of recyclables and recycling credits. It also doesn't include the loss of operational efficiencies during collection.

Summary of response

Please could you provide the costs to the council of incorrectly placed waste? - This information is not recorded.
e.g. what has been the direct costs to the council of people disposing of their waste in the incorrect bins / bags? For the period 2018/2019 ? - N/A
The figure includes the direct costs to the council and does not include the loss of income from the sale of recyclables and recycling credits. It also doesn't include the loss of operational efficiencies during collection.

Date responded: 8 November 2019

Efficiency improvements made to council homes

Date submitted: 8 November 2019

Summary of request

Please could I have information on:
1) What energy efficiency improvements have been made by your council to homes in your area in each of the past five years (including both council-owned and privately owned homes)? Please can you break this information down by:
a) the number of homes that received energy efficiency improvements in each year
b) how much money was spent in each year on energy efficiency improvements for homes
c) A brief summary where appropriate of what overall improvements were made

2) Please could you provide a breakdown of the Energy Performance Certificate of all commercial properties owned by your local authority. Please could you provide a) the number of commercial properties rated in each category (A-G), and b) state whether any of these have improved in the past five years.

Summary of response

Please could I have information on:
1) What energy efficiency improvements have been made by your council to homes in your area in each of the past five years (including both council-owned and privately owned homes)? Please can you break this information down by:
a) the number of homes that received energy efficiency improvements in each year – Information not held
b) how much money was spent in each year on energy efficiency improvements for homes – Information not held
c) A brief summary where appropriate of what overall improvements were made – As far as housing stock is concerned the only dedicated energy improvement works carried out were Air Source Heat Pump installations; in addition we top up roof space insulation where identified/required but we have no definitive records of either. There is an intention to carry out further such work but at present there are no definitive plans in place and the extent is budget driven (budgets for next year have still to be confirmed).

2) Please could you provide a breakdown of the Energy Performance Certificate of all commercial properties owned by your local authority. Please could you provide a) the number of commercial properties rated in each category (A-G), and b) state whether any of these have improved in the past five years – From the commercial perspective all EPC's are already public documents which can be obtained from the government website. We are only required to carry out an EPC for a commercial property when the lease comes up for renewal. This means currently that we do not have EPC certificates for all of our properties. You will need to input an address in order to obtain the information but it already is publically available at www.ndepcregister.com

Date responded: 3 December 2019

FPNs issued 2018/19

Date submitted: 6 November 2019

Summary of request

1. Can you please confirm if your organisation issued FPN's for any of the following services during 2018/19?

a) Littering
b) Dog fouling
c) Graffiti
d) Fly-posting
e) Fly-tipping

2. Can you please confirm how many FPN's your organisation issued in 2018/19 for the following offences?

a) Littering
b) Dog fouling
c) Graffiti
d) Fly-posting
e) Fly-tipping
f) Car parking offences

Summary of response

1. Can you please confirm if your organisation issued FPN's for any of the following services during 2018/19?

a) Littering - Yes
b) Dog fouling - Yes
c) Graffiti - No
d) Fly-posting - No
e) Fly-tipping - Yes

2. Can you please confirm how many FPN's your organisation issued in 2018/19 for the following offences?

a) Littering – 8 FPNs
b) Dog fouling – 3 FPNs
c) Graffiti - 0
d) Fly-posting - 0
e) Fly-tipping – 15 FPNs
f) Car parking offences - We do not issue FPNs (Fixed penalty notices) under criminal legislation. We issue charge notices under Civil parking enforcement process known as penalty charge notices (PCNs). The answer to (f) for 2018/19 is 2685 PCNs.

Date responded: 28 November 2019

Clr Allowances

Date submitted: 5 November 2019

Summary of request

1. Please provide a full breakdown of allowances paid to councillors for the financial years 2017/2018 and 2018/2019

Summary of response

The requested information is available on our website at https://eastdevon.gov.uk/council-and-democracy/councillor-conduct/councillor-allowances/

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 6 November 2019

Jurassic Paddle Sports complaints

Date submitted: 5 November 2019

Summary of request

My query relates to the ‘Jurassic Paddle Sports’ Concession on Sidmouth Seafront:
Please can you supply details of the complaints received by the Council relating to the Jurassic Paddle Sports operation on Sidmouth Seafront.
How many complaints were received in total?
How many complaints specifically referred to the equipment and presentation of this concession?
what exactly did these complainants cite as reasons for their preference for equipment to be removed from the area?
Please supply a breakdown of the demographics of the letters received. - were these local residents or visitors to the town?
Please supply details of the Council’s documented policy with regard to accepting or acting upon complaints received - ie. is there a committee process, consultation with the award Members or is action at the discretion of an officer of the council?
Please supply details of the Council’s policy regarding consultation with the public - in the case of such a contentious issue as that of the Paddle Sports operation - and accompanying equipment

Summary of response

How many complaints were received in total? - 2

How many complaints specifically referred to the equipment and presentation of this concession? - 1

What exactly did these complainants cite as reasons for their preference for equipment to be removed from the area? -

The first complaint was a phone call:
Complainant was concerned that Jurassic Paddle Sports were trading from the beach without the rights to do so such as selling goods (wetsuits, snorkels etc.) from their 'pitch' which is expressly prohibited by their agreement.

The second an email:
Complainant was concerned that Jurassic Paddle Sports had used social media to confirm that they are providing a public lifeguard service, that this service is being funded by crowd funding and that any Lifeguard service on East Devon beaches (such as that provided by the RNLI) should have all the correct safeguards in place regardless of whether it is voluntary or professional.

Please supply a breakdown of the demographics of the letters received. - were these local residents or visitors to the town? - Local

Please supply details of the Council's documented policy with regard to accepting or acting upon complaints received - i.e. is there a committee process, consultation with the award Members or is action at the discretion of an officer of the council? - In the event of any queries arising regarding the activities of one of our tenants or concession holders, appropriate officers would investigate the circumstances to ascertain if any breach has occurred.

Please supply details of the Council's policy regarding consultation with the public - in the case of such a contentious issue as that of the Paddle Sports operation - and accompanying equipment – Information not held. We wouldn't do a public consultation on individual licence negotiations with a concession holder.

Date responded: 21 November 2019

Empty dwellings

Date submitted: 4 November 2019

Summary of request

How many homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?

How many of these properties have been vacant for over a) five years and b) ten years?

How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2019 to date? How many were used in each of the previous four calendar years (2018; 2017; 2016; 2015)?

Summary of response

How many homes are currently deemed as long-term vacant in your local authority i.e. have been empty for over six months?
Long term empty 6 months to 2 years - 331
Long term empty premium 2 years or more - 98
How many of these properties have been vacant for over a) five years and b) ten years? - 5 to 10 years = 22; 10 years or more = 11
How many Empty Dwelling Management Orders (EDMOS) has your authority used in 2019 to date? How many were used in each of the previous four calendar years (2018; 2017; 2016; 2015)? - 0

Date responded: 6 November 2019

NDR

Date submitted: 4 November 2019

Summary of request

List of all companies, businesses and charities within your council area, that have become liable for non domestic rates from the 15 Oct 19 to 31 Oct 19.

I would like you to include the full business name, full address and postcode, date of liability and the property type please.

Summary of response

The requested information is available on our website and is updated on a quarterly basis at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

You can obtain the information you have requested by filtering/sorting the data on the excel spreadsheet, which can be downloaded directly from the website.

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 5 November 2019

Policy Management System

Date submitted: 4 November 2019

Summary of request

1.What is the name of your current Policy Management System?

2. Who is the supplier of this Policy Management System?

3.What is the total cost per annum and what was the initial set up cost?

4. Was this cost based on the total number of users or a one off cost with unlimited number of users?

5. Is the software hosted on premise by the authority, off premise by the supplier or delivered via a cloud service?

6. Please provide any documentation or procedures relating to your Policy Management System?

Summary of response

1. What is the name of your current Policy Management System? - We use a spreadsheet to track inception and review dates of policies and then place these on our intranet which tracks the owner and any updates.

2. Who is the supplier of this Policy Management System? - N/A

3. What is the total cost per annum and what was the initial set up cost? - N/A

4. Was this cost based on the total number of users or a one off cost with unlimited number of users? - N/A

5. Is the software hosted on premise by the authority, off premise by the supplier or delivered via a cloud service? - N/A

6. Please provide any documentation or procedures relating to your Policy Management System? - N/A

Date responded: 8 November 2019

Noise complaints

Date submitted: 4 November 2019

Summary of request

The number of noise complaints in your district between September 2018 and September 2019.

Please can you provide the results alongside a list of the top five streets that received the most complaints, accompanied with the amount of complaints they received.

Summary of response

The number of noise complaints in your district between September 2018 and September 2019 - 722

Please can you provide the results alongside a list of the top five streets that received the most complaints, accompanied with the amount of complaints they received.
Parade, Exmouth – 30
Dunkeswell Aerodrome, Dunkeswell – 28
Mudbank, Exmouth – 9
Hillside, Colyton – 8
Tillhouse Road, Cranbrook – 8
Wessiters, Seaton – 7

Date responded: 19 November 2019

Tenancy deposit schemes

Date submitted: 1 November 2019

Summary of request

1. Does your local authority have a scheme to assist people with the costs of renting a property, for example with a tenancy deposit?

2. Does the scheme provide:
a. cash
b. a loan
c. a guarantee or bond

3. What is the budget for the scheme for the financial year 2019/20?

4. What are the eligibility criteria for the scheme/who can apply?

4. How can people apply for help from the scheme? (If via the website, can you please provide the URL?)

Summary of response

1. Does your local authority have a scheme to assist people with the costs of renting a property, for example with a tenancy deposit? - Yes

2. Does the scheme provide:
a. cash - Yes
b. a loan - Yes
c. a guarantee or bond - Yes

3. What is the budget for the scheme for the financial year 2019/20? - £10,000

4. What are the eligibility criteria for the scheme/who can apply? - Homeless or threatened with homelessness, local connection, affordable

4. How can people apply for help from the scheme? (If via the website, can you please provide the URL?) - Make a homeless application

Date responded: 18 November 2019

Automatic Wash-Dry Toilets

Date submitted: 31 October 2019

Summary of request

Question 1
How many Automatic Wash-Dry Toilets did your Authority provide by way of Grants for Disabled Home Adaptations for:
(a) The 12-month period October to September 2018.
(b) The 12-month period October to September 2019.

Question 2
How many Automatic Wash-Dry Toilets did your Authority provide for your own housing stock for:
(a) The 12-month period October to September 2018.
(b) The 12-month period October to September 2019.

Summary of response

Question 1
How many Automatic Wash-Dry Toilets did your Authority provide by way of Grants for Disabled Home Adaptations for:
(a) The 12-month period October to September 2018 - 2
(b) The 12-month period October to September 2019 - 3

Question 2
How many Automatic Wash-Dry Toilets did your Authority provide for your own housing stock for:
(a) The 12-month period October to September 2018 - 1
(b) The 12-month period October to September 2019 - 1

Date responded: 18 November 2019

HMO properties

Date submitted: 31 October 2019

Summary of request

1. Do HMO properties require mandatory acoustic insulation and the passing of a sound test?
2. Are there plans for a single VOA (council tax) banding for HMO properties?

Summary of response

1. Do HMO properties require mandatory acoustic insulation and the passing of a sound test? – No
HMOs fall into two categories: Flats and Shared houses.
Shared houses and flats that are converted through Building Control will be subject to relevant Regulations
Conversions through established use are not subject to sound proofing as a matter of course.

2. Are there plans for a single VOA (council tax) banding for HMO properties? - No, not at present

Date responded: 18 November 2019

Garages in Exmouth

Date submitted: 30 October 2019

Summary of request

Number of council garages in Exmouth -

Number of council garages in Exmouth unoccupied due to damage -

Number of council garages in Exmouth awaiting stock survey -

Please Define Stock survey in detail -

Average application wait time before being offered a council garage -

Number of council garages offered to applications between October 2018 and October 2019 In Exmouth only -

Summary of response

Number of council garages in Exmouth - 54
Number of council garages in Exmouth unoccupied due to damage - 13
Number of council garages in Exmouth awaiting stock survey - 9
Please Define Stock survey in detail - Stock survey details are yet to be discussed and agreed
Average application wait time before being offered a council garage in Exmouth and for the whole district - We do not record this information
Number of council garages offered to applicants between October 2018 and October 2019 in Exmouth only - 0

Date responded: 18 November 2019

Date submitted: 29 October 2019

Summary of request

I am making a request for details of fly tipping of waste materials including septic tank and cesspool sludge as well as any liquid drainage waste within the boundaries of your local authority. We should be grateful for location details as well as the substance tipped if this information is available to you.

Summary of response

East Devon District Council has not dealt with any instances of fly tipping where septic tank, cesspool sludge or any liquid drainage waste has been abandoned.

Date responded: 21 November 2019

Vehicles operated by the council

Date submitted: 28 October 2019

Summary of request

My questions are as follows:

1. How many passenger cars, buses and coaches (including minibuses), light goods vehicles, and heavy goods vehicles does your council operate? Please break this data down by vehicle type.

2. How many of the vehicles operated by your council run on diesel? Please break this down according to class of vehicle, if possible.

3. How many of the vehicles operated by your council run on petrol? Please break this down according to class of vehicle, if possible.

4. How many 'pure' electric vehicles (IE battery electric, no internal combustion engine) does your council operate? Please break this down according to class of vehicle, if possible.

5. How many plug-in hybrid vehicles (including range extender hybrids) does your council operate? Please break this down according to class of vehicle, if possible.

6. If possible, please inform me how many vehicles in each emission class are operated by your council, breaking this data down by vehicle type.

IE Number of Euro 6 cars, number of Euro 5 cars, number of Euro 4 cars etc;
Number of Euro VI buses, number of Euro V buses, number of Euro IV buses etc
Same emission-class data for light commercial vehicles and heavy goods vehicles, please.

If you do not hold data for question 6, please provide me with the year of first registration of all vehicles operated by your council, broken down by vehicle class.

IE: Number of 2019-registered cars, number of 2018-registered cars, number of 2017-registered cars etc
Number of 2019-registered buses, number of 2018-registered buses, number of 2017-registered buses etc
Same registration-date data for light commercial vehicles and heavy goods vehicles, please.

Summary of response

1. How many passenger cars, buses and coaches (including minibuses), light goods vehicles, and heavy goods vehicles does your council operate? Please break this data down by vehicle type.
LGV = 83
HGV = 8

2. How many of the vehicles operated by your council run on diesel? Please break this down according to class of vehicle, if possible.
LGV = 82
HGV = 8

3. How many of the vehicles operated by your council run on petrol? Please break this down according to class of vehicle, if possible.
None

4. How many 'pure' electric vehicles (IE battery electric, no internal combustion engine) does your council operate? Please break this down according to class of vehicle, if possible.
LGV = 1

5. How many plug-in hybrid vehicles (including range extender hybrids) does your council operate? Please break this down according to class of vehicle, if possible.
None

6. If possible, please inform me how many vehicles in each emission class are operated by your council, breaking this data down by vehicle type.

IE Number of Euro 6 cars, number of Euro 5 cars, number of Euro 4 cars etc;
Number of Euro VI buses, number of Euro V buses, number of Euro IV buses etc
Same emission-class data for light commercial vehicles and heavy goods vehicles, please.

If you do not hold data for question 6, please provide me with the year of first registration of all vehicles operated by your council, broken down by vehicle class.
LGV = 2019 – 11, 2018 – 4, 2017 – 6, 2016 – 21, 2015 – 8, 2014 – 20, 2013 – 12, 2012 – 1
HGV = 2018 – 1, 2017 – 2, 2016 – 2, 2015 – 2, 2014 – 1

Date responded: 13 November 2019

Axminster Town Clerk

Date submitted: 28 October 2019

Summary of request

1. Who is the employer of our Town Clerk? And what date did her employment at Axminster Town Council commence?
2. Who currently sits on the Complaints Panel?

Summary of response

1. Who is the employer of our Town Clerk? And what date did her employment at Axminster Town Council commence? - The requested information is not held by the District Council.
2. Who currently sits on the Complaints Panel? - Please clarify if this is the complaints panel for Axminster Town Council or EDDC.

Date responded: 29 October 2019

Complaints received regarding Jurassic Paddle Sports

Date submitted: 28 October 2019

Summary of request

I would like a copy of the complaints received regarding Jurassic Paddle Sports. I appreciate the complainants cannot be named but I would like to see the content of the complaints and how many complaints were received.

Summary of response

2 complaints were received:

The first a phone call:
Complainant was concerned that Jurassic Paddle Sports were trading from the beach without the rights to do so such as selling goods (wetsuits, snorkels etc.) from their 'pitch' which is expressly prohibited by their agreement.

The second an email:

Complainant was concerned that Jurassic Paddle Sports had used social media to confirm that they are providing a public lifeguard service, that this service is being funded by crowd funding and that any Lifeguard service on East Devon beaches (such as that provided by the RNLI) should have all the correct safeguards in place regardless of whether it is voluntary or professional.

Date responded: 21 November 2019

Business Rates Relief Scheme

Date submitted: 26 October 2019

Summary of request

Please could you confirm if your council used 1st April 2019 as the cut-off point for creating / distributing the 2018 / 2019 allocation of funds under the government's 2017 Discretionary (REVALUATION) Business Rates Relief Scheme ? If you did please can you confirm the amounts you were able to allocate to your local businesses in your area and how much, if any, remained unspent ? We would be grateful for exact figures.

If you used 30th September 2019 as the deadline, please confirm, and also then clarify how much you have allocated (and how much remains unspent) as at today's date. It would be appreciated if you could clearly state which date your figures relate to.

Summary of response

Please could you confirm if your council used 1st April 2019 as the cut-off point for creating / distributing the 2018 / 2019 allocation of funds under the government's 2017 Discretionary (REVALUATION) Business Rates Relief Scheme ? If you did please can you confirm the amounts you were able to allocate to your local businesses in your area and how much, if any, remained unspent ? We would be grateful for exact figures - The amount of revaluation support awarded in respect of 2018/19 was £119,329.32. The position we have used is as of 31 March 2019. The amount of Government grant was £126K so there was a slight underspend.

Date responded: 14 November 2019

Complaints about Jurassic Paddle Sports

Date submitted: 25 October 2019

Summary of request

Please send me

1. The complaints made about Jurassic Paddle Sports

2. The proposal of changes you are requesting them to do as a result of theses complaints

3. Justification of increased charges to the company

4. Your views on the above

Summary of response

1. The complaints made about Jurassic Paddle Sports – 2 Complaints have been made.

The first a phone call:

Complainant was concerned that Jurassic Paddle Sports were trading from the beach without the rights to do so such as selling goods (wetsuits, snorkels etc.) from their 'pitch' which is expressly prohibited by their agreement.

The second an email:

Complainant was concerned that Jurassic Paddle Sports had used social media to confirm that they are providing a public lifeguard service, that this service is being funded by crowd funding and that any Lifeguard service on East Devon beaches (such as that provided by the RNLI) should have all the correct safeguards in place regardless of whether it is voluntary or professional.

2. The proposal of changes you are requesting them to do as a result of these complaints – We have not proposed any changes in response to the issues raised. What we have done is suggested that if there are things that the concession holder wishes to do that are not covered by the current concession agreement that they provide detail of these so that they can be given due consideration and if agreeable included in the renewal of the concession agreement.

3. Justification of increased charges to the company – This part of your request is outside the scope of FOI

4. Your views on the above – This part of your request is outside the scope of FOI

Date responded: 21 November 2019

Manufacturer for core telephone system

Date submitted: 22 October 2019

Summary of request

• Which manufacturer (PBX or VOIP) are you using as your core telephone system? e.g. Avaya, BT, Cisco, Mitel, Skype for Business?
• Approximately how many extensions does the system support across your organisation?
• Who is the incumbent/support partner for the maintenance of your VOIP/PBX?
• How many of those extensions are contact centre/customer service agents?
• When does your PBX/VOIP support contract expire?

Summary of response

• Which manufacturer (PBX or VOIP) are you using as your core telephone system? e.g. Avaya, BT, Cisco, Mitel, Skype for Business? - Skype for Business
• Approximately how many extensions does the system support across your organisation? - Using Skype so not strictly extensions; have licences for 1000 users
• Who is the incumbent/support partner for the maintenance of your VOIP/PBX? - In-house via Strata Solutions
• How many of those extensions are contact centre/customer service agents? - Currently 11 users
• When does your PBX/VOIP support contract expire? - N/A

Date responded: 4 November 2019

Date submitted: 21 October 2019

Summary of request

How many tents did the council give to individuals/ families - most likely, in reference to housing issues?

Please provide the statistics for:
(a) 2018;
(b) 2019 so far.

Summary of response

Please provide the statistics for:
(a) 2018 - None
(b) 2019 so far - 1 individual

Date responded: 22 October 2019

Garage applications

Date submitted: 18 October 2019

Summary of request

Number of unoccupied council managed garages in Exmouth awaiting to be assigned to an applicant.

The number of garage applications currently held with the council.

Summary of response

Number of unoccupied council managed garages in Exmouth awaiting to be assigned to an applicant - 0

The number of garage applications currently held with the council - 737

Date responded: 25 October 2019

Empty commercial EDDC buildings

Date submitted: 17 October 2019

Summary of request

1] A list of council buildings that are laying empty and/or unused as at the date of this FOI request?

2] A list of your council buildings that are for sale as at the date of this FOI request?

3] A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request?

4] Copies of the official council minutes relating to the last four meetings of your council’s property committee

Summary of response

1. A list of council buildings that are laying empty and/or unused as at the date of this FOI request?

Commercial properties - currently vacant are garage at West Street Axminster (on market to let), Sidford Changing Pavilion (lease negotiations ongoing), Seaton Hole Kiosk, Warren View Changing rooms, Drill Hall Sidmouth (lease negotiations ongoing following marketing) and Knowle (sale proceeding)

2. A list of your council buildings that are for sale as at the date of this FOI request? - There are no buildings being marketed for sale at present
3. A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request? - None at present
4. Copies of the official council minutes relating to the last four meetings of your council's property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?

Housing Review Board minutes https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=152
Asset Management Forum https://democracy.eastdevon.gov.uk/mgCommitteeDetails.aspx?ID=155

Date responded: 14 November 2019

Council tax

Date submitted: 17 October 2019

Summary of request

Do you currently have a minimum payment of Council Tax for those in receipt of Council Tax Support?

If so, please confirm the amount/percentage of that minimum payment

Other than pension age customers, are any groups ‘protected’ and still receive 100% support?
Which political party currently leads your Local authority please?

Summary of response

Do you currently have a minimum payment of Council Tax for those in receipt of Council Tax Support?
If so, please confirm the amount/percentage of that minimum payment - Please could you provide further clarification on this question.

Other than pension age customers, are any groups 'protected' and still receive 100% support? - No

Which political party currently leads your Local authority please? - The political composition of the council is:
Independent Group: 19
Conservatives: 19
Independent East Devon Alliance: 11
Liberal Democrats: 8
Green Party: 2
Independent: 1

Date responded: 1 November 2019

Strategic Housing Land Availability Assessment Sites

Date submitted: 17 October 2019

Summary of request

Please could the Following be requested:
• All positively and negatively assessed Strategic Housing Land Availability Assessment Sites (Also known as Land Availability Assessment/ Strategic Housing Economic Land Availability Assessment and can be abbreviated to SHLAA/ LAA/ SHELAA) that relate to potential residential housing of sites greater than 3 hectares.
• Their rating as either positively assessed or negatively assessed for potential development.
• For all sites that have been published in your most recent Strategic Housing Land Availability Assessment Document.
Please could the data be provided in the following format:
• In the Format of a SHAPE file (an ESVRI vector data storage format for storing the location, shape and attributes of Geographic Features) I appreciate that some of the features associated with these sites may be redacted.

Summary of response

Please could the Following be requested:
• All positively and negatively assessed Strategic Housing Land Availability Assessment Sites (Also known as Land Availability Assessment/ Strategic Housing Economic Land Availability Assessment and can be abbreviated to SHLAA/ LAA/ SHELAA) that relate to potential residential housing of sites greater than 3 hectares – East Devon District Council undertook its last assessments in 2011/12 please see:
https://eastdevon.gov.uk/planning/planning-policy/housing-issues/strategic-housing-land-availability-assessment/

• Their rating as either positively assessed or negatively assessed for potential development – Please see published information on our website at https://eastdevon.gov.uk/planning/planning-policy/housing-issues/strategic-housing-land-availability-assessment/

• For all sites that have been published in your most recent Strategic Housing Land Availability Assessment Document – Please see published information on our website at https://eastdevon.gov.uk/planning/planning-policy/housing-issues/strategic-housing-land-availability-assessment/
Please could the data be provided in the following format:
• In the Format of a SHAPE file (an ESVRI vector data storage format for storing the location, shape and attributes of Geographic Features) I appreciate that some of the features associated with these sites may be redacted.

Date responded: 1 November 2019

Children owed prevention or relief duty in households

Date submitted: 16 October 2019

Summary of request

I would like to request the following data:
1. The number of children who were owed the prevention duty (section 195) from April 2018 to March 2019

2. The number of children who were owed the relief duty (section 189B) from April 2018 to March 2019

By children, we mean all dependent children who live in households that are owed a prevention or relief duty.

Summary of response

I would like to request the following data:
1. The number of children who were owed the prevention duty (section 195) from April 2018 to March 2019 - 174
2. The number of children who were owed the relief duty (section 189B) from April 2018 to March 2019 - 45

Date responded: 23 October 2019

On-farm animal health and welfare

Date submitted: 15 October 2019

Summary of request

Please could you provide me with the following information (table template provided below for ease):
1) How many dedicated animal health and welfare staff in your Local Authority (by FTE) in each the following years: 2017, 2018, 2019?
2) How many dedicated on-farm animal health and welfare staff in your authority for these years?
3) How many farm inspections/visits did your Local Authority carry out in each of these years? (If possible, please split between proactive and reactive visits)
4) How many prosecutions for farm animal welfare offences has your Local Authority made in each of these years?
If it does not exceed the time limit, please also provide the following:
5) The amount of resource applied to animal health and welfare in these years.

Summary of response

The requested information is not held by the District Council. You will need to forward your request to Trading Standards at Devon County Council.

Date responded: 23 October 2019

Council Garages

Date submitted: 15 October 2019

Summary of request

Please advise:

1. The total number of lock-up domestic garages owned by the council.
2. The total number of these garages that are currently empty.
3. The total number that are currently let to council estate residents.
4. The total number that are commercially let.
5. The estimated total space in sq ft of all the council-owned garages.

Summary of response

1. The total number of lock-up domestic garages owned by the council. - 731
2. The total number of these garages that are currently empty. - 364
3. The total number that are currently let to council estate residents. - Information not recorded
4. The total number that are commercially let. - None
5. The estimated total space in sq ft of all the council-owned garages. – Average garage dimension 18ft by 5 inches x 8ft by 5inches

Date responded: 16 October 2019

Refuse collections

Date submitted: 15 October 2019

Summary of request

Within the area for which your organisation is responsible, please provide:
1. The total number (or nearest estimate) of residential recycling bins (see definition below).
2. The total number of residents for which you organise refuse collection.
3. The total number of residential properties for which no recycling collection is offered.
4. What enforcement action do you have at your disposal if residents place rubbish in the incorrect bin, for example but not limited to, non-recyclable rubbish in the recycling bin?
5. How many incidents of using the enforcement action described in point 4 have there been in the 12 months leading up to September 30th 2019.
6. Please provide details of each enforcement action listed in response to point 5. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes.
7. Do you have a “timed waste collection” system? For the purposes of this FOI “timed waste collection” means specific times during the day when bins are collected, and it is not permitted for bins to be placed outside out of this time.
8. What enforcement action do you have at your disposal if residents place rubbish outside for collection at the incorrect time within a day (if applicable), or day?
9. How many incidents of using the enforcement action described in point 8 have there been in for each month in the 12 months leading up to September 30th 2019.
10. Please provide details of each enforcement action listed in response to point 9. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes.
For the purposes of this FOI residential recycling bins are defined as any bin other than the general waste bin which are kept at the resident’s property, and the emptying of which on a regular basis is administered by your organisation. This includes, but is not limited to, food waste bins, metallic waste, plastics, mixed recycling.

Summary of response

Within the area for which your organisation is responsible, please provide:
1. The total number (or nearest estimate) of residential recycling bins (see definition below). - Estimated at 211,500
2. The total number of residents for which you organise refuse collection. - Total EDDC population ie c.140,000
3. The total number of residential properties for which no recycling collection is offered. - EDDC offer recycling service to all residential properties
4. What enforcement action do you have at your disposal if residents place rubbish in the incorrect bin, for example but not limited to, non-recyclable rubbish in the recycling bin? - EDDC does not take enforcement action. We leave recycling containers that are ‘contaminated’ behind at the kerb-side with some communications materials to coach the customer in making a correction in time for the next collection
5. How many incidents of using the enforcement action described in point 4 have there been in the 12 months leading up to September 30th 2019. - Not applicable see 4
6. Please provide details of each enforcement action listed in response to point 5. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes. - Not applicable see 4
7. Do you have a “timed waste collection” system? For the purposes of this FOI “timed waste collection” means specific times during the day when bins are collected, and it is not permitted for bins to be placed outside out of this time. - EDDC do not operate this kind of system. The only time related request to customers is that we ask customer to put containers out before 0700 on the day of collection
8. What enforcement action do you have at your disposal if residents place rubbish outside for collection at the incorrect time within a day (if applicable), or day? - Not applicable see 7
9. How many incidents of using the enforcement action described in point 8 have there been in for each month in the 12 months leading up to September 30th 2019. - Not applicable see 7
10. Please provide details of each enforcement action listed in response to point 9. If the action is a fine, please include the amount fined, and whether this has been paid. If required please assign each action an anonymous reference number for data protection purposes. - Not applicable.

Date responded: 1 November 2019

Empty garages

Date submitted: 14 October 2019

Summary of request

All council managed garages currently unoccupied or vacant

All council managed garages currently unoccupied or vacant due to damage or disrepair

Summary of response

All council managed garages currently unoccupied or vacant - 364

All council managed garages currently unoccupied or vacant due to damage or disrepair - 159 awaiting stock survey; 155 unlettable

Date responded: 16 October 2019

EDDC community centres

Date submitted: 14 October 2019

Summary of request

1. The total number of your Council owned tenants halls on, or adjoining, your council estates.
2. How many of these buildings are derelict.
3. How many of the your tenants halls are used at least once a week 4. How many community centres, apart from tenants halls, you own.
5. How many of those community centres, apart from tenants halls, are derelict.
6. How many of those community centres, apart from tenants halls, are used at least once a week.

Summary of response

1. The total number of your Council owned tenants halls on, or adjoining, your council estates - EDDC has no tenant halls
2. How many of these buildings are derelict - N/A
3. How many of the your tenants halls are used at least once a week - N/A
4. How many community centres, apart from tenants halls, you own - We have 15 community meeting places in Housing for tenant's use
5. How many of those community centres, apart from tenants halls, are derelict - None are derelict
6. How many of those community centres, apart from tenants halls, are used at least once a week - All council community meeting places are used at least once a week.

Date responded: 16 October 2019

Empty properties

Date submitted: 11 October 2019

Summary of request

1. Total number of empty dwellings in September 2019, including local authority properties and privately rented providers
2. Total number of empty business dwellings or units in September 2019. If square footage information is available, please provide this information, e.g. 10 business units, all of which at 2,000 sqft.

Summary of response

1. Total number of empty dwellings in September 2019, including local authority properties and privately rented providers - 518 (Empty over 6 months) as at the 01.09.2019.
2. Total number of empty business dwellings or units in September 2019. If square footage information is available, please provide this information, e.g. 10 business units, all of which at 2,000 sqft - 404 as at the 01.09.2019. We do not hold information regarding a premises square footage.

Date responded: 11 October 2019

Replacement of the words including man, men, father, dad, mankind and other male-related words

Date submitted: 10 October 2019

Summary of request

1) Please provide me details of places, including public buildings, meeting rooms etc that have replaced, or plan to replace the words: man, men, father, dad, mankind and other male-related words with gender-neutral terms?

2) Please provide me with details of the costs of making these changes?

3) Please provide me details of any council guidance on the replacement of the words man, men, father, dad, mankind and other male-related words and their replacement with gender-neutral terms?

4) Please provide with an example of a council report or publication that has replaced the words man, men, father, dad, mankind and other male-related words with a gender-neutral term?

5) Please provide me with details about the amount of money you authority has spent on combatting domestic abuse over each of the last 5 complete financial years, including money spent on shelters/refuges. I would like this broken down by sex?

6) Please provide me with details about any initiatives that have been launched to reduce male suicide over the last three years?

7) Please provide me with details about any initiatives that have been launched to reduce female suicide over the last three years?

8) Please provide me with details of events held by your council, in the last three years that promote positive male role models, fatherhood and marriage?

Summary of response

1) Please provide me details of places, including public buildings, meeting rooms etc. that have replaced, or plan to replace the words: man, men, father, dad, mankind and other male-related words with gender-neutral terms? - None
2) Please provide me with details of the costs of making these changes? - N/A
3) Please provide me details of any council guidance on the replacement of the words man, men, father, dad, mankind and other male-related words and their replacement with gender-neutral terms? - None exists
4) Please provide with an example of a council report or publication that has replaced the words man, men, father, dad, mankind and other male-related words with a gender-neutral term? - None exists
5) Please provide me with details about the amount of money you authority has spent on combatting domestic abuse over each of the last 5 complete financial years, including money spent on shelters/refuges. I would like this broken down by sex? - East Devon District Council contributes towards the funding of the Domestic and Sexual Violence and Abuse budget, managed by Devon County Council and we have paid £5k for each of the last five years.
6) Please provide me with details about any initiatives that have been launched to reduce male suicide over the last three years? - Information not held
7) Please provide me with details about any initiatives that have been launched to reduce female suicide over the last three years? - Information not held
8) Please provide me with details of events held by your council, in the last three years that promote positive male role models, fatherhood and marriage? - None

Date responded: 5 November 2019

CIL receipts

Date submitted: 10 October 2019

Summary of request

Please inform me :
Of the amount of money held in the Community Infrastructure Levy budget.
Infrastructure projects that the levy has funded since 2016
infrastructure projects that it is planned to spend money from this budget on.
The amount of money from this budget paid to Exmouth Town council in the last year (these figures are missing from the relevant page on your website).

Summary of response

Please inform me :
Of the amount of money held in the Community Infrastructure Levy budget - As of 31 October £3,906,070.24 has been collected in CIL receipts.

Infrastructure projects that the levy has funded since 2016 –
£252,572.31 has been top sliced and allocated to Habitat Mitigation projects.
£441,448.10 has been paid over to 31 parishes for them to allocate.
£86,880.27 has been spent on CIL admin (systems, searches, staffing and associated costs).

Infrastructure projects that it is planned to spend money from this budget on - A capital contribution of 44% of the total estimated cost of the expansion projects at Exmouth Community College has been agreed, capped at £1.5M.
A capital contribution of £400 has been recommended for the Dinan Way expansion subject to a significant contribution from Exmouth Town Council.

The amount of money from this budget paid to Exmouth Town council in the last year (these figures are missing from the relevant page on your website) - A total of £321,199.42.

Date responded: 6 November 2019

Animal Activities Licence - Owls R Us

Date submitted: 9 October 2019

Summary of request

Please can you confirm if Owls R us have an animal activity license with you?

Please can you also provide a list of all businesses that hold an animal activity license with you for bird of prey.

Can you also confirm the cost of an animal activity license?

Summary of response

Please can you confirm if Owls R Us have an animal activity license with you? - We don't licence Owls R Us – it is most likely to be Exeter City Council

Please can you also provide a list of all businesses that hold an animal activity license with you for bird of prey - x2 licences:
Licence ref 19/00032/PERFAN - Hawkridge Bird of Prey Centre Westdown Lane Sandy Bay Exmouth - info@hawkridgebirdsofprey.com
Licence ref 19/00034/PERFAN - Gamegoer Country Displays, 1 Middle Lodge Escot Park Ottery St Mary EX11 1LU

Can you also confirm the cost of an animal activity license? - Animal Activities Licence Fee £330 (covers 3 years)

Date responded: 11 October 2019

Refused applications for food establishments

Date submitted: 8 October 2019

Summary of request

I would like to know the following:

- How many applications to be listed as an approved food establishment has your authority refused since 1 January 2019?

- In the case of each refused application, what was the type(s) of product of animal origin to which the application related? (For example, fishery products, meat products, live bivalve molluscs, etc)

- In the case of each refused application, what was the nature of the activity/activities proposed at the establishment? (For example, distribution, wholesale market etc)

- In the case of each refused application, what was the stated reason for refusal?

Summary of response

I would like to know the following:

- How many applications to be listed as an approved food establishment has your authority refused since 1 January 2019? - None
- In the case of each refused application, what was the type(s) of product of animal origin to which the application related? (For example, fishery products, meat products, live bivalve molluscs, etc) - N/A
- In the case of each refused application, what was the nature of the activity/activities proposed at the establishment? (For example, distribution, wholesale market etc) - N/A
- In the case of each refused application, what was the stated reason for refusal? - N/A

Date responded: 30 October 2019

Syrian refugee families housed in East Devon

Date submitted: 8 October 2019

Summary of request

I wish to know how many Syrian refugee families have been given homes in Devon.

Summary of response

Yes East Devon District Council has agreed to participate. We will be locating families throughout the district where we can secure suitable homes. To date we have rehomed 3 families in East Devon.

Date responded: 8 October 2019

Recycling collections

Date submitted: 7 October 2019

Summary of request

Please could you advise me of the history in regards to your recycling collection from households in the district you cover?

Summary of response

Exmouth only - February 2017
Weekly recycling collection - paper, cardboard, steel cans, aluminium cans & foil, textiles & shoes, small electricals, mixed plastics, cartons, glass; Three weekly refuse collection; Weekly food waste collection

Rest of East Devon - June 2017
As Exmouth

Whole district - May 2018
Green waste collection (subscription only)

Date responded: 21 October 2019

Council Offices car parking

Date submitted: 7 October 2019

Summary of request

• Do you provide parking for staff?
• How many car parking spaces are available for members of staff to use?
• Are these spaces allocated to staff members via parking permits? If no please specify how parking for staff is managed.
• Do you charge staff for parking?
• If you do charge staff for parking, please confirm how much each staff member if charged per anum?
• Do you charge staff members based on pay grade/salary?
• Do you deduct the parking charges directly from the staff members salary?
• Do you provide circumstantial discounts for staff parking e.g. part time staff, car shares etc.
• Do you provide free parking for disabled blue badge holders?
• If you do charge for staff parking, please provide electronic copies of procedures and processes for the application and payment of a parking permit.
• If you do charge staff for parking, please provide electronic copies of staff parking regulations, policies and terms and conditions.

Summary of response

• Do you provide parking for staff? - Yes, but spaces are not guaranteed.
• How many car parking spaces are available for members of staff to use? - 164 over 5 sites
• Are these spaces allocated to staff members via parking permits? If no please specify how parking for staff is managed - Car parking is free at the council's main offices at Honiton; Camperdown depot; Manstone depot; Blackmore Gardens Sidmouth and Seafield Gardens Seaton. In Honiton, car share spaces are allocated in addition to dedicated motorcycle parking spaces, and two electric car charging points. At Exmouth council offices there is no free parking onsite and staff working from these offices will be given a parking permit to use in selected EDDC car parks during their normal, office hours.
• Do you charge staff for parking? - No
• If you do charge staff for parking, please confirm how much each staff member if charged per anum? - N/A
• Do you charge staff members based on pay grade/salary? - No
• Do you deduct the parking charges directly from the staff members salary? - No
• Do you provide circumstantial discounts for staff parking e.g. part time staff, car shares etc. - No
• Do you provide free parking for disabled blue badge holders? - There are spaces allocated for disabled users
• If you do charge for staff parking, please provide electronic copies of procedures and processes for the application and payment of a parking permit - N/A
• If you do charge staff for parking, please provide electronic copies of staff parking regulations, policies and terms and conditions - N/A

Date responded: 8 October 2019

Bring Your Own Device policy/adoption practice

Date submitted: 5 October 2019

Summary of request

The questions relate to Bring Your Own Device (BYOD) policies and/or adoption practices.
By BYOD I refer to the ability of council employees and/or councillors to access council email and/or council software using their own personal devices, such as smartphones, tablet devices, personal computers:

1. Do you have a BYOD policy, or formally documented procedures?

2. If you have a policy or formally documented procedures, please could you provide a copy or a link to the document(s).

3. Do you allow employees and/or councillors to access council email and/or council software using their own personal devices, such as smartphones, tablet devices, personal computers?

4. If you do not allow BYOD, was this a conscious decision taken?

5. If a conscious decision was taken, what was/were the reason(s)?

7. If you do allow BYOD, what percentage or number of your workforce use it?

Summary of response

1. Do you have a BYOD policy, or formally documented procedures? - No
2. If you have a policy or formally documented procedures, please could you provide a copy or a link to the document(s) - N/A
3. Do you allow employees and/or councillors to access council email and/or council software using their own personal devices, such as smartphones, tablet devices, personal computers? - No for staff and yes for Councillors
4. If you do not allow BYOD, was this a conscious decision taken? - Yes
5. If a conscious decision was taken, what was/were the reason(s)? - Onerous support demands and security issues
7. If you do allow BYOD, what percentage or number of your workforce use it? - N/A

Date responded: 7 October 2019

Vietnamese nationals referred to the National Referral Mechanism

Date submitted: 27 September 2019

Summary of request

1. How many Vietnamese nationals, if any, did your local authority refer to the NRM in 2016, 2017, 2018 and 2019? Please break the numbers down by year, by male/female, and by minors or adults.

2. Of these cases, how many involve people whose NRM referral mentions them having enrolled at, been a student at, or gone missing from, a school or college in the UK? Again, break the numbers down by year, by male/female, and by minors or adults.

3. Of these cases mentioned in question 2, please tell me the names of the schools or colleges mentioned in these forms. If you can’t name a specific school or college for operational reasons, please explain what that reason is and for that school/college just tell me what type of school or college it is and which county it is in.

Summary of response

1. How many Vietnamese nationals, if any, did your local authority refer to the NRM in 2016, 2017, 2018 and 2019? (I am told you will need to digitally search your NRM forms, and look for those with ‘Vietnam’ or ‘Vietnamese’ in the ‘Nationality’ box on the form.) Please break the numbers down by year, by male/female, and by minors or adults - None

2. Of these cases, how many involve people whose NRM referral mentions them having enrolled at, been a student at, or gone missing from, a school or college in the UK? (‘School’ or ‘college’ or 'sixth form' appears in the NRM referral form, I have been told it is straightforward to search digitally). Again, break the numbers down by year, by male/female, and by minors or adults - N/A

3. Of these cases mentioned in question 2, please tell me the names of the schools or colleges mentioned in these forms. If you can’t name a specific school or college for operational reasons, please explain what that reason is and for that school/college just tell me what type of school or college it is (independent, sixth form etc, and please make clear if it is private or state funded) and which county it is in - N/A

Date responded: 30 September 2019

Right to inspect and object to an item of the council's accounts.

Date submitted: 25 September 2019

Summary of request

A. For all the objections you received between 2009 and 2019 (i.e. relating to financial years 2008/9 to 2018/19 inclusive) please provide the following information in an excel spreadsheet. Please use the list below as column headers and compile the data for each objection in a separate row.

