4. Apply for a club machine permit
Who can apply?
Under the provisions of the Gambling Act 2005 gaming activities are provided on behalf of the members of a club are treated rather differently from commercial organisations. The reason for this is that organisations which have been formed by a group of people with a common interest and which are run for the benefit of members do not involve the public.
A club operates under a set of rules which are determined by the members. Generally a club must have a minimum of 25 members and a period of two days must elapse from the time the application for membership is made until the full benefits of membership can be made available. The management of the arrangements must be undertaken by a committee which is elected from within the membership.
Please read our information about permits and our Statement of Licensing policy under the Gambling Act 2005 before you apply.
How to apply
If your premises is a members' club, miner's welfare institution or a commercial club you can apply for a club machine permit.
You'll need to fill in an application form and send this to us. To request an application form please email firstname.lastname@example.org.
We'll need to know:
- your details
- details about the premises
- applicants must demonstrate to us and satisfy us that they meet the conditions specified in the statement of principles in our Licensing Policy.
- whether your club is a commercial club, a members club or a miners' welfare institute - you'll need to give us proof of your club's status
- a detailed plan of the premises. You can find out more about this in our guidance for plans
How to renew your permit
Club machine permits fall due for renewal every ten years. You must apply to renew your permit at least six months before it expires. You will need to fill in an application form and send this to us together with any supporting documents required.
You can find out about machines in clubs in our guidance on Gambling Act 2005.
You'll need to give notice of the application to:
- the police and
- the Gambling Commission
You must do this within seven days of applying. You can find their contact details in our guide.
You'll be charged a fee for this application. Please make sure you are aware of how much this will cost.
Fast track process
If your club already holds a club premises certificate issued under the Licensing Act 2003 then you can use the fast track process for applications.
You'll still need to:
- complete the application form
- pay the fee
- give us a plan of the premises
You don't need to provide proof of your club's status or send a copy of the application to any other authorities.
An annual fee must be paid by the anniversary on which the permit became effective. Failure to pay on time will result in the permit being cancelled.
Any personal information which you provide will be held and used by East Devon District Council for the purpose of the licensing service to process your club machine permit application and administer any club machine permit which is granted. Your information may also be shared within East Devon District Council for the purposes of carrying out our lawful functions. Otherwise your personal information will not be disclosed to anybody outside East Devon District Council without your permission, unless there is a lawful reason to do so, for example disclosure is necessary for crime prevention or detection purposes. Your information will be held securely and will not be retained for any longer than is necessary. There are a number of rights available to you in relation to our use of your personal information, depending on the reason for processing. Further detail about our use of your personal information can be found in the relevant privacy notice.