3. Event booking process overview
We recommend that you contact us as early as possible in your planning process, preferably as soon as you have an idea about your event.
There are a number of steps you'll need to complete before your event can go ahead as set out in the table below.
We have put together some basic time frames to help ensure you have allowed appropriate time for the planning of your event. These will help you meet the necessary time frame for a licence, permit applications and notification processes and will enable us to support you with your event.
|Event Category||Attendees/conditions||First Steps||Advance Planning Period|
|All events||Any number and all events||
||There are multiple steps required in order to plan an event; each with their own application notice period. For medium to large events, its is advisable to plan your events up to a year in advance. This will allow time for the various engagement process to take place and licenses to be applied for.|
|Next steps||Application notice period||PLI|
|A - Small||
No licensable activities
||At least 6 weeks in advance||£5m|
|B - Medium||
Apply at least 3 months in advance.
Apply at least 6 months in advance, if you require a time limited (details set out in Organising your Event document)
|C - Large of special events||
Safety Issue such as firework displays, watersports etc.
||Apply at least 6 months in advance (preferably up to 12 months) as an event management plan, a Safety Advisory Group committee and/or multiple licenses may be required.||£10m|
PLI = Public liability Insurance
* Confirm your event is not a 'special' event.