1. Objection reference no.
2. Financial year the objection relates to
3. Subject/summary of the objection
4. Date objection was received
5. Did objector ask the auditor make a referral to the High Court?
6. Did objector ask the auditor to issue a Public Interest Report?
7. Was the objection accepted as valid?
8. If not, why?
9. Was a public interest report issued?
10. Was a referral made to the High Court?
11. If so, what was the High Court’s decision?
12. Were any other recommendations made or actions taken by the auditor under the powers set out in Section 24 of the Local Audit and Accountability Act?
13. Date objector was sent a final decision notice
14. How much was the council charged by the auditor to carry out work in relation to the objection?

B. For all the inspection requests you received between 2009 and 2019 (i.e. relating to financial years from 2008/9 to 2018/19 inclusive), please provide the following information in an excel spreadsheet. Please use the list below as column headers and compile the data for each inspection request in a separate row.

1. Inspection reference number
2. Financial year inspection request refers to
3. Date request for information received
4. Was the request accepted as valid?
5. If not, why?
6. Was request transferred to FOI?
7. If transferred to FOI, what was the justification for doing so?
8. Subject/summary of request as recorded
9. Which department(s) dealt with the information request?
10. Date the response and documents requested were sent to requester

Summary of response

For any objections raised the details would be presented along with the outcome in the Council's External Audit Report which is published on our website each year through reports to the Council's Audit & Governance Committee. As this information is publicly available it is exempt under section 21 of the FOI Act 2000; Information reasonably accessible to the applicant by other means. For the financial year 2017/18 it can be found in the combined agenda for July. For previous years it will be found in the combined agendas for September. For the financial year 2018/19 the information is not yet available.

https://democracy.eastdevon.gov.uk/mgCommitteeDetails.aspx?ID=149

Date responded: 21 October 2019

Households owed a relief duty

Date submitted: 25 September 2019

Summary of request

I would like to request the following data:
1. The total number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

2. The total number of adults that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

3. The total number of children that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1

4. The total number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

5. The total number of adults that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

6. The number of children that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date)

If the number of adults is not known:
7. The number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

8. The number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

Summary of response

I would like to request the following data:
1. The total number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 - 21
2. The total number of adults that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 - 26
3. The total number of children that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 - 4
4. The total number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) - 13
5. The total number of adults that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) - 13
6. The number of children that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) - 3

If the number of adults is not known:
7. The number of households that were owed the relief duty but not accommodated in interim accommodation in 2019 Q1 by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

8. The number of households that were owed the relief duty but not accommodated in interim accommodation as at 31 March 2019 (or closest possible date) by household type (Single parent with dependent children, Single adult, Couple/two adults with dependent children, Couple/two adults without dependent children, Three or more adults with dependent children, Three or more adults without dependent children)

Date responded: 23 October 2019

Right to Buy scheme - leasehold extensions

Date submitted: 25 September 2019

Summary of request

1. In total, how many leasehold extensions have been agreed since Right to Buy started? If records are incomplete on this, please also indicate what years of data are available.
2. How much has been raised from these extensions in total? Again, if this is for specific years, please also say which years are covered.
3. How many of these were 90-year extensions under the 1993 Leasehold Reform, Housing and Urban Development Act? A percentage is fine.
4. How many extensions for each of the last 10 calendar years? How much was raised in total for each year? If the information is more easily available in fiscal years, please deliver it so, but please do indicate if that’s the case.
5. For each year of the last 10 years, how many extensions were for leases with 80 years remaining or less? How much was raised from these extensions?
6. How much was raised from the single most-expensive extension? When was this, and how many years were left on the lease before the extension? Again, if records are patchy, please indicate whether this is the most-expensive, or the most-expensive for whatever years are available, and what those years are.
7. How much was charged to leaseholders in fees in total for these extensions?
8. Who were the parties paid the fees and how much each? If this includes law firms, please name the top five and how much each of them received.
9. How many extensions went to tribunal per year for the last 10 years and in total? How much was spent on tribunals by the council?
10. In total, what percentage of Right to Buy properties were sold leasehold and what percentage freehold by the council? Again, if records are incomplete, a percentage relating to existing records and the timeframe of those records will be fine.

Summary of response

1. In total, how many leasehold extensions have been agreed since Right to Buy started? If records are incomplete on this, please also indicate what years of data are available - Information not held
2. How much has been raised from these extensions in total? Again, if this is for specific years, please also say which years are covered - N/A
3. How many of these were 90-year extensions under the 1993 Leasehold Reform, Housing and Urban Development Act? A percentage is fine - N/A
4. How many extensions for each of the last 10 calendar years? How much was raised in total for each year? If the information is more easily available in fiscal years, please deliver it so, but please do indicate if that's the case - N/A
5. For each year of the last 10 years, how many extensions were for leases with 80 years remaining or less? How much was raised from these extensions? - N/A
6. How much was raised from the single most-expensive extension? When was this, and how many years were left on the lease before the extension? Again, if records are patchy, please indicate whether this is the most-expensive, or the most-expensive for whatever years are available, and what those years are - N/A
7. How much was charged to leaseholders in fees in total for these extensions? - N/A
8. Who were the parties paid the fees and how much each? If this includes law firms, please name the top five and how much each of them received - N/A
9. How many extensions went to tribunal per year for the last 10 years and in total? How much was spent on tribunals by the council? - N/A
10. In total, what percentage of Right to Buy properties were sold leasehold and what percentage freehold by the council? Again, if records are incomplete, a percentage relating to existing records and the timeframe of those records will be fine - 5.3% of Right to Buy properties were sold Leasehold; 94.7% of Right to Buy properties were sold Freehold. These sales where from 25.01.1976 - to the present day.

Date responded: 10 October 2019

Specified Exempt Supported Accommodation

Date submitted: 25 September 2019

Summary of request

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit?
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit?
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit?
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit?
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges: £150.00 per week eligible gross - £250.00 per week eligible?
£251.00 per week eligible gross - £300.00 per week eligible gross?
£301.00 per week eligible gross - £400.00 per week eligible gross?
Greater than £400.00 per week eligible gross?
10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)?
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy?
12. How many Specified Exempt Supported Accommodation claims have received an 'unreasonably high' rent decision? -

Summary of response

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit? - 136
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit? – None. No "managed" cases
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit? - None
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit? - N/A
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? - £417.12 per week
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? - £76.26 per week
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? - We don't hold this information on our system.
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? - We don't hold this information on our system.
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges:
• £150.00 per week eligible gross - £250.00 per week eligible? - 34
• £251.00 per week eligible gross - £300.00 per week eligible gross? - 24
• £301.00 per week eligible gross - £400.00 per week eligible gross? - 24
• Greater than £400.00 per week eligible gross? - 6

10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)? - 65
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy? - None
12. How many Specified Exempt Supported Accommodation claims have received an 'unreasonably high' rent decision? - We don't hold this information on our system. There's no rent determination type as "unreasonably high".

Date responded: 23 October 2019

Homeless applicants and county court appeals against local authority decisions, pursuant to section 204 of the Housing Act 1996

Date submitted: 24 September 2019

Summary of request

1. How many decisions has your authority made in the last three years (from 2015/16 to
2018/19) under section 202 HA 96 that contained an outcome adverse to the applicant?

2. How many section 204 HA 96 appeals have been issued in the county courts against decisions made by your authority in the last three years (from 2015/16 to 2018/19)?

a. How many of those section 204 HA 96 appeals were issued by litigants in person who did not have legal representatives at the time of issuing?

i. How many of those litigants in person from section a above subsequently acquired legal representation before the hearing of the appeal?

ii. How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of the homeless review?

iii. How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of their appeal?

b. What was the outcome of those section 204 HA 96 appeals issued by litigants in person?

c. How many of those section 204 HA 96 appeals were issued by litigants who had legal representation?

d. What was the outcome of those section 204 HA 96 appeals issued by litigants who had legal representation?

e. For those appeals which did not proceed to final hearing, how many of those were withdrawn by the applicant, and how many were withdrawn or settled as a result of your authority’s housing department agreeing to quash the decision under appeal and reconsider the matter?

Summary of response

1. How many decisions has your authority made in the last three years (from 2015/16 to 2018/19) under section 202 HA 96 that contained an outcome adverse to the applicant? – Six decisions have been made in the last three years under section 202 HA 96 that contained an outcome adverse to the applicant.

2. How many section 204 HA 96 appeals have been issued in the county courts against decisions made by your authority in the last three years (from 2015/16 to 2018/19)? - Zero
a. How many of those section 204 HA 96 appeals were issued by litigants in person who did not have legal representatives at the time of issuing? - N/A
i. How many of those litigants in person from section a above subsequently acquired legal representation before the hearing of the appeal? - N/A
ii. How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of the homeless review? - N/A
iii. How many of those litigants in person from section a above were provided with temporary accommodation by your authority pending the outcome of their appeal? - N/A
b. What was the outcome of those section 204 HA 96 appeals issued by litigants in person? - N/A
c. How many of those section 204 HA 96 appeals were issued by litigants who had legal representation? - N/A
d. What was the outcome of those section 204 HA 96 appeals issued by litigants who had legal representation? - N/A
e. For those appeals which did not proceed to final hearing, how many of those were withdrawn by the applicant, and how many were withdrawn or settled as a result of your authority’s housing department agreeing to quash the decision under appeal and reconsider the matter? - N/A

Date responded: 27 September 2019

Pre-application request for 7 Foxholes Hill Exmouth EX8 2DF

Date submitted: 24 September 2019

Summary of request

Could I please be informed of any proposal of which the council has become aware in the last year, in the form of a pre-application request or otherwise, for development at 7 Foxholes Hill Exmouth EX8 2DF? Please include the record of any advice the council may have given.

Summary of response

We have no record of any pre-application request or otherwise regarding 7 Foxholes Hill Exmouth EX8 2DF.

Date responded: 24 September 2019

Car parking charges

Date submitted: 23 September 2019

Summary of request

Could you please send me copies of all telephone notes, documents, e-mails ( both external and internal ), minutes, and all related material in connection with the decision to increase parking charges. This will include all calculations and all data employed in arriving at the decision, or that has any background relationship.

Summary of response

The service plan for environmental health and car parks can be accessed from our website here https://eastdevon.gov.uk/media/3069359/environmental-health-car-parks-2019-20-draft-v7-41218.pdf

Research sourced in the recent report on carparking charges included the report available here https://www.britishparking.co.uk/write/Documents/Re-thinking_Car_Parking.pdf

The total revenue assumption arising from the proposals was +£385,000

Date responded: 17 October 2019

Delay in Pegasus taking possession of the Knowle

Date submitted: 23 September 2019

Summary of request

EDDC vacated the Knowle in February 2019. Pegasus agreed to buy it but have not yet taken possession. Please let me know the reasons for this delay, and the additional costs that this delay has caused EDDC and therefore the public, in terms of;

Additional security costs
Additional Interest costs in Capital borrowing since Pegasus has not completed their purchase
Any other additional costs

Summary of response

While the Council is not obliged to give reasons or explanation when answering an FOI request, we understand the merit in doing so in this case. Since the council has vacated the Knowle it has been involved in a variety of actions whilst retaining possession of the building. Making safe for clearance (e.g. asbestos testing) has taken up some time followed by a series of clearance phases were undertaken. This included extensive disposal of 1,000s of items including to public and local charitable organisations. Numerous items have also found their way to Sidmouth Museum. Rather than PegasusLife the council took responsibility for the removal of fireplaces for Sidmouth Museum and this involved the commissioning of appropriately skilled technicians and further asbestos survey work.

The council will be completing transfer of the Knowle to PegasusLife by negotiated agreement on 18 December 2019. At that time we will receive both the base price payment of £7,505,000 and an additional capital sum on top of the base price that reflects indexation and a percentage of monies that PegasusLife had set aside for S106 commitments but which were uncommitted. This amounts to £1,095,855 and £418,750 respectively.

Therefore the total capital receipt for the sale of the Knowle has risen from £7,505,000 to £9,019,605.

As there was no set date for completion it is not possible to give a global sum for additional costs. However, on a month by month basis the council is incurring the following costs associated with the Knowle:
• Security £I,046
• Energy £1,118
• Business rates £10,815
• Insurance £834

For the three month period from Sep 18 to Dec 18 2019 we have agreed with PegasusLife that they will pay half these costs.

On the question of ‘additional Interest costs in Capital borrowing’ the Council has not taken out any additional borrowing for the relocation project and nor will it need to do so. The council has used its own existing cash resources instead.


Date responded: 9 October 2019

EDDC Offices Relocation costs

Date submitted: 23 September 2019

Summary of request

Please let me have the costs to date of the Knowle relocation project;

Capital costs of the new building at Heathpark
Exmouth Town Hall renovation cost
Supply of new furniture, equipment, and furnishings at the two sites.

Staff re-location and recompense costs at the two sites
Utility costs to date, listed by year, for the two sites.

Summary of response

Capital costs of the new building at Heathpark and Exmouth Town Hall renovation cost:

The following costs are the project costs associated with the feasibility exercises, site selections viability reviews, design, construction, fit out, FF&E, associated professional and statutory fees and relevant internal costs directly associated with the relocation project as at 31 August 2019:

Capital Cost of Blackdown House £8,227,000
Capital Cost of the Refurbishment of Exmouth Town Hall £1,669,000
Overall Relocation Project Costs as at 31 August 2019 £9,896,000

Cost of supply of new furniture, equipment, and furnishings at the two sites:

The cost to the Relocation project for the supply of new furniture, equipment and furnishings:

Blackdown House, Heathpark, Honiton £282,800
Exmouth Town Hall, Exmouth £92,700
Total £375,500

Please note that these FF&E costs are included in the Capital costs identified above

Staff re-location and recompense costs at the two sites:

The staff relocation and recompense costs at the two sites as at 31 August 2019 is £27,809

Please note that these staff re location and recompense costs are included in the Capital and FF&E costs identified above

Utility costs to date, listed by year, for the two sites:

We do not yet have full annual cycle of utility costs for Blackdown House and therefore not for the combined Honiton and Exmouth offices. At the full year of operation for Blackdown House to February 2020 the council will produce a closure report for the relocation project that gives a full cost analysis including utility costs for the current offices and compared to previous costs for the Knowle that will be submitted to Cabinet at that time.

Date responded: 21 October 2019

Public sector pay inequality

Date submitted: 20 September 2019

Summary of request

• How many persons does your council employ?
• How many council employees are employed as apprentices, and how much is their pay per hour?
• How many council employees are employed on a salary equal or less than a full-time equivalent of £14,942.20 per year?
• How many council employees are employed on a salary equal to or less than a full-time equivalent of £16,380 (in London £19,201) per year?
• How many council employees are employed on a salary equal to or less than a full-time equivalent of £29,588 per year?
• How many council employees are employed on a salary equal to or greater than a full-time equivalent of £46,351 per year?
• What are the non-pecuniary benefits or expenses available to stage employed in roles with full-time equivalent salaries equal to or greater than £46,351 per year?

Summary of response

• How many persons does your council employ?
Number of employees – Headcount
30 Casual Employees (non salaried)
516 Contracted employees
• How many council employees are employed as apprentices, and how much is their pay per hour? - 7 apprentices. Their hourly rate is based on the National Minimum Wage or if over age 25 then the Living Wage.
• How many council employees are employed on a salary equal or less than a full-time equivalent of £14,942.20 per year? - 3 employees
• How many council employees are employed on a salary equal to or less than a full-time equivalent of £16,380 (in London £19,201) per year? - 7 employees
• How many council employees are employed on a salary equal to or less than a full-time equivalent of £29,588 per year? - 391 employees
• How many council employees are employed on a salary equal to or greater than a full-time equivalent of £46,351 per year? - 17 employees
• What are the non-pecuniary benefits or expenses available to stage employed in roles with full-time equivalent salaries equal to or greater than £46,351 per year? - NIL

Date responded: 7 October 2019

Rough sleeping

Date submitted: 20 September 2019

Summary of request

• What was the number of people found to be rough sleeping in the area administered by the council in each of the years from 2010 – 2018?
• What was the number of people found to be homeless in the area administered by the council in each of the years from 2010 to 2018?
• How much was spent by the council on schemes aimed at tackling homelessness in each of the years between 2010 and 2018?
• How much was spent by the council on ‘Housing First’ style schemes aimed at tackling homelessness in each of the years between 2010 and 2018?
• How much was spent by the council from Government grants on ‘Housing First’ style schemes aimed at tackling homelessness in each of the years between 2010-2018?

Summary of response

• What was the number of people found to be rough sleeping in the area administered by the council in each of the years from 2010 – 2018?
No of rough sleepers: (data gathered during November count each year)
2010/11 - Data not available
2011/12 - 9
2012/13 - 5
2013/14 - 4
2014/15 - 6
2015/16 - 8
2016/17 - 5
2017/18 - 6

• What was the number of people found to be homeless in the area administered by the council in each of the years from 2010 to 2018?
No of homeless people in area: (worked out as no of validated homeless approaches)
2010/11 - Data not available
2011/12 - 651
2012/13 - 465
2013/14 - 524
2014/15 - 394
2015/16 - 371
2016/17 - 320
2017/18 - 261


• How much was spent by the council on schemes aimed at tackling homelessness in each of the years between 2010 and 2018? - As the other questions revolve around rough sleeping we have responded to this question by reporting on how much we have spent on specific schemes aimed at assisting rough sleepers. We only have records from 2015 onwards. Numbers as follows:
2015-16 £12,500
2016-17 £12,000
2017-18 £17,000
2018-19 £17,000

• How much was spent by the council on 'Housing First' style schemes aimed at tackling homelessness in each of the years between 2010 and 2018? - 0
• How much was spent by the council from Government grants on 'Housing First' style schemes aimed at tackling homelessness in each of the years between 2010-2018? - 0

Date responded: 15 October 2019

Homelessness

Date submitted: 20 September 2019

Summary of request

• What was the number of people in temporary accommodation organised by the council in each of the years from 2010-2018?
• How many of those in temporary accommodation were children in each of the years from 2010 to 2018?
• How many of those in temporary accommodation were children in each of the years from 2010-2018?
• What was the average length of time a family spent in temporary accommodation in each of the years from 2010-2018?
• How many people were placed in B&B accommodation in each of the years from 2010-2018?
• How many people were given temporary accommodation outside of the council area in each of the years from 2010-2018?
• How many children were given temporary accommodation outside the council area in each of the years from 2010-2018?
• What is the average cost per night paid by the council for temporary accommodation in each of the years from 2010-2018?

Summary of response

• What was the number of people in temporary accommodation organised by the council in each of the years from 2010-2018?
2010 – Information not available
2011 – 27
2012 – 18
2013 – 17
2014 – 8
2015 – 3
2016 – 10
2017 – 14
2018 – 33

• How many of those in temporary accommodation were children in each of the years from 2010 to 2018? - Information not held
• How many of those in temporary accommodation were children in each of the years from 2010-2018? - Information not held
• What was the average length of time a family spent in temporary accommodation in each of the years from 2010-2018? - Information not held
• How many people were placed in B&B accommodation in each of the years from 2010-2018?
2010 – Information not held
2011 – Information not held
2012 – Information not held
2013 – Information not held
2014 – Information not held
2015 – Information not held
2016 – 3
2017 – 4
2018 – 7

• How many people were given temporary accommodation outside of the council area in each of the years from 2010-2018?
2010 – 0
2011 – 0
2012 – 0
2013 – 0
2014 – 0
2015 – 0
2016 – 0
2017 – 1
2018 – 0

• How many children were given temporary accommodation outside the council area in each of the years from 2010-2018?
2017 - 6

• What is the average cost per night paid by the council for temporary accommodation in each of the years from 2010-2018? – This information is not held

Date responded: 8 October 2019

Cost of Brexit preparations

Date submitted: 17 September 2019

Summary of request

- How much has been spent, per annum since 2016, on preparations and planning for Brexit

- How many extra members of staff have been hired to prepare for Brexit

- What, if any, have you been instructed told to stockpile (List form preferable)

- An itemized list of all revenue and capital spending on Brexit for per annum 2017-19. Please specify the individual payment, the purpose of the payment, and the cost; 2. An itemised list of all planned revenue and capital spending on Brexit for the per annum 2019-20.

- At the time you respond to this request, how many care service providers have contacted you to warn of a risk to service delivery?

Summary of response

- How much has been spent, per annum since 2016, on preparations and planning for Brexit – Zero, other than Officer time and this is not recorded.

- How many extra members of staff have been hired to prepare for Brexit – None

- What, if any, have you been instructed told to stockpile (List form preferable) – Information not held

- An itemized list of all revenue and capital spending on Brexit for per annum 2017-19. Please specify the individual payment, the purpose of the payment, and the cost; 2. An itemised list of all planned revenue and capital spending on Brexit for the per annum 2019-20 – N/A

- At the time you respond to this request, how many care service providers have contacted you to warn of a risk to service delivery? – Information not held

Date responded: 18 September 2019

Business rates

Date submitted: 17 September 2019

Summary of request

Please can you answer the following questions;
1. Do you hold NDR credit data?

2. Do you publish NDR credit data online? If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

3. Do you release NDR credit data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.)

4. Do you hold NDR credit write ons?

5. Do you publish NDR credit write on data online? If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

6. Do you release NDR credit write on data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.)

7. Do you publish NDR occupier data online? If yes, could you copy and paste the link. And state which months the data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.)

8. Do you release NDR occupier data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable).

9. Could I have your direct business rates team email address and phone number?

Summary of response

1. Do you hold NDR credit data? - Yes

2. Do you publish NDR credit data online? - Yes If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

3. Do you release NDR credit data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.) - Yes, redirect to the website at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

4. Do you hold NDR credit write ons? - Yes

5. Do you publish NDR credit write on data online? - Yes If yes, could you copy and paste the link. And state which months the NDR credit data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

6. Do you release NDR credit write on data through FOI requests? If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable.) - Yes, redirect to the website

7. Do you publish NDR occupier data online? - Yes If yes, could you copy and paste the link. And state which months the data is updated on and the number of times you extract the data per financial year? (Please put N/A is not applicable.) - https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content updated quarterly

8. Do you release NDR occupier data through FOI requests? - Yes If yes please state the months you extract the data and the number of times you do this per financial year? (Please put N/A is not applicable) - Yes, redirect to the website at https://eastdevon.gov.uk/access-to-information/transparency-code/ndr-quarterly-datasets/#article-content

9. Could I have your direct business rates team email address and phone number? - businessrates@eastdevon.gov.uk tel: 01395 517445

Date responded: 17 September 2019

Allocation of and need for affordable homes in the Colyton Parish area

Date submitted: 17 September 2019

Summary of request

1. How many affordable/social rent homes have become available through East Devon District Council or any other registered provider of rented social housing in the Parish of Colyton during the period from 1st September 2017 and 31st August
2019?

Of these homes:

2. How many were allocated to families or individuals with an existing address in the Parish of Colyton and how many of these were moving from existing affordable/social rent homes to smaller or larger accommodation?

3. How many were allocated to families or individuals whose home address was their parental residence in the Parish of Colyton?

4. How many homes were allocated to families or individuals whose previous address was at a location outside the Parish of Colyton?

5. How many homes were allocated to families or individuals with no immediate family members resident in the Parish of Colyton?

6. How many homes were allocated to families or individuals because of a need to relocate to Colyton from a current location 30 miles or more away to attend full time employment?

7. How many homes were allocated to families or individuals for none of the above reasons?

In respect of question 7 please confirm how many homes were allocated to families or individuals who either live in the Parish, work in the Parish or have immediate family members living in the Parish and the number of homes allocated to applicants for other reasons.

8. How many families or individuals are currently seeking affordable/social rented accommodation in the Parish of Colyton?

In respect of question 8 please confirm how many applicants seeking homes in the Parish are families or individuals who either live in the Parish, work in the Parish or have immediate family members living in the Parish and the number of homes sought by applicants for other criteria living outside the Parish.

9. How many homes in the Parish made available through registered providers were rented properties and how many were shared ownership properties?

Summary of response

1. How many affordable/social rent homes have become available through East Devon District Council or any other registered provider of rented social housing in the Parish of Colyton during the period from 1st September 2017 and 31st August 2019? - 15 homes have been let. Another 1 property has been advertised and is in the offer process. The rest of the answers below refer to the 15 homes that have been let.
2. How many were allocated to families or individuals with an existing address in the Parish of Colyton and how many of these were moving from existing affordable/social rent homes to smaller or larger accommodation? - 7 households had an existing address in Colyton. Of these, 2 were transferring tenants.
3. How many were allocated to families or individuals whose home address was their parental residence in the Parish of Colyton? - 2
4. How many homes were allocated to families or individuals whose previous address was at a location outside the Parish of Colyton? - 8
5. How many homes were allocated to families or individuals with no immediate family members resident in the Parish of Colyton? - 1 household stated on their application that they had immediate family living in Colyton
6. How many homes were allocated to families or individuals because of a need to relocate to Colyton from a current location 30 miles or more away to attend full time employment? - 0
7. How many homes were allocated to families or individuals for none of the above reasons? In respect of question 7 please confirm how many homes were allocated to families or individuals who either live in the Parish, work in the Parish or have immediate family members living in the Parish and the number of homes allocated to applicants for other reasons - The requested information is unclear – please see the previous responses above.
8. How many families or individuals are currently seeking affordable/social rented accommodation in the Parish of Colyton? In respect of question 8 please confirm how many applicants seeking homes in the Parish are families or individuals who either live in the Parish, work in the Parish or have immediate family members living in the Parish and the number of homes sought by applicants for other criteria living outside the Parish - 60 households have given Colyton as their preferred area. Of these, 35 households are living in Colyton, 7 work in Colyton & 8 have immediate family in Colyton. Some of these households live, work & have immediate family in Colyton, whilst others just work etc. In total 38 of the households who have given Colyton as their preferred area appear to have a local connection (through residence, work or immediate family), whilst 22 households do not appear to have this local connection. Please note that where there is a requirement or preference for households with a local connection on homes advertised through Devon Home Choice, this is verified by the landlord.
9. How many homes in the Parish made available through registered providers were rented properties and how many were shared ownership properties? - All of the data above relates to social rented homes. Please contact HomeBuy South West for information on shared ownership properties

Date responded: 7 October 2019

Biomass boiler installation in buildings owned or managed by EDDC

Date submitted: 16 September 2019

Summary of request

For each biomass boiler installation in buildings owned or managed by your local authority, including, where relevant, schools which come under the local authority's aegis I would be grateful for the following information:

• Council
• Biomass Asset
• Building Type (Drop down list options: School, Leisure Centre, Library, Offices, Sheltered Accommodation, Community Building, Nursing Home, Other)
• Biomass Fuel Type (Drop down list options: Pellet, Chip, Other)
• Biomass Boiler Size (kW)
• Operational Status (Drop down list options: Active/Inactive)
• RHI Claimed (Drop down list options: Yes/No)
• RHI claim amount (last 4 quarters)
• Address of Biomass Asset

Summary of response


EDDC does not currently have any bio mass boiler installations within the local authority.

Date responded: 18 September 2019

CIL contributions received/agreed by EDDC in respect of ongoing development of Cranbrook

Date submitted: 16 September 2019

Summary of request

1) What was the total CIL contributions received/agreed by EDDC in respect of ongoing development of Cranbrook between 2012-2016.
2) What percentage of these funds, including other benefit in kind have actually been spent/ allocated to infrastructure within Cranbrook?
3) The nature of infrastructure, or benefits in kind the subject of that allocation?
4) The Three Dragon’s report with WWA (jan 2019) tends to indicate that the land and development of the two gypsy and traveller sites proposed for Cranbrook are to be completely funded out of section 106 monies provided the consortium of developers?
Please confirm if my assessment is correct and the nature of provisional agreement between EDDC and the consortium.

Summary of response

1) What was the total CIL contributions received/agreed by EDDC in respect of ongoing development of Cranbrook between 2012-2016 - £0
2) What percentage of these funds, including other benefit in kind have actually been spent/ allocated to infrastructure within Cranbrook? - £0
3) The nature of infrastructure, or benefits in kind the subject of that allocation? - Please specify in terms of CIL or S106?
4) The Three Dragon's report with WWA (jan 2019) tends to indicate that the land and development of the two gypsy and traveller sites proposed for Cranbrook are to be completely funded out of section 106 monies provided the consortium of developers? - Discussion regarding the funding of the Traveller sites has not been undertaken in any detail yet
Please confirm if my assessment is correct and the nature of provisional agreement between EDDC and the consortium - Information not held

Date responded: 1 October 2019

FPNs for fly-tipping

Date submitted: 16 September 2019

Summary of request

1)
a. For the last financial year (2018-2019) how many fines did your authority issue for fly-tipping?
b. What was the total revenue received from these fines?
c) How much was spent on issuing these fines?

2)
a. For the last financial year (2018-2019) how many times did your authority prosecute individuals or businesses for fly-tipping?
b. How many resulted in convictions?
c. Was any revenue received as compensation?
d) How much was spent on these prosecutions?

3) For the last financial year (2018-2019) how many cases of fly-tipping did your authority deal with?
4) For the last financial year (2018-2019), what the was total cost to your authority of dealing with fly-tipping?
5) How many people live in your local authority area?

Summary of response

1)
a. For the last financial year (2018-2019) how many fines did your authority issue for fly-tipping? - 15
b. What was the total revenue received from these fines? - £1720
c) How much was spent on issuing these fines? - Not costed as it is part of the Council's service

2)
a. For the last financial year (2018-2019) how many times did your authority prosecute individuals or businesses for fly-tipping? - No prosecutions
b. How many resulted in convictions? - None
c. Was any revenue received as compensation? - No
d) How much was spent on these prosecutions? - Zero

3) For the last financial year (2018-2019) how many cases of fly-tipping did your authority deal with? - 96
4) For the last financial year (2018-2019), what the was total cost to your authority of dealing with fly-tipping? - Not costed as its part of the Council's service
5) How many people live in your local authority area? - 140,000 residents in East Devon

Date responded: 1 October 2019

Compounding recycling banks

Date submitted: 16 September 2019

Summary of request

1 - Could you please confirm if you have carried out the compounding of any recycling banks belonging to 3rd parties promoting textile and or shoe recycling?

2 - if answer to (1) above is yes, could you confirm if you hold these containers in storage?

Summary of response

1 - Could you please confirm if you have carried out the compounding of any recycling banks belonging to 3rd parties promoting textile and or shoe recycling? - No EDDC has not

2 - If answer to (1) above is yes, could you confirm if you hold these containers in storage? - N/A

Date responded: 17 September 2019

Empty and abandoned properties

Date submitted: 12 September 2019

Summary of request

Can you give me the list of empty and abandoned properties in your district?

Do you have a Property Enforcement Officer or someone in the position who's employed by the council to know which properties are empty or not in use?

Summary of response

Can you give me the list of empty and abandoned properties in your district? - We do not have any abandoned properties within our housing stock. Any that are in-between occupation are undergoing repairs prior to re-letting.

As far as empty or abandoned domestic properties within the district, again we do not hold any information of any that are abandoned, however we do hold information regarding those properties that are empty. The disclosure of empty domestic property lists would provide an easy way to identify empty properties and as such would be likely to increase the likelihood of crime. Therefore this information is exempt under Section 31(1)(a) of the FOI Act 2000 – Law Enforcement;

Section 31 states:
(1) Information which is not exemption information by virtue of Section 30 is exempt information if its disclosure under the Act would, or would be likely to, prejudice-
(a) The prevention or detection of crime

EDDC Commercial properties - Currently vacant are a garage at West Street Axminster (on the market to let); Sidford Changing Pavilion (lease negotiations ongoing); Seaton Hole Kiosk; Warren View Changing rooms; Drill Hall Sidmouth (lease negotiations ongoing following marketing) and the Knowle Council Offices (sale proceeding).

Do you have a Property Enforcement Officer or someone in the position who's employed by the council to know which properties are empty or not in use? - Yes

Date responded: 30 September 2019

Facial recognition technology

Date submitted: 4 September 2019

Summary of request

Please can you tell me if the council has used any type of facial recognition technology at any time over the past five years.

If so, please can you tell me how much was spent on the technology, who provided it, how long it was used for and whether it is currently being used, and in which locations it was used.

Please can you also tell me whether the council has been informed about any other organisation in the area using facial recognition technology and if so which organisation was using this technology.

Summary of response

Please can you tell me if the council has used any type of facial recognition technology at any time over the past five years - EDDC has not used any type of facial recognition technology in the last 5 years.

If so, please can you tell me how much was spent on the technology, who provided it, how long it was used for and whether it is currently being used, and in which locations it was used – N/A

Please can you also tell me whether the council has been informed about any other organisation in the area using facial recognition technology and if so which organisation was using this technology – Information not held

Date responded: 5 September 2019

Fixed Penalty Notices for ‘dog fouling'

Date submitted: 3 September 2019

Summary of request

1. For each of the calendar years 2016, 2017 and 2018, please state how much money was received by or on behalf of the Council from Fixed Penalty Notices for ‘dog fouling’ (failing to forthwith remove faeces on designated land).

2. For each of the calendar years 2016, 2017 and 2018, please state how much money was received by or on behalf of the Council from reuniting stray dogs with owners under Section 149(5) of the Environmental Protection Act 1990.

3. As at 31st March 2018 how many operators had a Council licence for:-

a. Selling animals as pets
b. Providing boarding for cats
c. Providing boarding in kennels for dogs
d. Providing home boarding for dogs
e. Providing day care for dogs
f. Breeding dogs

4. As at 31st March 2019 how many operators had a Council licence for:-

a. Selling animals as pets
b. Providing boarding for cats
c. Providing boarding in kennels for dogs
d. Providing home boarding for dogs
e. Providing day care for dogs
f. Breeding dogs

5. For each of the calendar years 2016, 2017 and 2018, please state how many prosecutions were brought by the Council for failing to comply with the requirements of the Control of Dogs Order 1992 (collar & tag)

6. Of the prosecutions in (5) above, please state how many in each of the calendar years 2016, 2017 and 2018 led to a conviction.

Summary of response

1. For each of the calendar years 2016, 2017 and 2018, please state how much money was received by or on behalf of the Council from Fixed Penalty Notices for 'dog fouling' (failing to forthwith remove faeces on designated land).
2016 - £240
2017 - £240
2018 - £80


2. For each of the calendar years 2016, 2017 and 2018, please state how much money was received by or on behalf of the Council from reuniting stray dogs with owners under Section 149(5) of the Environmental Protection Act 1990.
2016 - £2,314
2017 - £2,433
2018 - £334

3. As at 31st March 2018 how many operators had a Council licence for:-
For all boarding and breeding questions please refer to the Register of licensed premises - https://eastdevon.gov.uk/media/3360892/02-website-use-only.pdf

a. Selling animals as pets - 11 operators
b. Providing boarding for cats
c. Providing boarding in kennels for dogs
d. Providing home boarding for dogs
e. Providing day care for dogs
f. Breeding dogs

4. As at 31st March 2019 how many operators had a Council licence for:-
For all boarding and breeding questions please refer to the Register of licensed premises as above

a. Selling animals as pets - 11 operators
b. Providing boarding for cats
c. Providing boarding in kennels for dogs
d. Providing home boarding for dogs
e. Providing day care for dogs
f. Breeding dogs

5. For each of the calendar years 2016, 2017 and 2018, please state how many prosecutions were brought by the Council for failing to comply with the requirements of the Control of Dogs Order 1992 (collar & tag) - No prosecutions

6. Of the prosecutions in (5) above, please state how many in each of the calendar years 2016, 2017 and 2018 led to a conviction - No prosecutions

Date responded: 24 September 2019

Sunbeds

Date submitted: 2 September 2019

Summary of request

Please can you advise me of how many salons/establishments operate in your borough with sunbeds.

How they are licenced

What process is involved, for a salon to be registered with yourselves

How they are checked for compliance

How often they are checked for compliance

What are the measurements taken for rays omitted

Who completes the checks

How do you check that staff are fully trained to advise of the dangers of sunbed use

Summary of response

Please can you advise me of how many salons/establishments operate in your borough with sunbeds - We have 10 premises either defined as a Tanning Salon, or as a Beauty Salon with a sunbed noted as part of the equipment.

How they are licenced - There is no requirement for establishments with sunbeds to be registered or licensed by East Devon District Council.

What process is involved, for a salon to be registered with yourselves?

How they are checked for compliance?

How often they are checked for compliance?

What are the measurements taken for rays omitted?

Who completes the checks?

How do you check that staff are fully trained to advise of the dangers of sunbed use?

When the Sunbeds (Regulation) Act 2010 was enacted we wrote to all our establishments outlining the requirements for preventing access by children, provision of information, bulb power and eye protection etc. and we did carry out check visits in 2012 to ensure they had received and understood the information. We would write to any new salon that came to our attention to bring the legislation to their notice if we became aware of one, but we do not have the resources to actively monitor new businesses. We do not carry out inspections of tanning facilities as they are not noted in LAC 67/2 rev 8, the HSE guidance documents that instructs local authorities on where to focus their limited inspection resources.

Date responded: 2 September 2019

Use of anonymous CVs

Date submitted: 28 August 2019

Summary of request

1. Does your council use the principle of anonymous CVs in hiring candidates to work at the council? This is where the hiring manager does not receive the name of the candidate, merely the application to review - to remove biases.

2. If your council does use anonymous CVs do you do any work to promote employers in your area to also take up the practice?

3. In the area you serve what percentage of the population BME?

4. Among your directly employed staff what percentage of your workforce is BME?

Summary of response

1. Does your council use the principle of anonymous CVs in hiring candidates to work at the council? This is where the hiring manager does not receive the name of the candidate, merely the application to review - to remove biases - Currently we do not use the principle of anonymous Cv's - however our online application form which is administered through I Trent anonymises personal information as far as possible including, sex, age, disability and ethnic origin to remove bias and to shortlist based on fulfilling essential criteria as defined by the person specification.

2. If your council does use anonymous CVs do you do any work to promote employers in your area to also take up the practice? - N/A

3. In the area you serve what percentage of the population BME? - The only Information we have on the district population BME is from the 2011 Consenus which reports 1.59% of the district population as from an ethnic background.

4. Among your directly employed staff what percentage of your workforce is BME? - As of 31 August 2019 the workforce BME is also 1.59%

Date responded: 4 September 2019

EU Settlement Scheme

Date submitted: 28 August 2019

Summary of request

• How many children under full care orders and accommodated under Section 20 of the Children Act of 1989 have been identified as eligible for the EU Settlement Scheme?
• How many care leavers between the ages of 18 and 25 have you identified as eligible to apply to the Settlement Scheme?
• How many of those of those identified as eligible are not from an EU or EEA or Swiss country?
• Of all of the above, how many children and young people in your Local Authority have applied for the scheme?
• How many of those have you helped to apply?
• How many of those applications have been successful, how many were not successful and how many are still pending?
• Of those who have been successful, how many were granted settled status, and how many were granted pre-settled status?

Summary of response

The requested information is not held by the District Council. You will need to refer your request to Devon County Council.

Date responded: 29 August 2019

Tree felling

Date submitted: 27 August 2019

Summary of request

• Figures for the number of trees felled by the council or its contractors in the Local Authority area for every business year from 2014-2015 until the present.
• Figures for the numbers of trees planted by the council for every business year from 2014-2015 until the present.

Summary of response

• Figures for the number of trees felled by the council or its contractors in the Local Authority area for every business year from 2014-2015 until the present - We do not specifically record this information. The majority of trees felled are done so in circumstances and locations where the District Council has no authority, control or ability to engage in recording the event, e.g. on private land that lies outside of a designated Conservation Area and not the subject of a Tree Preservation Order. The Uniform document management system that the Council utilises for the administration and processing of all planning related applications , including TPO and CA application, records the details of tree removal in a text format from which it is difficult to obtain and numerate data. To check every application to manually collate the information you have requested would take an officer in excess of the 18hrs permitted under FOI. Therefore it is exempt under section 12 (1) of the FOI Act 2000 where the cost of compliance is estimated to exceed the appropriate limit

• Figures for the numbers of trees planted by the council for every business year from 2014-2015 until the present – This information is not held.

Date responded: 27 August 2019

Telecare Team/Assistive Technology team

Date submitted: 23 August 2019

Summary of request

• Does your Authority have a dedicated Telecare Team/Assistive Technology team – if yes, who is the Manager for this service and what is his/her email address?
• If you do not have a dedicated Telecare Team/Assistive Technology team, who has responsibility for providing such a service in your Authority eg: is it outsourced to a private provider? If so, who is the provider?
• Does your Authority have a falls service? If so, who is the Manager for this service and what is his/her email address?
• Are your authority reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services?
• Is your Authority working together with your local NHS services to facilitate early discharges/transformation of community based services? If so, who is the lead for such a service and what is his/her email address?
• Who has responsibility for the commissioning of Adult Social Care in your Authority, and what is his/her email address?

Summary of response

• Does your Authority have a dedicated Telecare Team/Assistive Technology team – if yes, who is the Manager for this service and what is his/her email address? - Yes. We offer Telecare installation and Monitoring Service – Manager Sue Hodges – shodges@eastdevon.gov.uk
• If you do not have a dedicated Telecare Team/Assistive Technology team, who has responsibility for providing such a service in your Authority e.g.: is it outsourced to a private provider? If so, who is the provide - N/A
• Does your Authority have a falls service? If so, who is the Manager for this service and what is his/her email address? - If you are you referring to a Responder service for picking up no injury falls, then no currently EDDC doesn't provide such a service
• Is your authority reviewing telecare services/assistive technology at the moment? If so, what is the contact name of the person who is leading this review and what is the reason for reviewing these services? - The Business Plan for the service is currently under review – Contact Sue Bewes – sbewes@eastdevon.gov.uk
• Is your Authority working together with your local NHS services to facilitate early discharges/transformation of community based services? If so, who is the lead for such a service and what is his/her email address? - Devon County Council currently has a contract with Millbrook and a pilot is currently in place facilitating early discharge
• Who has responsibility for the commissioning of Adult Social Care in your Authority, and what is his/her email address? - John Golding, Strategic Lead for Housing, Health and Environment – email JGolding@eastdevon.gov.uk

Date responded: 16 September 2019

Council tax

Date submitted: 21 August 2019

Summary of request

We are asking for information for the period 1st April 2018 to 31st March 2019 (2018/19).
1. How many liability order proceedings for non-payment of council tax were commenced in 2018/19?
2. What was the mean average value of council tax owed for the proceedings commenced as identified in question 1?
3. In 2018/19 against how many people did the local authority commence committal proceedings with regard to unpaid council tax?
4. In 2018/19 against how many people did the local authority seek attachment of earnings orders to collect unpaid council tax?
5. In how many cases were these attachment orders successfully made?
6. In 2018/19 against how many people did the local authority seek to collect payments directly from welfare benefits paid by the DWP with regard to unpaid council tax?
7. In how many cases were these requests for deductions from benefits successfully made?
8. In 2018/19 how many people did the local authority commence proceedings to make someone bankrupt due to council tax arrears?
9. What was the mean average level of council tax debt for all the people against whom these bankruptcy proceedings were successful?
10. In how many cases was the bankruptcy successfully made?
11. What were the total additional charges added to the debt as a result of these successful bankruptcy proceedings including fees charged by the Insolvency Service and Insolvency Practitioners?
12. In 2018/19 how many times did the council instruct a bailiff to collect council tax arrears subject to a liability order?
13. What was the mean average level of the debts that led to these instructions to bailiffs?
14. What was the outcome of the council tax committal proceedings identified in question 3?
15. How many people were committed to prison for non-payment of council tax in 2018/19?
16. What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority in 2018/19?
17. How many people were subject to a suspended committal order due to non-payment of council tax in 2018/19?
18. How many people subject to a suspended committal order in 2018/19 were subsequently committed to prison because they did not comply with the terms of the suspended order?
19. How many people subject to a suspended committal order before 2018/19 for non-payment of council tax were committed to prison in 2018/19 because they did not comply with the terms of the suspended order?
20. In how many cases did the people subject to a committal order in 2018/19 clear the debt and avoid imprisonment?
21. In how many cases did the people subject to a committal order in 2018/19 and imprisoned subsequently clear the debt and so reduced their prison term?
22. In how many cases did people subject to a suspended committal order in 2018/19 maintain the required payments for the duration of the order or to date?
23. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2018/19 when the proceedings commenced?
24. What was the total amount of council tax arrears remitted by the local authority in 2018/19 under section 13A of the local government act?
25. What was the total amount of council tax arrears remitted by the magistrates
Court in 2018/19?

