Information Privacy notices
Content
Here you will find copies of all of the Council’s Privacy Notices which provide information on how each team will use your personal data for all the various processing activities that they undertake.
Team - processing activity:
Accountancy
Beach Huts
Beach Huts - Provision of beach huts
Benefits
Benefits - Administration of Benefits
Building Control
Building Control - Enforcement action in respect of dangerous structures
Building Control - Processing of building regulation applications
Building Control - Processing demolition applications
Building Control - Maintaining a record of initial notices supplied by Approved Inspectors
Building Control - Enforcement of building regulation
Business Rates
Business Rates - Administering business rates
Car Parks
Car Parks - Processing penalty charge notices and appeals
Car Parks - Issuing parking permits
Communications
Communications - Sending information about council services, events, projects and campaigns by email newsletter or digest
Corporate
Community Engagement (Coronavirus Community Support Hub) - Obtaining and sharing of information to support COVID-19 response efforts
Corporate counter fraud and compliance
Corporate counter fraud and compliance - Investigation of cases of alleged fraud across EDDC service areas, Corporate counter fraud work
Corporate Safety
Corporate Safety - Receiving and investigating notifications of accidents and making RIDDOR reports
Corporate Safety - Complaints about work conditions, welfare or safety
Council Tax
Council Tax - Administration of Council Tax
Countryside Team
Countryside Team - Countryside events booking
Countryside Team - Maintaining a mailing list of interested parties
Countryside Team - Feedback and visitor surveys
Countryside Team - Countryside events holiday playscheme
Countryside Team - Maintaining an email database of volunteers
Countryside Team - Maintaining records of volunteers
Countryside Team - Administering farming in protected landscape grants
Covid19 test and trace support
Covid test and trace support payment privacy notice
Customer Service
Customer Service Centre - Processing customer requests and enquiries
Data Protection
Data Protection Officer - Exercise of rights under data protection law
Democratic Services
Democratic Services - Councillor administration
Democratic Services - Public speaking at meetings of the Council
Development Management
Development Management - Hosting virtual local plan hearings
Development Management - Processing planning and associated applications
Development Management - Processing representations received in respect
of planning and related applications
Development Management - Processing CIL payments
Development Management - Planning enforcement
Development Management - Processing pre-application and general planning
enquiries
Development Management - S106 agreements (including monitoring compliance)
East Devon Business Centre
East Devon Business Centre - Maintaining data on room bookings
East Devon Business Centre - Records of business centre tenants
Elections
Elections - Administration of elections staff
Elections - Administration of elections
Elections - Administration of the electoral register
Engagement
Engagement - Consultation and surveys
Environmental Health
Environmental Health Commercial Team - Receiving and processing applications for premises, events, skin piercing and animal handling display/sale
Environmental Health Commercial Team - Food registration forms and lists of registered childminders
Environmental Health Commercial Team - Complaints about health and safety, working conditions or staff welfare at commercial premises
Environmental Health Commercial Team - Complaints about food premises
Environmental Health Commercial Team - Notifications of infectious disease and port health work
Environmental Protection
Environmental Protection - Issuing animal boarding and breeding licences
Environmental Protection - Holding a database of potentially contaminated land
Environmental Protection - Enquiries and complaints about air quality, construction site nuisance, light pollution, noise and other nuisances
Environmental Protection - Arranging exhumations
Environmental Protection - Re-homing stray dogs
Environmental Protection - Arranging national assistance funerals
Environmental Protection - Issuing scrap metal licences
Environmental Protection - Pest control service
Estates
Estates - Leasing or purchasing Council land and property
Event Booking
Event Booking - Booking events on council land
Event Booking - Registration of boat and winch owners
Fly-tipping and enforcement
Fly-tipping and enforcement - Processing complaints about fly tipping
Fly tipping and littering enforcement - Investigating complaint about fly-tipping and littering
Grants
Grant funding - Applications and awards
Home Safeguard
Home Safeguard - Holding details of nominated contacts for home safeguard service users
Home Safeguard - Alarm Receiving Centre to enable hire and monitoring of our telecare equipment to respond to emergency calls
Housing Allocations
Housing Allocations - Processing Devon Home Choice applications
Housing Allocations - Continuous Recording of Social Housing lettings and Sales (CORE)
Housing Options
Housing Options - Ministry of Housing Communities and Local Government Research
Housing Options - Processing mutual exchange requests
Housing Options - Processing homeless applications
Housing Options - Processing downsizing applications
Information and Complaints
Information and Complaints - Corporate complaints process
Information and Complaints - Requests for Information
Landlord Services
Landlord Services - Enforcing conditions of tenancy agreement
Landlord Services - Delivering a community development scheme for
East Devon tenants
Landlord Services - Nominated contacts for mobile support service users
Landlord Services - Providing a mobile support officer service to tenants
Landlord Services - Hiring community rooms
Landlord Services - Administering a tenant participation and involvement scheme
Legal
Legal - Processing leaseholder enquiries
Legal - Re-mortgaging of former Council houses
Legal - Restrictions on sale of former Council houses
Licensing
Licensing - Licences for driver and vehicle related applications
Licensing - Provision of burial and memorial services
Licensing - Consents for street trading, pavement licensing and charitable street collections
Licensing - Licenses, notices and permits for alcohol and food related applications
Licensing - Licenses, notices and permits for gambling related applications
Licensing - Processing representations received in respect of licensing applications
Manor Pavilion Theatre
Manor Pavilion Theatre - Customer mailing list
Monitoring Officer
Monitoring Officer - Councillor Code of Conduct complaints
Parks and Gardens
Parks and Gardens - Allocation of allotments in Sidmouth on council land
Parks and Gardens - Provision of memorial benches in the district
Planning Policy
Planning Policy - Maintaining a self-build register
Planning Policy - Consulting on our CIL charging schedule
Procurement
Procurement - Administration of the procurement process
Private Sector Housing
Private Sector Housing - Maintaining a mandatory register of licensed HMOs and statutory notices
Private Sector Housing - Duties relating to private water supplies
Private Sector Housing - Identifying and bringing long term empty property back into use
Property and Assets
Property and Assets - Processing council property adaptation requests
Property and Assets - Processing applications for the Individual Garden Maintainance (IGM) scheme
Property and Assets - Completion of programmed, servicing and cyclical works
Property and Assets - Processing Right to Buy applications
Property and Assets - Green Homes Grant Local Authority Delivery Scheme
Property and Assets - Green Homes Grant BEIS
Queens Drive Space
Queens Drive Space - Customer mailing list
Recycling and Waste
Recycling and Waste - Delivery of recycling and waste collection operations
Recycling and Waste - Provision of chargeable green and bulky household waste collection service
Recycling and Waste - Delivery of clinical waste collection service
Rental
Rental - Collection of housing rent
Street Naming and Numbering
Street Naming and Numbering - Applications for street naming and numbering
Tenants and Communities
Tenants and Communities - Community Initiative Fund applications
Thelma Hulbert Gallery
Thelma Hulbert Gallery - Volunteer database
Thelma Hulbert Gallery - Artist call-outs and event updates to mailing list
Trees
Trees - Protected tree status enquiries
Trees - Protected tree investigations