The council holds a great deal of personal information. Personal data is information which directly or indirectly identifies a living individual, and includes information such as: Name, ID number, location data, online identifier or one or more factors specific to physical, physiological, genetic, mental, economic, cultural or social identity.
It covers personal data we hold about our customers, Members and staff but does not relate to information we hold relating to businesses or organisations.
Where we process personal data, you can access information which describes the data we hold, why we need that data, the basis upon which we will process it and what we will do with it. This information is contained within documents known as privacy notices.
In some cases, we may hold personal data which may be particularly sensitive or confidential. This is known as special category data which includes information relating to: Race, religious belief, political opinion, trade union membership, health information, sexual orientation and (where processed to uniquely identify an individual) genetic and biometric data.
We are only permitted to process special categories of personal data when certain conditions are met – for example where you give us your specific consent to do so.
We will only keep data that we need in order to carry out our obligations as a council and we will only keep if for as long as it is needed.
You can see how long we keep data for in our document retention schedule.