Summary of response

1. How many liability order proceedings for non-payment of council tax were commenced in 2018/19? - 2874
2. What was the mean average value of council tax owed for the proceedings commenced as identified in question 1? - £688.60
3. In 2018/19 against how many people did the local authority commence committal proceedings with regard to unpaid council tax? - 0
4. In 2018/19 against how many people did the local authority seek attachment of earnings orders to collect unpaid council tax? - 766
5. In how many cases were these attachment orders successfully made? - No data held for this
6. In 2018/19 against how many people did the local authority seek to collect payments directly from welfare benefits paid by the DWP with regard to unpaid council tax? - 661
7. In how many cases were these requests for deductions from benefits successfully made? - No data held for this
8. In 2018/19 how many people did the local authority commence proceedings to make someone bankrupt due to council tax arrears? - 0
9. What was the mean average level of council tax debt for all the people against whom these bankruptcy proceedings were successful? - N/A
10. In how many cases was the bankruptcy successfully made? - N/A
11. What were the total additional charges added to the debt as a result of these successful bankruptcy proceedings including fees charged by the Insolvency Service and Insolvency Practitioners? - N/A
12. In 2018/19 how many times did the council instruct a bailiff to collect council tax arrears subject to a liability order? - 763 liability orders
13. What was the mean average level of the debts that led to these instructions to bailiffs? - £998.27
14. What was the outcome of the council tax committal proceedings identified in question 3? - N/A
15. How many people were committed to prison for non-payment of council tax in 2018/19? - 0
16. What was the overall total number of days served in prison by all of the people committed to prison for non-payment of council tax owed to the local authority in 2018/19? - N/A
17. How many people were subject to a suspended committal order due to non-payment of council tax in 2018/19? - 0
18. How many people subject to a suspended committal order in 2018/19 were subsequently committed to prison because they did not comply with the terms of the suspended order? - N/A
19. How many people subject to a suspended committal order before 2018/19 for non-payment of council tax were committed to prison in 2018/19 because they did not comply with the terms of the suspended order? - N/A
20. In how many cases did the people subject to a committal order in 2018/19 clear the debt and avoid imprisonment? - N/A
21. In how many cases did the people subject to a committal order in 2018/19 and imprisoned subsequently clear the debt and so reduced their prison term? - N/A
22. In how many cases did people subject to a suspended committal order in 2018/19 maintain the required payments for the duration of the order or to date? - N/A
23. What was the total amount of council tax arrears owed by people subject to council tax committal proceedings in 2018/19 when the proceedings commenced? - N/A
24. What was the total amount of council tax arrears remitted by the local authority in 2018/19 under section 13A of the local government act? - £2661.96
25. What was the total amount of council tax arrears remitted by the magistrates Court in 2018/19? - 0

Date responded: 11 September 2019

Cost of tea and biscuits at council meetings

Date submitted: 20 August 2019

Summary of request

My FOI request concerns council expenditure on refreshments between 1st January 2018 and 31st December 2018.

Please can you tell me how much was spent on tea and biscuits at council committee meetings over the course of the year?

What type of biscuits and brand of tea were supplied?

If the information is held centrally and will not exceed cost requirements, could you please provide me with the equivalent figures for departmental meetings too?

Summary of response

My FOI request concerns council expenditure on refreshments between 1st January 2018 and 31st December 2018.

Please can you tell me how much was spent on tea and biscuits at council committee meetings over the course of the year? - The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for Council meetings alone.

What type of biscuits and brand of tea were supplied? – This information is not recorded.

If the information is held centrally and will not exceed cost requirements, could you please provide me with the equivalent figures for departmental meetings too? - The requested information is not held. We are not able to break down the costs of purchasing tea and biscuits for departmental meetings alone.


Date responded: 20 August 2019

Construction projects

Date submitted: 20 August 2019

Summary of request

Under the Freedom of Information Act please could you let me know all your construction projects (Council Funded) that are due for completion in the next 6 months along with the expected completion date, Value, and Main Contractor Employed.
(You can leave out any or all projects you have if they are under £1 Million).

Summary of response

There are none at present

Date responded: 29 August 2019

EH visits, staffing levels and prosecutions; Refuse collections; Public toilets

Date submitted: 19 August 2019

Summary of request

Q1. Leisure & Culture

a. How many libraries were run and staffed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many libraries, that were once part of your council’s statutory provision, were run exclusively by volunteers in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many parks and open/green spaces were serviced by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q2. Children’s and Youth Services
a. How many children’s centres and family hubs operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19
b. How many youth centres previously operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19
c. How many young people were supported by your youth services in
i. 2010/11
ii. 2015/16
iii. 2018/19
d. How many youth workers and youth support workers were directly employed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q3. Trading Standards
a. How many members of staff were employed by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many enforcement visits were carried out by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many prosecutions were commenced by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q4. Environmental Health
a. How many members of staff were employed by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many enforcement visits were carried out by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
c. How many prosecutions were commenced by your environmental health service in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q5. Refuse services

a. How many households received weekly refuse collections in
i. 2010/11
ii. 2015/16
iii. 2018/19?
Q6. Public toilets

a. How many public toilets were maintained by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19
Q7. Supported bus services

a. How many supported bus service routes were cut or completely withdrawn in
i. 2010/11
ii. 2015/16
iii. 2018/19
b. How many supported bus service routes were partly or completely subsidised by the council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Summary of response

Q1. Leisure & Culture
a. How many libraries were run and staffed by your council in – Information not held
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many libraries, that were once part of your council's statutory provision, were run exclusively by volunteers in – Information not held
i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many parks and open/green spaces were serviced by your council in
i. 2010/11 - 413
ii. 2015/16 - 413
iii. 2018/19 - 415

Q2. Children's and Youth Services – Information not held
a. How many children's centres and family hubs operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19

b. How many youth centres previously operated by your council were closed in the periods
i. 2010/11 - 2014/15
ii. 2015/16 - 2018/19

c. How many young people were supported by your youth services in
i. 2010/11
ii. 2015/16
iii. 2018/19

d. How many youth workers and youth support workers were directly employed by your council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Q3. Trading Standards – Information not held
a. How many members of staff were employed by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many enforcement visits were carried out by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many prosecutions were commenced by your trading standards service in
i. 2010/11
ii. 2015/16
iii. 2018/19

Q4. Environmental Health
a. How many members of staff were employed by your environmental health service in
i. 2010/11 - as at 31.03.2011 - FTE 21.5 Headcount 22
ii. 2015/16 - as at 31.03.16 - FTE 19.05 Headcount 19
iii. 2018/19 - at 31.03.19 - FTE 18.06 Headcount 20

b. How many enforcement visits were carried out by your environmental health service in - Please could you more specific in Q4b. What do you mean by an "enforcement visit"? Every visit we ever do could possibly end in enforcement. These are not logged as a number but as an investigation. Do you only want to know how many enforcement investigations we have carried out or do you want to know how many actual visits are carried out by every EH professional? Many of our cases are investigated without any "visits" as such and this information is not searchable from our database.

i. 2010/11
ii. 2015/16
iii. 2018/19

c. How many prosecutions were commenced by your environmental health service in

i. 2010/11 - 1
ii. 2015/16 - 1
iii. 2018/19 - 1

Q5. Refuse services
a. How many households received weekly refuse collections in
i. 2010/11 - No data held
ii. 2015/16 - No data held
iii. 2018/19 - 2955

Q6. Public toilets
a. How many public toilets were maintained by your council in
i. 2010/11 - 40
ii. 2015/16 - 35
iii. 2018/19 - 31

Q7. Supported bus services – Information not held
a. How many supported bus service routes were cut or completely withdrawn in
i. 2010/11
ii. 2015/16
iii. 2018/19

b. How many supported bus service routes were partly or completely subsidised by the council in
i. 2010/11
ii. 2015/16
iii. 2018/19

Date responded: 10 September 2019

ICT strategy

Date submitted: 16 August 2019

Summary of request

• Please can you direct me to the authority's current ICT strategy?
• Does the authority use or is planning to use Azure or any other cloud hosted services?
• If you are currently using, or planning to use Azure, AWS or Google; what are your main drivers and goals?

Summary of response

• Please can you direct me to the authority's current ICT strategy? - We have the Strata Business Plan – but this is commercially sensitive and exempt under section 43(2) of the FOI Act 2000, Prejudice to commercial interests
• Does the authority use or is planning to use Azure or any other cloud hosted services? - Yes
• If you are currently using, or planning to use Azure, AWS or Google; what are your main drivers and goals? - Resilience, reduction in support overhead of in-house data centres.

Date responded: 2 September 2019

National Assistance Funerals

Date submitted: 15 August 2019

Summary of request

Please provide me with:

A) The total number of public health funerals paid for by the council, broken down by the past three financial years (2018/19, 2017/18, 2016/17), including the total cost the council incurred.

B) For 2018/19 alone, please provide me with:
i) the age and gender of each person who had a public health funeral
ii) for each person, the number of working days after the council was first contacted about arranging a public health funeral that the funeral was held

Summary of response

A) The total number of public health funerals paid for by the council, broken down by the past three financial years (2018/19, 2017/18, 2016/17), including the total cost the council incurred - This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ As this information is already publicly accessible, it is exempt from disclosure under s21 of the Freedom of Information Act 2000.

B) For 2018/19 alone, please provide me with:
i) the age and gender of each person who had a public health funeral - This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ As this information is already publicly accessible, it is exempt from disclosure under s21 of the Freedom of Information Act 2000.
ii) for each person, the number of working days after the council was first contacted about arranging a public health funeral that the funeral was held - This information is not recorded.

Date responded: 20 August 2019

Cyber Insurance

Date submitted: 14 August 2019

Summary of request

1. Has the council experienced an attempted cyber-attack in 2019? Please answer yes or no.
2. How many attempted cyber-attacks has the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)?
3. Has the council experienced a cyber-attack in 2019 that resulted in a loss? Please answer yes or no.
4. How many cyber-attacks has the council experienced in 2019 that resulted in a loss (up to 30.06.2019), 2018 (full year) and 2017 (full year)?
5. Please state the cost to the council of the cyber-attacks that the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)
6. Does the Council purchase insurance via an insurance broker? Please answer yes or no.
o If so, from who?
7. For the year 2018/19 does the Council purchase Cyber Insurance? Please answer yes or no.
o If so, what is the name of the insurer?
8. Please state the premium spend of the insurance product
9. Please state the job title and level/banding for the person who is responsible within the council for purchasing these insurance products

Summary of response

1. Has the council experienced an attempted cyber-attack in 2019? Please answer yes or no – This information is not held
2. How many attempted cyber-attacks has the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year)? – This information is not held
3. Has the council experienced a cyber-attack in 2019 that resulted in a loss? Please answer yes or no – No
4. How many cyber-attacks has the council experienced in 2019 that resulted in a loss (up to 30.06.2019), 2018 (full year) and 2017 (full year)? – None
5. Please state the cost to the council of the cyber-attacks that the council experienced in 2019 (up to 30.06.2019), 2018 (full year) and 2017 (full year) – N/A
6. Does the Council purchase insurance via an insurance broker? Please answer yes or no – Yes
o If so, from who? – Marsh
7. For the year 2018/19 does the Council purchase Cyber Insurance? Please answer yes or no – No
o If so, what is the name of the insurer? – N/A
8. Please state the premium spend of the insurance product – N/A
9. Please state the job title and level/banding for the person who is responsible within the council for purchasing these insurance products – Melissa Muir; Assistant Accountant

Date responded: 5 September 2019

Selective licensing schemes for private landlords

Date submitted: 14 August 2019

Summary of request

Please could you provide me with details of any selective licensing schemes for private landlords that have been implemented in your local authority since 2005? Including if available:

- The date the selective licensing scheme commenced and the scheme’s end date. If this varied by area, details of the different area start-dates and respective end-dates.
- Whether or not government approval was required for the scheme.
- The geographical area that the scheme covers within your local authority. Please, could you provide this at the most granular geographical level available such as: postcode, Output Area / Lower Super Output Area or a standard electronic vector file (e.g. ESRI shapefile).
- A copy of the consultation document for each area and any other document that provides a detailed description of the scheme, including maps of each area if available.
- The number and types of properties affected in each area.
- Contact details (email) for the person/people administering the scheme.

Summary of response

EDDC do not have any selective licensing schemes of this nature in East Devon.

Date responded: 15 August 2019

New homes built

Date submitted: 12 August 2019

Summary of request

1. The total number of new homes of any tenure completed by the council in the past five years (beginning of 2014/15 - end of 2018/19) - ?
2. Over the same period, the number of new homes completed within the HRA, broken down by tenure (e.g. social rent, affordable rent, shared ownership, etc) - ?
3. Over the same period, the number of new homes completed within a Local Housing Company, broken down by tenure (this includes joint ventures) - In regards to the council's development company, East Devon Homes established 2018;
How many new homes were by the end of 2018/19- None in 2017/18
4. Over the same period, the number of new homes completed directly through the General Fund, broken down by tenure - ?

5. The number of homes the council intends to develop over the next five years through the HRA (2019/20 - 2023/24) – Please refer to the Local Plan for this information which can be found on our website at https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/
6. The number of homes the council intends to develop over the next five years through a housing company - 100 homes is our ambition over the next five years
7. The number of homes the council intends to develop over the next five years through the General Fund - ?
8. An estimate of the total amount of council investment required to deliver the plans referred to in questions 6-8, if available - ?

Please note that questions refer only to homes built, not acquisitions. In cases where demolition occurred, please try to count net additions. e.g. 10 homes demolished and 15 built in their place where possible = 5 homes delivered.

Summary of response

1. The total number of new homes of any tenure completed by the council in the past five years (beginning of 2014/15 - end of 2018/19) - Nil
2. Over the same period, the number of new homes completed within the HRA, broken down by tenure (e.g. social rent, affordable rent, shared ownership, etc.) - Nil
3. Over the same period, the number of new homes completed within a Local Housing Company, broken down by tenure (this includes joint ventures) - In regards to this council's development company; Nil
4. Over the same period, the number of new homes completed directly through the General Fund, broken down by tenure - Nil

5. The number of homes the council intends to develop over the next five years through the HRA (2019/20 - 2023/24) - Nil
6. The number of homes the council intends to develop over the next five years through a housing company - Nil
7. The number of homes the council intends to develop over the next five years through the General Fund - Nil
8. An estimate of the total amount of council investment required to deliver the plans referred to in questions 6-8, if available - N/A

Date responded: 29 August 2019

Cost of vandalism to Exmouth’s dinosaur trail

Date submitted: 9 August 2019

Summary of request

Can I please have the following information?

In the last five years, how much money has been spent by EDDC on repairs and/or clean-up of vandalism to Exmouth’s dinosaur trail? Can I please have the cost broken down year by year, i.e; 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19).

In the last five years, how many vandalism/criminal damage incidents have been logged by EDDC in relation to Exmouth’s dinosaur trail? Can I please have the cost broken down year by year, i.e; 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19), and each model affected (genus and location in Exmouth).

Summary of response

In the last five years, how much money has been spent by EDDC on repairs and/or clean-up of vandalism to Exmouth's dinosaur trail? Can I please have the cost broken down year by year, i.e. 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19) - The requested information is not held by the District Council. The dinosaur statues belong to Exmouth Town Council and any costs are recharged to Exmouth Town Council.

In the last five years, how many vandalism/criminal damage incidents have been logged by EDDC in relation to Exmouth's dinosaur trail? Can I please have the cost broken down year by year, i.e. 2015, 2016, 2017, 2018 and 2019 (to date 08/08/19), and each model affected (genus and location in Exmouth) - The requested information is not recorded or held by EDDC.

Date responded: 9 August 2019

Speakers at planning committee meetings

Date submitted: 9 August 2019

Summary of request

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we mean your local authority’s committee of elected members which determines planning applications. It may be known by a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink.

Summary of response

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council's Planning Committee? (By 'Planning Committee' we mean your local authority's committee of elected members which determines planning applications. It may be known by a different name in your local authority) – 3 minutes

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed – In order to speak on an application being considered by the Committee they must have submitted written comments during the consultation stage and pre-registered in advance of the meeting.

Major applications – the number of people that can speak on each application are 5 supporters, 5 objectors, town/parish council representative and the applicant or agent.
Minor/Other applications – 2 supporters, 2 objectors, town/parish council representative and applicant or agent. To ensure fairness in the allocation of speakers it is on a first come first served basis.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction – 3 minutes

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink – https://eastdevon.gov.uk/council-and-democracy/have-your-say-at-meetings/

Date responded: 12 August 2019

Non-disclosure agreements

Date submitted: 8 August 2019

Summary of request

1. During each of the last three financial years, ending April 2019, how many non-disclosure agreements did the authority enter into with staff who were leaving the authority?

2. During each of the last three financial years, ending April 2019, how much did the authority spend on non-disclosure agreements made with staff leaving the authority? Please provide both a total amount for each year and a breakdown of the amounts of each individual NDA payment made

3. For each non-disclosure agreement entered into in the least three financial years, ending April 2019, on what grounds did the authority make the decision that entering into said NDA was necessary?

Summary of response

1. During each of the last three financial years, ending April 2019, how many non-disclosure agreements did the authority enter into with staff who were leaving the authority?

2016-17 - 2
2017-18 - 2
2018-19 - 1

2. During each of the last three financial years, ending April 2019, how much did the authority spend on non-disclosure agreements made with staff leaving the authority? Please provide both a total amount for each year and a breakdown of the amounts of each individual NDA payment made

2016-17 - £21,895
2017-18 - £34,594
2018-19 - £32,635
Note: The above figures include appropriate Pay In Lieu Of Notice entitlement

3. For each non-disclosure agreement entered into in the last three financial years, ending April 2019, on what grounds did the authority make the decision that entering into said NDA was necessary? - This information is exempt from disclosure under Section 41 of the FOI Act 2000, Confidentiality. Settlement agreements are legally binding contracts that allow an individual to waive their right to make a claim covered by the agreement to an employment tribunal or court. The agreement must be in writing. They usually include some form of payment to the employee and may often include a reference. They are entirely voluntary and have therefore been entered into on that basis by the individuals. Part of the agreement is that they must seek independent advice from an employment lawyer. We use these occasionally and in a variety of situations but generally where the employment relationship is no longer productive and it suits both parties to find a dignified and pragmatic exit strategy for the individual.

Date responded: 16 August 2019

Accommodation at Ladram Bay Holiday Park

Date submitted: 8 August 2019

Summary of request

1) The number of chalets, mobile homes, caravans, touring caravans, camper vans, tents and any other holiday accommodation currently permitted on the site.
2) Details of the current site license numbers for this holiday park, including the actual number of sites of different types of accommodation granted
3) Details of the various planning permissions granting the permitted numbers of chalets, mobile homes, caravans, touring caravans, camper vans and tents etc
4) Details of the actual current numbers of such accommodation at the site in either 2018 or 2019 in the peak holiday period, or at any site visit undertaken by council officers.

Summary of response

1) The number of chalets, mobile homes, caravans, touring caravans, camper vans, tents and any other holiday accommodation currently permitted on the site - Total 752 on EDDC records

2) Details of the current site license numbers for this holiday park, including the actual number of sites of different types of accommodation granted - Static Licence 542 and Touring 54, licence number JWD/BA/PI/000020039

3) Details of the various planning permissions granting the permitted numbers of chalets, mobile homes, caravans, touring caravans, camper vans and tents etc. - This information is searchable on our online planning portal by typing in 'Ladram Bay Holiday Park' in the search box at https://planning.eastdevon.gov.uk/online-applications/

4) Details of the actual current numbers of such accommodation at the site in either 2018 or 2019 in the peak holiday period, or at any site visit undertaken by council officers - The site has a mixture of statics, touring, tents and bell tents. Precise numbers are not known at this time.

Date responded: 22 August 2019

Under 18 year olds in independent, supported or semi-supported accommodation

Date submitted: 7 August 2019

Summary of request

1. How many children and young people under 18 who were living in independent, supported or semi-supported accommodation (not subject to children’s homes regulations) provided by your authority pursuant to the Housing Act 1996 on 31st March in each of the past 3 years.

2. Of the children and young people referred to in Q1, how many were under 16? Please list by year.

3. How many unaccompanied asylum seeking children were living in accommodation provided by your authority pursuant to the Housing Act 1996 on 31st March 2019?

4. Of the total number referred to in Q3 above, how many were living in independent, supported or semi-supported accommodation (not subject to children’s homes regulations)?

Summary of response

The requested information is not held by the District Council. You will need to refer your request to Devon County Council which is the authority responsible for children's services in this district.

Date responded: 8 August 2019

Self-build register

Date submitted: 6 August 2019

Summary of request

I would be grateful if you were able to provide a complete and up to date (as at the time of writing) breakdown for each parish of the East Devon District Council administrative area of the number of people/households registered on the Self Build Register and the number of self-build plots that have been approved in each parish to meet current registered need.

Summary of response

We publish our self-build monitoring at https://eastdevon.gov.uk/planning/planning-policy/policy-work-whats-new/monitoring/

This contains aggregated data on the numbers on the self-build register and the parishes that they are seeking to build in. It is not clear from your FOI request whether you are seeking details of the parishes where the people on the register currently live or where they wish to build, but we have assumed it is where they wish to build. The request implies that the number of permissions granted in each parish should be directly related to the number seeking to build in that parish, but this is not how the system is intended to work.

Most people on the register name at least three parishes that they would like to build in and often say 'anywhere in East Devon'. Given the way that more than one parish can be identified as a preferred location it is not possible to provide a breakdown of the number on the self-build register by each parish. The latest monitoring report does include a bar chart on the number of preferences for each parish stated (in Q4 of Appendix 2) which may be of use, but it should not be used to show that a particular number of plots are needed in any one parish as this could result in 'double counting' due to the recording of more than one location preference by each self-build applicant.

The self-build register is intended to give an overall indication of demand for self-build within the whole District and there is no requirement to match any level of demand in particular parishes to individual location preferences indicated on the self-build register. Overall our monitoring report demonstrates that the number of plots suitable for self-build more than meets the levels of demand indicated on our self-build register.

Date responded: 13 August 2019

Queens Drive diversion

Date submitted: 5 August 2019

Summary of request

Can you please tell me which firm of consulting engineers designed the diversion

Summary of response

The project was managed by WSP

Date responded: 13 August 2019

Council buildings that are laying empty

Date submitted: 5 August 2019

Summary of request

1] A list of council buildings that are laying empty and/or unused as at the date of this FOI request?
2] A list of your council buildings that are for sale as at the date of this FOI request?
3] A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request?
4] Copies of the official council minutes relating to the last four meetings of your council’s property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?

Summary of response

1. A list of council buildings that are laying empty and/or unused as at the date of this FOI request?
Residential properties - 1 derelict
Commercial properties - currently vacant are garage at West Street Axminster (on market to let), Sidford Changing Pavilion (lease negotiations ongoing), Seaton Hole Kiosk, Warren View Changing rooms, Drill Hall Sidmouth (lease negotiations ongoing following marketing) and Knowle (sale proceeding)
2. A list of your council buildings that are for sale as at the date of this FOI request? - There are no buildings being marketed for sale at present
3. A list of your council buildings that will be coming up for sale within the next 12 months starting from the date of this FOI request? - None at present
4. Copies of the official council minutes relating to the last four meetings of your council's property committee (appropriately redacted to avoid unnecessary refusal of this FOI)?
Housing Review Board minutes https://democracy.eastdevon.gov.uk/ieListMeetings.aspx?CommitteeId=152
Asset Management Forum https://democracy.eastdevon.gov.uk/mgCommitteeDetails.aspx?ID=155

Date responded: 27 August 2019

Noise nuisance complaints relating to auditory bird scaring devices (propane gas guns, banger ropes)

Date submitted: 3 August 2019

Summary of request

Cover period: 1. January 2015 - 30 June 2019, broken down by year
Auditory Bird Scaring Devices = ABDS
National Farmer's Union = NFU



GENERAL

1) Does the EHD log all noise nuisance complaints (phone,email,letter)?

2) How many noise nuisance complaints (all causes) were received in cover period?

3) How many of these related to ABSD?

4) How many of those related to ABSD, resulted in an abatement notice being issued?



NFU CODE

5) NFU Code of Practice specifies that farmers should register ABSD with the local council. How many guns were registered with the council during the cover period?

6) NFU Code of Practice is a voluntary code, but Councils are allowed to issue bye-laws. Does the Council have a bye-law regarding the use of ABSD?



PROCESS

7) Does the EHD have an internal policy for the process of investigating noise nuisance by ABSD?

If yes, please supply a copy.


INVESTIGATION

8) How many times was the EHD unable to investigate / act on a complaint because the owner/operator of a gun could not be identified?



DECISION MAKING

9) When deciding whether an ABSD constitutes statutory noise nuisance, does the council rely on noise monitoring data, or does it accept the subjective evidence by a EHO?

10) If noise monitoring equipment is used, how many machines does the environmental Health Department have that are suitable for measuring noise emission from ABSD?

11) If noise monitoring equipment is used, which BS standard is applied?



TRAINING

12) How many Environmental Officers does the Environmental Health Department employ?

13) How many days Continuous Professional Development has the team received in relation to statutory noise nuisance?

14) If the data exist, is it possible to break down outcomes of complaints into how many ended in

a) informal discussion with offender only
b) visit to the property & subjective assessment by EHO
c) installation of noise monitoring
d) noise monitoring found that no statutory noise nuisance exists
e) noise monitoring found that statutory noise monitoring does exists
f) resulted in abatement notice
g) abatement notices contested

Summary of response

We are compiling national data on noise nuisance complaints relating to auditory bird scaring devices (propane gas guns, banger ropes etc.) If available, we'd like the source data as extracts from the Environmental Health Department's database, redacted to protect confidential information. We are particularly interested in the postcodes of the alleged noise nuisance of audible bird scaring devices.

Cover period: 1. January 2015 - 30 June 2019, broken down by year
Auditory Bird Scaring Devices = ABDS National Farmer's Union = NFU

GENERAL
1) Does the EHD log all noise nuisance complaints (phone, email, letter)? - YES
2) How many noise nuisance complaints (all causes) were received in cover period? - 3133
3) How many of these related to ABSD? - 21 TOTAL; 2015 =6, 2016 =3, 2017 =1, 2018 =4, 2019 =7
4) How many of those related to ABSD, resulted in an abatement notice being issued? - 0

NFU CODE
5) NFU Code of Practice specifies that farmers should register ABSD with the local council. How many guns were registered with the council during the cover period? - 0
6) NFU Code of Practice is a voluntary code, but Councils are allowed to issue bye-laws. Does the Council have a bye-law regarding the use of ABSD? - NO

PROCESS
7) Does the EHD have an internal policy for the process of investigating noise nuisance by ABSD? - NO - we have so few complaints and all are dealt with after a single phone call to the farmer.
If yes, please supply a copy.

INVESTIGATION
8) How many times was the EHD unable to investigate / act on a complaint because the owner/operator of a gun could not be identified? - NONE

DECISION MAKING
9) When deciding whether an ABSD constitutes statutory noise nuisance, does the council rely on noise monitoring data, or does it accept the subjective evidence by a EHO? - It would depend on the circumstances but we prefer subjective evidence and evidence of compliance with the CoP if it were to ever get to this stage (we have never needed to do this in this area which is predominantly livestock rather than arable farming)
10) If noise monitoring equipment is used, how many machines does the environmental Health Department have that are suitable for measuring noise emission from ABSD? - NONE - we have never had to do this.
11) If noise monitoring equipment is used, which BS standard is applied? - N/A

TRAINING
12) How many Environmental Health Officers does the Environmental Health Department employ? - 3 in the EP team plus the Head of Service who is an EHO.
13) How many days Continuous Professional Development has the team received in relation to statutory noise nuisance? - We do not hold this data, but no specific CPD in the past 5 years.
14) If the data exist, is it possible to break down outcomes of complaints into how many ended in:

a) informal discussion with offender only - ALL
b) visit to the property & subjective assessment by EHO - NONE
c) installation of noise monitoring - NONE
d) noise monitoring found that no statutory noise nuisance exists - NONE
e) noise monitoring found that statutory noise monitoring does exists - NONE
f) resulted in abatement notice - NONE
g) abatement notices contested - NONE

Date responded: 8 August 2019

Cyber attacks

Date submitted: 1 August 2019

Summary of request

Could you please tell me how many incidents of cyber-attacks you have recorded since the beginning of 2017?

Of these can you tell me how many incidents were referred to external sources including the police, the National Crime Agency and the National Cyber Security Centre?

And how many of these incidents were handled internally?

Summary of response

Could you please tell me how many incidents of cyber-attacks you have recorded since the beginning of 2017? – We only record successful breaches which caused an impact to a system or service. There have been none.
Of these can you tell me how many incidents were referred to external sources including the police, the National Crime Agency and the National Cyber Security Centre? – N/A
And how many of these incidents were handled internally? – N/A

Date responded: 2 August 2019

CHECK test - cyber security

Date submitted: 1 August 2019

Summary of request

CHECK is the umbrella term for the National Cyber Security Centre approved penetration test companies and the method in which they conduct a penetration test.

Could you please tell me whether you have had a CHECK test in:
i) 2016/17
ii) 2017/18
iii) 2018/19?

Could you also tell me what cyber security do you have aside from CHECK work including the following:
i) user education
ii) other penetration tests
iii) internal security team
iv) other.

Summary of response

ould you please tell me whether you have had a CHECK test in i) 2016/17, ii) 2017/18 and iii) 2018/19? - Yes to all

Could you also tell me what cyber security do you have aside from CHECK work including the following i) user education ii) other penetration tests iii) internal security team iv) other - Strata has a Security & Compliance Team; awareness training is provided by the Council and Strata. Pen tests carried out as required i.e. procurement, upgrades.

Date responded: 8 August 2019

Microchipping of Dogs

Date submitted: 31 July 2019

Summary of request

Q1) Have you taken anyone to court for obstruction of an authorised person exercising their powers under the Microchipping of Dogs (England) Regulations 2015 i.e. regulation 12(b) or 12(c). If so, how many cases have you brought to trial and what has been the average fine issued?

Q2) How many times have you initiated court proceedings for breach of microchipping regulation 8(2), transferring keepership of a dog which is not fully compliant with the microchipping regulations? If appropriate, what has been the average fine issued for those in breach of this regulation?

Q3) How many formal written warnings (notices under regulation 12(a) of microchipping regulations) have you issued for –
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q4) How many times have you initiated court proceedings for failure to comply with a formal notice issued under regulation 12(a) of the microchipping of dogs regulations for-
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q5) If appropriate can you detail the average level of fine awarded by the courts in cases you’ve taken in relation to failure to comply with a notice under section 12(a) of the microchipping regulations?

Q6) Does your local authority have information about dog owners’ legal requirements to identify their dog by collar and tag and microchip on their website?

Q7) How many events has your local authority supported on microchipping during the past five years?

Q8) Do you issue written warnings to dog owners whose dog is found without a collar and tag? If, so how many have been issued since in the past five years?

Q9) How many times have you initiated court proceedings against dog owners for failure to comply with collar and tag legislation? And if appropriate, what is the average level of fine that courts have awarded?

Q10) How many dog wardens does your local authority employ?

Summary of response

Q1) Have you taken anyone to court for obstruction of an authorised person exercising their powers under the Microchipping of Dogs (England) Regulations 2015 i.e. regulation 12(b) or 12(c). If so, how many cases have you brought to trial and what has been the average fine issued? - NO / NONE
Q2) How many times have you initiated court proceedings for breach of microchipping regulation 8(2), transferring keepership of a dog which is not fully compliant with the microchipping regulations? If appropriate, what has been the average fine issued for those in breach of this regulation? - NONE

Q3) How many formal written warnings (notices under regulation 12(a) of microchipping regulations) have you issued for - NONE TO ALL
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q4) How many times have you initiated court proceedings for failure to comply with a formal notice issued under regulation 12(a) of the microchipping of dogs regulations for- NONE TO ALL
a) Absence of a (physical) microchip in a dog
b) Failure to have correct details recorded on the microchip
c) Microchip recorded with a non-compliant database

Q5) If appropriate can you detail the average level of fine awarded by the courts in cases you've taken in relation to failure to comply with a notice under section 12(a) of the microchipping regulations? - NO
Q6) Does your local authority have information about dog owners' legal requirements to identify their dog by collar and tag and microchip on their website? - YES https://eastdevon.gov.uk/environmental-health-and-wellbeing/dogs/dog-microchipping/
Q7) How many events has your local authority supported on microchipping during the past five years? - NONE
Q8) Do you issue written warnings to dog owners whose dog is found without a collar and tag? If, so how many have been issued since in the past five years? - NONE
Q9) How many times have you initiated court proceedings against dog owners for failure to comply with collar and tag legislation? And if appropriate, what is the average level of fine that courts have awarded? - NONE
Q10) How many dog wardens does your local authority employ? - NONE - Our Environmental Technical Officers are responsible for their area of the districts and will action appropriately.

Date responded: 8 August 2019

Universal credit

Date submitted: 31 July 2019

Summary of request

1. What were the total rent arrears from council maintained/owned housing for the financial year 2018-2019: (Please supply as both a monetary figure, and a percentage of council homes rental income collectable)
2. For the financial year 2018-19, what was the average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit
b) Legacy benefits (the old Housing Benefits).
3. What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit

b) Legacy benefits (the old Housing Benefit)
4. In your housing accounts, have you had to increase your bad debt provision because of the introduction of Universal Credit? Are you able to express this as a monetary value? If possible I would like information on this since Universal Credit was introduced in 2016.
5. To mitigate the financial risks to the HRA through potential losses in collection and increased bad debt impairment, have you had to invest more funding into tackling rent arrears since the introduction of Universal Credit? If so, can you express how much as a monetary value?
6. What was the total number of evictions from council properties (with rent arrears being the primary reason) for the financial year 2018 - 19?
7. Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it.

Summary of response

1. What were the total rent arrears from council maintained/owned housing for the financial year 2018-2019: (Please supply as both a monetary figure, and a percentage of council homes rental income collectable) - £254,082.79 or 1.35% of income collectable
2. For the financial year 2018-19, what was the average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit - £195.18 per tenant average
b) Legacy benefits (the old Housing Benefits) - Information is not available
3. What is the current average level of arrears, in monetary value, of tenants receiving:
a) Universal Credit - £559.12 per tenant average
b) Legacy benefits (the old Housing Benefit) - £82.37 per tenant average
4. In your housing accounts, have you had to increase your bad debt provision because of the introduction of Universal Credit? Are you able to express this as a monetary value? If possible I would like information on this since Universal Credit was introduced in 2016 - We haven't increased our bad debt provision as this is worked out on debts written off at the end of each year. Our UC claimants only started in July and Sept 2018, so we haven't had a significant increase in debts written off yet and already have a substantial bad debt provision.
5. To mitigate the financial risks to the HRA through potential losses in collection and increased bad debt impairment, have you had to invest more funding into tackling rent arrears since the introduction of Universal Credit? If so, can you express how much as a monetary value? - Again, because our area UC only started in July 2018 we haven't had to invest yet in tackling more rent arrears. Initially our HB department were funded through the DWP to help in the local Job Centres but now this has gone to the CAB, so we may see a need for more funding at the end of 2019/2020.
6. What was the total number of evictions from council properties (with rent arrears being the primary reason) for the financial year 2018 - 19? - 6
7. Have you undertaken any assessment of the impact of Universal Credit on your current or future finances and services? (E.g. the ability to build new homes, or offer tenant welfare support) If so, then please disclose it - This is identified as a risk to future income in our Housing Revenue Account Business Plan which can be found on the Council's website. https://eastdevon.gov.uk/housing/housing-strategies-and-policies/housing-revenue-account-business-plan/

Date responded: 2 August 2019

Statement of Community Involvement

Date submitted: 31 July 2019

Summary of request

- Can you confirm as to whether your local authority has a Statement of Community Involvement?

- Can you confirm when the authority published the Statement of Community Involvement?

- When is your next expected consultation / update of the Statement of Community Involvement?

- Do you have a publicly available link to the Statement of Community Involvement?

- Is the local civic society or civic trust identified by the local planning authority as a consultee (whether statutory or non-statutory) in the planning system within the Statement of Community Involvement?

Summary of response

Can you confirm as to whether your local authority has a Statement of Community Involvement? - Yes see: https://eastdevon.gov.uk/media/2692931/2018-sci-v6.pdf

And also we share a separate draft one specifically for production of the Greater Exeter Strategic Plan with Mid Devon District Council, Teignbridge District Council and Exeter City Council. See: https://devoncc.sharepoint.com/sites/PublicDocs/Planning/Planning/Forms/AllItems.aspx?id=%2Fsites%2FPublicDocs%2FPlanning%2FPlanning%2FGESP%2FProcedural%20Documents%2FDraft%20Statement%20of%20Community%20Involvement%2FJoint%20Statement%20of%20Community%20Involvement%20Draft%20for%20Consultation%2Epdf&parent=%2Fsites%2FPublicDocs%2FPlanning%2FPlanning%2FGESP%2FProcedural%20Documents%2FDraft%20Statement%20of%20Community%20Involvement&p=true&cid=763a1011-984a-4980-a268-34944c7b1342

Can you confirm when the authority published the Statement of Community Involvement? - Publications dates were October 2018 and February 2017.

When is your next expected consultation / update of the Statement of Community Involvement? - At this point in time specific dates for an update have not been identified.

Do you have a publicly available link to the Statement of Community Involvement? - See links above.

Is the local civic society or civic trust identified by the local planning authority as a consultee (whether statutory or non-statutory) in the planning system within the Statement of Community Involvement? – There is no references to "civic society" or "civic trust" as a consultee.

Date responded: 7 August 2019

IHRA definiton of Antisemitism

Date submitted: 30 July 2019

Summary of request

Please could you let me know whether your Council has joined over 200 other councils in adopting the International Holocaust Remembrance Alliance (IHRA) definition of Antisemitism as requested by the then Secretary of State for Communities & Local Government in January 2017? If so, please could you point me to the decision. If not, please could you let me know if the council leadership (including the Leader and/or Portfolio holder) plan on adopting the definition in the near future.

Summary of response

Please could you let me know whether your Council has joined over 200 other councils in adopting the International Holocaust Remembrance Alliance (IHRA) definition of Antisemitism as requested by the then Secretary of State for Communities & Local Government in January 2017? – Not specifically but our Equality Policy sets out our duties, objectives and principles to all protected groups. https://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/equality-policy-and-strategy-2017-20/

If not, please could you let me know if the council leadership (including the Leader and/or Portfolio holder) plan on adopting the definition in the near future – Not in the near future

Date responded: 16 August 2019

Percentage of waste recycled

Date submitted: 30 July 2019

Summary of request

1. The percentage of wastage recycled by your council (i.e. recycling rate), broken down by year for 2016, 2017, 2018 and 2019.
2. Do you do enforce any of the following to encourage correct recycling or penalise incorrect recycling in your local authority area:
a) Issue fines to households
b) Issue warnings to households
c) Employ officers to monitor recycling bins
d) Refuse to collect waste that is incorrectly recycled or contaminated

3. If your council does issue fines to households, please can you provide the number of fines issued, broken down by year for 2016, 2017, 2018 and 2019.
4. If your council does issue fines to households, please can you provide the amount of money collected in fines issued, broken down by year for 2016, 2017, 2018 and 2019.

If limited by time, please prioritise in order of Q1, Q2, Q3 etc.

Summary of response

1. The percentage of wastage recycled by your council (i.e. recycling rate), broken down by year for 2016, 2017, 2018 and 2019 –
2016/2017 46.1%
2017/2018 54.2%
2018/2019 59.1%.

2. Do you do enforce any of the following to encourage correct recycling or penalise incorrect recycling in your local authority area:
a) Issue fines to households – No
b) Issue warnings to households – No
c) Employ officers to monitor recycling bins – Yes
d) Refuse to collect waste that is incorrectly recycled or contaminated – Yes

3. If your council does issue fines to households, please can you provide the number of fines issued, broken down by year for 2016, 2017, 2018 and 2019 – Not applicable – see 2
4. If your council does issue fines to households, please can you provide the amount of money collected in fines issued, broken down by year for 2016, 2017, 2018 and 2019 – Not applicable – see 2

Date responded: 30 July 2019

Council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb)

Date submitted: 30 July 2019

Summary of request

• the number of council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb)
• the number of council property tenants that have received warnings about unauthorised short-term/holiday lets (e.g. Airbnb)
• the number of council property tenants that have received any other penalty for unauthorised short-term/holiday lets (e.g. Airbnb) (please provide information about any such penalties)
Please provide this information broken down by financial year for the past three years (i.e. 2016/17, 2017/18, and 2018/19).

Summary of response

• the number of council property tenants who have been investigated for unauthorised short-term/holiday lets (e.g. Airbnb) - Nil
• the number of council property tenants that have received warnings about unauthorised short-term/holiday lets (e.g. Airbnb) - Nil
• the number of council property tenants that have received any other penalty for unauthorised short-term/holiday lets (e.g. Airbnb) (please provide information about any such penalties) - Nil
Please provide this information broken down by financial year for the past three years (i.e. 2016/17, 2017/18, and 2018/19) - N/A

Date responded: 30 July 2019

Eviction of illegal travellers

Date submitted: 30 July 2019

Summary of request

1) In the calendar year of 2018 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

2) In the calendar year of 2018 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost per site
3) In the calendar year of 2017 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site
4) In the calendar year of 2017 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost per site
5) In the calendar year of 2016 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

6) In the calendar year of 2016 how much has the council spent on legal fees to evict illegal traveller camps
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

7) In the calendar year of 2015 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site

8) In the calendar year of 2015 how much has the council spent on legal fees to evict illegal traveller camps
b) Please may this be divided by site address, how long each site was occupied for and the cost site per site

Summary of response

1) In the calendar year of 2018 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

2) In the calendar year of 2018 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost per site – N/A

3) In the calendar year of 2017 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller camp – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

4) In the calendar year of 2017 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost per site – N/A

5) In the calendar year of 2016 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

6) In the calendar year of 2016 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

7) In the calendar year of 2015 how much has the council spent cleaning up council owned land following the eviction of an illegal traveller – The clean-up costs incurred following each eviction cannot be separated out from the overall service costs for each year
a) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

8) In the calendar year of 2015 how much has the council spent on legal fees to evict illegal traveller camps – These are internal costs and are not itemised
b) Please may this be divided by site address, how long each site was occupied for and the cost site per site – N/A

Date responded: 31 July 2019

Number of press officers

Date submitted: 29 July 2019

Summary of request

This is an information request to establish how many press officers your organisation employs, and your spending on speeches. This is for years 2016-17, 2017-18 and 2018-19.

Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that ‘legacy council’.

Please include the following information:

§ How many members of staff work as press officers in each of 2016-17, 2017-18 and 2018-19?

§ How much was spent on speeches and presentations with outside bodies in each of 2016-17, 2017-18 and 2018-19?

