Information Privacy notices
Content
Here you will find copies of all of the Council’s Privacy Notices which provide information on how each team will use your personal data for all the various processing activities that they undertake.
Team - processing activity:
Accountancy
Beach Huts
Benefits
- Benefits - Administration of Benefits
- Benefits - Administration of Household Support Fund and Hardship Fund
Building Control
- Building Control - Enforcement action in respect of dangerous structures
- Building Control - Processing of building regulation applications
- Building Control - Processing demolition applications
- Building Control - Maintaining a record of initial notices supplied by Approved Inspectors
- Building Control - Enforcement of building regulation
Business Rates
Car Parks
Communications
Corporate
Corporate counter fraud and compliance
Corporate Safety
- Corporate Safety - Receiving and investigating notifications of accidents and making RIDDOR reports
- Corporate Safety - Complaints about work conditions, welfare or safety
Council Tax
Countryside Team
- Countryside Team - Hosting the AONB partnership and associated activities
- Countryside Team - Countryside events booking
- Countryside Team - Maintaining a mailing list of interested parties
- Countryside Team - Feedback and visitor surveys
- Countryside Team - Countryside events holiday playscheme
- Countryside Team - Maintaining an email database of volunteers
- Countryside Team - Maintaining records of volunteers
- Countryside Team - Administering farming in protected landscape grants
Covid19 test and trace support
Customer Service
Data Protection
Democratic Services
- Democratic Services - Councillor administration
- Democratic Services - Public speaking at meetings of the Council
Development Management
- Development Management - Hosting virtual local plan hearings
- Development Management - Processing planning and associated applications
- Development Management - Processing representations received in respect of planning and related applications
- Development Management - Processing CIL payments
- Development Management - Planning enforcement
- Development Management - Processing pre-application and general planning enquiries
- Development Management - S106 agreements (including monitoring compliance)
East Devon Business Centre
- East Devon Business Centre - Maintaining data on room bookings
- East Devon Business Centre - Records of business centre tenants
Elections
- Elections - Administration of elections staff
- Elections - Administration of elections
- Elections - Administration of the electoral register
Engagement
Environmental Health
- Environmental Health Commercial Team - Receiving and processing applications for premises, events, skin piercing and animal handling display/sale
- Environmental Health Commercial Team - Food registration forms and lists of registered childminders
- Environmental Health Commercial Team - Complaints about health and safety, working conditions or staff welfare at commercial premises
- Environmental Health Commercial Team - Complaints about food premises
- Environmental Health Commercial Team - Notifications of infectious disease and port health work
- Environmental Health Commercial Team - Maintaining a register of fit and proper persons under the Mobile Home Regulations
Environmental Protection
- Environmental Protection - Issuing animal boarding and breeding licences
- Environmental Protection - Holding a database of potentially contaminated land
- Environmental Protection - Enquiries and complaints about air quality, construction site nuisance, light pollution, noise and other nuisances
- Environmental Protection - Arranging exhumations
- Environmental Protection - Re-homing stray dogs
- Environmental Protection - Arranging national assistance funerals
- Environmental Protection - Issuing scrap metal licences
- Environmental Protection - Pest control service
Estates
Event Booking
- Event Booking - Booking events on council land
- Event Booking - Registration of boat and winch owners
Fly-tipping and enforcement
- Fly-tipping and enforcement - Processing complaints about fly tipping
- Fly tipping and littering enforcement - Investigating complaint about fly-tipping and littering
Grants
Home Safeguard
- Home Safeguard - Holding details of nominated contacts for home safeguard service users
- Home Safeguard - Alarm Receiving Centre to enable hire and monitoring of our telecare equipment to respond to emergency calls
Housing Allocations
- Housing Allocations - Processing Devon Home Choice applications
- Housing Allocations - Continuous Recording of Social Housing lettings and Sales (CORE)
- Privacy statement & Policy info | Devon Home Choice
Housing Options
- Housing Options - Ministry of Housing Communities and Local Government Research
- Housing Options - Processing mutual exchange requests
- Housing Options - Processing homeless applications
- Housing Options - Processing downsizing applications
Information and Complaints
- Information and Complaints - Corporate complaints process
- Information and Complaints - Requests for Information
Landlord Services
- Landlord Services - Enforcing conditions of tenancy agreement
- Landlord Services - Delivering a community development scheme for East Devon tenants
- Landlord Services - Nominated contacts for mobile support service users
- Landlord Services - Providing a mobile support officer service to tenants
- Landlord Services - Hiring community rooms
- Landlord Services - Administering a tenant participation and involvement scheme
- Landlord Services - Administration of housing emergency financial support fund
- Landlord Services - Carrying out tenancy satisfaction surveys
Legal
- Legal - Processing leaseholder enquiries
- Legal - Re-mortgaging of former Council houses
- Legal - Restrictions on sale of former Council houses
Licensing
- Licensing - Licences for driver and vehicle related applications
- Licensing - Provision of burial and memorial services
- Licensing - Consents for street trading, pavement licensing and charitable street collections
- Licensing - Licenses, notices and permits for alcohol and food related applications
- Licensing - Licenses, notices and permits for gambling related applications
- Licensing - Processing representations received in respect of licensing applications
Manor Pavilion Theatre
Monitoring Officer
Parks and Gardens
- Parks and Gardens - Allocation of allotments in Sidmouth on council land
- Parks and Gardens - Provision of memorial benches in the district
Planning Policy
- Planning Policy - Maintaining a self-build register
- Planning Policy - Consulting on our CIL charging schedule
- Planning Policy - Considering representations in respect of neighbourhood plans and development plans
- Planning Policy - Processing responses to enquiries undertaken by the council regarding future housing land supply
Procurement
Private Sector Housing
- Private Sector Housing - Maintaining a mandatory register of licensed HMOs and statutory notices
- Private Sector Housing - Duties relating to private water supplies
- Private Sector Housing - Processing Better Care Grant Funding applications
- Private Sector Housing - Identifying and bringing long term empty property back into use
- Private Sector Housing - Determining that suitable accommodation is provided by sponsor/ host for Ukrainian guest in the Homes for Ukraine scheme under the Housing Act 2004.
Property and Assets
- Property and Assets - Processing council property adaptation requests
- Property and Assets - Processing applications for the Individual Garden Maintainance (IGM) scheme
- Property and Assets - Completion of programmed, servicing and cyclical works
- Property and Assets - Processing Right to Buy applications
- Property and Assets - Green Homes Grant Local Authority Delivery Scheme
- Property and Assets - Green Homes Grant BEIS
- Property and Assets - Delivering energy efficiency improvements in our housing stock under the Social Housing Decarbonisation Fund Scheme
Queens Drive Space
Recycling and Waste
- Recycling and Waste - Delivery of recycling and waste collection operations
- Recycling and Waste - Provision of chargeable green and bulky household waste collection service
- Recycling and Waste - Delivery of clinical waste collection service
Rental
Street Naming and Numbering
Tenants and Communities
Thelma Hulbert Gallery
- Thelma Hulbert Gallery - Volunteer database
- Thelma Hulbert Gallery - Artist call-outs and event updates to mailing list