The terms of a premises licence and any conditions attached should be clear to everyone - not just those who have specialised knowledge of licensing. Our experience has shown that many conditions proposed by applicants may be vague, uncertain, imprecise and unenforceable. To help applicants or their representatives to make sure operating schedules offered are spelt out in clear terms we have put together the following menu of common conditions which applicants are invited to use when formulating their operating schedules.
Prevention of crime and disorder
- Suitably qualified door supervisors must be employed when the premises are open past midnight and both the provision of regulated entertainment and the supply of alcohol are taking place.
- Door supervisors must be employed 30 minutes before the start of the entertainment and 30 minutes after the end of the entertainment.
- Door supervisors must be employed from 9pm until 30 minutes after the entertainment has finished.
- Door supervisors must be used at a ratio of 1:75 or as may be agreed in writing by us.
- Door supervisors must wear clothing that makes them clearly identifiable in that role.
- CCTV must be installed, operated and maintained to the satisfaction of us and the chief officer of police in accordance with the requirements set out in our licensing policy.
- CCTV images must be retained for a minimum of 14 days and be produced on the request of the police or us (recording media must be set to 25 frames per second).
- The CCTV system must be operational at all times whilst the premises are trading. If the system is faulty or not working then the police and us must be informed immediately. Details of the malfunction must be recorded in the premises incident book.
- A4 sized warning notices must be displayed in public areas of the premises and at all entrances advising that CCTV is in operation. The signs located at entrances should be placed on the exterior of the building at, and adjacent to, all public access doors. All signs must comply with the requirements of the Data Protection Act 2002.
- Membership of the Local Licensees Association must be maintained and the licence holder or their representative must attend meetings and participate in all relevant initiatives.
- A crime prevention policy agreed by us and must be in place.
- An incident book must be maintained within which full details of all occurrences of disorder and refused alcohol sales at the premises must be recorded. The incident book must be kept on the premises at all times and must be made available for inspection by us and the police.
- No one carrying open or sealed bottles or glasses will be admitted to the premises at any time.
- No customers will be permitted to take open containers of alcoholic or soft drinks from the premises.
- An appropriate method, agreed in writing by us must be used for checking the number of people entering and leaving the premises and ensuring that once the maximum occupancy is reached, no further persons are admitted.
- Irresponsible drinks promotions must not be permitted, and the standards for the management of responsible drinks promotions including 'happy hours' produced by the British Beer and Pub Association will be complied with.
- The licence holder or people authorised by them must check the premises before it opens to the public to ensure there are no risks to patrons and that all safety precautions are in place.
- The licence holder must ensure that all staff receive appropriate training about emergency and general safety precautions and procedures.
- The licence holder must ensure that all staff are aware of their social and legal obligations and their responsibilities regarding the sale of alcohol.
- Free drinking water must be made available at all times the premises is open to the public.
- The telephone numbers of local taxi operators must be prominently displayed at the premises for the benefit of customers.
- All bottles and glasses and rubbish must be removed from public areas on a regular and frequent basis.
- The electrical system at the premises, including portable appliances must be inspected and tested annually by a competent person and a satisfactory safety report obtained. A competent person will be a suitably qualified electrician who is registered with the ECA or NICEIC.
- The gas system, including appliances, must be inspected annually and tested by a Gas Safe Registered engineer and a satisfactory Gas Safety Certificate must be obtained.
- Any oil fired boilers and appliances currently installed on the premises or installed in the future must be inspected and tested annually and an OFTEC certificate of inspection must be obtained.
- All safety certificates and inspection reports must be kept on site and made available for inspection by officers of relevant statutory bodies.
- The fire safety measures provided on the premises must be maintained in good working order, and their adequacy will be determined on a regular basis, by the carrying out of a fire risk assessment as required by, and in accordance with the Regulatory Reform (Fire Safety) Order 2005.
- An adequate and appropriate supply of first aid equipment and materials must be available on the premises.
The prevention of public nuisance
- The licence holder must ensure that staff regularly patrol the premises both indoors and out to supervise the orderly conduct of patrons.
- Prominent, legible notices requesting people to leave the premises and the area quietly must be displayed at all exists.
- The licence holder, or persons authorised by them, must control the volume of regulated entertainment taking place at the premises.
- No music or speech is permitted to be played by external speakers without written consent from us.
- The licence holder must control the volume of regulated entertainment taking place at the premises, by the installation of a noise limiter.
- All external doors and windows will be kept shut, other than for access and egress, in all rooms when events involving amplified music or speech or other entertainment are likely to rise to noise.
- Suitable signage must be displayed in the garden areas requesting patrons to respect the amenities of local residents.
- Where outside areas are provided for the use of patrons facilities for the disposing and collecting of litter will be maintained.
- To minimise the effect of littering, the applicant will provide litter bins both inside and directly outside the premises. During opening hours, and at the close of business, arrangement must be made for litter from the business to be collected from the immediate vicinity and stored inside the premises pending collection.
- Where drinks are going to be consumed in outdoor areas they must be served in plastic or toughened glass.
The protection of children from harm
- A proof of age policy agreed in writing by us must be enforced.
- A challenge 21/25 policy must be employed where those individuals who appear to be under the age of 21/25 attempting to purchase alcohol must be asked for identification. The only type of ID that will be accepted is PASS accredited ID, passport or photo driving licence.
- Only plastic glasses or bottles will be permitted in children’s play areas, beer gardens and recreational areas, or in any area where customers are required to remove footwear.
- Any restrictions on the admission of children to the premises must be displayed outside the premises.
- No one under the age of 18 years must be admitted into the premises whilst entertainment of an adult nature is taking place.
On line internet sales
- The business is an online business only and no members of the public must be able to call at the premises to purchase alcohol.
- Customers ordering online must be required to enter their date of birth before purchase to prove that they are over 18 years of age.
- All parcels must be labelled to advise that it contains alcohol, and on delivery must not be left with anyone under the age of 18 years.
- All parcels sent out containing alcohol must be sent out by means of a ‘signed delivery’ and the person signing to accept delivery must be able to prove their age.
- An alcohol disclaimer must be displayed on the website advising that a date of birth and the signature of an adult will be required.
- A refusal/incident book must be kept in the store and in each delivery vehicle.
- Additional staff/driver training must be given for the alcohol delivery service.
Further conditions are available in annex D to the guidance issued under section 182 of the Licensing Act 2003 available on the DCMS website.