The figure should include any members of staff whose main duty is press relations, public relations, communications and social media. Your response should include both full-time and part-time members of staff, as well as any on any irregular contracts, such as consultants.

Speeches and presentations with outside bodies includes, but is not limited to, firms who provide strategic communications, public affairs, advertising and consultancy services. The speeches and presentations includes only those that were commissioned by your authority, with the intention of your authority’s staff delivering the speech or presentation.

Summary of response

How many members of staff work as press officers in each of 2016-17, 2017-18 and 2018-19?
2016/17 - One full time
2017/18 - One full time
2018/19 - One full time and one part time who is on a fixed term contract.

How much was spent on speeches and presentations with outside bodies in each of 2016-17, 2017-18 and 2018-19? - Zero

Date responded: 6 August 2019

Compulsory purchase orders

Date submitted: 25 July 2019

Summary of request

Specifically, I would like the following information:


1. The details of all compulsory purchase orders designated within the council area since 2013.
Please include the date issued, the date completed, whether the work was carried out by the council or by the owner, the building’s usage (residential, industrial, business, etc), the nature and seriousness of disrepair, the nature of remedial action.
2. Details of all compensation paid out relating to compulsory purchase orders each year since
2013, including the nature of the disrepair and the amount requested.

Summary of response

1. The details of all compulsory purchase orders designated within the council area since 2013. Please include the date issued, the date completed, whether the work was carried out by the council or by the owner, the building's usage (residential, industrial, business, etc), the nature and seriousness of disrepair, the nature of remedial action - None
2. Details of all compensation paid out relating to compulsory purchase orders each year since 2013, including the nature of the disrepair and the amount requested - Nil

Date responded: 2 August 2019

Recorded details of visitors attending your council offices

Date submitted: 24 July 2019

Summary of request

Do you currently record details of visitors attending your council offices?

If so…

What details do you record? E.g. name, company name, who they’re visiting, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the visitor recording method you use cost the council?

Do you currently record details of staff attending your council offices?

If so…

What details do you record? E.g. name, employee number, job title, etc.
Do you do this electronically or on paper?
How long are the details kept?
Is your method of visitor recording GDPR compliant?
How much per annum does the staff recording method you use cost the council?

Summary of response

Do you currently record details of visitors attending your council offices? - Yes, contractors only

If so…

What details do you record? E.g. name, company name, who they're visiting, etc. - We only record details for visitors who are from another company to do work at the Council and only if they need an access badge to get around the building. We take their name, company they work for and who they are here to see.
Do you do this electronically or on paper? - On paper
How long are the details kept? - 3 months
Is your method of visitor recording GDPR compliant? - We only take the information we need, so yes it is GDPR compliant
How much per annum does the visitor recording method you use cost the council? - Information not held

Do you currently record details of staff attending your council offices? - No

If so…

What details do you record? E.g. name, employee number, job title, etc. - N/A
Do you do this electronically or on paper? - N/A
How long are the details kept? - N/A
Is your method of visitor recording GDPR compliant? - N/A
How much per annum does the staff recording method you use cost the council? - N/A

Date responded: 24 July 2019

Dwellings registered as 2nd homes within Exmouth

Date submitted: 23 July 2019

Summary of request

Please can you provide the following information in respect of the whole Exmouth District (all postcodes prefixed EX8):

How many dwellings in total are there within the entire Exmouth (EX8) district on the council tax register?
How many dwelling are registered as 2nd homes within Exmouth (EX8).

Summary of response

We deal with parishes rather than postcode prefixes. We have the Parish Exmouth and this shows all properties in Exmouth. If we take everything under EX8 this also includes properties that come under the Lympstone Parish and Woodbury Parish. So we have included the total and the breakdown. The total is everything under EX8 then we have broken them down to show all properties listed just under Exmouth. Total EX8 (Exmouth, Lympstone part of Woodbury Parish) Total Properties 18147 Second Homes 500 Exmouth Parish Total Properties 17095 Second Homes 463

Date responded: 24 July 2019

Adaptations to properties as a result of obesity

Date submitted: 22 July 2019

Summary of request

Please supply details of all work carried out which cost over £1000

Please provide details of any specialist equipment that cost over £1000

QUESTION
Between the 15th July 2017 and 15th July 2019

How much has your council spent on making adaptions to peoples homes as a result of issues brought about by obesity

How much has your council spent in total making adaptations to the homes of the obese.

Summary of response

In progress.

Date responded: 23 July 2019

Emergency support

Date submitted: 18 July 2019

Summary of request

1. In what format does the council give 'emergency support' to constituents? e.g. by voucher, direct debit or cash
2. Does the local authority offer a 'direct debit discount'? this could be in the form of either a percentage off, a whole amount or to constituents for services such as payment of adult social care bills or council tax payment which is paid via direct debit. If the answer is yes, please could you give details of the discount, in either percentage or monetary value and for which service it is offered.
4. Does the town hall or council buildings allow constituents to pay for services in cash or only card?

Summary of response

1. In what format does the council give 'emergency support' to constituents? e.g. by voucher, direct debit or cash - EDDC does not provide emergency support by voucher, direct debit or cash
2. Does the local authority offer a 'direct debit discount'? this could be in the form of either a percentage off, a whole amount or to constituents for services such as payment of adult social care bills or council tax payment which is paid via direct debit - No discount
3. If the answer is yes, please could you give details of the discount, in either percentage or monetary value and for which service it is offered - N/A
4. Does the town hall or council buildings allow constituents to pay for services in cash or only card? - Both

Date responded: 23 July 2019

Tigers in zoos

Date submitted: 17 July 2019

Summary of request

It is requested to inform us in writing for the period of 2018/2019 the following:

•How many tigers (Panthera tigris) are held in captivity in your district council,
•How many private owners in your district council have kept/keep tigers (Panthera tigris)
(number of households/owners),
•How many tigers (Panthera tigris) are kept in the respective households (number of tigers),
•How many of the existing zoological gardens in your district council, which have a permit/license, keep/have kept tigers (Panthera tigris) (number of zoological gardens),
•How many tigers (Panthera tigris) are kept in zoos with a permit/license (number of tigers),
•How many rescue centers are there in your district council for tigers (Panthera tigris),
•How many tigers (Panthera tigris) in your district council have lived/live in rescue centers,
•Is there a notification duty to centrally report the number of deceased captive tigers (Panthera tigris),
•If so, how many tigers (Panthera tigris) have died in your district council in the last five years,
•Following information of records kept by zoos, sanctuaries and other owners, how many tigers
(Panthera tigris) have died in the last five years.

Summary of response

EDDC have no tigers licensed currently to Zoos / private owners / sanctuaries, and we do not hold any information or historical records relating to this species.

Date responded: 29 July 2019

Network/information security

Date submitted: 17 July 2019

Summary of request

I would appreciate if you are able to answer the following questions:

1. Please confirm who is responsible for information and/or network security?
i. Please provide contact telephone number(s)and email address(es).
2. Do you have any planned network/information security projects
3. Please confirm the number of council offices?
4. Please confirm who is responsible for selecting / managing and operating your WiFi network?
i. Please provide contact telephone number(s)and email address(es).
5. Please list existing WiFi vendor(s) that are currently deployed?
6. Please confirm when the WiFi networks were first installed?
7. Please state the number of access points deployed by each vendor?
8. Do you have any planned projects relating to your core network / edge, fixed / WiFi network access, SD WAN or data center?
9. How do you manage your WiFi users quality of experience currently?
10. Are you able to remotely diagnose individual WiFi user problems prior to any complaints being raised?
11. Are you as a Regulatory body responsible for providing Wireless Solutions in to the Primary and Secondary Schools within the Councils Region?

Summary of response

In progress.

Date responded: 18 July 2019

Homeless reconnections

Date submitted: 16 July 2019

Summary of request

1) Please let me know how many homeless reconnection referrals have been made to your local authority in the last 3 years (2016, 2017, 2018). Of those, please detail how many were accepted, how many were rejected and which LA made the referral. Break down the data by UK nationals and non-UK national referrals, if possible. Let us know how many were referred to other authorities over modern slavery concerns.

2) Please let me know how many homeless people have been given transport to leave the local authority under your “reconnection policy” in the 18 months (2018 and the first 6 months of 2019). Please provide data in an annualised format.

• Of these transportation tickets, please tell me:

1. How many were one-way train tickets.

2. The destination to where people were sent, if possible.

3. The gender and age of the person travelling, if possible.

4. The reason for the reconnection, if possible.

5. Whether the local authorities performed a follow-up with each person given transport under the “reconnection policy”.

Summary of response

1) Please let me know how many homeless reconnection referrals have been made to your local authority in the last 3 years (2016, 2017, 2018). Of those, please detail how many were accepted, how many were rejected and which LA made the referral. Break down the data by UK nationals and non-UK national referrals, if possible. Let us know how many were referred to other authorities over modern slavery concerns - Zero

2) Please let me know how many homeless people have been given transport to leave the local authority under your "reconnection policy" in the 18 months (2018 and the first 6 months of 2019). Please provide data in an annualised format.

2017 - £46.80
2018 - £208.50
2019 - £102.40 + £10.40

• Of these transportation tickets, please tell me:
1. How many were one-way train tickets - Information not held
2. The destination to where people were sent, if possible - Information not held
3. The gender and age of the person travelling, if possible - Information not held
4. The reason for the reconnection, if possible - Information not held

5. Whether the local authorities performed a follow-up with each person given transport under the "reconnection policy" - No we do not.

Date responded: 22 July 2019

Public Health Funerals

Date submitted: 15 July 2019

Summary of request

1. How many public health funerals were carried out in the financial year 2018/19?

2. What was the total cost of public health funerals to the Local Authority in 2018/19?

3. If you recovered funeral costs in 2018/19, what was the total amount that was recovered?

4. What was the most common reason for the council performing a public health funeral in 2018/19? (Choose one option below)
o The deceased had no family
o The deceased’s family were unable to pay for the funeral
o The deceased’s family were unwilling to pay for the funeral

5. Are family members allowed to attend the public health funeral? Please answer Yes or No

6a. If the funeral is a cremation funeral, are the ashes returned to the family? Please answer Yes or No

6a. If you answered YES to 6a, was there a cost to the family to have the ashes returned to them?

7a. How many public health funerals in 2018/19 were burial funerals?

7b. How many public health funerals in 2018/19 were cremation funerals?

Summary of response

1. How many public health funerals were carried out in the financial year 2018/19? – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/ and is updated as and when we are involved with a National Assistance Burial (NAB). We are currently waiting for the latest NAB to be uploaded onto this web page and hope that this will be done in the next couple of weeks. As this information is due for future publication it is exempt under section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

2. What was the total cost of public health funerals to the Local Authority in 2018/19? – This information can be found on our website

3. If you recovered funeral costs in 2018/19, what was the total amount that was recovered? – This information can be found on our website

4. What was the most common reason for the council performing a public health funeral in 2018/19? (Choose one option below) – This information can be found on our website
o The deceased had no family
o The deceased's family were unable to pay for the funeral
o The deceased's family were unwilling to pay for the funeral

5. Are family members allowed to attend the public health funeral? Please answer Yes or No - Yes

6a. If the funeral is a cremation funeral, are the ashes returned to the family? Please answer Yes or No - Yes

6a. If you answered YES to 6a, was there a cost to the family to have the ashes returned to them? - No

7a. How many public health funerals in 2018/19 were burial funerals? – This information can be found on our website

7b. How many public health funerals in 2018/19 were cremation funerals? – This information can be found on our website

Date responded: 18 July 2019

CCTV maintenance and support contract.

Date submitted: 11 July 2019

Summary of request

1. Supplier of the contract for CCTV maintenance and support
2. How much the Organisation spend annually with the supplier? (if multiple suppliers please list the annual spend for each)
3. What is the expiry date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
7. What is the total number of cameras in use/under this contract?
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details

If there is no CCTV maintenance contract in place
1. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
2. How much is the average annual spend on the in-house maintenance?
3. How many cameras are in use?
4. Is there a plan to review this at any point, if so what would the date be?
5. Who is in charge of overseeing the in-house maintenance?
If there is no maintenance contract or in-house maintenance in place, is there a ad-hoc agreement?
If yes,
1. Who is the supplier? Is this varies could you please list?
2. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
3. How many cameras are in use?
4. How much is the average annual spend on the ad-hoc agreement?
5. What is the date it is to be reviewed?

Summary of response

1. Supplier of the contract for CCTV maintenance and support - Castle CCTV
2. How much the Council spend annually with the supplier? - Approximately £1500 per annum
3. What is the renewal date of this contract? – Temporary rolling contract. No renewal date at present.
4. What is the duration of the contract? - Temporary rolling contract on a monthly basis
5. What is the review date of this contract? If possible the likely outcome of this review - Contract is currently under review – outcome unknown
6. The primary brand of the CCTV equipment. I don't require the model just the brand - The "CCTV equipment" does not just relate to cameras but also to monitors, recording machines and other equipment some of which is also managed by the Police to which we have no access. It would be helpful if you could clarify what specific equipment you are interested in
7. What is the total number of cameras in use/under this contract? - 65
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services - This contract is purely in connection with CCTV services
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details - Colin Whitehead, Principal Building Surveyor; SWhitehead@eastdevon.gov.uk

Date responded: 30 July 2019

Difficulties EU citizens had registering to vote in the recent European elections

Date submitted: 10 July 2019

Summary of request

1. The number of EU27 citizens resident in the local authority’s area who were on the electoral register on 7 May 2019 (or as near that date as possible) broken down by the country of citizenship (if possible).
2. The number of EU27 citizens who voted in the 2019 European Parliament Election.
3. The dates when the responsible officers started and finished posting UC1/EC6 forms.
4. The number of UC1/EC6 forms posted between these dates.
5. Were prepaid envelopes included with UC1/EC6 forms, and if so was it 1st or 2nd class post?
6. Did the responsible officers accept UC1/EC6 forms sent by email?
7. The number of UC1/EC6 forms returned before the deadline of 7th May?
8. The number of UC1/EC6 forms returned after the deadline of 7th May and accepted, if any?
9. The number of UC1/EC6 forms returned after the deadline and not accepted (that is, where electors were not registered).
10. What was the number of complaints (if any) received in relation to UC1/EC6 form and / or registration of EU27 citizens for European elections?
11. How was the data gathered from UC1/EC6 registration forms shared with the Secretary of State, Electoral Commission and / or other EU member states?
12. When was the data gathered from UC1/EC6 registration forms in respect of this election shared with the Secretary of State, Electoral Commission and / or other EU member states?
13. Please provide a breakdown of all UC1/EC6 forms you received by the country of citizenship.
14. Do you still hold data that would allow you to answer the above questions in relation to the 2014 European Parliament elections?
15. If an EU national was registered to vote in your local authority area by 7 May 2019 but has not returned a UC1/EC6 form before that date, or such a form has been returned but has not been processed, what prevented you from allowing them to vote provided a UC1/EC6 form is returned by the close of the poll?

Summary of response

The information requested falls within the area of responsibility of the Electoral Registration Officer. The registration of electors is governed by the Representation of the People Act 1983 as amended. Under Section 8 of the Act, the council must appoint an officer of the council to be the registration officer for any constituency coterminous with or situated in the council’s area. The Chief Executive of the council is the appointed officer for the registration area of East Devon. The appointment as Electoral Registration Officer is a separate appointment. Although appointed by the council, the Electoral Registration Officer’s responsibilities and duties are personal. An example of this is that the register of electors is deemed to be the property of the Electoral Registration Officer, not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in their own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is included in Schedule 1 to the Freedom of Information Act 2000. The Freedom of Information Act does not list any person appointed under the Representation of the People Act 1983. It follows that the Electoral Registration Officer, Returning Officer or any other person appointed under the Act is not subject to the provisions of the Freedom of Information Act.

Date responded: 16 July 2019

Procurement frameworks to procure consultancy

Date submitted: 10 July 2019

Summary of request

Please could you provide a breakdown of which mechanisms you procure consultancy services from, specifically:

1. Do you use national procurement frameworks to procure consultancy?
a. If so, which frameworks do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you are part of.

2. Do you use third party neutral vendors/procurement solution providers (eg ESPO, Bloom, Procurement hub) to procure consultancy?
a. If so which do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the vendors you use.

3. Do you use internal frameworks to procure consultancy? (IE frameworks that are not national, that you administer yourselves or share with a small number of other local authorities)
a. If so what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you have and when will they expire/re-open for applications.

4. Have you procured consultancy services through your own unique, project specific tender processes? (for example advertising a tender for a specific consultancy piece of work)
a. If so what proportion of your consultancy spend was procured through this route, and where do you advertise such opportunities?

5. Have you procured consultancy services through any other mechanisms in the last 12 months? (for example direct awards). If so what proportion of your consultancy spend was this for.

Summary of response

1. Do you use national procurement frameworks to procure consultancy? - Yes we use procurement framework - For tender publication we use 'ProContract - Supply the South West Portal' and this links automatically to Contract Finder and with the Council's own website - All our contracts are published here. A Report is written each year for Audit and Governance council meeting in September. Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf and our website for further information on our procurement process at https://eastdevon.gov.uk/council-and-democracy/council-business/procurement/
a. If so, which frameworks do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you are part of – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

2. Do you use third party neutral vendors/procurement solution providers (e.g. ESPO, Bloom, Procurement hub) to procure consultancy? – Yes we do
a. If so which do you use, and what proportion of your consultancy spend over the last 12 months has been on each of the vendors you use – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

3. Do you use internal frameworks to procure consultancy? (IE frameworks that are not national, that you administer yourselves or share with a small number of other local authorities) – Yes through Devon County Council and Somerset County Council
a. If so what proportion of your consultancy spend over the last 12 months has been on each of the frameworks you have and when will they expire/re-open for applications – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

4. Have you procured consultancy services through your own unique, project specific tender processes? (for example advertising a tender for a specific consultancy piece of work) – No
a. If so what proportion of your consultancy spend was procured through this route, and where do you advertise such opportunities? – N/A

5. Have you procured consultancy services through any other mechanisms in the last 12 months? (for example direct awards). If so what proportion of your consultancy spend was this for – Please review the Audit and Governance committee meeting report at https://democracy.eastdevon.gov.uk/Data/Audit%20and%20Governance%20Committee/20180927/Agenda/270918combinedA-and-Gagenda.pdf

Date responded: 30 July 2019

Subject Access Requests

Date submitted: 9 July 2019

Summary of request

Can you please provide the following information:

1. Do you have a backlog of Subject Access Requests, i.e. Subject Access Requests that have been received but have not been completed within the statutory time limit of one month.

2. If the answer to question 1 above is yes, how many Subject Access Requests do you have that are over the statutory time limit of one month.

3. Out of the figure provided in response to question 2 above can you provide details of how many of the overdue Subject Access Requests are:
(i) Up to one month overdue
(ii) Over one month overdue

Summary of response

1. Do you have a backlog of Subject Access Requests, i.e. Subject Access Requests that have been received but have not been completed within the statutory time limit of one month – No

2. If the answer to question 1 above is yes, how many Subject Access Requests do you have that are over the statutory time limit of one month – N/A

3. Out of the figure provided in response to question 2 above can you provide details of how many of the overdue Subject Access Requests are:
(i) Up to one month overdue – N/A
(ii) Over one month overdue – N/A

Date responded: 9 July 2019

Business miles

Date submitted: 9 July 2019

Summary of request

- How many business miles have been travelled by council employees using their own car (greyfleet) in the last 12 months?

- How much money has been reimbursed back to employees for those business miles for greyfleet in the last 12 months?

- How much does the council reimburse its employees per mile?

- How many miles did council employees drive in the last 12 months in any type of vehicle e.g. greyfleet, council owned, car rental, car club etc.?

- Does the council have an employee travel policy for business travel, which may include other additional modes of transport such as train, car rental etc.?

Summary of response

- How many business miles have been travelled by council employees using their own car (greyfleet) in the last 12 months? - 361,795 miles
- How much money has been reimbursed back to employees for those business miles for greyfleet in the last 12 months? - £163,816.73
- How much does the council reimburse its employees per mile?

The council reimburses the following rates which are included in the total mileage figures above:

Business mileage rate = 45p per mile in line with HMRC rates
Training rate for attending formal training courses = 24p per mile
Vocational Rate (used for attendance at college release) = 16.4p per mile

- How many miles did council employees drive in the last 12 months in any type of vehicle e.g. greyfleet, council owned, car rental, car club etc.?

Greyfleet = 361,795
Rental cars = Included in the greyfleet figures as treated as normal business mileage
Council owned vehicles = 6,022 miles

- Does the council have an employee travel policy for business travel, which may include other additional modes of transport such as train, car rental etc.? - Yes

Date responded: 6 August 2019

Council tax discount

Date submitted: 9 July 2019

Summary of request

I am aware that some local authorities offer residents a discount for paying their residential council tax in one single lump sum, rather than than in installments.


I would like to know
a) if you offer a discount for residents that pay their council tax in one single lump sum?

If the answer the above question a) is yes, then I'd like to know:

b) how much this discount is?
c) when you introduced this discount, if known?

I would also like to know:
d) In each of the past three tax years, how many households who paid council tax have chosen to pay by one lump sum?

Can I have the total number of households that paid council tax for context?

Summary of response

EDDC do not offer a discount for paying Council Tax in a lump sum.


Date responded: 25 July 2019

Burial plots

Date submitted: 8 July 2019

Summary of request

Please could you tell me the following:
- The current number of burial plots available within the Council sites?
- How many burial plots you have in total across the councils' sites?
- When do you estimate you will run out of available burial plots?
- Are there plans for any new sites?

Summary of response

- The current number of burial plots available within the Council sites?
Specific number cannot be provided. East Devon District Council is responsible for three cemeteries at Sidmouth, Sidbury and Seaton cemeteries. The Council continually considers the space that is available for providing full burials, burial of cremated remains (after cremation) and also for scattering cremated remains. Each cemetery has areas of land within the boundaries that are still unused to be available for use in the years ahead. These are also in addition to existing burial areas, known as sections, that still have capacity for burials for 5 to 8 years before the need to adopt the additional, unused areas.

- How many burial plots you have in total across the councils' sites?
Specific number cannot be provided.

- When do you estimate you will run out of available burial plots?
Sidmouth cemetery - minimum 15 years capacity (based on 1 unused section of land available to be marked out, there will be burial capacity for 10 years upon use in addition to the existing burial areas in use with 5 years capacity).
Seaton cemetery - minimum 15 years capacity (there is land capacity to prepare a new unused section along with an additional Woodland burial area together with another section for scattering cremated remains).
Sidbury cemetery - minimum 18 years capacity (being last extended in 2009 and still having a minimum of 18 years burial capacity exists).

- Are there plans for any new sites?
The council is giving consideration to further reviewing existing burial capacity for the decades ahead in the year 2020

Date responded: 15 July 2019

Individuals socially housed outside your area of authority

Date submitted: 8 July 2019

Summary of request

Could you please provide the following information:

1. Have you socially housed any individual or group to a residence that is outside your area of authority since 2013?
2. If yes, has the Council placed any individual or group in social housing accommodation within Harlow, Nazeing, Roydon, Matching, Hastingwood or Sheering (Essex)?
3. If so, have these individuals/groups been housed in commercial properties converted into residential dwellings under permitted development rights legislation?
4. If so, would you please detail which converted office buildings these groups been housed in?
5. How many
A. Adults
B. Children
from your area of authority are being socially housed in converted office buildings in the above towns/villages?

Summary of response

1. Have you socially housed any individual or group to a residence that is outside your area of authority since 2013? - No
2. If yes, has the Council placed any individual or group in social housing accommodation within Harlow, Nazeing, Roydon, Matching, Hastingwood or Sheering (Essex)? - N/A
3. If so, have these individuals/groups been housed in commercial properties converted into residential dwellings under permitted development rights legislation? - N/A
4. If so, would you please detail which converted office buildings these groups been housed in? - N/A
5. How many - N/A
A. Adults
B. Children
from your area of authority are being socially housed in converted office buildings in the above towns/villages? - N/A

Date responded: 9 July 2019

Mandatory reliefs applied to individual rateable non-domestic properties

Date submitted: 8 July 2019

Summary of request

In each of the individual financial years: 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19.

1) Numerically how many mandatory reliefs were applied to individual rateable non-domestic properties by your local authority for the reason that the property was unoccupied during each financial year?

For the financial year 2018/19 only:

2) What was the financial value of mandatory relief applied to non-domestic properties by your local authority during the financial year?

Summary of response

In each of the individual financial years: 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19.

1) Numerically how many mandatory reliefs were applied to individual rateable non-domestic properties by your local authority for the reason that the property was unoccupied during each financial year?

Year Empty with Relief
2014/15 554
2015/16 653
2016/17 648
2017/18 613
2018/19 598

For the financial year 2018/19 only:

2) What was the financial value of mandatory relief applied to non-domestic properties by your local authority during the financial year?

Year Amount of Relief
2018/19 -1174676.9

Date responded: 19 July 2019

Cost of interpreting services

Date submitted: 8 July 2019

Summary of request

Please can you provide financial information relating to the:

• total cost of interpreting services in the last 2 years and the number of requests made
• total cost of translation services in the last 2 years and the number of requests made
• total cost of BSL interpreting in the last 2 years and the number of requests made
I would also be grateful if you could provide us with information that includes:

• Hourly cost of face to face interpreting services
• Cost per minute of telephone interpreting services
• Breakdown of the top 10 most popular languages
How many video interpreting sessions were made last year for all languages, including British Sign Language?
Can you please provide details of your current provider(s) (company name, date contract was awarded)?
When are your current language service contracts with your incumbent(s) due to end?
Please can you provide the name, job title, email address and contact number for the person(s) responsible
· for awarding any contracts relating to these services
· for managing the day to day running of the services

Summary of response

EDDC do not use an interpreting service.

I would like to ask you to kindly provide me with the below information for the local council.
Please can you provide financial information relating to the:

• total cost of interpreting services in the last 2 years and the number of requests made – Information not held
• total cost of translation services in the last 2 years and the number of requests made – Information not held
• total cost of BSL interpreting in the last 2 years and the number of requests made – Information not held

I would also be grateful if you could provide us with information that includes:

• Hourly cost of face to face interpreting services – Information not held
• Cost per minute of telephone interpreting services – Information not held
• Breakdown of the top 10 most popular languages – Information not held

How many video interpreting sessions were made last year for all languages, including British Sign Language? – Information not held
Can you please provide details of your current provider(s) (company name, date contract was awarded)? – Information not held
When are your current language service contracts with your incumbent(s) due to end? – Information not held

Please can you provide the name, job title, email address and contact number for the person(s) responsible
· for awarding any contracts relating to these services – Information not held
· for managing the day to day running of the services – Information not held

Date responded: 9 July 2019

The number of trees chopped down between June 30, 2019 and January 2014.

Date submitted: 5 July 2019

Summary of request


I require this information broken down by years and how many had preservation orders on them or were classed as exceptional due to age, size of historical significance.

Also during the same period how many trees have been planted - again broken down by years.



Summary of response

We do not specifically record this information. The majority of trees felled are done so in circumstances and locations where the District Council has no authority, control or ability to engage in recording the event, e.g. on private land that lies outside of a designated Conservation Area and not the subject of a Tree Preservation Order. The Uniform document management system that the Council utilises for the administration and processing of all planning related applications , including TPO and CA application, records the details of tree removal in a text format from which it is difficult to obtain and numerate data. To check every application to manually collate the information you have requested would take an officer in excess of the 18rs permitted under FOI. Therefore it is exempt under section 12 (1) of the FOI Act 2000 where the cost of compliance is estimated to exceed the appropriate limit.

Date responded: 19 July 2019

Plastic recycling

Date submitted: 3 July 2019

Summary of request

Please could you tell me:

1) As far as the Council is aware, was any of the plastic collected in 2018 by the Council’s Recycling Collection Services ultimately exported to be recycled outside the UK?

2) If yes, please provide the names of all companies that were responsible for exporting this plastic?

3) Does the Council have any estimation of how much plastic was exported outside the UK during 2018? If so, please provide this in terms of tonnes of plastic exported.

4) Does the Council know which countries plastic was exported to during 2019? If so, please provide this.

Summary of response

1) As far as the Council is aware, was any of the plastic collected in 2018 by the Council's Recycling Collection Services ultimately exported to be recycled outside the UK?

EDDC collected plastics are sold to UK based processors. The products produced by these processors are predominantly used in UK manufacturing but a proportion may be used in Europe. For a more comprehensive answer the question should be directed to plastics processors.

2) If yes, please provide the names of all companies that were responsible for exporting this plastic?

EDDC plastics are currently sold to Roydon Polythene based in Swinton, Greater Manchester. However, this is subject to change based on processor capacity and market prices.

3) Does the Council have any estimation of how much plastic was exported outside the UK during 2018? If so, please provide this in terms of tonnes of plastic exported.

EDDC does not have this data. The questions should be directed to the processors.

4) Does the Council know which countries plastic was exported to during 2019? If so, please provide this.

Please see answer to question 3

Date responded: 3 July 2019

Zero emission EDDC vehicles

Date submitted: 3 July 2019

Summary of request

I would like to request the following information regarding please:

1. How many road vehicles (vans/minibuses/HGVs/cars/motorbikes) does your local authority currently use either directly or via your contractors
2. What proportion of these are currently a) zero emissions b) low emissions (ULEZ standard) c) diesel d) pre Euro VI diesel”
3. What proportion of these vehicles are planned to be a) zero emissions by 2030 b) low emissions (ULEZ standard) by 2030?
4. Have you signed up to Clean Van Commitment (zero emissions vans by 2028)
5. Are you involved in any Innovate UK vehicle trials?”
6. Have you signed the Clean Bus commitment (XXX)?
7. How many school streets (exclusions zones for cars around schools) are there in your local authority currently - both as a total figure and a percentage of the overall schools, broken down by primary and secondary?
8. How many school streets are there likely to be by 2022 in your local authority both as a total figure and a percentage of the overall schools, broken down by primary and secondary?
9. What is preventing you from establishing more school streets (resources / skill set / finances / local opposition)?
10. What estimate have you made of the financial resources needed to implement school streets?

Summary of response

1. How many road vehicles (vans/minibuses/HGVs/cars/motorbikes) does your local authority currently use either directly or via your contractors - Local Authority 83 vehicles
2. What proportion of these are currently a) zero emissions b) low emissions (ULEZ standard) c) diesel d) pre Euro VI diesel" - a) 1; b) 0; c) 82; d) 0
3. What proportion of these vehicles are planned to be a) zero emissions by 2030 b) low emissions (ULEZ standard) by 2030? - We have just adopted a climate change strategy, the first action of which is to establish our baseline carbon emissions before setting a target for net carbon zero. So currently no target set, however we are actively pursuing electric vehicles and bringing these on fleet when replacements allow. Next year 10% of our fleet will be electric.
4. Have you signed up to Clean Van Commitment (zero emissions vans by 2028) - No
5. Are you involved in any Innovate UK vehicle trials?" - No
6. Have you signed the Clean Bus commitment (XXX)? - No
7. How many school streets (exclusions zones for cars around schools) are there in your local authority currently - both as a total figure and a percentage of the overall schools, broken down by primary and secondary? - Information not held by us.
8. How many school streets are there likely to be by 2022 in your local authority both as a total figure and a percentage of the overall schools, broken down by primary and secondary? - Information not held by us.
9. What is preventing you from establishing more school streets (resources / skill set / finances / local opposition)? - Information not held by us.
10. What estimate have you made of the financial resources needed to implement school streets? - Information not held by us.

Date responded: 19 July 2019

Are gulls becoming a greater burden on towns

Date submitted: 2 July 2019

Summary of request

Please answer the following:

1. How many complaints did the council receive about seagulls (or gulls) in each of the following years:
- 2010
- 2011
- 2012
- 2013
- 2014
- 2015
- 2016
- 2017
- 2018
- 2019 – year to June 31st

2. If possible, please tell me how many complaints the council received about gulls physically attacking individuals or animals for the years referred to in Question 1?

3. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost?

4. Please give a total expenditure cost on gull management for the years mentioned above?

5. If your council removes gull eggs or nests, please give a breakdown of how many were removed in the years referred to in Question 1?

6. Does your council have a fine/fixed penalty notice policy in place for feeding seagulls and if so, how many were issued for the years referred to in Question 1?

7. Please supply me with any further information deemed relevant about the approach to gulls in your area.

Summary of response

1. How many complaints did the council receive about seagulls (or gulls) in each of the following years:
- 2010 - 25
- 2011 - 40
- 2012 - 27
- 2013 - 32
- 2014 - 59
- 2015 - 64
- 2016 - 52
- 2017 - 52
- 2018 - 66
- 2019 - 16 year to June 31st

2. If possible, please tell me how many complaints the council received about gulls physically attacking individuals or animals for the years referred to in Question 1? – To find this data an officer would need to open each complaint we have received to establish if it fits the parameters of this question. This would take an officer in excess of 18hrs and therefore exempt from disclosure under section 12(1) of the FOI Act 2000.

3. In each of the years referred to in Question 1: (i) what measures, if any, were taken by the council directly against seagulls (for example, egg or nest removal or installation of roof spikes) and (ii) how much did each measure cost? - The council has not taken any of these measures themselves as this is the responsibility of the building owners, but officers do give advice where appropriate.

4. Please give a total expenditure cost on gull management for the years mentioned above? - The council has not had any expenditure on this other than minor expenditure on council owned buildings.

5. If your council removes gull eggs or nests, please give a breakdown of how many were removed in the years referred to in Question 1? - The council does not remove any nests or eggs.

6. Does your council have a fine/fixed penalty notice policy in place for feeding seagulls and if so, how many were issued for the years referred to in Question 1? - Yes. A fixed penalty notice provision was introduced in 2017 and this has had a noticeable effect on the reports of problems on our seafronts – we now receive few complaints about visitors and others feeding gulls around the beaches. Details of the order can be found on our website https://eastdevon.gov.uk/public-spaces-protection-orders/

7. Please supply me with any further information deemed relevant about the approach to gulls in your area - We have undertaken some useful work in this area over the past few years, focusing on commercial premises and their responsibility to manage their waste and proof their buildings. A number of the seaside town councils have employed a falconer and this has also been effective. We have provided educational signage on our seafronts and there is information available on our website and also on the internet. Our theme is increasing the understanding of the public that they are not actually helping the gulls themselves by giving them any human food and we want gulls to revert to their natural instincts with respect to food and nesting sites. More recently we have purchased and use a highly effective seagull deterrent which generates noise similar to a distress call. We have used this to great effect in areas where large numbers of gulls gather, for example where there are persistent feeders who have not taken advice about changing their behaviour.

Date responded: 12 July 2019

Pre planning application

Date submitted: 29 June 2019

Summary of request

I understand that a recent pre-planning application has been submitted for the area of land highlighted in blue on the attached map EX14 9AH It lies to the south of Yonder Marsh farm and to the east of the land covered by 19/096/FUL recently refused by EDDC. I believe the land is used as a storage area for old motor cars by Marsh Motors. If such a pre-planning application has been submitted please provide me with all details you hold on file always excepting items that are not disable by law.

Summary of response

There has been no pre app advice given on this site.

Date responded: 2 July 2019

Restricting the distribution of free printed matter (leafleting)

Date submitted: 29 June 2019

Summary of request

1. Please state whether you have used the Environmental Protection Act
1990 to restrict the distribution of free printed matter (leafleting).
If so, please state the cost of obtaining a leafleting licence. Please state whether you apply these restrictions to small local arts and community groups (for example a local theatre or arts group).

2. Please state whether there are any additional restrictions in your town or city centre on leafleting on behalf of religious/charity/political groups.

3. Please state whether there are public open-air areas within your city or town centre which are owned and controlled by private companies (for example, a square or a park). If possible, please state the number of these areas. Please state whether you are aware of any restrictions in these areas upon freedom of speech or association (for example, restrictions on leafleting, political demonstrations, gathering in groups, charity fundraising, or on megaphones or amplification).

4. Please state whether you have taken down or issued warnings for posters put up by community/religious/charitable/political groups, or for local events. Please give a list of all such posters taken down in the past year. Please provide as much detail as is possible (eg, the name of the community group concerned, and the action taken).

5. Please state whether there is a free public noticeboard within your town or city centre where people can put up posters.

6. Please state whether your council has an area in the town centre where people could put up a temporary stall (for example, to campaign on a political cause). Would a fee be payable to the council for this?
(and if so, how much?).

Summary of response

1. Please state whether you have used the Environmental Protection Act 1990 to restrict the distribution of free printed matter (leafleting) - No we have not
If so, please state the cost of obtaining a leafleting licence. Please state whether you apply these restrictions to small local arts and community groups (for example a local theatre or arts group).

2. Please state whether there are any additional restrictions in your town or city centre on leafleting on behalf of religious/charity/political groups - N/A

3. Please state whether there are public open-air areas within your city or town centre which are owned and controlled by private companies (for example, a square or a park). If possible, please state the number of these areas. Please state whether you are aware of any restrictions in these areas upon freedom of speech or association (for example, restrictions on leafleting, political demonstrations, gathering in groups, charity fundraising, or on megaphones or amplification) - No information held

4. Please state whether you have taken down or issued warnings for posters put up by community/religious/charitable/political groups, or for local events. Please give a list of all such posters taken down in the past year. Please provide as much detail as is possible (e.g. the name of the community group concerned, and the action taken) - We periodically take down all posters flyposted on our land. No warnings have been issued.

5. Please state whether there is a free public noticeboard within your town or city centre where people can put up posters - Yes

6. Please state whether your council has an area in the town centre where people could put up a temporary stall (for example, to campaign on a political cause). Would a fee be payable to the council for this? - Yes
(and if so, how much?) - Fees payable depending on what the stall is, please see website.

Date responded: 9 July 2019

Waiting list for allotments

Date submitted: 28 June 2019

Summary of request

Please could you kindly advise:

How large is your current waiting list for each allotment in your jurisdiction

Summary of response

We only operate Allotments in Sidmouth, all other towns are through allotment associations/TC. Here is the waiting list numbers as of today.

Lawn Vista 68
Lymebourne 99
Peaslands 63

Date responded: 2 July 2019

Controlled building works projects

Date submitted: 27 June 2019

Summary of request

Under the Freedom of Information Act, please provide me with a copy of the following Building Control information relating to Building Control Performance standards to which all Building Control Bodies should adhere and for which I anticipate statistics should be available:
1. How many Building Regulations Applications have been made within the last 10 years* (either Full Plans under Regulation 13 or Building Notices under Reg 14)
a. Of these, how many have commenced on site.
b. Of these, how many have been issued with completion certificates.
2. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
3. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
4. Of the total of those commenced but not visited within the last 3months, how many do you estimate are complete and/or occupied #.
5. How many convictions have been obtained under section 35 of the Building Act 1984 within the last 10 years*.
6. How many notices under section 36 of the Building Act 1984 have been served within the last 10 years*.
7. How many partly completed works which have been the subject of an initial notice have the Local Authority received following cancellation or lapse of the initial notice during the last 10 years*.
a. Of these, how many have commenced on site.
b. Of these, how many have been issued with completion certificates.
8. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 28 days.
9. Of the total of those commenced but not issued with completion certificates, how many have not been visited within the last 3 months.
10. Of the total of those commenced but not visited within the last 3months, how many do you estimate are complete and/or occupied #.
*If records are not available for the full 10 years please specify the period for which you are providing the information.
# Please provide an approximate estimate if exact figures are not available.

Summary of response

In progress.

Date responded: 15 July 2019

Settlement agreements

Date submitted: 25 June 2019

Summary of request

I am writing to obtain information about your organisation’s spending on settlement agreements in 2016-17, 2017-18 and 2018-19.

Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that ‘legacy council’.

Please include the following information:
• The total number of settlement agreements for each financial year.
• The total costs associated for each settlement agreement in each financial year. This includes, but is not limited to, a payment of salary, payment in lieu of a notice period and payment of compensation for loss of office.

A settlement agreement is a legally binding agreement between an employer and employee used to set out terms and conditions under which a contract of employment is to be terminated. The purpose is for an employee to be given a compensation package, in exchange for giving up a statutory right to make a claim at an employment tribunal.

A settlement agreement is not any exit payment which includes a statutory right to make a claim at an employment tribunal.

In addition, please exclude any settlements agreed under a mutually agreed resignation/severance scheme.

If you are unable to answer one of the questions, please continue and answer the subsequent ones. In particular, if 2018-19 data is not yet fully available, please answer to the best of your ability or omit this year from the response.

Summary of response

I am writing to obtain information about your organisation's spending on settlement agreements in 2016-17, 2017-18 and 2018-19.
Please note, if your organisation has taken part in a merger with any other local authority since the relevant timeframe, please include the relevant data for that 'legacy council'.

Please include the following information:
• The total number of settlement agreements for each financial year.

2016-17 - 2
2017-18 - 2
2018-19 - 1

• The total costs associated for each settlement agreement in each financial year. This includes, but is not limited to, a payment of salary, payment in lieu of a notice period and payment of compensation for loss of office.

2016-17 - £11,000
2017-18 - £32,537
2018-19 - £22,349 (this includes a PILON payment of £10,286.43)

Date responded: 27 June 2019

Collections of public refuse and recycling

Date submitted: 21 June 2019

Summary of request

My questions are as follows:
- Please can you provide figures for the year(s) 2016, 2017, 2018 outlining the rates of overall recycling by households in your council area?

- Please can you also provide figures for the years 2016, 2017, 2018 outlining how much of the items put out to be recycled ended up being sent to a landfill and/or incinerated instead i.e. plastic

- Please can you confirm how often you run the following services:
A. Garden waste collections
B. Recyclable waste collections
C. Household waste collections

- Finally, can you please confirm of the three above services listed that you offer to households in your area, whether or not any of these are out sourced to private companies. If yes, please specify which.

Summary of response

My questions are as follows:
- Please can you provide figures for the year(s) 2016, 2017, 2018 outlining the rates of overall recycling by households in your council area?

2016/2017 - 46.1%
2017/2018 - 54.2%
2018/2019 - estimated 57%

- Please can you also provide figures for the years 2016, 2017, 2018 outlining how much of the items put out to be recycled ended up being sent to a landfill and/or incinerated instead i.e. plastic - EDDC does not hold this data

- Please can you confirm how often you run the following services:

A. Garden waste collections - fortnightly
B. Recyclable waste collections - weekly (including food waste)
C. Household waste collections - three weekly

- Finally, can you please confirm of the three above services listed that you offer to households in your area, whether or not any of these are out sourced to private companies. If yes, please specify which - EDDC uses an outsourced model. All of the services above are operated by our partner, SUEZ Recycling & Resources UK Ltd.

Date responded: 10 July 2019

EDDC's telephone system maintenance contract

Date submitted: 21 June 2019

Summary of request

Please can you send me the following contract information via email with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.
14.
If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each
provider?

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible.

Summary of response

1. Contract Type: None
2. Existing Supplier: In House
3. Annual Average Spend: £0
4. Contract Duration: N/A
5. Contract Expiry Date: N/A
6. Contract Review Date: N/A
7. Application(s) running on PBX/VOIP systems: WorkStream People - Anywhere 365 (Contact Centre)
8. Contract Description: All support of Skype for Business is currently provided in house.
9. Go to Market: N/A

Contact Detail:
Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

Date responded: 10 July 2019

Queens Drive, Exmouth contract documents and minutes

Date submitted: 20 June 2019

Summary of request

1.Please provide detailed minutes of the Development Management Committee Meeting 8th March 2016.

2. Please provide information of the Contract Documents between EDDC and the contractor specifically those which relate to the area used as a compound.

3. Please provide the date and minutes of the meeting in which Exmouth Regeneration Team authorised that contract to be agreed.

4. Please provide the documentation showing which members of the Exmouth Regeneration Team attended the meeting and supported authorising that contract to be agreed and the date of that meeting.

5 .Please provide details of the area that the contractors would occupy during the work to realign the road and relocate the car-park.

6. Please supply documentation which details any further conditions and time -scale put on the use of the former Carriage Cafe/ Jungle Fun site for a contractors compound.

7. Please provide information showing details of the state in which that site should be returned at the end of those works.

Summary of response

1. Please provide me with detailed minutes of the DMC meeting on 8th March 2016
The minutes of this meeting are available here and are the only version held https://democracy.eastdevon.gov.uk//CeListDocuments.aspx?CommitteeId=153&MeetingId=740&DF=08%2f03%2f2016&Ver=2

2. Please provide me with contract documents between EDDC and the contractor specifically those which relate to the area used as a compound.
Documents attached* as follows:
Scheme plan
Contract volume 3, Part 2: Works information – Outline construction environmental management plan (CEMP)
Contract volume 3, Part 1: Works information – pre-construction information
Construction phase plan

3. Please provide me with the date and minutes of the Exmouth Regeneration Team meeting which authorised that the contract be agreed.
We have assumed that you are referring to the minutes of the Exmouth Regeneration Board which can be accessed online here https://democracy.eastdevon.gov.uk//mgCommitteeDetails.aspx?ID=189 but this group did not authorise the signing of the contract. Please also refer to minutes of the Council’s Cabinet as follows where this matter was discussed, with negotiation authority delegated to the Deputy Chief Executive:
https://democracy.eastdevon.gov.uk/Data/Cabinet/20141105/Minutes/051114-Cabinet-mins.pdf
https://democracy.eastdevon.gov.uk/Data/Cabinet/20181031/Minutes/311018-Cabinet-mins.pdf

4. Please provide the documentation showing which members of the Exmouth Regeneration Team (Board) attended the meeting and supported authorising that contract to be agreed and the date of that meeting.
Please see comments at (4) above. Detail of attendance at this meeting can be accessed online.

5. Please provide me with details of the area that the contractors would occupy during the work to realign the road and relocate the car park
This area is outlined in documents attached* in respect of point (1) above – specifically the scheme plan

6. Please supply me with documentation which details any further conditions and timescale put on the use of the former carriage café/jungle fun site for a contractors compound
No information held

7. Please provide me with information showing details of the state in which that site should be returned at the end of those works.
Not specified other than within the works information contained in volume 3 of the contract attached* in respect of point (1) above. No further information held.

*Documents available on request.

Date responded: 18 July 2019

Filthy and Verminous Properties- Section 83, Public Health Act 1936

Date submitted: 20 June 2019

Summary of request

Please provide separate figures for each calendar year, 2015, 2016, 2017 and 2018.

1. How many statutory notices have been served under section 83 of the Public Health Act 1936?
2. Of the notices seved, for each year, how many were:
a. Complied with
b. Works undertaken in default
c. Subject to judicial review (please provide reason and details)
d. Other please provide details
3. How many of the individuals you served section 83 notices on were referred to Safeguarding?
4. Do have additional written procedures to help prevent cases recurring in the future (please provided details)?
5. Do you work in collaboration/ partnership with other agencies when trying to resolve problems with people living in filthy conditions? Please provide details of the types of organisation
6. How many of these individuals have you served a section 83 notice on multiple times?

Summary of response

1. How many statutory notices have been served under section 83 of the Public Health Act 1936?
2015 = 4
2016 = 2
2017 = 1
2018 = 4

2. Of the notices served, for each year, how many were:
a. Complied with = 2
b. Works undertaken in default = 9
c. Subject to judicial review (please provide reason and details) = None
d. Other please provide details

3. How many of the individuals you served section 83 notices on were referred to Safeguarding? = 7
4. Do have additional written procedures to help prevent cases recurring in the future (please provided details)? = No
5. Do you work in collaboration/partnership with other agencies when trying to resolve problems with people living in filthy conditions? Please provide details of the types of organisation = Adult Social Care, Mental Health Teams, Fire Service, GPs
6. How many of these individuals have you served a section 83 notice on multiple times? = 0, however 4 of the cases have been served 83 Notices prior to 2015

Date responded: 16 July 2019

FPNs for littering

Date submitted: 19 June 2019

Summary of request

1. How many Fixed Penalty Notices has your council handed out in 2018 for the littering of cigarette butts?
2. How much is your FPN for littering cigarette butts?
3. How many FPN’s have not been paid within the allocated time frame, and subsequently gone to court for littering cigarette butts in 2018?

Summary of response

1. How many Fixed Penalty Notices has your council handed out in 2018 for the littering of cigarette butts? - None
2. How much is your FPN for littering cigarette butts? - £80
3. How many FPN's have not been paid within the allocated time frame, and subsequently gone to court for littering cigarette butts in 2018? - N/A

Date responded: 28 June 2019

Contract register

Date submitted: 19 June 2019

Summary of request

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contact Owner (Full contact details if possible.)
12. CPV codes/ProClass
13. Contract Reference

IMPORTANT
1. For those organisation planning to make an exemption around the spend, I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2. If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3. You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.
Please do not think that this is the only information I require if you could provide me with more information that would be great.

Contract Data/API Contact Details
14. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

Summary of response

The Council uses a portal to maintain its contract register which does have an excel download facility.
Link : https://procontract.due-north.com/ContractsRegister/Index?p=696a9836-1895-e511-8105-000c29c9ba21&v=1

I want to submit a request for some information from the organisation, in relation to their contract's register.
The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1. Contract Reference
2. Contract Title
3. Procurement Category
4. Supplier Name
5. Spend (Total or Annual)
6. Contract Duration
7. Contract Extensions
8. Contract Starting Date
9. Expiration Date
10. Contract Description [Please provide me with as much detail as possible.]
11. Contact Owner (Full contact details if possible.)
12. CPV codes/ProClass
13. Contract Reference

IMPORTANT
1. For those organisation planning to make an exemption around the spend, I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2. If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3. You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation's contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.
Please do not think that this is the only information I require if you could provide me with more information that would be great - Link : https://procontract.due-north.com/ContractsRegister/Index?p=696a9836-1895-e511-8105-000c29c9ba21&v=1

Contract Data/API Contact Details
14. Can you also provide me with contact details of the person responsible for the actual contract's register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title - Simon Davey is the Service Lead for Finance, Revenues and Benefits, Customer Services Centre, Procurement, Land Charges, ICT (outsourced) and is the council's Section 151 Officer. His email address S.Davey@eastdevon.gov.uk





Date responded: 9 July 2019

Residential private dwellings the council is Freeholder for which have been sold on a leasehold basis

Date submitted: 19 June 2019

Summary of request

Total number of residential private dwellings the council is Freeholder for and which have been sold on a leasehold basis.

The insurance arrangements of these dwellings including
Inception/Renewal Date
Expiry date of any Long Term Undertaking/Agreements in place
Is the insurance incorporated within the council main insurance program or are they ‘ring fenced’ as a separate portfolio

Summary of response

Total number of residential private dwellings the council is Freeholder for and which have been sold on a leasehold basis - 6 Flats have been sold since January 2017 under RTB where the council has retained the freehold. Each leaseholder re pays the insurance premium attributable to the flat that they occupy as part of an annual service charge.

The insurance arrangements of these dwellings including:
Inception/Renewal Date - Renewal date 1st April annually
Expiry date of any Long Term Undertaking/Agreements in place - Please clarify what is meant by 'Long Term Undertaking/Agreements'
Is the insurance incorporated within the council main insurance program or are they 'ring fenced' as a separate portfolio - Incorporated into main council insurance program.

Date responded: 12 July 2019

Corporate debt team

Date submitted: 18 June 2019

Summary of request

In accordance with the Freedom of Information Act, would you please provide me with the following information for my research:
1. What type of council are you – i.e. Unitary, District etc.
2. Do you have a corporate debt team
3. What categories of debt are collected
4. Do you collect debt on behalf of other councils or 3rd parties such as housing associations etc.
5. What systems are used for each
6. Do you employ internal enforcement agents, if so, how many
7. Do you utilise external enforcement agents via a 3rd party, if so when does their current contract end and when it does are you considering using internal enforcement agents

Summary of response

In accordance with the Freedom of Information Act, would you please provide me with the following information for my research:
1. What type of council are you? i.e. Unitary, District etc. - District Council
2. Do you have a corporate debt team - Yes
3. What categories of debt are collected – Council tax Arrears, Housing Benefit Overpayments and Sundry Debts
4. Do you collect debt on behalf of other councils or 3rd parties such as housing associations etc. - Only for Housing benefit overpayments if specifically requested by another authority.
5. What systems are used for each – Academy
6. Do you employ internal enforcement agents, if so, how many - No
7. Do you utilise external enforcement agents via a 3rd party, if so when does their current contract end and when it does are you considering using internal enforcement agents – Yes, we use external enforcement agents. The current contracts end in January 2020. At present we are not considering internal enforcement agents.

Date responded: 9 July 2019

EDDC's response to Climate Change Emergency

Date submitted: 14 June 2019

Summary of request

I am writing to request details of the date/year each of the wards or parishes within your council have committed to becoming carbon neutral, in light of the climate emergency declared by the government last month.

I would also like to know the details of any specific plans in place to help them achieve this goal.

Summary of response

I am writing to request details of the date/year each of the wards or parishes within your council have committed to becoming carbon neutral, in light of the climate emergency declared by the government last month – This information is not held by the District Council. You will need to forward your request to the individual Parish Councils/Wards.

I would also like to know the details of any specific plans in place to help them achieve this goal – Information can be found in the agenda published online for July's Cabinet meeting on the 10th July; Items 12 and 13 outlining EDDC's response to Climate Change Emergency and our proposals for becoming carbon neutral at https://democracy.eastdevon.gov.uk//ieListDocuments.aspx?CId=136&MId=227&Ver=4

Date responded: 8 July 2019

Queen's Drive Exmouth Community Interest Company

Date submitted: 14 June 2019

Summary of request

Please advise what independent advice was sought on the governance of: Queen's Drive Exmouth Community Interest Company, excluding those individuals and businesses associated with OXYGEN HOUSE GROUP LIMITED Company number 08306319?

Please advise what measures have been taken to ensure that there is a truly independent director on the board?

Please advise why Queen's Drive Exmouth Community Interest Company was gifted a community asset at the nominal rent of £1 per year for 125 years when East Devon District Council does not hold either a majority share interest or the controlling majority of directors?

Please demonstrate what evidence you hold that ensures that the community asset is protected?

Please demonstrate in what ways Queen's Drive Exmouth Community Interest Company is a Social Enterprise for the benefit of the local community? Please clarify in what ways it is not merely an extension of the commercial, private and business interests that Dr Mark Dixon and the companies that he controls including Grenadier already have in place key with tenants Edge Watersports and Michael Caines?

Summary of response

Please advise what independent advice was sought on the governance of: Queen's Drive Exmouth Community Interest Company, excluding those individuals and businesses associated with OXYGEN HOUSE GROUP LIMITED Company number 08306319? - The Council took external legal advice on the articles and memorandum of the Queen's Drive Community Interest Company.

Please advise what measures have been taken to ensure that there is a truly independent director on the board? - The Articles of Association for the Community Interest Company state that "An Independent Director may be appointed by a majority decision of the Directors."

Please advise why Queen's Drive Exmouth Community Interest Company was gifted a community asset at the nominal rent of £1 per year for 125 years when East Devon District Council does not hold either a majority share interest or the controlling majority of directors?

The cabinet reports dated: 6 November 2014; 7 January 2015 and 6 March 2019 detail the nature of the deal with Grenadier Estates. As the developer of the project, Grenadier Estates are taking the risk regarding the delivery of this nonprofit making project. The offer made by Grenadier Estates, and accepted by the council included the proposal for a CIC. The offer was made on the basis that the majority of directors on the CIC would be from Grenadier Estates.

Please demonstrate what evidence you hold that ensures that the community asset is protected? - The documentation that details the structure of the agreement between the Council and Grenadier has been published on the Council's website and/or is available from the Land Registry or Companies House.

Please demonstrate in what ways Queen's Drive Exmouth Community Interest Company is a Social Enterprise for the benefit of the local community? Please clarify in what ways it is not merely an extension of the commercial, private and business interests that Dr Mark Dixon and the companies that he controls including Grenadier already have in place key with tenants Edge Watersports and Michael Caines? - The Articles of Association for the Community Interest Company state that the company is not established or conducted for private gain. As above, all documentation is available.

Date responded: 12 July 2019

Planning applications

Date submitted: 10 June 2019

Summary of request

The number of planning applications received in each of the last five years (2014/15, 2015/16, 2016/17, 2017/18 and 2018/19).

The number of planning applications in each of those years, excluding major developments, which took longer than eight weeks for a determination to be made.

The number of staff employed in the planning department in each of those years.

The current number of planning applications being considered by your authority which have been awaiting determination for more than eight weeks (as per June 10, 2019).

Summary of response

The number of planning applications received in each of the last five years (2014/15, 2015/16, 2016/17, 2017/18 and 2018/19) – This information is available on our website by carrying out a search at https://planning.eastdevon.gov.uk/online-applications/
You will need to fill in the date boxes with the date 'to and from' that your search needs to cover. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The number of planning applications in each of those years, excluding major developments, which took longer than eight weeks for a determination to be made – This information can be found on Gov.uk's website https://www.gov.uk/government/statistical-data-sets/live-tables-on-planning-application-statistics
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

The number of staff employed in the planning department in each of those years:
2014/15 = 21
2015/16 = 23
2016/17 = 25
2017/18 = 25
2018/19 = 29

The current number of planning applications being considered by your authority which have been awaiting determination for more than eight weeks (as per June 10, 2019) – Currently there are 129 awaiting determination.

Date responded: 12 June 2019

Henkel Limited NDR accounts

Date submitted: 4 June 2019

Summary of request

I am looking to obtain a report, in excel format, of any business rates accounts, closed or open, in the name of Henkel Limited or in the names of their subsidiary companies, for the period 1 April 2005 to present: -

Acheson Industries
Darex UK Limited
Jeyes Group Limited
Henkel UK Operations Limited
National Adhesives Holding Ltd
Schwarzkopf Limited
Akzo Nobel
Shiseido Group.

Summary of response

We have found no live or closed accounts in the name of Henkel Limited or in the names of their subsidiary companies below.

Date responded: 11 June 2019

FPN for exceeding speed limit

Date submitted: 3 June 2019

Summary of request

Please would you provide details of any fixed penalty notices (FPN) issued for drivers exceeding the 20mph speed limit zone in the village of Sidford?
Specifics:
Number of FPN's issued for Church Street, Sidford over past 12 months and over past 5 years.
Number of FPN's issued for all 20mph roads in Sidford issued over the past 12 months and over the past 5 years.

Summary of response

The requested information is not held by the District Council. You may wish to refer this matter to Devon County Council.

Date responded: 5 June 2019

Repairs and voids

Date submitted: 3 June 2019

Summary of request

1. On average, how many days does it take for you to turnaround a void property?
2. What percentage of repairs and maintenance jobs do you complete within the first appointment?
3. As of 1st June 2019, how many Fire Risk Assessments are overdue?
4. In relation to your property repairs and maintenance, what is your tenant satisfaction percentage?
5. On average, how many repairs and maintenance jobs does each of your operatives complete per day?

Summary of response

1. On average, how many days does it take for you to turnaround a void property?
Average re-let time for general needs - 25.18 days (cumulative figure for 2018/19)
Average re-let time for sheltered housing - 24.75 days (cumulative figure for 2018/19)

2. What percentage of repairs and maintenance jobs do you complete within the first appointment?
88% for routine repairs (non-emergency) for East of the District
83% for routine repairs (non-emergency) for West of District

3. As of 1st June 2019, how many Fire Risk Assessments are overdue? - Zero

4. In relation to your property repairs and maintenance, what is your tenant satisfaction percentage?
94.6% for 2018/19

5. On average, how many repairs and maintenance jobs does each of your operatives complete per day? - We do not directly employ operatives, this is contracted out therefore we have limited information in relation to this.

Date responded: 25 June 2019

Drones

Date submitted: 3 June 2019

Summary of request

The questions relate to the Local Authority’s use of drones or unmanned aerial vehicles (UAVs).
1) Does the Council have a policy and/or strategy to benefit from drone/UAV based services?
2) Is the Council (or an associated arm’s length organisation) licenced by the Civil Aviation Authority to deliver drone/UAV services?
3) If so, please can you confirm the scope of services being provided by the Council/arm’s length organisation?
4) Has the Council ever procured drone/UAV services from a third party?
5) If so, please can you confirm the scope of the services and details of the 3rd parties who provided the services?
6) Please can you confirm the name and role of the lead officer with responsibility for policy and strategy relating to the Council’s use of drones/UAVs?

Summary of response

The questions relate to the Local Authority’s use of drones or unmanned aerial vehicles (UAVs).
1) Does the Council have a policy and/or strategy to benefit from drone/UAV based services? – A Policy is being prepared for adoption in Summer 2019 in respect of the use of drones on EDDC owned land
2) Is the Council (or an associated arm’s length organisation) licenced by the Civil Aviation Authority to deliver drone/UAV services? – No
3) If so, please can you confirm the scope of services being provided by the Council/arm’s length organisation? – N/A
4) Has the Council ever procured drone/UAV services from a third party? – EDDC have commissioned UAV surveys for the purposes of improving our understanding of coastal erosion on two occasions within the last 5 years.
5) If so, please can you confirm the scope of the services and details of the 3rd parties who provided the services? – Please see above
6) Please can you confirm the name and role of the lead officer with responsibility for policy and strategy relating to the Council’s use of drones/UAVs? – Tim Child, Senior Manager - Property & Estates.

Date responded: 5 June 2019

DFG/disabled grant funded major bathroom adaptations

Date submitted: 31 May 2019

Summary of request

1. The number of DFG/disabled grant funded major bathroom adaptations* that were carried out by your council in:-

a) the last or the most recent 12 months you have data for

b) the previous 12 months

Finally please also confirm:-

c) the number of DFG/disabled grant funded major bathroom adaptations* that your council has budgeted for, or plan/expect to make in the next 12 months

(*Classed as being a bathroom adaptation that included the removal and replacement of a bath with a showering facility)

Summary of response

1. The number of DFG/disabled grant funded major bathroom adaptations* that were carried out by your council in:-

a) the last or the most recent 12 months you have data for - ANSWER 65. THIS WAS FOR THE TIME PERIOD 17 June 2018 – 16 June 2019

b) the previous 12 months - ANSWER 40. THIS WAS FOR THE TIME PERIOD 17 June 2017 – 16 June 2018

Finally please also confirm:-

c) the number of DFG/disabled grant funded major bathroom adaptations* that your council has budgeted for, or plan/expect to make in the next 12 months. ANSWER 34 so far - (68) estimate

(*Classed as being a bathroom adaptation that included the removal and replacement of a bath with a showering facility)

Date responded: 21 June 2019

Current (5-year) housing land supply position and in regard to your current local plan (status)

Date submitted: 31 May 2019

Summary of request

1) a copy of your current 'five year housing land supply' position statement. If you cannot provide a current housing land supply position statement, please provide the most recent document illustrating your district’s housing land supply position.

2) a copy of, or hyperlink, to your current (adopted) local plan and the date it was adopted.

3) The same information for any Site Allocations, Development Management Policy Plan, or similar “Local Plan part 2” document which forms part of the “local plan” alongside a core strategy (or similar).

4) If your plan is more than 5 years old, please let me know if this plan has been reviewed and is therefore seen as “up-to-date”.

5) If your plan period has ended, or if the plan is more than five years old and has not been reviewed, please let me know if you are currently working on a plan review and/or if you are still using the policies of the plan, which already passed its plan period, for the determination of planning applications.

Please provide the information in the form of the document including this information or a hyperlink to your website where the document can be found.

Summary of response

Please go to our website at https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/ where you will find details of our Local Plan.

Date responded: 5 June 2019

Risk assessments on Brexit

Date submitted: 28 May 2019

Summary of request

First, any documents from this year (2019) produced by your local authority outlining planning or preparations for the upcoming exit of the United Kingdom from the European Union.
Second, any risk registers or risk assessments that mention Britain's upcoming exit from the European Union made or used by this local authority in 2019.

Summary of response

EDDC have not carried out any Brexit impact risk assessments or any other forms of planning in the lead up to the UK leaving the EU. For further information please refer your enquiry to the Brexit Resilience Group ran by Devon County Council:

Frances Williams
Executive PA to the Chief Executive & Head of Organisational Development
Devon County Council
County Hall
Topsham Road
EXETER
EX2 4QD
Tel: 01392 383201 or Frances.williams@devon.gov.uk


Date responded: 30 May 2019

Dog wardens

Date submitted: 27 May 2019

Summary of request

1. For each year from 2005/6 to 2018/19 could you please tell me the total number of w.t.e (whole time equivalent) dog wardens you employ?

2. For each year from 2005/6 to 2018/19 how many Commercial Breeding Establishments are there for dogs? (Commercial Breeding Establishments defined as 5 or more litters per year).

Summary of response

1. For each year from 2005/6 to 2018/19 could you please tell me the total number of w.t.e (whole time equivalent) dog wardens you employ? - 1 dog warden in each of the years 2005 to 2014. O dog wardens since 2014
2. For each year from 2005/6 to 2018/19 how many Commercial Breeding Establishments are there for dogs? (Commercial Breeding Establishments defined as 5 or more litters per year) - 0 for any of these years

Date responded: 31 May 2019

Staff redundancies

Date submitted: 27 May 2019

Summary of request

Can you provide me with the total number of staff that were made redundant by the council for each of the following financial years...

2014/15
2015/16
2016/17
2017/18
2018/19

Can you provide me with the total cost of those redundancies for each year?

Can you provide me with the number of staff employed by the council in each of those years?

Can you also provide the name of the department each role was lost from?

Summary of response

Can you provide me with the total number of staff that were made redundant by the council for each of the following financial years.

2014/15 – 3 = £112,121 Head count 477
2015/16 – 3 = £92,781 Head count 504
2016/17 – 0 = £0; Head count 505.50
2017/18 – 3 = £55,469; Head count 500.50
2018/19 – 1 = £38,574; Head count 495.50

Can you provide me with the total cost of those redundancies for each year? – See above

Can you provide me with the number of staff employed by the council in each of those years? – See above

Can you also provide the name of the department each role was lost from? – This information has been withheld as it may potentially identify the person/s if the department they worked in is published. Therefore under section 40(2) of the FOI Act 200 this information is exempt.

Date responded: 25 June 2019

Armed forces events in public spaces

Date submitted: 22 May 2019

Summary of request

Armed forces recruitment and promotional activities in public spaces
We are doing research into different policy approaches that local authorities take towards armed forces recruitment and promotional activity in public spaces and public events.
I would be grateful if you could provide information on the following:
1. Does the council allow promotional and recruitment activities by the armed forces in public spaces/events?
2. If yes to 1., does the council allow weapons and military vehicles to be part of these activities?
3. If yes to 1., what is the procedure for the armed forces to undertake these activities?
4. What is the council's policy on children (under 18 years old) handling military weapons in public spaces/events?
5. What policies inform the council's position on this, in relation to event licensing, safeguarding, the Armed Forces Covenant etc.

Summary of response

I would be grateful if you could provide information on the following:
1. Does the council allow promotional and recruitment activities by the armed forces in public spaces/events? - Yes
2. If yes to 1., does the council allow weapons and military vehicles to be part of these activities? - Yes
3. If yes to 1., what is the procedure for the armed forces to undertake these activities? - You are required to submit your event application form no less than 4 weeks before the event date to secure the venue and date. In exceptional circumstances, fast track event applications are available on request by emailing us, but may incur an additional administration charge.

Within your event application you must include:
• A risk assessment
• Public Liability for no less than £2 million
• Site plan / Management plan for large events
• License / Charity registration numbers if applicable
• Refundable grounds deposit
• Risk assessments / Food hygiene certificates for third party vendors

Once all supporting event documents have been submitted, we will review and process your application and then confirm your event via email, along with any outstanding balances and deposits, which must be paid before your event date. The Conditions of Hire will be sent to you alongside the confirmation so please read these.

This process usually takes around two - three weeks after your initial application has been submitted. Your event cannot go ahead until you have received written confirmation from the Council. Depending on the scale, requirements and set up of your event, we may request a meeting to aid event organisers with the set up and details of their event. The purpose of this is to advise, support and guide event organisers through all aspects of organising a large scale event.

4. What is the council's policy on children (under 18 years old) handling military weapons in public spaces/events? - We have no policy
5. What policies inform the council's position on this, in relation to event licensing, safeguarding, the Armed Forces Covenant etc. - We have no events policy, however if their event requires a TEN or Street Trading (from Licensing) their polices would apply.

Date responded: 17 June 2019

Car parks as benefits in planning

Date submitted: 20 May 2019

Summary of request

Please provide detail of all applications where car parks have been offered as a benefit.

Summary of response

Our planning application records are not held in such a way as to enable us to search for a specific issue like this. The only way of doing so would be to search for a key word such as “car park” and then review each case to see if the circumstances of the application are relevant to your request. Planning applications themselves are publicly accessible using our online search facility at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced

Date responded: 6 June 2019

Housing Management Software contract

Date submitted: 16 May 2019

Summary of request

In regards to the current housing management software and housing asset management software being used by the council, when are the start and expiry dates for the following contracts;


Housing Management Software (contract started / ends); Capita (OPENHousing)

Housing Asset Management Software (contract started / ends); Part of Housing Management Software

Summary of response

ousing Management Software (contract started / ends); Capita (OPENHousing) 10/12/2013 – Now on Annual renewal
Housing Asset Management Software (contract started / ends); Part of Housing Management Software – see above

Date responded: 11 June 2019

Food Safety inspections

Date submitted: 15 May 2019

Summary of request

1. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by local authority employed officers

2. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by subcontracted officers

3. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by local authority employed officers

4. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by subcontracted officers

5. In the year from 01/04/18 to 31/03/19 what was the number of Food Safety inspections carried out by local authority employed officers

6. In the year from 01/04/19 to 31/03/19 what was the number of Food Safety inspections carried out by subcontracted officers

7. In the year from 01/04/16 to 31/03/17 what was the number of appeals received under the Food Hygiene Rating Scheme

8. In the year from 01/04/16 to 31/03/17 what was the number of appeals upheld under the Food Hygiene Rating Scheme

9. In the year from 01/04/17 to 31/03/18 what was the number of appeals received under the Food Hygiene Rating Scheme

10. In the year from 01/04/17 to 31/03/18 what was the number of appeals upheld under the Food Hygiene Rating Scheme

11. In the year from 01/04/18 to 31/03/19 what was the number of appeals received under the Food Hygiene Rating Scheme

12. In the year from 01/04/18 to 31/03/19 what was the number of appeals upheld under the Food Hygiene Rating Scheme

Summary of response

1. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by local authority employed officers - 650
2. In the year from 01/04/16 to 31/03/17 what was the number of Food Safety inspections carried out by subcontracted officers - 0
3. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by local authority employed officers - 644
4. In the year from 01/04/17 to 31/03/18 what was the number of Food Safety inspections carried out by subcontracted officers - 0
5. In the year from 01/04/18 to 31/03/19 what was the number of Food Safety inspections carried out by local authority employed officers - 712
6. In the year from 01/04/19 to 31/03/19 what was the number of Food Safety inspections carried out by subcontracted officers - 0
7. In the year from 01/04/16 to 31/03/17 what was the number of appeals received under the Food Hygiene Rating Scheme - 0
8. In the year from 01/04/16 to 31/03/17 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0
9. In the year from 01/04/17 to 31/03/18 what was the number of appeals received under the Food Hygiene Rating Scheme - 1
10. In the year from 01/04/17 to 31/03/18 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0
11. In the year from 01/04/18 to 31/03/19 what was the number of appeals received under the Food Hygiene Rating Scheme - 3
12. In the year from 01/04/18 to 31/03/19 what was the number of appeals upheld under the Food Hygiene Rating Scheme - 0

Date responded: 31 May 2019

Properties purchased for homeless

Date submitted: 14 May 2019

Summary of request

For each of the financial years 2014/15; 2015/16; 2016/17; 2017/18; 2018/19

1. How many dwellings has the council purchased for the purpose of providing temporary accommodation for homeless people?
2. How much has been spent making those purchases?
3. How many of the purchased properties have disabled access (for example for a wheelchair)?

In addition:

4. How much money has been set aside in the financial year 2019/20 for the purchase of properties to provide temporary accommodation for homeless people?

Summary of response

For each of the financial years 2014/15; 2015/16; 2016/17; 2017/18; 2018/19

1. How many dwellings has the council purchased for the purpose of providing temporary accommodation for homeless people? - 1; 2018/19
2. How much has been spent making those purchases? - Purchase price: £415,000; Stamp duty: £23,200; Searches/land registry/survey : £1,180
3. How many of the purchased properties have disabled access (for example for a wheelchair)? - None

In addition:

4. How much money has been set aside in the financial year 2019/20 for the purchase of properties to provide temporary accommodation for homeless people? - None

Date responded: 22 May 2019

Town and Parish Council remuneration or salary

Date submitted: 13 May 2019

Summary of request

1. Please can you give me details of any Town Council or Parish Council staff in the East Devon area that receive remuneration or salary from the District Council? Please supply details for the past 10 years.
2. What is the Council's policy with regard to the salary payments of the above staff?
3. Are Town and Parish Council staff usually paid from monies raised by Council Tax levied by that Council?
4. If the answer to question 3 is yes, but the District Council employs any of the staff listed in question 1, please explain why those staff are in the employ of the District Council?

Summary of response

The Town and Parish Council's employ their own staff. They raise their monies through their own precept which the District Council collects on their behalf as the collection authority. EDDC, through a service level agreement, runs a payroll on their behalf and they pay a nominal sum for this service to cover the actual time costs of administering their payroll, but the salary costs are still the Town/Parish Council's.

We administer the payrolls for:

Exmouth Town Council
Honiton Town Council
Budleigh Salterton Town Council

Date responded: 21 May 2019

Textile recycling

Date submitted: 13 May 2019

Summary of request

Could you please confirm the following;

1 - Please supply a list of your recycling sites which are currently in operation.

2 - who is your textile contractor?

3 - What is the expiry date of contract between the council and it’s textile recycling partner?

5 - What is the fee charged by the council under the tender contract between itself and it’s textile recycling partner?

6 - which recycling companies bidded for the last tender?

7 - Please supply a list of the final destination of recovered waste material that is collected under the contract?

8 - What is the tonnes of duvets which have been collected under the contract?

9 - where are duvets exported after they have been recovered?

Summary of response

Our textiles contract is with Salvation Army Trading. It is a county wide contract which has been procured and is managed by Devon County Council (DCC) on behalf of the District Councils. Therefore you will need to refer this FOI request to DCC to respond.

Date responded: 21 May 2019

Covenants on Seaton seafront

Date submitted: 11 May 2019

Summary of request

Please let me have details of any historical covenants on Seaton seafront which are in place and which have been released. If released then please let me know the cost agreed. It is the area called The Moridunum (the condemned toilets) on the Esplanade at Seaton and the area along the Esplanade from those toilets to The Burrow.

Summary of response

The title of Council's land is available via the Land Registry, this will give full details of any covenants applying to the land to which the Council has registered title. The Council's deed packet has been reviewed and there is no evidence that any covenants have been released in respect of the land mentioned.

Date responded: 10 June 2019

Water fountains

Date submitted: 10 May 2019

Summary of request

I would be grateful if you will provide the following information for your authority:

1. The address including post code of operational paddling pools located in publicly maintained open space.

2. The number of operational drinking fountains located in publicly maintained open space

Summary of response

1. The address including post code of operational paddling pools located in publicly maintained open space - None
2. The number of operational drinking fountains located in publicly maintained open space - None

Date responded: 21 May 2019

Correspondence with the Brexit Party

Date submitted: 6 May 2019

Summary of request

1) I would like to request all internal correspondence and communications which mentions, or refers to, the Brexit Party
2) I would also like to request all external correspondence and communications between the Council and the Brexit Party

Summary of response

I refer to your request under the Freedom of Information Act regarding contact with the Brexit Party. The information requested falls within the area of responsibility of the Electoral Registration Officer. The registration of electors is governed by the Representation of the People Act 1983 as amended. Under Section 8 of the Act, the council must appoint an officer of the council to be the registration officer for any constituency coterminous with or situated in the council's area. The Chief Executive of the council is the appointed officer for the registration area of East Devon. The appointment as Electoral Registration Officer is a separate appointment. Although appointed by the council, the Electoral Registration Officer's responsibilities and duties are personal. An example of this is that the register of electors is deemed to be the property of the Electoral Registration Officer, not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in their own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is included in Schedule 1 to the Freedom of Information Act 2000. The Freedom of Information Act does not list any person appointed under the Representation of the People Act 1983. It follows that the Electoral Registration Officer, Returning Officer or any other person appointed under the Act is not subject to the provisions of the Freedom of Information Act.

Date responded: 21 May 2019

Wild animal licences

Date submitted: 2 May 2019

Summary of request

1) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2018 and 30th April 2019 (inclusive)?
1a) For each of these licenses, please state the species for which the license was issued.

2) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2017 and 30th April 2018 (inclusive)?
2a) For each of these licenses, please state the species for which the license was issued.

3) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act).
3a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
3b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

4) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act).
4a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; were your Environmental Health team carrying out other routine work etc).
4b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

5) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department.
5a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
5b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

6) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department.
6a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
6b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

Summary of response

1) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2018 and 30th April 2019 (inclusive)?
1a) For each of these licenses, please state the species for which the license was issued.

Licences are issued for a 2 year period
2 licences – 2018 to 2019
4 Ring tailed Lemurs
1 Ostrich


2) How many Exotic, Dangerous or Wild Animals Licenses did the council issue in the period between 1st May 2017 and 30th April 2018 (inclusive)?
2a) For each of these licenses, please state the species for which the license was issued.

1 licence - 2017 to 2018
x1 Ostrich

3) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act) - N/A
3a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
3b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

4) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the animals (naming the species in each case) which have been dealt with by your Environmental Health department AND which are included amongst those species for which owners are required to hold a license (under the Dangerous Wild Animals Act) - N/A
4a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; were your Environmental Health team carrying out other routine work etc).
4b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

5) In the period between 1st May 2018 and 30th April 2019 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department - N/A
5a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
5b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

6) In the period between 1st May 2017 and 30th April 2018 (inclusive), please provide a list of the non-native species (naming the species in each case) which have been dealt with by your Environmental Health department - N/A
6a) In each of these cases, please state how the animal was discovered by your Environmental Health department - giving as much detail as possible.
(For example: Was a sighting reported by a local resident; was the discovery made whilst your Environmental Health team were carrying out other routine work etc).
6b) In each of these cases, please state where the animal was discovered - giving as much detail as possible.
(For example: If the animal was found in a garden, please state whether this was a public space or someone's private garden at their home).

Date responded: 23 May 2019

G5 strategy

Date submitted: 1 May 2019

Summary of request

1. Do you have a 5G strategy?
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
1.2 If yes, has the public had the opportunity to read and understand [Council’s] 5G strategy? Where was this information published?
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that’s planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers.
(b) Specification sheets of 5G technology.
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting?
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology.
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
1.4 If no, I request to know when you will be chairing a 5G strategy?
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities.
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways?
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What type of communication system will [Council] be utilising to control the vehicles?
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with?
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces?
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format.
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers?
(b) Specification sheets of all technology.
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc (you must be specific on anything here)?
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with?
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
5. Are you planning to rollout or have rolled out LED street lighting?
5.1 If yes, please answer these questions:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system?
(b) What type of waveform is the LED? e.g. Square wave?
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS?
(d) Can you control the PWM of each streetlight that’s connected to the system?
(e) What restrictions do you have in place for the control of the PWM?
(f) What is the UK, EU and International safety limit (low and high) for the amount of ‘flicker’ (Hz) the Human Body and eyes can be exposed to and for how long?
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system.
(h) Who is the company who is or has installed the CMS LED streetlight system?
(i) What company maintains and repairs the CMS and LED streetlight system?
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system?
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet.
(l) What is the amount of Blue Light leakage that’s safe for the public and workers during the LED streetlights operation?
(m) What level of LED streetlight exposure is safe for the public at daytime and night time?
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights?
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that’s produced from LED?
6. Where do you have 3G and 4G systems in public spaces and public roads?

Summary of response

Please find the response to your query below.

• Street Lights on public highways are DCC responsibility.
• EDDC only look after lighting within parks and car parks.
• We have no autonomous vehicles on public highways – again DCC function. However EDDC have introduced robot lawnmowers (in parks not on public highways)


1. Do you have a 5G strategy? - No
1.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A
1.2 If yes, has the public had the opportunity to read and understand [Council's] 5G strategy? Where was this information published? - N/A
1.3 I also request a supplementary document that includes the highest level of detail on all 5G technology that's planned to be used and current in use in public spaces within [Council]:
(a) Companies and entities involved and the names of the company/entity officers. - Information not held
(b) Specification sheets of 5G technology. - Information not held
(c) What technology e.g. units and arrays are not currently 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting? - Information not held
(d) What UK, EU and International safety standards is [Council] complying with for the 5G strategy and existing 5G technology. - Information not held
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
1.4 If no, I request to know when you will be chairing a 5G strategy? - Information not held
2. I request the name/s of the Officer/s in charge of the 5G strategy and roll out for 5G and Smart Cities; and who their subject area expert or consultancy is, their CV and qualifications on 5G and Smart Cities. - N/A
3. Are you in talks with any experts, companies or entities about autonomous vehicles (AV) for public transport and/or private use on Public Highways? - No
3.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. N/A
3.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What type of communication system will [Council] be utilising to control the vehicles? - N/A
(d) What UK, EU and International safety standards does your AV strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
4. Do you have a strategy for smart roads and smart signage on Public Highways and Public spaces? - No
4.1 If yes, I request to see the complete strategy, its ambitions and its objectives in PPTX, Word, PDF or picture format. - N/A
4.2 I also request a supplementary document that includes all levels of detail on:
(a) Companies and entities involved and the names of the company/entity officers? - N/A
(b) Specification sheets of all technology. - N/A
(c) What technology e.g. units and arrays will not be 5G, but can be 5G enabled e.g. with current software, future software, hardware upgrades or retrofitting etc. (you must be specific on anything here)? - N/A
(d) What UK, EU and International safety standards does your 5G strategy and rollout comply with? - N/A
(e) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
5. Are you planning to rollout or have rolled out LED street lighting? – Yes. We are not converting to LED using a specific system/software/hardware. We simply convert the lamps to LED when existing units reach the end of their life on a site specific basis. This is because we have different types of lighting columns situated across the District. So whilst the answer to 5. is 'yes', the answer to 5.1 is N/A.
5.1 If yes, please answer these questions - N/A
(a) What is the CMS and specification of the software and hardware of the LED street light system? - N/A
(b) What type of waveform is the LED? e.g. Square wave? - N/A
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - N/A
(d) Can you control the PWM of each streetlight that's connected to the system? - N/A
(e) What restrictions do you have in place for the control of the PWM? - N/A
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - N/A
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - N/A
(h) Who is the company who is or has installed the CMS LED streetlight system? - N/A
(i) What company maintains and repairs the CMS and LED streetlight system? - N/A
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - N/A
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - N/A
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - N/A
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - N/A
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - N/A
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - N/A
5.2 If no, then I request a declaration from [Council] that you will not be installing LED streetlights in the future. If you cannot provide a declaration, I would like the following answered in the future tense:
(a) What is the CMS and specification of the software and hardware of the LED street light system? - Information not held
(b) What type of waveform is the LED? e.g. Square wave? - Information not held
(c) Can you control the Pulse Width Modulation (PWM) of the streetlight system using the CMS? - Information not held
(d) Can you control the PWM of each streetlight that's connected to the system? - Information not held
(e) What restrictions do you have in place for the control of the PWM? - Information not held
(f) What is the UK, EU and International safety limit (low and high) for the amount of 'flicker' (Hz) the Human Body and eyes can be exposed to and for how long? - Information not held
(g) I request to see the training manual and safety operation manual for the CMS and the LED streetlight system. - Information not held
(h) Who is the company who is or has installed the CMS LED streetlight system? - Information not held
(i) What company maintains and repairs the CMS and LED streetlight system? - Information not held
(j) What entity and Officer is responsible for the safety standards for the CMS and LED streetlight system? - Information not held
(k) I request proof e.g. a certificate from [Council] that confirms that UK, EU and International safety standards for workers and the public have been meet. - Information not held
(l) What is the amount of Blue Light leakage that's safe for the public and workers during the LED streetlights operation? - Information not held
(m) What level of LED streetlight exposure is safe for the public at daytime and night time? - Information not held
(n) Is there a legal requirement for diffusers to be fitted to LED streetlights? - Information not held
(o) How have you have addressed the amount of Oxidative Stress on Human and Animal cells that's produced from LED? - Information not held
6. Where do you have 3G and 4G systems in public spaces and public roads? - Information not held

Date responded: 30 May 2019

SWEP provision

Date submitted: 1 May 2019

Summary of request

• Name of LA
• Specific dates SWEP has been activated during Winter 2018-19
• Any other relevant information
For the purpose of this request we are understanding Winter 2018-19 to encompass September 2018 – April 2019 inclusive.

Summary of response

• Name of LA – East Devon District Council
• Specific dates SWEP has been activated during Winter 2018-19 – The following dates for when SWEP was called: 02.01.19 - 05.01.19 (inc) and 31.01.19 to 04.02.19 (inc)
• Any other relevant information – N/A
For the purpose of this request we are understanding Winter 2018-19 to encompass September 2018 – April 2019 inclusive.

Date responded: 21 May 2019

Communications Team's budget

Date submitted: 30 April 2019

Summary of request

What was the council's public relations and marketing budget for the last financial year?

How many staff are currently employed in communications, public relations and marketing based roles?

Of those staff, how many earn above £50,000 per year? How many earn over £100,000 per year?

Summary of response

We have a Communications Team, the budget for 2018/19 is £141,160 and there are 2.9 FTE – none earn over £50k.

Date responded: 21 May 2019

Beach huts

Date submitted: 29 April 2019

Summary of request

Without disclosing their personal details I would like to know:
1. Of the total owners of beach hut spaces on Budleigh Salterton Beach how many have an EX9 postcode for payment or correspondence. i.e. how many have their primary residence is in the Budleigh area.
2. Out of the total number of persons on the beach hut space waiting list, including myself, how many have a correspondence address in the EX9 postcode area i.e. they live in the budleigh area.

Summary of response

Limekiln
41 tenants have an EX9 postcode out of a possible 60
122 people on the waiting list have an EX9 postcode out of a possible 296

Longboat
13 tenants have an EX9 postcode out of a possible 18
110 people on the waiting list have an EX9 postcode out of a possible 279

Police
5 tenants have an EX9 postcode out of a possible 8
113 people on the waiting list have an EX9 postcode out of a possible 277

Rolle
16 have an EX9 postcode out of a possible 19
128 people on the waiting list have an EX9 postcode out of a possible 304

Steamer Steps
17 have an EX9 postcode out of a possible 25
135 people on the waiting list have an EX9 postcode out of a possible 313

Date responded: 20 May 2019

Planning applications to convert offices to residential use

Date submitted: 26 April 2019

Summary of request

1. I would like to receive a list of the buildings which were converted from offices (Use Class B1 (a)) into residential (Use Class C3). I would like this information for all conversions broken down by year for 2016, 2017 and 2018.

For each property please provide:
- Postal Address
- Postcode
- Unique Property Reference Number (UPRN) (if possible)
- how many housing units the property provides
- The date that prior approval or planning permission was granted (if relevant)
- the name of the property developer and/or owner of the building (if possible)

2. If possible, please also include how many people are currently housed in each property from:
a. Within the borough/council, b. Out of borough/area.

3. For those housed in these properties from out of borough/area, please provide details of which councils each person was originally from, (if unable to list original area for each person, please just provide a list of the original areas).

Summary of response

1. I would like to receive a list of the buildings which were converted from offices (Use Class B1 (a)) into residential (Use Class C3). I would like this information for all conversions broken down by year for 2016, 2017 and 2018

Answer - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced
You will need to select from the 'development type' drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

For each property please provide:
- Postal Address
- Postcode
- Unique Property Reference Number (UPRN) (if possible)
- how many housing units the property provides
- The date that prior approval or planning permission was granted (if relevant)
- the name of the property developer and/or owner of the building (if possible)

2. If possible, please also include how many people are currently housed in each property from - The requested information is not held
a. Within the borough/council, b. Out of borough/area.

3. For those housed in these properties from out of borough/area, please provide details of which councils each person was originally from, (if unable to list original area for each person, please just provide a list of the original areas) - The requested information is not held

Date responded: 17 May 2019

Homeless encampments

Date submitted: 25 April 2019

Summary of request

How many complaints has the council received about homeless encampments in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

How many tents have been confiscated by the council after they were used to set up "temporary homes" in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

What is the current fee charged by the council to homeless people in order to reclaim such possessions?

How many homeless people have reclaimed their possessions (tents, bags
etc) confiscated by the council as part of the policy for clearing homeless encampments in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.

How many homeless encampments have been cleared by the council in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year. Please say what bylaws were used to clear these areas. For example:

Summary of response

How many complaints has the council received about homeless encampments in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year - Information not held

How many tents have been confiscated by the council after they were used to set up "temporary homes" in the local authority area in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.
West - 2018 = 22; 2017 = 4; 2016/15/14 = 0
East - 2018 = 1; 2017/16/15/14 = 0

What is the current fee charged by the council to homeless people in order to reclaim such possessions? - No fee

How many homeless people have reclaimed their possessions (tents, bags etc) confiscated by the council as part of the policy for clearing homeless encampments in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year.
West - 2018 = 8; 2017/16/15/14 = 0
East - 2018/17/16/15/14 = 0

How many homeless encampments have been cleared by the council in the last five calendar years (2014, 2015, 2016,2017,2018)? Please break this down by year. Please say what bylaws were used to clear these areas. For example:
West - 2018/17/16/15/14 = 0 we have not cleared any homeless encampments
East - 2018/17/16/15/14 = 0 we have not cleared any homeless encampments

Date responded: 23 May 2019

Single-use plastic usage

Date submitted: 25 April 2019

Summary of request

• Does the Council have a specific policy relating to single-use plastic usage at premises owned or leased out to 3rd parties? If so, please provide further details.
• Does the Council have a specific policy relating to single-use plastic usage among Council staff and elected officials? If so, please provide further details.
• Is the Council engaged with any local initiatives to reduce single-use plastic? If so, please provide further details.
• Does the Council currently provide ample refill water stations for use by staff and visitors at premises owned or leased out to 3rd parties? If so, please provide further details.

Summary of response

Does the Council have a specific policy relating to single-use plastic usage at premises owned or leased out to 3rd parties? If so, please provide further details - No specific policy, but we no longer use plastic disposable cups
Does the Council have a specific policy relating to single-use plastic usage among Council staff and elected officials? If so, please provide further details - No specific policy, but we no longer use plastic disposable cups
Is the Council engaged with any local initiatives to reduce single-use plastic? If so, please provide further details - We are not involved with any local initiatives to reduce single-use plastics, however, we do promote the reduction in single use plastics in our public/community group meetings
Does the Council currently provide ample refill water stations for use by staff and visitors at premises owned or leased out to 3rd parties? If so, please provide further details - We have numerous tea points and chilled water machines at all of our corporate buildings that we occupy, where drinking water can be obtained from an outlet to fill up bottles. For premises that we lease out to third parties, we do not hold that information. There are initiatives by local organisations, such as Sidmouth Town Council, to provide water filling stations in public realm areas, such as outside the Market Building in Sidmouth Town Centre.

Date responded: 7 May 2019

Council's app

Date submitted: 25 April 2019

Summary of request

I would like to make a request for the following information, how many downloads of your app for the tax years 2017/18 and 2018/19. As well as the amount of requests logged using the app for the same tax years. Please can I also have the amount of calls received at your contact centres for the tax years 2015/16, 2016/17, 2017/18 and 2018/19. The last piece of information I require is please can you advise when your app went operational?

Summary of response

I would like to make a request for the following information, how many downloads of your app for the tax years 2017/18 and 2018/19.

Tax year 2017/18
-----------------------

App downloads on Apple iOS: 3,280
App downloads on Android: 1,907
Total downloads: 5,187

Total app requests: (data not available)
Total bin reminder push notifications sent: ~ 685,000


Tax year 2018/19
-----------------------

App downloads on Apple iOS: 3,440
App downloads on Android: 858
Total downloads: 4,298

Total app API requests: ~380,000
Total bin reminder push notifications sent: ~ 890,000

App Lifetime - Since launch in Apr 2014
-----------------------------------------------------

App downloads on Apple iOS: 13,720
App downloads on Android: 5,095
Total downloads: 18,815

As well as the amount of requests logged using the app for the same tax years.
Please can I also have the amount of calls received at your contact centres for the tax years 2015/16, 2016/17, 2017/18 and 2018/19 - This information is not held
The last piece of information I require is please can you advise when your app went operational? - The app went live in April 2014.

Date responded: 24 May 2019

HR employees

Date submitted: 22 April 2019

Summary of request

May you please supply me with the following information.

- The total number of employees within the council as of December 2018
- The number of male full time employees in the lower, lower middle, upper middle and upper quartile pay bands per year in 2018
- The number of female full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018
- The number of BME (black and ethnic minority) full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018
- The number of white British full time employees in the lower, lower middle, upper middle and upper quartile pay bands in 2018

- The number of employees receiving a bonus per year in the years 2014 - 2018
- Where bonuses have been given may you please detail the amount paid
- Of the employees who received a bonus may you please detail the gender and ethnicity of the recipient

- The mean hourly pay for a full time male employee for the months of January 2019 and January 2018
- The mean hourly pay for a full time female employee as for the months of January 2019 and January 2018
- The mean hourly pay for a full time white british employee for the months of January 2019 and January 2018
- The mean hourly pay for a full time BME employee for the months of January 2019 and January 2018

- The median hourly pay for a full time white british employee for the months of January 2019 and January 2018
- The median hourly pay for a full time BME employee for the months of January 2019 and January 2018
- The median hourly pay for a full time male employee for the months of January 2019 and January 2018
- The median hourly pay for a full time female employee for the months of January 2019 and January 2018

Summary of response

The figures for 2018 are on EDDC's web site. However they are as at 31 March 2018. The figures are a year behind, so figures for 31.3.2019 will be published next February 2020 as we must publish by 30 March each year for the last year.
https://eastdevon.gov.uk/council-and-democracy/council-business/equality-and-diversity/workforce-monitoring-and-gender-pay-gap/ & https://eastdevon.gov.uk/council-and-democracy/council-business/our-performance/employee-statistics/

Date responded: 16 May 2019

Skateparks built in East Devon in the last 20 years

Date submitted: 16 April 2019

Summary of request

• The number of skateparks built in East Devon in the last 20 years
• The number of skateparks permanently closed in East Devon in the last 20 years
• The amount of money invested in skateparks each year since 1999 in East Devon

Summary of response

The number of skateparks built in East Devon in the last 20 years – 2 (Seaton and Budleigh)
The number of skateparks permanently closed in East Devon in the last 20 years – None by EDDC
The amount of money invested in skateparks each year since 1999 in East Devon – Approximate capital investment costs:

2000 – Seaton skate park - £100k including groundwork
2003 – 33k for skate ramps for Budleigh Salterton
2006 – £85k Sidmouth skate park
2012 – 120k Allhallows skate park
2013 – 85k Exmouth skate park
2019 – Renewing Budleigh Salterton and Seaton skate parks with sprayed concrete facilities - £350k

Date responded: 7 May 2019

Non fire retardant cladding

Date submitted: 15 April 2019

Summary of request

1. How many buildings does your organisation have with non fire retardant cladding?
2. How many buildings does your organisation have with non fire retardant Balconies?
3. How many buildings does your organisation have with non fire retardant balcony decking?
4. What are you doing to rectify any buildings with non fire retardant decking and balconies?
5. What are the main problems with the 2018 building regulations SI 2018/1230?

Summary of response

1. How many buildings does your organisation have with non fire retardant cladding? - None
2. How many buildings does your organisation have with non fire retardant Balconies? - None
3. How many buildings does your organisation have with non fire retardant balcony decking? - Zero
4. What are you doing to rectify any buildings with non fire retardant decking and balconies? - N/A
5. What are the main problems with the 2018 building regulations SI 2018/1230? - Information not held

Date responded: 7 May 2019

Exmouth Rowing Club lease

Date submitted: 12 April 2019

Summary of request

Please could you tell me how long the Exmouth Rowing Club has left on their lease in the old Exmouth lifeboat station (Queens Drive)? And if there are any plans for the building afterwards?

Summary of response

Please could you tell me how long the Exmouth Rowing Club has left on their lease in the old Exmouth lifeboat station (Queens Drive)? And if there are any plans for the building afterwards? - The Rowing Club has a 28 year lease from 2013. It is not known at this time what will happen at the termination of this lease, but the Rowing club could renew the lease if they wish to do so.

Date responded: 7 May 2019

Cllrs council tax reminders

Date submitted: 12 April 2019

Summary of request

1. How many unpaid council tax reminders were sent to councillors elected in your authority between 2015/16 and 2017/18? Please break down by financial year?

2. How many councillors were summonsed to court or given summary warrants in the same period? Again, please break down by financial year.

3a. How many reminders were issued to the councillors named? Please break down by year.

3b. For each instance, please provide the name of each councillor, the party they represent or represented at the time and the amount of council tax owed according to sums requested in the letter. Please also provide the amount of council tax that remains outstanding.

3c. Please also state for each councillor, whether they were barred from voting on the council's budget as a result of their council tax arrears and whether any summons received resulted in a court hearing going ahead.

Summary of response

1. How many unpaid council tax reminders were sent to councillors elected in your authority between 2015/16 and 2017/18? Please break down by financial year?

2015/16 reminders = No data
2016/17 reminders = 5
2017/18 reminders = 6

2. How many councillors were summonsed to court or given summary warrants in the same period? Again, please break down by financial year.

2015/16 – Zero
2016/17 – Zero
2017/18 – Zero

3a. How many reminders were issued to the councillors named? Please break down by year – N/A

3b. For each instance, please provide the name of each councillor, the party they represent or represented at the time and the amount of council tax owed according to sums requested in the letter. Please also provide the amount of council tax that remains outstanding – N/A

3c. Please also state for each councillor, whether they were barred from voting on the council's budget as a result of their council tax arrears and whether any summons received resulted in a court hearing going ahead – N/A

Date responded: 15 May 2019

WAN Contracts

Date submitted: 12 April 2019

Summary of request

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc) Provider- Please can you provide me with the name of the supplier for the contract.

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Contract 2

6. Minutes/Landline Provider- Supplier’s name (NOT Mobiles) if there is no information available please can you provide further insight into why?

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

9. Minute’s Landlines Contract Duration: the number of years the contract is with the supplier.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

16. Contract Description: Please can you provide me with a brief description of the contract

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.

Summary of response

Contract 1

1. Current Lines (Analogue, ISDN VOIP, SIP etc.) Provider- Please can you provide me with the name of the supplier for the contract.

Virgin Media
BT
KCOM
RedCentric
Daisy
Gamma

2. Fixed Line- Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires Feb 2020
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
RedCentric – Rolling
Daisy – Rolling
Gamma – Rolling

3. Fixed Line- Contract Duration- the number of years the contract is for each provider

Virgin Media – ISDN – Rolling contract
SIP- 3 years, expires Feb 2020
Analogue – Rolling contract
Centrex – Rolling contract
BT – Rolling
KCOM – Rolling
RedCentric – Rolling
Daisy – Rolling
Gamma – Rolling


4. Type of Lines- Please can you split the type of lines per each supplier? PTSN, Analogue, SIP

Virgin Media – Analogue, Centrex, ISDN & SIP
BT - Analogue
KCOM - Analogue
RedCentric – Analogue
Daisy - Analogue
Gamma - Analogue


5. Number of Lines- Please can you split the number of lines per each supplier? SIP trunks, PSN Lines, Analogue Lines

Virgin Media – ISDN – 1x ISDN30
SIP- 141
Analogue - 41
Centrex - 134
BT – - 90
KCOM – - 10
RedCentric – - 2
Daisy – - 56
Gamma – - 137


Contract 2

6. Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available please can you provide further insight into why?

As above

7. Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract please provide me with the rolling date of the contract.

As above

8. Minutes Landline Monthly Spend- Monthly average spend for each provider. An estimate or average is acceptable.

All outbound traffic is handled by VMB via the SIP trunks, which is approximately £1000 per month.

9. Minute's Landlines Contract Duration: the number of years the contract is with the supplier.

Not Available.

10. Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

1400


Contract 4

14. WAN Provider- please provide me with the main supplier(s) if there is no information available please can you provide further insight into why?

Virgin Media Business

15. WAN Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract please provide me with the rolling date of the contract. If there is more than one supplier please split the renewal dates up into however many suppliers

February 2020 – Dates have changed due to negotiation to being all inks under a single end date.

16. Contract Description: Please can you provide me with a brief description of the contract

MPLS & MIA for Strata Network.

17. The number of sites: Please state the number of sites the WAN covers. Approx. will do.

4

18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

120K

19. Internal Contact: please can you send me there full contact details including contact number and email and job title for all the contract above.


Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions


Date responded: 30 April 2019

Licensed HMO's

Date submitted: 9 April 2019

Summary of request

Please provide me with a list of landlords (names and addresses) for licensed HMO's and Selective Licensing

Summary of response

The requested information is available on our website at https://eastdevon.gov.uk/housing/housing-in-the-private-sector/houses-in-multiple-occupation/hmo-register-and-what-is-a-house-in-multiple-occupation/

As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 10 April 2019

Local Area Network (LAN) environment.

Date submitted: 9 April 2019

Summary of request

I would like to request the following information about the organisation’s Local Area Network (LAN) environment.

Please can you send me the organisation’s Local Area Network (LAN) contract, which may include the following:
• Support and Maintenance- e.g. switches, router, software etc
• Managed- If this includes services than just LAN.

1. Contract Type: Managed or Maintenance

2. Existing Supplier: Who is the current supplier?

3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier.

4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.

5. Number of Sites: The number of sites, where equipment is supported by each contract.


6. Hardware Brand: What is the hardware brand of the LAN equipment?

7. Contract Description: Please provide me with a brief description of the overall contract.


8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.

9. Contract Expiry Date: When does the contract expire?

10. Contract Review Date: When will the organisation is planning to review the contract?

11. Responsible Officer: Contact details including name, job title, contact number and email address?



If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?


If the contract is managed by a 3rd party e.g. Can you please provide me with

1. Existing Supplier: Who is the current supplier?
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable.
3. Number of Sites: Estimated/Actual number of sites the LAN covers.
4. Contract Type: Managed, Maintenance, Installation, Software
5. Hardware Brand: What is the hardware brand of the LAN equipment?
6. Contract Description: Please provide me with a brief description of the overall contract.
7. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include.
8. Contract Expiry Date: When does the contract expire?
9. Contract Review Date: When will the organisation is planning to review the contract?
10. Responsible Officer: Who within the organisation is responsible for each of these contract(s) please provide me with contact details including name, job title, contact number and email address?

Summary of response


• Support and Maintenance- e.g. switches, router, software etc.
• Managed- If this includes services than just LAN.
1. Contract Type: Managed or Maintenance - Maintenance
2. Existing Supplier: Who is the current supplier? - Dell
3. Annual Spend for each supplier: What is the annual average spending on the supplier above? If there is more than one supplier please split the annual averages spend for each supplier. - £0
4. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (All of Strata)
5. Number of Sites: The number of sites, where equipment is supported by each contract. - 25
6. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell
7. Contract Description: Please provide me with a brief description of the overall contract. - Support is all carried out in house, maintenance is covered under the initial 5 year warranty purchased with the equipment
8. Contract Duration: What is the duration of the contract is and can you please also include any extensions this may include. - All hardware is purchased with a 5 year warranty.
9. Contract Expiry Date: When does the contract expire? - Various depending on purchase date, the majority is due May 2020
10. Contract Review Date: When will the organisation is planning to review the contract? - Currently being reviewed.
11. Responsible Officer: Contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the LAN maintenance is included in-house please include the following information:

1. Hardware Brand: What is the hardware brand of the LAN equipment? - Dell, Nortel & Avaya
2. Number of Users: Please can you provide me with the number of users this contract covers. Approximate number of users will also be acceptable. - 1800 (All of Strata)
3. Number of Sites: Estimated/Actual number of sites the LAN covers. - 25
4. Responsible Officer: Who within the organisation is responsible for LAN please provide me with contact details including name, job title, contact number and email address?

Adrian Smith
Head of Infrastructure & Support
Strata | Solutions for government
Tel : 07889 646467
Adrian.Smith@strata.solutions

If the contract is managed by a 3rd party e.g. Can you please provide me with - N/A


Date responded: 30 April 2019

Glyphosate-based herbicides

Date submitted: 8 April 2019

Summary of request

Has the council or its contractors used any glyphosate-based herbicides in the year 2018/2019? Yes or no.

Can you confirm the total litres of glysophate-based herbicides applied either by the council or its contractors in 2018/2019?

What is the percentage change (increase or decrease) in litres usage of glysophate-based herbicides from 2017/2018 to 2018/2019?

Can you confirm the total £ amount spent on glysophate-based herbicides by the council or its contractors in 2018/2019?

What was the brand name of the glyphosate-based herbicides used in the year 2018/2019?

Were glyphosate-based herbicides used on any playgrounds in the year 2018/2019?

Were glyphosate-based herbicides used on any school grounds in the year 2018/2019?

Were glyphosate-based herbicides used on any housing estates in the year 2018/2019?

Were glyphosate-based herbicides used on any hospital grounds in the year 2018/2019?

Were glyphosate-based herbicides used on any NHS doctor surgeries in the year 2018/2019?

Were glyphosate-based herbicides used within a 10m radius of any playgrounds, schools, hospitals, housing estates or private homes in the year 2018/2019?

Has the council or its contractors currently used any other herbicides or methods of weedkilling in 2018/2019 i.e. not glysophate-based? If yes, what other herbicides or methods were used in 2018/2019?

Has the council or its contractors used any insecticides in the year 2018/2019?
If yes, what is the brand name, or active ingredient, of the insecticides used in 2018/2019?

Has the council or its contractors used any fungicides in the year 2018/2019?
If yes, what is the brand name, or active ingredient, of the fungicides used in 2018/2019?

Summary of response

Has the council or its contractors used any glyphosate-based herbicides in the year 2018/2019? - Yes
Can you confirm the total litres of glysophate-based herbicides applied either by the council or its contractors in 2018/2019? - 85 litres
What is the percentage change (increase or decrease) in litres usage of glysophate-based herbicides from 2017/2018 to 2018/2019? - 14%
Can you confirm the total £ amount spent on glysophate-based herbicides by the council or its contractors in 2018/2019? - £367.99
What was the brand name of the glyphosate-based herbicides used in the year 2018/2019? - Rosate 36
Were glyphosate-based herbicides used on any playgrounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any school grounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any housing estates in the year 2018/2019? - Yes
Were glyphosate-based herbicides used on any hospital grounds in the year 2018/2019? - No
Were glyphosate-based herbicides used on any NHS doctor surgeries in the year 2018/2019? - No
Were glyphosate-based herbicides used within a 10m radius of any playgrounds, schools, hospitals, housing estates or private homes in the year 2018/2019? - Yes
Has the council or its contractors currently used any other herbicides or methods of weedkilling in 2018/2019 i.e. not glysophate-based? If yes, what other herbicides or methods were used in 2018/2019? - Manual methods, hoeing and weed pulling
Has the council or its contractors used any insecticides in the year 2018/2019? - Yes
If yes, what is the brand name, or active ingredient, of the insecticides used in 2018/2019? - Rose Clear
Has the council or its contractors used any fungicides in the year 2018/2019? - No
If yes, what is the brand name, or active ingredient, of the fungicides used in 2018/2019? - N/A

Date responded: 9 May 2019

Local Plan

Date submitted: 8 April 2019

Summary of request

1. Please could you confirm when you local plan or Shlaa was last updated ?
2. Please can you confirm when you will next update your local plan ?
3. Please can you provide a link to your local plan ?

Summary of response

1. Please could you confirm when your local plan or Shlaa was last updated? - The Local plan was adopted in 2016 and the SHLAA that sits as evidence behind the plan was done in 2012, however as part of work on the Greater Exeter Strategic Plan (GESP) a call for sites was undertaken in 2017 and the findings of this will be published alongside consultation on the GESP later this year. For more details see https://eastdevon.gov.uk/planning/planning-policy/housing-issues/strategic-housing-land-availability-assessment/
2. Please can you confirm when you will next update your local plan? - Work currently being undertaken on the Greater Exeter Strategic Plan (GESP) will partially supersede the strategic policies in the current East Devon Local Plan with a review of the remainder of the Local Plan to follow that. For more information on the GESP see https://www.gesp.org.uk/
3. Please can you provide a link to your local plan? - https://eastdevon.gov.uk/planning/planning-policy/local-plan-2013-2031/

Date responded: 11 April 2019

Change of use retail

Date submitted: 8 April 2019

Summary of request

This request specifically applies to Class A, which includes shops and other retail premises such as restaurants and bank branches.

The questions are as follows:

Q1. How many applications were made to your council to build new retail outlets (Class A1-A5) in the following timeframes?
• 2016
• 2017
• 2018

Q2. Over the same timeframes how many applications for the construction of new outlets were approved?
• 2016
• 2017
• 2018

Q3. In 2018, how many applications were received for change of use from one Class A category to another?

Summary of response

Q1. How many applications were made to your council to build new retail outlets (Class A1-A5) in the following timeframes? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• 2016
• 2017
• 2018

Q2. Over the same timeframes how many applications for the construction of new outlets were approved? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.
• 2016
• 2017
• 2018

Q3. In 2018, how many applications were received for change of use from one Class A category to another? – This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select ‘change of use’ in the ‘development type’ drop down box and the date parameters you require. As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.



Date responded: 7 May 2019

NDR summons and Liability Orders

Date submitted: 7 April 2019

Summary of request

Please confirm:-

1) total number of all assessments liable for non-domestic (business) rates in the local authority area during 2017/18 and 2018/19.

2) in the financial years 2017/18 and 2018/19 please advise:-

I) total number of summons issued in the Magistrates Court for non-payment either in whole or and/or in part of non-domestic (business) rates.

II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business) rates.

III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business) rates.

Summary of response

1) total number of all assessments liable for non-domestic (business) rates in the local authority area during 2017/18 and 2018/19 - 6198 hereditaments @ 5/4/17; 6338 hereditaments @ 4/4/18
2) in the financial years 2017/18 and 2018/19 please advise:-

I) total number of summons issued in the Magistrates Court for non-payment either in whole or and/or in part of non-domestic (business) rates - 195 in 2017/18; 199 in 2018/19
II) total number of Liability Orders obtained in the Magistrates Court for non-payment either in whole or in part of non-domestic (business) rates - 136 in 2017/18; 122 in 2018/19
III) total number of referrals made to Enforcement Officers (Bailiffs) to enforce Liability Orders for non-payment either in whole or in part of non-domestic (business) rates - 55 in 2017/18; 53 in 2018/19

Date responded: 9 May 2019

S106 money from Bovis Homes

Date submitted: 5 April 2019

Summary of request

How much S106 money has been paid to EDDC and Ottery St Mary Council by Bovis Homes for the 'King's Reach' development in Ottery St Mary?

Summary of response

The requested information is currently being made ready for public access via our website and should be made available within the next couple of months. As this information is due for future publication it is exempt under Section 22 of the FOI Act 2000 - Information that is intended to be published in the future.

Date responded: 11 April 2019

IT Service Management trends in the UK public sector

Date submitted: 5 April 2019

Summary of request

1. What software product(s) are you using to manage your IT Service Management (e.g. Landesk, ServiceNow, Cherwell, Hornbill etc.)?

2. Who is your current vendor?

3. When does the contract with your current service desk provider end?

4. How much does your current ITSM service desk tool cost annually?

5. When will you be looking to review your current service desk tool?

Summary of response

1. What software product(s) are you using to manage your IT Service Management (e.g. Landesk, ServiceNow, Cherwell, Hornbill etc.)? - MiSupport
2. Who is your current vendor? - None
3. When does the contract with your current service desk provider end? - Not under contract
4. How much does your current ITSM service desk tool cost annually?- 0
5. When will you be looking to review your current service desk tool? - Currently in the final Stage of procuring & implementing Alemba, implementation due to start May 2019




Date responded: 30 April 2019

Document / Records management system

Date submitted: 2 April 2019

Summary of request

1, What Document / Records management system/s does the council currently use? Please include the supplier/vendor name, software product name and version number.
1.2, What is the current annual cost for the solution?
1.3,What year was the solution first purchased?
1.4 Do you use a separate document management system in any department i.e. HR or Revenues and Benefits?
1.5 When will you be re-procuring a Revenues and Benefits system?

2, Where are physical records / documents stored?
2.1 How many physical records are currently being stored either by supplier or by the council.
2.2 If out sourced with a supplier please provide start/end date and spend for 2018.
2.3 If managed in-house how much does the council spend annually on physical storage of records? Including any building and staff costs.

3, Is there any agreements or projects in place to digitise paper records?
3.1 If so, is this being done in-house or by a supplier?
3.2 If by a supplier, please provide details of who and when the contract started.

4, Can you please provide the name(s) and contact details of the member(s) of staff that would look after the above 3 points.

5, How many FOI/SAR did you receive in 2018?
5.1 Do you have a cost per FOI request that you have calculated and what is that if so?
5.2 Do you have a cost per SAR request that you have calculated and what is that if so?

Summary of response

1, What Document / Records management system/s does the council currently use? Please include the supplier/vendor name, software product name and version number - Civica Workflow 360
1.2, What is the current annual cost for the solution? - Approximately £6,000 per year
1.3,What year was the solution first purchased? - N/A
1.4 Do you use a separate document management system in any department i.e. HR or Revenues and Benefits? - No
1.5 When will you be re-procuring a Revenues and Benefits system? - Information not held

2, Where are physical records / documents stored? - Blackdown House, Honiton EDDC Council Offices
2.1 How many physical records are currently being stored either by supplier or by the council - As part of relocation we measured file storage in–office and externally stored, by linear metre (not by number of 'records').
2.2 If out sourced with a supplier please provide start/end date and spend for 2018 - The total spend in the 2018/19 financial year on off-site storage was £946.43 including VAT. The start date was 1st January 2019 and is for 12 months.

It is not purely documents that we store but we do not hold information that would split this cost down between documents and non-documents. There isn't a cost specifically identifiable to building storage space or dedicated staff.

2.3 If managed in-house how much does the council spend annually on physical storage of records? Including any building and staff costs - Information not held

3, Is there any agreements or projects in place to digitise paper records? –

• Legal have an ongoing project with Strata to digitise records, we are starting with Tree Preservation Orders and then Contracts. These will be digitised into a Civica database.
• Housing, yes, ongoing project to scan and digitise paper house file records. Expected to be completed within 6 months.


3.1 If so, is this being done in-house or by a supplier? - In-house
3.2 If by a supplier, please provide details of who and when the contract started - Strata, which is an IT company created by and working on behalf of EDDC, Teignmouth and Exeter City Councils.

4, Can you please provide the name(s) and contact details of the member(s) of staff that would look after the above 3 points - Information not held

5, How many FOI/SAR did you receive in 2018? - FOI - 771; SAR - 8 between 25th May (when the new DP Act came in) and end March 2019.
5.1 Do you have a cost per FOI request that you have calculated and what is that if so? - Information not held
5.2 Do you have a cost per SAR request that you have calculated and what is that if so? - Information not held

Date responded: 2 May 2019

Planning

Date submitted: 1 April 2019

Summary of request

1) How long do District Councillors have to reply to Planning Applications?
2) How long do Parish Councillors have to reply to Planning Applications?

Summary of response

1) How long do District Councillors have to reply to Planning Applications? 23 days
2) How long do Parish Councillors have to reply to Planning Applications? 23 days

Although the standard time limit given is 23 days, we have to accept any representation up until the moment that the decision is issued.

Date responded: 2 April 2019

Change of use class A retail spaces

Date submitted: 1 April 2019

Summary of request

The questions are as follows:

Q1. How many applications were made to your council under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets to each of the following classes in the following timeframes?
• 2016
• 2017
• 2018

Q2. What was the total number of applications made under the Town and Country Planning (Use Classes) Order of 1987 rejected by your council in the following timeframes?
• 2016
• 2017
• 2018

Q3. How much income was generated by applications under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets in the following timeframes?
• 2016
• 2017
• 2018

Summary of response

Q1. How many applications were made to your council under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets to each of the following classes in the following timeframes? - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select 'change of use' in the 'development type' drop down box and key in the date parameters at the bottom.
• 2016
• 2017
• 2018

Q2. What was the total number of applications made under the Town and Country Planning (Use Classes) Order of 1987 rejected by your council in the following timeframes? - This information can be found on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced You will need to select 'change of use' in the 'development type' drop down box and key in the date parameters at the bottom.
• 2016
• 2017
• 2018

Q3. How much income was generated by applications under the Town and Country Planning (Use Classes) Order of 1987 to alter the usage of retail outlets in the following timeframes?
• 2016 – £2310
• 2017 – £32231.61
• 2018 – £2772

Date responded: 9 April 2019

Music Licences

Date submitted: 28 March 2019

Summary of request

I want to know music based events/festivals that require an entertainment licence having a capacity of 5000 that took place in 2018 or will take place in 2019 - Music based events/festival in East Devon 2018 of +5000 capacity:

Summary of response

1 x Event = Escot 'Beautiful Days' Festival Licence PLWA0546 See Public Register for information: http://licensing.eastdevon.gov.uk/PAforLalpacLIVE/1/LicensingActPremises/Search/855?pagesize=10

Date responded: 15 April 2019

Councillor diversity

Date submitted: 26 March 2019

Summary of request

I am seeking information about the diversity of elected councillors.

Please could you fill out the table below, with the following information and reply by email:


1. The number of councillors currently serving (including those standing down or up for re-election on 2 May, if applicable)

2. Of those, how many are male? How many are female?

3. How many councillors are white (including British, English, Scottish, Irish, Welsh, Gypsy or Irish Traveller or any other white background)?

4. How many councillors are mixed (including white and black Caribbean, white and black African, white and Asian or any other mixed background)?

5. How many councillors are Asian or Asian British (including Indian, Pakistani, Bangladeshi, Chinese or any other Asian background)?

6. How many councillors are Black (including African, Caribbean, Black British or any other Black background)?

7. How many councillors are from any other ethnic group not referred to above?

8. How many councillors are in each of these age ranges:

18-24
25-34
35-44
45-54
55-64
65+

Summary of response

1. The number of councillors currently serving (including those standing down or up for re-election on 2 May, if applicable) – 58 with a further current vacancy. https://eastdevon.gov.uk/council-and-democracy/who-is-my-councillor/

2. Of those, how many are male? How many are female? – 43 male; 15 female

3. How many councillors are white (including British, English, Scottish, Irish, Welsh, Gypsy or Irish Traveller or any other white background)? – Information not held

4. How many councillors are mixed (including white and black Caribbean, white and black African, white and Asian or any other mixed background)? – Information not held

5. How many councillors are Asian or Asian British (including Indian, Pakistani, Bangladeshi, Chinese or any other Asian background)? – Information not held

6. How many councillors are Black (including African, Caribbean, Black British or any other Black background)? – Information not held

7. How many councillors are from any other ethnic group not referred to above? – Information not held

8. How many councillors are in each of these age ranges
18-24 - 0
25-34 - 0
35-44 - 2
45-54 - 10
55-64 - 14
65+ - 32

Date responded: 27 March 2019

Section 106 money received by the council in 2018

Date submitted: 26 March 2019

Summary of request

Please provide me with a list of the Section 106 money received by the council in 2018, including the developer and the development.

As part of the list, please provide me with where that money has been spent, ie a pelican cross in Stone Hill, if it has at all.

Summary of response

This information is intended for future publication (within the next 3 to 6 months) and is therefore exempt under Section 22 of the Freedom of Information Act 2000.

Date responded: 27 March 2019

Use of property guardians

Date submitted: 26 March 2019

Summary of request

1) In the last 5 years, has the council had any arrangements or contracts with ‘property guardian’ companies?

2) If yes, please provide: i) The name of the company ii) The years in which each contract were active iii) The amount spent by the council on each contract iv) The amount earned by the council on each contract

3) If yes, please provide the number of property guardians living in council-owned buildings, per year, for the last five years.

4) Please also provide details of any privately-owned buildings in the area under your jurisdiction which are occupied by property guardians.

Summary of response

EDDC do not use property guardians.

Date responded: 28 March 2019

Universal Credit claimants currently in rent arrears

Date submitted: 25 March 2019

Summary of request

1a) The number of Universal Credit claimants currently in rent arrears on their local authority-owned home;

1b) The combined value of all these arrears.

2a) The number of Housing Benefit claimants currently in rent arrears on their local authority-owned home;

2b) The combined value of all these arrears.

3) The total amount of rent, in £, which was owed but never paid by claimants of Universal Credit for local authority-owned dwellings since January 1 2013;

4) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Housing Benefit (separate figures by year please);

5) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Universal Credit (separate figures by year please).

Summary of response

1a) The number of Universal Credit claimants currently in rent arrears on their local authority-owned home - We can only give numbers for Full Service UC claimants for which we have 270 currently in arrears. Live Service claimants are not known

1b) The combined value of all these arrears - The value of the arrears currently stand at £64,112.48

2a) The number of Housing Benefit claimants currently in rent arrears on their local authority-owned home - The number of HB claimants currently in rent arrears is 327

2b) The combined value of all these arrears - The combined value of the arrears HB + UC = £100,951.23

3) The total amount of rent, in £, which was owed but never paid by claimants of Universal Credit for local authority-owned dwellings since January 1 2013 – Information not held. We only started UC in this area in July 2018 and are still collecting from our UC claimants, so we do not have a figure for this.

4) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Housing Benefit (separate figures by year please) – Information not held. We do not keep records of whether tenants who have been evicted were in receipt of HB at the time of eviction

5) For each municipal year since 2013/14 and including 2018/19 to date, the number of evictions per year of households in receipt of Universal Credit (separate figures by year please) – Information not held. We do not keep records of whether tenants who have been evicted were in receipt of UC at the time of eviction.

Date responded: 16 April 2019

Revenue budget and council tax reports for 2018 and 2019

Date submitted: 24 March 2019

Summary of request

Information request - Revenue budget and council tax reports for 2018 and 2019
Information request - Budget Proposals 2019
Information request - Equality Impacts Assessments/Analysis on proposed changes to the budget

Summary of response

The requested information can be found on our website at https://democracy.eastdevon.gov.uk//ieListMeetings.aspx?CommitteeId=136 specifically within the Draft Revenue and Capital Budgets 2019/20 report item 14 on the agenda for the Cabinet meeting held on the 2nd January 2019 and further meeting held on the 6th February2019. A further report called 'Council Tax Resolution 2019/20' which was agenda item 9 for the Council meeting held on the 27th February 2019, can be found on our website at https://democracy.eastdevon.gov.uk//ieListMeetings.aspx?CommitteeId=150

As this information is published already it is exempt under Section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 16 April 2019

Interpreting services

Date submitted: 24 March 2019

Summary of request

1) From 1st January 2017 – 31st December 2017 how much did the council spend of interpreting services?
2) Do you service interpreting requirements in-house or do you outsource to a third party company?
3) If you use a third party to service interpreting requirement
a. What is the name of the organisation you outsource to?
b. is the interpreting services provision contracted under a OJUE/Framework or is the service provided off contract?
c. if contracted what OJUE/Framework contract is the council accessing and when does the contract expire?
d. please provide both dates if telephone and face to face interpreting are contracted separately
4) Who is the senior responsible officer for interpreting services at the council?

Summary of response

1) From 1st January 2017 – 31st December 2017 how much did the council spend of interpreting services? - 0
2) Do you service interpreting requirements in-house or do you outsource to a third party company? - Third Party
3) If you use a third party to service interpreting requirement:
a. What is the name of the organisation you outsource to? - Only 2 instances in 2018 financial year so far, none in the period above, only company was MULTILINGUA DEVON CIC
b. Is the interpreting services provision contracted under a OJUE/Framework or is the service provided off contract? - Off contract – too infrequent and expenditure too small
c. If contracted what OJUE/Framework contract is the council accessing and when does the contract expire? - N/A
d. Please provide both dates if telephone and face to face interpreting are contracted separately - N/A
4) Who is the senior responsible officer for interpreting services at the council? - Services are requested on an 'as and when' basis – there is no one person responsible as the demand is so small.

Date responded: 27 March 2019

Tree Preservation Officer

Date submitted: 21 March 2019

Summary of request

1. Please provide the e -mail and telephone number of the Tree Preservation Officer
2. Please provide details of the council website which shows Tree Preservation Order details

Summary of response

We do not have a specific Tree Preservation Officer, any one of the team can make TPO’s. From the aspect of a single point of contact regarding the tree Service then please contact David Colman DColman@eastdevon.gov.uk

The details of any TPO or Conservation Area designation affecting any particular property can be found through the following links;

https://eastdevon.gov.uk/trees/tree-preservation-orders-and-trees-protected-in-conservation-areas/does-the-tree-have-a-tree-preservation-order/

https://eastdevon.gov.uk/planning/is-my-property-in-a-conservation-area-or-an-area-of-outstanding-natural-beauty/

Date responded: 25 March 2019

Homeless individuals housed at Prattshayes Farm and Campsite

Date submitted: 21 March 2019

Summary of request

Can you advise how many homeless individuals you have housed at Prattshayes Farm and Campsite, Maer Lane, Exmouth EX8 5DB in the past 12 months along with the average length of stay?

Summary of response

In the last 12 months - from April 2018 to March 2019 = total 7 households
Average length of stay = 69 days

Date responded: 16 April 2019

Wheelie bin fines issued

Date submitted: 20 March 2019

Summary of request

Please could you provide me with the total number of fixed penalty wheelie bin fines issued for all residential property types in 2018, as per your local authority.

If possible could you please break down the number of fines per the reasons as cited on the Gov.uk website:
• causes an obstruction to neighbours, such as forcing people using wheelchairs or buggies to walk on the road
• restricts access to the pavement or street, for example leaving waste receptacles (bins or bags) out for several days
• is likely to attract vermin like foxes and rats, such as leaving bags or open receptacles out days before a waste collection
• is unsightly (torn bags or overturned receptacles are left out)

Summary of response

Please could you provide me with the total number of fixed penalty wheelie bin fines issued for all residential property types in 2018, as per your local authority - No fines have been issued for the following you have listed:

If possible could you please break down the number of fines per the reasons as cited on the Gov.uk website:
• causes an obstruction to neighbours, such as forcing people using wheelchairs or buggies to walk on the road
• restricts access to the pavement or street, for example leaving waste receptacles (bins or bags) out for several days
• is likely to attract vermin like foxes and rats, such as leaving bags or open receptacles out days before a waste collection
• is unsightly (torn bags or overturned receptacles are left out)

Date responded: 28 March 2019

Value of Knowle goods sold at public auction

Date submitted: 18 March 2019

Summary of request

The value of goods sold at public auction?
The value raised at the “private” bidding process for elected members and why this method was chosen. Also I require the list of items sold , Who to and at what price.
How many new desks you have bought or ordered for Honiton?
How many new swivel chairs you have bought or ordered for Honiton?
How many new storage pedestals you have bought or ordered for Honiton?
How many new office shelves/bookcases you have bought or ordered for Honiton?
How many new filing cabinets you have bought or ordered for Honiton?
How many new meeting room chairs you have bought or ordered for Honiton?
How many new meeting tables you have bought or ordered for Honiton?
How many new kick stools you have bought or ordered for Honiton?
How many new blue or other colour recycling bins you have bought or ordered for Honiton?
How many new lever arch files you have bought or ordered for Honiton?

Summary of response

The value of goods sold at public auction? - £1,411.60 via Whittons of Honiton
The value raised at the "private" bidding process for elected members and why this method was chosen. Also I require the list of items sold , Who to and at what price – The value of bids from elected members was £390, as per the following list;

Cllr 1 Side tables x 2 £20.00
Cllr 1 Office desk £40.00
Cllr 1 Office chair £10.00
Cllr 1 Small meeting table and 12 chairs £160.00
Cllr 1 Coat rails x 2 £20.00
Cllr 1 Meeting chairs x 15 £75.00
Cllr 2 Table and 5 chairs £50.00
Cllr 3 Swivel chair £5.00
Cllr 4 Office shelving £10.00

How many new desks you have bought or ordered for Honiton? – The layout and working style of the new office does use traditional desks. We have installed new office equipment at Blackdown House that provides a total of 225 workstations, split across a variety of different modular formats.
How many new swivel chairs you have bought or ordered for Honiton? – 215
How many new storage pedestals you have bought or ordered for Honiton? – Zero
How many new office shelves/bookcases you have bought or ordered for Honiton? – Zero
How many new filing cabinets you have bought or ordered for Honiton? – The council's relocation preparation has involved extensive paper document scanning and/or disposal. Traditional drawer filing cabinets are not workable in a space efficient modern office design. We have purchased 66 tambour door storage cupboards for document filing
How many new meeting room chairs you have bought or ordered for Honiton? – 349 (211 meeting chairs, 69 Chamber staff/elected member chairs, and 69 Chamber public seating chairs)
How many new meeting tables you have bought or ordered for Honiton? – 76 folding table units that combine to create a variety of different meeting table sizes for the larger meeting rooms and Chamber and 14 single smaller meeting space tables
How many new kick stools you have bought or ordered for Honiton? – Zero
How many new blue or other colour recycling bins you have bought or ordered for Honiton? – Zero blue bins of same type as Knowle have been bought for Blackdown House. We have bought 8 new for confidential waste, and 16 new for general waste and recycling
How many new lever arch files you have bought or ordered for Honiton? – Zero

Date responded: 15 April 2019

Universal Credit claimants

Date submitted: 15 March 2019

Summary of request

a) Any estimate of the total monetary cost to your authority of the introduction of Universal Credit since its inception in 2013 (ideally broken down by municipal year and including 2018/19 to date);

b) The total monetary value of any crisis loans funded by yourselves and given to Universal Credit claimants since January 1 2013;

c) The total funding given by yourselves to third-sector organisations for the purpose of supporting Universal Credit claimants since January 1 2013;

d) The cost to yourselves of offering support or advice to Universal Credit claimants who are in financial difficulty or struggling with the process of claiming Universal Credit since January 1 2013;

Summary of response

a) Any estimate of the total monetary cost to your authority of the introduction of Universal Credit since its inception in 2013 (ideally broken down by municipal year and including 2018/19 to date) – The requested information is not held
b) The total monetary value of any crisis loans funded by yourselves and given to Universal Credit claimants since January 1 2013 – The requested information is not held
c) The total funding given by yourselves to third-sector organisations for the purpose of supporting Universal Credit claimants since January 1 2013 – The requested information is not held
d) The cost to yourselves of offering support or advice to Universal Credit claimants who are in financial difficulty or struggling with the process of claiming Universal Credit since January 1 2013 – The requested information is not held

Date responded: 19 March 2019

Unpaid council tax

Date submitted: 15 March 2019

Summary of request

1a) In £, the total amount of Council Tax which was unpaid, by municipal year from 2012/13 and including any arrears in 2018/19 to date);

1b) The total amount of Council Tax, in £, which was owed but never paid by Universal Credit claimants since 2012/13 (broken down by municipal year and including any arrears in 2018/19 to date);

1c) The number of households in receipt of Universal Credit which are currently in arrears on their Council Tax;

2) Since the national introduction of Universal Credit from 2013 onwards, has your authority had to reduce the number of housing officers dealing with benefits queries because of a reduction in government funding? If so, please provide figures for government funding (in £) and staffing numbers (in Full Time Equivalents) before and after these reductions.

Summary of response

1a) In £, the total amount of Council Tax which was unpaid, by municipal year from 2012/13 and including any arrears in 2018/19 to date); We are not clear what the question is here, are you asking us to confirm that as of the 01/04/2014 there was so much still outstanding for the financial year 2012/13 and so on, or are you asking us at this current point in time what is outstanding on previous years from 2012/13 up until now? Also we need to know exactly what you are referring to as 'arrears'? Are you considering anything due on the 1st April not paid by the following 31st March as arrears? We will need you to clarify exactly what you are asking in this question. 1b) The total amount of Council Tax, in £, which was owed but never paid by Universal Credit claimants since 2012/13 (broken down by municipal year and including any arrears in 2018/19 to date); This information is not held on our system – Universal credit details are not recorded 1c) The number of households in receipt of Universal Credit which are currently in arrears on their Council Tax; This information is not held on our system – Universal credit details are not recorded 2) Since the national introduction of Universal Credit from 2013 onwards, has your authority had to reduce the number of housing officers dealing with benefits queries because of a reduction in government funding? If so, please provide figures for government funding (in £) and staffing numbers (in Full Time Equivalents) before and after these reductions - Housing Officers at EDDC don’t deal with benefits, so the changes with UC haven’t affected us with housing staff and we haven’t had to reduce the number of housing staff.

Date responded: 28 March 2019

Use of Drones

Date submitted: 14 March 2019

Summary of request

1. Any byelaws, regulations, proposed or made by your authority or any predecessor authority with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft.
2. Any committee reports, recommendations, advices or policies proposed or adopted with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft.
3. Any instructions to investigate, report or prosecute and the outcome thereof for any unlawful use of either unmanned aerial vehicles otherwise known as drones, or model aircraft for breach of any byelaw or regulation.

Summary of response

1. Any byelaws, regulations, proposed or made by your authority or any predecessor authority with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft - No
2. Any committee reports, recommendations, advices or policies proposed or adopted with respect to both unmanned aerial vehicles otherwise known as drones, and also model aircraft – A Policy is being prepared for adoption in Summer 2019 in respect of the use of drones on EDDC owned land
3. Any instructions to investigate, report or prosecute and the outcome thereof for any unlawful use of either unmanned aerial vehicles otherwise known as drones, or model aircraft for breach of any byelaw or regulation - No

Date responded: 3 April 2019

Microchipping of dogs

Date submitted: 14 March 2019

Summary of request

Under the Microchipping of Dogs (England) Regulations 2015
1. How many microchip enforcement notices did you issue in 2018?
2. How many of those notices resulted in full compliance by the keeper?
3. How many of those notices resulted in a prosecution?
4. How many of those prosecutions resulted in a conviction?
5. For those convictions, what penalties were imposed by the court?

Summary of response

1. How many microchip enforcement notices did you issue in 2018?
Answer: None
2. How many of those notices resulted in full compliance by the keeper?
N/A
3. How many of those notices resulted in a prosecution?
N/A
4. How many of those prosecutions resulted in a conviction?
N/A
5. For those convictions, what penalties were imposed by the court?
N/A

Date responded: 27 March 2019

Football pitches

Date submitted: 14 March 2019

Summary of request

How many council owned, public football pitches do you currently operate (latest figures available)

How many council owned, public football pitches did you operate in the financial year 2009/2010

How many council owned, public football pitches were sold, or closed, from the financial year 2009/2010 to the present date?

Summary of response

How many council owned, public football pitches do you currently operate (latest figures available) - Six
How many council owned, public football pitches did you operate in the financial year 2009/2010 - Eight
How many council owned, public football pitches were sold, or closed, from the financial year 2009/2010 to the present date? - Zero

Date responded: 15 March 2019

Genealogist, probate researcher or tracing agent used to locate the next of kin of a deceased person

Date submitted: 14 March 2019

Summary of request

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person?

2. Please indicate the last date on which a researcher was used.

3. If a researcher has been used in the past year, on how many occasions has this occurred?

4. Which company was last used and by which local authority department?

5. Confirm whether the council currently uses or intends to use a researcher in respect of any of the following:
a) Public health funeral work
b) Empty homes work
c) Deputyship or appointeeship work

6. Which researcher(s) are used?

7. Does the local authority have any contract with any researcher? If so, please provide the contract document, redacted as required.

8. In the circumstances where the local authority was aware of the existence of relatives of a deceased person but lacked the resources or expertise to locate them, would the council use a genealogical researcher on an exclusive basis again?

9. Are there plans for the council to undergo a tendering process for a researcher?

10. If the council previously used heir hunters or other tracing services but no longer does so, what are the reasons behind the change in policy?

11. What is the council’s policy and process for making a referral to a genealogical researcher?

12. Please identify the measures in the existing policies and procedures for making referrals to a genealogical researcher which:
a) protect next of kin from overcharging through a market exposure and
b) ensure all entitled relatives are found?

13. Does the local authority publish an online list of public health funerals where there is an intestacy?

14. If the local authority does publish such a list AND also uses a researcher, when is information added to the list? Is information only added to the list AFTER the researcher has exhausted their investigations or is it added at the same time that a referral is made to the researcher?

15. Does the list include names of deceased individuals where a researcher has been used and family have been located who have taken over responsibility for the funeral (bearing in mind that the estate funds the funeral in any event)?

16. Bearing in mind the benefits to the next of kin of maintaining competition, if the local authority is not already doing so does it intend to begin using or tender for a panel of three researchers to whom each case will be referred concurrently?

17. If the local authority is still engaging in exclusive relationships with heir hunters rather than making referrals to the Bona Vacantia Division or to a panel of three and/or maintaining a regularly updated online list, what is the justification for this? Please refer to any relevant policies and legislation.

18. Please provide any records of internal decision making or external consultation from the past year which have resulted in the local authority’s current stance on the use of genealogical researchers

19. Would the local authority welcome some formal guidance or regulation from the government or another independent body in order to provide clarity on the appropriate course of action for using private sector services which are free to the local authority but which may result in a third party being charged or prejudiced in some way?

20. Would the local authority welcome some formal guidance from the government or another independent body to provide clarity on the appropriate course of action for when a person dies intestate in their area and there is evidence that there are next of kin but the local authority do not have the resources or skills to locate the relatives themselves?

Summary of response

1. Has the authority at any time used a genealogist, probate researcher or tracing agent to locate the next of kin of a deceased person?
No – we have not needed to because we have very few and have always been able to trace through personal information found at the property of the deceased.

2. Please indicate the last date on which a researcher was used.
N/A

3. If a researcher has been used in the past year, on how many occasions has this occurred?
N/A

4. Which company was last used and by which local authority department?
N/A – the Environmental Health team deal with these types of service requests.

5. Confirm whether the council currently uses or intends to use a researcher in respect of any of the following:
a) Public health funeral work
b) Empty homes work
c) Deputyship or appointeeship work

We have no current intentions.

5. Which researcher(s) are used?
N/A

6. Does the local authority have any contract with any researcher? If so, please provide the contract document, redacted as required.
None.

7. In the circumstances where the local authority was aware of the existence of relatives of a deceased person but lacked the resources or expertise to locate them, would the council use a genealogical researcher on an exclusive basis again?
No we have no need to – the number of cases we deal with which require a National Assistance Act funeral in the end is very low.

8. Are there plans for the council to undergo a tendering process for a researcher?
No.

9. If the council previously used heir hunters or other tracing services but no longer does so, what are the reasons behind the change in policy?
N/A

10. What is the council's policy and process for making a referral to a genealogical researcher?
N/A

12. Please identify the measures in the existing policies and procedures for making referrals to a genealogical researcher which:
a) protect next of kin from overcharging through a market exposure and
b) ensure all entitled relatives are found?
N/A

13. Does the local authority publish an online list of public health funerals where there is an intestacy?
No – we have not had a need to.

14. If the local authority does publish such a list AND also uses a researcher, when is information added to the list? Is information only added to the list AFTER the researcher has exhausted their investigations or is it added at the same time that a referral is made to the researcher?
N/A

15. Does the list include names of deceased individuals where a researcher has been used and family have been located who have taken over responsibility for the funeral (bearing in mind that the estate funds the funeral in any event)?
N/A

16. Bearing in mind the benefits to the next of kin of maintaining competition, if the local authority is not already doing so does it intend to begin using or tender for a panel of three researchers to whom each case will be referred concurrently?
N/A

17. If the local authority is still engaging in exclusive relationships with heir hunters rather than making referrals to the Bona Vacantia Division or to a panel of three and/or maintaining a regularly updated online list, what is the justification for this? Please refer to any relevant policies and legislation.
N/A

18. Please provide any records of internal decision making or external consultation from the past year which have resulted in the local authority's current stance on the use of genealogical researchers
N/A

19. Would the local authority welcome some formal guidance or regulation from the government or another independent body in order to provide clarity on the appropriate course of action for using private sector services which are free to the local authority but which may result in a third party being charged or prejudiced in some way?

We have no view either way on this question.

20. Would the local authority welcome some formal guidance from the government or another independent body to provide clarity on the appropriate course of action for when a person dies intestate in their area and there is evidence that there are next of kin but the local authority do not have the resources or skills to locate the relatives themselves?

No, we have been able to resolve all cases by our own in-house officers.

Date responded: 27 March 2019

Play grounds with disabled access

Date submitted: 13 March 2019

Summary of request

Questionnaire Regarding Wheelchair Friendly Play Park equipment
1. Do any of the public play parks located within your geographical area incorporate equipment which can be utilised by persons who are wheelchair bound? Yes/ No

2. If Q1 = Yes please list equipment

3. Do any of the public play parks located within your geographical area incorporate an ability swing specifically designed for wheelchair users? Yes/No

If Q3 = Y please answer the following questions

4. Please detail supplier(s) of equipment and if known equipment item no and/or model number.

5. Does the ability swing(s) require the use of removable items e.g. straps for securing the wheelchair in place? Yes/No

If Yes please provide further information:

6. If Q5 = “Y” Have any of the removable items been the subject of loss/theft Yes/No

If Yes please provide further information

7. In your opinion, have you found the ability swings to be robust and fit for purpose? Yes / No

If No please details of issues/concerns:

8. Has the ability swing(s) been the subject of vandalism or misuse? Yes/No

9. What safety precautions have been adopted to ensure the safety of other park users and mitigate misuse. E.g. enclosure, radar key to gain access

Summary of response

1. Do any of the public play parks located within your geographical area incorporate equipment which can be utilised by persons who are wheelchair bound? - Yes
2. If Q1 = Yes please list equipment - Inclusive roundabout
3. Do any of the public play parks located within your geographical area incorporate an ability swing specifically designed for wheelchair users? - No

If Q3 = Y please answer the following questions

4. Please detail supplier(s) of equipment and if known equipment item no and/or model number.
5. Does the ability swing(s) require the use of removable items e.g. straps for securing the wheelchair in place? Yes/No

If Yes please provide further information:

6. If Q5 = "Y" Have any of the removable items been the subject of loss/theft Yes/No

If Yes please provide further information:

7. In your opinion, have you found the ability swings to be robust and fit for purpose? Yes / No

If No please details of issues/concerns:

8. Has the ability swing(s) been the subject of vandalism or misuse? Yes/No
9. What safety precautions have been adopted to ensure the safety of other park users and mitigate misuse? E.g. enclosure, radar key to gain access

Date responded: 15 March 2019

Animal boarding services

Date submitted: 11 March 2019

Summary of request

Would it be possible for you to send me a list of the animal boarding services (kennels/catteries/homeboarders) that have a boarding licence?
Ideally including the licence expiry date if that's not too much additional work.

Summary of response

The requested information can be found on our website at https://eastdevon.gov.uk/environment/animal-licensing/animal-boarding/choosing-and-using-a-dog-or-cat-boarding-establishment/
As this information is published already it is exempt under section 21 of the FOI Act 2000 - Information reasonably accessible to the applicant by other means.

Date responded: 20 March 2019

PCNs issued

Date submitted: 11 March 2019

Summary of request

1) For the years 2016, 2017 and 2018, please may I have both:
a) The number of Community Protection Notices (CPNs) issued,
b) And the number of CPN warnings issued.
2) Additionally for the years 2016, 2017 and 2018, please may I have either:
a) The full text of every CPN issued (along with the date) with any personal info redacted,
b) Or a general description of the subject matter and cited justification for the CPN if 2a) is not possible.

Summary of response

1) For the years 2016, 2017 and 2018, please may I have both:
a) The number of Community Protection Notices (CPNs) issued,

2016 – 1 CPN
2017 – 2 CPNs
2018 – 1 CPN issued

2017 – 1 FPN issued for breach of a CPN
2018 – 3 FPNs issued for breach of a CPN

b) And the number of CPN warnings issued

2016 – 7
2017 – 9
2018 – 7


2) Additionally for the years 2016, 2017 and 2018, please may I have either:
a) The full text of every CPN issued (along with the date) with any personal info redacted,
b) Or a general description of the subject matter and cited justification for the CPN if 2a) is not possible

2016 –
1 CPN issued for feeding birds to such as extent that the high number of large birds are affecting the homes and wellbeing of residents

2017 –
1 CPN for continuing to feed seagulls with various types of food, thereby encouraging them into the area to nest and feed
1 CPN for failing to keep dogs on short leads when in a public place, and to provide dogs with muzzles so they are unable to nip or bite

2018 –
1 CPN issued for failure to prevent dogs from attacking and biting other people's dogs on more than one occasion.

Date responded: 28 March 2019

PCN's challenged

Date submitted: 11 March 2019

Summary of request

I'm interested to see if challenges are resolved differently when challengers are in contact via post, or when challengers are in contact online and request to receive further information via post.

The fields that I am looking for are:
• Number of PCNs issued by your council in 2018 (or in the last twelve-month period for which data exists, since 2015)
• Number of PCNs from the above category which were challenged
• Number of the above challenges which were made online, by post, or by other means (itemised)
• Number of the above challenged PCNs in each category which were upheld by the Council, and the number of the above challenged PCNs in which category which were not upheld/cancelled by the Council

Summary of response

• Number of PCNs issued by your council in 2018 (or in the last twelve-month period for which data exists, since 2015) - In calendar year served 2,522 PCN's
• Number of PCNs from the above category which were challenged - The system will not report which PCN's have been challenged but we received 746 challenges / appeals. Please note that some customers may send in more than one challenge / appeal if not satisfied with a rejection letter.
• Number of the above challenges which were made online, by post, or by other means (itemised) - 105 postal letters, 28 completed web forms on EDDC website, 539 emails to parkingappeals@eastdevon.gov.uk, 74 responses to Notice to Owners (either by post or email but the system doesn't report which contact medium so can't give you a breakdown of this figure.)
• Number of the above challenged PCNs in each category which were upheld by the Council, and the number of the above challenged PCNs in which category which were not upheld/cancelled by the Council - The system does not report the number of PCN's cancelled / not upheld or upheld by the different contact mediums.

Date responded: 14 March 2019

EDDC agreement with Grenadier in regard to the Queen’s Drive development

Date submitted: 10 March 2019

Summary of request

The agreement appears to have been the subject of negotiation, I would wish to see a copy of the original initial proposed agreement as well as a copy of any final signed agreement.

Summary of response

A: In relation to a copy of the ‘signed agreement’ there is no information held. In relation to the request for a ‘copy of the original initial proposed agreement', these are considered to be unfinished / draft documents and are therefore exempt from publication under EIR regulation 12(4)(d).

Date responded: 15 March 2019

Telecare/assistive technology

Date submitted: 7 March 2019

Summary of request

Please could you provide us with the following information:

1. Do residents fund their own telecare/assistive technology or is this funded by the Local Authority? If it is funded by the Local Authority, is it available to all residents or is needs assessed?
2. What percentage of your residents using Telecare/assistive technology are private pay, compared to the percentage that are funded by the Local Authority?
3. How many residents do you currently have using your Telecare offer?
4. How many of these connections are hard wired (scheme) and how many are dispersed?
5. How many staff do you have employed in connection with your Telecare provision?
6. What platform is your Alarm Receiving Call Centre operating on? Is it PNC (which version), UMO, Jontek or Verklizan?
7. Do you have a Digital Switchover Plan for your Telecare offer in place?

Summary of response

1. Do residents fund their own telecare/assistive technology or is this funded by the Local Authority? If it is funded by the Local Authority, is it available to all residents or is needs assessed? - We have self-funders and also if they live in East Devon Sheltered Housing they pay towards the alarm service
2. What percentage of your residents using Telecare/assistive technology are private pay, compared to the percentage that are funded by the Local Authority? - 100% of users pay for the service
3. How many residents do you currently have using your Telecare offer? - 4,000 approximately
4. How many of these connections are hard wired (scheme) and how many are dispersed? - 1,315 Hardwired and 2,589 Dispersed. We also have a number of corporate accounts with a mixture of hardwired and dispersed
5. How many staff do you have employed in connection with your Telecare provision? - 1 Manager; 1 Administration Officer; 9 call handlers; 2.5 Telecare Officers (installers)
6. What platform is your Alarm Receiving Call Centre operating on? Is it PNC (which version), UMO, Jontek or Verklizan? - PNC 6. Version 2.10
7. Do you have a Digital Switchover Plan for your Telecare offer in place? - No

Date responded: 2 April 2019

Homeless applications referred to Now Medical Ltd

Date submitted: 6 March 2019

Summary of request

Could you please send me:
1. How many homeless applications were referred to Now Medical Ltd
2. How many homeless applications were not found to be in priority need after they were referred to Now Medical Ltd

Summary of response

Could you please send me:
1. How many homeless applications were referred to Now Medical Ltd - The requested information is not held by the District Council
2. How many homeless applications were not found to be in priority need after they were referred to Now Medical Ltd - The requested information is not held by the District Council

Date responded: 7 March 2019

Recycling figures

Date submitted: 5 March 2019

Summary of request

• How much money the council has spent on recycling in each year since 2009-10.
• The number of recycling points in the area covered by the council each year since 2009-10.
• The number of household waste recycling centres in each year since 2009-10.
• The number of hours household waste recycling centres have been open each week in each year since 2009-10.
• The percentage of household waste recycled in the area covered by the council in each year since 2009-10.
• The percentage of waste from council buildings recycled in each year since 2009-10.

Summary of response

• How much money the council has spent on recycling in each year since 2009-10 –
Total spend by year on our waste and recycling services. (We do not break it down in our accounts to refuse/recycling so a total number for all services is all we can provide). 2018 figures are not yet complete.

2009 – £4,900,397.50
2010 – £5,858,358.86
2011 – £5,737,593.75
2012 – £5,169,315.91
2013 – £5,156,331.91
2014 – £5,454,129.92
2015 – £5,332,364.30
2016 – £5,260,132.48
2017 – £5,850,769.69

• The number of recycling points in the area covered by the council each year since 2009-10 – Please can you clarify what is meant by a 'recycling point' ?
• The number of household waste recycling centres in each year since 2009-10 – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.
• The number of hours household waste recycling centres have been open each week in each year since 2009-10 – This information is not held by EDDC. Please refer this part of your request to Devon County Council at https://new.devon.gov.uk/ as the authority responsible for recycling centres and tips in East Devon.
• The percentage of household waste recycled in the area covered by the council in each year since 2009-10 –

2009/10 – 11842 tonnes. We do not have the residual figures so we are unable to provide the %
2010/11 – 15013 tonnes. We do not have the residual figures so we are unable to provide the %
2011/12 – 19733 tonnes. We do not have the residual figures so we are unable to provide the %
2012/13 – 17054 tonnes. We do not have the residual figures so we are unable to provide the %
2013/14 – 16499 tonnes. We do not have the residual figures so we are unable to provide the %
2014/15 – 42%
2015/16 – 43%
2016/17 – 46.1%
2017/18 – 54.2%

• The percentage of waste from council buildings recycled in each year since 2009-10 – Collections from council buildings are commercial collections and we do not hold this information.

Date responded: 13 March 2019

Groundskeepers

Date submitted: 5 March 2019

Summary of request

I would like to know how many Groundskeepers the council currently directly employs to maintain sports pitches in its area?

If you do not directly employ any groundskeepers, could you provide some information about how this service is provided (presumably via outsourced contractor) and if possible what the cost of the contract to provide this service is annually?

Summary of response

I would like to know how many Groundskeepers the council currently directly employs to maintain sports pitches in its area? - 1 x Groundsman at grade 4

If you do not directly employ any groundskeepers, could you provide some information about how this service is provided (presumably via outsourced contractor) and if possible what the cost of the contract to provide this service is annually? - EDDC's sports pitch sites along with bowling greens and other open playing areas are generally maintained by a team of mobile operatives who work across a range of sites and carry out other duties as well as sports pitch maintenance.

Date responded: 7 March 2019

IT Structures and systems

Date submitted: 1 March 2019

Summary of request

Please can you provide the staffing structure including names and full job titles of the following departments:
• IT services department – This can be provided
• Project/Programme Office – No such service/department within the council
• Business Change – No such service/department within the council
• Business Intelligence – No such service/department within the council
• Management Information Systems/Services – No such service/department within the council

Please can you also advise:
• What the total agency usage and spend for Temporary/Interim, Permanent and Fixed Term Contract staff has been in these departments listed above, over the last 12 months? – Information can be provided in relation to IT services department only.
• Which/if any agencies have been used to provide these staff? – Information can be provided in relation to IT services department only.

Also can you please provide information on the systems used by the IT services at the College – The requested information is not held by the District Council
• Housing Management System (including version number)
• Repairs System (including version number)
• Asset Management System (including version number)
• Business Intelligence reporting packages/systems/programs
• Database vendors/systems/programs
• Network vendors/technologies/systems
• Server vendors/technologies/systems
• Storage vendors/technologies/systems
• Virtualisation vendors/technologies/systems

Summary of response

Please can you provide the staffing structure including names and full job titles of the following departments:

• IT services department – STRATA Service Solutions is a limited company established by East Devon District, Exeter City and Teignbridge District Council and is equally owned by the three councils to provide and manage IT systems and support. http://strata.solutions/
• Project/Programme Office – Information not held. Please go to our website for staffing structures for the services we deliver at https://eastdevon.gov.uk/council-and-democracy/council-business/our-structures/
• Business Change – Information not held
• Business Intelligence – Information not held
• Management Information Systems/Services – Information not held

Please can you also advise:
• What the total agency usage and spend for Temporary/Interim, Permanent and Fixed Term Contract staff has been in these departments listed above, over the last 12 months?

Information provided by STRATA – Reed - £12,500 2 staff; HROne Temp Solutions - £29,579 for 3 staff

• Which/if any agencies have been used to provide these staff? – Information provided by STRATA - Reed, HROne Temp Solutions,

Also can you please provide information on the systems used by the IT services at the council – Information provided by STRATA
• Housing Management System (including version number) – OpenHousing v16
• Repairs System (including version number) – OpenHousing v16
• Asset Management System (including version number) – Various Systems: inc. Capita OpenHousing, MCPC, Idox Uniform, KEL
• Business Intelligence reporting packages/systems/programs – PowerBI (jan '19) , SSRS, Business Objects
• Database vendors/systems/programs – SQL Server, Oracle, Postgres
• Network vendors/technologies/systems – Nortel\Avaya\Draytek\Dell
• Server vendors/technologies/systems – Dell
• Storage vendors/technologies/systems – Dell
• Virtualisation vendors/technologies/systems – VMware

Date responded: 12 March 2019

Emergency accommodation

Date submitted: 1 March 2019

Summary of request

• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of households in such accommodation
o the total number of households in such accommodation for more than 6 weeks but less than 13 weeks
o the total number of households in such accommodation for more than 13 weeks but less than 26 weeks
o the total number of households in such accommodation for more than 26 weeks but less than 52 weeks
o the total number in such accommodation for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation
o the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks
o the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks
• For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
o the total number of children in such accommodation
o the total number of children in such accommodation for more than 6 weeks but less than 13 weeks
o the total number of children in such accommodation for more than 13 weeks but less than 26 weeks
o the total number of children in such accommodation for more than 26 weeks but less than 52 weeks
o the total number of children in such accommodation for more than 52 weeks

Summary of response

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of households in such accommodation - 13
the total number of households in such accommodation for more than 6 weeks but less than 13 weeks - 12
the total number of households in such accommodation for more than 13 weeks but less than 26 weeks - 1
the total number of households in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation for more than 52 weeks - 0

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation - 0
the total number of households with dependent children and / or pregnant woman with no other dependants in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 13 weeks but less than 26 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 26 weeks but less than 52 weeks - 0
the total number in such accommodation with dependent children and / or pregnant woman with no other dependants for more than 52 weeks - 0

•For applicant households accommodated by your authority in bed and breakfast hotels (e.g. privately managed, meal(s) provided, shared facilities) or other nightly paid, privately managed accommodation with shared facilities, as of December 31, 2018
the total number of children in such accommodation - 0
the total number of children in such accommodation for more than 6 weeks but less than 13 weeks - 0
the total number of children in such accommodation for more than 13 weeks but less than 26 weeks - 0
the total number of children in such accommodation for more than 26 weeks but less than 52 weeks - 0
the total number of children in such accommodation for more than 52 weeks - 0

Date responded: 5 March 2019

Telephone equipment

Date submitted: 1 March 2019

Summary of request

1. Please confirm the manufacturer of the telephone equipment installed within the organisation (e.g. Avaya, Cisco, Mitel)
2. When was the telephone equipment installed? (Month, year)
3. When will the equipment reach end of life/end of contract? (Month, year)
4. Given the ISDN switch off in 2025 and the end of associated upgrades/new sales by 2021, when will your current ISDN service be replaced/be out of contract? (Month, year)
5. If you currently have SIP or VOIP contracts in place - when are they up for renewal?
6. What cloud-based office software solutions does your organisation use? (e.g. Microsoft Office 365, G Suite)
7. Who is responsible for telephony projects? (Name, job title)

Summary of response

1. Please confirm the manufacturer of the telephone equipment installed within the organisation (e.g. Avaya, Cisco, Mitel) - Jabra Headsets, Polycom Handsets, Skype For Business, Anywhere 365
2. When was the telephone equipment installed? (Month, year) - Rolling project across 2018
3. When will the equipment reach end of life/end of contract? (Month, year) - Headsets are replaced as and when they break, Skype is a software platform so is subject to usual routine of upgrades and patches associated with any Microsoft software, current version is in support until 10/14/2025
4. Given the ISDN switch off in 2025 and the end of associated upgrades/new sales by 2021, when will your current ISDN service be replaced/be out of contract? (Month, year) - N\A
5. If you currently have SIP or VOIP contracts in place - when are they up for renewal? - Current 3 year contract Due Q2 2020
6. What cloud-based office software solutions does your organisation use? (e.g. Microsoft Office 365, G Suite) - Microsoft 0365, G Suite has been the subject of a very limited trial.
7. Who is responsible for telephony projects? (Name, job title) - Adrian Smith; Head of Infrastructure & Support; Strata, Solutions for government; Tel : 07889 646467; Adrian.Smith@strata.solutions; Strata.solutions

Date responded: 6 March 2019

Housing Benefit for Specified Supported Accommodation 2018/19

Date submitted: 28 February 2019

Summary of request

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit?
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit?
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit?
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit?
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits?
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges:
£150.00 per week eligible gross - £250.00 per week eligible gross [ ]
£251.00 per week eligible gross - £300.00 per week eligible gross [ ]
£301.00 per week eligible gross - £400.00 per week eligible gross [ ]
Greater than £400.00 per week eligible gross [ ]
10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)?
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy?
12. How many Supported Accommodation claims have received an ‘unreasonably high’ rent decision?

Summary of response

1. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
2. How many Specified General Supported Accommodation cases are currently receiving Housing Benefit? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
3. How many Specified Domestic Violence Hostel cases are currently receiving Housing Benefit? – None
4. How many Specified Local Authority Hostel cases are currently receiving Housing Benefit? – None
5. What is the highest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
6. What is the lowest eligible gross rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
7. What is the lowest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
8. What is the highest core rent being paid for a Specified Exempt Supported Accommodation case by Housing Benefits? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
9. How many Specified Exempt Supported Accommodation cases are currently receiving Housing Benefit for the following eligible rent ranges – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
£150.00 per week eligible gross - £250.00 per week eligible gross [ ]
£251.00 per week eligible gross - £300.00 per week eligible gross [ ]
£301.00 per week eligible gross - £400.00 per week eligible gross [ ]
Greater than £400.00 per week eligible gross [ ]
10. How many Specified General or Exempt Supported Accommodation cases have been referred to the Rent Officer service (VOA)? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
11. How many Specified Exempt Supported Accommodation cases are being paid where the Local Authority is only receiving 60% subsidy? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.
12. How many Supported Accommodation claims have received an 'unreasonably high' rent decision? – We are currently reviewing all specified/supported accommodation claims at the moment so we are unable to provide accurate data until that review has been completed.

Date responded: 5 March 2019

ICT contract(s) for Server Hardware Maintenance

Date submitted: 28 February 2019

Summary of request

This is a request for information that relates to the organisation’s contracts around ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support, which may include:
• Server Hardware Maintenance- contracts relating to the support and maintenance of the organisation’s physical servers.
• Virtualisation Maintenance/Support/ Licensing (VMware, Solaris, Unix, Linux, Windows Server)
• Storage Area Network Maintenance/Support (EMC, NetApp etc)
For each of the type of contract described above, please can you provide me with the following data. If there is more than one contract please split the information for each separate supplier this includes annual spend
1. Contract Title: Please provide me with the contract title.
2. Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network)
3. Existing/Current Supplier: Please provide me with the supplier name for each contract.
4. Brand: Please state the brand of hardware or software
5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) Please state the operating system used by the organisation.
6. Annual Average Spend: Please provide me with the most recent annual spend for this contract?
7. Contract Duration: (Please can you also include notes if the contract includes any contract
Extension periods.)
8. Contract Expiry Date: Please can you provide me with the date of when the contract expires.
9. Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)
10. Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers where purchased.
11. Number of Physical Server: Please can you provide me with the number of physical servers.
12. Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.
13. Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance I need at least a sentence.
14. Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

If this service is part of a managed contract please can you send me the contract information for this managed service including Hardware Brand, Number of Users, Operating System, and contact details of the internal contact responsible for this contract

Summary of response

1. Contract Title: Server & Storage Hardware & Maintenance
2. Contract Type: Server Hardware Maintenance & Storage Area Network Maintenance/Support (Same Contract)
3. Existing/Current Supplier: Dell
4. Hardware Brand: Dell
5. Operating System / Software (Platform): Windows/VMware/Linux
6. Annual Average Spend: Total contract value purchased up front. £632K
7. Contract Duration: 5 Years
8. Contract Expiry Date: Rolling
9. Contract Review Date: 2019
10. Purchase of Servers: March 2015
11. Number of Physical Server: 32
12. Number of Virtual Servers: 500+ (change in value for this question is due to migration of EDDC and TDC to the infrastructure)
13. Brief Contract Description: Purchase and support of all new Server, Storage, Backup and Network Hardware and support.
14. Internal Contact: Adrian Smith, Support & Infrastructure Manager; Tel: 01392 265354; Email: adrian.smith@strata.solutions

Date responded: 5 March 2019

Children's play areas

Date submitted: 28 February 2019

Summary of request

1. How many children’s playgrounds were managed by the local authority in each year from 2009-10?
2. How many children’s playgrounds (existing or planned) have been closed or cancelled because of cuts to the local authority’s budget in each year since 2009-10?
3. How much local authority money has been spent on children’s playgrounds in each year since 2009-10?
4. How many children’s playgrounds are proposed for closure within the next year?
5. Has the local authority charged for the use of any children’s playgrounds under its control and, if so, when this charge was introduced, how much was this charge introduced and how many children’s play areas the charge has applied to in each year since 2009-10?

Summary of response

1. How many children's playgrounds were managed by the local authority in each year from 2009-10? - 74
2. How many children's playgrounds (existing or planned) have been closed or cancelled because of cuts to the local authority's budget in each year since 2009-10? - None
3. How much local authority money has been spent on children's playgrounds in each year since 2009-10? - Our total revenue budget including labour, material, contractors and excluding depreciation is £185,000, capital budget varies depending on demand with £425,000 spent during the current financial year, and £1,033,000 budgeted for in the 2019/20 financial year
4. How many children's playgrounds are proposed for closure within the next year? - None
5. Has the local authority charged for the use of any children's playgrounds under its control and, if so, when this charge was introduced, how much was this charge introduced and how many children's play areas the charge has applied to in each year since 2009-10? - No

Date responded: 4 March 2019

Romanian citizens registered to vote in East Devon

Date submitted: 23 February 2019

Summary of request

We need to know the number of the Romanian citizens registered to vote in the district of East Devon.

Summary of response

Further to your request under the Freedom of Information Act regarding the number of Romanian Nationals resident in East Devon.

The Registration of Electors is governed by the Representation of the People Act 1983 as amended and the Chief Executive is the appointed officer for the registration area of East Devon. His appointment as Electoral Registration Officer is separate to his appointment as Chief Executive and, although appointed by the council, the Electoral Registration Officer's responsibilities and duties are personal. An example of this is the register of electors and it is deemed to be the property of the Electoral Registration Officer not the local authority.

The Electoral Registration Officer does not carry out the duties on behalf of the local authority but in his own personal capacity. A list of public bodies and local authorities that are subject to the provisions of the Freedom of Information Act is available in Schedule 1 of the Freedom of Information Act 2000.

The Freedom of Information Act 2000 does not list any person appointed under the Representation of the People Act 1983, thus the Electoral Registration Officer, Returning Officer or any other person appointed under the act are not subject to the provisions of the Freedom of Information Act.

Date responded: 25 February 2019

Refuse collections

Date submitted: 21 February 2019

Summary of request

• How much has the council spent on (a) general waste collection and (b) recycling waste collection in each year since 2009-10?
• Please can you tell me the frequency of (a) general waste collection and (b) recycling waste collection in each year since 2009-10?
• How many complaints did the council receive in relation to refuse collection in each year since 2009-10?

Summary of response

• How much has the council spent on (a) general waste collection and (b) recycling waste collection in each year since 2009-10? - Please refer to the attached spreadsheet. Total spend by year on our waste and recycling services. (We do not break it down in our accounts to refuse/recycling so a total number for all services is all we can provide). 2018 figures are not yet complete.

2009 – £4,900,397.50
2010 – £5,858,358.86
2011 – £5,737,593.75
2012 – £5,169,315.91
2013 – £5,156,331.91
2014 – £5,454,129.92
2015 – £5,332,364.30
2016 – £5,260,132.48
2017 – £5,850,769.69

• Please can you tell me the frequency of (a) general waste collection and (b) recycling waste collection in each year since 2009-10? - For years 2009 through to June 2017 refuse had a fortnightly collection and recycling a weekly collection. From June 2017 to the present day refuse is on a three weekly collection and recycling is on a weekly collection.

• How many complaints did the council receive in relation to refuse collection in each year since 2009-10?

2009/10 – no data
2010/11 – no data
2011/12 – 182
2012/13 – 88
2013/14 – 162
2014/15 – 137
2015/16 – 133
2016/17 – 183
2017/18 – 217

Date responded: 25 February 2019

Procurement of Telecoms and IT Hardware and Services for your organisation

Date submitted: 19 February 2019

Summary of request

Accordingly, please could you send me, the names and contact details, including email address of any/all person(s) who are involved in the decision making-process for the Procurement of Telecoms and IT Hardware and Services for your organisation. (Eg Procurement, IT, Sustainability roles)

Summary of response

Adrian Smith, Support & Infrastructure Manager, Strata Service Solutions Ltd. Adrian.smith@strata.solutions

Date responded: 4 March 2019

Revenue from over charging ticket machines

Date submitted: 15 February 2019

Summary of request

1. Is your organisation responsible for collecting car parking charges (whether directly or through a contracted service)?

If the answer to question 1 is ‘No’ there is no further requirement to complete the questions.
2. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2015-2016?
3. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2016-2017?
4. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2017-2018?

Summary of response

1. Is your organisation responsible for collecting car parking charges (whether directly or through a contracted service)? - Yes

If the answer to question 1 is ‘No’ there is no further requirement to complete the questions.
2. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2015-2016? - £21,733
3. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2016-2017? - £16,823
4. How much revenue, on top of the stated ticket price has been collected by your authority due to the machines not giving change in 2017-2018? - £15,286



Date responded: 4 March 2019

Number of approaches for homelessness

Date submitted: 15 February 2019

Summary of request

I am hoping to find out:
1. How many people have approached the local authority stating that they are threatened with homelessness since 1 April 2018?
2. How many people have been owed the prevention duty since 1 April 2018?
3. How many people have the local authority prevented the person being homeless?
4. How many people have approached the local authority stating that they are homeless since 1 April 2018?
5. How many people have been owed the relief duty since 1 April 2018?
6. How many people have the local authority relieved of being homeless?
7. How much money has been allocated to the local authority for financial year 2018/19 to enable the local authority to comply with their new homeless reduction act duties?
This request should cover data from April 1 2018 to February 15 2019 and broken down to monthly figures if possible.

Summary of response

1. How many people have approached the local authority stating that they are threatened with homelessness since 1 April 2018? - 547
2. How many people have been owed the prevention duty since 1 April 2018? - 144
3. How many people have the local authority prevented the person being homeless? - 122
4. How many people have approached the local authority stating that they are homeless since 1 April 2018? - See total 547 above of no of approach
5. How many people have been owed the relief duty since 1 April 2018? - 85
6. How many people have the local authority relieved of being homeless? - 41
7. How much money has been allocated to the local authority for financial year 2018/19 to enable the local authority to comply with their new homeless reduction act duties? - £32k new burdens funding from central government

This request should cover data from April 1 2018 to February 15 2019 and broken down to monthly figures if possible - We are not able to breakdown to monthly figures at this time.

Date responded: 21 February 2019

Court summons that have been issued to former students

Date submitted: 14 February 2019

Summary of request

My question is below:

1. How many court summons have been issued to former students (within 3-6 months of changing student status) between January 1st 2018 - January 1st 2019 for refusal of paying council tax. Can this information be provided in a spreadsheet showing the court summons, the outstanding payment, and when it was paid.

Summary of response

Our systems are not set up to record this particular statistic, however we have done a cross reference of accounts that were receiving a full exemption of council tax because they were students and those accounts that have received a summons between 01.01.2018 and 01.01.2019. We only found 1 account where a student exemption ended and a summons was issued within 3 to 6 months. The summons was issued 06.02.2018 for £333 and has subsequently been paid, the last payment received to clear the amount on the notice was received on 28.02.2018

Date responded: 28 February 2019

Mobile homes in breach of planning enforcement notice

Date submitted: 13 February 2019

Summary of request

I should be grateful you would ask your Planning Enforcement Officers to send me a copy of any Planning Enforcement Notice served in respect of park homes or mobile homes installed in breach of planning regulations. I am assisting three local authorities which have served Planning Enforcement Notices with which the park home site owner has not complied and would like to know if your authority is dealing with a similar situation.

Summary of response

The information you have requested is published on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Enforcement
In the 'Description Keyword' tab key in 'mobile home' and click 'search' and it will list all the enforcement notices served in respect of mobile homes. You can further narrow down your search by populating the other fields as required.

Date responded: 13 February 2019

Strike action at the council

Date submitted: 12 February 2019

Summary of request

How many days have your council workers been on strike in the past 12 months?

Summary of response

How many days have your council workers been on strike in the past 12 months? - 0

Date responded: 13 February 2019

Significance of air and noise pollution on the occupiers of new residential properties

Date submitted: 12 February 2019

Summary of request

1. Do you take into account the noise maps published by DEFRA when allocating land in your local plan for residential development (Noise maps developed to meet the requirements of Environmental Noise Directive 2002/49/EC and the Environmental Noise Regulations 2006).?
Yes/No/Don’t Know
2. Do you take into account air quality data published by DEFRA when allocating land in your local plan for residential development.?
Yes/No/Don’t Know
3. Do you have supplementary planning guides for noise, air quality or green space allocation, please state each one.
Yes/No/Don’t Know
If Yes Air Quality: Y/N Noise:Y/N Green Space Y/N
4. In your local plan, what percentage do you set for affordable homes on a development site and when would this quota be used ( eg 35 % of the total homes built to be affordable where the development is greater than 30 homes).
5. Does your local plan give advice or specify where affordable homes should be located on a development site ( eg affordable homes should be distributed throughout the site )? If so, please provide this advice or specification.
Yes/No/Don’t Know
If Yes what is the advice or Specification:
6. Have you refused any residential development on air quality grounds or noise grounds in last 12 months, if so how many on noise, how many for air quality?
Yes/No/Don’t Know
If Yes How Many for Noise: How many for Air Quality:

7. Do you allow the offset of affordable homes from one development site to another development site?
Yes/No/Don’t Know
If Yes How Many have been offset in last 12 months:

8. How do you determine the area allocated to green space on a residential development site.
9 . On planning applications in the last year, If there was a noise source that could affect the amenity of a residential property, did you set noise limits on the façade of the residential development ?
Yes/No/Don’t Know
If yes, has the noise limit been assessed following completion of the residential property to see that the limit has not been breached?
10. On sites that require Radon protection, do you require the developer to provide Radon Monitoring results once homes are built, or do you advise the occupiers to have a test done once they occupy the site?
Yes/No/Don’t Know
11. How many planning applications in the last 12 months have been referred to the valuation office because the developer has specified the site is not viable to build any affordable homes or a reduced number of affordable homes from the quota requested in your local plan.
12. Have you approved a residential development in the last 12 months where some or all of the homes require non openable windows as a means of mitigation because of a nearby noise source.?
Yes/No/Don’t Know
13. Have you adopted or do you have regard to the new WHO Environmental Noise Guidelines for the European Region 2018 when considering the impact of road, railway or aircraft noise on new developments.

14. In the last 12 months, have you had an appeal for refusing residential development on noise or air quality grounds overturned by the secretary of state? If so how many.
Yes/No/Don’t Know.

Summary of response

1. Do you take into account the noise maps published by DEFRA when allocating land in your local plan for residential development (Noise maps developed to meet the requirements of Environmental Noise Directive 2002/49/EC and the Environmental Noise Regulations 2006)?

Answer Yes

2. Do you take into account air quality data published by DEFRA when allocating land in your local plan for residential development?

Answer Yes

3. Do you have supplementary planning guides for noise, air quality or green space allocation, please state each one.

Answer Yes

If Yes Air Quality: Y/N Noise: Y/N

Answer Green Space Yes

4. In your local plan, what percentage do you set for affordable homes on a development site and when would this quota be used (e.g. 35 % of the total homes built to be affordable where the development is greater than 30 homes)

Answer 25% and 50% depending upon location. Threshold in accordance with national guidance in the NPPG.

5. Does your local plan give advice or specify where affordable homes should be located on a development site (e.g. affordable homes should be distributed throughout the site)? If so, please provide this advice or specification

Answer Yes

If Yes what is the advice or Specification: Answer To be dispersed throughout the development

6. Have you refused any residential development on air quality grounds or noise grounds in last 12 months, if so how many on noise, how many for air quality?

Answer No

If Yes How Many for Noise: How many for Air Quality:

7. Do you allow the offset of affordable homes from one development site to another development site?

Answer Yes

If Yes How Many have been offset in last 12 months : Answer 0

8. How do you determine the area allocated to green space on a residential development site

Answer On the basis of guidance in an adopted Open Space Strategy

9. On planning applications in the last year, if there was a noise source that could affect the amenity of a residential property, did you set noise limits on the façade of the residential development?

Answer No - Usually set at the boundary of the nearest noise sensitive property

If yes, has the noise limit been assessed following completion of the residential property to see that the limit has not been breached?

Answer On some

10. On sites that require Radon protection, do you require the developer to provide Radon Monitoring results once homes are built, or do you advise the occupiers to have a test done once they occupy the site?

Answer No

11. How many planning applications in the last 12 months have been referred to the valuation office because the developer has specified the site is not viable to build any affordable homes or a reduced number of affordable homes from the quota requested in your local plan

Answer 1 - But we also assess in-house.

12. Have you approved a residential development in the last 12 months where some or all of the homes require non openable windows as a means of mitigation because of a nearby noise source?

Answer Yes

13. Have you adopted or do you have regard to the new WHO Environmental Noise Guidelines for the European Region 2018 when considering the impact of road, railway or aircraft noise on new developments

Answer Yes - Have regard to

14. In the last 12 months, have you had an appeal for refusing residential development on noise or air quality grounds overturned by the secretary of state? If so how many

Answer No

Date responded: 15 February 2019

Textile recycling collectors

Date submitted: 12 February 2019

Summary of request

1. A list with the names of all the textile recycling collectors that currently operate textile recycling banks in East Devon District Council on council sites and council land.
2. The number of textile recycling banks placed in East Devon District Council which are operated by private companies on council sites and council land.
3. The number of textile recycling banks placed in East Devon District Council which are operated by charities on council sites and council land.

Summary of response

EDDC do not have any bring banks as we removed them in September 2018. We collect textiles at kerb-side as we channel all materials through our kerb-side collection as a key part of our 'utility' model.
The Salvation Army still operate textile banks in East Devon and all of these are on EDDC land e.g. car parks. There are seven Salvation Army banks in total.

1. A list with the names of all the textile recycling collectors that currently operate textile recycling banks in East Devon District Council on council sites and council land - Salvation Army
2. The number of textile recycling banks placed in East Devon District Council which are operated by private companies on council sites and council land - 0
3. The number of textile recycling banks placed in East Devon District Council which are operated by charities on council sites and council land - 7

Date responded: 13 February 2019

Sports facilities

Date submitted: 11 February 2019

Summary of request

Please could you supply me with the following information in relation to any sports facilities with changing rooms which are owned or run by the council? – See below for sports facilities run by LED Leisure Management Ltd on behalf of EDDC
1) Are your changing rooms and shower cubicles single-sex or mixed-sex? - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex for the pool only (plus single sex for the ‘dry’ sports)
1a. Do mixed-sex facilities have floor to ceiling doors and panels? - ?
2) Has a spy camera or similar equipment been found in any of your changing or showering facilities within the last three years?
2a. If so, how many of these incidents have been in the last 12 months?
2b. How many were found in facilities that were designated mixed-sex, male-only or female-only?
3) Have holes been found in the cubicle doors or side panels in any of your changing or showering facilities within the last three years?
3a. If so, how many have been identified in the last 12 months?
3b. How many were found in facilities that were designated mixed-sex, male-only or female-only?
4) How many of these incidents were reported to the police?

Summary of response

Please could you supply me with the following information in relation to any sports facilities with changing rooms which are owned or run by the council? – See below for sports facilities run by LED Leisure Management Ltd on behalf of EDDC

1. Are your changing rooms and shower cubicles single-sex or mixed-sex? - All sites have single sex changing with the exception of Exmouth Leisure Centre, which has unisex (and single sex options) for the pool only (plus single sex for the 'dry' sports)
1a. Do mixed-sex facilities have floor to ceiling doors and panels? - No
2. Has a spy camera or similar equipment been found in any of your changing or showering facilities within the last three years? - No
2a. If so, how many of these incidents have been in the last 12 months? - N/A
2b. How many were found in facilities that were designated mixed-sex, male-only or female-only? - N/A
3. Have holes been found in the cubicle doors or side panels in any of your changing or showering facilities within the last three years? - No
3a. If so, how many have been identified in the last 12 months? - N/A
3b. How many were found in facilities that were designated mixed-sex, male-only or female-only? - N/A
4) How many of these incidents were reported to the police? - N/A

With the exception of Seaton pool which was taken over in 2011, all sites have been under LED management.

1. Axminster Leisure Centre*
2. Broadclyst Leisure Centre*
3. Colyton Leisure Centre*
4. Exmouth Leisure Centre (and Swimming Pool)
5. Exmouth Tennis & Fitness Centre*
6. Honiton Leisure Centre & Outdoor Courts*
7. Honiton Swimming Pool*
8. Ottery St Mary Leisure Centre & All Weather Pitch*
9. Sidmouth Leisure Centre *
10. Sidmouth Swimming Pool
11. Phear Park Tennis & Golf (seasonal)
12. Coburg Gardens Tennis & Golf (seasonal)
13. Seafield Gardens Tennis & Golf (seasonal)
14. Seaton pool (seasonal)*

* Indicates sites shared with schools

Date responded: 28 February 2019

Planning applications for “Build to Rent” properties and schemes

Date submitted: 11 February 2019

Summary of request

I would like to register a Freedom of Information request with the relevant department regarding planning applications for “Build to Rent” properties and schemes.
The request refers to planning applications both “Under Review” and “Approved” where the property is intended to be used as a Build to Rent Development or Complex [1].

[1] Build to Rent: A distinct subset of the Private Rental Sector, by where properties are granted approval under a restrictive covenants permitting their usage solely as a rental property.

If you could provide the below details, within a single clear Excel Spreadsheet I would be grateful.

Full Planning Reference Number
Full Address
Number of Stories
Applicant Name
Proposal Description
Affordable Housing Allocation (Both in percentage of total residential dwellings and quantity of dwellings)
Commercial Land Usage (Total square footage of proposals’ commercial space)

Summary of response

We do not categorise this type of development, however, you could search on our website for 'affordable housing'. You will have to search through the applications, however it will not specifically show if they are affordable or rentable.

https://planning.eastdevon.gov.uk/online-applications/search.do?action=simple&searchType=Application
In the 'search' tab key in 'affordable housing'. In the 'Advanced' search you can be more specific and set date parameters etc.

Date responded: 12 February 2019

Care leavers in receipt of a discretionary reduction in Council Tax

Date submitted: 9 February 2019

Summary of request

Please provide the following information as requested:
• Data Period: January 1st, 2018 and December 31st 2018.
• Data Cohort: Care Leavers (i.e. a person aged between 16 and 25 years having been looked after by a local authority from 16 years old or any subsequent period after this date) in receipt of a discretionary reduction in Council Tax liability issued in accordance with section 13A of the Local Government Finance Act 1992 (or equivalent Council Tax Reduction legislation).
• Date requested:

a)The total number of the cohort in your authority area;
b) The number in receipt of 100% discretionary reduction; and
c) The number in receipt of 50% or less discretionary reduction.



Summary of response

We do not hold any information that will be relevant to the questions below. To date we have not set any Council Tax discounts under section 13A of the Local Government Finance Act 1992 for care leavers nor have we issued any Exceptional Hardship Fund under section 13A for care leavers.

Date responded: 21 February 2019

ICT systems

Date submitted: 8 February 2019

Summary of request

I am currently conducting research for a Masters Degree in Computing, and kindly request you respond to the questions below, under the Freedom of Information Act.
If you cannot provide an answer to one question, please state so and respond to the others.
Q1. What is the full official name of the Authority?
Q2. How large is the Authority in terms of population?
Q3. How large is the Authority in terms of geographical boundaries?
Q4. How many information systems / databases does the Authority use?
Q4a. How many of those are stand-alone (i.e. do not interact with any other information system)?
Q4b. How many of those interact with at least one other system (e.g. using API calls)?
Q5. What services are provided to Residents by the Authority (e.g. Taxi Licensing, Waste, Education, Planning Applications, etc.) Q6a. Does the Authority have an online portal for Residents?
Q7b. What is the uptake by residents as a percentage within the authority?
Q7. What percentage of services in Q4 are accessible to Residents online using Single Sign On (SSO) on the portal?
Q8. What was the Authority’s annual spend for 2017-18?
Q9. What was the Authority’s annual spend for 2017-18 for software licensing?
Q10. What was the Authority’s annual spend for 2017-18 for payroll of employees, agency staff, and contractors?
Q11. Does the Authority use a Customer Relationship Management (CRM) System?
(if Yes answer Q12 ad Q14, if No answer Q13) Q12. If the Authority has a CRM system:
Q12a. When did the CRM system go Live?
Q12b. How long did the implementation take?
Q12c. What were the main obstacles encountered to the implementation? (See "CRM Challenges" below, please state all that apply) Q13. If the Authority does not have a CRM system:
Q13a. Has the implementation of a CRM ever been considered?
Q13b. If Yes to Q13a., what were the reasons for not proceeding? (See "CRM Challenges" below, please state all that apply) Q13c. Has the implementation of a CRM ever been planned or undertaken, but subsequently abandoned?
Q13d. If Yes to Q13c., what were the reasons for the failure of the project? (See "CRM Challenges" below, please state all that apply) Q14. Is the CRM centred around Residents or Properties?
CRM Challenges
Integration of different data sources into a single system Training users to effectively use the solution Participation of different departments within the authority Integration with existing back-office applications Promoting Usage Funding Other (please specify)

Summary of response

Q1. What is the full official name of the Authority? - East Devon District Council
Q2. How large is the Authority in terms of population? - 750,000 people approximately
Q3. How large is the Authority in terms of geographical boundaries? - EDDC district covers approximately 318 square miles

Q4. How many information systems / databases does the Authority use? - We do not have a list of every database in use by systems for the authority, however we have approximately 1000 systems. Some will have multiple databases.
Q4a. How many of those are stand-alone (i.e. do not interact with any other information system)? - Most of the above interact with another system in some way.
Q4b. How many of those interact with at least one other system (e.g. using API calls)? - We do not have specific information but most systems interact in some way with other systems/applications

Q5. What services are provided to Residents by the Authority (e.g. Taxi Licensing, Waste, Education, Planning Applications, etc.) - Licensing, Waste & Recycling, Planning, Development Control, Council tax, Benefits, Housing, Environmental Health, Streetscene, Countryside and Leisure, Car parks, Electoral Services, Democratic Services, Policy, Street Naming & Numbering, Complaints and Freedom of Information, Community Engagement, Customer Services, Grants and Funding, Business and Investment, Environment. Further information on what services we provide can be found on our website at https://eastdevon.gov.uk/

Q6a. Does the Authority have an online portal for Residents? - We are about to commence a project to deliver a digital platform called Firmstep which will enable an SSO portal for residents.

Q7b. What is the uptake by residents as a percentage within the authority? - N/A
Q7. What percentage of services in Q5 are accessible to Residents online using Single Sign On (SSO) on the portal? - N/A

Q8. What was the Authority's annual spend for 2017-18? - We are not sure what is meant by annual spend – do you require net expenditure or gross expenditure? All info is available in the statement of accounts available on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201718/
Q9. What was the Authority's annual spend for 2017-18 for software licensing? - We have a contract for which we pay a quarterly fee with a limited company called Strata, which provides all hardware, software support and licencing. We are unable to break it down to an annual spend for software licensing.
Q10. What was the Authority's annual spend for 2017-18 for payroll of employees, agency staff, and contractors? - This can be found on our statement of accounts at https://eastdevon.gov.uk/council-and-democracy/council-business/our-finance/financial-information-201718/

Q11. Does the Authority use a Customer Relationship Management (CRM) System? - Yes but this is being phased out and will become part of the digital platform.
(if Yes answer Q12 ad Q14, if No answer Q13)

Q12. If the Authority has a CRM system:
Q12a. When did the CRM system go Live? - The Lagan system was first implemented in 2005 and has been developed on an ongoing basis ever since in terms of new customer journeys and integration with back office systems.
Q12b. How long did the implementation take? - An ongoing and iterative process.
Q12c. What were the main obstacles encountered to the implementation? (See "CRM Challenges" below, please state all that apply) - Engagement of staff

Q13. If the Authority does not have a CRM system: -
Q13a. Has the implementation of a CRM ever been considered? - N/A
Q13b. If Yes to Q13a., what were the reasons for not proceeding? (See "CRM Challenges" below, please state all that apply) - N/A
Q13c. Has the implementation of a CRM ever been planned or undertaken, but subsequently abandoned? - N/A
Q13d. If Yes to Q13c., what were the reasons for the failure of the project? (See "CRM Challenges" below, please state all that apply) - N/A

Q14. Is the CRM centred around Residents or Properties? - Residents

Date responded: 26 February 2019

Veterans Officer

Date submitted: 7 February 2019

Summary of request

We are Veterans Hearing Support and we assist veterans to access the Royal British Legion’s Veterans Hearing Fund. To date we have helped more than 1,000 ex-servicemen and women gain access to the fund providing these veterans with some of the most advanced hearing aids in the UK. This is life changing to those veterans and we would like to do more.

Can you please forward to me, the name and contact information (email address and phone number) of the Veterans Officer in your council.

Summary of response

EDDC do not have a Veterans Officer

Date responded: 8 February 2019

Council Employees 16 - 18 years and over

Date submitted: 7 February 2019

Summary of request

1). The number of employees of the Councill under 16 years of age.
2). The number of employees of the Council between 16 - 18 years of age.
3). The number of employees of the Council over 18 years of age.

4). The number of volunteers of the Council under 16 years of age.
5). The number of volunteers of the Council between 16 - 18 years of age.
6). The number of volunteers of the Council over 18 years of age.

Summary of response

1). The number of employees of the Council under 16 years of age - 0
2). The number of employees of the Council between 16 - 18 years of age - 0
3). The number of employees of the Council over 18 years of age - 528
4). The number of volunteers of the Council under 16 years of age - 1
5). The number of volunteers of the Council between 16 - 18 years of age - 0
6). The number of volunteers of the Council over 18 years of age - 163

Date responded: 13 February 2019

Noise complaints

Date submitted: 5 February 2019

Summary of request

1) How many complaints did your council receive about noise nuisance in 2018 and 2019 (to date)? (Please provide figures for each separate year)

Summary of response

2018 – 716
2019 – 43 so far

Date responded: 8 February 2019

SWEP provision

Date submitted: 4 February 2019

Summary of request

Please confirm how many homeless people on average are using your SWEP provision each night so far this winter(2018/19)

Please also provide the same information for the previous two years (winter 2016/17 and winter 2017/18).

Summary of response

Please confirm how many homeless people on average are using your SWEP provision each night so far this winter (2018/19) - 3 people when activated.

Please also provide the same information for the previous two years (winter 2016/17 and winter 2017/18) - 2017/18 – 8; 2016/17 - 4

Date responded: 22 February 2019

Evictions following death of a secure tenant

Date submitted: 31 January 2019

Summary of request

Please could you tell me how many evictions the council made in 2018 which related to Section 160 of the Localism Act 2011?

In other words, how many evictions were made following the death of a secure tenant because there was no right for the other occupant(s) to succeed the tenancy?

Summary of response

Please could you tell me how many evictions the council made in 2018 which related to Section 160 of the Localism Act 2011? - None
In other words, how many evictions were made following the death of a secure tenant because there was no right for the other occupant(s) to succeed the tenancy? - N/A

Date responded: 7 February 2019

PSPOs

Date submitted: 30 January 2019

Summary of request

1. Whether you have introduced any Public Spaces Protection Orders since June 2017. If so, please include the text of these PSPOs. Please state whether you have plans to introduce a PSPO in the near future.

2. Please provide the number of fines and prosecutions issued for the offence of violation of a PSPO, in the year 2018. Please if possible give the offences for which the fines/prosecutions were issued.
If you have used dispersal powers contained in a PSPO, please include any statistics on how these powers have been used.

3. Please provide the number of CPNs issued in the years:
November 2016 - October 2017
November 2017- October 2018

4. Please where possible provide the text/subject of these CPNs.

5. Please provide the number of fines issued by your authority for the offence of littering in the year 2018.

6. Please state whether you contract a private company for the issuing of fines for PSPOs or littering. If so, please state the company and the contract arrangements.

7. Please give the number of fines/warnings issued for fly posting in 2018, and whether any of these have been issued to political/charitable/religious/community groups.

Summary of response

1. Whether you have introduced any Public Spaces Protection Orders since June 2017. If so, please include the text of these PSPOs. Please state whether you have plans to introduce a PSPO in the near future.

Control of Dogs PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
Seashores and Promenades PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/
Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviour PSPO - https://eastdevon.gov.uk/public-spaces-protection-orders/public-spaces-protection-orders-pspos/


2. Please provide the number of fines and prosecutions issued for the offence of violation of a PSPO, in the year 2018. Please if possible give the offences for which the fines/prosecutions were issued.
If you have used dispersal powers contained in a PSPO, please include any statistics on how these powers have been used.

The following have been issued;

Dog control PSPO (2017): 3 Fixed Penalty Notices issued:
• 2 fixed penalty notices for fouling on 19/02/18, 07/09/18
• 1 fixed penalty notice for walking over 6 dogs in a public place on 08/06/18

Seashores and Promenades PSPO (2017):
• 1 fixed penalty notice for walking a dog(s) in the dog exclusion area on 22/05/18

Intoxicating substances (including alcohol), urination and defecation, aggressive begging, and intimidating behaviours PSPO (2017):
• 1 Fixed Penalty Notice issued for aggressive begging on 24/09/2018

Zero prosecutions in 2018

3. Please provide the number of CPNs issued in the years;
November 2016 - October 2017 1 CPN issued
November 2017 - October 2018 2 CPNs issued

4. Please where possible provide the text/subject of these CPNs;
1 CPN issued for failing to keep dogs on a lead or muzzled in order to keep them under control
1 CPN issued for failure to prevent your dogs from attacking and biting other people's dogs on more than one occasion
1 CPN for continuing to feed seagulls with various types of food, thereby encouraging them into the area to nest and feed

5. Please provide the number of fines issued by your authority for the offence of littering in the year 2018 - 4

6. Please state whether you contract a private company for the issuing of fines for PSPOs or littering. If so, please state the company and the contract arrangements - No, in-house

7. Please give the number of fines/warnings issued for fly posting in 2018, and whether any of these have been issued to political/charitable/religious/community groups - Zero

Date responded: 31 January 2019

Statutory noise notices

Date submitted: 30 January 2019

Summary of request

1. How many statutory noise notices has your local authority served under the Environmental Protection Act 1990 in the last 5 years?
2. Of those mentioned in 1. above, how many have been withdrawn and what were the reasons for the withdrawal for each notice?
3. What is the average time period between the local authority being satisfied that a statutory noise nuisance existed and the notice being served?
4. Does the local authority have a policy and/or procedural document setting out the procedure for investigating a statutory noise nuisance? Please provide copies
5. Does the local authority have a policy and/or procedural document setting out the criteria for withdrawing a statutory noise nuisance? Please provide copies
6. If the notice was withdrawn, would the complainant be consulted and be told why the notice was being withdrawn or explained to them?

Summary of response

1. How many statutory noise notices has your local authority served under the Environmental Protection Act 1990 in the last 5 years? - 14
2. Of those mentioned in 1. above, how many have been withdrawn and what were the reasons for the withdrawal for each notice? – One; wrong recipient
3. What is the average time period between the local authority being satisfied that a statutory noise nuisance existed and the notice being served? - 7 days
4. Does the local authority have a policy and/or procedural document setting out the procedure for investigating a statutory noise nuisance? Our procedure is currently under major review.
5. Does the local authority have a policy and/or procedural document setting out the criteria for withdrawing a statutory noise nuisance? - No
6. If the notice was withdrawn, would the complainant be consulted and be told why the notice was being withdrawn or explained to them? - Yes

Date responded: 7 February 2019

Fixed Penalty Notices for littering

Date submitted: 29 January 2019

Summary of request

1) I would like to be told the number of Fixed Penalty Notices issued by the council for littering for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

2) What was the revenue to the council from the issuing of FPNs for littering for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

3) Could you please specify what the council consider 'littering'? i.e. are there separate penalties for dog mess or cigarette butts or do these all come under 'littering'? If there is a breakdown of what constitutes 'littering' please provide it.

4) How much is the fine of Fixed Penalty Notices you issue?

5) Who patrols areas and issues FPN's for littering on behalf of the council? Are officers directly employed by the council or is monitoring litter subcontracted to a private company? If so, which one?

6) What was the revenue to a private company, if any, for issuing FPNs for littering on behalf of the council for the following years:
:: 2014/15
:: 2015/16
:: 2016/17
:: 2017/18
:: 2018/19 - to the most recent available figures.

Summary of response

1) I would like to be told the number of Fixed Penalty Notices issued by the council for littering for the following years:
2014/15 - 3
2015/16 - 11
2016/17 - 2
2017/18 - 7
2018/19 - 2

2) What was the revenue to the council from the issuing of FPNs for littering for the following years:
2014/15 - £50
2015/16 - £510
2016/17 - £120
2017/18 - £400
2018/19 - £200

3) Could you please specify what the council consider 'littering'? i.e. are there separate penalties for dog mess or cigarette butts or do these all come under 'littering'? If there is a breakdown of what constitutes 'littering' please provide it - Littering including cigarette butts; Dog Fouling comes under a separate PSPO.

4) How much is the fine of Fixed Penalty Notices you issue? - £80

5) Who patrols areas and issues FPN's for littering on behalf of the council? Are officers directly employed by the council or is monitoring litter subcontracted to a private company? If so, which one? - In house

6) What was the revenue to a private company, if any, for issuing FPNs for littering on behalf of the council for the following years: - N/A
2014/15
2015/16
2016/17
2017/18
2018/19 - to the most recent available figures.

Date responded: 30 January 2019

Housing Planning applications

Date submitted: 29 January 2019

Summary of request

I wish to request, under the Freedom of Information Act, that you supply me with the following:
• To ask the number of:

a) housing planning applications refused

b) the percentage of housing planning applications refused

c) the percentage granted every year since and including 2016?

Summary of response

We have assumed that you are asking for houses with actual permission rather than those with outline permission.

This information is available on our website at https://planning.eastdevon.gov.uk/online-applications/search.do?action=advanced&searchType=Application in 'Advanced' search under the following:

Application details –
Development Type search: Lge Major Dwellings, Minor Dwellings, Small Major Dwellings
Status: Decided

Dates: Decision Date: add the date parameters that you require for the search

Date responded: 12 February 2019

Use of algorithms or machine-learning systems

Date submitted: 28 January 2019

Summary of request

Specifically, I am asking the following:
1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services?
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use;
(ii) Of whether you use a commercial product or whether you have developed your own system;
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates;
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist;
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process;
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review;
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software?
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software;

Summary of response

1. Is your organisation using any algorithms and/or artificial intelligence software in the process of delivering public services? – Algorithms = Yes, AI = No
2. If Yes, please provide details:
(i) Of the algorithms or artificial intelligence software you use; - Algorithms are used extensively as part of every IT system, there are many thousands of Algorithms in each system therefore this question is impossible to answer. AI – not used.
(ii) Of whether you use a commercial product or whether you have developed your own system; mix of both
(iii) Of the purpose for which the algorithm and/or artificial intelligence software operates; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(iv) Of the decisions the algorithm and/or artificial intelligence software is asked to make or assist; ; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(v) Of the type, classification and amount of data that the algorithm and/or artificial intelligence software uses in the decision making process; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(vi) Of the process by which the decision made or assisted by the algorithm is subject to human review; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(vii) Of the process by which you inform an individual that they have been subject to a decision made or aided by an algorithm and/or artificial intelligence software? ; too vague to answer for algorithms, as stated 100’s of algorithms are used in used in every IT solution in place. No AI in use
(viii) Of the process by which a member of the public can challenge a decision that has been made or aided by an algorithm and/or artificial intelligence software; too vague to answer for algorithms, as stated 100s of algorithms are used in used in every IT solution in place. No AI in use

Date responded: 29 January 2019

Grave plots and costs

Date submitted: 28 January 2019

Summary of request

Please could you provide the following:
1. Number of grave spaces available at present, broken down by site
2. The number of burials that are carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014
3. The number of cremations carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014
4. How long will it be until the council runs out of grave space?
5. Are there any plans to expand the councils burial space at present? If so, what are they?
6. How much does it cost for an individual to be buried in the graveyards?
7. How much does it cost for an individual to be cremated?

Summary of response

1. Number of grave spaces available at present, broken down by site – This council does not currently have a database that provides these details. There are existing sections for use and also unmarked unused sections at each cemetery where new graves are available. Options exist for the first and second burials in graves for which exclusive rights have already been purchased.

2. The number of burials that are carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014 – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/
3. The number of cremations carried out each year for the years 2019, 2018, 2017, 2016, 2015, 2014 – This information can be found on our website at https://eastdevon.gov.uk/cemeteries/national-assistance-burials-since-2007/
4. How long will it be until the council runs out of grave space? – It is estimated that each of the councils 3 cemeteries have a minimum of 10 years capacity for full and cremated remains burials
5. Are there any plans to expand the councils burial space at present? If so, what are they?

Under review presently with early consideration to extend into unmarked sections at all 3 cemeteries:
• Sidmouth – one new section available to be marked out and unused currently
• Seaton – one section/Woodland section available for future use once marked out
• Sidbury - one new section available to be marked out and unused currently

6. How much does it cost for an individual to be buried in the graveyards? – Fees are due for review in 2019 – Current costs are available on the council's website here https://eastdevon.gov.uk/cemeteries/cemetery-fees/
7. How much does it cost for an individual to be cremated? – You can find this information out from the crematoriums or local funeral directors. We generally deal (via the funeral director) with either East Devon Crematorium or Exeter & Devon Crematorium.

Date responded: 7 February 2019

Empty homes on Devon Home Choice

Date submitted: 25 January 2019

Summary of request

I would like to know which East Devon Houses under Devon Home Choice which are currently empty and are soon become available over the next few weeks in the whole of East Devon including the new build houses soon available and house numbers on the edge of Seaton (Rowan Drive Estate).... Most Interested in the 3+ bedroom properties please.

Summary of response

All properties that are cleared to be allocated will be advertised on Devon Home Choice - there is no preview available.

Date responded: 7 February 2019

Annual expenditure on professional witnesses

Date submitted: 24 January 2019

Summary of request

Please provide the annual expenditure, by EDDC, on professional witnesses (as referred to in your anti-social behaviour policy 2018)-
for the last 10 years from this date 24/1/19

Summary of response

We have not used any professional witnesses in the last 10 years and expenditure is therefore £0

Date responded: 6 February 2019

Missed refuse collections

Date submitted: 24 January 2019

Summary of request

1. The number of missed bin collections in 2018, broken down by month
2. The number of missed bin collections so far in 2019.

Summary of response

Jan 18: 603
Feb 18: 382
March 18: 419
April 18: 397
May 18: 404
June 18: 319
July 18: 446
Aug 18: 490
Sept 18: 349
Oct 18: 444
Nov 18: 417
Dec 18: 349
Jan 19: 320

Usually around 480-520k collections take place each month depending on the number of working days

Date responded: 24 January 2019

Hackney and private hire vehicles

Date submitted: 24 January 2019

Summary of request

Would it be possible to find out roughly how many hackney and private hire vehicles there are within the East Devon area?

Summary of response

Licensed Hackney Carriages = 163
Licensed Private Hire Vehicles = 25

Date responded: 12 February 2019

Software systems

Date submitted: 24 January 2019

Summary of request

1. The software systems used for the following service areas:
(If you are going through procurement and have confirmation that you are changing your system(s), please provide the name of the software system you are moving to, rather than the one currently being used).

(a) Planning (Development Management) and Enforcement
(b) Building Control
(c) Land Charges
(d) Licensing
(e) GIS

If you do not have software systems due to not providing the service, e.g. County Council’s with building control, please respond N/A.

2. If you are considering undergoing a procurement exercise in the next 12 months or are part way through procurement but haven’t confirmed the supplier, please respond ‘yes’ to the respective service areas.

(a) Planning (Development Management) and Enforcement
(b) Building Control
(c) Land Charges
(d) Licensing
(e) GIS

Summary of response

1. The software systems used for the following service areas:
(If you are going through procurement and have confirmation that you are changing your system(s), please provide the name of the software system you are moving to, rather than the one currently being used).

(a) Planning (Development Management) and Enforcement
Idox Uniform

(b) Building Control
Idox Uniform

(c) Land Charges
Idox Uniform

(d) Licensing
Idox Uniform

(e) GIS
ESRI

If you do not have software systems due to not providing the service, e.g. County Council’s with building control, please respond N/A.

2. If you are considering undergoing a procurement exercise in the next 12 months or are part way through procurement but haven’t confirmed the supplier, please respond ‘yes’ to the respective service areas.
No to all

Date responded: 24 January 2019

Business Rates - hospitals

Date submitted: 24 January 2019

Summary of request

1) The amount of money the local authority has collected in non-domestic rates from a) NHS hospital and GP surgeries, and b) private hospitals in each of the past four financial years.

2) The amount of business rate relief claimed by private hospitals in each of the past four financial years.

Summary of response

This information is published on our website here https://eastdevon.gov.uk/business-rates/freedom-of-information-foi-requests/ and is updated quarterly

Date responded: 24 January 2019

Exempt accommodation rent information

Date submitted: 24 January 2019

Summary of request

I am seeking information relating to accommodation that has been classed as 'exempt'. I am seeking the housing benefit paid for such accommodation, broken down into housing benefit, and to include service charges as outlined below.

Exempt accommodation is defined as:

"1) “Exempt accommodation” is a term used in Housing Benefit and Universal Credit to describe supported accommodation where the rules that normally limit the amount of rent covered by a benefit award do not apply.
The usual meaning of “exempt accommodation” is where the accommodation is provided by a landlord in the social or voluntary sector and the benefit claimant is provided with care, support or supervision by the landlord or by someone acting on the landlord’s behalf.
A claimant occupying exempt accommodation does not have their housing benefit restricted to local housing allowance."

Please can you disclose the following:
1. details of the lowest awarded eligible core rent;
2. details of the highest awarded eligible core rent;
3. details of the lowest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges);
4. details of the highest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges); and
5. Please confirm the names of exempt accommodation providers in your area. Please name the providers/landlords who currently hold exempt accommodation status in respect of any of their residents.

Summary of response

Please can you disclose the following:
1. details of the lowest awarded eligible core rent - £69.61 p/w
2. details of the highest awarded eligible core rent - £384.27 p/w
3. details of the lowest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges) - £69.61 p/w
4. details of the highest awarded gross eligible rent (i.e. inclusive of the core rent and the eligible service charges) - £384.27 p/w
5. Please confirm the names of exempt accommodation providers in your area. Please name the providers/landlords who currently hold exempt accommodation status in respect of any of their residents.

Church Of England Pensions Board
The Otterhayes Trust
Leonard Cheshire Foundation
Progress Care Housing. Association
New Foundations Housing Association
See Ability
Abbeyfield Society
Rethink Mental Illness
Devon Sheltered Homes Trust
Hollywell Housing Trust
Bespoke Supportive Tenancies
Westmoreland Supported Housing Association
Falcon Housing Association
United Response

Date responded: 18 February 2019

Celebrities

Date submitted: 23 January 2019

Summary of request

The amount of money this council has spent on celebrities or famous people in 2016, 2017 and 2018 respectively - including the event cost for a celebrity visit, and transport for the celebrity to go to and from the council

Summary of response

The amount of money this council has spent on celebrities or famous people in 2016, 2017 and 2018 respectively - including the event cost for a celebrity visit, and transport for the celebrity to go to and from the council - Zero

Date responded: 7 February 2019

Emergency housing for pregnant women

Date submitted: 23 January 2019

Summary of request

A) The number of pregnant women who were given emergency housing in 2016/17 and 2017/18.
B) What type of emergency housing each pregnant woman was given.
C) The average length in weeks of the emergency housing.
D) Details of whether any of those pregnant women were given emergency housing more than once while still pregnant.
E) The number of pregnant women who were given longer-term housing after leaving emergency housing.

Summary of response

EDDC does not keep any records that would differentiate a pregnant woman from any of the other individuals or households that are placed in emergency accommodation. The information you have requested is therefore not held.

Date responded: 8 February 2019

Property guardian schemes

Date submitted: 22 January 2019

Summary of request

1) In the last 5 years, has the council had any arrangements or contracts with so-called "property guardian" schemes (private security arrangements which place tenants into disused buildings to act as live-in security guardians)?

2) If yes, please provide:
i) The name of the company
ii) The years in which each contract were active
iii) The amount spent by the council on each contract
iv) The amount earned by the council on each contract
v) The number of property guardians living in council-owned buildings, per year, for the last five years.

3) I would also like to know, for each building in which guardian arrangements were made:
i) The postcode
ii) The building type (e.g, residential, commercial)
iii) The street address

Summary of response

No information is held in relation to this request.

Date responded: 22 January 2019

Abandoned vehicles

Date submitted: 22 January 2019

Summary of request

I would like to request the following information under the Freedom of Information Act:
1) The number of vehicles reported as abandoned within your local authority area broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
2) The number of abandoned vehicles removed in your local authority area broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
3) The number of abandoned vehicles destroyed by your local authority broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date.
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date

Summary of response

The number of vehicles reported as abandoned within your local authority area broken down by year for 2013/14 – 49; 2014/15 – 35; 2015/16 – 185; 2016/17 – 257; 2017/18 – 232 and 2018/19 – 303 to date.
2) The number of abandoned vehicles removed in your local authority area broken down by year for 2013/14 – 4; 2014/15 – 10; 2015/16 – 12; 2016/17 – 15; 2017/18 – 6 and 2018/19 – 2 to date.
3) The number of abandoned vehicles destroyed by your local authority broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date – Any vehicles removed in our local authority area are removed and destroyed by a third party
4) The amount of money spent by your local authority on removing and destroying abandoned vehicles broken down by year for 2013/14 – £200; 2014/15 – £700; 2015/16 – £700; 2016/17 – £1350; 2017/18 – £1290 and 2018/19 to date – £100
5) The amount of money in fines distributed by your local authority to people for abandoning their vehicles broken down by year for 2013/14, 2014/15, 2015/16, 2016/17, 2017/18 and 2018/19 to date – No fines issued in any financial year.

Date responded: 8 February 2019

Housing for victims of domestic abuse

Date submitted: 22 January 2019

Summary of request

Please can you tell me how many victims of domestic abuse have approached the council for help finding new housing in each year over the past five years.

Please can you tell me what the outcome was for each applicant over the past five years. If you are not able to list the outcome for every applicant, please can you give an overall picture for each year i.e. 20 people were given temporary accommodation etc

How many of these applicants in each year over the past five years were found not to be in priority need and what reason was given?

How many of the applicants who were found not to be in priority need successfully appealed the council's decision?

Summary of response

Please can you tell me how many victims of domestic abuse have approached the council for help finding new housing in each year over the past five years - This information is not recorded
Please can you tell me what the outcome was for each applicant over the past five years. If you are not able to list the outcome for every applicant, please can you give an overall picture for each year i.e. 20 people were given temporary accommodation etc. - This information is not recorded
How many of these applicants in each year over the past five years were found not to be in priority need and what reason was given? - This information is not recorded
How many of the applicants who were found not to be in priority need successfully appealed the council's decision? - This information is not recorded

Date responded: 18 February 2019

Community Protection Notices and Anti-Social Behaviour

Date submitted: 21 January 2019

Summary of request

1. How many Community Protection Notices or ASBOS (whichever applicable) have been issued in your local authority area since 20/10/2014

I would like the above information broken down by:

i) year

ii) reason for CPN/ASBO

iii) ethnicity of person issued with CPN/ASBO

iv) age of person issued with CPN/ASBO

Summary of response

How many Community Protection Notices or ASBOS (whichever applicable) have been issued in your local authority area since 20/10/2014 - 3

I would like the above information broken down by:

i) year = 2
ii) reason for CPN/ASBO = Excessive bird feeding; Out of control dog
iii) ethnicity of person issued with CPN/ASBO = All White British
iv) age of person issued with CPN/ASBO = 2 over 65; 1 under 30

Date responded: 7 February 2019

Financial statements for Millwey Community Centre

Date submitted: 16 January 2019

Summary of request

Please supply a link to 2017/18 or latest financial statements/accounts for the following please
Millwey Community Centre, Axminster

Summary of response

For 2017/18, income and expenditure figures extracted from our financial reporting system are as follows:
Inc/Exp £2407.86
EXP£3435.86
INC £-1028.00

Date responded: 17 January 2019

FOI systems

Date submitted: 15 January 2019

Summary of request

1. Please could you inform us what system(s) your authority uses to handle information requests? For clarity that includes FOI, EIR, CAFCAS, etc. requests for information, as well as SARs/GDPR requests and also complaints handling.
2. Please provide the name of the vendor and country or origin of the software.
a. Name of the system(s) where there is a brand name that differs from the company name.
b. Do you use system(s) that are internally developed and maintained by your development staff rather than purchased?
c. Amount paid approximately (split into a. set up and b. ongoing costs)
d. Date of end of contract with the present supplier(s).
e. Is the system running in house on your servers or is it provided SaaS (“Software as a Service” i.e. hosted externally on a supplier’s servers)
3. What did you pay for system(s)?
a. Set up
b. Ongoing (please state if per year or per month)
4. How many requests did you receive in each of 2016, 2017 & 2018
5. What is the URL for your Public Disclosure Log - i.e. where the public can see the information requests and answers (obviously excluding private ones such as SARs)?
6. How long does it take (officer/manager hours) to log a request and inform the relevant officers that they must respond? (Please assume this email is an example of a low complexity average FOI request with only one or perhaps two departments required for the multi question response.)
a. Five minutes - mostly automated with the incoming email creating the case reference/ auto acknowledgement to the requestor and the only human intervention is to vet the request to see if it is valid and then allocate the tasks to the officers concerned with pre configured auto emails going out to them.
b. About an hour - as above, but done manually.
c. Some other length of time - if so what and why is it so long/short, etc.
7. Does your system automatically create a public disclosure log and reports for the Information Commissioner or does someone have to update spreadsheets manually?
8. Can you use the same system for all your complaints and other citizen and internal and external enquiries.

Summary of response

1. Please could you inform us what system(s) your authority uses to handle information requests? For clarity that includes FOI, EIR, CAFCAS, etc. requests for information, as well as SARs/GDPR requests and also complaints handling
Lagan

2. Please provide the name of the vendor and country or origin of the software -
Verint, US

a. Name of the system(s) where there is a brand name that differs from the company name
Lagan

b. Do you use system(s) that are internally developed and maintained by your development staff rather than purchased? -
No

c. Amount paid approximately (split into a. set up and b. ongoing costs) -
£10,000 for total software costs

d. Date of end of contract with the present supplier(s) -
1/04/2019

e. Is the system running in house on your servers or is it provided SaaS (“Software as a Service” i.e. hosted externally on a supplier’s servers) -
In-house

3. What did you pay for system(s)? -
£10,000 for total software costs

a. Set up
Information not held

b. Ongoing (please state if per year or per month) -
£10,000 PA

4. How many requests did you receive in each of 2016, 2017 & 2018 –
This information can be accessed here
https://eastdevon.gov.uk/media/2704123/281118combinedcabinetagenda.pdf
https://eastdevon.gov.uk/media/2706710/140617-cabinet-agenda-public-combined.pdf
https://eastdevon.gov.uk/media/1732386/080616-combined-final-cabinet-agenda.pdf

5. What is the URL for your Public Disclosure Log - i.e. where the public can see the information requests and answers (obviously excluding private ones such as SARs)? -
https://eastdevon.gov.uk/access-to-information/freedom-of-information/freedom-of-information-published-requests/

6. How long does it take (officer/manager hours) to log a request and inform the relevant officers that they must respond? (Please assume this email is an example of a low complexity average FOI request with only one or perhaps two departments required for the multi question response.)
Information not held. This varies depending on the request and we do not monitor time spent on this task.

7. Does your system automatically create a public disclosure log and reports for the Information Commissioner or does someone have to update spreadsheets manually? -
No. Update manually.

8. Can you use the same system for all your complaints and other citizen and internal and external enquiries -
Yes

Date responded: 24 January 2019

Salaries over £80,00

Date submitted: 15 January 2019

Summary of request

Please could you provide me with the number of part-time and full-time workers on salaries over £80,000 at the council, including third party workers whose salaries are paid for with taxpayers' money via the council.

Summary of response

Thank you for your enquiry. This information can be found on our website at https://eastdevon.gov.uk/council-and-democracy/council-business/pay-and-reward/pay-and-reward-policies-and-senior-staff-pay/

Date responded: 16 January 2019

Social prescription

Date submitted: 15 January 2019

Summary of request

Please can you email me what your Organisation is doing about planning, commissioning and operationalisation of social prescription.
What are the opportunities for the partners to bid or propose to help you with this roll out?
What documents or reports can you signpost to me?

Summary of response

East Devon District Council has written a Public Health Strategic Plan for 2019-23 which is available in draft form here: https://eastdevon.gov.uk/health-and-wellbeing/east-devons-public-health-plan-and-review-of-progress/public-health-strategic-plan/

This draft Plan states our intention to seek and respond to new opportunities to improve health and wellbeing in East Devon, such as social prescribing activities.

Date responded: 17 January 2019

Resident parking permit

Date submitted: 14 January 2019

Summary of request

Please can you tell me how much the council charges for a resident parking permit for -
• an electric car
• a hybrid car
• a diesel car made after 2001
• a diesel car made before 2001
Please can you tell me how many still valid (i.e. the parking permit has not expired) resident parking permits have been handed out for -
• electric cars
• hybrid cars
• diesel cars made after 2001
• diesel cars made before 2001

Summary of response

The parking permits we issue are for off road parking only. The charges are the same. It doesn't make any difference if the vehicle is electric / hybrid / diesel / petrol. We do not record whether the permit has been issued for an electric / hybrid / diesel / petrol vehicle or the vehicle's age. The current charges are published on our website at https://eastdevon.gov.uk/parking/car-park-permits/car-park-permits-we-offer/current-charges/#article-content

Date responded: 16 January 2019

Telephone maintenance contract

Date submitted: 14 January 2019

Summary of request

The information that I require relates to a specific telephone maintenance contract.

The contract information sent by the organisation previously has now expired please can you provide me with a new update of the telephone maintenance contract:

Please can you send me the following contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
2. Existing Supplier: If there is more than one supplier please split each contract up individually.
3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
4. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
5. Number of telephone users:
6. Contract Duration: please include any extension periods.
7. Contract Expiry Date: Please provide me with the day/month/year.
8. Contract Review Date: Please provide me with the day/month/year.
9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
10. Telephone System Type: PBX, VOIP, Lync etc
11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
13. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with